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Park Board Packet 2009 03-26-09 Yorkville Parks & Recreation Department Administration Office - 201 W. Hydraulic St Yorkville, IL 60560 630-553-4357 Park Board Agenda Thursday, March 26 , 2009 7 : 00 p . m . — Park Board Meeting Administration and Recreation Office Call to Order: Roll Call : Chris Rollins , Ken Koch , Debbie Horaz, Kelly Sedgwick , Vickie Coveny, Garrick Gillette Introduction of Guests , City Officials and Staff. Interim Director of Parks and Recreation — Bart Olson Superintendent of Recreation — Sue Swithin Superintendent of Parks — Scott Sleezer Park Designer — Laura Haake City Council Liaison to Park Board - Joe Plocher, Ward 2 Alderman Public Comment: Presentations : Approval of Minutes : Minutes — Regular Park Board Meeting - March 12 , 2009* Bills Review : Cash Analysis* Bill List* Old Business . FY Budget 09/10 REC Center Update New Business : REC Center Membership Cost Revenue Generating Ideas Reports : Director Report Parks Report Additional Business : Executive Session . 1 . For litigation , when an action against, affecting , or on behalf of the particular public body has been filed and is pending before a court or administrative tribunal , or when the public body finds that an action is probable or imminent, in which case the basis for the finding shall be recorded and entered into the minutes of the closed meeting . Adjournment: Next meeting : Thursday, April 9 , 2009 *Items needing Board approval or recommendation Page 1 of 8 DRAFT UNITED CITY OF YORKVILLE Yorkville Parks & Recreation Department Board Meeting Administration Office — Riverfront Building , 201 W. Hydraulic St. Thursday, March 12, 2009, 7pm Call To Order: The meeting was called to order at 7 : 10pm by Chris Rollins . Roll Call : Board members present: Chris Rollins-yes , Ken Koch-yes, Deb Horaz-yes , Kelly Sedgwick-yes, Garrick Gillette-yes, Vickie Coveny (Arrived just after roll call) Introduction Of Guests , City Officials And Staff: Interim Parks & Recreation Director Bart Olson Superintendent of Recreation — Sue Swithin Superintendent of Parks — Scott Sleezer Public Comment. None Presentations : None Approval of Minutes : Special Park Board — March 5, 2009 The minutes were approved as read on a motion and second by Kelly Sedgwick and Garrick Gillette respectively. Unanimous voice approval . Bills Review: Items discussed from bill list: 1 . Page 1 : Kit Blocks are pre-school blocks 2 . Page 6 : Gribble : is for truck inspection ; uniforms are used by Park District personnel 3 . Page 11 : "Payment for Larry" invoice is for signage for leagues, could be additional bills , Ken would like total of upcoming bills , Sue will make spreadsheet 44 Legal notice for $2 , 840 for Kendall County Record : placed in paper to meet grant qualifications 5. Page 3 : Video Game Design Class : questioned why Parks held this class when schools offer similar. Vickie Coveny asked for list of possible classes before brochure is printed , examine the dollar return on a class. Sue Swithin has set up a spreadsheet to monitor classes for tracking for next year. Vickie Coveny asked why Parks does not use staff as dance instructors . Sue reported there is no staff certified at this time for dance . Sue hires contractual persons and also Page 2 of 8 partners with Gold Star Dance Academy. Salaries are negotiated and a cap on those salaries was suggested . 6 . Page 13 & 14: Group Power Charge : This is a trademark body training program and currently there are 7 sessions a week with 20-25 participants in each session . Instructors must pay for their own certification Plaque : $ 195, is for Plocher family for a sponsorship 6 . Page 14: Closing Account: $4,403. 33 account closed on February 19th. Bart will research and send a memo . Chris Rollins said the Cash Analysis and Bill List approval should be suspended until this item is researched . Debbie Horaz said that the Board should determine what is spent each month and what actually needs to be spent. Bart Olson said that has been done in the past week and it was also decided what was absolutely necessary for the last 2 months of the fiscal year. Those final numbers were used for determining the beginning Fund Balance . He also said that the Recreation Center will be his primary focus . Chris Rollins entertained a motion to table the approval of Cash Analysis and Bill List pending an explanation of the "Closing Account" per Resolution , in the amount of $4, 403 . 38. In further discussion , an item on page 4 for 137 jerseys at $2, 215 . 15 was questioned . It is a reversible jersey for a winter youth basketball program . Mr. Rollins amended his original motion to consider invoice #021909 as an exception , but noted that it will have a major impact on the total of all invoices listed on the report. Garrick Gillette seconded the motion . Roll call vote : Chris Rollins-yes, Ken Koch-yes, Deb Horaz-yes , Kelly Sedgwick-yes , Vickie Coveny-yes , Garrick Gillette-yes . Unanimous approval Old Business : FY 09/10 Draft Budget (Highlights) Bart Olson said he included a memo detailing what action has been taken in the past week. Some program fees, revenues and instructor fees have been reviewed and increased or decreased . Operatinq Budget Parks & Rec Fund Balance : Bart said the 2008/2009 revised budget column was approved at a recent City Council meeting . The beginning Fund Balance decreased from $63 ,000 to $41 , 000 since the previous week, however, a report from Susan Mika showed an overall (-$ 124 ,000) deficit. Mr. Olson said a message has been sent to all staff members , that any spending should have prior approval from Bart, Sue or Scott. Fees for Programs The goal is for a net profit of 30% on each program . Instructor costs should be at or below 50% and supply costs should be 20% . Classes will be reviewed for high attendance and high revenue generators . Page 3 of 8 Concessions Sales have increased in this category and it includes food items as well as jerseys and other non- food items , Debbie Horaz asked if this could be broken into line items to determine which makes more money. Sue Swithin gave an approximation of the percentage of sales . Bart said there is an approximate 32% profit in the concessions . The food menu has recently been revamped and prices were increased . Park Rental Income $ 10,000 of the income will come from YYBSA according to Bart. Golf Outing Revenue The actual estimated cost is $27, 000 . Advertising and sponsorships will be looked at very soon , however, it might be more difficult to obtain some of the sponsorships . Bart said the golfers' fees cover the cost of the meal , golfing and all other operating costs of event. The sponsorships will be solicited by staff members and administrators , The actual expenses in the past were $ 18 , 000 . Hometown Days This budget item increased by 6% . Expanding the sponsorship opportunities will be explored . The City will operate a beer tent so an increase of revenues is expected . There will be no overtime for City staff for this event, but schedules will be adjusted to include flex time . Tree Donations This category decreased and is based on memorials . Scott said someone had recently approached the Parks about a memorial bench . Youth Services Grant Bart said this will decrease from $ 1000 to $900 and will increase in the Rec Center budget from $ 1000 to $ 1100 . Sue said this grant is applied for each year. Ken Koch asked if the Tourism Board could contribute any money and Bart will research this possibility. Transfer from General Fund Mr. Olson said that the former Director's salary was taken out of this budget and the fund transfer was not decreased . However, he said that his salary was transferred into this budget for the fiscal year, at a net savings of $ 15 , 000 . If there was a cash payout in the terms of the former Director's resignation , it would be included in this category. Mr. Olson said he will spend most of his day at the Parks Department, however, he will have some duties at City Hall . He will track the hours he spends at City Hall , Board members expressed concern that given the budget situation , if 100% of his salary is paid through Parks, then 100% of his time should be spent at Parks. Mr. Rollins said the Park Board is often questioned by the public about various aspects of the Parks Department and it's difficult to explain at times . This overall concern has also been expressed to the Mayor. Operatin Costs : osts : Parks Expenses About $9 , 000 has been cut and overtime was cut from $8 , 000 to $5 , 000 . Vickie Coveny asked if there will be sharing of work duties between Parks and Streets so that overtime will be minimal for Page 4 of 8 snow plowing? Public Works employees will be assisting and working varying hours if necessary. Scott noted that during snowstorms, all Parks, Sewer, Water and Street personnel will be called out and the cleanup time is 8- 10 hours including sidewalks and parking lots . Legal Expenses The attorney will not be contacted for Parks and Rec matters unless absolutely necessary according to Bart. It was conveyed to Bart that having an attorney on retainer was a very cost- effective method and there are good attorneys in the area . It was thought that attorneys who were residents did a great job for the City. Bart noted that insurance will cover some specific legal costs for this fiscal year. Truck Maintenance $ 11 ,000 is budgeted for maintenance of trucks since no new ones are being purchased . Wearing Apparel All service departments have uniforms that are maintained by an outside service . It was suggested that they could be taken home for laundering , however, the service makes repairs or replaces the uniform . They also "treat" the uniforms for longer wear. The service is for 8 employees . This budget decreased from $9 , 000 to $4, 500 due to a reduction of the previously expected number of employees . The part-time staff was also decreased . Cell Phones Seven employees currently have cell phones. A new vendor is being explored that could decrease the expenses . Legal Expenses Bart said he will. limit calls for legal advice and only asks for yes/no answers after researching the V ssue . The cost is $ 185 per hour. The Club 47 lease and Corn Ed are ongoing legal issues and he will find out more details . Operating Supplies Most gasoline expenses are now coded to Public Works , Office Equipment An extra computer will be rotated into Parks and Bart will use the former Director's laptop . Recreation Expenses Parr-time concession staff will kept to a minimum this summer and some full-time employees will work to help trim the part-time hours . Salaries Instructors Contractual This figure will be based on the number of programs . Sue said it was discovered that one employee was paid out of this line item erroneously. This will be adjusted . Salary Recording Secretary The amount spent was a bit more due to increased length of meetings and the salary is also fixed . The cost of each tape is $2 .00 . Page 5 of 8 Office Equipment It was discussed to reduce the number of copiers to one, however, Bart said the lease agreement may not allow that. Laser printers were also discussed as well as the decreased number of meeting packets being copied . Electricity The City does not pay electricity on some of the buildings and an audit is being done to try and decrease usage . There are also grants available . Phones Three phones will be cut and employees will be encouraged to use personal cell phones and request reimbursement. Portable Toilets Some costs will be paid for by YYBSA and some by Veolia. Publishing and Advertising The catalogs will be delivered door to door and it will be placed on-line. The cost will be split with Community Relations for joint delivery with their city newsletter. Dues This line item is for professional organizations and certain necessary certifications . Training & Conferences These are cut city-wide Office Supplies This has decreased and purchasing in bulk is encouraged as well as requests for a quotes . Program Expense The cost of programs and expenses will be reviewed and fees will need to cover the programs . Postage & Shipping The door to door delivery will be cheaper than the mail . Vickie Coveny suggested some items could be sent with the utility or water bill . However, a bulk rate is used and may not allow for additional pages . Glory Spies will be sending information about trash pickups in a postcard format and it was also suggested it could be sent with a utility bill . Scholarships This is for special recreation scholarships and is requested by City Council each year. Summary The ending balance is a (-$ 15 , 000) deficit in a $ 1 .4 million budget. If a surplus results, Bart would like to give to another department that might be facing layoffs . Page 6 of 8 Rec Center Bart said the beginning balance changed from (-$56,000) to (-$83, 000) . Membership Fees There could be a change in the membership and programs costs and different levels of memberships may be offered . Concessions The vending machines were eliminated , however, a pop machine was suggested for the outside of the building . It was felt there is a one on one contact when selling directly to the client. Another suggestion was a wi-fi cafe with juices , coffee and other products. Rental Income The facility is rented out for extra income and clients can have pool parties . Expenses Salaries There will be no raises city-wide this year. Part time salaries will decrease due to restructuring of hours . The front desk discussion from last week was continued . Sue said a minimum of 2 employees are needed at the front desk for safety reasons, registrations, tours and other functions . Keys, locker rooms and towels also need to be monitored . There are also no security cameras so employees monitor various operations . Pool Repair A $5500 bill is expected for pool repair. Other mechanical devices such as the heater, motors , vacuum system , etc. were discussed . The estimated cost of a new heater would be about $ 1 , 000 . Sue will obtain replacement costs of various pieces of equipment. Solar heating will be explored as well as energy grants . The lease agreement and responsibility for possible repairs was also discussed . Also, two lease payments will be due next year and Bart detailed the upcoming yearly costs of the lease . Electricity Vickie suggested a possible change of hours in order to decrease electricity usage . Sue will do a review to determine the usage by day and hour. Currently, the center opens at 5am and it was suggested to cut the hours in the summer months . Property Tax Bart said next year the taxes will double and will increase more if the facility is re-assessed . He will speak with the assessor to check for any relief for a government-leased building . Summary . Bart said the deficit is expected to worsen . However, at the end of 5 years, he hopes the facility can make money or break even . Bart will look at business plans to try and increase revenue . Page 7 of 8 The roof repair was paid for by the building owner, however, the payment has not been completed to the vendor since the roof repairs are not completed . They will be finished when the weather warms . Ms . Horaz said the building owner must be notified in writing within a certain time , of any problems . Ms . Swithin stated that the problems were going to be addressed by the former Director. She said when the gym is closed, due to needed repairs, potential income is lost and the persistent leaks are ruining the ceilings . Tile has already been replaced and ruined again . She suggested that the building owner should pay for the ceilings as well , since the damage is caused by the roof leak. It was suggested to contact the attorney to review the contract since safety is also a factor. Bart will have an inspector check the building . Day to day problems should be documented and written notice should be given to the owner. Bart will document the various leaks and check the City's legal recourse . Additional Business : The next meeting is March 26th . On March 24th, the City Council will hold a special budget meeting and the revised budget will be submitted . Then a public notice must be posted and a Public Hearing will be tentatively scheduled for April 14th . Vickie Coveny asked if any more thought was given to selling food items at the Riverfront Park Building . It was not known if there would be enough business . Chris Rollins asked the Board members to read the Parks and Recreation Reports . Sue Swithin handed out a confidential grid detailing some increases in costs . She also presented a request from the Chamber of Commerce fora park river rental night on September 3 . A waiver of fees is being requested . Mayor Burd stressed to Ms . Swithin that a good working relationship with the Chamber is important. Sue said she would like to decline the waiver of fees for non -profit groups in the future, in consideration of the budget. Ms . Swithin said the swimming pool updates are completed at the Rec Center and it is in compliance with the State . Ms . Horaz asked if the ceiling warranty would be affected by the leaks . A fundraiser of special brew was mentioned by Mr. Rollins . Mr. Rollins moved for a motion to suspend the regular meeting for an Executive Session . Ken Koch moved and Debbie Horaz seconded to enter into Executive Session . Roll call vote : Chris Rollins-yes, Ken Koch-yes , Deb Horaz-yes, Kelly Sedgwick-yes , Vickie Coveny-yes, Garrick Gillette-yes . Executive Session convened at 10 : 12pm . Page 8 of 8 At 10 : 28 the Session was adjourned and the Board resumed their regular meeting . At the next meeting , ideas will be discussed for fundraisers . Also, hosting of tournaments will be reviewed . Bart Olson said there will be a Director's Report at the next meeting . He would also like to. meet with each Board member individually in the next two weeks . A motion was made by Deb Horaz and seconded by Ken Koch to adjourn the meeting . Meeting adjourned at 10:32pm . Minutes respectfully submitted by Marlys Young DATE : 03 / 19 / 09 UNITED CITY OF YORKVILLE PAGE : 1 TIME : 13 : 39 : 24 DETAIL BOARD REPORT ID : AP441000 . WOW INVOICES DUE ON / BEFORE 03 / 26 / 2009 INVOICE # INVOICE ITEM VENDOR # DATE # DESCRIPTION ACCOUNT # P . O . # DUE DATE ITEM AMT - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - ARAMARK ARAMARK UNIFORM SERVICES 610 - 6501531 03 / 03 / 09 01 UNIFORMS 79 - 610 - 62 - 00 - 5421 03 / 26 / 09 58 . 20 WEARING APPAREL INVOICE TOTAL : 58 . 20 VENDOR TOTAL : 58 . 20 ATTLONG AT &T LONG DISTANCE 828932136 - 0309PR 03 / 10 / 09 01 FEBRUARY LONG DISTANCE 79 - 650 - 62 - 00 - 5437 03 / 26 / 09 14 . 25 TELEPHONE / INTERNET 02 FEBRUARY LONG DISTANCE 80 - 000 - 62 - 00 - 5437 3 . 46 TELEPHONE / INTERNET / CABLE INVOICE TOTAL : 17 . 71 VENDOR TOTAL : 17 . 71 BALDWINJ JERRY BALDWIN 030709 03 / 07 / 09 01 REFEREE 79 - 650 - 50 - 00 - 5150 03 / 26 / 09 75 . 00 SALARIES - INSTRUCTOR CONTR INVOICE TOTAL : 75 . 00 VENDOR TOTAL : 75 . 00 BBOGC BLACKBERRY OAKS GOLF COURSE 050109 03 / 10 / 09 01 GOLF COURSE DEPOSIT 79 - 000 - 14 - 00 - 1403 03 / 26 / 09 200 . 00 PREPAID EXPENSE - GOLF OUT INVOICE TOTAL : 200 . 00 VENDOR TOTAL : 200 . 00 CHALK CHALKBOARD 300740 02 / 06 / 09 01 PROGRAM SUPPLIES 79 - 650 - 65 - 00 - 5803 03 / 26 / 09 42 . 53 PROGRAM EXPENSES INVOICE TOTAL : 42 . 53 VENDOR TOTAL : 42 . 53 DATE : 03 / 19 / 09 UNITED CITY OF YORKVILLE PAGE : 2 TIME : 13 : 39 : 24 DETAIL BOARD REPORT ID : AP441000 . WOW INVOICES DUE ON/ BEFORE 03 / 26 / 2009 INVOICE # INVOICE ITEM VENDOR # DATE # DESCRIPTION ACCOUNT # P . O . # DUE DATE ITEM AMT - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - COMCAST COMCAST CABLE 022609 02 / 26 / 09 01 MONTHLY CHARGES 80 - 000 - 62 - 00 - 5437 03 / 26 / 09 116 . 54 TELEPHONE / INTERNET / CABLE INVOICE TOTAL : 116 . 54 VENDOR TOTAL : 116 . 54 COMED COMMONWEALTH EDISON 7982205057 - 0309 03 / 04 / 09 01 202 COUNTRYSIDE SUITE D 80 - 000 - 62 - 00 - 5435 03 / 26 / 09 227 . 72 ELECTRICITY INVOICE TOTAL : 227 . 72 7982206018 - 0309 03 / 05 / 09 01 202 E COUNTRYSIDE SUITE E 80 - 000 - 62 - 00 - 5435 03 / 26 / 09 2 , 411 . 13 ELECTRICITY INVOICE TOTAL : 2 , 411 . 13 VENDOR TOTAL : 2 , 638 . 85 CUGIERD DON CUGIER 022109 02 / 21 / 09 01 REFEREE 79 - 650 - 50 - 00 - 5150 03 / 26 / 09 75 . 00 SALARIES - INSTRUCTOR CONTR INVOICE TOTAL : 75 . 00 022809 02 / 28 / 09 01 REFEREE 79 - 650 - 50 - 00 - 5150 03 / 26 / 09 75 . 00 SALARIES - INSTRUCTOR CONTR INVOICE TOTAL : 75 . 00 VENDOR TOTAL : 150 . 00 DEKANE DEKANE EQUIPMENT CORP . IA70103 02 / 06 / 09 01 CORES , NUTS , BOLTS 79 - 610 - 62 - 00 - 5408 03 / 26 / 09 61 . 48 MAINTENANCE - EQUIPMENT INVOICE TOTAL : 61 . 48 VENDOR TOTAL : 61 . 48 DISCSCHL DISCOUNT SCHOOL SUPPLY DATE : 03 / 19 / 09 UNITED CITY OF YORKVILLE PAGE : 3 TIME : 13 : 39 : 24 DETAIL BOARD REPORT ID : AP441000 . WOW INVOICES DUE ON/ BEFORE 03 / 26 / 2009 INVOICE # INVOICE ITEM VENDOR # DATE # DESCRIPTION ACCOUNT # P . O . # DUE DATE ITEM AMT - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - DISCSCHL DISCOUNT SCHOOL SUPPLY P21566670001 03 / 06 / 09 01 PROGRAM SUPPLIES 79 - 650 - 65 - 00 - 5803 03 / 26 / 09 159 . 11 PROGRAM EXPENSES INVOICE TOTAL : 159 . 11 P215666700024 03 / 03 / 09 01 PROGRAM SUPPLIES 79 - 650 - 65 - 00 - 5803 03 / 26 / 09 90 . 12 PROGRAM EXPENSES INVOICE TOTAL : 90 . 12 P215706300017 03 / 03 / 09 01 PROGRAM SUPPLIES 79 - 650 - 65 - 00 - 5803 03 / 26 / 09 70 . 55 PROGRAM EXPENSES INVOICE TOTAL : 70 . 55 VENDOR TOTAL : 319 . 78 GRANDREN GRAND RENTAL STATION 9682 02 / 27 / 09 01 FLOOR POLISHER , BUFFER PADS 79 - 610 - 62 - 00 - 5434 03 / 26 / 09 65 . 56 RENTAL - EQUIPMENT INVOICE TOTAL : 65 . 56 VENDOR TOTAL : 65 . 56 HARRISK HARRIS , KERIN 0521 - 12 03 / 10 / 09 01 COOKIES FOR EASTER EGG EXPRESS 79 - 650 - 65 - 00 - 5803 03 / 26 / 09 75 . 00 PROGRAM EXPENSES INVOICE TOTAL : 75 . 00 VENDOR TOTAL : 75 . 00 HAYENR RAYMOND HAYEN 022109 02 / 21 / 09 01 REFEREE 79 - 650 - 50 - 00 - 5150 03 / 26 / 09 75 . 00 SALARIES - INSTRUCTOR CONTR INVOICE TOTAL : 75 . 00 030709 03 / 07 / 09 01 REFEREE 79 - 650 - 50 - 00 - 5150 03 / 26 / 09 100 . 00 SALARIES - INSTRUCTOR CONTR INVOICE TOTAL : 100 . 00 VENDOR TOTAL : 175 . 00 DATE : 03 / 19 / 09 UNITED CITY OF YORKVILLE PAGE : 4 TIME : 13 : 39 : 24 DETAIL BOARD REPORT ID : AP441000 . WOW INVOICES DUE ON/ BEFORE 03 / 26 / 2009 INVOICE # INVOICE ITEM VENDOR # DATE # DESCRIPTION ACCOUNT # P _ 0 . # DUE DATE ITEM AMT - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - HOMEDEPO HOME DEPOT 4055359 03 / 02 / 09 01 CABINET FOR PRESCHOOL 80 - 000 - 65 - 00 - 5803 03 / 26 / 09 59 . 00 PROGRAM EXPENSES INVOICE TOTAL : 59 . 00 VENDOR TOTAL : 59 . 00 HOMERIND HOMER INDUSTRIES 520202 02 / 20 / 09 01 MULCH 79 - 610 - 62 - 00 - 5417 00404045 03 / 26 / 09 11040 . 00 MAINTENANCE - PARKS INVOICE TOTAL : 1 , 040 . 00 S20238 02 / 20 / 09 01 MULCH 79 - 610 - 62 - 00 - 5417 00404045 03 / 26 / 09 1 , 040 . 00 MAINTENANCE - PARKS INVOICE TOTAL : 1 , 040 . 00 S20281 02 / 24 / 09 01 MULCH 79 - 610 - 62 - 00 - 5417 00404045 03 / 26 / 09 1 , 040 . 00 MAINTENANCE - PARKS INVOICE TOTAL : 1 , 040 . 00 S20287 02 / 25 / 09 01 MULCH 79 - 610 - 62 - 00 - 5417 00404045 03 / 26 / 09 1 , 040 . 00 MAINTENANCE - PARKS INVOICE TOTAL : 1 , 040 . 00 520328 03 / 02 / 09 01 MULCH 79 - 610 - 62 - 00 - 5417 00404045 03 / 26 / 09 1 , 040 . 00 MAINTENANCE - PARKS INVOICE TOTAL : 1 , 040 . 00 VENDOR TOTAL : 51200 . 00 HUSKEC CHUCK HUSKE 030309 03 / 03 / 09 01 REFEREE 79 - 650 - 50 - 00 - 5150 03 / 26 / 09 25 . 00 SALARIES - INSTRUCTOR CONTR INVOICE TOTAL : 25 . 00 VENDOR TOTAL : 25 . 00 DATE : 03 / 19 / 09 UNITED CITY OF YORKVILLE PAGE : 5 TIME : 13 : 39 : 24 DETAIL BOARD REPORT ID : AP441000 - WOW INVOICES DUE ON / BEFORE 03 / 26 / 2009 INVOICE # INVOICE ITEM VENDOR # DATE # DESCRIPTION ACCOUNT # P . O _ # DUE DATE ITEM AMT - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - ILDEPUHE ILLINOIS DEPARTMENT OF 021709 02 / 17 / 09 01 FOOD HANDLER ' S CERTIFICATION 79 - 650 - 65 - 00 - 5828 00403793 03 / 26 / 09 35 . 00 CONCESSIONS INVOICE TOTAL : 35 . 00 VENDOR TOTAL : 35 . 00 ISAACSOB BARBARA ISAACSON 022109 02 / 21 / 09 01 REFEREE 79 - 650 - 50 - 00 - 5150 03 / 26 / 09 100 . 00 SALARIES - INSTRUCTOR CONTR INVOICE TOTAL : 100 . 00 022809 02 / 28 / 09 01 REFEREE 79 - 650 - 50 - 00 - 5150 03 / 26 / 09 100 . 00 SALARIES - INSTRUCTOR CONTR INVOICE TOTAL : 100 . 00 VENDOR TOTAL : 200 . 00 ISAACSOJ JAMES ISAACSON 022109 02 / 21 / 09 01 REFEREE 79 - 650 - 50 - 00 - 5150 03 / 26 / 09 100 . 00 SALARIES - INSTRUCTOR CONTR INVOICE TOTAL : 100 . 00 022809 02 / 28 / 09 01 REFEREE 79 - 650 - 50 - 00 - 5150 03 / 26 / 09 100 . 00 SALARIES - INSTRUCTOR CONTR INVOICE TOTAL : 100 . 00 030709 03 / 07 / 09 01 REFEREE 79 - 650 - 50 - 00 - 5150 03 / 26 / 09 100 . 00 SALARIES - INSTRUCTOR CONTR INVOICE TOTAL : 100 . 00 VENDOR TOTAL : 300 . 00 ITHALJ JOHN ITHAL 022109 02 / 21 / 09 01 REFEREE 79 - 650 - 50 - 00 - 5150 03 / 26 / 09 100 . 00 SALARIES - INSTRUCTOR CONTR INVOICE TOTAL : 100 . 00 DATE : 03 / 19 / 09 UNITED CITY OF YORKVILLE PAGE : 6 TIME : 13 : 39 : 24 DETAIL BOARD REPORT ID : AP441000 . WOW INVOICES DUE ON / BEFORE 03 / 26 / 2009 INVOICE # INVOICE ITEM VENDOR # DATE # DESCRIPTION ACCOUNT # P . O . # DUE DATE ITEM AMT - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - ITHALJ JOHN ITHAL 022809 02 / 28 / 09 01 REFEREE 79 - 650 - 50 - 00 - 5150 03 / 26 / 09 100 . 00 SALARIES - INSTRUCTOR CONTR INVOICE TOTAL : 100 . 00 VENDOR TOTAL : 200 . 00 KELLEYKE KERRY KELLEY 022109 02 / 21 / 09 01 REFEREE 79 - 650 - 50 - 00 - 5150 03 / 26 / 09 75 . 00 SALARIES - INSTRUCTOR CONTR INVOICE TOTAL : 75 . 00 VENDOR TOTAL : 75 . 00 KENPRINT ANNETTE M . POWELL 16869 02 / 23 / 09 01 1 , 000 REGULAR ENVELOPES , 1 , 000 79 - 650 - 65 - 00 - 5802 03 / 26 / 09 144 . 60 OFFICE SUPPLIES 02 WINDOW ENVELOPES * * COMMENT * * INVOICE TOTAL : 144 . 60 VENDOR TOTAL : 144 . 60 KONICAMI KONICA MINOLTA BUSINESS 211876132 - PR 02 / 27 / 09 01 COPY CHARGES 80 - 000 - 62 - 00 - 5410 03 / 26 / 09 53 . 22 MAINTENANCE - OFFICE EQUIP _ 02 COPY CHARGES 79 - 650 - 62 - 00 - 5410 67 . 95 MAINTENANCE - OFFICE EQUIPME INVOICE TOTAL : 121 . 17 VENDOR TOTAL : 121 . 17 KUDULISD DANIEL KUDULIS 030709 03 / 07 / 09 01 REFEREE 79 - 650 - 50 - 00 - 5150 03 / 26 / 09 100 . 00 SALARIES - INSTRUCTOR CONTR INVOICE TOTAL : 100 . 00 VENDOR TOTAL : 100 . 00 DATE : 03 / 19 / 09 UNITED CITY OF YORKVILLE PAGE : 7 TIME : 13 : 39 : 24 DETAIL BOARD REPORT ID : AP441000 . WOW INVOICES DUE ON/ BEFORE 03 / 26 / 2009 INVOICE # INVOICE ITEM VENDOR # DATE # DESCRIPTION ACCOUNT # P _ O . # DUE DATE ITEM AMT - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - LUCAST TIM LUCAS 030309 03 / 03 / 09 01 REFEREE 79 - 650 - 50 - 00 - 5150 03 / 26 / 09 25 . 00 SALARIES - INSTRUCTOR CONTR INVOICE TOTAL : 25 . 00 VENDOR TOTAL : 25 . 00 MENLAND MENARDS - YORKVILLE 90348 02 / 10 / 09 01 CHALK , SCREWS , PENCILS , BOARDS 79 - 610 - 65 - 00 - 5804 03 / 26 / 09 30 . 94 OPERATING SUPPLIES INVOICE TOTAL : 30 . 94 90483 02 / 11 / 09 01 COUPLER SET , AIR LINE , AIR 79 - 610 - 65 - 00 - 5804 03 / 26 / 09 10 . 26 OPERATING SUPPLIES 02 HOSE * * COMMENT * * INVOICE TOTAL : 10 . 26 93184 02 / 26 / 09 01 STRIPPER 79 - 610 - 65 - 00 - 5804 03 / 26 / 09 13 . 96 OPERATING SUPPLIES INVOICE TOTAL : 13 . 96 94226 03 / 04 / 09 01 CABLE TIES , GARBAGE CANS 79 - 610 - 65 - 00 - 5804 03 / 26 / 09 20 . 11 OPERATING SUPPLIES INVOICE TOTAL : 20 . 11 VENDOR TOTAL : 75 . 27 MJELECT MJ ELECTRICAL SUPPLY , INC . 1106284 - 80 02 / 25 / 09 01 FREIGHT CHARGES 80 - 000 - 62 - 00 - 5416 03 / 26 / 09 9 . 62 MAINTENANCE - GENERAL INVOICE TOTAL : 9 . 62 1106495 - 00 02 / 18 / 09 01 LIGHT BULBS 80 - 000 - 62 - 00 - 5416 03 / 26 / 09 20 . 40 MAINTENANCE - GENERAL INVOICE TOTAL : 20 . 40 DATE : 03 / 19 / 09 UNITED CITY OF YORKVILLE PAGE : 8 TIME : 13 : 39 : 24 DETAIL BOARD REPORT ID : AP441000 _ WOW INVOICES DUE ON / BEFORE 03 / 26 / 2009 INVOICE # INVOICE ITEM VENDOR # DATE # DESCRIPTION ACCOUNT # P _ O . # DUE DATE ITEM AMT - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - MJELECT MJ ELECTRICAL SUPPLY , INC . 1106613 - 00 02 / 24 / 09 01 LIGHT BULBS 80 - 000 - 62 - 00 - 5416 03 / 26 / 09 42 . 00 MAINTENANCE - GENERAL INVOICE TOTAL : 42 . 00 VENDOR TOTAL : 72 . 02 MOSERR ROBERT MOSER 012809 01 / 28 / 09 01 REFEREE 79 - 650 - 50 - 00 - 5150 03 / 26 / 09 50 . 00 SALARIES - INSTRUCTOR CONTR INVOICE TOTAL : 50 . 00 022809 02 / 28 / 09 01 REFEREE 79 - 650 - 50 - 00 - 5150 03 / 26 / 09 75 . 00 SALARIES - INSTRUCTOR CONTR INVOICE TOTAL : 75 . 00 VENDOR TOTAL : 125 . 00 NICOR NICOR GAS 64 - 99 - 70 - 7276 0 - 0309 03 / 06 / 09 01 202 E . COUNTRYSIDE PKWAY ST E 80 - 000 - 78 - 00 - 9002 03 / 26 / 09 1 , 967 . 01 NICOR INVOICE TOTAL : 1 , 967 . 01 65 - 69 - 00 - 0377 0 - 0209 02 / 03 / 09 01 202 E COUNTRYSIDE SUITE D 80 - 000 - 78 - 00 - 9002 03 / 26 / 09 44 . 27 NICOR INVOICE TOTAL : 44 . 27 65 - 69 - 00 - 0377 0 - 0309 03 / 06 / 09 01 202 E COUNTRYSIDE PKWY STE D 80 - 000 - 78 - 00 - 9002 03 / 26 / 09 67 . 79 NICOR INVOICE TOTAL : 67 . 79 VENDOR TOTAL : 2 , 079 . 07 OLEARYS SARAH O ' LEARY 022109 02 / 21 / 09 01 REFEREE 79 - 650 - 50 - 00 - 5150 03 / 26 / 09 100 . 00 SALARIES - INSTRUCTOR CONTR INVOICE TOTAL : 100 . 00 DATE : 03 / 19 / 09 UNITED CITY OF YORKVILLE PAGE : 9 TIME : 13 : 39 : 24 DETAIL BOARD REPORT ID : AP441000 . WOW INVOICES DUE ON/ BEFORE 03 / 26 / 2009 INVOICE # INVOICE ITEM VENDOR # DATE # DESCRIPTION ACCOUNT # P . O . # DUE DATE ITEM AMT - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - OLEARYS SARAH O ' LEARY 022809 02 / 28 / 09 01 REFEREE 79 - 650 - 50 - 00 - 5150 03 / 26 / 09 100 . 00 SALARIES - INSTRUCTOR CONTR INVOICE TOTAL : 100 . 00 VENDOR TOTAL : 200 . 00 ORIENTAL ORIENTAL TRADING CO INC 630304650 - 01 02 / 25 / 09 01 PLASTIC COINS , TOY ASSORTMENT 80 - 000 - 65 - 00 - 5803 03 / 26 / 09 34 . 96 PROGRAM EXPENSES INVOICE TOTAL : 34 . 96 VENDOR TOTAL : 34 . 96 PITNEY PITNEY BOWES , INC . 020609 02 / 06 / 09 01 REFILL POSTAGE MACHINE 79 - 650 - 65 - 00 - 5808 03 / 26 / 09 615 . 00 POSTAGE & SHIPPING INVOICE TOTAL : 615 . 00 VENDOR TOTAL : 615 . 00 R0000658 TERESA VASHKELIS - BENSON 52235 03 / 09 / 09 01 REFUND CLASS CANCELLED 80 - 000 - 65 - 00 - 5841 03 / 26 / 09 15 . 00 PROGRAM REFUNDS INVOICE TOTAL : 15 . 00 VENDOR TOTAL : 15 . 00 ROBINSOT TRACY ROBINSON 030709 03 / 07 / 09 01 REFEREE 79 - 650 - 50 - 00 - 5150 03 / 26 / 09 100 . 00 SALARIES - INSTRUCTOR CONTR INVOICE TOTAL : 100 . 00 VENDOR TOTAL : 100 . 00 RUSITYORK RUSH - COPLEY HEALTHCARE DATE : 03 / 19 / 09 UNITED CITY OF YORKVILLE PAGE : 10 TIME : 13 : 39 : 24 DETAIL BOARD REPORT ID : AP441000 . WOW INVOICES DUE ON / BEFORE 03 / 26 / 2009 INVOICE # INVOICE ITEM VENDOR # DATE # DESCRIPTION ACCOUNT # P . O . # DUE DATE ITEM AMT - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - RUSITYORK RUSH - COPLEY HEALTHCARE 569A 03 / 02 / 09 01 MANDATORY DRUG TESTING 79 - 610 - 65 - 00 - 5804 03 / 26 / 09 295 . 00 OPERATING SUPPLIES INVOICE TOTAL : 295 . 00 VENDOR TOTAL : 295 . 00 SCHNITZR RANDY J . SCHNITZ 022109 02 / 21 / 09 01 REFEREE 79 - 650 - 50 - 00 - 5150 03 / 26 / 09 75 . 00 SALARIES - INSTRUCTOR CONTR INVOICE TOTAL : 75 . 00 030709 03 / 07 / 09 01 REFEREE 79 - 650 - 50 - 00 - 5150 03 / 26 / 09 75 . 00 SALARIES - INSTRUCTOR CONTR INVOICE TOTAL : 75 . 00 VENDOR TOTAL : 150 . 00 SMALENG ALAN PATTERSON 102 02 / 27 / 09 01 CHAINS SHARPENED , POLE SAW 79 - 610 - 62 - 00 - 5408 00404046 03 / 26 / 09 275 . 12 MAINTENANCE - EQUIPMENT 02 REPAIR * * COMMENT * * INVOICE TOTAL : 275 . 12 VENDOR TOTAL : 275 . 12 SMITHG GARY SMITH 022809 02 / 28 / 09 01 REFEREE 79 - 650 - 50 - 00 - 5150 03 / 26 / 09 50 . 00 SALARIES - INSTRUCTOR CONTR INVOICE TOTAL : 50 . 00 VENDOR TOTAL : 50 . 00 SPENCERD DAVID A . SPENCER 031109 03 / 11 / 09 01 REFEREE 79 - 650 - 50 - 00 - 5150 03 / 26 / 09 25 . 00 SALARIES - INSTRUCTOR CONTR INVOICE TOTAL : 25 . 00 VENDOR TOTAL : 25 . 00 DATE : 03 / 19 / 09 UNITED CITY OF YORKVILLE PAGE : 11 TIME : 13 : 39 : 24 DETAIL BOARD REPORT ID : AP441000 . WOW INVOICES DUE ON / BEFORE 03 / 26 / 2009 INVOICE # INVOICE ITEM VENDOR # DATE # DESCRIPTION ACCOUNT # P . 0 _ # DUE DATE ITEM AMT - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - SSWORLD S & S WORLDWIDE , INC . 6191521 03 / 02 / 09 01 PROGRAM SUPPLIES 80 - 000 - 65 - 00 - 5803 03 / 26 / 09 128 . 72 PROGRAM EXPENSES INVOICE TOTAL : 128 . 72 VENDOR TOTAL : 128 . 72 THEEDUCO THE EDUCATION COVE 3407 02 / 19 / 09 01 STICKER , CONSTRUCTION PAPER , 79 - 650 - 65 - 00 - 5803 03 / 26 / 09 38 . 03 PROGRAM EXPENSES 02 BOOKS * * COMMENT * * INVOICE TOTAL : 38 . 03 VENDOR TOTAL : 38 . 03 UPS UNITED PARCEL SERVICE 00004296X2099PR 02 / 28 / 09 01 1 PACKAGE SHIPPED 79 - 610 - 65 - 00 - 5804 03 / 26 / 09 16 . 13 OPERATING SUPPLIES INVOICE TOTAL : 16 . 13 VENDOR TOTAL : 16 . 13 WALKCUST WALKER CUSTOM HOMES , INC . YPD 0409 03 / 03 / 09 01 APRL LEASE 80 - 000 - 62 - 00 - 5432 03 / 26 / 09 17 , 500 . 00 LEASE PAYMENT INVOICE TOTAL : 17 , 500 . 00 VENDOR TOTAL : 17 , 500 . 00 WEEKSB WILLIAM WEEKS 030709 03 / 07 / 09 01 REFEREE 79 - 650 - 50 - 00 - 5150 03 / 26 / 09 75 . 00 SALARIES - INSTRUCTOR CONTR INVOICE TOTAL : 75 . 00 VENDOR TOTAL : 75 . 00 YORKACE YORKVILLE ACE & RADIO SHACK DATE : 03 / 19 / 09 UNITED CITY OF YORKVILLE PAGE : 12 TIME : 13 : 39 : 24 DETAIL BOARD REPORT ID : AP441000 . WOW INVOICES DUE ON/ BEFORE 03 / 26 / 2009 INVOICE # INVOICE ITEM VENDOR # DATE # DESCRIPTION ACCOUNT # P . O . # DUE DATE ITEM AMT - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - YORKACE YORKVILLE ACE & RADIO SHACK 120450 08 / 01 / 08 01 PART FOR STEREO 80 - 000 - 62 - 00 - 5416 03 / 26 / 09 14 . 98 MAINTENANCE - GENERAL INVOICE TOTAL : 14 . 98 122809 11 / 24 / 08 01 FIXED PULLEY 80 - 000 - 62 - 00 - 5416 03 / 26 / 09 79 . 90 MAINTENANCE - GENERAL INVOICE TOTAL : 79 . 90 VENDOR TOTAL : 94 . 88 YORKNAPA YORKVILLE NAPA AUTO PARTS 866807 02 / 05 / 09 01 FUEL FILTERS , OIL FILTERS , AIR 79 - 610 - 62 - 00 - 5408 03 / 26 / 09 167 . 19 MAINTENANCE - EQUIPMENT 02 FILTERS , HYDRAULIC FILTERS * * COMMENT * * INVOICE TOTAL : 167 . 19 867124 02 / 09 / 09 01 OIL FILTER 79 - 610 - 62 - 00 - 5408 03 / 26 / 09 4 . 94 MAINTENANCE - EQUIPMENT INVOICE TOTAL : 4 . 94 867224 02 / 10 / 09 01 AIR FILTER 79 - 610 - 62 - 00 - 5408 03 / 26 / 09 15 . 33 MAINTENANCE - EQUIPMENT INVOICE TOTAL : 15 . 33 867262 02 / 10 / 09 01 BATTERY CABLES 79 - 610 - 62 - 00 - 5408 03 / 26 / 09 8 . 55 MAINTENANCE - EQUIPMENT INVOICE TOTAL : 8 . 55 867370 02 / 11 / 09 01 SPARK PLUGS , FUSES 79 - 610 - 62 - 00 - 5408 03 / 26 / 09 42 . 09 MAINTENANCE - EQUIPMENT INVOICE TOTAL : 42 . 09 867417 02 / 11 / 09 01 OIL FILTERS 79 - 610 - 62 - 00 - 5408 03 / 26 / 09 11 . 03 MAINTENANCE - EQUIPMENT INVOICE TOTAL : 11 . 03 DATE : 03 / 19 / 09 UNITED CITY OF YORKVILLE PAGE : 13 TIME : 13 : 39 : 25 DETAIL BOARD REPORT ID : AP441000 . WOW INVOICES DUE ON / BEFORE 03 / 26 / 2009 INVOICE # INVOICE ITEM VENDOR # DATE # DESCRIPTION ACCOUNT # P . O . # DUE DATE ITEM AMT - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - YORKNAPA YORKVILLE NAPA AUTO PARTS 867425 02 / 11 / 09 01 OIL 79 - 610 - 62 - 00 - 5408 03 / 26 / 09 64 . 56 MAINTENANCE - EQUIPMENT INVOICE TOTAL : 64 . 56 867647 02 / 13 / 09 01 SPARK PLUGS 79 - 610 - 62 - 00 - 5408 03 / 26 / 09 7 . 16 MAINTENANCE - EQUIPMENT INVOICE TOTAL : 7 . 16 868962 02 / 26 / 09 01 FUSES 79 - 610 - 62 - 00 - 5408 03 / 26 / 09 5 . 68 MAINTENANCE - EQUIPMENT INVOICE TOTAL : 5 . 68 VENDOR TOTAL : 326 . 53 YOUNGM MARLYS J . YOUNG 030509 03 / 08 / 09 01 MARCH 5 MEETING MINUTES 79 - 650 - 50 - 00 - 5155 03 / 26 / 09 106 . 25 SALARIES - RECORDING SECRET INVOICE TOTAL : 106 . 25 VENDOR TOTAL : 106 . 25 TOTAL ALL INVOICES : 32 , 877 . 40 YORKVILLE PARK AND RECREATION CASH ANALYSIS AS OF MARCH 26, 2009 FISCAL YEAR 08/09 Ending Bank Balances May June July August September October November December January February March April 2008 2008 2008 2008 2008 2008 2008 2008 2009 2009 2009 2009 Money Castle Market 300667 $32,824.57 $151,928.10 $132,041.71 $136,348.61 $88,229.39 $30,854.61 $49,268.32 $99,385.94 $27,970.90 $45,968.63 Account Money Market Castle $4,356.69 $4,363.81 $4,371.40 $4,379.03 $4,386.47 $4,394.03 $4,398.48 $4,401.46 $4,403.38 $4,404.91 Checking 806595 Account Month $37,181.26 $156,291.91 $136,413.11 $140,727.64 $92,615.86 $35,248.64 $53,666.80 $103,787.40 $32,374.28 $50,373.54 $0.00 $0.00 Total: PARKS PAYROLL IST PAY $17,462.64 $21,130.18 $22,428.62 $22,762.52 $19,532.84 $17,570.22 $17,458.79 $17,458.80 $17,537.40 $17,537.44 $17,588.61 2ND PAY $20,698.71 $25,462.62 $24,754.63 $20,867.10 $18,814.23 $17,488.45 $17,458.78 $17,458.79 $17,537.44 $17,537.45 $17,537.45 3RD PAY $17,458.80 Month Total $38,161.35 $46,592.80 $47,183.25 $43,629.62 $38,347.07 $52,517.47 $34,917.57 $34,917.59 $35,074.84 $35,074.89 $35,126.06 $0.00 RECREATION PAYROLL 1ST PAY $25,227.26 $25,031.54 $21,973.45 $26,657.17 $24,43630 $25,315.86 $21,703.14 $21,055.01 $19,404.52 $21,072.33 $20,058.81 2ND PAY $26,22777 $22,241.78 $21,949.96 $24,632.01 $21,563.63 $23,450.33 $21,004.18 $19,979.73 $22,168.12 $20,661.87 $57,593.26 3RD PAY $24,173.16 Month Total $51,455.03 $47,273.32 $43,923.41 $51,289.18 $45,999.93 $72,939.35 $42,707.32 $41,034.74 $41,572.64 $41,734.20 $77,652.07 $0.00 RECREATION CENTER PAYROLL 1ST PAY $0.00 $759.18 $3,196.19 $8,016.02 $9,116.25 $9,054.45 $12,325.15 $11,414.04 $8,242.05 $10,038.28 $10,484.32 2ND PAY $0.00 $1,518.34 $9,442.39 $10,579.70 $11,707.34 $9,544.89 $11,854.28 $12,248.10 $10,837.32 $10,804.95 $9,674.96 3RD PAY $9,903.33 Month Total $0.00 $2,277.52 $12,638.58 $18,595.72 $20,823.59 $28,502.67 $24,179.43 $23,662.14 $19,079.37 $20,843.23 $20,159.28 $0.00 Grand Total $89,616.38 $96,143.64 $103,745.24 $113,514.52 $105,170.59 $153,959.49 $101,804.32 $99,614.47 $95,726.85 $97,652.32 $132,937.41 EEJ Reviewed By: Agenda Item Number YoRKVILLE Parks DC Recreation PARKS s (3ECRSXU0N Director City Administrator ❑ Tracking Number D Legal ❑ -✓ Human Resources ❑ Police ❑ Park Board Agenda Item Tracking Document Title : FY 09/10 Budget Agenda Date : Park Board — March 26, 2009 Synopsis : See attached memo . Action Previously Taken: Date of Action: March 12, 2009 Action Taken: Discussion on budget Item Number: Type of Vote Required: Majority Action Requested : Discussion and approval Submitted by: Bart Olson Parks and Recreation Name Department Agenda Item Notes : YDWVM" Memorandum To: Park Board �IKs F ReCRfAnav From: Bart Olson, Assistant City Administrator CC: Q March 19, 2009 L Subject: FY 09/10 Budget—Parks and Recreation Department Fund and Una Rec Center Fund Background This agenda item was last discussed at the March 12th Park Board meeting, and will be discussed at the Special City Council meeting on March 24th at 6 pm in the City Hall Conference Room. Park Board members and members of the public are welcome to attend the City Council meeting. The numbers that are presented in the attached proposed budget represent can be changed by the City Council, the Park Board or the staff before their approval by City Council, which will occur at one of the City Council meetings in April (14th or 2811'). Overview As discussed at the March 12th Park Board meeting, the operating budget is likely to break even in the next fiscal year, even though the beginning year deficit is expected to be $41,000. The Rec Center budget is likely to improve in the fiscal year, although will still end the year at a budget deficit. Both the operating budget's and the Rec Center budget's performance is going to be tied to the success or failure of our estimates for the revenues and costs of providing recreational programs, and the membership fee revenues generated by the Rec Center. For the Rec Center budget, which gets more than 80% of its revenues from the fees for programs line item and the membership fees line item, any slight variance in either of these numbers from our estimates have the potential to affect the end of year budget numbers greatly. Changes from the budget presented at the March 12th Park Board meeting The following is the list of changes in the Parks and Recreation and Rec Center budget from the March 12th Park Board meeting. I have also included a short narrative on each change. Operating Budget- Revenues 1) Fees for Programs a. March 12th budget- $250,000 b. March 26th budget- $243,225 c. This change is dictated by a review of all programs being offered by the Recreation department in FY 09/10, assumptions on attendance levels, and a target profit margin on each class of 30%. Some classes may be below 30% and some classes may be above 30%. On the whole, the profit margin for all classes within the operating budget is above 30%. 2) Concessions a. March 12th budget- $33,000 b. March 26th budget- $27,000 c. In the previous draft budget, this line item included concessions and all other retail items sold by the department(shirts, hats, etc.). We have broken out the other retail line items into a new line item and left this line item as having only concessions. 3) Golf Outing a. March 12th budget- $33,000 b. March 26th budget- $27,000 c. As discussed verbally at the March 12th meeting, there is concern that large sponsors for the golf outing may be hard to secure. This decrease is a conservative estimate given the state of the economy. 4) Hometown Days a. March 12th budget- $116,000 b. March 26th budget- $117,000 c. The new number reflects the estimated revenue based on new contracts with the amusement ride vendor, the City being the sole alcohol vendor for the event, and a potential restructuring of the admissions costs. Operating Budget—Recreation Expenses 1) Employee Salaries a. March 12th budget- $366,541 b. March 26th budget- $358,738 c. This number is provided by the Finance Department. The decrease is caused by the timing of payments for accrued time off to a former employee. 2) Concession Staff a. March 12th budget - $8,500 b. March 26th budget- $9,000 c. This number is based on staff estimates for coverage needed at the various concession stands. 3) Preschool Salaries a. March 12th budget- $25,000 b. March 26th budget- $18,000 c. This number is based on staff estimates, and has decreased due to a vacancy in one of the positions. 4) Part-time salaries a. March 12th budget- $24,110 b. March 26th budget- $13,500 c. This number is based on use anticipated in the upcoming fiscal year, and a restructuring of hours for employees. 5) Salaries—Instructor Contractual a. March 12th budget- $72,000 b. March 26th budget- $66,000 c. This number is based on staff estimates for all classes being offered in the next fiscal year. 6) Program Expenses a. March 12th budget- $50,000 b. March 26th budget- $57,750 c. This number is based on staff estimates for all classes being offered in the next fiscal year. 7) Recreation Equipment a. March 12th budget- $1,000 b. March 26th budget- $3,000 c. This number is based on staff estimates for all classes being offered in the next fiscal year 8) Hometown Days Expenses a. March 12th budget - $96,000 b. March 26th budget- $93,000 c. The new number reflects the estimated expenses based on new contracts with the amusement ride vendor, and a generally smaller budget for operating expenses based on the state of the economy. Rec Center—Revenues 1) Membership Fees a. March 12th budget- $360,870 b. March 26th budget- $400,000 c. The new number reflects the proposed membership fee increases to be discussed at the March 26th Park Board meeting, as well as 12 months of membership fee revenues (compared to 10 months last year). 2) Swim Class a. March 12th budget- $25,000 b. March 26th budget- $42,000 c. The new number reflects group and private swim lessons that are being offered by staff, and is a result of staff estimates of all classes offered in the next fiscal year. 3) Personal Training Fees a. March 12th budget- $18,751 b. March 26th budget- $20,000 c. The new number reflects 12 months of revenue figures and the addition of another personal trainer to cover additional hours. 4) Fees for Programs a. March 12th budget- $160,000 b. March 26th budget- $194,000 c. This number is based on staff estimates of all classes offered in the next fiscal year. Rec Center Expenses 1) Salaries—Part-time a. March 12th budget- $122,000 b. March 26th budget- $105,000 c. This number is based on use anticipated in the upcoming fiscal year, and a restructuring of hours for employees. 2) Salaries—Instructors a. March 12th budget- $47,000 b. March 26th budget- $86,000 c. This number is based on staff estimates of all classes offered in the next fiscal year. 3) Program Expenses a. March 12th budget- $13,000 b. March 26t11 budget- $31,000 c. This number is based on staff estimates of all classes offered in the next fiscal year. 4) Operating Supplies a. March 12th budget - $3,500 b. March 26th budget- $3,800 c. This number is based on use in the current fiscal year. 5) Postage and Shipphing a. March 12t budget- $500 b. March 26th budget- $800 c. This number is based on staff estimates of all classes offered in the next fiscal year, and estimates of the cost of postage to mail the promotional materials for those classes. 6) Gasoline a. March 12th budget- $500 b. March 26th budget- $300 c. This number is based on use in the current fiscal year. UNITED CITY OF YORKVILLE KENDALL COUNTY, IL PROPOSED FY 2009=2010 BUDGET PARKS & RECREATION 2008-2009 2009-2010 2006-2007 2007-2008 2008-2009 Revised Proposed % ACCOUNT NUMBER DESCRIPTION Actual Actual Budget Budget Budget $ CHANGE CHANGE REVENUES . 79-000-40-00-3999 BEGINNING FUND BALANCE 77,292 553140 - (27,539) (41 ,000) 1 (13,461 ) 49% 79-000-42-00-4270 FEES FOR PROGRAMS 244,577 279,040 300,000 240,000 243,225 2 31225 1 % 79-000-42-00-4280 CONCESSIONS 15,681 18,704 23,000 31 ,000 27,000 (41000) -13% NEW LINE ITEM MISC. RETAIL - - - 33000 31000 New 79-000-42-00-4281 DEPOSITS 1 ,070 - 79-000-42-00-4285 VENDING MACHINE INCOME 367 2,150 700 - - 0% 79-000-42-00-4286 RENTAL INCOME 11255 3,215 - - - 0% 79-000-42-00-4287 PARK RENTAL INCOME - 4,000 15,000 15,000 - 0% 79-000-42-00-4288 GOLF OUTING REVENUE 40,888 30,694 32, 100 33,130 279000 (6,130) -19% 79-000-42-00-4291 HOMETOWN DAYS 72,543 1109937 115,000 110,363 117,000 6,637 6% 79-000-44-00-4400 DONATIONS 10,896 18,223 20,000 12,000 14,000 2,000 17% 79-000-44-00-4404 TREE DONATIONS 1 ,405 11300 29300 500 (11800) -78% 79-000-45-00-4550 YOUTH SERVICES GRANT 2,000 2,000 21000 21000 900 (11100) -55% 79-000-46-00-4600 INVESTMENT INCOME 11 ,647 7,133 12,000 31000 3,000 - 0% 79-000-49-00-4901 TRANSFER FROM GENERAL FD 110109158 11161 ,778 1 ,2061742 19080,348 967,500 (1121848) -10% 79-000-49-00-4980 TRANSFER FROM REC CENTER - 469956 - - - 0% TOTAL REVENUES: 11489,779 19689,014 1 ,763,798 115012602 1 ,3771125 (124,477) -8% PARKS EXPENSES 79-610-50-00-5107 SALARIES-EMPLOYEES 332,926 4283388 412,500 393,250 394,500 11250 0% 79-610-50-00-5136 SALARIES - PART-TIME 41 , 155 33, 153 55,000 30,000 10,000 3 (20,000) -67% 79-610-50-00-5137 SALARIES - OVERTIME 11416 39593 10,000 7,500 5,000 (21500) -33% 79-610-61 -00-5320 MASTER PLAN / COMMUNITY SURVEY - 10,772 2,709 11500 - (11500) -100% 79-610-62-00-5405 PARK CONTRACTUAL 13,468 209400 26,000 22,000 3,000 (19,000) -86% 79-610-62-00-5408 MAINTENANCE-EQUIPMENT %499 6,254 10,000 7,000 11 ,000 4 41000 57% 79-610-62-00-5417 MAINTENANCE-PARKS 46,240 47,568 55,000 35,000 35,000 5 - 0% 79-610-62-00-5421 WEARING APPAREL 6,928 6,992 99000 75000 41500 6 (22500) -36% 79-610-62-00-5434 RENTAL-EQUIPMENT 1 ,968 2,783 41000 2,000 3,500 11500 75% 79-610-62-00-5438 CELLULAR TELEPHONE 4,521 41259 51000 5,000 41500 7 (500) -10% 79-610-62-00-5440 LAND DEVELOPER - 71556 - 0% 79-610-62-00-5445 LEGAL EXPENSES 11125 14,385 71200 82200 41000 (4,200) -51 % 79-610-64-00-5602 PROFESSIONAL GROWTH/SUBS 19185 - - - 0% 79-610-64-00-5604 TRAINING AND CONFERENCE 11 ,082 41500 11000 (11000) -100% 79-610-64-00-5605 TRAVEL EXPENSE 41337 31109 11550 100 (100) -100% 79-610-64-00-5612 CONTINUING EDUCATION 31708 - - - 0% 79-610-65-00-5802 OFFICE SUPPLIES 61338 1 ,094 11500 500 500 0% 79-610-65-00-5804 OPERATING SUPPLIES 35,877 29,646 35,750 25,750 250750 0% 79-610-65-00-5812 GASOLINE 1 ,077 - - - - 0% 79-610-65-00-5815 HAND TOOLS 31657 3,450 3,500 11500 12750 8 250 17% 79-610-65-00-5824 CHRISTMAS DECORATIONS 6,629 31250 21500 29500 500 9 (21000) -80% 79-610-65-00-5825 PUBLIC DECORATION 1 ,332 11730 1 $ 00 500 500 10 0% 79-610-72-00-6500 IMRF PARTICIPANTS 26,021 33,486 33,584 30,497 33, 159 21662 9% 79-610-72-00-6501 SOCIAL SECURITY/MEDICARE 28,558 35,845 37,593 32,952 31 ,327 (1 ,625) -5% 79-610-75-00-7003 OFFICE EQUIPMENT 11421 565 4,000 500 500 0% 79-610-75-00-7701 FLOWERS(TREES 71372 71108 6,000 49000 11500 11 (21500) -63% 79-610-78-00-9005 MERIT 16,500 - - 0% TOTAL EXPENSES : PARKS 586,758 716,468 744,886 6185249 5709485 (47,764) -8% UNITED CITY OF YORKVILLE KENDALL COUNTY, IL PROPOSED FY 20094010 BUDGET PARKS & RECREATION 2008-2009 2009-2010 2006-2007 2007-2008 2008-2009 Revised Proposed % ACCOUNT NUMBER DESCRIPTION Actual Actual Budget Budget Budget $ CHANGE CHANGE RECREATION EXPENSES 79-650-50-00-5107 EMPLOYEE SALARIES 3532326 409,665 359,525 3703282 358,738 (11 ,544) -3% 79-650-50-00-5108 CONCESSION STAFF 3,557 71905 8,000 %500 91000 (500) -5% 79-650-50-00-5109 PRE SCHOOL SALARIES 61 ,411 73,453 90,000 24,000 183000 12 (6,000) -25% 79-650-50-00-5136 PART TIME SALARIES - - 39,110 36, 110 13,500 (22,610) -63% 79-650-50-00-5137 OVERTIME 93 15 350 200 350 150 75% 79-650-50-00-5150 SALARIES-INSTRUCTOR CONTRACT 733120 1057573 80,000 99,000 66,000 13 (33,000) -33% 79-650-50-00-5155 SALARIES-RECORDING SECRETARY 21465 31169 21750 2,500 3,000 500 20% 79-650-62-00-5408 MAINTENANCE SUPPLIES 51799 4,205 51500 41200 3,750 (450) -11 % 79-650-62-00-5409 MAINTENANCE-VEHICLES 21282 11334 31000 21000 1 ,700 (300) -15% 79-650-62-00-5410 MAINTENANCE-OFFICE EQUIPMENT 7,043 41294 71000 6,000 51000 (11000) -17% 79-650-62-00-5426 YOUTH SERVICES GRANT EXPENSES 358 2,100 21000 11000 900 (100) -10% 79-650-62-00-5435 ELECTRICITY - 81900 10,000 10,000 119000 11000 10% 79-650-62-00-5437 TELEPHONE/INTERNET 11973 11328 11500 1 ,300 1 $ 00 - 0% 79-650-62-00-5438 CELLULAR TELEPHONE 4,720 51599 5,000 4,500 39000 (13500) -33% 79-650-62-00-5445 PORTABLE TOILETS 2,986 80743 6,000 41500 51000 500 11 % 79-650-62-00-5603 PUBLISHING/ADVERTISING 21 ,605 28,052 299000 29,000 27,000 (2,000) -7% 79-650-62-00-5605 BOOKS/PUBLICATIONS 581 321 422 300 100 (200) -67% 79-650-62-00-5606 DEPOSIT REFUND 4, 145 - - 0% 79-650-64-00-5600 DUES 21372 3,552 21750 21000 1 ,000 (11000) -50% 79-650-64-00-5602 PROF GROWTH/SUBSCRIPT 458 - - - - 0% 79-650-64-00-5604 TRAINING AND CONFERENCE 7,606 51281 41500 11500 (19500) -100% 79-650-64-00-5605 TRAVEL EXPENSE 11577 1 ,390 11550 700 (700) -100% 79-650-64-00-5614 TOURNAMENT FEES - - - 79-650-65-00-5802 OFFICE SUPPLIES 6,993 6,612 73000 6,000 4,500 (11500) -25% 79-650-65-00-5803 PROGRAM EXPENSES 55,472 64,351 50,000 50,000 57,750 14 7,750 16% 79-650-65-00-5804 OPERATING SUPPLIES - 31407 3,600 39000 1 ,500 (13500) -50% 79-650-65-00-5805 RECREATION EQUIPMENT 41018 61424 10,000 51000 31000 (2,000) -40% 79-650-65-00-5808 POSTAGE & SHIPPING 8,597 111086 71800 9,600 51000 (41600) -48% 79-650-65-00-5812 GASOLINE 3,823 4,521 5,000 51000 5,000 - 0% 79-650-65-00-5826 MILEAGE 456 370 400 400 400 - 0% 79-650-65-00-5827 GOLF OUTING EXPENSES 22, 177 18,779 20,200 21 ,457 18,000 (39457) -16% 79-650-65-00-5828 CONCESSIONS 14,011 25, 142 11 ,500 18,000 139000 (59000) -28% 79-650-65-00-5833 HOMETOWN DAYS EXPENSES 78,863 98,780 95,000 94,000 939000 (19000) -1 % 79-650-65-00-5840 SCHOLARSHIPS 413 512 6,825 3,000 22000 (11000) -33% 79-650-65-00-5841 PROGRAM REFUND 71827 8,842 90000 90000 %000 - 0% 79-650-72-00-6500 IMRF PARTICIPANTS 29,623 31 ,891 299678 281194 29,804 11610 6% 79-650-72-00-6501 SOCIAL SECURITY/MEDICARE 34,546 3%543 45,003 33,667 359847 21180 6% 79-650-75-00-7002 COMPUTER EQUIP & SOFTWARE 51680 1 ,807 39400 1 ,000 500 (500) -50% 79-650-78-00-9009 USE OF RESERVE 16,835 7,525 42, 168 . 19000 - (1 ,000) -100% TRANSFER TO REC CENTER - - - 15 100% 79-650-78-00-9005 MERIT - 14,381 - 0% TOTAL EXPENSES: RECREATION 846,811 19004,471 1 ,0180912 8960910 806,639 (90,271 ) -10% TOTAL FUND REVENUES 11489,779 11689,014 1 ,763,798 11501 ,602 1 ,377,125 (124,477) -8% TOTAL FUND EXPENSES 11433,569 1 ,720,939 11763,798 1 $ 15, 159 11377,125 (138,034) -9% FUND SURPLUS (DEFICIT) ENDING BALANCE 56,210 (31 ,925) - (13,557) 0 13,557 UNITED CITY OF YORKVILLE KENDALL COUNTY, IL PROPOSED FY 2009-2010 BUDGET PARKS & RECREATION 2008-2009 2009-2010 2006-2007 2007-2008 2008-2009 Revised Proposed % ACCOUNT NUMBER DESCRIPTION Actual Actual Budget Budget Budget $ CHANGE CHANGE PARKS & RECREATION DEPARTMENT HEAD COMMENTS : 1 Beginning fund balance decrease through review of FY 08/09 revenues and expenses. 2 Program revenue figure taken from list of all programs planned for FY 09/10. 3 Service level decrease. Mowing will be done less often. Usually 10 employees hired, now two. Normally worked 40 hours per week and now 30. 4 Maintenance equipment needs greater on vehicles not turned over in 08/09 as planned. 5 Parks Maintenance line will be used for all parks plus an additional 3 new parks over last year. 6 Represents no new uniforms or clothing, except when an article is destroyed. 7 Two floater phones eliminated. 8 Put off acquiring many hand tools in 08/09. 9 Using same decorations as last year. Funds for replacement of bulbs and cords. 10 Replacements of flags and banners for City buildings as they deteriorate. 11 Annual flowers at City Hail, Library, Town Square and Riverfront 12 Represents dollars due to vacancy in a position which occurred in FY 08109. 13 Figure taken from list of all programs planned for FY 09/10. Expenses for all programs will be tracked by Rec dept. 14 Figure taken from list of all programs planned for FY 09/10. Expenses for all programs will be tracked by Rec dept. 15 No operating department transfer to Rec Center. Overall parks budget reduced by 8%. Overall Recreation budget reduced by 10%. UNITED CITY OF YORKVILLE KENDALL COUNTY, IL PROPOSED FY 2009=2010 BUDGET RECREATION CENTER 2008-2009 2009-2010 2006-2007 2007-2008 2008-2009 Revised Proposed % ACCOUNT NUMBER DESCRIPTION Actual Actual Budget Budget Budget $ CHANGE CHANGE REVENUES BEGINNING BALANCE - (83,000) 1 80-000-42-00-4200 MEMBERSHIP FEES - 423,890 333,000 400,000 2 67,000 20% TRANSFER FROM PK & REC - - - 100% 80-000-42-00-4210 GUEST FEES - 7, 167 7,200 109000 2 ,800 39% 80-000-42-00-4220 SWIM CLASS - 20,000 20,000 422000 3 22 ,000 110% 80-000-42-00-4230 PERSONAL TRAINING FEES - 18,750 18,750 20,000 1 ,250 7% 80-000-42-00-4240 TANNING SESSIONS - 71500 5,000 5,000 - 0% 80-000-42-00-4270 FEES FOR PROGRAMS - 125,000 1592300 194,000 4 34,700 22% 80-000-42-00-4280 CONCESSIONS - 113666 12,000 123000 0% 80-000-42-00-4285 VENDING MACHINES - 500 - 0% 80-000-42-00-4286 RENTAL INCOME - 41333 41400 55500 1 , 100 25% 80-000-44-00-4400 DONATIONS / SPONSORSHIPS - 3,200 92000 122000 5 32000 33% 80-000-45-00-4550 GRANTS / SCHOLARSHIPS - 1 ,000 1 , 000 13100 100 10% TOTAL REVENUES : - 623,006 5693650 6183600 48,950 9% EXPENSES 80-000-50-00-5107 SALARIES - 32,000 292000 342200 52200 18% 80-000-50-00-5109 SALARIES - PRE SCHOOL - 633000 61 ,000 48,000 6 ( 13 ,000) -21 % 80-000-50-00-5136 SALRIES - PART TIME - 1143515 109,541 105 ,000 (4 ,541 ) -4% 80-000-50-00-5137 SALARIES - OVER TIME - 2 ,000 2 ,000 1 ,000 ( 1 ,000) -50% 80-000-50-00-5150 SALARIES - INSTRUCTORS - 82000 47 ,000 86 ,000 7 39,000 83% 80-000-62-00-5408 MAINTENANCE SUPPLIES - 6 ,750 12,000 123000 0% 80-000-62-00-5410 MAINTENANCE - OFFICE EQUIP - 5 ,650 41000 2,750 ( 12250) -31 % 80-000-62-00-5416 MAINTENANCE - GENERAL - 3 ,800 12,000 10,000 (21000) -17% 80-000-62-00-5426 GRANTS - 12000 1 ,000 11100 100 10% 80-000-62-00-5430 TOWEL RENTAL - 900 900 11000 100 11 % 80-000-62-00-5431 POOL REPAIR - 17240 3,240 71500 8 41260 131 % 80-000-62-00-5432 LEASE PAYMENT - 175,000 175, 000 210,000 35,000 20% 80-000-62-00-5433 LICENSES/PERMITS - 5,300 12000 11000 0% 80-000-62-00-5434 POOL SUPPLIES - 4,400 51000 51000 0% 80-000-62-00-5435 ELECTRICITY - 473250 27 ,250 47 ,000 19,750 72% 80-000-62-00-5437 TELEPHONE - 4,900 22500 1 , 750 (750) -30% 80-000-62-00-5438 CELLULAR PHONE - 500 500 700 200 40% 80-000-62-00-5439 PROPERTY TAX - 26,480 9 267480 100% 80-000-62-00-5440 SECURITY - 720 720 720 0% 80-000-62-00-5603 PUBLISHING / ADVERTISING - 21100 11100 1 ,500 400 36% 80-000-62-00-5605 BOOKS / PUBLICATION - 100 100 100 0% 80-000-64-00-5600 DUES - 900 200 200 0% 80-000-64-00-5604 TRAINING & CONFERENCES - 11000 600 (600) - 100% 80-000-64-00-5605 TRAVEL EXPENSES - 500 200 (200) -100% 80-000-65-00-5802 OFFICE SUPPLIES - 4, 375 5,500 45000 ( 1 ,500) -27% 80-000-65-00-5803 PROGRAM EXPENSES - 18, 300 12 ,000 31 ,000 10 19,000 158% 80-000-65-00-5804 OPERATING SUPPLIES - 21000 3,800 31800 0% 80-000-65-00-5805 RECREATION EQUIPMENT - 10,000 13,000 20,000 11 7 ,000 54% 80-000-65-00-5808 POSTAGE & SHIPPING - 1 , 100 300 800 500 167% 80-000-65-00-5812 GASOLINE - 11000 200 300 100 50% 80-000-65-00-5826 MILEAGE - 300 300 250 (50) - 17% 80-000-65-00-5828 CONCESSIONS - 99000 8, 136 4,500 (31636) -45% 80-000-65-00-5840 SCHOLARSHIPS - 13000 11000 500 (500) -50% 80-000-65-00-5841 PROGRAM REFUNDS - 4 ,000 21000 1 ,000 ( 11000) -50% 80-000-65-00-5842 MEMBERSHIP REFUNDS - - 12000 11000 #DIV/0! UNITED CITY OF YORKVILLE KENDALL COUNTY, IL PROPOSED FY 2009=2010 BUDGET RECREATION CENTER 2008-2009 2009-2010 2006-2007 2007-2008 2008-2009 Revised Proposed % ACCOUNT NUMBER DESCRIPTION Actual Actual Budget Budget Budget $ CHANGE CHANGE RECREATION CENTER EXPENSES CONTINUED 80-000-72-00-6500 IMRF - 3 ,801 21359 21922 563 24% 80-000-72-00-6501 SOCIAL SECURITY - 12,348 19,013 20,976 1 ,963 10% 80-000-75-00-7002 COMPUTER EQUIP & EQUIP - 16,500 13,873 11000 ( 12 ,873) -93% 80-000-75-00-7003 OFFICE EQUIPMENT - 21500 200 500 300 150% 80-000-75-00-7500 PHONE SYSTEM - 81300 6, 100 200 (53900) -97% 80-000-78-00-9909 BAD DEBT / LOSS - Dodo 80-000-99-00-9979 TRANSFER TO PARKS & REC - 46,956 0% TOTAL RECREATION EXPENSES : 623,005 583 ,632 695,748 112 , 116 19% TOTAL FUND REVENUES - 6233006 569,650 618,600 48,950 9% TOTAL FUND EXPENSES 623,005 583,632 695, 748 112 , 116 19% FUND SURPLUS ( DEFICIT) ENDING BALANCE - 1 ( 13,982 ) (77 , 148) (63, 166) REC CENTER DEPARTMENT HEAD COMMENTS : 1 Beginning fund balance decrease through review of FY 08/09 revenues and expenses. 2 Represents change in membership costs to residents and non-residents, and 12 months of revenue instead of 10 months (from FY 08/09). 3 Figure taken from list of all programs planned for FY 09/10. Revenues for all programs will be tracked by Rec dept. 4 Figure taken from list of all programs planned for FY 09/10. Revenues for all programs will be tracked by Rec dept. 5 Represents the "sponsor an LCD" program . Will be matched with an expense under the rec equip line-item . If no sponsorships, no expense will be 6 Figure taken from list of all programs planned for FY 09/10. Expenses for all programs will be tracked by Rec dept. 7 Figure taken from list of all programs planned for FY 09/10. Expenses for all programs will be tracked by Rec dept. 8 $2000 needed annually. $5 ,500 extra for invoice expected near May. 9 City is responsible for property tax payment in 09/10. 10 Figure taken from list of all programs planned for FY 09/10. Expenses for all programs will be tracked by Rec dept. 11 12k matched to the donations revenue line item for "sponsor an LCD" program . i i Reviewed By: Agenda Item Number WWVIL E Parks ❑ DC Recreation ❑ PARKS RECREATION Director City Administrator ❑ Tracking Number D Legal ❑ Human Resources ❑ P0�4741E MAtS6LtpGtid5 HtA4R9�T Police ❑ Park Board Agenda Item Tracking Document Title : Rec Center Update Agenda Date : Park Board — March 26, 2009 Synopsis : An update of various operational issues related to the Rec Center. Action Previously Taken : Date of Action: March 12, 2009 Action Taken : Discussion under the budget agenda item Item Number: Type of Vote Required : . N / A Action Requested : N / A Submitted by : Bart Olson Parks and Recreation Name Department Agenda Item Notes : During the budget discussion at the March 12th Park Board meeting, several board members and the staff brought it to my attention that there have been some maintenance issues at the Rec Center which remain unresolved. As of time of packet creation, those issues have not been addressed by me, but I expect to have a verbal update for the Park Board at Thursday' s meeting. Reviewed By: Agenda Item Number I? M YoRKVI LE Parks ❑ Recreation PARKS & RECRaA-n0N Director City Administrator F] Tracking Number D Legal ❑ Human Resources ❑ Police ❑ Park Board Agenda Item Tracking Document Title : Rec Center Membership Cost Agenda Date: Park Board — March 26, 2009 Synopsis : A proposal to change the price of membership classes at the Rec Center. Action Previously Taken: Date of Action: N / A Action Taken: Item Number: Type of Vote Required: Majority Action Requested : Discussion, direction, and approval Submitted by : Sue Swithin and Bart Olson Parks and Recreation Name Department Agenda Item Notes : The proposed membership prices are a result of discussion by staff, elected, and appointed officials about the desire to have the Rec Center be a self-supporting entity, and to have an increased price difference between resident and non-resident membership classes. BASIC MEMBERSHIPS Current Effect . June 1 , 2009 15 % ` BASIC: RESIDENT _ - BASK RESIDENT Member- 1 year 3 months Monthly Member- 1 year 3 months Monthly ship Pymt. ship Pymt. Adult $480 $ 120 $40 Adult $480 $160 $40 Individual Individual Adult $288 $72 $24 Additional Adult $288 $ 120 $30 Additional Child $60 $ 15 $5 Child $240 $80 $20 Additional Additional 1 st child Senior $420 $ 105 $35 $5 2nd (62 and Senior $420 $ 105 $35 over) (62 and over) Senior $ 180 $45 $15 Additional Senior $ 180 $45 $ 15 Additional Student $240 $60 $20 (under24) Student $240 $60 $20 (under24) BASIC. NON RESIDENT BASIC NON=RESIDENT Member- 1 year 3 months Monthly Member- 1 year 3 months Monthly ship Pymt. ship Pymt. Adult $576 $ 144 $48 Adult $576 $ 192 $48 Individual Individual Adult $348 $87 $29 Adult $420 $ 140 $35 Additional Additional Child $84 $21 $7 Child $276 $92 $23 Additional Additional 1st child $7 2nd Senior $504 $ 126 $42 (62 and Senior $504 $ 168 $42 over) (62 and over) Senior $ 192 $48 $ 16 Senior $216 $72 $ 18 Additional Additional Student $288 $72 $24 Student $276 $96 $24 (under24) (under24) PREMIER MEMBERSHIPS Current Effect . June 1 , 2009 ( 15 % ) PREMIER RESIDENT= - PREMIER _RESIDENT Member- 1 year 3 months Monthly Member- 1 year 3 months Monthly ship Pymt. ship Pymt. Adult $600 $ 150 $50 Adult $660 $220 $55 Individual Individual Adult $360 $90 $30 Adult $480 $ 160 $40 Additional Additional Child $60 $ 15 $5 Child $240 $60 $20 Additional Additional 1st child $5 2nd Senior $528 $ 132 $44 Senior $528 $ 132 $44 (62 and (62 and over) over) Senior $240 $60 $20 Senior $240 $60 $20 Additional Additional Student $360 $90 $30 Student $360 $90 $30 (under 24) (under 24) ---- - ----' PREMIER--NOW RESIDENT . PREMIER NON , RESIDENT Member- 1 year 3 months Monthly Member- 1 year 3 months Monthly ship Pymt. - ship Pymt. Adult $696 $ 174 $58 Adult $756 $252 $63 Individual Individual Adult $456 $ 114 $38 Adult $552 $ 184 $46 Additional Additional Child $84 $21 $7 Child $276 $92 $23 Additional Additional 1st child $7 2nd Senior $600 $ 150 $50 Senior $600 $200 $50 (62 and (62 and over) over) Senior $240 $60 $20 Senior $276 $92 $23 Additional Additional Student $432 $ 108 $36 Student $432 $ 144 $36 (under 24) (under 24) GOVERNMENT/CORPORATE MEMBERSHIPS Memberships Year Monthly Pymt. 1 -4 people Basic membership $480/person $40 Premier Membership $600/person $50 ' ($55 New) ($660 New)! 5 or more people Basic Membership $420/person $35 Premier Membership $528/person $44 SERVICE/ EDUCATION MEMBERSHIPS Memberships Year Monthly Pymt. 1 -4 people Basic membership $420/person $35 Premier Membership $528/person ($576 New)_ $44 , ($48 New) 5 or more people Basic Membership $360/person $30 Premier Membership $480/person $40 RESIDENT NON-RESIDENT Membership 1 Year 3 mo Monthly Membership 1 Year 3 mo Monthly Pymt, Pymt. Track Only $240 $60 :($80) $20 Track Only $288 $72 ($96) $24 Pool Only $420 $105 ': $35 Pool Only $480 $ 120 , $40 till Kid' z Club Punch Card $25/perxard ($2/ per visit = 13 visits) Membership Pass ii 3 N6e . $SO eaid $5 per visit 10 =VISI S PUNCH CARD ONE MONTH TRIAL MEMBERSHIP $75 . Limit l trial per person One Resident: $301 One Non-Resident:$40 10 VISITS- New. : . $40 R $50 NR Individual Training Fees Personal Training Members can enlist a Personal Trainer to helpmeet Fitness Assessment (60 minutes) $45 their fitness' goals with more efficiency Our certified Personal Trainers will helpyouu develop a detailed program based on your goals, They'll keep you 6 Sessions/Person $264 motivated and focused, whether your is to lose weight,' increase strength; improve erdurance train for an event, or just to have more energy to-do the 12 Sessions/Person $510 things you, love� 18 Sessions/Person $738 - Small Group Training Fees 2 Clients/pkg. of 6 $ 150 * 3-4 Clients/pkg. of 6 $ 120 * 2 clients/pkg. of 12 $276 * 3-4 Clients/pkg. of 12 $216 * All prices are per person ME l L ell Yorkville's REC Center only carries the best in tanning equipment. The HEX II is'. TANNING PRICES PACKAGE MEMBER NON-MEMBER A 12 minute stand-up bed, Daily $8 (V New) $ 10 ($9 New) 46-160 watt lamps per unit. This is one of the most powerful 1 Month $30 ($35 New) $40 ($45 New) stand-up units on the market! Annual $360/year ($35 mo.) $480/year ($40 mo.) HEX it maximizes the efficiency of indoor tanning with a quick 2-12 minute session that allows you to 2 Week $ 15 ($25 New) $20 ($30 Neiv) conveniently fit tanning into your busy lifestyle. A great tan comes from an even balance between the ** Prices subject to change, without prior notice** number of lamps and the way they are arranged! HEX 11 has been the world's premiere upright tanning system for over the past twenty years. Reviewed By: Agenda Item Number ItWPKV11JE Parks ❑ 1 Recreation ❑ PARKS a RecrtE AnoN Director City Administrator ❑ Tracking Number Legal ❑ ✓ Human Resources ❑ YD.tI(YILLE WCSiBEEfdElil�t4PA41LETT Police ❑ Park Board Agenda Item Tracking Document Title : Revenue Generating Ideas Agenda Date : Park Board — March 26, 2009 Synopsis : A discussion on ideas for generating revenue in the upcoming fiscal year. Action Previously Taken: Date of Action: March 12, 2009 Action Taken : Discussion under additional business Item Number: Type of Vote Required : N / A Action Requested : Discussion Submitted by : Bart Olson Parks and Recreation Name Department Agenda Item Notes : It was briefly discussed under additional business at the March 12th Park Board meeting that the Park Board and staff should brainstorm about ways to generate revenue for both the operating and Rec Center budgets. Reviewed By: Agenda Item Number YnRKv1LLE Parks Recreation PARKS & RER5A-RfX4 Director City Administrator F1 Tracking Number JDW Legal ❑ Human Resources ❑ omw Police ❑ Park Board Agenda Item Tracking Document Title : Staff reports Agenda Date: Park Board - March 26, 2009 Synopsis : See attached memo . This is an informational item . Action Previously Taken: Date of Action: N / A Action Taken : Item Number: Type of Vote Required : N / A Action Requested : N / A Submitted by: Bart Olson Parks and Recreation Name Department Agenda Item Notes : Memorandum Ipm WRKVILLE To : Park Board From : Bart Olson, Interim Director of Parks and Recreation PARKS a REcRe -ncx4 CC : Sue Swithin, Superintendent of Recreation; Scott Sleezer, Superintendent of Parks ; City Council MUE ma Date: March 20, 2009 Subject: Weekly Report This report is being provided in the Park Board packet, and will not be emailed separately to the Park Board members . 1 ) Park Board contact information — I referenced in last week' s report that I would be contacting each of you to discuss your preferred method of delivery for correspondence. Two Park Board members have opted to download the packets from the City website, and one Park Board member would like a copy of the packet on CD . If you would like to opt out of receiving paper packets, please let me or any other staff member know. Also, I sent out last week' s report via email, and have not heard any negative feedback about the delivery method. If you would prefer a paper copy, please let me know. 2) Bill List Questions — At the March 12th Park Board meeting and in last week' s report, I addressed the following unresolved questions from the March 12th bill list. I have further updates on these two items. a. Page 11 , Sarah O 'Leary — [Text from last week' s report] Sarah is a referee only. The charge that is on the bill list is for her referee services . Cindy O 'Leary is the referee assigner. Her most recent invoice is attached to this document. Cindy charges $ 5 per game per referee — so, the amount that you would have seen most recently on the bill list (it was mentioned that the amount was close to $ 1 ,000) is for many games. The attached invoice is for 52 games and 2 referees at each game. Superintendent Swithin will be providing a breakdown of the fees paid to the referee assigner' s (tracked by league) at the 3/26 Park Board meeting. i. [Update] In general, the fee paid out to the referee assigner is $ 5 per referee per game. This represents a total yearly expense of about $4, 100 to the referee assigner. Total league revenues for the year are approximately $64,000 and total expenses (salaries and equipment) are approximately $ 34,000 per year. In general, staff is very happy with the services provided by the current referee assigner. However, if there are other referee assigners that provide the same quality of service for a lower price, we would be interested in talking to them . b. Page 2 — Linda Cabanban — [Text from last week' s report] As discussed at the meeting, this is the instructor fee for one session of this particular program . For the session that was on the bill list, the class had 18 participants at varying ranges from $ 0 - $48 (including premier Rec Center members, residents, and non-residents), for a revenue total of $ 708 . The invoice for the instructor was for $ 537, running a profit of $ 171 and only 24%. As discussed at the Park Board meeting, profit margins will be under further review in the coming fiscal year. i. [Update] This invoice and its corresponding revenue were for one of two sessions in the quarter, and were governed under the instructor' s previous contract that dictated an instructor' s fee of 80% of total revenues . This contract has since been renegotiated to fall in line with a fee of 70% of total revenues. There are no equipment expenses for this class. c. Page 14 — Closed out account (pulled off of the bill list) — [Text from last week' s report] Had this bill been approved, the action that would have been taken would have been to cash out the 44,400 in the department' s money market checking account transfer it to the general money market account. All of the department' s bills are paid out of the general money market account. As you may or may not be aware, the Parks and Recreation Department' s general money market account has been running dangerously close to being overdrawn near every bill run and payroll period. Since the department does not have a reserve fund balance, this means that any yearly deficit in the department can not be covered by the department' s bank accounts . Given the numbers that were looked at during yesterday' s park board meeting (deficits for year end FY 08/09), this means that we will not be able to fund the rest of the year' s expenses out of the Park Board' s bank accounts. I will be drafting a request for an interfund loan that will be sent to Mayor Burd and Finance Director Mika that will be considered by them, and potentially placed on the March 24th City Council meeting agenda. The desired outcome is that the Mayor will approve our request, and we will be transferred enough money to pay our bills and payroll for the rest of the year. We would then be required to pay back that loan within a fiscal year (or make arrangements otherwise) . The payback of the loan by the end of FY 09/10 within the Parks and Recreation operating budget is expected, and was discussed at last night' s meeting (being able to end the year not in a budget deficit) . The payback of the loan by the end of FY 09/ 10 in the Rec Center budget will be much more difficult, and will require more discussion and planning by myself, the Mayor, and the Finance Director. i. [Update] This check should not have been on the bill list, and has since been processed by the Finance Department. This checking account was never used, and was actually approved to be closed by the City Council in 2008 at the request of the former Parks and Recreation Director with the concurrence of the current Finance Director because the money was sitting dormant. The funds from the closed account were going to be transferred to the Parks and Recreation department' s general money market fund. Because of various accounting rules, the Finance Department thought they had to show the transfer of funds from one account to the other by creating a physical check (and getting the check approved by the Park Board) and then taking the check and depositing it into the other account. Because the account was closed by official City Council action and the inquiry caused by the actions of the Park Board on March 12th, the Finance Department and I figured out that a check does not need to be approved and the money can be transferred with a journal entry in the accounting system . The end result is that the money market checking account will be eliminated, and the funds that were in that account have been deposited into the department' s general money market account. 3) List of questions from the budget discussion at the March 12th Park Board meeting — I have a list of 11 questions that were discussed at the March 12th Park Board meeting. These questions range from our monthly copier usage and the City' s copier contract, to whether we can combine our promotional materials with the City' s utility bill mailings, to what the cost is for repairing and/or replacing a heater for the pool at the Rec Center. For the past week, I have been working almost exclusively with the Recreation staff to get budget figures for the upcoming fiscal year for all of the programs the department offers — so, I have not been able to dedicate an appropriate amount of time to answer these questions at time of packet creation. I should be able to answer some of these questions verbally at the Park Board meeting. 4) Questions from Park Board members since last week — For purposes of keeping all Park Board members equally informed, the following questions were submitted by Park Board members to staff, and the following answers were supplied by staff: a. How many Parks department employees hold certification in Turf Management, Pesticides, Aquatics and Arborist? b . Answer (from Parks Superintendent Scott Sleezer) : All but one staff member hold a USDA pesticide license. This allows staff to use fertilizers and herbicides in the maintenance of parks and requires testing every three years. Four staff members hold a Certified Playground Safety Inspectors license which follows the ASTM and CPSC guidelines for public playgrounds . This keeps our playgrounds safe and protects the City from lawsuits and requires testing every three years. All staff hold a Commercial Drivers License of a class B or greater with air brake endorsement. This requires staff to pass a drug test and physical every two years and be in a random drug testing pool . In addition many staff have attended various certification and training seminars such as Confined Space Training, Prescription Burn Training, Work Zone Safety Training, Certified Flagger Training, Pavement Maintenance Training, Forestry and Grounds Seminar, Customer Service Training, Turf and Infield Maintenance Seminars, and Blood Borne Pathogens Seminar. Staff has also attended numerous workshops at IPRA and NRPA. Two staff have completed a two year Park and Recreation Maintenance Management School . During the hiring process we look at every potential employees resume and try to hire the very best given the position we are trying to fill and the potential employee ' s salary desires . While we would like to get additional training for staff, we do what the budget allows. Most staff have brought some skills with them such as,tree trimming, concrete finishing, landscaping, agricultural and horticultural backgrounds, natural area maintenance, mechanical backgrounds, electrical training, and these skills have saved the City thousands of dollars over the years . The Parks Department doesn't contract out a lot of work, and with the help of Public Works we have accomplished much. Most of what we contract out is due to not having the proper equipment or man power needed to perform the job safely or efficiently. Memorandum YDWVUE IF To: Park Board From: Scott Sleezer, Superintendent of Parks �nRKs RecRGAnav CC: Bart Olson, Interim Director of Parks and Recreation Date: March 20, 2009 ° L Subject: February 2009 Parks Report Crawford Park Cleared brush along the entire rivers edge to control evasive plant species and to open the view of the river to the park site. Staff applied herbicide to stumps to prevent further plant growth and hauled away over seventy five yards of materials. Wheaton Woods Last year the City was the recipient of a grant to develop the wooded site near F.E. Wheaton this project will include a shelter, an ADA chipped walking trail, interruptive signage and concrete area for a picnic table. Staff marked the location of the trail and has cut and removed trees and brush within that trail corridor. Staff was careful to route the trail around native and specimen trees and to highlight unique areas of the woods. Beecher Center Staff relamped the all the fixtures in the Perkins room at the Beecher Center and replaced several broken ballast. Equipment Maintenance Staff updated the trailer wiring connection on every park vehicle and trailer. This will allow Public Works and the Parks Department to interchange vehicles and trailers. Staff also started the spring check of all seasonal equipment. The site furnishings have arrived for Heartland Circle and Riemenschneider Parks. This consisted of benches, trash can and picnic tables. Staff put them together at Public Works and installed them on site. Miscellaneous Operations Three staff renewed their USDA pesticide licenses. Staff assisted the Public Works Department with snow removal. Staff preformed their normal work operations providing safety inspections and trash control at all of our playground sites. Staff removed graffiti from Sunflower, Rotary, Kiwanis, Price and Fox Hill East parks and made a repair at Purcell.