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Park Board Packet 2009 03-12-09 YORKVILLE PARKS & RECREATION DEPARTMENT Administration and Recreation Office 201 W. Hydraulic St Yorkville,IL 60560 630-553-4357 Park Board Agenda Thursday, March 12, 2009 7:00 p.m. — Park Board Meeting Administration and Recreation Office Call to Order: Roll Call: Chris Rollins, Ken Koch, Debbie Horaz, Kelly Sedgwick, Vickie Coveny, Garrick Gillette Introduction of Guests, City Officials and Staff: Joe Plocher, Ward 2 Alderman, City Council Liaison to Park Board Superintendent of Recreation — Sue Swithin Superintendent of Parks — Scott Sleezer Park Designer— Laura Haake Public Comment: Presentations: Approval of Minutes: Minutes — Special Park Board Meeting — March 5, 2009* Bills Review: Cash Analysis* Bill List* Old Business: FY 09/10 Draft Budget New Business: Reports: Parks Report Recreation Report Executive Session: 1. For litigation, when an action against, affecting, or on behalf of the particular public body has been filed and is pending before a court or administrative tribunal, or when the public body finds that an action is probable or imminent, in which case the basis for the finding shall be recorded and entered into the minutes of the closed meeting. 2. For the appointment, employment, compensation, discipline, performance, or dismissal of specific employees of the public body or legal counsel for the public body, including hearing testimony on a complaint lodged against an employee of the public body or against legal counsel for the public body to determine its validity. Additional Business: Adjournment: Next meeting: March 26, 2009 *Items needing Board approval or recommendation Page 1 of 5 DRAF UNITED CITY OF YORKVILLE Yorkville Parks & Recreation Department Board Meeting Administration Office— Riverfront Building, 201 W. Hydraulic St. Thursday, March 5, 2009,7pm Call To Order: The meeting was called to order at 7:05pm by Chris Rollins. Roll Call: Board members present: Chris Rollins-yes, Ken Koch-yes, Deb Horaz-yes, Kelly Sedgwick-yes, Garrick Gillette-yes Introduction Of Guests, City Officials And Staff: Mayor Valerie Burd Assistant City Administrator Bart Olson Finance Director Susan Mika Alderwoman Robyn Sutcliff Alderman Joe Plocher Superintendent of Parks—Scott Sleezer Recreation Manager—Tim Evans Executive Session: (taken out of order on agenda) Mayor Valerie Burd asked for an Executive Session prior to the regular Board meeting. Chris Rollins entertained a motion to temporarily adjourn the regular meeting for the purpose of holding an Executive Session. Deb Horaz and Kelly Sedgwick moved and seconded, respectively, to adjourn the regular meeting for an Executive Session. Motion approved unanimously on a roll call vote: Rollins-yes, Koch-yes, Horaz-yes, Sedgwick-yes, Gillette-yes. Following the conclusion of the session at 7:18pm, a motion was made by Koch and seconded by Sedgwick to reconvene the regular meeting. This was approved by a unanimous voice vote. Public Comment: None Bills Review: Chris Rollins noted that the checks had already been signed. No further discussion. Page 2 of 5 Old Business: Mayor Burd said the City staff began to notice issues with the Parks budget last summer following an audit. Direction was given to all department heads to cut their budgets by an equal percentage, but no cuts came forth from the Parks Department. At the same time, development fees were dropping. In January the Mayor met with Ms. Mika and Mr. Mogle and several different figures were presented. Staff has now arrived at a realistic figure. She praised Scott Sleezer for his efforts in budget cuts. Ms. Mika presented an analysis of the Parks budget starting with the 2006/2007 audit. In 2007/2008 it shows a beginning balance of$55,140 and an ending deficit of(-$31,925). On April 30, 2008 the audit showed a deficit of(-$87,000). For the record, Scott Sleezer said that this budget report had been requested several times. A line item for"Salaries Instructor Contractual'was severely overspent according to Ms. Mika. In 2008 it was budgeted at$57,400, but the actual amount spent was $105,573. Ms. Mika referred to the analysis and said a transfer from the general fund to the Parks is not reflected. In 2005/2006 a revenue transfer of$750,000 was made to Parks and in the next year, a transfer of$1,010,000 was made. Ms. Horaz commented that the Board thought the Parks had a large surplus and that they often questioned the figures being presented to them. A deficit of(-$120,000) is being projected if the Rec Center expenses can be cut by $29,500 for the last couple months according to the Mayor. She was concerned because this is the point that summer programs are starting. Ken Koch noted there should be $8,000 -$10,000 payment coming on March 1st. The deficit from this year will be rolled over into the next year's budget according to the Mayor. Ms. Mika summarized that the following gap must be closed: (-$68,792) for the Parks and Recreation and (-$55,409)for the Rec Center. Kelly Sedgwick asked if the current report reflected the salary that will not be paid to Mr. Mogle now. This can be deducted from next year's budget. Bart Olson will be meeting with the staff to determine further cuts. Mayor Burd noted that the general fund is $1.2 million down and she will not allow the Fund Balance to drop below$1.5 million. Scott Sleezer said he would like time to meet with Bart and Sue Swithin about the budget prior to any further discussions at the Board. This would allow time to understand what is currently in the budget. He said some significant cuts ($25,000 from his budget alone) were made early this week, but he does not know if they are reflected in the current figures presented. Chris Rollins said a meeting will be held March 12th to discuss the budget. Ken Koch requested that the budget be e- mailed to the Board members after Bart, Sue and Scott have met. Chris requested separate breakdowns for Rec Center and Parks & Rec. Page 3 of 5 OSLAD Grant Cycle It was noted that approximately$600,000 in OSLAD money has been promised from the State. Chris Rollins also questioned a possible developer settlement. Mayor Burd said that when the WalMart property closes, the Parks should receive $700,000 in Land Cash, Mr. Rollins also said that the Park Board needs to have a discussion on development plans for parks or even if more parks will be constructed in the near future. He said Dave Mogle had wanted to go ahead with new plans so that the Board could apply for grant money. He added that the pending parks may come to a halt due to budget constraints. It was noted there is currently a grant for a park in Raintree. Chris Rollins said if parks are halted, some citizens may be unhappy, but only seeding and grading may be able to be done. Mayor Burd noted that some departments have volunteered to help with this maintenance rather than face possible layoffs. She suggested that some of the park sites could be community gardens until parks are built there. Chris Rollins asked Scott to review the park list and be prepared to answer citizen questions about pending parks. This information needs to also be conveyed to the Aldermen for possible citizen questions. Ken Koch added that parks are based on 60% buildout. Deb Horaz suggested an article in the paper to be proactive. Chris said a discussion should be held at the next meeting to review the pending parks. Discussion turned to possible revenue streams. Mayor Burd said that mowing could be done for associations. She also suggested possibly sharing staff with other towns as well as helping with community projects such as GIS and Comprehensive Planning. This would help retain employees also. Ms. Burd said that developers are still talking with the City about various projects, however, she said the City cannot depend on developer fees. Overall, she wants the Rec Center to be a success and wants the trails to move forward with grants for which the City has applied. Ken Koch said he would like to see information from the Council to know where the money is coming from for the trails because Board members are asked about this. The Mayor said the Rt. 47 trail will be the City's responsibility rather than the Park's and she hopes to have 50% of the trail covered by a grant. Alternate transportation trails were briefly discussed and it was noted that many of these trails must lead to retail centers or possibly even city hall, library for trip reductions in order to qualify for grants. Chris Rolllins said he would like to see pedestrian bridges over Rts. 34 and 47, funded through grants. With this discussion, Mayor Burd said that IDOT has indicated that Rte. 34 &47 may be packaged together for expansion. Ken Koch questioned the $122,000 for part time salaries. It includes front desk personnel as well as maintenance staff. Ken asked for further details for this figure. Tim Evans noted that there are 2 persons at the front desk, partly for safety issues. Discussion turned to legal fees. Some of the money budgeted was for leasing fees according to Bart Olson. Ms. Mika will research what the expenses are for and Bart will provide the figures and explanations to the Parks staff. She added that she would provide a copy of the invoice whenever the Park Board needs an explanation. Page 4 of 5 It was discussed that the pre-schools are full and there are waiting lists also. Originally space was leased in a church until classes moved to the rec center. Chris Rollins said there is a great demand for childcare. He also noted that people prefer a daycare that is somewhat isolated and that there is concern over other people coming and going nearby not associated with the daycare and concern for parking etc. Mayor Burd suggested that the property owned by the City near the dam could be sold or leased. Concessionaires, canoe rentals etc. were discussed as possibilities for that site also. When the dam project is finished, the City should look at the entire area. Some Board members disagreed that it should not be sold and that it could become more valuable in the future. Further discussion about the budget was tabled until March 12th. Chris Rollins suggested a quarterly review of the budget and Deb Horaz said the rec center should be separate to be able to monitor. School Board Liaision Robyn Sutcliff reported on a school board liaison and said that there is no Park Board member on the School Board. Chris Rollins said a joint letter from him and the previous Mayor, was sent to the Superintendent strongly urging him to fill the position. This was at a time when schools were being built jointly with parks. At that time, a meeting was suggested by the schools. Alderwoman Sutcliff will move forward to pursue a liaison. Chris Rollins said it might be necessary to approach School Board members to have this item placed on their meeting agendas. Ms. Horaz said she knows of an individual who would be willing to attend meetings for both Parks and the School Board. Approval of Minutes: (taken out of agenda order) Minutes —Regular Park Board Meeting—February 12, 2009 Deb Horaz said that in the discussion of employee use of the rec center, the minutes reflected that the Board members approved of the $30 fee. She said the Board actually approved a $10 fee. A motion was made by Ms. Horaz to correct this amount and Ken Koch seconded the motion. Approved unanimously on a voice vote. Cash Analysis (taken out of agenda order) A line item for trash bags from Berry Plastic was listed twice on the analysis. Legal matters in the amount of$472.50 were also brought up. This pertains to an issue with Com Ed and Kendall County. A motion was then made by Ken Koch and seconded by Kelly Sedgwick to approve the Bills List and Cash Analysis. It was approved unanimously on a roll call vote: Rollins-yes, Koch-yes, Horaz- yes, Sedgwick-yes, Gillette-yes. New Business: YMCA Tri-City Challenge at Riverfront Park Scott Sleezer reported the YMCA had requested a waiver of fees for this event that they have held before. It starts at the riverfront with canoeing and they also use the parking lot and shelter. It was Page 5 of 5 determined that the fee is $125. If police protection is needed, the police fees cannot be waived. If any additional City expenses are incurred such as trash bags etc., it was decided the YMCA should pay for them. Chris Rollins polled the Board members and it was unanimously decided to waive the fees as requested. Requests for Donated REC Center Passes The City has been asked to donate rec center passes to non-profit groups. Some Board members thought this would be a possible way to generate memberships. One-month passes, teaser memberships, passes for hardship cases, discounts and raffles were also suggested. However, atter more discussion, the Board all agreed that it was taxpayer money being used and it could be difficult to determine who would receive the passes. And it was pointed out that the City has eliminated sponsorships. After much review, a voice vote was taken and the Board decided not to donate passes. Reports: Director Report-none Parks Report-none Recreation Report-none Additional Business: President Rollins thanked the Board for their patience in the last two weeks and thanked the staff for their budget efforts. At their March 12�h meeting, the Board will discuss ways to generate revenue. Some of the ideas voiced at this meeting were: 5K run, dances, daddy-daughter dances, teen night, baseball grand slam, inside baseball, adult tournaments etc. A Gus Macker event was also discussed and Tim Evans suggested holding that in conjunction with the Oswego Prairie Fest. Ken Koch explained the rec center lease and said there is no 'out" after a year. There would also be a $100,000 penalty if the Parks Department walked away. Kelly Sedgwick added that in any business, a profit is usually not realized in the first year. There was also a brief discussion of the YYBSA. Bart Olson said he will meet with Scott and Sue next week and he encouraged Board members to call or email ideas. He will include Board questions on the budget. He will distribute the meeting packets on the Friday prior to the meeting. He asked if the Board would like to see the packets on the internet or on a CD. The meeting was adjourned at 9:27pm on a motion by Chris Rollins and second by Garrick Gillette. Minutes respectfully submitted by Marlys Young DATE: 03/03/09 UNITED CITY OF YORKVILLE PAGE: 1 TIME: 09:44:03 DETAIL BOARD REPORT ID: AP441000.WOW INVOICES DUE ON/BEFORE 03/12/2009 INVOICE # INVOICE ITEM VENDOR # DATE # DESCRIPTION ACCOUNT # P.Q. # DUE DATE ITEM AMT ABC CHILDCRAFT 202700186663 09/05/08 01 RETURNED CHAIR CREDIT 80-000-65-00-5803 03/12/09 -86.24 PROGRAM EXPENSES INVOICE TOTAL: -86.24 202700235827 11/12/08 01 PAINT, GLUE STICKS, PAPER 80-000-65-00-5803 03/12/09 63.14 PROGRAM EXPENSES INVOICE TOTAL: 63.14 202700270554 02/11/09 01 KIT BLOCKS 80 000-65-00-5803 03/12/09 367.99 PROGRAM EXPENSES INVOICE TOTAL: 367.99 VENDOR TOTAL: 344.89 ACTION ACTION GRAPHIX LTD 2803 02/24/09 01 POLAR PLUNGE SIGNS 79-650-65-00, 5803 03/12/09 96.45 PROGRAM EXPENSES INVOICE TOTAL: 96.45 VENDOR TOTAL: 96.45 ARAMARK ARAMARK UNIFORM SERVICES 610-6486061 02/10/09 01 UNIFORMS 79-610-62-00°5421 03/12/09 39.20 WEARING APPAREL INVOICE TOTAL: 39.20 610 6491222 02/17/09 01 UNIFORMS 79-610-62-00-5421 03/12/09 39.20 WEARING APPAREL INVOICE TOTAL: 39.20 610-6496387 02/24/09 01 UNIFORMS 79-610-62-00-5421 03/12/09 39.20 WEARING APPAREL INVOICE TOTAL: 39.20 VENDOR TOTAL: 117.60 DATE: 03/03/09 UNITED CITY OF YORKVILLE PAGE: 2 TIME: 09:44:03 DETAIL BOARD REPORT ID: AP441000.WOW INVOICES DUE ON/BEFORE 03/12/2009 INVOICE # INVOICE ITEM VENDOR # DATE # DESCRIPTION ACCOUNT # P.O. # DUE DATE ITEM AMT ATTLONG AT&T LONG DISTANCE 828932136-0209PR 02/25/09 01 JAN. LONG DISTANCE 79-650-62-00-5437 03/12/09 10.62 TELEPHONE/INTERNET 02 JAN. LONG DISTANCE 80-000-62-00-5437 1.27 TELEPHONE/INTERNET/CABLE INVOICE TOTAL: 11.89 VENDOR TOTAL: 11.89 BANCAMER BANC OF AMERICA LEASING 010863161-PR 02/20/09 01 COPIER LEASE 80-000-62-00-5410 03/12/09 198.00 MAINTENANCE- OFFICE EQUIP. 02 COPIER LEASE 79-650-62-00-5410 178.00 MAINTENANCE-OFFICE EQUIPME INVOICE TOTAL: 376.00 VENDOR TOTAL: 376.00 BARRETTS BARRETT`S ECOWATER 152809 02/24109 01 SOLAR SALT 80-000-62-00-5408 03/12/09 33.45 MAINTENANCE SUPPLIES INVOICE TOTAL: 33.45 VENDOR TOTAL: 33.45 BPAMOCO BP AMOCO OIL COMPANY 16663599PR 02/24/09 01 GASOLINE 79-650-65-00-5812 03/12/09 80.16 GASOLINE INVOICE TOTAL: 80.16 VENDOR TOTAL; 80.16 CABANBAL LISA CABANBAN 215701-2 02/24/09 01 INSTRUCTION FOR 6 WINTER ZUMBA 80-000-50-00-5150 03/12/09 537.00 SALARIES- INSTRUCTORS DATE: 03/03/09 UNITED CITY OF YORKVILLE PAGE: 3 TIME: 09:44:03 DETAIL BOARD REPORT ID: AP441000.WOW INVOICES DUE ON/BEFORE 03/12/2009 INVOICE # INVOICE ITEM VENDOR # DATE # DESCRIPTION ACCOUNT # P.O. # DUE DATE ITEM AMT CABANBAL LISA CABANBAN 215701-2 02/24/09 02 CLASSES ** COMMENT ** 03/12/09 INVOICE TOTAL: 537.00 VENDOR TOTAL: 537.00 CHEATHAM JAMIE L. CHEATHAM 3034 02/19/09 01 FEB. 12 MEETING MINUTES 79-650-50-00 -5155 03/12/09 159.25 SALARIES- RECORDING SECRET INVOICE TOTAL: 159.25 VENDOR TOTAL: 159.25 COMCAST COMCAST CABLE 021309 02/13/09 01 MONTHLY CHARGES 79-650-62 00-5437 03/12/09 79.95 TELEPHONE/INTERNET INVOICE TOTAL: 79.95 VENDOR TOTAL: 79.95 COMED COMMONWEALTH EDISON 1613010022-0209 02/13/09 01 BALLFIELDS 79-650-62 00-5435 03/12/09 562.73 ELECTRICITY INVOICE TOTAL: 562.73 VENDOR TOTAL: 562.73 COMPTOTS COMPUTERTOTS/COMPUTER EXPLORER CEYPD1208 02/24/09 01 VIDEO GAME DESIGN CLASS 79 650-50-00 5150 03/12/09 480.00 SALARIES INSTRUCTOR CONTR 02 INSTRUCTION ** COMMENT ** INVOICE TOTAL: 480.00 VENDOR TOTAL: 480.00 CROWNTRO CROWN TROPHY DATE: 03/03/09 UNITED CITY OF YORKVILLE PAGE: 4 TIME: 09:94:03 DETAIL BOARD REPORT ID: AP441000.WOW INVOICES DUE ON/BEFORE 03/12/2009 INVOICE # INVOICE ITEM VENDOR $ DATE # DESCRIPTION ACCOUNT # P.O. # DUE DATE ITEM AMT CROWNTRO CROWN TROPHY 9250 02/11/09 01 12 BASKETBALL MEDALS, 50 80 000-6S-00-5803 03/12/09 65.98 PROGRAM EXPENSES 02 PARTICIPANT RIBBONS ** COMMENT ** INVOICE TOTAL: 65.98 VENDOR TOTAL: 65.98 DEX DEX 020709 02/07/09 01 YELLOW PAGES ADS 80-000-62-00-5603 03/12/09 29.50 PUBLISHING/ADVERTISING INVOICE TOTAL: 29.50 VENDOR TOTAL: 29.50 DISCSCHL DISCOUNT SCHOOL SUPPLY P21412580001 02/05/09 01 CONSTRUCTION PAPER 80 000-65-00-5603 03/12/09 38.57 PROGRAM EXPENSES INVOICE TOTAL: 38.57 P21483870001 02/16/09 01 GLUE STICKS 79-650-65-00-5603 03/12/09 13.99 PROGRAM EXPENSES 02 STAMP PADS, GLUE, WIGGLY EYES, 80-000 65-00-5803 76.31 PROGRAM EXPENSES 03 DOUGH ** COMMENT ** INVOICE TOTAL: 90.30 VENDOR TOTAL: 128.87 FVTRADIN FOX VALLEY TRADING COMPANY 9625 12/17/08 01 137 BASKETBALL JERSEYS 79-650 65-00-5803 00403791 03/12/09 2,215.15 PROGRAM EXPENSES INVOICE TOTAL: 2,215.15 VENDOR TOTAL: 2,21.5.15 HAYENR RAYMOND HAYEN DATE: 03/03/09 UNITED CITY OF YORKVILLE PAGE: 5 TIME: 09:44:03 DETAIL BOARD REPORT ID: AP441000.WOW INVOICES DUE ON/BEFORE 03/12/2009 INVOICE # INVOICE ITEM VENDOR # DATE # DESCRIPTION ACCOUNT # P.O. # DUE DATE ITEM AMT ------------------------------------------------------------------------------------------------------------------------------------ HAYENR RAYMOND HAYEN 021409 02/14/09 01 REFEREE 79°650-50-00-5150 03/12/09 75.00 SALARIES- INSTRUCTOR CONTR INVOICE TOTAL: 75.00 VENDOR TOTAL: 75.00 HOGAN FARM PLAN 03 430564 02/24/09 01 BELT 79-610-62-00-5408 03/12/09 53.00 MAINTENANCE-EQUIPMENT INVOICE TOTAL: 53.00 VENDOR TOTAL: 53.00 ICE ICE MOUNTAIN 0980119455822 02/12/09 01 WATER 79°650-65-00-5804 03/12/09 6.57 OPERATING SUPPLIES INVOICE TOTAL: 6.57 VENDOR TOTAL: 6.57 ILDEPUHE ILLINOIS DEPARTMENT OF 021109 02/11/09 01 FOOD SERVICE SANITATION 79-650-65-00--5804 03/12/09 35.00 OPERATING SUPPLIES 02 CERTIFICATE ++ COMMENT ** INVOICE TOTAL: 35.00 VENDOR TOTAL: 35.00 ILPD4811 ILLINOIS STATE POLICE 022409 02/24/09 01 BACKGROUND CHECK 79-650-65-00-5803 03/12/09 34.25 PROGRAM EXPENSES 02 BACKGROUND CHECK 60-000-65-00 5803 34.25 PROGRAM EXPENSES INVOICE TOTAL: 68.50 VENDOR TOTAL: 68.50 DATE: 03/03/09 UNITED CITY OF YORKVILLE PAGE: 6 TIME: 09:44:03 DETAIL BOARD REPORT ID: AP441000.WOW INVOICES DUE ON/BEFORE 03/12/2009 INVOICE # INVOICE ITEM VENDOR # DATE # DESCRIPTION ACCOUNT # P.O. # DUE DA'Z'E ITEM AMT ------------------------------------------------------------------------------------------------------------------------------------ ISAACSOB BARBARA ISAACSON 021409 02/14/09 01 REFEREE 79-650-50-00 5150 03/12/09 100.00 SALARIES INSTRUCTOR CONTR INVOICE TOTAL: 100.00 VENDOR TOTAL: 100.00 ISAACSOJ JAMES ISAACSON 021409 02/14/09 01 REFEREE 79-650-50 00-5150 03/12/09 100.00 SALARIES- INSTRUCTOR CONTR INVOICE TOTAL: 100.00 VENDOR TOTAL: 100.00 ITHALJ JOHN ITHAL 021409 02/14/09 01 REFEREE 79-650.50-00-5150 03/12/09 75.00 SALARIES- INSTRUCTOR CONTR INVOICE TOTAL: 75.00 021409A 02/14/09 01 REFEREE 79-650 50 00-5150 03/12/09 100.00 SALARIES INSTRUCTOR CONTR INVOICE TOTAL: 100.00 VENDOR TOTAL: 175.00 JIMSTRCK .TAMES GRIBBLE 1011 01/30/09 01 INSPECTIONS 79-610-65-00-5804 03/12/09 205.00 OPERATING SUPPLIES INVOICE TOTAL: 205.00 VENDOR TOTAL: 205.00 JTHOMAS J THOMAS 0467868 02/12/09 01 GUIDE ROLLER, CLEANER BODY, 79 610-62-00-5408 03/12/09 219.90 MAINTENANCE-EQUIPMENT DATE: 03/03/09 UNITED CITY OF YORKVILLE PAGE: 7 TIME: 09:44:03 DETAIL BOARD REPORT ID: AP441000.WOW INVOICES DUE ON/BEFORE 03/12/2009 INVOICE # INVOICE ITEM VENDOR # DATE # DESCRIPTION ACCOUNT # P.O. # DUE DATE ITEM AMT JTHOMAS J THOMAS 0467868 02/12/09 02 GUARD ASSEMBLY, ROLLER STUD, ** COMMENT ** 03/12/09 03 AIR FILTER ** COMMENT ** INVOICE TOTAL: 218.90 VENDOR TOTAL: 216.90 KCRECORD KENDALL COUNTY RECORD 90-013109PR 01/31/09 01 LEGAL NOTICE 79-610 65-00-5604 03/12/09 28.40 OPERATING SUPPLIES INVOICE TOTAL: 28.40 VENDOR TOTAL: 28.40 LIFEFITN LIFE FITNESS 3086862 02/05/09 01 FIELD SERVICE LABOR CHARGE 80-000-62 00 5416 03/12/09 50.00 MAINTENANCE- GENERAL INVOICE TOTAL: 50.00 3086863 02/05/09 01 FIELD SERVICE LABOR CHARGE, 80 000-62-00--5416 03/12/09 150.00 MAINTENANCE- GENERAL 02 FIELD SERVICE TRIP CHARGE ** COMMENT ** INVOICE TOTAL: 150.00 3094251 02/13/09 01 ANTI-STATIC BRUSH, FIELD 80-000 62 00-5416 03/12/09 113.47 MAINTENANCE- GENERAL 02 SERVICE CHARGE ** COMMENT ** INVOICE TOTAL: 113.47 3094252 02/13/09 01 SPRING EXTENSION, FIELD 80 000-62-00-5416 03/12/09 102.03 MAINTENANCE- GENERAL 02 SERVICE CHARGE ** COMMENT ** INVOICE TOTAL: 102.03 VENDOR TOTAL: 415.50 MCDOWELL MCDOWELL TRUCK PARTS, INC. DATE: 03/03/09 UNITED CITY OF YORKVILLE PAGE: 8 TIME: 09:44:03 DETAIL BOARD REPORT ID: AP441000.WOW INVOICES DUE ON/BEFORE 03/12/2009 INVOICE # INVOICE ITEM VENDOR # DATE # DESCRIPTION ACCOUNT # P.O. # DUE DATE ITEM AMT ------------------------------------------------------------------------------------------------------------------------------------ MCDOWELL MCDOWELL TRUCK PARTS, INC. 157335 02/04/09 01 LIGHTS, GROMMETS, PIGTAILS 79-610-62-00-5406 03/12/09 66.59 MAINTENANCE-EQUIPMENT INVOICE TOTAL: 66.59 157390 02/06/09 01 MERCHANDISE RETURN CREDIT 79 610-62-00-5408 03/12/09 -0.56 MAINTENANCE-EQUIPMENT INVOICE TOTAL: 0.56 157446 02/10/09 01 RIGID PLUG 79-610-62-00 5408 03/12/09 5.81 MAINTENANCE-EQUIPMENT INVOICE TOTAL: 5.81 157447 02/10/09 01 2 RIGID PLUGS 79-610-62 00-5408 03/12/09 11.62 MAINTENANCE-EQUIPMENT INVOICE TOTAL: 11.62 VENDOR TOTAL: 83.46 MENLAND MENARDS - YORKVILLE 90145 02/09/09 01 BUTT SPLICE 79-610-62 00-5417 03/12/09 6.98 MAINTENANCE-PARKS INVOICE TOTAL: 6.98 90166 02/09/09 01 SPARK PLUGS 79-610-62-00 5408 03/12/09 11.76 MAINTBNANCE-EQUIPMENT INVOICE TOTAL: 11.76 90547 02/11/09 01 SELF LIGHT TORCH KIT 79-610-65-00 5815 03/12/09 38.98 HAND TOOLS INVOICE TOTAL: 38.96 90757 02/12/09 01 LAG SHIELDS, LAG SCREWS 79-620-62-00-5417 03/12/09 42.31 MAINTENANCE-PARKS INVOICE TOTAL: 42.31 DATE: 03/03/09 UNITED CITY OF YORKVILLE PAGE: 9 TIME: 09:44:04 DETAIL HOARD REPORT ID: AP441000.WOW INVOICES DUE ON/BEFORE 03/12/2009 INVOICE # INVOICE ITEM VENDOR # DATE # DESCRIPTION ACCOUNT # P.O. # DUE DATE ITEM AMT MENLAND MENARDS - YORKVILLE 90865 02/13/09 01 MURIATIC ACID 79-610-65-00-5804 03/12/09 4.58 OPERATING SUPPLIES INVOICE TOTAL: 4.58 91600 02/'.7/09 01 CARTRIDGE, GREASE 79-610-65-00-5804 03/12/09 y 21.47 OPERATING SUPPLIES INVOICE TOTAL: 21.47 91640 02/17/09 01 KEYS 79-610-65-00-5804 03/12/09 3.14 OPERATING SUPPLIES INVOICE TOTAL: 3.14 91793 02/18/09 01 PVC UNION 79-610 62 00 5417 03/12/09 4.88 MAINTENANCE-PARKS INVOICE TOTAL: 4.B6 91800-08 02/18/09 01 NUMBER KITS, KLEENEX, BIKE 80-000-62-00 5408 03/12/09 39.25 MAINTENANCE SUPPLIES OZ ORGANIZER ** COMMENT ** INVOICE TOTAL: 39.25 91957 02/19/09 01 RETURNED BIKE ORGANIZER BO-000-62-00 5408 03/12/09 -4.98 MAINTENANCE SUPPLIES INVOICE TOTAL: -4.98 91964 02/19/09 01 ELECTRICAL TAPE, CABLE TIES, 80-000-62-00-5408 03/12/09 9.01 MAINTENANCE SUPPLIES 02 PLUG ** COMMENT ** INVOICE TOTAL: 9.01 92606 02/23/09 01 EXTENSION CORDS, SHOWER 80-000-62 00-5408 03/12/09 38.12 MAINTENANCE SUPPLIES 02 CURTAIN LINERS, RATCHET, ** COMMENT ** 03 SOCKET ** COMMENT ** INVOICE TOTAL: 38.12 VENDOR TOTAL: 215.50 DATE: 03/03/09 UNITED CITY OF YORKVILLE PAGE: 10 TIME: 09:44:04 DETAIL BOARD REPORT ID: AP441000.WOW INVOICES DUE ON/BEFORE 03/12/2009 INVOICE # INVOICE ITEM VENDOR # DATE 4 DESCRIPTION ACCOUNT # P.O. # DUE DATE ITEM AMT MJELECT MJ ELECTRICAL SUPPLY, INC. 1106264-00 02/10/09 01 BATTERIES 80-000 62-00-5416 03/12/09 98.00 MAINTENANCE- GENERAL INVOICE TOTAL: 98.00 1106284°01 02/13/09 01 BULBS 80-000-62-00-5416 03/12/09 78.00 MAINTENANCE- GENERAL INVOICE TOTAL: 78.00 1106352-00 02/11/09 01 BATTERY 80-000 62-00-5416 03/12/09 16.00 MAINTENANCE- GENERAL INVOICE TOTAL: 16.00 VENDOR TOTAL: 192.00 MOSERR ROBERT MOSER 021409 02/14/09 01 REFEREE 79-650-50-00 5150 03/12/09 75.00 SALARIES INSTRUCTOR CONTR INVOICE TOTAL: 75.00 VENDOR TOTAL: 75.00 MRAPPLIA MR APPLIANCE OF KENDALL 121078 02/16/09 01 DIAGNOSTIC CHARGE ON WASHER 80-000-62-00 5411 03/12/09 75.00 MAINTENANCE GENERAL INVOICE TOTAL: 75.00 VENDOR TOTAL: 75.00 NEBS NESS 9928895368-2 02/21/09 01 RECEIPTS 79-650 65-00-5802 03/12/09 300.87 OFFICE SUPPLIES INVOICE TOTAL: 300.87 VENDOR TOTAL: 300.87 NEXTEL NEXTEL COMMUNICATIONS DATE: 03/03/09 UNITED CITY OF YORKVILLE PAGE: 11 TIME: 09:44:04 DETAIL BOARD REPORT ID: AP441000.WOW INVOICES DUE ON/BEFORE 03/12/2009 INVOICE # INVOICE ITEM VENDOR # DATE # DESCRIPTION ACCOUNT # P.O. # DUE DATE ITEM AMT NEXTEL NEXTEL COMMUNICATIONS 837900513-084PR 02/21/09 01 PARKS MONTHLY CHARGES 79-610-62-00-5438 03/12/09 344.48 CELLULAR TELEPHONE 02 REC CENTER MONTHLY CHARGES 80 °000-62-00-5438 43.06 CELLULAR PHONE 03 RECREATION MONTHLY CHARGES 79°650-62-00-5438 430.59 CELLULAR TELEPHONE INVOICE TOTAL: 918.13 VENDOR TOTAL: 818.13 OFFWORK OFFICE WORKS 151769 02/18/09 01 BINDERS 79 ,650-65-00-5803 03/12/09 34.80 PROGRAM EXPENSES INVOICE TOTAL: 34.80 152112 02/25/09 01 BINDER INDEXES, MICRO CASSETTE 79-650-65-00-5802 03/12/09 81.53 OFFICE SUPPLIES 02 TAPES ** COMMENT *� INVOICE TOTAL: 81.53 VENDOR TOTAL: 116.33 OLEARYC CYNTHIA O'LEARY 12 02/14/09 01 INSTRUCTOR REFEREE SCHEDULING 79-650-50-00-5150 00404168 03/12/09 520.00 SALARIES- INSTRUCTOR CONTR INVOICE TOTAL: 520.00 VENDOR TOTAL: 520.00 OLEARYS SARAH O'LEARY 021409 02/14/09 01 REFEREE 79-650-50-00-5150 03/12/09 100.00 SALARIES- INSTRUCTOR CONTR INVOICE TOTAL: 100.00 VENDOR TOTAL: 100.00 DATE: 03/03/09 UNITED CITY OF YORKVILLE PAGE: 12 TIME: 09:44:04 DETAIL BOARD REPORT ID: AP441000.WOW INVOICES DUE ON/BEFORE 03/12/2009 INVOICE # INVOICE ITEM VENDOR # DATE # DESCRIPTION ACCOUNT # P.O. # DOE DATE ITEM AMT PEPSI PEPSI-COLA GENERAL BOTTLE 9134205109 02/20/09 01 WATER, ENERGY DRINKS BO 000 65-00-5826 03/12/09 135.92 CONCESSIONS EXPENSES INVOICE TOTAL: 135.92 VENDOR TOTAL: 135.92 REINDERS REINDERS, INC. 1237574 00 02/11/09 01 2 TIRES, 10 LATCHES 79-610-62 00-5408 03/12/09 330.18 MAINTENANCE-EQUIPMENT INVOICE TOTAL: 330.18 VENDOR TOTAL: 330.18 SANDWPKD SANDWICH PARK DISTRICT 022709 02/27/09 01 SPRING SOCCER LEAGUE FEES 79-650-65 00°5603 03/12/09 300.00 PROGRAM EXPENSES INVOICE TOTAL: 300.00 VENDOR TOTAL: 300.00 SPENCERD DAVID A. SPENCER 021409 02/14/09 01 REFEREE 79 650-50-00-5150 03/12/09 75.00 SALARIES- INSTRUCTOR CONTR INVOICE TOTAL: 75.00 VENDOR TOTAL: 75.00 TDCLARPR T.D. CLARK PRODUCTIONS 012709 01/27/09 01 GUITAR 2 CLASS FOR B STUDENTS, 79-650-50-00-5150 00404500 03/12/09 1,056.00 SALARIES- INSTRUCTOR CONTR 02 GUITAR 2 CLASS FOR 3 STUDENTS ** COMMENT ** INVOICE TOTAL: 1,056.00 VENDOR TOTAL: 1,056.00 UNIQUEPR UNIQUE PRODUCTS & SERVICE DATE: 03/03/09 UNITED CITY OF YORKVILLE PAGE: 13 TIME: 09:44:04 DETAIL BOARD REPORT ID: AP441000.WOW INVOICES DUE ON/BEFORE 03/12/2009 INVOICE # INVOICE ITEM VENDOR # DATE # DESCRIPTION ACCOUNT # P.O. # DUE DATE ITEM AMT UNIQUEPR UNIQUE PRODUCTS & SERVICE 185771 02/18/09 01 TOILET TISSUE, PAPER TOWEL, 80-000 62-00-5408 03/12/09 532.10 MAINTENANCE SUPPLIES 02 GROUT CLEANER ** COMMENT ** INVOICE TOTAL: 532.10 185833 02/19/09 01 LAUNDRY DETERGENT 80-000-62 00-5408 03/12/09 39.36 MAINTENANCE SUPPLIES INVOICE TOTAL: 39.36 VENDOR TOTAL: 571.46 VISA VISA 022409-PR 02/24/09 01 VACUUM BAGS & FILTERS, VACUUM 60-000-62-00-5408 00404446 03/12/09 99.28 MAINTENANCE SUPPLIES 02 CREDIT CARD PAPER 79-650-65-00-5802 57.90 OFFICE SUPPLIES 03 CONFERENCE REGISTRATION 79-650-64-00-5604 60.00 TRAINING AND CONFERENCES 04 GROUP POWER MONTHLY LICENSE 80®000-65-00-5803 424.79 PROGRAM EXPENSES 05 FEE, BASKETBALL SPORTS SPOTS ** COMMENT ** 06 MAIL SPEAKER FOR REPAIR 79-650-65-00-5808 54.80 POSTAGE & SHIPPING 07 PATCH KIT 79-650-65-00-5803 37.72 PROGRAM EXPENSES 08 SALES TAX CREDIT 79-650-65-00-5803 -1.68 PROGRAM EXPENSES 09 PLAQUE 79-610-65-00-5804 195.00 OPERATING SUPPLIES INVOICE TOTAL: 927.81 VENDOR TOTAL: 927.81 WALMART WALMART COMMUNITY 021609PR 02/16/09 01 PLATES, LATCH BOX. , CUPS, ZIP- 60-000-65-00-5803 03/12/09 217.19 PROGRAM EXPENSES DATE: 03/03/09 UNITED CITY OF YORKVILLE PAGE: 14 TIME: 09:44:04 DETAIL BOARD REPORT ID: AP441000.WOW INVOICES DUE ON/BEFORE 03/12/2009 INVOICE # INVOICE ITEM VENDOR # DATE # DESCRIPTION ACCOUNT # P.O. # DUE DATE ITEM AMT WALMART WALMART COMMUNITY 021609PR 02/16/09 02 LOCK BAGS, CANDY, CHEESE, ** COMMENT ** 03/12/09 03 JUICE, CARROTS, MASKING TAPE, ** COMMENT ** 04 MILK, BOLOGNA, DRESSING, ** COMMENT ** 05 NAPKINS, POP CORN, PAPER TOWEL ** COMMENT ** 06 CEREAL, KLEENEX ** COMMENT ** 07 POPCORN, JUICE, FEATHERS, 79-650-65-00-5803 105.42 PROGRAM EXPENSES 08 NAPKINS, CANDY, CUPS, FOAM ** COMMENT ** 09 SHEETS, KLEENEX, SPOONS, ** COMMENT ** 10 BANDAGES, GAUZE, BAND-AID WASH ** COMMENT ** 11 WIPES, LYSOL ** COMMENT ** INVOICE TOTAL: 322.61 VENDOR TOTAL: 322.61 YORKACE YORKVILLE ACE & RADIO SHACK 124270 02/13/09 01 LIGHTS 79 610-65-00-5824 03/12/09 6.30 CHRISTMAS DECORATIONS INVOICE TOTAL: 6.30 VENDOR TOTAL: 6.30 YORKPR YORKVILLE PARK & RECREATION 021909 02/19/09 01 CLOSING ACCOUNT PER RESOLUTION 79-000-25-00-2579 03/12/09 4,403.36 INTERFUND 79 02 2008-44 ** COMMENT ** INVOICE TOTAL: 4,403.38 VENDOR TOTAL: 4,403.38 TOTAL ALL INVOICES: 17,424.69 DATE: 03/03/2009 UNITED CITY OF YORKVILLE PAGE: 1 TIME: 14:51:24 DETAILED REVENUE & EXPENSE REPORT F-YR: 09 ID: GL470002.WOW MONTH ACTUAL W/FYTD AND FY BUDGET W/VARIANCE FUND: PARKS & REC EQUIP CAPITAL FOR 10 PERIODS ENDING FEBRUARY 28, 2009 FISCAL FISCAL 4 ACCOUNT FEBRUARY YEAR-TO-DATE YEAR COLLECTED/ NUMBER DESCRIPTION ACTUAL ACTUAL BUDGET EXPENDED GENERAL REVENUES CARRY OVER 22-000-40-00-3999 BEGINNING FUND BALANCE 0.00 0.00 26,948.00 0.0 TOTAL CARRY OVER 0.00 0.00 26,948.00 0.0 CHARGES FOR SERVICES 22-000-42-00-4216 PARKS CAPITAL FEE 500.00 21,650.00 18,000.00 120.2 22-000-42-00-4217 PARK CAPITAL DONATIONS 0.00 11,621.98 0.00 100.0 TOTAL CHARGES FOR SERVICES 500.00 33,471.98 18,000.00 185.9 MISCELLANEOUS 22-000-44-00-4430 SALE OF VEHICLES/EQUIPMENT 0.00 0.00 20,000.00 0.0 TOTAL MISCELLANEOUS 0.00 0.00 20,000.00 0.0 TRANSFERS 22-000-49-00-4930 TRANSFER FROM GF 0.00 0.00 0.00 0.0 22-000-49-00-4950 TRANSFER FROM PW CAPITAL 0.00 0.00 0.00 0.0 ----------------- TOTAL TRANSFERS 0.00 0.00 0.00 0.0 TOTAL REVENUES: GENERAL 500.00 33,471.98 64,948.00 51.5 PARKS EXPENSES CAPITAL OUTLAY 22-610-75-00-7006 PICK UP TRUCK O.Otl 0.00 0.00 0.0 22-610-75-00-7015 EQUIPMENT 0.00 8,821.98 19,948.00 44.2 22-610-75-00-7016 COMPUTER SERVER 0.00 0.00 0.00 0.0 22-610-75-00-7018 PARK RE-DEVELOPEMENTS 0.00 42,273.02 45,000.00 93.9 --------------------------------------------------------------------------------- TOTAL CAPITAL OUTLAY 0.00 51, 095.00 64,948.00 78.6 DATE: 03/03/2009 UNITED CITY OF YORKVILLE PAGE: 2 TIME: 14:51:24 DETAILED REVENUE & EXPENSE REPORT F-YR: 09 III: GL470002.WOW MONTH ACTUAL W/FYTD AND FY BUDGET W/VARIANCE FUND: PARKS & REC EQUIP CAPITAL FOR 10 PERIODS ENDING FEBRUARY 28, 2009 FISCAL FISCAL % ACCOUNT FEBRUARY YEAR-TO-DATE YEAR COLLECTED/ NUMBER DESCRIPTION ACTUAL ACTUAL BUDGET EXPENDED TOTAL EXPENSES: PARKS 0.00 51,095.00 64; 948,00 78.6 TOTAL FUND REVENUES 500.00 33,471.98 64, 948.00 51.5 TOTAL FUND EXPENSES 0.00 51,095.00 64,948.00 78.6 FUND SURPLUS (DEFICIT) 500.00 (17,623.02) 0.00 100.0 DATE: 03/03/2009 UNITED CITY OF YORKVILLE PAGE: 1 TIME: 14:51:40 DETAILED REVENUE & EXPENSE REPORT F-YR: 09 ID: GL470002.WOW MONTH ACTUAL W/FYTD AND FY BUDGET W/VARIANCE FUND: LAND CASH FOR 10 PERIODS ENDING FEBRUARY 28, 2009 FISCAL FISCAL ACCOUNT FEBRUARY YEAR-TO-DATE YEAR COLLECTED/ NUMBER DESCRIPTION ACTUAL ACTUAL BUDGET EXPENDED GENERAL REVENUES CARRY OVER 72-000-40-00-3999 BEGINNING FUND BALANCE 0.00 0.00 (521, 506.00) 0.0 -------------------------------------------------------------------------------- TOTAL CARRY OVER 0.00 0.00 (521,508.00) 0.0 INTERGOVERNMENTAL 72-000-45-00-4501 CANNONBALL RIDGE GRANT 0.00 0.00 0.00 0.0 TOTAL INTERGOVERNMENTAL 0.00 0.00 0.00 0.0 CONTRIBUTIONS 72-000-47-00-4700 OSLAD GRANT 0.00 0.00 762,000.00 0.0 72-000-47-00-4701 GREENBRIAR 0.00 0.00 0.00 0.0 72-000-47-00-4702 BIKE PATH GRANT 0.00 0.00 200, 000.00 0.0 72-000-47-00-4703 PRAIRIE GARDEN 0.00 0.00 0.00 0.0 72-000 47 00-4705 COUNTRY HILLS 0.00 0.00 1,700.00 0.0 72-000 47 00-4707 FOX HIGHLANDS 0.00 0.00 0.00 0.0 72-000-47-00-4709 SUNFLOWER 0.00 0.00 0.00 0.0 72-000-47-00-4712 RIVER'S EDGE 0.00 0.00 3,684.00 0.0 72 000-47-00-4714 WOODWORTH 0.00 0.00 0.00 0.0 72 000-47-00-4715 WHITE OAK UNIT 1&2 0.00 0.00 0.00 0.0 72 000-47-00-4716 WHITE OAK UNIT 3&4 0.00 1,406.00 0.00 100.0 72 000-47-00-4717 KYLN'S CROSSING 0.00 0.00 1,570.00 0.0 72-000-47-00-4718 FOXFIELD II PARK 0.00 0.00 0.00 0.0 72 000-47-00-4719 WILDWOOD 0.00 0.00 0.00 0.0 72-000-47-00-4722 KYLN'S RIDGE 0.00 0.00 0.00 0.0 72-000-47-00-4723 HEARTLAND CIRCLE 0.00 0.00 30,000.00 0.0 72-000-47-00-4725 WINDETTE RIDGE 0.00 0.00 0.00 0.0 72-000-47-00-4727 GRAND RESERVE 0.00 0.00 0.00 0.0 72-000-47.00-4731 MONTALBANO HOMES 0.00 0.00 0.00 0.0 72-000-47-00-4732 RAINTREE VILLAGE 0.00 0.00 0.00 0.0 72-000-47-00-4734 WHISPERING MEADOWS (K. HILL) 0.00 13,533.36 12,000.00 112.7 72-000-47-00-4735 PRAIRIE MEADOWS(MENARDS RES) 0.00 0.00 0.00 0.0 72-000-47-00-4736 BRIARWOOD 0.00 0.00 113,043.00 0.0 72-000 47-00-4737 CALEDONIA 0.00 0.00 158,000.00 0.0 72-000-47-00-4738 AUTUMN CREEK 0.00 24,845.21 25,000.00 99.3 DATE: 03/03/2009 UNITED CITY OF YORKVILLE PAGE: 2 TIME: 14:51:40 DETAILED REVENUE & EXPENSE REPORT F-YR: 09 ID: GL470002.WOW MONTH ACTUAL W/FYTD AND FY BUDGET W/VARIANCE FUND: LAND CASH FOR 10 PERIODS ENDING FEBRUARY 28, 2009 FISCAL FISCAL I ACCOUNT FEBRUARY YEAR TO-DATE YEAR COLLECTED/ NUMBER DESCRIPTION ACTUAL ACTUAL BUDGET EXPENDED GENERAL REVENUES CONTRIBUTIONS 72-000-47-00-4739 WYNSTONE TOWNHOMES 0.00 0.00 0 00 0.0 72 000-47-00-4740 VILLAS AT THE PRESERVE 0.00 0.00 0 00 0.0 72-000-47-00-4741 BAILEY MEADOWS 0.00 0.00 0 00 0.0 72 000-47-00-4742 BLACKBERRY WOODS 0.00 0.00 0.00 0.0 72-000-47-00-4743 CORNEILS CROSSING 0.00 0.00 0.00 0.0 72-000-47-00-4744 HUDSON LAKES 0.00 0.00 10,000.00 0.0 72-000-47-00-4745 PRESTWICK 0.00 0.00 30,000.00 0.0 72-000-47-00-4746 WESTBURY 0.00 0.00 0.00 0.0 72-000-47-00-4747 WESTHAVEN 0.00 0.00 0.00 0.0 72-000-47, 00-4748 WILLMAN 0.00 0.00 0.00 0.0 72-000-47-00-4749 BLACKBERRY WOODS 0.00 568.18 4,000.00 14.2 72-000-47-00-4750 KBNDALLWOOD ESTATES 0.00 0.00 15,000.00 0.0 72-000-47-00-4751 CANNONBALL RIDGE PARK GRANT 0.00 0.00 0.00 0.0 72-000-47-00-4752 BRISTOL BAY LAND CASH 0.00 85,000.00 0.00 100.0 TOTAL CONTRIBUTIONS - -- ---- - 0.00 125,352.75 1,365,997.00 9.1 TRANSFERS 72-000 49-00-4901 TRANSFER FROM GENERAL FUND 0.00 0.00 0.00 0.0 72-000-49-00-4902 TRANSFER FROM LAND ACQUISITION 0.00 0.00 0.00 0.0 72-000 49 00-4903 TRANSFER FROM PARK & REC 0.00 0.00 0.00 0.0 ---------- -- TOTAL TRANSFERS O.OD 0.00 0.00 0.0 TOTAL REVENUES: GENERAL 0.00 125,352.75 844,489.00 14.8 EXPENSES CAPITAL OUTLAY 72-000-75-00-7306 RIVERS EDGE PARK #2 0.00 0.00 0.00 0.0 72-000-75-00-7317 HEARTLAND CIRCLE 0.00 124,456.68 167,000.00 74.5 72-000-75-00-7326 MOSIER HOLDING COSTS 0.00 6,000.00 .10,000.00 60.0 72-000-75-00-7327 GRANDE RESERVE PARK 0.00 0.00 0.00 0.0 72-000-75-00-7328 PRAIRIE MEADOWS (MBNARDS RES) 0.00 146,206.26 295,000.00 50.2 72-000-75-00-7330 WHISPERING MEADOWS (K. HILL) 0.00 134,577.41 374,000.00 35.9 DATE: 03/03/2009 UNITED CITY OF YORKVILLE PAGE: 3 TIME: 14:51:40 DETAILED REVENUE & EXPENSE REPORT F-YR: 09 ID: GL470002.WOW MONTH ACTUAL W/FYTD AND FY BUDGET W/VARIANCE FUND: LAND CASH FOR 10 PERIODS ENDING FEBRUARY 28, 2009 FISCAL FISCAL I ACCOUNT FEBRUARY YEAR-TO-DATE YEAR COLLECTED/ NUMBER DESCRIPTION ACTUAL ACTUAL BUDGET EXPENDED GENERAL EXPENSES CAPITAL OUTLAY 72-000-75-00-7332 CALEDONIA 0.00 0.00 88,000.00 0.0 72-000-75-00-7333 RAINTREE VILLAGE 0.00 3,404.90 70,000.00 4.8 72-000-75-00-7334 HOOVER HOLDING COSTS 0.00 0.00 0.00 0.0 72-000-75-00-7335 GRANDE RESERVE BIKE TRAIL 0.00 50,186.56 0.00 (100.0) - ------------- ---------------------------------------------------------- TOTAL CAPITAL OUTLAY 0.00 466,631.61 1,004,000.00 46.4 OTHER 72-000-78-00-9009 RESERVE 0.00 0.00 0.00 0.0 72-000-78-00-9012 REC CENTER AGREEMENT 0.00 100,000.00 0.00 (100.0) ----------------------- TOTAL OTHER 0.00 100, 000.00 0.00 (100.0) TRANSFERS 72-000-99-00-9901 TRANSFER TO GENERAL FUND 0.00 12,000.00 16,000.00 75.0 TOTAL TRANSFERS ----- 0.00 12,000.00 16,000.00 75.0 TOTAL EXPENSES: GENERAL 0.00 578,831.81 1,020,000.00 56.7 TOTAL FUND REVENUES 0.00 125,352.75 844,489.00 14.8 TOTAL FUND EXPENSES 0.00 578,631.81 1,020,000.00 56.7 FUND SURPLUS (DEFICIT) 0.00 (453,479.06) (175,511.00) 258.3 DATE: 03/03/2009 UNITED CITY OF YORKVILLE PAGE: I TIME: 14:51:54 DETAILED REVENUE & EXPENSE REPORT F-YR: 09 ID: GL470002.WOW MONTH ACTUAL, W/FYTD AND FY BUDGET W/VARIANCE FUND: PARKS & RECREATION FOR 10 PERIODS ENDING FEBRUARY 28, 2009 FISCAL FISCAL ACCOUNT FEBRUARY YEAR-TO-DATE YEAR COLLECTED/ NUMBER DESCRIPTION ACTUAL ACTUAL BUDGET EXPENDED GENERAL REVENUES CARRY OVER 79-000-40-00-3999 BEGINNING FUND BALANCE 0.00 0.00 0.00 0.0 TOTAL CARRY OVER - _ 0.00 0.00 0.00 0.0 CHARGES FOR SERVICES 79-000-42-00-4270 FEES FOR PROGRAMS 15,475.35 202,372.46 300, 000.00 67.4 79-000-42-00-4280 CONCESSIONS/ALL SALE ITEMS 752.00 27,808.67 23,000.00 120.9 79°000-42-00-4285 VENDING MACHINE INCOME 0.00 0.00 700.00 0.0 79-000-42-00-4286 RENTAL INCOME 0.00 0.00 0.00 0.0 79-000-42-00 -4287 PARK RENTAL INCOME 0.00 8,305.00 4,000.00 207.6 79-000-42-00 4288 GOLF OUTING REVENUE 0.00 33,130.00 32,100.00 103.2 79-000-42-00, 4291 HOMETOWN DAYS 0.00 110,762.71 115,000.00 96.3 ----------- ------- -------------- TOTAL CHARGES FOR SERVICES 16,227.35 382,378.84 474,800.00 80.5 MISCELLANEOUS 79-000-44-00-4400 DONATIONS 2,070.00 14,901.00 20,000.00 74.5 79-000-44-00-4404 TREE DONATIONS 0.00 0.00 1,300.00 0.0 -------------------- ------ ---- _ TOTAL MISCELLANEOUS 2,070.00 14,901.00 21,300.00 69.9 INTERGOVERNMENTAL 79-000-45-00-4550 YOUTH SERVICES GRANT 0.00 2,000.00 2,000.00 100.0 ----------------------- -------- TOTAL INTERGOVERNMENTAL 0.00 2,000.00 2, 000.00 100.0 INTEREST 79-000-46-00-4600 INVESTMENT INCOME 18.92 1,279.46 12, 000.00 10.6 ----------------------------------------- TOTAL INTEREST 18.92 1,279.46 12,000.00 50 .6 TRANSFERS 79-000-49-00-4901 TRANSFER FROM GENERAL FUND 68, 589.26 943,269.48 1,206,742.00 78.1 79-000-49-00-4980 TRANSFER FROM REC CENTER 0.00 0.00 46,956.00 0.0 ---------------------- - - - _ - ----.. e _ TOTAL TRANSFERS 68, 589.26 943, 169-48 1,253,698.00 75.2 DATE: 03/03/2009 UNITED CITY OF YORKVILLE PAGE: 2 TIME: 14:51:54 DETAILED REVENUE & EXPENSE REPORT F-YR: 09 ID: GL470002.WOW MONTH ACTUAL W/FYTD AND FY BUDGET W/VARIANCE FUND: PARKS & RECREATION FOR 10 PERIODS ENDING FEBRUARY 28, 2009 FISCAL FISCAL $ ACCOUNT FEBRUARY YEAR-TO DATE YEAR COLLECTED/ NUMBER DESCRIPTION ACTUAL ACTUAL BUDGET EXPENDED TOTAL REVENUES:-GENERAL ----- 86, 905.53 1,343,728.78 1,763,798.00 76.1 EXPENSES TRANSFERS 79-000-99-00-9973 TRANSFER TO LAND ACQUISITION 0.00 0.00 0.00 0.0 --------------------------------------------------------------------------------- TOTAL TRANSFERS 0.00 0.00 0.00 0.0 RECREATION CENTER EXPENSES PERSONNEL SERVICES 79-600-50-00-5107 SALARIES- REC CENTER 0.00 0.00 33,000.00 0.0 --------------------------------------------------------------------------------- TOTAL PERSONNEL SERVICES 0.00 0.00 33,000.00 0.0 CONTRACTUAL SERVICES 79-600-62-00-5603 PUBLISHING/ADVERTISING 0.00 0.00 2,100.00 0.0 TOTAL CONTRACTUAL SERVICES --- 0.00 0.00 2,100.00 0.0 OPERATIONS 79-600-65-00-5804 OPERATING SUPPLIES 0.00 0.00 2,000.00 0.0 TOTAL OPERATIONS - --- -- -- 0.00 0.00 2,000.00 0.0 RETIREMENT 79-600-72-00-6500 IMRF 0.00 0.00 3,801.00 0.0 79-600-72-00-6501 SOCIAL SECURITY 0.00 0.00 13,348.00 0.0 ------------------------- -- TOTAL RETIREMENT 0.00 0.00 17,149.00 0.0 CAPITAL OUTLAY 79-600-75-00-7002 COMPUTER EQUIP & SOFTWARE 0.00 0.00 16,500.00 0.0 ----------------------------- --------------------- --------- ------- TOTAL CAPITAL OUTLAY 0.00 0.00 16,500.00 0.0 DATE: 03/03/2009 UNITED CITY OF YORKVILLE PAGE: 3 TIME: 14:51:54 DETAILED REVENUE & EXPENSE REPORT F-YR: 09 ID. GL470002.WOW MONTH ACTUAL W/FYTD AND FY BUDGET W/VARIANCE FUND: PARKS & RECREATION FOR 10 PERIODS ENDING FEBRUARY 28, 2009 FISCAL FISCAL ACCOUNT FEBRUARY YEAR-TO-DATE YEAR COLLECTED/ NUMBER DESCRIPTION ACTUAL ACTUAL BUDGET EXPENDED -----------------------° ------ TOTAL EXPENSES: RECREATION CENTER 0.00 0.00 70, 749.00 0.0 PARKS EXPENSES PERSONNAL SERVICES 79-610-50-00-5107 SALARIES- PARKS 30,250.01 318,457.04 412,500.00 77,2 79-610-50-00-5136 SALARIES- PART-TIME 0.00 27,583.05 55,000.00 50.1 79-610-50-00-5137 SALARIES- OVERTIME 0.00 3,219.96 10,000.00 32.1 TOTAL PERSONNAL SERVICES - ----30,250.01 349,260.05 477,500.00 73.1 PROFESSIONAL SERVICES 79-610-61-00-5320 MASTER PLAN / COMMUNITY SURVEY 0.00 1,155.00 2,709.00 42.6 ------------- --------------- TOTAL PROFESSIONAL SERVICES 0.00 1,155.00 2,709.00 42.6 CONTRACTUAL SERVICES 79-610-62 00-5405 PARK CONTRACTUAL 0.00 20,294.40 26,000.00 78.0 79-610-62-00-5406 MAINTENANCE-EQUIPMENT 514.11 6,533.65 10,000.00 65. 3 79-610-62 00-5417 MAINTENANCE-PARKS (10.58) 20,812.18 55,000.00 37.8 79-610-62-00-5421 WEARING APPAREL 228.80 2,302.97 9,000.00 25.5 79-610-62 00-5434 RENTAL-EQUIPMENT 0.00 1,565.67 4,000.00 39.1 79-610-62-00-5438 CELLULAR TELEPHONE 295.79 3, 031.40 5,000.00 60.6 79-610-62-00-5445 LEGAL EXPENSES 472.50 8,755.55 7,200.00 121.6 TOTAL CONTRACTUAL SERVICES ------------------------------------------------1,500.62 63,295.82 116,200.00 54.4 PROFESSIONAL DEVELOPMENT 79-610-64-00-5604 TRAINING & CONFERENCE 89.00 834.00 4,500.00 18.5 79-610-64-00-5605 TRAVEL EXPENSE 0.00 40.80 1, 550.00 2.6 ------------------------ -- TOTAL PROFESSIONAL DEVELOPMENT 89.00 874.60 6,050.00 14.4 OPERATIONS 79-610-65-00-5802 OFFICE SUPPLIES 47.92 142.04 1,500.00 9.4 79-610-65-00-5804 OPERATING SUPPLIES 7,486.48 21,481.48 35,750.00 60.0 DATE: 03/03/2009 UNITED CITY OF YORKVILLE PAGE: 4 TIME: 14:51:54 DETAILED REVENUE & EXPENSE REPORT F-YR: 09 IO: GL470002.WOW MONTH ACTUATE W/FYTD AND FY BUDGET W/VARIANCE FUND: PARKS & RECREATION FOR 10 PERIODS ENDING FEBRUARY 28, 2009 FISCAL FISCAL ACCOUNT FEBRUARY YEAR-TO-DATE YEAR COLLECTED/ NUMBER DESCRIPTION ACTUAL ACTUAL BUDGET EXPENDED -----------------------------------------------------------------------------------_----_----------------------------_------------- PARKS EXPENSES OPERATIONS 79-610-65-00-5815 HAND TOOLS 0.00 883.96 3,500.00 25.2 79-610-65-00-5824 CHRISTMAS DECORATIONS 0.00 2,323.40 2,500.00 92.9 79-610-65-00-5825 PUBLIC DECORATION 0.00 0.00 1,500.00 0.0 TOTAL OPERATIONS 7,534.40 24,630.88 44,750.00 55.4 RETIREMENT 79-610-72-00-6500 IMRF PARTICIPANTS 2,510.75 25, 324.58 33,584.00 75.4 79-610-72-00-6501 SOCIAL SECURITY/MEDICARE 2,314.13 26,718.53 37,593.00 71.0 TOTAL RETIREMENT 4,824.88 52,043.11 71,177.00 73.1 CAPITAL OUTLAY 79-610-75-00-7003 OFFICE EQUIPMENT 0.00 0.00 4,000.00 0.0 79-610-75-00-7701 FLOWERS/TREES 0.00 (33.38) 6,000.00 (0.5) ----------- ------------ ---------- -- ------------- ---------------- TOTAL CAPITAL OUTLAY 0.00 (33.38) 10,000.00 (0.3) OTHER OPERATING EXPENSES 79-610-78-00-9005 MERIT 0.00 0.00 16,500.00 0.0 -------------------------------------------------------------_------------------- TOTAL OTHER OPERATING EXPENSES 0.00 0.00 16, 500.00 0.0 TOTAL EXPENSES: PARKS 44,198.91 491,426.28 744,886.00 65.9 RECREATION EXPENSES PERSONNEL SERVICES 79-650-50-00-5107 SALARIES- RECREATION 28,463.26 281,461.01 359,525.00 78.2 79-650-50-00-5108 CONCESSION STAFF 18.00 8,554.27 6,000.00 106.9 79-650-50-00 5109 SALARIES- PRE SCHOOL 2,266.00 31, 008.88 90,000.00 34.4 79-650-50-00-5136 SALARIES-PART TIME 3,194.56 34,392.02 39,110 00 87.9 79-650-50-00 5137 SALARIES- OVERTIME 0.00 0.00 350.00 0.0 DATE: 03/03/2009 UNITED CITY OF YORKVILLE PAGE: 5 TIME: 14:51:54 DETAILED REVENUE & EXPENSE REPORT F-YR: 09 ID: GL470002.WOW MONTH ACTUAL W/FYTD AND FY BUDGET W/VARIANCE FUND: PARKS & RECREATION FOR 10 PERIODS ENDING FEBRUARY 28, 2009 FISCAL FISCAL $ ACCOUNT FEBRUARY YEAR-TO-DATE YEAR COLLECTED/ NUMBER DESCRIPTION ACTUAL ACTUAL BUDGET EXPENDED RECREATION EXPENSES PERSONNEL SERVICES 79-650-50-00-5150 SALARIES- INSTRUCTOR CONTRACTU 6,509.98 97,683.08 80, 000.00 122.1 79-650-50-00-5155 SALARIES- RECORDING SECRETARY 273.00 2,244.37 2,750.00 81.6 ------------ --------------°_°__----------------------------------------------- TOTAL PERSONNEL SERVICES 40,746.80 455,343.63 579,735.00 78.5 CONTRACTUAL SERVICES 79-650-62-00-5408 MAINTENANCE SUPPLIES 35.87 3, 101.94 5,500.00 56.3 79-650-62-00-5409 MAINTENANCE-VEHICLES 0.00 1,537.11 3, 000.00 51.2 79-650-62-00-5410 MAINTENANCE-OFFICE EQUIPMENT 226 33 3,664 .90 7,000.00 52.3 79-650-62-00-5426 YOUTH SERVICES GRANT EXPENSES 0.00 488.84 2,000.00 24.4 79-650-62-00-5435 ELECTRICITY 366.75 10,860.06 10,000.00 108.6 79-650-62-00-5437 TELEPHONE/INTERNET 79.95 906.69 1,500.00 60.4 79-650 62 00-5438 CELLULAR TELEPHONE 369.73 3,661-74 5,000.00 73.2 79-650-62-00-5445 PORTABLE TOILETS 0.00 4,918.39 6,000.00 81.9 79-650 62-00-5603 PUBLISHING/ADVERTISING 7,802.36 32,618.60 29,000.00 112.4 79-650-62-00-5605 BOOKS/PUBLICATIONS 0.00 707.89 422.00 167.7 --------------------------------------------------------------------------------- TOTAL CONTRACTUAL SERVICES 8,880.99 62,466.16 69,422.00 89.9 PROFESSIONAL DEVELOPMENT 79-650-64-00-5600 DUES 638.00 713.00 2,750.00 25.9 79-650-64-00-5604 TRAINING AND CONFERENCES 195.00 2,395.00 4,500.00 53.2 79-650-64-00-5605 TRAVEL EXPENSE 25.27 353.52 1,550.00 22.8 -------- -------- -- TOTAL PROFESSIONAL DEVELOPMENT 858.27 3,461.52 8,800.00 39.3 OPERATIONS 79-650-65-00-5802 OFFICE SUPPLIES 232.57 3,900.40 7,000.00 55.7 79-650-65-00-5803 PROGRAM EXPENSES 1,460.69 47, 543.93 50,000.00 95.0 79-650-65-00-5804 OPERATING SUPPLIES 0.00 587.83 3,600.00 16.3 79-650-65-00-5805 RECREATION EQUIPMENT 0.00 1,787.81 10,000.00 17.8 79-650-65-00-5808 POSTAGE & SHIPPING 631.16 10,165.86 7,800.00 130.3 79-650-65-00-5812 GASOLINE 97.07 4,173.26 5,000.00 83.4 79-650-65-00-5826 MILEAGE 0.00 145.74 400.00 36.4 79-650-65-00-5827 GOLF OUTING EXPENSES 0.00 21,457.33 20,200.00 106.2 DATE: 03/03/2009 UNITED CITY OF YORKVILLE PAGE: 6 TIME: 14:51:54 DETAILED REVENUE & EXPENSE REPORT F YR: 09 ID: GL470002.WOW MONTH ACTUAL W/FYTD AND FY BUDGET W/VARIANCE FUND: PARKS & RECREATION FOR 10 PERIODS ENDING FEBRUARY 2B, 2009 FISCAL FISCAL I- ACCOUNT FEBRUARY YEAR-TO-DATE YEAR COLLECTED/ NUMBER DESCRIPTION ACTUAL AC'T'UAL BUDGET EXPENDED - ---------------------------------------------------------------------------_------------------------------------------------------- RECREATION EXPENSES OPERATIONS 79-650 65 00 5828 CONCESSIONS 350.00 16,809.43 11,500.00 146.1 79-650-65-00-5833 HOMETOWN DAYS EXPENSES 0. 00 93,881.09 95,000.00 98.8 79-650-65-00-5840 SCHOLARSHIPS 145.00 904.50 6,825.00 13.2 79-650-65-00-5841 PROGRAM REFUND 171.00 12,246.41 9,000.00 136.0 TOTAL OPERATIONS 3,087.49 213,603.59 226,325.00 94.3 RETIREMENT 79-650-72-00-6500 IMRF PARTICIPANTS 2, 585.02 26,474.77 29,678.00 B9.2 79-650-72-00-6501 SOCIAL SECURITY/MEDICARE 2,780.38 31,648.07 45,003.00 70.3 ---------------------------------------------------------------------- . ----- TOTAL RETIREMENT 5,365.40 58,122.84 74,681.00 77.8 CAPITAL OUTLAY 79-650-75-00-7002 COMPUTER EQUIP & SOFTWARE 0.00 154.85 3,400.00 4.5 TOTAL CAPITAL OUTLAY 0.00 154.85 3,400.00 4.5 OTHER OPERATING EXPENSES 79-650-78-00-9005 MERIT 0.00 0.00 14,381.00 0.0 79-650-78-00-9009 RESERVE 0.00 440.00 13,168.00 3.3 TOTAL OTHER OPERATING EXPENSES 0.00 440.00 27,549.00 1.5 TOTAL EXPENSES: RECREATION 58, 938.95 793,592.59 989,912.00 80.1 TOTAL FUND REVENUES 86, 905.53 1,343,728.78 1,763,798.00 76.1 TOTAL FUND EXPENSES 103, 137.86 1,285,018.87 1,805,547.00 71.1 FUND SURPLUS (DEFICIT) (16,232.33) 58,709.91 (41,749.00) (140.6) DATE: 03/03/2009 UNITED CITY OF YORKVILLE PAGE: 1 TIME: 14:52:10 DETAILED REVENUE & EXPENSE REPORT F-YR: 09 ID: GL470002.WOW MONTH ACTUAL W/FYTD AND FY BUDGET W/VARIANCE FUND: RECREATION CENTER FOR 10 PERIODS ENDING FEBRUARY 28, 2009 FISCAL FISCAL $ ACCOUNT FEBRUARY YEAR-TO-DATE YEAR COLLECTED/ NUMBER DESCRIPTION ACTUAL ACTUAL BUDGET EXPENDED GENERAL REVENUES CHARGES FOR SERVICES 80-000 42-00-4200 MEMBERSHIP FEES 36,409.00 254,269.87 423,890.00 59.9 80-000 42 00-4210 GUEST FEES 389.00 6,751.00 7,167.00 94.1 80-000-42-00 4220 SWIM CLASS 294.00 11,524.00 20,000.00 57.6 90-000-42-00 4230 PERSONAL TRAINING FEES 1,354.75 91112.75 18,750.00 48.6 80-000-42-00 4240 TANNING SESSIONS 451.00 1,631.00 7,500.00 21.7 80-000-42-00-4270 FEES FOR PROGRAMS 16,697.77 101,588.88 125,000.00 81.2 80-000-42-00-4280 CONCESSIONS 905.00 6,321.07 11,666.00 54.1 80-000-42-00-4285 VENDING MACHINES 0.00 0.00 500.00 0.0 80-000-42-00-4286 RENTAL INCOME 235.50 3,346.25 4,333.00 77.2 -------------------------- -------------------------------------------------- TOTAL CHARGES FOR SERVICES 56,736.02 394,544.82 618,806.00 63.7 MISCELLANEOUS 80-000-44-00-4400 DONATIONS/SPONSORSHIP 1,005.00 2,847.00 3,200.00 88.9 TOTAL MISCELLANEOUS - 1,005.00 2,847.00 3,200.00 88.9 INTERGOVERNMENTAL 80-000-45-00-4550 GRANTS/SCHOLARSHIPS 0.00 0.00 1,000.00 0.0 --------------------------------------------------------------------------------- TOTAL INTERGOVERNMENTAL 0.00 0.00 1,000.00 0.0 TOTAL REVENUES: GENERAL 57,741.02 397, 391.82 623,006.00 63.7 EXPENSES PERSONNEL SERVICES 80.000-50-00-5107 SALARIES- REC CENTER 2,630.77 21,177.69 32,000.00 66.1 80 000-50-00-5109 SALARIES- PRESCHOOL 3,327.17 27,477.64 63,000.00 43.6 80 000-50-00-5136 SALARIES- PART TIME 9, 001.57 68,611.05 114,515.00 59.9 80 000-50-00-5137 SALARIES- OVERTIME 0.00 952.90 2, 000.00 47.6 80-000-50-00-5150 SALARIES- INSTRUCTORS 6,463.25 45,205.13 8, 000.00 565.0 ------ --------------------------------------------- - -- ------ ------------------ TOTAL PERSONNEL SERVICES 21,422.76 163,424.41 219,515.00 74.4 DATE: 03/03/2009 UNITED CITY OF YORKVILLE PAGE: 2 TIME: 14:52:10 DETAILED REVENUE & EXPENSE REPORT F-YR: 09 ID: GL470002.WOW MONTH ACTUAL W/FYTD AND FY BUDGET W/VARIANCE FUND: RECREATION CENTER FOR 10 PERIODS ENDING FEBRUARY 28, 2009 FISCAL FISCAL ACCOUNT FEBRUARY YEAR-TO-DATE YEAR COLLECTED/ NUMBER DESCRIPTION ACTUAL ACTUAL BUDGET EXPENDED GENERAL CONTRACTUAL SERVICES 80-000-62-00-5408 MAINTENANCE SUPPLIES 1,661.65 12,631.25 6,750.00 187.1 80-000-62-00-5410 MAINTENANCE- OFFICE EQUIP. 284.28 1,426.96 5,650.00 25.2 80-000 62 00 5416 MAINTENANCE- GENERAL 1,268.00 14,205.58 3,800.00 373.8 BO-000 62 00 5426 GRANTS 0.00 0.00 1,000.00 0.0 80-000-62-00-5430 TOWEL RENTAL 0.00 535.94 900.00 59.5 80-000-62-00-5431 POOL REPAIR 242.00 903.37 1,240.00 72.8 80-000-62-00-5432 LEASE PAYMENT 17, 500.00 157,500.00 175,000.00 90.0 80=000-62 00-5433 LICENSES/PERMITS 92.06 342.06 5,300.00 6.4 80-000 62 00-5434 POOL SUPPLIES 377.89 4, 048.45 4,400.00 92.0 80.000-62-00-5435 ELECTRICITY 2,719.76 22, 118.71 47,250.00 46.8 80-000 62 00 5437 TELEPHONE/INTERNET/CABLE 116.53 1,098.92 4, 900.00 22.4 80-000 62 00-5438 CELLULAR PHONE 36.97 437.62 500.00 87.5 80-000 62 00 5439 PROPERTY TAX 0.00 0.00 0.00 0.0 80-000 62 00-5440 SECURITY 0.00 180.00 720.00 25.0 BO 000 62-00-5603 PUBLISHING/ADVERTISING 300.39 534.09 2, 100.00 25.4 80-000-62-00-5605 BOOKS/PUBLICATION 0.00 105.39 100.00 105.3 --------------------------------------------------------------------------------- TOTAL CONTRACTUAL SERVICES 24,599.53 216,068.34 259,610.00 83.2 PROFESSIONAL DEVELOPMENT 80-000-64-00-5600 DUES 89.00 174.00 900.00 19.3 80-000-64-00-5604 TRAINING & CONFERENCES 0.00 660.30 1,000.00 66.0 80-000-64-00-5605 TRAVEL EXPENSES 0.00 70.24 500.00 14.0 TOTAL PROFESSIONAL DEVELOPMENT 89.00 904.54 2,400.00 37.6 OPERATIONS 80-000-65-00-5802 OFFICE SUPPLIES 0.00 4,997.85 4,375.00 114.2 60 000-65-00-5803 PROGRAM EXPENSES 1, 121.45 14,605.01 18,300.00 79.8 80-000-65-00-5804 OPERATING SUPPLIES 136.50 2,946.08 2,000.00 147.3 80 000-65-00-5805 RECREATION EQUIPMENT 2, 122.78 6,678.03 10, 000.00 66.7 80-000-65-00-5806 POSTAGE & SHIPPING 0.00 73.15 1,100.00 6.6 80-000= 65-00.5812 GASOLINE 0.00 0.00 1,000.00 0.0 80-000°65-00-5826 MILEAGE 0.00 86.60 300.00 28.8 80-000-65-00.5828 CONCESSIONS EXPENSES 470.01 3, 932.39 9, 000.00 43.6 80-000-65-00-5840 SCHOLARSHIPS 0.00 0.00 1,000.00 0.0 DATE: 03/03/2009 UNITED CITY OF YORKVILLE PAGE: 3 TIME: 14:52:10 DETAILED REVENUE & EXPENSE REPORT F-YR: 09 ID: GL470002.WOW MONTH ACTUAL W/FYTD AND FY BUDGET W/VARIANCE FUND: RECREATION CENTER FOR 10 PERIODS ENDING FEBRUARY 28, 2009 FISCAL FISCAL ACCOUNT FEBRUARY YEAR-TO-DATE YEAR COLLECTED/ NUMBER DESCRIPTION ACTUAL ACTUAL BUDGET EXPENDED ------------------------------------------------------------------------------------------------------------------------------------ GENERAL EXPENSES OPERATIONS 80-000-65-00-5841 PROGRAM REFUNDS 108.00 2,020.00 4,000.00 50.5 60-000-65-00-5842 MEMBERSHIP REFUNDS 268.00 780.00 0.00 (100.0) --------------------------------------------------------------------------------- TOTAL OPERATIONS 4,226.74 36,119.11 51,075.00 70.7 RETIREMENT 80-000-72-00-6500 IMRF 318.95 3,306.28 3,801.00 86.9 BO-000-72-00-6501 SOCIAL SECURITY 1,458.52 11,888.81 12,348.00 96.2 TOTAL RETIREMENT 1,777,47 15, 195.09 16, 149.00 94.0 CAPITAL OUTLAY 80-000-75-00-7002 COMPUTER EQUIP & SOFTWARE 0.00 22,277.84 16,500.00 135.0 80-000-75-00-7003 OFFICE EQUIPMENT 0.00 0.00 2,500.00 0.0 80-000-75-00-7500 PHONE SYSTEM 0.00 6,074.00 8,300.00 73.1 --------------------------------------------------------------------------------- TOTAL CAPITAL OUTLAY 0.00 28,351.84 27,300.00 103.13 OTHER OPERATING EXPENSES 80-000-78-00-9002 NICOR 3,539.13 12,184.66 0.00 (100.0) --------------------------------------------------------------------------------- TOTAL OTHER OPERATING EXPENSES 3, 539.13 12,184:66 0.00 (100.0) TRANSFERS 80-000-99-00-9979 TRANSFER TO PARKS & REC 0.00 0.00 46, 956.00 0.0 --------------------------------------------------------------------------------- TOTAL TRANSFERS 0.00 0.00 46,956.00 0.0 TOTAL EXPENSES: GENERAL 55,654.63 472,247.99 623,005.00 75.8 TOTAL FUND REVENUES 57,741.02 397,391.82 623,006.00 63.7 TOTAL FUND EXPENSES 55,654.63 472,247.99 623,005.00 75.8 FUND SURPLUS (DEFICIT) 2, 086.39 (74,856.17) 1.00 (5617.0) DATE: 03/03/2009 UNITED CITY OF YORKVILLE PAGE: 1 TIME: 14:53:45 DETAILED BALANCE SHEET F-YR: 09 ID: GL450000.WOW FUND: REC. CENTER IMPROVEMENT FUND FOR 10 PERIODS ENDING FEBRUARY 28, 2009 BALANCE NET NET BALANCE ACCOUNT # DESCRIPTION 05/01/09 DEBITS CREDITS 02/26/09 ASSETS CASH 96-000-10-00-1010 CASH IN BANK-80947700 0.00 100,042.35 71,426.14 26,616.21 TOTAL CASH 0.00 100,042.35 71,426.14 28,616.21 INTERFUND 96 000-25-00-2596 INTERFUND 96 0.00 0.00 0.00 0.00 TOTAL INTERFUND 0.00 0.00 0.00 0.00 TOTAL ASSETS 0.00 100,042.35 71,426.14 28,616.21 ------------------------------------------------------------------------------------------------------------------------------------ ------------------------------------------------------------------------------- LIABILITIES AND FUND EQUITY LIABILITIES PAYABLES 96-000-21-00-2120 REC CENTER IMPROVEMENTS 0.00 71,426.14 100,000.00 28,573.86 96-000-21-00-2121 INVESTMENT INCOME 0.00 0.00 42.35 42.35 TOTAL PAYABLES 0.00 71,426.14 100,042.35 28,616.21 --------------------------------------------------------------------------- TOTAL LIABILITIES 0.00 71,426.14 100, 042.35 28,616.21 FUND EQUITY CAPITAL 96-000-30-00-3000 FUND BALANCE 0.00 0.00 0.00 0.00 TOTAL CAPITAL 0.00 0.00 0.00 0.00 TOTAL FUND EQUITY 0.00 0.00 0-00 0.00 ---------- --- ----------------------------------------------------------- ------------------------------------------------------------ TOTAL LIABILITIES AND FUND EQUITY 0.00 71,426.14 100, 042.35 28,616.21 YORKVILLE PARK AND RECREATION CASH ANALYSIS AS OF MARCH 12, 2009 FISCAL YEAR 08/09 Ending Bank Balances May ,June July August September October November December January February March April 2008 2008 2008 2008 2008 2008 2008 2008 2009 2009 2009 20119 Money Market $32,82457 $151,928.10 $132,041.71 $136,348.61 $88,229.39 $30,854.451 $49,268.32 $99,385.94 $27,970.90 $45,96863 Account Money Market $4,35669 $4.36381 $4,37140 $4,379.03 $4,386.47 $1,39103 $4,398.48 $4,401.46 $4,403.38 $4,40491 Checking Account Month $37,181.26 $156,291.91 $136,413.11 $140,77,7.64 $92,61186 $35,248.64 $53,666.80 $103,787.40 $32,374.28 $50,373.54 $000 $0.00 Total: PARKSPAYROLL 1ST PAY $17,462.64 $21,130.18 $22,428.62 $22,76252 $19.532.94 517,570.22 $17.458.79 $17,458.80 $17.537.40 $17,53744 $17,588 61 2ND PAY $20,698.71 $25,462.62 $24,754.63 $20,867.10 $18,814.23 $17,488.45 $17,458.78 $17,458.79 $17,537.44 $17,53745 3RD PAY 917,458.80 Month Total $38,161.35 1 $46,592.80 $47,183.25 $43,629.62 $38,34707 $52517.47 $34,917.57 $34,917.59 $35,074.84 $35,074-sq F517 5M.61T $0.00 RECREATION PAYROLL 1ST PAY $25,22726 $25,03154 $21,973.45 $26,657.17 $24,43630 $25,315.86 $21,703.14 $21,05501 $19,404.52 $21,072.33 $20,05881 2NDPAY $26,22777 $22,24178 $21,949.96 $24,632.01 $21,563.63 $23,450.33 521,00418 $19,97973 522,168.12 $20,661.87 3RD PAY $24,17316 Month Total $51,455.03 1 $47,27332 $43,92341 $51,289.18 $45.99991 $72,939.35 $44707.32 $41,034 74 $41,572.64 $41,73420 $20,05881 $0.00 RECREATION CENTER PAYROLL IST PAY $0.00 $75918 $3,196.19 $8,016.02 $9.11625 $9,05445 $12,325.15 $11,41404 $81,24205 $10,038.28 $10,484.32 2N❑PAY $0.D0 $1,51834 $9.44239 $10,579.70 $11,707.34 $9,54489 $11,854.28 $12,248.10 $10,837.32 $10.8@195 3RD PAY I 1 $9,90333 Month Total $0.00 $2,277.52 $12.638.58 $18,59172 $20,82359 $28,50267 $24,179.43 $23,662.14 $19,079.37 $20.84323 $10,484 32 $000 C:raad,rotal $89,616.38 $96,14364 $103,745.24 $113,514.52 $105,17019 $153,95949 $101,804.32 $99,614.47 $95,726.85 $97,65232 $48,13174 $0.00 ° Cary - o� _ 0 Memorandum AN To: Park Board EST. 1836 From: Bart Olson, Assistant City Administrator ;; D te: March 9, 2009 Corrty Seat Subject: FY 09/10 Budget—Parks and Recreation Department Fund and �tE Rec Center Fund Background on the budget spreadsheets The attached spreadsheets represent the Proposed FY 09-10 Parks and Recreation Department Fund ("department budget") and Rec Center Fund ("Rec Center budget")budgets. I have taken the liberty to add columns to both budgets that show the figures that were handed out at the March 5th Park Board meeting, and the figures that I am proposing for both budgets based on my own analysis after meeting with both Superintendents Swithin and Sleezer on Friday and Monday. The column titled "2009-2010 Proposed Budget, to be discussed at the March 12th Park Board meeting" represents the figures from those meetings, and the figures up for consideration at the Park Board meeting. Dual columns for the FY 08-09 budget are also included in the spreadsheet. The "original budget" column is for the figures that were approved at the beginning of the fiscal year, and the "revised budget" column is for the figures that are going to be voted on by the City Council at the March 10th City Council meeting. The revised budget figures had not been reviewed by me prior to their placement in the packet (due to timing), so some of those figures may be revised again prior to the end of this fiscal year. The "$ change" and"% change" columns in each spreadsheet reflect a comparison between the March 12th proposed budgets and the FY 08-09 revised budgets. Overview The first figure on both budgets to be discussed should be the beginning year fund balance. The beginning fund balances in the department budget and the Rec Center budget are both expected to be negative to start the FY 09-10 budget on May 1. The analysis passed out at the March 5th Park Board meeting by Finance Director Mika showed that the end of year budget deficit, combining both the department and the Rec Center budgets, was going to be around $120,000. 1 have confirmed this figure to be accurate through analyzing the FY 08-09 budget in depth and speaking with both Supt. Swithin and Supt. Sleezer about their expected revenues and expenses in the final two months of the fiscal year. The only difference between Finance Director Mika's analysis and my analysis is the breakdown of the deficits between the departments. I am predicting that the department budget will have a$41,000 deficit, and the Rec Center to have an $83,000 deficit. Therefore, the beginning fund balance line items in both budgets have been adjusted accordingly. The other figures to be looked at prior to in-depth discussion of the line-items is: 1) fees for programs revenue line-item in both budgets; 2) membership fees revenue line-item in the Rec Center budget; 3) salaries—instructors expense line-item in both budgets; 4) program expenses in both budgets. Each of these line items has been highlighted for the reader's ease in following. All of these line-items are under comprehensive analysis by the Recreation Staff and could not be produced in-time for the packet creation. The figures plugged-in to those line-items are Superintendent Swithin and my best estimate for the budget. When I discuss those line-items with the Recreation staff in depth on Tuesday and Wednesday, I will either have further justification for those numbers, or (more likely) new numbers with new justification. The minute those figures are finalized, I will send the figures to the Park Board members, and produce a supplemental packet for the public's use. In general, after the final program fees and costs are submitted by the Recreation staff, I expect the department budget to break even at the end of FY 09/10, and I expect the Rec Center budget to fall further into deficit. This is particularly concerning since the Rec Center needs to be a revenue neutral or better facility. Provided the City Council does not wish to subsidize the Rec Center(and they have indicated they will not), this turnaround should be the Park Board's immediate priority, and will be my foremost priority. Revenue—Both Budgets In meeting with staff, I directed them to adjust revenue projections based on an analysis of the most recent budget report, and their understanding of revenue trends for the upcoming year. If the March 5th proposed budgets and the March 12th proposed budgets are compared side- by-side, it is easily noticeable that a few of the larger revenue line-items have decreased (fees for programs in the department budget). As described above, these figures are still under analysis by staff, and will be presented at the Park Board meeting. However, my general direction to everyone has been to leave revenue projections at or below the FY 08-09 figures, unless justification can be presented to the Park Board and to me. In cases where revenue is expected to dramatically increase due to a class fee, membership structure, or increased use, I'll ask them to put an action plan in place on how to generate additional revenues and then monitor those figures. In general, and without factoring in the beginning year budget deficit, I expect revenues to be down from last fiscal year to this fiscal year in the department budget, and I expect revenues to be up in the Rec Center budget. As I've previously stated, both budgets' revenue totals are heavily dependent on the figures that will be provided by the Recreation staff. Expenses—Department Budtet The expenses in the department budget (both the Parks Department side and the Recreation Department side) have been decreased from the FY 08-09 revised budget and the March 5th figures budget. This represents Mayor Burd's direction that costs need to be decreased across as many line-items as possible to match incoming revenues. Expenses—Rec Center Budget The expenses in the Rec Center budget are expected to increase from the FY 08-09 revised budget,but have remained nearly equal to the March 5th proposed budget figures. The increase from year to year, again, is dependent on the figures presented by the Recreation staff, but is also part of a focused effort to increase membership and visitor usage of the Rec Center. Specific expense line-item increases include: the lease payment line-item, which has two extra payments in the upcoming year for an increase of$35,000 (due to 12 payments in the fiscal year compared to 10 payments last year); and property taxes, which total $26,000. Both of these line-items place a significant burden on the Rec Center's overall budget, and its ability to break even in FY 09/10. Questions submitted by Park Board members in advance of the meeting 1) Has there been a request from the Police to fund officers out of the Parks budget? a. There has not been a request yet. There was discussion at the Feb. 21"City Council budget meeting to discuss the cost of providing an officer in the schools. Previously, the School District reimbursed the City for these costs, but that practice ended in exchange for our use of the school's facilities at no charge. The Chief asked if there was a way to reflect this change in the budget, but no action has been taken in that regard. 2) Why did the expense line item for property taxes decrease from $56,000 to $23,000 from the March 5d'budget to the March 12t'budget? a. We only owe half of the taxes in FY 09/10 budget year because we only controlled the Rec Center for half of the 2008 calendar year (and property taxes are one year in arrears). C w O !k N N a d N C N °� d d C O mm c _ U) co d O £ O p L c L V 01 3 d d d Y p 0 u c c >. 3 D a 0 0 OM 0 C d 0 m o ° a a Z O N N H y O d E ` N O .` >.N u �. C se N U m 'N. ° L d T 0 0 0 N N Y W C y 'IC lC C E N d E a) d N 7 L LL p °�O d d c y Y c.G. CL d O ° E E c d m C., N >.°o Y L d m _ m ; o 2 o'`^ c o ? 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Preschool classes had their annual Valentines Parties as well as Dental Day and Kings and Queen Day. Ready Set Go filled again for this month. New classes added were Little Tumblers and Short Sports. These classes taught by Tami Maciejewski are offered at the REC Center. Little Tumblers give children an introduction to basic tumbling, stretching„balance and coordination skills. Short Sports gives children an introduction to a variety of sports activities such as basketball, soccer, and running relay races. Valentine treats was offered for kids to make their own special Valentine for Mom and Dad. Guitar I and Guitar II are currently running at the Yorkville Intermediate School. We continued to plan for a busy spring and summer schedule that is quickly approaching. For the spring we have our Easter Egg-Express Event scheduled for Sat. April 4, 2009. Like last year we will take a short train ride to Naperville. All of the participants will enjoy the morning with an Easter Hunt, snacks and pictures with the Easter Bunny. The weekend of April 18-19, we will be holding the Spring REC Center Open House &Tax Dodge 5k run. Sat. April 181h the REC Center will be holding a day of free/trial classes and 5k run packet pick- ups. Then on Sun. April 19th will be the Tax Dodge 5k run, starting at 8:30am.. As a reminder the City of Yorkville 24th annual Golf Outing will take place on Friday May 1 st at Blackberry Oaks Golf Course in Bristol. There are spots for 170 golfers and everyone that participated in last year's event was mailed an application throughout the month of February. The Winter/Spring intern, Joe DeCicco, continued his internship in February. Currently he is working on a number of projects, such as Basketball & Soccer leagues, Golf Outing, Tax Dodge Run, and REC Center membership. Throughout March he will be organizing the Easter Egg-Express trip, Spring Break camps and the REC Center Open House &Tax Dodge 5K run. Registration ended for the Spring Soccer league in the month of February. The Spring Soccer League has a total four teams with approximately 10 players on a team for the U6 division, four teams with approximately 8 players on a team for the U8 division, three teams with approximately 10 players on a team for the U10 division, and one U12 and U14 team with approximately 14 players each. A Soccer Coaches' Meeting was held on February 21 to go over all of the rules and regulations for the league. A total of 22 coaches are volunteering their time to coach the 13 teams. Program evaluations were handed out to all participants in the 1St/2', 3`dA', and 5th/6th Grade Basketball Leagues on February 28. 1 am hoping that the evaluations will give constructive criticism that can be used to enhance the leagues for next year. The leagues are scheduled to end March 21. A 2-Ball Competition was held at the REC Center on Friday, February 20. Approximately 30 teams of various combinations signed up and participated in the free event. The event was extremely successful and plans have already been discussed for next year. All Star Sports began the week of February 16. The Soccer, TBall, Super Sport, Parent/Tot, and Basketball classes are all running for the second session of Winter. As winter classes came to an end Spring class registration began and we had a great turnout for our Zumba class offered on Monday evenings. We added Zumba to our schedule back in January and it has shown to be a wonderful addition, as enrollment and interest keeps growing with now 19 people enrolled in our 8 week session that started on February 23`d. However, February did not pose well for all classes and we had to cancel some classes due to low enrollment. These classes included: Morning Exhale, Chair Yoga, Tuesday morning Group Power, and Monday morning Pilates. Swim lessons finished up February 26th and evaluations were given to the children so they know their personal progress. The next session of swim lessons will not begin until the pool renovation is complete,but we are hoping that day will be March 9th, if not then classes will begin again on March 16`h. Seasonal Classes/Programs Winter: l"/2"d Grade Coed Basketball All Star Super Sport Indoor Cycle 3`d/4`h Grade Coed Basketball All Star Soccer Club Flex 5'h/6 1h Grade Boys Basketball All Star Basketball Senior Fit 7th/gth Grade Boys Basketball Volleyball Open Gym Pilates Adult Basketball Open Gym Youth Basketball Open Gym Interval Bootcamp Men's Basketball League Open Soccer Pick Up Games Silver Sneakers All Star Parent/Tot 2-Ball Competition Step It Up All Star TBall Group Power Group Training Bike, Kick & Core Fitness Yoga Flow Yoga Zumba Aqua Aerobics Aqua Bootcamp Pre School Ready Set Go Valentines Treats Little Tumblers Dinosaurs Bugs Trucks Moving & Grooving Guitar I Knitting Club Mom &Tots Exit Survey Summar: Shake Wiggle Giggle: Survey's returned had all 4's and 5's. They said"We love Ms. Tami she is so wonderful with the kids." Little Tumblers: Survey returned gave 4's and 5's and commented that they "Really like Tami, good addition to you staff!" Moms and Tots: Parents gave all 5's for this class. Parents said "Tami was amazing, we loved her!" Scholarships Awarded 1 Grants Received: Pre School $0.00 General $0.00 Special Recreation $0.00 Winter Quarter—as of 2/28/09 FINAL Different Types: Winter Curriculum - 40 Sections - 250 Enroll.- 1.139 Sp. Event - 600 Ran-- 184 (74% ) Cancelled—66 (26%) Class No. Residents— 854 (75%) Non-res - 285 (25%) Last Winter- Sections - 116 Enroll.- 877 Sp. Event - 385 Ran—79 (69% ) Cancelled—37 (31%) Class No. - Residents—623 (71%) Non-res - 254 (29%) Professional Development: Tim completed his certification for Food Sanitation Certification with the health department. Facility Agreements: (Winter) We are using the following facilities for our current programs and in the near future: Yorkville Schools: (Middle, Intermediate, Circle Center Grade School and Grande Reserve Elementary). We will use our own classroom at the Riverfront Recreation Bldg.. Our second Pre School is located at the Riverfront Recreation Building. Many fitness, swim and sports classes are being held at the REC Center, occasionally we use New Life Church. Special Revenue Producing Highlights None at this time. Upcoming Projects and Events: Easter Egg-Xpress Saturday April 4°i Tax Dodge 5k run, Spring Dern &REC Center Open House April 18"'-- 19th Respectfully submitted, Recreation Department Staff