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Park Board Packet 2009 10-08-09 Yorkville Parks & Recreation Department Administration Office - 201 W. Hydraulic St Yorkville, IL 60560 630-553-4357 Park Board Meeting Agenda Parks and Recreation Administration Office 7:00 p.m. October 8, 2009 Call to Order: Roll Call: Chris Rollins, Ken Koch , Debbie Horaz, Kelly Sedgwick, Vickie Coveny, Garrick Gillette Introduction of Guests, City Officials and Staff: Interim Director of Parks and Recreation — Bart Olson , Superintendent of Recreation — Sue Swithin, Superintendent of Parks — Scott Sleezer, Park Designer — Laura Haake, City Council Liaison to Park Board — Diane Teeling, Ward 4 Alderman Public Comment: Presentations: Approval of Minutes: Park Board — September 24, 2009* Bills Review: Cash Analysis* Bill List* Old Business: Lease of riverfront buildings* FY 09/10 revised budget — second draft New Business: August 2009 budget report - discussion Raintree Village park site improvement proposal List of Winter 2009 Programs Reports: Director's Report Recreation Report Parks Report Additional Business: Executive Session: 1 . For the appointment, employment, compensation, discipline, performance, or dismissal of specific employees of the public body or legal counsel for the public body, including hearing testimony on a complaint lodged against an employee of the public body or against legal counsel for the public body to determine its validity. Adjournment: Next meeting: Thursday, October 22, 2009 *items needing Board approval or recommendation Yorkville Parks & Recreation Department Administration Office - 201 W. Hydraulic St Yorkville, IL 60560 630-553-4357 Park Board Meeting Agenda Parks and Recreation Administration Office 7:00 p.m. September 24, 2009 Call to Order: Ken Koch called the meeting to order at 7:20pm Roll Call: Ken Koch - Yes, Debbie Horaz - Yes, Kelly Sedgwick - Yes, and Vickie Coveny - Yes Introduction of Guests, City Officials and Staff: Interim Director of Parks and Recreation — Bart Olson Superintendent of Recreation — Sue Swithin Superintendent of Parks — Scott Sleezer Park Designer — Laura Haake City Council Liaison to Park Board — Diane Teeling, Ward 4 Alderman Public Comment: None Presentations: None Approval of Minutes: Park Board — September 10, 2009* Ken Koch asked for a motion to approve the September 10'h Park Board Minutes. Deb Horaz made the motion and Kelly Sedgwick seconded the motion. The motion was approved by voice vote. Bills Review: Cash Analysis & Bill List Ken Koch asked for a motion to approve the cash analysis and bills list. Kelly Sedgwick made the motion and Vickie Coveny seconded the motion. The motion was approved by voice vote: Ken Koch - Yes, Debbie Horaz - Yes, Kelly Sedgwick - Yes, and Vickie Coveny - Yes Old Business: Lease of Riverfront Buildings* Bart Olson said he was looking for the Board's direction on this matter. The first choice is whether they are comfortable in talking to the two people who came forward with interest in renting the building, to see who had the most favorable terms. The second choice is to craft an RFP style document and submit it to everyone, waiting to see what would come of that. Olson said that the RFP would take more time but they could, however, get more favorable terms. He said it would take a few weeks to advertise as well as two to three weeks to draft the lease. Olson said that both parties were still interested in whether or not they did a concession lease for the riverfront building . Vickie Coveny and Board agreed that they should advertise for it because they had time to advertise and do a concession lease. 1 Olson said he would inform the Administration Committee of this at their Monday meeting , run it by the Mayor and take it to City Council. He said we would try to have something drafted by next meeting and that he would find out if an advertisement could be printed in the paper before going to the City Council New Business: Resolution to Close Checking Account for REC Center Improvement Fund* Bart Olson requested that this checking account associated with the REC Center Improvement Fund be closed. He said the account had been depleted and the remaining funds of about $ 150 would be rolled back into the Park and Recreation checking account. Ken Koch asked for a motion to move the balance of checking account into the Park and Recreation checking account and to close the account. Deb Horaz made the motion and Kelly Sedgwick seconded the motion. The motion was approved by voice vote: Ken Koch - Yes, Debbie Horaz - Yes, Kelly Sedgwick - Yes, and Vickie Coveny - Yes Whispering Meadows Park — Construction/Status Update Ken Koch noted that this park that they had a grant extension on and the grant would be due on Dec 31 , 2009. Koch expressed his concerns that they were running out of time. A video of Whispering Meadows, shown by Koch, was presented to discuss his concerns regarding the park. Scott Sleezer reviewed the timeline he passed out. Sleezer noted that weather, original bids coming in high and getting the path in held them up. He said that Laura Haake redesigned the park to lower the price, and it did , however they lost a lot of time and delayed the contractor. Sleezer noted that the park should have been completed by May 15, 2008. He pointed out that a storm sewer bid was awarded May 13`h so there was no time for the contractor to finish it in our time line. Sleezer said they should have gone back to the general contractor for an extended contract and that is why they were struggling to get it done now. He said he does check on the park and he calls the contractor regularly; he felt it would still get done. He also noted that they do mow it according to their weed ordinance. Sleezer said that they need to finish the ball field and they need to finish the landscaping. He said he told the Mayor that the BMX course would be a work in progress and felt that the remaining work would take about four weeks to complete. Koch mentioned that there were twelve plus acres and there was going to be a school built out there. He also noted that a school was no longer in the plans and, unfortunately, that is where they were going to get their road access and parking from. Sleezer had made it clear to the contractor that the park had to be finished and they will get in when the grading is done. He also pointed out that they would not be hiring general contractors in the future. They would be general contractors to save money and only hire contractors. He said they would be getting bids for themselves for things such as asphalt. 2 Sleezer explained the change orders, how much was put into the park and what they had to spend to complete the park. He said that the approximate cost of park completion would be $140,000. Sleezer said that Neil Dodd with LJ Dodd is the company who was coming out to finish the park; they are aware of their timeline. Koch wanted a punch list of items that are being looked at every day. Sleezer said he had a punch list for what JL Dodd would have to complete. Koch wanted to follow up with a list of things that were not completed or not completed correctly. He said that he wanted to keep on top of Dodd to make sure everything was done correctly and on time. Olson said he talked with the grant writer about the BMX track and he would get the standards from them on the track so they knew where to go from there. Sleezer said they would be looking for black dirt and clay for the track and reiterated it would be a work in progress. Koch next expressed his concern over the entrance way. He wanted to know if they could essentially put in a gravel parking lot if they widened the entrance way. He felt that gravel would be a cheaper way of getting a parking lot, adding that the police would be more cooperative in policing the area if they could get a parking lot in there. Olson said they should get a temporary easement from the school for a gravel parking lot for the park. Kelly Sedgwick offered that when they talk to the school, if they continue leasing out their land to farmers, that the farmers should be required to continue growing soy beans. Or, at the very least, that they should not be permitted to ever grow corn, or no one would be able to see into the park. Sleezer iterated that he shared Koch's concerns and he would get him his punch list and would follow up with Neil Dodd and their timeline. He said he would also contact the water department about the clay for the BMX track. Summer 2009 Programs Performance Bart Olson noted he posted on the wall a complete list of summer programs offered by the REC Center along with their stats. He noted that 74% of the classes ran and 26% of the classes canceled. The percentage of classes that ran hit their goal of 30% and profit was 84%.The percentage of classes ran that beat their estimated profit margin was 72% and only 28% of classes did not beat or meet the estimated profit margin. Olson noted that Music under the Stars should have been on the list as the third best revenue making program but was not listed on the memo handed out in the packet. Sue Swithin noted that the swim class had done great and would be picking up again in the spring. Koch Koch noted that the softball had done a real good job and was a great revenue generating program for them. 3 Vickie Coveny asked about the farmers market and Swithin said that there were little expenses to begin with so the market was able to make a profit. Swithin said they had more vendors this year as well. FY 09110 revised budget — first draft Bart Olson highlighted the first draft of the FY 09/10 revised budget. He noted he was not seeking approval of this budget because many more steps had to made before a final revised budget was presented to the Mayor and then to the City Council. Olson noted that he and the Mayor had briefly reviewed the budget and their general understanding was that the transfer from the general fund into the operating budget probably would remain the same, but may decrease. Olson then highlighted the following Items of the budget in his memo: 1 . Parks Capital Budget a. They received the money from Bristol Bay and $48,000 went to Parks Capital and that money is going to be used to complete the items in the Regional Park but in the short term they would use the money to buy some equipment to maintain that property in the next few years. He then noted that $50,000 of it went into land-cash. b. Olson said that in the next couple of months they would bring forward some proposals to buy some equipment that would be within the current bidding procedures. 2. Land-Cash a. Olson said that there were some grant expenses that would have to be budgeted for. He said that he would be taking this to the City Council. He briefly went over the revenue and expenses within the land-cash with the Board . 3. Operating Budget a. Olson noted that there would be a final break down of Hometown Days. b. He noted as discussed that the IMRF authorizations, is offset by a decrease in the program expenses line-item. c. He noted that the deficit at $18,000 and was at zero at the beginning of the year. He said that he was working with Sue and Scott in making a list of options thing to cut to meet that deficit. 4. REC Center Budget a. Olson said the main increase was the membership fees. He said he increased the total year's budgeted amount by 2% to $410,000. He noted that the REC Center budget beginning balance was better than what they estimated it should be. He said there would still be an audit and this was just a draft audit. REC Center Website Olson said that this item would be tabled for this meeting because he was still working on getting the website up. He said the website would be: Yorkvillereccenter.com Reports: Director's Report 1 . Bart Olson said the Athletic Filed Policy Revision and YYBSA Agreement were approved by the City Council and he would be going to the YYBSA with the changes. 4 Olson said that there was an invitation included in the packet for a Community Volunteer Appreciation Day put out by the Community Relations Officer Spies and the City's Human Resources Commission. Parks Report Scott Sleezer wanted to note that they do make use of a tremendous amount of people for community service. He said they use a lot of these people for painting and typically these are persons who have been court ordered for community service. City Parks Designer Report Laura Haake asked the Board to read her report and ask questions if they had any. No questions were raised. Additional Business: Bart Olson said that their goal setting meeting would be held Saturday morning November 10 2009. The Board agreed that they would convene at 9:00 am with coffee. Executive Session: None Adiournment: Ken Koch asked for a motion to adjourn the meeting at 9:35 pm. Deb Horaz made the motion and Kelly Sedgwick seconded the motion. The motion was unanimously approved by voice vote. Next meeting: Thursday, October 8, 2009 "Items needing Board approval or recommendation Minutes Respectfully Submitted By: Jamie Cheatham 5 DATE : 10101109 UNITED CITY OF YORKVILLE PAGE : 1 TIME : 10 : 01 : 08 DETAIL BOARD REPORT ID : AP441000 . WOW INVOICES DUE ON/BEFORE 10 / 08 / 2009 INVOICE # INVOICE ITEM VENDOR # DATE # DESCRIPTION ACCOUNT # P . O . # DUE DATE ITEM AMT AAREN AAREN PEST CONTROL 13077 09 / 15 / 09 01 131 E HYDRAULIC PEST CONTROL 79 - 650 - 62 - 00 - 5408 10 / 08 / 09 50 . 00 MAINTENANCE SUPPLIES INVOICE TOTAL : 50 . 00 VENDOR TOTAL : 50 . 00 ALBRIGHH HARRY ALBRIGHT 091709 09/ 17/ 09 01 REFEREE 79 - 650 - 62 - 00 - 5401 10 / 08/ 09 105 . 00 CONTRACTUAL SERVICES INVOICE TOTAL : 105 . 00 VENDOR TOTAL : 105 . 00 AQUAPURE AQUA PURE ENTERPRISES , INC . 63440 08/28 / 09 01 CALCIUM HYPO ACCUTABS 80 - 000 - 62 - 00 - 5434 10 / 08 / 09 495 . 91 POOL SUPPLIES INVOICE TOTAL : 495 . 91 63522 09/ 01/ 09 01 CHEMICALS 80 - 000 - 62 - 00 - 5434 10 / 08 / 09 114 . 89 POOL SUPPLIES INVOICE TOTAL : 114 . 89 VENDOR TOTAL : 610 . 80 ARAMARK ARAMARK UNIFORM SERVICES 610 - 6627915 08 / 25 / 09 01 UNIFORMS 79 - 610 - 62 - 00 - 5421 10 / 08 / 09 40 . 80 WEARING APPAREL INVOICE TOTAL : 40 . 80 610 - 6632938 09 / 01/ 09 01 UNIFORMS 79 - 610 - 62 - 00 - 5421 10 / 08 / 09 40 . 80 WEARING APPAREL INVOICE TOTAL : 40 . 80 610 - 6637996 09 / 08 / 09 01 UNIFORMS 79 - 610 - 62 - 00 - 5421 10/ 08 / 09 40 . 80 WEARING APPAREL INVOICE TOTAL : 40 . 80 DATE : 10101109 UNITED CITY OF YORKVILLE PAGE : 2 TIME : 10 : 01 : 08 DETAIL BOARD REPORT ID : AP441000 . WOW INVOICES DUE ON/BEFORE 10 / 08 / 2009 INVOICE # INVOICE ITEM VENDOR # DATE # DESCRIPTION ACCOUNT # P . O . # DUE DATE ITEM AMT ARAMARK ARAMARK UNIFORM SERVICES 610 - 6647935 09/ 22 / 09 01 UNIFORMS 79 - 610 - 62 - 00 - 5421 10 / 08 / 09 40 . 80 WEARING APPAREL INVOICE TOTAL : 40 . 80 VENDOR TOTAL : 163 . 20 ATTLONG AT&T LONG DISTANCE 828932136 - 0809PR 09 /24 / 09 01 PARKS MONTHLY LONG DISTANCE 79 - 650 - 62 - 00 - 5437 10 / 08 / 09 12 . 73 TELEPHONE/ INTERNET 02 REC CENTER MONTHLY LONG 80 - 000 - 62 - 00 - 5437 1 . 19 TELEPHONE/ INTERNET/ CABLE 03 DISTANCE * * COMMENT * * INVOICE TOTAL : 13 . 92 VENDOR TOTAL : 13 . 92 BALDWINJ JERRY BALDWIN 091509 09/ 15/ 09 01 REFEREE 79 - 650 - 62 - 00 - 5401 10/ 08 / 09 105 . 00 CONTRACTUAL SERVICES INVOICE TOTAL : 105 . 00 VENDOR TOTAL : 105 . 00 BEACON RAINBOW GROUP , LLC 0397994 - IN 08 / 24 / 09 01 PORT GROUND ANCHORS 79 - 610 - 62 - 00 - 5417 10/ 08 / 09 360 . 00 MAINTENANCE - PARKS INVOICE TOTAL : 360 . 00 VENDOR TOTAL : 360 . 00 BPAMOCO BP AMOCO OIL COMPANY 21148285 09 /24 / 09 01 GASOLINE 79 - 650 - 65 - 00 - 5812 10 / 08 / 09 235 . 54 GASOLINE INVOICE TOTAL : 235 . 54 VENDOR TOTAL : 235 . 54 DATE : 10 / 01/ 09 UNITED CITY OF YORKVILLE PAGE : 3 TIME : 10 : 01 : 08 DETAIL BOARD REPORT ID : AP441000 . WOW INVOICES DUE ON/BEFORE 10 / 08 / 2009 INVOICE # INVOICE ITEM VENDOR # DATE # DESCRIPTION ACCOUNT # P . O . # DUE DATE ITEM AMT BROWNHOW HOWARD BROWN 091709 09/ 17 / 09 01 REFEREE 79 - 650 - 62 - 00 - 5401 10 / 08 / 09 105 . 00 CONTRACTUAL SERVICES INVOICE TOTAL : 105 . 00 VENDOR TOTAL : 105 . 00 CAROL CAROL STREAM LAWN & POWER 244578 09 / 15 / 09 01 EXTENDED SHIFT PRUNNER 79 - 610 - 65 - 00 - 5815 10 / 08 / 09 469 . 00 HAND TOOLS INVOICE TOTAL : 469 . 00 VENDOR TOTAL : 469 . 00 CHEATHAM JAMIE L . CHEATHAM 3044 09 / 16/ 09 01 SEPTEMBER 10 MEETING MINUTES 79 - 650 - 50 - 00 - 5155 10 / 08 / 09 147 . 88 SALARIES - RECORDING SECRET INVOICE TOTAL : 147 . 88 VENDOR TOTAL : 147 . 88 COMCAST COMCAST CABLE 091309 - PR 09/ 13 / 09 01 MONTHLY SERVICE 79 - 650 - 62 - 00 - 5437 10 / 08 / 09 79 . 95 TELEPHONE/ INTERNET INVOICE TOTAL : 79 . 95 VENDOR TOTAL : 79 . 95 COMED COMMONWEALTH EDISON 1613010022 - 0909 09 / 14 / 09 01 BALLFIELDS 79 - 650 - 62 - 00 - 5435 10 / 08 / 09 1 , 408 . 13 ELECTRICITY INVOICE TOTAL : 1 , 408 . 13 VENDOR TOTAL : 1 , 408 . 13 DEKANE DEKANE EQUIPMENT CORP . DATE : 10 / 01 / 09 UNITED CITY OF YORKVILLE PAGE : 4 TIME : 10 : 01 : 08 DETAIL BOARD REPORT ID : AP441000 . WOW INVOICES DUE ON/BEFORE 10 / 08 / 2009 INVOICE # INVOICE ITEM VENDOR # DATE # DESCRIPTION ACCOUNT # P . O . # DUE DATE ITEM AMT DEKANE DEKANE EQUIPMENT CORP . IA75942 06 / 30 / 09 01 BALL JOINT , DUST CAP 79 - 610 - 62 - 00 - 5408 10 / 08 / 09 12 . 27 MAINTENANCE - EQUIPMENT INVOICE TOTAL : 12 . 27 VENDOR TOTAL : 12 . 27 DOORDOOR DOOR TO DOOR DIRECT 13271 09 / 28 / 09 01 8 , 000 PARK & REC BOOKS 79 - 650 - 65 - 00 - 5808 00403846 10 / 08 / 09 996 . 00 POSTAGE & SHIPPING 02 DELIVERED * * COMMENT * * INVOICE TOTAL : 996 . 00 VENDOR TOTAL : 996 . 00 FARREN FARREN HEATING & COOLING 6561 09 / 09 / 09 01 POOL HEATER REPAIR 80 - 000 - 62 - 00 - 5431 10 / 08 / 09 400 . 00 POOL REPAIR INVOICE TOTAL : 400 . 00 VENDOR TOTAL : 400 . 00 FIRSILLI FIRST ILLINOIS SYSTEMS , INC . 3524 09 / 01/ 09 01 PEST CONTROL 80 - 000 - 62 - 00 - 5416 10 / 08 / 09 38 . 00 MAINTENANCE - GENERAL INVOICE TOTAL : 38 . 00 VENDOR TOTAL : 38 . 00 FORCES FORCES INC 083659 09 / 09 / 09 01 ELECTRIC GENERATORS , CABLES , 79 - 650 - 65 - 00 - 5833 00403845 10 / 08 / 09 5 , 290 . 00 HOMETOWN DAYS EXPENSES 02 LIGHTS , DELIVERY , SET UP & * * COMMENT * * 03 . PICK UP . * * COMMENT * * INVOICE TOTAL : 5 , 290 . 00 VENDOR TOTAL : 5 , 290 . 00 DATE : 10 / 01 / 09 UNITED CITY OF YORKVILLE PAGE : 5 TIME : 10 : 01 : 08 DETAIL BOARD REPORT ID : AP441000 . WOW INVOICES DUE ON/BEFORE 10 / 08 / 2009 INVOICE # INVOICE ITEM VENDOR # DATE # DESCRIPTION ACCOUNT # P . O . # DUE DATE ITEM AMT GRAINGER GRAINGER 9065223068 08 / 27 / 09 01 GREASE FITTING 79 - 610 - 62 - 00 - 5408 10 / 08 / 09 9 . 28 MAINTENANCE - EQUIPMENT INVOICE TOTAL : 9 . 28 VENDOR TOTAL : 9 . 28 GROUND GROUND EFFECTS INC . 206263 08 /24 / 09 01 FABRIC PINS 79 - 650 - 65 - 00 - 5833 10 / 08 / 09 39 . 00 HOMETOWN DAYS EXPENSES INVOICE TOTAL : 39 . 00 206798 09 / 02 / 09 01 SMALL ADHESIVE CASE 79 - 610 - 65 - 00 - 5804 10 / 08 / 09 28 . 55 OPERATING SUPPLIES INVOICE TOTAL : 28 . 55 207347 09 / 10 / 09 01 WESTERN UNV . CORN, ADHESIVE 79 - 610 - 62 - 00 - 5417 10 / 08 / 09 447 . 95 MAINTENANCE- PARKS INVOICE TOTAL : 447 . 95 207376 09/ 10 / 09 01 RETURN WESTERN UNV . CORN 79 - 610 - 62 - 00 - 5417 10 / 08 / 09 - 139 . 80 MAINTENANCE - PARKS INVOICE TOTAL : - 139 . 80 VENDOR TOTAL : 375 . 70 HANNEMAK KEVIN HANNENMAN 092409 09 /24 / 09 01 REFEREE 79 - 650 - 62 - 00 - 5401 10 / 08 / 09 70 . 00 CONTRACTUAL SERVICES INVOICE TOTAL : 70 . 00 VENDOR TOTAL : 70 . 00 HENNE VERNE HENNE CONSTR . & 28196 08/ 31 / 09 01 EMERGENCY REPAIR OF LIVE 79 - 610 - 62 - 00 - 5405 10 / 08 / 09 250 . 00 PARK CONTRACTUAL DATE : 10 / 01 / 09 UNITED CITY OF YORKVILLE PAGE : 6 TIME : 10 : 01 : 08 DETAIL BOARD REPORT ID : AP441000 . WOW INVOICES DUE ON/BEFORE 10 / 08 / 2009 INVOICE # INVOICE ITEM VENDOR # DATE # DESCRIPTION ACCOUNT # P . O . # DUE DATE ITEM AMT HENNE VERNE HENNE CONSTR . & 28196 08/ 31/ 09 02 ELECTRICAL UNDERGROUND BREAK * * COMMENT * * 10 / 08 / 09 INVOICE TOTAL : 250 . 00 VENDOR TOTAL : 250 . 00 HOLMANE EDDIE A . HOLMAN 091709 09 / 17 / 09 01 REFEREE 79 - 650 - 62 - 00 - 5401 10 / 08 / 09 105 . 00 CONTRACTUAL SERVICES INVOICE TOTAL : 105 . 00 VENDOR TOTAL : 105 . 00 HOVINPIT ROVING PIT STOP 25960 09/ 10 / 09 01 TOWN SQUARE PORT -O -LET 79 - 650 - 62 - 00 - 5445 10 / 08 / 09 300 . 00 PORTABLE TOILETS INVOICE TOTAL : 300 . 00 25961 09 / 10 / 09 01 RIVERFRONT PARK PORT - O- LET 79 - 650 - 62 - 00 - 5445 10 / 08 / 09 300 . 00 PORTABLE TOILETS INVOICE TOTAL : 300 . 00 25962 09110109 01 BEECHER PLAYGROUND PORT - O - LET 79 - 650 - 62 - 00 - 5445 10 / 08 / 09 160 . 00 PORTABLE TOILETS INVOICE TOTAL : 160 . 00 25963 09/ 10/ 09 01 ROTARY PARK PORT - 0 - LET 79 - 650 - 62 - 00 - 5445 10 / 08 / 09 110 . 00 PORTABLE TOILETS INVOICE TOTAL : 110 . 00 VENDOR TOTAL : 870 . 00 ICE ICE MOUNTAIN 09I0119455822 09 / 12 / 09 01 WATER 79 - 650 - 65 - 00 - 5804 10 / 08 / 09 6 . 61 OPERATING SUPPLIES INVOICE TOTAL : 6 . 61 VENDOR TOTAL : 6 . 61 DATE : 10 / 01 / 09 UNITED CITY OF YORKVILLE PAGE : 7 TIME : 10 : 01 : 08 DETAIL BOARD REPORT ID : AP441000 . WOW INVOICES DUE ON/BEFORE 10 / 08 / 2009 INVOICE # INVOICE ITEM VENDOR # DATE # DESCRIPTION ACCOUNT # P . O . # DUE DATE ITEM AMT ILPD4811 ILLINOIS STATE POLICE 091609 - PR 09/ 16/ 09 01 BACKGROUND CHECKS FOR 2 PEOPLE 79 - 650 - 65 - 00 - 5803 10 / 08 / 09 68 . 50 PROGRAM EXPENSES INVOICE TOTAL : 68 . 50 VENDOR TOTAL : 68 . 50 JACOBSWE JACOBS WELL 2009HTD 09 /24 / 09 01 BABY CARE AREA 79 - 650 - 65 - 00 - 5833 10 / 08 / 09 200 . 00 HOMETOWN DAYS EXPENSES INVOICE TOTAL : 200 . 00 VENDOR TOTAL : 200 . 00 KEISER KEISER CORPORATION 26936 09 / 02 / 09 01 PEDAL STRAP , PEDAL SET 80 - 000 - 62 - 00 - 5416 10 / 08 / 09 159 . 06 MAINTENANCE - GENERAL INVOICE TOTAL : 159 . 06 VENDOR TOTAL : 159 . 06 KELLEYKE KERRY KELLEY 091009 09 / 10 / 09 01 REFEREE 79 - 650 - 62 - 00 - 5401 10 / 08 / 09 105 . 00 CONTRACTUAL SERVICES INVOICE TOTAL : 105 . 00 VENDOR TOTAL : 105 . 00 KONICAMI KONICA MINOLTA BUSINESS 213063166 09 / 18 / 09 01 APRIL COPIER CHARGES 79 - 650 - 62 - 00 - 5410 10 / 08 / 09 32 . 99 MAINTENANCE - OFFICE EQUIPME INVOICE TOTAL : 32 . 99 213063167 09/ 16/ 09 01 MAY COPIER CHARGES 79 - 650 - 62 - 00 - 5410 10 / 08 / 09 86 . 77 MAINTENANCE - OFFICE EQUIPME INVOICE TOTAL : 86 . 77 DATE : 10 / 01 / 09 UNITED CITY OF YORKVILLE PAGE : 8 TIME : 10 : 01 : 08 DETAIL BOARD REPORT ID : AP441000 . W0W INVOICES DUE ON/BEFORE 10 / 08 / 2009 INVOICE # INVOICE ITEM VENDOR # DATE # DESCRIPTION ACCOUNT # P . 0 . # DUE DATE ITEM AMT KONICAMI KONICA MINOLTA BUSINESS 213063168 09 / 18 / 09 01 JUNE COPIER CHARGES 79 - 650 - 62 - 00 - 5410 10 / 08 / 09 74 . 03 MAINTENANCE-OFFICE EQUIPME INVOICE TOTAL : 74 . 03 213063169 09 / 18 / 09 01 JULY COPIER CHARGES 79 - 650 - 62 - 00 - 5410 10 / 08 / 09 82 . 87 MAINTENANCE- OFFICE EQUIPME INVOICE TOTAL : 82 . 87 213063170 09 / 18 / 09 01 AUGUST COPIER CHARGES 79 - 650 - 62 - 00 - 5410 10 / 08 / 09 96 . 14 MAINTENANCE- OFFICE EQUIPME INVOICE TOTAL : 96 . 14 VENDOR TOTAL : 372 . 80 MEIERNOR NORMAN C MEIER 092209 09 /22 / 09 01 REFEREE 79 - 650 - 62 - 00 - 5401 10 / 08 / 09 105 . 00 CONTRACTUAL SERVICES INVOICE TOTAL : 105 . 00 092409 09/24 / 09 01 REFEREE 79 - 650 - 62 - 00 - 5401 10 / 08 / 09 105 . 00 CONTRACTUAL SERVICES INVOICE TOTAL : 105 . 00 VENDOR TOTAL : 210 . 00 MENLAND MENARDS - YORKVILLE 36245 08 / 26 / 09 01 LIGHT BULBS 79 - 610 - 65 - 00 - 5804 10/ 08 / 09 1 . 94 OPERATING SUPPLIES INVOICE TOTAL : 1 . 94 36471 08 /27 / 09 01 GLOVES , INTERIOR CLEANER , 79 - 610 - 65 - 00 - 5804 10 / 08 / 09 100 . 00 OPERATING SUPPLIES 02 MAGIC PROTECTANT * * COMMENT * * INVOICE TOTAL : 100 . 00 DATE : 10 / 01/ 09 UNITED CITY OF YORKVILLE PAGE : 9 TIME : 10 : 01 : 09 DETAIL BOARD REPORT ID : AP441000 . W0W INVOICES DUE ON/ BEFORE 10 / 08 / 2009 INVOICE # INVOICE ITEM VENDOR # DATE # DESCRIPTION ACCOUNT # P . O . # DUE DATE ITEM AMT MENLAND MENARDS - YORKVILLE 36657 08 / 28 / 09 01 PAINT , UTILITY BRUSH SET , TRAY 79 - 610 - 65 - 00 - 5804 10 / 08 / 09 50 . 30 OPERATING SUPPLIES INVOICE TOTAL : 50 . 30 36668 08/28 / 09 01 PAINT , TRAY 79 - 610 - 65 - 00 - 5804 10 / 08 / 09 19 . 66 OPERATING SUPPLIES INVOICE TOTAL : 19 . 66 37619 09 / 01/ 09 01 CABLE TIES 79 - 650 - 65 - 00 - 5833 10 / 08 / 09 19 . 97 HOMETOWN DAYS EXPENSES INVOICE TOTAL : 19 . 97 37858 09 / 02 / 09 01 CLEANER 80 - 000 - 62 - 00 - 5408 10 / 08 / 09 3 . 98 MAINTENANCE- SUPPLIES INVOICE TOTAL : 3 . 98 37878 09 / 02 / 09 01 LUMBER 79 - 610 - 65 - 00 - 5804 10 / 08 / 09 33 . 95 OPERATING SUPPLIES INVOICE TOTAL : 33 . 95 37913 09 / 02 / 09 01 TWINE 79 - 650 - 65 - 00 - 5833 10 / 08 / 09 13 . 38 HOMETOWN DAYS EXPENSES INVOICE TOTAL : 13 . 38 37920 09 / 02 / 09 01 ROLLERS , PAINT CUP , WOOD 79 - 610 - 65 - 00 - 5804 10 / 08 / 09 21 . 94 OPERATING SUPPLIES 02 HANDLE , PAINT * * COMMENT * * INVOICE TOTAL : 21 . 94 38108 09 / 03 / 09 01 CABLE TIES 79 - 650 - 65 - 00 - 5833 10 / 08 / 09 19 . 97 HOMETOWN DAYS EXPENSES INVOICE TOTAL : 19 . 97 38403 09 / 04 / 09 01 HOSES 79 - 650 - 65 - 00 - 5833 10 / 08 / 09 25 . 96 HOMETOWN DAYS EXPENSES INVOICE TOTAL : 25 . 96 DATE : 10 / 01 / 09 UNITED CITY OF YORKVILLE PAGE : 10 TIME : 10 : 01 : 09 DETAIL BOARD REPORT ID : AP441000 . WOW INVOICES DUE ON/BEFORE 10 / 08 / 2009 INVOICE # INVOICE ITEM VENDOR # DATE # DESCRIPTION ACCOUNT # P - 0 . # DUE DATE ITEM AMT MENLAND MENARDS - YORKVILLE 39050 09 / 07 / 09 01 GROUT , CHISEL , PUTTY KNIVES , 80 - 000 - 62 - 00 - 5431 10 / 08 / 09 43 . 00 POOL REPAIR 02 GROUT REMOVAL SAW * * COMMENT * * INVOICE TOTAL : 43 . 00 39515 09 / 09 / 09 01 SHOWER CURTAIN LINERS 80 - 000 - 62 - 00 - 5408 10 / 08 / 09 7 . 88 MAINTENANCE - SUPPLIES INVOICE TOTAL : 7 . 88 39915 09/ 11 / 09 01 FLAT WASHER , HEX BOLT 80 - 000 - 62 - 00 - 5416 10 / 08 / 09 1 . 28 MAINTENANCE - GENERAL INVOICE TOTAL : 1 . 28 40054 09 / 11 / 09 01 MURIATIC ACID , LEAF RAKE 80 - 000 - 62 - 00 - 5434 10 / 08 / 09 23 . 48 POOL SUPPLIES INVOICE TOTAL : 23 . 48 40582 09 / 14 / 09 01 KLEENEX , LYSOL 80 - 000 - 62 - 00 - 5408 10 / 08 / 09 20 . 04 MAINTENANCE - SUPPLIES INVOICE TOTAL : 20 . 04 40926 09 / 15 / 09 01 EPDXY 79 - 610 - 65 - 00 - 5804 10 / 08 / 09 4 . 99 OPERATING SUPPLIES INVOICE TOTAL : 4 . 99 41107 09/ 16 / 09 01 GROUT RETURNED 80 - 000 - 62 - 00 - 5431 10 / 08 / 09 - 26 . 95 POOL REPAIR INVOICE TOTAL : - 26 . 95 41369 09 / 17 / 09 01 LATEX STRIPPING , BAG STRAINER , 79 - 610 - 65 - 00 - 5804 10 / 08 / 09 58 . 38 OPERATING SUPPLIES 02 TEFLON TAPE * * COMMENT * * INVOICE TOTAL : 58 . 38 41416 09 / 17 / 09 01 CORRUGATED TUBING , ELBOWS , 79 - 610 - 65 - 00 - 5804 10 / 08 / 09 268 . 36 OPERATING SUPPLIES DATE : 10 / 01 / 09 UNITED CITY OF YORKVILLE PAGE : 11 TIME : 10 : 01 : 09 DETAIL BOARD REPORT ID : AP441000 . WOW INVOICES DUE ON/BEFORE 10 / 08 /2009 INVOICE # INVOICE ITEM VENDOR # DATE # DESCRIPTION ACCOUNT # P . O . # DUE DATE ITEM AMT MENLAND MENARDS - YORKVILLE 41416 09 / 17 / 09 02 ROUND GRATE , TEES , BASIN KITS * * COMMENT * * 10 / 08 / 09 03 WITH GRATES * * COMMENT * * INVOICE TOTAL : 268 . 36 41472 09 / 17 / 09 01 LATEX STRIPPING 79 - 610 - 65 - 00 - 5804 10 / 08 / 09 18 . 24 OPERATING SUPPLIES INVOICE TOTAL : 18 . 24 41616 09 / 18 / 09 01 LETTER/NUMBER STENCIL KIT 79 - 610 - 65 - 00 - 5804 10 / 08/ 09 5 . 89 OPERATING SUPPLIES INVOICE TOTAL : 5 . 89 VENDOR TOTAL : 735 . 64 MJELECT MJ ELECTRICAL SUPPLY , INC . - 1110645 - 01 08 / 25/ 09 01 PHOTO CELL 79 - 610 - 62 -00 - 5417 10 / 08 / 09 20 . 00 MAINTENANCE- PARKS INVOICE TOTAL : 20 . 00 VENDOR TOTAL : 20 . 00 MORRICKB BRUCE MORRICK 091009 09 / 10 / 09 01 REFEREE 79 - 650 - 62 - 00 - 5401 10 / 08 / 09 105 . 00 CONTRACTUAL SERVICES INVOICE TOTAL : 105 . 00 092409 09/ 24 / 09 01 REFEREE 79 - 650 - 62 - 00 - 5401 10 / 08 / 09 105 . 00 CONTRACTUAL SERVICES INVOICE TOTAL : 105 . 00 VENDOR TOTAL : 210 . 00 NATENTEC NATIONAL ENTERTAINMENT 90909001 09 / 09/ 09 01 4 , 000 HALLOWEEN TOY FILLED 79 - 650 - 65 - 00 - 5803 10 / 08 / 09 480 . 00 PROGRAM EXPENSES DATE : 10 / 01 / 09 UNITED CITY OF YORKVILLE PAGE : 12 TIME : 10 : 01 : 09 DETAIL BOARD REPORT ID : AP441000 . WOW INVOICES DUE ON/BEFORE 10 / 08 / 2009 INVOICE # INVOICE ITEM VENDOR # DATE # DESCRIPTION ACCOUNT # P . O . # DUE DATE ITEM AMT NATENTEC NATIONAL ENTERTAINMENT 90909001 09/ 09/ 09 02 EGGS * * COMMENT * * 10 / 08 / 09 INVOICE TOTAL : 480 . 00 VENDOR TOTAL : 480 . 00 NEXTEL NEXTEL COMMUNICATIONS 837900513 - 091PR 09 / 29 / 09 01 PARKS MONTHLY CHARGES 79 - 610 - 62 - 00 - 5438 10 / 08 / 09 284 . 22 CELLULAR TELEPHONE 02 REC CENTER MONTHLY CHARGES 80 - 000 - 62 - 00 - 5438 44 . 04 CELLULAR PHONE 03 RECREATION MONTHLY CHARGES 79 - 650 - 62 - 00 - 5438 264 . 23 CELLULAR TELEPHONE INVOICE TOTAL : 592 . 49 VENDOR TOTAL : 592 . 49 NICOR NICOR GAS 64 - 99 - 70 - 7276 0 - 0909 09 / 08 / 09 01 202 E COUNTRYSIDE PKWY SUITE E 80 - 000 - 78 - 00 - 9002 10 / 08 / 09 311 . 85 NICOR INVOICE TOTAL : 311 . 85 65 - 69 - 00 - 0377 0 - 0909 09/ 08 / 09 01 202 E COUNTRYSIDE PKWY SUITE D 80 - 000 - 78 - 00 - 9002 10 / 08 / 09 27 . 76 NICOR INVOICE TOTAL : 27 . 76 VENDOR TOTAL : 339 . 61 OLEARYC CYNTHIA O ' LEARY CO- ED 3 09 /20 / 09 01 REFEREE SCHEDULING 79 - 650 - 62 - 00 - 5401 10 / 08/ 09 180 . 00 CONTRACTUAL SERVICES INVOICE TOTAL : 180 . 00 MEN ' S 3 09 /20 / 09 01 REFEREE SCHEDULING 79 - 650 - 62 - 00 - 5401 10 / 08 / 09 285 . 00 CONTRACTUAL SERVICES INVOICE TOTAL : 285 . 00 VENDOR TOTAL : 465 . 00 DATE : 10 / 01 / 09 UNITED CITY OF YORKVILLE PAGE : 13 TIME : 10 : 01 : 09 DETAIL BOARD REPORT ID : AP441000 . W0W INVOICES DUE ON/BEFORE 10 / 08 / 2009 INVOICE # INVOICE ITEM VENDOR # DATE # DESCRIPTION ACCOUNT # P . O . # DUE DATE ITEM AMT OMALLEY O ' MALLEY WELDING & FABRICATING 13361 08 /28 / 09 01 REPAIR PARK BENCH 79 - 610 - 62 - 00 - 5417 10 / 08 / 09 180 . 00 MAINTENANCE - PARKS INVOICE TOTAL : 180 . 00 13362 08 /28 / 09 01 FABRICATE REPLACEMENT PART FOR 79 - 610 - 62 - 00 - 5408 10 / 08 / 09 100 . 00 MAINTENANCE- EQUIPMENT 02 MOWER DECK * * COMMENT * * INVOICE TOTAL : 100 . 00 VENDOR TOTAL : 280 . 00 PEPSI PEPSI - COLA GENERAL BOTTLE 9134226116 09 / 18 / 09 01 POP , WATER , GATORADE 79 - 650 - 65 - 00 - 5828 10 / 08 / 09 156 . 93 CONCESSIONS INVOICE TOTAL : 156 . 93 VENDOR TOTAL : 156 . 93 PITBOW PITNEY BOWES 5336185 - SP09 09 / 13 / 09 01 RENTAL CHARGE 79 - 650 - 65 - 00 - 5808 10 / 08 / 09 177 . 00 POSTAGE & SHIPPING INVOICE TOTAL : 177 . 00 VENDOR TOTAL : 177 . 00 R0000058 JULIE HALSEY 61987 09 /23 / 09 01 CLASS CANCELLATION REFUND 80 - 000 - 65 - 00 - 5841 10 / 08 / 09 64 . 00 PROGRAM REFUNDS INVOICE TOTAL : 64 . 00 VENDOR TOTAL : 64 . 00 R0000715 BRIANNE SANDERS 61848 09 / 17 / 09 01 CLASS CANCELLATION REFUND 79 - 650 - 65 - 00 - 5841 10 / 08 / 09 33 . 00 PROGRAM REFUND INVOICE TOTAL : 33 . 00 VENDOR TOTAL : 33 . 00 DATE : 10 / 01 / 09 UNITED CITY OF YORKVILLE PAGE : 14 TIME : 10 : 01 : 09 DETAIL BOARD REPORT ID : AP441000 . WOW INVOICES DUE ON/BEFORE 10 / 08 / 2009 INVOICE # INVOICE ITEM VENDOR # DATE # DESCRIPTION ACCOUNT # P . O - # DUE DATE ITEM AMT R000071G ERICA PAVLIK 61758 09/ 14 / 09 01 CLASS CANCELLATION REFUND 79 - 650 - 65 - 00 - 5841 10 / 08 / 09 30 . 00 PROGRAM REFUND INVOICE TOTAL : 30 . 00 VENDOR TOTAL : 30 - 00 R0000717 DOUG WEBER HTD09 09 / 24 / 09 01 HOMETOWN DAYS FOOD COUPONS 79 - 650 - 65 - 00 - 5833 10 / 08 / 09 94 . 00 HOMETOWN DAYS EXPENSES INVOICE TOTAL : 94 . 00 VENDOR TOTAL : 94 . 00 R0000718 JOYCE LEE CHINA BUFFET HTD09 09/ 24 / 09 01 HOMETOWN DAYS FOOD COUPONS 79 - 650 - 65 - 00 - 5833 10 / 08 / 09 18 . 00 HOMETOWN DAYS EXPENSES INVOICE TOTAL : 18 - 00 VENDOR TOTAL : 18 . 00 R0000719 DIANA JOHNSON 61943 09 /21 / 09 01 CLASS WITHDRAWL REFUND 79 - 650 - 65 - 00 - 5841 10 / 08 / 09 75 . 00 PROGRAM REFUND INVOICE TOTAL : 75 . 00 VENDOR TOTAL : 75 . 00 RACETIME RACE TIME H0905 09 / 08 / 09 01 HOME TOWN DAYS FESTIVAL RUN 79 - 650 - 65 - 00 - 5833 10 / 08 / 09 34 . 00 HOMETOWN DAYS EXPENSES 02 BALANCE * * COMMENT * * INVOICE TOTAL : 34 . 00 VENDOR TOTAL : 34 . 00 RAINRACI RAINBOW RACING SYSTEM , INC DATE : 10 / 01 / 09 UNITED CITY OF YORKVILLE PAGE : 15 TIME : 10 : 01 : 09 DETAIL BOARD REPORT ID : AP441000 . WOW INVOICES DUE ON/BEFORE 10 / 08 / 2009 INVOICE # INVOICE ITEM VENDOR # DATE # DESCRIPTION ACCOUNT # P . O . # DUE DATE ITEM AMT RAINRACI RAINBOW RACING SYSTEM , INC 175471 09 / 17 / 09 01 RACE NUMBERS AND SAFETY PINS 79 - 650 - 65 - 00 - 5833 10 / 08 / 09 250 . 00 HOMETOWN DAYS EXPENSES INVOICE TOTAL : 250 . 00 VENDOR TOTAL : 250 . 00 REINDERS REINDERS , INC . 1266237 - 00 08 / 24 / 09 01 SPINDLE SHAFT , HUB PULLEY , KEY 79 - 610 - 62 - 00 - 5408 10 / 08 / 09 125 . 63 MAINTENANCE-EQUIPMENT INVOICE TOTAL : . 125 . 83 4001521 - 00 08 / 26 / 09 01 DECK SPINDLE REPAIR 79 - 610 - 62 - 00 - 5408 10 / 08 / 09 503 . 05 MAINTENANCE - EQUIPMENT INVOICE TOTAL : 503 . 05 VENDOR TOTAL : 628 . 88 RIVRVIEW RIVERVIEW FORD C13042 09/ 02 / 09 01 FRONT END REPAIR 79 - 610 - 62 - 00 - 5408 00404039 10 / 08 / 09 1 , 374 . 87 MAINTENANCE- EQUIPMENT INVOICE TOTAL : 1 , 374 . 87 VENDOR TOTAL : 1 , 374 . 87 RJKUHN R . J . KUHN INC . 4298 07 / 21 / 09 01 WORK AT REMENSCHNEIDER PARK , 79 - 610 - 62 - 00 - 5405 10 / 08 / 09 360 . 00 PARK CONTRACTUAL 02 PRAIRIE COVE , HAYDEN , AND * * COMMENT * * 03 KENNEDY ROAD * * COMMENT * * INVOICE TOTAL : 360 . 00 VENDOR TOTAL : 360 . 00 ROBINSOT TRACY ROBINSON 091009 09 / 10 / 09 01 REFEREE 79 - 650 - 62 - 00 - 5401 10 / 08 / 09 105 . 00 CONTRACTUAL SERVICES INVOICE TOTAL : 105 . 00 DATE : 10 / 01/ 09 UNITED CITY OF YORKVILLE PACE : 16 TIME : 10 : 01 : 09 DETAIL BOARD REPORT ID : AP441000 . W0W INVOICES DUE ON/BEFORE 10 / 08 / 2009 INVOICE # INVOICE ITEM VENDOR # DATE # DESCRIPTION ACCOUNT # P - 0 . # DUE DATE ITEM AMT ROBINSOT TRACY ROBINSON 091509 09 / 15 / 09 01 REFEREE 79 - 650 - 62 - 00 - 5401 10 / 08 / 09 105 . 00 CONTRACTUAL SERVICES INVOICE TOTAL : 105 . 00 092209 09 /22 / 09 01 REFEREE 79 - 650 - 62 - 00 - 5401 10 / 08/ 09 105 - 00 CONTRACTUAL SERVICES INVOICE TOTAL : 105 . 00 VENDOR TOTAL : 315 . 00 RUSH RUSH- COPLEY MEDICAL CENTER 61908 09 /21 / 09 01 FIELD RENTAL DEPOSIT REFUND 79 - 000 - 21 - 00 - 2104 10/ 08 / 09 100 . 00 DEPOSITS INVOICE TOTAL : 100 . 00 - VENDOR TOTAL : 100 . 00 SCHNITZR RANDY J . SCHNITZ 092209 09/ 22 / 09 01 REFEREE 79 - 650 - 62 - 00 - 5401 10 / 08 / 09 105 - 00 CONTRACTUAL SERVICES INVOICE TOTAL : 105 . 00 VENDOR TOTAL : 105 . 00 SCOTTK KEVIN A . SCOTT 091509 09 / 15 / 09 01 REFEREE 79 - 650 - 62 - 00 - 5401 10 / 08 / 09 105 . 00 CONTRACTUAL SERVICES INVOICE TOTAL : 105 . 00 VENDOR TOTAL : 105 . 00 TAPCO TAPCO 325086 08 / 31 / 09 01 POSTS 79 - 650 - 65 - 00 - 5833 10 / 08 / 09 420 . 00 HOMETOWN DAYS EXPENSES INVOICE TOTAL : 420 . 00 VENDOR TOTAL : 420 . 00 DATE : 10 / 01/ 09 UNITED CITY OF YORKVILLE PAGE : 17 TIME : 10 : 01 : 09 DETAIL BOARD REPORT ID : AP441000 . WOW INVOICES DUE ON/BEFORE 10 / 08 / 2009 INVOICE # INVOICE ITEM VENDOR # DATE # DESCRIPTION ACCOUNT # P . O . # DUE DATE ITEM AMT THEEDUCO THE EDUCATION COVE 5742 08 /20 / 09 01 GEOMETRIC SHAPES 79 - 650 - 65 - 00 - 5803 10 / 08 / 09 6 . 99 PROGRAM EXPENSES INVOICE TOTAL : 6 . 99 6109 09 / 01 / 09 01 LAMINATING 79 - 650 - 65 - 00 - 5803 10 / 08 / 09 2 . 50 PROGRAM EXPENSES INVOICE TOTAL : 2 . 50 VENDOR TOTAL : 9 . 49 THFARMTR THANKSGIVING FARM TRACTORS INC 07 - 404A 08 / 03 / 09 01 TAX PAID ON ORIGINAL INVOICE 79 - 610 - 62 - 00 - 5408 10 / 08 / 09 - 2 . 28 MAINTENANCE- EQUIPMENT INVOICE TOTAL : - 2 . 28 07 - 438 08 /28 / 09 01 SAW CHAIN 79 - 610 - 62 - 00 - 5408 10 / 08 / 09 20 . 65 MAINTENANCE - EQUIPMENT INVOICE TOTAL : 20 . 65 VENDOR TOTAL : 18 . 37 TRINITYC TRINITY CHURCH FM2009 09 /24 / 09 01 FARMERS MARKET ASSISTANCE 79 - 650 - 65 - 00 - 5803 10 / 08/ 09 250 . 00 PROGRAM EXPENSES INVOICE TOTAL : 250 . 00 VENDOR TOTAL : 250 . 00 UNIQUEPR UNIQUE PRODUCTS & SERVICE 192271 08 / 28 / 09 01 PAPER TOWELS . TOLIET TISSUE 80 - 000 - 62 - 00 - 5408 10 / 08 / 09 73 . 26 MAINTENANCE - SUPPLIES INVOICE TOTAL : 73 . 26 192515 09 / 02 / 09 01 GARBAGE LINERS , GLOVES 80 - 000 - 62 - 00 - 5408 10 / 08 / 09 130 . 81 MAINTENANCE- SUPPLIES INVOICE TOTAL : 130 . 81 DATE : 10 / 01 / 09 UNITED CITY OF YORKVILLE PAGE : 18 TIME : 10 : 01 : 09 DETAIL BOARD REPORT ID : AP441000 . WOW INVOICES DUE ON/BEFORE 10 / 08 / 2009 INVOICE # INVOICE ITEM VENDOR # DATE # DESCRIPTION ACCOUNT # P . O . # DUE DATE ITEM AMT UNIQUEPR UNIQUE PRODUCTS & SERVICE 193071 09/ 16 / 09 01 TOILET TISSUE , PAPER TOWEL , 80 - 000 - 62 - 00 - 5408 10 / 08 / 09 435 . 53 MAINTENANCE - SUPPLIES 02 GLOVES , GROUT CLEANER , BATH/ * * COMMENT * * 03 BODY SHAMPOO , SPRAY BOTTLES , * * COMMENT * * 04 URINAL SCREENS * * COMMENT * * INVOICE TOTAL : 435 . 53 VENDOR TOTAL : 639 . 60 VISA VISA 09 /24 / 09PR 09 /24 / 09 01 POSTER BOARD 79 - 650 - 65 - 00 - 5803 10 / 08 / 09 11 . 93 PROGRAM EXPENSES 02 WINE , CUPS 79 - 650 - 65 - 00 - 5833 224 . 19 HOMETOWN DAYS EXPENSES 03 CODE BLUE RMA 79 - 610 - 65 - 00 - 5804 12 . 00 OPERATING SUPPLIES 04 TONER 80 - 000 - 65 - 00 - 5802 247 . 63 OFFICE SUPPLIES 05 GROUP POWER MONTHLY LICENSE 80 - 000 - 65 - 00 - 5803 260 . 00 PROGRAM EXPENSES INVOICE TOTAL : 755 . 75 092409 - PR/ CITY 09/ 24 / 09 01 WATER , BUNGEES , ROPES 79 - 650 - 65 - 00 - 5833 10/ 08 / 09 86 . 95 HOMETOWN DAYS EXPENSES INVOICE TOTAL : 86 . 95 VENDOR TOTAL : 842 . 70 WALMART WALMART COMMUNITY 091609 - PR 09 / 16 / 09 01 COLANDER, GRAHAM CRACKERS , 80 - 000 - 65 - 00 - 5803 10 / 08 / 09 127 . 72 PROGRAM EXPENSES 02 BANDAGES , LEMONADE , PRETZELS , * * COMMENT * * 03 NAPKINS , CRACKERS , VANILLA * * COMMENT * * 04 WAFFERS , DISH DRAINER * * COMMENT * * DATE : 10 / 01 / 09 UNITED CITY OF YORKVILLE PAGE : 19 TIME : 10 : 01 : 09 DETAIL BOARD REPORT ID : AP441000 . WOW INVOICES DUE ON/BEFORE 10 / 08 / 2009 INVOICE # INVOICE ITEM VENDOR # DATE # DESCRIPTION ACCOUNT # P . O . # DUE DATE ITEM AMT WALMART WALMART COMMUNITY 091609 - PR 09 / 16/ 09 05 SCISSORS , SPONGES , LYSOL , * * COMMENT * * 10 / 08 / 09 06 PAPER PLATES , GLUE , MOPS , * * COMMENT * * 07 MARKERS , FELT * * COMMENT * * 08 COLANDER , CRACKERS , BANDAGES , 79 - 650 - 65 - 00 - 5803 87 . 16 PROGRAM EXPENSES 09 PRETZELS , LEMONADE , NAPKINS , * * COMMENT * * 10 POST - ITS , BINS , NAPKINS , * * COMMENT * * 11 SCISSORS , LUNCH BAGS , GLUE , * * COMMENT * * 12 CANNED AIR , BOWL BRUSHES , * * COMMENT * * 13 SOAP , LYSOL * * COMMENT * * 14 CLEANSAFE AIR , TAPE 79 - 650 - 65 - 00 - 5802 39 . 20 OFFICE SUPPLIES INVOICE TOTAL : 254 . 06 VENDOR TOTAL : 254 . 08 WIREWIZ WIRE WIZARD OF ILLINOIS , INC 7167 09 / 01/ 09 01 ALARM MONITORING 80 - 000 - 62 - 00 - 5440 10 / 08 / 09 60 . 00 SECURITY INVOICE TOTAL : 60 . 00 VENDOR TOTAL : 60 . 00 YORKACE YORKVILLE ACE & RADIO SHACK 127929 09/ 03 / 09 01 TWINE , CABLE TIES , TOOL CACHES 79 - 650 - 65 - 00 - 5833 10 / 08 / 09 25 . 96 HOMETOWN DAYS EXPENSES INVOICE TOTAL : 25 . 96 128043 09 / 10 / 09 01 PHONE , PHONE CORD 80 ! 000 - 62 - 00 - 5410 10 / 08 / 09 31 . 97 MAINTENANCE - OFFICE EQUIP . INVOICE TOTAL : 31 . 97 128141 09 / 16 / 09 01 AIR FILTERS 79 - 610 - 65 - 00 - 5804 10 / 08 / 09 19 . 96 OPERATING SUPPLIES INVOICE TOTAL : 19 . 96 VENDOR TOTAL : 77 . 89 DATE : 10 / 01 / 09 UNITED CITY OF YORKVILLE PAGE : 20 TIME : 10 : 01 : 09 DETAIL BOARD REPORT ID : AP441000 . WOW INVOICES DUE ON/BEFORE 10 / 08 / 2009 INVOICE # INVOICE ITEM VENDOR # DATE # DESCRIPTION ACCOUNT # P . O . # DUE DATE ITEM AMT - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - YORKCONG YORKVILLE CONGREGATIONAL 61855 09/ 17 / 09 01 RESERVATION CHANGE DEPOSIT 79 - 000 - 21 - 00 - 2104 10 / 08 / 09 500 . 00 DEPOSITS 02 REFUND * * COMMENT * * INVOICE TOTAL : 500 . 00 VENDOR TOTAL : 500 . 00 YORKNAPA YORKVILLE NAPA AUTO PARTS 889936 08 / 24 / 09 01 GREASE GUNS , GREASE HOSE 79 - 610 - 65 - 00 - 5815 10 / 08/ 09 71 . 14 HAND TOOLS INVOICE TOTAL : 71 . 14 VENDOR TOTAL : 71 . 14 TOTAL ALL INVOICES : 23 , 578 . 33 YORKVILLE PARK AND RECREATION CASH ANALYSIS AS OF OCTOBER 12, 2009 FISCAL YEAR 09/10 Ending Bank Balances May June July August September October November December January February March April 2009 2009 2009 2009 2009 2009 2009 2009 2010 2010 2010 2010 Money Market $125,849.50 $149,108.03 $169,607.23 $131,210.55 $213547.62 Account PARKSPAYROLL 1ST PAY $17,832.94 $18,537.10 $18,862.14 $18,959.79 $17;825.46 $17,505.75 2ND PAY $19,607.74 $18,913.03 $19,060.23 $18,440.14 $17,767.34 3RD PAY $18,537.10 Month Total $55,977.75 $37,450.13 $37,922.37 $37,399.93 $35,592.80 $17,505.75 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 RECREATION PAYROLL 1ST PAY $20,983.94 $19,681.90 $19,023.98 $20,581.93 $17,757.65 $19,535.68 2ND PAY $19,890.57 $19,245.85 $18,955.42 $17,986.58 $18,624.26 3RD PAY $19,681.90 Month Total 1 $60556.41 $38,927.75 $37,979.40 $38,568.51 $36,381.91 $19,535.68 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 RECREATION CENTER PAYROLL IST PAY $10,274.01 $7,491.07 $8,846.90 $8,721.65 $8,939.22 $9,268.64 2ND PAY $10,145.30 $9,820.05 $8,138.85 $9,938.22 $8,676.87 3RD PAY Month Total $20,419.31 $17,311.12 $16,985.75 $18,659.87 $17,616.09 $9,268.64 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 Grand Total $136,953.50 $93,689.00 $92,887.52 $94,628.31 $89,590.80 $46,310.07 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 Reviewed By: Agenda Item Number wR Parks ❑ Recreation ❑ PARKS d RFGR"TtaJ Director City Administrator ❑ Tracking Number TAM, Legal ❑ i Human Resources F]nwa � � Police ❑ Park Board Agenda Item Tracking Document Title: Lease of riverfront buildings Agenda Date: Park Board — October 8, 2009 Synopsis: Discussion of an RFP for lease of the riverfront buildings. Action Previously Taken: Date of Action: Sept 2009 Action Taken: Discussion Item Number: Type of Vote Required: Majority Action Requested: Discussion, direction and approval (if no changes) Submitted by: Bart Olson Parks and Recreation Name Department Agenda Item Notes: Memorandum OR To: Park Board II ill From: Bart Olson, Interim Director of Parks and Recreation PARKS B RECR"nON CC: Date: October 2, 2009 Subject: Lease of Riverfront Buildings Em imam mmnvunon The attached document is the first draft of an RFP for a concession lease agreement for the Riverfront Building at 301 E Hydraulic Street. The structure of the RFP is based off of a document that the City has used in the past for RFPs. The content of the RFP specifically related to use of the building is located in sections 31 -34. In general, we are asking any prospective lessees to provide a complete copy of their work history to us, complete with certifications for canoeing and kayaking instructions. We are also allowing them to propose payments to the City greater than the amounts of $200 per month and 5% of total yearly revenues. United City of Yorkville REQUEST FOR PROPOSAL Name of Proposing Company: Project Name: Riverfront Building Lease - Proposal No.: Proposal Due: January 6, 2010 at 3:00 pm Proposal Opening: January 6, 2010 at 3:01 pm . Required of All Proposers: Deposit: Not Required - Letter of Capability of Acquiring Performance Bond: Not Required Required of Awarded Lessee: Performance Bond/Letter of Credit: Not Required Certificate of Insurance: Required Legal Advertisement Published: Date Issued: This document consists of zz pages. Return original and two duplicate copies of proposal along with one compact disc with proposal information contained on it in a *.doe (Microsoft Word) or *.pdf(Abode Acrobat) version in a sealed envelope marked with the Proposal Number as noted above to: BART OLSON INTERIM DIRECTOR OF PARKS AND RECREATION UNITED CITY OF YORKVILLE 800 GAME FARM ROAD YORKVILLE, IL 60560 PHONE: 630-553-4350 FAX: 630-553-7575 www.vorkville.il.us 1 United City of Yorkville The UNITED CITY OF YORKVILLE will receive proposals Monday thru Friday, 8:00 A.M. to 4:30 P.M. at City Hall, 800 Game Farm Road, Yorkville, IL 60560. SPECIFICATIONS MUST BE MET AT THE TIME THE PROPOSAL IS DUE. The City Council reserves the right to accept or reject any and all proposals, to waive technicalities and to accept or reject any item of any proposal. The documents constituting component parts of this contract are the following: I. REQUEST FOR PROPOSALS II. TERMS & CONDITIONS III. DETAILED SPECIFICATIONS IV. PROPOSAL/CONTRACT FORM DO NOT DETACH ANY PORTION OF THIS DOCUMENT. INVALIDATION COULD RESULT. Proposers MUST submit an original, 2 additional paper copies and one compact disc of the total proposal. Upon formal award of the proposal, the successful Proposer will receive a copy of the executed contract. 2 United City of Yorkville I, REQUEST FOR PROPOSALS 1. GENERAL 1 . 1 . Notice is hereby given that the United City of Yorkville will receive sealed proposals up to Wednesday, January 6, 2010 at 3:00 pm. 1 .2. Proposals will be opened and read aloud in the City Council Chambers at Yorkville City Hall, 800 Game Farm Road on Wednesday, January 6, 2010 at 3:01 pm. 1.3. Proposals must be received at the United City of Yorkville by the time and date specified. Proposals received after the specified time and date will not be accepted and will be returned unopened to the Proposer. 1 .4. Proposal forms shall be sent to the United City of Yorkville, ATTN: Bart Olson, in a sealed envelope marked "SEALED PROPOSAL". The envelope shall be marked with the name of the project, date, and time set for receipt of proposals. 1 .5. By submitting this proposal, the proposer certifies under penalty of perjury that they have not acted in collusion with any other proposer or potential proposer. - 2. PREPARATION OF PROPOSAL 2. 1 . It is the responsibility of the proposer to carefully examine the specifications and proposal documents and to be familiar with all of the requirements, stipulations, provisions, and - conditions surrounding the proposed services. 2.2. No oral or telephone interpretations of specifications shall be binding upon the City. All requests for interpretations or clarifications shall be made in writing and received by the City at least five (5) business days prior to the date set for receipt of proposals. All changes or interpretations of the specifications shall be made by the City in a written addendum to our proposers of record. 2.3. In case of error in the extension of prices in the proposal, the hourly rate or unit price will govem. In case of discrepancy in the price between the written and numerical amounts, the written amount will govern. 2.4. All costs incurred in the preparation, submission, and/or presentation of any proposal including any proposer's travel orpersonal expenses shall be the sole responsibility of the proposer and will not be reimbursed by the City. 15. The proposer hereby affirms and states that the prices quoted herein constitute the total cost to the City for all work involved in the respective items and that this cost also includes all insurance, royalties, transportation charges, use of all tools and equipment, superintendence, overhead expense, all profits and all other work, services and conditions necessarily involved in the work to be done and materials to be furnished in accordance with the requirements of the Contract Documents considered severally and collectively. 3 United City of Yorkville 3. MODIFICATION OR WITHDRAWAL OF PROPOSALS 3.1 . A Proposal that is in the possession of the City may be altered by a letter bearing the signature or name of person authorized for submitting a proposal, provided that it is received prior to the time and date set for the bid opening. Telephone, email or verbal alterations of a proposal will not be accepted. 3.2. A Proposal that is in the possession of the City may be withdrawn by the proposer, up to the time set for the proposal opening, by a letter bearing the signature or name of person authorized for submitting proposals. Proposals may not be withdrawn after the proposal opening and shall remain valid for a period of ninety (90) days from the date set for the proposal opening, unless otherwise specified. 4. DELIVERY 4.1. All proposal prices are to be quoted, delivered F.O.B. City of Yorkville, 800 Game Farm Road, Yorkville, IL 60560. 5. TAX EXEMPTION 5.1 . The City is exempt from Illinois sales or use tax for direct purchases of materials and supplies. A copy of the Illinois Sales Tax Exemption Form will be issued upon request. Our federal identification will also be provided to selected vendor. 6. RESERVED RIGHTS 6.1 . The City of Yorkville reserves the exclusive right to waive sections, technicalities, irregularities and informalities and to accept or reject any and all proposals and to disapprove of any and all subLessees as may be in the best interest of the City. Time and date requirements for receipt of proposal will not be waived. IL TERMS AND CONDITIONS 7. CITY ORDINANCES 7. 1 . The successful proposer will strictly comply with all ordinances of the City of Yorkville and laws of the State of Illinois. S. USE OF CITY'S NAME 8.1 . The proposer is specifically denied the right of using in any form or medium the name of the City for public advertising unless express permission is granted by the City. 9. INDEMNITY AND HOLD HARMLESS AGREEMENT 9.1 . To the fullest extent permitted by law, the Proposer shall indemnify, keep and save harmless the City and its agents, officers, and employees, against all injuries, deaths, losses, damages, claims, suits, liabilities,judgments, costs and expenses, which may arise directly or indirectly from any negligence or from the reckless or willful misconduct of the Proposer, its employees, or its subLessees, and the Proposer, its employees, or its subLessees, and the Proposer shall at its own expense, appear, defend and pay all charges of attorneys and all costs and other expenses arising therefrom or incurred in connection therewith, and, if any judgment shall be rendered against the City in any such action, the 4 United City of Yorkville Proposer shall, at its own expense, satisfy and discharge the same. This Agreement shall not be construed as requiring the Proposer to indemnify the City for its own negligence. The Proposer shall indemnify, keep and save harmless the City only where a loss was caused by the negligent, willful or reckless acts or omissions of the Proposer, its employees, or its SubLessees. 10. NONDISCRIMINATION 10.1 . Proposer shall, as a party to a public contract: (a) Refrain from unlawful discrimination in employment and undertake affirmative action to assure equality of employment opportunity and eliminate the effects ofpast discrimination; (b) By submission of this proposal, the Proposer certifies that he is an "equal opportunity employer" as defined by Section 2000(e) of Chapter 21, Title 42, U.S. Code Annotated and Executive Orders #11246 and #11375, which are incorporated herein by reference. The Equal Opportunity clause, Section 6.1 of the Rules and Regulations of the Department of Human Rights of the State of Illinois, is a material part of any contract awarded on the basis of this proposal. 10.2. It is unlawful to discriminate on the basis of race, color, sex, national origin, ancestry, age, marital status, physical or mental handicap, sexual orientation, or unfavorable discharge for military service. Proposer shall comply with standards set forth in Title VII of the Civil Rights Act of 1964, 42 U.S.C. Secs. 2000 et seq., The Human Rights Act of the State of Illinois, 775 ILCS 511-1 Olet. seq., and The Americans With Disabilities Act, 42 U.S.C. Secs. 12101 et. seq. 11. SEXUAL HARASSMENT POLICY 11 .1 . The proposer, as a party to a public contract, shall have a written sexual harassment policy that: 11 .1.1. Notes the illegality of sexual harassment; 11 .1 .2. Sets forth the State law definition of sexual harassment; 11 .1 .3. Describes sexual harassment utilizing examples; 11 .1 .4. Describes the Proposer's internal complaint process including penalties; - 11.1 .5. Describes the legal recourse, investigative and complaint process available through the Illinois Department of Human Rights and the Human Rights Commission and how to contact these entities; and 11 .1 .6. Describes the protection against retaliation afforded under the Illinois Human Rights Act. 12. EQUAL EMPLOYMENT OPPORTUNITY 12.1 . In the event of the Proposer's non-compliance with the provisions of this Equal Employment Opportunity Clause, the Illinois Human Rights Act or the Rules and Regulations of the Illinois Department of Human Rights ("Department"), the Proposer may be declared ineligible for future contracts or subcontracts with the State of Illinois or any of its political subdivisions or municipal corporations, and the contract may be 5 United City of Yorkville canceled or voided in whole or in part, and such other sanctions or penalties may be imposed or remedies invoked as provided by statute or regulation. During the performance of this contract, the Proposer agrees as follows: 12. 1 .1 . That it will not discriminate against any employee or applicant for employment because of race, color, religion, sex, marital status, national origin or ancestry, age, physical or mental handicap unrelated to ability, sexual orientation, sexual identity or an unfavorable discharge from military service; and further that it will examine all job classifications to determine if minority persons or women are underutilized and will take appropriate affirmative action to rectify any such undermilization. 12. 1 .2. That, if it hires additional employees in order to perform this contract or any portion thereof, it will determine the availability (in accordance with the Department's Rules and Regulations) of minorities and women in the areas) from which it may reasonably recruit and it will hire for each job classification for which employees are hired in such a way that minorities and women are not underutilized. 12.1 .3. That, in all solicitations or advertisements for employees placed by it or on its behalf, it will state that all applicants will be afforded equal opportunity without discrimination because of race, color, religion, sex, marital status, national origin or - ancestry, age, physical or mental handicap unrelated to ability, or an unfavorable discharge from military services. 12.1 .4. That it will send to each labor organization or representative of workers with which it has or is bound by a collective bargaining or other agreement or understanding, a notice advising such labor organization or representative of the Proposer's obligations under the Illinois Human Rights Act and the Department's Rules and Regulations. If any such labor organization or representative fails or refuses to cooperate with the Proposer in its efforts to comply with such Act and Rules and Regulations, the Proposer will promptly so notify the Department and the contracting agency and will recruit employees from other sources when necessary to fulfill its obligations thereunder. 12.1 .5. That it will submit reports as required by the Department's Rules and Regulations, famish all relevant information as may from time to time be requested by the Department or the contracting agency, and in all respects comply with the Illinois Human Rights Act and the Department's Rules and Regulations. 12.1 .6. That it will permit access to all relevant books, records, accounts and work sites by personnel of the contracting agency and the Department forpurpose of investigation to ascertain compliance with the Illinois Human Rights Act and the Department's Rules and Regulations. 12.1 .7. That it will include verbatim or by reference the provisions of this clause in every subcontract it awards under which any portion of the contract obligations are undertaken or assumed, so that such provisions will be binding upon such subLessee. In the same manner as with other provisions of this contract, the Proposer will be liable for compliance with applicable provisions of this clause by such subLessees; and further it will promptly notify the contracting agency and the Department in the event any subLessee fails or refuses to comply therewith. In addition, the Proposer will not utilize any subLessee declared by the Illinois Human Rights Commission to be ineligible for contracts or subcontracts with the State of Illinois or any of its 6 United City of Yorkville political subdivision or municipal corporations. 13. DRUG FREE WORK PLACE 13.1 . Proposer, as a party to a public contract, certifies and agrees that it will provide a drug free workplace by: 13.2. Publishing a statement: (1) Notifying employees that the unlawful manufacture, distribution, dispensation, possession or use of a controlled substance, including cannabis, is prohibited in the City's or proposer's workplace. (2) Specifying the actions that will be taken against employees for violations of such prohibition. (3) Notifying the employee - that, as a condition of employment on such contact or grant, the employee will: (A) abide by the terms of the statement; and (B) notify the employer of any criminal drug statute conviction for a violation occurring in the workplace no later than five (5) days after such conviction. 13.3. Establishing a drug free awareness program to inform employee's about: (1) the dangers of drug abuse in the workplace; (2) the City's or proposer'spolicy of maintaining a drug free workplace; (3) any available drug counseling, rehabilitation and employee assistance programs; (4) the penalties that may be imposed upon employees for drug violations. 13.4. Providing a copy of the statement required above to each employee engaged in the performance of the contract or grant and to post the statement in a prominent place in the workplace. 13.5. Notifying the contracting or granting agency within ten (10) days after receiving notice of any criminal drug statute conviction for a violation occurring in the workplace no later than five (5) days after such conviction from an employee or otherwise receiving actual notice of such conviction. 13 .6. Imposing a sanction on, or requiring the satisfactory participation in a drug abuse assistance or rehabilitation program by any employee who is so convicted as required by section 5 of the Drug Free Workplace Act. 13.7. Assisting employees in selecting a course of action in the event drug counseling, treatment and rehabilitation is required and indicating that a trained referral team is in place. 13.8. Making a good faith effort to continue to maintain a drug free workplace through implementation of the Drug Free Workplace Act. 14. PREVAILING WAGE ACT 14.1 . Proposer agrees to comply with the Illinois Prevailing Wage Act, 820 JLCS 130/1 et seq., for all work completed under this contract. Proposer agrees to pay the prevailing wage and require that all of its subLessees pay prevailing wage to any laborers, workers or mechanics who perform work pursuant to this contract or related subcontract. 14.2. Proposer and each subLessee shall keep or cause to be kept an accurate record of names, 7 United City of Yorkville occupations and actual wages paid to each laborer, workman and mechanic employed by the Proposer in connection with the contract. This record shall be open to inspection at all - reasonable hours by any representative of the City or the Illinois Department of labor and must be preserved for four (4) years following completion of the contract. 15. �,NSV CE kE, Obi 2EMENTS 15.1 Pri&to the begs ning of the contractper/gd, Lessee and any Sublessees shalI procure maintain and payzfor such insurance as will protect against claims for bodllydnJin of death; or for damage to property, including loss of use whlchmay arse out of operations by.the Lessee or SubLessee or auy Sub-Sub Lessee.or by anyone employed liy any of their;jorbyanyon'eforwhoseactsanyoftltemmaybeliable Suchtnsuranoeshallnotbe less than the greafer ofcovci ages a ld limit¢ of habilltyspecified below or any coverages and'limlts of hablhty specified m the :Contract Documents or'egverages, apd liiriits required by law, unless otherw" se agreed Yo by the City Workers Compensation ;; x x ;$500 000 , Statutory Bmployersi.. .... y X6 $1,000,000 -" jkachAccldent `^ � `$1 000,000; P/sease policy Ltm1E $1,000,000> . isease ach Emplo'pee Comprehensive General Liability °,$2,000 000 ,° Each Occurrence $23000,000 `Aggregate _ (Appkcabde ort.a Per Project Basis) ColnmerclalAutomobdeLiability $1,000,000 EachAccldent Umbrella L1ab111ty $3,000 000 L _ _ _ _ _ _ _ , , - comment tBO11:VD1tomviewedpy legpl and(mauee forinsuren2elevels. �.; 15.2. Commercial General Liability Insurance required under this paragraph shall be written on an occurrence form and shall include coverage for Products/Completed Operations, Personal Injury with Employment Exclusion (if any) deleted, Blanket XCU and Blanket Contractual Liability insurance applicable to defense and indemnity obligations and other contractual indemnity assumed under the Contract Documents. 15.3. Comprehensive Automobile Liability Insurance required under this paragraph shall include coverage for all owned, hired and non-owned automobiles. 15.4. Workers Compensation coverage shall include a waiver of subrogation against the City. 15.56 Comprehensive General Liability, Employers Liability and Commercial Automobile Liability Insurance may be arranged under single policies for full minimum limits required, or by a combination of underlying policies with the balance provided by Umbrella and/or Excess Liability policies. 15.6. Lessee and all SubLessees shall have their respective Comprehensive General Liability (including products/completed operations coverage), Employers Liability, Commercial Automobile Liability, andUmbrella/Excess Liability policies endorsed to add the "City of Yorkville, its officers, officials, employees and volunteers" as "additional insureds" with 8 United City of Yorkville respect to liability arising out of operations performed; claims for bodily injury or death brought against City by any Lessee of SubLessee employees, or the employees of SubLessee's subLessees of any tier, however caused, related to the performance of operations under the Contract Documents. Such insurance afforded to the City shall be endorsed to provide that the insurance provided under each policy shall be Primmy and Non-Contributory. 15.7. Lessee and all SubLessees shall maintain in effect all insurance coverages required by the Contract Documents at their sole expense and with insurance carriers licensed to do business in the State of Illinois and having a current A. M. Best rating of no less than A- VIII. In the event that the Lessee or any SubLessee fails to procure or maintain any . insured required by the Contract Documents, the City may, at its option, purchase such coverage and deduct the cost thereof from any monies due to the Lessee or SubLessee, or withhold funds in an amount sufficient to protect the City, or terminate this Agreement pursuant to its terms. 15.8. All insurance policies shall contain a provision that coverages and limits afforded hereunder shall not be canceled, materially changed, non-renewed or restrictive modifications added, without thirty (30) days prior written notice to the City. Renewal certificates shall be provided to the City not less than five (5) prior to the expiration date of any of the required policies. All Certificates of Insurance shall be in a form acceptable to City and shall provide satisfactory evidence of compliance with all insurance requirements. The City shall not be obligated to review such certificates or other evidence - of insurance, or to advise Lessee or SubLessee of any deficiencies in such documents, and receipt thereof shall not relieve the Lessee or SubLessee from, nor be deemed a waiver the right to enforce the terms of the obligations hereunder. The City shall have the right to examine any policy required and evidenced on the Certificate of Insurance. 16. COMPLIANCE WITH OSHA STANDARDS 16.1 . Equipment supplied to the City must comply with all requirements and standards as specified by the Occupational Safety and Health Act. All guards and protectors as well as appropriate markings will be in place before delivery. Items not meeting any OSHA specifications will be refused. 17. SUBLETTING OF CONTRACT 17.1 . No contract awarded by the City shall be assigned or any part sub-contracted without the written consent of the Director of Parks and Recreation. In no case shall such consent relieve the Awarded Proposer from their obligation or change the terms of the contract. 18. TERM OF CONTRACT 18.1 . This contract may be extended no more than twice for subsequent annual periods (two annual extensions) by mutual agreement of both parties, providing such agreement complies with City purchasing policies and the availability of funds. However, if this contract is not one that is subject to extension, such information will be available in the detailed specifications or special conditions section, supra. 9 United City of Yorkville 19. TERMINATION OF CONTRACT 19.1 . The City reserves the right to terminate the whole or any part of this contract, upon thirty (30) days written notice to the Awarded Proposer, in the event of default by the Awarded Proposer. Default is defined as failure of the Awarded Proposer to perform any of the provisions of this contract or failure to make sufficient progress so as to endanger performance of this contract in accordance with its terms. In the event that the Awarded Proposer fails to cure the default upon notice, and the City declares default and termination, the City may procure, upon such terms and in such manner as the City may deem appropriate, supplies or services similar to those so terminated. Any such excess costs incurred by the City may be set-off against any monies due and owing by the City to the Awarded Proposer. 20. BILLING & PAYMENT PROCEDURES 20.1 . Payment will be made upon receipt of an invoice. Once an invoice has been verified, the invoice will be processed for payment in accordance with the City payment schedule, policy and procedures. 20.2. The City shall review in a timely manner each bill or invoice after its receipt. If the City determines that the bill or invoice contains a defect making it unable to process the payment request, the City shall notify the Proposer requesting payment as soon as possible after discovering the defect pursuant to rules promulgated under 50 ILCS 50511 et seq. The notice shall identify the defect and any additional information necessary to correct the defect. 20.3 . Please send all invoices to the attention of City of Yorkville, Accounts Payable, 800 Game Farm Road, Yorkville, IL 60560. 21. RELATIONSHIP BETWEEN THE PROPOSER AND THE CITY 21 .1 . The relationship between the City and the Proposer is that of a Lessor and Lessee. 22. STANDARD OF CARE 22.1 . Services performed by Proposer under this Agreement will be conducted in a manner consistent with that level of care and skill ordinarily exercised by members of the profession currently practicing in the same locality under similar conditions. No other representations express or implied, and no warranty or guarantee is included or intended in this Agreement, or in any report, opinions, and documents or otherwise. 22.2. If the Proposer fails to meet the foregoing standard, Proposer will perform at its own cost, and without reimbursement from the City, the professional services necessary to correct errors and omissions caused by Proposer's failure to comply with the above standard and - reported to Proposer within one (1) year from the completion ofProposer's services for the Project. 23. GOVERNING LAW 23.1 . This Agreement will be governed by and construed in accordance with the laws of the State of Illinois without regard for the conflict of laws provisions. Venue is proper only in 10 United City of Yorkville the County of Kendall and the Northern District of Illinois. 24. SUCCESSORS AND ASSIGNS 24.1 . The terms of this Agreement will be binding upon and inure to the benefit of the parties and their respective successors and assigns; provided, however, that neither party will assign this Agreement in whole or in part without the prior written approval of the other. The Proposer will provide a list of key staff, titles, responsibilities, and contact information to include all expected sub Proposers. 25. WAIVER OF CONTRACT BREACH 25.1 . The waiver by one party of any breach of this Agreement or the failure of one party to enforce at any time, or for any period of time, any of the provisions hereof will be limited to the particular instance and will not operate or be deemed to waive any future breaches of this Agreement and will not be construed to be a waiver of any provision except for the particular instance. 26. AMENDMENT 26.1 . This Agreement will not be subject to amendment unless made in writing and signed by all parties. 27. SEVERABILITY OF INVALID PROVISIONS 27.1 . If any provisions of this Agreement are held to contravene or be invalid under the laws of any state, country orjurisdiction, contravention will not invalidate the entire Agreement, but it will be construed as if not containing the invalid provision and the rights or obligations of the parties will be construed and enforced accordingly. 28. NOTICE 28.1 . Any notice will be in writing and will be deemed to be effectively served when deposited in the mail with sufficient first class postage affixed, and addressed to the party at the party's place of business. Notices shall be addressed to the City as follows: Director of Parks and Recreation City of Yorkville 800 Game Farm Road. Yorkville, IL 60560 And to the Proposer as designated in the Contract Form. III. DETAILED SPECIFICATIONS 29. DEFINITIONS 29.1. For the purpose of the Contract, definitions of certain terms are listed below. Certain words or phrases, when used in the Contract shall have the same meaning given to them in this section. Other terms shall be defined within applicable subsections. Awarded proposer shall mean the firm which the City has selected to negotiate a contract, I United City of Yorkville and pending successful completion of contract negotiations, shall become the Lessee Concession Lease Agreement shall mean the agreement awarded by the Lessor to the Lessee that governs use of the property and grants the Lessee the right to operate a business within the property, subject to restrictions. Contract shall mean the agreement created by and consisting of the Contract Documents and Concession Lease Agreement - Contract Documents shall include the Request for Proposals, Terms and Conditions, Detail Specifications and the Concession Lease Agreement Lessee shall mean the firm with which the City has executed the Concession Lease Agreement. Day shall mean Calendar Day unless otherwise stated. Offseason shall mean November 1 through March 31 . Operating Season shall mean April 1 through October 31. Proposer shall mean a firm that has submitted a full and complete response to this Request for Proposals. Specifications shall mean specifications identified in the Contract. 30. OPERATING SPECIFICATIONS OF THE CONCESSION LEASE AGREEMENT 30.1 , �n general terms, the>Crty rs seekmg to grant a lessee the exclusive pt ur�ege of operating a canoe ana kayak rental and business on the p omtseS generally locate(j at 30T E F diaplia ;Street in Yorkville and'as more spectficall described tt 'this dooumeat comma t 1so2 : e m b iw m° a Ae `y - ' - - - - - auce6mt should havethe booadary of 1 We buildm`g and�potttoa to&wt of 30.2. For purposes of evaluating the proposer's experience and certifications, copies of the bail"g foicLoe/kayak atumse:,7 ! resumes for all proposed operators, managers and major employees for the business are required in the proposal. Relevant work history and experience in operating a business of the nature as herein described shall be used in the evaluation of the proposal and selection of the awarded proposer. 303 . The City shall have the right at all times to inspect the premises occupied by the Lessee in conducting its services and sales. 30.4. The lessee shall make available for rental to the general public canoes and kayaks of various styles, shapes, and sizes and all necessary operational and safety equipment so as to allow canoeists and kayakers of all ages and skill levels the ability to traverse the dam bypass, travel to another location downstream, or to participate in the whitewater recreation features in the dam bypass. 12 United City of Yorkville 30.5. The lessee shall make available for purchase by the general public of all boating skill levels training classes and seminars on canoeing and kayaking to be operated onsite by the lessee or his agents or subLessees within the operating season subject to the requirements of this agreement and as is reasonable. Lessee all employees, subLessees and agents shall have proper permits and licenses to conduct training and seminars. Lessee may partner with the City's Parks and Recreation Department to offer training classes and seminars at the City's REC Center during the offseason. 30.6. The lessee shall operate the premises and be open for business, at minimum, during the operating season during the hours of 9 a.m. to 7 p.m., 7 days per week. 30.7. The lessee may charge prices and rates that are reasonable and fair. A copy of all prices and rates must be submitted annually to the Park Board, thirty (30) days prior to the start of the operating season. The Park Board must approve all charges and prices prior to opening. The Lessee shall conspicuously exhibit a list of all prices and charges relating to the sale and rental of equipment or services offered by Lessee. 30.8. The lessee shall be responsible for all maintenance work on the building and immediate premises. Any capital improvements done on the premises over $10,000 in value shall be approved by the Park Board prior to commencement. 30.9. The lessee does not have exclusive rights to all concession operations within the park, but - rather, only to the specific operation at the specific location as described in the Concession Lease Agreement. 30.10. The City agrees to furnish to the Lessee access to City water and sewer utilities. The Lessee is responsible for applicable usage payments for all utilities (sewer, water, electricity, phone, intereet, etc.). 31. PAYMENTS AND OTHER REPORTS TO THE CITY 31 . 1 . The lessee is required to submit certain payments, forms, financial statements, and other items on a timely basis. Failure to submit any of the required items in a timely fashion may result in breach of the agreement. 31.2. The lessee, at minimum, shall make payments equivalent to 5% of the annual sum of the total adjusted gross receipts. Said payment shall make said payment prior to February 1 of each year. 31.3. The lessee, at minimum, shall make premises rental payments of $200 per month within the operating season, due prior to the first of each calendar month. 31 .4. Failure to meet any deadline for payment will result in an interest charge of 10% on said late payment. 31 .5. The lessee is required to submit an annual concession financial statement by January 30 - of each year. 13 United City of Yorkville 32. FIRM QUALIFICATIONS AND EXPERIENCE 32.1 . The proposal shall state the size of the firm and the number and nature of the staff to be employed under this contract on a full-time and/or part-time basis. 32.2. The proposal should identify the principal supervisory and/or management staff who would be assigned to this contract. The firm should also provide information on the relevant experience of its firm on similar engagements. 32.3. The City retains the right to approve or reject staff replacements of the successful bidder. If it is deemed necessary, background checks may be required of the successful bidders personnel that will be employed under this contract. 33. TERM OF CONTRACT 33.1 . The term of the Contract shall commence at 12:01 a.m. on April 1, 2010, and shall remain in full force and effect through termination at 11 :59 p.m. on March 31, 2014. Upon request, the City may exercise an option to extend the contract term for an additional two (2) year period ending at 11 :59 p.m. on March 31, 2016. The Lessee may negotiate in good faith, on request of the City, for an extension to the contract, provided that the contract extension is approved by the City Council no later than one hundred twenty (120) days before the - termination of the existing contract. 34. PRINCIPAL CONTACT FOR CITY 34.1 . The principal contact for the City that will coordinate assistance to the proposers will be Bart Olson, Interim Director of Parks and Recreation, 630-553-4357 or bolson(cdyorkville.il.us. - - 35. ALTERNATIVES AND DEVIATIONS 35. 1 . The specifications included in this package describe existing services which the City believes are necessary to meet performance requirements of the City and shall be considered the minimum standards expected of the Lessee. 35.2. Other alternatives from the specifications in Section III maybe indicated if the proposed alternatives are equal to or greater than what is required by these specifications. All alternatives shall be separately listed, and a justification for each shall be stated. The Lessee shall use Appendix 3, Schedule of Alternatives and Deviations, for listing other alternatives. 35.3. If the Lessee is unable to meet any of the specifications as outlined herein, it shall also separately list all requested deviations from the specifications, with justifications attached for each deviation. The Lessee shall use Appendix 3, Schedule of Alternatives and Deviations, for listing proposed deviations. 35.3.1. If the Lessee does not indicate alternatives to or deviations from the specifications, the City shall assume it is able to fully comply with these specifications. The City shall be the sole and final judge of compliance with all specifications. 14 United City of Yorkville 35.3.2. The City further reserves the right to determine the acceptability or unacceptability of any and all alternatives or deviations The City shall also be the sole and final judge as to whether any alternative or deviation is of an equivalent or better quality of service. 36. EMPLOYEES 36.1 .The Lessee shall undertake to perform all services rendered in areal, orderly and efficient manner; to use care and diligence in the performance of this contract; and to provide neat, orderly and courteous personnel. The Lessee shall agree to prohibit any drinking of alcoholic beverages or use of illegal drugs or drugs which impair the ability of the employee or agent to safely and adequately perform his or her job while on duty or in the course of performing their duties under this contract. The Lessee shall also agree to ensure that each employee driving a vehicle shall at all times carry a valid operator's license for the type vehicle he/she is driving. The Lessee's employees will be attired, at all times, in a professional-type manner. These specifics will be agreed upon between representatives from the Lessee and the City Designated Representative _ 37. ACCIDENT PREVENTION 37.1 .Precaution shall be exercised at all times for the citizens, employees and property. The safety provisions of all applicable laws and building and construction codes shall be observed. Machinery, equipment and all hazards shall be guarded or eliminated in accordance with safety provisions. 38. TAXES, LICENSES & PERMITS 38.1 .The Lessee shall pay all sales, use, property, income, and other taxes that are lawfully assessed against the City or the Lessee in connection with the Lessee's facilities and the work included in this Contract, and shall obtain and pay for all licenses, permits, certificates of authority, and inspections required for the work. The Lessee shall furnish to the City satisfactory evidence that it has all permits, licenses, and certificates of authority required to operate for the term of this contract. 39. DEFAULT 39.1 .If the Lessee fails to observe any portion of the Concession Lease Agreement and there has not been sufficient cause to justify such lack of observance, the City shall serve notice, either personally or by affixing such notice to the local premises of the Lessee, that this contract shall be in default if the Lessee does not take action to remedy failure the schedule within twenty-four (24) hours of said notice. If at the end of the twenty-four (24) hour period, the Lessee has not made the necessary corrections, the City shall take such steps as are necessary, to provide services according to the collection schedule submitted by the Lessee. The Lessee will be liable for any costs of such steps from the date of the notice of default. If deemed necessary by the City's Designated Representative, the City shall have the right to take over all equipment and facilities of the Lessee for a period of up to one-hundred-twenty (120) days from the date of notice of default. 15 United City of Yorkville IV. PROPOSAL FORM ***THIS PROPOSAL, WHEN ACCEPTED AND SIGNED BY AN AUTHORIZED SIGNATORY OF THE CITY OF YORKVILLE, SHALL BECOME A CONTRACT BINDING UPON BOTH PARTIES. Entire Block Must Be Completed When A Submitted Proposal Is To Be Considered For Award PROPOSER: Date: Company Name Email Address Street Address of Company Contact Name (Print) City, State, Zip 24-Hour Telephone Business Phone Signature of Officer, Partner or Fax Sole Proprietor Print Name & Title ATTEST: If a Corporation Signature of Corporation Secretary CITY OF YORKVILLE: ATTEST: Authorized Signature Signature of City Clerk Title Date Date In compliance with the specifications, the above-signed offers and agrees, if this Proposal is accepted within 90 calendar days from the date of opening, to furnish any or all of the services at the standards described herein within the time specified above. PROPOSEWS CERTIFICATION (pageI of 3) 16 United City of Yorkville With regard to , proposer hereby certifies (Name of Project) (Name of Proposer) the following: 1 . Proposer is not barred from bidding this contract as a result of violations of Section 720 ILCS 5/3313-3 (Bid Rigging) or 720 ILCS 5/33E-4 (Bid-Rotating); 2. Proposer certifies that it has a written sexual harassment policy in place and is in full compliance with 775 ILCS §12-105(A)(4); 3 . Proposer certifies that not less than the prevailing rate of wages as determined by the City _ of Yorkville, Kendall County County or the Illinois Department of Labor shall be paid to all laborers, workers and mechanics performing work for the City of Yorkville. All bonds shall include a provision as will guarantee the faithful performance of such prevailing wage clause. Proposer agrees to comply with the Illinois Prevailing Wage Act, 820 ILCS 130/1 et seq., for all work completed. Proposer agrees to pay the prevailing wage and require that all of its subLessees pay prevailing wage to any laborers, workers or mechanics who perform work pursuant to this contract or related subcontract. Proposer and each subLessee shall keep or cause to be kept an accurate record of names, occupations and actual wages paid to each laborer, workman and mechanic employed by the Proposer in connection with the contract. This record shall be sent to the City on a monthly basis along with the invoice and shall be open to inspection at all reasonable hours by any representative of the City or the Illinois Department of Labor and must be preserved for four (4) years following completion of the contract. Proposer certifies that proposer and any subLessees working on the project are aware that filing false payroll records is a class B misdemeanor and that the monetary penalties for violations are to be paid pursuant to law by the proposer, Lessee and subLessee. The City shall not be liable for any underpayments. If applicable: Since this is a contract for a fixed public works project, as defined in 820 ILCS 130/2, Lessee agrees to post at the job site in an easily accessible place, the prevailing wages for each craft or type of worker or mechanic needed to execute the contract or work to be performed. - 4. Proposer certifies that it is in full compliance with the Federal Highway Administrative Rules on Controlled Substances and Alcohol Use and Testing, 49 C. F.R. Parts 40 and 382 and that all employee drivers are currently participating in a drug and alcohol testing program pursuant to the Rules. 5. Proposer further certifies that it is not delinquent in the payment of any tax administered by the Department of Revenue, or that Proposer is contesting its liability for the tax delinquency or the amount of a tax delinquency in accordance with the procedures established by the appropriate Revenue Act. Proposer further certifies that if it owes any tax payment(s) to the Department of Revenue, Proposer has entered into an agreement with the Department of PROPOSER'S CERTIFICATION (page 2 of 3) 17 United City of Yorkville Revenue for the payment of all such taxes that are due, and Proposer is in compliance with the agreement. BY: Proposer's Authorized Agent I I I- I I TTY❑ FEDERAL TAXPAYER IDENTIFICATION NUMBER or Social Security Number Subscribed and sworn to before me this day of 20_. Notary Public) (Fill Out Applicable Paragraph Below) (a) Corporation The Proposer is a corporation organized and existing under the laws of the State of which operates under the Legal name of and the full names of its Officers are as follows: President: Secretary: Treasurer: and it does have a corporate seal. (In the event that this bid is executed by other than the President, attach hereto a certified copy of that section of Corporate By-Laws or other authorization by the Corporation which permits the person to execute the offer for the corporation.) (b) Partnership Signatures and Addresses of All Members of Partnership: PROPOSER'S CERTIFICATION (page 3 of 3) 18 United City of Yorkville The partnership does business under the legal name of: which name is registered with the office of in the state of - (c) Sole Proprietor The Supplier is a Sole Proprietor whose full name is: and if operating under a trade name, said trade name is: which name is registered with the office of in the state of 5. Are you willing to comply with the City's preceding insurance requirements within 13 days of the award of the contract? Insurer's Name Agent Street Address City, State, Zip Code Telephone Number I/We affirm that the above certifications are true and accurate and that 1/we have read and understand them. Print Name of Company: Print Name and Title of Authorizing Signature: Signature: - Date: 19 United City of Yorkville APPENDIX SCHEDULE OF ALTERNATIVES AND DEVIATIONS Please list any proposed alternative or deviation to the minimum payment percentages and amounts, and other standards as outlined in the specifications section of this document. (Please attach additional sheets if necessary.) Section Paragraph Explanation of Alternative/Deviation 20 United City of Yorkville APPENDIX 6 LESSEE QUALIFICATIONS Name of Business: - Business Address: Mailing Address: Business Number: Emergency Number: Fax Number: Ownership: Individual Partnership Corporation Franchise or Parent Company (if applicable): List all Partners, Managers, and Corporate Officers: Name Title Residence Phone Days of Operation: Business Hours: Number of Employees: Supervisors: Drivers: Office Personnel: 21 Reviewed By: Agenda Item Number IProRKuE Parks ❑ MRecreation ❑ PARKS 8 RFCRBA7�oN Director �. City Administrator ❑ Tracking Number Legal ❑ Human Resources F-1 xutemaumav EMU Police ❑ Park Board Agenda Item Tracking Document Title: FY 09/10 revised budget — second draft Agenda Date: Park Board — October 8, 2009 Synopsis: Discussion on the FY 09/10 revised budget. Action Previously Taken: Date of Action: Sept 2009 Action Taken: Discussion Item Number: Type of Vote Required: Super-majority Action Requested: Discussion Submitted by: Bart Olson Parks and Recreation Name Department Agenda Item Notes: Memorandum YDP To: Park Board ll .�sil From: Bart Olson, Interim Director of Parks and Recreation pgRKs B R¢cRWTCXJ CC: Date: October 2, 2009 Subject: FY 09/10 Revised Budget — Second Draft roaumwwrx mmn I have included the second draft of the FY 09/10 revised budget. I am not seeking approval of this budget at this meeting, as many more steps must be made before a final revised budget is presented to the Mayor and then the City Council. The following items were changed since last Park Board meeting. Parks Capital Budget No items have changed in the Parks Capital Budget. Land-Cash 72-000-47-00-4700 OSLAD Grant - Prairie Meadows (revenue) I expect the City to receive $400,000 in reimbursement for the Prairie Meadows Park (Riemenschneider Park) in this fiscal year. 72-000-99-00-9901 Transfer to General Fund (expense) Superintendent Sleezer and City Parks Designer Haake have reviewed their work logs for the first third of this fiscal year to make sure this number is an accurate amount to be transferred to the General Fund (discussed in the Director's Report). Right now, they are both under the estimated amount. If this does not change by November (mid fiscal year), then this number should be amended. Operating Budget 79-610-50-00-5107 Salaries - Employees (Parks expense) 79-650-50-00-5107 Salaries — Employees (Recreation expense) These decreases are tied to furloughs proposed by the City between Christmas and New Years Eve. This has not been finalized by the City, but if it does, the Parks and Recreation Department will comply, except for the REC Center, which will remain open. 79-610-62-00-5408 Maintenance - Equipment (Parks expense) 79-610-62-00-5417 Maintenance — Parks (expense) 79-610-62-00-5434 Rental — Equipment (expense) 79-610-65-00-5804 Operating Supplies All of these Parks expenses have been cut in the amount shownl to meet the projected budget deficit within the operating budget, as discussed last week. 79-650-50-00-5137 Overtime ' Maintenance Equipment line item calculates no change between the original budget and revised budget, however at the last meeting this line item was proposed to be increased $ 1 ,000. We are now retracting the proposed increase, which means a cut has been made from last meeting to this meeting. 79-650-62-00-5408 Maintenance Supplies 79-650-62-00-5409 Maintenance - Vehicles 79-650-62-00-5410 Maintenance — Office Equipment 79-650-62-00-5435 Electricity 79-650-62-00-5445 Portable Toilets 79-650-65-00-5802 Office Supplies 79-650-65-00-5804 Operating Supplies 79-650-65-00-5805 Recreation Equipment 79-650-65-00-5812 Gasoline 79-650-65-00-5840 Scholarships All of these Recreation expenses have been cut in the amount shown to meet the projected budget deficit within the operating budget, as discussed last week. REC Center Budget No items have changed in the Parks Capital Budget. UNITED CITY OF YORKVILLE KENDALL COUNTY, IL _ Proposed FY 09110 Revised Budget PARKS & RECREATION CAPITAL g 2008-2009 r Actual CHANGE % CHANGE 2008-2009 Revised 2009-2010 `throdgl7 -, Original to Original to ACCOUNT NUMBER DESCRIPTION Budget Budget Budget August'_: Revised Revised '— REVENUES 22-000-40-00-3999 BEGINNING FUND BALANCE 26,948 43,375 - c '-, - N / A 22-000-42-00-4216 PARKS CAPITAL FEE 18,000 8,000 600 New 22-000-42-00-4217 PARK CAPITAL DONATIONS - 8,822 1 48,000 New 22-000-44-00-4430 SALE OF VEHICLES/EQUIPMEN _ 20,000 20,000 - .y;)� - NIA 22-000-49-00-4930 TRANSFER FROM GENERAL FD - - - z� N / A 22-000-49-00-4950 TRANSFER FROM PW CAPITAL - - - - NIA TOTAL REVENUES: 64,948 80,197 ,-a ,55�=: � t 48,600 New rt— EXPENSES ?;- 22-610-75-00-7006 PICK UP TRUCWDUMP TRUCK - _ - -� r : � - N / A 22-610-75-00-7015 PARKS EQUIPMENT 19,948 28,770 2 42,000 New 22-610-75-00-7016 COMPUTER SERVER - 8,427 - AWE - N / A 22-610-76-00-7018 PARK REDEVELOPMENTS 45,000 43,000 - f - N / A TOTAL EXPENSES: PARKS 64,948 80,197 42,000 New v TOTAL FUND REVENUES 64,948 80,197 48,600 New TOTAL FUND EXPENSES 64,948 80,197 - .: iii 42,000 New FUND SURPLUS (DEFICIT) BALANCE - - 55Q'. of 6,600 PARKS AND RECREATION CAPITAL COMMENTS: 1 Money associated with Bristol Bay mowing proposal. 2 Expenses associated with Bristol Bay mowing proposal. 1 of 1 UNITED CITY OF YORKVILLE KENDALL COUNTY, IL Proposed FY 09/10 Revised Budget LAND CASH 2008-2009 Actual of I $ CHANGE % CHANGE Revised 2009 2010 Through ( ' - - • = • • - Original to Original to Budget Budget August • • • • • Revised Revised ACCOUNT NUMBER DESCRIPTION REVENUES 72-000-40-00-3999 BEGINNING FUND BALANCE (272,822) (495,020) (495020)' - 0% REIMB FROM OTHER GOV'TS 600,000 f_ _,_ - N / A 72-000-47-00-4700 OSLAD GRANT - PRAIRIE MEADOW 400,000 - 400,000 N / A 72-000-47-00-4700 OSLAD GRANT_ - WHISPERING MEA 362,000 (362,000) -100% 72-000-47-00-4701 GREENBRIAR - - _ �„*;� - I N / A 72-000-47-00-4702 BIKE PATH GRANT - 200,000 � it 1 (97,000) -49% 72-000-47-00-4705 COUNTRY HILLS - - N / A 72-000-47-00-4709 SUNFLOWER _ - i)� - N / A 72-000-47-00-4712 RIVER'S EDGE NIA 72-000-47-00-4_715 WHITE OAK UNIT 1&2 1 ,406 - c '--` � - NIA 72-000-47-00-4717 KYLYN'S CROSSING - - - - N / A 72-000-47-00-4718 FOXFIELD 11 PARK LC - - s_,x� - NIA 72-000-47-00-4719 WILDWOOD N / A 72-000-47-00-4751 CANNONBALL RIDGE GRANT NIA 72-000-47-00-4723 HEARTLAND CIRCLE - - _k _ .v� - NIA 72-000-47-00-4732 RAINTREE VILLAGE 28,000 '=; '.' � (28,000) -100% 72-000-47-00-4734 WHISPERING MEADOWS 12,000 - 16925 • • 3,200 N / A 72-000-47-00-4736 BRIARWOOD - - .y_ :� - N / A 72-000-47-00-4737 CALEDONIA - - -� - N / A 72-000-47-00-4738 AUTUMN CREEK 25,000 15,000 7,000 47% 72-000-47-00-4744 HUDSON LAKES - N / A 72-000-47-00-4745 PRESTWICK _ ' L , ,, - _ N / A 72-000-47-00-4749 BLACKBERRY WOODS 2,000 a*=,: � - N / A 72-000-47-00-4750 KENDALLWOOD ESTATES - + - N / A BRISTOL BAY 85,000 50,000 e•- +„u � - 0% WHEATON WOODS GRANT 72-000-49-00-4902 TRANSFER FROM LAND ACQ NIA 72-000-49-00-4903 TRANSFER FROM PARK & REC - - - N / A TOTAL REVENUES 852,584 159,980 k (472i'(15 : � (892,604) -29% EXPENSES 72-000-75-00-7201 RIVERFRONT BUILDING IMPROV. - - € ?p� - N / A 72-000-75-00-7304 SUNFLOWER - - - P� - N / A 72-000-75-00-7311 ANN BALL ESTAT S KYLYNS - _ °� - N A 72-000-75-00-7317 HEARTLAND CIRCLE 167,000 - s , 22408 :� 22,408 New 72-000-75-00-7326 MOSIER HOLDING COSTS 6,000 6,000 '_ ,�6�000, • • fir 4,000 67% 72-000-75-00-7327 GRANDE RESERVE PARK DEV - - _ y �j� - NIA 72-000-75-00-7328 PRAIRIE MEADOWS - (Menards Res.) 138,636 £„� � - N / A - 99d • r 72-000-75-00-7330 WHISPERING MEADOWS - (Kimball Hill) 200,000 - - ®_1 174,000 New 72-000-75-00-7332 CALEDONIA _ - - � - N / A 72-000-75-00-7333 RAINTREE VILLAGE 5,000 38,572 ;:- 2 39,628 103% WHEATON WOODS NATURE TRAIL - 45,000 s __ 3 _ (20,415) -45% 72-000-75-00-7334 HOOVER HOLDING COSTS NIA GRANDE RESERVE BIKE TRAIL 50,187 - �_.„. 2650- � 2,650 New REC CENTER AGREEMENT 100,000 - _ ,. � - NIA 72-000-75-00-7700 PARKS MAINTENANCE FACILITY _-_r.,.,.,.. - N / A _ BRISTOL BAY PARK A _w • fir 4 78,000 New 72-000-99-00-9901 TRANSFER TO GENERAL FUND 181 ,000 70,408 D% TOTAL EXPENSES: 847,823 159,980 48,604'- 300,271 1 of 2 UNITED CITY OF YORKVILLE KENDALL COUNTY, IL Proposed FY 09/10 Revised Budget LAND CASH 2008-2009 $ CHANGE % CHANGE Revised 2009-2010 RT hrough - • = • • - Original to Original to ACCOUNT NUMBER DESCRIPTION Budget Budget `. August ' . . . - . Revised Revised TOTAL FUND REVENUES _ 852,584 159,980 e - (46,800) -29% TOTAL FUND EXPENSES 847,823 159,980 _._.._.,, . • 300,271 188% FUND SURPLUS (DEFICIT) BALANCE 4,761 - C..._._............. LAND CASH COMMENTS: 1 Grant project. Must be completed and paid for by December 31 , 2009. 2 Grant project. Will not be spent unless cash-flow can be covered by general fund. 3 Grant project. Will not be spent unless cash-flow can be covered by general fund. 4 Centex owes $50,000 in land-cash funds for this park, and $50,000 in land-cash funds for another park. First payment will be made within the month, the next one expected at end of FY. 2of2 UNITED CITY OF YORKVILLE _ KENDALL COUNTY, IL PROPOSED FY 2009-2010 REVISED BUDGET PARKS & RECREATION 2008-2009 Actual r • ' • 1 $ CHANGE % CHANGE 2008-2009 Revised 2009-2010 Through;:- _: - Original to Original to ACCOUNT NUMBER DESCRIPTION Budget Budget Budget August • • - • Revised Revised REVENUES , --_. 79-000-40-00-3999 BEGINNING FUND BALANCE - (27,539) (41,000) „v }(55000 � 1r 1 (14,000) 34% 79-000-42-00-4270 FEES FOR PROGRAMS 300,000 _ 240,000 243,225 2 - 0% 79-000-42-00-4280 CONCESSIONS/ALL SALE ITEMS 23,000 31 ,000 27,000 3 6,500 24% �%:" to 4 (2,900) -97% MISC RETAIL - 3,000 ___ ,__,,,,,,,r., _ 79-000-42-004281 DEPOSITS N / A 79-000-42-00-4285 VENDING MACHINE INCOME 700 NIA 79-000-42-00-4286 RENTAL INCOME N / A 79-000-42-00-4287_ PARK RENTAL INCOME 4,000 15,000 15,000 9,129;- 1 • � - 0% 79-000-42-00-4288 GOLF OUTING REVENUE 32,100 33,130 27,000 `- 8,859,°� 5 (18,341 ) -68% 79-000-42-00-4291 HOMETOWN DAYS 115,000 _ 110,363 717,000 23,9Z5a. . r � � 6 11 ,000 9% 79-000-44-00-4400 DONATIONS 20,000 12,000 14,000 3.288;?; r � � - 0% 79-000-44-00 4404 TREE DONATIONS 1 ,300 2,300 500 � r - 0% 79-000-45-00-4550 YOUTH SERVICES GRANT 2,000 2,000 900 „ll500'.( � : 7 (400) -44% 79-000-46-00 4600 INVESTMENT INCOME 12,000 3,000 3,000 , 103% � � 8 (2,500) -83% 79-000-49-00-4901 TRANSFER FROM GENERAL FD 1 ,206,742 1,080,348 979,500 3265.00) � • 9 - 0% 79-000-49-00-4980 TRANSFER FROM REC CENTER 46,956 - - - N / A TOTAL REVENUES: 1 ,763,798 1,501 ,602 1,389,725 (20,641 ) -1 PARKS EXPENSES _ 79-610-50-00-5107 SALARIES-EMPLOYEES 412,500 393,250 394,500 _79,7,59;. �� (6,000) -2% 79-610-50-00-5136 SALARIES - PART-TIME 55,000 30,000 10,000 t 8909 � � 10 (1,500) -15% 79-610-50-00-5137 SALARIES OVERTIME 10,000 7,500 5,000 %'264„ rot 11 (4,000) -80% 79-610-61-00-5320 MASTER PLAN / COMMUNITYSURVEY 2,709 1 ,500 N / A 79-610-62-00-5405 PARK CONTRACTUAL 26,0_00 22,000 _ 3,000 a 0% 79-610-62-00-5408 MAINTENANCE-EQUIPMENT 10,000 7,000 11,000 ;1845 111 12 - 0% 79-610-62-00-5417 MAINTENANCE-PARKS 55,000 35,000 35,000 ..___.,_,,.,„¢',fi96w : �: 13 (1,000) -3% 79-610-62-00-5421 WEARING APPAREL 9,000 7,000 4,500 14 - 0% 79-610-62-00-5434 RENTAL-EQUIPMENT 4,000 2,000 3,500 (1,000) -29% 79-610-62-00-5438 CELLULAR TELEPHONE 5,000 5,000 4,500 75 - 0% 79-610-62-00-5440 LAND DEVELOPER - - N / A 79-610-62-00-5445 LEGALEXPENSES 7,200 8,200 4,000 ,4,120.3 1 � 1 _ 5,000_ 125% 79-610-64-00-5602 PROFESSIONAL GROWTH/SUBS - ;.; � - N / A 79-610-64-00-5604 TRAINING AND CONFERENCE 4,500 1 ,000 •• 16 400 New 79-610-64-00-5605 TRAVEL EXPENSE 1,550 100 _ . � - N / A 79-610-64-00-5612 CONTINUING EDUCATION - - - '_ .� - N / A 79-610-65-00-5802 OFFICE SUPPLIES 1,500 500 500 0% 79-610-65-00-5804 OPERATING SUPPLIES 35,750 25,750 25,750 UMSN16F,, (2,000) -8% 79-610-65-00-5812 GASOLINE - ' _ � - N / A 79-610-65-00-5815 HAND TOOLS 3,500 1 ,500 1,750 17 - 0% 79-610-65-00-5824 CHRISTMAS DECORATIONS 2,500 2,500 500 � � 18 - 0% 79-610-65-005825 PUBLIC DECORATION 1,500 500 500 19 ___ 0% 79-610-72-00-6500 IMRF PARTICIPANTS 33,584 30,497 33,159 ,6;842=_® 7 0% 79-610-72-00-6501 SOCIAL SECURITY/MEDICARE 37,593 32,952 31 ,327 0 0% ,,.8,433 ® - 79-610-75-00-7003 OFFICE EQUIPMENT 4,000 500 500 "' 1r - 0% 79-610-75-00-7701 FLOWERS/TREES 6,000 4,000 1,500 a552p. � 1 20 (300) -20% 79-610-78-00-9005 MERIT 16,500 - - - N /A TOTAL EXPENSES: PARKS 744,886 618,249 570,485 "'= : 11 : • (10,399) -2% RECREATION EXPENSES 79-650-50-00-5107 EMPLOYEE SALARIES 359,525 370,282 358,738 ,_..,. ;86,105; (6,000) -2% 79-650-50-00-5108 CONCESSION STAFF 8,000 9,500 9,000 7430'1, • r : • - _ 0% 79-650-50-00-5109 PRE SCHOOL SALARIES 90,000 24,000 18,000 0% 79-650-50-00-5136 PART TIME SALARIES 39,110 36,110 13,500 21 2,000 15% 79-650-50-00-5137 OVERTIME 350 200 1 350 (350) -1000/j 1 of 3 UNITED CITY OF YORKVILLE KENDALL COUNTY, IL PROPOSED FY 2009-2010 REVISED BUDGET PARKS & RECREATION i 2008-2009 $ CHANGE % CHANGE 2008-2009 Revised 2009-2010 x Through- - Original to Original to ACCOUNTNUMBER DESCRIPTION Budget Budget Budget August Revised Revised 79-650-50-00-5150 SALARIES-INSTRUCTOR CONTRACT 80,000 99,000 66,000 519,8,9 tsr 22 (50,000) -76% 79-650-50-00-5155 SALARIES-RECORDING SECRETARY 2,750 2,500 3,000 ,___.____.X732;( • � • - 0% DIN 79-650-62-00-5401 CONTRACTUAL SERVICES 18912y° � t � � 23 50,000 N / A 79-650-62-00-5408 MAINTENANCE SUPPLIES 5,500 4,200 3,750 (1 ,750) -47% 79-650-62-00-5409 MAINTENANCE-VEHICLES 3,000 2,000 1,700 -., 107s. • • � (700) -41% 79-650-62-00-5410 MAINTENANCE-OFFICE EQUIPMENT 7,000 6,000 5,000 (500) -10% 79-650-62-00-5426 YOUTH SERVICES GRANT EXPENSES 2,000 1 ,000 900 L • t (400) -44% 79-650-62-00-5435 ELECTRICITY 10,000 10,000 23,000 -4% 79-650-62-00-5437 TELEPHONE/INTERNET 1,500 1 ,300 1,300 301 (650) -50% 79-650-62-00-5438 CELLULAR TELEPHONE 5,000 4,500 3,000 .78 0% 79-650-62-00-5445 PORTABLE TOILETS 6,000 4,500 5,000 ,'17,68* • 1 (500) -10% 79-650-62-00-5603 PUBLISHING/ADVERTISING 29,000 29,000 27,000 - 0% 79-650-62-00-5605 BOOKS/PUBLICATIONS 422 300 100 Tdw' � 4 4% 79-650-62-00-5606 DEPOSIT REFUND - - -_ ,`f=�_ - N / A 79-650-6400-5600 DUES 2,750 2,000 0% 79-650-6400-5602 PROF GROWTH/SUBSCRIPT - - - - - _NIA 79650-64-00-5604 TRAINING AND CONFERENCE 4,500 1,500 N / A 79-650-64_00-5605 TRAVEL EXPENSE _ _ _ 1,550 700 N / A ' ''' 79-650-65-00-5802 OFFICE SUPPLIES 7,000 6,000 4,500 ` 947; of (1,000) -22% s 79-650-65-00-5803 PROGRAM EXPENSES 50,000 50,000 57,750 . t � • 24 1,750 -3% „t2�i57, ( ) 79-650-65-00-5804 OPERATING SUPPLIES _ 3,600 3,000 1,_500 , 21:? � �• (500) -33% 79-650-65-00-5805 _ RECREATION EQUIPMENT _ 10,000 5,000 3,000 .�,.;5, � � • (1 ,000) -33% 79-650-65-00-5808 POSTAGE & SHIPPING 7,800 9,600 5,000 3Ah7„ • ttt 1 ,000 20% 79-650-65-00-5812 GASOLINE 5,000 5,000 5,000 r 642 � r (1 ,500) -30% 79-650-65-00-5826 MILEAGE 400 400 400 ,, � r _ - 0% 79-650-65-005827 GOLF OUTING EXPENSES 20,200 21 ,457 18,000 5137;® (12,869) -71% 79-650-65-00-5828 CONCESSIONS 11,500 18,000 13,000 „- ., T6,_738=,�: � •: }� 5,000 38% MISC RETAIL r , ` .r`.�ea 75 New 79-650-65-00-5833 HOMETOWN DAYS EXPENSES 95,000 94,000 93,000 10,000 11% 79-650-65-00-5840 SCHOLARSHIPS 6,825 3,000 2,000 , ,--_„ , tfi4a- t • r (1 ,000) -50% 79-650-65-00-5841 PROGRAM REFUND 9,000 9,000 9,000 ' 3,3, 5} • • � r - 0% 79-650-72-00-6500 IMRF PARTICIPANTS 29,678 28,194 29,804 7,619; �� 1 ,496 5% 79-650-72-00-6501 SOCIAL SECURITY/MEDICARE 45,003 33,667 35,8471 ,,. .-.�,$,167 � 0 0% 79-650-75-00-7002 COMPUTER EQUIP & SOFTWARE 3,400 1 ,000 500 -,.98 ; � � 25 - 0% 79-650-78-00-9009 USE OF RESERVE 42,168 1 ,000 NIA 79-650-78-00-9005 MERIT 14,381 N / A TOTAL EXPENSES: RECREATION 1,018,912 896,910 818,639 ;_- , . -,,,-__ (11,894) _1% TOTAL FUND REVENUES 1,763,798 1 ,501,602 1 ,389,125 (20,641) _1% TOTAL FUND EXPENSES 1,763,798 1 ,515,159 1 ,389,125 r s` (22.294) -2% FUND SURPLUS (DEFICIT) ENDING BALANCE - (13,557) 0 '? 1,653 PARKS _8 RECREATION DEPARTMENT HEAD COMMENTS 1 (New) Beginning fund balance increased (per audit). Previous fi ure was an estimate. 2 (Same) _ Program revenue fi ure taken from list of all programs planned for FY 09/10. 3 New) Concession sales stronger than anticipated. All items that were planned for "misc retail" were coded to this line item. 4 (New) All items to this point have been coded to concessions. Anticipate only $100 of misc retail sales the rest of the year. 5 (New) Golf Outing was rained out this year. Many s onsorships were not filled as well. 6 (New) Outperformed revenue estimates. Less sponsorships filled, but more carnival and alcohol sales than anticipated. _ 7 (New) Youth Services Grant not offered in upcoming y I _ ___8_(New) Investment income has decreased because Parks and Rec fund balance has been depleted. 9 (New) Additional transfer money is tied to e-registration of classes in the Rec. computer and equip line item. 10 (New) Didn't use PT staff as often as budgeted. PW staff assisted over the summer. 11 (New) Overtime costs not needed. 12 (New) Maintenance equipment needs greater on vehicles not turned over in 08/09 as planned. 13 (Same) Parks Maintenance line will be used for all parks plus an additional 3 new parks over last year. 14 Same Represents no new uniforms or clothing, exce t when an article is destroyed. 0 UNITED CITY OF YORKVILLE KENDALL COUNTY, IL PROPOSED FY 2009-2010 REVISED BUDGET PARKS & RECREATION 2008-2009 F20O9 Actual Ole r 4 $ CHANGE % CHANGE 2008-2009 Revised Original to Original to • - ACCOUNT NUMBER DESCRIPTION Budget Budget August . „ Revised Revised 15 (Same) Two floater phones eliminated. 16 (New Additional costs for dues for professional organizations. 17 (Same) Put off acquiring many hand tools in 08/09. 18 (Same) Using same decorations as last year. Funds for replacement of bulbs and cords. 19 Same Replacements of flags and banners for City buildings as they deteriorate. _ 20 (Same) Annual flowers at City Hall, Library, Town Square and Riverfront _ 21 New Increase tied to e-registration im lementation 22 (New) Created new line item contractual services) for all referee payouts 23 New) This line item now is only for referee and other instructors who are contractors. 24 (New) Decrease tied to increase in IMRF costs. 25 (New E-registration, requested to be funded by increase in transfer 3of3 UNITED CITY OF YORKVILLE KENDALL COUNTY, IL PROPOSED FY 2009-2010 REVISED BUDGET RECREATION CENTER 2008-2009 $ CHANGE % CHANGE 2008-2009 Revised 2009-2010 , through Original to Original to ACCOUNT NUMBER DESCRIPTION Budget Budget Budget E August ,'; - Revised Revised REVENUES BEGINNINGBAANCE - - (83,000)_ __x(77 gOQ) � � 1 6,000 -7% __._-_. _ _ rr_- - 80-000-42-00-4200 MEMBERSHIP FEES 423,890 333,000 400,000 t„122643.; � � � � 2 10,000 2% 80-000-42-00-4210 GUESTFEES 7,167 7,200 10,000 1,,306': � � (2,800) -28% 80-000-42-00-4220 SWIM CLASS 20,000 20,000 42,000 17,626 0% 80-000-42-00-4230 PERSONAL TRAINING FEES 18,750 18,750_ 20,000 _-A x';, r� r (5,000) -25% 80-000-42-00-4240 TANNINGSESSIONS 7,500 5,000 5,000 „ 7,46 � r (2,900) -58% 80-000-42-00-4270 FEES FOR PROGRAMS 125,000 159,300 194,000 ' 34,74?ifi r - 0% 80-000-42-00-4280 CONCESSIONS 11 ,666 12,000_ 12,000 500 4% MISC RETAIL _ � r New 80-000.42-00.4285 VENDINGMACHINES 500 - - N / A 80-000-42-00-4286 RENTAL INCOME 4,333 4,400 5,500 (1,000) -18% 80-000-44-00-4400 DONATIONS / SPONSORSHIPS 3,200 9,000 12,000 ; ;6J0;„ � r 3 (11,300) -94% 80-000-45-00-4550 GRANTS / SCHOLARSHIPS 1 ,000 1 ,000 1,100 (600) -55% .tl (7,000) -t% TOTAL REVENUES: 623,006 569,650 618,600 , E _, EXPENSES _ _ _ 80-000-50-00-5107 SALARIES 32,000 29,000 34,200 �" 10,382 � � - 0% 80-000-50-00-5109 SALARIES - PRESCHOOL 63,000 61,000 48,000 . _„268$: r� � - 0% 80-000-50-00-5136 SALARIES - PART TIME 114,515 109,541 105,000 (4,000) -4% 80-000-50-00-5137 SALARIES - OVERTIME 2000, 2,000 1 ,000 1:y;"I �� r - 0% 80-000-50-00-5150 SALARIES - INSTRUCTORS 8,000 47,000 861000 4 (19,000) -22% 80-000-62-00-5401 CONTRACTUAL SERVICES 5 18,000 New 80-000-62-00-5408 MAINTENANCE - SUPPLIES 6,750 12,000 12,000 v , - X2735' r � � (2,000) -17% 80-000-62-00-5410 MAINTENANCE - OFFICE EQUIP 5,650 4,000 2,750 ;,,,, .x„2L78y� - 0% 80-000-62-00-5416 MAINTENANCE - GENERAL 3,800 12,000 10,000 s---�._.. 2,000 20% 80-000-62-00-5426 GRANTS 1 ,000 1 ,000 1 ,100 ' 'F�� (600) _ -55% 80-000-62-00-5430 _ TOWEL RENTAL 900 900 1 ,000 Emm1g r �� 0% 80-000-62-00-5431 POOL REPAIR _ _ 1 ,240 3,240 7,500 _ 6 (4,0_0_0) -53% 80-000-62-00-5432 LEASE PAYMENT 175,000 175,000 210,000 0% 80-000-62-00-5433 LICENSES/PERMITS 5,300 1,000 1,000 150': r � � - 0% 80-000-62-00-5434 POOL SUPPLIES 4,400 5,000 5,00 (500) -10% 80-000-62-00-5435 ELECTRICITY 47,250 27,250 47,000 860.0>� r � r (12,000) -26% 80-000-78-00-9002 NICOR V 10,000 New 80-000-62-00-5437 TELEPHONE _4,900 2,500 1 ,750 0% 80-000-62-00-5438 CELLULAR PHONE 500 500 700 130:'�� - 0% 80-000-62-00-5439 PROPERTYTAX 26,480 28y320j�'�"" (160) -1% 80-000-62-005440 SECURITY 720 720 720 0% 80-000-62-005603 PUBLISHING / ADVERTISING 2,100 1 ,100 1,500 0% 80-000-62-00-5605 BOOKS / PUBLICATION 100 100 100 0% 80-000-04-005600 DUES 900 200 2 0% 80-000-6400-5604 TRAINING & CONFERENCES 1 ,000 600 - s - _'� - NIA 80-000-64-00-5605 TRAVEL EXPENSES 500 200 - i _ � - NIA 80-000-65-00-5802 OFFICE SUPPLIES 4,375 5,500 4,000 i 861 �� _ - - 0% 80-000-65-00-5803 PROGRAM EXPENSES _ 18,300 12,000 31 ,000 5;g90� r � � 7 (4,000) -13% 80-000-65-00-5804 OPERATING SUPPLIES 2,000 3,800 3,800 ;'2044 ter - 0% 80-000-65-00-5805 RECREATION EQUIPMENT 10,000 13,000 20,000 8 (12,000) -60% 80-000-65-00-5808 POSTAGE & SHIPPING 1,100 300 800 180 : � � - 0% 80-000-65-00-5812 GASOLINE 1 ,000 200 300 0% 80-000-65-00-5826 MILEAGE 300 300 250 0% 80-000-65-00-5828 CONCESSIONS -9,000 8,136 4,500 0% MISC RETAIL New 80-000-65-00-5840 SCHOLARSHIPS 1 ,000 1,000 500 _e�'m � r - 0% 80-000-65-00-5841 PROGRAM REFUNDS 4,000 2,000 1 ,000 2,000 200% 80-000-65-00-5842 MEMBERSHIP REFUNDS - - 1 ,000 - 0% 80-000-72-00-6500 IMRF 3,801 2,359 2,922 - 1,465' �� _ 8,078 277% _. _ z-�7�! 80-000-72-00-6501 SOCIAL SECURITY 12,348 19,013 20,976 _,._4,B20lY _ (0) , 0% 80-000-75-00-7002 COMPUTER EQUIP & SOFTWARE 16,500 13,873 1 ,000 .3;178' �� 2,200 220% 1 of 2 UNITED CITY OF YORKVILLE KENDALL COUNTY, IL PROPOSED FY 2009-2010 REVISED BUDGET RECREATION CENTER 2008-2009 Actual $ CHANGE % CHANGE 2008-2009 Revised 2009-2010 hro tugh „ - - Original to Original to ACCOUNTNUMBER DESCRIPTION Budget Budget Budget August ,. ; Revised Revised 80-_000-75-00-7003 OFFICE EQUIPMENT 2,500 200 500 - -` . , " • � � - 0% 80-000-75-00-7500 PHONE SYSTEM 8,300 6,100 200 0% 80-000-78-00-9909 BAD DEBT / LOSS - '~� - N / A 80-000-99-00-9979 TRANSFER TO PARKS & REC 46,956 - - _ - N / A TOTAL RECREATION EXPENSES: 623,005 583,632 695,748 (15,906) -2% TOTAL FUND REVENUES 623,006 569,650 618,600 _ Fb � � (7,000) -1% TOTAL FUND EXPENSES 623,005 583,632 695,748 Y7 (15,906) -207 FUND SURPLUS (DEFICIT) ENDING BALANCE 1 (13,982) (77,148) _,._.. , _'N ._ 8,906 REC CENTER DEPARTMENT HEAD COMMENTS: 1 (New) Beginning fund balance decrease through review of FY 08/09 revenues and expenses. 2 (New) Increase taken from analysis of membership fees. 3 (New) Took out the "Sponsor an LCD" program. If someone wants to sponsor an LCD, they still may. 4 (New) All contractual instructors are now coded out of contractual services. 5 (New) Contractual services includes all contractual instructors. Previously bud eted in instructor line-item above. _ 6 (New Large repair paid in FY 08/09 budget. 7 (New) Decrease offsets increase in IMRF costs. 8 New Expenses tied to "sponsor an LCD" pro ram were removed. Pro ram is still open. 2of2 Reviewed By: Agenda Item Number 1PYDR Parks ❑ 444411 Recreation ❑ PARKS & RECR& TIW Director P00 City Administrator ❑ Tracking Number D Legal ❑ Human Resources ❑ roprmee xmseeueunuwuman Police ❑ Park Board Agenda Item Tracking Document Title: August 2009 budget report - discussion Agenda Date: Park Board — October 8, 2009 Synopsis: Discussion on the August 2009 budget report Action Previously Taken: Date of Action: Sept 2009 Action Taken: Discussion on July 2009 budget report Item Number: Type of Vote Required: N / A Action Requested: Discussion Submitted by Bart Olson Parks and Recreation Name Department Agenda Item Notes: Memorandum Dpk To: Park Board 11 SII From: Bart Olson, Interim Director of Parks and Recreation RgRrG a RVCRF.trioN CC: Date: October 2, 2009 Subject: August 2009 Budget Report roams xsraao�pnn Items to note on the August 2009 budget report are as follows: 72-000-47-00-4738 Autumn Creek (revenue — land-cash) The City processed three more building permits for the Autumn Creek subdivision in August. 79-000-42-00-7270 Fees for Programs (revenue - operating) 80-000-42-00-4270 Fees for Programs (revenue — REC Center) Fees for programs in both budgets were low this month. Many classes had registrations in July in the operating budget, and with school starting, registration will decrease until many of the fall/winter athletic leagues begin. As discussed in the summer program performance agenda item at the last Park Board meeting, in general, expenses and revenues for classes are lower than the budgeted numbers. Profit margin has remained at an acceptable level both in terms of actual dollars and percentages. Even though the budget report shows the operating budget having more revenues in fees for programs than budgeted, the revenues will not likely beat the budget marks (nor will expenses, remember!). What this number in the budget report shows is that we have received registration for many classes not in the summer 2009 season (i.e. preschool). 79-600-42-00-4280 Concessions (revenue - operating) 79-650-65-00-5828 Concessions (expenses - operating) Concession revenues have now topped $32,500, which is $5,500 more than the total year's budget. This number will be very close to the final number for the year, as September and October have very low concession sales. Since we sold more product, we had more expenses associated with concessions. The expense figure shown in the budget report should be very close to the amount currently shown, until April and May when we have to replenish the concession stands for baseball season. 79-000-42-00-4291 Hometown Days (revenues) 79-650-65-00-5833 Hometown Days (expenses) A complete analysis of Hometown Days is provided in a standalone agenda item. This particular budget report only presents a partial picture. The jump in total expenses within the operating budget from July to August is caused by the Hometown Days expense line item. 79-650-62-00-5603 Publishing_/Advertising The second catalog and other expenses came through in August. 80-000-42-00-4200 Membership fees (revenue — REC Center) Membership fees dipped slightly this month, which is a reflection of the fact that the membership base leveled off and then declined slightly in August. Membership numbers in September have reestablished at June/July levels, and revenues should follow. 80-000-42-00-4220 Swim Class (revenue — REC Center) Swim classes are well attended, and will be on pace to beat the budgeted amount, as discussed last month under the budget report discussion and at last Park Board meeting under the Summer program performance agenda item. 80-000-62-00-5439 Property Tax The property tax payment was applied in August, and significantly affects the budget report in August. �United City of Yorkville tailed Revenue and Expense Report for first 4 accounting periods in FY 09/10 (May, 3une, Julyt August) 6p6rt ran on September 28, 2009 at 2:57 pm -. AUgust Year to-:late - Year to date - -- '',Unencumbered : ' Bud et Line Item # DescH tlon - �--Bud et 'AU ust-Actual ` bud eh actual FY 09 10 Bud et balance LAND-CASH REVENUES 72-000-40-00-3999 B Inning Fund Balance 41,251.66 j41,251.66) 165,006.64 165,006.64 _ 495,019.84 495 019.84 72-000-44-004413 Relmb from other govt's - - - 72-000-45-00-4501 Cannonball Ridge Grant L 72-000-47-00-4700 OSLAD Grant 30,166.66 120,666.64 - 362,000.00 362,000.00 72-000-47-00-4701 GREENBRIAR - 72-000-47-00-4702 BIKE PATH GRANT 16,666.66 66,666.64 - 200,000.00 200,000.00 72-000-47-00-4703 PRAIRIE GARDEN - - - - 72-000-47-00-4705 COUNTRY HILLS - - - 72-000-47-00-4707 FOX HIGHLANDS - - - - - 72-000-47-00-4709 SUNFLOWER - - - - - 72-000-47-00-4712 - 72-000-47-00-4714 WOODWORTH - 72-000 47-00-4715 WHITE OAK UNIT `iA - - - - 72-000-4J-00-4716 WHITE OAK UNTf 3&4 :� - 72-000-47-00-4717 KYLN'S CROSSING - - - ]2-000 747-00-4]18 _ FOXFIELD II PARK 72-000-47-00-4719 WILDWOOD - 72-000-47-00-4722 KYLN'S RIDGE - 72-000-47-00-4723 HEARTLAND CIRCLE " ' - ]2-000-47-00-4725 WINDETT RIDGE - 72-000-47-00-4727 GRANDE RESERVE - - - - - 72-000-47-00-4731 MONTALBANO HOMES 72-000-47-00-4732 RAINTREE VILLAGE 2,333.33 E ) 933.32 - , . 28,000.00 28,000.00 72-000-47-00-4734 WHISPERING MEADOWS 563.89 - 1,691.67 - - 1,691.67 72-000-47-00-4735 PRAIRIE MEADOWS 72-000-47-00-4736 BRIARWOOD 72-000-47-00-4737 CALEDONIA - - - - - 72-000-47-00-4738 AUTUMN CREEK 1,250.00 -3,076.71 3 51000.00 21 213.76 - 15,000.00 6,213.76 72-000-47-00-4739 WYNSTONE TOWNHOMES 72-000-47-00-4740 VILLAS ATTHE PRESERVE 72-000-47-00-4741 BAILEY MEADOWS 72-000-47-00-4742 BLACKBERRY WOODS 72-000-47-00-4743 CORNEILS CROSSING - 72-000-47-00-4744 HUDSON LAKES - 72-000-47-00-4745 PRESTWICK - 72-000-47-00-4746 WESBURY - 72-000-47-00-4747 WESIHAVEN - 72-000-47-00-4748 WILLMAN - - - - 72-000-47-00-4749 BLACKBERRY WOODS - ]2-000-47-00-4750 KENDALLWOOD ESTATES - 72-000-47-00-4751 CANNONBALL RIDGE PARK - - 72-000-47-00-4752 BRISTOL BAY LAND CASH 4,166.66 _ x?, 1 666.64 - 50,000.00 50,000.00 72-000-49-00-4901 TRANSFER FROM GEN FUND - - 72-000-49-00-4902 TRANSFER FROM LAND AC - - - - 72-000-49-00-4903 TRANSFER FROM PARK & REC - - - - TOTALLAND-CASH REVENUES: 13,331.65 37,61106) a 29,926.60 142,101.21 FJ 80.16 137,074.73 LAND-CASH EXPENSES - 72-000-75-00-7308 RIVERS EDGE PARK #2 - - - - 72-000-75-00-7317 HEARTLAND CIRCLE K,H - 22 40].74 _ - 22,407.74 72-000-75-00-7326 MOSER HOLDING COSTS 500.00 J 2 000.00 6,000.00 6,000.00 72-000-75-00-7327 GRANDE RESERVE PARK - _ - - 72-000-75-00-7328 PRAIRIE MEADOWS - - - ! - - 72-000-75-00-7330 WHISPERING MEADOWS - 944.24 - - _ 944.24 72-000-75-00-7332 CALEDONIA - ') - - 72-000-75-00-7333 RAINTREE VILLAGE 3 214.33 t `r 12,857.32 - 38,572.00 38,572.00 72-000-75-00-7334 HOOVER HOLDING COSTS 72-000-75-00-7335 GRANDE RESERVE BIKE TRAIL - -.< 'l - 2 650.00 - 2,650.00 72-000-75-00-7336 WHEATON WOODS NATURE TRAIL 3,]50.00 ;, 1 15,000.00 45,000.00 45,000.00 72-000-99-00-9901 TRANSFER TO GEN FUND 5,867.33 17,602-00 7 23 469.32 23,469.32 2 s 70,408.00 46,938.68 TOTAL LAND-CASH EXPENSES: 13,331.66 17(602.00 " F!( 53 326.64 49 471.30 = 159,980.00 110,508.70 TOTAL U1ND-CASH REVENUES: 13,331.65 37 6116 0 29 926.60 142101.21 ___ 159,980.16 - _ - TOTAL LAND-CASH EXPENSES: 13,331.66 17,602.00 ;l 53,326.64 49,471.30 1 + 159,980.00 SURPLUS/DEFICIT: (0.01) _ (55,213.06) (23 400.04 0 16 y, "August ' . - 4 Year to date Year to date �.w Unencumbered Bud eLUneItem'# - Descn tbn ^T `>' �ud Au ustAcblal bud eL" ' ac[ual .-^ FY0910)eud et ° balance ,. OPERATING REVENUES FUND79 - 79-000-40-00-3999 BEGINNING FUND BALANCE 3,416.00 (3,416.00) `' 13,666.64 13,666.64 - 40,999.84 27,333.20 79-000-42-00-4270 FEES FOR PROGRAMS 20,268.75 14 970 00 yil_ 81,075.00 89,482.40 243,225.00 153,742.60 79-000-42-00-4280 CONCESSIONS/ALLSALE ITEMS ::::212_5000 1 196 00 9,000.00 32,782.63 27,000.00 5,782.63 ]9-000-42700-4285 VENDING MACHINE INCOME - - s ` 79-000-42-00-4286 RENTAL INCOME - -� - - - 79-000-42-00-4287 PARK RENTAL INCOME 1 250.00 35 00 5,000.00 9,129.00 15 000.00 5,871.00 79-000-42-00-4288 GOLF OUTING REVENUE 2,250.00 _ - ., 9,000.00 8,659.00 27,000.00 18 341.00 79-000-42-00-4291 HOMETOWN DAYS 9,750.00 10 765 00 >t 39,000.00 23,975.00 117,000.00 93 025.00 79-000-42-00-4295 MISC RETAIL 250.00 F :*F 1,000.00 - 3,000.00 3,000.00 79-000-44-00-4400 DONATIONS 1,166.66 1 379 00 4,666.64 3,288.00 `.:f 14 000.00 10,712.00 79-000-44-00-4404 TREE DONATIONS 41.66 A 166.64 - 4 500.00 500.00 79-000-45-00-4550 YOUTH SERVICES GRANT 75.00 500.00 300.00 500.00 _ 900.00 400.00 79-000-46-00-4600 INVESTMENT 250.00 21 55 1,000.00 103.34 3,000.00 2,896.66 79-000-49-00-4901 TRANSFER FROM GEN FUND 81,625.00 81 625 00 '` 3 326,500.00 326,500.00 _ 979 500.04 653,000.04 79-000-49-00-4980 TRANSFER FROM REC CENTER 150,000.00 ll - 150,000.00 79-000-99-00--9973 TRANSFER TO LAND AC _ - - - - TOTAL OPERATING REVENUES FUND 79): 115,761.07 106,875.5S '" .=i 463,041.64 630,752.73 7 1,389,125.20 158,3]2.47 PARKS E XPENSES FUND79 i 79-610-50-00-5107 SALARIES-PARKS 32 875.00 30 415 00 X31,500.00 79 755.38 - 394,500.00 314,744.62 79-610-50-00-5136 SALARIES-PART-TIME 833.33 2,040.50 <yL 3r333.32 6 969.00 10,000.00 3,031.00 79-610-50-00-5137 SALARIES-OVERTIME 416.66 1,666.64 263.56 - 5,000.00 4,736.44 79-610-61-00-5320 MASTER PLAN - - - - 79-610-62-00-5405 PARK CONTRACTUAL 250.00 1000.00 - 3,000.00 3,000.00 79-610-62-00-5408 MAINTENANCE-E MENT 916.66 493.91 ",.`. 3,666.64 1,844.67 11,000.00 9,155.33 ]9-610-62-00-5417 MAINTENANCE-PARKS 2,916.66 374.34 11,666.64 4,646.36 *j 35 000.00 30,353.64 79-610-62-00-5421 WEARING APPAREL 375.00 122.40 1,500.00 714.31 l.i) 4,500.00 3,785.69 79-610-62-00-5434 RENTAL-EQUIPMENT 291.66 ', 1,166.64 - - 3,500.00 3,500.00 79-610-62-00-5438 CELL PHONES 375.00 258 91 1,500.00 781.91 4,500.00 3,718.09 79-610-62-00-5445 LEGAL EXPENSES 333.33 1,588 75 1,333.32 4,159.75 = 4,000.00 119.75 79-610-64-00-5604 TRAINING & CONF 79-610-64-00-5605 TRAVEL EXPENSES - 79-610-65-00-5802 OFFICE SUPPLIES 41.66 166.64 500.00 500.00 79-610-65-00-5804 OPERATING SUPPLIES 2,145.83 255 30 6,583.32 1,03].40 25,750.00 _Z4,712.60 79-650-65-00-5815 HAND TOOLS 145.83 64 96 ;1 583.32 88.88 1,750.00 1,661.12 79-610-65-00-5824 CHRISTMAS DECORATIONS 41.66 166.64 - 500.00 500.00 79-610-65-00-5825 PUBLIC DECORATIONS 41.66 r 'yI 11,053.00 r 500.00 500.00 79-610-72-00-6500 IMRF PARTICIPANTS 2,763.25 2 524 47 - 10,442.32 61641.52 .:I 33,159.00 26,517.48 79-610-72-00-6501 SOCIAL SECURITY 2,610.58 2 419 53 166.64 6,432.89 :r 31,327.00 24 894.11 79-610-75-00-7003 OFFICE EQUIP 41.66 500.00 - L 500.00 500.00 79-610-75-00-7701 FLOWERS/'JKLLS K47540.43 - 551.80 _ 1,500.00 948.20 79:610-78-00-9005 MERIT l _ - TOTALPARKSEXPENSES (FUND 791: 40,558.07 „„ = 189,995.08 113,84].43 - 5]0486.00 456,638.57 j RECREATION EXPENSES FUND 79 79-650-50-00-5107 SALARIES-REC FULL-TIME 27 595 86C %: 119,579.32 86,104.87 3558,738.00 272,633.13 79-650-50-00-5108 CONCESSION STAFF 1 353 50 '1 3,000.00 7,429.72 9,000.00 1,570.28 79-650-50-00-5109 SALARIES-PRE-SCHOOL 288 00 .:) 6,000.00 2 923.96 - 18,79-650-50-00-5136 SALARIES-PART-TIME 1076.26 ^I 4 500.00 4,]38.14 13,500.00 8,]61.86 79-650-50-00-513] SALARIES-OVERTIME 116.64 350.00 350.00 79-650-50-00 5150 SALARIES-INSTRUCTOR 3 326 25 22,000.00 5,197.81 66,000.00 60 802.19 79-650-50 00-5155 SALARIES-RECORDING SECRET. . 332 50 1,000.00 731.63 3,000.00 2,268.37 79-650-62-00-5401 CONTRACTUAL SERVICES - 1116S2.35 - 18,912.35 ! - 18,912.35 79-650-62-00-5408 MAINTENANCE SUPPLIES 312.50 69.85 k, 179.54 c'Z, 3,750.00 3,570.46 79-650-62-00-5409 MAINTENANCE-VEHICLES 141.66 106.52 a ^ 566.64 106.52 - 1,700.00 1,593.48 79-650-62-00-5410 MAINTENANCE-OFFICE EQUIP _416.66 178 00 L °t 1,666.64 1,698.00 - 51000.00 3,302.00 79-650-62-00-5426 YOUTH SERVICES GRANT 75.00 300.00 - 900.00 900.00 79-650-62-00-5435 ELECTRICITY 11916.66 2,298.21 ] 7,666.64 5,396.17 F 4 23,000.00 17,603.83 79-650-62-00-5437 TELEPHONE/INTERNET 108.33 108 46 433.32 300.95 L 1,300.00 999.05 79-650-62-00-5438 CELL PHONES 250.00 258 90 ,V 1,000.00 ]61.88 ; 3,000.00 2,218.12 79-650-62-00-5445 PORTABLE TOILETS 416.66 _2Q3 7 50 F.0 1,666.64 1,767.51 - 5,000.00 3,232.49 79-650-62-00-5603 PUBLISHING ADVERTISING 2250.00 R,196.71 F 9,000.00 11,046.71 - 27,000.00 15,953.29 79-650-62-00-5605 BOOKS/PUBLICATIONS 8.33 1 33.32 104.00 100.00 4.00 79-650-64-00-5600 DUES 83.33 -J 333.32 213.32 1. 1,000.00 786.68 79-650-64-00-5604 TRAINING & CONFERENCES '°j 79-650-64-00-5605 TRAVEL EXPENSES - - - - 79-650-65-00-5802 OFFICE SUPPLIES 375.00 320.93 1,500.00 946.71 4,500.00 3,553.29 79-650-65-00-5803 PROGRAM EXPENSES 4,812.50 1,680.31 [ 3 19,250.00 12 157.45 - 57,750.00 45 592.55 79-650-65-00-5804 OPERATING SUPPLIES 125.00 6 49 " 500.00 20.76 1,500.00 1,479.24 79-650-65-00-5805 RECREATION EQUIPMENT 250.00 100.00 - 3,000.00 3,000.00 79-650-65-00-5808 POSTAGE & SHIPPING 416.66 800 00 166.64 3,047.01 1114 5000.00 1,952.99 79-650-65-00-5812 GASOLINE 416.66 32904 641.86 - 5,000.00 4,358.14 79-650_65-00-5826 _ MILEAGE _ 33.33 =j_ 133.32 _ - - 400.00 400A0 79-650-65-00-5827 GOLF OUTING EXPENSES 1 500.00 6,000.00 5,130.69 ' 18,000.00 12,869.31 79-650-65-00-5828 CONCESSIONS 1,083.33 6 430 ]9 = 433.32 16,738.0 A 13,000.00 3,138.03 79-650-65-00-5833 HOMETOWN DAYS EXPENSES 7,750.00 20,409.65 AV 31,000.00 50,552.18 93,000.00 42,447.82 79-650-65-00-5840 SCHOLARSHIPS 166.66 s ' 666.64 64.00 _ 2,000.00 1,936.00 79-650-65-00-5841 PROGRAM REFUND 750.00 740 00 phi 3,0-0.00 3,355.00 - 9,000.00 5,645.00 79-650-72-00-6500 IMRF PARTICIPANTS 2,483.66 2,405.54 t `? 9,934.64 7,619.06 29 804.00 22,184.94 79-650-72-00-6501 SOCIAL SECURITY 2,987.25 2,523.10 „3 11,949.20 8 156.58 - 35,847.00 27,690.42 79-650-75-00-7002 COMPUTER EQUIP AND SOFTWAR 41.66 _ '' 166.64 98.00 _ 500.00 402.00 79-650-78-00-9005 MERIT - - _ 79-650-78-00-9009_1 RESERVE - - TOTAL RECREATION EXPENSES FUND 79): 68 219.83 94 624 72 - 265,079.32 256,160.41 r ' 818,639.00 562,478.59 TOTALOPERATINGVENUES FUND79 : 115,761.0] 10687555 � 463,041.64 630,752.-73 + 1,389,125.20 756,38.47 RE TOTAL EXPENSES PARKS AND REC FUND 79): L 135,182.79 ' -' 455,074.40 370,007.84 1 389,125.00 1,019,117.16 SURPLUS/DEFICIT: 0.81 (28,307.24) ?) 7,967.24 260 744.89 0.20 (260 ]44.69) Au9usC a Year to dpte .Year to dale Unencumberetl , >BVd et tine Item`# Descrl tlon`. - - -, Feud et AO ust Actual = -bud et` ' ' 'actual - .Fy 09 10 BUd et balance REC CENTER REVENUES 80-000-40-00-3999 BEGINNING FUND BALANCE 6,916.66 6 916 66 27,666.69 27,666.64 - 82,999.84 55 333.20 60-000-42-00-4200 MEMBERSHIP FE ES 33,333.33 2799600 133,333.32 122,843.00 = 400,000.00 277,157.00 80-000-42-00-4210 GU EST FEES 833.33 435.00 >_:! 3,333.32 1,308.00 10,000.00 8,692.00 80-000-42-00-4220 SWIM CLASS 3,500.00 1,231,75 a 14,000.00 17,626.25 42,000.00 24,373.75 80-000-42-00-4230 PERSONALTRAINING FEE 1 666.66 120 00 6,666.64 4,590.00 - 20,000.00 15,410.00 80-000-42-00-4240 TANNING SESSIONS 416.66 83.00 N`4 1,666.64 748.00 5,000.00 4,252.00 80-000-42-00-4270 FEES FOR PROGRAMS 16,166.66 13,699.00 t6, 64,666.64 34 741.51 194,000.00 159,258.49 80-000-42-00-4280 CONCESSIONS 100.00 778.00 "? 4,000.00 4,638.50 12,000.00 7,361.50 80-000-42-00-4285 VENDING MACHINES - - 80-000-42-00-4286 RENTAL INCOME 458.33 21.00 - 1,833.32 25].50 '' i 5,500.00 5,242.50 80-000-42-00-4295 MISC RETAIL - 80-000-44-00-4400 DONATIONS/SPONSORSHIP 1,000.00 L ..` 4,000.00 690.00 12,000.00 11 310.00 80-000-45-00-4550 GRANTS/SCHOLARSHIPS 91.66 500 00 366.64 Sc 0.00 - 1,100.00 600.00 TOTAL REC CENTER REVENUES: 50,649.97 37,947.09 .Sa 206,199.88 160,276.12 618,600.16 458,324.04 REC CENTER EXPENSES 80-000 50-00-5107 SALARIES-REC CENTER 2,850.00 2,630 76 11 400.00 10,391.53 %:' 34,200.00 23,808.47 80-000-50-00-5109 SALARIES-PRESCHOOL 4,000.00 120.00 16,000.00 2,687.95 i3 48,000.00 45,312.05 80-000-50-00-5136 SALARIES-PARTFIME 8,750.00 7 875 75 35,000.00 32,423.27 1 �*l 105 000.00 721S76.73 80-000-50-00-5137 SALARIES-OVERTIME 83.33 �,,.;} 333.32 a 1,000.00 1 000.00 80-000-50-00-5150 SALARIES-INSTRUCTORS 7,166.66 6 218 00 ` 28 666.64 22,711.11 = 86 000.00 63 288.89 80-000-62-00-5401 CONTRACTUAL SERVICES 4 392 00 + ' 5,385.30 f 7 5,385.30 80-000-62-00-5408 MAINTENANCE-SUPPLIES 1,000.00 755 46 %- 4,000.00 2,135.0] 12,000.00 9,864.93 80-000-62-00-5410 MAINTENANCE-OFFICE EQUIP _229.16 __285,71 916.64 21176.16 - 21750.00 573.84 80-000-62-00-5416 MAINTENANCE-GENERAL 833.33 1,124.09 ._.=j 3,333.32 6,595.40 __:- 10,000.00 3,404.60 RA 80-000-62-00-5426 GNTS 91.66 366.64 1,100.00 1,100.00 80-000-62-00_5430 TOWEL RENTAL 83.33 . ' j 333.32 514.00 is 1,000.00 486.00 80-000-62-00-5431 POOL REPAIR 625.00 2,500.00 7,500.00 7,500.00 80-000-62_00-5432 LEASE PAYMENT 17,500.00 17,500 00 „'-J 70,000.00 87,500.00 - 210 000.00 122,500.00 80-000-62-00-5433 LICENSES/PERMITS 83.33 'ii 333.32 150.00 1,000.00 850.00 80-000-62-00-5434 POOL SUPPLIES _ 416.66 131.91 - -'1 166.64 925.10 5 000.00 4,074.90 80-000-62-00-5435 ELECTRICITY 1916.66 2 187 90 =7 15,666.64 8 599.51 47,000.00 36,400.49 80-000-62-00-5437 TELEPHONE/INTERNET/CABLE 145.83 T 7 583.32 _361.41 � �N 1,750.00 1,388.59 60-000-62-00-5438 CELL PHONES 58.33 43:71, 233.32 13032 _ 700.00 569.68 80-000-62-00-5439 PROPERTY TAX 2,206.66 26,320.12 '3 8,826.64 26 326.12 26,480.00 159.88 80-000-62-00-5440 SECURITY 60.00 240.00 - 100.00 720.00 620.00 a ' _ 80-000-62-00-5603 PUBLISHING/ADVERTISIN 125.00 29.50 1 500.00 233.51 L. {. 1,500.00 1,266.49 80-000-62-00-5605 BOOKS/PUBLICATION 8.33 33.32 w ;'j 100.00 100.00 80-000-64-00-5600 DUES _ 16.66 66.64 200.00 200.00 80-000-64-00-5604 TRAINING & CONFERENCES _ - 80-000-64-00-5605 TRAVEL EXPENSES 80-000-65-00-5802 OFFICE SUPPLIES 333.33 25� .' 1,333.32 961.4] ° 4,000.00 3,038.53 80-000-65-00-5803 PROGRAM EXPENSES 2,583.33 1 031 01 - 10,333.32 5,090.42 31,000.00 2S,909.58 80-000-65-00-5804 OPERATING SUPPLIES 316.66 15 00 ¢ -rc 1,266.64 264.00 3,800.00 3,536.00 80-000-65-00-5805 RECREATION E UIPMENT 166.66 ;�_. 6,666.64 20,000.00 20 000.00 80-000-65-00-5808 POSTAGE & SHIPPING 66.66 266.64 180.00 800.00 620.00 80-000-65-00-5812 GASOLINE 25.00 100.00 300.00 300.00 80-000-65-00-5826 _ MILEAGE 20.83 p 83.32 250.00 250.00 80-000-65-00-5828 CONCESSIONS EXPENSES 375.00 89 94 1,500.00 1,864.03 4,500.00 2,635.97 80-000-65-00-5840 SCHOLARSHIPS 41.66 `3 166.64 500.00 500.00 80-000-65-00-5841 PROGRAM REFUNDS 83.33 142.00 - 333.32 1,492,00 t, '' 1,000.00 492.00 80-000-65-00-5842 MEMBERSHIP REFUNDS 83.33 135 00 `? 333.32 135.00 ;. _ 1,000m 865.00 80-000-72-00-6500 IMRT __ 243.50 537 92 974.00 1,465.09 2,922.00 1,456.91 80-000-72-00-6501 SOCIAL SECURIY 1,748.00 S 277 44 6,992.00 4,819.]6 E4 20,976.00 16,156.24 80-000-75-00-7002 COMPUTER EQUIP & SOFT 83.33 F 333.32 3,178.00 1,000.00 2,178.00 80-000-75-00-7003 OFFICE EQUIPMENT 41.66 ei 166.64 _ 500.00 500.00 80-000-75-00-7500 PHONE SYSTEM 16.66 `=' 66.64 200.00 200.00 80-000-78-00-9002 NICOR 1,037 79 2,635.23 - 2,635.23 80-000-99-00-9979 TRANSFER TO PARKS AND REC - ! - - ? - - TOTAL REC CENTER EXPENSES: 56 478.87 74,264.26 230,415.48 231 424.76_ 695,748.00 464,323.24 ` f TOTAL REC CENTER REVENUES: 50,649.97 37 947 09 '-1i 206,199.88 160,276.12 618,600.16 TOTAL REC CENTER EXPENSES: 56,478.8] 74 264 26 - 230,415.48 231,424.]6 695,748.00 SURPLUS/DEFICIT: 5,828.90 3631717 24,215.60 ]1148.64 77,147.84 Reviewed By: Agenda Item Number 1P X wR Parks ❑/y�,/} Recreation E❑l/�"v PARKS & RECREATIDN Director City Administrator ❑ Tracking Number Legal ❑ rawmue rxwteuumnwumn Human Resources ❑ Police ❑ Park Board Agenda Item Tracking Document Title: Raintree Village park site improvement proposal Agenda Date: Park Board — October 8, 2009 Synopsis: A proposal from Lennar to pay the City for improvements to park sites they are required to complete under the annexation agreement. Action Previously Taken: Date of Action: N / A Action Taken: Item Number: Type of Vote Required: Majority Action Requested: Approval Submitted by: Bart Olson Parks and Recreation Name Department Agenda Item Notes: Memorandum *YORK LE To: Park Board �,SII. From: Bart Olson, Interim Director of Parks and Recreation PARKS 8 99CPF TION CC: Date: October 2, 2009 D Subject: Raintree Village Park Improvement Proposal m nevtuaurmwovu�irt This proposal is similar in nature to the Bristol Bay mowing proposal. Staff met with the developers of the Raintree Village subdivision this past week. At this meeting, issues of park improvement obligations and the construction of Raintree Park B were discussed. The developer is obligated to grade and seed this park and has made it known they would like to complete those improvements soon. However, Raintree Park B will be developed next summer and fall as part of the OSLAD grant program, and the park will have to be completely re-graded and seeded. Rather than have their improvements ripped out a few months after they are complete, the developer has offered to pay us for the value of the improvements. Accepting this would allow us to use the money to complete the park development under the grant program, and it would satisfy the remaining park improvement obligations for the developer. To the west of the park, there are two lots that will be owned by the City as part of the bike trail through the development, and to the east of the Park B, there is another smaller, unimproved park site. Rather than complete the remaining improvements for both of these areas (grading and seeding, hairline fractures of sidewalk), the developer is proposing to pay the City for the value of the improvements. These improvements do not need to be completed immediately, and staff recommends taking the payment for the improvements now and completing them later. The total dollar value of the improvements will be around $ 100,000, with the Raintree Park B improvements consisting of around $80,000. At time of packet creation, the staff is still working with the developer to create the final list of improvements to be proposed for payment, and the final list will be presented at the meeting. Reviewed By: Agenda Item Number wn wLE Parks ❑ Recreation El 1 JII 8 RecgF,�TtaV Director p City Administrator ❑ Tracking Number D Legal ❑ ropmus ruxstuapmwwurvuo Human Resources ❑ Police ❑ Park Board Agenda Item Tracking Document Title: List of Winter 2009 programs Agenda Date: Park Board — October 8, 2009 Synopsis: A list of all programs to be offered in the Winter 2009 catalog. Action Previously Taken: Date of Action: N / A Action Taken: Item Number: Type of Vote Required: N / A Action Requested: Discussion Submitted by: Bart Olson Parks and Recreation Name Department Agenda Item Notes: The list was still being compiled at time of packet creation. The list will be distributed to all Park Board members early next week in a supplemental packet or passed out at the Park Board meeting. Reviewed By: Agenda Item Number AM rPRK. LLE Parks ❑ TMRecreation ❑ RARKG L RECRM-MON Director E � City Administrator ❑ Tracking Number Legal ❑ Human Resources ❑ NU xueuummm�m�r Police ❑ Park Board Agenda Item Tracking Document Title: Staff Reports Agenda Date: Park Board — October 8, 2009 Synopsis: A written report from the Director and the Superintendent of Recreation and a verbal report by the Superintendent of Parks. Action Previously Taken: Date of Action: N / A Action Taken: Item Number: Type of Vote Required: N / A Action Requested: Discussion Submitted by: Bart Olson Parks and Recreation Name Department Agenda Item Notes: The Recreation report was still being compiled at time of packet creation. It will be distributed to all Park Board members early next week in a supplemental packet or passed out at the Park Board meeting. Memorandum fft N'DRX To: Park Board II fl From: Bart Olson, Interim Director of Parks and Recreation pARrG A RECREATION CC: Date: October 2, 2009 Subject: Weekly Director's Report marmR xmaaumuaw 1) Whispering Meadows Park — The punch list for Whispering Meadows Park and an update on park construction is attached. The contractor is aware and is confirming that all work must be done and billed prior to the end of the calendar year, and ought to be done much sooner. I spoke with Mark Yergler, our grant writer, and Sue Eubanks, IDNR grant administrator, about the components of the BMX track, and it may be black dirt. We did not specify what materials the track would consist of in the grant application. 2) Land-cash hours — So far this fiscal year, Laura Haake has spent 37% of her time on land-cash related items and Scott Sleezer has spent only 18% of his time on land-cash related items. Both of these figures are below the calculation figured in the transfer from the land-cash budget to the general fund, however, I expect Laura's and Scott' s percentages to increase over the winter as we prepare construction documents and complete maintenance for Raintree Village Park B, Wheaton Woods and Bristol Bay Park A. Even with this increased focus on land-cash items, I don't expect the actual time spent on land-cash items by Scott and Laura to meet the estimated amount. When we have more concrete figures (half of the fiscal year has passed), I will request changes to the amount being transferred from land-cash to the general fund. 3) Bart and Laura absent at next meeting — Reminder, Laura and I will be out of office for the October 22nd meeting. All materials for the packet that are normally prepared by me will be prepared as usual. The packets will be delivered by someone else the Friday after the meeting. I will have limited access to email during my absence, and no cell phone access. The office staff at Parks and Recreation and City Hall will be left with emergency contact information should something happen. 4) Town Square Park fence — A resident has contacted Mayor Burd and expressed their concern with the proximity of Route 47 to Town Square Park. This specific resident feels a fence should be constructed along the east side of the park (adjacent to Route 47) to prevent children from going into the street. Furthermore, both the Mayor and the resident felt that the Park Board should discuss the matter. At a recent staff meeting, it was near unanimous consent that a fence would have to be constructed when Route 47 is widened, as the widening will take place solely within the park site. This is a few years off, however. 5) Saturday goal setting session for FY 10/11 — Just a reminder that we are planning a goal setting session on Saturday, November 14th at 9:00 am at the Parks and Recreation Admin office. In order for this meeting to be a success, 100% attendance by Park Board members is required. If anyone can not make the meeting, we should and will reschedule it. Please let me know immediately if this date causes a conflict. 6) Playful City Day — Attached is a flyer for the Playful City event on Monday, October 12'`. We would love to see all Park Board members come to the event! 7) Grant information spreadsheet — Attached is an informational spreadsheet on our outstanding grants. 8) Future agenda items at Park Board — A spreadsheet with future agenda items is attached, and a highlight of each new agenda item is below. Memorandum Ip j9 To: Neal Dodd From: Scott Sleezer pANns h RFCK"TIW CC: Bart Olsen Date: 9-28-09 o Subject: Whispering Meadows Punch List Punch List • Granite fieldstone cobbles at youngster tunnel. • Concrete pads for benches around play areas, and trail. • Access ramp for the 2-5 year old playground. • Access ramp for the 5-12 year old playground needs to be finished were it meets the safety surfacing. • Concrete pad for litter receptacle. • Backstop and player fence. • Base anchors and bases. • Concrete around backstop and player bench area. • Groundcovers and bulbs • Evergreen shrubs. • Deciduous shrubs. • Low mow seed. • Bluegrass seed. • Trail trees. • Replace dead trees. Memorandum WRKV " To: Bart Olsen IK From: Scott Sleezer rAMC & RUCRUTTa CC: Laura Haake Date: 10-2-09 Subject: Whispering Meadows Update Work Accomplished this week at Whispering Meadows Park. • Concrete pad next to shelter leading to path was poured. • Concrete bench pads for the 5-12 year old play area were poured. • Concrete ADA ramp at the end of the entry ramp for the 5- 12 year old was poured. • Plantings for shelter area and trail extension were delivered. • BMX area was tilled so landscaper could plant low mow seed. • Excavator finished the grading. • Landscaper tilled and seeded area from the trail to the adjacent property owner (except trail extension area). • Landscaper tilled and seeded area surrounding the ball field all the way to the trail (about 50% of the bluegrass seed). • Landscaper tilled and installed about 50% of the sod around the playground areas. • Lights were turned on. • Sign was installed. 1p hip oorq ORKVILLE PLAYFUL CITY USA ® � You' re invited to join Yorkville Parks and Recreation $°"'°n°' c'%$� for our second annual p1a ulI a use usa $0p8om�tin`' Monday, Oct. Riemenschneider Park, Prairie Meadows Subdivision on Hayden Rd . Games • Activities Bounce House • FREE • and much more ! Enjoy your day off with the Yorkville Parks and Recreation Dept. Don't Forget. . . to bring your Playful ' City Passport if you attended 14 or more _ events in the " Series of Playful Events." This is your : \` ( chance to redeem your passport for a prize ! 7_ W& h SPONSORED BY THE YORKVILLE PARKS AND RECREATION DEPARTMENT For information call 630 .553 . 8574 or go to www.yorkville. il . us original amount Original Original Current Original total pledged by Amount Current Est. Current Est. application expiration expiration project the City for pledged is in Project Reimbursement Estimated Date of Project ID# Project Name Project Site Main Project Components date date date budget grant the form of... Change Orders Budget Amount Reimbursement j Grande Reserve subdivision, BP 06-385 Blackberry Creek MIN main tail Trail Jan-05 6/30/2007 61302006 $494.600 $294,600 Cash' None $20800 $103,000 Dec-09 RIP OBEs Wheaton Woods Woods norm of FE Wheaton Interprell3ve Trail and Shelter Mar-07 12/312010 12/31/2010 $49,600 $18000 Labor None 549,000 $31,000 Se 10 1 1, $3,009.67 2. $4,298.53 Two firemen themed playgrounds 3. 538,751.30 OS 07-1571 Prairie Meadows Park Rlemenscheider Park and a baffleld Jun-06 1213112009 12/312009 $442,000 $400,000 Land 4. $2,900 $421,957.59 $400,000 Apr-10 1. $18,572.15 A train themed playground, BMX 2. $7,875 OS 06-1471 Whispering Meadows Park Bristol Station Park track, ballfeld and trail Jun-05 12/31208 12/31/2009 $724,000 $362,000 Land 3. $640,000 $320,000 Jun-10 Adjacent to Raintree Village Tennis courts, playgrounQ tail, Land and 0808-1642 Raintree Village Park B water tower ballfield backslap, shelter Jul-07 1213112010 121312010 $550.000 $550,000 Cash'" None $550,000 $400,000 A r-01 N /A Boat Launch Grant East and of Riverfront Park Boat launch am and boat sli s Sep-09 N /A^ N /A $225,000 $25,000 Labor N /A N /A N /A N /A I ' Develo era reed to build the tail with on-site equipment. Therefore, cash was not physically spent by the Cit . Ratheq obli abons within the annexa5on agreement that offsetthe amount of work the develp er com leled on our behalf were considered. Granthasnotbeen awarded yet. tledicated in land-value and $150,000 in cash. Olt" Park Board Agenda Items Additional Executive Meeting Date Presentations Old Business New Business Staff Reports Business Sessions October 22, 2009 1 . Yorkville Reds Agreement 1 . Director's (written) (Bart and Laura Out 2. Bristol Bay Park A Equipment RFP 2. Recreation (verbal) of Office) - 3. Hometown Days Performance Report 3. Parks (written) 4. Parks Designer (written) November 12, 2009 1 . Whitewater Park regulations (TENTATIVE) 1 . Director's (written) 2. Recreation (written) 3. Parks (verbal) 11/1412009 None None 1 . Strategic Planning None - None None (Tentative Date for Strategic Planning Meeting) December 3, 2009 1 . Director's (written) (First Thursday) 2. Recreation (verbal) 3. Parks written December 17, 2009 1 . Director's (written) (Third Thursday) 2. Recreation (verbal) '3. Parks (written) 4. Parks Designer written