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Public Works Packet 2009 12-15-09 2\�ED C/r o United City of Yorkville 0 " 800 Game Farm Road EST ° . .. 1836 Yorkville, Illinois 60560 Telephone: 630-553-4350 og cmnp� p Fax: 630-553-7575 �1 <4E AGENDA PUBLIC WORKS COMMITTEE MEETING Tuesday, December 15, 2009 6:30 p.m. City Hall Conference Room Presentation: None Minutes for Correction/Approval: September 15, 2009 and October 20, 2009 Items Recommended for Consent Agenda: 1 . PW 2009- 113 Water Department Report for September 2009 2 . PW 2009- 114 Water Department Report for October 2009 New Business: 1 . PW 2009- 116 Grande Reserve Subdivision Update 2 . PW 2009- 118 IDOT Agreement — Rt. 34/Sycamore Traffic Signal 3 . PW 2009- 121 Proposed Illicit Discharge and Connection Stormwater Ordinance 4. PW 2009- 122 Greenbriar/Walsh Intersection — Signage 5 . PW 2009- 123 Intersection Signage 6. PW 2009- 124 Fountainview — Plat of Easement 7. PW 2009- 125 Windett Ridge Unit 1 — Partial Acceptance and Bond Reductions 8 . PW 2009- 126 Temporary Roadway Closures 9 . PW 2009- 127 Prairie Meadows — Final Acceptance 10. PW 2009- 128 Bristol Bay HOA Lot 1678 Trail Easement 11 . PW 2009- 129 Bristol Bay Units 1 , 2, & 6 — Final Acceptance and Bond Adjustments Old Business: 1 . PW 2009- 110 Yorkville Business Center Units 2 & 3 — Final Acceptance — Update 2 . PW 2009-43 Van Emmon Area Drainage — Update/Discussion Additional Business: UNITED CITY OF YORKVILLE WORKSHEET PUBLIC WORKS COMMITTEE Tuesday, December 15, 2009 6 :30 PM CITY CONFERENCE ROOM --------------------------------------------------------------------------------------------------------------------------------------- MINUTES FOR CORRECTION/APPROVAL: --------------------------------------------------------------------------------------------------------------------------------------- 1 . September 15, 2009 2. October 20, 2009 ❑ Approved ❑ Approved ❑ As presented ❑ As presented ❑ With corrections ❑ With corrections --------------------------------------------------------------------------------------------------------------------------------------- ITEMS RECOMMENDED FOR CONSENT AGENDA: --------------------------------------------------------------------------------------------------------------------------------------- 1 . PW 2009- 113Water Department Report for September 2009 ❑ Moved forward to CC consent agenda? Y N ❑ Approved by Committee ❑ Bring back to Committee ❑ Informational Item ❑ Notes --------------------------------------------------------------------------------------------------------------------------------------- 2. PW 2009- 114 Water Department Report for October 2009 ❑ Moved forward to CC consent agenda? Y N ❑ Approved by Committee ❑ Bring back to Committee ❑ Informational Item ❑ Notes --------------------------------------------------------------------------------------------------------------------------------------- NEW BUSINESS : --------------------------------------------------------------------------------------------------------------------------------------- 1 . PW 2009-116 Grande Reserve Subdivision Update ❑ Moved forward to CC consent agenda? Y N ❑ Approved by Committee ❑ Bring back to Committee ❑ Informational Item ❑ Notes 2. PW 2009- 118 IDOT Agreement — Rt. 34/Sycamore Traffic Signal ❑ Moved forward to CC consent agenda? Y N ❑ Approved by Committee ❑ Bring back to Committee ❑ Informational Item ❑ Notes --------------- ----------------------------------------------------------------------------------------------------------------------- 3 . PW 2009-121 Proposed Illicit Discharge and Connection Stormwater Ordinance ❑ Moved forward to CC consent agenda? Y N ❑ Approved by Committee ❑ Bring back to Committee ❑ Informational Item ❑ Notes 4. PW 2009- 122 Greenbriar/Walsh Intersection — Signage ❑ Moved forward to CC consent agenda? Y N ❑ Approved by Committee ❑ Bring back to Committee ❑ Informational Item ❑ Notes 5. PW 2009- 123 Intersection Signage ❑ Moved forward to CC consent agenda? Y N ❑ Approved by Committee ❑ Bring back to Committee ❑ Informational Item ❑ Notes --------------------------------------------------------------------------------------------------------------------------------------- 6. PW 2009-124 Fountainview — Plat of Easement ❑ Moved forward to CC consent agenda? Y N ❑ Approved by Committee ❑ Bring back to Committee ❑ Informational Item ❑ Notes --------------------------------------------------------------------------------------------------------------------------------------- 7. PW 2009- 125 Windett Ridge Unit 1 — Partial Acceptance and Bond Reductions ❑ Moved forward to CC consent agenda? Y N ❑ Approved by Committee ❑ Bring back to Committee ❑ Informational Item ❑ Notes --------------------------------------------------------------------------------------------------------------------------------------- 8 . PW 2009-126 Temporary Roadway Closures ❑ Moved forward to CC consent agenda? Y N ❑ Approved by Committee ❑ Bring back to Committee ❑ Informational Item ❑ Notes -------------------- ------------------------------------------------------------------------------------------------------------------ 9. PW 2009-127 Prairie Meadows — Final Acceptance ❑ Moved forward to CC consent agenda? Y N ❑ Approved by Committee ❑ Bring back to Committee ❑ Informational Item ❑ Notes 10. PW 2009- 128 Bristol Bay HOA Lot 1678 Trail Easement ❑ Moved forward to CC consent agenda? Y N ❑ Approved by Committee ❑ Bring back to Committee ❑ Informational Item ❑ Notes --------------------------------------------------------------------------------------------------------------------------------------- 11 . PW 2009-129 Bristol Bay Units 1 , 2, & 6 — Final Acceptance and Bond Adjustments ❑ Moved forward to CC consent agenda? Y N ❑ Approved by Committee ❑ Bring back to Committee ❑ Informational Item ❑ Notes --------------------------------------------------------------------------------------------------------------------------------------- OLD BUSINESS : --------------------------------------------------------------------------------------------------------------------------------------- 1 . PW 2009- 110 Yorkville Business Center Units 2 & 3 — Final Acceptance — Update ❑ Moved forward to CC consent agenda? Y N ❑ Approved by Committee ❑ Bring back to Committee ❑ Informational Item ❑ Notes --------------------------------------------------------------------------------------------------------------------------------------- 2. PW 2009-43 Van Emmon Area Drainage — Update / Discussion ❑ Moved forward to CC consent agenda? Y N ❑ Approved by Committee ❑ Bring back to Committee ❑ Informational Item ❑ Notes --------------------------------------------------------------------------------------------------------------------------------------- ADDITIONAL BUSINESS : DRAFT UNITED CITY OF YORKVILLE 800 Game Farm Road Yorkville, IL 60560 PUBLIC WORKS COMMITTEE MEETING City Hall, Conference Room Tuesday, September 15 , 2009 — 6 : 30 P.M. PRESENT: Chairman Joe Plocher Valerie Burd - Mayor Eric Dhuse (Public Works Director) George Gilson - Alderman Joe Wywrot (City Engineer) Brendan McLaughlin (City Administrator) Marty Munns - Alderman Diane Teeling - Alderman Anne Englehardt (C.O.Y. Green Committee Member) Marta Keane (C/O.Y. Green Committee Member) Deb Kaiser — Resident Windett Ridge Kathy Neddo — Resident Windett Ridge Louis Fernandez — Resident Ed Guettler — Windett Ridge PRESENTATIONS : NONE The meeting was called to order @ 6 :30 p.m. by Chairman Joe Plocher MINUTES FOR CORRECTION/APPROVAL : The minutes for August 18, 2009 were approved after a couple of corrections. Joe Wywrot asked item # 2 on New Business PW 2009-83 clarifies that the dollar amount that was talked about refers to the Country Hills Subdivision and not Prairie Garden. Joe also pointed out a spelling error. Items Recommended for Consent Agenda : 1. PW 2009-90 Earthmover's Credit Union — Sidewalk Easement 2. PW 2009-91 Fox Road LAPP Project — Change Order # 2 3. PW 2009-92 Ordinance Repealing 2008 Park Development Standards and Approving New Park Development Standards for the United City of Yorkville All items will move forward to Consent Agenda. NEW BUSINESS : 1. PW 2009-93 Commercial and Multi-Family Recycling City of Yorkville's Green Committee mentioned that a number of communities in Illinois have adopted commercial franchise agreements. They mentioned that as you are thinking about this, you should separate the two; Commercial and Multi-Family. Multi-Family could be included in the residential contract in the future. If you're looking at commercial; you're looking at a franchise agreement. Commercial businesses could be getting a lower garbage rate and they can get recycling because they are bound together. You end up with one hauler for the entire community. Now I on any given Monday you might have 3 different waste haulers going down the street with some of the heaviest trucks that you allow on your streets. They might be going to the same parking lot in some of the strip malls which each have different vendors servicing the individual businesses. In this case we can have one hauler come in creating less traffic on the streets; less wear and tear on the roads which would be a lot more efficient. There would be a savings on maintenance and savings for the businesses. There could be additional revenue for the city to initiate a franchise fee to the selected contractor. A new law was passed to notify existing haulers within 18 months of the city' s intention of going to a commercial franchise. The committee gave the OK to look into the option further. 2. PW 2009-94 Bank of America Proposal to Complete Windett Ridge Improvements Residents are curious of what is the proposal from Bank of America in regards of completing improvements. Brendan McLaughlin gave a quick recap of Bank of America's response. They currently have the property on the market and what they ask for 2 months to see if they can get a buyer before they do any more improvements. They want to go from curb to curb and do all the improvements; what is known as public improvements for the city and they want to have it in a spot where it is accepted by the city when they are done with it. They also mention they want to do the Claremont Ct drainage improvements as well. They ask the city to waive the city' s normal maintenance bond which goes for one year when the work is completed. They have 2 different developers that are interested in purchasing the remainder of the subdivision and they expect their proposals at the end of the month. B.O.A. would like to take a week to review the proposals and make the decision by early October into November. Alderman Gilson had a few concerns. If we wait 2 more months, the work will most likely not get done which mean these residents would have to wait until next year for that paving to get done. He also disagrees with waiving the maintenance period. Why are we letting the bank say they are not going to do what EEI proposes in the drainage investigation report? He mentioned that there are no completion dates for the paving or Claremont Ct. on the memo from the bank. Lastly he believes the punch list should be completed by the bank. The EEI report gave various different alternatives. Joe Wyrot said even though it states that the bank is not going to do what EEI states but they really are. What EEI recommended was the same as Joe Wyrot's recommendation of a low pipe 15 in. storm sewer. Alderman Gilson would like to see it more clearly stated on the memo from the bank. Many are concerned if B .O.A. sells that they will not complete the punch list and we would have to start the process all over again with the new buyer and negotiate all this stuff all over again. Chairperson Plocher asked if there are bonds out on this. Brendan replied that there are some bonds, but not enough to do all the work. Chairman Plocher said our only 2 option is to sue them, which is not a viable option, or to be persistent with them. Are those the only options we have? Brendan McLaughlin said there and things the bank need to do to position their development for sale. They need to try and make it more sellable than every other bank and every other development in the suburbs. He believes you will get a sale faster if all of the streets are improved and accepted by the city. Chairman Plocher said we need dates for completion from B .O.A and in case of a sale we need to negotiate harder and look into a legal way to make the new developers come up with improvements before they start new housing. Brendan will work with the bank to get a work schedule together. 3. PW 2009-95 Update 6-year Capital Improvement Program Joe Wywrot asked everyone to review the list. The way this Capital Improvement Program is utilized, next spring when we start putting the next fiscal year budget together, we will look at these projects to see which of them we' ll be able to fund. Many of them will fall off the list. This does not go onto City Council. OLD BUSINESS : 1 . PW 2009-88 Bond/Letter of Credit Reduction Policy Alderman Gilson came up with this policy. Alderman Teeling wanted to clarify that this is not going to raise the amount of the bond, it's just going to make the reduction less. Joe Wywrot replied as requests come in to adjust bond amounts, we will use the calculations in the policy. This will move on to consent. ADDITIONAL BUSINESS : 1 . Parkway Tree Program Eric Dhuse said we are moving forward with the parkway tree replacement program. We have 24 trees ordered out of 36. At the end of Sept. and I " week of Oct. we will pick up the trees and start putting them in. ADJOURNMENT OF THE PUBLIC WORKS COMMITTEE MEETING: With no further business to discuss, the meeting adjourned at 7 :33p.m. Minutes respectfully submitted by Tim Dlugopolski 3 DRAFT UNITED CITY OF YORKVILLE 800 Game Farm Road Yorkville, IL 60560 PUBLIC WORKS COMMITTEE MEETING City Hall, Conference Room Tuesday, October 20, 2009 — 6 : 30 P.M. PRESENT: Chairman Joe Plocher Valerie Bard - Mayor Eric Dhuse (Public Works Director) Diane Teeling - Alderman Joe Wywrot (City Engineer) Rose Spears - Alderman Marty Manus - Alderman Glenn Richmond - Lennar Rob Zoronski - Lennar PRESENTATIONS: NONE The meeting was called to order @ 6:40 p.m. by Chairman Joe Plocher MINUTES FOR CORRECTION/APPROVAL: The minutes for March 17, 2009 were approved after a minor correction of a resident' s name, Bob Mays. Items Recommended for Consent Agenda: 1 . PW 2009-96 Water Department Report for July 2009 2. PW 2009-97 Water Department Report for August 2009 3. PW 2009-98 In-Town Road Program Phase 2 — Roadway Change Order # 5 4. PW 2009-99 Merlin's 200,000 Mile Shop — Sidewalk Agreement 5. PW 2009-100 Newlyweds Foods — Utility & Drainage Easement 6. PW 2009-101 Kalant Office — IDOT Highway Permit All items will move forward to Consent Agenda. NEW BUSINESS: 1. PW 2009-102 Parkway Tree Replacement Program Synopsis — Informational Item Eric Dhuse gave an update of the Parkway Tree Replacement Program. We replaced 26 trees in 2 '/z days. We would like to make some changes. We want the residents to check one more box if it' s a replacement tree or an additional tree. 2. PW 2009-103 Capital Improvement Program — Revision Request Rose Spears has requested some streets be bumped up; W. Kendall Dr. Anderson Ct. Strawberry Ln & Conover Ct. to 2011 -2012. Joe questions whether or not we'll be able to fund it at that time. He will revise the schedule. This does not need to be sent to consent. i 3. PW 2009-104 Proposed Stormwater BMP Maintenance Ordinance Joe Wywrot said the city has an NPDES permit from the Illinois EPA. That permit allows us to discharge stormwater to Fox River and Blackberry Creek and Roadside Ditches or wherever. The consequence to having that permit is we need to have a stormwater management plan. We do have one, but it needs to be updated. There are six objectives to the plan. The purpose of this ordinance is to give the city some enforcement authority. This ordinance still needs some work. This item will come back in November. 4. PW 2009-105 Caledonia — Informational Item Joe Wywrot has a few recommendations to add yield signs at 4 intersections in the Caledonia subdivision. Need to get a price quote together and get in touch with the developer. 5. PW 2009-106 Route 47 Project — City/State Joint Agreement & MFT Appropriation Resolution This is to acquire the property NW corner of Rt. 47 & Somonauck. The homeowner has been notified and they are in discussion with IDOT. IDOT will be purchasing the property 100%. The city will be paying 50% of the demolition which is estimated cost of $40,000. This item will move to Consent Agenda. 6. PW 2009-107 Raintree Village — Property Conveyance Joe Wywrot mentioned that there are 4 properties that Lennar is conveying to the city. Two of them park sites and two are related to the water tower and the well and the treatment plant that is out there. Joe reviewed the documents with Kathy Orr and they both are Ok with them. Lennar to get signatures on the originals. This item will move to consent. 7. PW 2009-108 Raintree Village Units 2 & 3 — Final Acceptance Joe Wywrot said the developer has been doing a lot of work there recently to dwindle down on their punch list. They are currently out there paving the final phase of asphalt. It should be done this week. Joe is recommending we accept it with a small amount of punch list items remaining as we did with Phase One. That would not include the Also in this same packet there is a parks agreement where the developer will make a cash payment to the city in the amount of about $ 158,000 dollars. That is for the city to finish up grading & landscaping work that the developer would normally be responsible for. The reason we are taking on this responsibility is because these parks are not developed yet and we don't know when they will be developed. This will go to the park board. Joe is recommending City Council to approve that. Another issue is the bonding requirement. The standard ordinance would have the bond be 10% percent of the cost of the work; however there is language in the SSA bond ordinance that states otherwise. Therefore the recommendation is not to increase the bond as Joe' s memo says, but to maintain the bonds at the current level. Joe to modify the warranty bond amount and move this item to Consent Agenda. 8. PW 2009-109 Grande Reserve — Earthwork Letter of Credit Reduction Policy There was a meeting with Bank of America regarding Grande Reserve. Joe Wywrot said that there are about 30 Letters of Credit in place for Grande Reserve. A lot of 2 them are for Earthwork. B .O.A. asked the city to reduce or release these letters of credit to the extent possible. Joe said the city already reduced them to the extent our policy would allow us. Joe mentioned there 2 scenarios where he can envision releasing the letters of credit. The lst one would be for agriculture. The 2"a one could be is to clean up vacant lot and spread black dirt and seed it and put the earthwork requirement on the homebuilder. There is one letter of credit in place for the central area from Bristol Ridge Road up to the railroad tracks. We would be agreeing to release or greatly reduce it if they do this work. The bank is looking for a commitment from the city before cleaning up the vacant lots. The City will need to approve the clean up before releasing or reducing the L.O.C. This item will move forward for discussion. 9. PW 2009-110 Yorkville Business Center Units 2 & 3 — Final Acceptance The item will come back next month. The committee would like further explanation from Kathy Orr. 10. PW 2009-111 Public Works Committee Meeting Dates for 2010 No Issues 11. PW 2009-112 Committee Liaison Review No Issues OLD BUSINESS : 1 . PW 2009-43 Van Emmon Area Drainage — Discussion Joe Wywrot gave an update - 4 test holes are complete in the vicinity of Van Emmon and the railroad tracks. We are monitoring the ground water. They are hoping for a big rain to see how or if the ground water fluctuates with the rainfall to see if there is any correlation with some of the drainage concerns, but it hasn't happened. We' ll come back in November with the data that we have with the recommendation. EEI will be preparing the report. 2. PW 2009-94 Bank of America Proposal to Complete Windett Ridge Improvements - Discussion This was voted on by City Council last week. Joe met with the property manager for that development and the contractor was there as well. This is moving forward. Joe Wywrot doesn't have the exact dates when the work will begin, but they are lining everything up. Chairperson Plocher asked Joe Wywrot when he gets the dates that he forwards it to the Alderman so everyone is informed. ADDITIONAL BUSINESS : 1 . Well No. 9 — Informational Item Eric Dhuse said last week we discovered that Well No. 9 was not functioning. We have to pull the 800 foot well. We have to pull it all the way to the top to check it out to see what is wrong. 2 . Joe Wywrot said in addition to Raintree and hopefully Windett Ridge, surface course will be going down this fall in 2 developments; Heartland Circle and Bristol Bay. They went back and forth with the developer of Bristol Bay on the bonding amount so the developer said forget it, he will just pay it. 3 3 . Eric Dhuse said we saved a lot of money on salt this year. ADJOURNMENT OF THE PUBLIC WORKS COMMITTEE MEETING: With no further business to discuss, the meeting adjourned at 7 :20p.m. Minutes respectfully submitted by Tim Dlugopolski 4 CAI 2.<�° ° r} United City of Yorkville �� ,e,a WATER DEPARTMENT REPORT 9��F ��?� SEPTEMBER 2009 MONTH/YEAR WELLS NO WELL DEPTH PUMP DEPTH WATER ABOVE PUMP THIS MONTH'S PUMPAGE FEET FEET FEET GALLONS 3 1335 501 204 0 4 1393 542 188 14,694,000 7 1500 883 553 31720, 100 8 1500 861 477 36,000 9 1500 1125 576 29,277,000 TOTAL 47,727, 100 CURRENT MONTH'S PUMPAGE IS 7.298, 100 GALLONS LESS THAN LAST MONTH 1,407,400 GALLONS LESS THAN LAST YEAR DAILY AVERAGE PUMPED: 1 ,674 000 GALLONS DAILY MAXIMUM PUMPED: 2.259 100 GALLONS DAILY AVERAGE PER CAPITA USE: 104.6 GALLONS WATER TREATMENT CHLORINE FED: 1405. 1 LBS. CALCULATED CONCENTRATION : 33 MG/L FLUORIDE FED : 564.4 LBS. CALCULATED CONCENTRATION : 0.37 MG/L WATER QUALITY AS DETERMINED FROM SAMPLES ANALYZED BY ILLINOIS ENVIRONMENTAL PROTECTION AGENCY BACTERIOLOGICAL: 19 SAMPLES TAKEN 19 SATISFACTORY UNSATISFACTORY (EXPLAIN) FLOURIDE: 3 SAMPLE(S) TAKEN CONCENTRATION : 1 .01 MG/L MAINTENANCE NUMBER OF METERS REPLACED: 5 NUMBER OF LEAKS OR BREAKS REPAIRED: 0 MXU'S 10 NEW CUSTOMERS RESIDENTIAL: 5 COMMERCIAL: 1 INDUSTRIAL/GOVERNMENTAL: 0 COMMENTS �A 4c� t United City of Yorkville WATER DEPARTMENT REPORT OCTOBER 2009 MONTH/YEAR WELLS NO WELL DEPTH PUMP DEPTH WATER ABOVE PUMP THIS MONTH'S PUMPAGE FEET FEET FEET GALLONS 3 1335 501 206 0 4 1393 542 189 14,342,000 7 1500 883 554 31452,600 8 1500 861 476 22,762,000 9 1500 1125 578 61304,000 TOTAL 461860,600 CURRENT MONTH'S PUMPAGE IS 866;500 GALLONS LESS THAN LAST MONTH 2.046 000 GALLONS LESS THAN LAST YEAR DAILY AVERAGE PUMPED: 1,438,400 GALLONS DAILY MAXIMUM PUMPED : 2.404,400 GALLONS DAILY AVERAGE PER CAPITA USE: 90 GALLONS WATER TREATMENT CHLORINE FED: 1175 LBS. CALCULATED CONCENTRATION : 3.4 MG/L FLUORIDE FED: 296.6 LBS. CALCULATED CONCENTRATION : 0.22 MG/L WATER QUALITY AS DETERMINED FROM SAMPLES ANALYZED BY ILLINOIS ENVIRONMENTAL PROTECTION AGENCY BACTERIOLOGICAL: 19 SAMPLES TAKEN 19 SATISFACTORY UNSATISFACTORY (EXPLAIN) FLOURIDE: 3 SAMPLE(S) TAKEN CONCENTRATION : 1_03 MG/L MAINTENANCE NUMBER OF METERS REPLACED: 8 NUMBER OF LEAKS OR BREAKS REPAIRED: 2 MXU'S 5 NEW CUSTOMERS RESIDENTIAL: 8 COMMERCIAL: 0 INDUSTRIAL/GOVERNMENTAL: 0 COMMENTS 2 SERVICE LEAKS 348 E VAN EMMON ST & YORKVILLE MOOSE, 30,000 GALLONS OF WATER LOST DUE TO LEAKS. c/py Reviewed By: Agenda Item Number J= �n Legal ❑ k1t l L -® 1836 Finance E]ES 0`1 1 Engineer �sl`1� Tracking Number City Administrator �O Consultant ❑ Pw u2p� 11� <<E F-1 Agenda Item Summary Memo Title: Grande Reserve - Update Meeting and Date: December 15,2009 Public Works Committee Synopsis: Update on various issues in Grande Reserve. Council Action Previously Taken: Date of Action: Action Taken: Item Number: Type of Vote Required: none Council Action Requested: None—for information only Submitted by: Joe Wywrot Engineering Name Department Agenda Item Notes: CITI- J= Memorandum EST. 1 � leas To: Bart Olson, City Administra �� pW r .O From: Joe Wywrot, City Engineer U CC: Lisa Pickering, Deputy City C e Eric Dhuse, Director of Public orks E Date: December 9, 2009 Subject: Grande Reserve- Update Below find a summary of various ongoing issues in Grande Reserve: Streetlight outages north of Mill Road On December 3'�we met onsite with Com Ed and Signco (Rally's electrician) to inspect three Com Ed pedestals that Signco suspected were not connected properly. All were found to be properly connected. Those inspections gave Signco the information they need to finalize their proposal to repair the 6 streetlights. I checked with Rally yesterday and they have not yet received the proposal. I called Signco but the person I needed to speak to was not in the office today. I got an email back from Signco stating that they would be working on the proposal tomorrow. Streetlight knockdown g Grande Trail/American Way intersection IBT told us several weeks ago that this light would be replaced by mid-December. As of today it was not installed. 1 sent an email to Marlies Hansen requesting an update. Signage IBT has been in touch with our Police Department regarding trespassers in remote areas, and will be placing"No Trespassing" signs near Jersey barriers,in the vicinity of earth stockpiles, and along Kennedy Road west of Bristol Ridge Road. This is to discourage ATV users and hunters. IBT will also be placing warning signs at the temporary ends of all sidewalks to warn pedestrians of possible drop-offs. Each sign will be about 3 feet high and consist of diagonal black and white stripes. We had suggested that in lieu of signage they re-grade the areas off the ends of the sidewalks,but they said it was a liability issue and they were directed to place the signs. Installation should begin next week. Our Public Works Department will be placing"Intersection Ahead" signs on Kennedy Road in advance of the intersection with Freedom Place. Railroad Crossings We have been in touch with BNSF regarding the railroad crossings of Mill Road and of Kennedy Road. BNSF is planning to reconstruct the Mill Road crossing in 2011, and therefore plans to perform only minimum maintenance measures until then. BNSF is planning to replace/repair two panels at the Kennedy Road crossing this winter. The barriers were placed at various locations throughout the development in mid-November. IBT will be placing reflector panels on each barrier to improve night-time visibility. 4467 E. Millbrook Circle (Unit 23) Rally needs to move a fire hydrant at this address because it is located where the driveway will be constructed. This address was a model home and was constructed without a driveway, but now they want to finish the sitework so they can sell the home. It appears that the hydrant was originally constructed at the side lot line. Pasquinelli, however, re-subdivided several lots in Unit 23 after the hydrant was constructed, therefore the hydrant is no longer at the side lot line. Rally is in negotiations with the contractor that constructed the watermains in Unit 23 to have the hydrant moved. There may be several similar issues in Unit 23, but this is the only one so far where a house has been constructed. Snow Plowing Bank of America had requested a proposal for the city to plow the private streets north of Mill Road. Eric Dhuse prepared a proposal, but we never heard back from the bank. During the storm of December 9"', we noticed that no one was plowing those streets. I called PSI Management, who said that Landworks, their contractor, was on the way. They have a minimum 2-inch snowfall requirement before they respond. Please place this item on the December 15, 2009 Public Works Committee agenda for information only. cl)` Reviewed By: Agenda Item Number J= T Legal ❑ Esr 1 ®1836 Finance ❑ Engineer Tracking Number 4 W City Administrator ❑ o Pwl ��- 1 i$ Consultant El Fl Agenda Item Summary Memo Title: IDOT Agreement—Rt.34/Sycamore Traffic Signal Meeting and Date: December 15,2009 Public Works Committee Synopsis: Propose to extend the existing IDOT agreement to allow the temporary traffic signal to remain in service until May 1,2011. Council Action Previously Taken: Date of Action: Action Taken: Item Number: Type of Vote Required: Majority Council Action Requested: Approval Submitted by: Joe Wywrot Engineering Name Department Agenda Item Notes: CITY 00 Memorandum 1836 To: Bart Olson, Assistant City Ad nistr4tq From: Joe Wywrot, City Engineer IIJJ 0;A ® � -: p CC: Lisa Pickering, Deputy City C1 `J�; F Eric Dhuse, Director of Public Works LE Date: November 3, 2009 Subject: IDOT Agreement — Rt.34/Sycamore Traffic Signal In November 2007 the city and IDOT entered into an agreement that allowed for the construction of a temporary traffic signal at the Route 34/Sycamore intersection. The agreement also required that the temporary signal be replaced with a permanent signal no later than May 1 , 2010. Recently we inquired with IDOT to see if they were willing to extend that deadline to May 1 , 2011 . IDOT is amenable to our request subject to the condition that the city assumes 100% of the maintenance cost effective May 1 , 2010. Currently IDOT pays for 2/3 of the maintenance cost. This traffic signal has required maintenance work regarding video detection, tether wires, and signal head mountings since it was constructed. The video detection problems were handled as warranty work. Our current budget includes $30,000 for the design of the permanent traffic signals. Construction of the permanent signals estimated to cost $200,000 would occur next fiscal year. I recommend that we agree to IDOT' s terms and extend the agreement regarding the temporary signal for one year, and that we also budget an additional $2500 next fiscal year for maintenance of this traffic signal. Please place this item on the Public Works Committee agenda of November 17, 2009 for consideration. Pagel of 2 Joe Wywrot From : Mestelle, Dan L [Dan.Mestelle @illinois.gov] Sent: Thursday, October 08, 2009 2:51 PM To: Joe Wywrot Cc: Powell, Rick ; Paukovitz, Louis J; Devine, Daniel M; Norris, Warren E; Brendan McLaughlin Subject: RE: Rt.34/Sycamore - temporary traffic signal We will agree. From: Joe Wywrot [mailto:JWywrot @yorkville.il.us] Sent: Thursday, October 08, 2009 2:43 PM To: Mestelle, Dan L Cc: Powell, Rick ; Paukovitz, Louis J; Devine, Daniel M; Norris, Warren E; Brendan McLaughlin Subject: RE: Rt.34/Sycamore - temporary traffic signal Dan, We have discussed this issue internally and would still like to extend the agreement to 5/1 /2011 . The city would agree to assume 100% of the temporary signal maintenance cost beginning 511 /2010, and continuing until the permanent traffic signal is operational . The new signal would have detector loops. Joe Wywrot Yorkville City Engineer (630)553-8527 (630)553-3436 fax (630)878-2021 mobile From: Mestelle, Dan L [mailto:Dan.Mestelle @illinois.gov] Sent: Thursday, October 08, 2009 11 :31 AM To: Joe Wywrot Cc: Powell, Rick ; Paukovitz, Louis J; Devine, Daniel M; Norris, Warren E Subject: RE: Rt.34/Sycamore - temporary traffic signal The Department is willing to extend the agreement till May 1, 2011 but are not receptive to continue receiving a share of the cost to maintain a system that has not been functioning well. In the last month or so we have seen: 1. The 5-section head come down to the ground 2. The tether wire broke 3. The NE camera was replaced for the second time 4. All cameras (3) have been replaced one time. It is obvious we are not happy with the results we have obtained from the camera detection , not only at this intersection but throughout the District and would be looking for loop detection with the permanent signals. Please investigate the condition of the existing signals an let me know how you would like to proceed . From: Joe Wywrot [mailto:JWywrot @yorkville.il.us] Sent: Friday, October 02, 2009 4:22 PM To: Mestelle, Dan L Cc: Brendan McLaughlin Subject: Rt.34/Sycamore - temporary traffic signal Dan, 11/3/2009 Page 2 of 2 IDOT and Yorkville entered into an agreement in November 2007 regarding this traffic signal. The agreement called for a permanent traffic signal to be in place by May 1 , 2010. With the economic downturn the city's revenues are down significantly, and we would like to amend the agreement to allow the temporary signals to remain in place for at least another year. To the best of my knowledge the signal continues to function well . Please let me know if IDOT is amenable to this. Thanks, Joe Wywrot Yorkville City Engineer (630)553 -8527 (630)553-3436 fax (630)878-2021 mobile 11/3/2009 cl r` Reviewed By: Agenda Item Number Legal El w 3�1 j Finance ❑ EST. �rj Engineer $� Tracking Number t �t is y City Administrator ❑ �9 arc �O Consultant ❑ ')W o�00q �lo'I Agenda Item Summary Memo Title: Proposed Illicit Discharge and Connection Stormwater Ordinance Meeting and Date: December 15, 2009 Public Works Committee Synopsis: This ordinance will help us comply with some of the requirements of our NPDES stormwater permit that is issued by the Illinois EPA. Council Action Previously Taken: Date of Action: Action Taken: Item Number: Type of Vote Required: Majority Council Action Requested: Approval Submitted by: Joe Wywrot Engineering Name Department Agenda item Notes: ?` p� Memorandum E6T. , �_= 7836 To: Bart Olson, City Administrate y From: Joe Wywrot, City Engineer �9 p CC: Kathy Orr, City Attorney Lisa Pickering, Deputy City Clerk CE Date: December 8, 2009 Subject: Proposed Illicit Discharge and Connection Stormwater Ordinance Attached find a copy of a proposed ordinance regarding illicit discharges and connections to the city stormwater system. This ordinance will help us achieve one of the goals required by our NPDES stormwater permit that was issued by the Illinois EPA. Our National Pollutant Discharge Elimination System (NPDES) permit requires the city to create a stormwater management program that consists of six control measures in order to improve stormwater quality. Those control measures briefly summarized as follows: 1. Public Education Implement a public education program to distribute education materials to the community. 2. Public Involvement Provide opportunities for the community to participate in activities that promote good stormwater quality. In our April audit the IEPA cited the Green Committee as an excellent example of public involvement. 3. Illicit Discharge Detection and Elimination Create a map of city storm sewers to identify outfall locations, and inspect outfalls on a regular basis. 4. Construction Site Stormwater Runoff Control Adopt measures to reduce erosion and sedimentation problems related to construction. 5. Post-Construction Stormwater Management Adopt measures to minimize stormwater runoff from new development and redevelopment. These measures must ensure that appropriate controls are in place to preserve natural elements incorporated into the design of developments. 6. Pollution Prevention/Good Housekeenin Develop and implement training and operational programs for city employees to reduce the occurrence of pollution during maintenance activities. These programs could be related to items such as storage yard maintenance, snow removal, surface restoration following utility repairs, catch basin cleaning, and use of pesticides and herbicides. The attached ordinance will help us comply with Control Measure No. 3. Section 7-6-2.13 of our Municipal Code already states that it is "...unlawful to discharge to any natural outlet within the city or in any area under the jurisdiction of the city, any sewage or other polluted water..." The attached ordinance, however, goes further by providing guidance regarding notification, enforcement, and abatement procedures and costs. Please place this ordinance on the December 15, 2009 Public Works Committee agenda for consideration. Ordinance No. ORDINANCE AMENDING THE CITY CODE OF THE UNITED CITY OF YORKVILLE, KENDALL COUNTY, ILLINOIS TO PROVIDE FOR THE REGULATION OF ILLICIT DISCHARGES AND CONNECTIONS TO THE MUNCIPAL SEPARATE STORM SEWER SYSTEM BE IT ORDAINED by the Mayor and City Council of the United City of Yorkville, Kendall County, Illinois, that the City Code be and is hereby amended to add the following new Chapter 17 to Title 8 : CHAPTER 17 PROVISIONS REGULATING NON-STORM WATER DISCHARGES AND CONNECTIONS TO THE MUNCIPAL SEPARATE STORM SEWER SYSTEM 8-17-1 : Purpose. The objections of this chapter are to provide for the health, safety, and general welfare of the citizens of the United City of Yorkville through the regulation of non-storm water discharges to the municipal separate storm sewer system to the maximum extent practicable as required by federal and state law. This chapter establishes methods for controlling the introduction of pollutants into the municipal separate storm sewer system in order to comply with requirements of the National Pollutant Discharge Elimination System (NPDES) permit process by: (1 ) Regulating the contribution of pollutants to the municipal separate storm sewer system by stormwater discharges by any user; (2) Prohibiting illicit connections and discharges, as hereinafter defined, to the municipal separate storm sewer system; and, (3) Establishing legal authority to carry out all inspection, surveillance and monitoring procedures necessary to ensure compliance with this chapter. Definitions. For the purposes of this chapter, the following shall mean: Authorized Enforcement Agency: Employees or designees of the Mayor of the United City of Yorkville designated to enforce the provisions of this chapter. Best Management Practices: Schedules of activities, prohibitions of practices, general good house keeping practices, pollution prevention and educational practices, maintenance procedures, and other management practices to prevent or reduce the discharge of pollutants directly or indirectly to stormwater, receiving waters, or stormwater conveyance systems. Best Management Practices also include treatment practices, operating procedures, and practices to control site runoff, spillage or leaks, sludge or water disposal, or drainage from raw materials storage. Clean Water Act: The federal Water Pollution Control Act (33 U.S.C. § 1251 et seq.), as amended from time to time. Construction Activity: Activities subject to NPDES construction permits. These include construction projects resulting in land disturbance of 10,000 square feet or more. Such activities include but are not limited to clearing and grubbing, grading, excavating, and demolition. Hazardous Materials: Any material, including any substance, waste, or combination thereof, which because of its quantity, concentration, or physical, chemical, or infectious characteristics may cause, or significantly contribute to, a potential substantial hazard to human health, safety, property, or the environment when improperly treated, stored, transported, disposed of, or otherwise managed. Illegal Discharge: Any direct or indirect non-stonn water discharge to the Storm Drainage System, as hereinafter defined, except as exempted in Section 8- 17-5 of this chapter. Illicit Connection: Any drain or conveyance, whether on the surface or subsurface, which allows an illegal discharge to enter the Storm Drainage System including but not limited to any conveyances which allow any non-storm water discharge including sewage, process wastewater, and wash water to enter the Storm Drainage System and any connection to the storm drain system from indoor drains and sinks, regardless of whether said drain or connection had been previously allowed, permitted, or approved by an Authorized Enforcement Agency or, any drain or conveyance connected from a commercial or industrial land use to the Storm Drainage System which has not been documented in plans, maps, or equivalent records and approved by an Authorized Enforcement Agency. Industrial Activity: Activities subject to NPDES Industrial Permits as defined in 40 CFR, Section 122.26 (b) (14). National Pollutant Discharge Elimination System (NPDES) Storm Water Discharge Permit: Permit issued by EPA (or by a State under authority delegated pursuant to 33 USC § 1342(b)) that authorizes the discharge of pollutants to waters of the United States, whether the permit is applicable on an individual, group, or general area-wide basis. Non-Storm Water Discharge: Any discharge to the Storm Drainage System that is not composed entirely of storm water. Person: Any individual, association, organization, partnership, firm, corporation or other entity recognized by law and acting as either the owner or as the owner's agent. Pollutant: Anything which causes or contributes to pollution. Pollutants may include, but are not limited to: paints, varnishes, and solvents; oil and other automotive fluids; non-hazardous liquid and solid wastes and yard wastes; refuse, rubbish, garbage, litter, or other discarded or abandoned objects, ordinances, and accumulations, so that same may cause or contribute to pollution; floatables; pesticides, herbicides, and fertilizers; hazardous substances and wastes; sewage, fecal coliform and pathogens; dissolved and particulate metals; animal wastes; wastes and residues that result from constructing a building or structure; and noxious or offensive matter of any kind. Premises. Any building, lot, parcel of land, or portion of land whether improved or unimproved including adjacent sidewalks and parking strips. Municipal separate storm sewer system: Publicly-owned facilities by which storm water is collected and/or conveyed, including but not limited to any roads with drainage systems, municipal streets, gutters, curbs, inlets, piped storm drains, pumping facilities, retention and detention basins, natural and human-made or altered drainage channels, reservoirs, and other drainage structures. Storm Water: Any surface flow, runoff, and drainage consisting entirely of water from any form of natural precipitation, and resulting from such precipitation. Stormwater Pollution Prevention Plan: A document which describes the Best Management Practices and activities to be implemented by a person or business to identify sources of pollution or contamination at a site and the actions to eliminate or reduce pollutant discharges to a Storm Drainage System, to the maximum extent practicable. Wastewater: Any water or other liquid, other than uncontaminated storm water, discharged from a facility. 8-17-3: Applicability: This Chapter shall apply to all water entering the Storm Drainage System generated on any developed and undeveloped lands unless explicitly exempted by an authorized enforcement agency. 8-17-4: Respoiasibility for Administration: The City shall administer, implement, and enforce the provisions of the Chapter. 8-17-5. Discharge Prohibitions: A. No person shall discharge or cause to be discharged into the municipal storm drain system or watercourses any materials, including but not limited to pollutants or waters containing any pollutants that cause or contribute to a violation of applicable water quality standards, other than storm water, except for the following: (i) Water line flushing or other potable water sources, landscape irrigation or lawn watering, diverted stream flows, rising ground water, ground water infiltration to storm drains, uncontaminated pumped ground water, foundation or footing drains (not including active groundwater dewatering systems), crawl space pumps, air conditioning condensation, springs, non-commercial washing of vehicles, natural riparian habitat or wet-land flows, swimming pools (if dechlorinated - typically less than one particle per million chlorine), fire fighting activities, and any other water source not containing Pollutants. (ii) Discharges specified in writing by the City Engineer as being necessary to protect public health and safety. (iii) Dye testing if a verbal notification to the City Engineer is given prior to the time of the test. (iv) Any non-storm water discharge permitted under an NPDES permit, waiver, or waste discharge order issued to the discharger and administered under the authority of the Federal Environmental Protection Agency, provided that the discharger is in full compliance with all requirements of the permit, waiver, or order and other applicable laws and regulations, and provided that written approval has been granted for any discharge to the storm drain system. 8-17-6: Prohibited Illicit Connections: The construction, use, maintenance or continued existence of Illicit Connections to the Storm Sewer System is prohibited, including, without limitation, illicit connections made in the past, regardless of whether the connection was permissible under law or practices applicable or prevailing at the time of connection. 8-17- 7: Suspension of Municipal Storm Sewer System Access: A. The City may, without prior notice, suspend the Storm Sewer System access when such suspension is necessary to stop an actual or threatened discharge which presents or may present imminent and substantial danger to the environment, or to the health or welfare of persons, or to the Storm Sewer System or waters of the United States. If the violator fails to comply with a suspension order issued in an emergency, the Authorized Enforcement Agency may take such steps as deemed necessary to prevent or minimize damage to the municipal storm sewer system or waters of the United States, or to minimize danger to persons. B. Any person discharging to the Storm Sewer System in violation of this chapter may have access terminated if such termination would abate or reduce an illegal discharge. The City Engineer shall notify a violator of the proposed termination of its Storm Sewer System access. Storm Sewer System access to premises terminated pursuant to this Section, shall not be reinstated without the prior approval of the City Engineer. 8-17-8: Industrial or Construction Activity Diseharges: Any person subject to an industrial or construction activity NPDES storm water discharge permit shall comply with all provisions of such permit. Proof of compliance with said permit may be required in a form acceptable to the City Engineer prior to the allowing of discharges to the municipal separate storm sewer system. Section 8-17-9: Monitoring of Discharges: (a) The City Engineer shall be permitted to enter and inspect facilities subject to regulation under this chapter as often as may be necessary to determine compliance. If a discharger has security measures in force which require proper identification and clearance before entry into its premises, the discharger shall make the necessary arrangements to allow access to representatives of the City. (b) Facility operators shall allow the City Engineer ready access to all parts of the premises for the purposes of inspection, sampling, examination and copying of records that must be kept under the conditions of an NPDES permit to discharge storm water, and the performance of any additional duties as defined by state and federal law. (c) The City Engineer shall have the right to set up on any permitted facility such devices as are necessary in the opinion of the Authorized Enforcement Agency to conduct monitoring and/or sampling of the facility's storm water discharge. (d) The City Engineer has the right to require the discharger to install monitoring equipment as necessary. The facility's sampling and monitoring equipment shall be maintained at all times in a safe and proper operating condition by the discharger at its own expense. All devices used to measure stormwater flow and quality shall be calibrated to ensure their accuracy. (e) Any temporary or permanent obstruction to safe and easy access to the facility to be inspected and/or sampled shall be promptly removed by the operator at the written or oral request of the City Engineer and shall not be replaced. The costs of clearing such access shall be borne by the operator. (f) Unreasonable delays in allowing the City Engineer access to a permitted facility is a violation of a storm water discharge permit and of this chapter. A person who is the operator of a facility with a NPDES permit to discharge storm water associated with industrial activity commits an offense if the person denies the City Engineer reasonable access to the permitted facility for the purpose of conducting any activity authorized or required by this chapter. (g) If the City Engineer has been refused access to any part of the premises from which stormwater is discharged, and he/she is able to demonstrate probable cause to believe that there may be a violation, or that there is a need to inspect and/or sample as part of a routine inspection and sampling program designed to verify compliance with this chapter or any order issued hereunder, or to protect the overall public health, safety, and welfare of the community, then the City Engineer may seek issuance of a search warrant from any court of competent jurisdiction. Section 8-17-10: Requirement to Prevent, Control and Reduce Storer TIVaterPollutants by the Use of Best Management Practices: The City has adopted requirements identifying Best Management Practices for any activity, operation, or facility which may cause or contribute to pollution or contamination of storm water, the storm drain system, or waters of the United States. The owner or operator of a commercial or industrial establishment shall provide, at their own expense, reasonable protection from accidental discharge of prohibited materials or other wastes into the municipal stone drain system or watercourses through the use of these structural and non-structural facilities meeting Best Management Practices requirements. Any person responsible for a property or premise, which is, or may be, the source of an illegal discharge, may be required to implement, at said person's expense, additional structural and non-structural facilities to prevent the further discharge of pollutants to the municipal separate storm sewer system. Compliance with all terns and conditions of a valid NPDES permit authorizing the discharge of stone water associated with industrial activity, to the extent practicable, shall be deemed compliance with the provisions of this section. 8-17-11 : Watercourse Protection: Every person owning property through which a watercourse passes, or such person's lessee, shall keep and maintain that part of the watercourse within the property free of trash, debris, excessive vegetation, and other obstacles that would pollute, contaminate, or significantly retard the flow of water through the watercourse. In addition, the owner or lessee shall maintain existing privately owned structures within or adjacent to a watercourse, so that such structures will not become a hazard to the use, function, or physical integrity of the watercourse. Section 8-17-12: Notification of Spills: Any person responsible for a facility or operation, or responsible for emergency response for a facility or operation has information of any known or suspected release of materials which are resulting or may result in Illegal Discharges or pollutants discharging into storm water, the storm drain system, or water of the United States said person shall take all necessary steps to ensure the discovery, containment, and cleanup of such release and immediately notify emergency response agencies of the occurrence via emergency dispatch services. In the event of a release of non-hazardous materials, said person shall notify the City in person or by phone or facsimile no later than the next business day. Notifications in person or by phone shall be confinned by written notice addressed and mailed to the City within three business days of the phone notice. If the discharge of prohibited materials emanates from a commercial or industrial establishment, the owner or operator of such establishment shall also retain an on-site written record of the discharge and the actions taken to prevent its recurrence. Such records shall be retained for at least three years. Section 8-17-13 Ultimate Responsibility: The standards set forth herein and promulgated pursuant to this Chapter are minimum standards; therefore this Chapter does not intend nor imply that compliance by any person will ensure that there will be no contamination, pollution, nor unauthorized discharge of pollutants. Section 8-17-14. Enforcement: Whenever the City Engineer finds that a person has violated a prohibition or failed to meet a requirement of this chapter, the authorized enforcement agency may order compliance by written notice of violation to the responsible person in accordance with the requirements of Chapter 14, Title I of this City Code. The provisions of this ordinance are hereby declared to be severable. If any provision, clause, sentence, or paragraph of this Ordinance or the application thereof to any person, establishment, or circumstances shall be held invalid, such invalidity shall not affect the other provisions or application of this Ordinance. This Ordinance shall be in full force and effect from and after its passage and approval as provided by law. Passed by the City Council of the United City of Yorkville, Kendall County, Illinois, this Day of A.D. 2009. ATTEST: CITY CLERK ROBYN SUTCLIFF DIANE TEELING GARY GOLINSKI ARDEN JOSEPH PLOCHER WALTER WERDERICH MARTY MUNNS ROSE ANN SPEARS GEORGE GILSON, JR. Approved by me, as Mayor of the United City of Yorkville, Kendall County, Illinois, this Day of A.D. 2009. MAYOR ♦�f�D cli, Reviewed By: Agenda Item Number J ` 0� Legal lass EST. Finance ❑ Engineer Tracking Number 40 tq City Administrator ❑ ^ �O Consultant ❑ PW SCE ♦, ❑ Agenda Item Summary Memo Title: Greenbriar/Walsh Intersection- Signage Meeting and Date: December 15, 2009 Public Works Committee Synopsis: Recommendation to erect stop signs for the north and south legs of the Greenbriar/Walsh intersection. Council Action Previously Taken: Date of Action: Action Taken: Item Number: Type of Vote Required: Majority Council Action Requested: Approval Submitted by: Joe Wywrot Engineering Name Department Agenda Item Notes: `,�eao C/p = m o Memorandum ESL , _ 1836 To: Bart Olson, Assistant City Ad trator OL From: Joe Wywrot, City Engineer 9 � p CC: Harold Martin, Chief of Polic ;��'� Kathy Orr, City Attorney LE Lisa Pickering, Deputy City Clerk Date: November 19, 2009 Subject: Greenbriar/Walsh Intersection - Signage Recently we received a citizen request to erect stop signs for the north and south approaches of the Greenbriar/Walsh intersection. We had looked at this in 2003 and erected stop signs at that time,but replaced them with yield signs in late 2003 based a debated interpretation of the Manual on Uniform Traffic Control Devices (MUTCD). The MUTCD is the nationwide guideline for the application of signage, striping, and traffic signals along public roadways. The yield signs have been in place ever since. When we received this most recent request, I called IDOT to get their interpretation of the MUTCD to see what criteria we should consider for placement of stop signs at this intersection. IDOT said that we should consider it as a single-stop intersection, even though two stop signs would be erected. The problem we have at this intersection is that many N/B and S/B motorists do not obey the yield signs. The MUTCD single-stop criteria allows for stop signs to be placed "where application of the normal right-of-way rule would not be expected to provide reasonably safe operation."Therefore, I recommend that we place stop signs for the north and south legs of the Greenbriar/Walsh intersection. We would need to adopt an ordinance allowing us to enforce the new signage. Please place this item on the December 15, 2009 Public Works Committee agenda for consideration. STATE OF ILLINOIS ) ) ss COUNTY OF KENDALL ) ORDINANCE No. 2009- ORDINANCE AMENDING CITY CODE TITLE 6 — TRAFFIC, CHAPTER 3 — TRAFFIC SCHEDULES Walsh Drive and Greenbriar Road WHEREAS, the United City of Yorkville has discussed and considered amending the City Code, Title 6 — Traffic, Chapter 3 — Traffic Schedules regarding establishing a Stop Intersection at Walsh Drive and Greenbriar Road; and, NOW, THEREFORE, BE IT ORDAINED by the Mayor and City Council of the United City of Yorkville, Kendall County, Illinois, as follows: Section 1. Title 6, Chapter 3 , Section 2(A) of the United City of Yorkville Code of Ordinances is hereby amended by adding the following paragraph: Walsh Drive and Greenbriar Road, with Walsh Drive stopping for Greenbriar Road (two- way stop). Section 2. This Ordinance shall be in full force and effect upon its passage, approval, and publication as provided by law. Passed by the City Council of the United City of Yorkville, Kendall County, Illinois this day of A.D. 2009. CITY CLERK ROBYN SUTCLIFF DIANE TEELING ARDEN JOE PLOCHER WALTER WERDERICH GARY GOLINSKI MARTY MUNNS ROSE SPEARS GEORGE GILSON, JR. Approved by me, as Mayor of the United City of Yorkville, Kendall County, Illinois, this day of A.D. 2009. MAYOR Reviewed By: Agenda Item Number T Legal ❑ rj tt EST. ®1696 Finance F1 1 En Engineer g ?�� Tracking Number City Administrator consultant ❑ P VV goc)q -- )03 <CE ��?' ❑ Agenda Item Summary Memo Title: Intersection Signage Meeting and Date: December 15, 2009 Public Works Committee Synopsis: Summary of MUTCD standards for intersection signage. Council Action Previously Taken: Date of Action: Action Taken: Item Number: Type of Vote Required: none Council Action Requested: none Submitted by: Joe Wywrot Engineering Name Department Agenda Item Notes: Memorandum Esr. leas To: Bart Olson, City Administrate .0 1 From: Joe Wywrot, City Engineer O W 9 � �a O` CC: Lisa Pickering, Deputy City erk E �Vv Date: December 8, 2009 Subject: Intersection Signage—MUTCD Standards The nationwide guideline for roadway signage is the Manual on Uniform Traffic Control Devices (MUTCD). Every state in the nation has adopted the MUTCD in one form or another for the design and operation of roadways. The MUTCD is also used by law enforcement agencies, insurance companies, and the legal profession when investigating accidents. This memo summarizes the standards from the MUTCD for the installation of Yield signs and Stop signs at roadway intersections. If an un-controlled roadway intersection does not function adequately or safety, it should first be analyzed to see if the placement of yield signs are appropriate. Yield signs result in the least amount of traffic inconvenience. There are no minimum traffic volumes that must be met in order to justify placement of a yield sign. If engineering judgment determines that a yield sign is likely to correct a functional or safety problem at an intersection, than a yield sign should be placed. Stop signs are the next step up in correcting traffic problems at intersections. Stop signs should be placed such that the minimum number of vehicles passing through the intersection will have to stop. Therefore, roadways that carry less traffic should stop at roadways that carry more traffic. For roadway intersections whose streets have relatively equal traffic volumes, factors such as sight distance and pedestrian volumes can be considered when deciding which roadway will stop. For"single-stop" applications (where only one leg of a 3-way or two legs of a 4-way intersection will stop), absolute minimum traffic volumes are not a consideration in determining if stop signs are justified. For"multi-stop"applications (where all legs of an intersection will stop), traffic volumes and accident history carry considerable weight in determining if stop signs are justified. Sight distance problems may also be considered in the analysis. Please place this item on the December 15, 2009 Public Works Committee agenda for discussion. Page 213-6 2003 Edition Table 2B-1. Regulatory Sign Sizes (Sheet 5 of 5) Sign MUTCD action Conventional Expressway Freeway Minimum Oversized Code Road Keep Off Median 1111 -1 28.47 600 x 750 — — — — 24 x 30 Road Closed R11-2 28.48 1200 x 750 — — — — 48 x 30 Road Closed - Local R11-3,3a, 213.48 1500 x 750 — — — — Traffic Only 3b,4 60 x 30 Weight Limit R12-1 ,2 28.49 600 x 750 900 x 1200 — — 900 x 1200 24x30 36x48 36x48 Weight Limit R12-3 28.49 600 x 900 — 24 x 36 Weight Limit R12-4 28.49 900 x 600 — — — — 36 x 24 Weight Limit R12-5 28.49 600 x 900 900 x 1200 1200 x 1500 — — 24 x 36 36 x 48 48 x 60 Metric Plaque R12-6 28.49 600 x 225 — — — — 24x9 Weigh Station R13-1 28.50 1800 x 1200 2400 x 1650 3000 x 1100 — — 72 x 48 96 x 66 120 x 84 Truck Route R14-1 28.51 600 x 450 — — — — 24x18 LCrosabuck 814-2,3 28.52 600 x 600 750 x 750 900 x 900 — 1050 x 1050 24 x 24 30 x 30 36 x 36 42 x 42 R14-4,5 28.53 600 x 600 750 x 750 900 x 900 — 1050 x 1050 24 x 24 30 x 30 36 x 36 42 x 42 R15-1 813.03 1200 x 225 48x9 R75-8 86.16 900 x 450 — — — — (36 x 18) Notes: 1 . Larger signs may be used when appropriate. 2. Dimensions are shown in millimeters followed by inches in parentheses and are shown as width x height. Section 2B.05 STOP Sign Applications Guidance: STOP signs should be used if engineering judgment indicates that one or more of the following conditions exist: A. Intersection of a less important'road with a main road where application of the normal right-of-way rule would not be expected to provide reasonable compliance with the law; B. Street entering a through highway or street; C. Unsignalized intersection in a signalized area; and/or D. High speeds, restricted view, or crash records indicate a need for control by the STOP sign. Standard: Because the potential for conflicting commands could create driver confusion, STOP signs shall not be installed at intersections where traffic control signals are installed and operating except as noted in Section 4D.01. Portable or part-time STOP signs shall not be used except for emergency and temporary traffic control zone purposes. Guidance: STOP signs should not be used for speed control. STOP signs should be installed in a manner that minimizes the numbers of vehicles having to stop. At intersections where a full stop is not necessary at all times, consideration should be given to using less restrictive measures such as YIELD signs (see Section 26.08). Sect. 2B.05 November 2003 2003 Edition Page 2B-7 Once the decision has been made to install two-way stop control, the decision regarding the appropriate street to stop should be based on engineering judgment. In most cases, the street carrying the lowest volume of traffic should be stopped. A STOP sign should not be installed on the major street unless justified by a traffic engineering study. Support: The following are considerations that might influence the decision regarding the appropriate street upon which to install a STOP sign where two streets with relatively equal volumes and/or characteristics intersect: A. Stopping the direction that conflicts the most with established pedestrian crossing activity or school walking routes; B . Stopping the direction that has obscured vision, dips, or bumps that already require drivers to use lower operating speeds; C. Stopping the direction that has the longest distance of uninterrupted flow approaching the intersection; and D. Stopping the direction that has the best sight distance to conflicting traffic. The use of the STOP sign at highway-railroad grade crossings is described in Section 813 .08. The use of the STOP sign at highway-light rail transit grade crossings is described in Section 10C.04. Section 2B.06 STOP Sign Placement Standard: The STOP sign shall be installed on the right side of the approach to which it applies. When the STOP sign is installed at this required location and the sign visibility is restricted, a Stop Ahead sign (see Section 2C.29) shall be installed in advance of the STOP sign. The STOP sign shall be located as close as practical to the intersection it regulates, while optimizing its visibility to the road user it is intended to regulate. STOP signs and YIELD signs shall not be mounted on the same post. Guidance: Other than a DO NOT ENTER sign, no sign should be mounted back-to-back with a STOP sign in a manner that obscures the shape of the STOP sign. Support: Section 2A. 16 contains additional information about separate and combined mounting of other signs with STOP signs. Guidance: Stop lines, when used to supplement a STOP sign, should be located at the point where the road user should stop (see Section 313 . 16). If only one STOP sign is installed on an approach, the STOP sign should not be placed on the far side of the intersection. Where two roads intersect at an acute angle, the STOP sign should be positioned at an angle, or shielded, so that the legend is out of view of traffic to which it does not apply. Where there is a marked crosswalk at the intersection, the STOP sign should be installed in advance of the crosswalk line nearest to the approaching traffic. Option: At wide-throat intersections or where two or more approach lanes of traffic exist on the signed approach, observance of the stop control may be improved by the installation of an additional STOP sign on the left side of the road and/or the use of a stop line. At channelized intersections, the additional STOP sign may be effectively placed on a channelizing island. Support: Figure 2A-2 shows examples of some typical placements of STOP signs. Section 211.07 Multiway Stop Applications Support: Multiway stop control can be useful as a safety measure at intersections if certain traffic conditions exist. Safety concerns associated with multiway stops include pedestrians, bicyclists, and all road users expecting other road users to stop. Multiway stop control is used where the volume of traffic on the intersecting roads is approximately equal. The restrictions on the use of STOP signs described in Section 213.05 also apply to multiway stop applications. November 2003 Sect. 2B.05 to 2B.07 Page 211-8 2003 Edition Guidance: The decision to install multiway stop control should be based on an engineering study. The following criteria should be considered in the engineering study for a multiway STOP sign installation: A. Where traffic control signals are justified, the multiway stop is an interim measure that can be installed quickly to control traffic while arrangements are being made for the installation of the traffic control signal. B. A crash problem, as indicated by 5 or more reported crashes in a 12-month period that are susceptible to correction by a multiway stop installation. Such crashes include right- and left-turn collisions as well as right-angle collisions. C. Minimum volumes: 1 . The vehicular volume entering the intersection from the major street approaches (total of both approaches) averages at least 300 vehicles per hour for any 8 hours of an average day, and 2. The combined vehicular, pedestrian, and bicycle volume entering the intersection from the minor street approaches (total of both approaches) averages at least 200 units per hour for the same 8 hours, with an average delay to minor-street vehicular traffic of at least 30 seconds per vehicle during the highest hour, but 3. If the 85th-percentile approach speed of the major-street traffic exceeds 65 km/h or exceeds 40 mph, the minimum vehicular volume warrants are 70 percent of the above values. D. Where no single criterion is satisfied, but where Criteria B, C. 1 , and C.2 are all satisfied to 80 percent of the minimum values. Criterion C.3 is excluded from this condition. Option: Other criteria that may be considered in an engineering study include: A. The need to control left-tum conflicts; B. The need to control vehicle/pedestrian conflicts near locations that generate high pedestrian volumes; C. Locations where a road user, after stopping, cannot see conflicting traffic and is not able to reasonably safely negotiate the intersection unless conflicting cross traffic is also required to stop; and D. An intersection of two residential neighborhood collector (through) streets of similar design and operating characteristics where multiway stop control would improve traffic operational characteristics of the intersection. Section 2B.08 YIELD Sign (RI-2) Standard: The YIELD (111-2) sign (see Figure 213-1) shall be a downward-pointing equilateral triangle with a wide red border and the legend YIELD in red on a white background. Support: The YIELD sign assigns right-of-way to traffic on certain approaches to an intersection. Vehicles controlled by a YIELD sign need to slow down or stop when necessary to avoid interfering with conflicting traffic. Section 211.09 YIELD Sign Applications Option: YIELD signs may be used instead of STOP signs if engineering judgment indicates that one or more of the following conditions exist: A. When the ability to see all potentially conflicting traffic is sufficient to allow a road user traveling at the posted speed, the 85th-percentile speed, or the statutory speed to pass through the intersection or to stop in a reasonably safe manner. B. If controlling a merge-type movement on the entering roadway where acceleration geometry and/or sight distance is not adequate for merging traffic operation. C. The second crossroad of a divided highway, where the median width at the intersection is 9 in (30 ft) or greater. In this case, a STOP sign may be installed at the entrance to the first roadway of a divided highway, and a YIELD sign may be installed at the entrance to the second roadway. D. An intersection where a special problem exists and where engineering judgment indicates the problem to be susceptible to correction by the use of the YIELD sign. Standard: A YIELD (R1-2) sign shall be used to assign right-of-way at the entrance to a roundabout intersection. Sect. 2B.07 to 2B.08 November 2003 0 C/p. Reviewed By: Agenda Item Number J. L T Legal ❑ N B•:1k(,D EST. - 1996 Finance ❑ ,60t Engineer -�` Tracking Number City Administrator ❑ s y`20 Consultant ❑❑ pw aocGj , !ay <LE Agenda Item Summary Memo Title: Fountainview—Plat of Easement Meeting and Date• December 15, 2009 Public Works Committee Synopsis: This plat of easement is needed to construct Fountainview Drive and related improvements. Council Action Previously Taken: Date of Action: Action Taken: Item Number: Type of Vote Required: Majority Council Action Requested: Approval Submitted by: Joe Wywrot Engineering Name Department Agenda Item Notes: C4 ,2 p� Memorandum EST. , = 1836 To: Bart Olson, City Administrate W From: Joe Wywrot, City Engineer U p9 $ CC: Lisa Pickering,Deputy City C rmacoi.m `�1 Date: December 1, 2009 Subject: Fountainview—Plat of Easement Attached find one copy of the proposed plat of easement for the referenced development. This plat dedicates an access easement for the southern half of Fountainview Drive, and also dedicates a pedestrian easement and a public utility and drainage easement along the south side of Fountainview Drive. This plat of easement supplements the right-of-way dedication that will occur when the Fountainview plat of subdivision is recorded. Together, they will provide an 80-foot wide strip where public roadway, sidewalk, signage,utilities, and landscaping can be located similar to a public right-of-way. The developer's agreement with Kendall County states that easements rather than right-of-way will be dedicated for Fountainview Drive. Kendall County is the owner of the land upon which these easements are located. I recommend that this plat of easement be approved. Please place this item on the Public Works Committee agenda of December 15, 2009 for consideration. DOrYR�cHrQ3QO$ OFYORKVIrEnseMErrTrROVISmNS. 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'MAYDi ' PROPERIYPNE Wit_DAY or, p NFxoeWCaurnYaEmnov+ CRY CImN <., CENTERLINE. tiG 3426 �� '_ 44 ATTEST ICTTYCLEI EASEMEMLINE, FRMFSSi01fA0 JI SEOtlONCINE ttIDDO SH 3LY SNRVEYOIE � ' IkEVNO6FROFE99pNMWlOGNRVEY0RNp 11R STATE: PROJECT NO. NFRISCONP.PO IWNC{$ MOS41$S, ♦��D C/rr Reviewed By: Agenda Item Number J� a 0� Legal ❑ EST. 1836 Finance I`W❑l es Engineer ,0.1 21cog Tracking Number -4 y City Administrator ❑ D�f �O Consultant ❑ P W 19Cks�\ _ 05 <LE �V♦, ❑ Agenda Item Summary Memo Title: Windett Ridge Unit 1 —Partial Acceptance Meeting and Date: December 15, 2009 Public Works Committee Synopsis: Recommend partial acceptance of roadway and utilities in Windett Ridge Unit 1. Council Action Previously Taken: Date of Action: Action Taken: Item Number: Type of Vote Required: Majority Council Action Requested: Approval Submitted by: Joe Wywrot Engineering Name Department Agenda Item Notes: Memorandum EST. 1 ;` 1s3 s To: Bart Olson, City Administrat - From: Joe Wywrot, City Engineer Oo 9 Z. 2p CC: Lisa Pickering, Deputy City C er <LE Date: December 8, 2009 Subject: Windett Ridge Unit 1 —Partial Acceptance Recently the city reached an agreement with Bank of America regarding partial acceptance of roadway and utility improvements in Windett Ridge Unit 1. Bank of America would pave the surface course on certain roadways in Windett Ridge and also construct the Claremont Court rearyard storm sewer. In consideration for performing that work, the city would accept those roadways from back-of-curb to back-of-curb, accept the public utilities located beneath those roadways, and also reduce the subdivision bonds. The bond reductions would be based on the ratio of the length of roadway paved to the length of all roadways in Unit 1. The roadways paved are generally located in the northern half of the development, and comprise 48.65% of the total roadway length in Unit 1. See the attached location map and Bill of Sale for details. Also listed on the Bill of Sale are those utilities to be accepted, which include watermain, sanitary sewer, storm sewer, and streetlight cable. I recommend that the City Council accept those roadways and utilities listed in the attached Bill of Sale. I also recommend that Gulf Insurance Company Bond No. B21878117 be reduced by the amount of$135,421.68 and Lexon Insurance Company Bond No. 1004373 be reduced by the amount of$215,727.45. The remaining amounts of those bonds would be $142,937.37 and $227,700.00, respectively. Please place this item on the Public Works Committee agenda of December 15, 2009 for consideration. i it BILL OF SALE Seller, company name of county County, state in consideration of One and No/100 Dollar ($ 1 .00), receipt hereby acknowledged, does hereby sell, assign, transfer and convey to the Buyer, The United City of Yorkville, an Illinois municipal corporation, at 800 Game Farm Road, Yorkville, Illinois 60560, the following personal property to wit described in Exhibit A attached hereto for the development known as Seller hereby represents and warrants to Buyer that Seller is the absolute owner of said property, that said property is free and clear of all liens, charges and encumbrances, and that Seller has full right, power, and authority to sell said property and to make this Bill of Sale. IN WITHNESS WHEREOF, Seller has signed and sealed this bill of sale at address this day of 2009. COMPANY NAME name title STATE OF state ) COUNTY OF county ) On this day of , 2009, before me a Notary Public within and for said County and State, personally appeared name, to me personally known, who being by me duly sworn did say that he is the title of company name, the corporation named in the foregoing instrument, and that the instrument was signed on behalf of the corporation by authority of its Board of Directors and name acknowledged the instrument to be the free act and deed of the corporation. Notary Public county County My Commission is expires date I Exhibit A Windett Ridge Unit 1 — Partial Acceptance Roadways (from Back-of-Curb to Back-of-Curb) Windett Ridge Road: Sta. 0+15 to Sta. 25+22 Wythe Place: Sta. 0+22 to Sta. 6+88 (entire road) Claremont Court: Sta. 0+00 to Sta. 9+00 (entire road) Sutton Street: Sta. 0+15 to Sta. 19+54 Drayton Court: Sta. 0+00 to Sta. 3+73 (entire road) Winterthur Green: Sta. 0+00 to Sta. 4+44 (entire road) Coach Road: Sta. 0+15 to Sta. 1 +50 Waverly Circle: Sta. 0+00 to Sta. 2+90 (entire road) Utilities 8" watermain — 744 LF 16" watermain — 82 LF 8" sanitary sewer — 720 LF 2' inlet — 20 EA 2' catch basin — 21 EA 4' storm manhole — 1 EA 12" storm sewer — 830 LF 15" storm sewer — 41 LF 18" storm sewer — 30 LF 24" storm sewer — 62 LF 30" storm sewer — 90 LF 36" storm sewer — 30 LF All water services, sanitary services, and streetlight cable located beneath the roadways listed above. d Q Exhibit B ,•^ _ ............... �Q ki^ssmin-st �Q� ? Q °f ,,.,tae L v d i' w yi//S-Dr—� ��y� ii ��G�� Q "�� Ra •c/-A V•`'• Dray CL x o � d-y 6 0 �EP w CD 13g CD Ashworth"�°/5�7 Z`r� L mze�j � e more-L-n a;�oa9ke ��ae �eA�o�'•� f�� / sutto^Ist 47 b a C3 r 0 Q3 fS 'mod ?� ay !• 1 !• 1 Wi n d e t t Ridge Unit 1 The Data i provided wioh %varray or any represenaiof Partial Ac c e pta n c e accurac y,timeliness,o r cmplefeness.It is the responsity he "Requester to determine accuracy, completeness,and appropriateness ofifs use.The United City of Yorkville makes no Se(`1 1. n n warranties,expressed or implied,to the use of the Dafa. December 8, 2009 -Map produced by United City of Yorkville GIS •t `,"So C/T- Reviewed By: Agenda Item Number J= a II O-t Legal ❑ EST. 1896 Finance El e4 Z Engineer tz181 Tracking Number ® I� y City Administrator a� O Consultant ❑ Agenda Item Summary Memo Title: Temporary Roadway Closures Meeting and Date• December 15, 2009 Public Works Committee Synopsis: Recommendation to approve temporary roadway closures in Grande Reserve and Kendallwood Estates. Council Action Previously Taken: Date of Action: Action Taken: Item Number: Type of Vote Required: Majority Council Action Requested: Approval Submitted by: Joe Wywrot Engineering Name Department Agenda Item Notes: ,2\'o CIT Y T Memorandum EST. -, 1836 To: Bart Olson, City Administra r t I� , co From: Joe Wywrot, City Engineer �r4 p CC: Kathy Orr, City Attorney Lisa Pickering, Deputy City Clerk 4-E Date: December 8, 2009 Subject: Temporary Road Closures Recently TBT Asset Management,Bank of America's property manager for Grande Reserve, proposed to close off several roadways and roadway stubs in Grande Reserve. Please see the attachment. The intent of the closures is to discourage fly-dumping and trespassing in undeveloped areas. The closures were approved at the staff level and the barriers were installed during the week of November 16tl'. Earlier in the year, the Kendallwood Estates developer closed off the main entrance (Benjamin Street)to that development for similar reasons. Please see the attached email string. Kathy Orr has recommended that the City Council formally approve these specific closures. Formal approval is recommended to avoid setting a precedent that might allow other developers to close public roads without the city's consent. I recommend that the attached temporary closure plan be approved. Please place this item on the December 15, 2009 Public Works Committee agenda for consideration. Page I of 1 Joe W Y wrot From: Matthew Beck [mbeck @ibtgroupllc.com] Sent: Thursday, October 22, 2009 11 : 17 AM To: Joe Wywrot Cc: Gary Pachucki; Marlies Hansen; Bradley J. Feller Subject: Grande Reserve - Jersey Barriers Attachments: 20091022105550766.pdf Joe, Attached is a proposed plan for the installation of temporary jersey barriers in Grande Reserve. The purpose of the barriers is to help prevent trespassing and fly-dumping in remote areas. It would be very helpful if you would please let us know if the proposed placement of these barriers is acceptable to the City of Yorkville. The jersey barriers would be spaced 2'-0" apart and extend past the curbs on either side of the barricaded entrance. Reflective markings would be installed on the barricade facing the roadway. Should you have any comments or questions, please don't hesitate to call . Thanks for your help. Best regards, Matthew Beck Project Manager IBT Asset Management LLC 850 West Jackson Blvd., Suite 701 Chicago, IL 60607 T:312.421 .8710 F:312.421 .3331 0:312.752.8296 mbeck@ibtgroupllc.com www.ibtgrou_ pllc.co_ m_ 12/8/2009 111111111111111 �{ 1111111111111 !1!1!!!!!!!!!'i G 11 � •111111! tuulu!!u! is C� 1111 1 1111111 � Ip �1I1111!! il!!!!1!!1!!! �.: �; � � = �\ ■ 11111111111111111! 111 - Inner �/ .:�� 111 • : 111111 W ON ENROL,. X1111 ro� Montgomery UNJT 26 (single Family UNIT 14 ::.�'•: .. Neighborhood 1 �� -� �� = " e ►� ��► ♦ �r� � ♦ ��,.•: = == psi .. I� UNIT 12 ..: . • UNIT I . UNIT Is � o �N�=bor�d9 / Neighborhood 4 /�11 L71"N Steve Bfidq in ��t // • o as !!!!!!!!!! I o la / 9, QQpaoGfl�O.a000CCOGOOCppp ° ai iii!!!!°i �I �� r ^QQOQOQflCGDo.00 '��W .rl ikuGQ pL na n ° v� ■!!!!!11!! CCGGCGp Neighborhood6 +000napoa c00000pc�ppo �: 11! o QGGp Q 4 school EMU Q> • QvQO Neigtibb-r°h�oo•di9q `,,, .I � �^ Q� 0>�� vo d� 1111•. � " . .® O Nghboei rhoodl6 ° � 0 Q •ice 0°.p°p•O D ADQOOQ�I♦ -- � `,`` .•, •.',;�� • - ° °noon pnG Ol �� P ° v°oc000c � O�llq� i• �v:�' � vQ pp� 0 Neighbor o0d.30�� . �► .'��+,psi i _ r NO �NOegh or eooat�'O:°V,0�� O �Q►��'� �� .�� ■,•_I r �" ♦ 000 �7►��0000p�°-°�o°ooh � .� �%p�� Legend � ♦ o _ va aa� ri � I Neighborhood 19 �,,..0 � •�„ ,� `�� . Status of�NeighD'`d 11 Bank i►i�� •� Owned Property Description 0 Ne ghboi,d13 �� •. �, � •'� _ Neighborhood 18 p61P;il ��rOO O o OVA viii►� - +r�il�!r►�Rocco°000 o°o o° ►�, _ ♦ �♦ �' ,,,,',�,,,;,,� Neighborhood l7 �,�• ��•;�•; r1`` Partial underground Improvements Mass Graded Farm Land 11 S�F.Wy 12 S�F.Wy 11 59 � ♦ ♦ ♦ I / �/ is 21 59 FFINA IB Joe Wywrot From: Joe Wywrot Sent: Friday, May 15, 2009 9:02 AM To: 'John Tomasik' Cc: Jason; Brendan McLaughlin; Harold Martin; Eric Dhuse Subject: RE: Kendallwood Estates - access and paving John, We discussed this internally and don't have a problem with closing the road off with a chain & double-locked so we could get into the development if we needed to. Please proceed with this work. We have noticed significant amounts of mud and stone washing down onto Van Emmon Street due to the short section of Benjamin Street not being paved. Please arrange for the curb repairs and paving work along this section of roadway. The parkways along the steep section of road should also be landscaped so they don't wash out. Please have this work done by the end of June. Thanks, Joe Wywrot Yorkville City Engineer (630)553-8527 (630)553 -3436 fax (630)878-2021 mobile From: John Tomasik [mailto:john @tomasik.com] Sent: Thursday, May 14, 2009 8:35 AM To: Joe Wywrot Cc: Jason Subject: Re: Kendallwood Estates - illegal dumping Joe, What is your recommendation? Last year we wanted to install a chain across Benjamin Street with a lock and provide a key to the city. The answer was negative. Last year and again recently we made numerous reports to the police about illegal dumplings and vandalism on our subdivision. Please advise.Thanks. John Tomasik 847 651 5110 ----- Original Message ----- From: Joe Wywr_o_.t To: jhumm@mchsi.com Cc: john@tomasik.com ; Brendan McLaughlin ; Harold Martin ; Eric Dhuse ; Darrell, Busch Sent: Wednesday, May 13, 2009 1 :06 PM Subject: Kendallwood Estates - illegal dumping Jason, Today we noticed that someone has dumped a load of concrete, brick, and rebar onto the roadway in one of the far south cul-de-sacs in Kendallwood Estates. Please make arrangements to clean this up immediately. You should consider closing off Benjamin Street somewhere near Van Emmon to prevent future illegal dumping. Thanks, Joe Wywrot Yorkville City Engineer (630)553 -8527 (630)553 -3436 fax (630)878-2021 mobile C/p` Reviewed By: Agenda Item Number J= �� Legal ❑ W -t9 I EST. , 1836 Finance F1 Engineer zlgl n i ° g Tracking Number City Administrator ❑ Consultant ❑ a W Odd_ �a1 <LE 1-1 Agenda Item Summary Memo Title: Prairie Meadows—Final Acceptance Meeting and Date• December 15, 2009 Public Works Committee Synopsis: Recommend acceptance of public improvements subject to certain conditions. I Council Action Previously Taken: Date of Action: Action Taken: Item Number: Type of Vote Required: Majority Council Action Requested: Approval Submitted by: Joe Wywrot Engineering Name Department Agenda Item Notes: Memorandum M EST. , `= 1836 To: Bart Olson, City Administra r ~` y From: Joe Wywrot,City Engineer U CC: Lisa Pickering, Deputy City 1 rk wmace+v `�1 <LE Date: December 9, 2009 Subject: Prairie Meadows—Final Acceptance Menards has requested that the city accept the public improvements for Prairie Meadows for ownership and maintenance. All punchlist work is complete except for the following: • The `Kennedy Road Improvement' fee for the eastern 200' of Kennedy Road along the Prairie Meadows frontage is due in the amount of$54,600. • Dirt was added over the flattop at MH 912; a 4" ring was supposed to be added and was not;add the ring and dirt over top of flat-top. • Topsoil needs to be graded around the rim at MH 737, and feathered back to existing grade so that the area will drain. • Remove and replace all dead/dying parkway trees and landscaping. • Re-landscape all areas disturbed by punchlist repairs. With winter upon us, Menards requests that the remaining fieldwork be completed next spring during the warranty period. The payment for Kennedy Road improvements would be made final to prior acceptance. That section of Kennedy Road will be incorporated into a future Kennedy Road project associated with the Autumn Creek development. Corresponding to final acceptance is a reduction to the subdivision bond. The reduction would be in the amount of $254,152.91. The remaining bond amount of $659,680.07 would remain in place during the warranty period. I recommend that the public improvements for the Prairie Meadows subdivision be accepted for ownership and maintenance, subject to receipt of an acceptable Bill of Sale, receipt of$54,600, and completion of remaining punchlist items during the warranty period, and that American Casualty Company Bond# 929306354 be reduced by the amount of$254,152.91. Please place this item on the Public Works Committee agenda of December 15, 2009 for consideration. City of Yorkville 9-Dec-09' Letter of Credit/Bond Reduction Subdivision: Prairie Meadows Date of last bond/LOC adjustment: 29-Sep-04i Reduction No. 2 ENR-CC Index for date of last adjustment: 7298 Bond/LOC No. American Casualty Company Bond # 929306354 Current ENR-CC Index: 85921 LOC/Bond Approved Original amount LOC/Bond Amt. Amount complete prior Amount of Amount to remain Item Eno. Est. for LOC/Bond Prior to Reduction No.2 to Reduction No.2 Reduction No.2 after Red. No.2 Earthwork $1 ,031 ,180.00 $1 , 134,298.00 $154,677.00 $1,0311180.00 $33,275.27 $121 ,401 .73 Sanitary Sewer $538,404.00 $592,244.40 $801760,601 $5387404.00 $17,373.82 $63,386.78 Watermain $672,396.00 $739,635.60 $1001,859.40' $672,396.00 $21 ,697.62 $79, 161 .78 Storm Sewer $998,867.00 $1 ,098,753.70 $1491830.05 $998;867.00 ' $32,232.55 $117,597.50 Pavement $1 ,126, 155.00 $1 ,238,770.50 $195,713.01 " $1 ,126,155.00 ! $63, 129.79 $132,583.22 Landscaping $661 ,532.00 $727,685.20 $99,229.80r $661 ,532.00 $21 ,347.05 $77,882.75 Kennedy Road $574.754.15 $632.229.57 $132.763.12, $574.754.15 $65,096.81 $67.666.31 Totals $5,603,288.15 $6, 163,616.97 $913,832.98 $5,603,288.15 $254, 152.91 $659,680.07 Notes: a) LOC/Bond amt. to be 20% of substantially completed items plus 110% of uncompleted items prior to final acceptance. b) LOC/Bond reduced to 10% at final acceptance. c) LOC/Bond amt. to remain is updated based on Engineering News Record - Construction Cost Index d) Manual input required for cells highlighted in yellow. NQED C/r y Reviewed By: Agenda Item Number = OT J 4 Legal ■ �� 10 ir 1836 EST. '' Finance ❑ — Engineer ❑ -C �j � W City Administrator ■ Tracking Number OQ Consultant ❑ pw �`�l C E �V�e ❑ Agenda Item Summary Memo Title: Bristol Bay HOA Lot 1678 Trail Easement Meeting and Date: Public Works/December 15, 2009 Synopsis: The HOA has entered into an agreement to allow a trail connection between the residential sidewalk and the regional park through their open lot when the park is developed. Council Action Previously Taken: Date of Action: 11/12/09 Action Taken: Approved Item Number: Type of Vote Required: Majority Council Action Requested: Approval of shared-use trail agreement with the Bristol Bay HOA Submitted by: Laura Schraw Community Development Name Department Agenda Item Notes: See attached staff report. Memorandum O EST. Z < 1836 To: Yorkville Park Board - From: Laura Schraw, City Park Designer ' y CC: Bart Olson, Interim Director of Parks and Recreation lella� ., O¢ a �O Travis Miller, Community Development Director (OdM C"14 Scott Sleezer, Superintendant of Parks Date: November 6, 2009 Subject: Bristol Bay Lot 1678 Trail Easement The Regional Park Site at Bristol Bay conceptual design has a shared-use trail looping through the park from the northern end at Bristol Bay Drive to the southern end at Galena Road. Currently, the only trail access point provided for the residents in Bristol Bay would be at the northernmost end near Bristol Bay Drive. Staff has been working with Centex and the Bristol Bay Homeowner's Association (HOA) to acquire a trail easement to provide a second access point for the residents in the development. Lot 1678 is owned by the Bristol Bay HOA, and the attached agreement allows the city to construct a trail to provide a connection to sidewalk at Sarasota Avenue and Bertram Drive. This agreement does not obligate the City to construct the trail immediately, but allows construction to occur with the rest of the park development. The HOA requested that the final trail location would be no closer than 30' to a side yard of the two neighboring lots. In addition, the agreement allows construction access over the entire site. After construction is complete, the City's easement is reduced to 20' wide, 5 ' on either side of the trail. Staff is requesting approval of the attached easement agreement. GRANT OF PERMANENT TRAIL EASEMENT AGREEMENT KNOW ALL MEN BY THESE PRESENTS: THAT the Grantors: Centex Homes, in consideration of the sum of TEN DOLLARS ($ 10.00) and other good and valuable consideration, the receipt of which is hereby acknowledged, do hereby grant, bargain, sell and convey to the UNITED CITY OF YORKVILLE, a Municipal Corporation, its successors, and assigns, hereinafter referred to as Grantee, in consideration of the covenants to be kept and performed by the Grantee herein, a non exclusive, permanent easement (the "Permanent Trail Easement"), as described herein, to construct, replace, maintain, and operate a trail, in the event any are actually installed in, upon, and across the tracts of land described as follows, to-wit: BURDENED PARCEL Grantors are the owners of that certain tract of land in the Bristol Bay development, identified as Lot 1678, in the City of Yorkville, Kendall County, State of Illinois and shown in Exhibit A attached hereto (the "Burdened Parcel"). PERMANENT TRAIL EASEMENT The Permanent Trail Easement shall be that certain real property located upon the Burdened Parcel in Exhibit A, attached hereto (the "Permanent Easement Area"). The trail shall be constructed no closer than 30' from the neighboring lot lines. After the trail is constructed, the permanent easement shall be reduced to a width of 20' (twenty feet) with the trail located in the center of the easement and attached as Exhibit B. Said grant of easement are made under the additional following terms and conditions: 1 . Grantee's use of the Permanent Easement Area shall be solely for the purpose of constructing, installing, operating, maintaining, and replacing a trail in and upon the Permanent Easement Area at Grantee's sole cost and expense. 2. Grantee shall thereafter, at Grantee's sole cost and expense: a. Restore the natural area/grassy surface of said Permanent Easement Area in a uniform manner, free of all debris, rocks in excess of one inch (I"), and gravel, and provide a covering of a minimum of six inches (6') of clean, black, fertile top soil, and establish a healthy stand of turf or plants; b. Replace all lot lines and property line stakes moved or disrupted in the course of performing any work in connection with the purpose of which the easements herein are granted. 3 . All construction, extension, reconstruction, maintenance, repairs, replacements or any other work by Grantee shall be performed in accordance with all applicable building and construction laws. 4. All notices and demands hereunder shall be in writing and shall be deemed properly served if delivered in person to the party to whom it is addressed, or five (5) days after deposit in the U.S. Mail if sent postage prepaid by United States registered or certified mail, return receipt requested, addressed as follows: If to Grantee: City Engineer United City of Yorkville 800 Game Farm Road Yorkville, IL 60560 If to Grantors: Centex Homes 2205 Point Blvd. Elgin, IL 60123 5. Said easements shall be treated as a covenant running with the land. 6. Said permanent easement shall be binding upon the successors, heirs, and assigns of each party hereto. (SIGNATURES APPEAR ON TIIF FOLLOWING PAGE] i I IN WITNESS WHEREOF, the Grantors and Grantee have hereunto set their hands and seal this I L&_ day of 0 c,%Wk4 e 12009. CENTEX HOMES, a Nevada general partnership By: Centex Real Estate Corporation, a Nev ac otporation, Its m ging ge e p' tner f B _ Name: Steven F• Atchinson Its:_ President of Centex Real Estate Corporation STATE OF ILLINOIS ) )ss. COUNTY OF _Kane) This instrument was acknowledged before me on the 1641, day of « rbcr 2009, by St < ., < r, (. is t the �1 ,a : Ae.. 3- of Centex Real Estate Corporation, a Nevada corporation, the managing general partner of Centex Homes, a Nevada general partnership, on behalf of said partnership. [SEAL] J0 MBO0VM WTARY KIM -6TAIE OF A1MM tNOt7A R1113 Notary Public, State of Illinois My Commission Expires: U . & w, c cs Printed Name of Notary Public Mayor, United City of Yorkville City Clerk STATE OF ILLINOIS ) COUNTY OF KENDALL ) allege and state that they have read the foregoing Grant of Permanent Trail Easement Agreement by them subscribed, that they have knowledge of the facts and contents contained therein, and that the Facts as alleged therein are true in substance and in fact. Subscribed and swom to before me, 2009. Notary Public Prepared by and return to: City Attorney Kathleen Field Orr 800 Game Farm Road Yorkville, Illinois 60560 (630) 553-4350 i TRAIL EASEME 'i f'A UL BAY fJ� EXHIBIT AUGUST 29, C8 NOT TO SCA ' All \ h / r a`\ v LOT 9678 REGION L -� `• PARK !TE EXHIBIT B TRAIL 'a- A-Z GRASS SHOULDER (TYPICAL) MR q ol Z� Im I W, — 201 TYPICAL TRAIL DETAIL 106 PAVEMENT WIDTH, NwTosc" 20' EASEMENT CENYEX HOMES LETTER OF TRANSMITTAL October 16, 2009 VIA Federal Express Travis Miller United City of Yorkville 800 Game Farm Road Yorkville, IL 60157 RE: Signed trail easement, Dear Jim: Enclosed you will find the following documents: # Copies Copy Date DESCRIPTION 1 10/16/09 Executed Trail Easement Agreement THESE ARE TRANSMITTED as checked below: ® For your use ❑ For Approval ❑ As requested ❑ Returned for corrections ❑ For review and comment ❑ Re-submit copies for approval ❑ Submit copies for distribution ❑ Approved as noted ❑ RETURN PRINTS AFTER USE ❑ Approved as submitted COMMENTS: Enclosed Please and the signed Trail Easement Agreement.for lot 1678. l$,r\❑ce ely, n �V :� JoAnne. M. Bowers Senior Land Coordinator (If enclosures are not as noted, Please notify us at once.) `�fpD C/Ty Reviewed By: Agenda Item Number J= 0 Legal ❑ �Ag 4111 Finance EST 1 ® leas ,�❑( Engineer 1n Tracking Number City Administrator ❑ 9 `�O Consultant ❑ <kE Agenda Item Summary Memo Title: Bristol Bay Units 1, 2, & 6—Final Acceptance and Bond Adjustments Meeting and Date• December 15, 2009 Public Works Committee Synopsis: Recommendation to accept the public improvements in Bristol Bay Units 1, 2, and 6 for ownership and maintenance. Council Action Previously Taken: Date of Action: Action Taken: Item Number: Type of Vote Required: Majority Council Action Requested: Approval Submitted by: Joe Wywrot Engineering Name Department Agenda Item Notes: C/r/ P o Memorandum esr. 1 1836 To: Bart Olson, City Administra r OWE From: Joe Wywrot, City Engineer CC: Lisa Pickering, Deputy City 1 k Eric Muse, Director of Public orks <LE Date: December 10, 2009 Subject: Bristol Bay Units 1, 2, & 6—Final Acceptance & Bond Adjustments Centex Homes has requested that the city accept the public improvements in Bristol Bay Units 1, 2, and 6 for ownership and maintenance. Unit Iis generally located south and west of the Rosenwinkel/Bertram intersection; Unit 2 is located near the northwest corner of Bristol Bay, south of Bristol Bay Drive, and Unit 6 is located northeast of the Rosenwinkel/Bristol Bay Drive intersection. See the attached map for exact locations. The remaining punchlist items for Units I and 2 are as follows: Unit 1 • Provide satisfactory record drawings. A few minor revisions need to be done. • Re-route the electrical service for five streetlights on Rosenwinkel Drive north of Galena. • Complete striping and signage along Rosenwinkel. Unit 2 • Complete striping and signage along Bristol Bay Drive. The punchlist for Unit 6 is complete. Bills of Sale are currently being prepared, and will be ready by next week. Corresponding to final acceptance are adjustments to the bonds currently in place for each of these units, to remain in place during the warranty period: For Unit 1,Armor Assurance Co. Bond#ARM10687 for earthwork should be reduced by the amount of$5,708.23; the remaining earthwork bond amount would be$19,876.99.Armor Assurance Co. Bond#ARM10350 for sitework should be increased by the amount of $277,820.00;the remaining sitework bond amount would be $387,015.16. Safeco Insurance Co. Bond#6544060 for landscaping should be reduced by the amount of$11,489.89; the remaining landscape bond amount would be $16,537.38. For Unit 2, Armor Assurance Co. Bond #ARM10688 for earthwork should be reduced by the amount of$4,086.77; the remaining earthwork bond amount would be $14,230.81. Armor Assurance Co. Bond #ARMt0351 for sitework should be increased by the amount of $25,969.37;the remaining sitework bond amount would be$191,486.55. Safeco Insurance Co. Bond #6544061 for landscaping should be reduced by the amount of$9,223.92; the remaining landscape bond amount would be $13,275.96. i For Unit 6, Armor Assurance Co. Bond #ARM10692 for earthwork should be reduced by the amount of $7,495.09; the remaining earthwork bond amount would be $26,099. 16. Armor Assurance Co. Bond #ARM10355 for sitework should be increased by the amount of $88,604.21 ; the remaining sitework bond amount would be $ 123,775.94. Safeco Insurance Co. Bond #6544065 for landscaping should be reduced by the amount of $ 12,546.37; the remaining landscape bond amount would be $ 14,847.60. Please refer to the attached spreadsheets for the bond adjustment details. The sitework bonds for all three units had previously been reduced below the amount normally allowed by city ordinance. This was done to comply with Section I IA of the Bristol Bay development agreement, which allowed for a Special Service Area bond to supplement conventional bonding. Upon acceptance, however, the amounts of the conventional bonds need to be adjusted to cover the full 10% warranty amount. Bertram Drive in Unit 1 and Bristol Bay Drive in Unit 2 were not extended to the boundaries of those units. Bertram Drive stopped about 50 feet short of the boundary due to grade differences with the adjoining property. Bristol Bay Drive stopped about 325 feet short of the boundary because that section of roadway will be constructed as part of Centex's Route 47 improvements. Bertram Drive will be extended by the Northgate developer. The estimated cost of these two extensions is $22,000 for Bertram Drive and $ 134,000 for Bristol Bay Drive. We should require a bond in the amount of $ 171 ,600 ( 110% of the estimated costs) to guarantee the extension of these roadways. I recommend that the public improvements for Bristol Bay Units 1 , 2, and 6 be accepted by the city for ownership and maintenance, subject to a one-year warranty period, completion of the Unit 1 and 2 punchlists during the warranty period, receipt of a satisfactory bond in the amount of $ 171 ,600 to extend Bertram and Bristol Bay Drives, and receipt of satisfactory warranty bonds for in the amounts listed above. Please place this item on the December 15, 2009 Public Works Committee agenda for consideration. Exhibit B BRISTOL ' V BAY P.U.D I E UNIT 2 �u �"�"�'"�'"Mxaxx�x X� 'QD0Qp❑QC] PP❑0 R P_I-mouthlwAy BRISTOL BAY P.U.D UNIT 6 PMTI kTM Willoughby, Barrett-19 Y e ❑ et e E3 a ❑ d Wv ❑ �} �oS3dQ C3 In o = ❑ �n.m�m�m�m�m�m�m�t❑� Lom E,' M 1 BkiStoUBay Ur I �® Q ��Ma�Q 9 q �� QQ Gardiner�Ave , �4uettent �, E I Tjd� a and a � a10 a D o � ❑ or ❑ ��c ! a C4pO 6 y fl D O p ❑ m r J� qO 8,,,he O p a ve d C2 01 Ito, ❑ j �m�wrvi ��wlni�nr Odd f3St�tr Pie�pphti�n fl im Q ❑ I �r/r ❑b m` 47 W b�66 d _ ❑ N �O �m ❑ � "r�h.n el!lTra p�IL l47 #.a e x MID J p ❑ 0 N I 00 i BRISTOL U.D UNIT 1� a '? 6 0 ❑ d 6 6 d i Z 00 z°OI d .cd6bddb C? R �m. .m Yn �u ❑ �m�m _ QFoP❑PPpDP9P9p d �� I RensacolarStr2�11 j C2 D ' m ❑ m 0 0 I ' � m �U � I 1 � I i Legend i-.•_.._.._.� % j Bristol Bay Existing Public Streets G t•• ! � n/r♦nl / Bristol B a y The Data is provided without warranty orany representation of aleha-Ra`�•I f/� ^n accuracy,timeline.,or completeness,It is tho responsibility of the Units 1 ' /�' V "Requester to determine accuracy,timeliness,completeness,and } appropriateness of ifs use.The United City of Yorkville makes no n n warranties,expressed or implied,to Me use of the Data. I December 10, GOOD -Map produced by United City of Yorkville GIS •�S City of Yorkville 10-Dec-09 Letter of Credit/Bond Reduction Subdivision: Bristol Bay Unit 1 Date of last bond/LOC adjustment: 30-Jun-05+ Reduction No. 4' ENR-CC Index for date of last adjustment: 7415: Bond/LOC No. Earthwork'-Armor Assurance Co, Bond#�ARM1b687 Current ENR-CC Index: 8641 ; Sitework -Armor Assurance Co. Bond `#PARM1035b Landscaping - Safeco Insurance Co. Bond #6544061) LOC/Bond Approved Original amount LOC/Bond Amt. Amount complete prior Amount of Amount to remain Item Eng. Est. for LOC/Bond Prior to Reduction No.3 to Reduction No.3 Reduction No.3 after Red. No.3 Earthwork $1707568.11 $187,624.92 $251585.22 $5,708.23 $19,876.99 Sitework $3,3217047.79 $3,653, 152.57 $109,19516 $3,3211047.79 -$277,820.00 $3872015.16 Landscaping $141 ,910.24 $156. 101 .26 $28,021(27 , ,,' $141 ,91024; $11 ,489.89 $16.537.38 Totals $3,6332526.14 $3,9961878.75 $162,807.65 $3,6332526.14 -$260,621 .88 $423,429.53 Notes: a) LOC/Bond amt. to be 20% of substantially completed items plus 110% of uncompleted items prior to final acceptance. b) LOC/Bond reduced to 10% at final acceptance. c) LOC/Bond amt. to remain is updated based on Engineering News Record - Construction Cost Index d) Manual input required for cells highlighted in yellow. City of Yorkville 10-Dec-09' Letter of Credit/Bond Reduction Subdivision: Bristol Bay Unit 2 Date of last bond/LOC adjustment: 30-dun-05 Reduction No. 4= " ENR-CC Index for date of last adjustment: 7415' Bond/LOC No. Earthwork -Arinor Assurano6t6,.Bo6d #ARM10688 Current ENR-CC Index 8641 Sitework - Arrror Assurance Co Bond #ARM10351 Landscaping - Safeco Insurance Co. Bond #6544061 LOC/Bond Approved Original amount LOC/Bond Amt. Amount complete prior Amount of Amount to remain Item Eng. Est. for LOC/Bond Prior to Reduction No.3 to Reduction No.3 Reduction No.3 after Red . No.3 Earthwork $1222117.19 $1347328.91 $18,317:58" $122;117.19' $4,086.77 $14,230.81 Sitework $1 ,643, 181 .09 $12807,499.20 $165,517.18 $1",643;181 .09 -$25,969.37 $191 ,486.55 Landscaping $113,923.44 $125,315.78 22499:88 $113,923.44 $9,223.92 $13,275.96 Totals $1 ,879,221 .72 $2,0672143.89 $206,334.64 $1 ,879,221 .72 -$12,658.68 $218,993.32 Notes: a) LOC/Bond amt. to be 20% of substantially completed items plus 110% of uncompleted items prior to final acceptance. b) LOC/Bond reduced to 10% at final acceptance. c) LOC/Bond amt. to remain is updated based on Engineering News Record - Construction Cost Index d) Manual input required for cells highlighted in yellow. City of Yorkville 10-Dec-09 Letter of Credit/Bond Reduction Subdivision: Bristol Bay Unit 6 Date of last bond/LOC adjustment: 30-Jun-05 Reduction No. 4 ENR-CC Index for date of last adjustment: 7415' Bond/LOC No. Earthwork - Armor Assurance Go. Bond #ARM10692 - Current ENR-CC Index: 8641 ! Sitework - Armor Assurance Co. Bond,#ARM10365 Landscaping Safeco Insurance Co: Bond #6544065 LOC/Bond Approved Original amount LOC/Bond Amt. Amount complete prior Amount of Amount to remain Item Eno. Est. for LOC/Bond Prior to Reduction No.3 to Reduction No.3 Reduction No.3 after Red. No.3 Earthwork $223,961 .64 $246,357.80 $33,59425 + $223,961 .54; $7,495.09 $26,09916 Sitework $1 ,062,143.95 $1 ,168,358.35 05;171 .73 $1 ,062,143.951 -$88,604.21 $123,775.94 Landscaping $127,409.97 $140,150.97 $27,393.9T $127AW97': $12,546.37 $14,847.60 Totals $1 ,413,515.56 $1 ,554,867.12 $96, 159.95 $1 ,413,515.56 -$68,562.75 $164,722.70 Notes: a) LOC/Bond amt. to be 20% of substantially completed items plus 110% of uncompleted items prior to final acceptance. b) LOC/Bond reduced to 10% at final acceptance. c) LOC/Bond amt. to remain is updated based on Engineering News Record - Construction Cost Index d) Manual input required for cells highlighted in yellow. Reviewed By: Agenda Item Number T Legal ❑ i -t EST 1836 Finance ❑ es 1 \� Engineer Vkj,*10j Tracking Number .4 I� y City Administrator Ir ^a'^^ `�C Consultant ❑ pyJ 2009-43 ��„ F1 E <L Agenda Item Summary Memo Title: Van Emmon Drainage Area Meeting and Date: December 15, 2009 Public Works Committee Synopsis: Attached find EEI's final report regarding drainage issues along E. Van Emmon Rd. Council Action Previously Taken: Date of Action: Action Taken: Item Number: Type of Vote Required: none Council Action Requested: none Submitted by: Joe Wywrot Engineering Name Department Agenda Item Notes: EAST VAN EMMON STREET DRAINAGE INVESTIGATION United City of Yorkville, Kendall Co., IL Draft Report November 2009 Introduction The United City of Yorkville (the City) requested that Engineering Enterprises, Inc. (EEI) conduct an independent review of the drainage on East Van Emmon Street, primarily the drainage in the vicinity of the homes on the north side of Van Emmon (315 through 341). Exhibit 1 summarizes the project locations. EEI has reviewed the City files, conducted site investigations, and talked to residents in order to define the existing condition. We also have reviewed this information and conducted preliminary engineering analysis to develop options to improve the drainage and reduce basement seepage with the focus on cost effective and feasible solutions. Background and Observations Through the review of the documents, our site visits, discussions and analysis, we were able to gain an understanding of the drainage issues. A summary of our findings is as follows. In the spring and summer of 2009, EEI interviewed residents of East Van Emmon by phone and/or during site visits to properties that have reported drainage problems. There were a number of drainage concerns expressed by the residents and each site was unique. However, there were a couple of concerns and a general consensus of the problems that were raised, to varying degrees, for each property. These common concerns are discussed in this section. There is concern about water damage to basements. The damage described and visually observed is generally basement seepage through the walls, wall and floor joints, and floor cracks. The problems were described as occurring every time there is a 'decent' rainfall. In addition, some of the residents noted a higher water table recently than what they observed in the past. The residents had lived in their homes for varying lengths of time but all noted a start or increase to their observed problems in the last couple of years. There were two main events that the residents associated with their basement water issues. The first was the installation of the Sanitary Sewer interceptor in the ComEd easement in 2006 and 2007. The residents adjacent to the ComEd easement stated that their water problems started after that construction. The second was the installation of the water main on the south side of Van Emmon Street in the failtwinter of 2007/2008. Some residents associated the start of their problems with this construction and others noted that the problems became worse at the time of, or following, this construction. East Van Emmon Street Drainage Investigation - Draft November 2009 Page 2of5 We investigated these events to look for contributing factors from the construction to the water problems. However, no conclusive cause and effect relationships could be identified. There is only anecdotal evidence that these construction activities contributed to the problems. There are also other possible contributing factors involved that could have lead to the worsening of groundwater problems in the area at the time of the construction. One of these factors is increased rainfall during the time frame of the construction projects. For example, rainfall in 2008 was the second wettest year on record for this area and the 2009 rainfall through May of 2009 made it the fifth wettest spring on record according to the Illinois State Water Survey (ISWS) records. In addition, the ISWS records indicate statewide and regional groundwater table levels to be above normal during this time frame. The basements that we visually observed did show signs of water damage. In addition, some of the basements showed evidence of previous waterproofing activities that have failed. For example, 315 E. Van Emmon Street has a concrete block foundation that was coated with cementlmortar and covered with waterproofing paint at some point in the past. The water is currently seeping through the foundation and causing the mortar to crumble off. These waterproofing activities were done before the current owner of the house moved in but indicate the presence of water problems in the past. Once basements develop seepage problems they tend to be ongoing problems with the force of the water continually expanding the seepage area. These types of problems generally worsen over time if waterproofing efforts are not undertaken or maintained. In addition, if the water pressures remain, than waterproofing measures are prone to failure without ongoing maintenance. It is possible that a combination of events (increased rainfall, temporary issues caused by construction, etc.) led to an increase in water pressure on the foundations causing seepage problems to develop or reassert themselves. These problems would then be ongoing even if some of the original contributing factors were no longer present. The past couple of years have had above average rainfall which would serve to increase the impact of any developing seepage problems. Also, the general soil type in the area as described in the Kendall County Soil Survey has a seasonal high water table in the spring. We can only speculate on any impact the two construction activities had on the water table and the resident's basement water problems. Although, we were unable to obtain soil boring or detailed construction information regarding the sanitary interceptor, we do know that it was constructed in the bedrock in the vicinity of Van Emmon Street based on reports from residents of the construction process. Depending on the type of material used for backfill within the trench, the sanitary trench could be conveying water from upstream areas to the Van Emmon Area. The City did report that dewatering operations were used during the construction of the sanitary sewer and at one point there was a failure of the dewatering that caused the resident at 325 E. Van Emmon some problems. Groundwater could be transmitted along the trench and if there is GAPuhIic%Yorkville120091YO0g03 East van Emmon 5t Drainage Investigation\DodEast Van Emmon Drainage Investigation Draft02.doc East Van Emmon Street Drainage Investigation - Draft November 2009 Page 3 of 5 permeable material in the trench the water could be moving up that material and raising the water table in the area. The later construction of the water main could have also aided transmission of the groundwater along the water main trench further spreading the influence of the increased rainfall and water table depth. However, given the limited width of the trench, and the fact that native material would have been used for the majority of the trench backfill, it does not seem realistic that the trench construction could affect the groundwater table on such a large areal extent. It seems reasonable that higher water levels could be seen in the vicinity of the trench, but those levels would quickly decrease back to the natural groundwater table near the trench extents. In addition, the City did install a French drain along the south side of Van Emmon to drain water from the trench to the creek to lower water levels within the trench. Another possible contributing factor could be degeneration of drain tiles in the area. We obtained record drawings for the sanitary sewer construction that showed three drain tiles were encountered and repaired between Van Emmon and the tracks. We do not have any other information regarding the extent or condition and functionality of drain tiles in the area other than that the residents at 339 E. Van Emmon reported that they observed that a drain tile outlets into the creek between their house and the tracks. Damaged or poorly maintained drain tiles in the area could also lead to a raised water table in the area, contributing to the water problems. Following our initial investigation, the City conducted some groundwater monitoring in the summer and fall of 2009. They monitored several test holes, the Fox River, the Creek, and the water in the ditch along the railroad tracks. They also made some rainfall observations and corresponded with the resident at 339 E. Van Emmon regarding occurrences of water seepage in their basement. We have attached the summary table and some graphs of the results of the monitoring in Appendix B of this report. The groundwater does seem to elevate during rainfall events and there is a jump in the groundwater table at the railroad tracks north of Van Emmon Street in both dry conditions and wet conditions. The water table is also closer to the surface on the south side of the tracks. This indicates that the tracks could have an influence on the water table elevation and could be restricting the flow of water to the river. Whether or not this is a function of the construction of the tracks or some more recent construction activity is unknown without historical groundwater elevations. However, it does present an option to help lower the water table in the area south of the tracks. A drain tile could be installed south of the tracks under the existing ditch and outleted to the Creek east of 339 E. Van Emmon. If the tracks are restricting the conveyance of groundwater then this would increase conveyance and allow for the lowering of the normal groundwater which may benefit the residences in the area. Another result of the groundwater monitoring effort was obtaining additional information regarding the seepage in the basement at 339 E. Van Emmon. It appears that the basement was generally dry during the time frame of the monitoring and water was only reported during rainfall events that were in the range of 1 inch or greater or when there were several days of rainfall in a row. This would seem to indicate that some of the GAPubIic%Yorkvi11e120091Y00903 East Van Emmon St Drainage Invesligation0oclEast Van Emmon Drainage Invesligalion-Draft02.doc East Van Emmon Street Drainage Investigation - Draft November 2009 Page 4 of 5 seepage is directly related to the rainfall events and not the overall groundwater level (runoff from the house roof and yard and infiltration adjacent to the basement walls). This may indicate that even if groundwater levels are lowered, the basement would still have seepage during rainfall events unless the basement was waterproofed. As mentioned above, there is anecdotal evidence of a higher water table recently than was observed previous to the sanitary construction. There is no information available on water table elevations in the area from before or during the construction for comparison and no cause and effect from the construction activity can be proven. Therefore, we believe the following list is the most plausible reasons for the high groundwater and resultant basement seepage in the area. v High historical groundwater table in the area has most likely contributed to the degradation of the house foundations y Degradation of the field tile network in the area reduces the efficiency of the subsurface drainage system and raises groundwater elevations High amounts of precipitation and increased groundwater levels in recent years may have further degraded the structural integrity of the foundations and increased efficiency of water seepage through foundation walls and basement floors. This is not mentioned to downplay the problems that the residents are experiencing; they are real and seem to be increasing and will not decrease without addressing the problems. It also should be noted that several residents in the area rely on septic systems for wastewater disposal. Elevated groundwater levels will reduce the effectiveness of these systems. If groundwater levels are above the tiles within the leach field for extended periods of time then the septic systems could fail. Therefore, we have prepared alternative solutions as presented in the next section of the Report to address the elevated groundwater levels and basement seepage. Alternatives Investigation We investigated options to address the drainage problem. Alternative No. 1 — Basement waterproofing The best way to address the basement seepage water problems that are occurring is to provide waterproofing for the basements. There are several options for waterproofing basements and a number of contractors that provide these services. The options include installation of foundation drains (either interior or exterior) utilizing a sump pump and various sealants or coatings for basement walls and floors (again both interior and exterior). In addition, waterproofing should include an assessment of the local drainage G:%PubIic%Yorkv111eVO091YO0903 East Van Emmon St Drainage Investlgation0oclEast Van Emmon Drainage Investigation-Dratl02.doc East Van Emmon Street Drainage Investigation - Draft November 2009 Page 5 of 5 immediately surrounding the house and modifications to insure that yard drainage and downspouts are directed away from the foundation. Alternative No. 2— Drainage improvements It is possible that drainage improvements could be made that would decrease the water table in the area and limit the impact of the seasonal high water table. More information would have to be obtained to provide a design or recommendation for drainage improvements to the area. However, possible improvements would include the repair of existing drain tiles to drain the groundwater from the area. This would require mapping the extent and determining the condition of the existing drain tiles. Another option would be to install a drain tile along the south side of the railroad tracks and outlet it to the creek. This would also require improvements to the ditch on the south side of the tracks since it was observed to have standing water and a significant amount of debris. Alternative No. 3— Drainage improvements and basement waterproofing Given the current basement seepage problems observed the best way to address the problems is to waterproof the basements. Even if drainage improvements are completed, the existing seepage pathways will still be present and the basements will still be subject to water problems during heavy rainfalls and periods of elevated water table. The drainage improvements may lessen the frequency and duration of the problems but will not eliminate them. Completing the drainage improvements with the basement waterproofing may alleviate the pressures on the waterproofing systems and decrease the ongoing operation and maintenance costs associated with the waterproofing measures. Recommendations and Conclusions We recommend that Alternative No. 3 be explored for implementation since it both provides protection for the basements and reduces the ongoing threat of redevelopment of problems. Further discussion with the City would be required to coordinate the scope of any drainage improvements. The residents should contact basement waterproofing contractors to determine options for waterproofing their basements. Exhibits Exhibit 1 — Project Location/Overview Map Appendix Appendix A - Field Investigation Pictures Appendix B - Groundwater Monitoring Summary G:1PubIiclYorkviIW20091Y00903 East Van Emmon St Drainage InvestigationkDoclEasl Van Emmon Drainage Investigation-Draft02.doc 0 200 WATERSHED Feet POND CATCHMENT-K.E.STUDY FLOOD BOUNDARY PER K.E.STUDY w— WATERMAIN „ — STORM SEWER i SANITARY SEWER ~� $ K.E.PROPOSED CONTOUR(ROAD,1') K.E.PROPOSED CONTOUR(5) K.E.PROPOSED CONTOUR(1') - r ' i��►' +f REG.FLOODPLAIN-ZONE ® REG.FLOODPLAIN-ZONE AE "r 319 4 E® REG.FLOODWAY-ZONE AE ZOOM WINDOW 1.W �f M II u. F~ Engineering Enterprises, Inc. United City of Yorkville, Illinois PLOT GATE arzarzao9 EAST VAN EP+ WON STREET EXHIBIT NO. 1 52 Wheeler Road 800 Game Farm Road LAST EDrTD1ATE 511V2009 Sugar Grove, Illinois 60554 Yorkville,IL 60560 PROJECTNO: Y00903 DRAINAGE INVESTIGATION E VAN EMMON STREET (630)466-6700 (630)553-4350 BY JPN UNITED CITY OF YORKVILLE, ILLINOIS VICINITY OVERVIEW NORTH www.eeiweb.com www.yorkv#1eJ1.us D,x JWF Y00W7_a -YAAEUA 7k-Ek0-'MXDflrl8AN@ 1209:13PM W1983STATEPLAi VE1LLINWEASMPS1201FEET APPENDIX A FIELD INVESTIGATION PICTURES i i� ilz 1 East Van Emmon Draina Stu -Pictures 315 E. Vary Emmon - Basement Floor w I 339 E. an Emmon East Van Emmon Drainage Stud - Pictures r 339 E. Van Emmon —Basement Floor and Walls i i i 339 E. Van Emmon - Basement Walls East 'Van Amon Drama a Stud - Pictures 341 E. Van Fmmon 341 E. Vary Emmon —Basement Wall - East Van Ernm€ n. Draiina a Stud -Pictures TN 9 341 E. Van Emmon —Basement Walls ,yr e tr ET t,r„ Ter Ditch on Scutt Side of Tracy at 325 E. 'Van Ernmon APPENDIX B GROUNDWATER MONITORING SUMMARY E. Van Emmon Area Water Level Monitoring Locations United City of Yorkville, Kendall Co., IL X - -- -- 1 61 de ! ores 4 r. I h � ; d ill M Legend X Water Monitoring Location Notes: Water monitoring elevations conducted by United City of Yorkville City Staff from August 2009 — October 2009 Hydraulic Groundwater Elevations Fox River Test Hole#1 Test Hole#2 Ditch Test Hole#3 Test Hole#4 Creek 8/312009 577.13 577.87 815/2009 575.65 577.93, 579.88. 8/712009 575.59 577.82. 579.81 8112/2009 575.80. 577.84 579.82 8/21/2009 575.77' 578.31 580.30 579.46 579.55 583.12 575.79 8/2412009 575.75' 578.06 580.10 Dry Dry 582.88 575.68 8/25/2009 575.68 578.04: 580.03 Dry.. 578.64 575.68 8126/2009 575.831 578.30 580.36, 579.50 579.57 583.15 575.88 10:30 AM 812712009* 576.61 579.09 580.68 579.58 579.86 583.89 576.68 8/31/2009 576.29 578.51 580.24 579.52 579.52 583.37 576.30 9/312009 576.04 578.20 580.18 579.44 579.30 583.03 575.98 919/2009 575.70 577.99 580.06 Dry 578.59 582.86 575.76 9111/2009 575.60 577.97 5150.00 Dry 578.46 582.89 575.68 9115/2009 575.53 577.87 579.90 Dry 578.34 582.84 575.60 9118/2009 575.51 577.86 579.88 Dry 578.41 562.80 575.61 912112009** 575.61 578.24 5150.23 579.46 579.52 563.10 575.68 912212009 575.67 578.11 580.15 579.41 579.44 582.98 575.63 9125/2009 575.60 578.03 580.12 Dry 578.82 582.89 575.66 9128/2009 575.67 577.99 580.15 579.39 579.30 582.97 575.69 101212009*** 575.79 578.27 580.40 579.56 579.67 583.24 575.74 10/6/2009 576.02 578.02 580.27 579.47 579.52 583.12 575.99 10/9/2009 575.99 578.07 580.46 579.58 579.71 583.20 575.99 10/1312009 575.93 578.04 580.22 579.39 579.40 582.95 575.93 10/1612009 57574 578.40 580.28 579.46 579.51 583.21 575.73 10/2012009 575.72 578.30 580.18 Dry 578.94 582.96 575.85 8:30 AM 1 D12312009**** 576.67 579.83 580.81; 579.70 579.93 584.92 576.70 12.15 PM 10123/2009 576.60 579.68 580.68' 579.71 579.92 585.28 576.70 3:45 PM 1012312009 576.81 579.65' 580.67: 579.67 579.91 585.34 576.86 9:00 AM 10126/2009 576.79 579.19 580.49 579.64 579.79 583.94 576.87 1012912009 576.84 578.96 580.36: 579.55 579.60 583.57 576.81 8:30 AM 1013012009 577.13 579.78 580.73 579.67 579.94. 584.44 577.22 2:30 PM 1013012009***** 577.45 579.91 580.84 579.78 580.14 58510 577.42 11/2/2009 583.84 *NOTE: Mrs. Lambke called on 8127109 @ 8:15 am Rainfall 8126109=0.5"Rainfall 8/27109= 12" "NOTE: Spoke to Mr. Lambke on 9121109 and there was no water in their basement after 1"rainfall on 9/20/09 ***NOTE: Rained 0.60"on 10/1/09 ****NOTE: Mrs. Lambke called on 10/23/09 @ 6:30 am to report 2"of rain on the rain gage and water in her basement *****NOTE: 10/29/09 Mrs. Lambke called with water in basement after 1.5"in the rain gage *****NOTE: 10/30/09 @ 8:19 PM Mrs. Lambke called to report water in the basement (1.2"rainfall) Basement elevation: 579.265 EEI Note: This summary table was prepared and provided by the United City of Yorkville. E. Van Emmon Area Water Level Monitoring Summary 8/26/2009 589.00 8/27/2009 9/9/2009 588.00 -9/11/2009 587.00 9/18/2009 586.00 9/25/2009 585.00 — - - -- °10/2/2009 584.00 10/9/2009 i 583.00 I —10/16/2009 — 0 10/20/2009 0 582.00 - _ 10/23/2009 W 581.00 10/23/2009 580.00 580.00 - 10/23/2009 579.00 579.00 — — +r � ' F "+ 10/26/2009 578.00 578.00 — ,,r -� ' 10/29/2009 r ' 1 ' 577.00 -10130/2009 576.00 --1013012009 Note: Shades of red are dry weather measurments,and shades -Tracks 575.00 of blue are wet weather measurements —■—Van Emmon 574.00 �Lamke Basement 0 100 200 300 400 500 600 700 801 --- Floor Distance(feet)from Fox River - - - - - - Ground E. Van Emmon Area Groundwater Before and After Select Rainfall Events 589.00 - - 588.00 587.00 586.00 8/24/2009 585.00 - - 'k------ 8/27/2009 584.00 10/20/2009 583-00 _ __ 10/30/2009 _ --�- Tracks c ° 0 582.00 _ 10 ` - —i—Van Emmon w581.00 14�t±.w - T ---k---Lamke Basement 580.00 - Floor - - - - Ground 579.00 - 578.00 577.00 - 576.00 575.00 574.00 0 100 200 300 400 500 600 700 800 Distance(feet)from Fox River E. Van Emmon Area Groundwater Monitoring During October Rainfall Events 589.00 - - - - - 588.00 D 587.00 # 586.00 585.00 ...... 10/20/2009 ---♦—8:30 AM 10/23/2009 584.00 *"'"� S 12:15 PM 10/23/2009 583.00 X 3:45 PM 10/23/2009 c W 9:00 AM 10/26/2009 582.00 + •�+. - 0 —9:00 AM 10/29/2009 w A ,1►' 581.00 A ,; —+--8:30 AM 10/30/2009 w —�2:30 PM 10/30/2009 580.00 - - - - Ground A 1 �- Tracks 579.00 l — —Lamke Basement Floor 578.00 - - r --i—Van Emmon 577.00 d 576.00 575.00 574.00 - 0 100 200 300 400 500 600 700 800 Distance(feet)from Fox River E. Van Emmon Area Groundwater Monitoring During October Rainfall Events at Tracks 583.00 582.00 10/2012009 A- ' - ` ° - 6:30 AM 10/23/2009 I —0-12:15 PM 10/23/2009 3:45 PM 10/23/2009 581.00 9:00 AM 10/26/2009 9:00 AM 10/29/2009 8:30 AM 10/30/2009 w 2:30 PM 10/30/2009 580.00 - - _ --Ground - �� *°w .• t Tracks Lamke Basement Floor Van Emmon 579.00 v _ - — — - - - -- Ditch On South - - Side Of Tracks 578.00 170 180 190 200 210 220 Distance(feet)from Fox River