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Park Board Packet 2009 02-12-09 YORKviLLE PARKS & RECREATION DEPARTMENT Administration and Recreation Office 201 W.Hydraulic St Yorkville, IL. 60560 630-5534357 Park Board Agenda Thursday, February 12, 2009 7:00 p.m. — Park Board Meeting Administration and Recreation Office Call to Order: Roll Call: Chris Rollins, Ken Koch, Debbie Horaz, Kelly Sedgwick, Vickie Coveny, Garrick Gillette Introduction of Guests, City Officials and Staff: Joe Plocher, Ward 2 Alderman, City Council Liaison to Park Board Director of Parks and Recreation — David Mogle Superintendent of Recreation — Sue Swithin Superintendent of Parks— Scott Sleezer Park Designer— Laura Haake Public Comment: Presentations: Approval of Minutes: Minutes — Regular Park Board Meeting —January 22, 2009* Bills Review: Cash Analysis* BIII List* Old Business: Bridge Park Storage* REC Center Report & Capital Improvement Quotes* New Business: 1DNR Bike Path Grant Application* OSLAD Grant Discussion* 2009 Park Maintenance Summary Revisions Nature Trail Shelter Bid Results* Reports: Director Report Parks Report Recreation Report Additional Business: Adjournment: Next meeting: February 26, 2009 *Items needing Board approval or recommendation Yorkville Parks & Recreation Department Administration and Recreation Office 201 W. Hydraulic Street Yorkville, IL 60560 630-553-4357 Park Boar Agenda Thursday, January 22, 2009 7:00 p.m. — Park Board Meeting Administration and Recreation Office Call to Order: Chris Rollins called the meeting to order at 7:17 p.m. Roll Call: Chris Rollins-Yes; Ken Kock-Yes; Kelly Sedgwick-Yes and Vickie Coveny-Yes Introduction of Guests, City Officials and Staff: Alderman Joe Plocher(arrived 9:50 pm) Director of Parks and Recreation— Dave Mogle Superintendent of Recreation --Sue Swithin Superintendent of Parks— Scott Sleezer Joe DeCicco - ISU Intern Public Comment: None Presentations: None Approval of Minutes: Minutes-Regular Park Board Meeting —January 8, 2009* Ken Koch noted corrections to me made. Page four, the recommendation in the final paragraph should read as follows: Ken Koch asked for a recommendation to allow City Employees to obtain a Premier Membership for$10 a month; families would pay the standard rate. This would be for full-time and permanent part-time employees who work 20 or more hours a week, twelve months a year with a service of at least one year. Second correction was on page five, second paragraph, tournament was misspelled. Page four, second paragraph, the word weather should be spelled whether. Page five, third paragraph, second sentence should read: The fields require a huge amount of maintenance; he said therefore they upgraded the premier package to $1,300. Mogle noted on page six the adjournment section, first sentence should read: Ken asked for a motion to adjourn the regular Park Board Meeting to go into Executive Session at 9:38 pm. He also noted on page seven that the regular meeting was adjourned at 9:58 pm and not 10:58 pm. Aldo the title for the second paragraph the word meeting was misspelled. Chris Rollins asked for a motion to approve the minutes with amendments made. Kelly Sedgwick made the motion and Vickie Coveny seconded the motion. The motion was unanimously approved by voice vote. 1 Bills Review: Cash Analysis & Bills List* Ken asked about the copier lease charges totaling $367.00 on page one and the Minolta Business Copy charges totaling $136.44 on page three. He questioned why there were two related copier charges. Sue explained they pay a monthly[ease fee on the copier and then they pay per copy. She noted that the copier keeps track of how many copies were being made. With no further questions Chris Rollins asked for a motion to approve the cash analysis and bills list. Ken made the motion and Vickie seconded the motion. The motion was approved by roll call vote: Chris Rollins-Yes; Ken Koch-Yes; Kelly Sedgwick-Yes and Vickie Coveny-Yes Old Business: REC Center Open House Report Dave Mogle said due to the great advertising they had the open house that was held on January 9'h and 10u'was very well attended. Sue Swithin said she they were busy and overall was very pleased with the outcome of the open house. She said they had 86 new members join and 50 to 60 new contracts signed. She stated that Friday night was their busiest night and Saturday morning their demos and classes were well attended. Integrated Transportation Plan Task Force Update Dave said he brought this up months ago in a Park Board Meeting and said that Scott Sleezer and Laura Haake had been on the Task Force since its inception. Scott reported that Smith Engineering was heading up the Task Force through the state. He noted there had been several meetings and the public were welcome to attend any of them. He said they had a meeting where they took a public survey; the public deemed significance in where the trails would be connecting. He said there were two distinct groups, one from the north side and south side of town. They expressed interest in not only wanting recreational trials but they wanted trails that lead to schools, shopping, and work. They expressed interest in using their bikes as a mode of transportation. Scott said that they had not really gotten down to what links they needed to work on first however there had been a meeting with [DOT. He said they talked about widening Route 47 and how trials would incorporate with this. Scott said the state does not plan on making any changes to the bridge here in town to get a trail across it. He said the long-term goal is to create a pedestrian bridge to get people safely across. He said IDOT would actually let them hang a passage underneath the bridge going east and west. Scott said that he did know they are planning on some kind of trail leading from Rt. 71 to Kennedy Road, which would be huge. He said they were working with the state on this project. Ken Koch said he was worried that the city would not be able to come up with the funding for anything new. Scott said that it is being looked at and Smith Engineering was looking at some alternative funding sources already and that there is already one grant 2 out there that they are particularly looking at. Scott said the project would be funded through the state. Scott noted they were also looking at doing some protected crosswalks down town. He noted that the discussions from the Task Force were what they could do now for downtown improvement and what they could do for the future. He said they projected crosswalks in different styles than what they have now, such as larger curbs and walk signals that give you signal counts rather than the signals that give you the walk and don't walk signal. Scott noted that the next public forum would be May. New Business: Introduction of ISU Intern Student Joe DeCicco is an Illinois State University student currently interning at the Yorkville Parks and Recreation Administrative Building. He is planning on graduating with a recreation management degree in May. He served in the United States Army for six years while completing two nine month tours in Iraq as an infantry soldier. Joe has worked for the YMCA organization for the past six years at LaGrange, Elmhurst, Bloomington/Normal and Naperville locations. Bridge Park Storage* Dave Mogie said that Scott had come to him for an idea to improve storage at Bridge Park. Scott Sleezer said boxes at the back of the dugout had been broken into, they had an issue and they needed to be able to store equipment at Bridge Park. He passed out a quote on a portable storage shed. Scott asked the board to email him ideas for where he could purchase the storage sheds because he would like to know where to go. He said that it did not need to be shiny and new but it needed to weather tight with no rust holes. Rollins felt they could paint it to look visibly nice. Scott said they wanted to keep it away from people so no one complains about it. Scott said he approached the YYBSA to share the cost of the storage shed. He said because they want to keep their mounds out there they were in favor of sharing the shed and said they would pay for half of the purchase price. Scott said that he wanted to set parameters and mentioned they are looking for four months out of the year for storage. Kelly suggested we charge $200 per season. Ken wanted them to be mindful of the security issues if they gave YYBSA access to it when it was being rented. Ken felt that the staff should figure a way for them to separate their things from the YYBSA's storage section. Scott said this was in the budget and be pulled from maintenance and costs. He said it would benefit them to have this storage at Bridge. Mog[e said that we would get further direction and had received a consensus to move forward with this. Green Committee Conference at REC Center Sue Swithin said that she was trying to finalize the conference with Mayor Burd. Sue said that Burd approached her about holding the conference at the REC Center. Sue 3 said it was going to be smaller than anticipated and felt it may encourage more foot traffic to the facility. Sue noted they could offer the rooms and studio and have her staff supervise signage and direct people but beyond those needs she would not be able to provide staff. Mogle said that Burd understood that the conference cannot interfere with programs and classes. Mogle said that this is however an opportunity for some people to come through the building that might not otherwise and felt that they should have a membership table set up to be prepared to push membership for those with questions about the facility. Sue is concerned with the traffic and the track and she reiterated that the REC Center isn't a good exhibit hall. She said that they were going to evaluate this conference to see how it goes. Rollins said that it is a purpose built facility and not a general-purpose space. Sue said that Mayor Burd is very supportative of how they felt about the facility. Annual Service Report for Parks and Recreation Dave Mogle said this was informational only and said that the annual service report covers all departments. It is a great opportunity to review and reflect on departmental accomplishments in 2008. The parks and recreation department's contribution to the report will be finalized this week and a copy shared with the park board at the meeting. Reports: Director Report T. Heartland Circle Homeowners Association Dave Mogle noted The Heartland Circle HOA contributed to the park development of $3000 and may do a community combined build for the shelter. He said with The Junior Women's Club there was about a $10,000 total contribution. 2. Riemschneider Park Grant Dave Mogle noted after many weeks of gathering background data from this project, the material has been sent off to the city's auditor. He noted it will take them a couple weeks to get a report back from them then we would send that to the state. 3. Grand Reserve Park B Dave Mogle said that they had to show ownership before they get the reimbursement. He said they would have to work real quickly to get the deeds from Pasquinelli. He said that the critical element to this is they still have to do the grading at Park B. 4. Regional Open Space Meeting Dave Mogle said that the Kendall County Forest Preserve had invited them to their meeting on February 3, 2009 from 2 pm —4 pm. Dave said that he would attend and any Park Board members were welcome to come. Parks Report None 4 Recreation Report Sue said she wanted to highlight the matter regarding the preschool and the meeting she held with the parents. She said they listened to parent concerns and they addressed questions and concerns about the pre-school program and curriculum. She said the meeting was positive with only some negative concern about what would happen with the former director and the new director and teachers. She said Mogle addressed them and told them that they were not at liberty to discuss the former director however they could discuss the new teachers. The main concern from parents, Sue said, was registration for next year and who the staff would be. Some parents wanted to know if the $50 nonrefundable fee was truly nonrefundable or if they could get it back if they did not like the staff or structure for next year. Dave said they would bring it back to staff to talk about it. Sue said she knew that three teachers from the north per-school were coming back next year and they would only have one spot to fill. She and Angie would like to change the structure a bit like changing the title of the director. She said what would be fair was to evaluate from now until the end of May of this current school year. She noted that a letter would go out tomorrow stating that they would know by the end of May who would be teaching next year. Sue and staff decided that by the end of May if parents decided not to stay with the program they would refund their $50 fee. However after that the $50 fee remains non-refundable. Ken noted that there was a waiting list to get into the preschool. Rollins said that we have always run a high quality program and we have always held high standards. And those we hire will have the experience necessary for our program. He said parents should know nothing drastic would be changing. He felt that we should be real cautious on extending that refundable$50 because we need people to commit because we do have a waiting list. He felt that people that have been with us before should not expect us to lower our standards. Sue said that she has stressed that in the letters and in the meeting and felt that this new letter would clarify further concerns of theirs. Additional Business: 1. Dave Mogle stated that at the last council meeting one of the aldermen had some thoughts and concerns of having only six park board members and not the seventh, which would be the school district. Chris Rollins said he felt that this body and the school board would be very well served with someone in the position of liaison with the schools. He said that the opinion on the school board side was that it was less important than we thought it was. Rollins said we were always willing to work with them and he felt that we should have far more involvement with each other to better serve our community. He said we have joint school and park sights and have issues that we should actively engage in together. Rollins said Alderman Allen asked if someone could be appointed by the school board, who was not a city resident, that would be a member of this body and they would be voting on issues where funds were being spent by Yorkville residents. Rollins felt strongly that they should not go to the attorney to get an opinion on this one when they had a rendered opinion from a previous attorney. Rollins felt that we were not being ill 5 served by any stretch by having the school board appoint someone even if they are a non-resident because our programs and facilities are open to non-residents. Rollins felt that no one in the school district was concerned however he thought we should let the new Mayor make a pitch to the school board and tell them there is value in having someone participate in the process that shapes parks and recreation for the community. If the people on the board disagree then they won't have anyone on the seat however we would personally benefit making that overture to them because then it really is up to them to participate or not to participate. Rollins felt we were not in a position to tell them who they should have representing them here however he was not against having their representation. Sue Swithin felt that there are so many good people out there that are in touch with what is going on with the schools. She felt that we could change the ordinance allowing the Mayor to appoint someone knowing that person in that position would be an advocate to school issues. They could be the public view on that committee. She felt we would get more out of it than they had in the past. Sue said what we do not want is having someone that would be apprehensive in speaking their mind. Alderman Joe Plocher said that he and Mayor Burd should go to a school board meeting and bring this up to them. Sue said at least this shows that we are not dropping it and the important thing is we keep planting these thoughts in their mind for when they get a new superintendent. 2. Dave Mogle Gave passed out a preliminary draft of the budget for next year. He said that he wanted the board to get in on it early. Dave asked for the board to look this over and formulate questions to bring back. Executive Session: No need for the executive session per Dave Mogle. Adjournment: Chris Rollins asked for a motion to adjourn the meeting at 9:55 pm. Ken Koch made the motion and Kelly Sedgwick seconded the motion. The motion was unanimously approved by voice vote. Next Meeting: February 12, 2009 *Items needing Board approval or recommendation Minutes Respectfully Submitted By: Jamie Cheatham 6 YORKVILLE PARK AND RECREATION CASH ANALYSIS AS OF FEBRUARY I2, 2009 FISCAL YEAR 08109 Ending Bank Balances May June July August September October November December January February March April 2008 2008 2008 2008 2008 2008 2008 2008 2009 2009 2009 2009 Money Market $32,824.57 $151,928.10 $132,041.71 $136,348.61 $88,229.39 $30,854.61 $49.26832 $99,385.94 $27,970.90 Account Money Market $4,356.69 $4,363.81 $4,371.40 $4,379.03 $4,386.47 $4,394.03 $4,39848 $4,401.46 $4,403.38 Checking Account Month $37181.26 $156,291.91 $136,413.11 $140,72764 $92,65.86 $35,248.64 $53,66680 $103,78740 $32,374.28 $0.00 $0.00 $0.00 Total: PARKSPAYROLL IST PAY $17,462.64 1 $21,130.18 $22,428.62 $22,76252 $19,532.84 $17,570.22 $17,458.79 $17,458,80 $17,537.40 $17,537.44 2ND PAY $20,698.71 $25,46262 $24.75463 $20,867.10 $18,814.23 $17,488.45 $17,458.78 $17,45879 $17.537.44 31LD PAY $17,458.80 ,MoathTotal $38,161.35 Fi46,592,80 $47,183.25 $43,629.62 $38,347.07 $52,.517.47 $34,91757 f $34,917.59 $35,074.84 $17.537.44 $0.00 $0.00 RECREATION PAYROLL ISP PAY $25,227.26 $25,031.54 $21,973.45 $26,657.17 $24,436.30 $25,315.86 $21,70314 52A.05501 $19,40452 521,072.33 2ND PAY $26,227.77 $22,241.78 $21,949.96 $24,63201 $21,563.63 $23,450.33 $21,00410 $19,979.73 $22,168.12 3RD PAY $24,173.16 Month Total $51,455.03 $47,273.32 543,923.4! $51,289.18 $45,999.93 $72,939.35 542,70732 $41,034.74 $4157264 $21,07133 $0.00 $000 RECREATION CENTER PAYROLL 1ST PAY $0.00 $75918 $3,196.19 $8,016.02 $9,116.25 $9,054.45 $12,32515 $11,41404 $8,242.05 $10,038.28 2ND PAY $000 $1.51834 $9,442 39 $10,579.70 $11,707.34 $9,54489 $11,854 28 $12,24810 $10,837.32 3RD PAY 1 $9,903.33 Month Total $0.00 $2,27752 $12,638.58 $18,59572 $20,823.59 $28,502.67 1 $24,17943 1 $23,66214 $19,079.37 $10,038.28 $0.00 5000 (:rand Taal $89,616 18 $96,14 3 64 $103,745 24 $113,514 52 $105,170.59 $153.95949 1 $101,804 32 1 $99.61447 $95,72685 $48,648 05 $000 50 00 DATE: 02/05/09 UNI'T'ED CITY OF YORKVILLE PAGE: 1 TIME: 08:54:24 DETAIL BOARD REPORT ID: AP441000.WOW INVOICES DUE ON/BEFORE 02/12/2009 INVOICE # INVOICE ITEM VENDOR # DATE # DESCRIPTION ACCOUNT # P.O. # DUE DATE ITEM AMT ------------------------------------------------------------------------------------------------------------------------------------ AQUAPURE AQUA PURE ENTERPRISES, INC. 56985 01/19/09 01 POOL CHEMICALS 80 000-62-00-5434 02/12/09 377.89 POOL SUPPLIES INVOICE TOTAL: 377.89 VENDOR TOTAL: 377.89 ASCAP ASCAP 012009 01/23/09 01 LICENSE AGREEMENT HOMETOWN 79-000 14 00-1400 00404493 02/12/09 625.00 PREPAID EXPENSES 02 DAYS ENTERTAINMENT ** COMMENT ** INVOICE TOTAL: 625.00 100002759347 12/20/08 01 ANNUAL LICENSE FEE 80-000-62-00-5433 02/12/09 92.06 LICENSES/PERMITS INVOICE TOTAL: 92.06 VENDOR TOTAL: 717.06 AWONIYIT TOPE AWONIYI 011709 01/17/09 01 REFEREE 79-650-50-00 5150 02/12/09 100.00 SALARIES- INSTRUCTOR CONTR INVOICE TOTAL: 100.00 VENDOR TOTAL: 100.00 BANCAMER BANC OF AMERICA LEASING 010600769-PR 01/17/09 01 COPIER LEASE 80-000-62-00-5410 02/12/09 198.00 MAINTENANCE- OFFICE EQUIP. 02 COPIER LEASE 79-650-62-00-5410 176.00 MAINTENANCE-OFFICE EQUIPME INVOICE TOTAL: 376.00 VENDOR TOTAL: 376.00 SPAMOCO BP AMOCO OIL COMPANY DATE: 02/05/09 UNITED CITY OF YORKVILLE PAGE: 2 TIME: 08:54:24 DETAIL BOARD REPORT ID: AP441000.WOW INVOICES DUE ON/BEFORE 02/12/2009 INVOICE # INVOICE ITEM VENDOR # DATE # DESCRIPTION ACCOUNT # F.O. # DUE DATE ITEM AMT ------------------------------------------------------------------------------------------------------------------------------------ BPAMOCO BP AMOCO OIL COMPANY 16239708 01/24/09 01 GASOLINE 79-650-65 00 5812 02/12/09 97.07 GASOLINE INVOICE TOTAL: 97.07 VENDOR TOTAL: 97.07 CHEATHAM JAMIE L. CHEATHAM 3031 01/14/09 01 JAN, 08 MEETING MINUTES 79-650 50-00-5155 02/12/09 136.50 SALARIES- RECORDING SECRET INVOICE TOTAL: 136.50 3033 01/29/09 01 JAN. 22 MEETING MINUTES 79-650-50-00-5155 02/12/09 136.50 SALARIES- RECORDING SECRET INVOICE TOTAL: 136.50 VENDOR TOTAL: 273.00 COMCAST COMCAST CABLE 011309 01/13/09 01 MONTHLY CHARGES 79-650-62 -00-5437 02/12/09 79.95 TELEPHONE/INTERNET INVOICE TOTAL: 79.95 012609 01/26/09 01 REC CENTER MONTHLY SERVICE 80- 000-62-00-5437 02/12/09 116.53 TELEPHONE/INTERNET/CABLE INVOICE TOTAL: 116.53 VENDOR TOTAL: 196.48 COMED COMMONWEALTH EDISON 1613010022-0109 01/15/09 01 BALLFIELDS 79-650-62-00-5435 02/12/09 366.75 ELECTRICITY INVOICE TOTAL: 366.75 VENDOR TOTAL: 366.75 COOPERH HAYES COOPER DATE: 02/05/09 UNITED CITY OF YORKVILLE PAGE: 3 TIME: 08:54:24 DETAIL BOARD REPORT ID: AP441000.WOW INVOICES DUE ON/BEFORE 02/12/2009 INVOICE # INVOICE ITEM VENDOR # DATE # DESCRIPTION ACCOUNT # P.O. # DUE DATE ITEM AMT ------------------------------------------------------------------------------------------------------------------------------------ COOPERH HAYES COOPER 011009 01/10/09 01 REFEREE 79-650-50-00-5150 02/12/09 100.00 SALARIES- INSTRUCTOR CONTR INVOICE TOTAL: 100.00 VENDOR TOTAL: 100.00 FIRSILLI FIRST ILLINOIS SYSTEMS, INC. 1665 10/01/08 01 OCTOBER PEST CONTROL 80-000-62-00=x5416 02/12/09 77.00 MAINTENANCE- GENERAL INVOICE TOTAL: 77.00 2169 01/01/09 01 JANUARY PEST CONTROL 80-000-62-00-5416 02/12/09 73.00 MAINTENANCE GENERAL INVOICE TOTAL: 73.00 VENDOR TOTAL: 150.00 GRAINCO GRAINCO FS. , INC. 123108-PR 12/31/08 01 FILL LP CYLINDER 79-610=65-00-5804 02/12/09 69.00 OPERATING SUPPLIES INVOICE TOTAL: 69.00 VENDOR TOTAL: 69.00 HARBINA ALYSSA I. HARBIN 011709 01/17/09 01 REFEREE 79-650-50-00-5150 02/12/09 75.00 SALARIES- INSTRUCTOR CONTR INVOICE TOTAL: 75.00 012409 01/24/09 01 REFEREE 79-650 50-00-5150 02/12/09 75.00 SALARIES- INSTRUCTOR CONTR INVOICE TOTAL: 75.00 VENDOR TOTAL: 150.00 HAYDENS HAYDEN'S DATE: 02/05/09 UNITED CITY OF YORKVILLE PAGE: 4 TIME: 08:54:24 DETAIL BOARD REPORT ID: AP441000.WOW INVOICES DUE ON/BEFORE 02/12/2009 INVOICE # INVOICE ITEM VENDOR # DATE # DESCRIPTION ACCOUNT # P.O. # DUE DATE ITEM AMT ------------------------------------------------------------------------------------------------------------------------------------ HAYDENS HAYDEN'S W0890-00 01/27/09 01 COLD PACKS 80-000-65-00-5803 02/12/09 11.25 PROGRAM EXPENSES 02 COLD PACKS 79-650-65-00-5803 22.50 PROGRAM EXPENSES INVOICE TOTAL: 33.75 VENDOR TOTAL: 33.75 HAYENR RAYMOND HAYEN 011708 01/17/08 01 REFEREE 79-650-50-00-5150 02/12/09 100.00 SALARIES INSTRUCTOR CONTR INVOICE 'TOTAL: 100.00 012409 01/24/09 01 REFEREE 79-650 50-00-5150 02/12/09 75.00 SALARIES INSTRUC'T'OR CONTR INVOICE TOTAL: 75.00 VENDOR TOTAL: 175.00 HENNE VERNE HENNE CONSTR. & 26490 01/05/09 01 BUILT RAMPS 80-000 62-00-5416 02/12/09 840.00 MAINTENANCE GENERAL INVOICE TOTAL: 840.00 VENDOR TOTAL: 840.00 ILPD4811 ILLINOIS STATE POLICE 011208 01/12/08 01 COACHES FINGERPRINTING 79-650-65-00-5803 02/12109 549.50 PROGRAM EXPENSES INVOICE TOTAL: 549.50 VENDOR TOTAL: 549.50 IPRA ILLINOIS PARK & RECREATION 62792 12/31/08 01 ADVOCATE MEMBERSHIP DUES - TIM 79 650-64-00-5600 02/12/09 89.00 DUES DATE: 02/05/09 UNITED CITY OF YORKVILLE PAGE: 5 TIME: 08:54:25 DETAIL BOARD REPORT ID: AP441000.WOW INVOICES DUE ON/BEFORE 02/12/2009 INVOICE # INVOICE ITEM VENDOR # DATE # DESCRIPTION ACCOUNT # P.0_ # DUE DATE ITEM AMT ------------------------------------------------------------------------------------------------------------------------------------ IPRA ILLINOIS PARK & RECREATION 62792 12/31/08 02 EVANS °* COMMENT ** 02/12/09 INVOICE TOTAL: 89.00 63245 12/31/08 01 ADVOCATE MEMBERSHIP DUES - 79-650-64-00-5600 02/12/09 89.00 DUES 02 BARBARA REISINGER ** COMMENT ** INVOICE TOTAL: 89.00 63376 12/31/08 01 ADVOCATE MEMBERSHIP DUES 79-650-64-00 5600 02/12/09 89.00 DUES 02 LAURA HAAKE ** COMMENT ** INVOICE TOTAL: 89.00 63666 12/31/08 01 ADVOCATE MEMBERSHIP DUES - 79 650-64-00-5600 02/12/09 104.00 DUES 02 SUE SWITHIN ** COMMENT ** INVOICE TOTAL: 104.00 63779 12/31/08 01 ADVOCATE MEMBERSHIP DUES - 79-650 64-00-5600 02/12/09 89.00 DUES 02 ANGELA ALWOOD ** COMMENT ** INVOICE TOTAL: 89.00 64047 12/31/08 01 ADVOCATE MEMBERSHIP DUES - 79 650-64-00-5600 02/12/09 89.00 DUES 02 DAVE MOGLE ** COMMENT ** INVOICE TOTAL: 89.00 64347 12/31/08 01 ADVOCATE MEMBERSHIP DUES - 79-650-64-00 5600 02/12/09 89.00 DUES 02 SHAY ROSBOROUGH ** COMMENT ** INVOICE TOTAL: 89.00 64763 12/31/08 01 ADVOCATE MEMBERSHIP DUES - 79-610 64 00-5604 02/12/09 89.00 TRAINING & CONFERENCE DATE: 02/05/09 UNITED CITY OF YORKVILLE PAGE: 6 TIME: 08:54:25 DETAIL BOARD REPORT ID: AP441000.WOW INVOICES DUE ON/BEFORE 02/12/2009 INVOICE # INVOICE ITEM VENDOR # DATE # DESCRIPTION ACCOUNT # P.O. # DUE DATE ITEM AMT ------------------------------------------------------------------------------------------------------------------------------------ IPRA ILLINOIS PARK & RECREATION 64763 12/31/08 02 SCOTT SLEEZER ** COMMENT ** 02/12/09 INVOICE TOTAL: 69.00 64930 12/31/08 01 ADVOCATE MEMBERSHIP DUES - 80 000 64-00-5600 02/12/09 89.00 DUES 02 AMANDA WALKER ** COMMENT ;• INVOICE TOTAL: 89.00 VENDOR TOTAL: 816.00 ITHALJ JOHN ITHAL 011009 01110109 01 REFEREE 79-650-50 00-5150 02/12/09 75.00 SALARIES INSTRUCTOR CONTR INVOICE TOTAL: 75.00 012409 01/24/09 01 REFEREE 79 650-50-00-5150 02/12/09 100.00 SALARIES- INSTRUCTOR CONTR INVOICE TOTAL: 100.00 VENDOR TOTAL: 175.00 KCRECORD KENDALL COUNTY RECORD 495 12/31/08 01 WINTER OPEN HOUSE DISPLAY AD 80-000 62-00-5603 02/12/09 100.13 PUBLISHING/ADVERTISING INVOICE TOTAL: 100.13 VENDOR TOTAL: 100.13 KELLEYKE KERRY KELLEY 011009 01/10/09 01 REFEREE 79-650-50-00 5150 02/12/09 100.00 SALARIES- INSTRUCTOR CONTR INVOICE TOTAL: 100.00 VENDOR TOTAL: 100.00 LIFEFITN LIFE FITNESS DATE: 02/05/09 UNITED CITY OF YORKVILLE PAGE: 7 TIME: 08:54:25 DETAIL BOARD REPORT ID: AP441000.WOW INVOICES DUB ON/BEFORE 02/12/2009 INVOICE # INVOICE ITEM VENDOR # DATE # DESCRIPTION ACCOUNT # P.O. # DUE DATE ITEM AMT ------------------------------------------------------------------------------------------------------------------------------------ LIFEFITN LIFE FITNESS 3055049 12/23/08 01 TREAD BELTS 80-000-65-00-5805 00404467 02/12/09 1,176.15 RECREATION EQUIPMENT INVOICE TOTAL: 1,176.15 VENDOR TOTAL: 1,176.15 LUCAST TIM LUCAS 012409 01/24/09 01 REFEREE 79-650-50-00-5150 02/12/09 100.00 SALARIES- INSTRUCTOR CONTR INVOICE TOTAL: 100.00 VENDOR TOTAL: 100.00 MENLAND MENARDS - YORKVILLE 54871 08/20/08 01 PAINT, PAINT TRAY, PAINT KIT 79-650 65-00 5803 02/12/09 36.06 PROGRAM EXPENSES INVOICE TOTAL: 36.06 58446 09/05/08 01 PERCUSSION BIT, TOGGLE BOLTS 79-610-65-00-5804 02/12/09 12.85 OPERATING SUPPLIES INVOICE TOTAL: 12.85 62787 09/26/08 01 WALLPLATE 79-650-62-00°5408 02/12/09 4.97 MAINTENANCE SUPPLIES INVOICE TOTAL: 4.97 70780 11/02/08 01 UTILITY MAT 79-650-62 00 5408 02/12/09 22.98 MAINTENANCE SUPPLIES INVOICE TOTAL: 22.98 72955 11/12/08 01 COMBINATION LOCK 79-650 65-00-5803 02/12/09 6.99 PROGRAM EXPENSES INVOICE TOTAL: 6.99 B5636 01/14/09 01 SHOVELS, KLEENEX, BATTERIES 80-000-62-00-5408 02/12/09 26.04 MAINTENANCE SUPPLIES INVOICE TOTAL: 26.04 DATE: 02/05/09 UNITED CITY OF YORKVILLE PAGE: B TIME: 08:54:25 DETAIL BOARD REPORT ID: AP441000.WOW INVOICES DUE ON/BEFORE 02/12/2009 INVOICE # INVOICE ITEM VENDOR # DATE # DESCRIPTION ACCOUNT # P.0_ # DUE DATE ITEM AMT ----------------- ------------------------------------------------------------------------------------------------------------------- MENLAND MENARDS - YORKVILLE 86659 01/20/09 01 TOGGLE BOLT 80-000-62-00-540B 02/12/09 2.29 MAINTENANCE SUPPLIES INVOICE TOTAL: 2.29 87734 01/26/09 01 AEROSOL DUSTERS 80-000-62 00-5408 02/12/09 9.00 MAINTENANCE SUPPLIES INVOICE TOTAL: 9.00 VENDOR TOTAL: 121.18 METRA METRA 010609 01/06/09 01 EASTER TRIP - 75 ADULT METRA 79 650-65-00-5803 00404489 02/12/09 251.25 PROGRAM EXPENSES 02 TICKETS ** COMMENT ** INVOICE TOTAL: 251.25 VENDOR TOTAL: 251.25 M,7ELECT MJ ELECTRICAL SUPPLY, INC. 104149-00 12/10/08 01 CORD WITH GFI RETURNED 79-610 62-00-5417 02/12/09 126.00 MAINTENANCE-PARKS INVOICE TOTAL: 126.00 1105493-01 12/25/08 01 LIGHT BULBS 80-000 62-00-5408 02/12/09 360.00 MAINTENANCE SUPPLIES INVOICE TOTAL: 360.00 1105796-01 01/22/09 01 LIGHT KITS 80-000-62.00-5416 02/12/09 240.00 MAINTENANCE- GENERAL INVOICE TOTAL: 240.00 VENDOR TOTAL: 474.00 MOGLED DAVID MOGLE 013009 01/30/09 01 IPRA CONFERENCE PARKING & MEAL 79-650-64-00-5605 02/12/09 25.27 TRAVEL EXPENSE DATE: 02/05/09 UNITED CITY OF YORKVILLE PAGE: 9 TIME: 08:54:25 DETAIL BOARD REPORT ID: AP441000_WOW INVOICES DUE ON/BEFORE 02/12/2009 INVOICE # INVOICE ITEM VENDOR # DATE # DESCRIPTION ACCOUNT # P.O. # DUE DATE ITEM AMT ------------------------------------------------------------------------------------------------------------------------------------ MOGLED DAVID MOGLE 013009 01/30/09 02 REIMBURSEMENT ** COMMENT ** 02112/09 INVOICE TOTAL: 25.27 VENDOR TOTAL: 25.27 MOSERR ROBERT MOSER 012409 01/24/09 01 REFEREE 79-650-50 -00 5150 02/12/09 75.00 SALARIES INSTRUCTOR CONTR INVOICE TOTAL: 75.00 VENDOR TOTAL: 75.00 MUNNSM MUNNS, MARTY 011709 01/17/09 01 REFEREE 79-650 50-00 5150 02/12/09 75.00 SALARIES- INSTRUCTOR CONTR INVOICE TOTAL: 75.00 VENDOR TOTAL: 75.00 NEXTEL NEXTEL COMMUNICATIONS 837900513 083-PR 01/23/09 01 PARKS MONTHLY CHARGES 79-610-62-00-5438 02/12/09 333.47 CELLULAR TELEPHONE 02 PARKS BUYBACK CREDIT 79-610-62-00-5438 -37.68 CELLULAR TELEPHONE 03 REC CENTER MONTHLY CHARGES 80-00062-00-5438 41.68 CELLULAR PHONE 04 REC CENTER BUYBACK CREDIT 60-000 62-00-5438 -4.71 CELLULAR PHONE 05 RECREATION MONTHLY CHARGES 79-650-62-00-5438 416.83 CELLULAR TELEPHONE 06 RECREATION BUYBACK CREDIT 79-650-62-00-5438 47 10 CELLULAR TELEPHONE INVOICE TOTAL: 702.49 VENDOR TOTAL: 702.49 DATE: 02/05/09 UNITED CITY OF YORKVILLE PAGE: 10 TIME: 08:54:25 DETAIL BOARD REPORT ID: AP441000.WOW INVOICES DUE ON/BEFORE 02112/2009 INVOICE # INVOICE ITEM VENDOR # DATE # DESCRIPTION ACCOUNT # P.O. # DUE DATE ITEM AMT ------------------------------------------------------------------------------------------------------------------ ------------------ OFFWORK OFFICE WORKS 149918 01/14/09 01 PENS, BOXES, SCISSORS, POST-IT 79-650-65-00-5802 02/12/09 106.16 OFFICE SUPPLIES 02 NOTES, BINDER CLIPS ** COMMENT ** INVOICE TOTAL: 106.16 150211 01/20/09 01 INKER STAMPS 79-650-65-00-5802 02/12/09 30.00 OFFICE SUPPLIES INVOICE TOTAL: 30.00 150864 02/01/09 01 FOLDERS, CORRECTION TAPE, 79 650 65-00-5802 02/12/09 51.63 OFFICE SUPPLIES 02 CLIPS, LEGAL PADS, PAPER, ** COMMENT ** 03 ADDING TAPE ** COMMENT ** INVOICE TOTAL: 51.63 VENDOR TOTAL: 187.79 OLEARYC CYNTHIA O'LEARY 11 01/11/09 01 INSTRUCTOR REFEREE SCHEDULING 79-650-50-00-5150 02/12/09 930.00 SALARIES- INSTRUCTOR CONTR INVOICE TOTAL: 930.00 VENDOR TOTAL: 930.00 OLEARYS SARAH O'LEARY 011709 01/17/09 01 REFEREE 79-650 50 00-5150 02/12/09 100.00 SALARIES- INSTRUCTOR CONTR INVOICE TOTAL: 100.00 VENDOR TOTAL: 100.00 OSWEGOEL OSWEGO ELECTRIC & SERVICE 2196 01116109 01 LABOR TO REPLACE OVERLOAD ON 80-000-62-00-5431 02/12/09 242.00 POOL REPAIR DATE: 02/05/09 UNITED CITY OF YORKVILLE PAGE: 11 TIME: 08:54:25 DETAIL BOARD REPORT ID: AP441000.WOW INVOICES DUE ON/BEFORE 02/12/2009 INVOICE # INVOICE ITEM VENDOR # DATE # DESCRIPTION ACCOUNT # P.O. # DUE DATE ITEM AMT ------------------------------------------------------------------------------------------------------------------------------------ OSWEGOEL OSWEGO ELECTRIC & SERVICE 2196 01/16/09 02 WHIRLPOOL PUMP ** COMMENT ** 02/12/09 INVOICE TOTAL: 242.00 VENDOR TOTAL: 242.00 PAUMCDAS PAUL MCDONNELL & ASSOCIATES 011509 01/15/09 01 FOOD CERTIFICATION COURSE 79 650 64-00-5604 00404492 02/12/09 130.00 TRAINING AND CONFERENCES INVOICE TOTAL: 130.00 VENDOR TOTAL: 130.00 PEPSI PEPSI-COLA GENERAL BOTTLE 9134202315 01/23/09 01 WATER, GATORADE 80-000-65-00-5828 02/12/09 206.89 CONCESSIONS EXPENSES INVOICE TOTAL: 206.89 VENDOR TOTAL: 206.89 PITNEY PITNEY BOWES, INC. 121808 12/1B/08 01 POSTAGE REFILL 79-650-65 00- 5808 02/12/09 600 00 POSTAGE & SHIPPING INVOICE TOTAL: 600.00 VENDOR TOTAL: 600.00 R0000654 MARK BURGOS 49518 01/27/09 01 PASS REFUND 80-000-65 00-5842 02/12/09 118.00 MEMBERSHIP REFUNDS INVOICE TOTAL: 118.00 VENDOR TOTAL: 118.00 R0000655 ROBERT PERKINS 49531 01/27/09 01 REIMBURSE SPECIAL REC. 79-650-65-00-5840 02/12/09 145.00 SCHOLARSHIPS DATE: 02/05/09 UNITED CITY OF YORKVILLE PAGE: 12 TIME: 08:54:25 DETAIL BOARD REPORT ID AP441000.WOW INVOICES DUE ON/BEFORE 02/12/2009 INVOICE # INVOICE ITEM VENDOR # DATE # DESCRIPTION ACCOUNT # P.O. # DUE DATE ITEM AMT ------------------------------------------------------------------------------------------------------------------------------------ R0000655 ROBERT PERKINS 49531 01/27/09 02 SCHOLARSHIPS ** COMMENT ** 02/12/09 INVOICE TOTAL: 145.00 VENDOR TOTAL: 145.00 ROBINSOT TRACY ROBINSON 012409 01/24/09 01 REFEREE 79-650-50-00-5150 02/12/09 100.00 SALARIES INSTRUCTOR CONTR INVOICE TOTAL: 100.00 VENDOR TOTAL: 100.00 ROGGENBT TOBIN L. ROGGENBOCK 011709 01/17/09 01 REFEREE 79-650-50 00-5150 02/12/09 100.00 SALARIES- INSTRUCTOR CONTR INVOICE TOTAL: 100.00 VENDOR TOTAL: 100.00 SCHNITZR RANDY J. SCHNITZ 011709 01/17/09 01 REFEREE 79 650-50-00 5150 02/12/09 75.00 SALARIES- INSTRUCTOR CONTR INVOICE TOTAL: 75.00 VENDOR TOTAL: 75.00 SWITHINS SWITHIN, SUE 011509 01/15/09 01 FOOD SERVICE CERTIFICATION 79-650-64°00-5604 02/12/09 65.00 TRAINING AND CONFERENCES 02 CLASS ** COMMENT ** INVOICE TOTAL: 65.00 VENDOR TOTAL: 65.00 UNIQUEPR UNIQUE PRODUCTS & SERVICE DATE: 02/05/09 UNITED CITY OF YORKVILLE PAGE: 13 TIME: 08:54:25 DETAIL BOARD REPORT ID: AP441000.WOW INVOICES DUE ON/BEFORE 02/12/2009 INVOICE # INVOICE ITEM VENDOR # DATE # DESCRIPTION ACCOUNT # P.O. # DUE DATE ITEM AMT ------------------------------------------------------------------------------------------------------------------------------------ UNIQUEPR UNIQUE PRODUCTS & SERVICE 184070 12/29/08 01 TOILET TISSUE 80-000-62-00 5408 02/12/09 52.31 MAINTENANCE SUPPLIES INVOICE TOTAL: 52.31 184085 12/30/08 01 GLASS CLEANER, LAUNDRY SOAP, 80 000-62-00-5408 02/12/09 107.23 MAINTENANCE SUPPLIES 02 URINAL SCREEN, SHAMPOO ** COMMENT ** INVOICE TOTAL: 107.23 184085-1 01/07/09 O1 SHAMPOO 80-000 62-00-5408 02/12/09 153.16 MAINTENANCE SUPPLIES INVOICE TOTAL: 153.16 184274 01/08/09 01 SHAMPOO 80 000-62-00-5408 02/12/09 76.56 MAINTENANCE SUPPLIES INVOICE TOTAL: 76.58 184340 01/06/09 01 PAPER TOWEL, TOILET TISSUE 80-000-62°00 5408 02/12/09 108.98 MAINTENANCE SUPPLIES INVOICE TOTAL: 108.98 184731 01/20/09 01 PAPER TOWEL, TOILET TISSUE, 80-000-62-00-5408 02/12/09 148.34 MAINTENANCE SUPPLIES 02 GROUT CLEANER, LAUNDRY SOAP ** COMMENT ** INVOICE TOTAL: 148.34 184731-1 01/23/09 01 GROUT CLEANER 80 000-62-00-5408 02/12/09 84.40 MAINTENANCE SUPPLIES INVOICE TOTAL: 84.40 185021 01/27/09 01 TOILET TISSUE, PAPER TOWEL, 80-000-62-00-5408 02/12/09 441.60 MAINTENANCE SUPPLIES 02 GLOVES, CLEANER ** COMMENT ** INVOICE TOTAL: 441.60 VENDOR TOTAL: 1,172.60 DATE: 02/05/09 UNITED CITY OF YORKVILLE PAGE: 14 TIME: 08:54:25 DETAIL BOARD REPORT ID: AP441000.WOW INVOICES DUE ON/BEFORE 02/12/2009 INVOICE # INVOICE ITEM VENDOR # DATE # DESCRIPTION ACCOUNT # P.O. # DUE DATE I'T'EM AMT ------------------------------------------------------------------------------------------------------------------------------------ VISA VISA 012309-PR 01/23/09 01 GROUP POWER MONTHLY LICENSE 80-000-65-00-5803 02/12/09 260.00 PROGRAM EXPENSES 02 FEE ** COMMENT ** 03 FELT, EYES, MAGNETS, PAINT, 79-650-65-00-5803 48.79 PROGRAM EXPENSES 04 GLUE ** COMMENT ** 05 GRANT MAILING 79-650-65-00-5848 31.16 POSTAGE & SHIPPING INVOICE TOTAL: 339.95 VENDOR TOTAL: 339.95 WALMART WALMART COMMUNITY 011609-PR 01/16/09 01 PAPER, MARSHMALLOWS, VINEGAR, 80-000-65-00-5803 02/12/09 208.39 PROGRAM EXPENSES 02 CLEANING SUPPLIES, NAPKINS, ** COMMENT ** 03 CUPS, ENVELOPES, CRACKERS, ** COMMENT ** 04 MILK, BATTERIES, LAUNDRY SOAP, ** COMMENT ** 05 COTTON BALLS, JUICE, CHIPS, ** COMMENT ** 06 PAINT, FELT, KLEENEX, GOOGLE ** COMMENT ** 07 EYES ** COMMENT ** INVOICE TOTAL: 208.39 VENDOR TOTAL: 208.39 WEEKSB WILLIAM WEEKS 011009 01/10/09 01 REFEREE 79-650 50-00 5150 02/12/09 75.00 SALARIES INSTRUCTOR CONTR INVOICE TOTAL: 75.00 011709 01/17/09 01 REFEREE 79-650-50-00 5150 02/12/09 75.00 SALARIES- INSTRUCTOR CONTR INVOICE TOTAL: 75.00 012409 01/24/09 01 REFEREE 79 650-50-00 5150 02/12/09 75.00 SALARIES- INSTRUCTOR CONTR INVOICE TOTAL: 75.00 VENDOR TOTAL: 225.00 DATE: 02/05/09 UNITED CITY OF YORKVILLE PAGE: 15 TIME: 08:54:25 DETAIL BOARD REPORT ID: AP441000.WOW INVOICES DUE ON/BEFORE 02/12/2009 INVOICE # INVOICE ITEM VENDOR # DATE # DESCRIPTION ACCOUNT # P.O. # DUE DATE ITEM AMT ------------------------------------------------------------------------------------------------------------------------------------ WHITEK KEN WHITE 012409 01/24/09 01 REFEREE 79-650-50-00-5150 02/12/09 100.00 SALARIES- INSTRUCTOR CONTR INVOICE TOTAL: 100.00 VENDOR TOTAL: 100.00 YORKACE YORKVILLE ACE & RADIO SHACK 123364 12/19/08 01 SCREWS 80 000-62-00-5408 02/12/09 1.40 MAINTENANCE SUPPLIES INVOICE TOTAL: 1.40 123728 01/09/09 01 NUTS 79-650-62-00-5408 02/12/09 7.92 MAINTENANCE SUPPLIES INVOICE TOTAL: 7.92 VENDOR TOTAL: 9.32 YORKPRPC YORKVILLE PARK & REC 013009 01/30/09 01 PAPER TOWELS, PHOTOS, POSTER 80-000-65-00-5803 02/12/09 28.27 PROGRAM EXPENSES 02 BOARD, WATER ** COMMENT ** INVOICE TOTAL: 28.27 VENDOR TOTAL: 28.27 TOTAL ALL INVOICES: 13,846.18 DATE: 02/05/2009 UNITED CITY OF YORKVILLE PAGE: 1 TIME: 08:55:43 DETAILED REVENUE & EXPENSE REPORT F-YR: 09 ID: GL470002.WOW MONTH ACTUAL W/FYTD AND FY BUDGET W/VARIANCE FUND: PARKS & REC EQUIP CAPITAL FOR 9 PERIODS ENDING JANUARY 31, 2009 FISCAL FISCAL ACCOUNT JANUARY YEAR-TO-DATE YEAR COLLECTED/ NUMBER DESCRIPTION ACTUAL ACTUAL BUDGET EXPENDED ------------------------------------------------------------------------------------------------------------------------------------ GENERAL REVENUES CARRY OVER 22-000-40-00-3999 BEGINNING FUND BALANCE 0.00 0.00 26,948.00 0.0 TOTAL CARRY OVER 0.00 0.00 26,948.00 0.0 CHARGES FOR SERVICES 22-000-42-00-4216 PARKS CAPITAL FEE 14,700.00 21,150.00 1.8, 000.00 117.5 22-000-42-00-4217 PARK CAPITAL DONATIONS 3,000.00 11,821.98 0.00 100.0 TOTAL CHARGES FOR SERVICES 17,700.00 32,971.98 18,000.00 183.1 MISCELLANEOUS 22-000-44-00-4430 SALE OF VEHICLES/EQUIPMENT 0.00 0.00 20,000.00 0.0 TOTAL MISCELLANEOUS 0.00 0.00 20,000.00 0.0 TRANSFERS 22-000-49-00-4930 TRANSFER FROM GF 0.00 0.00 0.00 0.0 22-000-49-00-4950 TRANSFER FROM PW CAPITAL 0.00 0.00 0.00 0.0 --------------------------------------------------------------------------------- TOTAL TRANSFERS 0.00 0.00 0.00 0.0 TOTAL REVENUES: GENERAL 17,700.00 32,971.98 64, 948.00 50.7 PARKS EXPENSES CAPITAL OUTLAY 22-610-75-00-7006 PICK UP TRUCK 0.00 0.00 0.00 0.0 22-610 75 00-7015 EQUIPMENT 0.00 8,821.98 19,948.00 44.2 22-610 75-00-7016 COMPUTER SERVER 0.00 0.00 0.00 0.0 22-610-75-00-7018 PARK RE-DEVELOPEMENTS 0.00 42,273.02 45,000.00 93.9 TOTAL CAPITAL OUTLAY 0.00 51,095.00 64,946.00 78.6 DATE: 02/05/2009 UNITED CITY OF YORKVILLE PAGE: 2 TIME: 08:55:43 DETAILED REVENUE & EXPENSE REPORT F-YR: 09 ID: GL470002.WOW MONTH ACTUAL W/FYTD AND FY BUDGET W/VARIANCE FUND: PARKS & REC EQUIP CAPITAL FOR 9 PERIODS ENDING JANUARY 31, 2009 FISCAL FISCAL ACCOUNT JANUARY YEAR-TO-DATE YEAR COLLECTED/ NUMBER DESCRIPTION ACTUAL ACTUAL BUDGET EXPENDED ----------------------------------------------------------------------------------------------------------------------- ------------ TOTAL EXPENSES: PARKS 0.00 51,095.00 64, 948.00 78.6 TOTAL FUND REVENUES 17,700.00 32,971.98 64,948.00 50.7 TOTAL FUND EXPENSES 0.00 51,095.00 64, 948.00 78.6 FUND SURPLUS (DEFICIT) 17,700.00 (18,123.02) 0.00 100.0 DATE: 02/05/2009 UNITED CITY OF YORKVILLE PAGE: 1 TIME: 08:55:59 DETAILED REVENUE & EXPENSE REPORT F-YR: 09 ID: GL470002-WOW MONTH ACTUAL W/FYTD AND FY BUDGET W/VARIANCE FUND: LAND CASH FOR 9 PERIODS ENDING JANUARY 31, 2009 FISCAL FISCAL ACCOUNT JANUARY YEAR-TO-DATE YEAR COLLECTED/ NUMBER DESCRIPTION ACTUAL ACTUAL BUDGET EXPENDED ------------------ -------------------------------------------------- ----- ----------------------------------------------------------- GENERAL REVENUES CARRY OVER 72-000-40-00-3999 BEGINNING FUND BALANCE 0.00 0.00 (521,508.00) 0-0 --------------------------------------------------------------------------------- TOTAL CARRY OVER 0.00 0.00 (521,508.00) 0.0 INTERGOVERNMENTAL 72-000-45-00-4501 CANNONBALL RIDGE GRANT 0.00 0.00 0.00 0.0 --------------------------------------------------------------------------------- TOTAL INTERGOVERNMENTAL 0.00 0.00 0.00 0.0 CONTRIBUTIONS 72-000-47-00-4700 OSLAD GRANT 0.00 0.00 762,000.00 0.0 72-000-47-00-4701 GREENBRIAR 0.00 0.00 0.00 0.0 72-000-47-00-4702 BIKE PATH GRANT 0.00 0.00 200, 000.00 0.0 72-000-47-00-4703 PRAIRIE GARDEN 0.00 0.00 0.00 0.0 72-000-47-00-4705 COUNTRY HILLS 0.00 0.00 1,700.00 0-0 72- 000>47-00-4707 FOX HIGHLANDS 0.00 0.00 0.00 0.0 72-000,47-00-4709 SUNFLOWER 0.00 0.00 0.00 0.0 72 000-47-00-4712 RIVER'S EDGE 0.00 0.00 3,684.00 0.0 72-000-47-00-4714 WOODWORTH 0.00 0.00 0.00 0.0 72 000 47-00-4715 WHITE OAK UNIT 1&2 0.00 0.00 0.00 0.0 72-000-47-00,,4716 WHITE OAK UNIT 3&4 0.00 1,406.00 0.00 100.0 72-000-47-00-4717 KYLN'S CROSSING 0.00 0.00 1,570.00 0.0 72-000-47-00-4718 FOXFIELD II PARK 0.00 0.00 0.00 0.0 72-000 47-00-4719 WILDWOOD 0.00 0.00 0.00 0.0 72-000 47-00-4722 KYLN'S RIDGE 0.00 0.00 0.00 0.0 72-000-47-00-4723 HEARTLAND CIRCLE 0.00 0.00 30,000.00 0.0 72-000 47-00-4725 WINDETTE RIDGE 0.00 0.00 0.00 0.0 72-000-47-00-4727 GRAND RESERVE 0.00 0.00 0.00 0.0 72-000-47-00-4731 MONTALBANO HOMES 0.00 0.00 0.00 0.0 72-000-47-00-4732 RAINTREE VILLAGE 0.00 0.00 0.00 0.0 72-000-47-00-4734 WHISPERING MEADOWS (K. HILL) 0.00 13,533.36 12, 000-00 112.7 72-000-47-00-4735 PRAIRIE MEADOWS(MENARDS RES) 0.00 0.00 0.00 0.0 72-000-47-00-4736 BRIARWOOD 0.00 0.00 113,043.00 0.0 72-000-47-00-4737 CALEDONIA 0.00 0.00 158,000.00 0.0 72-000-47-00-4738 AUTUMN CREEK 0.00 24,845.21 25,000.00 99.3 DATE: 02/05/2009 UNITED CITY OF YORKVILLE PAGE: 2 TIME: 08:55:59 DETAILED REVENUE & EXPENSE REPORT F-YR: 09 ID: GL470002.WOW MONTH ACTUAL W/FYTD AND FY BUDGET W/VARIANCE FUND: LAND CASH FOR 9 PERIODS ENDING JANUARY 31, 2009 FISCAL FISCAL ACCOUNT JANUARY YEAR-TO-DATE YEAR COLLECTED/ NUMBER DESCRIPTION ACTUAL ACTUAL BUDGET EXPENDED ------------------------------------------------------------------------------------------------------------------------------------ GENERAL REVENUES CONTRIBUTIONS 72-000-47-00-4739 WYNSTONE TOWNHOMES 0.00 0.00 0.00 0.0 72-000-47-00-4740 VILLAS AT THE PRESERVE 0.00 0.00 0.00 0.0 72-000-47-00-4741 BAILEY MEADOWS 0.00 0-00 0.00 0.0 72 000-47-00-4742 BLACKBERRY WOODS 0.00 0.00 0.00 0-0 72 000-47-00-4743 CORNEILS CROSSING 0.00 0.00 0.00 0.0 72 000-47-00-4744 HUDSON LAKES 0.00 0.00 10,000.00 0.0 72-000-47-00-4745 PRESTWICK 0.00 0.00 30,000.00 0.0 72-000-47-00-4746 WESTBURY 0.00 0.00 0.00 0.0 72 000-47-00-4747 WESTHAVEN 0.00 0-00 0.00 0.0 72-000-47-00-4748 WILLMAN 0.00 0.00 0.00 0.0 72 000-47-00-4749 BLACKBERRY WOODS 0.00 568.18 4,000.00 14.2 72-000-47-00.4750 KENDALLWOOD ESTATES 0.00 0.00 15,000.00 0.0 72-000-47-00 4751 CANNONBALL RIDGE PARK GRANT 0.00 0.00 0.00 0.0 72-000 47-00 4752 BRISTOL BAY LAND CASH 0.00 85,000.00 0.00 100.0 ----------------------------------------------- ---------------------------------- TOTAL CONTRIBUTIONS 0.00 125,352.75 1,365, 997.00 9.1 TRANSFERS 72-000 49 00 4901 TRANSFER FROM GENERAL FUND 0.00 0-00 0.00 0-0 72-000 49 00-4902 TRANSFER FROM LAND ACQUISITION 0.00 0.00 0.00 0.0 72-000-49-00-4903 TRANSFER FROM PARK & REC 0.00 0.00 0.00 0-0 --------------------------------------------------------------------------------- TOTAL TRANSFERS 0.00 0.00 0.00 0.0 TOTAL REVENUES: GENERAL 0.00 125,352.75 844,489.00 14.8 EXPENSES CAPITAL OUTLAY 72-000-75-00-7308 RIVERS EDGE PARK #2 0.00 0.00 0.00 0.0 72-000-75-00-7317 HEARTLAND CIRCLE 475.00 124,456.68 167,000.00 74.5 72-000-75-00-7326 MOSIER HOLDING COSTS 0.00 6,000.00 10,000.00 60.0 72-000-75-00-7327 GRANDE RESERVE PARK 0.00 0.00 0.00 0.0 72-000-75-00-7328 PRAIRIE MEADOWS (MENARDS RES) 3,436.00 148,206.26 295,000 00 50.2 72-000-75900-7330 WHISPERING MEADOWS (K. HILL) 72,055.80 134,577.41 374,000.00 35.9 DATE: 02/05/2009 UNITED CITY OF YORKVILLE PAGE: 3 TIME: 08:55:59 DETAILED REVENUE & EXPENSE REPORT F-YR: 09 ID: GL470002.WOW MONTH ACTUAL W/FYTD AND FY BUAGFT W/VARIANCE FUND: LAND CASH FOR 9 PERIODS ENDING JANUARY 31, 2009 FISCAL FISCAL $ ACCOUNT JANUARY YEAR-TO-DATE YEAR COLLECTED/ NUMBER DESCRIPTION ACTUAL ACTUAL BUDGET EXPENDED ---------------------------------------- -------------------------------------------------------------------------------------------- GENERAL EXPENSES CAPITAL OUTLAY 72-000-75-00-7332 CALEDONIA 0.00 0.00 88,000.00 0.0 72-000-75-00-7333 RAINTREE VILLAGE 0.00 3,404.90 70,000.00 4.8 72-000-75-00-7334 HOOVER HOLDING COSTS 0.00 0.00 0.00 0.0 72-000-75-00-7335 GRANDE RESERVE BIKE TRAIL 0.00 50,186.56 0 00 (100.0) TOTAL CAPITAL OUTLAY 75, 966.80 466,831.81 1,004,000.00 46.4 OTHER 72-000-78-00-9009 RESERVE 0.00 0.00 0.00 0.0 72-000-78 00-9012 REC CENTER AGREEMENT 0.00 100,000.00 0.00 (100.0) --------------------------------------------------------------------------------- TOTAL OTHER 0.00 100,000.00 0.00 (100.0) TRANSFERS 72-000-99-00-9901 TRANSFER TO GENERAL FUND 0.00 8,000.00 16,000.00 50.0 --------------------------------------------------------------------------------- TOTAL TRANSFERS 0.00 8,000.00 16,000.00 50.0 TOTAL EXPENSES: GENERAL 75,966.80 574,831.81 1,020,000.00 56.3 TOTAL FUND REVENUES 0.00 125,352.75 844,489.00 14.8 TOTAL FUND EXPENSES 75, 966.80 574,831.81 1,020,000.00 56.3 FUND SURPLUS (DEFICIT) (75,966.80) (449,479.06) (175,511.00) 256.0 DATE: 02/05/2009 UNITED CITY OF YORKVILLE PAGE: 1 TIME: 08:57: 14 DETAILED REVENUE & EXPENSE REPORT F YR: 09 ID: GL470002.WOW MONTH ACTUAL W/FYTD AND FY BUDGET W/VARIANCE FUND: PARKS & RECREATION FOR 9 PERIODS ENDING JANUARY 31, 2009 FISCAL FISCAL ACCOUNT JANUARY YEAR-TO-DATE YEAR COLLECTED/ NUMBER DESCRIPTION ACTUAL ACTUAL BUDGET EXPENDED GENERAL REVENUES CARRY OVER 79-000-40-00-3999 BEGINNING FUND BALANCE 0.00 0.00 0.00 0.0 TOTAL CARRY OVER 0.00 0.00 0.00 0.0 CHARGES FOR SERVICES 79-000-42-00-4270 FEES FOR PROGRAMS 5,326.50 186,554.11 300,000.00 62.1 79-000-42-00-4280 CONCESSIONS/ALL SALE ITEMS 20.00 27,056.67 23,000.00 117.6 79-000-42-00-4285 VENDING MACHINE INCOME 0.00 0.00 700.00 0.0 79-000-42-00-4286 RENTAL INCOME 0.00 0.00 0.00 0.0 79-000-42-00-4287 PARK RENTAL INCOME 0.00 8,305.00 4, 000.00 207.6 79-000-42-00-4288 GOLF OUTING REVENUE 0.00 33,130.00 32, 100.00 103.2 79-000-42-00-4291 HOMETOWN DAYS 0.00 110,762.71 115, 000.00 96.3 TOTAL CHARGES FOR SERVICES -_..-_ m« m5,346.50 365,808.49 474,800.00 77.0 MISCELLANEOUS 79-000-44-00-4400 DONATIONS 1,035.00 12,831.00 20,000.00 64.1 79-000-44-00-4404 TREE DONATIONS 0.00 0.00 1,300.00 0.0 TOTAL MISCELLANEOUS _-______--_-'"1,035.00 12,831.00 21,300.00 60.2 INTERGOVERNMENTAL 79-000-45-00-4550 YOUTH SERVICES GRANT 1,000.00 2,000.00 2,000.00 100.0 --------------------------------------------------------------------------------- TOTAL INTERGOVERNMENTAL 1,000.00 21000.00 2, 000.00 100.0 INTEREST 79-000-46-00-4600 INVESTMENT INCOME 0.00 1,235.88 12, 000.00 10.2 --------------------------------------------------------------------------------- TOTAL INTEREST 0.00 1,235.88 12,000.00 10.2 TRANSFERS 79-000-49-00-4901 TRANSFER FROM GENERAL FUND 0 00 874,580.22 1,206,742.00 72.4 79-000-49-00-4980 TRANSFER FROM REC CENTER 0.00 23,478.00 46,956.00 50.0 TOTAL TRANSFERS 0 00 898,058.22 1,253, 696.00 71.6 DATE_ 02/05/2009 UNITED CITY OF YORKVILLE PAGE: 2 TIME: 08:57:14 DETAILED REVENUE & EXPENSE REPORT F-YR: 09 ID: GL470002.WOW MONTH ACTUAL W/FYTD AND FY BUDGET W/VARIANCE FUND: PARKS & RECREATION FOR 9 PERIODS ENDING JANUARY 31, 2009 FISCAL FISCAL ACCOUNT JANUARY YEAR-TO-DATE YEAR COLLECTED/ NUMBER DESCRIPTION ACTUAL ACTUAL BUDGET EXPENDED -----..- ---------------------------------------------------------------------------------------------------------------------------- TOTAL REVENUES: GENERAL 7,381.50 1,279, 933.59 1,763,798.00 72.5 EXPENSES TRANSFERS 79-000-99-00-9973 TRANSFER TO LAND ACQUISITION 0.00 0.00 0.00 0.0 --------------------------------------------------------------------------------- TOTAL TRANSFERS 0.00 0.00 0.00 0.0 RECREATION CENTER EXPENSES PERSONNEL SERVICES 79-600-50-00-5107 SALARIES- REC CENTER 0.00 0.00 33,000.00 0.0 --------------------------------------------------------------------------------- TOTAL PERSONNEL SERVICES 0.00 0.00 33,000.00 0.0 CONTRACTUAL SERVICES 79-600-62-00-5603 PUBLISHING/ADVERTISING 0.00 0.00 2, 100.00 010 --------------------------------------------------------------------------------- TOTAL CONTRACTUAL SERVICES 0.00 0.00 2, 100.00 0.0 OPERATIONS 79-600-65-00-5804 OPERATING SUPPLIES 0.00 0.00 2,000.00 0.0 --------------------------------------------------------------------------------- TOTAL OPERATIONS 0.00 0.00 2,000.00 0.0 RETIREMENT 79-600-72-00-6500 IMRF 0.00 0.00 3,801.00 0.0 79-600-72-00-6501 SOCIAL SECURITY 0.00 0.00 13,346.00 0.0 --------------------------------------------------------------------------------- TOTAL RETIREMENT 0.00 0.00 17,149.00 0.0 CAPITAL OUTLAY 79-600-75-00-7002 COMPUTER EQUIP & SOFTWARE 0.00 0.00 16,500.00 0.0 --------------------------------------------------------------------------------- TOTAL CAPITAL OUTLAY 0.00 0.00 16,500.00 0.0 DATE: 02/05/2009 UNITED CITY OF YORKVILLE PAGE: 3 TIME: 08:57:14 DETAILED REVENUE & EXPENSE REPORT F-YR: 09 ID: GL470002_WOW MONTH ACTUAL W/FYTD AND FY BUDGET W/VARIANCE FUND: PARKS & RECREATION FOR 9 PERIODS ENDING JANUARY 31, 2009 FISCAL FISCAL $ ACCOUNT JANUARY YEAR-TO-DATE YEAR COLLECTED/ NUMBER DESCRIPTION ACTUAL ACTUAL BUDGET EXPENDED -----------------------------------------------__---------------------------------------------------------------------- ---- TOTAL EXPENSES: RECREATION CENTER 0.00 0.00 70,749.00 0.0 PARKS EXPENSES PERSONNAL SERVICES 79-610-50 00 5107 SALARIES- PARKS 30,249.97 288,207.03 412, 500.00 69.8 79-610 50 00 5136 SALARIES- PART-TIME 0.00 27,583.05 55,000. 00 50.1 79-610-50-00-5137 SALARIES- OVERTIME 0.00 3,219.96 10,000.00 32.1 TOTAL PERSONNAL SERVICES 30,249.97 319,010.04 477,500.00 66.8 PROFESSIONAL SERVICES 79-610-61-00-5320 MASTER PLAN / COMMUNITY SURVEY 0.00 1,155.00 2,709.00 42.6 --------------------------------------------- ---------------------------------- TOTAL PROFESSIONAL SERVICES 0.00 1,155.00 2,709.00 42.6 CONTRACTUAL SERVICES 79-610-62-00-5405 PARK CONTRACTUAL 0.00 20,294.40 26,000.00 78.0 79-610-62-00-5408 MAINTENANCE-EQUIPMENT 390.70 6,019.54 10, 000.00 60.1 79-610-62-00-5417 MAINTENANCE-PARKS 1,625.30 20,822.76 55, 000.00 37.8 79-610-62-00 5421 WEARING APPAREL 334.32 2,074.17 9, 000.00 23.0 79-610-62 00 5434 RENTAL-EQUIPMENT 0.00 1,565.67 4, 000.00 39.1 79-610-62-00-5438 CELLULAR TELEPHONE 1,017.50 2,735.61 5,000.00 54.7 79-610-62-00 5445 LEGAL EXPENSES 224.75 8,283.05 7,200.00 115.0 --------------------------------------------------------------------------------- TOTAL CONTRACTUAL SERVICES 3,592.57 61,795.20 116,200.00 53.1 PROFESSIONAL DEVELOPMENT 79-610-64-00-5604 TRAINING & CONFERENCE 0.00 745.00 4,500.00 16.5 79-610-64-00-5605 TRAVEL EXPENSE 0.00 40.80 1,550.00 2.6 -------------- TOTAL PROFESSIONAL DEVELOPMENT 0.00 765.80 6,050.00 12.9 OPERATIONS 79-610-65-00-5802 OFFICE SUPPLIES 0.00 94.12 1, 500.00 6.2 79-610-65-00-5804 OPERATING SUPPLIES 134.47 13,995.00 35,750.00 39.1 DATE: 02/05/2009 UNITED CITY OF YORKVILLE PAGE: 4 TIME: 08:57:14 DETAILED REVENUE & EXPENSE REPORT F-YR: 09 ID: GL470002.WOW MONTH ACTUAL W/FYTD AND FY BUDGET W/VARIANCE FUND: PARKS & RECREATION FOR 9 PERIODS ENDING JANUARY 31, 2009 FISCAL FISCAL $ ACCOUNT JANUARY YEAR-TO-DATE YEAR COLLECTED/ NUMBER DESCRIPTION ACTUAL ACTUAL BUDGET EXPENDED ------------------------------------------------------------------------------------------------------------------------------------ PARKS EXPENSES OPERATIONS 79-610-65-00-5815 HAND TOOLS 35.92 883.96 3,500.00 25.2 79-610-65-00-5824 CHRISTMAS DECORATIONS 219.59 2,323.40 2,500.00 92.9 79-610-65-00-5625 PUBLIC DECORATION 0.00 0.00 1,500.00 0.0 --------------------------------------------------------------------------------- TOTAL OPERATIONS 389.98 17,296.48 44,750.00 38.6 RETIREMENT 79-610-72-00-6500 IMRF PARTICIPANTS 2, 510.75 22,813.83 33,564.00 67.9 79-610-72-00-6501 SOCIAL SECURITY/MEDICARE 2,314.12 24,404.40 37,593.00 64.9 ------------------------------- -------------------------------------------------- TOTAL RETIREMENT 4,824.87 47,218.23 71,177.00 66.3 CAPITAL OUTLAY 79-610-75-00-7003 OFFICE EQUIPMENT 0.00 0.00 4,000.00 0.0 79-610-75-00-7701 FLOWERS/TREES 0.00 (33.38) 6,000.00 (0.5) --------------------------------------------------------------------------------- TOTAL CAPITAL OUTLAY 0.00 (33.38) 10,000.00 (0.3) OTHER OPERATING EXPENSES 79-610-78-00-9005 MERIT 0.00 0.00 16, 500.00 0.0 TOTAL OTHER OPERATING EXPENSES - -- 0.00 0.00 16,500.00 0.0 TOTAL EXPENSES: PARKS 39,057.39 447,227.37 744,886.00 60.0 RECREATION EXPENSES PERSONNEL SERVICES 79-650-50-00-5107 SALARIES- RECREATION 29,306.35 252,977,75 359, 525.00 70.3 79-650-50-00-5108 CONCESSION STAFF 0.00 8,536.27 8,000.00 106.7 79-650-50-00-5109 SALARIES- PRE SCHOOL 1, 908.00 28,740.88 90,000.00 31.9 79-650-50-00-5136 SALARIES-PART TIME 3,123.13 31, 197.46 39,110.00 79.7 79-650-50-00-5337 SALARIES- OVERTIME 0.00 0.00 350.00 0.0 DATE: 02/05/2009 UNITED CITY OF YORKVILLE PAGE. 5 TIME: 08:57:15 DETAILED REVENUE & EXPENSE REPORT F-YR: 09 ID: GL470002.WOW MONTH ACTUAL W/FYTD AND FY BUDGET W/VARIANCE FUND: PARKS & RECREATION FOR 9 PERIODS ENDING JANUARY 31, 2009 FISCAL FISCAL ACCOUNT JANUARY YEAR-TO-DATE YEAR COLLECTED/ NUMBER DESCRIPTION ACTUAL ACTUAL BUDGET EXPENDED ------------------------------------------------------------------------------------------------------------------------------------ RECREATION EXPENSES PERSONNEL SERVICES 79-650-50-00-5150 SALARIES- INSTRUCTOR CONTRACTU 2,089.18 91,173.10 80,000.00 113.9 79-650-50-00-5155 SALARIES- RECORDING SECRETARY 237.38 1,971.37 2,750.00 71.6 ----------------------------------------------------------------------------- TOTAL PERSONNEL SERVICES 36,664.04 414, 596.83 579,735.00 71.5 CONTRACTUAL SERVICES 79-650-62-00-5408 MAINTENANCE SUPPLIES 50.00 3,066.07 5, 500.00 55.7 79-650 62-00-5409 MAINTENANCE-VEHICLES 292.44 1,537.11 3,000.00 51.2 79-650 62 00 5410 MAINTENANCE-OFFICE EQUIPMENT 576.37 3,438.57 7, 000.00 49.1 79-650-62 00-5426 YOUTH SERVICES GRANT EXPENSES 34.50 488.84 2, 000.00 24.4 79-650 62-00-5435 ELECTRICITY 338.00 10,493.31 10,000.00 104 .9 79-650-62-00-5437 TELEPHONE/INTERNET 95.91 826.74 1,500.00 55.1 79-650-62-00-5438 CELLULAR TELEPHONE 1,226.88 3,292.01 5,000.00 65.8 79-650-62-00-5445 PORTABLE TOILETS 395.70 4,918.39 6,000.00 81.9 79-650-62-00-5603 PUBLISHING/ADVERTISING 0.00 24,816.24 29,000.00 85.5 79-650-62-00-5605 BOORS/PUBLICATIONS 0.00 707.89 422.00 167.7 TOTAL CONTRACTUAL SERVICES 3, 009.80 53,585.17 69,422.00 77.1 PROFESSIONAL DEVELOPMENT 79-650-64-00-5600 DUES 0.00 75.00 2,750.00 2.7 79-650-64-00-5604 TRAINING AND CONFERENCES 0.00 2,200.00 4,500.00 48.8 79-650-64-00-5605 TRAVEL EXPENSE 0.00 326.25 1,550.00 21.1 TOTAL PROFESSIONAL DEVELOPMENT 0.00 2,603.25 6,800.00 29.5 OPERATIONS 79-650-65-00-5802 OFFICE SUPPLIES 42.00 3,667 83 7, 000.00 52.3 79-650-65-00-5803 PROGRAM EXPENSES 2,290.12 46,083.24 50,000.00 92.1 79-650-65-00-5804 OPERATING SUPPLIES 11.50 587.83 3,600.00 16.3 79-650 65-00-5805 RECREATION EQUIPMENT 0.00 1,787.81 10,000.00 17.8 79-650-65-00-5808 POSTAGE & SHIPPING 2,242.54 9,534.70 7,800.00 122.2 79-650 65 00-5812 GASOLINE 207.09 4,076.19 5,000.00 81.5 79-650-65 00-5826 MILEAGE 0.00 145.74 400.00 36.4 79-650-65-00-5827 GOLF OUTING EXPENSES 0.00 21,457.33 20,200.00 106.2 DATE: 02/05/2009 UNITED CITY OF YORKVILLE PAGE: 6 TIME: 08:57: 15 DETAILED REVENUE & EXPENSE REPORT F-YR: 09 10: GL470002.WOW MONTH ACTUAL W/FYTD AND FY BUDGET W/VARIANCE FUND: PARKS & RECREATION FOR 9 PERIODS ENDING JANUARY 31, 2009 FISCAL FISCAL $ ACCOUNT JANUARY YEAR-TO-DATE YEAR COLLECTED/ NUMBER DESCRIPTION ACTUAL ACTUAL BUDGET EXPENDED ---------------------------------------------------------------------------------------- -------------------------------------------- RECREATION EXPENSES OPERATIONS 79-650-65-00-5828 CONCESSIONS 0.00 16,459.43 11,500.00 143.1 79-650-65-00-5833 HOMETOWN DAYS EXPENSES 0.00 93,881.09 95,000.00 98.B 79-650-65-00-5840 SCHOLARSHIPS 0.00 759.50 6,825.00 11.1 79-650-65-00-5841 PROGRAM REFUND 359.50 12,075.41 9,000.00 134.1 --------------------------------------------------------------------------------- TOTAL OPERATIONS 5, 152.75 210,516.10 226,325.00 93.0 RETIREMENT 79-650-72-00 6500 IMRF PARTICIPANTS 2,646.98 23,889.75 29,678.00 B0.4 79-650-72 00 6501 SOCIAL SECURITY/M8DICARE 2,764.50 28,867.69 45,003.00 64.1 --------------------------------------------------------------------------------- TOTAL RETIREMENT 5,411.48 52,757.44 74,681.00 70.6 CAPITAL OUTLAY 79-650-75-00-7002 COMPUTER EQUIP & SOFTWARE 0.00 154.85 3,400.00 4.5 -------------------------------- ------------------------------------------------ TOTAL CAPITAL OUTLAY 0.00 154.85 3,400.00 4.5 OTHER OPERATING EXPENSES 79-650-78-00-9005 MERIT 0.00 0.00 14,381.00 0.0 79-650-78-00-9009 RESERVE 0.00 440.00 13,168.00 3.3 TOTAL OTHER OPERATING EXPENSES 0.00 440.00 27,549.00 1.5 TOTAL EXPENSES: RECREATION 50,238.07 734,653.64 989,912.00 74.2 TOTAL FUND REVENUES 7,381.50 1,279,933.59 1,763,798.00 72.5 TOTAL FUND EXPENSES 89,295.46 1,181,881.01 1,805,547.00 65.4 FUND SURPLUS (DEFICIT) (61,913.96) 98,052.58 (41,749.00) (234.8) DATE: 02/05/2009 UNITED CITY OF YORKVILLE PAGE: 1 TIME: 08:57:37 DETAILED REVENUE & EXPENSE REPORT F-YR: 09 ID: GL470002 WOW MONTH ACTUAL W/FYTD AND FY BUDGET W/VARIANCE FUND: RECREA'T'ION CENTER FOR 9 PERIODS ENDING JANUARY 31, 2009 FISCAL FISCAL ACCOUNT JANUARY YEAR-TO-DATE YEAR COLLECTED/ NUMBER DESCRIPTION ACTUAL ACTUAL BUDGET EXPENDED GENERAL REVENUES CHARGES FOR SERVICES 80-000-42-00-4200 MEMBERSHIP FEES 35,317.00 215,312.87 423,890.00 50.7 80-000-42-00-4210 GUEST FEES 455.00 6,176.00 7,167.00 86.1 80-000 42-00 4220 SWIM CLASS 760.00 9,640.00 20, 000.00 48.2 60-000-42-00-4230 PERSONAL TRAINING FEES 195.00 7,758.00 18,750.00 41.3 80-000-42-00-4240 TANNING SESSIONS 286.00 1,120.00 7,500.00 14.9 80-000-42-00-4270 FEES FOR PROGRAMS 11,210.00 82,846.11 125,000.00 66.2 80-000-42-00-4280 CONCESSIONS 761.58 5,186.82 11,666.00 44.4 80-000-42-00-4285 VENDING MACHINES 0.00 0.00 500.00 0.0 80-000-42-00-4286 RENTAL INCOME 451.00 2,988.25 4,333.00 68.9 --------------------------------------------------------------------------------- TOTAL CHARGES FOR SERVICES 49,435.58 331,028.05 618,806.00 53.4 MISCELLANEOUS 80-000-44-00-4400 DONATIONS/SPONSORSHIP 134.00 1,662.00 3,200.00 51.9 TOTAL MISCELLANEOUS 134.00 1,662.00 3,200.00 51.9 INTERGOVERNMENTAL 80-000-45-00-4550 GRANTS/SCHOLARSHIPS 0.00 0.00 1,000.00 0.0 --------------------------------------------------------------------------------- TOTAL INTERGOVERNMENTAL 0.00 0.00 1,000.00 0.0 TOTAL REVENUES: GENERAL 49,569.58 332,690.05 623,006.00 53.4 EXPENSES PERSONNEL SERVICES 80 000-50-00-5107 SALARIES- REC CENTER 2,630.77 18,546.92 32,000.00 57.9 60-000-50-00-5109 SALARIES- PRESCHOOL 4,340.39 24, 150.47 63,000.00 38.3 80 000-50-00-5136 SALARIES- PART TIME 7,276.57 59,609.48 114,515.00 52.0 80-000-50-00-5137 SALARIES- OVERTIME 0.00 952.90 2,000.00 47.6 80-000-50-00-5150 SALARIES- INSTRUCTORS 2,971.00 38,741.88 8,000.00 484.2 TOTAL PERSONNEL SERVICES 17,218.73 142,001.65 219, 515.00 64 .6 DATE: 02/05/2009 UNITED CITY OF YORKVILLE PAGE: 2 TIME: 08:57:37 DETAILED REVENUE & EXPENSE REPORT F-YR: 09 ID: GL470002.WOW MONTH ACTUAL W/FYTD AND FY BUDGET W/VARIANCE FUND: RECREATION CENTER FOR 9 PERIODS ENDING JANUARY 31, 2009 FISCAL FISCAL I ACCOUNT JANUARY YEAR TO-DATE YEAR COLLECTED/ NUMBER DESCRIPTION ACTUAL ACTUAL BUDGET EXPENDED ---------------- - ---------------------------------------------------------------------- - - ------ ------------------------------------- GENERAL CONTRACTUAL SERVICES 80-000-62-00-5408 MAINTENANCE SUPPLIES 357.34 10, 969.60 6,750.00 162.5 80-000-62-00-5410 MAINTENANCE- OFFICE EQUIP. 492.70 1, 142.68 5,650.00 20.2 80-000-62-00-5416 MAINTENANCE- GENERAL 2,473.04 12, 937.58 3,800.00 340.4 80-000-62-00-5426 GRANTS 0.00 0.00 1, 000.00 0.0 80-000-62-00-5430 TOWEL RENTAL 0.00 535.94 900.00 59.5 80-000-62-00-5431 POOL REPAIR 386.26 661.37 1,240.00 53.3 80-000-62-00-5432 LEASE PAYMENT 17, 500.00 140,000.00 175,000.00 80.0 60-000-62-00-5433 LICENSES/PERMITS 0.00 250.00 5,300.00 4.7 80-000-62-00-5434 POOL SUPPLIES 233.53 3,670.56 4,400.00 83.4 80-000-62-00-5435 ELECTRICITY 5,104.46 19,398.95 47,250.00 41.0 80-000-62-00-5437 TELEPHONE/INTERNET/CABLE 125.98 982.39 4,900.00 20.0 80-000 62 00-5438 CELLULAR PHONE 122.68 400.65 500.00 80.1 80-000-62-00-5439 PROPERTY TAX 0.00 0.00 0.00 0.0 80-000 62 00-5440 SECURITY 60.00 180.00 720.00 25.0 80-000-62-00-5603 PUBLISHING/ADVERTISING 0.00 233.70 2, 100.00 11.1 80-000 62 00-5605 BOOKS/PUBLICATION 0.00 105.39 100.00 105.3 TOTAL CONTRACTUAL SERVICES 26,855.99 191,468.81 259,610.00 73.7 PROFESSIONAL DEVELOPMENT 80-000-64-00-5600 DUES 0.00 85.00 900,00 9.4 80-000-64-00-5604 TRAINING & CONFERENCES 322.00 660.30 1,000.00 66.0 80-000-64-00-5605 TRAVEL EXPENSES 0.00 70.24 500.00 24 .0 TOTAL PROFESSIONAL DEVELOPMENT 322. 00 815.54 2,400.00 33.9 OPERATIONS 80-000-65-00-5802 OFFICE SUPPLIES 0.00 4, 997.85 4,375.00 114.2 80-000-65-00-5803 PROGRAM EXPENSES 1,723.25 13,483.56 18,300.00 73.6 80-000-65-00-5804 OPERATING SUPPLIES 0.00 2,809.58 2, 000.00 140.4 80-000-65-00-5805 RECREATION EQUIPMENT 2, 178.53 4,555.25 10,000.00 45.5 80-000-65-00-5608 POSTAGE & SHIPPING 0.00 73.15 1,100.00 6.6 80-000-°65-00-5812 GASOLINE 0.00 0.00 1,000.00 0.0 80-000-65-00-5826 MILEAGE 0.00 86.60 300.00 28.8 80-000 65 00 5828 CONCESSIONS EXPENSES 671.59 3,462.38 9,000.00 38.4 80-000-65-00-5840 SCHOLARSHIPS 0 00 0.00 1,000.00 0.0 DATE: 02/05/2009 UNITED CITY OF YORKVILLE PAGE: 3 TIME: 08:57:37 DETAILED REVENUE & EXPENSE REPORT F-YR: 09 ID: GL470002.WOW MONTH ACTUAL W/FYTD AND FY BUDGET W/VARIANCE FUND: RECREATION CENTER FOR 9 PERIODS ENDING JANUARY 31, 2009 FISCAL FISCAL ACCOUNT JANUARY YEAR-TO-DATE YEAR COLLECTED/ NUMBER DESCRIPTION ACTUAL ACTUAL BUDGET EXPENDED GENERAL EXPENSES OPERATIONS BO-000-65-00-5841 PROGRAM REFUNDS 700.00 1,786.00 4,000.00 44 .6 80-000-65-00-5642 MEMBERSHIP REFUNDS 25.00 403.00 0.00 (100.0) --------------------------------------------------------------------------------- TOTAL OPERATIONS 5,29B.37 31,657.37 51,075.00 61.9 RETIREMENT 80-000-72-00-6500 IMRF 543.38 2,987.33 3,801.00 78.5 80-000-72-00-6501 SOCIAL SECURITY 1,317.26 10,430.29 12,348.00 84.4 --------------------------------------------------------------------------------- TOTAL RETIREMENT 1,860.64 13,417.62 16,149.00 83.0 CAPITAL OUTLAY 80-000-75-00-7002 COMPUTER EQUIP & SOFTWARE 0.00 22,277.84 16,500.00 135.0 80-000-75-00-7003 OFFICE EQUIPMENT 0.00 0.00 2, 500.00 0.0 80-000-75-00-7500 PHONE SYSTEM 0.00 6,074.00 8,300.00 73.1 --------------------------------------------------------------------------------- TOTAL CAPITAL OUTLAY 0.00 28,351.84 27,300.00 103.8 OTHER OPERATING EXPENSES 80-000-78-00-9002 NICOR 8, 645.53 8,645.53 0.00 (100.0) --------------------------------------------------------------------------------- TOTAL OTHER OPERATING EXPENSES 8, 645.53 8,645.53 0.00 (100.0) TRANSFERS 80-000-99-00-9979 TRANSFER TO PARKS & REC 0.00 23,478.00 46,956.00 50.0 --------------------------------------------------------------------------------- TOTAL TRANSFERS 0.00 23,478.00 46,956.00 50.0 TOTAL EXPENSES: GENERAL 60,201.26 439,836.36 623, 005.00 70.5 TOTAL FUND REVENUES 49, 569.58 332,690.05 623, 006.00 53.4 TOTAL FUND EXPENSES 60,201.26 439,836.36 623, 005.00 70.5 FUND SURPLUS (DEFICIT) (10,631.68) (107,146.31) 1.00 (4631.0) DATE_ 02/05/2009 UNITED CITY OF YORKVILLE PAGE: 1 TIME: 08:58:04 DETAILED BALANCE SHEET F-YR: 09 ID: GL450000.WOW FUND: REC. CENTER IMPROVEMENT FUND FOR 9 PERIODS ENDING JANUARY 31, 2009 BALANCE NET NET BALANCE ACCOUNT # DESCRIPTION 05/01/08 DEBITS CREDITS 01/31/09 ------------------------------------------------------------------------------------------------------------------------------------ ASSETS CASH 96 000-10-00-1010 CASH IN BANK-80947700 0.00 100,035.41 71,426.14 26,609.27 ------------------------------------------------------------------------------- TOTAL CASH 0.00 100, 035.41 71,426.14 2B,609.27 INTERFUND 96-000-25-00-2596 INTERFUND 96 0.00 0.00 0.00 0.00 ------------------------------------------------------------------------------- TOTAL INTERFUND 0.00 0.00 0.00 0.00 ------------------------------------------------------------------------------------------------------------------------------------ TOTAL ASSETS 0.00 100,035.41 71,426.14 28,609.27 --------------------------------------------------------------------------------------------------------------------------------- -- LIABILITIES AND FUND EQUITY LIABILITIES PAYABLES 96-000-21-00-2120 REC CENTER IMPROVEMENTS 0.00 71,426.14 100,000.00 28,573.86 96-000-21-00-2121 INVESTMENT INCOME 0.00 0.00 35.41 35.41 TOTAL PAYABLES -- 0.00 71,426.14 100, 035.41 26,609.27 TOTAL LIABILITIES - - 0.00 71,426.14 100,035.41 28,609.27 FUND EQUITY CAPITAL 96-000-30-00-3000 FUND BALANCE 0.00 0.00 0.00 0.00 ------------------------------------------ - -------- -------------- --------- TOTAL CAPITAL 0.00 0.00 0.00 0.00 --- ----- TOTAL FUND EQUITY 0.00 0.00 0.00 0.00 -------------------------------------------------------------- - TOTAL LIABILITIES AND FUND EQUITY 0.00 71,426.14 100,035.41 28,609.27 ---------------------------------------------------------------------------------------------------------------- -------------- MEMORANDUM TO: Yorkvill oard r FROM: Dave o e, Direc r of Parks and Recreation RE: Old Business DATE: February 9, 2009 BRIDGE PARK STORAGE Staff has done further research on a low cost way of adding much needed storage at Bridge Park through the purchase of a storage container. Scott will present additional information at the meeting. REC CENTER REPORT AND CAPITAL IMPROVEMENTS QUOTES Staff will report on capital improvements and present quotes on the ceiling covering the pool area. The ceiling project would be funded through the escrow. MEMORANDUM TO: York,' P • Board FROM: Dav lm; le, Director of Parks and Recreation RE: New Business DATE: February 9, 2009 IDNR BIKE PATH GRANT APPLICATION. A proposed bicycle trail grant project has been developed by staff that may be an alternate opportunity depending upon whether or not the recently submitted CMAQ giant is successful. OSLAD GRANT DISCUSSION The 2009 OSLAD Grant cycle is coming up, with an application deadline of July 1, 2009. Staff would like to engage the Park Board in discussion on a 2009 application and seek direction. 2009 PARK MAINTENANCE SUMMARY REVISIONS Staff will review changes in the Park Maintenance Summary for 2008. Data in this summary is essential in completing the 2009 park maintenance budget. NATURE TRAIL SHELTER BID RESULTS The nature trail project for the wooded area across the street from the FE Wheaton Company will include a small shelter at the trail head. The nature trail is part of a Recreational Trails Grant that was awarded to Yorkville in May 2008. Bid results are attached. c1r o United City of Yorkville Memo J � 800 Game Farm Road EST. � � ' I� 1836 Yorkville, Illinois 60560 �Z Telephone: 630-553-4350 Fax: 630-553-7575 Date: February 5, 2009 To: Yorkville Park Board From: Dave Mogle, Director of Parks and Recreation Subject: IDNR Bike Path Grant The Illinois Department of Natural Resources (IDNR) is now accepting applications for the 2009 Bike Path Grant, due on March 1, 2009. The project maximum amount reimbursable for IDNR grants is $200,000. With the assistance of Laura Ross and Mark Yergler from Schrader and Associates and Engineering Enterprises, Inc., the two following project scopes have been developed for Kennedy Road and Mill Road/BNSF Railroad crossing. Kennedy Road The connection of the existing Blackberry Trail (Grande Reserve) to Yorkville along Kennedy Road is still an important link for the shared-use trail plan. From the existing sidewalk in Prairie Meadows to the existing trail at Bristol Ridge Road, the 5,215 lineal feet of trail is vital to connect many residents to the Park and Ride, two elementary schools, several parks, and Yorkville's longest existing trail system in the Grande Reserve development of 4.46 miles. The City applied for a CMAQ grant that also included this stretch of trail. The City should receive notification of the CMAQ grant in November. At that time, if we receive the CMAQ funds, we can pull our IDNR grant with no penalty. If we do not receive the CMAQ grant, the same funds allotted for the CMAQ grant can be transferred to the IDNR grant. Cost projections will be discussed at the park board meeting. By applying for the IDNR Bike Path Grant we are doubling our chances of receiving a grant for this project,but we would actually be receiving one grant or the other, not both Mill Road/BNSF Railroad Staff has identified the Mill Road/BNSF railroad crossing, as an equally important project,but at this time has to do follow up research regarding easements prior to bringing it to the City Council. United City of Yorkville Parks Department 2008 Maintenance Summary The Maintenance Summary is an analysis of the 2008 Parks Department daily/weekly maintenance records. Staff currently maintains 179.87 acres of active open space and 57.25 acres natural areas at fifty one different locations, this is twenty six acres more than 2007. These sites consist of a various improvements and a wide variety of maintenance tasks. The Parks Department maintains all City owned property including building sites, boulevards, utility sites and natural areas. The Parks Department personnel consist of a foreman and seven maintenance workers and is broken down into four divisions, athletic fields,beautification, playgrounds and turf. In addition to the full time staff we employee eight to ten seasonal staff during the summer months. The Parks Department works closely with Ann Moehring from Kendall County Court Services,to utilize community service workers in the maintenance of Yorkville's parks. Last year the Parks Department utilized these community service workers to perform over 1250 hours of maintenance in our parks. These hours are not included in this summary. The Parks Department staff is committed to serving the public and providing the public with a unique and safe park experience. The Parks Department prides itself on being innovative, efficient, and frugal. Project List & Special Events 2008-2009 , 450 400 385 385 350 325 300 i 250 210 O 200 160 150 100 —- so 50 0 _... — Cobb Park Home Town Days Heartland Circle Riemenschnieder Fox Hill West Beecher Ballfield Town Square Park Landscaping and Landscape Disk Golf Course Rehab Electrical Skate Element Parks and Projects United City of Yorkville Parks Department 2008-2009 Projects List& Special Events Cobb Park Includes removing old equipment,removing existing safety surfacing,excavation,preparing sub base, forming and pouring concrete walks and curbs,forming and pouring footings and pad for shelter,auguring and leveling holes for new equipment,back filling site and organizing equipment for volunteer build. Hours 385 Home Town Days Includes preparation,installation of temporary fence,tent and booth layout,power,water and other infrastructure.Trash and litter control during the event,covering the infields and clean up after the event is over. Hours 385 Heartland Circle Landscaping and Skate Element Includes layout,excavation,and installation of all trees,shrubs,perennials and seed and straw blanket.The Parks Department with help from the Public Works Department excavated and poured a concrete slab for the mini skate area in this park, it saved the City over$8,500.00. Hours 210 Riemenscnieder Landmip Includes layout,excavation,and installation of all trees,shrubs,perennials and seed and straw blanket. Hours 325 Fox Hill West Disk Golf Course Includes layout and installation goals and tee signs for twelve holes of disc golf. Hours 80 Beecher Ballfield Rehab Includes removal of existing turf,installing additional top soil,grading,layout and installing new sod along the baselines on all five fields. Hours 160 Town Square Park Electrical Includes upgrading the electric to all the poll outlets and replacing the GFI's. Hours 40 Administration, Public Decor, Time Off, j I Vehicle Maintenance and City Department Assistance Summary 2008-2009 I 3000 i I 2556 2500 2000 - I 1547 V) 1500 L 0 _ k I 1000 796 743 f 647 x .>,. 500 a y ° 240 21 8 0 — "': -- Administration Public Vehicle & Time Off Recreation Street Sewer Water Training& Decorations Equipment Assistance Department Department Department Continuing Maintenance Education Activity United City of Yorkville Parks Department 2008-2009 Administration, Public Decor, Time Off, Vehicle Maintenance and City Department Assistance Summery Administration,Training & Continuing Education Includes Parks record keeping, safety training,Human Resource training. Certificate programs: North Carolina State University Maintenance Management School. Illinois Department of Agriculture Pesticide License. Conferences: National Recreation and Park Association. Illinois Park and Recreation Association. Trade shows: MidAm Horticultural Expo. Hours 796 Public Decorations Includes flags and banners for holidays and special events and seasonal holiday decorations. Hours 743 Vehicle & Equipment Maintenance Includes emergency repairs,scheduled maintenance such as fluid changes,belts and tires, inspections,and keeping equipment and vehicles clean. Hours 647 Time Off Includes vacation time,sick time,Comp Time,Floating Holiday and Holiday. Hours 2556 Recreation Assistance Includes moving office to new location,Polar Plunge, and other program assistance. Hours 240 Street Department Includes snow removal and salting from streets,parking lots and sidewalks. Hours 1547 Sewer Department Includes Emergency repairs,landscaping, and assisting when needed. Hours 21 Water Department Includes Emergency repairs,landscaping,and assisting when needed. Hours 8 Park Maintenance Summary b, 2008 00 2000 in i 1800 1600 1400 - --- — -- -- -- 00 lzoo �o N 1000 --— T � L Ln Kt 800 Pl. ---- wy � ono N Ln 600 .w m N Cr !I N I Cr N 400 —a � !n Li kA M 40 � N N N 3n 1 �M N N N fn rl 'Cr fC Ln N 1!1 200 +� °CD O rVt�- T - T T C L Y L- W L- N L- 0 Y i " " L L- � O i N �n i Y L- � M f6 f6 f0 f0 Ql f0 4! 19 19 W W t6 b rt ed 'a M M M W m 10 N ra M M 0 'C7 CL a CL = CL CL W CL 0. 0. a CL CL CL d •L a CL W 3 CL a CL CL M CL CL 0 Ln m t V . V 0 0 C CL 0 M J •` ` 41 U �, 'D to 0- -W y 3 C C tW L C V m 0 O l7 U a CL 0 s ` O v1 0 0 19 W m 0 3 0 ,., U w a �. ar W t o in m E *' U Cc C LL 7 C d Y '� 0 ? D7 C ba W W d m GJ Z C L oG •a ci �O > M C_ Ci! 2 M LA w Park Locations Park Maintenance Summary 2008 %�i ,� � � g, 1, '�� •gQ fig' a lr� � 'Ra Q A Beecher BuIldina 0 0 0 6 45 01 52 0 0 0 01 0 0 103 Beecher Park 1115 0 116 70 32 509.5 0 27 0 0 0 0 0 0 1868.5 Brtdae Park 507 0 116 59 24 427.5 18 27 0 ❑ 0 ❑ 0 0 1179.5 Cannonball Park 0 3 116 14 a 101.25 0 59 0 0 0 0 0 0 301.25 City Hall 0 0 0 6 5 45 0 131 0 0 0 ❑ ❑ 0 187 Cobb Park 0 116 12 0 6 0 12 0 0 0 ❑ 0 0 146 Crawford Park 0 6.5 0 1.5 0 12 0 0 0 0 0 0 0 0 20 Fox M East Park 214 8 116 12.5 8 90 0 41 0 0 0 0 4 0 489.5 Fox HIR West Park 169 8 0 59 9 435 271 16 0 0 0 0 0 01 723 Gilbert Perk 0 0 116 6 5 6 0 32 0 0 0 0 0 0 165 Green's Standard Park 0 0 116 15.5 9 112.5 0 0 0 0 0 0 0 0 253 Heartland Circle Park 0 0 0 18.6 0 135 0 8 0 0 0 0 0 0 161.6 HIdIQq Spot Park 44 0 116 7 9 50.5 0 42 0 0 0 0 0 0 269,5 Jaycee Pond Park 0 0 0 22 0 157.5 9 4 0 0 0 0 0 0 192.5 Kiwranls Park D 4 116 7 9 49.5 0 35 0 0 0 0 0 0 220.5 Ubra 0 0 0 6 ❑ 45 0 27 ❑ 0 0 0 0 0 78 Price Park 0 0 116 11.5 0 84 8 27 0 0 0 0 0 0 246.5 Purcell Perk 0 0 116 5 9 8 0 27 0 0 0 0 0 0 165 Rain Tree A Park 0 0 116 8 0 34 0 21 0 0 0 0 0 0 179 Ralnbve Trail Corridor 0 5 0 22 0 157.5 0 ❑ 0 0 0 0 0 0 184.5 Relmenschnlder Perk 169 0 116 22 0 157.5 0 58 0 0 0 0 0 0 522.5 Rice Park 0 0 116 6 9 34 0 36 0 0 0 0 0 0 200 Rivers Edge Park 01 0 01 5 0 12 01 0 0 0 0 0 0 0 17 Rlvwftrt East Park 0 9 150 21 91 154 161 85 01 0 0 01 0 01 424 Riveftrd West Perk 0 0 0 5 0 34 91 27 0 0 0 0 0 0 75 Rotary Park 439 0 116 37 16 270 0 50 0 0 0 0 0 0 928 Sleezer Park 0 0 116 4 0 15 0 18 0 0 0 0 0 0 153 Sunflower Park 0 0 116 9 9 49.5 0 29 0 0 0 0 0 0 211.5 StepplEg Slones Park 0 3 116 22 9 157.5 0 8 ❑ 0 0 0 0 0 315.5 Street Boulevards 0 0 0 28 0 50.5 0 54 0 0 0 0 0 0 132.5 Town Square Park 01 0 01 i8 50 65 0 456 0 Ol 0 0 0 01 589 Van Emmon Park 169 8 0 6 9 45 0 9 0 0 0 01 0 0 245 Wheaton Woods Per1c 0 0 0 21 0 22.5 651 0 0 0 0 01 0 0 106.5 Water&Sewer Silas 0 0 0 37 0 270 0 54 0 0 0 0 0 0 361 Administration,CertiBcales Conferences&Trade Shows 0 0 0 0 0 0 0 0 743 0 0 0 0 0 743 Flags,Banners&Seasonal Decorations 0 0 0 0 0 0 0 0 0 647 0 0 0 0 647 Vehide&Equipment Maintenance 0 0 0 0 0 0 0 0 0 647 0 0 0 647 SlcK Comp,Vacation&Holiday Time Off 0 0 0 0 0 0 0 0 01 01 0 2556 0 0 2556 Street Sewer Recreaflon &Water Departme nt Assistance 0 0 2 i a 0 0 0 01 01 ❑ 0 0 1816 0 1616 Projects&Special Events 1 01 01 0 0 0 0 0 01 01 01 0 0 0 1585 1585 Total 1 28201 54.51 223BI 6091 237 3846-251 152t 14501 743 6471 647 2556 1816 15MI 19407.35 Pa rks Estimated Maintenance Summary 2009 - 2010 900 900 800 -" 700 16321-. . 600 0 500 400 l 300 E200 _ I w ioa ; i � ,w..� I- 6� .. - o -- Whispering Grande Grande Recreation Raintree C Bristol Bay Bristol Bay A Meadows Reserve A Reserve C Center Regional Park Parks Park Estimated Maintenance Summary 2009-10 y p Q A IFI-Q� C� l°✓PAY Ilk, � d 4� 'q ' '' sus Whispering Meadows Park 169 0 116 39 0 201 0 27 0 0 0 0 0 0 632 Grande Reserve A 0 0 0 15.5 0 112.5 0 0 0 0 0 0 0 0 128 Grande Reserve C 0 4 0 15.5 0 112.5 0 0 0 0 0 0 D 0 132 Recreation Center 0 0 0 4 0 29 8 27 0 0 0 0 0 0 68 Ralah"C 0 0 0 9 0 07.5 0 0 0 0 0 0 0 0 76.5 Bristol BoV Reglorml 0 0 0 0 0 900 0 0 0 0 0 0 0 0 900 Bristol PR A 0 Q 0 0 0 56 0 01 D 0 0 0 0 0 64 Total 169 4 116 91 0 1558.5 8 54 0 0 0 0 D 0 2000.5 Budget Analysis 2007-08 2008-09 Budget $716,468.00 $6183249.00 Acreage 153.87 179.87 Acre per staff 19.2 22.5 Cost per acre $5008.04 $3756.86 Seasonal staff hours worked 3393 3052 Full Time Maintenance Staff 8 8 Sites Maintained 51 56 Defined Expenses Salaries $2, 764.21 per acre General equipment, Infra-structure & Operations $681.32 per acre Capital Expense (Repair & Replace) $88.95 per acre Park Re- Development $222.38 per acre Total Cost per acre $3756.86 r r-eilr.wwiw iiiw>ol�lsa iQw I ilKv alawawan wwwa! aaw wa ! w° Mining M ==M HOUM� U'��°bCCC CCCCCCCCCCCCCIii CCCCa MIMMIww Ciwaiili ! a wwa�ll[www !w!!wa i w wnw ° lC`Mm CC�CdCdwl aawl[�ll4pla0Ciawa! liCwwnn wClw! 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Esr � 1836 To: Yorkville Park Board From: Laura Haake, City Park Designer o In is CC: Scott Sleezer, Superintendent of Parks, Dave Mogle, Director of Parks and Recreation Date: February 9, 2009 Subject: Wheaton Woods Shelter RFP Results On February 3rd seven different shelter representatives submitted proposals for the Wheaton Woods Park Shelter. Two representatives submitted two options. The limit for the shelter cost was $16,000.00. All proposals came in within budget. The results were as follows: Representative Shelter option #1 Option #2 Let's Go Play, Inc. Enwood Structures $12,547.00 Parkreation Icon $11,123.00 NuToys Americana $5,315.00 $7,557.00 Reese Recreation Products Poligon $10,385.00 Team.Reil SSI Structures $7,614.00 Zenon Company Litchfield $13,331.00 Park Supply Direct Cedar Forest $7,665.00 $8,665.00 Staff recommends the shelter manufactured by Poligon(Reese Recreation Products) in the amount of$10,385.00. The representative for the shelter product is also a Female Business Enterprise(FBE)under the Business Enterprise Program for Minorities,Females, and Persons with Disabilities,which is strongly encouraged by the state for grant projects. Recommendation Approve the shelter design from Poligon(Reese Recreation Products)in the amount of $10,385.00. Wheaton Woods Park Shetler. n� Y i,i� 5 � {�e✓!� r� } 7 K It � yy� •� � R X �-, I". ti > yT 4 I I kMA l -.rr Shelter example: It will be much smaller at 12' x 12' —for only one picnic table. A khL PO Fla s i + Sample of ornamentation that will go in the peak roof area. Wording and emblem to be determined prior to ordering. MEMORANDUM TO: Yorkvil ark oard FROM: Dave Q e, Director of Parks and Recreation RE: Direeto " Report DATE: February 9, 2009 AED UNIT DONATION On Monday, February 9, the Parks and Recreation Department was the recipient of an AED unit donated by the Rush Copely Foundation. The AED will be placed inside the Code Blue emergency communication unit recently installed at Riverfront Park ADMINISTRATION COMMITTEE AGENDA ITEMS RE: PARKS AND REC The February 12, 2009 Administration Committee Meeting has two items on the agenda concerning parks and recreation. The REC Center Report which is being carried over from the cancelled January Administration Committee is scheduled. FOREST PRESERVE DISTRICT MEETING ON HOOVER On Monday, January 26, the KCFPD held a working meeting to discuss among themselves their vision for the Hoover property. I was in attendance as well as two aldermen. I have attached my notes from the meeting. EMPLOYEE USE OF REC CENTER At the January 27, 2009 City council meeting I presented the recommendation from Park Board to offer frill time and permanent part time employees of the city a membership rate of$10/month with family members paying the standard rate. After much discussion the Council approved an amount of$30/month with family members paying the standard rate. This represents a 40% savings from an individual premier rate and a 25% savings from an individual basic rate (basic packages do not include programs). MOVE OF CABOOSE FROM DOWNTOWN TO BRISTOL STATION PARK Scott and I met with Edward Hyatt, a house mover from Sandwich, to revise discussion concerning the moving of the caboose, that was purchased in 2007, to Bristol Station Park. We expect to seek quotes for this project and make the move in Spring or as soon as the ground has hardened up. GRANDE RESERVE PARKS A &B Staff met with the developer last week whose neighborhoods include Parks A &B. We discussed the need to take title to both parcels because the deed must be in city hands to receive grant disbursements from the State. Park B was the donation parcel for the Riemenschneider Park grant and Park A is the donation parcel for the Raintree Park grant. Pagel of 2 Dave Mogle From: Dave Mogle Sent: Wednesday, February 04, 2009 12:27 PM To: 'Anthony.Pasquinelli @Pasquinelli.com' Cc: 'Brendan McLaughlin'; 'Travis Miller; Joe Wywrot; 'arthur @robertarthurlandcompany.com' Subject: RE: FW: Meeting Anthony, Per your request I am clarifying the main issue to be discussed tomorrow: We have completed construction of a park in the Prairie Meadows subdivision that was awarded a State grant in 2006. We are in the process of seeking the actual grant payout from the State. Instead of Yorkville's local match/contribution for the project being actual city funds, this particular grant program allowed us to use the appraisal value of other dedicated park land as an in-kind match/contribution. The granting agency allows this to occur when there is a parcel of land that is dedicated above and beyond what is required by the city's Land/Cash Ordinance. The guidelines state that at the time of the grant application this "donation parcel" cannot be owned by the city, Rather it must be held by another party,whether it be a developer, foundation, or land holding company. Park B in Grande Reserve (Pasquinelli Homes)met this criteria. The guidelines also state that before the actual grant payout can occur the city must have taken title to the donation property. That is why the city is at the point where we need to have the deed to Park B. However, as you are aware, the annexation agreement calls for Park B to be improved by the developer and would generally not be turned over to the city until the improvements were complete.. The issue we would like to discuss is how the city can take title to the Park B, to satisfy the granting agency, so we can receive the grant funds awarded to the city. Yet, the improvements to Park B must remain the responsibility of the developer as described in the annexation agreement. I hope the above information helps clarify the issues to be discussed tomorrow. Thank you. Dave Mogle Director of Parks and Recreation Yorkville Parks and Recreation Dept. 201 W. Hydraulic St. Yorkville, IL 60560 Office: (630)553-4357 Cell: (630)327-1977 Fax: (630)553-4360 From: Anthony.Pasquinelli @Pasquinelli.com (maiito:Anthony.Pasquinelli @Pasquineili.comj Sent: Tuesday, February 03, 2009 5:12 PM To: Dave Mogle Subject: Re: FW: Meeting Dave, 1 am available,would you please remind me of the specific issues to be discussed. Thanks Anthony Pasquinelli 2/5/2009 o United City of Yorkville Memo a 800 Game Farm Road EST ,ass Yorkville, Illinois 60560 Telephone: 630-553-4350 `p Fax: 630-553-7575 xe-C q �t t= Date: February 4, 2009 To: Administr io Committee From: Dave to le, Director of Parks and Recreation s ' Subject: School Liaison to Park Board The official structure of the Park Board that was approved by City Council many years ago includes a school liaison position on the board with voting rights. A school liaison is important because there are many issues discussed at Park Board meetings pertaining to the school and city relationship. Inter agency facility usage and joint planning of school/park sites are two of the more prominent topics that receive attention. The Park Board is made up of seven voting members when the school Iiaison seat is active and participating. The degree of activeness of the school liaison position on the Park Board has fluctuated over the years. It is dependent upon someone being recommended for the position from the School District, and the School District has not consistently been able to provide an individual for this post. As a result there have been periods of Park Board history when the school liaison seat has been vacant. Chris Rollins, the current Park Board chair, was an example of one of the more active school liaisons from 1998 through 2000 before being appointed as a regular Park Board member by the City Council in 2000. Since I have served as Director of Parks and Recreation from March 2006 to the present, there has been just one period of nine months when the school liaison position was officially filled and active. The current high school Athletic Director, ,Seth Schoonover, was appointed to the position in June 2006 and served until February 2007 when he resigned from the position due to increasing work responsibilities. Following Seth's departure from the Park Board, the School District did not have someone that was immediately available to fill the post. Instead, at the school's suggestion, the School/Park agreement was revised to establish an Ad Hoc Committee comprised of representatives from the School District and the Park and Recreation Department. The representatives meet quarterly to discuss items of mutual concern and consideration. Currently the Ad Hoc Committee is made up of one school administrator and one School Board member from the School District and two administrators and one Park Board member from the Parks and Recreation Department. Because of the difficulty of the School District to find a liaison to serve 2 consistently, the Ad Hoc Committee was considered by the School District to be an alternative to a regular seat on the Park Board. While the Ad Hoc Committee has been a means to foster good communication between the Park and Recreation.Department and the School District, the Park Board would welcome a school liaison with a voting seat at Park Board meetings. CIP o United City of Yorkville Memo J 1` AN 800 Game Farm Road EST. _ 1836 Yorkville, Illinois 60560 Telephone: 630-553-4350 Fax: 630-553-7575 xmo,u comry Date: February 5, 2009 To: Administration Committee From: Dave Mogle, Director of Parks and Recreation Subject: Update to REC Center Report The data included in the REC Center Report covered the first five months of operation, from July 1, 2008 through November 30, 2008. It was planned for discussion at the January 8, 2009 Administration Committee, which was cancelled. I am providing this memo as an update that covers seven months of operation. The following explanation follows the same format as discussed on page two of my December 29, 2008 memo to the Administration Committee, with updated numbers. It is important to look at the REC Center operational budget in light of the entire park and recreation budget, especially in this first year. We have made many adjustments in both the REC Center and the park and recreation budgets in order to accommodate the addition of the REC Center to the park and recreation department. The REC Center has been a positive addition for park and recreation department programs. With the above perspective in mind, the REC Center operation through January is showing a negative balance between $85,000 and $90,000 (taking into account one additional lease payment of$17,500 that was processed in advance of the due date, making the city one payment ahead, plus other adjustments). For the same period,park and recreation department operations is showing a positive balance of approximately $98,000. The revised midyear budget for both REC Center operations and park and recreation operations combined shows that 78% of revenues and 77% of expenses have been accrued. This represents slightly more than 3/ of budgeted revenues and expenses through nine months of the fiscal year. The REC Center operation revised midyear budget on its own shows that 58.4% of revenues and 75% of expenses have been accrued. We are pleased with the expenses because at the end of November, we were reporting that we were 10%higher than where we wanted to be. We did a spending moratorium on all but essential purchases and as a result were able to bring expenses in line with the budget at the 1/ mark. On the other hand, we are approximately 16.5% lower in revenues than where we wanted to be at the 3/ mark. On a positive note, over 85 new memberships were processed in January as a result of the open house and the monthly revenue from these transactions will make a positive impact on the bottom line. More will be shared at the Adm. Committee meeting. DATE. 02/05/2009 UNITED CITY OF YORKVILLE PAGE: 1 TIME: 08:57:37 DETAILED REVENUE & EXPENSE REPORT F-YR: 09 ID: GL470002.WOW MONTH ACTUAL W/FYTD AND FY BUDGET W/VARIANCE FUND: RECREATION CENTER FOR 9 PERIODS ENDING JANUARY 31, 2009 FISCAL FISCAL } ACCOUNT JANUARY YEAR-TO-DATE YEAR COLLECTED/ NUMBER DESCRIPTION ACTUAL ACTUAL BUDGET EXPENDED ------------------------ GENERAL - ----- REVENUES CHARGES FOR SERVICES 80-000-42-00-4200 MEMBERSHIP FEES 35,317.00 215,312.87 423,890.00 50.7 80-000-42-00-4210 GUEST FEES 455.00 6,176.00 7,167.00 86.1 80-000-42-00-4220 SWIM CLASS 760.00 9,640.00 20,000.00 48.2 80-000-42 00-4230 PERSONAL, TRAINING FEES 195.00 7,758.00 18,750.00 41.3 BO-000-42 00-4240 TANNING SESSIONS 286.00 1,120.00 7,500.00 14.9 80-000-42-00-4270 FEES FOR PROGRAMS 11,210.00 82,846.11 125,000.00 66.2 80-000-42 00-4280 CONCESSIONS 761.58 5,186.82 11,666.00 44.4 80-000-42-00-4285 VENDING MACHINES 0.00 0.00 500.00 0.0 80-000-42-00-4286 RENTAL INCOME 451.00 2,988.25 4,333.00 68.9 ------------------------------------------------------------------------------- TOTAL CHARGES FOR SERVICES 49,435.58 331,028.05 618,806.00 53.4 MISCELLANEOUS 80-000-44-00-4400 DONATIONS/SPONSORSHIP 134.00 1,662.00 3,200.00 51.9 ----------------------------------------------------- -------------- ---- ----- TOTAL MISCELLANEOUS 134.00 1,662.00 3,200.00 51.9 INTERGOVERNMENTAL 80-000-45-00-4550 GRANTS/SCHOLARSHIPS 0.00 0.00 1, 000.00 0.0 ---------------------------------------------------------------------._---------- TOTAL INTERGOVERNMENTAL 0.00 0.00 1,000.00 0.0 TOTAL REVENUES: GENERAL 49,569.56 332,690.05 623, 006.00 S3.4 EXPENSES PERSONNEL SERVICES 80-000-50-00-5107 SALARIES- REC CENTER 2,630.77 18,546.92 32,000.00 57.9 80-000-50-00-5109 SALARIES- PRESCHOOL 4,340.39 24,150.47 63, 000.00 38.3 80-000-50-00-5136 SALARIES- PART TIME 7,276.57 53,609.48 114,515.00 52.0 80-000-50-00-5137 SALARIES- OVERTIME 0.00 952.90 2,000.00 47.6 80-000-50-00-5150 SALARIES- INSTRUC'T'ORS 2,971.00 38,741.88 8, 000.00 484.2 --------------------------------------------------------------------------------- TOTAL PERSONNEL, SERVICES 17,218.73 142,001.65 219,515.00 64.6 DATE: 02105/2009 UNITED CITY OF YORKVILLE PAGE; 2 TIME: 08:57:37 DETAILED REVENUE & EXPENSE REPORT F-YR: 09 ID: GL470002.WOW MONTH ACTUAL W/FYTD AND FY BUDGET W/VARIANCE FUND: RECREATION CENTER FOR 9 PERIODS ENDING JANUARY 31, 2009 FISCAL FISCAL $ ACCOUNT JANUARY YEAR-TO-DATE YEAR COLLECTED/ NUMBER DESCRIPTION ACTUAL ACTUAL BUDGET EXPENDED GENERAL CONTRAC'T'UAL SERVICES 80-000-62-00-5408 MAINTENANCE SUPPLIES 357.34 10,969.60 6,750.00 162.5 80-000-62-00-5410 MAINTENANCE- OFFICE EQUIP. 492.70 1,142.68 51650.00 20.2 80-000-62-00-5416 MAINTENANCE- GENERAL 2,473.04 12,937.58 3,800.00 340.4 80-000-62-00-5426 GRANTS 0.00 0.00 1,000.00 0.0 80-000-62-00-5430 TOWEL RENTAL 0.00 535.94 900.00 59.5 80-000-62-00-5431 POOL REPAIR 366.26 661.37 1,240.00 53.3 80-000-62-00-5432 LEASE PAYMENT 17,500.00 140,000.00 175,000.00 80.0 80-000-62-00-5433 LICENSES/PERMITS 0.00 250.00 5,300.00 4.7 80-000 62-00-5434 POOL SUPPLIES 233.53 3,670.56 4,400.00 83.4 80 .000°62-0, -5435 ELECTRICITY 5,104.46 39,396.95 47,250.00 41.0 80-000-62-00-5437 TELEPHONE/INTERNET/CABLE 125.98 982.39 4,900.00 20.0 80-000-62-00-5438 CELLULAR PHONE 122.68 400.65 500.00 80.1 80-000-62-00-5439 PROPERTY TAX 0.00 0.00 0.00 0.0 80-000-62-00-5440 SECURITY 60.00 180.00 720.00 25.0 80-000-62-00-5603 PUBLISHING/ADVERTISING 0.00 233.70 2,100.00 11.1 80-000-62-00-5605 HOOKS/PUBLICATION 0.00 105.39 100.00 105.3 TOTAL CONTRACTUAL SERVICES 26,855.99 191,468.81 259,610.00 73.7 PROFESSIONAL DEVELOPMENT 80-000-64-00-5600 DUES 0.00 85.00 900.00 9.4 80-000-64-00-5604 TRAINING & CONFERENCES 322.00 660.30 11000.00 66.0 80-000-64-00-5605 TRAVEL EXPENSES 0.00 70.24 500.00 14.0 TOTAL PROFESSIONAL DEVELOPMENT 322.00 815.54 2,400.00 33.9 OPERATIONS 80-000-65-00-5802 OFFICE SUPPLIES 0.00 4,997.85 4,375.00 114.2 60-000-65-00-5803 PROGRAM EXPENSES 1,723.25 13,483.56 18,300.00 73.6 80-000-65-00-5804 OPERATING SUPPLIES 0.00 2,809.58 2,000.00 140.4 60-000-65-00-5805 RECREATION EQUIPMENT 2,178.53 4,555.25 10,000.00 45.5 60-000-65-00-5808 POSTAGE & SHIPPING 0.00 73.15 1,100.00 6.6 80-000-65 .00-5812 GASOLINE 0.00 0.00 1,000.00 0.0 80-000-65-00-5826 MILEAGE 0.00 86.60 300.00 28.8 80-000-65-00-5828 CONCESSIONS EXPENSES 671.59 3,462.38 9,000.00 38.4 80-000-65-00-5840 SCHOLARSHIPS 0 00 0.00 1,000.00 0.0 DATE: 02/05/2009 UNITED CITY OF YORKVILLE PAGE: 3 TIME: 06:57:37 DETAILED REVENUE & EXPENSE REPORT F YR: 09 ID: GL470002.WOW MONTH ACTUAL W/FYTD AND FY BUDGET W/VARIANCE FUND: RECREATION CENTER FOR 9 PERIODS ENDING JANUARY 31, 2009 FISCAL FISCAL ACCOUNT JANUARY YEAR-TO-DATE YEAR COLLECTED/ NUMBER DESCRIPTION ACTUAL ACTUAL BUDGET EXPENDED -------------------------------------------------------_---------------------------------------------------------------------------- GENERAL EXPENSES OPERATIONS 80-000-65-00-5841 PROGRAM REFUNDS 700.00 1,786.00 4,000.00 44.6 80-000-65-00-5842 MEMBERSHIP REFUNDS 25.00 403.00 0.00 (100.0) --------------------------------------------------------------------------------- TOTAL OPERATIONS 5,298.37 31,657.37 51, 075.00 61.9 RE'T'IREMENT 80-000-72-00-6500 IMRF 543.38 2,987.33 3,801.00 76.5 80-000-72-00--6501 SOCIAL SECURITY 1,317.26 10,430.29 12,348.00 84.4 --------------------------------------------------------------------------------- TOTAL RETIREMENT 1, 860.64 13,417.62 16,149.00 83.0 CAPITAL OUTLAY 80-000-75-00-7002 COMPUTER EQUIP & SOFTWARE 0.00 22,277.84 16,500.00 135.0 80-000-75-00-7003 OFFICE EQUIPMENT 0.00 0.00 2,500.00 0.0 80-000-75-00-7500 PHONE SYSTEM 0.00 6,074.00 81300.00 73.1 --------------------------------------------------------------------------------- TOTAL CAPITAL OUTLAY 0.00 28,351.84 27,300.00 103.8 OTHER OPERATING EXPENSES 80-000-78-00-9002 NICOR 8,645.53 8,645.53 0.00 (100.0) ----------------------------- TOTAL OTHER OPERATING EXPENSES 8,645.53 8,645.53 0.00 (100.0) TRANSFERS 80-000-99-00-9979 TRANSFER TO PARKS & REC 0.00 23,478.00 46,956.00 50.0 TOTAL TRANSFERS 0.00 23,478.00 46,956.00 50.0 TOTAL EXPENSES: GENERAL 60,201.26 439,836.36 623,005.00 70.5 TOTAL FUND REVENUES 49,569.58 332,690.05 623,006-00 53.4 TOTAL FUND EXPENSES 60,201.26 439,836.36 623,005.00 70.5 FUND SURPLUS (DEFICIT) (10,631.68) (107,146.31) 1.00 (4631.0) FOREST PRESERVE DISTRICT MEETING ON HOOVER PROPERTY MONDAY, JANUARY 26, 2009 - 5:30PM Pam Parr, President,presiding and guiding discussion Introduction: • Welcomed audience • Explained that this was a"working"meeting and as such there would be no comments taken from audience • Asked for understanding from audience, explaining that while this was an open meeting it was not an open forum • Stated that a sure way to make bad decisions would be for the board not to be able to have free and open discussions between themselves. Audience comments at this point would result in the board not being able to have the discussion that would lead to a consensus. Discussion: • Pam asked board members to describe their individual visions for Hoover by asking what they would want to come away with from visiting Hoover. Answers included the following: • To commune with nature, To feel relaxed and renewed,Peace, A good time, Experience that you can't have anywhere else, etc. This discussion on vision for the property went on for 30 minutes. Nothing pertaining to active recreation mentioned in visioning discussion. • Pam brought the visioning discussion to a close by stating that the consensus was that board members wanted a passive emphasis and used the example of lighted ball diamonds being incompatible with this emphasis. This led to further discussion on exactly how board members viewed active recreation. Comments were made as follows: • It was emphasized that board and staff are in agreement in the passive vision for the property. • No tennis courts—Nancy M. /Want horseback riding— Suzanne P/No PNA style events—not sure who said it/No RV Camping-tent camping or bunkhouse camping only—not sure who said it/ No motorized vehicles—Bob D./One or 2 more Ballfields (unlighted) are OK, especially for Hoover campers &visitors to use, Volleyball OK, Badmitten OK, swingset or play equipment OK—Nancy M./ Ball complex not wanted. Rather keep to nature—Bob D. • It was mentioned that certain special events ie. Art Show would be a possibility. • Pam said that now that there seemed to be a consensus on the forest preserve vision for the property, she wants to sit down with Mayor Burd to discuss. She also would like the city to go through a similar visioning exercise. Then work out differences. • Pam asked for feedback from board on whether she should go ahead with meeting with the Mayor at this point and received following responses: • From Nancy M.- She gives credit to city for starting the process of acquiring Hoover, she reiterated that the property had to be owned by FPD, she said the existing agreement was put together quickly as possible, she said that Yorkville and also rest of County use forest preserve property. She said to give Yorkville back their money and let them buy land and do whatever they want. • From Bob D.- He wants to give money back, so that they then can treat all communities in Kendall County the same. Can't treat Yorkville separate from anyone else. • Suzanne suggested forming a Committee to work out the differences. She was advised by several others that this has been attempted and hasn't been productive. Suzanne then said that Pam should talk to the Mayor and if that didn't go well then bring the matter of forming a new committee for discussion again. • From Nancy—The Mayor is just one person. It's the Council that must make the final decision on the city's direction. She wants to null and void the current agreement, give the money back and then talk about the city's future use of property and a new agreement. • From Anne V.- Wants impact on property to be minimally invasive,ultra passive, doesn't think we can reach agreement (with the city). Meeting ended at 6:35PM YORKVILLE RECREATION DEPARTMENT Monthly Report Park Board Meeting Month of January 2009 Highlights and Summary: The Recreation Department started off the month of January by holding the first REC Center Open House on Friday Jan. 9a'and Saturday Jan. 10h. Friday's event was themed Family Winter Fun Night and was held from 5pm— 8pm at the REC Center. Hundreds of families participated in free activities, such as our two inflatables, face painting, craft project, open family swim and basketball. Saturday was themed Demo Day where we opened our doors to the public so they could get a taste of our facility and all of the wonderful classes we offer. We had a demonstration of our new Zumba class, which was a huge hit and resulted in 19 people signing up for our second session of the class. Demonstrations lasted all morning and included classes such as, Indoor Cycle, Kickboxing, Interval Bootcamp, Tai-chi, and Pilates. Overall the weekend was a very big success as we signed up multiple individuals and families for 1 year and 3 month memberships. We are looking forward to our next open house in the Spring, April 18-19,2009. Winter Swim lesson sessions began with a bang, having to add classes and instructors to the schedule to accommodate all the children interested in taking classes. The sessions have been running very smoothly and we are getting very positive feedback on our instructors. Classes will continue to be offered through spring, then we will be adding even more classes when our morning lessons start in the Summer. As January began so did everyone's New Year's resolutions and the REC Center has been busier than ever, from existing members returning to utilize their membership to new members coming in and signing up for memberships. We have also seen a huge increase in participation for our Tuesday and Thursday night Men's open gym basketball. This program has turned into a very big revenue source for us averaging$80-$120 a night. The games began for the 1"/2nd Grade Coed, P/4a' Grade Coed, 511'/61h Grade Boys, and 7a'/8'' Grade Boys Basketball Leagues in the month of January on Saturday mornings. All games have been running smoothly and the teams are improving each week. The seasons will all run through the month of March. The 7`11/8`h Grade Girls Basketball teams ended their season with the Cross Lutheran Tournament. Joe Fulco's team placed 3`d within the tournament. Spring Soccer Registration was held throughout January and will continue through the first week of February. The spring season has changed from its previous years by joining a Tri-County League for the U12 and U14 divisions. Yorkville will now be playing against different teams from towns such as Sandwich and Somonauk. The Yorkville soccer players are extremely excited about this opportunity and believe that it is a positive change to the program. Parker's Playtime Preschool started up after their winter break. The preschool had their annual dinosaur week in the month of January where they learned all about the meat eater and planter dinosaurs. Preschool registration for the 2009-2010 school year began. The children already enrolled had priority registration before the open enrollment began on January 28, 2009. Anew early childhood instructor began this month teaching Moms and Tots. Tami Machiej ewski has taught early childhood classes at another park district and recently moved to the Yorkville area. She will be teaching many of the toddler classes at the REC Center and the Riverfront Building. Guitar I and Guitar II classes began at the Yorkville intermediate School. We have a full class of Guitar I and we have 4 kids that returned to start the Guitar 11 class from last session. Both classes are taught by T.D. Clark. Joe DeCicco, recreation winter intern, started his internship the week of the REC Center Open House. Joe did a great job of helping us finish preparations for the Open House as well as begun to learn all about the Yorkville Parks and Recreation Department. Seasonal Classes/Pro ams Winter: 1"/2nd Grade Coed Basketball All Star Super Sport REC Center Open House 3rd/4'h Grade Coed Basketball All Star Soccer Ready Set Go 5'h/6`h Grade Boys Basketball All Star Basketball Tot Rock 7'b/8'h Grade Boys Basketball Volleyball Open Gym Kid Rock 5`h-8'h Grade Girls Basketball Adult Basketball Open Gym Men's Basketball League Youth Basketball Open Gym All Star Parent/Tot All Star Flag Football Open Soccer Pick Up Games Exit Survey Summary: None at this time. Scholarships Awarded/Grants Received: Pre School $0.00 General $0.00 Special Recreation $145.00 Winter Quarter—as of 1/31/09 Different Types: Winter Curriculum - 40 Sections - 251 Enroll.- 999 Sp. Event-400 Ran— 171 (68% ) Cancelled—48 (19%) Pending— 32 (13%) Class No. Residents-- 729 (73%) Non-res - 270 (27%) Last Winter- Sections - 116 Enroll.- 877 Sp. Event - 385 Ran—79 (69%) Cancelled—37 (31%) Class No. - Residents—623 (71%) Non-res - 254 (29%) Professional Development: Sue completed re-certification for Food Sanitation Certification with the health department. facility Agreements: (Winter) We are using the following facilities for our current programs and in the near future: Yorkville Schools: (Middle, Intermediate, Circle Center Grade School and Grande Reserve Elementary). We will use our own classroom at the Riverfront Recreation Bldg.. Our second Pre School is located at the Riverfront Recreation Building. Many fitness, swim and sports classes are being held at the REC Center, occasionally we use New Life Church. Revenue Producing Highlights As mentioned early the Open House was successful. Many community residents participated and approximately 86 passes were sold. Upcoming Projects and Events: Polar Plunge Sunday March 8`h Easter Egg-Xpress Saturday April Tax Dodge 5k run, Spring Dem & REC Center Open House April 18a' 19a` Respectfully submitted, Recreation Department Staff