The URL can be used to link to this page

Park Board Packet 2009 10-22-09 Yorkville Parks & Recreation Department Administration Office-201 W. Hydraulic St Yorkville, IL 60560 630-553-4357 Park Board Meeting Agenda Parks and Recreation Administration Office 7:00 p.m. October 22, 2009 Cali to Order: Roll Call: Chris Rollins, Ken Koch, Debbie Horaz, Kelly Sedgwick, Vickie Coveny, Garrick Gillette Introduction of Guests, City Officials and Staff: Interim Director of Parks and Recreation — Bart Olson, Superintendent of Recreation —Sue Swithin, Superintendent of Parks—Scott Sleezer, Park Designer— Laura Haake, City Council Liaison to Park Board — Diane Teeling, Ward 4 Alderman Public Comment: Presentations: Approval of Minutes: Park Board --October 8, 2009' Bills Review: Cash Analysis' Bill List* Old Business: FY 09110 revised budget—third draft Bristol Station Park—update New Business: Hometown Days— performance report Ice rink* Reports; Director's Report Recreation Report Parks Report Parks Designer Report Additional Business: Executive Session: Adjournment: Next meeting: Thursday, November 12, 2009 *Items needing Board approval or recommendation Yorkville Parks & Recreation Department Administration Office 201 W.Hydraulic St Yorkville,IL 60560 6305534357 Park Board Meeting Agenda Parks and Recreation Administration Office 7:00 p.m. October 8, 2009 Call to Order: Ken Koch called the meeting to order at 8:00 pm Roll Call: Ken Koch-Yes, Debbie Horaz-Yes,Vickie Coveny-Yes, and Garrick Gillette-Yes Introduction of Guests City Officials and Staff: Interim Director of Parks and Recreation—Bart Olson Superintendent of Recreation—Sue Swithin Superintendent of Parks—Scott Sleezer Alderman Ward Two,Gary Golinski (arrived 9:46pm) One guest in attendance chose to withhold his name for the record, and he did not want to sign the guest list. Public Comment: None Presentations: None Approval of Minutes: Park Board—September 24,2009* Ken Koch asked for a motion to approve the minutes of September 24`h, 2009, Park Board Meeting. Deb Horaz made the motion and Vickie Coveny seconded the motion.The motion was unanimously approved by voice vote. Bills Review: Cash Analysis& Bill List* Deb Horaz asked about the$400 invoice regarding the pool heater repair on page four. Sue Swithin said that it was the pool heater in the mechanical room that heated the pool water.She explained that it had a leak in the copper tubing and it had to be repaired. Furthermore, she said it was repaired when the pool was down so it was good timing. Ken Koch wanted to know what the invoice for the work at Remenschneider Park on page fifteen was for. Scott Sleezer said that, by law, they had to have a licensed plumber annually inspect the back flow preventer on their system. 1 Vickie Coveny inquired about the Pitney Bowes charge of$177 on page thirteen;she wanted to know if it was a monthly charge or annual charge.Sue Swithin said that she would find out about that pay schedule. Ken Koch asked for a motion to approve the cash analysis and bills list. Vickie Coveny made the motion and Garrick Gillette seconded the motion.The motion was approved by roll call vote: Ken Koch-Yes, Debbie Horaz-Yes,Vickie Coveny-Yes, and Garrick Gillette—Yes Old Business: Lease of Riverfront Buildings* Bart Olson said that he structured the first draft of the RFP for a concession lease agreement for the Riverfront Building based off of a document that the City had used in the past for RFP's. Olson noted that they are asking any prospective lessees to provide a complete copy of their work history to them,complete with certificates for canoeing and kayaking instructions. He said that currently they would be asking for$200 as a base price per month along with 5%of their total yearly revenues. Ken Koch asked when the terms of the lease would go into effect. Olson said that when ever they would start their business.Olson said the terms of the contract start April 15=, 2010 extending for four years. He said that building could be empty for a couple of months, depending on who they go with for the lease. The Board thought that a two year lease would be better than four. Deb Horaz felt that, because they did not know what was going to happen with the park space,she did not want a lease to hold them back on any plans for the space. Olson said that they were only collecting rent during the operating season.Vickie Coveny felt that they should collect more than$200 per month. Koch said he was worried about when their season was up who would be taking care of the building when the store was not up and running. Olson said that the lessee would be responsible for the utilities. Koch also mentioned they would want to know about all improvements made to the building by the lessee.After some board discussion Olson said they could put a dollar amount on any improvements on the building and that capital improvements be inspected and approved by the City and to make sure the work is being done by a company who is licensed, bonded and insured. Sue Swithin suggested that there be a clause in the lease agreement that the building should be reverted back to the way it was. Olson said that could be added to the lease as well. The board also discussed the utilities and Olson said that the lessee would cancel all their services and they should be responsible in getting them turned back on when need be.Sleezer said he would check on the water for the building to make sure they could get a meter. Horaz felt there should be terms in the agreement for damage, mentioning that there should be a security deposit and an inspection be done at departure. Olson said he could add that into the lease agreement. 2 Olson said he would come up with a second draft by the next meeting and would consult the Board Members who were not here tonight. FY 09110 Revised Budget—Second Draft Bart Olson said all the major changes were listed in the memo. He said there were cuts in both budgets so the operating budget balanced. Olson pointed out that the land-cash changed quite a bit because they added the OSL4D Grant for Prairie Meadows. He said they were still waiting on that. He said the deed for this is at the receiving company waiting to go to the judge at which point that will go to OSLAD. Olson noted that the operating budget decreases are tied to furloughs proposed by the City between Christmas and New Years Eve. He said it was proposed to be four days but may be stretched to five. He said that would incur about$6,000 savings in each department. He noted that this had not been approved by the City. However, if it is,the REC Center employees would not have to comply because they could not shut down the Center. Olson also mentioned the Park Expenses that had been cut to meet their budget deficit within the operating budget. Olson told the Board that this would get another look at this in two weeks. New Business. August 2009 Budget Report Discussion Bart Olson said this is the last budget report they would see until they got the Hometown Days expense and revenue reports. Olson went over the highlights in his report; he said that the Autumn Creek subdivision had processed three more building permits. Ken Koch asked about the REC Center building taxes and felt it should be addressed as a priority item. Olson said it was being looked at and agreed that it significantly affected the budget. Raintree Village Park Site Improvement Proposal Bart Olson explained that this proposal was similar in nature to the Bristol Bay mowing proposal. He said that they met with the developer who was obligated to grade and seed this park and they wanted to do it soon..However, Raintree Park B would not be developed until next summer and fall as part of the OS!_AD rant program, and the park would have to be completely re-graded and seeded. Rather than have their improvements ripped out a few months after they are complete,the developer had offered to pay for the value of the improvements. Olson noted that accepting this would allow them to use the money to complete the park development under the grant program, and it would satisfy the remaining park improvement obligations for the developer. Olson said the total dollar value of the improvements would be around$150,000,with the Raintree Park B improvements costing around $80,000. 3 Scott Sleezer went over the list of final improvements as was drafted after working with the developer. He noted that they needed to start the improvements within the next fiscal year, citing a grant on this park as well as a land match. Ken Koch wanted some assurance that their$150,000 was going to go somewhere where it could be protected. He said he did not want the City to have access to it and have them use it to solve any of their budget issues. Olson said that they would be creating a legal obligation themselves by accepting the money. He said he did not feel he would have to get anything from the Council and Mayor that the money would be protected because the intermingling of the bank accounts and budget is perfectly acceptable. He said he could ask for it, but they were running into cash flow problems because of the economy. Koch wanted to know if they could create an account to hold the money and Olson offered to ask the accounting department to find out if this money could be put into a fund.Sue Swithin said that they would make their own Obligation Expense Account to be monitored month by month. All the Board members were in favor of receiving the money.They did, however, share the same concerns that the money to complete the park may not be there in the future. Ken Koch asked for a motion to accept funds now from Lennar Home for a total of$158,135.60 and the remaining work would be done in a year and a half and, in turn,the funds will be put into a monitored account. Deb Horaz made the motion and Garrick Gillette seconded the motion.The motion was approved by roll call vote: Ken Koch-Yes, Debbie Horaz-Yes,Vickie Coveny-Yes, and Garrick Gillette-- Yes List of winter 2009 Programs Sue Swithin noted the first page of her report included current classes and the last two were the projections for their winter/spring classes. Bart Olson said that there were a couple of new classes,such as a sock hop as Vickie recommended,and that would be held at the REC Center. Swithin said they are going to be down to three catalogs a year versus four, as also recommended by Vickie.She said that each catalog would include 4 months of activities versus three. Reports: Director's Report 1. Bart Olson noted that he and Laura Haake would be absent the October 22nd Board meeting. 2. Olson said that a resident contacted the Mayor about their concern over the proximity of Rout 47 to Town Square Park and felt a fence should be put in to keep children from running out into the road. Olson noted that he and staff decided there was not enough room for a fence and there was unanimous consent that a fence would have to be constructed when Rout 47 was widened. Ken Koch said he would like more input from the City before a fence would be put in. Scott Sleezer recommended a hedge in the mean time until the road was widened. 4 3. Olson reminded the Board Saturday November 14`h was going to be the date of their goal setting meeting. He said he would like everyone to be there and if someone could not make it to let him know as soon as possible so they could reschedule. 4. Olson reminded the Board there would be a Playful City Day on October 12th and would love to see all the Board members at the event. Parks Report Sleezer said that a lot of the work has been done at Whispering Meadows;the contractor said that they would meet the deadline. Sleezer noted that 90%of it has been seeded.The biggest goal is to get the backstop up because it is holding up the completion of both the landscaping and concrete. He said the fence will be started on Monday. Sleezer went over the list of what had been completed as well as what needs to be completed. Sleezer said that they did move a couple of things such as the arch. He said there are plenty of places to sit and added that they will most likely need to place more garbage cans. He noted that the homeowners are happy that progress had been made. Sleezer pointed out, on a map,where they were going to expand some of their seeding because there would be quite a bit of dirt space between places where they were obligated to seed. He said when they were out of there they would do the seeding and it would create a better visual. He said they would not go all the way up to the bean field but 2/3 Id of the way. Ken Koch felt that they still need to do something with the entrance way.Sleezer said there is good visibility from the cul de sac, however they would still talk to the school about what should be planted in the fields. Recreation Report Sue Swithin said Tim Evans would be at the next meeting with reports to go over regarding Hometown Days.She also encouraged the Board to read her report at their leisure. Sue Swithin had a thought about revenue producing opportunity, membership wise.Swithin said that in January they usually have one weekend where they have an open house and last year at the open house they had eighty-plus new memberships. She wanted to still have the open house with special membership however right now she had several people coming in and asking questions about it. She wanted to think about having a special promotion now because more people are coming in doors and asking about it. The weekend of Chili Chase, Sunday, November 20th,Swithin felt they could start a promotion and run it through the end of the Thanksgiving weekend. Swithin explained that new members would still pay the enrollment fee and a full year and they would extend their membership for six months. She said they could run this promotion for that week in November only.She said they would pay the$50 enrollment fee and first month up front.She said it would offset her deficit this year and get a jump start on the next year. She pointed out however this 5 would be for new members only. She did propose, however,for current members a promotion as well during this week.She said that current members could sign up for another year and get three months free;they would pay during the promotion week however their extension would not start until their current membership was up.This way it spreads everyone's expiration date out and it staggers our start and stop anniversary dates. She felt that they would still get new memberships in January as well. She said they still have time to advertise it and put it in the catalog because the catalog was still in their first draft.She felt this promotion would do well because no one out there is offering a promotion like this and they remain very competitive. Swithin said she would like to see the promotion go through it and asked for the Boards' blessing.The Board agreed that this was proactive and they were all in favor. Additional Business: Bart Olson noted that the Integrated Transportation Plan was approved by the City Council a couple of months ago. It is now moving into the implementation phase and, in order to do that,they are asking for one member of the Park Board to sit in on their implementation board. He said it would be one meeting a month for a couple of hours. He said he did not know yet what day of the week it would be but would come back with exact details when he knew. Adjournment for Executive Session: Ken Koch asked for a motion to suspend the regular Board Meeting to go into Executive Session at 10:08pm. Deb Horaz made the motion and Garrick Gillette seconded the motion.The motion was unanimously approved by voice vote. Adjournment of Executive Session: Ken Koch asked to adjourn the executive session and reconvene into the regular session at 10:35 pm. Deb Horaz made the motion and Garrick Gillette seconded the motion.The motion was unanimously approved by voice vote. Ken Koch asked for a motion to adjourn the regular Park Board meeting at 10:36 pm. Deb Horaz made the motion and Garrick Gillette seconded the motion.The motion was unanimously approved by voice vote. Next meeting: Thursday, October 22,2009 *Items needing Board approval or recommendation Minutes Respectfully Submitted By: Jamie Cheatham 6 DATE: 10/15/09 UNITED CITY OF YORKVILLE PAGE: 1 TIME: 08:38:56 DETAIL BOARD REPORT ID: AP441000.WOW INVOICES DUE ON/BEFORE 10/27/2009 INVOICE # INVOICE ITEM VENDOR # DATE # DESCRIPTION ACCOUNT # P.O. # DUE DATE ITEM AMT AMERFITN AMERICAN FITNESS WHOLESALERS 49492 09/23/09 01 ENERGY SPORTS DRINKS 80-000-65-00-5828 10/22/09 246.60 CONCESSIONS EXPENSES INVOICE TOTAL: 246.60 VENDOR TOTAL: 246.60 AMERICEC AMERICAN ICE COMPANY 6267 09/03/09 01 ICE 79-650 65-00-5833 10/22/09 480.00 HOMETOWN DAYS EXPENSES INVOICE TOTAL: 480.00 6278 09/05/09 01 ICE 79-650-65-00 5833 10/22/09 121.00 HOMETOWN DAYS EXPENSES INVOICE TOTAL: 121.00 6285 09/06/09 01 ICE 79-650-65 00 5833 10/22/09 99.00 HOMETOWN DAYS EXPENSES INVOICE TOTAL: 99.00 VENDOR TOTAL: 700.00 AQUAPURE AQUA PURE ENTERPRISES, INC. 63926 09/22/09 01 CHEMICALS 80-000 62-00-5434 10/22/09 189.89 POOL SUPPLIES INVOICE TOTAL: 189.89 VENDOR TOTAL: 189.89 ARAMARK ARAMARK UNIFORM SERVICES 610-6642955 09/15/09 01 UNIFORMS 79 610-62-00 5421 10/22/09 40.80 WEARING APPAREL INVOICE TOTAL: 40.80 610-6658063 10/06/09 01 UNIFORMS 79-610-62-00-5421 10/22/09 40.80 WEARING APPAREL INVOICE TOTAL: 40.80 VENDOR TOTAL: 81.60 DATE: 10/15/09 UNITED CITY OF YORKVILLE PAGE: 2 TIME: 08:38:56 DETAIL BOARD REPORT ID: AP441000.WOW INVOICES DUE ON/BEFORE 10/27/2009 INVOICE # INVOICE ITEM VENDOR # DATE # DESCRIPTION ACCOUNT # P.O. # DUE DATE ITEM AMT BANCAMER BANC OF AMERICA LEASING 011190615-PR 09/22/09 01 COPIER LEASE 80-000-62-00-5410 10/22/09 198.00 MAINTENANCE- OFFICE EQUIP. 02 COPIER LEASE 79-650-62-00-5410 178.00 MAINTENANCE-OFFICE EQUIPME INVOICE TOTAL: 376.00 VENDOR TOTAL: 376.00 BROWNHOW HOWARD BROWN 100609 10/06/09 01 REFEREE 79-650-62-00-5401 10/22/09 105.00 CONTRACTUAL SERVICES INVOICE TOTAL: 105.00 100809 10/08/09 01 REFEREE 79 650-62-00-5401 10/22/09 105.00 CONTRACTUAL SERVICES INVOICE TOTAL: 105.00 VENDOR TOTAL: 210.00 CHEATHAM JAMIE L. CHEATHAM 3045 10/01/09 01 09/24/09 MEETING MINUTES 79-650-50-00-5155 10/22/09 113.75 SALARIES RECORDING SECRET INVOICE TOTAL: 113.75 VENDOR TOTAL: 113.75 COMCAST COMCAST CABLE 092909-PR 09/26/09 01 MONTHLY CHARGES 80-000-62-00-5437 10/22/09 116.54 TELEPHONE/INTERNET/CABLE INVOICE TOTAL: 116.54 VENDOR TOTAL: 116.54 DISCSCHL DISCOUNT SCHOOL SUPPLY P22854480001 09/30/09 01 WATER COLORS, MARKERS, GLUE 79-650 65-00-5803 10/22/09 41.63 PROGRAM EXPENSES DATE: 10/15/09 UNITED CITY OF YORKVILLE PAGE: 3 TIME: 08:38:56 DETAIL BOARD REPORT ID: AP441000.WOW INVOICES DUE ON/BEFORE 10/27/2009 INVOICE # INVOICE ITEM VENDOR # DATE # DESCRIPTION ACCOUNT # P.O. # DUE DATE ITEM AMT DISCSCHL DISCOUNT SCHOOL SUPPLY P22854480001 09/30/09 02 CONSTRUCTION PAPER ** COMMENT ** 10/22/09 03 WATER COLORS, GLUE, MARKERS, 80-000 65 00-5803 90.00 PROGRAM EXPENSES 04 CONSTRUCTION PAPER, PENCILS ** COMMENT ** INVOICE TOTAL: 131.63 VENDOR TOTAL: 131.63 FARREN FARREN HEATING & COOLING 6564 09/18/09 01 SERVICE CALL FOR POOL PAK 80-000-62 00-5416 10/22/09 147.00 MAINTENANCE- GENERAL INVOICE TOTAL: 147.00 VENDOR TOTAL: 147.00 GRAINCO GRAINCO FS. , INC. 083109-PR 08/31/09 01 ATV TUBE REPAIR, TIRES 79-610-62.00 5408 10/22/09 265.68 MAINTENANCE EQUIPMENT INVOICE TOTAL: 265.68 VENDOR TOTAL: 265.68 HANNEMAK KEVIN HANNENMAN 100809 10/08/09 01 REFEREE 79-650-62-00 5401 10/22/09 105.00 CONTRACTUAL SERVICES INVOICE TOTAL: 105.00 VENDOR TOTAL: 105.00 HAYDENS HAYDEN'S 00098113 09/23/09 01 PYLON MARKERS 79-650 65-00-5803 10/22/09 60.50 PROGRAM EXPENSES INVOICE TOTAL: 60.50 VENDOR TOTAL: 60.50 DATE: 10/15/09 UNITED CITY OF YORKVILLE PAGE: 4 TIME: 08:38:56 DETAIL BOARD REPORT ID: AP441000.WOW INVOICES DUE ON/BEFORE 10/27/2009 INVOICE # INVOICE ITEM VENDOR # DATE # DESCRIPTION ACCOUNT # P.O. # DUE DATE ITEM AMT HOGAN FARM PLAN 04 561654 09/28/09 01 MOWER PARTS 79-6 0-62-00-5408 10/22/09 32.48 MAINTENANCE-EQUIPMENT INVOICE TOTAL: 32.48 VENDOR TOTAL: 32.48 HOMEDEPO HOME DEPOT 2095447 08/21/09 01 LIGHT CONTROL, CONDUIT 79 610-62-00 5408 10/22/09 22.02 MAINTENANCE-EQUIPMENT INVOICE TOTAL: 22.02 VENDOR TOTAL: 22.02 HOMERIND HOMER INDUSTRIES . S26651 09/24/09 01 PLAYGROUND MULCH 79-610-65-00 5804 00404038 10/22/09 1,040.00 OPERATING SUPPLIES INVOICE TOTAL: 1,040.00 VENDOR TOTAL: 1,040.00 ILPD4811 ILLINOIS STATE POLICE 092909-PR 09/29/09 01 BACKGROUND CHECKS 79 650-65-00 5803 10/22/09 376.75 PROGRAM EXPENSES INVOICE TOTAL: 376.75 VENDOR TOTAL: 376.75 KCRECORD KENDALL COUNTY RECORD 450 09/30/09 01 PRESCHOOL TEACHER AD 80 000-65 00-5803 10/22/09 24.60 PROGRAM EXPENSES INVOICE TOTAL: 24.60 VENDOR TOTAL: 24.60 KREAKREA ELIZABETH FERRARS DATE: 10/15/09 UNITED CITY OF YORKVILLE PAGE: 5 TIME: 06:38:56 DETAIL HOARD REPORT 1D: AP441000.WOW INVOICES DUE ON/BEFORE 10/27/2009 INVOICE # INVOICE ITEM VENDOR # DATE # DESCRIPTION ACCOUNT # P.O. # DUE DATE ITEM AMT ---------------------------------------------------------------------.... ...----------------------------------------------------------- KREAKREA ELIZABETH FERRARS 494823 10/02/09 01 GLAMOUR GIRL CLASS INSTRUCTION 79-650-62 00 5401 10/22/09 322.00 CONTRACTUAL SERVICES INVOICE TOTAL: 322.00 VENDOR TOTAL: 322.00 MAYR RYNE MAY 100609 10/06/09 01 REFEREE 79-650-62 00 5401 10/22/09 105.00 CONTRACTUAL SERVICES INVOICE TOTAL: 105.00 VENDOR TOTAL: 105.00 MCKIRGN RANDY MCKIRGAN 69441 09/06/09 01 FUEL 79-650-65-00 5833 10/22/09 319.74 HOMETOWN DAYS EXPENSES INVOICE TOTAL: 319.74 VENDOR TOTAL: 319.74 MEIERNOR NORMAN C. MEIER 092909 09/29/09 01 REFEREE 79-650-62 00 5401 10/22/09 105.00 CONTRACTUAL SERVICES INVOICE TOTAL: 105.00 VENDOR TOTAL: 105.00 MENLAND MENARDS - YORKVILLE 22181-09 06/29/09 01 BATTERIES, LYSOL, BLEACH 80-000-62 00-5416 10/22/09 34.70 MAINTENANCE- GENERAL INVOICE TOTAL: 34.70 23881 07/06/09 01 SPRAY PAINT 80-000-62 00-5408 10/22/09 6.02 MAINTENANCE- SUPPLIES INVOICE TOTAL: 6.02 DATE: 10/15/09 UNITED CITY OF YORKVILLE PAGE: 6 TIME: 08:38:56 DETAIL BOARD REPORT ID: AP441000.WOW INVOICES DUE ON/BEFORE 10/27/2009 INVOICE # INVOICE ITEM VENDOR # DATE # DESCRIPTION ACCOUNT # P.O. # DUE DATE ITEM AMT ------------------------------------------------------------------------------------------------------------------------------------ MENLAND MENARDS - YORKVILLE 27357 07/20/09 01 Y CONNECTOR, HOSES 79-610-65-00-5804 10/22/09 46.81 OPERATING SUPPLIES INVOICE TOTAL: 46.81 29426 07/26/09 01 SYRINGE, CHROME TAPE 79-610-62.00-5417 10/22/09 6.92 MAINTENANCE-PARKS INVOICE TOTAL: 6.92 29484 07/28/09 01 DEADBOLT LOCK 79-610-62-00-5417 10/22/09 17.99 MAINTENANCE-PARKS INVOICE TOTAL: 17.99 29492 07/28/09 01 SYRINGE 79-610-62-00-5417 10/22/09 2.57 MAINTENANCE-PARKS INVOICE TOTAL: 2.57 41120 09/16/09 01 PAINT TRAY, ROLLER, UTILITY 79-610-62-00 5417 10/22/09 125.90 MAINTENANCE-PARKS 02 BRUSHES, PAINT ** COMMENT ** INVOICE TOTAL: 125.90 42811 09/23/09 01 LETTERS, SPRAY PAINT 79-610-62-00 5417 10/22/09 19.70 MAINTENANCE PARKS INVOICE TOTAL: 19.70 43145 09/24/09 01 FLUORESCENT LIGHT BULBS 80 000-62-00 5416 10/22/09 66.07 MAINTENANCE- GENERAL INVOICE TOTAL: 66.07 43892 09/28/09 01 CAULK, CAULK TOOL 80-000-62-00 5408 10/22/09 13.58 MAINTENANCE- SUPPLIES INVOICE TOTAL: 13.58 44446 09/30/09 01 PHOTO CONTROL 79-610 62 00-5417 10/22/09 6.98 MAINTENANCE-PARKS INVOICE TOTAL: 6.98 DATE: 10/15/09 UNITED CITY OF YORKVILLE PAGE: 7 TIME: 08:38:56 DETAIL BOARD REPORT ID: AP441000.WOW INVOICES DUE ON/BEFORE 10/27/2009 INVOICE # INVOICE ITEM VENDOR # DATE # DESCRIPTION ACCOUNT # P.O. # DUE DATE ITEM AMT MENLAND MENARDS - YORKVILLE 44911 10/02/09 01 CONCRETE MIX 79-610-62-00-5417 10/22/09 10.12 MAINTENANCE-PARKS INVOICE TOTAL: 10.12 6782 05/01/09 01 UNIVERSAL GLOSS, SPRAY PAINT 79-610-65 00-5804 10/22/09 20.89 OPERATING SUPPLIES INVOICE TOTAL: 20.89 8582 05/08/09 01 PRIMER, BRUSHES, BATTERIES 80 000-62-00 5408 10/22/09 43.88 MAINTENANCE- SUPPLIES INVOICE TOTAL: 43.88 VENDOR TOTAL: 422.13 MJELECT MJ ELECTRICAL SUPPLY, INC. 1110055-01 09/11/09 01 GLOBE 79-610-62-00-5417 10/22/09 250.00 MAINTENANCE-PARKS INVOICE TOTAL: 250.00 1111088-00 09/11/09 01 BULBS 79 610-62-00-5417 10/22/09 18.00 MAINTENANCE-PARKS INVOICE TOTAL: 18.00 1111432 00 09/25/09 01 WATERPROOF FUSES, BOOT, SPLICE 79-610-62-00-5417 10/22/09 108.00 MAINTENANCE-PARKS 02 KIT ** COMMENT ** INVOICE TOTAL: 108.00 1111432-01 09/25/09 01 WATERPROOF FUSE 79-610-62-00-5417 10/22/09 60.00 MAINTENANCE-PARKS INVOICE TOTAL: 60.00 VENDOR TOTAL: 436.00 MORRICKB BRUCE MORRICK DATE: 10/15/09 UNITED CITY OF YORKVILLE PAGE: 8 TIME: 08:38:56 DETAIL BOARD REPORT 10- AP441000.WOW INVOICES DUE ON/BEFORE 10/27/2009 INVOICE # INVOICE ITEM VENDOR # DATE # DESCRIPTION ACCOUNT # P.O. # DUE DATE ITEM AMT MORRICKB BRUCE MORRICK 092909 09/29/09 01 REFEREE 79-G50-G200-5401 10/22/09 105.00 CONTRACTUAL SERVICES INVOICE TOTAL: 105.00 100609 10106109 01 REFEREE 79-650-62 00 5401 10/22/09 140.00 CONTRACTUAL SERVICES INVOICE TOTAL: 140.00 VENDOR TOTAL: 245.00 NANCO NANCO SALES COMPANY, INC. 6332 10/02/09 01 PAPER TOWEL, TISSUE 79-650-62-00-5408 10/22/09 75.50 MAINTENANCE SUPPLIES INVOICE TOTAL: 75.50 VENDOR TOTAL: 75.50 OFFWORK OFFICE WORKS 163092 09/29/09 01 TAPE, BRASS FASTENERS 79-650 65-00-5803 10/22/09 10.00 PROGRAM EXPENSES 02 TAPE, BRASS FASTENERS 80-000 65-00-5803 23.85 PROGRAM EXPENSES INVOICE TOTAL: 33.85 163097 10/01/09 01 PAPER 80-000-65 00-5803 10/22/09 16.49 PROGRAM EXPENSES INVOICE TOTAL: 16.49 VENDOR TOTAL: 50.34 ORIENTAL ORIENTAL TRADING CO INC 634098282-01 10101109 01 HALLOWEEN GAMES AND PRIZES 79-650-65 00-5803 10/22/09 55.00 PROGRAM EXPENSES 02 HALLOWEEN GAMES AND PRIZES 80 000-65-00-5803 65.63 PROGRAM EXPENSES INVOICE TOTAL: 120.63 VENDOR TOTAL: 120.63 DATE: 10/15/09 UNITED CITY OF YORKVILLE PAGE: 9 TIME: 08:38:56 DETAIL BOARD REPORT ID: AP441000.WOW INVOICES DUE ON/BEFORE 10/27/2009 INVOICE # INVOICE ITEM VENDOR # DATE # DESCRIPTION ACCOUNT # P.O. # DUE DATE ITEM AMT REINDERS REINDERS, INC. 1270864-00 09/24/09 01 OUTER SPINDLE ASM 79-610-62-00-5408 10/22/09 239.88 MAINTENANCE-EQUIPMENT INVOICE TOTAL: 239.88 VENDOR TOTAL: 239.89 ROBINSOT TRACY ROBINSON 092909 09/29/09 01 REFEREE 79 650 62 00 5401 10/22/09 105.00 CONTRACTUAL SERVICES INVOICE TOTAL: 105.00 VENDOR TOTAL: 105.00 ROCKITPR ROCK-IT PRODUCTIONS, INC FI71042 10/01/09 01 KID ROCK I CLASS INSTRUCTION 80-000-62-00-5401 10/22/09 245.00 CONTRACTUAL SERVICES INVOICE TOTAL: 245.00 VENDOR TOTAL: 245.00 SCOTTK KEVIN A. SCOTT 100809 10/08/09 01 REFEREE 79-650-62-00-5401 10/22/09 105.00 CONTRACTUAL SERVICES INVOICE TOTAL: 105.00 VENDOR TOTAL: 105.00 WALKCUST WALKER CUSTOM HOMES, INC. YPD 1109 10/03/09 01 NOVEMBER LEASE PAYMENT 80-000-62-00-5432 10/22/09 17,500.00 LEASE PAYMENT INVOICE TOTAL: 17,500.00 VENDOR TOTAL: 17,500.00 TOTAL ALL INVOICES: 24,636.26 YORKVILLE PARK AND RECREATION CASH ANALYSIS AS OF OCTOBER 12, 2009 FISCAL YEAR 09/10 Ending Bank Balances May June July August September October November December January February March April 2009 2009 2009 2009 2009 2009 2009 2009 2010 2010 2010 2010 Money Market $125,849.50 $I49,108.03 $169,607.23 $I31,210.55 $213,547.62 Account PARKS PAYROLL IST PAY $17,832.94 $18,537.10 $18,862.14 $16,959.79 $17,825.46 $17,505.75 2ND PAY $19,607.74 $16,913.03 $19,060.23 $18,440.14 $17,767.34 $17,505.76 3RD PAY $18,537.10 Month Total $55,977.78 $37,450.13 $37,922.37 $37,39993 $35,592.80 $35,011.51 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 RECREATION PAYROLL IST PAY $20,983.94 $19,681.90 $19,023.98 $20,58I.93 $17,757.65 $19,535.68 2ND PAY $19,890.57 $19,245.85 $18,955.42 $17,986.58 $18,624.26 $19,013.97 3RD PAY $19,68190 Month Total $60,556.41 1 $38,927.75 $37,979.40 $38,568.51 $36,381.91 1 $38,549.65 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 RECREATION CENTER PAYROLL IST PAY $10,274.01 $7,491.07 $8,846.90 $6,721.65 $8,939.22 $9,268.64 2ND PAY $10,14530 $9,820.05 $8,138.85 $9,938.22 $8,676.87 $9,932.50 3RD PAY Month Total $20,419.31 $17,311.12 $16,985.75 $18,659.87 $17,616.09 $19,201.1 1 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 Grand Total $136,953.50 $93,689.00 $92,887.52 $94,628.31 $89590.80 $92,762.30 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 Reviewed By: Agenda Item Number Parks ❑ Recreation ❑ PARKS&pecpM7naN Director ❑ City Administrator ❑ Tracking Number Legal ❑ -� Human Resources ❑ T6F117LLE 7J.PS1l1�111�1061RI47YF Police ❑ Park Board Agenda Item Tracking Document Title: FY 09110 revised budget-third draft Agenda Date: Park Board-October 22, 2009 Synopsis: A written update of the changes verbally discussed at the last Park Board meeting. Action Previously Taken: Date of Action: N/A Action Taken: N/A Item Number: Type of Vote Required: N 1 A Action Requested: Discussion Submitted by: Bart Olson Parks and Recreation Name Department Agenda Item Notes: Memorandum If To: Park Board From: Bart Olson, Interim Director of Parks and Recreation PARKS&RE R"TTGN CC: Date: October 16,2009 DW Subject: FY 09110 Revised Budget—Third Draft 1Uw"aE P�L1S1 E7kq W I have included the second draft of the FY 09110 revised budget. I am not seeking approval of this budget at this meeting, as many more steps must be made before a final revised budget is presented to the Mayor and then the City Council. The following items were changed since last Park Board meeting. Parks Capital Budget No items have changed in the Parks Capital Budget. Land-Cash Budget No items have changed in the Land-Cash Budget. Operating Budget 79-000-40-00-3999 Beginning Fund Balance New figures reflect latest figures from draft audit. The audit will be presented to the City Council at the October 27`h or November I O'h City Council meeting. When the audit is available to City Council, I will ask that it is also made available to the Park Board. 79-000-42-00-4270 Fees for Programs (revenues) Based on our summer figures, we are revising this figure downward. This decrease should also be met with a decrease in the "program expenses" line-item (79-650-65-00-5803) as discussed under the summer programs line-item at a previous meeting. At time of packet creation, I did not have the exact figure for the decrease in the "program expenses"line-item, so I left the figure untouched from the previous meeting. 79-000-49-00-4901 Transfer from General Fund (revenues) The transfer is being decreased to assist the general fund. 79-610-50-00-5107 Salaries - Employees (Parks expense) 79-650-50-00-5107 Salaries—Employees (Recreation expense) These decreases are tied to furloughs proposed by the City between Christmas and New Years Eve, and other undetermined personnel reorganization. 79-650-50-00-5109 Pre-School Salaries (expenses) 79-650-50-00-5136 Part-time Salaries (expenses) Both figures were changed to reflect new annual estimates. RFC Center Budget 80-000-42-00-4220 Swim Class (revenues) New figure reflects latest estimates. 80-000-50-00-5109 Salaries—Pre-school ex enses This figure was decreased by$18,000 as a result of an un-filled position and new annual estimates. 80-000-62-00-5410 Maintenance-Office Equip (expenses) 80-000-62-00-5416 Maintenance-General 80-000-62-00-5426 Grants 80-000-62-00-5430 Towel Rental 80-000-62-00-5431 Pool Repair 80-000-62-00-5437 Telephone 80-000-65-00-5805 Recreation Equipment All figures were increased slightly in light of the large decrease tied to pre-school salaries UNITED CITY OF YORKVILLE KENDALL COUNTY, IL PROPOSED FY 2009-2010 REVISED BUDGET RECREATION CENTER 2008-2009 Ac:ual E CHANGE %CHANGE 2008-2009 Revised 2009-2010 through Original to Original Lo ACCOUNT NUMBER DESCRIPTION Budget Budget Budget Ac j1 nt Revised Revised REVENUES BEGINNING BALANCE - - (83,000) {TI,OCX1}� +++ i 6,000 -7% 80-000-42-00-4200 MEMBERSHIP FEES 423,890 333,000 400,000 12.9,R'.1.3 !'1!! 2 10,000 20/6 80.000-42-00A210 GUEST FEES 7,167 7,200 10,000 1.,.3CF'• !! (2,800) -28% 84-000.42-00-4220 SWIM CLASS 20,000 20,000 42,000 17-6.2:,r i'i it (7,000) -17% 80-000-42 40-4230 PERSONAL TRAINING FEES 18,750 18,750 20,000 4 J r++ (5,000) -25% 80-000-42-00-4240 TANNING SESSIONS 7,500 5,000 5,000 (2,900) -58% 80-000-42-00-4270 1 FEES FOR PROGRAMS 125,000 159,300 194,000 :35,'Jf'2 !!r - 0% 80-000-42-00-4280 CONCESSIONS 11,666 12,000 12,000 4-62di, rr 500 4% MISC RETAIL ++ New 80-000-42.90-4285 VENDING MACHINES 500 - � NIA B0-000-42-00-4286 RENTAL INCOME 4,333 4,400 5,500 ? s r+ (1,000) -18% 80-000-04-00-4400 DONATIONS I SPONSORSHIPS 3,200 9,000 12,000 c!7 r+: 3 (11,300) -94% 80-000-45-00-4550 GRANTS I SCHOLARSHIPS 1,000 1,000 1,100 al-2 rr (600} -55% TOTAL REVENUES: 623,006 569,650 618,600 .+ m (14,000) -2% EXPENSES -� J~ 80-000-50-00-5107 SALARIES 32,000 29,000 34,200 x0;392�'t +i' - 0% 80-000-50-00-5109 SALARIES-PRE SCHOOL 63,000 61,000 48,000 2,Fit39 t! I I I (18,000) -38% 80-000-50.00-5136 SALARIES-PART TIME 114,515 109,541 105,000 34.�.3 �r Am- r' (4,000) -4% 80-000-50-00-5137 SALARIES-OVERTIME 2,0001 2,000 1,000 - � r r l, - 0% BMDD-50-003150 SALARIES-INSTRUCTORS 8,000 47,000 86,000 �:�,714 � r r!! 4 (19,D00) -223b 80-000-62-00-5401 CONTRACTUAL SERVICES 5.38L : !!!; 5 18,000 New 80-000-62-00-5408 MAINTENANCE-SUPPLIES 6,750 12,000 12,000 2.13E r !!r, (2,000) -17% BO-000-62-00-5410 MAINTENANCE-OFFICE EQUIP 5,650 4,000 2,750 2.176 �c' r r; 750 27% 80-000-62-00-5416 MAINTENANCE-GENERAL 3,800 12,000 10,000 6.5.5 r r 4,000 40% 80.000-62400-5426 GRANTS 1,000 1,000 1,100_ ++' (600) -55% 80-000-02-00-5430 TOWEL RENTAL 900 900 1,000 ! 4 - r!; 200 2070 80-000-02-00-5431 POOL REPAIR 1,240 3,240 7,500 -.' !!) 6 1,000 13% 810-000-62-0D-5432 LEASE PAYMENT 175,000 175,000 210,ODO 57,5",3 MOM - 0% 80-000-62-00-5433 LICENSESIPERMITS 5,300 1,000 1,000 1;x:0 rrrl 0% 80-000-62-0D-5434 POOL SUPPLIES 4,400 5,000 5,000 925 r!' (500) -10% 80-000.82-00-5435 ELECTRICITY 47,250 27,250 47,000 B,t,'C7e 'r++, (12,000) -26% 80-000-78-0D-91002 NICOR 2-0,15 - ! r+! 10,000 New 60-000-62-00-5437 TELEPHONE 4,900 2,500 1,750 31'1_ 250 14% 80.000-62-00-5438 CELLULAR PHONE 500 500 700 t ej - !+ - 0% 80-000-62-00-5439 PROPERTYTAX 26,480 :N-' 2" (160) -1% 80-00032-00-5440 SECURITY 720 720 720 '00 - 0% 80-000-02-00-5603 PUBLISHING/ADVERTISING 2,100 1,100 1,500 23.1 " ++ - 00/0 80-000-62-00-5605 BOOKS I PUBLICATION 100 100 100 - r r - 0% 80-000.64-00-5600 DUES 900 200 200 0% 80-000-64-00-5604 TRAINING&CONFERENCES 1,000 600 - NIA 80.000-64.00-5605 TRAVEL EXPENSES 500 200 - - NIA 80-000-65-00-5802 OFFICE SUPPLIES 4,375 5,500 4,400 G;p 1 i - 0% 80-000-65-00-5803 PROGRAM EXPENSES 18,300 12,000 31,00D 5.mgcC r r+r. 7 (4,000) -13% 80-000-65-00-5804 OPERATING SUPPLIES 2,000 3,800 3,800 2041 lm 0% 84-004-65-0D-5805 RECREATION EQUIPMENT 10,000 13,000 20,000 - (10,000) -50% 80-000-65-00-5808 POSTAGE&SHIPPING 1,100 300 800 1%110 0% BO-000-65.00-5812 GASOLINE 1,000 200 300 �� !' - 0% 80-000-65-00-5826 MILEAGE 300 300 250 ��r - 0% 80.000.65-00-5828 CONCESSIONS 9,000 8,136 4,500 1,8,: - !! - 00/0 _ MISC.RETAIL New 80-000-65-00-5840 SCHOLARSHIPS 1,000 1,000 500 - 0% 80-000-65-00-5841 PROGRAM REFUNDS 4,000 2,000 1,000 1,445.2 rrr 2,000 200% 80-000-65-00-5842 MEMBERSHIP REFUNDS - - 1,0G'] 00-000-72-00-0500 IMRF 3,801 2,359 2,922 1.44i5. +i+r 8,078 277% 80-000-72-00-0501 SOCIAL SECURITY 12,348 19,013 20,976 4.0.20 (0) 0% 80-0DO-75-00-7002 I COMPUTER EQUIP&SOFTWARE 16,500 1 13,873 1,00:1 i,1 Z8. a r r; 2,200 220% 1 of 2 UNITED CITY OF YORKVILLE KENDALL COUNTY, IL PROPOSED FY 2009-2010 REVISED BUDGET RECREATION CENTER 2008-2009 Ar i ual $CHANGE %CHANGE 2008-2009 Revised 2009-2010 tlftwSlfr ± •• Original to Original to ACCOUNTNUMBER DESCRIPTION Budget Budget Budget Autlu:t Revised Revised 80-000-75-00.7003 OFFICE EQUIPMENT 2,500 200 500 0% 80-000-75-00-7500 PHONE SYSTEM 8,300 6,100 200 0% 80-000-78-00-9909 BAD DEBT!LOSS - NIA BO-000-99-00.9979 ITRANSFER TO PARKS R REC 46,956 - NIA TOTAL RECREATION EXPENSES: 623,005 583.632 695,748 . I (23,706) -3% TOTAL FUND REVENUES 623,006 569,650 618,600 (14,000) -2% TOTAL FUND EXPENSES 623,005 583,632 695,748 . I (23,706) 3% FUND SURPLUS(DEFICIT)ENDING BALANCE 1 (13,982) (77,148) 9,706 REC CENTER DEPARTMENT HEAD COMMENTS: 1 New Beginning fund balance decrease through review of FY 08109 revenues and expenses. 2 New Increase taken from anal sis of membership fees. 3 New Took out the"Sponsor an LCD"program. If someone wants to sponsor an LCD,the still may . 4 New All contractual instructors are now coded out of contractual services. 5 New Contractual services includes all contractual instructors. Previously budgeted in instructor line-item above. 6 New Large repair paid in FY 08109 budget. 7 New Decrease offsets increase in IMRF costs._ 8 New Expenses tied to"s onsor an LCD"pro ram were removed. Program is still open. 2of2 UNITED CITY OF YORKVILLE _ KENDALL COUNTY, 1L PROPOSED FY 2009-2010 REVISED BUDGET PARKS & RECREATION 2008-2009 Actao $CHANGE %CHANGE 2008-2009 Revised 2009-2010 1'nnl4D4 Odglnal to Original to ACCOUNT NUMBER DESCRIPTION Budget Budget Budget +>'1410,14, Revised Revised REVENUES 79-000-40-00-3999 BEGINNING FUND BALANCE - (27,539) (41,000) 155,00.01 1 (15,500) 38% 79-000-42.00-4270 FEES FOR PROGRAMS 300,DOD 240,000 243,225 E5,kt) r 2 (12,653) -5% 79-000-42-00-4280 CONCESSIONSIALL SALE ITEMS 23,000 31,000 27,000 f .76 3 6,500 240/c MISC RETAIL 3,000 ' 1:I 4 (2,900) -97% 79-000-42-00-4281 DEPOSITS - - NIA 79-000-42-00-4285 VENDING MACHINE INCOME 700 - - NIA 79-000-42-00-4286 RENTAL INCOME - - NIA 79-000.42-00-4287 PARK RENTAL INCOME 4,000 15,000 15,000 9.115 i '�: 0% 79-000-42-00-4288 GOLF OUTING REVENUE 32,100 33,130 27,000 €i,n�tl 5 (18,341) -68;b 79-000-42-00-4291 HOMETOWN DAYS 115,000 110,363 117,000 ,a�N/"i . f1r 6 11,000 9% 79-000-44-00-0400 DONATIONS 20,D00 12,000 14,000 Jgafl - 0% 79-0OD-44-00-4404 TREE DONATIONS 1,300 2,3DO 500 - 00/0 79-000-45-00-4550 YOUTH SERVICES GRANT 2,D06 2,000 900 500 .:i 7 (400) -44% 79-000-4Cr00-4600 INVESTMENT INCOME 12,000 3,000 3,000 10:1 :r 6 (2,500) -83% 79-000-49-00-4901 TRANSFER FROM GENERAL FD 1,206,742 1,080,348 979,500 220,50LI�:. 9 (10,000) -1% 79-000-49-00-4980 TRANSFER FROM REC CENTER 46,956 - - NIA TOTAL REVENUES: 1,763,798 1,501,602 1,389,125 (44,794) -3% PARKS EXPENSES 79-610-50-00-5107 SALARIES-EMPLOYEES 412,500 393,250 394,500 7 �75� i 11 (18,000) 5% 79-610-50-00-5136 SALARIES-PART-TIME 55,000 30,000 10,000 6,989,1: t:i 10 (1,500) -15% 79-010-50-00-5137 SALARIES-OVERTIME 10,000 7,500 5,000 2fi4 rrt: 11 (4,000) -80% 79.610-61-00-5320 MASTER PLAN!COMMUNITY SURVEY 2,709 1,500 - NIA 79-610-62-00-5405 PARK CONTRACTUAL 26,000 22,000 3,0DOr':r: 0% 79-010-62-00-5408 MAINTENANCE-EQUIPMENT 10,000 7,000 11,000 1,9.15 ml 12 - 0% 79$16-62-00-5417 MAINTENANCE-PARKS 55,000 35,000 35,000 },.040 �9 `111 13 (1,000) -3% 79-610-62-00-5421 WEARING APPAREL 91000 7,0001 4,500 .711 4. ' 14 0% 79-010$24)0.5434 RENTAL-EQUIPMENT 4,000 2,000 3,500 11, (1,000) -29% 79-61D-62-00-5438 CELLULAR TELEPHONE 5,000 5,000 4,500 1112 15 0% 79.610-62-00-5440 LAND DEVELOPER - - - - NIA 79-610-62-00-5445 LEGAL EXPENSES 7,200 8,200 4,000 9,120 :': r 5,000 125% 79-610-64-00-5602 PROFESSIONAL GROWTf"VSUBS - - - - NIA 79-610-64-00-5604 TRAINING AND CONFERENCE 4,500 1,000 - :0'r r 16 400 New 7MIO-64-00-5605 TRAVEL EXPENSE 1,550 100 - - - NIA 79-610-04-00-5612 CONTINUING EDUCATION - - - NIA 79-010-65-00-5802 OFFICE SUPPLIES 1,500 500 500 .: O% 79-610-65-00-5804 OPERATING SUPPLIES 35,750 25,750 25,750 (2,000) -8% 79-610-65-00-5812 GASOLINE - NIA 79-010-05-00-5815 HAND TOOLS 3,500 1,500 1,750 r?U 17 0% 79-610-65-00-5824 CHRISTMAS DECORATIONS 2,500 2,500 500 .r:c 18 - 0% 79.610-65-00-5825 PUBLIC DECORATION 1,500 500 500 - r:e 19 - 0% 79-010-72-00-0500 IMRF PARTICIPANTS 33,584 30,497 33,159 €i,042 �cI ' 1 0% 79-010-72-00-6501 SOCIAL SECURITYIMEDICARE 37,593 32,952 31,327 6_433 �-Zffl 0 00/0 79-610-75-00-7003 OFFICE EQUIPMENT 4,0001 500 500 �.�: - 0% 79-010-75-00-7701 FLOWERSrrREES 6,000 4,000 1,500 5ti2 I 20 (300) -20% 79-610-78-00-9005 MERIT 16,500 - _ - NIA TOTAL EXPENSES:PARKS 744,886 618,249 570,465 (22,399) -4% RECREATION EXPENSES 7 79-650-50-00-5107 EMPLOYEE SALARIES 359,525 370,282 358,738 86,105 (16,50D) -5% 79-850-50-00-5108 CONCESSION STAFF 8,000 9,500 9,000 7,430�3= - 0°k 79-650.50.00-5109 PRE SCHOOL SALARIES 90,000 24,000 16,000 2,9_24 2,000 11% 79-650-50-00-5136 PART TIME SALARIES 39,110 36,110 13,500 4,73.8 :r 21 - 0% 79-650-50-00-5137 OVERTIME 3501 200 350 350 -100% 1 of 3 UNITED CITY OF YORKVILLE _ KENDALL COUNTY_, IL PROPOSED FY 2009-2010 REVISED BUDGET PARKS & RECREATION 2008-2009 Acua!1 I I• I $CHANGE %CHANGE 2008-2009 Revised 2009-2010 Tnrmn: I:• . : ..• Original to Original to ACCOUNTNUMBER DESCRIPTION Budget Budget Budget Revised Revised 79-650-50-00-5150 SALARIES-INSTRUCTOR CONTRACT 80,000 99,000 66,000 s,199 . III 22 (5(1,000} -76% 79-650-50-00-5155 SALARIES-RECORDING SECRETARY 2,750 2,500 3,000 72.2 /I I 0% 79-650-62-00-5401 CONTRACTUAL SERVICES 16.Y12 .I'111 23 50,000 NIA 79-650-02-00-5408 MAINTENANCE SUPPLIES 5,500 4,200 3,75 t- Itl+�� III (1,750) -47% 79-650-62-00-5409 MAINTENANCE-VEHICLES 3,000 2,0110 1,70 illy" (700) 41% 79-650-62-00-5410 MAINTENANCE-OFFICE EQUIPMENT 7,000 6,000 5,000 1.62'9 11 (500) -10% 79-650-62-00-5426 YOUTH SERVICES GRANT EXPENSES 2,000 1,000 900 - I I (400) -446/c 79-650-62-00-5435 ELECTRICITY 10,000 10,000 23,000 5,306 III (1,000) -48/o 79-650-62-00-5437 TELEPHONEIINTERNET 1,500 1,300 1,300 :'d11 � Il (660) -50% 79-650.62-00-5438 CELLULAR TELEPHONE 5,000 4,500 3,000 tit ! III - 0% 79-650-02-00-5445 PORTABLE TOILETS 6,000 4,500 5,000 1.7;18 ' 11 (500) -10% 79-650-62-00-5603 PUBLISHINGIADVERTISING 29,000 29,000 27,000 0% 79-650-62-00-5605 BOOKSIPUBLICATIONS 422 300 100 ;,7A I 4 4% 79-650-62.00-5606 DEPOSIT REFUND - - - - NIA 79-&50-64-00-5600 DUES 2,750 2,000 1,000 i3 - III - 0% 79.650-64-00.5602 PROF GROWTHISUBSCRIPT - - - _ NIA 79-650-64-00-5604 TRAINING AND CONFERENCE 4,500 1,500 - - NIA 79-650-64-00-5605 TRAVEL EXPENSE 1,550 700 - NIA 79-650-65-00-5802 OFFICE SUPPLIES 7,000 6,000 4,500 9,17 �C` I I (1,000) -22% 79-650-65-00-5803 PROGRAM EXPENSES 50,000 50,000 57,750 1.2.7 'III 24 (1,750) -3% 79-650.65-00-5604 OPERATING SUPPLIES 3,600 3,000 1,500 III (500) 33% 79.650.65-00-5805 RECREATION EQUIPMENT 10,000 51000 3,000 (1,000) -33% 79.6150.65-00-5808 POSTAGE&SHIPPING 7,800 9,600 5,000 D_ 1.0001 209A 79-650-65-00-5812 GASOLINE 5,000 5,000 5,000 ".02 �I' 11 (11500) -30% 79-650-65-00-5826 MILEAGE 400 400 400 - II - 0% 79-650-65-00-5827 GOLF OUTING EXPENSES 20,200 21,457 18,000 (12,869) -71% 79-650-65-00-5828 CONCESSIONS 11,500 18,000 13,000 lie.-'J6 : 111 5,000 38% MISC RETAIL. 75 New 79-650.65-00-5833 HOMETOWN DAYS EXPENSES 95,000 94,000 93,000 iG:_cf_ I 'III 10,000 11% 79-650-65-00-5840 SCHOLARSHIPS 6,825 3,000 2,000 Oa r I I I (1,000) -50% 79-650-05-00-5841 PROGRAM REFUND 9,000 9,000 9,000 3,05a - 0% 79-650-72-00-6500 IMRF PARTICIPANTS 29,678 28,194 29,804 7,t19C I I 1,496 5% 79-650-72-00-6501 SOCIAL SECURITYIMEDICARE 45,003 33,667 35,847 8,ta7 I�i� 0 0% 79-650-75-00-7002 COMPUTER EQUIP&SOFTWARE 3,400 1,000 500 25 _ 0% 79-650-78-00-9009 USE OF RESERVE 42,168 11000 - NIA 79-650-78-00-9005 MERIT 14,381 - - NIA TOTAL EXPENSES:RECREATION 1,018,912 896,910 818,639 (22,394) -3% TOTAL FUND REVENUES 1,763,798 1,501,602 1,389,125 (44,794) -3% TOTAL FUND EXPENSES 1,763,798 1,515,159 1,389,125 (44,794) -3% FUND SURPLUS(DEFICIT)ENDING BALANCE - (13,557) 0 (0) PARKS 8.RECREATION DEPARTMENT HEAD COMMENTS 1 New Beginning fund balance increased er audit. Previous figure was an estimate. 2 Same Program revenue figure taken from fist of all programs planned for FY 09/10. 3 New Concession sales stronger than anticipated.All items that were planned for"mist retail"were coded to this line item. 4 New All items to this point have been coded to concessions. Anticipate Only$100 of mist retail sales the rest of the year. 5 New Golf Outing was rained out this year. Many sponsorships were not filled as well, 6 New Outperformed revenue estimates. Less sponsorships filled,but more carnival and alcohol sales than anticipated. 7 New Youth Services Grant not offered in upcoming ear. 8 New Investment income has decreased because Parks and Rec fund balance has been depleted. 9 New Additional transfer money is tied to e-re istration of classes in the Rec.computer and equip line item. 10 New Didn't use PT staff as often as bud eted. PW staff assisted over the summer. 11 (New) Overtime costs not needed. 12 New Maintenance equipment needs greater on vehicles not turned over in 08/09 as planned. 13 Same Parks Maintenance line will be used for all parks plus an additional 3 new parks over last year. 14 Same Represents no new uniforms or clothing,except when an article is destro ed. UNITED CITY OF YORKVILLE KENDALL COUNTY, IL PROPOSED FY 2009-2010 REVISED BUDGET _ PARKS & RECREATION 2008-2009 Actual +: + + $CHANGE %CHANGE 2008-2009 Revised 2009-2010 Through - Original to Original to ACCOUNT NUMBER DESCRIPTION Budget Budget Budget August Revised Revised 15 Same Two floater phones eliminated. 16 New Additional costs for dues for professional organizations. 17 Same Put off aSquiringmany hand tools in 08109. 18 Same Using same decorations as last year. Funds for replacement of bulbs and cords. 19 Same Replacements of flags and banners for Ci buildings as they deteriorate. 20 Same Annual flowers at City Hall, Library,Town Square and Riverfront 21 (Newl Increase tied to e-registraflon implementation 22 New Created new line item contractual services for all referee payouts _ 23 New This line item now is only for referee and other instructors who are contractors. 24 New Decrease tied to increase in IMRF costs. 25 New E-registration, requested to be funded by increase in transfer 3of3 UNITED CITY OF YORKVILLE KENDALL COUNTY, IL Proposed FY 09/10 Revised Budget LAND CASH 2008-2009 CHANGE %CHANGE Revised 2009-2010 TnPujgh I Original to Original to ACCOUNT NUMBER DESCRIPTION Budget Budget AuSusi ^ .. Revised Revised REVENUES r _ _ 72-000-40-00-3999 BEGINNING FUND BALANCE 272,822 495,020 495 420 6 + - 0% REIMB FROM OTHER GOVTS 600,000 - N/A 72-000-47-00-4700 OSLAD GRANT-PRAIRIE MEADOW 400,000 - r i r f 400,000 N/A 72-000-47-00-4700 OSLAD GRANT-WHISPERING MEA - 362,000 i ] (362,000) -100% 72-000-47-00-4701 GREENBRIAR - NIA 72-000-47-00-4702 BIKE PATH GRANT - 200,000 +r r 1 (97,000) -49% 72-000.47-00-4705 COUNTRY HILLS - - NIA 72-000-47-00-4709 SUNFLOWER - ] - N/A 72-000-47-00-4712 RIVER'S EDGE NIA 72-000-47-00-4715 WHITE OAK UNIT 1&2 1,406 NIA 72-000-47-00-4717 KYLYN'S CROSSING - - - NIA 72-000-47-00-4718 FOXFIELD II PARK LC N/A 72-000-47-00-4719 WILDWOOD - - ] - N/A 72-000-47-00-4751 CANNONBALL RIDGE GRANT - �_ ] NIA 72-000-47-0D-4723 HEARTLAND CIRCLE - - _�� - NIA 72-000-47-00-4732 RAINTREE VILLAGE 28,000 , ] (28,000) -100% 72-000-47-00-4734 WHISPERING MEADOWS 12,000 - 3,200 N/A 72-000-47-00-4736 BRIARWOOD - N/A 72-000-47-00-4737 CALEDONIA - - - N/A 72-000-47-00-4738 AUTUMN CREEK 25,000 15,000 21,-I'=1 �1 r t r 11 7,000 47% 72-000-47-00-4744 HUDSON LAKES - - - ] - N/A 72-000-47-00-4745 PRESTWICK N/A 72-000-47-00-4749 BLACKBERRY WOODS 2,000 - ] - N/A 72-000-47-00-4750 KENDALLWOOD ESTATES - - ] - NIA BRISTOL BAY 85,000 50,000 ®• - 0% WHEATON WOODS GRANT 72-000-49-00-4902 TRANSFER FROM LAND ACQ - - - NIA 72-000-49-00-4903 TRANSFER FROM PARK&REC - - -•� - NIA TOTAL REVENUES: 852,584 159,980 f '72,a5) 14c ) (692,604) -29% EXPENSES 72-000-75-00-7201 RIVERFRONT BUILDING IMPROV. - - y] - N/A 72-000-75-00-7304 SUNFLOWER NIA 7 NIA 72-000-75-00-7317 HEARTLAND CIRCLE 167,000 - 27,;08 22,408 New 72-000-75-00-7326 MOSIER HOLDING COSTS 6,000 6,000 5-090 r ] 4,000 67% 72-000-75-00-7327 GRANDE RESERVE PARK DEV - - ] - N/A 72-000-75-00-7328 PRAIRIE MEADOWS-(Menards Res.) 138,636 - 7] - N/A 72-000-75-00-7330 WHISPERING MEADOWS-(Kimball Hill) 200,000 - l•1 1 r 1 174,000 New 72-000-75.00-7332 CALEDONIA - - 7] - NIA 72-000-75-•00-7333 RAINTREE VILLAGE 5,000 38,572 - �'• �� 2 39,628 103% WHEATON WOODS NATURE TRAIL - 45,000 3 (20,415) -45% 72-000-75-00-7334 HOOVER HOLDING COSTS - - - NIA GRANDE RESERVE BIKE TRAIL 50,187 - 1:,E'50 2,650 New REC CENTER AGREEMENT 100,000 ] - N/A 72-000.75-00-7700 PARKS MAINTENANCE FACILITY - - _ ] - NIA BRISTOL BAY PARKA 4 78,000 New 72-000.99-00-9901 TRANSFER TO GENERAL FUND 181,000 70,408 , 17,602 - 0% TOTAL EXPENSES: 847,823 159,980 48,604 300,271 1 of 2 UNITED CITY OF YORKVILLE KENDALL COUNTY, IL Propose_ d FY 09110 Revised Budget LAND CASH 2008-2009 Auai $CHANGE %CHANGE Revised 2009-2010 Thraapgh Original to Original to ACCOUNT NUMBER DESCRIPTION Budget Budget Augusl Revised Revised TOTAL FUND REVENUES 852,584 159,980 _ (46,800) -29% TOTAL FUND EXPENSES 847,823 159,980 300,271 188% FUND SURPLUS(DEFICIT)BALANCE 4,761 - , LAND CASH COMMENTS: 1 Grant project. Must be completed and paid for by December 31,2009. 2 Grant project Will not be spent unless cash-flow can be covered by general fund. 3 Grant project Will not be spent unless cash-flow can be covered by general fund. 4 Centex owes$50,000 in land-cash funds for this park,and$50,000 in land-cash funds for another park. First payment will be made within the month,the next one expected at end of FY. 2of2 UNITED CITY OF YORKVILLE _ _K_ENDALL COUNTY, IL Proposed FY_09110 Revised Budget PARKS & RECREATION CAPITAL 2008-2009 AciJEl $CHANGE %CHANGE 20OB-2009 Revised 2009-2010 nrr.;ac;h Original to Original to ACCOUNT NUMBER DESCRIPTION Budget Budget Budget Au[{;,I Revised Revised REVENUES 22-000-40-00-3999 BEGINNING FUND BALANCE 26,948 43,375 - - - N/A 22-000-42-00-4216 PARKS CAPITAL FEE 18,000 8,000 - :5 i 600 Na'w 22-00042-00-4217 PARK CAPITAL DONATIONS - 8,822 - 1 48:000 New 22-00044-00-4430 SALE OF VEH ICLES/EQUIPM ENI 20,000 20,000 ® N/A 22-000-49-00-4930 TRANSFER FROM GENERAL FD - - �_ - IN I A 22-00049-00-4950 TRANSFER FROM PW CAPITAL - - N q TOTAL REVENUES: 64,948 80,197 - t;;u 49e60r 7N EXPENSES 22-610-75-00-7006 PICK UP TRUCKIDUMP TRUCK - - _ I N I A 22-610-75-00-7015 PARKS EQUIPMENT 19,948 28,770 - e 2 42.000 [Nf--.V _. 22-610-75-00-7016 COMPUTER SERVER - 8,427 - �t I A 22-610-75-00-7018 PARK REDEVELOPMENTS 45,000 43,000 - - h.)A TOTAL EXPENSES:PARKS 64,948 80,197 - - 422,u-JG TOTAL FUND REVENUES 64,948 80,197 - 5u`0 48,000 C:ew TOTAL FUND EXPENSES 64,948 80,197 - 42,0-;,r, -su FUND SURPLUS(DEFICIT)BALANCE - - - S60 6,fOG PARKS AND RECREATION CAPITAL COMMENTS; 9 Money associated with Bristol Bay mowing proposal 2 Expenses associated with Bristol Bay mowing proposal. 1 of 1 Reviewed By: Agenda Item Number WRKVILLt Parks ❑ Ik Recreation ❑ paRK a PSCRMnud Director ❑ City Administrator F) Tracking Number Legal ❑ JDWrRs a74[�xncxuex�m Human Resources ❑ Police ❑ Park Board Agenda Item Tracking Document Title: Bristol Station Park- Update Agenda Date: Park Board--October 22, 2009 Synopsis: An update on the status of construction at Bristol Station Park (Whispering Meadows Park) Action Previously Taken: Date of Action: September 2009 Action Taken: Discussion Item Number: Type of Vote Required: N/A Action Requested: Discussion Submitted by: Bart Olson Parks and Recreation Name Department Agenda Item Notes: Superintendent Sleezer will be passing out a written update at the meeting. Reviewed By: Agenda Item Number Parks ❑ r Recreation ❑ PARKS 6 PEERMT100 Director ❑ City Administrator ❑ Tracking Number 4D Legal ❑ Human Resources ❑ Police ❑ Park Board Agenda Item Tracking Document Title: Hometown Days—performance report Agenda Date: Park Board—October 22, 2009 Synopsis• A presentation on the final budget performance of Hometown Days 2009. Action Previously Taken: Date of Action: N I A Action Taken: N/A Item Number: Type of Vote Required: N I A Action Requested: Discussion Submitted by: Bart Olson Parks and Recreation Name Department Agenda Item Notes: r Yorkdle Hometown nays Festival Labor Day Weekend The Hometown Days Festival is a Labor Day tradition in the United City of Yorkville. Now in its 17th year, the festival has provided the community with an annual event that offers small-town charm and hometown pride. Hometown Days is fun for the entire family, bringing families and the community together in a final tribute to summer. It also gives local businesses, organizations and residents an opportunity to showcase their business and products. Since 2006 the United City of Yorkville Parks and Recreation Department has been the lead organization in the effort to continue the Hometown Days Festival tradition. In doing so, we have been successful in adding the following features and events: New festival layout, Family Comfort Station, 5k Run/Walk, Pancake Breakfast, Sunday Church Service, Pizza Eating Contest, and Fireworks. New this year was a Bags Tournament &Teen Battle of the Bands on Saturday afternoon and Bingo on Sunday. We have also encouraged and created opportunities for numerous local organizations such as Jacob's Well, Trinity United Methodist Church, Yorkville Chamber of Commerce, Yorkville Youth Baseball & Softball Association and the Exchange Club of Greater Kendall County to be a part of the weekend festivities. In addition,40-50 businesses sign up to serve various types of food, drinks, or desserts, or hand out information about their products and services. As with the entire festival,the budget continues to grow each year as well. For the 2009 budget year (attached), the Hometown Days Festival was projected to show a profit of$24,000, which was about $10,000 higher than in 2008. Not only was the festival able to reach that goal, but exceeded it by about $8,700 for a total profit of$32, 709.51. (Of that total, $1,500 is still pending, but has been included in the attached budget report). Also, since part-time staff, postage and some miscellaneous supplies cannot be accounted for in the Hometown Days budget line item from the city, this attached report may vary by about $2,000 from the final City report. Each year the festival gets bigger and better. With this momentum, we look forward to next year, and are confident that 2010 will be no different. We are already looking at musical entertainment, new events, improved festival layout, and other factors that will continue to make the Yorkville Hometown Days Festival a Labor Day tradition in Yorkville. 1 k y YorWile Hometown Days Festival Labor Pay Weekend HOMETOWN DAYS FESTIVAL BUDGET REPORT 2009 10/14/2009 Summary 2009 Income Posted $133,680.15 ($1,500 pending but entered) Expense Posted $100,970.64 Total Profit $32,709.51 Summary Last Year-2008 Income Posted $110,234.15 Expense Posted $96,028.81 Total Profit $14,205.34 Income 2008 2009 Sponsorships $28,460.00 $18,000.00 (1,500 pending) Carnival Sales $37,482.15 $44,953.25 Big Easy Fee $4,000.00 NIA Beer Sales $15,829.00 $38,637.00 Football Contest $95.00 NIA Car Show $1,685.00 $2,635.00 5K Run $1,315.00 $2,340.00 T-Shirts $100.00 $80.00 Vendor Fee $7,225.00 $9,250.00 Entrance Fee $9,915.00 $11,386.90 Beer Return $4,128.00 $6,160.00 Battle of the Bands NA $40.00 Tent Damage Fee NA $198.00 Total Revenue $110,234.15 $133,680.15 Expense 2008 2009 Musical Enter. Bands $17,150.00 $17,750.00 Family Enter. Car Show $1,400.00 $2,000.00 Pet Parade $456.75 $500.00 Baby Contest $319.18 $100.00 Football Contest $0.00 NIA Family Activities $5,100.00 $4,050.00 5K Run $1,600.00 $1,000.00 Mad Bomber Fireworks $3,500 $4,000 misc. Sound &Stage $6,800 $6,800 Tents $5,360 $5,880 Electric $5,165.50 $5,290 DJ Car Show $500 $500 Bubbles $63.55 NIA Plaques $594.50 $615 T-Shirts $1,130.80 $410 Postage $500 $1,000 Signs $2,216.04 $1,984.33 Beverage Cost $6,723 $12,879 Misc.Supplies $500 $1,250 Drinks, Food, Ice $1,450 $1,700 Donations $990 $200 Fuel $500 $320.18 Park Staff $726.74 NIA Permit Fees $25 $25 Intern $2,000 NIA Record Ad $2,844 $950 ASCME NIA $625 Carnival $28,327.88 $30,167.13 Part-Time Staff NIA $1,500 Tent Damage Replacement $198 Total Expense $95,691.55 $100,970.64 Events Breakdown 2009 Revenue Expense Net Carnival Sales $44,953.25 $30,167.13 $14,786.12 Liquor Sales $44,797 $12,879 $31,918 ($6160 Return) 5K Run $2,340 $1,000 $1,340 Car Show $2,635 $2,000 $635 T-Shirts $80 $410 $330 Vendors $9,250 0 $9,250 Pet Parade 0 750 -750 Sponsors $16,500 0 $16,500 Bean Bags NIA NIA NIA Bingo NIA NIA NIA Battle of the Bands $40.00 0 $40.00 Donations to Volunteer Group $200 -200 Reviewed By: Agenda Item Number Parks ❑ ? Recreation ❑ AR� E� Director ❑ P s s City Administrator F] Tracking Number D 4.. -L Legal ❑ Human Resources ❑ Police ❑ Park Board Agenda Item Tracking Document Title: Ice Rink Agenda Date: Park Board—October 22, 2009 Synopsis: Discussion on building an ice rink at Town Square. Action Previously Taken: Date of Action: N/A Action Taken: N/A Item Number: Type of Vote Required: Majority Action Requested: Discussion and direction Submitted by: Bart Olson. Parks and Recreation Name Department Agenda Item Notes: Superintendent Sleezer has provided a memo on his conversation with a resident and the cost of building an ice rink. While this is not budgeted, this is something that gets brought up by residents and staff every winter season. If this is something that is desired by the Park Board, we need to plan for it now. Memorandum i 'TDWVHU To: Bart Olsen From: Scott Sleezer paRKs Recar�rsaa CC: Date: 10-14-09 ° Subject: Skating Rink Bart, I recently received a phone call from a resident inquiring about winter skating. Every year we receive several phone calls on this subject. We have tried in years passed to do this using different methods, all have failed. Part of the issue is that is does not get cold enough to keep ice frozen until mid winter when most of the interest has passed. The other issue is we have never had a seamless liner to keep the water from leaking out.NiceRink is a company that makes liners for skating rinks,their prices have come down considerably in the last few years. I thought it would be worth a conversation at Park Board to get the Boards thoughts. The estimated cost for a 3 6f X 1 00f liner from NiceRink and the lumber to frame the sides would be approximately$1000.00. Keep in mind that this is not a refrigeration assisted system and would still count on cold weather to freeze the water into ice. Reviewed By: Agenda Item Number i Parks ❑ Recreation ❑ PaAKG a AEeWTia 4 Director ❑ City Administrator ❑ Tracking Number Legal ❑ -� Human Resources ❑ ro wrastttat��rt Police ❑ Park Board Agenda Item Tracking Document Title: Staff Reports Agenda Date: Park Board—October 22, 2009 Synopsis: A written report from the Director, Superintendent of Parks, and City Parks Designer, and a verbal report from the Superintendent of Recreation. Action Previously Taken.: Date of Action: N/A Action Taken: N/A Item Number: Type of Vote Required: N/A Action Requested: Discussion Submitted by: Bart Olson Parks and Recreation Name Department Agenda Item Notes: Memorandum jai YD "" To: Park Board From: Bart Olson, Interim Director of Parks and Recreation PRRK�t AEcR6AT7o[! CC: Date: October 16, 2009 Subject: Weekly Director's Report Mau Hadti�pu�npl�aa�gF 1) Future Agenda Items at City Council---The following items will be on the City Council agenda on October 27. a. Raintree Village Improvement Proposal—Approved by Park Board on October 8th. On a side note, these funds once received will be deposited and tracked into a separate bank account(per Park Board request) 2) Saturday goal setting session.for FY 10111—Just a reminder that we are planning a goal setting session on Saturday,November 14th at 9:00 am at the Parks and Recreation Admin office. In order for this meeting to be a success, 100% attendance by Park Board members is required. If anyone can not make the meeting, we should and will reschedule it. Please let me know immediately if this date causes a conflict. 3) Playful City Day—The Playful City Day on October 12th was well attended, despite the cold weather. We had a dozen or so families and around 40-50 children. 4) Future agenda items at Park Board—A spreadsheet with future agenda items is attached, and a highlight of each new agenda item is below. a. The agenda item for the lease of riverfront buildings has been postponed until the first meeting in November, as I was not able to finish all updates in time for packet creation. Any further changes by Park Board members can be forwarded to me, and I will update the lease for the November 12th Park Board meeting. Additional N Manling 0,ata PrespolationG # i November 12,2009 1. Lease of[tiverfronL Buildlrgs 1. Whitewater Park requlalinm{TENTATIVE:) 1.Directors(wrillen) 2. Bristol Bay Park A Equipment RFP(TENTATIVE) 2.Recreation(written) 3. Bristol Bay Trail Easement 3.Parks(verbal) 1111412009 None None 1. Goal setting None None None (Tentative Dale for 2. Park planning processes Strategic Planning 3. Land-cash fund Meeting) 4. Future grant submittals 5. Department/Board awareness of budget status 6. REC Center 7. Meetln schedule December 3.2009 1.Directors(written) 1. Review of (First Thursday) 2.Recreation(verbal) executive 3.Parks(written) session minutes December 17,2009 1.Directors(written) (Third Thursday) 2.Recreation(verbal) 3.Parks(written) 4.Parks Designer written Memorandum To: Park Board From: Scott Sleezer Superintendent of Parks PARKS a R�cpstizraV CC: Bart Olson, Interim Director of Parks and Recreation Date: October 13, 2009 Subject: September 2009 Parks Report Hoene Town Days Set up and take down. Athletic Field Division Soccer Weekly paint fields and inspect and repair goals for the fall soccer program the fields are located at Rotary and Beecher Parks. Softball Staff weekly prepares ball fields at Bride Park for the fall softball program. Beautification Division Paintin Staff finished painting all of the storage sheds, and dugouts throughout town we are using community service workers to do most of the work. The fence at Riverfront Park has also been sanded and repainted. Tree Trimming Staff continued to trim trees as time allows at various park sites. Public Decor Staff removed the HTD banners. Rain Garden Staff removed sod and trenched in drainage pipes in preparation for planting. Playground Division Safety Inspection Staff inspected all playgrounds weekly visually checking equipment using a systematic approach looking for missing or loose hardware. Accessing the equipment pulling and pushing on each apparatus to check if it is secure and filled out inspection form for each site. Surfaciniz Maintenance Weekly raked surfacing back under slide exits, swings, climbers, and transfer platforms to meet ADA, CPSC, and ASTM guidelines in every playground. Raked area so it is uniform and smooth in appearance and level with transition areas. Riemenschneider Park Staff turned splash pad off and winterized it. Riverfront Repair Staff repaired loose bricks on the stairs leading to the shelter at Riverfront Park. Staff added safety surfacing to Sunflower, Cobb, Hiding Spot, and Rotary Parks to bring them into compliance. Turf Division Mowing Staff weekly mowed all City owned turf areas over sixty sites, string trimming around posts, signs and other such obstacles and blow clippings from all paved surfaces. Trash Control Picked up all loose trash and debris by systematically walking a grid at each site,replacing liners in all trash cans. Whispering Meadows Staff added safety surfacing to both play areas. Staff roto tilled, dragged and seeded BMX area. Staff filled and leveled areas around the playground. Staff installed the sign at Bristol Station Park. Vandalism Two Portable toilets were burned down at Rotary Park. cl,- Memorandum a� ° MIL To: EST �� 1836 Yorkville Park Board From: Laura Haake, City Park Designer CC: Bart Olson, Interim Director of Parks and Recreation, Travis Miller, Community Development Director !�h*ab Ceuny Date: October 16, 2009 Subject: Park Designer Report ■ Trail easement agreement with Centex for Bristol Bay Regional Park. ■ Review of Raintree Park B with Scott. ■ Meeting with developers on Raintree. ■ Meeting with developer on Kendall Marketplace. ■ Wheaton Woods shelter and signage. ■ Bristol Bay Park A RFP opening and meeting with playground representative. ■ Submission for grant reimbursement for Rain Garden. ■ Landscape reviews. ■ Whispering Meadows site visit and analysis with Scott. ■ Hour tally for Park Board. ■ BMP Stormwater Ordinance review and comment. ■ Final Naturalized basin/Rain garden brochures completed and printed. ■ Jefferson Street drawing. ■ Tree Preservation Ordinance revision. ■ Playful City Play Day at Riemenschneider Park from 12pm—2pm. • No money to brownfield program to apply for grant for Riverfront Park. • Work with Full Circle Grant interns and tree ID. • Park Development Standards were approved. New copy available on the internet.