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Park Board Packet 2009 10-29-09
Yorkville Parks & Recreation Department Administration Office-201 W.Hydraulic St Yorkville, 1L 60560 630-553-4357 Park Board Agenda — Special Meeting Thursday, October 29, 2009 7:00 p.m. — Special Park Board Meeting Administration and Recreation Office Call to Order: Roll Call: Chris Rollins, Ken Koch, Debbie Horaz, Kelly Sedgwick, Vickie Coveny, Garrick Gillette Introduction of Guests, City Officials and Staff: Interim Director of Parks and Recreation — Bart Olson Superintendent of Recreation —Sue Swithin Superintendent of Parks—Scott Sleezer Park Designer— Laura Haake City Council Liaison to Park Board —Alderwoman Diane Teeling, Ward 4 Bills Review: Cash Analysis* Bill List* Adjournment: Next meeting: Thursday, November 12, 2009 *items needing Board approval or recommendation waKVnur P�41 PARKS A RECREATION Yorkville Parks &Recreation Department 201 West Hydraulic Street, Yorkville, IL 60560 Phone 630.553.4357 Fax 630.553.4360 e-mail: recreation @yorkville.il.us MEMO To: Parr Board Prom: Barb Reisinger Date: 10/22/09 Cc: B. Olson,S.Swithin,T.Evans Re: Metra Group Travel Tim Evans is requesting early approval for a check that will be included in the November 12, 2009 bills list. The check is for Metra Group Travel in the amount of$494.00 for the Polar Express Trip boarding passes. The check will be generated from the finance department the first week of November and will need to have two early signatures so that the check can be mailed to Metra before the November 12'h meeting. The budget account number is program expense 79 650 65 00 5803. If you have any questions please call. Thanks, f Barb 1 DATE: 10115/09 UNITED CITY OF YORKVILLE PAGE: 1 TIME: 08:38:56 DETAIL BOARD REPORT ID: AP441000.WOW INVOICES DUE ON/BEFORE 10/27/2009 INVOICE INVOICE ITEM VENDOR # DATE # DESCRIPTION ACCOUNT # P.O. # DUE DATE ITEM AMT AMERFITN AMERICAN FITNESS WHOLESALERS 49492 09/23/09 01 ENERGY SPORTS DRINKS 60-000-65-00-5828 10/22/09 246.60 CONCESSIONS EXPENSES INVOICE TOTAL: 246.60 VENDOR TOTAL: 216.60 A14ERICEC AMERICAN ICE COMPANY 6267 09/03/09 01 ICE 79-650 65-00-5833 10/22/09 480.00 HOMETOWN DAYS EXPENSES INVOICE TOTAL: 480.00 6278 09/05/09 01 ICE 79-6S0-65-00-5833 10/22/09 121-00 HOMETOWN DAYS EXPENSES INVOICE TOTAL: 121.00 6285 09/06/09 01 ICE 79-650-65-00-5833 10122/09 99.00 HOMETOWN DAYS EXPENSES INVOICE TOTAL: 99.00 VENDOR TOTAL: 700.00 AQUAPURE AQUA PURE ENTERPRISES, INC. 63926 09/22/09 01 CHEMICALS 80-000-62-00-5434 10/23/09 189.89 POOL SUPPLIES INVOICE TOTAL: 189.89 VENDOR TOTAL: 189.89 ARAMARK ARAMARK UNIFORM SERVICES 510-6643955 09/15/09 O1 UNIFORMS 79-610-62-00-5421 10/22/09 40.80 WEARING APPAREL INVOICE TOTAL: 40.80 610-6658063 10/06/09 01 UNX ORMS 79-610-62-00-5421 10/22/09 40.80 WEARING APPAREL INVOICE TOTAL: 40.80 VENDOR TOTAL: 81.60 DATE: 10/15/09 UNITED CITY OF YORKVILLE PAGE- 2 TIM£: 08:38:56 DETAIL BOARD REPORT ID AP441000-WOW .INVOICES DUE ON/BEFORE 10/27/2009 INVOICE 8 INVOICE ITEM VENDOR # DATE 9 DESCRIPTION ACCOUNT # P.O. 0 DUE DATE ITEM AMT BANCAMER BANC OF AMERICA LEASING 011190615-PR 09/22109 01 COPIER LEASE 80-000-62-04-5410 10/22/09 198.00 MAINTENANCE- OFFICE EQUIP. 02 COPIER LEASE 79-650-62-00-5410 178.00 MAINTENANCE-OFFICE EQUIPME INVOICE TOTAL: 376.00 VENDOR TOTAL: 376.00 BROWNHOW HOWARD BROWN 100609 10/06/09 01 REFEREE 79-650-62-00-5401 10/22/09 105.00 CONTRACTUAL SERVICES INVOICE TOTAL: 105.00 100809 10/08109 O1 REFEREE 79 650-62-00-5401 10122/09 105.00 CONTRACTUAL SERVICES INVOICE TOTAL: 105,00 VENDOR TOTAL: 210.00 CHEATHAM JAMIE L. CHEATHAM 3045 10101109 01 09/24/09 MEETING MINUTES 79-650-50-00-5155 10/22/09 113.75 SALARIES RECORDING SECRET INVOICE 'TOTAL: 113.75 VENDOR TOTAL: 113.75 COMCAST COMCAST CABLE 092609-PR 09/26/09 01 MONTHLY CHARGES 80-000-62-00-5437 10/22/09 116.54 TELSPHONE/INTERNET/CABLE INVOICE TOTAL: 116.54 VENDOR TOTAL: 116.54 DISCSCHL DISCOUNT SCHOOL SUPPLY P22854400001 09/30/09 01 WATER COLORS, MARKERS, GLUE 79-650-65-00-5803 10/22/09 41.63 PROGRAM EXPENSES DATE: 10/15/09 UNITED CITY OF YORKVILLE PAGE. 3 TIME: 08:38:56 DETAIL BOARD REPORT ID: AP441000.NOW INVOICES DUE ON/BEFORE 10/27/2009 INVOICE # INVOICE ITEM VENDOR 9 DATE !# DESCRIPTION ACCOUNT # P.O. # DUE BATE ITEM AMT DISCSCHL DISCOUNT SCHOOL SUPPLY P22854480001 09/30/09 02 CONSTRUCTION PAPER *' COMMENT ** 10/22/09 03 WATER COLORS, GLUE, MARX2RS, BO-000-65-00-5803 90.00 PROGRAM EXPENSES 04 CONSTRUCTION PAPER, PENCILS '* COMMENT ** XNVOICE TOTAL: 131.63 VENDOR TOTAL: 131.63 FARREN FARREN HEATING & COOLING 6564 09/18/09 01 SERVICE CALL FOR POOL, PAX 80-000-62-00.5416 10/22/09 147,00 MAINTENANCE- GENERAL INVOICE TOTAL: 147.00 VENDOR TOTAL: 147.00 GRAINCO GRAINCO FS. , INC. 063109-PR 08/31/09 01 ATV TUBE REPAIR, TIRES 79-610-62-00-5408 10/22/09 265.68 MAINTENANCE-SQUXPMENT INVOICE TOTAL: 265.68 VENDOR TOTAL: 265.68 HANNEMAK KEVIN HANNENMAN 100909 10/08/09 01 REFEREE 79-650-62-00-5401 10122/09 105.00 CONTRACTUAL SERVICES INVOICE TOTAL: 105.00 VENDOR TOTAL: 105.00 HAYORKS HAYPEN'S 00098113 09/23/09 01 PYLON MARKERS 79-650-65-00-5603 10/21/09 60.50 PROGRAM EXPENSES INVOTCB TOTAL: 60.50 VENDOR TOTAL: 60.50 DATE: 10/15/09 UNITED CITY OF YORKVILLE PAGE: 4 TIME: 08:38:56 DETAIL BOARD REPORT ID: AP441000.WOW INVOICES DUE ON/BEFORE 10127/2009 INVOICE 6 INVOICE ITEM VENDOR {I DATE 4 VZSCRIPTION ACCOUNT 0 P.O. 5 DUE DATE ITEM AMT HOGAN FARM PLAN 04 561654 09/28/09 01 MOWER PARTS 79-6!0-62-00-5408 10/22/09 32.48 MAINTENANCE-EQUIPMENT INVOICE TOTAL: 32.49 VENDOR TOTAL: 32.48 HOMEDEPO HOME DEPOT 2095447 08/21/x9 01 LIGHT CONTROL, CONDUIT 79-610-62-00-5408 10/22/09 22.02 MAINTENANCE-EQUIPMENT INVOICE TOTAL: 22.02 VENDOR TOTAL: 22.02 HOMERIND HOMER INDUSTRIES 526651 09/24/09 01 PLAYGROUND MULCH 79-610-65-00 5804 00404038 10/22/09 1,040.00 OPERATING SUPPLIES INVOICE TOTAL: 1,040.00 VENDOR TOTAL: 1,040,00 ILPD4811 ILLINOIS STATE POLICE 092909-PR 09/29/09 01 BACKGROUND CHECKS 79-650-65-00-5803 10/22/09 376.75 PROGRAM EXPENSES INVOICE TOTAL: 376.75 VENDOR TOTAL: 376.75 KCRECORD KENDALL COUNTY RECORD 450 09/30/09 01 PRESCHOOL TEACHER AD 90-000-65-00^5803 10/22/09 24.60 PROGRAM EXPENSES INVOICE TOTAL: 24.60 VENDOR TOTAL: 24.60 KREAKREA ELIZABETH FERRARS DATE: 10/15/09 UNITED CITY OF YORKVILLE PAGE: 5 TIME: 09:38:56 DETAIL HOARD REPORT 1D: AP441000.WOW INVOICES DUE ON/BEFORE 10/27/2009 INVOICE i! INVOICE ITEM VENDOR ## DATE # DESCRIPTION ACCOUNT P.O. # DUE DATE ITEM AMT KREAXREA ELIZABETH FERRARS 494823 10/02/09 01 GLAMOUR GXRL CLASS INSTRUCTION 79-650-62-00-5401 10/22/09 322.00 CONTRACTUAL SERVICES INVOICE TOTAL: 322.00 VENDOR TOTAL: 322.00 MAYR RYNE MAY 100609 10106109 01 REFEREE 79-650-62-00-5401 10/22/09 105.00 CONTRACTUAL SERVICES INVOICE TOTAL: 105.00 VENDOR TOTAL: 105.00 MCKIRGN RANDY MCRIRGAN 69441 09/08/09 01 FUEL 79-650-65-00-SB33 10/22/09 319.74 HOMETOWN DAYS EXPENSES INVOICE TOTAL: 319.74 VENDOR TOTAL: 319.74 14EIERNOR NORMAN C. MEIER 092909 09/29/09 01 REFEREE 79-650-62-00-5401 10/22/09 105.00 CONTRACTUAL SERVICES INVOICE TOTAL: 105.00 VENDOR TOTAL: 105.00 MENLAND MENARDS - YORKVILLE 221Bl-09 D6/29/09 O1 BATTERIES, LYSOL, BLEACH BO-000-62-00-5416 10/22/09 34.70 MAINTENANCE- GENERAL INVOICE TOTAL: 34.70 23881 07/06/09 O1 SPRAY PAINT 80-000-62-00-5408 10/22/09 6.02 MAXNTENANCE- SUPPLIES INVOICE TOTAL: 6.02 DATE: 10115/09 UNITED CITY OF YORKVILLE PACE: 6 TIME: 09:38:56 DETAIL BOARD REPORT ID: XP441000-WOW INVOICES DUE ON/BSFORE 10/27/2009 INVOICE # INVOICE ITEM VENDOR # DATE # DESCRIPTION ACCOUNT # P.O. # DUE DATE --- --ITEM AMT-- MENLAND MENARDS - YORKVILLE 27357 07/20/09 01 Y CONNECTOR, HOSES 79-610-65-DO-5804 10/22/09 46.81 OPERATING SUPPLIES INVOICE TOTAL: 46.61 29426 07/28/09 01 SYRINGE, CHROME TAPE 79-610-62-00-5417 10/22/09 6.92 MAINTENANCE-PARKS INVOxC£ TOTAL: 6.92 29484 07/28/09 01 DEADHOLT LOCK 79-610-62-00-541? 10/22/09 17.99 MAINTENANCE-PARKS INVOICE TOTAX+: 17.99 29492 07/28/09 01 SYRINGE 79-610-62 00-5417 10/22/09 2-57 MAINTENANCE-PARKS INVOICE TOTAL: 2.57 41120 09116109 01 PAINT TRAY, ROLLER, UTILITY 79-610-62-00-5417 14/22/09 125-90 MAINTENANCE-PARKS 02 BRUSHES, PAINT ** COMMENT +* INVOICE TOTAL: 125.90 42811 09/23/09 01 LE'T'TERS, SPRAY PAINT 79-610-62-00 5417 10/22/09 19.70 MAINTENANCE-PARKS INVOICE TOTAL: 19.70 43145 09/24/09 01 FLUORESCENT LIGHT BULBS 80 000-62-00-5416 10/22109 66.07 MAINTENANCE- GENERAL INVOICE TOTAL: 66.07 43892 09/28/09 01 CAULK, CAULK TOOL 90-000-62-00-5408 10/22/09 13.58 MAINTENANCE- SUPPLIES INVOIC$ TOTAL: 13.59 44446 09/30/09 01 PHOTO CONTROL 79-610 62 00-5411 10/22/09 6.99 MAINTENANCE-PARKS INVOICE TOTAL: 5.99 DATE: 10/15/09 UNITED CITY OF YORKVILLE PAGE: 7 TIME: 08:39:56 DETAIL BOARD REPORT ID: AP441000.WOW INVOICES DUE ON/BEFORE 10/27/2009 INVOICE # INVOICE ITEM VENDOR 0 DATE # DESCRIPTION ACCQUNT $ P.O. # DUE DATE ITEM AMT MENLAND MENARDS - YORKVILLE 44911 10/02/x9 01 CONCRETE MIX 79-610-62-00-5417 10/22/09 10.12 MAINTENANCE-PARRS INVOICE TOTAL: 10.12 6792 05/01/09 01 UNIVERSAL GLOSS, SPRAY PAINT 79.610-65-00-5804 10/22/09 20.89 OPERATING SUPPLIES INVOICE TOTAL: 20.89 6582 05/08109 01 PRIMER, BRUSHES, BATTERIES 90-000-62-00-5408 10/22/09 43.88 MAINTENANCE- SUPPLIES INVOICE TOTAL: 43.98 VENDOR TOTAL: 422.13 M.7ELECT MJ ELECTRICAL SUPPLY, INC. 1110055-01 09/11/09 D1 GLOBE 79-610-62-00-5417 10/22/09 250.00 MAINTENANCE-PARRS INVOICE TOTAL: 250.00 1111088-00 09/11/09 01 BULBS 79 610-62-00 5417 10/22/09 18.00 MAINTENANCE-PARKS INVOICE TOTAL: 18 co 1111432-00 03/23/09 01 WATERPROOF FUSES, BOOT, SPLICE 79-610-62-00-5417 10/22/09 10B.00 MAINTENANCE-PARRS 02 KIT •* COMMENT *; INVOICE TOTAL: 108.00 1111432-01 09/25/09 01 WATERPROOF FUSE 79-610-62-00-5417 10/22/09 60.00 MAINTENANCE-PARKS INVOICE TOTAL: 60.00 VENDOR TOTAL: 436.00 MORRICKB BRUCE MOARICK DATE: 10/15/09 UNITED CITY OF YORKVILLE PAGE: 6 TIME: 00:38:56 DETAIL BOARD REPORT ID: AP441000.NOW INVOICES DUE ON/BEFORE 10/27/2009 INVOICE INVOICE ITEM VENDOR # DATE 9 DESCRIPTION ACCOUNT # P.O. # DUE DATE ITEM AMT MDRRICKH BRUCE MORRICA 092909 09/29/09 01 REFEREE 79-650.62-00-5491 10/77/09 105.00 CONTRACTUAL SERVICES INVOICE TOTAL: 105.00 100609 10/06/09 01 REFEREE 79-650-62-00-5401 10/72/09 140.00 CONTRACTUAL SERVICES INVOICE TOTAL: 140.00 VENDOR TOTAL: 245-00 NANCO NANCO SALES COMPANY, INC. 6332 10102/09 01 PAPER TOWEL, TISSUE 79-650-62-00-5408 10/22/09 75.50 MAINTENANCE SUPPLIES INVOICE TOTAL: 75.50 VENDOR TOTAL: 75.5D OFFWORX OFFICE WORKS 163092 09/29/09 01 TAPE, BRASS FASTENERS 79-650-65-00-5803 10/22/09 10.00 PROGRAM EXPENSES 02 TAPE, BRASS FASTENERS 80-000-65-00-5803 73.85 PROGRAM EXPENSES INVOICE TOTAL: 33.85 163097 10/01/09 01 PAPER 80-000-65-00-5803 10/22/09 16.49 PROGRAM EXPENSES INVOICE TOTAL: 16.49 VENDOR TOTAL: $0.34 ORIENTAL ORIENTAL TRADING CO INC 634098282-01 10/01/09 01 HALLOWEEN GAMES AND PRIZES 79-650-65-00-5803 10/22/09 55.00 PROGRAM EXPENSES 02 HALLOWEEN GAMES AND PRXZiES 80-000-65-00-5803 55.63 PROGRAM EXPENSES INVOICE TOTAL: 120.63 VENDOR TOTAL: 120.63 DATE: 10/15/09 UNITED CITY OF YORKVILLE PAGE: 9 TIME: 00:39:56 DETAIL BOARD REPORT ID: AP441000.WOW INVOICES DUE ON/BEFORE 10127/2009 INVOICE ik INVOICE ITEM VENDOR # DATE # DESCRIPTION ACCOUNT # P.O. DUE DATE ITEM AMT REINDERS REINDERS, INC. 1270864-00 09/24/09 01 OUTER SPINDLE ASM 79-610-62-00-5408 10/22/09 239.88 MAINTENANCE-EQUIPMENT INVOICE TOTAL; 239.88 VENDOR TOTAL: 239.88 ROBINSOT TRACY ROBINSON 092909 09/29/09 01 REFEREE 79-650-62-00 5401 10/22/09 105.00 CONTRACTUAL SERVICES INVOICE TOTAL: 105.00 VENDOR TOTAL: 105.OD ROCKITPR ROCK-IT PRODUCTIONS, INC FI71042 10/01/09 01 KID ROCK I CLASS INSTRUCTION BO-000-62-00-5401 10/22/09 245.00 CONTRACTUAL SERVICES INVOICE TOTAL: 245.00 VENDOR TOTAL: 245.00 SCOTTK KEVIN A. SCOTT 100809 10/08/09 01 REFEREE 79-650-62-00-5401 10/11/09 105.00 CONTRACTUAL SERVICES INVOICE TOTAL; 105.O0 VENDOR TOTAL: 3.05.00 WALKCUST WALKER CUSTOM HOMES, INC. YPD 1109 10/03/09 01 NOVEMBER LEASE PAYMENT 80-000-62-00-5432 10/22/09 17,500.00 LEASE PAYMENT INVOICE TOTAL: 17,500.00 VENDOR TOTAL: 17,500.00 TOTAL ALL INVOICES: 24,636.26 YORKVILLE PARK AND RECREATION CASH ANALYSIS AS OF OCTOBER 12, 2009 FISCAL YEAR 09/10 Ending Bank Balances May June July August: September October November December January February March April 2009 2009 2009 2009 2009 2009 2009 2009 2010 2010 2010 2010 Money Market $125,849.50 $149,108.03 $I69,607.23 $131,210.55 $213,547A2 Account .PARKS PAYROLL IST PAY $17,83194 $18,537.10 $18A4 $18,959.79 $17,825.46 $17X5.75 2ND PAY $19,607.74 $18,9113-03 $19,060.23 $16,440.14 $17.767.34 $17,505.76 31LD PAY 518 37.10 Month Total $55,977.78 $37,430]3 $37',92237 $37.399.93 $35,592.80 $35,01157 $0.00 $0.00 $0.00 $0.00 $0.00 fi000 RECREATION PAYROLL 1S1'PAY $20,983.94 $19,681.90 $19,073.98 $20,58[.93 $17.757:65 $19,535.68 2ND PAY $19,890.37 $19.245.85 $IB.955.42 $17,986.58 $18,624.26 $19.013.97 3RD PAY $19,681.90 Month Total $60,556-01 $38,927.75 $37,979.40 $38,56831 $36,W,91 $M8,%9.65 $0.00 $0.00 $0.09 $0.00 $0.00 10.00 RECREATION CENTER PAYROLL 1SrPAY $10,274.01 $7,491.01 $8,846.90 $8.721.65 $8,939.12 F$9,268.64 2ND PAY $10.145.30 $9,820.05 $6,138.65 $9,938.22 $0,676.97 250 3RD PAY MonthTatal $20,41931 $17,311.12 $16,985.75 $1809.87 $17,616.09 $19,201.14 $0.00 $0.00 $0.00 $0,00 $0.00 $0.00 Grand Total $136,953.50 $93.689.00 $92.887.52 $94.628.31 $89.i90 W $92,762.30 $o.00 '$0.00 $0.00 $0.00 $0.00 $0.00