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Park Board Packet 2009 11-12-09 Yorkville Parks & Recreation Department Administration Office-201 W. Hydraulic St Yorkville, IL 60560 630-553-4357 Park Board Meeting Agenda Parks and Recreation Administration Office 7:00 p.m. November 12, 2009 Call to Order: Roll Call: Chris Rollins, Ken Koch, Debbie Horaz, Kelly Sedgwick, Vickie Coveny, Garrick Gillette Introduction of Guests, City Officials and Staff: Interim Director of Parks and Recreation— Bart Olson, Superintendent of Recreation—Sue Swithin, Superintendent of Parks—Scott Sleezer, Park Designer--Laura Haake, City Council Liaison to Park Board— Diane Teeling, Ward 4 Alderman Public Comment: Presentations: Approval of Minutes: Park Board—October 8, 2009* Special Park Board Meeting—October 29, 2009* Bills Review: Cash Analysis* Bill List* Old Business: Lease of riverfront buildings* FY 09110 revised budget—third draft Bristol Station Park—construction update New Business: Hometown Days performance report September 2009 budget report--discussion FY 08109 audit Bristol Bay Trail Easement" Ice Rink Reports: Director's Report Recreation Report Parks Report Additional Business: Executive Session: 1. For the appointment, employment, compensation, discipline, performance, or dismissal of specific employees of the public body or legal counsel for the public body, including hearing testimony on a complaint lodged against an employee of the public body or against legal counsel for the public body to determine its validity. Adjournment: Next meeting: Saturday, November 14, 2009(Special Paris Board meeting) Next regular meeting: Thursday, December 3, 2009 *Items needing Board approval or recommendation Yorkville Parks & Recreation Department Administration Office 201 W.Hydraulic St Yorkville,IL 60560 6305334357 Park Board Meeting Agenda Parks and Recreation Administration Office 7:00 p.m. October 8, 2009 Call to Order: Ken Koch called the meeting to order at 8:00 pm Roll Call: Ken Koch-Yes, Debbie Horaz-Yes,Vickie Coveny-Yes, and Garrick Gillette-Yes Introduction of Guests City Officials and Staff: Interim Director of Parks and Recreation—Bart Olson Superintendent of Recreation—Sue Swithin Superintendent of Parks—Scott Sleezer Alderman Ward Two, Gary Golinski (arrived 9:46pm) One guest in attendance chose to withhold his name for the record, and he did not want to sign the guest list. Public Comment: None Presentations: None Approval of Minutes: Park Board—September 24,2009* Ken Koch asked for a motion to approve the minutes of September 24th, 2009, Park Board Meeting, Deb Horaz made the motion and Vickie Coveny seconded the motion.The motion was unanimously approved by voice vote. Bills Review: Cash Analysis&Bill List* Deb Horaz asked about the$400 invoice regarding the pool heater repair on page four.Sue Swithin said that it was the pool heater in the mechanical room that heated the pool water.She explained that it had a leak in the copper tubing and it had to be repaired. Furthermore,she said it was repaired when the pool was down so it was good timing. Ken Koch wanted to know what the invoice for the work at Remenschneider Park on page fifteen was for.Scott Sleezer said that, by law,they had to have a licensed plumber annually inspect the back flow preventer on their system. 1 Vickie Coveny inquired about the Pitney Bowes charge of$177 on page thirteen;she wanted to know if it was a monthly charge or annual charge.Sue Swithin said that she would find out about that pay schedule. Ken Koch asked for a motion to approve the cash analysis and bills list.Vickie Coveny made the motion and Garrick Gillette seconded the motion.The motion was approved by roll call vote: Ken Koch-Yes, Debbie Horaz-Yes,Vickie Coveny-Yes, and Garrick Gillette—Yes Old Business• Lease of Riverfront Buildings* Bart Olson said that he structured the first draft of the RFP for a concession lease agreement for the Riverfront Building based off of a document that the City had used in the past for RFD's. Olson noted that they are asking any prospective lessees to provide a complete copy of their work history to them, complete with certificates for canoeing and kayaking instructions. He said that currently they would be asking for$200 as a base price per month along with 5%of their total yearly revenues. Ken Koch asked when the terms of the lease would go into effect. Olson said that when ever they would start their business.Olson said the terms of the contract start April 1'`, 2010 extending for four years. He said that building could be empty for a couple of months, depending on who they go with for the lease. The Board thought that a two year lease would be better than four. Deb Horaz felt that, because they did not know what was going to happen with the park space,she did not want a lease to hold them back on any plans for the space. Olson said that they were only collecting rent during the operating season.Vickie Coveny felt that they should collect more than$200 per month. Koch said he was worried about when their season was up who would be taking care of the building when the store was not up and running. Olson said that the lessee would be responsible for the utilities. Koch also mentioned they would want to know about all improvements made to the building by the lessee.After some board discussion Olson said they could put a dollar amount on any improvements on the building and that capital improvements be inspected and approved by the City and to make sure the work is being done by a company who is licensed, bonded and insured. Sue Swithin suggested that there be a clause in the lease agreement that the building should be reverted back to the way it was. Olson said that could be added to the lease as well. The board also discussed the utilities and Olson said that the lessee would cancel all their services and they should be responsible in getting them turned back on when need be.Sleezer said he would check on the water for the building to make sure they could get a meter. Horaz felt there should be terms in the agreement for damage, mentioning that there should be a security deposit and an inspection be done at departure. Olson said he could add that into the lease agreement. 2 Olson said he would come up with a second draft by the next meeting and would consult the Board Members who were not here tonight. FY 09110 Revised Budget—Second Draft Bart Olson said all the major changes were listed in the memo. He said there were cuts in both budgets so the operating budget balanced. Olson pointed out that the land-cash changed quite a bit because they added the OSLAD Grant for Prairie Meadows. He said they were still waiting on that. He said the deed for this is at the receiving company waiting to go to the judge at which point that will go to OSLAD. Olson noted that the operating budget decreases are tied to furloughs proposed by the City between Christmas and New Years Eve. He said it was proposed to be four days but may be stretched to five. He said that would incur about$6,000 savings in each department. He noted that this had not been approved by the City. However, if it is,the REC Center employees would not have to comply because they could not shut down the Center. Olson also mentioned the Park Expenses that had been cut to meet their budget deficit within the operating budget. Olson told the Board that this would get another look at this in two weeks. New Business: August 2009 Budget Report Discussion Bart Olson said this is the last budget report they would see until they got the Hometown Days expense and revenue reports. Olson went over the highlights in his report; he said that the Autumn Creek subdivision had processed three more building permits. Ken Koch asked about the REC Center building taxes and felt it should be addressed as a priority item. Olson said it was being looked at and agreed that it significantly affected the budget. Raintree Village Park Site Improvement Proposal Bart Olson explained that this proposal was similar in nature to the Bristol Bay mowing proposal. He said that they met with the developer who was obligated to grade and seed this park and they wanted to do it soon. However, Raintree Park B would not be developed until next summer and fall as part of the OSLAD grant program, and the park would have to be completely re-graded and seeded. Rather than have their improvements ripped out a few months after they are complete,the developer had offered to pay for the value of the improvements.Olson noted that accepting this would allow them to use the money to complete the park development under the grant program, and it would satisfy the remaining park improvement obligations for the developer. Olson said the total dollar value of the improvements would be around$150,000, with the Raintree Park B improvements costing around $80,000. 3 Scott Sleezer went over the list of final improvements as was drafted after working with the developer. He noted that they needed to start the improvements within the next fiscal year,citing a grant on this park as well as a land match. Ken Koch wanted some assurance that their$150,000 was going to go somewhere where it could be protected. He said he did not want the City to have access to it and have them use it to solve any of their budget issues. Olson said that they would be creating a legal obligation themselves by accepting the money. He said he did not feel he would have to get anything from the Council and Mayor that the money would be protected because the intermingling of the bank accounts and budget is perfectly acceptable. He said he could ask for it, but they were running into cash flow problems because of the economy. Koch wanted to know if they could create an account to hold the money and Olson offered to ask the accounting department to find out if this money could be put into a fund.Sue Swithin said that they would make their own Obligation Expense Account to be monitored month by month. All the Board members were in favor of receiving the money.They did, however,share the same concerns that the money to complete the park may not be there in the future. Ken Koch asked for a motion to accept funds now from Lennar Home for a total of$158,135.60 and the remaining work would be done in a year and a half and, in turn,the funds will be put into a monitored account. Deb Horaz made the motion and Garrick Gillette seconded the motion.The motion was approved by roll call vote: Ken Koch-Yes, Debbie Horaz-Yes,Vickie Coveny-Yes, and Garrick Gillette— Yes List of winter 2009 Programs Sue Swithin noted the first page of her report included current classes and the last two were the projections for their winter/spring classes. Bart Olson said that there were a couple of new classes, such as a sock hop as Vickie recommended,and that would be held at the REC Center. Swithin said they are going to be down to three catalogs a year versus four, as also recommended by Vickie.She said that each catalog would include 4 months of activities versus three. R_ eports: Director's Report 1. Bart Olson noted that he and Laura Haake would be absent the October 22"d Board meeting. 2. Olson said that a resident contacted the Mayor about their concern over the proximity of Rout 47 to Town Square Park and felt a fence should be put in to keep children from running out into the road.Olson noted that he and staff decided there was not enough room for a fence and there was unanimous consent that a fence would have to be constructed when Rout 47 was widened. Ken Koch said he would like more input from the City before a fence would be put in. Scott Sleezer recommended a hedge in the mean time until the road was widened. 4 3. Olson reminded the Board Saturday November 14`h was going to be the date of their goal setting meeting. He said he would like everyone to be there and if someone could not make it to let him know as soon as possible so they could reschedule. 4. Olson reminded the Board there would be a Playful City Day on October 12th and would love to see all the Board members at the event. Parks Report Sleezer said that a lot of the work has been done at Whispering Meadows;the contractor said that they would meet the deadline. Sleezer noted that 90%of it has been seeded.The biggest goal is to get the backstop up because it is holding up the completion of both the landscaping and concrete. He said the fence will be started on Monday. Sleezer went over the list of what had been completed as well as what needs to be completed. Sleezer said that they did move a couple of things such as the arch. He said there are plenty of places to sit and added that they will most likely need to place more garbage cans. He noted that the homeowners are happy that progress had been made. Sleezer pointed out, on a map,where they were going to expand some of their seeding because there would be quite a bit of dirt space between places where they were obligated to seed. He said when they were out of there they would do the seeding and it would create a better visual. He said they would not go all the way up to the bean field but 2/3`a of the way. Ken Koch felt that they still need to do something with the entrance way. Sleezer said there is good visibility from the cul de sac, however they would still talk to the school about what should be planted in the fields. Recreation Report Sue Swithin said Tim Evans would be at the next meeting with reports to go over regarding Hometown Days.She also encouraged the Board to read her report at their leisure. Sue Swithin had a thought about revenue producing opportunity, membership wise.Swithin said that in January they usually have one weekend where they have an open house and last year at the open house they had eighty-plus new memberships. She wanted to still have the open house with special membership however right now she had several people coming in and asking questions about it. She wanted to think about having a special promotion now because more people are coming in doors and asking about it. The weekend of Chili Chase, Sunday, November 20th Swithin felt they could start a promotion and run it through the end of the Thanksgiving weekend. Swithin explained that new members would still pay the enrollment fee and a full year and they would extend their membership for six months.She said they could run this promotion for that week in November only.She said they would pay the$50 enrollment fee and first month up front.She said it would offset her deficit this year and get a jump start on the next year.She pointed out however this 5 would be for new members only.She did propose, however,for current members a promotion as well during this week. She said that current members could sign up for another year and get three months free;they would pay during the promotion week however their extension would not start until their current membership was up.This way it spreads everyone's expiration date out and it staggers our start and stop anniversary dates.She felt that they would still get new memberships in January as well. She said they still have time to advertise it and put it in the catalog because the catalog was still in their first draft.She felt this promotion would do well because no one out there is offering a promotion like this and they remain very competitive. Swithin said she would like to see the promotion go through it and asked for the Boards' blessing.The Board agreed that this was proactive and they were all in favor. Additional Business: Bart Olson noted that the Integrated Transportation Plan was approved by the City Council a couple of months ago. It is now moving into the implementation phase and, in order to do that,they are asking for one member of the Park Board to sit in on their implementation board. He said it would be one meeting a month for a couple of hours. He said he did not know yet what day of the week it would be but would come back with exact details when he knew. Adiournment for Executive Session: Ken Koch asked for a motion to suspend the regular Board Meeting to go into Executive Session at 10:08pm. Deb Horaz made the motion and Garrick Gillette seconded the motion.The motion was unanimously approved by voice vote. Adl'ournment of Executive Session: Ken Koch asked to adjourn the executive session and reconvene into the regular session at 10:35 pm. Deb Horaz made the motion and Garrick Gillette seconded the motion.The motion was unanimously approved by voice vote. Ken Koch asked for a motion to adjourn the regular Park Board meeting at 10:35 pm. Deb Horaz made the motion and Garrick Gillette seconded the motion.The motion was unanimously approved by voice vote. Next meeting: Thursday, October22,2009 *Items needing Board approval or recommendation Minutes Respectfully Submitted By. Jamie Cheatham 6 Yorkville Parks & Recreation Department Administration Office--201 W.Hydraulic St. Yorkville, DL 60560 630-553-4357 Special Meeting Minutes Thursday, October 29, 2009 7:00 pm Call to Order: Meeting called to order by Ken Koch at 7:15 pm Roll Call: Ken Koch, Debbie Horaz, Kelly Sedgwick, Garrick Gillette. Absent: Chris Rollins. Vicki Coveny (arrived at 7:25 prn) Introduction of Guests, City Officials and Staff: Superintendent of Recreation—Sue Swithin Superintendent of Parks—Scott Sleezer Bills Review: Comments and questions asked by Park Board Members: Deb Horaz asked about the Farren Heating and Cooling, Pool Pak bill for$147.00. Sue Swithin explained that there was a phase loss in September and this was a repair call for the compressor. Deb Horaz asked if ComEd was responsible. Sue stated that a claim was sent to ComEd and is waiting for a response. Sue will inform the Board of the progress and any"issues" different than day to day operations. Motion to approve the bills list for October 27, 2009, with early approval for$494.00 payable to Metra Group Travel for the Polar Express Train Trip. The check will be processed the first week of November and will be mailed to Metra. Motion made by Kelly Sedgwick, seconded, Garrick Gillette. Roll call, Ken Koch—yes, Deb Horaz—yes, Kelly Sedgwick--yes, Garrick Gillette--yes. Bills list approved. Adjournment: Motion to adjourn,motion made by Deb Horaz, and seconded by Garrick Gillette. Motion approved. Meeting was adjourned at 7:20 p.m. Respectfully submitted, Sue Swithin Superintendent of Recreation DATE: 11/04/09 UNITED CITY OF YORKVILLE PAGE: 1 TIME: 09:07:39 DETAIL BOARD REPORT ID: AP441000.WOW INVOICES DUE ON/BEFORE 11/12/2009 INVOICE # INVOICE ITEM VENDOR # DATE # DESCRIPTION ACCOUNT # P.O. # DUE DATE ITEM AMT ----------------------------------------------------------------------- ------------- ----------------------------------------- ALBRIGHH HARRY ALBRIGHT 101309 10/13/09 01 REFEREE 79 650-62-00-5401 11/12/09 105.00 CONTRACTUAL SERVICES INVOICE TOTAL: 105.00 102709 10/27/09 01 REFEREE 79-650-62-00-5401 11/12/09 70.00 CONTRACTUAL SERVICES INVOICE TOTAL: 70.00 VENDOR TOTAL: 175.00 ALWOODA ANGIE ALWOOD 102909 10/29/09 01 SENIOR PARTY REFRESHMENTS 80-000--65-00-5803 11/12/09 16.57 PROGRAM EXPENSES INVOICE TOTAL: 18.57 VENDOR TOTAL: 18.57 AMERFITN AMERICAN FITNESS WHOLESALERS 49806 10/21/09 01 SPORTS DRINKS 80-000-65-00-5828 11/12/09 241.86 CONCESSIONS EXPENSES INVOICE TOTAL: 241.86 49888 10/28/09 01 FITNESS DRINKS 80-000 65-00-5828 11/12/09 99.00 CONCESSIONS EXPENSES INVOICE TOTAL: 99.00 VENDOR TOTAL: 340.86 ARAMARK ARAMARK UNIFORM SERVICES 610°6598133 07/14/09 01 UNIFORMS 79-610 62 00-5421 11/12/09 40.80 WEARING APPAREL INVOICE TOTAL: 40.80 610 6652964 09/29/09 01 UNIFORMS 79 610-62 00 5421 11/12/09 40.80 WEARING APPAREL INVOICE TOTAL: 40.80 DATE: 11/04/09 UNITED CITY OF YORKVILLE PAGE: 2 TIME: 09:07:40 DETAIL BOARD REPORT ID: AP441000.WOW INVOICES DUE ON/BEFORE 11/12/2009 INVOICE # INVOICE ITEM VENDOR # DATE # DESCRIPTION ACCOUNT # P.O. # DUE DATE ITEM AMT ------------------------------------------------------------------------------------------------------------------------------------ ARAMARK ARAMARK UNIFORM SERVICES 610-6662949 10/13/09 01 UNIFORMS 79-610-62-00-5421 11/12/09 40.80 WEARING APPAREL INVOICE TOTAL: 40.80 610-6667886 10/20/09 01 UNIFORMS 79-610-62 00-5421 11/12/09 40.80 WEARING APPAREL INVOICE TOTAL: 40.80 610-6672806 10/27/09 01 UNIFORMS 79-610-62-00 5421 11/12/09 40.80 WEARING APPAREL INVOICE TOTAL: 40.80 VENDOR TOTAL: 204.00 ATTLONG AT&T LONG DISTANCE 826932136 0909PR 10/22/09 01 SEPTEMBER LONG DISTANCE 79-650-62-00-5437 11/12/09 8.74 TELEPHONE/INTERNET 02 SEPTEMBER LONG DISTANCE 80°-000-62-00--5437 0.64 TELEPHONE/INTERNET/CABLE INVOICE TOTAL: 9.58 VENDOR TOTAL: 9.58 BANCAMER BANC OF AMERICA LEASING 011233884-PR 10/22/09 01 COPIER LEASE 79-650-62 00-5410 11/12/09 176.00 MAINTENANCE-OFFICE EQUIPME 02 COPIER LEASE 80-000-62 00-5410 198.00 MAINTENANCE- OFFICE EQUIP. INVOICE TOTAL: 376.00 VENDOR TOTAL: 376.00 BARRETTS BARRETT'S ECOWATER 168084 08/11/09 01 ACCOUNT CREDIT 80-000-62-00 5408 11/12/09 -15.65 MAINTENANCE- SUPPLIES INVOICE TOTAL: -15.85 DATE: 11/04/09 UNITED CITY OF YORKVILLE PAGE: 3 TIME: 09:07:40 DETAIL BOARD REPORT ID: AP441000.WOW INVOICES DUE ON/BEFORE 11/12/2009 INVOICE # INVOICE ITEM VENDOR # DATE # DESCRIPTION ACCOUNT # P.O. # DUE DATE ITEM AMT ------------------------------------------------------------------------------------------------------------------------------------ BARRETTS BARRETT'S ECOWATER 173434 10/06/09 01 SOLAR SALT 80-000-62 00-5408 11/12/09 34.45 MAINTENANCE- SUPPLIES INVOICE TOTAL: 34.45 VENDOR TOTAL: 18.60 BPAMOCO BP AMOCO OIL COMPANY 21658660 10/24/09 01 GASOLINE 79-650-65-00-5812 11/12/09 103.93 GASOLINE INVOICE TOTAL: 103.93 VENDOR TOTAL: 103.93 CARDIS CARROLL DISTRIBUTING 863516 10/23/08 01 BUNDLE OF WOOD STAKES 79 610-65-00-5804 11/12/09 45.54 OPERATING SUPPLIES INVOICE TOTAL: 45.54 VENDOR TOTAL: 45.54 CENTRALL CENTRAL LIMESTONE COMPANY, INC 11271 09/30/09 01 GRAVEL 79-610-62-00-5417 11/12/09 20.45 MAINTENANCE-PARKS INVOICE TOTAL: 20.45 VENDOR TOTAL: 20.45 CHEATHAM JAMIE L, CHEATHAM 3046 10/15/09 01 OCTOBER 8TH MEETING MINUTES 79-650-50°00-5155 11/12/09 136.50 SALARIES- RECORDING SECRET INVOICE TOTAL: 136.50 VENDOR TOTAL: 136.50 COMCAST COMCAST CABLE DATE: 11/04/09 UNITED CITY OF YORKVILLE PAGE: 4 TIME: 09:07:40 DETAIL BOARD REPORT ID: AP441000.WOW INVOICES DUE ON/BEFORE 11/12/2009 INVOICE # INVOICE ITEM VENDOR # DATE # DESCRIPTION ACCOUNT # P.O. # DUE DATE ITEM AMT COMCAST COMCAST CABLE 101309PR 10/13/09 01 MONTHLY SERVICE 79-650-62-00-5437 11/12/09 79.95 TELEPHONE/INTERNET INVOICE TOTAL: 79.95 102609 10/26/09 01 MONTHLY SERVICE 80 000-62-00-5437 11/12/09 116.54 TELEPHONE/INTERNET/CABLE INVOICE TOTAL: 116.54 VENDOR TOTAL: 196.49 COMED COMMONWEALTH EDISON 161310022 1009 10/12/09 01 BALLFIELDS 79-650 62-00-5435 11/12/09 1,387,46 ELECTRICITY INVOICE TOTAL: 1,387.46 68190-27011 1009 10/03/09 01 PR BUILDINGS 79-650 62-00-5435 11/12/09 346.48 ELECTRICITY INVOICE TOTAL: 346.48 79B2205057 1009 09/30/09 01 202 COUNTRYSIDE UNIT D 80-000 62-00-5435 11/12/09 121.46 ELECTRICITY INVOICE TOTAL: 121.46 7982205057-1109 10/29/09 01 202 COUNTRYSIDE UNIT D 80-000-62-00-5435 11/12/09 113.75 ELECTRICITY INVOICE TOTAL: 113.75 7982206018-1009 10/01/09 01 202 E COUNTRYSIDE UNIT E 80-000-62 00-5435 11/12/09 1,793.45 ELECTRICITY INVOICE TOTAL: 1,793.45 VENDOR TOTAL: 3,762.60 COPHERJ JAMIE COPHER 101309 10113109 01 REFEREE 79 650-62-00 5401 11/12/09 105.00 CONTRACTUAL SERVICES INVOICE TOTAL: 105.00 VENDOR TOTAL: 105.00 DATE: 11/04/09 UNITED CITY OF YORKVILLE PAGE: 5 TIME: 09:07:40 DETAIL BOARD REPORT ID: AP441000.WOW INVOICES DUE ON/BEFORE 11/12/2009 INVOICE # INVOICE ITEM VENDOR # DATE # DESCRIPTION ACCOUNT # P.O. # DUE DATE ITEM AMT ------------------------------------------------------------------------------------------------------------_----------------------- CUSTOM CUSTOM SIGNS 1063 10/28/09 01 NOV. MEMBERSHIP PROMO BANNERS 80-000-62-00 5603 11/12/09 120.00 PUBLISHING/ADVERTISING INVOICE TOTAL: 120.00 VENDOR TOTAL: 120.00 DEX RH DONNELLEY PUBLISHING & 102309 10/23/09 01 BALANCE FOR ADVERTISING FEE 80-000-62-00 5603 11/12/09 150.32 PUBLISHING/ADVERTISING INVOICE TOTAL: 150.32 VENDOR TOTAL: 150.32 DINEDISC DINE AND DISCOUNTS OF WC 100109 10/01/09 01 ADVERTISING SUBSCRIPTION 80-000-62 00 5603 11/12/09 95.00 PUBLISHING/ADVERTISING INVOICE TOTAL: 95.00 VENDOR TOTAL: 95.00 FIRSILLI FIRST ILLINOIS SYSTEMS, INC. 3701 10101109 01 OCTOBER PEST CONTROL 80 000 62-00-5416 11112/09 38.00 MAINTENANCE- GENERAL INVOICE TOTAL: 38.00 VENDOR TOTAL: 38.00 FOXVALLE FOX VALLEY TROPHY & AWARDS 25328 10/02/09 01 3 PLASTIC SIGNS 80-000 65-00-5802 11/12/09 22.50 OFFICE SUPPLIES INVOICE TOTAL: 22.50 VENDOR TOTAL: 22.50 FVTRADIN FOX VALLEY TRADING COMPANY DATE: 11/04/09 UNITED CITY OF YORKVILLE PAGE: 6 TIME: 09:07:40 DETAIL BOARD REPORT ID. AP441000.WOW INVOICES DUE ON/BEFORE 11/12/2009 INVOICE # INVOICE ITEM VENDOR # DATE # DESCRIPTION ACCOUNT # P.O. # DUE DATE ITEM AMT ------------------------------------------------------------------------------------------------------------------------------------ FVTRADIN FOX VALLEY TRADING COMPANY 11556 10/19/09 01 10 CHEER CAMP SHIRTS 80-000-65-00-5803 11/12/09 64.90 PROGRAM EXPENSES INVOICE TOTAL: 64.90 H 11528 10/19/09 01 17 GIRLS BASKETBALL TANKS 79 650-65-00-5803 11/12/09 372.66 PROGRAM EXPENSES INVOICE TOTAL: 372.66 VENDOR TOTAL: 437.56 GRAINCO GRAINCO FS. , INC. 093009-PR 09/30/09 01 TIRES 79-610 62-00-5408 11/12/09 256.50 MAINTENANCE-EQUIPMENT INVOICE TOTAL: 256.50 VENDOR TOTAL: 256.50 HANNEMAK KEVIN HANNENMAN 102009 10/20/09 01 REFEREE 79-650-62-00 5401 11/12/09 105.00 CONTRACTUAL SERVICES INVOICE TOTAL: 105.00 VENDOR TOTAL: 105.00 HARRISK HARRIS, KERIN 2009POLAR 11/02/09 01 COOKIES FOR POLAR EXPRESS 79-650 65-00-5803 11/12/09 100.00 PROGRAM EXPENSES INVOICE TOTAL: 100.00 VENDOR TOTAL: 100.00 HAYENR RAYMOND HAYEN 101409 10/14/09 01 REFEREE 79-650-62-00-5401 11/12/09 70.00 CONTRACTUAL SERVICES INVOICE TOTAL: 70.00 DATE: 11/04/09 UNITED CITY OF YORKVILLE PAGE: 7 TIME: 09:07:40 DETAIL BOARD REPORT ID: AP441000.WOW INVOICES DUE ON/BEFORE 11/12/2009 INVOICE # INVOICE ITEM VENDOR # DATE # DESCRIPTION ACCOUNT # P.O. # DUE DATE ITEM AMT ------------------------------------------------------------------------------------------------------------------------------------ HAYENR RAYMOND HAYEN 102009 10/20/09 01 REFEREE 79-650-62-00-5401 11/12/09 105.00 CONTRACTUAL SERVICES INVOICE TOTAL: 105.00 102109 10/21/09 01 REFEREE 79-650-62-00-5401 11/12/09 105.00 CONTRACTUAL SERVICES INVOICE TOTAL: 105.00 102709 10/27/09 01 REFEREE 79°650-62-00-5401 11/12/09 70.00 CONTRACTUAL SERVICES INVOICE TOTAL: 70-00 VENDOR TOTAL: 350.00 HOMEPAGE HOME PAGES 091609 09/16/09 01 2009 DIRECTORY 80-000 62-00-5603 11/12/09 440.00 PUBLISHING/ADVERTISING INVOICE TOTAL: 440.00 VENDOR TOTAL: 440.00 HOVINPIT HOVING PIT STOP 26762 10/08/09 01 TOWN SQUARE PORT-O-LET 79-650-62-00-5445 11/12/09 300.00 PORTABLE TOILETS INVOICE TOTAL: 300.00 26763 10/08/09 01 RIVERFRONT PORT-O-LET 79-650-62-00-5445 11/12/09 300.00 PORTABLE TOILETS INVOICE TOTAL: 300.00 26764 10/08/09 01 BEECHER PLAYGROUND PORT-O-LET 79-650-62-00 5445 11/12/09 160.00 PORTABLE TOILETS INVOICE TOTAL: 160.00 26765 10/06/09 01 ROTARY PARK PORT-O-LET 79-650 62-00-5445 00404035 11/12/09 140.00 PORTABLE TOILETS DATE: 11/04/09 UNITED CITY OF YORKVILLE PAGE: 8 TIME: 09:07:40 DETAIL BOARD REPORT ID: AP441000.WOW INVOICES DUE ON/BEFORE 11/12/2009 INVOICE # INVOICE ITEM VENDOR # DATE # DESCRIPTION ACCOUNT # P.O. # DUE DATE ITEM AMT HOVINPIT HOVING PIT STOP 26765 10/08/09 02 ROART PARK PORT-O-LET FIRE 79-610-65 00-5804 00404035 11/12/09 900.00 OPERATING SUPPLIES 03 REPLACEMENT FEE "* COMMENT '* INVOICE TOTAL: 1,040.00 VENDOR TOTAL: 1,800.00 ICE ICE MOUNTAIN 09J0119455822 10/13/09 01 WATER 79 650-65-00-5804 11/12/09 6.65 OPERATING SUPPLIES INVOICE TOTAL: 6.65 VENDOR TOTAL: 6.65 ILLA13OR ILLINOIS DEPARTMENT OF LABOR 102909 10/29/09 01 2 2010 INFLATABLE PERMITS 79-650-65 00-5803 00403848 11/12/09 70.00 PROGRAM EXPENSES INVOICE TOTAL: 70.00 VENDOR TOTAL: 70.00 ILPD4811 ILLINOIS STATE POLICE 102909-PR 11/04/09 01 BACKGROUND CHECK 80-000-65-00 5803 11/12/09 34.25 PROGRAM EXPENSES INVOICE TOTAL: 34.25 VENDOR TOTAL: 34.25 KONICAMI KONICA MINOLTA BUSINESS 213101028 09/28/09 01 COPIER CHARGES 79-650 62-00-5410 11/12/09 106.68 MAINTENANCE-OFFICE EQUIPME INVOICE TOTAL: 106.68 213105421 09/29/09 01 COPIER CHARGES 80-000 62-00-5410 11/12/09 44.53 MAINTENANCE- OFFICE EQUIP. INVOICE TOTAL: 44.53 DATE: 11/04/09 UNITED CITY OF YORKVILLE PAGE: 9 TIME: 09:07:40 DETAIL BOARD REPORT ID: AP441000.WOW INVOICES DUE ON/BEFORE 11/12/2009 INVOICE # INVOICE ITEM VENDOR # DATE # DESCRIPTION ACCOUNT # P.O. # DUE DATE ITEM AMT ------------------------------------------------------------------------------------------------------------------------------------ KONICAMI KONICA MINOLTA BUSINESS 213285786 10/29/09 01 COPIER CHARGES 79-650-62-00-5410 11/12/09 77.88 MAINTENANCE-OFFICE EQUIPME INVOICE TOTAL: 77.88 VENDOR TOTAL: 229.09 KOPYKAT KOPY KAT COPIER IMAGING SYSTEM 34227 10/09/09 01 COPIER CHARGES 80 000-62-00-5410 11/12/09 25.00 MAINTENANCE- OFFICE EQUIP. INVOICE TOTAL: 25.00 VENDOR TOTAL: 25.00 MARTENSO MARTENSON TURF PRODUCTS 31996 10/05/09 01 GRASS SEED 79-610 65-00-5804 00404037 11/12/09 1,300.00 OPERATING SUPPLIES INVOICE TOTAL: 1,300.00 VENDOR TOTAL: 1,300.00 MASTMUSI MASTERFUL MUSIC 102109 10/21/09 01 CHILDREN'S MUSIC CLASS 79 650-62-00 5401 11/12/09 344.00 CONTRACTUAL SERVICES 02 INSTRUCTION ** COMMENT ** INVOICE TOTAL: 344.00 VENDOR TOTAL: 344.00 MENLAND MENARDS - YORKVILLE 36012 08/25/09 01 MINI GREASE GUN 80°000-62-00 5416 11/12/09 9.89 MAINTENANCE-- GENERAL INVOICE TOTAL: 9.B9 43903 09/28/09 01 DOOR KNOB 79-610-62 00-5408 11/12/09 8.54 MAINTENANCE-EQUIPMENT INVOICE TOTAL: 8.54 DATE: 11/04/09 UNITED CITY OF YORKVILLE PAGE: 10 TIME: 09:07:40 DETAIL BOARD REPORT ID: AP441000.WOW INVOICES DUE ON/BEFORE 11/12/2009 INVOICE # INVOICE ITEM VENDOR # DATE # DESCRIPTION ACCOUNT # P.O. # DUE DATE ITEM AMT MENLAND MENARDS - YORKVILLE 44168 09/29/09 01 SHOWERHEAD, BATTERIES 80 000-62-00-5408 11/12/09 23.49 MAINTENANCE- SUPPLIES INVOICE TOTAL: 23.49 45035 10/02/09 01 KLEENEX, MURIATIC ACID, MAT 80-000-62-00-5434 11/12/09 42.47 POOL SUPPLIES INVOICE TOTAL: 42.47 46294 10108109 01 WEDGE ANCHORS 79-610 65-00-5804 11/12/09 20.97 OPERATING SUPPLIES INVOICE TOTAL: 20.97 46532 10/09/09 01 REPLACEMENT DOOR FOR SHED AT 79-610 62-00-5408 11/12/09 179.00 MAINTENANCE-EQUIPMENT 02 FOX HILL WEST ** COMMENT ** INVOICE TOTAL: 179.00 46592-09 10/09/09 01 BLEACH, DEADBOLT, KEY 79-610-62-00 5408 11/12/09 25.13 MAINTENANCE-EQUIPMENT INVOICE TOTAL: 25.13 47556 10/13/09 01 CAR WASH 79-610-65-00-5804 11/12/09 3.68 OPERATING SUPPLIES INVOICE TOTAL: 3.68 47786 10/14/09 01 BLEACH, BULBS, SOFT SCRUB 80-000 62 00-5408 11/12/09 29.89 MAINTENANCE SUPPLIES INVOICE TOTAL: 29.89 47792 10/14/09 01 LYSOL, TOILET CLEANER, GLOVES, 79-610-65 00-5804 11/12/09 59.90 OPERATING SUPPLIES 02 BATHROOM CLEANER, HAND ** COMMENT ** 03 SANITIZER, GLADE CANDLES, DISH ** COMMENT ** 04 SOAP, MOP HEAD, SCOUR PADS, ** COMMENT ** DATE: 11/04/09 UNITED CITY OF YORKVILLE PAGE: 11 TIME: 09:07:40 DETAIL BOARD REPORT ID: AP441000.WOW INVOICES DUE ON/BEFORE 11/12/2009 INVOICE # INVOICE ITEM VENDOR # DATE # DESCRIPTION ACCOUNT # P.O. # DUE DATE ITEM AMT ------------------------------------------------------------------------------------------------------------------------------------ MENLAND MENARDS - YORKVILLE 47792 10/14/09 05 PINE-SOL ** COMMENT 11/12/09 INVOICE TOTAL: 59.90 48314 10/16/09 01 WOOD 79-610-65-00-5804 11/12/09 64.00 OPERATING SUPPLIES INVOICE TOTAL: 64.00 48975 10/19/09 01 RETURNED GREASE GUN 80° 000-62-00-5416 11/12/09 -9.89 MAINTENANCE- GENERAL INVOICE TOTAL: -9.89 48976 10/19/09 01 PLIERS, ELECTRICAL TAPE 80-000-62-00-5416 11/12/09 21.84 MAINTENANCE- GENERAL INVOICE TOTAL: 21.84 49026 10/19/09 01 15 MIN SPRING WOUND 80-000-62 00 5431 11/12/09 16.88 POOL REPAIR INVOICE TOTAL: 16.88 49236 10/20/09 01 SAW BLADE 80-000-62-00-5416 11/12/04 3.78 MAINTENANCE- GENERAL INVOICE TOTAL: 3.78 49498 10/21/09 01 PLUNGERS 79-650-65-00-5828 11/12/09 15.92 CONCESSIONS INVOICE TOTAL: 15.92 49702 10/22/09 01 TILE CUTTER 80-000-62-00 5416 11/12/09 14.99 MAINTENANCE- GENERAL INVOICE TOTAL: 14.99 49715 10/22/09 01 CABLE TIES 79 610 65-00-5804 11/12/09 19.97 OPERATING SUPPLIES INVOICE TOTAL: 19.97 DATE: 11/04/09 UNITED CITY OF YORKVILLE PAGE: 12 TIME: 09:07:40 DETAIL BOARD REPORT ID: AP441000.WOW INVOICES DUE ON/BEFORE 11/12/2009 INVOICE # INVOICE ITEM VENDOR # DATE # DESCRIPTION ACCOUNT # P.O # DUE DATE ITEM AMT MENLAND MENARDS - YORKVILLE 49951 10/23/09 01 WINDEX 79-610 65 00-5804 11/12/09 4.98 OPERATING SUPPLIES INVOICE TOTAL: 4.98 50877 10/27/09 01 SHOWER HEAD 80-000-62-00-5416 11/12/09 45.74 MAINTENANCE- GENERAL INVOICE TOTAL: 45.74 50983 10/27/09 01 SOFT SCRUB, KLEENEX, CORDLESS 80-000 62-00-5408 11/12/09 48.18 MAINTENANCE SUPPLIES 02 SWEEPER ** COMMENT ** INVOICE TOTAL: 48.18 VENDOR TOTAL: 649.35 METRA METRA 09POLAR 10/21/09 01 POLAR EXPRESS TICKETS 79 650-65 00-5803 00403847 11/12/09 494.00 PROGRAM EXPENSES INVOICE TOTAL: 494.00 VENDOR TOTAL: 494.00 MORRICKB BRUCE MORRICK 101309 10/13/09 01 REFEREE 79-650-62 00-5401 11/12/09 105.00 CONTRACTUAL SERVICES INVOICE TOTAL: 105.00 01409 10/14/09 01 REFEREE 79 650-62-00 5401 11/12/09 105.00 CONTRACTUAL SERVICES INVOICE TOTAL: 105.00 102009 10/20/09 01 REFEREE 79-650 62-00-5401 11/12/09 105.00 CONTRACTUAL SERVICES INVOICE TOTAL: 105.00 DATE: 11/04/09 UNITED CITY OF YORKVILLE PAGE: 13 TIME: 09:07:41 DETAIL BOARD REPORT ID: AP441000.WOW INVOICES DUE ON/BEFORE 11/12/2009 INVOICE # INVOICE ITEM VENDOR # DATE # DESCRIPTION ACCOUNT # P.O. # DUE DATE ITEM AMT MORRICKB BRUCE MORRICK 102109 10/21/09 01 REFEREE 79 650 62 00-5401 11/12/09 105.00 CONTRACTUAL SERVICES INVOICE TOTAL: 105.00 VENDOR TOTAL: 420.00 NE%TEL NEXTEL COMMUNICATIONS 637900513 092PR 10/29/09 01 PARKS MONTHLY SERVICE 79-610-62-00-5438 11/12/09 241.90 CELLULAR TELEPHONE 02 REC CENTER MONTHLY SERVICE 80-000-62-00-5438 42.48 CELLULAR PHONE 03 RECREATION MONTHLY SERVICE 79-650-62-00-5438 254.91 CELLULAR TELEPHONE INVOICE TOTAL: 539.29 VENDOR TOTAL: 539.29 NICOR NICOR GAS 64-99-70-7276 0-1009 10/07/09 01 202 E COUNTRYSIDE SUITE E 80-000,-78-00-9002 11/12/09 616.81 NICOR INVOICE TOTAL: 616.81 VENDOR TOTAL: 616.81 OFFWORK OFFICE WORKS 163996 10/16/09 01 PAPER 79-650-65-00-5802 11/12/09 224,63 OFFICE SUPPLIES 02 PAPER 80 000-65-00-5602 224.62 OFFICE SUPPLIES INVOICE TOTAL: 449.25 VENDOR TOTAL: 449.25 OLEARYC CYNTHIA O'LEARY CO-ED 4 10/17/09 01 SEPT.-OCT. REFEREE SCHEDULING 79 650-62-00-5401 11/12/09 180.00 CONTRACTUAL SERVICES INVOICE TOTAL: 180.00 DATE: 11/04/09 UNITED CITY OF YORKVILLE PAGE: 14 TIME: 09:07:41 DETAIL BOARD REPORT ID: AP441000.WOW INVOICES DUE ON/BEFORE 11/12/2009 INVOICE # INVOICE ITEM VENDOR # DATE # DESCRIPTION ACCOUNT # P.O. # DUE DATE ITEM AMT OLEARYC CYNTHIA O'LEARY M£NS 4 10/17/09 01 SEPT.-OCT. REFEREE SCHEDULING 79-650-62 00-5401 11/12/09 165.00 CONTRACTUAL SERVICES INVOICE TOTAL: 165.00 VENDOR TOTAL: 345.00 PEPSI PEPSI-COLA GENERAL BOTTLE 9134227507 10/02/09 01 WATER, GATORADE BO-000-65 00 5828 11/12/09 107.26 CONCESSIONS EXPENSES INVOICE TOTAL: 107.26 9134229608 10/23109 01 WATER, DRINKS BO 000-65-00-5828 11/12/09 181.74 CONCESSIONS EXPENSES INVOICE TOTAL: 181.74 VENDOR TOTAL: 289.00 R0000058 JULIE HALSEY 63181 10/20/09 01 CLASS CANCELLATION REFUND 79 650-65 00-5841 11/12/09 20.00 PROGRAM REFUND INVOICE TOTAL: 20.00 VENDOR TOTAL: 20.00 R0000715 BRIANNE SANDERS 63143 10/19/09 01 CLASS CANCELLATION REFUND 79 650-65 00-5841 11/12/09 33.00 PROGRAM REFUND INVOICE TOTAL: 33.00 VENDOR TOTAL: 33.00 R0000727 YYBSA - TOURNAMENT 63216 10/21/09 01 RESERVATION CHANGE REFUND 79-000-21 00-2104 11/12/09 500.00 DEPOSITS DATE: 11/04/09 UNITED CITY OF YORKVILLE PAGE: 15 TIME: 09:07:41 DETAIL BOARD REPORT ID: AP441000.WOW INVOICES DUE ON/BEFORE 11/12/2009 INVOICE # INVOICE ITEM VENDOR # DATE # DESCRIPTION ACCOUNT # P.O. # DUE DATE ITEM AMT ------------------------------------------------------------------------------------------------------------------------------------ R0000727 YYBSA - TOURNAMENT 63216 10/21/09 02 RESERVATION CHANGE REFUND 79-000-42 00-4287 11/12/09 250.00 PARK RENTAL INCOME INVOICE TOTAL: 750.00 VENDOR TOTAL: 750.00 R0000728 KIM DEMASIE 63435 10/26/09 01 CLASS CANCELLATION REFUND 80-000-65-00-5841 11/12/09 130.00 PROGRAM REFUNDS INVOICE TOTAL: 130.00 VENDOR TOTAL: 130.00 REINDERS REINDERS, INC. 1260655-00 07/17/09 01 PIN ASM 79-610 62-00-5408 11/12/09 31.38 MAINTENANCE-EQUIPMENT INVOICE TOTAL: 31.38 VENDOR TOTAL: 31.38 ROBINSOT TRACY ROBINSON 01409 10/14/09 01 REFEREE 79 650-62-00 5401 11/12/09 105.00 CONTRACTUAL SERVICES INVOICE TOTAL: 105.00 102109 10/21/09 01 REFEREE 79-650-62-00-5401 11/12/09 105.00 CONTRACTUAL SERVICES INVOICE TOTAL: 105.00 VENDOR TOTAL: 210.00 RUSITYORK RUSH COPLEY HEALTHCARE 1341-PR 10/08/09 01 MANDATORY DRUG TESTING 79 610-65 00 5804 11/12/09 115.00 OPERATING SUPPLIES INVOICE TOTAL: 115.00 VENDOR TOTAL: 115.00 DATE: 11/04/09 UNITED CITY OF YORKVILLE PAGE: 16 TIME: 09:07:41 DETAIL BOARD REPORT ID: AP441000.WOW INVOICES DUE ON/BEFORE 11/12/2009 INVOICE # INVOICE ITEM VENDOR # DATE # DESCRIPTION ACCOUNT # P.O. # DUE DATE ITEM AMT SANDWPKD SANDWICH PARK DISTRICT.` 110209 11/02/09 01 GIRLS BASKETBALL LEAGUE FEES 79-650-65-00-5803 00403851 11/12/09 1,200.00 PROGRAM EXPENSES INVOICE TOTAL: 1,200.00 VENDOR TOTAL: 1,200.00 SERVICE SERVICE PRINTING CORPORATION 21064 10/29/09 01 8,000 WINTER/SPRING 2009/2010 79 650-62-00-5603 00403850 11/12/09 8,196.71 PUBLISHING/ADVERTISING 02 CATALOGS ** COMMENT ** INVOICE TOTAL: 8,196.71 VENDOR TOTAL: 8,196.71 UNIQUEPR UNIQUE PRODUCTS & SERVICE 194339 10/16/09 01 TOILET TISSUE, PAPER TOWEL, 80-000-62-00-5408 11/12/09 221.39 MAINTENANCE- SUPPLIES 02 BOWL CLEANER ** COMMENT ** INVOICE TOTAL: 221•39 194716 10/26/09 01 TOILET TISSUE, PAPER TOWEL, 80-000 62 00-5408 11/12/09 598.40 MAINTENANCE- SUPPLIES 02 GROUT CLEANER, LAUNDRY SOAP ** COMMENT ** INVOICE TOTAL: 598.44 VENDOR TOTAL: 819.79 VISA VISA 102309-PR 10/23/09 01 GROUP POWER MONTHLY LICENSE 60-000-65-00-5803 11/12/09 605.61 PROGRAM EXPENSES 02 FEE, STABILITY BALLS, KUIPER ** COMMENT ** 03 FARM FIELD TRIPS ** COMMENT ** 04 FAN FOR WATER CONTROL 79-610-62-00-5417 149.07 MAINTENANCE-PARKS DATE: 11/04/09 UNITED CITY OF YORKVILLE PAGE: 17 TIME: 09:07:41 DETAIL BOARD REPORT ID: AP441000.WOW INVOICES DUE ON/BEFORE 11/12/2009 INVOICE # INVOICE ITEM VENDOR # DATE # DESCRIPTION ACCOUNT # P.O. # DUE DATE ITEM AMT ------------------------------------------------------------------------------------------------------------------------------------ VISA VISA 102309-PR 10/23/09 05 KUIPER FARM FIELD TRIP 79-650-65-00-5803 11/12/09 96.00 PROGRAM EXPENSES INVOICE TOTAL: 850.88 VENDOR TOTAL: 850.88 WALKCUST WALKER CUSTOM HOMES, INC. YPD 1209 10/21/09 01 DECEMBER LEASE PAYMENT 80-000-62 00 5432 11/12/09 17,500.00 LEASE PAYMENT INVOICE TOTAL: 17,500.00 VENDOR TOTAL: 17,500.00 WALMART WALMART COMMUNITY 101609-PR 10116109 01 CANDY, POPCORN, CHEESE, CHIPS, 79-650-65-00-5803 11/12/09 236.97 PROGRAM EXPENSES 02 CRACKERS, SUGAR, MILK, LUNCH ** COMMENT ** 03 MEAT, SUNCATCHERS, STAIN, ** COMMENT ** 04 NAPKINS, DRINK MIXES, HAND ** COMMENT ** O5 WASH, SOUP, LYSOL, RUG, DISH ** COMMENT ** 06 PAN, KLEENEX, JUICE, CLOROX ** COMMENT ** 07 WIPES, GLITTER, CUPS, BIKE ** COMMENT ** 08 CANDY, STORAGE BAGS, RICE, 80-000-65-00-5803 127.75 PROGRAM EXPENSES 09 COOKIES, PLATES, CUPS, NAPKINS ** COMMENT ** 10 SOAP, POPCORN ** COMMENT ** 11 FIRST AID SUPPLIES, FORKS, 80-000-62-00-5408 25.00 MAINTENANCE- SUPPLIES 12 SPOONS ** COMMENT ** INVOICE TOTAL: 391.72 VENDOR 'TOTAL: 391.72 YORKACE YORKVILLE ACE & RADIO SHACK 127642 08/17/09 01 PAINT 79-610-62-00 5417 11/12/09 97.88 MAINTENANCE-PARKS INVOICE TOTAL: 97.98 DATE: 11/04/09 UNITED CITY OF YORKVILLE PAGE: 18 TIME: 09:07:41 DETAIL BOARD REPORT ID: AP441000.WOW INVOICES DUE ON/BEFORE 11/12/2009 INVOICE # INVOICE ITEM VENDOR # DATE # DESCRIPTION ACCOUNT # P.O. # DUE DATE ITEM AMT YORKACE YORKVILLE ACE & RADIO SHACK 128629 10/14/09 01 WALL TIMER SWITCH, DIMMER 80-000-62-00-5434 11/12/09 46.98 POOL SUPPLIES 02 SWITCH ;* COMMENT ** INVOICE TOTAL: 46.98 128714 10/20/09 01 RETURNED WALL TIMER SWITCH 80-000-62-00-5434 11/12/09 -24.99 POOL SUPPLIES INVOICE TOTAL: -24.99 128869 10/29/09 01 BATTERIES, FLASHLIGHTS, KEY 60 000-62 00-5408 11/12/09 78.56 MAINTENANCE- SUPPLIES 02 RING, TOOL CACHE t+ COMMENT ** INVOICE 'TOTAL: 78.56 VENDOR TOTAL: 198.43 TOTAL ALL INVOICES: 45,686.60 DATE: 11/03/2009 UNITED CITY OF YORKVILLE PAGE: 3 TIME: 07:50:43 DETAILED REVENUE & EXPENSE REPORT F YR: 10 ID: GL470002.WOW MONTH ACTUAL W/FYTD AND FY BUDGET W/VARIANCE FUND: PARKS & RECREATION FOR 6 PERIODS ENDING OCTOBER 31, 2009 FISCAL FISCAL ACCOUNT OCTOBER YEAR-TO-DATE YEAR COLLECTED/ NUMBER DESCRIPTION ACTUAL ACTUAL BUDGET EXPENDED ------------------------------------------------------------------------------------------------------------------------------------ GENERAL REVENUES CARRY OVER 79-000-40-00-3999 BEGINNING FUND BALANCE 0.00 0.00 (40,999.84) 0.0 --------------------------------------------------------------------------------- TOTAL CARRY OVER 0.00 0.00 (40,999.84) 0.0 CHARGES FOR SERVICES 79-000-42-00-4270 FEES FOR PROGRAMS 23,092.50 120,700.30 243,225.00 49.6 79-000-42-00-4260 CONCESSIONS/ALL SALE ITEMS 335.00 33,620.63 27,000.00 124.5 79-000-42-00-4285 VENDING MACHINE INCOME 0.00 0.00 0.00 0.0 79-000-42-00-4286 RENTAL INCOME 0.00 0.00 0.00 0.0 79-000-42-00-4287 PARK RENTAL INCOME 260.00 11,014.00 15,000.00 73.4 79-000-42-00-4268 GOLF OUTING REVENUE 0.00 8,659.00 27,000.00 32.0 79-000-42-°00-4291 HOMETOWN DAYS 5,268.00 135,447.85 117,000.00 115.7 79-000-42.00 4295 MISC RETAIL 0.00 0.00 3,000.00 0.0 TOTAL CHARGES FOR SERVICES 29,955.50 309,441.78 432,225.00 71.5 MISCELLANEOUS 79-000-44-00-4400 DONATIONS 0.00 4,323.00 14,000.00 30.8 79-000-44-00-4404 TREE DONATIONS 0.00 0.00 500.00 0.0 -------------- - TOTAL MISCELLANEOUS 0.00 4,323.00 14,500 00 29.8 INTERGOVERNMENTAL 79-000-45-00-4550 YOUTH SERVICES GRANT 0.00 500.00 900.00 55.5 -------------------------------------°__----------------------------------------- TOTAL INTERGOVERNMENTAL 0.00 500.00 900.00 55.5 INTEREST 79-000-46-00-4600 INVESTMENT INCOME 24.11 144.08 3,000 00 4.8 TOTAL INTEREST 24.11 144.06 3,000 00 4.8 TRANSFERS 1 79-000-49-00-4901 TRANSFER FROM GENERAL FUND 81,625.00 489,750.00 979, 500.04 49.9 79-000-49-00-4902 TRANSFER IN FROM GF - LOAN 0.00 150,000.00 0.00 100.0 DATE: 11/03/2009 UNITED CITY OF YORKVILLE PAGE: 2 TIME: 07:50:43 DETAILED REVENUE & EXPENSE REPORT F-YR: 10 ID: GL470002.WOW MONTH ACTUAL W/FYTD AND FY BUDGET W/VARIANCE FUND: PARKS & RECREATION FOR 6 PERIODS ENDING OCTOBER 31, 2009 FISCAL FISCAL ACCOUNT OCTOBER YEAR-TO-DATE YEAR COLLECTED/ NUMBER DESCRIPTION ACTUAL ACTUAL BUDGET EXPENDED GENERAL REVENUES TRANSFERS 79-000-49-00-4980 TRANSFER FROM REC CENTER 0.00 0.00 0.00 0.0 --------------------------------------------------------------------------------- TOTAL TRANSFERS 81,625.00 639,750.00 979,500.04 65.3 TOTAL REVENUES: GENERAL 111,604.61 954,158.86 1,389, 125.20 68.6 EXPENSES TRANSFERS 79-000-99-00-9973 TRANSFER TO LAND ACQUISITION 0.00 0.00 0.00 0.0 --------------------------------------------------------------------------------- TOTAL TRANSFERS 0.00 0.00 0.00 0.0 RECREATION CENTER EXPENSES PERSONNEL SERVICES 79-600-50-00-5107 SALARIES- REC CENTER 0.00 0.00 0.00 0.0 --------------------------------------------------------------------------------- TOTAL PERSONNEL SERVICES 0.00 0.00 0.00 0.0 CONTRACTUAL SERVICES 79-600-62-00-5603 PUBLXSHXNG/ADVERTISING 0.00 0.00 0.00 0.0 --------------------------------------------------------------------------------- TOTAL CONTRACTUAL SERVICES 0.00 0.00 0.00 0.0 OPERATIONS 79-600-65-00-5804 OPERATING SUPPLIES 0.00 0.00 0.00 0.0 --------------------------------------------------------------------------------- TOTAL OPERATIONS 0.00 0.00 0.00 0.0 RETIREMENT 79-600-72-00-6500 IMRF 0.00 0.00 0.00 0.0 79-600 72 00 6501 SOCIAL SECURITY 0.00 0.00 0.00 0.0 --------------------------------------------------------------------------------- TOTAL RETIREMENT 0.00 0.00 0.00 0.0 DATE: 11/03/2009 UNITED CITY OF YORKVILLE PAGE: 3 TIME: 07:50:43 DETAILED REVENUE & EXPENSE REPORT F YR: 10 ID: GL470002.WOW MONTH ACTUAL W/FYTD AND FY BUDGET W/VARIANCE FUND: PARKS & RECREATION FOR 6 PERIODS ENDING OCTOBER 31, 2009 FISCAL FISCAL ACCOUNT OCTOBER YEAR-TO-DATE YEAR COLLECTED/ NUMBER DESCRIPTION ACTUAL ACTUAL BUDGET EXPENDED RECREATION CENTER CAPITAL OUTLAY 79-600-75-00-7002 COMPUTER EQUIP & SOFTWARE 0.00 0.00 0.00 0.0 TOTAL CAPITAL OUTLAY 0.00 0.00 0.00 0.0 TOTAL EXPENSES: RECREATION CENTER 0.00 0.00 0.00 0.0 PARKS EXPENSES PERSONNAL SERVICES 79-610-50-00-5107 SALARIES- PARKS 45,374.99 155,380.34 394,500.00 39.3 79-610-50-00-5136 SALARIES- PART-TIME 0.00 7,509.00 10,000.00 75.0 79-610-50-00-5137 SALARIES- OVERTIME 0.00 263.56 5,000.00 5.2 --------------------------------------------------------------------------------- TOTAL PERSONNAL SERVICES 45,374.99 163,152.90 409,500.00 39.8 PROFESSIONAL SERVICES 79-610-61-00-5320 MASTER PLAN / COMMUNITY SURVEY 0.00 0.00 0.00 0.0 --------------------------------------------------------------------------------- TOTAL PROFESSIONAL SERVICES 0.00 0.00 0.00 0.0 CONTRACTUAL SERVICES 79-610-62-00-5405 PARK CONTRACTUAL 610.00 610.00 3,000.00 20.3 79-610-62-00-5408 MAINTENANCE-EQUIPMENT 2,703.73 6,922.98 11,000.00 62.9 79••610-62-00-5417 MAINTENANCE-PARKS 1,494.33 6,863.70 35,000.00 19.6 79-610-62-00-5421 WEARING APPAREL 244.80 1,040.71 4,500.00 23.1 79-610-62-00-5434 RENTAL-EQUIPMENT 0.00 0-00 3,500.00 0.0 79-610-62-00-5438 CELLULAR TELEPHONE 284.22 1,364.10 4,500.00 30.3 79-610-62-00-5445 LEGAL EXPENSES 0.00 4,119.75 4,000.00 102.9 -------------------------------------------------_------------------------------- TOTAL CONTRACTUAL SERVICES 5,337.08 20,921.24 65,500.00 31.9 PROFESSIONAL DEVELOPMENT 79-610•°64, 00--5604 TRAINING & CONFERENCE 0.00 0.00 0.00 0.0 79-610-64-00-5605 TRAVEL EXPENSE 0.00 0.00 0.00 0.0 DATE: 11/03/2009 UNITED CITY OF YORKVILLE PAGE: 4 TIME: 07:50:43 DETAILED REVENUE & EXPENSE REPORT F-YR: 10 ID: GL470002.WOW MONTH ACTUAL W/FYTD AND FY .BUDGET W/VARIANCE FUND: PARKS & RECREATION FOR 6 PERIODS ENDING OCTOBER 31, 2009 FISCAL FISCAL $ ACCOUNT OCTOBER YEAR-TO-DATE YEAR COLLECTED/ NUMBER DESCRIPTION ACTUAL ACTUAL BUDGET EXPENDED TOTAL PROFESSIONAL DEVELOPMENT 0.00 0.00 0.00 0.0 OPERATIONS 79-610-65-00-5802 OFFICE SUPPLIES 0.00 0.00 500.00 0.0 79-610-65-00-5804 OPERATING SUPPLIES 1,751.86 3,177.69 25,750.00 12.3 79-610-65-00-5815 HAND TOOLS 540.14 639.43 1,750.00 36.5 79-610-65-00-5624 CHRISTMAS DECORATIONS 0.00 0.00 500.00 0.0 79-610-65-00-5825 PUBLIC DECORATION 0.00 0.00 500.00 0.0 ------------- - TOTAL OPERATIONS 2,292.00 3,817.12 29,000.00 13.1 RETIREMENT 79-610-72-00-6500 IMRF PARTICIPANTS 3,766.11 12,918.37 33,159.00 38.9 79-610 72 00 6501 SOCIAL SECURITY/MEDICARE 3,402.11 12,127.09 31,327.00 38.7 --------------------------------------------------------------------------------- TOTAL RETIREMENT 7,168.22 25,045.46 64,486.00 38.B CAPITAL OUTLAY 79-610-75-00-7003 OFFICE EQUIPMENT 0.00 0.00 500.00 0.0 79-610-75-00-7701 FLOWERS/TREES 0.00 1,010.35 1,500.00 67.3 ----------_°°-------------------------------------------------------------------- TOTAL CAPITAL OUTLAY 0.00 1,010.35 2,000.00 50.5 OTHER OPERATING EXPENSES 79-610-78-00-9005 MERIT 0.00 0.00 0.00 0.0 --------------------------------- - TOTAL OTHER OPERATING EXPENSES 0.00 0.00 0.00 0.0 TOTAL EXPENSES: PARKS 60,172.29 213,947.07 570,486.00 37.5 RECREATION EXPENSES PERSONNEL SERVICES 79-650-50-00-5107 SALARIES- RECREATION 41,393.81 155,094.55 356,738.00 43.2 79-650-50-00-5108 CONCESSION STAFF 424.00 8,025.72 9,000.00 89.1 DATE: 11/03/2009 UNITED CITY OF YORKVILLE PAGE: 5 TIME: 07:50:43 DETAILED REVENUE & EXPENSE REPORT F-YR: 10 ID: GL470002.WOW MONTH ACTUAL W/FYTD AND FY BUDGET W/VARIANCE FUND: PARKS & RECREATION FOR 6 PERIODS ENDING OCTOBER 31, 2009 FISCAL FISCAL ACCOUNT OCTOBER YEAR-TO-DATE YEAR COLLECTED/ NUMBER DESCRIPTION ACTUAL ACTUAL BUDGET EXPENDED RECREATION EXPENSES PERSONNEL SERVICES 79-650-50 00 5109 SALARIES PRE SCHOOL 3,232.96 8,036.56 1B4O00.00 44.6 79-650-50 00-5136 SALARIES PART TIME 1,668.76 7,828.78 13,500.00 57.9 79-650, 50-00-5137 SALARIES- OVERTIME 0.00 0.00 350.00 0.0 79-650-50-00-5150 SALARIES INSTRUCTOR CONTRACTU 2,567.15 6,267.40 66,000.00 12.5 79-650--50-00-5155 SALARIES- RECORDING SECRETARY 261.63 1,345.89 3,000.00 44.8 TOTAL PERSONNEL SERVICES ----- 49,748.31 188,598.90 468,588.00 40.2 CONTRACTUAL SERVICES 79-650-62-00-5401 CONTRACTUAL SERVICES 3,307.00 29,957.35 0.00 (100.0) 79-650-62-00 5408 MAINTENANCE SUPPLIES 125.50 305.04 3,750.00 8.1 79-650-62 00 5409 MAINTENANCE-VEHICLES 0.00 277.46 1,700.00 16.3 79-650 62-00-5410 MAINTENANCE-OFFICE EQUIPMENT 550.80 2,426.80 5,000.00 48.5 79-650-62-00 5426 YOUTH SERVICES GRANT EXPENSES 0.00 0.00 900.00 0.0 79-650 62 00-5435 ELECTRICITY 1,408.13 8,596.69 23,000.00 37.3 79-650-62 00 5437 TELEPHONE/INTERNET 92.68 442.31 1,300.00 34.0 79-650-62-00-5438 CELLULAR TELEPHONE 264.23 1,308.09 3,000.00 43.6 79-650 62 00-5445 PORTABLE TOILETS 870.00 2,637.51 5,000.00 52.7 79-650-62-00-5603 PUBLISHING/ADVERTISING 0.00 11,029.96 27,000.00 40.8 79-650 62-00-5605 BOOKS/PUBLICATIONS 0.00 104.00 100.00 104.0 ----------------------------------------------- ----------------- ------------ TOTAL CONTRACTUAL SERVICES 6,618.34 57,065.21 70,750.00 80.6 PROFESSIONAL DEVELOPMENT 79 650-64-00-5600 DUES 0.00 320.00 1,000.00 32.0 79-650-64-00-5604 TRAINING AND CONFERENCES 0.00 0.00 0.00 0.0 79 650-64-00-5605 TRAVEL EXPENSE 0.00 0.00 0.00 0.0 ------------------------------------ TOTAL PROFESSIONAL DEVELOPMENT 0.00 320.00 11000.00 32.0 OPERATIONS 79-650 65-00-5802 OFFICE SUPPLIES 39.20 1, 103.13 4,500.00 24.5 79-650 65 00-5803 PROGRAM EXPENSES 1,961.62 18, 179.10 57,750.00 31.4 79-650-65-00-5804 OPERATING SUPPLIES 6.61 33.98 1,500.00 2.2 79-650-65-00-5805 RECREATION EQUIPMENT 0.00 0.00 3,000.00 0.0 DATE: 11/03/2009 UNITED CITY OF YORKVILLE PAGE: 6 TIME: 07:50:43 DETAILED REVENUE & EXPENSE REPORT F-YR: 10 ID: GL470002.WOW MONTH ACTUAL W/FYTO AND FY BUDGET W/VARIANCE FUND: PARKS & RECREA'T'ION FOR 6 PERIODS ENDING OCTOBER 31, 2009 FISCAL FISCAL % ACCOUNT OCTOBER YEAR-TO DATE YEAR COLLECTED/ NUMBER DESCRIPTION ACTUAL ACTUAL BUDGET EXPENDED ------------------------------------------------------------------------------------------------------------------------------------ RECREATION EXPENSES OPERATIONS 79-650-65-00-5808 POSTAGE & SHIPPING 1,173.00 5,130.49 5,000.00 102.6 79-650-65-00-5812 GASOLINE 235.54 1,017.55 5,000.00 20.3 79-650-65-00-5826 MILEAGE 0.00 0.00 400.00 0.0 79-650-65-00-5827 GOLF OUTING EXPENSES 870.00 5,000.69 18,000.00 33.3 79-650-65-00-5828 CONCESSIONS 156.93 16,921.73 13,000.00 130.1 79-650-65-00-5833 HOMETOWN DAYS EXPENSES 12, 531.12 99,463.88 93,000.00 106. 9 79-650.65-00-5840 SCHOLARSHIPS 0.00 61.00 2,000.00 3.0 79-650-65-00-5841 PROGRAM REFUND 221.00 4,099.00 9,000.00 45.5 TOTAL OPERATIONS 17,195.22 152,010.55 212,150.00 71.6 RETIREMENT 79-650-72-00-6500 -IMRF PARTICIPANTS 3,833.77 13,977.49 29,804.00 46.8 79-650-72-00-6501 SOCIAL SECURITY/MEDICARE 3,730.00 14,247.00 35,847.00 39.7 TOTAL RETIREMENT 7,563.77 28,224.49 65,651.00 42.9 CAPITAL OUTLAY 79-650-75-00-7002 COMPUTER EQUIP & SOFTWARE 0.00 98.00 500.00 19.6 TOTAL CAPITAL OUTLAY - 0.00 98.00 500.00 19.6 OTHER OPERATING EXPENSES 79-650-78-00-9005 MERIT 0.00 0.00 0.00 0.0 79-650-78-00-9009 RESERVE 0.00 0.00 0.00 0.0 TOTAL OTHER OPERATING EXPENSES 0.00 0.00 0.00 0.0 TOTAL EXPENSES: RECREATION 81,125.64 426,337.15 818,639.00 52.0 TOTAL FUND REVENUES 111,604.61 954,158.66 1,389,125.20 68.6 TOTAL FUND EXPENSES 141,297.93 640,284.22 1,389,125.00 46.0 FUND SURPLUS (DEFICIT) (29,693.32) 313,874.64 0.20 7320.0 DATE: 11/03/2009 UNITED CITY OF YORKVILLE PAGE: 1 TIME: 07:50:58 DETAILED REVENUE & EXPENSE REPORT F-YR: 10 ID: GL470002.WOW MONTH ACTUAL W/FYTD AND FY BUDGET W/VARIANCE FUND: RECREATION CENTER FOR 6 PERIODS ENDING OCTOBER 31, 2009 FISCAL FISCAL ACCOUNT OCTOBER YSAR-TO-DATE YEAR COLLECTED/ NUMBER DESCRIPTION ACTUAL ACTUAL BUDGET EXPENDED GENERAL REVENUES CARRY OVER 80-000-40-00-3999 CARRY OVER BALANCE 0.00 0.00 (82,999.84) 0.0 TOTAL CARRY OVER 0.00 0.00 (82,999.84) 0.0 CHARGES FOR SERVICES 80-000-42-00-4200 MEMBERSHIP FEES 29,398.00 178,912.00 400,000.00 44.7 80-000-42-00-4210 GUEST FEES 176.00 11589.00 10,000.00 15.8 80-000-42-00-4220 SWIM CLASS 1,541.25 19,901.25 42,000.00 47.3 80-000-42-00-4230 PERSONAL TRAINING FEES 1,266.00 6,858.00 20,000.00 34.2 BO-000-42-00-4240 TANNING SESSIONS 40.00 818.00 5,000.00 16.3 80-000-42-00-4270 FEES FOR PROGRAMS 8,852.00 51,679.51 194,000.00 26.6 80-000-42-00-4280 CONCESSIONS 595.50 5,893.50 12,000.00 49.1 80-000-42-00-4285 VENDING MACHINES 0.00 0.00 0.00 0.0 80-000-42-00-4286 RENTAL INCOME 163.00 661.50 5,500.00 12.0 80-000.42-00-4295 MISC RETAIL 149.23 149.23 0.00 100.0 TOTAL CHARGES FOR SERVICES 42,180.98 266,461.99 688,500.00 38.7 MISCELLANEOUS BO-000-44-00-4400 DONATIONS/SPONSORSHIP 0.00 690.00 12,000.00 5.7 TOTAL MISCELLANEOUS 0.00 690.00 12,000.00 5.7 INTERGOVERNMENTAL 80-000-45-00-4550 GRANTS/SCHOLARSHIPS 0.00 500.00 1,100.00 45.4 --------------------------------------------------------------------------------- TOTAL INTERGOVERNMENTAL 0.00 500.00 1,100.00 45.4 TOTAL REVENUES: GENERAL 42,180.98 267,651.99 618,600.16 43.2 EXPENSES PERSONNEL SERVICES 80-000-50-00-5107 SALARIES- REC CENTER 3,946.14 16,96B.44 34,200.00 49.6 80-000-50-00-5109 SALARIES- PRESCHOOL 3,767.66 8,451.17 48,000.00 17.6 DATE: 11/03/2009 UNITED CITY OF YORKVILLE PAGE: 2 TIME: 07:50:58 DETAILED REVENUE & EXPENSE REPORT F-YR: 10 ID: GL470002.WOW MONTH ACTUAL W/FYTD AND FY BUDGET W/VARIANCE FUND: RECREATION CENTER FOR 6 PERIODS ENDING OCTOBER 31, 2009 FISCAL FISCAL % ACCOUNT OCTOBER YEAR TO-DATE YEAR COLLECTED/ NUMBER DESCRIPTION ACTUAL ACTUAL BUDGET EXPENDED GENERAL EXPENSES PERSONNEL SERVICES 80-000-50 00-5136 SALARIES- PART TIME 11,494.50 51,989.02 105,000.00 49.5 80-000-50-00-5137 SALARIES- OVERTIME 0.00 0,00 11000.00 0.0 80-000--50 00-5150 SALARIES- INSTRUCTORS 51569.75 31,144.11 86,000.00 36.2 --------------------------------------------------------------------------------- TOTAL PERSONNEL SERVICES 24,778.05 106,552.74 274,200.00 39.5 CONTRACTUAL SERVICES 80-000-62-00-5401 CONTRACTUAL SERVICES 245.00 5,630.30 0.00 (100.0) 80-000-62 00-5408 MAINTENANCE- SUPPLIES 734.98 2, 908.00 12,000.00 24.2 80-000-62-00-5410 MAINTENANCE- OFFICE EQUIP. 229.97 2,648.46 2,750.00 96.3 80-000 -62 00-5416 MAINTENANCE- GENERAL 449-11 7,796.67 10,000.00 77.9 80-000-62 00-5426 GRANTS 0.00 0.00 1,100.00 0.0 60-000-62 00 5430 TOWEL RENTAL 0.00 514.00 1,000.00 51.4 80-000-62-00-5431 POOL REPAIR 416.05 416.05 7,500.00 5.5 60-000-62-00-5432 LEASE PAYMENT.' 17,500.00 122,500.00 210,000.00 58.3 BO-000-62 00-5433 LICENSES/PERMITS 0.00 150.00 1,000.00 15.0 BO-000-62-00-5434 POOL SUPPLIES 824.17 1,749.27 5,000.00 34.9 80-000-62.00 5435 ELECTRICITY 0.00 11,439.98 47,000.00 24.3 80-000-62-00-5437 TELEPHONE/INTERNET/CABLE 117.73 595.68 1,750.00 34.0 80-000-62-00-5438 CELLULAR PHONE 44.04 218.02 700.00 31.1 80-000-62-00-5439 PROPERTY TAX 0.00 26,320.12 26,480.00 99.3 80-000-62-00-5440 SECURITY 60.00 160.00 720.00 22.2 80-000-62-00-5603 PUBLISHING/ADVERTISING 0.00 263.01 1,500.00 17.5 80-000-62-00-5605 BOOKS/PUBLICATION 0.00 0.00 100.00 0.0 ------ ------------------------------- TOTAL CONTRACTUAL SERVICES 20,618.05 183,309.58 328,600.00 55.7 PROFESSIONAL DEVELOPMENT 80-000-64-00-5600 DUES 0.00 0.00 200.00 0.0 80-000-64 00 5604 TRAINING & CONFERENCES 0.00 0.00 0.00 0.0 80-000-64 00 5605 TRAVEL EXPENSES 0.00 0.00 0.00 0.0 --------------------------------------- TOTAL PROFESSIONAL DEVELOPMENT 0.00 0.00 200.00 0.0 OPERATIONS DATE: 11/03/2009 UNITED CITY OF YORKVILLE PAGE: 3 TIME: 07:50:58 DETAILED REVENUE & EXPENSE REPORT F-YR: 10 ID: GL470002.WOW MONTH ACTUAL W/FYTD AND FY BUDGET W/VARIANCE FUND: RECREATION CENTER FOR 6 PERIODS ENDING OCTOBER 31, 2009 FISCAL FISCAL $ ACCOUNT OCTOBER YEAR-TO-DATE YEAR COLLECTED/ NUMBER DESCRIPTION ACTUAL ACTUAL BUDGET EXPENDED GENERAL EXPENSES OPERATIONS 80-000-65-00-5802 OFFICE SUPPLIES 247.63 1,421.83 4,000.00 35.5 80-000-65-00-5803 PROGRAM EXPENSES 1,119.15 8,380.43 31,000.00 27.0 80-000-65-00-5804 OPERATING SUPPLIES (5,620.00) 2,063.25 3,800.00 54.2 80-000-65-00-5805 RECREATION EQUIPMENT 0.00 0.00 20,000.00 0.0 80-000-65-00-5808 POSTAGE & SHIPPING 0.00 180.00 800.00 22.5 80-000-65-00-5812 GASOLINE 0.00 0.00 300.00 0.0 80-000-65-00-5826 MILEAGE 0.00 0.00 250.00 0.0 80-000-65-00-5828 CONCESSIONS EXPENSES 246.60 2,463.44 4,500.00 54.7 80-000-65-00-5840 SCHOLARSHIPS 0.00 0.00 500.00 0.0 80-000-65-00-5841 PROGRAM REFUNDS 532.00 2,916.00 1,000.00 291.6 80-000-65-00-5842 MEMBERSHIP REFUNDS 0.00 626.00 1,000.00 62.6 --------------------------------------------------------------------------------- TOTAL OPERATIONS (3,474.62) 18,050.95 67,150.00 26.6 RETIREMENT 80-000-72-00-6500 IMRF 1,352.81 3,693.96 2,922.00 126.4 80-000-72-00-6501 SOCIAL SECURITY 1,884.33 7,883.29 20,976.00 37.5 TOTAL RETIREMENT 3,237.14 11,577.25 23,696.00 48.4 CAPITAL OUTLAY 80-000-75-00-7002 COMPUTER EQUIP & SOFTWARE 0.00 3, 178.00 1,000.00 317.8 80-000-75-00-7003 OFFICE EQUIPMENT 0.00 0.00 500.00 0.0 80-000-75-00-7500 PHONE SYSTEM 0.00 0.00 200.00 0.0 --- --- TOTAL CAPITAL OUTLAY 0.00 3,178.00 1,700.00 186.9 OTHER OPERATING EXPENSES 80-000-78-00-9002 NICOR 339.61 2,974.84 0.00 (100.0) TOTAL OTHER OPERATING EXPENSES 339.61 2,974.84 0.00 (100.0) TRANSFERS 80-000-99-00-9979 TRANSFER TO PARKS & REC 0.00 0.00 0.00 0.0 TOTAL TRANSFERS 0.00 0.00 0.00 0.0 DATE: 11/03/2009 UNITED CITY OF YORKVILLE PAGE: 4 TIME: 07:50:58 DETAILED REVENUE & EXPENSE REPORT F-YR: 10 ID: GL470002.WOW MONTH ACTUAL W/FYTD AND FY BUDGET W/VARIANCE FUND: RECREATION CENTER FOR 6 PERIODS ENDING OCTOBER 31, 2009 FISCAL FISCAL ACCOUNT OCTOBER YEAR TO-DATE YEAR COLLECTED/ NUMBER DESCRIPTION ACTUAL ACTUAL BUDGET EXPENDED TOTAL EXPENSES: GENERAL 45,498.23 327,643.36 695,748.00 47.0 TOTAL FUND REVENUES 42, 180.96 267,651.99 618,600.16 43.2 TOTAL FUND EXPENSES 45,498.23 327,643.36 695,749.00 47.0 FUND SURPLUS (DEFICIT) (3,317.25) (59,991.37) (77,147.84) 77.7 DATE: 11/03/2009 UNITED CITY OF YORKVILLE PAGE: 1 TIME: 07:53:25 DETAILED REVENUE & EXPENSE REPORT F YR: 10 xb: GL470002.WOW MONTH ACTUAL W/FYTD AND FY BUDGET W/VARIANCE FUND: PARKS & REC EQUIP CAPITAL FOR 6 PERIODS ENDING OCTOBER 31, 2009 FISCAL FISCAL ACCOUNT OCTOBER YEAR-TO-DATE YEAR COLLECTED/ NUMBER DESCRIPTION ACTUAL ACTUAL BUDGET EXPENDED GENERAL REVENUES CARRY OVER 22-000-40-00-3999 BEGINNING FUND BALANCE 0.00 0.00 0.00 0.0 -------- ---------------------------------------------------------------- TOTAL CARRY OVER 0.00 0.00 0.00 0.0 CHARGES FOR SERVICES 22-000-42-00-4216 PARKS CAPITAL FEE 0.00 2,050.00 0.00 100.0 22-000-42-00-4217 PARK CAPITAL DONATIONS 0.00 48,572.50 0.00 100.0 --------------------------------------------------------------------------------- TOTAL CHARGES FOR SERVICES 0.00 50,622.50 0.00 100.0 MISCELLANEOUS 22-000-44-00-4430 SALE OF VEHICLES/EQUIPMENT 0.00 0.00 0.00 0.0 --------------------------------------------------------------------------------- TOTAL MISCELLANEOUS 0.00 0.00 0.00 0.0 TRANSFERS 22-000-49-00-4930 TRANSFER FROM GF 0.00 0.00 0.00 0.0 22-000-49-00-4-950 TRANSFER FROM PW CAPITAL 0.00 0.00 0.00 0.0 --------------------------------------------------------------------------------- TOTAL TRANSFERS 0.00 0.00 0.00 0.0 TOTAL REVENUES: GENERAL 0.00 50,622.50 0.00 100.0 PARKS EXPENSES CAPITAL OUTLAY 22-610-75-00-7006 PICK UP TRUCK 0.00 0.00 0.00 0.0 22-610-75-00-7015 EQUIPMENT 0.00 0.00 0.00 0.0 22-610-75-00-7016 COMPUTER SERVER 0.00 0.00 0.00 0.0 22-610-75-00-7018 PARK RE-DEVELOPMENTS 0.00 0.00 0.00 0.0 --------------------------------------------------------------------------------- TOTAL CAPITAL OUTLAY 0.00 0.00 0.00 0.0 DATE: 11/03/2009 UNITED CITY OF YORKVILLE PAGE: 2 TIME: 07:53:25 DETAILED REVENUE & EXPENSE REPORT F-YR: 10 ID: GL470002.WOW MONTH ACTUAL W/FYTD AND FY BUDGET W/VARIANCE FUND: PARKS & REC EQUIP CAPITAL FOR 6 PERIODS ENDING OCTOBER 31, 2009 FISCAL FISCAL ACCOUNT OCTOBER YEAR-TO-DATE YEAR COLLECTED/ NUMBER DESCRIPTION ACTUAL ACTUAL BUDGET EXPENDED ____°------------------------------------------------------------------------------------------------------------------------------- TOTAL EXPENSES: PARKS 0.00 0.00 0.00 0.0 TOTAL FUND REVENUES 0.00 $0,622.50 0.00 100.0 TOTAL FUND EXPENSES 0.00 0.00 0.00 0.0 FUND SURPLUS (DEFICIT) 0.00 50,622.50 0.00 100.0 DATE: 11/03/2009 UNITED CITY OF YORKVILLE PAGE: 1 TIME: 07:54:28 DETAILED REVENUE & EXPENSE REPORT F-YR: 10 ID: GL470002.WOW MONTH ACTUAL W/FYTD AND FY BUDGET W/VARIANCE FUND: LAND CASH FOR 6 PERIODS ENDING OCTOBER 31, 2009 FISCAL FISCAL ACCOUNT OCTOBER YEAR-TO-DATE YEAR COLLECTED/ NUMBER DESCRIPTION ACTUAL ACTUAL BUDGET EXPENDED ------------------------------------------------------------------------------------------------------------------------------------ GENERAL REVENUES CARRY OVER 72-000-40-00-3999 BEGINNING FUND BALANCE 0.00 0.00 (495,019.84) 0.0 TOTAL CARRY OVER ---- --^-0.00 0.00 (495,019.84) 0.0 MISCELLANEOUS 72-000-44-00-4413 REIMB FROM OTHER GOVENRMENTS 0.00 0.00 0.00 0.0 --------------------------- TOTAL MISCELLANEOUS 0.00 0.00 0.00 0.0 INTERGOVERNMENTAL 72-000-45-00-4501 CANNONBALL RIDGE GRANT 0.00 0.00 0.00 0.0 --------------------------° TOTAL INTERGOVERNMENTAL 0.00 0.00 0.00 0.0 CONTRIBUTIONS 72-000-47-00-4700 OSLAD GRANT 0.00 0.00 362,000.00 0.0 72-000-47-00-4701 GREENBRIAR 0.00 0.00 0.00 0.0 72-000°47-00-4702 BIKE PATH GRANT 0.00 0.00 200,000.00 0.0 72-000-47-00-4703 PRAIRIE GARDEN 0.00 0.00 0.00 0.0 72-000-47-00,.-4705 COUNTRY HILLS 0.00 0.00 0.00 0.0 72-000°47 -00-4707 FOX HIGHLANDS 0.00 0.00 0.00 0.0 72-000-47-00.4709 SUNFLOWER 0.00 0.00 0.00 0.0 72-000-47-00-4712 RIVER'S EDGE 0.00 0.00 0.00 0.0 72-000-47-00 .4714 WOODWORTH 0.00 0.00 0.00 0.0 72-000-47-00 4715 WHITE OAK UNIT 1&2 0.00 0.00 0.00 0.0 72 000-47-00-4716 WHITE OAK UNIT 3&4 0,.00 0.00 0.00 0.0 72-000-47-00-4717 KYLN'S CROSSING 0.00 0.00 0.00 0.0 72-000-47-00-4718 FOXFIELD II PARK 0.00 0.00 0.00 0.0 72-000-47-00-4719 WILDWOOD 0.00 0.00 0.00 0.0 72-000-47-00-4722 KYLN'S RIDGE 0.00 0.00 0.00 0.0 72-000-47-00-4723 HEARTLAND CIRCLE 0.00 0.00 0.00 0.0 72. 000-47-00-4725 WINDETTE RIDGE 0.00 0.00 0.00 0.0 72-000-47-00-4727 GRAND RESERVE 0.00 0.00 0.00 0.0 72-000-47-00-4731 MONTALBANO HOMES 0.00 0.00 0.00 0.0 72-000-47-00-4732 RAINTREE VILLAGE 0.00 0.00 28,000.00 0.0 DATE: 11/03/2009 UNITED CITY OF YORKVILLE PAGE: 2 TIME: 07:54:28 DETAILED REVENUE & EXPENSE REPORT F-YR: 10 ID: GL470002.WOW MONTH ACTUAL W/FYTD AND FY BUDGET W/VARIANCE FUND: LAND CASH FOR 6 PERIODS ENDING OCTOBER 31, 2009 FISCAL FISCAL ACCOUNT OCTOBER YEAR-TO-DATE YEAR COLLECTED/ NUMBER DESCRIPTION ACTUAL ACTUAL BUDGET EXPENDED GENERAL REVENUES CONTRIBUTIONS 72-000-47-00-4734 WHISPERING MEADOWS (K. HILL) 0.00 3,383.34 0.00 100.0 72-000-47-00-4735 PRAIRIE MEADOWS(MENARDS RES) 0.00 0.00 0.00 0.0 72-000-47-00-4736 BRIARWOOD 0.00 0.00 0.00 0.0 72-000-47-00-4737 CALEDONIA 0.00 0.00 0.00 0.0 72-000-47-00-4738 AUTUMN CREEK 9,230.13 32,495.03 15,000.00 216.6 72-000=47-00-4739 WYNSTONE TOWNHOMES 0.00 0.00 0.00 0.0 72-000-47-00-4740 VILLAS AT THE PRESERVE 0.00 0.00 0.00 0.0 72-000-47-00-4741 BAILEY MEADOWS 0.00 0.00 0.00 0.0 72-000-47-00-4742 BLACKBERRY WOODS 0.00 0.00 0.00 0.0 72-000-47-00-4743 CORNEILS CROSSING 0.00 0.00 0.00 0.0 72-000-47-00-4744 HUDSON LAKES 0.00 0.00 0.00 0.0 72-000-47-00-4745 PRESTWICK 0.00 0.00 0.00 0.0 72-000-47-00-4746 WESTBURY 0.00 0.00 0.00 0.0 72-000-47-00-4747 WESTHAVEN 0.00 0.00 0.00 0.0 72-000-47-00-4748 WILLMAN 0.00 0.00 0.00 0.0 72-000-47-00-4749 BLACKBERRY WOODS 0.00 0.00 0.00 0.0 72-000-47-00-4750 KENDALLWOOD ESTATES 0.00 0.00 0.00 0.0 72-000-47-00-4751 CANNONBALL RIDGE PARK.GRANT 0.00 0.00 0.00 0.0 72-000-47-00-4752 BRISTOL BAY LAND CASH 0.00 50,000.00 50,000.00 100.0 --------------------------------------------------° ---------------- TOTAL CONTRIBUTIONS 9,230.13 85,878.37 655,000.00 13.1 TRANSFERS 72-000-49-00-4901 TRANSFER FROM GENERAL FUND 0.00 0.00 0.00 0.0 72-000-49-00-4902 TRANSFER FROM LAND ACQUISITION 0.00 0.00 0.00 0.0 72 000-49-00-4903 TRANSFER FROM PARK & REC 0.00 0.00 0.00 0.0 TOTAL TRANSFERS 0.00 0.00 0.00 0.0 TOTAL REVENUES: GENERAL 9,230.13 85,878.37 159,980.16 53.6 EXPENSES CAPITAL OUTLAY 72-000-75-00-7308 RIVERS EDGE PARK #2 0.00 0.00 0.00 0.0 DATE: 11/03/2009 UNITED CITY OF YORKVILLE PAGE: 3 TIME: 07:54:28 DETAILED REVENUE & EXPENSE REPORT F-YR: 10 ID: GL470002.WOW MONTH ACTUAL W/FYTD AND FY BUDGET W/VARIANCE FUND: LAND CASH FOR 6 PERIODS ENDING OCTOBER 31, 2009 FISCAL FISCAL ACCOUNT OCTOBER YEAR-TO-DATE YEAR COLLECTED/ NUMBER DESCRIPTION ACTUAL ACTUAL BUDGET EXPENDED GENERAL EXPENSES CAPITAL OUTLAY 72-000 75-00-7317 HEARTLAND CIRCLE 0.00 22,407.74 0.00 (100.0) 72-000 75-00-7326 MOSIER HOLDING COSTS 5,000.00 5,000.00 6,000.00 B3.3 72-000 75 00-7327 GRANDE RESERVE PARK 0.00 0.00 0.00 0.0 72-000 75-00-7328 PRAIRIE MEADOWS (MENARDS RES) 0.00 0.00 0.00 0.0 72-000-75-00-7330 WHISPERING MEADOWS (K. HILL) 0.00 944.24 0.00 (100.0) 72-000-75.00-7332 CALEDONIA 0.00 0.00 0.00 0.0 72-000 75-00-7333 RAINTREE VILLAGE 0.00 0.00 38,572.00 0.0 72-000-75-00-7334 HOOVER HOLDING COSTS 0.00 0.00 0.00 0.0 72-000-75-00-7335 GRANDE RESERVE BIKE TRAIL 0.00 2,650.00 0.00 (100.0) 72-000 75-00-7336 WHEATON WOODS NATURE TRL 0.00 0.00 45,000.00 0.0 ---., ---- ------- -- -------------------- --------------------- --- TOTAL CAPITAL OUTLAY 5,000.00 31,001.98 89,572.00 34.6 OTHER 72-000-7B-00-9009 RESERVE 0.00 0.00 0.00 0.0 72-000-78-00-9012 REC CENTER AGREEMENT 0.00 0.00 0.00 0.0 --------------------------------------------- TOTAL OTHER 0.00 0.00 0.00 0.0 TRANSFERS 72-000-99-00-9901 TRANSFER TO GENERAL FUND 17,602.00 35,204.00 70,408.00 50.0 ------°__-°--------------------------------------- TOTAL TRANSFERS 17, 602.00 35,204.00 70,408.00 50.0 TOTAL EXPENSES: GENERAL 22,602.00 66,205.98 159,980.00 41.3 TOTAL FUND REVENUES 9,230.13 85,878.37 159,980.16 53.6 TOTAL FUND EXPENSES 22, 602.00 66,205.98 159,980.00 41.3 FUND SURPLUS (DEFICIT) (13,371.87) 19,672.39 0.16 5243.7 DATE: 11/03/2009 UNITED CITY OF YORKVILLE PAGE: 1 TIME: 07:53:47 DETAILED BALANCE SHEET F-YR: 10 ID: GL450000.WOW FUND: REC. CENTER IMPROVEMENT FUND FOR 6 PERIODS ENDING OCTOBER 31, 2009 BALANCE NET NET BALANCE ACCOUNT #3 DESCRIPTION 05/01/09 DEBITS CREDITS 10/31/09 --------------------------- ASSETS CASH 96-000-10-00-1010 CASH IN BANK-809.47700 199.18 1.06 200.24 0.00 -- - --------------------- TOTAL CASH 199.18 1.06 200.24 0.00 XNTERFUND 96-000-25-00-2596 INTERFUND 96 0.00 0.00 0.00 0.00 TOTAL INTERFUND 0.00 0.00 0.00 0.00 ------------------------------------------------------------------------------------I----------------------------------------------- TOTAL ASSETS 199.18 1.06 200.24 0.00 ------------------------------------------------------------------------------------------------------------------------------------ ------------------------------------------------------------------------------- LIABILITIES AND FUND EQUITY LIABILITIES PAYABLES 96-000-21-00-2120 REC CENTER IMPROVEMENTS 163.53 149.23 0.00 14.30 96-000-21-00-2121 INVESTMENT INCOME 35.65 1.01 1.06 35.70 ------------------------------------------------------------------------------- TOTAL PAYABLES 199.18 150.24 1.06 50.00 ------------------------------------------------------------------------------- TOTAL LIABILITIES 199.18 150.24 1.06 50.00 FUND EQUITY CAPITAL 96-000-30-00-3000 FUND BALANCE 0.00 0.00 0.00 0.00 ------------------------------------------------------------------------------- TOTAL CAPITAL 0.00 0.00 0.00 0.00 FUND SURPLUS (DEFICIT) 0.00 50.00 0.00 (50.00) ------------------------------------------------------------------------------- TOTAL FUND EQUITY 0.00 50.00 0.00 (50.00) ------------------------------------------------------------------------------------------------------------------------------------- TOTAL LIABILITIES AND FUND EQUITY 199.18 200.24 1.06 0.00 ------------------------------------------------------------------------------- YORKVILLE PARK AND RECREATION CASH ANALYSIS AS OF NOVEMBER 12, 2009 FISCAL YEAR 09110 Ending Bank Balances May June July August September October November December January February March April 2009 2009 2009 2009 2009 2009 2009 2009 2010 2010 2010 2010 Money Market $125,849.50 $149,10B.03 $169,607.23 $131,210.55 $213,547.62 $176,463.47 Account PARKS PAYROLL IST PAY $17,832.94 $18,537.10 $8,862.14 $18,959.79 $17,85.46 $17,505.75 2ND PAY $19,607.74 $18,913.03 $19,064.23 $18,440.14 $17,767.34 $17,505.76 3RD PAY $18537.10 $17,531.70 3 .00 .00 .00 Month Total $55,977.76 $ 740 $37,922.37 $37,399.93 $35,592.60 $52,543.21 $0.00 $0.00 $0.00 $0 RECREATION PAYROLL IST PAY $20,963.94 $19,681.90 $19,023.98 $20,581.93 $17,757.65 $19,535.68 2ND PAY $19,890.57 $19,245.85 $18,955.42 $17,986.58 $18,624.26 $19,013.97 3RD PAY $1.9,681.90 1 $I8.500.80 Month Total $60556.41 $38,927.75 1 $37,979.40 $38,568.51 $36,381.91 $57,050.45 $0.00 $0.00 $0.00 $0.00 1 $0.00 $0.00 RECREATION CENTER PAYROLL IST PAY $10,274.01 $7,491.07 $8,846.90 $8,721.65 $8,939.22 $9,268.64 2ND PAY $10,145.30 $9,820.05 $8,138.85 $9,938.22 $8,676.87 $9,932.50 3RD PAY I I I 1 $8,814.05 Month Total $20,419.31 $17,311.12 $16,985.75 $18,659.67 $17,616.09 $28,015.19 $0.00 $0.00 $0.00 $0.00 $0.00 1 $0.00 Grand Total $136,95350 $93,689.00 $92,867.52 $94,628.31 $89,590.80 $137,608.85 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 Reviewed By: Agenda Item Number WW"ILE Parks ❑ xRecreation ❑ PARKS preR Snots Director I City Administrator ❑ Tracking Number Legal ❑ Human Resources ❑ Police ❑ Park Board Agenda Item Tracking Document Title: Lease of riverfront buildings Agenda Date: Park Board—November 6, 2009 Synopsis: Discussion of an RFP for lease of the riverfront buildings. Action Previously Taken: Date of Action: Oct 2009 Action Taken: Discussion Item Number: Type of Vote Required: Majority Action Requested: Discussion, direction and approval (if no changes) Submitted by: Bart Olson Parks and Recreation Name Department Agenda Item Notes: Memorandum To: Park Board From: Bart Olson, Interim Director of Parks and Recreation PARKS A RECUSA-DW CC: Date: November b, 2009 Subject: Lease of Riverfront Buildings to�nnLLE 7:t�hitrflunplcvlmpT The attached document is the second draft of an RFP for a concession lease agreement for the Riverfront Building at 301 E Hydraulic Street. The changes from the first draft of the agreement include: 1) Page 13, Section 30.8 a. Added requirements that any improvements below $10,000 must be approved by Director, and that all work and contractors performing said work are to be licensed, bonded, and insured. 2) Page 13, Section 30.9 a. Added a requirement for an end-of-term City inspection, resulting in a report on the state of the premises and direction to return,the premises to its original state, subject to our discretion. 3) Page 13, Section 30.11 a. Added clarification that the lessee is responsible for all costs for utility connection and upgrades. 4) Page 13, Section 30.12 a. Added a requirement that the lessee is responsible for winterizing the building. I don't believe that"winterize"is a clearly defined term, so I will work on refining this section prior to the Park Board meeting. 5) Page 14, Section 31.3 a. Changed monthly lease payments from each month within the operating season, to every month 6) Page 14, Section 31.4 a. Added a provision for a security deposit. 7) Page 14, Section 31.5 a. Added a requirement for confirmation of insurance coverage for the entire operating season. 8) Page 14, Section 33.1 a. The term of the lease was changed from a four-year term with one two-year option, to a two-year term, with one two-year option. United City of Yorkville r' REQUEST FOR PROPOSAL Name of Proposing Company: Project Name: Riverfront Building Lease ease Proposal No.: Proposal Due: January 6, 2010 at 3:00 pm Proposal Opening: January 6, 2010 at 3:01 pm Required of All Proposers: Deposit: Not Required Letter of Capability of Acquiring Performance Bond: Not Required Required of Awarded Lessee: Performance Bond/Letter of Credit: Not Required Certificate of Insurance: Required Legal Advertisement Published: Date Issued: This document consists of xx pages. Return original and two duplicate copies of proposal along with one compact disc with proposal information contained on it in a *.doc (Microsoft Word) or*.pdf(Abode Acrobat) version in a sealed envelope marked with the Proposal Number as noted above to: BART OLSON INTERIM DIRECTOR OF PARKS AND RECREATION UNITED CITY OF YORKVILLE 800 GAME FARM ROAD YORKVILLE, IL 60560 PHONE: 630-553-4350 FAX: 630-553-7575 www.vorkville.il.us 1 United City of Yorkville The UNITED CITY OF YORKVILLE will receive proposals Monday thru Friday, 8:00 A.M. to 4:30 P.M. at City Hall, 800 Game Farm Road,Yorkville, IL 60560. SPECIFICATIONS MUST BE MET AT THE TIME THE PROPOSAL IS DUE. The City Council reserves the right to accept or reject any and all proposals,to waive technicalities and to accept or reject any item of any proposal. The documents constituting component parts of this contract are the following: I. REQUEST FOR PROPOSALS II. TERMS & CONDITIONS III. DETAILED SPECIFICATIONS IV. PROPOSAL/CONTRACT FORM DO NOT DETACH ANY PORTION OF THIS DOCUMENT. INVALIDATION COULD RESULT. Proposers MUST submit an original,2 additional paper copies and one compact disc of the total proposal. Upon formal award of the proposal,the successful Proposer will receive a copy of the executed contract. 2 United City of Yorkville I. REQUEST FOR PROPOSALS 1. GENERAL 1.1. Notice is hereby given that the United City of Yorkville will receive sealed proposals up to Wednesday, January 6, 2010 at 3:00 pm. 1.2. Proposals will be opened and read aloud in the City Council Chambers at Yorkville City Hall, 800 Game Farm Road on Wednesday,January 6, 2010 at 3:01 pm. 1.3. Proposals must be received at the United City of Yorkville by the time and date specified. Proposals received after the specified time and date will not be accepted and will be returned unopened to the Proposer. 1.4. Proposal forms shall be sent to the United City of Yorkville, ATTN: Bart Olson, in a sealed envelope marked"SEALED PROPOSAL". The envelope shall be marked with the name of the project, date, and time set for receipt of proposals. 1.5. By submitting this proposal,the proposer certifies under penalty of perjury that they have not acted in collusion with any other proposer or potential proposer. 2. PREPARATION OF PROPOSAL 2.1. It is the responsibility of the proposer to carefully examine the specifications and proposal documents and to be familiar with all of the requirements, stipulations, provisions, and conditions surrounding the proposed services. 2.2. No oral or telephone interpretations of specifications shall be binding upon the City. All requests for interpretations or clarifications shall be made in writing and received by the City at least five (5) business days prior to the date set for receipt of proposals. All changes or interpretations of the specifications shall be made by the City in a written addendum to our proposers of record. 2.3. In case of error in the extension of prices in the proposal,the hourly rate or unit price will govern. In case of discrepancy in the price between the written and numerical amounts, the written amount will govern. 2.4. All costs incurred in the preparation, submission, and/or presentation of any proposal including any proposer's travel or personal expenses shall be the sole responsibility of the proposer and will not be reimbursed by the City. 2.5. The proposer hereby affirms and states that the prices quoted herein constitute the total cost to the City for all work involved in the respective items and that this cost also includes all insurance, royalties, transportation charges, use of all tools and equipment, superintendence,overhead expense,all profits and all other work,services and conditions necessarily involved in the work to be done and materials to be furnished in accordance with the requirements of the Contract Documents considered severally and collectively. 3 United City of Yorkville 3. MODIFICATION OR WITHDRAWAL OF PROPOSALS 3.1. A Proposal that is in the possession of the City may be altered by a letter bearing the signature or name of person authorized for submitting a proposal, provided that it is received prior to the time and date set for the bid opening. Telephone, email or verbal alterations of a proposal will not be accepted_ 3.2. A Proposal that is in the possession of the City may be withdrawn by the proposer,up to the time set for the proposal opening,by a letter bearing the signature or name of person authorized for submitting proposals. Proposals may not be withdrawn after the proposal opening and shall remain valid for a period of ninety(90) days from the date set for the proposal opening,unless otherwise specified. 4. DELIVERY 4.1. All proposal prices are to be quoted,delivered F.O.B. City of Yorkville, 800 Game Farm Road,Yorkville, IL 60560. 5. TAX EXEMPTION 5.1. The City is exempt from Illinois sales or use tax for direct purchases of materials and supplies. A copy of the Illinois Sales Tax Exemption Form will be issued upon request. Our federal identification will also be provided to selected vendor. 6. RESERVED RIGHTS 6.1. The City of Yorkville reserves the exclusive right to waive sections, technicalities, irregularities and informalities and to accept or reject any and all proposals and to disapprove of any and all subLessees as may be in the best interest of the City. Time and date requirements for receipt of proposal will not be waived. II. TERMS AND CONDITIONS 7. CITY ORDINANCES 7.1. The successful proposer will strictly comply with all ordinances of the City of Yorkville and laws of the State of Illinois. S. USE OF CITY'S NAME 8.1. The proposer is specifically denied the right of using in any form or medium the name of the City for public advertising unless express permission is granted by the City. 9. INDEMNITY AND HOLD HARMLESS AGREEMENT 9.1. To the fullest extent permitted by law, the Proposer shall indemnify, keep and save harmless the City and its agents, officers, and employees, against all injuries, deaths, losses,damages,claims,suits,liabilities,judgments,costs and expenses,which may arise directly or indirectly from any negligence or from the reckless or willful misconduct of the Proposer, its employees, or its subLessees, and the Proposer, its employees, or its subLessees, and the Proposer shall at its own expense,appear,defend and pay all charges of attorneys and all costs and other expenses arising therefrom or incurred in connection therewith, and,if any judgment shall be rendered against the City in any such action,the 4 United City of Yorkville Proposer shall,at its own expense, satisfy and discharge the same. This Agreement shall not be construed as requiring the Proposer to indemnify the City for its own negligence. The Proposer shall indemnify, keep and save harmless the City only where a loss was caused by the negligent, willful or reckless acts or omissions of the Proposer, its employees, or its SubLessees. 10, NONDISCR HNATION 10.1. Proposer shall, as a party to a public contract: (a) Refrain from unlawful discrimination in employment and undertake affirmative action to assure equality of employment opportunity and eliminate the effects of past discrimination; (b) By submission of this proposal,the Proposer certifies that he is an"equal opportunity employer" as defined by Section 2000(e) of Chapter 21, Title 42, U.S. Code Annotated and Executive Orders#11246 and#11375,which are incorporated herein by reference. The Equal Opportunity clause, Section 6.1 of the Rules and Regulations of the Department of Human Rights of the State of Illinois,is a material part of any contract awarded on the basis of this proposal. 10.2. It is unlawful to discriminate on the basis of race,color,sex,national origin,ancestry,age, marital status,physical or mental handicap,sexual orientation, or unfavorable discharge for military service. Proposer shall comply with standards set forth in Title VII of the Civil Rights Act of 1964,42 U.S.C.Secs.2000 et seq.,The Human Rights Act of the State of IIlinois,775 ILCS 511-101 et.seq.,and The Americans With Disabilities Act,42 U.S.C. Secs. 12101 et. seq. 11. SEXUAL HARASSMENT POLICY 11.1. The proposer,as a party to a public contract,shall have a written sexual harassment policy that: 11.1.1. Notes the illegality of sexual harassment; 11.1.2. Sets forth the State law definition of sexual harassment; 11.1.3. Describes sexual harassment utilizing examples; 11.1.4. Describes the Proposer's internal complaint process including penalties; 11.1.5. Describes the legal recourse,investigative and complaint process available through the Illinois Department of Human Rights and the Human Rights Commission and how to contact these entities; and 11.1.6. Describes the protection against retaliation afforded under the Illinois Human Rights Act. 12. EQUAL EMPLOYMENT OPPORTUNITY 12.1. In the event of the Proposer's non-compliance with the provisions of this Equal Employment Opportunity Clause, the Illinois Human Rights Act or the Rules and Regulations of the Illinois Department of Human Rights ("Department"), the Proposer may be declared ineligible for future contracts or subcontracts with the State of Illinois or any of its political subdivisions or municipal corporations, and the contract may be 5 United City of Yorkville canceled or voided in whole or in part, and such other sanctions or penalties may be imposed or remedies invoked as provided by statute or regulation. During the performance of this contract, the Proposer agrees as follows: 12.1.1.That it will not discriminate against any employee or applicant for employment because of race, color,religion, sex,marital status, national origin or ancestry, age, physical or mental handicap unrelated to ability,sexual orientation,sexual identity or an unfavorable discharge from military service; and further that it will examine all job classifications to determine if minority persons or women are underutilized and will take appropriate affirmative action to rectify any such underutilization. 12.1.2.That,if it hires additional employees in order to perform this contract or any portion thereof,it will determine the availability(in accordance with the Department's Rules and Regulations) of minorities and women in the area(s) from which it may reasonably recruit and it will hire for each job classification for which employees are hired in such a way that minorities and women are not underutilized. 12.1.3.That,in all solicitations or advertisements for employees placed by it or on its behalf, it will state that all applicants will be afforded equal opportunity without discrimination because of race,color,religion,sex,marital status,national origin or ancestry, age, physical or mental handicap unrelated to ability, or an unfavorable discharge from military services. 12.1.4. That it will send to each labor organization or representative of workers with which it has or is bound by a collective bargaining or other agreement or understanding, a notice advising such labor organization or representative of the Proposer's obligations under the Illinois Human Rights Act and the Department's Rules and Regulations. If any such labor organization or representative fails or refuses to cooperate with the Proposer in its efforts to comply with such Act and Rules and Regulations,the Proposer will promptly so notify the Department and the contracting agency and will recruit employees from other sources when necessary to fulfill its obligations thereunder. 12.1.5.That it will submit reports as required by the Department's Rules and Regulations, famish all relevant information as may from time to time be requested by the Department or the contracting agency, and in all respects comply with the Illinois Human Rights Act and the Department's Rules and Regulations. 12.1.6.That it will permit access to all relevant books,records,accounts and work sites by personnel of the contracting agency and the Department for purpose of investigation to ascertain compliance with the Illinois Human Rights Act and the Department's Rules and Regulations. 12.1.7.That it will include verbatim or by reference the provisions of this clause in every subcontract it awards under which any portion of the contract obligations are undertaken or assumed,so that such provisions will be binding upon such subLessee. In the same manner as with other provisions of this contract, the Proposer will be liable for compliance with applicable provisions of this clause by such subLessees; and further it will promptly notify the contracting agency and the Department in the event any subLessee fails or refuses to comply therewith. In addition,the Proposer will not utilize any subLessee declared by the Illinois Human Rights Commission to be ineligible for contracts or subcontracts with the State of Illinois or any of its 6 United City of Yorkville political subdivision or municipal corporations. 13.DRUG FREE WORK PLACE 13.1. Proposer,as a party to a public contract,certifies and agrees that it will provide a drug free workplace by: 13.2. Publishing a statement: (1) Notifying employees that the unlawful manufacture, distribution,dispensation,possession or use of a controlled substance,including cannabis, is prohibited in the City's or proposer's workplace. (2)Specifying the actions that will be taken against employees for violations of such prohibition. (3) Notifying the employee that, as a condition of employment on such contact or grant,the employee will: (A)abide by the terms of the statement; and (B) notify the employer of any criminal drug statute conviction for a violation occurring in the workplace no later than five(5)days after such conviction. 13.3. Establishing a drug free awareness program to inform employee's about: (1)the dangers of drug abuse in the workplace; (2)the City's or proposer's policy of maintaining a drug free workplace;(3)any available drug counseling,rehabilitation and employee assistance programs; (4)the penalties that may be imposed upon employees for drug violations. 13.4. Providing a copy of the statement required above to each employee engaged in the performance of the contract or grant and to post the statement in a prominent place in the workplace. 13.5. Notifying the contracting or granting agency within ten(10)days after receiving notice of any criminal drug statute conviction for a violation occurring in the workplace no later than five(5) days after such conviction from an employee or otherwise receiving actual notice of such conviction. 13.6. Imposing a sanction on, or requiring the satisfactory participation in a drug abuse assistance or rehabilitation program by any employee who is so convicted as required by section 5 of the Drug Free Workplace Act. 13.7. Assisting employees in selecting a course of action in the event drug counseling,treatment and rehabilitation is required and indicating that a trained referral team is in place. 13.8. Making a good faith effort to continue to maintain a drug free workplace through implementation of the Drug Free Workplace Act. 14. PREVAILING WAGE ACT 14.1. Proposer agrees to comply with the Illinois Prevailing Wage Act,820 ILCS 130/1 et seq., for all work completed under this contract. Proposer agrees to pay the prevailing wage and require that all of its subLessees pay prevailing wage to any laborers, workers or mechanics who perform work pursuant to this contract or related subcontract. 14.2. Proposer and each subLessee shall keep or cause to be kept an accurate record of names, 7 United City of Yorkville occupations and actual wages paid to each laborer,workman and mechanic employed by the Proposer in connection with the contract. This record shall be open to inspection at all reasonable hours by any representative of the City or the Illinois Department of labor and must be preserved for four(4) years following completion of the contract. 15. INSURANCE REQUIREMENTS 15.1. Prior to the beginning of the contract period, Lessee and any SubLessees shall procure, maintain and pay for such insurance as will protect against claims for bodily injury of death,or for damage to property,including loss of use,which may arise out of operations by the Lessee or SubLessee or any Sub-Sub Lessee or by anyone employed by any of them,or by anyone for whose acts any of them maybe liable. Such insurance shall not be less than the greater of coverages and limits of liability specified below or any coverages and limits of liability specified in the Contract Documents or coverages and limits required by law unless otherwise agreed to by the City: Workers Compensation $500,000 Statutory Employers Liability $1,000,000 Each Accident $1,000,000 Disease Policy Limit $1,000,000 Disease Each Employee Comprehensive General Liability $2,000,000 Each Occurrence $2,000,000 Aggregate (Applicable on a Per Project Basis) Commercial Automobile Liability $1,000,000 Each Accident Umbrella Liability $3,000,000 15.2. Commercial General Liability Insurance required under this paragraph shall be written on an occurrence form and shall include coverage for Products/Completed Operations, Personal Injury with Employment Exclusion(if any) deleted,Blanket XCU and Blanket Contractual Liability insurance applicable to defense and indemnity obligations and other contractual indemnity assumed under the Contract Documents. 15.3. Comprehensive Automobile Liability Insurance required under this paragraph shall include coverage for all owned, hired and non-owned automobiles. 15.4. Workers Compensation coverage shall include a waiver of subrogation against the City. 15.5. Comprehensive General Liability, Employers Liability and Commercial Automobile Liability Insurance may be arranged under single policies for full minimum limits required, or by a combination of underlying policies with the balance provided by Umbrella and/or Excess Liability policies. 15.6. Lessee and all SubLessees shall have their respective Comprehensive General Liability (including products/completed operations coverage), Employers Liability, Commercial Automobile Liability,and Umbrella/Excess Liability policies endorsed to add the"City of Yorkville,its officers,officials,employees and volunteers"as"additional insureds"with 8 United City of Yorkville respect to liability arising out of operations performed; claims for bodily injury or death brought against City by any Lessee of SubLessee employees, or the employees of SubLessee's subLessees of any tier, however caused, related to the performance of operations under the Contract Documents. Such insurance afforded to the City shall be endorsed to provide that the insurance provided under each policy shall be Primary and Non-Contributory. 15.7. Lessee and all SubLessees shall maintain in effect all insurance coverages required by the Contract Documents at their sole expense and with insurance carriers licensed to do business in the State of Illinois and having a current A.M. Best rating of no less than A- VIII. In the event that the Lessee or any SubLessee fails to procure or maintain any insured required by the Contract Documents, the City may, at its option, purchase such coverage and deduct the cost thereof from any monies due to the Lessee or SubLessee,or withhold funds in an amount sufficient to protect the City, or terminate this Agreement pursuant to its terms. 15.8. All insurance policies shall contain a provision that coverages and limits afforded hereunder shall not be canceled, materially changed, non-renewed or restrictive modifications added, without thirty (30) days prior written notice to the City. Renewal certificates shall be provided to the City not less than five(5)prior to the expiration date of any of the required policies. All Certificates of Insurance shall be in a form acceptable to City and shall provide satisfactory evidence of compliance with all insurance requirements. The City shall not be obligated to review such certificates or other evidence of insurance,or to advise Lessee or SubLessee of any deficiencies in such documents,and receipt thereof shall not relieve the Lessee or SubLessee from,nor be deemed a waiver the right to enforce the terms of the obligations hereunder. The City shall have the right to examine any policy required and evidenced on the Certificate of Insurance. 16. COMPLLANCE WITH OSHA STANDARDS 16.1. Equipment supplied to the City must comply with all requirements and standards as specified by the Occupational Safety and Health Act. All guards and protectors as well as appropriate markings will be in place before delivery. Items not meeting any OSHA specifications will be refused. 17. SUBLETTING OF CONTRACT 17.1. No contract awarded by the City shall be assigned or any part sub-contracted without the written consent of the Director of Parks and Recreation. In no case shall such consent relieve the Awarded Proposer from their obligation or change the terms of the contract. 18. TERM OF CONTRACT 18.1. This contract may be extended no more than twice for subsequent annual periods (two annual extensions) by mutual agreement of both parties, providing such agreement complies with City purchasing policies and the availability of funds. However, if this contract is not one that is subject to extension, such information will be available in the detailed specifications or special conditions section, supra. 9 United City of Yorkville 19. TERMINATION OF CONTRACT 19.1. The City reserves the right to terminate the whole or any part of this contract,upon thirty (3 0)days written notice to the Awarded Proposer,in the event of default by the Awarded Proposer. Default is defined as failure of the Awarded Proposer to perform any of the provisions of this contract or failure to make sufficient progress so as to endanger performance of this contract in accordance with its terms. In the event that the Awarded Proposer fails to cure the default upon notice, and the City declares default and termination,the City may procure,upon such terms and in such manner as the City may deem appropriate, supplies or services similar to those so terminated. Any such excess costs incurred by the City may be set-off against any monies due and owing by the City to the Awarded Proposer. 20. BILLING& PAYMENT PROCEDURES 20.1. Payment will be made upon receipt of an invoice. Once an invoice has been verified,the invoice will be processed for payment in accordance with the City payment schedule, policy and procedures. 20.2. The City shall review in a timely manner each bill or invoice after its receipt. If the City determines that the bill or invoice contains a defect making it unable to process the payment request,the City shall notify the Proposer requesting payment as soon as possible after discovering the defect pursuant to rules promulgated under 50 ILCS 50511 et seq. The notice shall identify the defect and any additional information necessary to correct the defect. 20.3. Please send all invoices to the attention of City of Yorkville,Accounts Payable,800 Game Farm Road, Yorkville, IL 60560. 21. RELATIONSHIP BETWEEN THE PROPOSER AND THE CITY 21.1. The relationship between the City and the Proposer is that of a Lessor and Lessee. 22. STANDARD OF CARE 22.1. Services performed by Proposer under this Agreement will be conducted in a manner consistent with that level of care and skill ordinarily exercised by members of the profession currently practicing in the same locality under similar conditions. No other representations express or implied,and no warranty or guarantee is included or intended in this Agreement, or in any report, opinions, and documents or otherwise. 22.2. If the Proposer fails to meet the foregoing standard,Proposer will perform at its own cost, and without reimbursement from the City, the professional services necessary to correct errors and omissions caused by Proposer's failure to comply with the above standard and reported to Proposer within one(1) year from the completion of Proposer's services for the Project. 23. GOVERNING LAW 23.1. This Agreement will be governed by and construed in accordance with the laws of the State of Illinois without regard for the conflict of laws provisions. Venue is proper only in 10 United City of Yorkville the County of Kendall and the Northern District of Illinois. 24. SUCCESSORS AND ASSIGNS 24.1. The terms of this Agreement will be binding upon and inure to the benefit of the parties and their respective successors and assigns; provided, however, that neither party will assign this Agreement in whole or in part without the prior written approval of the other. The Proposer will provide a list of key staff, titles, responsibilities, and contact information to include all expected sub Proposers. 25. WAIVER OF CONTRACT BREACH 25.1. The waiver by one party of any breach of this Agreement or the failure of one party to enforce at any time, or for any period of time,any of the provisions hereof will be limited to the particular instance and will not operate or be deemed to waive any future breaches of this Agreement and will not be construed to be a waiver of any provision except for the particular instance. 26. AMENDMENT 26.1. This Agreement will not be subject to amendment unless made in writing and signed by all parties. 27. SEVERABILITY OF INVALID PROVISIONS 27.1. If any provisions of this Agreement are held to contravene or be invalid under the laws of any state,country or jurisdiction, contravention will not invalidate the entire Agreement, but it will be construed as if not containing the invalid provision and the rights or obligations of the parties will be construed and enforced accordingly. 28. NOTICE 28.1. Any notice will be in writing and will be deemed to be effectively served when deposited in the mail with sufficient first class postage affixed, and addressed to the party at the party's place of business. Notices shall be addressed to the City as follows: Director of Parks and Recreation City of Yorkville 800 Game Farm Road, Yorkville, IL 60560 And to the Proposer as designated in the Contract Form. III. DETAILED SPECIFICATIONS 29.DEFINITIONS 29.1. For the purpose of the Contract, definitions of certain terms are listed below. Certain words or phrases,when used in the Contract shall have the same meaning given to them in this section. Other terms shall be defined within applicable subsections. Awarded proposer shall mean the firm which the City has selected to negotiate a contract, 11 United City of Yorkville and pending successful completion of contract negotiations, shall become the Lessee Concession Lease Agreement shall mean the agreement awarded by the Lessor to the Lessee that governs use of the property and grants the Lessee the right to operate a business within the property, subject to restrictions. Contract shall mean the agreement created by and consisting of the Contract Documents and Concession Lease Agreement Contract Documents shall include the Request for Proposals,Terms and Conditions,Detail Specifications and the Concession Lease Agreement Lessee shall mean the firm with which the City has executed the Concession Lease Agreement. Day shall mean Calendar Day unless otherwise stated. Offseason shall mean November 1 through March 31. Operating Season shall mean April 1 through October 31. Proposer shall mean a firm that has submitted a full and complete response to this Request for Proposals. Specifications shall mean specifications identified in the Contract. 30. OPERATING SPECIFICATIONS OF THE CONCESSION LEASE AGREEMENT 30.1. In general terms, the City is seeking to grant a lessee the exclusive privilege of operating a canoe and kayak rental and business on the premises generally located at 301 E Hydraulic Street in Yorkville, and as more specifically described in this document. 30.2. For purposes of evaluating the proposer's experience and certifications, copies of resumes for all proposed operators,managers and major employees for the business are required in the proposal. Relevant work history and experience in operating a business of the nature as herein described shall be used in the evaluation of the proposal and selection of the awarded proposer. 30.3. The City shall have the right at all times to inspect the premises occupied by the Lessee in conducting its services and sales. 30.4. The lessee shall make available for rental to the general public canoes and kayaks of various styles, shapes, and sizes and all necessary operational and safety equipment so as to allow canoeists and kayakers of all ages and skill levels the ability to traverse the dam bypass,travel to another location downstream, or to participate in the whitewater recreation features in the darn bypass. 12 United City of Yorkville 30.5. The lessee shall make available for purchase by the general public of all boating skill levels training classes and seminars on canoeing and kayaking to be operated onsite by the lessee or his agents or sub-lessees within the operating season subject to the requirements of this agreement and as is reasonable. Lessee all employees, sub-lessees and agents shall have proper permits and licenses to conduct training and seminars. Lessee may partner with the City's Parks and Recreation Department to offer training classes and seminars at the City's REC Center during the offseason. 30.6. The lessee shall operate the premises and be open for business, at minimum,during the operating season during the hours of 9 a.m. to 7 p.m., 7 days per week. 30.7. The lessee may charge prices and rates that are reasonable and fair. A copy of all prices and rates must be submitted annually to the Park Board, thirty(3 0) days prior to the start of the operating season. The Park Board must approve all charges and prices prior to opening. The Lessee shall conspicuously exhibit a list of all prices and charges relating to the sale and rental of equipment or services offered by Lessee. 30.8. The lessee shall be responsible for all maintenance work on the building and immediate premises. Any capital improvements done on the premises over$10,000 in value shall be approved by the Park Board prior to commencement. Any capital improvements done on the premises of$10,000 or less shall be approved by the Director of Parks and Recreation prior to commencement. Any capital improvements must be inspected by the City and all work and contractors must be licensed,bonded, and insured. 30.9. At the end of the agreement term, the City shall conduct an inspection of the premises, and the lessee shall be informed of the outcome of said inspection. The lessee shall be responsible for returning the premises to its original state, subject to the discretion of the Park Board. 30.10. The lessee does not have exclusive rights to all concession operations within the park, but rather, only to the specific operation at the specific location as described in the Concession Lease Agreement. 30.11. The City agrees to furnish to the Lessee access to City water and sewer utilities. The Lessee is responsible for applicable usage payments for all utilities (sewer,water, electricity, phone, internet, etc.). The lessee is responsible for costs associated with utility connections and upgrades. 30.12. If the lessee chooses not to operate the building through the off-season,then the lessee shall take all necessary precautions and measures to properly winterize the building. 31. PAYMENTS AND OTHER REPORTS TO THE CITY 31.1. The lessee is required to submit certain payments, forms, financial statements, and other items on a timely basis. Failure to submit any of the required items in a timely fashion may result in breach of the agreement. 13 United City of Yorkville 31.2. The lessee, at minimum, shall make payments equivalent to 5% of the annual sum of the total adjusted gross receipts. Said payment shall make said payment prior to February 1 of each year. 313. The lessee, at minimum, shall make premises rental payments of$200 per month for each month through the life of the agreement, due prior to the first of each calendar month. 31.4. The lessee shall provide the City with a security deposit in the amount of$5,000, to be due to the City prior to start of the agreement term. Said deposit shall be held until after the end of the term of the agreement, and will be used to offset any damage to the premises. 31.5. The lessee shall provide to the City,prior to the start of the operating season, confirmation of insurance coverage for the premises and the operations of the business for the entire operating season,with the City named as additional insured on all policies. 31.6. Failure to meet any deadline for payment will result in an interest charge of 10% on said late payment. 31.7. The lessee is required to submit an annual concession financial statement by January 30 of each year. 32. FIRM QUALIFICATIONS AND EXPERIENCE 32.1. The proposal shall state the size of the firm and the number and nature of the staff to be employed under this contract on a full-time and/or part-time basis. 32.2. The proposal should identify the principal supervisory and/or management staff who would be assigned to this contract. The fine should also provide information on the relevant experience of its firm on similar engagements. 32.3. The City retains the right to approve or reject staff replacements of the successful bidder. If it is deemed necessary, background checks may be required of the successful bidders personnel that will be employed under this contract. 33.TERM OF CONTRACT 33.1. The term of the Contract shall commence at 12:01 a.m. on April 1, 2010, and shall remain in full force and effect through termination at 11:59 p.m. on March 31, 2012. Upon request, the City may exercise an option to extend the contract term for an additional two (2)year period ending at 11:59 p.m. on March 31, 2014. The Lessee may negotiate in good faith, on request of the City, for an extension to the contract,provided that the contract extension is approved by the City Council no later than one hundred twenty(120) days before the termination of the existing contract. 34.PRINCIPAL CONTACT FOR CITY 34.1. The principal contact for the City that will coordinate assistance to the proposers will be Bart Olson, Interim Director of Parks and Recreation, 630-553-4357 or bolson(@yorkville.il.us. 14 United City of Yorkville 35. ALTERNATIVES AND DEVIATIONS 35.1. The specifications included in this package describe existing services which the City believes are necessary to meet performance requirements of the City and shall be considered the minimum standards expected of the Lessee. 35.2. Other alternatives from the specifications in Section III may be indicated if the proposed alternatives are equal to or greater than what is required by these specifications. All alternatives shall be separately Iisted, and a justification for each shall be stated. The Lessee shall use Appendix 3, Schedule of Alternatives and Deviations, for listing other alternatives. 35.3. If the Lessee is unable to meet any of the specifications as outlined herein, it shall also separately list all requested deviations from the specifications,with justifications attached for each deviation. The Lessee shall use Appendix 3, Schedule of Alternatives and Deviations, for listing proposed deviations. 35.3.1. If the Lessee does not indicate alternatives to or deviations from the specifications, the City shall assume it is able to fully comply with these specifications. The City shall be the sole and final judge of compliance with all specifications. 35.3.2. The City further reserves the right to determine the acceptability or unacceptability of any and all alternatives or deviations The City shall also be the sole and final judge as to whether any alternative or deviation is of an equivalent or better quality of service. 36. EMPLOYEES 36.1.The Lessee shall undertake to perform all services rendered in a neat, orderly and efficient manner; to use care and diligence in the performance of this contract; and to provide neat, orderly and courteous personnel. The Lessee shall agree to prohibit any drinking of alcoholic beverages or use of illegal drugs or drugs which impair the ability of the employee or agent to safely and adequately perform his or her job while on duty or in the course of performing their duties under this contract. The Lessee shall also agree to ensure that each employee driving a vehicle shall at all times carry a valid operator's license for the type vehicle he/she is driving. The Lessee's employees will be attired, at all times, in a professional-type manner. These specifics will be agreed upon between representatives from the Lessee and the City Designated Representative 37. ACCIDENT PREVENTION 37.1.1'recaution shall be exercised at all times for the citizens, employees and property. The safety provisions of all applicable laws and building and construction codes shall be observed. Machinery, equipment and all hazards shall be guarded or eliminated in accordance with safety provisions. 38. TAXES,LICENSES & PERMITS 38.1.The Lessee shall pay all sales,use, property,income, and other taxes that are lawfully assessed against the City or the Lessee in connection with the Lessee's facilities and the work included in this Contract, and shall obtain and pay for all licenses,permits, certificates 15 United City of Yorkville of authority, and inspections required for the work. The Lessee shall furnish to the City satisfactory evidence that it has all permits, licenses, and certificates of authority required to operate for the term of this contract. 39. DEFAULT 39.1.If the Lessee fails to observe any portion of the Concession Lease Agreement and there has not been sufficient cause to justify such lack of observance, the City shall serve notice, either personally or by affixing such notice to the Iocal premises of the Lessee, that this contract shall be in default if the Lessee does not take action to remedy failure the schedule within twenty-four(24) hours of said notice. If at the end of the twenty-four(24) hour period,the Lessee has not made the necessary corrections,the City shall take such steps as are necessary, to provide services according to the collection schedule submitted by the Lessee. The Lessee will be liable for any costs of such steps from the date of the notice of default. If deemed necessary by the City's Designated Representative,the City shall have the right to take over all equipment and facilities of the Lessee for a period of up to one-hundred-twenty (120) days from the date of notice of default. 16 United City of Yorkville IV. PROPOSAL FORM ***THIS PROPOSAL,WHEN ACCEPTED AND SIGNED BY AN AUTHORIZED SIGNATORY OF THE CITY OF YORKVILLE,SHALL BECOME A CONTRACT BINDING UPON BOTH PARTIES. Entire Block Must Be Completed When A Submitted Proposal Is To Be Considered For Award PROPOSER: Date: Company Name Email Address Street Address of Company Contact Name(Print) City, State, Zip 24-Hour Telephone Business Phone _ Signature of Officer, Partner or Fax Sole Proprietor Print Name &Title ATTEST: If a Corporation Signature of Corporation Secretary CITY OF YORKVILLE: ATTEST: Authorized Signature Signature of City Clerk Title Date Date In compliance with the specifications, the above-signed offers and agrees, if this Proposal is accepted within 90 calendar days from the date of opening, to furnish any or all of the services at the standards described herein within the time specified above. PROPOSER'S CERTIFICATION (page 1 of 3) 17 United City of Yorkville With regard to ,proposer hereby certifies (Name of Project) (Name of Proposer) the following: 1. Proposer is not barred from bidding this contract as a result of violations of Section 720 ILCS 5/33E-3 (Bid Rigging)or 720 ILCS 5/33E-4 (Bid-Rotating); 2. Proposer certifies that it has a written sexual harassment policy in place and is in full compliance with 775 ILCS §12-105(A)(4); 3. Proposer certifies that not less than the prevailing rate of wages as determined by the City of Yorkville, Kendall County County or the Illinois Department of Labor shall be paid to all laborers,workers and mechanics performing work for the City of Yorkville. All bonds shall include a provision as will guarantee the faithful performance of such prevailing wage clause. Proposer agrees to comply with the Illinois Prevailing Wage Act, 820 ILCS 130/1 et seq., for all work completed. Proposer agrees to pay the prevailing wage and require that all of its subLessees pay prevailing wage to any laborers,workers or mechanics who perform work pursuant to this contract or related subcontract.Proposer and each subLessee shall keep or cause to be kept an accurate record of names, occupations and actual wages paid to each laborer, workman and mechanic employed by the Proposer in connection with the contract. This record shall be sent to the City on a monthly basis along with the invoice and shall be open to inspection at all reasonable hours by any representative of the City or the Illinois Department of Labor and must be preserved for four(4) years following completion of the contract. Proposer certifies that proposer and any subLessees working on the project are aware that filing false payroll records is a class B misdemeanor and that the monetary penalties for violations are to be paid pursuant to law by the proposer, Lessee and subLessee. The City shall not be liable for any underpayments. If applicable: Since this is a contract for a fixed public works project, as defined in 820 ILCS 130/2, Lessee agrees to post at the job site in an easily accessible place, the prevailing wages for each craft or type of worker or mechanic needed to execute the contract or work to be performed. 4. Proposer certifies that it is in full compliance with the Federal Highway Administrative Rules on Controlled Substances and Alcohol Use and Testing, 49 C. F.R. Parts 40 and 382 and that all employee drivers are currently participating in a drug and alcohol testing program pursuant to the Rules. 5. Proposer further certifies that it is not delinquent in the payment of any tax administered by the Department of Revenue, or that Proposer is contesting its liability for the tax delinquency or the amount of a tax delinquency in accordance with the procedures established by the appropriate Revenue Act. Proposer further certifies that if it owes any tax payment(s)to the Department of Revenue, Proposer has entered into an agreement with the Department of PROPOSER'S CERTIFICATION (page 2 of 3) 18 United City of Yorkville Revenue for the payment of all such taxes that are due, and Proposer is in compliance with the agreement. BY: Proposer's Authorized Agent FEDERAL TAXPAYER IDENTIFICATION NUMBER or Social Security Number Subscribed and sworn to before me this day of , 20_. Notary Public) (Fill Out Applicable Paragraph Below) (a) Cor oration The Proposer is a corporation organized and existing under the laws of the State of which operates under the Legal name of and the full names of its Officers are as follows: President: Secretary: Treasurer: and it does have a corporate seal. (in the event that this bid is executed by other than the President, attach hereto a certified copy of that section of Corporate By-Laws or other authorization by the Corporation which permits the person to execute the offer for the corporation.) (b)Partnership Signatures and Addresses of All Members of Partnership: PROPOSER'S CERTIFICATION (page 3 of3) 19 United City of Yorkville The partnership does business under the legal name of which name is registered with the office of in the state of (c) Sole Proprietor The Supplier is a Sole Proprietor whose full name is: and if operating under a trade name, said trade name is: which name is registered with the office of in the state of 5. Are you willing to comply with the City's preceding insurance requirements within 13 days of the award of the contract? Insurer's Name Agent Street Address City, State, Zip Code Telephone Number I/We affirm that the above certifications are true and accurate and that I/we have read and understand them. Print Name of Company: Print Name and Title of Authorizing Signature: Signature: Date: 20 United City of Yorkville APPENDIX 3 SCHEDULE OF ALTERNATIVES AND DEVIATIONS Please list any proposed alternative or deviation to the minimum payment percentages and amounts, and other standards as outlined in the specifications section of this document. (Please attach additional sheets if necessary.) Section Par,.jn Explanation of Alternative/Deviatio 21 United City of Yorkville APPENDIX b LESSEE QUALIFICATIONS Name of Business: Business Address: Mailing Address: Business Number: Emergency Number: Fax Number: Ownership: Individual Partnership Corporation Franchise or Parent Company (if applicable): List all Partners, Managers, and Corporate Officers: Name Title Residence Phone Days of Operation: Business Hours: Number of Employees: Supervisors: Drivers: Office Personnel: 22 United City of Yorkville REQUEST FOR PROPOSAL Name of Proposing Company: Project Name: Riverfront Building Lease Proposal No.: Proposal Due: January 6,2010 at 3:00 pm Proposal Opening: January 6,2010 at 3:01 pm Required of All Proposers: Deposit: Not Required Letter of Capability of Acquiring Performance Bond: Not Required Required of Awarded Lessee: Performance Bond/Letter of Credit: Not Required Certificate of Insurance: Required Legal Advertisement Published: Date Issued: This document consists of xx pages. Return original and two duplicate copies of proposal along with one compact disc with proposal information contained on it in a*.doc(Microsoft Word)or*.pdf(Abode Acrobat) version in a sealed envelope marked with the Proposal Number as noted above to: BART OLSON INTERIM DIRECTOR OF PARKS AND RECREATION UNITED CITY OF YORKVILLE 800 GAME FARM ROAD YORKVILLE,IL 60560 PHONE:630-553-4350 FAX:630-553-7575 www.vorkville.il.us I United City of Yorkville The UNITED CITY OF YORKVILLE will receive proposals Monday thru Friday, 8:00 A.M.to 4:30 P.M.at City Hall, 800 Game Farm Road,Yorkville,IL 60560. SPECIFICATIONS MUST BE MET AT THE TIME THE PROPOSAL IS DUE. The City Council reserves the right to accept or reject any and all proposals,to waive technicalities and to accept or reject any item of any proposal. The documents constituting component parts of this contract are the following: I. REQUEST FOR PROPOSALS H. TERMS&CONDITIONS III. DETAILED SPECIFICATIONS IV. PROPOSALICONTRACT FORM DO NOT DETACH ANY PORTION OF THIS DOCUMENT. INVALIDATION COULD RESULT. Proposers MUST submit an original,2 additional paper copies and one compact disc of the total proposal. Upon formal award of the proposal,the successful Proposer will receive a copy of the executed contract. 2 United City of Yorkville I. REQUEST FOR PROPOSALS 1. GENERAL 1.1. Notice is hereby given that the United City of Yorkville will receive sealed proposals up to Wednesday,January 6,2010 at 3:00 pm. 1.2. Proposals will be opened and read aloud in the City Council Chambers at Yorkville City Hall,800 Game Farm Road on Wednesday,January 6,2010 at 3:01 pm. 1.3. Proposals must be received at the United City of Yorkville by the time and date specified. Proposals received after the specified time and date will not be accepted and will be returned unopened to the Proposer. 1.4. Proposal forms shall be sent to the United City of Yorkville,ATTN: Bart Olson, in a sealed envelope marked"SEALED PROPOSAL". The envelope shall be marked with the name of the project,date,and time set for receipt of proposals. 1.5. By submitting this proposal,the proposer certifies under penalty of perjury that they have not acted in collusion with any other proposer or potential proposer. 2. PREPARATION OF PROPOSAL 2.1. It is the responsibility of the proposer to carefully examine the specifications and proposal documents and to be familiar with all of the requirements,stipulations,provisions,and conditions surrounding the proposed services. 2.2. No oral or telephone interpretations of specifications shall be binding upon the City. All requests for interpretations or clarifications shall be made in writing and received by the City at least five (5) business days prior to the date set for receipt of proposals. All changes or interpretations of the specifications shall be made by the City in a written addendum to our proposers of record. 2.3. In case of error in the extension of prices in the proposal,the hourly rate or unit price will govern. In case of discrepancy in the price between the written and numerical amounts, the written amount will govern. 2.4. All costs incurred in the preparation, submission, and/or presentation of any proposal including any proposer's travel or personal expenses shall be the sole responsibility of the proposer and will not be reimbursed by the City. 2.5. The proposer hereby affirms and states that the prices quoted herein constitute the total cost to the City for all work involved in the respective items and that this cost also includes all insurance,royalties,transportation charges,use of all tools and equipment, superintendence,overhead expense,all profits and all other work,services and conditions necessarily involved in the work to be done and materials to be furnished in accordance with the requirements of the Contract Documents considered severally and collectively. 3 United City of Yorkville 3. MODIFICATION OR WITHDRAWAL OF.PROPOSALS 3.1. A Proposal that is in the possession of the City may be altered by a letter bearing the signature or name of person authorized for submitting a proposal, provided that it is received prior to the time and date set for the bid opening. Telephone, email or verbal alterations of a proposal will not be accepted. 3.2. A Proposal that is in the possession of the City may be withdrawn by the proposer,up to the time set for the proposal opening,by a letter bearing the signature or name of person authorized for submitting proposals. Proposals may not be withdrawn after the proposal opening and shall remain valid for a period of ninety(90)days from the date set for the proposal opening,unless otherwise specified. 4. DELIVERY 4.1. All proposal prices are to be Quoted,delivered F.O.B.City of Yorkville,800 Game Farm Road,Yorkville,IL 60560. S. TAX EXEMPTION 5.1. The City is exempt from Illinois sales or use tax for direct purchases of materials and supplies. A copy of the Illinois Sales Tax Exemption Form will be issued upon request. Our federal identification will also be provided to selected vendor. 6. RESERVED RIGHTS 6.1. The City of Yorkville reserves the exclusive right to waive sections, technicalities, irregularities and informalities and to accept or reject any and all proposals and to disapprove of any and all sublessees as may be in the best interest of the City. Time and date requirements for receipt of proposal will not be waived. II. TERMS AND CONDITIONS 7. CITY ORDINANCES 7.1. The successful proposer will strictly comply with all ordinances of the City of Yorkville and laws of the State of Illinois. 8. USE OF CITY'S NAME 8.1. The proposer is specifically denied the right of using in any form or medium the name of the City for public advertising unless express permission is granted by the City. 9. INDEMNITY AND HOLD HARMLESS AGREEMENT 9.1. To the fullest extent permitted by law, the Proposer shall indemnify, keep and save harmless the City and its agents, officers, and employees, against all injuries, deaths, losses,damages,claims,suits,liabilities,judgments,costs and expenses,which may arise directly or indirectly from any negligence or from the reckless or willful misconduct of the Proposer, its employees, or its subLessees, and the Proposer, its employees, or its subLessees,and the Proposer shall at its own expense,appear,defend and pay all charges of attorneys and all costs and other expenses arising therefrom or incurred in connection therewith,and,if any judgment shall be rendered against the City in any such action,the 4 United City of Yorkville Proposer shall,at its own expense,satisfy and discharge the same. This Agreement shall not be construed as requiring the Proposer to indemnify the City for its own negligence. The Proposer shall indemnify,keep and save harmless the City only where a loss was caused by the negligent, willful or reckless acts or omissions of the Proposer, its employees,or its Sublessees. 10.NONDISCRIMINATION 10.1. Proposer shall,as a party to a public contract: (a) Refrain from unlawful discrimination in employment and undertake affirmative action to assure equality of employment opportunity and eliminate the effects of past discrimination; (b) By submission of this proposal,the Proposer certifies that he is an"equal opportunity employer" as defined by Section 2000(e) of Chapter 21, Title 42, U.S. Code Annotated and Executive Orders#11246 and#11375,which are incorporated herein by reference. The Equal Opportunity clause, Section 6.1 of the Rules and Regulations of the Department of Human Rights of the State of Illinois,is a material part of any contract awarded on the basis of this proposal. 10.2. It is unlawful to discriminate on the basis of race,color,sex,national origin,ancestry,age, marital status,physical or mental handicap,sexual orientation,or unfavorable discharge for military service. Proposer shall comply with standards set forth in Title VII of the Civil Rights Act of 1964,42 U.S.C.Secs.2000 et seq.,The Human Rights Act of the State of Illinois,775 IL.CS 511-101 et.seq.,and The Americans With Disabilities Act,42 U.S.C. Sees. 12101 et.seq. 11.SEXUAL HARASSMENT POLICY 11.1. The proposer,as a party to a public contract,shall have a written sexual harassment policy that: 11.1.1.Notes the illegality of sexual harassment; 11.1.2.Sets forth the State law definition of sexual harassment; 11.1.3.Describes sexual harassment utilizing examples; 11.1.4.Describes the Proposees internal complaint process including penalties; 11.1.5.Describes the legal recourse,investigative and complaint process available through the Illinois Department of Human Rights and the Human Rights Commission and how to contact these entities;and 11.1.6.Describes the protection against retaliation afforded under the Illinois Human Rights Act. 12.EQUAL EMPLOYMENT OPPORTUNITY 12.1. In the event of the Proposer's non-compliance with the provisions of this Equal Employment Opportunity Clause, the Illinois Human Rights Act or the Rules and Regulations of the Illinois Department of Human Rights ("Department"),the Proposer may be declared ineligible for future contracts or subcontracts with the State ofIllinois or any of its political subdivisions or municipal corporations, and the contract may be 5 United City of Yorkville canceled or voided in whole or in part, and such other sanctions or penalties may be imposed or remedies invoked as provided by statute or regulation. During the performance of this contract,the Proposer agrees as follows: 12.1.1.That it will not discriminate against any employee or applicant for employment because of race,color,religion,sex,marital status,national origin or ancestry,age, physical or mental handicap unrelated to ability,sexual orientation,sexual identity or an unfavorable discharge from military service;and further that it will examine all job classifications to determine if minority persons or women are underutilized and will take appropriate affirmative action to rectify any such underutilization, 12.1.2.That,if it hires additional employees in order to perform this contract or any portion thereof,it will determine the availability(in accordance with the Department's Rules and Regulations) of minorities and women in the area(s) from which it may reasonably recruit and it will hire for each job classification for which employees are hired in such a way that minorities and women are not underutilized. 12.1.3.That,in all solicitations or advertisements for employees placed by it or on its behalf, it will state that all applicants will be afforded equal opportunity without discrimination because of race,color,religion,sex,marital status,national origin or ancestry, age,physical or mental handicap unrelated to ability, or an unfavorable discharge from military services. 12.1.4.That it will send to each labor organization or representative of workers with which it has or is bound by a collective bargaining or other agreement or understanding, a notice advising such labor organization or representative of the Proposer's obligations under the Illinois Human Rights Act and the Department's Rules and Regulations. If any such labor organization or representative fails or refuses to cooperate with the Proposer in its efforts to comply with such Act and Rules and Regulations,the Proposer will promptly so notify the Department and the contracting agency and will recruit employees from other sources when necessary to fulfill its obligations thereunder. 12.1.5.That it will submit reports as required by the Department's Rules and Regulations, furnish all relevant information as may from time to time be requested by the Department or the contracting agency,and in all respects comply with the Illinois Human Rights Act and the Department's Rules and Regulations. 12.1.6.That it will permit access to all relevant books,records,accounts and work sites by personnel of the contracting agency and the Department for purpose of investigation to ascertain compliance with the Illinois Human Rights Act and the Department's Rules and Regulations. 12.1.7.That it will include verbatim or by reference the provisions of this clause in every subcontract it awards under which any portion of the contract obligations are undertaken or assumed,so that such provisions will be binding upon such subLessee. In the same manner as with other provisions of this contract,the Proposer will be Iiablc for compliance with applicable provisions of this clause by such subLessees; and further it will promptly notify the contracting agency and the Department in the event any subLessee fails or refuses to comply therewith. In addition,the Proposer will not utilize any subLessee declared by the Illinois Human Rights Commission to be ineligible for contracts or subcontracts with the State of Illinois or any of its 6 United City of Yorkville political subdivision or municipal corporations. 13.DRUG FREE WORK PLACE 13.1. Proposer,as a party to a public contract,certifies and agrees that it will provide a drug free workplace by: 13.2. Publishing a statement: (1) Notifying employees that the unlawful manufacture, distribution,dispensation,possession or use of a controlled substance,including cannabis, is prohibited in the City's or proposer's workplace.(2)Specifying the actions that will be taken against employees for violations of such prohibition.(3)Notifying the employee that,as a condition of employment on such contact or grant,the employee will:(A)abide by the terms of the statement; and(B)notify the employer of any criminal drug statute conviction for a violation occurring in the workplace no later than five(5)days after such conviction. 13.3. Establishing a drug free awareness program to inform employee's about:(1)the dangers of drug abuse in the workplace;(2)the City's or proposer's policy of maintaining a drug free workplace;(3)any available drug counseling,rehabilitation and employee assistance programs;(4)the penalties that may be imposed upon employees for drug violations. 13.4. Providing a copy of the statement required above to each employee engaged in the performance of the contract or grant and to post the statement in a prominent place in the workplace. 13.5. Notifying the contracting or granting agency within ten(10)days after receiving notice of any criminal drug statute conviction for a violation occurring in the workplace no later than five(5)days after such conviction from an employee or otherwise receiving actual notice of such conviction. 13.6. Imposing a sanction on, or requiring the satisfactory participation in a drug abuse assistance or rehabilitation program by any employee who is so convicted as required by section 5 of the Drug Free Workplace Act. 13.7. Assisting employees in selecting a course of action in the event drug counseling,treatment and rehabilitation is required and indicating that a trained referral team is in place. 13.8. Making a good faith effort to continue to maintain a drug free workplace through implementation of the Drug Free Workplace Act. 14.PREVAILING WAGE ACT 14.1. Proposer agrees to comply with the Illinois Prevailing Wage Act,8201LCS 13011 et seq., for all work completed under this contract. Proposer agrees to pay the prevailing wage and require that all of its subLessees pay prevailing wage to any laborers,workers or mechanics who perform work pursuant to this contract or related subcontract. 14.2. Proposer and each sublessee shall keep or cause to be kept an accurate record of names, 7 United City of Yorkville occupations and actual wages paid to each laborer,workman and mechanic employed by the Proposer in connection with the contract. This record shall be open to inspection at all reasonable hours by any representative of the City or the Illinois Department of labor and must be preserved for four(4)years Following completion of the contract. 15.1*SURANCE REQUIREMENTS 15.1. Prior to the beginning of the contract period,Lessee and any SubLessees shall procure, maintain and pay for such insurance as will protect against claims for bodily injury of death,or for damage to property,including loss of use,which may arise out of operations by the Lessee or SubLessee or any Sub-Sub Lessee or by anyone employed by any of them,or by anyone for whose acts any of them may be liable. Such insurance shall not be less than the greater of coverages and limits of liability specified below or any coverages and limits of liability specified in the Contract Documents or coverages and limits required by law unless otherwise agreed to by the City: Workers Compensation $500,000 Statutory Employers Liability $1,000,000 Each Accident $1,000,000 Disease Policy Limit $1,000,000 Disease Each Employee Comprehensive General Liability $2,000,000 Each Occurrence $2,000,000 Aggregate (Applicable on a Per Project Basis) Commercial Automobile Liability $1,000,000 Each Accident Umbrella Liability $3,000,000 I comment[Boll:wfl�.,=iwe.d legal and ruumee for insu 15.2. Commercial General Liability Insurance required under this paragraph shall be written on an occurrence form and shall include coverage for Products/Completed Operations, Personal Injury with Employment Exclusion(if any)deleted,Blanket XCU and Blanket Contractual Liability insurance applicable to defense and indemnity obligations and other contractual indemnity assumed under the Contract Documents. 15.3. Comprehensive Automobile Liability Insurance required under this paragraph shall include coverage for all owned,hired and non-owned automobiles. 15.4. Workers Compensation coverage shall include a waiver of subrogation against the City. 15.5. Comprehensive General Liability, Employers Liability and Commercial Automobile Liability Insurance may be arranged under single policies for full minimum limits required, or by a combination of underlying policies with the balance provided by Umbrella and/or Excess Liability policies. 15.6. Lessee and all Sublessees shall have their respective Comprehensive General Liability (including products/completed operations coverage),Employers Liability,Commercial Automobile Liability,and Umbrella/Excess Liability policies endorsed to add the"City of Yorkville,its officers,officials,employees and volunteers"as"additional insureds"with 8 United City of Yorkville respect to liability arising out of operations performed;claims for bodily injury or death brought against City by any Lessee of SubLessee employees, or the employees of SubLessee's subLessees of any tier, however caused, related to the performance of operations under the Contract Documents. Such insurance afforded to the City shall be endorsed to provide that the insurance provided under each policy shall be Primary and Non-Contributory. 15.7. Lessee and all SubLessees shall maintain in effect all insurance coverages required by the Contract Documents at their sole expense and with insurance carriers licensed to do business in the State of Illinois and having a current A.M.Best rating of no less than A- VIII. In the event that the Lessee or any SubLessee fails to procure or maintain any insured required by the Contract Documents,the City may,at its option,purchase such coverage and deduct the cost thereof from any monies due to the Lessee or SubLessee,or withhold funds in an amount sufficient to protect the City,or terminate this Agreement pursuant to its terms. 15.8. All insurance policies shall contain a provision that coverages and limits afforded hereunder shall not be canceled, materially changed, non-renewed or restrictive modifications added, without thirty(30)days prior written notice to the City. Renewal certificates shall be provided to the City not less than five(5)prior to the expiration date of any of the required policies. All Certificates of Insurance shall be in a form acceptable to City and shall provide satisfactory evidence of compliance with all insurance requirements. The City shall not be obligated to review such certificates or other evidence of insurance,or to advise Lessee or SubLessee of any deficiencies in such documents,and receipt thereof shall not relieve the Lessee or SubLessee from,nor be deemed a waiver the right to enforce the terms of the obligations hereunder. The City shall have the right to examine any policy required and evidenced on the Certificate of Insurance. 16.COMPLIANCE WITH OSHA STANDARDS 16.1. Equipment supplied to the City must comply with all requirements and standards as specified by the Occupational Safety and Health Act. All guards and protectors as well as appropriate markings will be in place before delivery. Items not meeting any OSHA specifications will be refused. 17.SUBLETTING OF CONTRACT 17.1. No contract awarded by the City shall be assigned or any part sub-contracted without the written consent of the Director of Parks and Recreation. In no case shall such consent relieve the Awarded Proposer from their obligation or change the terms of the contract. 18.TERM OF CONTRACT 18.1. This contract may be extended no more than twice for subsequent annual periods(two annual extensions) by mutual agreement of both parties, providing such agreement complies with City purchasing policies and the availability of funds. However,if this contract is not one that is subject to extension,such information will be available in the detailed specifications or special conditions section,supra. 9 United City of Yorkville 19.TERMINATION OF CONTRACT 19.1. The City reserves the right to terminate the whole or any part of this contract,upon thirty (3 0)days written notice to the Awarded Proposer,in the event of default by the Awarded Proposer. Default is defined as failure of the Awarded Proposer to perform any of the provisions of this contract or failure to make sufficient progress so as to endanger performance of this contract in accordance with its terms. In the event that the Awarded Proposer fails to cure the default upon notice, and the City declares default and termination,the City may procure,upon such terms and in such manner as the City may deem appropriate,supplies or services similar to those so terminated. Any such excess costs incurred by the City may be set-off against any monies due and owing by the City to the Awarded Proposer. 20.BILLING&PAYMENT PROCEDURES 20.1. Payment will be made upon receipt of an invoice.Once an invoice has been verified,the invoice will be processed for payment in accordance with the City payment schedule, policy and procedures. 20.2. The City shall review in a timely manner each bill or invoice after its receipt. If the City determines that the bill or invoice contains a defect making it unable to process the payment request,the City shall notify the Proposer requesting payment as soon as possible after discovering the defect pursuant to rules promulgated under 50 ILCS 50511 et seq. The notice shall identify the defect and any additional information necessary to correct the defect. 20.3. Please send all invoices to the attention of City of Yorkville,Accounts Payable,800 Game Farm Road,Yorkville,IL 60560. 21.RELATIONSHIP BETWEEN THE PROPOSER AND THE CITY 21.1. The relationship between the City and the Proposer is that of a Lessor and Lessee. 22.STANDARD OF CARE 22.1. Services performed by Proposer under this Agreement will be conducted in a manner consistent with that level of care and skill ordinarily exercised by members of the profession currently practicing in the same locality under similar conditions. No other representations express or implied,and no warranty or guarantee is included or intended in this Agreement,or in any report,opinions,and documents or otherwise. 22.2. If the Proposer fails to meet the foregoing standard,Proposer will perform at its own cost, and without reimbursement from the City,the professional services necessary to correct errors and omissions caused by Proposer's failure to comply with the above standard and reported to Proposer within one(I)year from the completion of Proposer's services for the Project. 23.GOVERNING LAW 23.1. This Agreement will be governed by and construed in accordance with the laws of the State of Illinois without regard for the conflict of laws provisions. Venue is proper only in 10 United City of Yorkville the County of Kendall and the Northern District of Illinois. 24.SUCCESSORS AND ASSIGNS 24.1. The terms of this Agreement will be binding upon and inure to the benefit of the parties and their respective successors and assigns; provided, however, that neither party will assign this Agreement in whole or in part without the prior written approval of the other. The Proposer will provide a list of key staff, titles, responsibilities, and contact information to include all expected sub Proposers. 25.WAIVER OF CONTRACT BREACH 25.1. The waiver by one party of any breach of this Agreement or the failure of one party to enforce at any time,or for any period of time,any of the provisions hereof will be limited to the particular instance and will not operate or be deemed to waive any future breaches of this Agreement and will not be construed to be a waiver of any provision except for the particular instance. 26.AMENDMENT 26.1. This Agreement will not be subject to amendment unless made in writing and signed by all parties. 27.SEVERABILITY OF INVALID PROVISIONS 27.1. If any provisions of this Agreement are held to contravene or be invalid under the laws of any state,country or jurisdiction,contravention will not invalidate the entire Agreement, but it will be construed as if not containing the invalid provision and the rights or obligations of the parties will be construed and enforced accordingly. 28.NOTICE 28.1. Any notice will be in writing and will be deemed to be effectively served when deposited in the mail with sufficient first class postage affixed, and addressed to the party at the party's place of business. Notices shall be addressed to the City as follows: Director of Parks and Recreation City of Yorkville 800 Game Farm Road. Yorkville,IL 60560 And to the Proposer as designated in the Contract Form. III. DETAILED SPECIFICATIONS 29.DEFINITIONS 29.1. For the purpose of the Contract, definitions of certain terms are listed below. Certain words or phrases,when used in the Contract shall have the same meaning given to them in this section. Other terms shall be defined within applicable subsections. Awarded proposer shall mean the firm which the City has selected to negotiate a contract, I1 United City of Yorkville and pending successful completion of contract negotiations,shall become the Lessee Concession Lease Agreement shall mean the agreement awarded by the Lessor to the Lessee that governs use of the property and grants the Lessee the right to operate a business within the property,subject to restrictions. Contract shall mean the agreement created by and consisting of the Contract Documents and Concession Lease Agreement Contract Documents shall include the Request for Proposals,Terms and Conditions,Detail Specifications and the Concession Lease Agreement Lessee shall mean the firm with which the City has executed the Concession Lease Agreement. Day shall mean Calendar Day unless otherwise stated. Offseason shall mean November 1 through March 31. Operating Season shall mean April 1 through October 31. Proposer shall mean a firm that has submitted a full and complete response to this Request for Proposals. Specifications shall mean specifications identified in the Contract. 30.OPERATING SPECIFICATIONS OF THE CONCESSION LEASE AGREEMENT 30.1. �n general terms,the City is seeking to grant a lessee the exclusive privilege of operating a canoe and kayak rental and business on the premises generally located at 301 E Hydraulic Street in Yorkville,and as more specifically described in this document. _ comment Cs021:Exhibit within the agreement should have theboundary of the building and a portion to the aut of 30.2. For purposes of evaluating the proposer's experience and certifications,copies of me building forcanoe/kayak storage. resumes for all proposed operators,managers and major employees for the business are required in the proposal. Relevant work history and experience in operating a business of the nature as herein described shall be used in the evaluation of the proposal and selection of the awarded proposer. 30.3. The City shall have the right at all times to inspect the premises occupied by the Lessee in conducting its services and sales. 30.4. The lessee shall make available for rental to the general public canoes and kayaks of various styles,shapes,and sizes and all necessary operational and safety equipment so as to allow canoeists and kayakers of all ages and skill levels the ability to traverse the dam bypass,travel to another location downstream,or to participate in the whitewater recreation features in the dam bypass. 12 United City of Yorkville 30.5. The lessee shall make available for purchase by the general public of all boating skill levels training classes and seminars on canoeing and kayaking to be operated onsite by the f lessee or his agents or sub-Jpssees within the operating season subject to_the_ requirements of Deleted:I, this agreement and as is reasonable. Lessee all employees,sub lessees and agents shall have (Deleted:I, proper permits and licenses to conduct training and seminars. Lessee may partner with the City's Parks and Recreation Department to offer training classes and seminars at the City's REC Center during the offseason. 30.6. The lessee shall operate the premises and be open for business,at minimum, during the operating season during the hours of 9 a.m.to 7 p.m.,7 days per week. 30.7. The lessee may charge prices and rates that are reasonable and fair. A copy of all prices and rates must be submitted annually to the Park Board,thirty(30)days prior to the start of the operating season. The Park Board must approve all charges and prices prior to opening. The Lessee shall conspicuously exhibit a list of all prices and charges relating to the sale and rental of equipment or services offered by Lessee. 30.8. The lessee shall be responsible for all maintenance work on the building and immediate premises. Any capital improvements done on the premises over$10,000 in value shall be approved by the Park Board prior to commencement. Any capital improvements done on the premises of X10,000 or le_ss shall be approved by the Director of Parks and Recreation Prior to commencement. Anv ca itat improvements must be inspected by the Citv and all work and contractors must be licensed,bonded,and insured. Formatted:Indent:left: -0.02" 30.9. At the end of the agreement term the City shall conduct an inspection of the remises - Formatted;eune and Numbering and the lessee shall be informed of the outcome of said uls ection. The lessee shall be responsible for returning the premises to its original state,subiect to the discretion of the Park Board. 30.10. The lessee does not have exclusive rights to all concession operations within the park,but' - Formatted:Bullets and Numbering rather,only to the specific operation at the specific location as described in the Concession Lease Agreement. 30.11. The City agrees to furnish to the Lessee access to City water and sewer utilities. The Formatted:Bullets and Numbering Lessee is responsible for applicable usage payments for all utilities(sewer,water,electricity, phone,internet,etc.). The lessee is responsible for costs associated with utility connections and upgrades. 30.12. �fthe lessee chooses not to operate the building through the off-season,then the lessee shall take all necessaU precautions and measures toproverly winterize the building. j Comment rao31:This laogmbe will be rermed prior to the ruin RFP,mid 31.PAYMENTS AND OTHER REPORTS TO THE CITY probably prior lu Ilepmlr Boaz,maetmg. 3I.1. The lessee is required to submit certain payments,forms, financial statements,and other items on a timely basis. Failure to submit any of the required items in a timely fashion may result in breach of the agreement. 13 United City of Yorkville 31.2. The lessee,at minimum,shall make payments equivalent to 5%of the annual sum of the total adjusted gross receipts. Said payment shall make said payment prior to February I of each year. 31.3. The lessee,at minimum,shall make premises rental payments of$200 per month for each month through the life of the agreement.due prior to the first of each calendar month. Detecea:-W.th o��uo8s a 31.4. The lessee shall provide the City with a security deposit in the amount of$5,000,to be due to the City prior to start of the agreement term. Said deposit shall be held until after the end of the term of the agreement, and will be used to offset any damaee to the premises. 31.5. The lessee shall provide to the City-prior to the start of the operating season confirmation of insurance covera a for the 1premises and the o erations of the business for the entire_operating season,with the City named as additional insured on all policies. 31.6. Failure to meet any deadline for payment will result in an interest charge of 10%on said late payment. 31.7. The lessee is required to submit an annual concession financial statement by January 30 Formatted:Bullets and Numbedng of each year. 32. FIRM QUALIFICATIONS AND EXPERIENCE 32.1. The proposal shall state the size of the firm and the number and nature of the staff to be employed under this contract on a full-time and/or part-time basis. 32.2. The proposal should identify the principal supervisory and/or management staff who would be assigned to this contract. The firm should also provide information on the relevant experience of its firm on similar engagements. 32.3. The City retains the right to approve or reject staff replacements of the successful bidder. If it is deemed necessary,background checks may be required of the successful bidders personnel that will be employed under this contract. 33.TERM OF CONTRACT 33.1. The term of the Contract shall commence at 12:01 a.m.on April 1,2010,and shall remain in full force and effect through termination at 11:59 p.m.on March 31,2012, Uj_W request, Deleted:4 6 the City may exercise an option to extend the contract term for an additional two(2)year period ending at 11:59 p.m.on March 31,2014, The Lessee may negotiate in good faith,on Deleted:6 _ request of the City,for an extension to the contract,provided that the contract extension is approved by the City Council no later than one hundred twenty(120)days before the termination of the existing contract. 34.PRINCIPAL CONTACT FOR CITY 34.1. The principal contact for the City that will coordinate assistance to the proposers will be Bart Olson,Interim Director of Parks and Recreation,630-5534357 or bolson(&yorkville.il.us. 14 United City of Yorkville 35.ALTERNATIVES AND DEVIATIONS 35.1. The specifications included in this package describe existing services which the City believes are necessary to meet performance requirements of the City and shall be considered the minimum standards expected of the Lessee. 35.2. Other alternatives from the specifications in Section III may be indicated if the proposed alternatives are equal to or greater than what is required by these specifications.All altematives shall be separately listed,and a justification for each shall be staled.The Lessee shall use Appendix 3, Schedule of Alternatives and Deviations,for listing other alternatives. 35.3. If the Lessee is unable to meet any of the specifications as outlined herein,it shall also separately list all requested deviations from the specifications, with justifications attached for each deviation.The Lessee shall use Appendix 3,Schedule of Alternatives and Deviations,for listing proposed deviations. 35.3.1.If the Lessee does not indicate alternatives to or deviations from the specifications,the City shall assume it is able to fully comply with these specifications.The City shall be the sole and final judge of compliance with all specifications. 35.3.2.The City further reserves the right to determine the acceptability or unacceptability of any and all alternatives or deviations The City shall also be the sole and final judge as to whether any alternative or deviation is of an equivalent or better quality of service. 36. EMPLOYEES 36.1.The Lessee shall undertake to perform all services rendered in a neat,orderly and efficient manner;to use care and diligence in the performance of this contract;and to provide neat, orderly and courteous personnel. The Lessee shall agree to prohibit any drinking of alcoholic beverages or use of illegal drugs or drugs which impair the ability of the employee or agent to safely and adequately perform his or her job while on duty or in the course of performing their duties under this contract. The Lessee shall also agree to ensure that each employee driving a vehicle shall at all times carry a valid operator's license for the type vehicle he/she is driving. The Lessee's employees will be attired,at all times,in a professional-type manner. These specifics will be agreed upon between representatives from the Lessee and the City Designated Representative 37. ACCIDENT PREVENTION 37.1.Precaution shall be exercised at all times for the citizens,employees and property. The safety provisions of all applicable laws and building and construction codes shall be observed. Machinery,equipment and all hazards shall be guarded or eliminated in accordance with safety provisions. 38. TAXES,LICENSES &PERMITS 38.1.The Lessee shall pay all sales,use,property,income,and other taxes that are lawfully assessed against the City or the Lessee in connection with the Lessee's facilities and the work included in this Contract,and shall obtain and pay for all licenses,permits,certificates 15 United City of Yorkville of authority,and inspections required for the work. The Lessee shall furnish to the City satisfactory evidence that it has all permits,licenses,and certificates of authority required to operate for the term of this contract. 39. DEFAULT 39.I N the Lessee fails to observe any portion of the Concession Lease Agreement and there has not been sufficient cause to justify such lack of observance,the City shall serve notice,either personally or by affixing such notice to the local premises of the Lessee,that this contract shall be in default if the Lessee does not take action to remedy failure the schedule within twenty-four(24)hours of said notice. If at the end of the twenty-four(24)hour period,the Lessee has not made the necessary corrections,the City shall take such steps as are necessary,to provide services according to the collection schedule submitted by the Lessee. The Lessee will be liable for any costs of such steps from the date of the notice of default. If deemed necessary by the City's Designated Representative,the City shall have the right to take over all equipment and facilities of the Lessee for a period of up to one-hundred-twenty (120)days from the date of notice of default. 16 United City of Yorkville IV. PROPOSAL FORM ***THIS PROPOSAL,WHEN ACCEPTED AND SIGNED BY AN AUTHORIZED SIGNATORY OF THE CITY OF YORKVILLE,SHALL BECOME A CONTRACT BINDING UPON BOTH PARTIES. Entire Block Must Be Completed When A Submitted Proposal Is To Be Considered For Award PROPOSER: Date: Company Name Email Address Street Address of Company Contact Name(Print) City,State,.Zip 24-Hour Telephone Business Phone Signature of Officer,Partner or Fax Sole Proprietor Print Name&Title ATTEST:If a Corporation Signature of Corporation Secretary CITY OF YORK-VILLE: ATTEST: Authorized Signature Signature of City Clerk Title Date Date In compliance with the specifications,the above-signed offers and agrees,if this Proposal is accepted within 90 calendar days from the date of opening,to furnish any or all of the services at the standards described herein within the time specified above. PROPOSER'S CERTIFICATION(page 1 of 3) 17 United City of Yorkville With regard to ,proposer hereby certifies (]Name of Project) (Name of Proposer) the following: 1. Proposer is not barred from bidding this contract as a result of violations of Section 720 ILCS 5/33E-3 (Bid Rigging)or 720 ILCS 5133E-4(Bid-Rotating); 2. Proposer certifies that it has a written sexual harassment policy in place and is in full compliance with 775 ILCS §12-105(A)(4); 3. Proposer certifies that not less than the prevailing rate of wages as determined by the City of Yorkville,Kendall County County or the Illinois Department of Labor shall be paid to all laborers,workers and mechanics performing work for the City of Yorkville.All bonds shall include a provision as will guarantee the faithful performance of such prevailing wage clause. Proposer agrees to comply with the Illinois Prevailing Wage Act,820 ILCS 13011 et seq.,for all work completed. Proposer agrees to pay the prevailing wage and require that all of its subLessees pay prevailing wage to any laborers,workers or mechanics who perform work pursuant to this contract or related subcontract.Proposer and each sublessee shall keep or cause to be kept an accurate record of names,occupations and actual wages paid to each laborer, workman and mechanic employed by the Proposer in connection with the contract. This record shall be sent to the City on a monthly basis along with the invoice and shall be open to inspection at all reasonable hours by any representative of the City or the Illinois Department of Labor and must be preserved for four(4)years following completion of the contract.Proposer certifies that proposer and any subLessees working on the project are aware that filing false payroll records is a class B misdemeanor and that the monetary penalties for violations are to be paid pursuant to law by the proposer,Lessee and subLessee. The City shall not be liable for any underpayments. If applicable: Since this is a contract for a fixed public works project,as defined in 820 ILCS 130/2,Lessee agrees to post at the job site in an easily accessible place,the prevailing wages for each craft or type of worker or mechanic needed to execute the contract or work to be performed. 4. Proposer certifies that it is in full compliance with the Federal Highway Administrative Rules on Controlled Substances and Alcohol Use and Testing,49 C.F.R.Parts 40 and 382 and that all employee drivers are currently participating in a drug and alcohol testing program pursuant to the Rules. 5. Proposer further certifies that it is not delinquent in the payment of any tax administered by the Department of Revenue,or that Proposer is contesting its liability for the tax delinquency or the amount of a tax delinquency in accordance with the procedures established by the appropriate Revenue Act. Proposer further certifies that if it owes any tax payment(s)to the Department of Revenue,Proposer has entered into an agreement with the Department of PROPOSER'S CERTIFICATION(page 2 of 3) 18 United City of Yorkville Revenue for the payment of all such taxes that are due,and Proposer is in compliance with the agreement. BY: Proposer's Authorized Agent FEDERAL TAXPAYER IDENTIFICATION NUMBER or Social Security Number Subscribed and sworn to before me this day of ,20—. Notary Public) (Fill Out Applicable Paragraph Below) (a) Corporation The Proposer is a corporation organized and existing under the laws of the State of which operates under the Legal name of and the full names of its Officers are as follows: President: Secretary: Treasurer: and it does have a corporate seal. (In the event that this bid is executed by other than the President,attach hereto a certified copy of that section of Corporate By-Laws or other authorization by the Corporation which permits the person to execute the offer for the corporation.) (b)Partnership Signatures and Addresses of All Members of Partnership: PROPOSER'S CERTIFICATION(page 3 of 3) 19 United City of Yorkville The partnership does business under the legal name of: which name is registered with the office of in the state of (c)Sole proprietor The Supplier is a Sole Proprietor whose full name is: and if operating under a trade name,said trade name is: which name is registered with the office of in the state of 5. Are you willing to comply with the City's preceding insurance requirements within 13 days of the award of the contract? Insurer's Name Agent Street Address City,State,Zip Code Telephone Number I/We affirm that the above certifications are true and accurate and that Uwe have read and understand them. Print Name of Company- Print Name and Title of Authorizing Signature: Signature; Date: 20 United City of Yorkville APPENDIX 3 SCHEDULE OF ALTERNATIVES AND DEVIATIONS Please list any proposed alternative or deviation to the minimum payment percentages and amounts,and other standards as outlined in the specifications section of this document. (Please attach additional sheets if necessary.) Section Paragraph Explanation of 1 i E 21 United City of Yorkville APPENDIX 6 LESSEE QUALIFICATIONS Name of Business: Business Address:Mailing Address: Business Number: Emergency Number: Fax Number: Ownership: Individual Partnership Corporation Franchise or Parent Company(if applicable): List all Partners,Managers,and Corporate Officers: Name Title Residence Phone Days of Operation: Business Hours: Number of Employees: Supervisors: Drivers: Office Personnel: 22 Reviewed By: Agenda Item Number r Parks ❑ Recreation ❑ PARKS a RECR5ATICN Director ❑ City Administrator ❑ Tracking Number Legal ❑ -� Human Resources ❑ Police ❑ Park Board Agenda Item Tracking Document Title: FY 09110 revised budget—third draft Agenda Date: Park Board—November 12, 2009 Synopsis: A written update of the changes verbally discussed at the last Park Board meeting. Action Previously Taken: Date of Action: N I A Action Taken: N/A Item Number: Type of Vote Required: N 1 A Action Requested: Discussion Submitted by: Bart Olson Parks and Recreation Name Department Agenda Item Notes: Memorandum To: Park Board �+- From: Bart Olson, Interim Director of Parks and Recreation FA q&R6LRE.moN CC: Date: October 16, 2009 Subject: FY 09110 Revised Budget—Third Draft YG�ISYLLF 7l4Fd Il�6FAi-0Y.PJ.51¢ENI I have included the second draft of the FY 09110 revised budget. ram not seeking approval of this budget at this meeting, as many more steps must be made before a final revised budget is presented to the Mayor and then the City Council. The following items were changed since last Park Board meeting. Parks Capital Budget No items have changed in the Parks Capital Budget. Land-Cash Budget No items have changed in the Land-Cash Budget. Operating Budget 79-000-40-00-3999 Beginning Fund Balance New figures reflect latest figures from draft audit. The audit will be presented to the City Council at the October 27`h or November 10`h City Council meeting. When the audit is available to City Council, I will ask that it is also made available to the Park Board. 79-000-42-00-4270 Fees for Pro ams revenues Based on our summer figures, we are revising this figure downward. This decrease should also be met with a decrease in the "program expenses" line-item (79-650-65-00-5803) as discussed under the summer programs line-item at a previous meeting. At time of packet creation, I did not have the exact figure for the decrease in the "program expenses"line-item, so I left the figure untouched from the previous meeting. 79-000-49-00-4901 Transfer from General Fund (revenues) The transfer is being decreased to assist the general fund. 79-610-50-005107 Salaries - Employees (Parks expense) 79-650-50-00-5107 Salaries—Employees (Recreation expense) These decreases are tied to furloughs proposed by the City between Christmas and New Years Eve, and other undetermined personnel reorganization. 79-650-50-00-5109 Pre-School Salaries (expenses) 79-650-50-00-5136 Part-time Salaries (expenses) Both figures were changed to reflect new annual estimates. REC Center Budget 80-000-42-00-4220 Swim Class (revenues) New figure reflects latest estimates. 80-000-50-00-5109 Salaries —Pre-school (expenses) This figure was decreased by$18,000 as a result of an un-filled position and new annual estimates. 80-000-62-00-5410 Maintenance-Office Equip (expenses) 80-000-62-00-5416 Maintenance-General 80-000-62-00-5426 Grants 80-000-62-00-5430 Towel Rental 80-000-62-00-5431 Pool Repair 80-000-62-00-5437 Telephone 80-0.00_-65-00.5805 Recreation Equipment All figures were increased slightly in light of the large decrease tied to pre-school salaries UNITED CITY OF YORKVILLE KENDALL COUNTY, IL PROPOSED FY 2009-2010 REVISED BUDGET RECREATION CENTER 2008-2009 .?:zl $CHANGE %CHANGE 2008-2009 Revised 20N-2010 th:nE_h Original to Original to ACCOUNTNUMBER DESCRIPTION Budget Budget Budget Revised Revised REVENUES BEGINNING BALANCE - (83,0005 ?77, '.10,1 1 6001] -7% 80-000-42400-4200 MEMBERSHIP FEES 423,890 333,000 400,000 _.r w'1..:V C ' 2 i(�,00(7 2% 80-00042-00-4210 GUEST FEES 7,167 7,200 10,ODt] 2806 -28% 80-000-42.00-4220 SWIM CLASS 20,000 20,000 42,OOfi 1 ,023 �i (7,0180) -17% 80-000-42-00-4230 PERSONAL TRAINING FEES 18,750 16,750 20,0011 LvC S,OCIt] -25% 80-000-42-00-4240 TANNING SESSIONS 7,500 5,000 5,001 ;t:��._._ rf.B-'JD1 -58% 80-000-42-00-4270 FEES FOR PROGRAMS 125,000 159,300 194,000 :a s.Tn '_ - 0% 80-000-424)0-4280 CONCESSIONS 11,666 12,000 12,000 .1.11:38 500 4% MISC RETAIL New 80-000-42-00-4285 VENDING MACHINES 500 - - NIA 80-000-42-00-4286 RENTAL INCOME 4,333 4,400 5,500 25 - 1,0410} -18% 80-00044-00-4400 DONATIONSISPONSORSHIPS 3,200 9,000 12,000 c9L, i 3 411 3174 -94% 80-000-45-00-4550 GRANTS I SCHOLARSHIPS 1,000 1,006 1,100 ::'.111; (60p} -55% TOTAL REVENUES: 623,006 569,650 618,600 _ F (14,OOD}� -2% EXPENSES -� 80-000-50-00.5107 SALARIES 32,000 29,000 34,200 Y ;3132 - 0°k 8MOO-50-00-5109 SALARIES-PRE SCHOOL 63,000 61,000 48,000 I ,brl8_, (�8 000 -38% 80-000-50-00-5136 SALARIES-PART TIME 114,515 109,541 105,00[1 �_�4�3'': {d ppp -4% BMDO-50-00.5137 SALARIES-OVERTIME 2,000 2,000 1,00p I - 0% 80-000-50-00-5150 SALARIES-INSTRUCTORS B,D00 47,000 86,000 2 7.e 1 i 4 (10,()90) -220A BO-000-62-00-5401 CONTRACTUAL SERVICES 365 5 18,11015 1 New 80-000-62-MS406 MAINTENANCE-SUPPLIES 6,750 12,000 12,4001 2135: 2401]3 -17% 80-000$2.00-5410 MAINTENANCE-OFFICE EQUIP 5,650 4,000 2,750_[ 2,176: 750 ' 27% 80-000-62-00-5416 MAINTENANCE-GENERAL 3,800 12,1300 10,000_; .. .6,5,k _, 4,40Q 40% 80-000-62-00-5426 GRANTS 11000 1,000 1,100 p - (6m)p, -55% 80-000-62-00-5430 TOWEL RENTAL 900 900 1,000 °">5'-34 200 1 20% 80-000-62-OD-5431 POOL REPAIR 1,240 3,240 7,50Q - 6 1,000 13% 80-000-62-00-5432 LEASE PAYMENT 175,000 175,000 210,001? _ S7f?�J_ 0% 804)00-62-00-5433 LICENSES/PERMITS 5,300 1,000 1,001 7i� - 0% 80-000-62-00-5434 POOL SUPPLIES 4,400 5,000 5,000 0253 8013 -10% 80-ON-62-00-5435 ELECTRICITY 47,250 27,250 47,000 _8-fi0p: �yl {q ,pQQ) -26% 80-000-78-OD-9002 NICOR ,P.[i35 10,DDD New 80-000-02-06-5437 TELEPHONE 4,904 2,500 1,750 ,_...-3s " 250 14% 80-000-62-00-5438 CELLULAR PHONE 500 500 7011 O% 80-000-62-00.5439 PROPERTY TAX - - 26,480 ? ;3?D` f l$? -1% 80-000-624)0.5440 SECURITY 720 720 720 0% 80-0004)2-00-5603 PUBLISHING/ADVERTISING 2,100 1,100 1,500 c3?l- - 0% 80-000-62-00-5605 BOOKS I PUBLICATION 100 100 100 - 0% 80-000-64-MS600 DUES 900 200 20(] 80-000-64-00-5604 TRAINING&CONFERENCES 1,000 600 - e - N/A 80-000-04-00-5605 TRAVEL EXPENSES 500 200 - - N/A 80-000-65-00-5802 OFFICE SUPPLIES 4,375 5,500 4,000 96 - 0°k 80-000-654)0.5803 PROGRAM EXPENSES 18,300 12,000 31,000 :. 5,090 7 t4.OMJ -13% 80-000-65-OD-5804 OPERATING SUPPLIES 2,000 3,800 3,800 '�2� - 0% 804)00-65-00.5805 RECREATION EQUIPMENT 10,000 13,000 20,001; ? 8 (10,000) -50% 60-000-65-00.5808 POSTAGE&SHIPPING 1,100 300 801." 1?'r - 0% 80-000-65-00.58112 GASOLINE 1,000 200 300 - - 0% 80400-65-00-5826 MILEAGE 300 300 250_ _- "r - 0% 80-000-654)0-5828 CONCESSIONS 9,000 8,136 4,500 1 B a - 0% MISC RETAIL _ ® New 80-000-65-005840 SCHOLARSHIPS 1,000 1,000 500 - 0% 80-000-65-0D-5841 PROGRAM REFUNDS 4,000 2,000 1,00E_ 1,r1J2: 241000 200% 80-000-65-00-5842 MEMBERSHIP REFUNDS - - 1,00. 15: - 0% 80-000-72-00-6500 IMRF 3,801 2,359 2,92.2-- 1465.; 8,07& 277% 80-000-72-00-6501 SOCIAL SECURITY 12,348 19,0131 20,97E :4;8^0. (0) 0% 80-000-75-00-7002 JCOMPLTTER EQUIP&SOFTWARE 16,500 13,8731 1,00E 3 178; 2,2OQ 1 220°!0 1 of 2 UNITED CITY OF YORKVILLE _ KENDALL COUNTY, IL PROPOSED FY 2009-2010 REVISED BUDGET RECREATION CENTER 2008-2009 rA, �++' + + $CHANGE %CHANGE 2008-2009 Revised 2009.2010 •�a+ Original to Original to ACCOUNT NUMBER OESCRlPTION Budget Budget Budge! •• •• Revised Revised 604H00-75-00-7003 OFFICE EQUIPMENT 2,500 200 500 - •++ 0% 80-000-75-00-7500 PHONE SYSTEM 8,300 6,100 200 �Kz - 0% BO-000-78-00-9909 BAD DEBT I LOSS - - - MEM-7 - NIA 80-000-99-00-9979 TRANSFER TO PARKS&REC 46,956 - NIA TOTAL RECREATION EXPENSES: 623,005 583.632 695,748 - (23,706) -3% TOTAL FUND REVENUES 623,006 569,650 618,600 .+ .++ (14,000) -2% TOTAL FUND EXPENSES 623,005 583,632 695,748 " � + (23,706) 3°I9 FUND SURPLUS(DEFICIT)ENDING BALANCE 1 (13,982) (77,148) u; �. 9,706 REC CENTER DEPARTMENT HEAD COMMENTS: 7 New Beginning fund balance decrease through review of FY 08109 revenues and expenses. 2 New Increase taken from analysis of membership fees. 3 New Took out the"S onsor an LCD"program.If someone wants to sponsor an LCD,the still may. 4 New All contractual instructors are now coded out of contractual services. 5 New Contractual services includes all contractual instructors. Previous!y budgeted in instnictor line-item above. 6 New Lar ge repair paid in FY 08/09 budget. 7 New Decrease offsets increase in lwFi costs.__ 8 New Ex enses tied to"sponsor an LCD°program were removed. Program is still 0 en. 2of2 UNITED CITY OF YORKVILLE KEND_ALL COUNTY, IL PROPOSED FY 2009-2010 REVISED BUDGET PARKS & RECREATION 2008-2009 $CHANGE %CHANGE 2008-2009 Revised 2009-2010 'FI.,1DU h Original to Original to ACCOUNTNUMBER DESCRIPTION Budget Budget Budget 7ALa,jsi Revised Revised REVENUES 79-000-40-00-3999 BEGINNING FUND BALANCE - {27,539} {41,000;.. �s`'� � 1 15,5017 38% 79-000-42-00-4270 FEES FOR PROGRAMS 300,000 240,000 243,225 3l}; $2 2 1213 5% 79-0DO-42-00-4280 CONCESSIONSIALL SALE ITEMS 23,000 31,000 27,000 32,782 i 3 6,'x06 240/6 MISC RETAIL - - 3,000 4 { } -97% 79-000-42-00-4281 DEPOSITS - w.� NIA 79-000-42-00-4285 VENDING MACHINE INCOME 700 - NIA 79-000-42-00-4286 RENTAL INCOME - NIA 79-000-42-00-4287 PARK RENTAL INCOME 4,000 15,000 15,000 n,_129 0% 79-000-42-00-4288 GOLF OUTING REVENUE 32,104 33,130 27,000 13,i55 5 -68% 79-000-42-00-4291 HOMETOWN DAYS 115,000 110,363 117,000 5.'75 t 6 11,pOp 9% 79-000-44-00-0400 DONATIONS 20,000 12,000 14,00C ; `.3,:'l�! + +i � 0% 79.000-44.OD-4404 TREE DONATIONS 1,300 2,300 500 sue® 0% 79-004-45-00-4550 YOUTH SERVICES GRANT 2,000 2,000 900 ' 1- 7 (4D9) -44% 79-000-46-00-4600 INVESTMENT INCOME 12,000 3,000 3,000 : � [ 8 2,500} -83% 79-00049-00-4901 TRANSFER FROM GENERAL FD 1,206,742 1,080,348 979500 f'?b 5L') 9 (10,000} 79-000-49-00-4980 TRANSFER FROM REC CENTER 46,956 - i- N/A TOTAL REVENUES: 1,763,798 1,501,602 1,389,125 - _ (44,U 4)1 -3% PARKS EXPENSES 79-610-50-00-5107 SALARIES-EMPLOYEES 412,500 393,250 394,500 :J�},Jr.S I ;f8A00� -5% 79-610-50-00-5136 SALARIES-PARTTIME 55,000 30,000 10,000 F,PJt: 101 _j-'-gin); -15% 79-610-50-00-5137 SALARIES-OVERTIME 10,000 7,500 5,000 n0 M 11 i (4,DJ11 -60% 79-610-61-00-5320 MASTER PLAN I COMMUNITY SURVEY 2,709 1,500 - - NIA 79$10-62-00-5405 PARK CONTRACTUAL 26,000 22,000 3,00c. 0% 79-610-02-00-5408 MAINTENANCE-EQUIPMENT 10,000 7,000 11,000 a 'j;"I 12 0% 79-610-02-00-5417 MAINTENANCE-PARKS 55,000 35,000 35,000 4,°anti 13 -3% 79-610-62-00-5421 WEARING APPAREL 9,000 7,000 4,500 ;t 014 0% 79.610-62-00-5434 RENTAL-EQUIPMENT 4,000 2,000 3,500 - 14000 -29% 79-610-62-00-5438 CELLULAR TELEPHONE 5,000 5,000 4,500_ 74;2 15 1 0% 79-610-62-00-5440 LAND DEVELOPER - � NIA 79-610-62-00-5445 LEGAL EXPENSES 7,200 8,200 4,OOC fl,1 t� x-30 125% 79-010-64-00-5602 PROFESSIONAL GROWTHISUBS - - - -v {_ N I A 79-610-64-00-5604 TRAINING AND CONFERENCE 4,500 1,000 - 1O;J. 16 400 New 79-010-64-00-5605 TRAVEL EXPENSE 1,550 100 - - NIA 79-610-04-00-5612 CONTINUING EDUCATION - - -- NIA 79-610-65-00-5802 OFFICE SUPPLIES 1,500 500 500 0% 79-610.65-0D-5804 OPERATING SUPPLIES 35,750 25,750 25,750 1,0 7;= 2,( ),}k' -8% 79-610-65-00-5812 GASOLINE - - - NIA 79-610-65-00-5815 HAND TOOLS 3,500 1,500 1,750 BRJ, 17 - 0% 79$10-65-00-5524 CHRISTMAS DECORATIONS 2,500 2,500 500 �+ 18 - 0% 79$10-65-00-5525 PUBLIC DECORATION 1,500 500 500 t+ 19 0% 7"10-72-00-6500 IMRF PARTICIPANTS 33,584 30,497 33,159 1 0% 79-610-72-09-0501 SOCIAL SECURITYIMEDICARE 37,593 32,952 31,321' 6.,d 6_ 0 0% 79-610-75-00-7003 OFFICE EQUIPMENT 4,000 500 50O 0019 `_. { ) 79-610-75-00-7701 FLOWERSITREES 6,000 4,000 1,50(: _.�2�., Z9 3Q0 -20°!° 79.610-78-00-9005 MERIT 16,500 - - NIA TOTAL EXPENSES:PARKS 744,886 618,249 570,485 2A 99); 4% RECREATION EXPENSES 79-650-50-00-5107 EMPLOYEE SALARIES 359,525 370,282 358,73-6'• 1 I+F:, e!; as;: (1I,sJ ;:' -5% 79-650-50-00-5108 CONCESSION STAFF 8,000 9,500 9,000 . 4Ib! `+++ j 0% 79-650-50-00-5109 PRE SCHOOL SALARIES 90,000 24,000 18,00(: . 2 + 2.000 11% 79-650-50-00.5136 PART TIME SALARIES 39,110 36,110 13,500 1.738. 21,1 0% 79-650.50-00-5137 OVERTIME 350 200 356 35t} 100% 1 of 3 UNITED CITY OF YORKVILLE _ KENDALL COUNTY, IL PROPOSED FY 2009-2010 REVISED BUDGET PARKS $ RECREATION 2008-2009 °Acfual� •r r " $CHANGE %CHANGE 2008-2009 Revised 2009-2010Th ugh :Fr. ..�a Original to Original to ACCOUNT NUMBER DESCRIPTION Budget Budget Budget Augrisi - ... Revised Revised 79-650-50-00-5150 SALARIES-INSTRUCTOR CONTRACT 80,000 99,000 66,000 W :5A9 MM 22 (50,000) -76% 79-650-50-00-5155 SALARIES-RECORDING SECRETARY 2,750 2,500 3,000 Jill 732-c rrr 1 po/, 79-650-62-00-5401 CONTRACTUAL SERVICES 8 9 -.r rrr 23 50,000 N I A 79-650-62-00-5408 MAINTENANCE SUPPLIES 5,500 4,200 3,750 •"rrr, (1,750) -47% 79550.62-00-5409 MAINTENANCE-VEHICLES 3,000 2,000 1,700 V1_G7 {700} -41% 79.650-62-00-5410 MAINTENANCE-OFFICE EQUIPMENT 7,000 6,000 5,000 698n r r E(4,00)500) _10% 79-650-62-00-5426 YOUTH SERVICES GRANT EXPENSES 2,000 1,000 900 MID r -44% 79-650-62-00-5435 ELECTRICITY 10,000 10,000 23,0005$9 ' • rrr 000) -4% 79-650-02-00-5437 TELEPHONEl1NTERNET 1,500 1,300 1,300 0 r 650) 50% 79-650-62-00-5438 CELLULAR TELEPHONE 5,000 4,500 3,000 _ 00/0 79.650.62-00-5445 PORTABLE TOILETS 6,000 4,500 5,000 8& 1 i I (500) -10% 79-650-02-00-5603 PUBLISHINGIADVERTISING 29,000 29,000 27,000 NJ 1046 + rrr - 0"/0 79-050-62-00-5605 BOOKSIPUBLICATIONS 422 300 100 r 4 4% 79-650-62-00-5606 DEPOSIT REFUND - _ _ L= NIA 79-050-64-00-5600 DUES 2,750 2,000 1,000 �- rrr, p.,y 79.650 64 00-5602 PROF GROWTH/SUBSCRIPT - _ _ AL _ NIA 79-65044-00-5604 TRAINING AND CONFERENCE 4,500 1,500 p'.•pis` -i� - NIA 79-650-044)0-5605 TRAVEL EXPENSE 1,550 700 __v=. NIA 79-050-65-00-5802 OFFICE SUPPLIES 7,000 6,000 1 4,50 r (1,000) -220/6 79-050-65-00-5803 PROGRAM EXPENSES 50,000 50,000 1 57,750 IL 72-, r7,' rrr_ 24 (1,750) -3% 79-050.65-00-5804 OPERATING SUPPLIES 3,600 3,000 1,500 � 2t,� r r r r I ON) -33% 79-65045-00-5805 RECREATION EQUIPMENT 10,000 51000 3,000 L , '�: • l o l l (1,000) -33°/0 79-650.65-00-5808 POSTAGE&SHIPPING 7,800 9,600 5,000 °_-3 rrr 1,000 20% 79-650-65-00-5812 GASOLINE 5,000 5,000 5,000 Jill ',64 `�r' rr (1,500) -30"/e 79-050-05 00 5826 MILEAGE 400 400 400 79-650-65-005627 GOLF OUTING EXPENSES 20,200 21,457 18.00E.F.- .� (12,869) -71% 79-050-65-00-5828 CONCESSIONS 11,500 18,000 13,000 6 sm 5,000 38% MISC RETAIL &7 ._. - H 751 New 79-650-65-00-5833 HOMETOWN DAYS EXPENSES 95,000 94,000 93,000 t r 'rrr 10,000 11% 79-650-05-00-5840 SCHOLARSHIPS 6,825 3,000 2,000 :B4 rrr (1,000) -50Y0 79$50-05-00-5841 PROGRAM REFUND 9,000 9,000 9,000 `r3j5 a rrr - 0"/e 79-650.72-00-6500 IMRF PARTICIPANTS 29,678 28,194 29,804 [T ; c r r 1,496 59'0 79-650-72.00-6501 ISOCIAL SECURITYIMEDICARE 45,003 33,667 35,847 S �l c 0 0% 79-650.7540-7002 COMPUTER EQUIP&SOFTWARE 3,400 1,000 500 +BBB .+r 25 00/0 79-050-78-00-9009 USEOFRESERVE 42,168 1.0001 NIA 79550-76-0D-9005 MERIT 14,381 NIA TOTAL EXPENSES:RECREATION 1,018,912 896,910 818,639 i (22,394) -3% TOTAL FUND REVENUES 1,763,798 1,501,602 1,389,125 _ .¢:.' (44,794) -3% TOTAL FUND EXPENSES 1,763,798 1,515,159 1,369,125 i .' (44,794) -3°/" FUND SURPLUS(DEFICIT)ENDING BALANCE - (13,557) 0 (0) PARKS&RECREATION DEPARTMENT HEAD COMMENTS 1 New Beginning fund balance increased (per audit). Previous figure was an estimate. 2 Same Pro ram revenue figure taken from list of all programs planned for FY 09110, 3 New Concession safes stronger than anticipated.All items that were planned for"misc retail"were coded to this line item. a New All items to this point have been coded to concessions. Anticipate only$100 of mist retail sales the rest of the year. 5 New Golf Outing was rained out this year. Many sponsorships were not filled as well, 6 New Outperformed revenue estimates. Less sponsorships filled, but more carnival and alcohol sales than anticipated. 7 New Youth Services Grant not offered in upcomin year. 8 New Investment income has decreased because Parks and Rec fund balance has been depleted. 9_(New) Additional transfer money is tied to e-re istration of classes in the Rec.computer and equip line item. 10 New Didn't use PT staff as often as bud eted. PW staff assisted over the summer. 11 New Overtime costs not needed. 12 New Maintenance a ui ment needs greater on vehicles not turned over in 08109 as planned. 13 Same Parks Maintenance line will be used for all parks plus an additional 3 new parks over last year. 14 Same Represents no new uniforms or clothing,except when an article is destroyed. UNITED CITY OF YORKVILLE KENDA_LL COUNTY, IL _ PROPOSED FY 2009-2010 REVISED BUDGET PARKS & RECREATION 2008-2009 Actual •+�• $CHANGE %CHANGE 2008-2009 Revised 2009-2010 ..•through'. . : .era+ Original to Original to ACCOUNT NUMBER DESCRIPTION Budget Budget Budge! �. ' 4ugust,._ ' ..• Revised Revised 15 Same Two floater phones eliminated. 16 New Additional costs for dues for professional or anizations. 17 Same Put off acquiring many hand tools in 08109. 18 Same Using same decorations as last year. Funds for replacement of bulbs and cords. 19 Same Replacements of flags and banners for City buildings as they deteriorate. 20 Same Annual flowers at Cit y Hall, Library, Town Square and Riverfront 21 New Increase tied to a-re istration implementation 22 New Created new line item contractual services for all referee payouts 23 New This line item now is only for referee and other instructors who are contractors. 24 New Decrease tied to increase in IMRF costs. 25_(New) E-registration, requested to be funded by increase in transfer 3of3 UNITED CITY OF YORKVILLE KENDALL COUNTY, IL _ Proposed FY 09/10 Revised Budget LAND CASH 2008-2009 $CHANGE %CHANGE Revised 2009-2010 :"hrr y Original!to ; Original to ACCOUNT NUMBER DESCRIPTION Budget Budget dust Revised Revised REVENUES 72-000-40-00.3999 BEGINNING FUND BALANCE (272,822) (495.020)�_.iraaS;{]T - 0% REIMS FROM OTHER GOV TS 600,000 �� - N I A 72-000-47-00-4700 OS LAD GRANT-PRAIRIE MEADOW 400,000 - dgL1,00€1 NIA 72-000-47-00-4700 OSLAD GRANT-WHISPERING MEA 362,000 '� (362,1 00) -100% 72-000-47-00-4701 GREENBRIAR - - - - NIA 72-000-47-00.4702 BIKE PATH GRANT 200,000 1 (97,0 OSp) -49% 72-000-47-00-4705 COUNTRY HILLS - - '_ _- - N/A 72-000-47-00-4709 SUNFLOWER - 1 - NIA 72-000-47-00-4712 RIVER'S EDGE ' -_ - NIA 72-000-47-00-4715 WHITE OAK UNIT 1&2 1,406 - 2 N/A 72-000-47-00-4717 KYLYN'S CROSSING - - N/A 72-000-47-00-4718 FOXFIELD lI PARK LC - N/A 72-000-47-00-4719 WILDWOOD ! : - - N/A 72-000-47-004751 CANNONBALL RIDGE GRANT - __ - N/A 72-000-47-00-4723 HEARTLAND CIRCLE -" - NIA 72-000-47-00-4732 RAINTREE VILLAGE - 28,000 (28,000) -100% 72-000-47-00-4734 WHISPERING MEADOWS 12,000 - ,�' ". .2t NIA 72-000.47-00-4736 BRIARWOOD - - R - NIA 72-000-47-00-4737 CALEDONIA - - - N/A 72-000-47-00-4738 AUTUMN CREEK 25,000 15,000 -"1,?;4. ! 7"0I'MI 47% 72-000-47-00-4744 HUDSON LAKES - - ' - - N/A 72-00047-00-4745 PRESTWICK - - �,_ ® _ - - NIA 72-000-47-00-4749 BLACKBERRY WOODS 2,000 ® - NIA 72-000-47-00-4750 KENDALLWOOD ESTATES - - v - N/A BRISTOL BAY 85,000 50,000 - + - 0% WHEATON WOODS GRANT 72-000-49-00-4902 TRANSFER FROM LAND ACQ - - ! NIA 72-000-49.00-4903 TRANSFER FROM PARK 8 REC - - - NIA TOTAL REVENUES: 852,584 159,980 {472_.15 . (E92,604J� -29% EXPENSES 72-000-75-00-7201 RIVERFRONT BUILDING IMPROV. - - � - _- = - NIA 72-000-75-00-7304 SUNFLOWER - - - ' - NIA 72-00 1 - - ... _ - A 72-000-75-00-7317 HEARTLAND CIRCLE 167,000 - ? ,+1{s�3 72408 New 72-000-755-00-7326 MOSIER HOLDING COSTS 6,000 6,000 4,OOa 67% 72-000-75-00-7327 GRANDE RESERVE PARK DEV - - ' - NIA 72-000-75-00-7328 PRAIRIE MEADOWS-(Menards Res.) 138,636 - ' -'� - NIA 72-000-75-00-7330 WHISPERING MEADOWS-(Kimball Hill) 200,000 _ i?G"+ 1 174.010 New 72-000-75-00-7332 CALEDONIA - NIA 72-000-75-00-7333 RAINTREE VILLAGE 5,000 38,572 2 $$,628 103% WHEATON WOODS NATURE TRAIL 45,000 - 3 (20,415)1 -45% 72-000-75-00-7334 HOOVER HOLDING COSTS ---__-, NIA GRANDE RESERVE HIKE TRAIL 50,187 7 65, s + 2,850 New REC CENTER AGREEMENT 100,000 - - NIA 72-000-75-00-7700 PARKS MAINTENANCE FACILITY I " - N/A BRISTOL BAY PARK A SOME= 4 78,000 New 72-000 99 DO 9901 TRANSFER TO GENERAL FUND 181,000 70,408 ,B, 47:;0 1�- t - ❑% TOTAL EXPENSES: 847,823 159,960 �, 18,809' 30.0271 1 of 2 _ UNITED CITY OF YORKVILLE KENDALL COUNTY, IL Proposed FY 09110 Revised Budget LAND CASH 200&2009 rA'j tual - ��' r $CHANGE %CHANGE ..a Revised 2009-2010 ougOriginal to Original to �" Revised Revised ACCOUNT NUMBER DESCRIPTION Budget Budget us� '_ TOTAL FUND REVENUES 852,584 159,980 (46,804) 29% TOTAL FUND EXPENSES 847,823 159,984 t_ �' �} 300,271 188% FUND SURPLUS(DEFICIT)BALANCE 4,781 r LAND CASH COMMENTS: 1 Grant project. Must be completed and paid for by December 31,2009. 2 Grant project Will not be spent unless cash-flow can be covered by general fund. 3 Grant project. Will not be spent unless cash-flow can be covered by general fund. 4 Centex owes$50,000 in land-cash funds for this park,and 550,000 in land-cash funds for another park. First payment will be made within the month,the next one expected at end of FY. 2 of 2 UNITED CITY OF YORKVILLE KENDALL COUNTY, IL Proposed FY 09110 Revised Budget i PARKS & RECREATION CAPITAL 2008-2009 a 4 $CHANGE %CHANGE 2006-2009 Revised 2009-2010 -• li Original to Original to ACCOUNT NUMBER DESCRIPTION Budget Budget Budget 'Aug 1, " ... -. Revised Revised REVENUES 22-000-40-00-3999 BEGINNING FUND BALANCE 26,948 43,375 - - N/A 22-000-42-00-4216 PARKS CAPITAL FEE 18,000 8,000 W54071 � 600 New 22-000-42-004217 PARK CAPITAL DONATIONS - 8,822 - -MMIMMUBMIM 1 48,000 New 22-000-44-004430 SALE OF VEH ICLESIEQU IPMENI 20,000 20,000 - - N/A 22-000-49-00-4930 TRANSFER FROM GENERAL FD - - - - N/A 22-000-49-00-4950 TRANSFER FROM PW CAPITAL - - - N/A TOTAL REVENUES: 64,948 80,197 - 550a- : ++ 48,600 New EXPENSES 22-610-75-00-7006 PICK UP TRUCKIDUMP TRUCK - - - NIA 22-610-75-00-7015 PARKS EQUIPMENT 19,948 28,770 - _ ++ 2 42,000 New 22-610-75-00-7016 COMPUTER SERVER - 8,427 97 ___ - N I A 22-610-75-00-7018 PARK REDEVELOPMENTS 45,000 43,000 - NIA TOTAL EXPENSES:PARKS 64,948 80,197 - ` +�+ 42,000 New TOTAL FUND REVENUES 64,948 80,197 - W, NORM 48,600 New TOTAL FUND EXPENSES 64,948 80,197 MENEM 42,000 New FUND SURPLUS(DEFICIT)BALANCE 6,600 PARKS AND RECREATION CAPITAL COMMENTS. 1 Money associated with Bristol Bay mowing proposal. 2 Expenses associated with Bristol Bay mowing proposal. 1 of 1 Reviewed By: Agenda Item Number r Parks ❑ Recreation ❑ pARrs a tterFtm-na N Director 2r City Administrator ❑ Tracking Number Legal ❑ —� Human Resources ❑ Police ❑ Park Board Agenda Item Tracking Document Title: Bristol Station Park- Update Agenda Date: Park Board—November 12, 2009 Synopsis: An update on the status of construction at Bristol Station Park(Whispering Meadows Park) Action Previously Taken: Date of Action: September 2009 Action Taken: Discussion Item Number: Type of Vote Required: N/A Action Requested: Discussion Submitted by: Bart Olson Parks and Recreation Name Department Agenda Item Notes: Superintendent Sleezer will be passing out a written update at the meeting. Reviewed By: Agenda Item Number ors i n'RK` Parks ❑ ' Recreation ❑ pARrg a RUCUATIW Director City Administrator F1 Tracking Number D ; Legal ❑ q « MM Human Resources F] Police ❑ Park Board Agenda Item Tracking Document Title: Hometown Days—performance report Agenda Date: Park Board—November 12, 2009 Synopsis: A presentation on the final budget performance of Hometown Days 2009. Action Previously Taken: Date of Action: N/A Action Taken: N/A Item Number: Type of Vote Required: N/A Action Requested: Discussion Submitted by: Bart Olson Parks and Recreation Name Department Agenda Item Notes: `dam•. �r Yorkville Hometown Pays Fetal Labor Pay Weekend The Hometown Days Festival is a Labor Day tradition in the United City of Yorkville. Now in its 17th year, the festival has provided the community with an annual event that offers small-town charm and hometown pride. Hometown Days is fun for the entire family, bringing families and the community together in a final tribute to summer. It also gives local businesses, organizations and residents an opportunity to showcase their business and products. Since 2006 the United City of Yorkville Parks and Recreation Department has been the lead organization in the effort to continue the Hometown Days Festival tradition. In doing so,we have been successful in adding the following features and events: New festival layout, Family Comfort Station, Sk Run/Walk, Pancake Breakfast, Sunday Church Service, Pizza Eating Contest, and Fireworks. New this year was a Bags Tournament &Teen Battle of the Bands on Saturday afternoon and Bingo on Sunday. We have also encouraged and created opportunities for numerous local organizations such as Jacob's Well, Trinity United Methodist Church, Yorkville Chamber of Commerce,Yorkville Youth Baseball & Softball Association and the Exchange Club of Greater Kendall County to be a part of the weekend festivities. In addition, 40-50 businesses sign up to serve various types of food, drinks, or desserts, or hand out information about their products and services. As with the entire festival, the budget continues to grow each year as well. For the 2009 budget year (attached), the Hometown Days Festival was projected to show a profit of$24,000, which was about $10,000 higher than in 2008. Not only was the festival able to reach that goal,but exceeded it by about $8,700 for a total profit of$32, 709.51. (Of that total, $1,500 is still pending, but has been included in the attached budget report). Also, since part-time staff, postage and some miscellaneous supplies cannot be accounted for in the Hometown Days budget line item from the city, this attached report may vary by about $2,000 from the final City report. Each year the festival gets bigger and better. With this momentum, we look forward to next year, and are confident that 2010 will be no different. We are already looking at musical entertainment, new events, improved festival layout, and other factors that will continue to make the Yorkville Hometown Days Festival a Labor Day tradition in Yorkville. AIAK Yorkdle Holmetowrn Days Fesilval Labor Day We&md HOMETOWN DAYS FESTIVAL BUDGET REPORT 2009 10/14/2009 Summary 2009 Income Posted $933,680.15 ($1,500 pending but entered) Expense Posted $100,970.64 Total Profit $32,709.51 Summary Last Year-2008 Income Posted $110,234.15 Expense Posted $96,028.81 Total Profit $14,205.34 Income 2008 2009 Sponsorships $28,460.00 $18,000.00 (1,500 pending) Carnival Sales $37,482.15 $44,953.25 Big Easy Fee $4,000.00 N/A Beer Sales $15,829.00 $38,637.00 Football Contest $95.00 NIA Car Show $1,685.00 $2,635.00 5K Run $1,315.00 $2,340.00 T-Shirts $100.00 $80.00 Vendor Fee $7,225.00 $9,250.00 Entrance Fee $9,915.00 $11,386.90 Beer Return $4,128.00 $6,160.00 Battle of the Bands NA $40.00 Tent Damage Fee NA $198.00 Total Revenue $110,234.15 $133,680.15 Expense 2008 2009 Musical Enter. Bands $17,150.00 $17,750.00 Family Enter. Car Show $1,400.00 $2,000.00 Pet Parade $456.75 $500.00 Baby Contest $319.18 $100.00 Football Contest $0.00 NIA Family Activities $5,100.00 $4,050.00 5K Run $1,600.00 $1,000.00 Mad Bomber Fireworks $3,500 $4,000 MISC. Sound & Stage $6,800 $6,800 Tents $5,360 $5,880 Electric $5,165.50 $5,290 DJ Car Show $500 $500 Bubbles $63.55 NIA Plaques $594.50 $615 T-Shirts $1,130.80 $410 Postage $500 $1,000 Signs $2,216.04 $1,984.33 Beverage Cost $6,723 $12,879 Misc. Supplies $500 $1,250 Drinks, Food, Ice $1,450 $1,700 Donations $990 $200 Fuel $500 $320.18 Park Staff $726.74 NIA Permit Fees $25 $25 Intern $2,000 NIA Record Ad $2,844 $950 ASC M E NIA $625 Carnival $28,327.88 $30,167.13 Part-Time Staff NIA $1,500 Tent Damage Replacement $198 Total Expense $95,691.55 $100,970,64 Events Breakdown 2009 Revenue Expense Net Carnival Sales $44,953.25 $30,167.13 $14,786.12 Liquor Sales $44,797 $12,879 $31,918 ($6160 Return) 5K Run $2,340 $1,000 $1,340 Car Snow $2,635 $2,000 $635 T-Shirts $80 $410 $330 Vendors $9,250 0 $9,250 Pet Parade 0 750 -750 Sponsors $16,500 0 $16,500 Bean Bags NIA NIA NIA Bingo NIA NIA NIA Battle of the Bands $40.00 0 $40.00 Donations to Volunteer Group $200 -200 Reviewed By: Agenda Item Number Parks ❑ Recreation ❑ , PAR6C pecRFATia4 Director U f City Administrator 1-1 Tracking Number ° Legal ❑ -� Human Resources ❑ Police ❑ Park Board Agenda Item Tracking Document Title: September 2009 budget report- discussion Agenda Date: Park Board—November 12, 2009 Synopsis: Discussion on the September 2009 budget report. Action Previously Taken: Date of Action: Oct 2009 Action Taken: Discussion on Aug 2009 budget report Item Number: Type of Vote Required: N/A Action Requested: Discussion Submitted by: Bart Olson Parks and Recreation Name Department Agenda Item Notes: A summary memo could not be completed prior to packet creation. The summary memo will either be distributed via email next week, or passed out at the Park Board meeting. �United City of Yorkville &elai,led Revenue and Expense Report for first 5 aceounting,pwiad&in FY 09110 11•at 12:32 pm *74-7:0001WOW , September September ti�aor•LO-dAtad Year-ta�iete L+rrentramta�ed Budget Line Item# Descri tia 7 1,rre¢ un4 h r1 Gk nCUn4 f1?1)W10 Buie =_gar{t LAND-CASH REVENUES 72-000-40-00-3999 Beginning Fund Balance (41,251.66) (41,251.66) (206,258.29) (206,258.29) (495,019.84) (495,019.84) 72.000.44-00-4413 Reimb from other gout's - 72-000-45-00-4501 Cannonball Ridge Grant - - - 72-000-47-00-4700 OSLAD Grant 30,166.66 - 150,533.31 362,000.00 362,000.00 72.000-47-00-4701 GREENBRIAR - - - - - 72-000-47-00-4702 BIKE PATH GRANT 16,666.66 66,666.64 200,000.00 200,000.00 72-000-47-00-4703 PRAIRIE GARDEN - - 72.000-47-00-4705 COUNTRY HILLS - 72-000-47-00-4707 FOX HIGHLANDS 72-000-47-00-4709 SUNFLOWER - 72.000-47-00-4712 RIVER'S EDGE - 72-000-47-00-4714 WOODWORTH - 72-000-47-00-4715 WHITE OAK UNIT 162 - - 72.000-47-00-4716 WHITE OAK UNIT 364 - - 72-000-47-00-4717 KYLN'S CROSSING - 72-000-47-00-4718 FOXFIELD II PARK - - 72-000-47-00-4719 WILDWOOD 72-000-47-00-4722 KYLN'S RIDGE 72-000-47.00-4723 HEARTLAND CIRCLE 72-000-47-00-4725 WINDETT RIDGE 72-000-47.00.4727 GRANDE RESERVE - 72-000-47-00-4731 MONTALBAND HOMES - - - - 72-000-47-00-4732 RAINTREE VILLAGE 2,333.33 - 933.32 - 28,000.00 28,000.00 72-ODO.47-00.4734 WHISPERING MEADOWS - 1,691.67 - 3,383.34 - (3,383.34) 72-ODD-47-00-4735 PRAIRIE MEADOWS - - - 72-000.47-00.4736 BRIARWOOD - 72-000-47-00-4737 CALEDONIA - - - - - 72-000-47-00-4738 AUTUMN CREEK 1,250.00 2,051.14 5,000.00 23,264.90 15,000.00 8,264.90 72-000.47-00-4739 WYNSTONETOWNHOMES - - - - - 72-000-47-00-4740 VILLAS AT THE PRESERVE 72-000.47-00.4741 BAILEY MEADOWS - 72-000-47-00-4742 BLACKBERRY WOODS - 72.000-47-00-4743 CORNEILS CROSSING - 72.000.47-00.4744 HUDSON LAKES 72-000-47-00-4745 PRESTWICK 72-000.47-00.4746 WESTBURY - - 72.ODO-47-00-4747 WESTHAVEN - 72-000-47-00-4748 WILLMAN - - 72-000-47-00.4749 BLACKBERRY WOODS - - 72-000-47-00-4750 KENDALLWOOD ESTATES - 72.000.47-00-4751 CANNONBALL RIDGE PARK - - - 72.000.47-00.4752 BRISTOL BAY LAND CASH 4,166.66 50,000.00 1,666.64 50,DOO.00 50,000.00 72-000-49-00-4901 TRANSFER FROM GEN FUND - - - - 72.000-49-00-4902 TRANSFER FROM LAND ACQ - 72-000-49-00-4903 TRANSFER FROM PARK 6 REC - - - - - TOTAL LAND-CASH REVENUES- 13,331.65 12,491.15 18,541.62 (129,610.05) 159,980.16 99,861.72 LAND-CASH EXPENSES 72.000-75-00.7308 RIVERS EDGE PARK#2 - - - - - - 72-000-75-00.7317 HEARTLAND CIRCLE - - - 22,407.74 - (22,407.74) 72-000-75-00-7326 MOSER HOLDING COSTS 500.00 - 2,500.00 - 6,000.00 6,000.00 72.000-75-00.7327 GRANDE RESERVE PARK - - - - - 72-000-75-00-7328 PRAIRIE MEADOWS - - - 72.000-75-00-7330 WHISPERING MEADOWS - - 944.24 (944.24) 72-000-75-00-7332 CALEDONIA - - - - 72.000-75-00-7333 RAINTREE VILLAGE 3,214.33 - 16,071.65 38,572.00 38,572.00 72-000-75-00-7334 HOOVER HOLDING COSTS - 72-000-75-00-7335 GRANDE RESERVE BIKE TRAIL - - 2,650.00 (2,650.00) 72.000-75-00-7336 WHEATON WOODS NATURE TRAIL 3,750.00 18,750.00 45,000.00 45,000.00 72-000-99-00-9901 TRANSFER TO GEN FUND 5,867.33 29,136.65 17,602.00 70,408.00 52,806.00 TOTAL LAND-CASH EXPENSES: 13,331.66 - 66,458.30 43,603.98 159,980.00 116,376.02 TOTAL LAND-CASH REVENUES: 13,331.65 12,491.15 113,541.62 (129,610.05) 159,980.16 TOTAL LAND-CASH EXPENSES: 13,331.66 - 66,458.30 43,603.98 159,980.00 SURPLUS/DEFICIT: (0.01) 12,491.15 (47,916.68) (173,214.03) 0.16 -United City of Yorkville B�t�jied Revenue and Expense Report for first t 2009 LiMp_qtt ran on November 5, at 12:32 pm ,60 __ .beptamber Trer:tD.da'.e Yeara13-rwte ilnencuff9 fired Budget Line Item# Descri tion EUa er ArWal _ tL dgt ba?anci OPERATING REVENUES(FUND 79) 79.000.40.00-3999 I°.GIr:P,:N6 FUND BALANCE (3,416.00) (3,416.00) (17,083.29) (17,083.29) (40,999.84) (23,916.55) 79.000.42-00-4270 FEES FOR PROGRAMS 20,268.75 8,125.40 101,343.75 97,607.80 243,225.00 145,617.20 79-000-42-00-4280 CONCESSIONS/ALL SALE ITEMS 2,250.00 503.00 11,250.00 33,285.63 27,000.00 (6,285.63) 79-000-42-00-4285 VENDING MACHINE INCOME - - - - - 79-000-42-DO-4286 RENTALINCOME - - - - 79-000-42-00-4287 PARK RENTAL INCOME 1,250.00 625.00 6,250.00 9,754.00 15,000.00 5,246.00 79-000-42-00-4288 GOLF OUTING REVENUE 2,290.00 - 11,250.00 8,659.00 27,000.00 18,341.00 79-000-42-00-4291 HOMETOWN DAYS 9,750.00 106,204.85 48,750.00 130,179.85 117,000.00 (13,179.65) 79-000-42-00-4295 MISC RETAIL 250.00 - 1,250.00 - 3,000.00 3,000.00 79-000-44-00-4400 DONATIONS 1,166.66 1,035.00 5,833.31 4,323.00 14,000.00 9,677.00 79-000-44-00-4404 TREE DONATIONS 41.66 - 208.31 - 500.00 500.00 79-000-45-00-4550 YOUTH SERVICES GRANT 75.00 - 375.00 500.00 900.00 400.00 79-000-46-00-4600 INVESTMENT 250.00 16.63 1,250.00 119.97 3,000.00 2,880.03 79-000-49-00-4901 TRANSFER FROM GEN FUND 81,625.00 81,625.00 408,125.00 408,125.00 979,500.04 571,375.04 79-000-49-00-4980 TRANSFER FROM REC CENTER - - 150,000.00 - (150,000-00) 79-000-99-00-9973 TRANSFER TO LAND ACQ - - - - TOTAL OPERATING REVENUES(FUND 79): 115,761.07 194,718.88 578,802.08 825,470.96 1,389,125.20 563,654.24 PARKS EXPENSES(FUND 79) 79-610-50-00-5107 SALARIES-PARKS 32,875.00 30,249.97 164,375.00 110,005.35 394,500.00 284,494.65 79-610-50-00-5136 SALARIES-PART-TIME 833.33 540.00 4,166.65 7,509.00 10,000.00 2,491.00 79-610-50-00-5137 SALARIES-OVERTIME 416.66 - 2,083.31 263.56 5,000.00 4,736.44 79.610.61.00-5320 MASTER PLAN - - - - - 79-610-fi2-00-5405 PARK CONTRACTUAL 250.00 - 1,250.00 - 3,000.00 3,000.00 79.610-62-00-5408 MAINTENANCE-EQUIPMENT 916.66 2,374.58 4,583.31 4,219.25 11,000.00 6,780.75 79.610.62-00-5417 MAINTENANCE-PARKS 2,916.66 723.01 14,583.31 5,369.37 35,000.00 29,630.63 79-610-62-00-5421 WEARING APPAREL 375.00 81.60 1,875.00 795.91 4,500.00 3,704.09 79.610.62.00-5434 RENTAL-EQUIPMENT 291.66 - 1,458.31 - 3,500.00 3,500.00 79-610-62-00-5438 CELL PHONES 375.00 297.97 1,875.00 1,079.BB 4,500.00 3,420.12 79.610.62-OD-5445 LEGAL EXPENSES 333.33 - 1,666.65 4,119.75 4,000.00 (119.75) 79-610-64-00-5604 TRAINING&CONE - (106.68) - - - 79-610-64-00-5605 TRAVEL EXPENSES - - - - - 79.610-65-00-5802 OFFICE SUPPLIES 41.66 - 208.31 500.00 500100 79-610-65-00-5804 OPERATING SUPPLIES 2,145.83 388.43 10,729.15 1,425.83 25,750.00 24,324.17 79-610-65-00-5815 HAND TOOLS 145.83 10.41 729.15 99.29 1,750.00 1,650.71 79-610-65-00-5824 CHRISTMAS DECORATIONS 41.66 - 208.31 - 500.00 500.00 79-610-65-00-5825 PUBLIC DECORATIONS 41.66 - 208.31 - 500.00 500.00 79-610-72-00-6500 IMRF PARTICIPANTS 2,763.25 2,510.74 13,816.25 9,152.26 33,159.00 24,006.74 79-610-72-00-6501 SOCIAL SECURITY 2,610.56 2,292.09 13,052.90 8,724.98 31,327.00 22,602.02 79-610-75-00-7003 OFFICE EQUIP 41.66 - 208.31 - 500.00 500.00 79.610-75-00-7701 FLOWERS/TREES 125.00 458.55 625.00 1,010.35 1,500.00 489.65 79-610-78-00-9005 MERIT - - - - - - TOTAL PARKS EXPENSES(FUND 79): 47,540.43 39,820.67 237,702.23 153,774.78 570,486.00 416,711.22 RECREATION EXPENSES(FUND 79) 79.650-50-00-5107 SALARIES-REC FULL-TIME 29,894.83 27,595.87 149,474.15 113,700.74 358,738.00 245,037.26 79-650-50-00-5108 CONCESSION STAFF 750.00 172.00 3,750.00 7,601.72 9,000.00 1,398.28 79.650-50-00.5109 SALARIES-PRE-SCHOOL 1,500.00 1,879.64 7,500.00 4,803.60 18,000.00 13,196.40 79.650-50-00-5136 SALARIES-PART-TIME 1,125.00 1,221.88 5,625.00 5,960.02 13,500.00 7,539.98 79-650-50-00-5137 SALARIES-OVERTIME 29.16 - 145.81 - 350.00 350.00 79.650-50-00-5150 SALARIES-INSTRUCTOR 5,500.00 502.44 27,500.00 5,700.25 66,000.00 60,299.75 79-650-50-00-5155 SALARIES-RECORDING SECRET. 250.00 352.63 1,250.00 1,084.26 3,000.00 1,915.74 79.650-62-00-5401 CONTRACTUAL SERVICES 7,738.00 - 26,650.35 - (26,650.35) 79-650-62-00-5408 MAINTENANCE SUPPLIES 312.50 - 1,562.50 179.54 3,750.00 3,570.46 79-650-62-00-5409 MAINTENANCE-VEHICLES 141.66 170.94 708.31 277.46 1,700.00 1,422.54 79-650-62-00-5410 MAINTENANCE-OFFICE EQUIP 416.66 176.00 2,083.31 1,876.00 S,000.00 3,124.00 79-650-62-00-5426 YOUTH SERVICES GRANT 75.00 - 375.00 - 900.00 900.00 79.650-62-00-5435 ELECTRICITY 1,916.66 1,792.39 9,583.31 7,188.56 23,000.00 15,611.44 79-650-62-00-5437 TELEPHONE/INTERNET 108.33 48.68 541.65 349.63 1,300.00 950.37 79-650-62-00-5438 CELL PHONES 250.00 261.98 1,250.00 1,043.86 3,000.00 1,956.14 79.650-62-00-5445 PORTABLE TOILETS 416.66 - 2,083.31 1,767.51 5,000.00 3,232.49 79-650-62-00-5603 PUBLISHING/ADVERTISING 2,250.00 (16.75) 11,250.00 11,029.96 27,000.00 15,970.04 79-650-62-00-5605 BOOKS/PUBLLCATIONS 8.33 - 41.65 104.00 100.00 (4.00) 79.650-64-00-5600 DUES 83.33 106.68 416.65 320.00 1,000.00 680.00 79-650-64-00-5604 TRAINING&CONFERENCES - - - - - 79-650-64-00-5605 TRAVEL EXPENSES - - - - - - 79.650-65-00-5802 OFFICE SUPPLIES 375.00 117.22 1,875.00 1,063.93 4,500.00 3,436.07 79-650-65-00-5803 PROGRAM EXPENSES 4,812.50 4,059.83 24,062.50 16,217.28 57,750.00 41,532.72 79-650-65-00-5804 OPERATING SUPPLIES 125.00 6.61 625.00 27.37 1,500.00 1,472.63 79-650-65-00-5805 RECREATION EQUIPMENT 250.00 - 1,250.00 - 3,000.00 3,000.00 79-650-65-00-5808 POSTAGE&SHIPPING 416.66 910.48 2,083.31 3,957.49 5,000.00 1,042.51 79-650-65-00.5812 GASOLINE 416.66 140.15 2,083.31 782.01 5,000.00 4,217.99 79-650-65.00.5826 MILEAGE 33.33 - 166.65 - 400.00 40D.00 79-650-65-00-5827 GOLF OUTING EXPENSES 1,500.00 - 7,500.00 5,130.69 18,000.00 12,869.31 79-650-65.00-5828 CONCESSIONS 1,083.33 26.77 5,416.65 16,764.80 13,000.00 (3,764.80) 79-650-65-00-5833 HOMETOWN DAYS EXPENSES 7,750.00 36,380.58 38,750.00 86,932.76 93,000.00 6,067.24 79-650-65.00-5840 SCHOLARSHIPS 166.66 (3.00) 833.31 61.00 2,000.00 1,939.00 79-650-65-00-5841 PROGRAM REFUND 750.00 523.00 3,750.00 3,878.00 9,000.00 5,122.00 79-650-72-00-6500 IMRF PARTICIPANTS 2,483.66 2,524.66 12,418.31 10,143.72 29,804.00 19,660.28 79-650.72.00-6501 SOCIAL SECURITY 2,967.25 2,360.42 14,936.25 10,517.00 35,847.00 25,330.00 79-650-75-00-7002 COMPUTER EQUIP AND SOFTWAR 41.66 - 208.31 98.00 500.00 402.00 79.650.78.00-9005 MERIT - - - - 79-650-78-00-9009 RESERVE - - TOTAL RECREATION EXPENSES(FUND 79): 68,219.83 89,051.10 341,099.25 345,211.51 818,639.00 473,427.49 TOTAL OPERATING REVENUES(FUND 79): 115,761.07 194,710.88 578,802.08 825,470.96 1,389,125.20 563,654.24 TOTAL EXPENSES(PARKS AND REC FUND 79): 115,760.26 128,871.77 578,801.48 498,986.29 1,389,125.00 890,136.71 SURPLUS/DEFICIT: 0.81 65,847.11 0.60 326,484.67 0.20 (326,484.47) UFjjted City of Yorkville ,Wrp.j�it Fan on November 5,2009 at 12:32 pm SeTazem er Septern��r 6'�artrdrsSe Y[^w4ta-si�S� Unrndxrnu�=rYW4 Bud et Llne Item# Desui Lion Bki^et I Actin; PaUST a baia i REC CENTER REVENUES 130-000-40.00-3999 BEGINNING FUND BALANCE (6,916,66) (6,916.66) (27,666.64) (27,666.64) (82,999.84) (55,333.20) 80-000-42-00-4200 MEMBERSHIP FEES 33,333.33 26,671.00 166,666.65 149,514.00 400,000.00 250,486.00 80-000-42-00-4210 GUEST FEES 833.33 105.00 4,166.65 1,413.00 10,000.00 8,587.00 BO-000.42-00-4220 SWIM CLASS 3,500.00 733.75 17,500.00 16,360.00 42,000.00 23,640.00 80-000-42-00-4230 PERSONAL TRAINING FEE 1,666.66 1,002.00 8,333.31 5,592.00 20,000.00 14,406.00 80-ODO-42-00-4240 TANNING SESSIONS 416.66 30.00 2,083.31 778.00 5,000.00 4,222.00 80-000.42-00-4270 FEES FOR PROGRAMS 16,166.66 8,086.00 60,833.31 42,827.51 194,000.00 151,172.49 80-D00-42-00-4280 CONCESSIONS 100.00 659.50 5,000.00 5,298.00 12,000.00 6,702.00 80-000.42-00-4285 VENDING MACHINES - - - - - 80-000-42-00-4286 RENTAL INCOME 458.33 241.00 2,291.65 496.50 5,500.00 5,001.50 80-000-42-00-4295 MISC RETAIL - - - - - - 80-000.44-00-4400 DONATIONS/SPONSORSHIP 1,000.00 5,000.00 690.00 12,000.00 11,310.00 80-ODO-45-00-4550 GRANTS/SCHOLARSHIPS 91.66 458.31 500.00 1,100.00 600.00 TOTAL REC CENTER REVENUES: 50,649.97 30,611.59 264,666.55 197,604.37 618,600.16 420,795.79 REC CENTER EXPENSES - 80-000.50-00-5107 SALARIES-REC CENTER 2,B50.00 2,630.77 14,250.00 13,022.30 34,200.00 21,177.70 80-000-50-00-5109 SALARIES-PRESCHOOL 4,000.00 1,995.56 20,000.00 4,683.51 48,000.00 43,316.49 80-000-50-00-5136 SALARIES-PARTTIME 8,750.00 8,071.25 43,750.00 40,494.52 105,000.00 64,505.48 90-000.50-00-5137 SALARIES-OVERTIME 83.33 - 416.65 - 1,000.00 1,000.00 80-000-50-00-5150 SALARIES-INSTRUCTORS 7,166.66 2,863.25 35,833.31 25,574.36 86,000.00 60,425.64 80.000.62-00-5401 CONTRACTUAL SERVICES - - - 5,385.30 - (5,385.30) 80-000-62-00-5408 MAINTENANCE-SUPPLIES 1,000.00 37.95 5,000.00 2,173.02 12,000.00 9,826.98 80.000-62-00-5410 MAINTENANCE-OFFICE EQUIP 229.16 242.35 1,145.81 2,418.51 2,750.00 331.49 BO.000.62-00-5416 MAINTENANCE-GENERAL 833.33 755.16 4,166.65 7,350.56 10,000.00 2,649.44 80-000-62-00-5426 GRANTS 91.66 - 458.31 - 1,100.00 1,100.00 80-000.62-00-5430 TOWEL RENTAL 83.33 - 416.65 514.00 1,000.00 486.00 80-000-62-00-5431 POOL REPAIR 625.00 - 3,125.00 - 7,500.00 7,500.00 80.000-62-00-5432 LEASE PAYMENT 17,500.00 17,500.00 87,500.00 105,000.00 210,000.00 105,000.00 80-000-62-00-5433 LICENSES/PERM37S 83.33 - 416.65 150.00 1,000.00 850.00 80.000-62-00-5434 POOL SUPPLIES 416.66 - 2,OB3.31 925.10 5,000.00 4,074.90 80.000.62-00-5435 ELECTRICITY 3,916.66 2,840.47 19,583.31 11,439.98 47,000.00 35,560,02 80-000-62-00-5437 TELEPHONE/INTERNET/CABLE 145.83 116.54 729.15 477.95 1,750.00 1,272.05 80-000.62-DO-5438 CELL PHONES 58.33 43.66 291.65 173.98 700.00 526.02 80-000-62-00-5439 PROPERTY TAX 2,206.66 - 11,033.31 26,320.12 26,480.00 159.68 80000-62-00-5440 SECURITY 60.00 - 300.00 100.00 720.00 620.00 80-000.62-00-5603 PUBLISHING/ADVERTISTN 125.00 29.50 625.00 263.01 1,500.00 1,236.99 80-000-62-00-5605 BOOKS/PUBLICATION 8.33 - 41.65 100.00 100.00 80.000.64-00-5600 DUES 16.66 83.31 200.00 200.00 80000-64-00-5604 TRAINING&CONFERENCES - - - - - 80-000-64-00-5605 TRAVEL EXPENSES - - - - - 80.000-65-00-5802 OFFICE SUPPLIES 333.33 212.73 1,666.65 1,174.20 4,000.00 2,1325.80 80.000.65-00-5803 PROGRAM EXPENSES 2,583.33 2,170.86 12,916.65 7,261.28 31,000.00 23,738.72 80-000-65-00-5804 OPERATING SUPPLIES 316.66 7,419.25 1,583.31 7,683.25 3,800.00 (3,883.25) 80.000.65-00-5805 RECREATION EQUIPMENT 166.66 - 8,333.31 - 20,000.00 20,000.00 80-000-65-00-5808 POSTAGE&SHIPPING 66.66 333.31 180.00 800.00 620.00 80.000-65-00-5812 GASOLINE 25.00 125.00 - 300.00 300.DO 8D-000.65-00-5826 MILEAGE 20.83 - 104.15 - 250.00 250.00 BO-000-65-00-5828 CONCESSIONS EXPENSES 375.00 352.81 1,875.00 2,216.84 4,500.00 2,283.16 BO-000.65-00-5840 SCHOLARSHIPS 41.66 - 208.31 - 500.00 500.00 80-000-65-00-5841 PROGRAM REFUNDS 83.33 892.00 416.65 2,384.00 1,000.00 (1,384.00) 80000.65-00-5842 MEMBERSHIP REFUNDS 83.33 491.00 416.65 626.00 11000.00 374.00 00-000-72-00-6500 IMRF 243.50 876.06 1,217.50 2,341.15 2,922.00 580.85 BO-000-72-00-6501 SOCIAL SECURITY 1,748.00 1,179.20 8,740.00 5,998.96 20,976.00 14,977.04 80-000-75-00-7002 COMPUTER EQUIP$SOFT 83.33 - 416.65 3,178.00 1,000.00 (2,178.00) BO-000-75-OD-7003 OFFICE EQUIPMENT 41.66 208.31 - 500.00 500.00 80-000-75-00-7500 PHONE SYSTEM 16.66 83.31 - 200.00 200.00 SO-ODO-713-00-9002 NICOR - - 2,635.23 - (2,635.23) 80-000.99-00-9979 TRANSFER TO PARKS AND REC - - - - - TOTAL REC CENTER EXPENSES: 56,478.87 50,720.37 289,894.48 282,145.13 695,748.00 413,602.87 TOTAL REC CENTER REVENUES: 50,649.97 30,611.59 264,666.55 197,804.37 618,600.16 TOTAL REC CENTER EXPENSES: 56,478.87 50,720.37 289,894.48 282,145.13 695,748.00 SURPLUS/DEFICIT: (5,828.90) (20,108.78) (25,227.93) (84,340.76) (77,147.84) Reviewed By: Agenda Item Number IVWVW-E Parks ❑ y ' lk Recreation ❑ PARKS a RrcR "naN Director City Administrator ❑ Tracking Number Legal ❑ -� Human.Resources ❑ YORRNIIE PL7,t3ktlL'JPCkEFT1fttEMl Police ❑ Park Board Agenda Item Tracking Document Title: FY 08/09 Audit Agenda Date: Park Board-November 12, 2009 Synopsis: A discussion on the FY 08/09 audit, as it pertains to Parks and Recreation Department budgets. Action Previously Taken: Date of Action: N/A Action Taken: N/A Item Number: Type of Vote Required: N/A Action Requested: Discussion Submitted by: Bart Olson Parks and Recreation Name Department Agenda Item Notes: Memorandum c-471 0 '1�vn'E To: Park Board From: Bart Olson, Interim Director of Parks and Recreation PARKS&ilucWTIW CC: Susan Mika, Finance Director Date: November 6, 2009 Subject: FY 08/09 Audit Excerpts from the FY 08/09 audit, pertaining to the Parks and Recreation Department's budget, are attached. The final deficit in each of the operating budget and the REC Center budget are right in line with where we had projected them in the most recent versions of this year's revised budget(reflected in the"beginning year balance" line items). As discussed previously, the REC Center ended slightly better than our estimates that were communicated with the Park Board back in April 2009, and the operating budget worse than our estimates. A further discussion on budget performance, as told by the audit, will be held at the meeting. The entire audit will be presented to the City Council at the November 10`h City Council meeting. If you are interested in a copy of the entire audit, it is available within the November 10th City Council packet on the City's website. UNITED CITY OF YORKVILLE,ILLINOIS Schedule of Revenues,Expenditures and Changes in Fund Balance-Budget and Actual Land Cash Fund For the Year Ended April 30,2009 Variance from Final Budget Budget Actual Over(Under) Revenues Reimbursement from Other Governments S 600,000 602,026 2,026 Licenses,Permits and Fees Autumn Creek 25,000 30,999 5,499 Blackberry Woods 2,000 1,136 (864) Bristol Bay Land Cash 85,000 85,000 Whispering Meadows 12,000 13,533 1,533 White Oak Units 3 &4 1,406 1,406 Total Licenses,Permits and Fees 125,406 132,074 6,668 Grants OSLAD Grants 400,000 (400,000) Total Revenues 1,125,406 734,100 (39I,306) Expenditures Current Culture and Recreation Heartland Circle 167,000 133,749 (33,251) Prairie Meadows 138,636 148,206 9,570 Raiintree Village 5,000 3,405 (1,595) Whispering Meadows 200,000 134,578 (65,422) Grande Reserve Bike Trail 50,187 50,187 Mosier Holding Costs 6,000 6,000 Total Expenditures 566,823 476,125 (90,698) Excess(Deficiency)of Revenues over Expenditures 558,583 257,975 (300,608) Other Financing Uses Transfers Out (281,000) (281,000) Net Change in Fund Balance 277,583 (23,025) (300,608) Fund Balance at Beginning of Year (272,822) (272,822) Fund Balance at End of Year S 4,761 (295,847) (300,608) 88 UNITED CITY OF YORKVILLE,ILLINOIS Schedule of Revenues,Expenditures and Changes in Fund Balance-Budget and Actual Parks and Recreation Fund For the Year Ended April 30,2009 Variance from Final Budget Budget Actual Over((.Trader) Revenues Licenses,Permits and Fees Fees for Programs $ 240,000 244,521 4,52I Concessions 31,000 29,597 1,403) Total Licenses,Permits and Fees 271,000 274,118 3,1I8 Investment Income 3,000 1,370 (1,630) Contributions Donations 12,000 15,501 3,501 Tree Donations 2,300 800 _ (1,500) Total Contributions 14,300 16,301 2,001 Grants Youth Services Grant 2,000 2,000 Other Revenue Rental Income 15,000 15,991 991 Golf Outing Revenue 33,130 34,210 1,080 Hometown Days Revenue 110,363 110,763 400 Total Other Revenue 158,493 160,964 2,47I Total Revenues 448,793 454,753 5,960 Expenditures Current Culture and Recreation Park Operations Salaries-Employees 393,250 402,683 9,433 Salaries-Part-Time 30,000 27,925 (2,075) Salaries-Overtime 7,500 3,264 (4,236) Master Plan/Community Survey 1,500 I,I55 (345) Park Contractual 22,000 20,294 (1,706) Maintenance-Equipment 7,000 7,983 983 Maintenance-Parks 35,000 27,282 (7,718) Wearing Apparel 7,000 2,801 (4,199) Rental Equipment 2,000 1,631 (369) Cellular Telephone 5,000 3,927 (1,073) Legal 8,200 10,742 2,542 Training and Conferences 1,000 834 (166) 89 (Cont.) UNITED CITY OF YORKVILLE,ILLINOIS Schedule of Revenues,Expenditures and Changes in Fund Balance-Budget and Actual(Cont.) Parks and Recreation Fund For the Year Ended April 30,2009 Variance from Final Budget Bud et Actual Over(Under) Expenditures(Cunt.) Current(Cont.) Culture and Recreation(Cunt.) Park Operations(Cont.) Travel Expenses 100 41 (59) Office Supplies 500 142 (358) Operating Supplies 25,750 20,214 (5,536) Hand Tools 1,500 923 (577) Christmas Decorations 2,500 2,330 (170) Public Decoration 500 (500) IMRF Participants 30,497 32,296 I,799 Social Security/Medicare 32,952 33,192 240 Office Equipment 500 (500) FlowerstTrees 4,000 257 (3,743) Total Park Operations 618,249 599,916 X8,333) Recreation Operations Salaries-Employee 370,282 400,557 30,275 Salaries-Concession 9,500 8,842 (658) Salaries-Pre-School 24,000 36,905 12,905 Salaries-Part time 36,110 42,060 5,950 Salaries-Overtime 200 (200) Salaries-Instructor Contractual 99,000 87,243 (11,757) Salaries-Recording Secretary 2,500 2,966 466 Maintenance Supplies 4,200 33,714 (486) Maintenance-Vehicles 2,000 1,552 (448) Maintenance-Office Equipment 6,000 4,267 (1,733) Youth Services Grant Expenses 1,000 489 (511) Electricity 10,000 12,031 2,031 Telephone/Intemet 1,300 1,179 (121) Cellular Telephone 4,500 4,717 217 Portable Toilets 4,500 5,556 1,056 Pub lishing/Advertising 29,000 41,405 12,405 Books/Publications 300 708 408 Dues 2,000 713 (1,287) Training and Conferences 1,500 2,455 955 Travel Expenses 700 354 (346) Office Supplies 6,000 4,599 (1,401) Program Supplies 50,000 54,603 4,603 90 (Cont.) UNITED CITY OF YORKVILLE,ILLINOIS Schedule of Revenues,Expenditures and Changes in Fund Balance-Budget and Actual(Cant.) Perks and Recreation Fund For the Year Ended April 30,2009 Variance from Final Budget Budget Actual Over(Under) Expenditures(Cant.) Current(Cont.) Culture and Recreation(Cant.) Recreation Operations(Cant.) Operating Supplies 3,000 643 (2,357) Recreation Equipment 5,000 1,788 (3,212) Postage and Shipping 9,600 12,009 2,409 Gasoline 5,000 4,511 (489) Mileage 400 146 (254) Golf Outing Expenses 21,457 21,457 Concessions 18,000 18,658 658 Hometown Days Expenses 94,000 94,783 783 Scholarships 3,000 1,049 (1,951) Program Refund 9,000 11,291 2,291 RARF Participants 28,194 35,095 6,901 Social Security/Medicare 33,667 40,430 6,763 Computer Equipment&Software 1,000 157 (843) Contingencies I,000 440 (560) Total Recreation 896,910 959,372 62,462 Total Expenditures 1,515,159 1,559,288 44,129 Excess(Deficiency)of Revenues over Expenditures (1,066,366) (1,104,535) (38,169) Other Financing Sources Transfers In 1,080,34$ 1,080,348 Net Change in Fund Balance 13,982 (24,187) (38,169) Fund Balance at Beginning of Year (31,925) (31,925) Fund Balance at End of Year S (17,943) (56,112) (38,169) 91 UNITED CITY OF YORKVILLE,ILLINOIS Schedule of Revenues,Expenses and Changes in Fund Balance-Budget and Actual Recreation Center Fund For the Year Ended April 30,2009 Variance from Final Budget Budget Actual Over(Under) Operating Revenues Charges for Services $ 569,650 497,992 (71,658) Operating Expenses Operations 583,632 575,780 (7,852) Improvements 100,000 99,837 (163) Total Expenses 683,632 675,617 (8,015) Operating Loss (113,982) (177,625) (63,643) Nonoperating Revenues(Expenses) Investment Income 46 46 Loss Before Transfers (113,982) (177,579) (63,597) Other Financing Sources Transfers In 100,000 100,000 Change in Net Assets (13,982) (77,579) (63,597) Net Assets at Beginning of Year Net Assets at End of Year S (13,982) (77,579) (9-597) 99 Reviewed By: Agenda Item Number ,:MKVW�2 Parks ❑ Recreation ❑ PARKS a EtecPsAna 4 Director ji�6� - City Administrator ❑ Tracking Number Legal ❑ -7/ Human Resources ❑ Police ❑ Park Board Agenda Item Tracking Document Title: Bristol Bay Trail Easement Agenda Date: Park Board—November 12, 2009 Synopsis: An easement which provides a second point of access to Bristol Bay Regional Park. Action Previously Taken: Date of Action: N/A Action Taken: N/A Item Number: Type of Vote Required: Majority Action Requested: Approval Submitted by: Laura Haake Community Development Name Department Agenda Item Notes: Memorandum Mr. � 1636 To: Yorkville Park Board .� From: Laura Schraw, City Park Designer CC: Bart OIson, Interim Director of Parks and Recreation �0 Travis Miller, Community Development Director <tE tv Scott Sleezer, Superintendant of Parks Date: November 6, 2009 Subject: Bristol Bay Lot 1678 Trail Easement The Regional Park Site at Bristol Bay conceptual design has a shared-use trail looping through the park from the northern end at Bristol Bay Drive to the southern end at Galena Road. Currently, the only trail access point provided for the residents in Bristol Bay would be at the northernmost end near Bristol Bay Drive. Staff has been working with Centex and the Bristol Bay Homeowner's Association (HOA)to acquire a trail easement to provide a second access point for the residents in the development. Lot 1678 is owned by the Bristol Bay HOA, and the attached agreement allows the city to construct a trail to provide a connection to sidewalk at Sarasota Avenue and Bertram Drive. This agreement does not obligate the City to construct the trail immediately, but allows construction to occur with the rest of the park development. The HOA requested that the final trail location would be no closer than 30' to a side yard of the two neighboring lots. In addition, the agreement allows construction access over the entire site. After construction is complete, the City's easement is reduced to 20' wide, 5' on either side of the trail. Staff is requesting approval of the attached easement agreement. GRANT QE PERMANENT TRAIL EASEMENT AGREEMENT KNOW ALL MBN BY THESE PRESENTS: THAT the Grantors: Centex Homes, in consideration of the sum of TEN DOLLARS ($10.00) and other good and valuable consideration, the receipt of which is hereby acknowledged,do hereby grant, bargain, sell and convey to the UNITED CITY OF YORKVILLE, a Municipal Corporation, its successors, and assigns, hereinafter referred to as Grantee, in consideration of the covenants to be kept and performed by the Grantee herein, a non exclusive, permanent easement (the"Permanent Trail Easement"), as described herein, to construct, replace, maintain, and operate a trail, in the event any are actually installed in, upon, and across the tracts of land described as follows,to-wit: BURDENED PARCEL Grantors are the owners of that certain tract of land in the Bristol Bay development, identified as Lot 1678, in the City of Yorkville, Kendall County, State of Illinois and shown in Exhibit A attached hereto (the"Burdened Parcel"). PERMANENT TRAIL EASEMENT The Permanent Trail Easement shall be that certain real property located upon the Burdened Parcel in Exhibit A, attached hereto (the "Permanent Easement Area"). The trail shall be constructed no closer than 30' from the neighboring lot lines. After the trail is constructed, the permanent easement shall be reduced to a width of 20' (twenty feet) with the trail located in the center of the easement and attached as Exhibit B. Said grant of easement are made under the additional following terms and conditions: 1. Grantee's use of the Permanent Easement Area shall be solely for the purpose of constructing, installing, operating, maintaining, and replacing a trail in and upon the Permanent Easement Area at Grantee's sole cost and expense. 2. Grantee shall thereafter, at Grantee's sole cost and expense: a. Restore the natural area/grassy surface of said Permanent Easement Area in a uniform manner, free of all debris, rocks in excess of one inch (1"), and gravel, and provide a covering of a minimum of six inches (6") of clean, black, fertile top soil, and establish a healthy stand of turf or plants; b.Replace all lot lines and property line stakes moved or disrupted in the course of performing any work in connection with the purpose of which the easements herein are granted. 3. All construction, extension, reconstruction, maintenance, repairs, replacements or any other work by Grantee shall be performed in accordance with all applicable building and construction laws. 4. All notices and demands hereunder shall be in writing and shall be deemed properly served if delivered in person to the party to whom it is addressed, or five (5) days after deposit in the U.S. Mail if sent postage prepaid by United States registered or certified mail, return receipt requested, addressed as follows: If to Grantee: City Engineer United City of Yorkville 800 Game Farm Road Yorkville, IL 60560 If to Grantors: Centex Homes 2205 Point Blvd. Elgin, IL 60123 5. Said easements shall be treated as a covenant running with the land. 6. Said permanent easement shall be binding upon the successors, heirs, and assigns of each party hereto. (SIGNATURES APPEAR ON THE FOLLOWING PAGE] IN WITNESS WHEREOF, the Grantors and Grantee have hereunto set their hands and seal this _I L it. day of 0 i 1,,e,r_ , 2009. CENTEX HOMES, a Nevada general partnership By: Centex Real Estate Corporation, a Nevada carpor4d0D, its M a 'gin9 9 p tner B Name: Steven F. Atchinson Its:_President of Centex Real Estate Corporation STATE OF ILLINOIS ) )ss. COUNTY OF Kane) This instrument was acknowledged before me on the LJt, day of CA'-"Ote —, 2009, by Skt, t , �. A �_ , the of Centex Real Estate Corporation, a Nevada corporation, the managing general partner of Centex Homes, a Nevada general partnership, on behalf of said partnership. [SEAL] � NOTARY PIJDW-STATE OF UNNS WGOR ip�6�5M1113 Notary Public,State of Illinois My Commission Expires: rj_ Printed Name of Notary Public Mayor, United City of Yorkville City Clerk STATE OF ILLINOIS ) COUNTY OF KENDALL ) allege and state that they have read the foregoing Grant of Permanent Trail Easement Agreement by them subscribed, that they have knowledge of the Facts and contents contained therein, and that the facts as alleged therein are true in substance and in fact. Subscribed and sworn to before me, ,2009. Notary Public Prepared by and return to: City Attorney Kathleen Field Orr 800 Game Farm Road Yorkville, Illinois 60560 (630) 553-4350 o � „ TRAIL EA SEM F" A OL BAY l EXHIBIT A . AUGUST 29, 8 NO T TO SCA 00 ;' a LOT 1 678 o 0 REGION L PARK 1 TE r Off[' l f EXHIBIT B TRAIL f, ,r fir. w W y Y W w t w w w GRASS SHOULDER(TYPICAL) w w W W w w w w w w w y W W w w i y w W W w W W W w w w w w W W w w w W w W W w w y w w + w w w w Y Y Y i w W ,► w W i w i y i w i i W y + w w ► w W w W w y w W W W W y w w W w w w Y w i w w .► w w W w i i w w w w y w w w w y w y w w Y w w w w y W w W w w W w Y y w y w w w y Y W i y w W w w Y W a W w w w w 20' TYPICAL TRAIL DETAIL 10'PAVEMENT WIDTH, HOrrOSME 20' EASEMENT Reviewed By: Agenda Item Number w Parks ❑ Recreation ❑ PARKC a RECUAVM4 Director City Administrator ❑ Tracking Number D Legal ❑ -� Human Resources ❑2 mx waasas�uC7/ Police ❑ Park Board Agenda Item Tracking Document Title: Ice Rink Agenda Date: Park Board—November l2,2009 Synopsis: Discussion on building an ice rink at Town Square. Action Previously Taken: Date of Action: N/A Action Taken: N/A Item Number: Type of Vote Required: Majority Action Requested: Discussion and direction Submitted by: Bart Olson Parks and Recreation Name Department Agenda Item Notes: Superintendent Sleezer has provided a memo on his conversation with a resident and the cost of building an ice rink. While this is not budgeted, this is something that gets brought up by residents and staff every winter season. If this is something that is desired by the Park Board, we need to plan for it now. Memorandum I? X Y4w"'IUZ To: Bart Olsen From: Scott Sleezer PRRKsaRECRrATwr4 CC: Date: 10-14-09 Subject: Skating Rink .1 4I. M.WHTEM/w Bart, 1 recently received a phone call from a resident inquiring about winter skating. Every year we receive several phone calls on this subject. We have tried in years passed to do this using different methods, all have failed. Part of the issue is that is does not get cold enough to keep ice frozen until mid winter when most of the interest has passed. The other issue is we have never had a seamless liner to keep the water from leaking out. NiceRink is a company that makes liners for skating rinks, their prices have come down considerably in the last few years. I thought it would be worth a conversation at Park Board to get the Boards thoughts. The estimated cost for a 3 6f X 100ft liner from NiceR.ink and the lumber to frame the sides would be approximately$1000.00. Keep in mind that this is not a refrigeration assisted system and would still count on cold weather to freeze the water into ice. Reviewed By: Agenda Item Number I0W�x� Parks F1� '� Recreation El �ARKs d REap6,trlora Director 0 City Administrator F-1 Tracking Number D Legal ❑ Human Resources ❑ Mru Police ❑ Park Board Agenda Item Tracking Document Title: Staff Reports Agenda Date: Park Board—November 12, 2009 Synopsis: A written report from the Director, Superintendent of Recreation, City Parks Designer, and Superintendent of Parks. Action Previously Taken: Date of Action: N/A Action Taken: N/A Item Number: Type of Vote Required: N/A Action Requested: Discussion Submitted by: Bart Olson Parks and Recreation Name Department Agenda Item Notes: Memorandum a, � To: Park Board i From: Bart Olson, Interim Director of Parks and Recreation PARK%&RGrRWMT1 CC: Date: November 6, 2009 Subject: Weekly Director's Report Y6LSYI�E WXi li�i7fnGg:tPLgfILM 1) Saturday goal setting session for FY 10/11 —Just a reminder that we are planning a goal setting session on Saturday,November 14« at 9:00 am at the Parks and Recreation Admin office. In order for this meeting to be a success, 100% attendance by Park Board members is required. If anyone can not make the meeting, we should and will reschedule it. Please let me know immediately if this date causes a conflict. This agenda will be published in the middle of next week. 2) Past Agenda Items at City Council—The following items were on the City Council agenda on October 27. a. Raintree Village Improvement Proposal—Approved by Park Board on October 8`h. This agenda item was tabled at the City Council meeting, and will be on the November 10 City Council meeting. On a side note, these funds once received will be deposited and tracked into a separate bank account (per Park Board request). 3) Future Agenda Items at City Council—The third draft of the Parks and Recreation capital, land-cash, operating and REC Center budgets will be presented to the City Council as an informational item at their Special City Council meeting on Saturday, November 7. I will be in attendance to answer questions on the department's budgets. I have informed the Council that this draft is not our final version of the budget. This meeting is open to the public, and you are welcome and encouraged to attend. Half of the meeting will be dedicated to establishing the City Council's goals for the upcoming fiscal year, and half of the meeting will be dedicated to the revised general fund budget. 4) Holiday Under the Stars—The Parks and Recreation Department is helping out with the Holiday Under the Stars event on Friday,November 20. Sue, Scott, and myself will be in attendance at the event. Additionally, we have opened up the Parks and Recreation Riverfront Preschool Building at 131 E. Hydraulic 5) Future agenda items at Park Board—A spreadsheet with future agenda items is attached, and a highlight of each new agenda item is below. Park Boar&Agkda Itima ".I r 91 _ Dato. prosentatiotw 1 sus-Inoss Niaw,Sustness Staff RD"rts. �IIL�ifi�el�l• _ �' 11?I14i?C«9 None None 1. Goal setting None None None (Tentative Date for 2. Park planning processes Strategic Planning 3. Land-cash fund Meeting) 4. Future grant submittals 5. Department/Board awareness of budget status 6. REC Center 7. Meeting schedule 8. Code Blue Internet Viewing 9. Protocol,policies,and procedures December 3,2009 1. Whitewaler Park regulations(TENTATIVE) 1.Director's(written) 1. Review of (First Thursday) 2. Bristol Bay Park A Equipment RFP(TENTATIVE) 2.Recreation(verbal) executive 3. October 2009 Budget Report-discussion 3.Parks(written) session minutes December 17,2009 1.Director's(written) (Third Thursday) 2.Recreation(verbal) 3.Parks(written) 4.Parks Designer wnIIan Memorandum 0 To: Yorkville Park Board ESL _ 1836 From: Laura Haake, City Park Designer OCC: Bart Olson, Interim Director of Parks and Recreation, Travis Miller, Community Development Director Date: October 16, 2009 Subject: Park Designer Report ■ Trail easement agreement with Centex for Bristol Bay Regional Park. ■ Review of Raintree Park B with Scott. ■ Meeting with developers on Raintree. • Meeting with developer on Kendall Marketplace. • Wheaton Woods shelter and signage. • Bristol Bay Park A RFP opening and meeting with playground representative. • Submission for grant reimbursement for Rain Garden. • Landscape reviews. • Whispering Meadows site visit and analysis with Scott. • Hour tally for Park Board. • BMP Stormwater Ordinance review and comment. • Final Naturalized basin/Rain garden brochures completed and printed. • Jefferson Street drawing. • Tree Preservation Ordinance revision. • Playful City Play Day at Riemenschneider Park from 12pm—2pm. • No money to Brownfield program to apply for grant for Riverfront Park. • Work with Full Circle Grant interns and tree ID. • Park Development Standards were approved. New copy available on the internet. Memorandum Y° To: Park Board 1WI From: Scott Sleezer Superintendent of Parks PARK a RECPMMn0N CC: Bart Olson, Interim Director of Parks and Recreation Date: October 13, 2009 Subject: September 2009 Parks Report .1 4A, Home Town Days Set up and take down. Athletic Field Division Soccer Weekly paint fields and inspect and repair goals for the fall soccer program the fields are located at Rotary and Beecher Parks. Softball Staff weekly prepares ball fields at Bride Park for the fall softball program. Beautification Division Painting Staff finished painting all of the storage sheds, and dugouts throughout town we are using community service workers to do most of the work. The fence at Riverfront Park has also been sanded and repainted. Tree Trimming Staff continued to trim trees as time allows at various park sites. Public Decor Staff removed the HTD banners. Rain Garden Staff removed sod and trenched in drainage pipes in preparation for planting. Playground Division Safety Inspection Staff inspected all playgrounds weekly visually checking equipment using a systematic approach looking for missing or loose hardware. Accessing the equipment pulling and pushing on each apparatus to check if it is secure and filled out inspection form for each site. Surfacing Maintenance Weekly raked surfacing back under slide exits, swings, climbers, and transfer platforms to meet ADA, CPSC, and ASTM guidelines in every playground. Raked area so it is uniform and smooth in appearance and level with transition areas. Riemenschneider Park Staff turned splash pad off and winterized it. Riverfront Repair Staff repaired Ioose bricks on the stairs leading to the shelter at Riverfront Park. Staff added safety surfacing to Sunflower, Cobb, Hiding Spot, and Rotary Parks to bring them into compliance. Turf Division Mowin Staff weekly mowed all City owned turf areas over sixty sites, string trimming around posts, signs and other such obstacles and blow clippings from all paved surfaces. Trash Control Picked up all loose trash and debris by systematically walking a grid at each site, replacing liners in all trash cans. Whispering Meadows Staff added safety surfacing to both play areas. Staff roto tilled, dragged and seeded BMX area. Staff filled and leveled areas around the playground. Staff installed the sign at Bristol Station Park. Vandalism Two Portable toilets were burned down at Rotary Park. YORKVILLE RECREATION DEPARTMENT Monthly Report Park Board Meeting Month of October 2009 Highlights and Summary: As the weather turned cold in October the REC Center saw an increase in membership participation and an increase in new prospects to the facility. We have been very busy with membership tours and sign-ups. We are currently gearing up for the biggest promotion we have ever offered, Buy 1 year get 6 months FREE, that will take place November 21 st through the 29'l. The Flag Football and Soccer Leagues ended their season with games on Saturday, October 31. All Flag Football and Soccer players were given a medal and league evaluation. The coaches were given a team picture plaque to thank them for their time and commitment to the league. The Cheerleading and Tumbling camp offered through the Recreation Department had their"Half Time Performance"during the 9:00am Flag Football Game on Saturday, October 31. The cheerleaders performed a cheer and dance that they learned during the September and October classes. The Coed Softball League ended their season with a tournament. The finals were played on Tuesday, October 27. K10's Ballers took first place with Stafford's Legends placing second. Citadel Average Joes won the Consolation Round. The Men's Recreational League has had many cancellations due to the rain throughout the month resulting in rescheduling the season tournament. The Men's League played the majority of the tournament on Sunday,November 1 and will conclude with the finals on Thursday,November 5. The Girls Basketball Leagues began in October. This season we have one 5d' Grade Girls team and two 6`h Grade Girls teams. They began practices on Monday, October 5 at the Grande Reserve Elementary School with two practices scheduled a week. They are participating in the Sandwich Basketball League and began their games on Saturday, October 24. Their season will continue through December. Registration was held throughout October for the Youth and Boys Basketball Leagues. Approximately 40 coaches have signed up to volunteer to coach. The coaches' meeting is scheduled for Saturday, November 7. Currently, it looks like we will have eight 1st/2r,d Grade teams, ten 3rd/4d' Grade teams, three 5`h Grade Boys teams, and three 6`h Grade Boys teams. The final day of registration is Wednesday,November 4. The second session of All Star Sports began the last week of October and will run through December. Several classes are running including All Star TBall, SuperSport, Parent/Tot, Soccer, and our newest class, Dodgeball. As a way to celebrate the 2009 "Playful City" designation the Yorkville Parks and Recreation Department held a"Playful City" event at Reimenschneider Park on Monday Oct. 12`h. Nearly 50 families came out that afternoon, to enjoy the park,jump on the inflatables and receive prizes throughout the day. On Saturday Oct. 24d'the Parks and Recreation Department held its annual Halloween Egg Hunt at Town Square. Mr. Nate Campbell's Grande Reserve 5th grade class helped fill the eggs with treats. The Yorkville Citizens Police Academy Alumni offered assistance the day of the event as well as St. Joseph Cabinetry and the Yorkville Chamber of Commerce added their Halloween pumpkin carving contest, and Cbiro One Wellness Center sponsored our egg hunt. This year's Halloween, Egg Hunt had a spooktacular turnout, approximately 400 participants. We look forward to the event next year, it's one of our favorites! The Parker's Playtime Preschool went on their Annual Fall Field Trips. This year the groups all went to Kuiper's Family Farm in Maple Park. The kids enjoyed a hayride, pumpkin patch, corn maize's,petting farm and much more. They also had their annual Halloween Parties. The kids played games made pumpkin crafts and went Trick or Treating. Ready Set Go has filled up all three sessions this fall. New toddler classes offered this fall are Jungle Safari, Train Days, Land of Fairy Tales. We also had a new Kindermusik class offered at night for toddlers this fall at the Recreation Building. We offered new youth classes this fall that were very popular such as Kreative Kreations Glamour Girls, Messy Experiments, Halloween.No Bake, and a Magic Class. Seasonal Classes/Programs Fail: All Star Soccer All Star Parent/Tot Adult BBall Open Gym Youth BBall Open Gym Coed Softball League Men's Rec Softball 151/2nd Flag Football League U6 Fall Soccer League U8 Fall Soccer League U10 Fall Soccer League U12 Fall Soccer League Cheer/Tumbling Pre-Tumbling Indoor Cycle Kid Rock I Swim Lessons Pilates Core&More Interval Bootcamp Group Training Club Flex Silver Sneakers Flow Yoga Senior Fit Cardio Collision Aqua Pre/Postnatal Aqua Group Power Teen Fit Youth Fit Shake, Wiggle, Giggle Ready, Set, Go Kreative Kreation Glamour Girl Knitting CIub Kindermusik Land of Fairy Tales Land of Fairy Tales Wee Chefs Little Tumblers Jungle Safari Messy Experiments Short Sports Dance Classes Parkers Playtime Preschool Magic Class Halloween No Bake Train Days Little Learners Exit Survey Summary: No surveys at this time. Scholarships Awarded/Grants Received: Pre School $.00 General $.00 Special Recreation $.00 Fall Quarter—as of 10/31/09 Fall Different Types: Fall Curriculum - 30 Sections - 267 Enroll.- 904 Special Events— 52,400 Ran— 194 (73%) Cancelled—69 (26%) Pending-4 (1%) Class No. Residents—660 (73%) Non-res - 244 (27%) Last Fall - Sections - 269 Enroll.- 1205 Sp. Event— 50,000 Ran— 190 (71% ) Cancelled—79 (29%) Class No. - Residents— 843 (70%) Non-res - 362 (30%) Professional Development: None during this period. Facility Agreements: (Fall) ■ We are using the following facilities for our current programs and in the near future: Yorkville Schools: (intermediate, Circle Center Grade School and Grande Reserve Elementary). We will use our own classroom at the Riverfront Recreation Bldg.. Our second Pre School is located at the Riverfront Recreation Building. Many fitness, swim and sports classes are being held at the REC Center. REC Center: The REC Center Memberships for the month of October: New: 93 Renew: 107 Total: 200 Total Passes to date: # 1,124 Residents: 745 (66%) Non-Residents: 379 (34%) Male: 506 (45)% Female: 618 (55) % REC Center Maintenance: Minor caulking and cleaning has been done by the pool walls and locker room showers. Two cardio exercise cycles has been repaired by custodial staff. The HVAC units have been inspected and filters replaced in preparation for the winter season. Special Revenue Producing Highlights We received financial sponsorship support for the Halloween Egg Hunt, allowing us to purchase new eggs, totaling approximately#6,000 egg to hide! Umoming Projects and Events: Chili Chase—Sun. Nov. 22nd—Legion—8:30am Polar Express Trip—Sun. Dec. 6`h— 8am & 10am Holiday Under the Stars—Fri. Nov. 20a`— 5pm Town Square &Riverfront Park Respectfully submitted, Recreation Department Staff