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Park Board Packet 2009 01-22-09 YORKVILLE PARKS & RECREATION DEPARTMENT Administration and Recreation Office 201 W. Hydraulic St Yorkville, IL 60560 630-5534357 Park Board Agenda Thursday, January 22, 2009 7:00 p.m. — Park Board Meeting Administration and Recreation Office Call to Order: Roll Call: Chris Rollins, Ken Koch, Debbie Horaz, Kelly Sedgwick, Vickie Coveny, Garrick Gillette Introduction of Guests, City Officials and Staff: Joe Plocher, Ward 2 Alderman, City Council Liaison to Park Board Director of Parks and Recreation — David Mogle Superintendent of Recreation —Sue Swithin Superintendent of Parks— Scott Sleezer Park Designer— Laura Haake Public Comment: Presentations: Approval of Minutes: Minutes — Regular Park Board Meeting — January 8, 2009* Bills Review: Cash Analysis* Bill List* Old Business: REC Center Open House Report Integrated Transportation Plan Task Force Update New Business: Introduction of ISU Intern Student Bridge Park Storage* Green Committee Conference at REC Center Annual Service Report for Parks and Recreation Reports: Director Report Parks Report Recreation Report Additional Business: Executive Session: For the appointment, employment, compensation, discipline, performance or dismissal of specific employees of the public body or legal counsel for the public body. (51LCS 120(1) Adjournment: Next meeting: February 12, 2009 'Items needing Board approval or recommendation Yorkville Parks & Recreation Department Administration and Recreation Office 201 W. Hydraulic St Yorkville, IL 60560 6305534357 Park Board Agenda Thursday, January 8, 2009 7:00 p.m. - Park Board Meeting Administration and Recreation Office Call to Order: Ken Koch brought the meeting to order at 7:16 pm. Roll Call: Ken Koch-Yes, Debbie Horaz-Yes, Kelly Sedgwick-Yes, and Garrick Gillete-Yes Introduction of Guests, City Officials and Staff: Joe Plocher, Ward 2 Alderman, City Council Liaison to Park Board (arrived 8:45 pm) Director of Parks and Recreation - David Mogle Superintendent of Recreation - Sue Swithin Superintendent of Parks - Scott Sleezer Mayor Burd (arrived 7: 30 pm) Public Comment: None Presentations: None Approval of Minutes: Minutes - Regular Park Board Meeting - December 181 2008* Deb Horaz would like to note that it was Vickie's idea for the Centenarian Park. The addition should be added on page Park Naming Requests on page two. Ken Koch asked for a motion to approve regular park board meeting of December 18, 2008. Kelly made the motion and Garrick seconded the motion. The motion was unanimously approved by voice vote. Bills Review: Cash Analysis & Bill List* Ken asked about the charge for the chemicals on the first page for the Rec Center's pool in the amount of $199.80. He wanted to know if it would be a monthly or bimonthly number. Sue said she was trying to work with Aqua Pure to see how much chemicals she would need to maintain the pool. She said she is still waiting to see how long certain 1 chemicals will last and is hoping to buy enough chemicals and have delivered that would last at least a quarter. She said her goal was to spend around $200 per quarter. She wanted chemicals delivered quarterly. Ken asked about the Bank of America Copier Lease charge on page two. Dave said it was part of a copier program. He said that was their portion of the lease. Sue said that we've always leased the copier. Dave said that the $375.00 was a monthly charge. Ken asked about the flat screen TV charge from Best Buy. Sue said that two months ago she started a TV sponsorship program. She said that she buys them and then the business buys it for them. She said she got a wholesale price through a representative through Best Buy. She bought them after the company signed a form saying that they were donating the TV back to them. So the money they give will cover the TV, bracket, and signage. Ken asked for a motion to approve the Cash Analysis and Bills List. Deb made the motion to approve and Kelly seconded the motion. The motion was approved by voice vote: Ken Koch-Yes, Debbie Horaz-Yes, Kelly Sedgwick-Yes, and Garrick Gillete -Yes Old Business: Park Naming Requests* Dave Mogle recapped last meetings discussion on the Boards decision to name a park after the centurions of Yorkville and naming features of the park after individuals. The names, on application pending discussion, for the meeting were John Bradstreet and Gary and Willa Bretthauer. Deb said she talked to John Bradstreet and he was in favor of having a park named after him. Deb said he served in Yorkville and contributed to the Parks and Recreation and was no longer on the Sanitation Board so he would be eligible for a park to be named after him. Deb thought that we could do an agriculture type park to honor the Bretthauer's. Alderman Robert Allen submitted application on the Bretthauer's and said they have led 4-H programs for the Yorkville youth for many years. They also record daily environmental data and grow food to support the Kendall County Food Pantry. Dave said he'd get more information on the Bretthauer's for the next meeting. 2 There were many ideas given by the Park Board and staff. Scott Sleezer thought they could have a Commissioners Park where they could honor a list of people and list their dates of service. Garrett mentioned the Hometown Hero's Park idea. He felt that they could name features after individuals that supported and contributed significantly to the community. He said "Hero" could be a general term used for all types of people. He felt it could be past mayors, park board members, firefighters and educators. He felt you could reach a wider base of individuals and if you had a wider scope. Scott felt they could have two types of parks; one could be geared towards a volunteers and one for civic duty. Dave noted that most of the named parks in Yorkville now were geared towards individuals and not themes. Ken agreed with Garrett that the name we picked would have to hold water in that they would be recognized without a doubt as someone who contributed significantly to the community. Mayor Burd also agreed with Garrick. She felt there should a Mayors Park. Deb felt that they should do a Mayor's theme park like the Centurion Park theme. Garrett suggested that we could make Mayor Coleman as the inaugural member of the park such as make Dorothy Olsen the inaugural member of the Centurion Park because these parks were brought up in their names originally on applications. The Board agreed that would be a good idea. Mogle said he'd move forward with a Centurion Park, a Mayors Park and a Volunteer Park. Mogle said he'd take this to City Council with the Boards approval. All Board members were in favor. Employee Wellness Program at REC Center* Dave said he discussed this with his staff for more alternatives and wanted to move quickly on this to establish an employee benefit. He felt that by granting a free usage or a discounted rate it would bring more members into the club. Mogle said that they looked at two communities. Romeoville said that their employees use their recreation center for free. Orland Park charged their employees $10 per month to use their recreation center. He said the staff felt that it was not a direct cost and the city did not have to foot a big cost to have their employees use the club. 3 Mogle noted he talked to the chief and he was in favor for it and felt it would be a good program or the officers. Mayor Burd was in favor of having the employees go for free however their family members paying full price. She felt that the City was paying incidentals for their employee's weather or not they were using the club. She felt, because of these hard times and having to put freezes on salaries without cutting employees they could offer the staff something positive whereas not being able to offer them anything else. She felt strongly that families would follow if staff could go for free. Mayor Burd also felt the benefits would encourage health for the employees, reduce stress, and fight illness and be an overall benefit the City and employees. Kelly felt that if we offered a free membership it should be a basic membership and not the premier. Scott felt that if we could give employees the basic membership we could perhaps offer classes at a discounted rate of $10 a month. Kelly said that he was in favor of giving them a basic membership for free. Ken thought if we might run into problems with people having free members people would complain if machines started to become full during peak hours. He said that if we gave employees "free" memberships people would be up in arms especially if the Club was not making money. Mayor Burd suggested that we could wait one year on this decision however Sue said she could use the revenue now. After some discussion the Board agreed this benefit would be available to permanent part-time employees who work 20 hours or more out of the week twelve months a year and full time hours. There was some discussion about the Library Board use the facility. Ken asked for a recommendation to allow City employees to obtain a basic membership at no charge however for $10 a month they could have a premiere membership; families would pay the standard rate. This would be for full-time and permanent part-time employees who work 20 or more hours a week, twelve months a year with a service of at least one year. Kelly made the motion to recommend and Garrick seconded the motion. 4 The motion was approved by voice vote: Ken Koch-Yes, Debbie Horaz- Yes, Kelly Sedgwick-Yes, and Garrick Gillete-Yes 1. Toumamate Fees: Dave said that he and his staff discussed the YYBSA Agreement and one of the subjects was the tournament fees. He handed out a list of the old tournament fees and the fees list. Scott went over the differences in the new tournament fee packages. He said that premiere package for $900 was just not covering the costs of maintaining the fields and the lighting costs. The fields require a huge amount of maintenance he said therefore they upgraded premiere package to $1,300.00. He said if they did not have a rain event they could actually make money on this new package price. Scott pointed out that they did away with package three because it cost the same as package two and the only difference was one less field prep. Scott noted that their tournament fees were higher than most Cities but their fields were also nicer. After some discussion from the Board Scott said that he would add verbiage to the fees list stating holiday weekends were subject to increased rates. New Business: None Reports: Director Report None Parks Report None Recreation Report Sue Swithin reported that there was a lot going on and asked the Board to read her monthly report in their leisure. She mentioned men's basketball was going extremely well at the Rec Center and said that in a month she would work on getting the Board a quarterly report on how the center was doing. 5 Sue passed out an updated escrow fund account report. She said that there was a pending approval section and went over that. She said there was a continuing issue with the ceiling and the pool. Sue addressed the Virginia Graeme Baker Act that they had to comply with regarding the drain in the pool and spa. The deadline to comply was December 19th. The state however had come by to do the inspection and said that they still had to get parts and they had been ordered. Sue said they are in a good situation with Aqua Pure and they are staying on top of everything that they had to do to stay in compliance with the act. Sue noted the state was also aware of ceiling issues. She said their goal is to deal with the ceiling issue when they drain the pool for the drain compliance. She said the grate cover for the spa is still being manufactured however said she had quotes for everything else to get done. Sue stated she had the proper release systems; a good company on top of things, pricing in hand, and everything had been addressed. Sue then said that she had to talk to another company about what direction to go in for a new ceiling. She said she had taken Kelly's opinion and Guardian Ploymers opinion on what was best for the ceiling. She passed out a sample of the of spray polyurethane insulation foam from Guardian Ploymers Inc. She said their estimate for the ceiling was around $26,000. Sue noted that she still had more research to do and would get another quote and get them both in writing for the Board. Kelly said the foam was a good way to go because it's insulating, it's a fire retardant, and it's a vapor barrier. Sue said she would get more references and more bids. Additional Business: Sue Swithin asked for an Executive Session. For the appointment, employment, compensation, discipline, performance or dismissal of specific employees of the public body or legal counsel for the public body. Adjournment for Executive Session: Ken asked for a motion to adjournment the regular Park Board Meeting to go into Executive Session at 9:38 pm. Deb made the motion and Kelly seconded the motion. The motion was approved by voice vote. 6 Ken asked for a motion to adjourn executive session at 9:52pm and reconvene the regular park board meeting. Deb made the motion to adjourn and Kelly seconded the motion. The motion was unanimously approved by voice vote. Adjournment Regular Park Board Meting: Ken asked for a motion to adjourn the Regular Park Board Meeting at 10:58pm. Garret made the motion and Kelly seconded the motion. The motion was unanimously approved by voice vote. Next meeting: January 22, 2009 *Items needing Board approval or recommendation Minutes Respectfully Submitted By: Jamie Cheatham 7 YORKVILLE PARK AND RECREATION CASH ANALYSIS AS OF JANUARY 22, 2009 FISCAL YEAR 08109 Ending Bank Balances May June July August September October November December January I=ebruary March April 2008 2008 2008 2008 2408 2008 2008 2008 2009 2009 2009 2009 Money Market $32,824.57 $151,92810 $132,04171 $136.34861 $88,229.39 $30,85461 $49,268.32 $99,385.94 Account Money Market $4,356.69 $4,363.81 $4,371.40 $4,379.03 $4,386.47 $4,39403 $4,398.48 $4,401.46 Cheeking Account Month $37181.26 $156,291.91 $136,413.11 $140,727.64 $92,615.86 $35,24864 $53,666.80 $103,787.40 $0.00 $0.00 $0.00 $000 Total: , PARKSPAYROLL 1STPAY $17,462.64 1 $21,130.18 $22,428.62 $22,76152 $19,532.84 $17.570.22 $17,458.79 $17,458.80 $17,53740 2ND PAY $20,698.71 $25,462.62 $24,754.63 $20,867.10 $18,814 23 $17,48845 $17,458.78 $17,458.79 3RD PAY $17,4 58 80 MonthTotnl $38,161,35 $46,59280 847,183.25 $43,629.62 $38,347.07 $52,517.47 $34,91757 $34,917.59 $17537.40 $000 $000 $000 RECREATION PAYROLL 15T PAY $25,22726 $25,031.54 $21,973.45 $26,657.17 $24,436.30 $25,315 M $21.703.14 $21,055.01 $19,404.52 2ND PAY $26,22777 $22,241.78 $21,949.96 $24,632.01 $2I.563.63 $23.450.33 $21,00418 $19,979.73 3RD PAY $24.173.16 Month Toral $51,455 03 $47,27372 $43,923.41 $51,289.18 $45.99993 S72,93935 $42.70732 $41,034 74 $19,404 52 $000 $000 $000 RECREATION CENTER PAYROLL 1ST PAY $000 $75918 $3,196.19 $8,016.02 $9,11b.25 $9,05445 $[2,325.15 $11,414.09 $8 42.05 2ND PAY $000 $1,51834 $9,442.39 $10,579.70 $11,70734 $9,544.89 $1[,85428 5 12,24810 3RD PAY I $9,903 33 Month Tani $000 $2,277 52 $12,638 58 $18,595.72 $20,82359 $28,502.67 $24,17943 $23,66214 $8,242.05 $000 $000 $000 C-"=d Tanl $89,61638 $96,14364 $103,74524 $113.514.52 $105,170.59 $153,95949 $101,804.32 $99,614A7 $45.183.97 $000 $000 $000 DATE: 01/15/09 UNITED CITY OF YORKVILLE PAGE: 1 TIME: 07:42:29 DETAIL BOARD REPORT ID: AP441000.WQW INVOICES DUE ON/BEFORE 01/22/2009 INVOICE # INVOICE ITEM VENDOR # DATE # DESCRIPTION ACCOUNT # P.O. # DUE DATE ITEM AMT AMERFITN AMERICAN FITNESS WHOLESALERS 46042 12/22/08 01 POWER & SPORTS DRINKS 80-000-65-00-$828 01/22/09 351.24 CONCESSIONS EXPENSES INVOICE TOTAL: 351.24 VENDOR TOTAL: 351.24 ARAMARK ARAMARK UNIFORM SERVICES 610-6450190 12/23/08 01 UNIFORMS 79-610-62-00-5421 01/22/09 34.30 WEARING APPAREL INVOICE TOTAL: 34.30 610-6455302 12/30/08 01 UNIFORMS 79-610-62-00-5421 01/22/09 34.30 WEARING APPAREL INVOICE TOTAL: 34.30 610-6460316 01/06/09 01 UNIFORMS 79-610-62-00-5421 01/22/09 96.95 WEARING APPAREL INVOICE TOTAL: 96.95 VENDOR TOTAL: 165.55 ATTLONG AT&T LONG DISTANCE 828932136-0109 01/13/09 01 DECEMBER LONG DISTANCE 79-650-62-00-5437 01/22/09 8.26 TELEPHONE/INTERNET 02 DECEMBER LONG DISTANCE 80-000-62-00-5437 1.16 TELEPHONE/INTERNET/CABLE INVOICE TOTAL: 9.42 VENDOR TOTAL: 9.42 BANCAMER BANC OF AMERICA LEASING 010764109-PR 12/23/08 01 COPIER LEASE 80-000-62-00-5410 01/22/09 198.00 MAINTENANCE- OFFICE EQUIP. 02 COPIER LEASE 79-650-62-00-5410 178.00 MAINTENANCE-OFFICE EQUIPME INVOICE TOTAL: 376.00 VENDOR TOTAL: 376.00 DATE: 01/15/09 UNITED CITY OF YORKVILLE PAGE: 2 TIME: 07:42:29 DETAIL BOARD REPORT ID: AP441000.WOW INVOICES DUE ON/BEFORE 01/22/2009 INVOICE # INVOICE ITEM VENDOR # DATE # DESCRIPTION ACCOUNT # P.O. # DUE DATE ITEM AMT ------------------------ ------------------------------------------------------------------------------------------------------------ CHEATHAM JAMIE L. CHEATHAM 3030 12/29/08 01 12/18/08 MEETING MINUTES 79 650 50-00-5155 01/22/09 72.00 SALARIES- RECORDING SECRET INVOICE TOTAL: 72.00 VENDOR TOTAL: 72.00 COMCAST COMCAST CABLE 122608 12/26/08 01 MONTHLY CABLE 80-000 62-00-5437 01/22/09 123.53 TELEPHONE/INTERNET/CABLE INVOICE TOTAL: 123.53 VENDOR TOTAL: 123.53 COMED COMMONWEALTH EDISON 7982205057-0109 01/05/09 01 202 COUNTRYSIDE UNIT D 80-000-62-00-5435 01/22/09 225.53 ELECTRICITY INVOICE TOTAL: 225.53 7982206018-0109 01/06/09 01 202 COUNTRYSIDE UNIT E 80-000-62-00-5435 01/22/09 2,581.24 ELECTRICITY INVOICE TOTAL: 2,581.24 VENDOR TOTAL: 2,806.77 CROWNTRO CROWN TROPHY 9040 12/15/08 01 BASKETBALL ENGRAVED MEDALS 79-650-65-00-5803 01/22/09 134 .55 PROGRAM EXPENSES INVOICE TOTAL: 134.55 VENDOR TOTAL: 134 .55 DISCSCHL DISCOUNT SCHOOL SUPPLY D10137370101 01/46/09 01 POUND A PATTERN 80-000-65-00-5803 01/22/09 30.90 PROGRAM EXPENSES INVOICE TOTAL: 30.90 VENDOR TOTAL: 30.90 DATE: 01/15/09 UNITED CITY OF YORKVILLE PAGE: 3 TIME: 07:42:29 DETAIL BOARD REPORT ID: AP441000.WOW INVOICES DUE ON/BEFORE 01/22/2009 INVOICE # INVOICE ITEM VENDOR # DATE # DESCRIPTION ACCOUNT # P.O. 4 DUE DATE ITEM AMT ILPD4811 ILLINOIS STATE POLICE 44811 010609-PR 01/12/09 01 BACKGROUND CHECKS 80-000-65-00 5803 01/22/09 137.00 PROGRAM EXPENSES INVOICE TOTAL: 137.00 011209 01/12/09 01 BACKGROUND CHECKS 79-650-65-00-5803 01/22/09 137.00 PROGRAM EXPENSES 02 BACKGROUND CHECKS 80-000 65-00-5803 68.50 PROGRAM EXPENSES INVOICE TOTAL: 205.50 VENDOR TOTAL: 342.50 KONICAMI KONICA MINOLTA BUSINESS 211496652 PR 01/12/09 01 COPY CHARGES 80-000-62-00-5410 01/22/09 51.42 MAINTENANCE- OFFICE EQUIP. 02 COPY CHARGES 79-650-62-00-5410 85.02 MAINTENANCE-OFFICE EQUIPME INVOICE TOTAL: 136.44 VENDOR TOTAL: 136.44 KOPYKAT KOPY KAT COPIER IMAGING SYSTEM 30199 01/05/09 01 COPIER CHARGES 79-650-62-00-5410 01/22/09 48.71 MAINTENANCE-OFFICE EQUIPME INVOICE TOTAL: 48.71 VENDOR TOTAL: 48.71 MENLAND MENARDS - YORKVILLE 80996 12/18/08 01 HEATER 80-000-62-00-5416 01/22/09 39.99 MAINTENANCE- GENERAL INVOICE TOTAL: 39.99 81653 12/22/08 01 DUCT TAPE, LOTION 79-610-65-00-5804 01/22/09 13.53 OPERATING SUPPLIES INVOICE TOTAL: 13.53 DATE: 01/15/09 UNITED CITY OF YORKVILLE PAGE: 4 TIME: 07:42:29 DETAIL BOARD REPORT ID: AP441000.WOW INVOICES DUE ON/BEFORE 01/22/2009 INVOICE 4 INVOICE ITEM VENDOR # DATE # DESCRIPTION ACCOUNT # P O. # DUE DATE ITEM AMT MENLAND MENARDS - YORKVILLE 81762 12/22/08 01 SNOW BROOMS 79-650-62-00-5409 01/22/09 13.96 MAINTENANCE-VEHICLES INVOICE TOTAL: 13.96 82023 12/24/08 01 SURFACE MOUNT HOOKS 80-000-62-00 5416 01/22/09 32.97 MAINTENANCE- GENERAL INVOICE TOTAL: 32.97 82047 12/24/08 01 RETURNED HEATER 80-000-62-00 5416 01/22/09 -39.99 MAINTENANCE- GENERAL INVOICE TOTAL: -39.99 B4502 01/07/09 01 SHOVELS 79-610-65-00-5815 01/22/09 35.92 HAND TOOLS INVOICE TOTAL: 35.92 VENDOR TOTAL: 96.38 MJELECT MJ ELECTRICAL SUPPLY, INC. 1104755-01 12/10/08 01 BULBS 79-610-62-00-5417 01/22/09 46.50 MAINTENANCE-PARKS INVOICE TOTAL: 46.50 1104870-00 12/10/08 01 GFI CORD 79-610-62-00-5417 01/22/09 39.00 MAINTENANCE-PARKS INVOICE TOTAL: 39.00 VENDOR TOTAL: B5.50 NATENTEC NATIONAL ENTERTAINMENT 90106010 01/12/09 01 EASTER TOY & CANDY FILLED EGGS 79-650-65-00-5603 01/22/09 235.44 PROGRAM EXPENSES INVOICE TOTAL: 235.44 VENDOR TOTAL: 235.44 DATE: 01/15/09 UNITED CITY OF YORKVILLE PAGE: 5 TIME: 07:42:29 DETAIL BOARD REPORT ID: AP441000.WOW INVOICES DUE ON/BEFORE 01/22/2009 INVOICE # INVOICE ITEM VENDOR # DATE # DESCRIPTION ACCOUNT # P.O. # DUE DATE ITEM AMT NICOR NICOR GAS 64-99-70-7276 0-0109 12/31/08 01 REC CENTER GAS FOR 12/04/08 80-000-78-00-9002 01/22/09 3, 386.47 NICOR 02 01/06/09 ** COMMENT ** INVOICE TOTAL: 3,386.47 64-99-70-7276 0-1206 12/31/08 01 RFC CENTER GAS FOR 07/01/08 - 80-000-78-00-9002 01/22/09 5,259.06 NICOR 02 12/04/08 ** COMMENT ** INVOICE TOTAL: 5,259.06 VENDOR TOTAL: 6,645.53 ORRK KATHLEEN FIELD ORR & ASSOC. 12701-PR 01/01/09 01 LEGAL MATTERS 79 610-62-00-5445 01/22/09 224.75 LEGAL EXPENSES INVOICE TOTAL: 224.75 VENDOR TOTAL: 224.75 80000647 JENNIFER SCHLACHTER 48372 01/02/09 01 CLASS CANCELLATION REFUND 79-650-65-00-5841 01/22/09 38.00 PROGRAM REFUND INVOICE TOTAL: 38.00 VENDOR TOTAL: 38.00 UNIQUEPR UNIQUE PRODUCTS & SERVICE 183850 12/19/08 01 GARBAGE LINERS, GLOVES, 80-000 62-00-5408 01/22/09 248.36 MAINTENANCE SUPPLIES 02 MINERAL SHOCK, BOWL CLEANER ** COMMENT •* INVOICE TOTAL: 248. 36 VENDOR TOTAL: 248.36 VISA VISA DATES 01/15/09 UNITED CITY OF YORKVILLE PAGE: 6 TIME: 07:42:29 DETAIL BOARD REPORT ID: AP441000.WOW INVOICES DUE ON/BEFORE 01/22/2009 INVOICE # INVOICE ITEM VENDOR # DATE # DESCRIPTION ACCOUNT # P.O. # DUE DATE ITEM AMT VISA VISA 122308-PR 12123/08 01 POSTAGE, RIBBONS, SANDWICH 79-650-65-00-5803 00404488 01/22/09 227.14 PROGRAM EXPENSES 02 BAGS, MILK, FOAM SHEETS, BELLS ** COMMENT ** 03 BEADS, GLUE, CRAFT MATERIALS ** COMMENT ** 04 GROUP POWER LICENSE FEE, 60-000-65-00-5803 470.08 PROGRAM EXPENSES 05 WIRELESS MIC HEADSET ** COMMENT ** 06 HOMETOWN DAYS TENT DEPOSIT 79-000-14-00-1401 2,000.00 PREPAID EXPENSE-HOMETOWN D 07 CALENDAR 79-650-65-00-5802 27.00 OFFICE SUPPLIES INVOICE TOTAL: 2.724.22 VENDOR TOTAL: 2.724.22 WALKCUST WALKER CUSTOM HOMES, INC. YPD 0209 01/02/09 01 FEBRUARY LEASE 80-000-62-00-5432 01/22/09 17,500.00 LEASE PAYMENT INVOICE TOTAL: 17,500.00 VENDOR TOTAL: 17,500.00 YORKACE YORKVILLE ACE & RADIO SHACK 123393 12/22/C8 01 HEATER 80-000-62-00-5416 01/22/09 36.99 MAINTENANCE- GENERAL INVOICE TOTAL: 36.99 123512 12/29/08 01 BULBS, DRAIN PLUG 79-610-65-00-5824 01/22/09 24 .59 CHRISTMAS DECORATIONS INVOICE TOTAL: 24.99 VENDOR TOTAL: 61.98 YORKNAPA YORKVILLE NAPA AUTO PARTS 861999 12/23/08 01 WIPER BLADES 79-650-62-00-5409 01/22/09 15.98 MAINTENANCE-VEHICLES INVOICE TOTAL: 15.98 VENDOR TOTAL: 15.98 DATE: 01/15/09 UNITED CITY OF YORKVILLE PAGE: 7 TIME: 07:42:29 DETAIL BOARD REPORT ID: AP441000.WOW INVOICES DUE ON/BEFORE 01/22/2009 INVOICE # INVOICE ITEM VENDOR # DATE 4 DESCRIPTION ACCOUNT # P.O. # DUE DATE ITEM AMT YORKPR YORKVILLE PARK & RECREATION 102108 10/21/08 01 LASER COPIER PAPER 79-650-65-00-5802 01/22/09 15.00 OFFICE SUPPLIES INVOICE TOTAL: 15.00 VENDOR TOTAL: 15.00 TOTAL ALL INVOICES: 34,488.75 MEMORANDUM TO: Yorkvill P Board FROM: Dave o , Director of Parks and Recreation RE: Old Business DATE: January 20, 2009 REC. CENTER OPEN HOUSE REPORT The Open House at the REC Center on January 9-10, 2009 was very well attended. The annual Winter Fun Day, historically held at Circle Center School, was moved to the REC Center for the 2009 event and was held on Friday night This decision was instrumental in bringing many in to the facility who were not REC Center members. Several introductory classes were held on Saturday morning and were opened up to potential new members checking out our services. The success of the open house exceeded expectations. See attached activity in the area of new memberships. INTEGRATED TRANSPORTATION PLAN TASK FORCE UPDATE The Task Force,has focused much of its attention on conceptual multiuse trail planning and other transportation research and strategic activities. Scott Sleezer and Laura Haake have been on the Task Force since its inception. Scott will give the board an update on the status of the group and answer questions. THE FOLLOWING WAS COMPUTED BY SUE SWITHIN FOLLOWING THE OPEN HOUSE WEEKEND Open House Report: Friday 29 new passes 10 of those 1 yr. Total Collected: $1,925.00 Saturday 44 new passes 18 of those 1 yr. Total Collected: $2,324.00 Sunday 13 new passes 2_of those 1 yr. Total Collected: $656.00 86 new passes 30 1 yr. Total Collected: $4,905 pd in full 1113109 MEMORANDUM TO: Yo v le ark oard FROM: Day M gle, Direct of Parks and Recreation 1 RE: New Business DATE: January 20, 2009 INTRODUCTION OF ISU INTERN STUDENT Joe DeCicco, an ISU senior recreation management major is completing a 15 week internship with the parks and recreation department. It will be his last credits before graduation in May. Joe will become familiar with all aspects of park and recreation operations. He will receive a grade for his internship. Tim Evans is Joe's intern supervisor. See the attached bio on Joe. BRIDGE PARK STORAGE Staff is exploring a low cost way of adding much needed storage at Bridge Park. Rather than building a storage shed, staff has researched the possibility of purchasing a portable storage container. YYBSA has been contacted for potential partnership on this endeavor. Scott will present additional information at the meeting. GREEN COMMITTEE CONFERENCE AT REC CENTER Sue Swithin is working with Mayor Burd and the city's Green Committee on hosting a Conference on Saturday, March 21, 2009 that will include speakers and exhibitors on"going green." The conference will be held at the REC Center. Sue will provide more details at the meeting. ANNUAL SERVICE REPORT FOR PARKS AND RECREATION The city Community Relations staff are completing the city's Annual Service Report that covers all departments. It is a great opportunity to review and reflect on departmental accomplishments in 2008. The parks and recreation department's contribution to the report will be finalized this week and a copy shared with park board at the meeting. January 20, 2009 roe DeCicco is an Illinois State University student currently interning at the Yorkville Parks and Recreation Administrative building. He is planning on graduating with a recreation management degree in May. He served in the United States Army for six years while completing two nine month tours in Iraq as an infantry soldier. Joe has worked for the YMCA organization for the past six years at the LaGrange, Elmhurst, Bloomington./Normal and Naperville locations. MEMORANDUM TO: Yorkv' k rd FROM: Dave o e, Director of Parks and Recreation RE: Direr � s Report DATE: December 1, 2008 HEARTLAND CIRCLE HOMEOWNERS ASSOCIATION The Heartland Circle HOA has assisted with the recent Landscaping of the park development at Heartland circle. They have joined forces with the Yorkville Junior Womens Club and the city parks department to enhance the beauty and recreational use of the park. The "Junior Womens Club Park at Heartland Circle"will be finished and open for the community in early Spring. RIEMSCHNEIDER PARK(PRAIRIE MEADOWS) GRANT After many weeks of gathering background data from this project, the material has been delivered to the city's auditor so that a final report can be produced for IDNR. The grant reimbursement to the city from the State will.be approximately$400,000. GRANDE RESERVE PARK B Staff will be working with the developer to secure the deed to this parcel, the value of which was used as part of our matching funds for the Riemenschneider Park project. REGIONAL OPEN SPACE MEETING We have been invited to a meeting on February 3, 2009 from 2PM-4PM to discuss regional open space. It is hosted by the Kendall County Forest Preserve. Staff and park board members are invited.