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Park Board Packet 2009 04-09-09 Yorkville Parks & Recreation Department Administration Office - 201 W. Hydraulic St Yorkville, IL 60560 630-553-4357 Park Board Agenda Thursday, April 9, 2009 7:00 p.m. — Park Board Meeting Administration and Recreation Office Call to Order: Roll Call: Chris Rollins, Ken Koch, Debbie Horaz, Kelly Sedgwick, Vickie Coveny, Garrick Gillette Introduction of Guests, City Officials and Staff: Interim Director of Parks and Recreation — Bart Olson Superintendent of Recreation — Sue Swithin Superintendent of Parks — Scott Sleezer Park Designer — Laura Haake City Council Liaison to Park Board - Joe Plocher, Ward 2 Alderman Public Comment: Presentations: Approval of Minutes: Minutes — Regular Park Board Meeting - March 26, 2009* Bills Review: Cash Analysis* Bill List* Old Business: 1 . FY 09/10 Budget Update 2. REC Center Update 3. Revenue Generating Ideas Update New Business: 1 . Grande Reserve Trail Easements 2. Park rental fee waiver requests* a. Riemenschneider Park b. Stepping Stones Park Reports: Director Report Parks Report Recreation Report Additional Business: Executive Session: 1 . For litigation, when an action against, affecting, or on behalf of the particular public body has been filed and is pending before a court or administrative tribunal, or when the public body finds that an action is probable or imminent, in which case the basis for the finding shall be recorded and entered into the minutes of the closed meeting. Adjournment: Next meeting: Thursday, April 23, 2009 *Items needing Board approval or recommendation Yorkville Parks & Recreation Department Administration Office 201 W. Hydraulic St Yorkville, IL 60560 6305534357 Park Board Agenda Thursday, March 26, 2009 7: 00 p.m. - Park Board Meeting Administration and Recreation Office Call to Order: Ken Koch called the meeting to order at 7 : 12 pm . Roll Call : Ken Koch - Yes, Debbie Horaz - Yes, Vickie Coveny - Yes, and Garrick Gillette - Yes Introduction of Guests, City Officials and Staff: Interim Director of Parks and Recreation - Bart Olson Superintendent of Recreation - Sue Swithin Superintendent of Parks - Scott Sleezer Park Designer - Laura Haake City Council Liaison to Park Board Joe Plocher, Ward 2 Alderman Public Comment: None Presentations: None Approval of Minutes: Minutes - Regular Park Board Meeting March 12, 2009 * Vickie Coveny noted a spelling error on page four under Recreation Expenses, the first sentence, first word should be part-time . Ken Koch asked for a motion to approve the Regular Park Board Meeting March 12, 2009 . Garrick Gillette made the motion Deb Horaz seconded the motion and the motion was approved unanimously by voice vote . Bills Review: Cash Analysis* 1 . Ken Koch brought up the lease payment for the REC Center. The Board agreed with Ken that there were some concerns over getting the work done before the lease payment was made . Bart Olson recommended paying it this month and seeing if there was anything that could be done before next month 's payment was due. Bart felt that they should pay it unless they had further direction from their attorney on not paying it. He said he did not know the ramifications of not paying it. The Board agreed to pay the lease payment now however they wanted to move quickly with the repairs. 2 . Vickie Coveny asked if there were multiple referees working each night. She wanted to know if they were all basketball referees . Sue Swithin noted that 1 they had multiple games a night; they had leagues going on the weekend and that would explain the referee fees . Vickie felt that they could use staff and employees to referee. Sue said that she has her payroll employees already supervising the games, the scoreboard , the clock and the book. She said beyond that she is exhausting her staff and she has to have other referees. Sue said she is monitoring the budget, and where they can cut referees, they are . Ken Koch asked for a motion to approve the Cash Analysis and Bills List. Garrick Gillette made the motion and Deb Horaz seconded the motion . The motion was approved by voice vote : Ken Koch - Yes, Debbie Horaz - Yes, Vickie Coveny - Yes, and Garrick Gillette - Yes Old Business: FY Budget 09110 Bart Olson noted that in general the operating budget was zeroed out so hopefully by next year they could erase their budget deficit of $41 , 000 . He also noted they were projecting for the REC Center budget, not to erase the total deficit, but to improve it year to year. He said this would be the first full year in operation and the goal is by the end of the five year lease that they could have the deficit turned around . He said the REC Center is self sustaining and would turn around . Bart also noted that the numbers on the budget were more concrete ; however were subject to small changes . Vickie Coveny asked about the IMRF Participants . She wanted to know if the part- time employees got this . Bart said if they work more than 1 ,000 hours a year they are covered by it. He said that City Council would have to approve part-time employees who get IMRF benefits . Deb Horaz asked if they had figured out where the 2007 deficit came from . Bart said that some program expenses were higher than expected, there were some revenue violations and the general transfer fund had been decreased . He said he was not sure on the specifics without the audit reports to look at but he said these were contributing factors to the deficit and they would still have to make it up . Sue Swithin said when they were made aware of the deficit after the mid-year budget and it was very difficult to pull back on spending and what had already taken place . She said now they are monitoring everything much closer, she said and they are learning from past mistakes . Bart said the only caveat in going forward is tracking it because they are both unaudited numbers and at the end of the year in the audit numbers they may find mistakes. He said they get audited once a year and they have to wait until the end of the fiscal year. Vickie felt they should do an audit more than once a year to avoid mistakes. Bart said it would not be practical to do it more than once a year due to the time, effort, and cost that is put into the audit. He felt the best way to avoid mistakes is to make your budget and tracking as detailed as possible. 2 Bart said that the 09/10 budget would be voted on at the City Council meeting on April 28th. REC Center Update Bart Olson said he talked to Ron Walker and went over the memo he typed up for the board on what they discussed . 1 . The repairs on the roof were started in late fall , and were not able to be looked at due to bad weather. 2. The total cost of the contract for the repairs has not been paid by Ron because the contractor has not finished the work to a satisfactory level ; and the warranty for the repairs has not taken effect because the work has not been completed . 3 . The contractor is scheduled to finish in mid -April, when the weather will be appropriate . 4 . The roof leaks that had been discovered will be worked on under this contract for repairs and are pursuant to article 5 . 3 of the lease agreement. 5 . Any roof leaks that are discovered after the contract and repairs have been completed will be addressed under the general repair section of the lease agreement. Bart said Ron intends to fix all the leaks in the roof; if something happened for example to a machine due to a leak then he would pay for it. Ken Koch said the real issue was that they redid the ceiling over the pool ; if the ceiling leaks and ruins some of the repairs they made it may void their warranty. Bart said that he and Ron had scheduled two City building inspectors to come out and they did a walk through . He said that they got a list of things that needed to be done immediately and list of things that could be done later. He said that the punch list was not extensive and he still had to go over it with Sue. Bart said there are two problems, the exterior roof leaks and interior roof needs to be repaired above the pool . He said there will be a punch list of items that they would have to take care of and a punch list for Ron to take care of. Sue said that there were some things Ron said he would address on the outside of the building and if those things did not get addressed then there would be some exterior damage taking place . She felt that since these were exterior building issues they should not have to take them on due to the fact that they are leasing the center. Bart asked that as things come up to let him know and he would make sure they would get it documented at future Park Board Meetings and addressed in the proper manner. 3 New Business: REC Center Membership Cost Sue Swithin said that she, Hopkins and Bart reviewed the rate for different passes, training and tanning . It was brought to their attention that the percentages of non- residence fees were not as high as they should be compared to residence fees . Sue said that she took area caparisons of clubs and what they charged . She checked rates at new and old facilities. She went over the basic membership fees and noted the 15 % increase would be taking effect June 1st if approved . Sue noted that the biggest change addressed non -residence fees and a slightly higher rate on a second adult on a single pass membership . Sue said that because she reduced the child 's membership that put them in the hole when it came to the kids club . She found that they were hurting due to having to have staff participate in the kids club. She said that she has to have one staff member on in the morning and one in the evening to babysit. Ken pointed out the price for a resident with a basic membership went from $60 to $240 for a year with an additional child on the membership. Sue said the markup there would help them with paying for the staff. Sue said that they were still marketable and still within the range of other clubs with the 15% markup . Bart noted that if anyone happened to leave over the increase it would be offset from the revenue with the people who kept their memberships . Vickie Coveny wanted to see a list of percentages of memberships that were residences versus non-residences . Sue said that right now they are looking at roughly 70% of their members were residents and 30% were non - residents . She also said that is pretty consistence to what their programs run . She said with she could get more accurate percentages by running some reports through their REC Track System . Sue said the people are pleased with the improvements and that the price increase is okay because there had been club improvements. She said that they would be tracking the revenue monthly and they were shooting for a 30% profit margin across the board . Ken asked for a motion to recommend changes to the City Council to raise the fees to what is listed in Sue's memo for June 1't, 2009 . Deb Horaz made the motion and Garrick Gillette seconded the motion . The motion was unanimously approved by voice vote . Revenue Generating Ideas Sue Swithin said that they were going to up their offerings in swim classes . She said that they had already upped their swim classes and times. 4 Deb Horaz asked if they could get Ron to put up an awning and fix up the outside of the building . Sue said that if Ron fixed the gutters and painted the interior that would be a tremendous help . Bart Olson said they could put some of these things in the letter to Ron . Revenue Generating Ideas Discussed : 1 . Sue said that they are adding another 5K in April . She said that there would be exhibitors coming and it would get people in their building . 2 . Sue said that they are going to do a weight loss/fat loss training program . Members would sign up with a trainer and would compete in groups with other groups and staff. It would be a 12 week class that will bring in some great revenue . 3 . Vickie wanted to hold a volleyball tournament. 4. Alderman Plocher said he received input from some residents and some thought that the City could take part in a scavenger hunt. Another idea was to set up cans around at local businesses for " Pennies from Heaven " and those proceeds would go to the food pantry. 5 . Vickie thought a landscaping company could sponsor a park and take care of part of the park and in some way advertise their company . 6 . Vickie wanted to look into a paper retrieval system . 7. Garrick suggested they look at doing a haunted house at the REC Center or other appropriate location . 8. Vickie suggested doing a themed parade on the 4th of July . 9 . Deb putting together a hair, salon, spa day package that could be done at the REC Center. 10 . Garrick asked what it would take to take over the youth baseball . He said there would be a lot of money to be made there but it would be a lot of work. Sue said she would take heed to the Board's ideas especially the haunted house . One concern she had over the haunted house was she was worried about upsetting the paying members at the Club however she would look into it . Reports: Director Report Bart Olson said , for the record , the bill that was taken off the bills list last week in the amount of $4,403 . 33 was a close out from a checking account they had not used in two years . He said it was just sitting there and it was transferred into the general money market account. He said that the finance department saw it and for audit purposes and they had to show the check cashed . He said that account was closed in early October of last year. Parks Report Scott Sleezer asked the Board to read the report at their leisure and asked the Board for any questions . 5 Additional Business: Vickie asked if the Beecher center was closed on Saturday and Sunday and if so thought it would be a good place to hold a haunted house . Bart Olson said we could possibly use the center if the seniors could find a way to lock up their equipment if we wanted to use it for activities. He said it is being used quite often . Ken Koch asked for a motion to suspend the regular meeting for an Executive Session . Deb Horaz made the motion and Garrick Gillette seconded the motion . Roll Call Vote : Ken Koch - Yes, Debbie Horaz - Yes, Vickie Coveny - Yes, and Garrick Gillette - Yes Executive Session convened at 8 : 45 pm . At 8 : 55 pm the Executive Session was adjourned and the Board resumed their regular meeting . Adiournment: Ken Koch asked for a motion to adjourn the regular Park Board Meeting at 8 : 46 pm . Deb Horaz made the motion and Garrick Gillette seconded the motion . Next meeting : Thursday, April 9, 2009 *Items needing Board approval or recommendation Minutes Respectfully Submitted by: Jamie Cheatham 6 YORKVILLE PARK AND RECREATION CASH ANALYSIS AS OF APRIL 9, 2009 FISCAL YEAR 08/09 Ending Bank Balances May June July August September October November December January February March April 2008 2008 2008 2008 2008 2008 2008 2008 2009 2009 2009 2009 Money Market $32,82457 $M,928.10 $132,04171 $136,348.61 $88,229.39 $30,854.61 $49,268.32 $99,385.94 $27,970.90 $45,968.63 $258,205.98 Account Money Market $4,356.69 $4,363.81 $4,371.40 $4,379.03 $4,386.47 $4,394.03 $4,398.48 $4,401.46 $4,403.38 $4,404.91 $0` Checking Account Month To al $37181.26 $156,291.91 $136,413u $140,727.64 $92,615.86 $35,248.64 $53,666.80 $103,787.40 $32,374.28 $50,373.54 $258,205.98 $0.00 : 'account 8065955 (money market) closed on 320 109 and $4,404.91 deposited into 300667 (checking) on 3/20/09 PARKSPAYROLL IST PAY §17,462.64 $21,130.18 522,428.62 b22,76152 $19,53184 1 $17,570.22 $17,45819 $17,458.80 $17,537.40 $17,537.44 $17,588.61 $17,537.42 2ND PAY $20,698.71 $25,462.62 $24,754.63 $20,867.10 $18,814.23 $17,488.45 $17,458.78 $17,458.79 $17,53744 $17,537.45 $17537.45 3RD PAY $17,458.80 IM omh Tonal $38,161.35 $46,592.80 $47,183.25 $43,629.62 $38,347.07 $52,517.47 $34,917.57 $34,917.59 $35,074.84 $35,074.89 $35,126.06 $17,537.42 RECREATION PAYROLL IST PAY $25,22716 $25,031.54 $21,973.45 $26,65717 $24,43630 $25,315.86 $21,703.14 $21,055.01 $19,40452 $21,07233 $20,058.81 $14,786.90 2ND PAY $26,227.77 $22,24118 $21,949.96 $24,63201 $21,563.63 $23,450.33 $21,004.18 $19,979.73 $22,168.12 $20,661.87 $57,59126 3RD PAY 1 $24,173.16 imonh ToW $51,455.03 $47,273.32 $43,923.41 $51,289.18 $45,999.93 $71,93935 $42,707.32 $41,034.74 $41,572.64 $41,734.20 $77,652.07 $14,786.90 RECREATION CENTER PAYROLL IST PAY $0.00 $759.18 $3,196.19 $8,016.02 $9,116.25 $9,054.45 $12,325.15 $11,414.04 $8,242.05 $10,038.28 $10,484.32 $10,754.95 2ND PAY $0.00 $1,518.34 $9,442.39 $10,579.70 $11,707.34 $954489 $11,854.28 $12,248.10 $10,837.32 $10,804.95 $9,674.96 3RD PAY $9,903.33 Month Tonal $0.00 $2,277.52 $12,638.58 $18,595.72 $20,823.59 $28,50167 $24,179.43 $23,662.14 $19,079.37 $20,843.23 $20,159.28 $10,754.95 Grand Total 1 $89,61638 1 $96,143.64 1 $103,745.24 $113,514.52 $105,170.59 $153,959.49 $101,804.32 $99,61447 $95,72685 $97,652.32 $132,937.41 $43,079.27 DATE : 04 / 02 / 09 UNITED CITY OF YORKVILLE PAGE : 1 TIME : 12 : 14 : 51 DETAIL BOARD REPORT ID : AP441000 . WOW INVOICES DUE ON/BEFORE 04 / 09 / 2009 INVOICE # INVOICE ITEM VENDOR # DATE # DESCRIPTION ACCOUNT # P . O . # DUE DATE ITEM AMT ALLSTAR ALL STAR SPORTS INSTRUCTION 091263 03 / 16/ 09 01 SPORTS INSTRUCTORS 80 - 000 - 50 - 00 - 5150 00404170 04 / 09 / 09 1 , 897 . 50 SALARIES - INSTRUCTORS INVOICE TOTAL : 1 , 897 . 50 VENDOR TOTAL : 1 , 897 . 50 AMERFITN AMERICAN FITNESS WHOLESALERS 47026 03 / 04 / 09 01 HEALTH BARS 80 - 000 - 65 - 00 - 5828 04 / 09 / 09 231 . 00 CONCESSIONS EXPENSES INVOICE TOTAL : 231 . 00 VENDOR TOTAL : 231 . 00 AQUAPURE AQUA PURE ENTERPRISES , INC . 59460 02 /25/ 09 01 SERVICE SPA FEEDER 80 - 000 - 62 - 00 - 5431 04 / 09/ 09 285 . 00 POOL REPAIR INVOICE TOTAL : 285 . 00 59554 03 / 06/ 09 01 PUMP , GUAGE , LABOR 80 - 000 - 62 - 00 - 5431 00403795 04 / 09 / 09 2 , 255 . 98 POOL REPAIR INVOICE TOTAL : 2 , 255 . 98 59555 03 / 06/ 09 01 VAC ALERT SYSTEM , PARTS , LABOR 80 - 000 - 62 - 00 - 5431 00403796 04 / 09 / 09 2 , 285 . 95 POOL REPAIR INVOICE TOTAL : 2 , 285 . 95 59637 03 / 13 / 09 01 METAL MAGIC , CHEMICALS 80 - 000 - 62 - 00 - 5431 04 / 09 / 09 270 . 77 POOL REPAIR INVOICE TOTAL : 270 . 77 59643 03 / 13 / 09 01 ACID WASH & LABOR 80 - 000 - 62 - 00 - 5431 00403797 04 / 09 / 09 1 , 556 . 00 POOL REPAIR INVOICE TOTAL : 1 , 556 . 00 VENDOR TOTAL : 6 , 653 . 70 DATE : 04 / 02 / 09 UNITED CITY OF YORKVILLE PAGE : 2 TIME : 12 : 14 : 51 DETAIL BOARD REPORT ID : AP441000 . W0W INVOICES DUE ON/BEFORE 04 / 09 / 2009 INVOICE # INVOICE ITEM VENDOR # DATE # DESCRIPTION ACCOUNT # P . O . # DUE DATE ITEM AMT ARAMARK ARAMARK UNIFORM SERVICES 610 - 6506672 03 / 10 / 09 01 UNIFORMS 79 - 610 - 62 - 00 - 5421 04 / 09 / 09 39 . 20 WEARING APPAREL INVOICE TOTAL : 39 . 20 610 - 6511715 03 / 17 / 09 01 UNIFORMS 79 - 610 - 62 - 00 - 5421 04 / 09 / 09 39 . 20 WEARING APPAREL INVOICE TOTAL : 39 . 20 VENDOR TOTAL : 78 . 40 BALDWINJ JERRY BALDWIN 032109 03 / 21 / 09 01 REFEREE 79 - 650 - 50 - 00 - 5150 04 / 09 / 09 125 . 00 SALARIES - INSTRUCTOR CONTR INVOICE TOTAL : 125 . 00 VENDOR TOTAL : 125 . 00 BPAMOCO BP AMOCO OIL COMPANY 17285853 03 / 24 / 09 01 FUEL 79 - 650 - 65 - 00 - 5812 04 / 09/ 09 135 . 06 GASOLINE INVOICE TOTAL : 135 . 06 VENDOR TOTAL : 135 . 06 COMCAST COMCAST CABLE 031309 03 / 13 / 09 01 INTERNET 79 - 650 - 62 - 00 - 5437 04 / 09 / 09 79 . 95 TELEPHONE/ INTERNET INVOICE TOTAL : 79 . 95 VENDOR TOTAL : 79 . 95 COMED COMMONWEALTH EDISON 1613010022 - 0309 03 / 13 / 09 01 BALL FIELD 79 - 650 - 62 - 00 - 5435 04 / 09/ 09 340 . 88 ELECTRICITY INVOICE TOTAL : 340 . 88 VENDOR TOTAL : 340 . 88 DATE : 04 / 02 / 09 UNITED CITY OF YORKVILLE PAGE : 3 TIME : 12 : 14 : 51 DETAIL BOARD REPORT ID : AP441000 . WOW INVOICES DUE ON/BEFORE 04 / 09 / 2009 INVOICE # INVOICE ITEM VENDOR # DATE # DESCRIPTION ACCOUNT # P . O . # DUE DATE ITEM AMT CROWNTRO CROWN TROPHY 9395 03 / 12 / 09 01 TROPHIES , MEDALS , ENGRAVING 79 - 650 - 65 - 00 - 5803 04 / 09 / 09 482 . 78 PROGRAM EXPENSES 02 TROPHIES , MEDALS , ENGRAVING 80 - 000 - 65 - 00 - 5803 139 . 95 PROGRAM EXPENSES INVOICE TOTAL : 622 . 73 VENDOR TOTAL : 622 . 73 DOORDOOR DOOR TO DOOR DIRECT 031109 03 / 11 / 09 01 DELIVERY OF SUMMER CATALOG 79 - 650 - 65 - 00 - 5808 00403799 04 / 09/ 09 996 . 00 POSTAGE & SHIPPING INVOICE TOTAL : 996 . 00 VENDOR TOTAL : 996 . 00 DRECHSET TIMOTHY JAMES DRECHSEL 031409 03 / 14 / 09 01 REFEREE 79 - 650 - 50 - 00 - 5150 04 / 09 / 09 75 . 00 SALARIES - INSTRUCTOR CONTR INVOICE TOTAL : 75 . 00 VENDOR TOTAL : 75 . 00 FIRSILLI FIRST ILLINOIS SYSTEMS , INC . 2494 03 / 01 / 09 01 PEST CONTROL 80 - 000 - 62 - 00 - 5416 04 / 09 / 09 38 . 00 MAINTENANCE - GENERAL INVOICE TOTAL : 38 . 00 VENDOR TOTAL : 38 . 00 FIRST FIRST PLACE RENTAL 182250 03 / 16 / 09 01 SOD CUTTER BELT 79 - 610 - 62 - 00 - 5408 04 / 09/ 09 22 . 48 MAINTENANCE - EQUIPMENT INVOICE TOTAL : 22 . 48 VENDOR TOTAL : 22 . 48 DATE : 04 / 02 / 09 UNITED CITY OF YORKVILLE PAGE : 4 TIME : 12 : 14 : 51 DETAIL BOARD REPORT ID : AP441000 . WOW INVOICES DUE ON/BEFORE 04 / 09 / 2009 INVOICE # INVOICE ITEM VENDOR # DATE # DESCRIPTION ACCOUNT # P . O . # DUE DATE ITEM AMT HAYDENS HAYDEN ' S W0933 - 00 03 / 11 / 09 01 ANTI -WHIP NYLON BB NET 80 - 000 - 65 - 00 - 5803 04 / 09 / 09 15 . 00 PROGRAM EXPENSES INVOICE TOTAL : 15 . 00 VENDOR TOTAL : 15 . 00 HAYENR RAYMOND HAYEN 031409 03 / 14 / 09 01 REFEREE 79 - 650 - 50 - 00 - 5150 04 / 09 / 09 75 . 00 SALARIES - INSTRUCTOR CONTR INVOICE TOTAL : 75 . 00 VENDOR TOTAL : 75 . 00 HUSKEC CHARLES E . HUSKE 031409 03 / 14 / 09 01 REFEREE 79 - 650 - 50 - 00 - 5150 04 / 09 / 09 75 . 00 SALARIES - INSTRUCTOR CONTR INVOICE TOTAL : 75 . 00 VENDOR TOTAL : 75 . 00 ICE ICE MOUNTAIN 09C0119455822 03 / 10 / 09 01 WATER 79 - 650 - 65 - 00 - 5804 04 / 09 / 09 6 . 49 OPERATING SUPPLIES INVOICE TOTAL : 6 . 49 VENDOR TOTAL : 6 . 49 ITHALJ JOHN ITHAL 032109 03 /21 / 09 01 REFEREE 79 - 650 - 50 - 00 - 5150 04 / 09 / 09 100 . 00 SALARIES - INSTRUCTOR CONTR INVOICE TOTAL : 100 . 00 VENDOR TOTAL : 100 . 00 LAMBERTM MICHAEL LAMBERT DATE : 04 / 02 / 09 UNITED CITY OF YORKVILLE PAGE : 5 TIME : 12 : 14 : 51 DETAIL BOARD REPORT ID : AP441000 . WOW INVOICES DUE ON/BEFORE 04 / 09 / 2009 INVOICE # INVOICE ITEM VENDOR # DATE # DESCRIPTION ACCOUNT # P . O . # DUE DATE ITEM AMT LAMBERTM MICHAEL LAMBERT 031409 03 / 14 / 09 01 REFEREE 79 - 650 - 50 - 00 - 5150 04 / 09/ 09 125 . 00 SALARIES - INSTRUCTOR CONTR INVOICE TOTAL : 125 . 00 VENDOR TOTAL : 125 . 00 LUCAST TIM LUCAS 031409 03 / 14 / 09 01 REFEREE 79 - 650 - 50 - 00 - 5150 04 / 09/ 09 125 . 00 SALARIES - INSTRUCTOR CONTR INVOICE TOTAL : 125 . 00 VENDOR TOTAL : 125 . 00 MAYR RYNE MAY 032109 03 / 21/ 09 01 REFEREE 79 - 650 - 50 - 00 - 5150 04 / 09 / 09 125 . 00 SALARIES - INSTRUCTOR CONTR INVOICE TOTAL : 125 . 00 VENDOR TOTAL : 125 . 00 MENLAND MENARDS - YORKVILLE 95600 03 / 11/ 09 01 MURIATIC ACID , DUCT TAPE , 80 - 000 - 62 - 00 - 5416 04 / 09 / 09 26 . 61 MAINTENANCE - GENERAL 02 SWITCH , CLEANER * * COMMENT * * INVOICE TOTAL : 26 . 61 95963 03 / 13 / 09 01 HOSE HANGER 80 - 000 - 62 - 00 - 5416 04 / 09/ 09 2 . 64 MAINTENANCE - GENERAL INVOICE TOTAL : 2 . 64 96869 03 / 17 / 09 01 3 /4 X 4X8 EXPANDED 80 - 000 - 62 - 00 - 5416 04 / 09/ 09 10 . 98 MAINTENANCE - GENERAL INVOICE TOTAL : 10 . 98 VENDOR TOTAL : 40 . 23 DATE : 04 / 02 / 09 UNITED CITY OF YORKVILLE PAGE : 6 TIME : 12 : 14 : 51 DETAIL BOARD REPORT ID : AP441000 . WOW INVOICES DUE ON/BEFORE 04 / 09 / 2009 INVOICE # INVOICE ITEM VENDOR # DATE # DESCRIPTION ACCOUNT # P . O . # DUE DATE ITEM AMT - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - NEXTEL NEXTEL COMMUNICATIONS 837900513 - OSSPR 03 / 21/ 09 01 MONTHLY CHARGES 79 - 610 - 62 - 00 - 5438 04 / 09 / 09 292 . 42 CELLULAR TELEPHONE 02 MONTHLY CHARGES 79 - 650 - 62 - 00 - 5438 365 . 52 CELLULAR TELEPHONE 03 MONTHLY CHARGES 80 - 000 - 62 - 00 - 5438 36 . 55 CELLULAR PHONE INVOICE TOTAL : 694 . 49 VENDOR TOTAL : 694 . 49 OLEARYS SARAH O ' LEARY 031409 03 / 14 / 09 01 REFEREE 79 - 650 - 50 - 00 - 5150 04 / 09 / 09 100 . 00 SALARIES - INSTRUCTOR CONTR INVOICE TOTAL : 100 . 00 VENDOR TOTAL : 100 . 00 ORRK KATHLEEN FIELD ORR & ASSOC . 12784PR 03 / 01 / 09 01 LEGAL MATTERS 79 - 610 - 62 - 00 - 5445 04 / 09/ 09 342 . 25 LEGAL EXPENSES INVOICE TOTAL : 342 . 25 VENDOR TOTAL : 342 . 25 PEPSI PEPSI - COLA GENERAL BOTTLE 9134204402 02 / 13 / 09 01 POP 80 - 000 - 65 - 00 - 5828 04 / 09/ 09 249 . 32 CONCESSIONS EXPENSES INVOICE TOTAL : 249 . 32 9134207911 03 / 20 / 09 01 POP 80 - 000 - 65 - 00 - 5828 04 / 09 / 09 176 . 84 CONCESSIONS EXPENSES INVOICE TOTAL : 176 . 84 VENDOR TOTAL : 426 . 16 PITBOW PITNEY BOWES DATE : 04 / 02 / 09 UNITED CITY OF YORKVILLE PAGE : 7 TIME : 12 : 14 : 52 DETAIL BOARD REPORT ID : AP441000 . W0W INVOICES DUE ON/BEFORE 04 / 09/2009 INVOICE # INVOICE ITEM VENDOR # DATE # DESCRIPTION ACCOUNT # P . O . # DUE DATE ITEM AMT PITBOW PITNEY BOWES 5336185 -MR09 03 / 13 / 09 01 RENTAL AGREEMENT 79 - 650 - 65 - 00 - 5808 04 / 09 / 09 177 . 00 POSTAGE & SHIPPING INVOICE TOTAL : 177 . 00 VENDOR TOTAL : 177 . 00 R0000G55 ROBERT PERKINS 032409 03 / 24 / 09 01 SCHOLARSHIP REIMBURSEMENT 79 - 650 - 65 - 00 - 5840 04 / 09/ 09 145 . 00 SCHOLARSHIPS INVOICE TOTAL : 145 . 00 VENDOR TOTAL : 145 . 00 R0000662 SARAH MORRIS 52808 03 / 25 / 09 01 PROGRAM REFUND 79 - 650 - 65 - 00 - 5841 04 / 09 / 09 62 . 00 PROGRAM REFUND INVOICE TOTAL : 62 . 00 VENDOR TOTAL : 62 . 00 REINDERS REINDERS , INC . 1238822 - 00 03 / 06 / 09 01 SCREEN , PARTS 79 - 610 - 62 - 00 - 5408 04 / 09/ 09 35 . 64 MAINTENANCE- EQUIPMENT INVOICE TOTAL : 35 . 64 VENDOR TOTAL : 35 . 64 ROBINSOT TRACY ROBINSON 031409 03 / 14 / 09 01 REFEREE 79 - 650 - 50 - 00 - 5150 04 / 09/ 09 100 . 00 SALARIES - INSTRUCTOR CONTR INVOICE TOTAL : 100 . 00 032109 03 / 21 / 09 01 REFEREE 79 - 650 - 50 - 00 - 5150 04 / 09/ 09 100 . 00 SALARIES - INSTRUCTOR CONTR INVOICE TOTAL : 100 . 00 VENDOR TOTAL : 200 . 00 DATE : 04 / 02 / 09 UNITED CITY OF YORKVILLE PAGE : 8 TIME : 12 : 14 : 52 DETAIL BOARD REPORT ID : AP441000 . WOW INVOICES DUE ON/BEFORE 04 / 09 / 2009 INVOICE # INVOICE ITEM VENDOR # DATE # DESCRIPTION ACCOUNT # P . O . # DUE DATE ITEM AMT - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - ROGGENBT TOBIN L . ROGGENBUCK 032109 03 / 21 / 09 01 REFEREE 79 - 650 - 50 - 00 - 5150 04 / 09 / 09 75 . 00 SALARIES - INSTRUCTOR CONTR INVOICE TOTAL : 75 . 00 VENDOR TOTAL : 75 . 00 STEAMGAR STEAMGARD CARPET CLEANERS 10595 03 / 09 / 09 01 CLEANING AT 131 E . HYDRAULIC 79 - 650 - 65 - 00 - 5803 04 / 09 / 09 147 . 70 PROGRAM EXPENSES INVOICE TOTAL : 147 . 70 VENDOR TOTAL : 147 . 70 TOTALFIR TOTAL FIRE & SAFETY INC 28175 03 / 06 / 09 01 ANNUAL SERVICE 80 - 000 - 62 - 00 - 5416 04 / 09 / 09 262 . 25 MAINTENANCE - GENERAL INVOICE TOTAL : 262 . 25 VENDOR TOTAL : 262 . 25 UNIQUEPR UNIQUE PRODUCTS & SERVICE 186107 02 /27 / 09 01 MINERAL SHOCK 80 - 000 - 62 - 00 - 5408 04 / 09/ 09 98 . 63 MAINTENANCE SUPPLIES INVOICE TOTAL : 98 . 63 186520 03 / 10 / 09 01 BLACK STRIP FLOOR PAD 80 - 000 - 62 - 00 - 5416 04 / 09 / 09 31 . 32 MAINTENANCE - GENERAL INVOICE TOTAL : 31 . 32 186601 03 / 13 / 09 01 T . PAPER , CLEANER , TOWELS 80 - 000 - 62 - 00 - 5408 04 / 09 / 09 193 . 38 MAINTENANCE SUPPLIES INVOICE TOTAL : 193 . 38 VENDOR TOTAL : 323 . 33 VISA VISA DATE : 04 / 02 / 09 UNITED CITY OF YORKVILLE PAGE : 9 TIME : 12 : 14 : 52 DETAIL BOARD REPORT ID : AP441000 . WOW INVOICES DUE ON/BEFORE 04 / 09 / 2009 INVOICE # INVOICE ITEM VENDOR # DATE # DESCRIPTION ACCOUNT # P . O . # DUE DATE ITEM AMT VISA VISA 032409 - PR 03 / 24 / 09 01 MONTHLY LICENSE FEE GROUP 80 - 000 - 65 - 00 - 5803 04 / 09 / 09 260 . 00 PROGRAM EXPENSES 02 POWER * * COMMENT * * 03 APRIL FIREFLY 80 - 000 - 65 - 00 - 5803 159 . 00 PROGRAM EXPENSES INVOICE TOTAL : 419 . 00 VENDOR TOTAL : 419 . 00 WALMART WALMART COMMUNITY 031609 - PR 03 / 16/ 09 01 PROGRAM SUPPLIES 79 - 650 - 65 - 00 - 5803 04 / 09 / 09 63 . 81 PROGRAM EXPENSES 02 PROGRAM SUPPLIES 80 - 000 - 65 - 00 - 5803 26 . 37 PROGRAM EXPENSES 03 PROGRAM SUPPLIES 80 - 000 - 65 - 00 - 5803 74 . 41 PROGRAM EXPENSES 04 PROGRAM SUPPLIES 80 - 000 - 65 - 00 - 5803 46 . 86 PROGRAM EXPENSES 05 PROGRAM SUPPLIES 79 - 650 - 65 - 00 - 5803 4 . 84 PROGRAM EXPENSES INVOICE TOTAL : 216 . 29 VENDOR TOTAL : 216 . 29 WINDCREK WINDING CREEK NURSERY , INC 141074 07 / 08 / 08 01 KENTUCKY TREE 79 - 610 - 75 - 00 - 7701 04 / 09 / 09 290 . 00 FLOWERS/TREES INVOICE TOTAL : 290 . 00 VENDOR TOTAL : 290 . 00 WIREWIZ WIRE WIZARD OF ILLINOIS , INC R 10767 03 / 01/ 09 01 FIRE & BURGLARY MONITORING 80 - 000 - 62 - 00 - 5440 04 / 09 / 09 20 . 00 SECURITY INVOICE TOTAL : 20 . 00 VENDOR TOTAL : 20 . 00 DATE : 04 / 02 / 09 UNITED CITY OF YORKVILLE PAGE : 10 TIME : 12 : 14 : 52 DETAIL BOARD REPORT ID : AP441000 . W0W INVOICES DUE ON/BEFORE 04 / 09 / 2009 INVOICE # INVOICE ITEM VENDOR # DATE # DESCRIPTION ACCOUNT # P - 0 . # DUE DATE ITEM AMT YORKNAPA YORKVILLE NAPA AUTO PARTS 870385 03 / 11 / 09 01 GAS CAP 79 - 610 - 62 - 00 - 5408 04 / 09/ 09 14 . 29 MAINTENANCE- EQUIPMENT INVOICE TOTAL : 14 . 29 VENDOR TOTAL : 14 . 29 YORKPRPC YORKVILLE PARK & REC 030209 03 / 02 / 09 01 HALLOWEEN CANDY , POSTAGE , BAGS 79 - 650 - 65 - 00 - 5803 04 / 09 / 09 23 . 94 PROGRAM EXPENSES INVOICE TOTAL : 23 . 94 VENDOR TOTAL : 23 . 94 YOUNGM MARLYS S . YOUNG 032209 03 / 22 / 09 01 3 / 12 / 09 MEETING MINUTES 79 - 650 - 50 - 00 - 5155 04109 / 09 148 . 75 SALARIES - RECORDING SECRET INVOICE TOTAL : 148 . 75 VENDOR TOTAL : 148 . 75 TOTAL ALL INVOICES : 16 , 105 . 51 DATE : 04 / 02 / 2009 UNITED CITY OF YORKVILLE PAGE : 1 TIME : 13 : 34 : 50 DETAILED REVENUE & EXPENSE REPORT F - YR : 09 ID : GL4B3000 . WOW FUND : PARKS & REC EQUIP CAPITAL FOR 11 PERIODS ENDING MARCH 31 , 2009 ORIGINAL REVISED FISCAL FISCAL e ACCOUNT MARCH YEAR- TO - DATE YEAR YEAR COLLECTED/ NUMBER DESCRIPTION ACTUAL ACTUAL BUDGET BUDGET EXPENDED GENERAL REVENUES CARRY OVER 22 - 000 - 40 - 00 - 3999 BEGINNING FUND BALANCE 0 . 00 0 . 00 26 , 948 . 00 43 , 375 . 00 * 0 . 0 - - - - - - - - - - - - - - - - - - - - - " - _ _ - - - - - - - - - - - - _ _ TOTAL CARRY OVER 0 . 00 0 . 00 26 , 948 . 00 43 , 375 . 00 0 . 0 CHARGES FOR SERVICES 22 - 000 - 42 - 00 - 4216 PARKS CAPITAL FEE 0 . 00 21 , 650 . 00 18 , 000 . 00 6 , 000 . 00 * 270 . 6 22 - 000 - 42 - 00 - 4217 PARK CAPITAL DONATIONS 0 . 00 11 , 821 . 98 0 . 00 8 , 822 . 00 * 134 . 0 TOTAL CHARGES FOR SERVICES 0 . 00 33 , 471 . 98 18 , 000 . 00 16 , 822 . 00 198 . 9 MISCELLANEOUS 22 - 000 - 44 - 00 - 4430 SALE OF VEHICLES /EQUIPMENT 0 . 00 0 . 00 20 , 000 . 00 20 , 000 . 00 0 . 0 _ ' - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - ' _ - - - - - - - - - ' - - - - - - - TOTAL MISCELLANEOUS 0 . 00 0 . 00 20 , 000 . 00 20 , 000 . 00 0 . 0 TRANSFERS 22 - 000 - 49 - 00 - 4930 TRANSFER FROM GF 0 . 00 0 . 00 0 . 00 0 . 00 0 . 0 22 - 000 - 49 - 00 - 4950 TRANSFER FROM PW CAPITAL 0 . 00 0 . 00 0 . 00 0 . 00 0 . 0 - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - ' _ ' - - - - - - TOTAL TRANSFERS 0 . 00 0 . 00 0 . 00 0 . 00 0 . 0 TOTAL REVENUES : GENERAL 0 . 00 33 , 471 . 98 64 , 948 . 00 80 , 197 . 00 41 . 7 PARKS EXPENSES CAPITAL OUTLAY 22 - 610 - 75 - 00 - 7006 PICK UP TRUCK 0 . 00 0 . 00 0 . 00 0 . 00 0 . 0 22 - 610 - 75 - 00 - 7015 EQUIPMENT 0 . 00 8 , 821 . 98 19 , 948 . 00 28 , 770 . 00 * 30 . 6 22 - 610 - 75 - 00 - 7016 COMPUTER SERVER 0 . 00 0 . 00 0 . 00 8 , 427 . 00 * 0 . 0 22 - 610 - 75 - 00 - 7018 PARK RE- DEVELOPEMENTS 0 . 00 42 , 273 . 02 45 , 000 . 00 43 , 000 . 00 * 98 . 3 - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - TOTAL CAPITAL OUTLAY 0 . 00 51 , 095 . 00 64 , 948 . 00 80 , 197 . 00 63 . 7 * PLEASE SEE ADJUSTMENT TRANSFER REPORT FOR COMMENTS * DATE : 04 / 02 /2009 UNITED CITY OF YORKVILLE PAGE : 2 TIME : 13 : 34 : 50 DETAILED REVENUE & EXPENSE REPORT F -YR : 09 ID : GL4B3000 . WOW FUND : PARKS & REC EQUIP CAPITAL FOR 11 PERIODS ENDING MARCH 31 , 2009 ORIGINAL REVISED FISCAL FISCAL °s ACCOUNT MARCH YEAR- TO -DATE YEAR YEAR COLLECTED/ NUMBER DESCRIPTION ACTUAL ACTUAL BUDGET BUDGET EXPENDED _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ - _ _ _ _ _ _ - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - _ - _ - - - - - - - - - - - - - - - - - - - - - _ _ _ TOTAL EXPENSES : PARKS 0 . 00 51 , 095 . 00 64 , 948 . 00 80 , 197 . 00 63 . 7 TOTAL FUND REVENUES 0 . 00 33 , 471 . 98 64 , 948 . 00 80 , 197 . 00 41 . 7 TOTAL FUND EXPENSES 0 . 00 51 , 095 . 00 64 , 948 . 00 80 , 197 . 00 63 . 7 FUND SURPLUS (DEFICIT ) 0 . 00 ( 17 , 623 . 02 ) 0 . 00 0 . 00 100 . 0 DATE : 04 / 02 /2009 UNITED CITY OF YORKVILLE PAGE : 1 TIME : 13 : 34 : 34 DETAILED REVENUE & EXPENSE REPORT F- YR : 09 ID : GL4B3000 . WOW FUND : LAND CASH FOR 11 PERIODS ENDING MARCH 31 , 2009 ORIGINAL REVISED FISCAL FISCAL e ACCOUNT MARCH YEAR- TO- DATE YEAR YEAR COLLECTED/ NUMBER DESCRIPTION ACTUAL ACTUAL BUDGET BUDGET EXPENDED - - - - - - - - - - - - - - - - GENERAL REVENUES CARRY OVER 72 - 000 -40 - 00 - 3999 BEGINNING FUND BALANCE 0 . 00 0 . 00 ( 521 , 508 . 00 ) ( 272 , 822 . 00 ) * 0 . 0 TOTAL CARRY OVER 0 . 00 0 . 00 ( 521 , 508 . 00 ) ( 272 , 822 . 00 ) 00 MISCELLANEOUS 72 - 000 - 44 - 00 - 4413 REIMS FROM OTHER GOVENRMENTS 0 . 00 0 . 00 0 . 00 600 , 000 . 00 * 0 . 0 TOTAL MISCELLANEOUS 0 - 00 0 . 00 0 . 00 600 , 000 . 00 0 . 0 INTERGOVERNMENTAL 72 - 000 - 45 - 00 - 4501 CANNONBALL RIDGE GRANT 0 . 00 0 . 00 0 . 00 0 . 00 0 . 0 TOTAL INTERGOVERNMENTAL 0 . 00 0 . 00 0 . 00 0 . 00 0 . 0 CONTRIBUTIONS 72 - 000 - 47 - 00 - 4700 OSLAD GRANT 0 . 00 0 . 00 762 , 000 . 00 400 , 000 . 00 * 0 . 0 72 - 000 - 47 - 00 - 4701 GREENBRIAR 0 . 00 0 . 00 0 . 00 0 . 00 0 . 0 72 - 000 - 47 - 00 - 4702 BIKE PATH GRANT 0 . 00 0 . 00 200 , 000 . 00 0 . 00 * 0 . 0 72 - 000 - 47 - 00 - 4703 PRAIRIE GARDEN 0 . 00 0 . 00 0 . 00 0 . 00 0 . 0 72 - 000 - 47 - 00 - 4705 COUNTRY HILLS 0 . 00 0 . 00 1 , 700 . 00 0 . 00 * 0 . 0 72 - 000 - 47 - 00 - 4707 FOX HIGHLANDS 0 . 00 0 . 00 0 . 00 0 . 00 0 . 0 72 - 000 - 47 - 00 - 4709 SUNFLOWER 0 . 00 0 . 00 0 . 00 0 . 00 0 . 0 72 - 000 - 47 - 00 - 4712 RIVER ' S EDGE 0 . 00 0 . 00 3 , 684 . 00 0 . 00 * 0 . 0 72 - 000 - 47 - 00 - 4714 WOODWORTH 0 . 00 0 . 00 0 . 00 0 . 00 0 . 0 72 - 000 - 47 - 00 - 4715 WHITE OAK UNIT 1&2 0 . 00 0 . 00 0 . 00 1 , 406 . 00 * 0 . 0 72 - 000 - 47 - 00 - 4716 WHITE OAK UNIT 3 &4 0 . 00 1 , 406 . 00 0 . 00 0 . 00 100 . 0 72 - 000 - 47 - 00 - 4717 KYLN ' S CROSSING 0 . 00 0 . 00 1 , 570 . 00 0 . 00 * 0 . 0 72 - 000 - 47 - 00 - 4718 FOXFIELD II PARK 0 . 00 0 . 00 0 . 00 0 . 00 0 . 0 72 - 000 - 47 - 00 - 4719 WILDWOOD 0 . 00 0 . 00 0 . 00 0 . 00 0 . 0 72 - 000 - 47 - 00 - 4722 KYLN ' S RIDGE 0 . 00 0 . 00 0 . 00 0 . 00 0 . 0 72 - 000 - 47 - 00 -4723 HEARTLAND CIRCLE 0 . 00 0 . 00 30 , 000 . 00 0 . 00 * 0 . 0 72 - 000 - 47 - 00 -4725 WINDETTE RIDGE 0 . 00 0 . 00 0 . 00 0 . 00 0 . 0 72 - 000 - 47 - 00 - 4727 GRAND RESERVE 0 . 00 0 . 00 0 . 00 0 . 00 0 . 0 72 - 000 - 47 - 00 - 4731 MONTALBANO HOMES 0 . 00 0 . 00 0 . 00 0 . 00 0 . 0 72 - 000 - 47 - 00 - 4732 RAINTREE VILLAGE 0 . 00 0 . 00 0 . 00 0 . 00 0 . 0 * PLEASE SEE ADJUSTMENT TRANSFER REPORT FOR COMMENTS DATE : 04 / 02 /2009 UNITED CITY OF YORKVILLE PAGE : 2 TIME : 13 : 34 : 35 DETAILED REVENUE & EXPENSE REPORT F - YR : 09 ID : GL4B3000 . WOW FUND : LAND CASH FOR 11 PERIODS ENDING MARCH 31 , 2009 ORIGINAL REVISED FISCAL FISCAL s ACCOUNT MARCH YEAR- TO- DATE YEAR YEAR COLLECTED/ NUMBER DESCRIPTION ACTUAL ACTUAL BUDGET BUDGET EXPENDED - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - GENERAL REVENUES CONTRIBUTIONS 72 - 000 - 47 - 00 - 4734 WHISPERING MEADOWS ( K . HILL ) 0 . 00 13 , 533 . 36 12 , 000 . 00 12 , 000 . 00 112 . 7 72 - 000 - 47 - 00 - 4735 PRAIRIE MEADOWS (MENARDS RES ) 0 . 00 0 . 00 0 . 00 0 . 00 0 . 0 72 - 000 - 47 - 00 - 4736 BRIARWOOD 0 . 00 0 . 00 113 , 043 . 00 0 . 00 * 0 . 0 72 - 000 - 47 - 00 - 4737 CALEDONIA 0 . 00 0 . 00 158 , 000 . 00 0 . 00 * 0 . 0 72 - 000 - 47 - 00 - 4738 AUTUMN CREEK 2 , 051 . 14 26 , 896 . 35 25 , 000 . 00 25 , 000 . 00 107 . 5 72 - 000 - 47 - 00 - 4739 WYNSTONE TOWNHOMES 0 . 00 0 . 00 0 . 00 0 . 00 0 . 0 72 - 000 - 47 - 00 - 4740 VILLAS AT THE PRESERVE 0 . 00 0 . 00 0 . 00 0 . 00 0 . 0 72 - 000 - 47 - 00 - 4741 BAILEY MEADOWS 0 . 00 0 . 00 0 . 00 0 . 00 0 . 0 72 - 000 - 47 - 00 - 4742 BLACKBERRY WOODS 0 . 00 0 . 00 0 . 00 0 . 00 0 . 0 72 - 000 - 47 - 00 -4743 CORNEILS CROSSING 0 . 00 0 . 00 0 . 00 0 . 00 0 . 0 72 - 000 - 47 - 00 - 4744 HUDSON LAKES 0 . 00 0 . 00 10 , 000 . 00 0 . 00 * 0 . 0 72 - 000 - 47 - 00 - 4745 PRESTWICK 0 . 00 0 . 00 30 , 000 . 00 0 . 00 * 0 . 0 72 - 000 -47 - 00 - 4746 WESTBURY 0 . 00 0 . 00 0 . 00 0 . 00 0 . 0 72 - 000 - 47 - 00 - 4747 WESTHAVEN 0 . 00 0 . 00 0 . 00 0 . 00 0 . 0 72 - 000 - 47 - 00 - 4748 WILLMAN 0 . 00 0 . 00 0 . 00 0 . 00 0 . 0 72 - 000 - 47 - 00 - 4749 BLACKBERRY WOODS 568 . 18 1 , 136 . 36 4 , 000 . 00 2 , 000 . 00 * 56 . 8 72 - 000 -47 - 00 - 4750 KENDALLWOOD ESTATES 0 . 00 0 . 00 15 , 000 . 00 0 . 00 * 0 . 0 72 - 000 - 47 - 00 - 4751 CANNONBALL RIDGE PARK GRANT 0 . 00 0 . 00 0 . 00 0 . 00 0 . 0 72 - 000 - 47 - 00 - 4752 BRISTOL BAY LAND CASH 0 . 00 85 , 000 . 00 0 . 00 85 , 000 . 00 * 100 . 0 TOTAL CONTRIBUTIONS 2 , 619 - 32 127 , 972 - 07 1 , 365 , 997 . 00 525 , 406 . 00 24 . 3 TRANSFERS 72 - 000 - 49 - 00 - 4901 TRANSFER FROM GENERAL FUND 0 . 00 0 . 00 0 . 00 0 . 00 0 . 0 72 - 000 - 49 - 00 - 4902 TRANSFER FROM LAND ACQUISITION 0 . 00 0 . 00 0 . 00 0 . 00 0 . 0 72 - 000 - 49 - 00 - 4903 TRANSFER FROM PARK & REC 0 . 00 0 . 00 0 . 00 0 . 00 0 . 0 TOTAL TRANSFERS U 00 0 - 00 0 . 00 0 . 00 0 . 0 TOTAL REVENUES : GENERAL 2 , 619 . 32 127 , 972 . 07 844 , 489 . 00 852 , 584 . 00 15 . 0 EXPENSES CAPITAL OUTLAY 72 - 000 - 75 - 00 - 7308 RIVERS EDGE PARK #2 0 . 00 0 . 00 0 . 00 0 . 00 0 . 0 * PLEASE SEE ADJUSTMENT TRANSFER REPORT FOR COMMENTS DATE : 04 / 02 /2009 UNITED CITY OF YORKVILLE PAGE : 3 TIME : 13 : 34 : 35 DETAILED REVENUE & EXPENSE REPORT F- YR : 09 ID : GL4B3000 . WOW FUND : LAND CASH FOR 11 PERIODS ENDING MARCH 31 , 2009 ORIGINAL REVISED FISCAL FISCAL e ACCOUNT MARCH YEAR-TO- DATE YEAR YEAR COLLECTED/ NUMBER DESCRIPTION ACTUAL ACTUAL BUDGET BUDGET EXPENDED - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - ' GENERAL EXPENSES CAPITAL OUTLAY 72 - 000 - 75 - 00 - 7317 HEARTLAND CIRCLE 0 . 00 124 , 456 . 68 167 , 000 . 00 167 , 000 . 00 74 . 5 72 - 000 - 75 - 00 - 7326 MOSIER HOLDING COSTS 0 . 00 6 , 000 . 00 10 , 000 . 00 6 , 000 . 00 * 100 . 0 72 - 000 - 75 - 00 - 7327 GRANDE RESERVE PARK 0 . 00 0 . 00 0 . 00 0 . 00 0 . 0 72 - 000 - 75 - 00 - 7328 PRAIRIE MEADOWS ( MENARDS RES ) 0 . 00 148 , 206 . 26 295 , 000 . 00 138 , 636 . 00 * 106 . 9 72 - 000 - 75 - 00 - 7330 WHISPERING MEADOWS ( K . HILL ) 0 . 00 134 , 577 . 41 374 , 000 . 00 200 , 000 . 00 * 67 . 2 72 - 000 - 75 - 00 - 7332 CALEDONIA 0 . 00 0 . 00 88 , 000 . 00 0 . 00 * 0 . 0 72 - 000 - 75 - 00 - 7333 RAINTREE VILLAGE 0 . 00 3 , 404 . 90 70 , 000 . 00 5 , 000 . 00 * 68 . 0 72 - 000 - 75 - 00 - 7334 HOOVER HOLDING COSTS 0 . 00 0 . 00 0 . 00 0 . 00 0 . 0 72 - 000 - 75 - 00 - 7335 GRANDE RESERVE BIKE TRAIL 0 . 00 50 , 186 . 56 0 . 00 50 , 187 . 00 * 99 . 9 TOTAL CAPITAL OUTLAY 0 . 00 466 , 831 . 81 1 , 004 , 000 . 00 566 , 823 . 00 82 . 3 OTHER 72 - 000 - 78 - 00 - 9009 RESERVE 0 . 00 0 . 00 0 . 00 0 . 00 0 . 0 72 - 000 - 78 - 00 - 9012 REC CENTER AGREEMENT 0 . 00 100 , 000 . 00 0 . 00 100 , 000 . 00 * 100 . 0 TOTAL OTHER 0 . 00 100 , 000 . 00 0 . 00 100 , 000 - 00 100 . 0 TRANSFERS 72 - 000 - 99 - 00 - 9901 TRANSFER TO GENERAL FUND 0 . 00 12 , 000 . 00 16 , 000 . 00 181 , 000 . 00 * 6 . 6 - - - - - - - - - - - - - - - - - - - - - - - - - _ - _ _ _ _ _ - - - - - - - - - _ TOTAL TRANSFERS 0 . 00 12 , 000 . 00 16 , 000 . 00 181 , 000 . 00 6 . 6 TOTAL EXPENSES : GENERAL 0 . 00 578 , 831 . 81 1 , 020 , 000 . 00 847 , 823 . 00 68 . 2 TOTAL FUND REVENUES 2 , 619 . 32 127 , 972 . 07 844 , 489 . 00 852 , 584 . 00 15 . 0 TOTAL FUND EXPENSES 0 . 00 578 , 831 . 81 1 , 020 , 000 . 00 847 , 823 . 00 68 . 2 FUND SURPLUS (DEFICIT ) 2 , 619 . 32 ( 450 , 859 . 74 ) ( 175 , 511 . 00 ) 4 , 761 . 00 ( 9469 . 8 ) DATE : 04 / 02 / 2009 UNITED CITY OF YORKVILLE PAGE : 1 TIME : 13 : 35 : 00 DETAILED REVENUE & EXPENSE REPORT F- YR : 09 ID : GL4B3000 . WOW FUND : PARKS & RECREATION FOR 11 PERIODS ENDING MARCH 31 , 2009 ORIGINAL REVISED FISCAL FISCAL ACCOUNT MARCH YEAR- TO-DATE YEAR YEAR COLLECTED/ NUMBER DESCRIPTION ACTUAL ACTUAL BUDGET BUDGET EXPENDED - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - GENERAL REVENUES CARRY OVER 79 - 000 - 40 - 00 - 3999 BEGINNING FUND BALANCE 0 . 00 0 . 00 0 . 00 ( 27 , 539 . 00 ) * 0 . 0 TOTAL CARRY OVER 0 . 00 0 . 00 0 . 00 ( 27 , 539 . 00 ) 0 . 0 CHARGES FOR SERVICES 79 - 000 - 42 - 00 - 4270 FEES FOR PROGRAMS 8 , 270 . 00 211 , 292 . 44 300 , 000 . 00 240 , 000 . 00 * 88 . 0 79 - 000 - 42 - 00 - 4280 CONCESSIONS /ALL SALE ITEMS 414 . 00 28 , 222 . 67 23 , 000 . 00 31 , 000 . 00 * 91 . 0 79 - 000 - 42 - 00 - 4285 VENDING MACHINE INCOME 0 . 00 0 . 00 700 . 00 0 . 00 * 0 . 0 79 - 000 - 42 - 00 - 4286 RENTAL INCOME 35 . 00 35 . 00 0 . 00 0 . 00 100 . 0 79 - 000 - 42 - 00 - 4287 PARK RENTAL INCOME 6 , 486 . 00 14 , 791 . 00 4 , 000 . 00 15 , 000 . 00 * 98 . 6 79 - 000 - 42 - 00 - 4288 GOLF OUTING REVENUE 1 , 080 . 00 34 , 210 . 00 32 , 100 . 00 33 , 130 . 00 * 103 . 2 79 - 000 - 42 - 00 - 4291 HOMETOWN DAYS 0 . 00 110 , 762 . 71 115 , 000 . 00 110 , 363 . 00 * 100 . 3 - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - TOTAL CHARGES FOR SERVICES 16 , 285 . 00 399 , 313 . 82 474 , 800 . 00 429 , 493 . 00 92 . 9 MISCELLANEOUS 79 - 000 - 44 - 00 - 4400 DONATIONS 510 . 00 15 , 411 . 00 20 , 000 . 00 12 , 000 . 00 * 128 . 4 79 - 000 - 44 - 00 - 4404 TREE DONATIONS 800 . 00 800 . 00 1 , 300 . 00 2 , 300 . 00 * 34 . 7 - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - TOTAL MISCELLANEOUS 1 , 310 . 00 16 , 211 . 00 21 , 300 . 00 14 , 300 . 00 113 . 3 INTERGOVERNMENTAL 79 - 000 - 45 - 00 - 4550 YOUTH SERVICES GRANT 0 . 00 2 , 000 . 00 2 , 000 . 00 2 , 000 . 00 100 . 0 - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - TOTAL INTERGOVERNMENTAL 0 . 00 2 , 000 . 00 2 , 000 . 00 2 , 000 . 00 100 . 0 INTEREST 79 - 000 - 46 - 00 - 4600 INVESTMENT INCOME 23 . 58 1 , 303 . 04 12 , 000 . 00 3 , 000 . 00 * 43 . 4 TOTAL INTEREST 23 . 58 1 , 303 . 04 12 , 000 . 00 3 , 000 . 00 43 . 4 TRANSFERS 79 - 000 - 49 - 00 - 4901 TRANSFER FROM GENERAL FUND 137 , 178 . 52 1 , 080 , 348 . 00 1 , 206 , 742 . 00 1 , 080 , 348 . 00 * 100 . 0 79 - 000 - 49 - 00 - 4902 TRANSFER IN FROM GF - LOAN 200 , 000 . 00 200 , 000 . 00 0 . 00 0 . 00 100 . 0 79 - 000 - 49 - 00 - 4980 TRANSFER FROM REC CENTER 0 . 00 0 . 00 46 , 956 . 00 0 . 00 * 0 . 0 * PLEASE SEE ADJUSTMENT TRANSFER REPORT FOR COMMENTS * DATE : 04 / 02 /2009 UNITED CITY OF YORKVILLE PAGE : 2 TIME : 13 : 35 : 00 DETAILED REVENUE & EXPENSE REPORT F- YR : 09 ID : GL4B3000 . WOW FUND : PARKS & RECREATION FOR 11 PERIODS ENDING MARCH 31 , 2009 ORIGINAL REVISED FISCAL FISCAL o ACCOUNT MARCH YEAR- TO -DATE YEAR YEAR COLLECTED/ NUMBER DESCRIPTION ACTUAL ACTUAL BUDGET BUDGET EXPENDED TOTAL TRANSFERS 337 , 178 52 1 , 280 , 348 - 00 1 , 253 , 698 . 00 1 , 080 , 348 . 00 118 . 5 TOTAL REVENUES : GENERAL 354 , 797 . 10 1 , 699 , 175 . 86 1 , 763 , 798 . 00 1 , 501 , 602 . 00 113 . 1 EXPENSES TRANSFERS 79 - 000 - 99 - 00 - 9973 TRANSFER TO LAND ACQUISITION 0 . 00 0 . 00 0 . 00 0 . 00 0 . 0 TOTAL TRANSFERS 0 . 00 0 . 00 0 . 00 0 . 00 0 . 0 RECREATION CENTER EXPENSES PERSONNEL SERVICES 79 - 600 - 50 - 00 - 5107 SALARIES - REC CENTER 0 . 00 0 . 00 33 , 000 . 00 0 . 00 * 0 . 0 - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - " _ - - TOTAL PERSONNEL SERVICES 0 . 00 0 . 00 33 , 000 . 00 0 . 00 0 . 0 CONTRACTUAL SERVICES 79 - 600 - 62 - 00 - 5603 PUBLISHING/ADVERTISING 0 . 00 0 . 00 2 , 100 . 00 0 . 00 * 0 . 0 TOTAL CONTRACTUAL SERVICES 0 . 00 0 . 00 2 , 100 . 00 0 . 00 0 . 0 OPERATIONS 79 - 600 - 65 - 00 - 5804 OPERATING SUPPLIES 0 . 00 0 . 00 2 , 000 . 00 0 . 00 * 0 . 0 - - - - - - - - - - - - - - - - - - - - - _ _ _ _ _ _ _ _ _ - - - - TOTAL OPERATIONS 0 . 00 0 . 00 2 , 000 . 00 0 . 00 0 . 0 RETIREMENT 79 - 600 - 72 - 00 - 6500 IMRF 0 . 00 0 . 00 3 , 801 . 00 0 . 00 * 0 . 0 79 - 600 - 72 - 00 - 6501 SOCIAL SECURITY 0 . 00 0 . 00 13 , 348 . 00 0 . 00 * 0 . 0 TOTAL RETIREMENT 0 . 00 0 . 00 17 , 149 . 00 0 . 00 0 . 0 CAPITAL OUTLAY 79 - 600 - 75 - 00 - 7002 COMPUTER EQUIP & SOFTWARE 0 . 00 0 . 00 16 , 500 . 00 0 . 00 * 0 . 0 * PLEASE SEE ADJUSTMENT TRANSFER REPORT FOR COMMENTS * DATE : 04 / 02 / 2009 UNITED CITY OF YORKVILLE PAGE : 3 TIME : 13 : 35 : 00 DETAILED REVENUE & EXPENSE REPORT F - YR : 09 ID : GL4B3000 . WOW FUND : PARKS & RECREATION FOR 11 PERIODS ENDING MARCH 31 , 2009 ORIGINAL REVISED FISCAL FISCAL s ACCOUNT MARCH YEAR- TO - DATE YEAR YEAR COLLECTED/ NUMBER DESCRIPTION ACTUAL ACTUAL BUDGET BUDGET EXPENDED - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - TOTAL CAPITAL OUTLAY 0 . 00 0 . 00 16 , 500 . 00 0 . 00 0 . 0 TOTAL EXPENSES : RECREATION CENTER 0 . 00 0 . 00 70 , 749 . 00 0 . 00 0 . 0 PARKS EXPENSES PERSONNAL SERVICES 79 - 610 - 50 - 00 - 5107 SALARIES - PARKS 45 , 374 . 97 363 , 832 . 01 412 , 500 . 00 393 , 250 . 00 * 92 . 5 79 - 610 - 50 - 00 - 5136 SALARIES - PART - TIME 0 . 00 27 , 583 . 05 55 , 000 . 00 30 , 000 . 00 * 91 . 9 79 - 610 - 50 - 00 - 5137 SALARIES - OVERTIME 44 . 18 3 , 264 . 14 10 , 000 . 00 7 , 500 . 00 * 43 . 5 - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - TOTAL PERSONNAL SERVICES 45 , 419 . 15 394 , 679 . 20 477 , 500 . 00 430 , 750 . 00 91 . 6 PROFESSIONAL SERVICES 79 - 610 - 61 - 00 - 5320 MASTER PLAN / COMMUNITY SURVEY 0 . 00 1 , 155 . 00 2 , 709 . 00 1 , 500 . 00 * 77 . 0 - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - TOTAL PROFESSIONAL SERVICES 0 . 00 1 , 155 . 00 2 , 709 . 00 1 , 500 . 00 77 . 0 CONTRACTUAL SERVICES 79 - 610 - 62 - 00 - 5405 PARK CONTRACTUAL 0 . 00 20 , 294 . 40 26 , 000 . 00 22 , 000 . 00 * 92 . 2 79 - 610 - 62 - 00 - 5408 MAINTENANCE-EQUIPMENT 1 , 360 . 43 7 , 894 . 08 10 , 000 . 00 7 , 000 . 00 * 112 . 7 79 - 610 - 62 - 00 - 5417 MAINTENANCE - PARKS 5 , 254 . 17 26 , 066 . 35 55 , 000 . 00 35 , 000 . 00 * 74 . 4 79 - 610 - 62 - 00 - 5421 WEARING APPAREL 175 . 80 2 , 478 . 77 9 , 000 . 00 7 , 000 . 00 * 35 . 4 79 - 610 - 62 - 00 - 5434 RENTAL- EQUIPMENT 65 . 56 1 , 631 . 23 4 , 000 . 00 2 , 000 . 00 * 81 . 5 79 - 610 - 62 - 00 - 5438 CELLULAR TELEPHONE 344 . 48 3 , 375 . 88 5 , 000 . 00 5 , 000 . 00 67 . 5 79 - 610 - 62 - 00 - 5445 LEGAL EXPENSES 0 . 00 8 , 755 . 55 7 , 200 . 00 8 , 200 . 00 * 106 . 7 - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - TOTAL CONTRACTUAL SERVICES 7 , 200 . 44 70 , 496 . 26 116 , 200 . 00 86 , 200 . 00 81 . 7 PROFESSIONAL DEVELOPMENT 79 - 610 - 64 - 00 - 5604 TRAINING & CONFERENCE 0 . 00 834 . 00 4 , 500 . 00 1 , 000 . 00 * 83 . 4 79 - 610 - 64 - 00 - 5605 TRAVEL EXPENSE 0 . 00 40 . 80 1 , 550 . 00 100 . 00 * 40 . 8 - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - TOTAL PROFESSIONAL DEVELOPMENT 0 . 00 874 . 80 6 , 050 . 00 1 , 100 . 00 79 . 5 * PLEASE SEE ADJUSTMENT TRANSFER REPORT FOR COMMENTS * DATE : 04 / 02 /2009 UNITED CITY OF YORKVILLE PAGE : 4 TIME : 13 : 35 : 00 DETAILED REVENUE & EXPENSE REPORT F -YR : 09 ID : GL4B3000 . WOW FUND : PARKS & RECREATION FOR 11 PERIODS ENDING MARCH 31 , 2009 ORIGINAL REVISED FISCAL FISCAL s ACCOUNT MARCH YEAR- TO- DATE YEAR YEAR COLLECTED/ NUMBER DESCRIPTION ACTUAL ACTUAL BUDGET BUDGET EXPENDED - - - - - - - - - - - - - - - - - - - - - - - - - - - - PARKS OPERATIONS - 79 - 610 - 65 - 00 - 5802 OFFICE SUPPLIES 0 . 00 142 . 04 11500 . 00 500 . 00 * 28 . 4 79 - 610 - 65 - 00 - 5804 OPERATING SUPPLIES 843 . 99 22 , 325 . 47 35 , 750 . 00 25 , 750 . 00 * 86 . 7 79 - 610 - 65 - 00 - 5815 HAND TOOLS 38 . 98 922 . 94 3 , 500 . 00 1 , 500 . 00 * 61 . 5 79 - 610 - 65 - 00 - 5824 CHRISTMAS DECORATIONS 6 . 30 2 , 329 . 70 2 , 500 . 00 2 , 500 . 00 93 . 1 79 - 610 - 65 - 00 - 5825 PUBLIC DECORATION 0 . 00 0 . 00 1 , 500 . 00 500 . 00 * 0 . 0 TOTAL OPERATIONS 889 . 27 25 , 720 . 15 44 , 750 . 00 30 , 750 . 00 83 - G RETIREMENT 79 - 610 - 72 - 00 - 6500 IMRF PARTICIPANTS 3 , 769 . 77 29 , 094 . 35 33 , 584 . 00 30 , 497 . 00 * 95 . 4 79 - 610 - 72 - 00 - 6501 SOCIAL SECURITY/MEDICARE 3 , 474 . 56 30 , 193 . 09 37 , 593 . 00 32 , 952 . 00 * 91 . 6 TOTAL RETIREMENT 7 , 24433 59 , 287 . 44 71 , 177 00 63 , 449 00 93 . 4 CAPITAL OUTLAY 79 - 610 - 75 - 00 - 7003 OFFICE EQUIPMENT 0 . 00 0 . 00 4 , 000 . 00 500 . 00 * 0 . 0 79 - 610 - 75 - 00 - 7701 FLOWERS/TREES 0 . 00 ( 33 . 38 ) 6 , 000 . 00 4 , 000 . 00 * ( 0 . 8 ) TOTAL CAPITAL OUTLAY 0 . 00 ( 33 . 38 ) 10 , 000 . 00 4 , 500 . 00 ( 0 . 7 ) OTHER OPERATING EXPENSES 79 - 610 - 78 - 00 - 9005 MERIT 0 . 00 0 . 00 16 , 500 . 00 0 . 00 * 0 . 0 TOTAL OTHER OPERATING EXPENSES 0 . 00 0 . 00 16 , 500 . 00 0 . 00 0 . 0 TOTAL EXPENSES : PARKS 60 , 753 . 19 552 , 179 . 47 744 , 886 . 00 618 , 249 . 00 89 . 3 RECREATION EXPENSES PERSONNEL SERVICES 79 - 650 - 50 - 00 - 5107 SALARIES - RECREATION 70 , 194 . 95 351 , 655 . 96 359 , 525 . 00 370 , 282 . 00 * 94 . 9 79 - 650 - 50 - 00 - 5108 CONCESSION STAFF 0 . 00 8 , 554 . 27 8 , 000 . 00 9 , 500 . 00 * 90 . 0 79 - 650 - 50 - 00 - 5109 SALARIES - PRE SCHOOL 3 , 194 . 88 34 , 203 . 76 90 , 000 . 00 24 , 000 . 00 * 142 . 5 79 - 650 - 50 - 00 - 5136 SALARIES - PART TIME 4 , 470 . 37 38 , 862 . 39 39 , 110 . 00 36 , 110 . 00 * 107 . 6 * PLEASE SEE ADJUSTMENT TRANSFER REPORT FOR COMMENTS DATE : 04 / 02 /2009 UNITED CITY OF YORKVILLE PAGE : 5 TIME : 13 : 35 : 00 DETAILED REVENUE & EXPENSE REPORT F -YR : 09 ID : GL4B3000 . WOW FUND : PARKS & RECREATION FOR 11 PERIODS ENDING MARCH 31 , 2009 ORIGINAL REVISED FISCAL FISCAL ACCOUNT MARCH YEAR- TO- DATE YEAR YEAR COLLECTED/ NUMBER DESCRIPTION ACTUAL ACTUAL BUDGET BUDGET EXPENDED - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - ' RECREATION EXPENSES PERSONNEL SERVICES 79 - 650 - 50 - 00 - 5137 SALARIES - OVERTIME 0 . 00 0 . 00 350 . 00 200 . 00 * 0 . 0 79 - 650 - 50 - 00 - 5150 SALARIES - INSTRUCTOR CONTRACTU 7 , 105 . 34 104 , 788 . 42 80 , 000 . 00 99 , 000 . 00 * 105 . 8 79 - 650 - 50 - 00 - 5155 SALARIES - RECORDING SECRETARY 265 . 50 2 , 509 . 87 2 , 750 . 00 2 , 500 . 00 * 100 . 3 TOTAL PERSONNEL SERVICES 85 , 231 . 04 540 , 574 67 579 , 735 . 00 541 , 592 . 00 99 . 8 CONTRACTUAL SERVICES 79 - 650 - 62 - 00 - 5408 MAINTENANCE SUPPLIES 0 . 00 3 , 101 . 94 5 , 500 . 00 4 , 200 . 00 * 73 . 8 79 - 650 - 62 - 00 - 5409 MAINTENANCE -VEHICLES 0 . 00 1 , 537 . 11 3 , 000 . 00 2 , 000 . 00 * 76 . 8 79 - 650 - 62 - 00 - 5410 MAINTENANCE - OFFICE EQUIPMENT 245 . 95 3 , 910 . 85 7 , 000 . 00 6 , 000 . 00 * 65 . 1 79 - 650 - 62 - 00 - 5426 YOUTH SERVICES GRANT EXPENSES 0 . 00 488 . 84 2 , 000 . 00 1 , 000 . 00 * 48 . 8 79 - 650 - 62 - 00 - 5435 ELECTRICITY 562 . 73 11 , 422 . 79 10 , 000 . 00 10 , 000 . 00 114 . 2 79 - 650 - 62 - 00 - 5437 TELEPHONE/ INTERNET 104 . 82 1 , 011 . 51 1 , 500 . 00 1 , 300 . 00 * 77 . 8 79 - 650 - 62 - 00 - 5438 CELLULAR TELEPHONE 430 . 59 4 , 092 . 33 5 , 000 . 00 4 , 500 . 00 * 90 . 9 79 - 650 - 62 - 00 - 5445 PORTABLE TOILETS 0 . 00 4 , 918 . 39 6 , 000 . 00 4 , 500 . 00 * 109 . 2 79 - 650 - 62 - 00 - 5603 PUBLISHING/ADVERTISING 0 . 00 32 , 618 . 60 29 , 000 . 00 29 , 000 . 00 112 . 4 79 - 650 - 62 - 00 - 5605 BOOKS/ PUBLICATIONS 0 . 00 707 . 89 422 . 00 300 . 00 * 235 . 9 - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - TOTAL CONTRACTUAL SERVICES 1 , 344 . 09 63 , 810 . 25 69 , 422 . 00 62 , 800 . 00 101 . 6 PROFESSIONAL DEVELOPMENT 79 - 650 - 64 - 00 - 5600 DUES 0 . 00 713 . 00 2 , 750 . 00 2 , 000 . 00 * 35 . 6 79 - 650 - 64 - 00 - 5604 TRAINING AND CONFERENCES 60 . 00 2 , 455 . 00 4 , 500 . 00 1 , 500 . 00 * 163 . 6 79 - 650 - 64 - 00 - 5605 TRAVEL EXPENSE 0 . 00 353 . 52 1 , 550 . 00 700 . 00 * 50 . 5 "- - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - _ _ - - - - - - - - - - - - - TOTAL PROFESSIONAL DEVELOPMENT 60 . 00 3 , 521 . 52 8 , 800 . 00 4 , 200 . 00 83 . 8 OPERATIONS 79 - 650 - 65 - 00 - 5802 OFFICE SUPPLIES 584 . 90 4 , 485 . 30 7 , 000 . 00 6 , 000 . 00 * 74 . 7 79 - 650 - 65 - 00 - 5803 PROGRAM EXPENSES 3 , 950 . 80 51 , 494 . 73 50 , 000 . 00 50 , 000 . 00 102 . 9 79 - 650 - 65 - 00 - 5804 OPERATING SUPPLIES 41 . 57 629 . 40 3 , 600 . 00 3 , 000 . 00 * 20 . 9 79 - 650 - 65 - 00 - 5805 RECREATION EQUIPMENT 0 . 00 1 , 787 . 81 10 , 000 . 00 5 , 000 . 00 * 35 . 7 79 - 650 - 65 - 00 - 5808 POSTAGE & SHIPPING 669 . 80 10 , 835 . 66 7 , 800 . 00 91600 . 00 * 112 . 8 79 - 650 - 65 - 00 - 5812 GASOLINE 80 . 16 4 , 253 . 42 5 , 000 . 00 5 , 000 . 00 85 . 0 79 - 650 - 65 - 00 - 5826 MILEAGE 0 . 00 145 . 74 400 . 00 400 . 00 36 . 4 * PLEASE SEE ADJUSTMENT TRANSFER REPORT FOR COMMENTS * DATE : 04 / 02 /2009 UNITED CITY OF YORKVILLE PAGE : 6 TIME : 13 : 35 : 00 DETAILED REVENUE & EXPENSE REPORT F- YR : 09 ID : GL4B3000 . WOW FUND : PARKS & RECREATION FOR 11 PERIODS ENDING MARCH 31 , 2009 ORIGINAL REVISED FISCAL FISCAL ACCOUNT MARCH YEAR- TO-DATE YEAR YEAR COLLECTED/ NUMBER DESCRIPTION ACTUAL ACTUAL BUDGET BUDGET EXPENDED RECREATION EXPENSES OPERATIONS 79 - 650 - 65 - 00 - 5827 GOLF OUTING EXPENSES 0 . 00 21 , 457 . 33 20 , 200 . 00 21 , 457 . 00 * 100 . 0 79 - 650 - 65 - 00 - 5828 CONCESSIONS 35 . 00 16 , 844 . 43 11 , 500 . 00 18 , 000 . 00 * 93 . 5 79 - 650 - 65 - 00 - 5833 HOMETOWN DAYS EXPENSES 0 . 00 93 , 881 . 09 95 , 000 . 00 94 , 000 . 00 * 99 . 8 79 - 650 - 65 - 00 - 5840 SCHOLARSHIPS 0 . 00 904 . 50 6 , 825 . 00 3 , 000 . 00 * 30 . 1 79 - 650 - 65 - 00 - 5841 PROGRAM REFUND 553 . 00 12 , 799 . 41 9 , 000 . 00 9 , 000 . 00 142 . 2 - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - TOTAL OPERATIONS 5 , 915 . 23 219 , 518 . 82 226 , 325 . 00 224 , 457 . 00 97 . 7 RETIREMENT 79 - 650 - 72 - 00 - 6500 IMRF PARTICIPANTS 6 , 149 . 04 32 , 623 . 81 29 , 678 . 00 28 , 194 . 00 * 115 . 7 79 - 650 - 72 - 00 - 6501 SOCIAL SECURITY/MEDICARE 6 , 130 . 39 37 , 778 . 46 45 , 003 . 00 33 , 667 . 00 * 112 . 2 TOTAL RETIREMENT 12 , 279 43 70 , 402 . 27 74 , 681 . 00 61 , 861 - 00 113 . 8 CAPITAL OUTLAY 79 - 650 - 75 - 00 - 7002 COMPUTER EQUIP & SOFTWARE 0 . 00 154 . 85 3 , 400 . 00 1 , 000 . 00 * 15 . 4 - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - ' - - - - - - TOTAL CAPITAL OUTLAY 0 . 00 154 . 85 3 , 400 . 00 1 , 000 . 00 15 . 4 OTHER OPERATING EXPENSES 79 - 650 - 78 - 00 - 9005 MERIT 0 . 00 0 . 00 14 , 381 . 00 0 . 00 * 0 . 0 79 - 650 - 78 - 00 - 9009 RESERVE 0 . 00 440 . 00 13 , 168 . 00 1 , 000 . 00 * 44 . 0 TOTAL OTHER OPERATING EXPENSES 000 440 - 00 27 , 549 . 00 1 , 000 . 00 44 . 0 TOTAL EXPENSES : RECREATION 104 , 829 . 79 898 , 422 . 38 989 , 912 . 00 896 , 910 . 00 100 . 1 TOTAL FUND REVENUES 354 , 797 . 10 1 , 699 , 175 . 86 1 , 763 , 798 . 00 1 , 501 , 602 . 00 113 . 1 TOTAL FUND EXPENSES 165 , 582 . 98 1 , 450 , 601 . 85 1 , 805 , 547 . 00 1 , 515 , 159 . 00 95 . 7 FUND SURPLUS ( DEFICIT ) 189 , 214 . 12 248 , 574 . 01 ( 41 , 749 . 00 ) ( 13 , 557 . 00 ) ( 1833 . 5 ) DATE : 04 / 02 /2009 UNITED CITY OF YORKVILLE PAGE : 1 TIME : 13 : 35 : 12 DETAILED REVENUE & EXPENSE REPORT F -YR : 09 ID : GL4B3000 . WOW FUND : RECREATION CENTER FOR 11 PERIODS ENDING MARCH 31 , 2009 ORIGINAL REVISED FISCAL FISCAL e ACCOUNT MARCH YEAR- TO-DATE YEAR YEAR COLLECTED/ NUMBER DESCRIPTION ACTUAL ACTUAL BUDGET BUDGET EXPENDED - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - GENERAL REVENUES CHARGES FOR SERVICES 80 - 000 - 42 - 00 - 4200 MEMBERSHIP FEES 28 , 813 . 00 283 , 243 . 22 423 , 890 . 00 333 , 000 . 00 * 85 . 0 80 - 000 - 42 - 00 -4210 GUEST FEES 372 . 00 7 , 123 . 00 7 , 167 . 00 7 , 200 . 00 * 98 . 9 80 - 000 - 42 - 00 - 4220 SWIM CLASS 2 , 814 . 00 14 , 338 . 00 20 , 000 . 00 20 , 000 . 00 71 . 6 80 - 000 - 42 - 00 - 4230 PERSONAL TRAINING FEES 1 , 665 . 00 10 , 777 . 75 18 , 750 . 00 18 , 750 . 00 57 . 4 80 - 000 - 42 - 00 - 4240 TANNING SESSIONS 476 . 00 2 , 107 . 00 7 , 500 . 00 5 , 000 . 00 * 42 . 1 80 - 000 - 42 - 00 - 4270 FEES FOR PROGRAMS 11 , 358 . 00 112 , 946 . 88 125 , 000 . 00 159 , 300 . 00 * 70 . 9 80 - 000 - 42 - 00 - 4280 CONCESSIONS 959 . 58 7 , 280 . 65 11 , 666 . 00 12 , 000 . 00 * 60 . 6 80 - 000 - 42 - 00 - 4285 VENDING MACHINES 0 . 00 0 . 00 500 . 00 0 . 00 * 0 . 0 80 - 000 - 42 - 00 - 4286 RENTAL INCOME 553 . 50 3 , 899 . 75 4 , 333 . 00 4 , 400 . 00 * 88 . 6 - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - _ - _ TOTAL CHARGES FOR SERVICES 47 , 011 . 08 441 , 716 . 25 618 , 806 . 00 559 , 650 . 00 78 . 9 MISCELLANEOUS 80 - 000 - 44 - 00 - 4400 DONATIONS / SPONSORSHIP 0 . 00 2 , 847 . 00 3 , 200 . 00 9 , 000 . 00 * 31 . 6 TOTAL MISCELLANEOUS 0 . 00 2 , 847 . 00 3 , 200 . 00 9 , 000 . 00 31 . 6 INTERGOVERNMENTAL 80 - 000 - 45 - 00 - 4550 GRANTS / SCHOLARSHIPS 0 . 00 0 . 00 1 , 000 . 00 1 , 000 . 00 0 . 0 TOTAL INTERGOVERNMENTAL 0 . 00 000 1 , 000 . 00 1 , 000 . 00 0 . 0 TOTAL REVENUES : GENERAL 47 , 011 . 08 444 , 563 . 25 623 , 006 . 00 569 , 650 . 00 78 . 0 EXPENSES PERSONNEL SERVICES 80 - 000 - 50 - 00 - 5107 SALARIES - REC CENTER 3 , 946 . 15 25 , 123 . 84 32 , 000 . 00 29 , 000 . 00 * 86 . 6 80 - 000 - 50 - 00 - 5109 SALARIES - PRESCHOOL 4 , 718 . 60 32 , 196 . 24 63 , 000 . 00 61 , 000 . 00 * 52 . 7 80 - 000 - 50 - 00 - 5136 SALARIES - PART TIME 12 , 490 . 50 81 , 101 . 55 114 , 515 . 00 109 , 541 . 00 * 74 . 0 80 - 000 - 50 - 00 - 5137 SALARIES - OVERTIME 0 . 00 952 . 90 2 , 000 . 00 2 , 000 . 00 47 . 6 80 - 000 - 50 - 00 - 5150 SALARIES - INSTRUCTORS 7 , 670 . 50 52 , 875 . 63 8 , 000 . 00 47 , 000 . 00 * 112 . 5 - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - TOTAL PERSONNEL SERVICES 28 , 825 . 75 192 , 250 . 16 219 , 515 . 00 248 , 541 . 00 77 . 3 * PLEASE SEE ADJUSTMENT TRANSFER REPORT FOR COMMENTS * DATE : 04 / 02 / 2009 UNITED CITY OF YORKVILLE PAGE : 2 TIME : 13 : 35 : 12 DETAILED REVENUE & EXPENSE REPORT F- YR : 09 ID : GL4B3000 . WOW FUND : RECREATION CENTER FOR 11 PERIODS ENDING MARCH 31 , 2009 ORIGINAL REVISED FISCAL FISCAL e ACCOUNT MARCH YEAR- TO - DATE YEAR YEAR COLLECTED/ NUMBER DESCRIPTION ACTUAL ACTUAL BUDGET BUDGET EXPENDED - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - GENERAL CONTRACTUAL SERVICES 80 - 000 - 62 - 00 - 5408 MAINTENANCE SUPPLIES 785 . 59 13 , 416 . 84 6 , 750 . 00 12 , 000 . 00 * 111 . 8 80 - 000 - 62 - 00 - 5410 MAINTENANCE- OFFICE EQUIP . 251 . 22 1 , 678 . 18 5 , 650 . 00 4 , 000 . 00 * 41 . 9 80 - 000 - 62 - 00 - 5416 MAINTENANCE- GENERAL 849 . 40 15 , 054 . 98 3 , 800 . 00 12 , 000 . 00 * 125 . 4 80 - 000 - 62 - 00 - 5426 GRANTS 0 . 00 0 . 00 1 , 000 . 00 1 , 000 . 00 0 . 0 80 - 000 - 62 - 00 - 5430 TOWEL RENTAL 0 . 00 535 . 94 900 . 00 900 . 00 59 . 5 80 - 000 - 62 - 00 - 5431 POOL REPAIR 0 . 00 903 . 37 1 , 240 . 00 3 , 240 . 00 * 27 . 8 80 - 000 - 62 - 00 - 5432 LEASE PAYMENT 17 , 500 . 00 175 , 000 . 00 175 , 000 . 00 175 , 000 . 00 100 . 0 80 - 000 - 62 - 00 - 5433 LICENSES/PERMITS 0 . 00 342 . 06 5 , 300 . 00 1 , 000 . 00 * 34 . 2 80 - 000 - 62 - 00 - 5434 POOL SUPPLIES 0 . 00 4 , 048 . 45 4 , 400 . 00 5 , 000 . 00 * 80 . 9 80 - 000 - 62 - 00 - 5435 ELECTRICITY 2 , 638 . 85 24 , 757 . 56 47 , 250 . 00 27 , 250 . 00 * 90 . 8 80 - 000 - 62 - 00 - 5437 TELEPHONE/INTERNET/CABLE 121 . 27 1 , 220 . 19 4 , 900 . 00 2 , 500 . 00 * 48 . 8 80 - 000 - 62 - 00 - 5438 CELLULAR PHONE 43 . 06 480 . 68 500 . 00 500 . 00 96 . 1 80 - 000 - 62 - 00 - 5439 PROPERTY TAX 0 . 00 0 . 00 0 . 00 0 . 00 0 . 0 80 - 000 - 62 - 00 - 5440 SECURITY 0 . 00 180 . 00 720 . 00 720 . 00 25 . 0 80 - 000 - 62 - 00 - 5603 PUBLISHING/ADVERTISING 29 - 50 563 . 59 2 , 100 . 00 1 , 100 . 00 * 51 . 2 80 - 000 - 62 - 00 - 5605 BOOKS/ PUBLICATION 0 . 00 105 . 39 100 . 00 100 . 00 105 . 3 - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - ' - - - - - - - TOTAL CONTRACTUAL SERVICES 22 , 218 . 89 238 , 287 . 23 259 , 610 . 00 246 , 310 . 00 96 . 7 PROFESSIONAL DEVELOPMENT 80 - 000 - 64 - 00 - 5600 DUES 0 . 00 174 . 00 900 . 00 200 . 00 * 87 . 0 80 - 000 - 64 - 00 - 5604 TRAINING & CONFERENCES 0 . 00 660 . 30 1 , 000 . 00 600 . 00 * 110 . 0 80 - 000 - 64 - 00 - 5605 TRAVEL EXPENSES 0 . 00 70 . 24 500 . 00 200 . 00 * 35 . 1 TOTAL PROFESSIONAL DEVELOPMENT 000 904 . S4 2 , 400 . 00 1 , 000 . 00 90 . 4 OPERATIONS 80 - 000 - 65 - 00 - 5802 OFFICE SUPPLIES 0 . 00 4 , 997 . 85 4 , 375 . 00 5 , 500 . 00 * 90 . 8 80 - 000 - 65 - 00 - 5803 PROGRAM EXPENSES 2 , 064 . 02 16 , 669 . 03 18 , 300 . 00 12 , 000 . 00 * 138 . 9 80 - 000 - 65 - 00 - 5804 OPERATING SUPPLIES 0 . 00 2 , 946 . 08 2 , 000 . 00 3 , 800 . 00 * 77 . 5 80 - 000 - 65 - 00 - 5805 RECREATION EQUIPMENT 0 . 00 6 , 678 . 03 10 , 000 . 00 13 , 000 . 00 * 51 . 3 80 - 000 - 65 - 00 - 5808 POSTAGE & SHIPPING 0 . 00 73 . 15 1 , 100 . 00 300 . 00 * 24 . 3 80 - 000 - 65 - 00 - 5812 GASOLINE 0 . 00 0 . 00 1 , 000 . 00 200 . 00 * 0 . 0 80 - 000 - 65 - 00 - 5826 MILEAGE 0 . 00 86 . 60 300 . 00 300 . 00 28 . 8 80 - 000 - 65 - 00 - 5828 CONCESSIONS EXPENSES 135 . 92 4 , 068 . 31 9 , 000 . 00 8 , 136 . 00 * 50 . 0 80 - 000 - 65 - 00 - 5840 SCHOLARSHIPS 0 . 00 0 . 00 1 , 000 . 00 1 , 000 . 00 0 . 0 * PLEASE SEE ADJUSTMENT TRANSFER REPORT FOR COMMENTS DATE : 04 / 02 / 2009 UNITED CITY OF YORKVILLE PAGE : 3 TIME : 13 : 35 : 12 DETAILED REVENUE & EXPENSE REPORT F -YR : 09 ID : GL433000 . WOW FUND : RECREATION CENTER FOR 11 PERIODS ENDING MARCH 31 , 2009 ORIGINAL REVISED FISCAL FISCAL a ACCOUNT MARCH YEAR- TO -DATE YEAR YEAR COLLECTED/ NUMBER DESCRIPTION ACTUAL ACTUAL BUDGET BUDGET EXPENDED - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - " GENERAL EXPENSES OPERATIONS 80 - 000 - 65 - 00 - 5841 PROGRAM REFUNDS 242 . 00 2 , 262 . 00 4 , 000 . 00 2 , 000 . 00 * 113 . 1 80 - 000 - 65 - 00 - 5642 MEMBERSHIP REFUNDS 128 . 00 908 . 00 0 . 00 0 . 00 ( 100 . 0 ) - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - TOTAL OPERATIONS 2 , 569 . 94 38 , 689 . 05 51 , 075 . 00 46 , 236 . 00 83 . 6 RETIREMENT 80 - 000 - 72 - 00 - 6500 IMRF 461 . 35 3 , 767 . 63 3 , 801 . 00 2 , 359 . 00 * 159 . 7 80 - 000 - 72 - 00 - 6501 SOCIAL SECURITY 2 , 164 . 13 14 , 052 . 94 12 , 348 . 00 19 , 013 . 00 * 73 . 9 - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - TOTAL RETIREMENT 2 , 625 . 48 17 , 820 . 57 16 , 149 . 00 21 , 372 . 00 83 . 3 CAPITAL OUTLAY 80 - 000 - 75 - 00 - 7002 COMPUTER EQUIP & SOFTWARE 0 . 00 22 , 277 . 84 16 , 500 . 00 13 , 873 . 00 * 160 . 5 80 - 000 - 75 - 00 - 7003 OFFICE EQUIPMENT 0 . 00 0 . 00 2 , 500 . 00 200 . 00 * 0 . 0 80 - 000 - 75 - 00 - 7500 PHONE SYSTEM 0 . 00 6 , 074 . 00 8 , 300 . 00 6 , 100 . 00 * 99 . 5 - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - ' - - - - - - - - - - - - - - - - - - - _ - - - - TOTAL CAPITAL OUTLAY 0 . 00 28 , 351 . 84 27 , 300 . 00 20 , 173 . 00 140 . 5 OTHER OPERATING EXPENSES 80 - 000 - 78 - 00 - 9002 NICOR 2 , 079 . 07 14 , 263 . 73 0 . 00 0 . 00 ( 100 . 0 ) - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - TOTAL OTHER OPERATING EXPENSES 2 , 079 . 07 14 , 263 . 73 0 . 00 0 . 00 ( 100 . 0 ) TRANSFERS 80 - 000 - 99 - 00 - 9979 TRANSFER TO PARKS & AEC 0 . 00 0 . 00 46 , 956 . 00 0 . 00 * 0 . 0 - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - TOTAL TRANSFERS 0 . 00 0 . 00 46 , 956 . 00 0 . 00 0 . 0 TOTAL EXPENSES : GENERAL 58 , 319 . 13 530 , 567 . 12 623 , 005 . 00 583 , 632 . 00 90 . 9 TOTAL FUND REVENUES 47 , 011 . 08 444 , 563 . 25 623 , 006 . 00 569 , 650 . 00 78 . 0 TOTAL FUND EXPENSES 58 , 319 . 13 530 , 567 . 12 623 , 005 . 00 583 , 632 . 00 90 . 9 FUND SURPLUS (DEFICIT ) ( 11 , 308 . 05 ) ( 86 , 003 . 87 ) 1 . 00 ( 13 , 982 . 00 ) 615 . 1 DATE : 04 / 02 / 2009 UNITED CITY OF YORKVILLE PAGE : 1 TIME : 13 : 35 : 25 DETAILED BALANCE SHEET F -YR : 09 ID : GL450000 . WOW FUND : REC . CENTER IMPROVEMENT FUND FOR 11 PERIODS ENDING MARCH 31 , 2009 BALANCE NET NET BALANCE ACCOUNT # DESCRIPTION 05/ 01 / 08 DEBITS CREDITS 03 / 31 / 09 - - - - - - - - - - - - - - - - - - - - - - - ' ASSETS CASH 96 - 000 - 10 - 00 - 1010 CASH IN BANK- 80947700 0 . 00 100 , 045 . 45 98 , 007 . 14 2 , 038 . 31 - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - ' _ _ _ - - - - - - - TOTAL CASH 0 . 00 100 , 045 . 45 98 , 007 . 14 2 , 038 . 31 INTERFUND 96 - 000 - 25 - 00 - 2596 INTERFUND 96 0 . 00 0 . 00 0 . 00 0 . 00 TOTAL INTERFUND 000 0 . 00 0 . 00 0 . 00 - - - - - - - - - - - - - - - - - - - - - - - - - - _ _ _ _ _ _ _ _ _ _ _ _ _ TOTAL ASSETS 0 . 00 100 , 045 . 45 98 , 007 . 14 2 , 038 . 31 LIABILITIES AND FUND EQUITY LIABILITIES PAYABLES 96 - 000 - 21 - 00 - 2120 REC CENTER IMPROVEMENTS 0 . 00 98 , 007 . 14 100 , 000 . 00 1 , 992 . 86 96 - 000 - 21 - 00 - 2121 INVESTMENT INCOME 0 . 00 0 . 00 45 . 45 45 . 45 TOTAL PAYABLES 0 . 00 98 , 007 14 100 , 045 . 45 2 , 038 . 31 TOTAL LIABILITIES 0 . 00 98 , 007 . 14 100 , 045 . 45 2 , 038 . 31 FUND EQUITY CAPITAL 96 - 000 - 30 - 00 - 3000 FUND BALANCE 0 . 00 0 . 00 0 . 00 0 . 00 - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - _ _ _ _ - - - - - - TOTAL CAPITAL 0 . 00 0 . 00 0 . 00 0 . 00 - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - TOTAL FUND EQUITY 0 . 00 0 . 00 0 . 00 0 . 00 - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - ' - - - - - - - - - - - - - _ - - - - - - - - - - - - - - - - ` - - - - - - - - - - - - - - - - - _ _ _ _ - - - - - - - - - - " ' - - - - TOTAL LIABILITIES AND FUND EQUITY 0 . 00 98 , 007 . 14 100 , 045 . 45 2 , 038 . 31 - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - Reviewed By: Agenda Item Number IProR Parks ❑ M Recreation ❑ PARK9 & RECRMTIC0 Director ■ City Administrator ❑ Tracking Number Legal ❑ ✓ ' Human Resources ❑ roumw wxstarraiuen Police ❑ Park Board Agenda Item Tracking Document Title: FY 09/10 Budget - Update Agenda Date: Park Board - April 9. 2009 Synopsis: A discussion on the status of the FY 09/10 Parks and Recreation and REC Center budget. - - -- Action Previously Taken: Date of Action: 3-26-09 Action Taken: Discussion on budget Item Number: Type of Vote Required: N / A Action Requested: Informational item Submitted by: Bart Olson Parks and Recreation Name Department Agenda Item Notes: This agenda item serves as a placeholder for discussion on the state of the FY 09/10 budget. At time of packet creation (April 3rd), there have been no updates since the last Park Board meeting. If needed, I will give a verbal update at the meeting. Reviewed By: Agenda Item Number 1P M WPKV JF Parks ❑ Recreation ❑ PARMS & RECRM-Mc 4 Director 0 City Administrator F1 Tracking Number Legal ❑ Human Resources ❑ YOPoMLLf MVbf�klAiIMM111AY01f Police ❑ Park Board Agenda Item Tracking Document Title: REC Center - Update Agenda Date: Park Board — April 9, 2009 Synopsis : A update on the REC Center programming and maintenance discussion from the last Park Board meeting. Action Previously Taken: Date of Action: 3-26-09 Action Taken: Discussion Item Number: Type of Vote Required: N / A Action Requested: Informational item Submitted by: Bart Olson Parks and Recreation Name Department Agenda Item Notes: This agenda item serves as a placeholder for discussion on REC Center maintenance and programming . At time of packet creation (April 3`d), there have been no updates since the last Park Board. Superintendent Swithin and I have a meeting scheduled with Code Official Dettmer on Wednesday, April 8d' to discuss items brought up at the last Park Board meeting and items discussed at my walkthrough with Mr. Dettmer. Reviewed By: Agenda Item Number IPM Yon Parks ❑ Recreation ❑ PARKS $ RecREAT1IXJ Director ■ City Administrator ❑ Tracking Number Legal ❑ Human Resources ❑ lOMY4E IAtld61tUf1.ilElIWPAAI0A1 Police ❑ Park Board Agenda Item Tracking Document Title: Revenue Generating Ideas - Update Agenda Date: Park Board — April 9, 2009 Synopsis: A update on the Revenue Generating Ideas discussion from the last Park Board Meeting. Action Previously Taken: Date of Action: 3-26-09 Action Taken: Discussion Item Number: Type of Vote Required: N / A Action Requested: Informational item Submitted by: Bart Olson Parks and Recreation Name Department Agenda Item Notes: Memorandum wRKwuF To: Park Board From: Bart Olson, Interim Director of Parks and Recreation PARrG & RECRM-DIX4 CC: Superintendent of Recreation, Sue Swithin; Superintendent of Parks, Scott Sleezer Date: April 3, 2009 n ul MWIMMAIn Subject: Revenue Generating Ideas - Update This agenda item was last discussed at the March 26h Park Board meeting. At that meeting, the Park Board created a list of revenue generating ideas. This list was included in last weeks Director's memo, and is included in the draft minutes of that meeting. Since that meeting, I received one additional idea from Park Board member Gillette, which is attached to this memo (dodgeball tournament). Also attached is an email from Recreation Manager Tim Evans who has highlighted some new revenue generating ideas planned by staff. These ideas listed are only a few of the ideas staff has identified for programs in the upcoming fiscal year. At the April 23`a Park Board meeting, it is my intent to have more of the staff s ideas presented to you and to give you a more detailed update on the potential implementation of any of the Park Board' s ideas. For the April 9u' meeting, I would request the Park Board to review the list generated at the last meeting and provide staff with any further direction on those ideas, and to share any new revenue generating ideas. Page 1 of 2 Bart Olson From: Tim Evans Sent: Wednesday, April 01 , 2009 2:34 PM To: Bart Olson Cc: Sue Swithin Subject: RE: Revenue idea Just as an FYI, Shay and I have planned a 16 inch softball tourney on Sat. August 15th at Bridge Park. We are also looking at running another softball tourney in the fall and have been trying to figure out a way to run a kick- ball tournaments for adults at Bridge too. Not only will we be able to charge an entry fee into the tournaments, but we will be able to sell concession items at Bridge Park during those tournaments. In additon a Pop Machine, which is our third, including the ones at Beecher & Bridge, is up and running at Riverfront Park as of Monday. Tim From: Bart Olson Sent: Wednesday, April 01, 2009 2:29 PM To: Sue Swithin; Tim Evans Cc: Ken Koch; gillette26 @comcast.net Subject: FW: Revenue idea A great idea Garrick. I'll put this in the packet under the discussion for the "Revenue Generating Ideas' at the next Park Board meeting. Sue and Tim, take a look at the email and attachments. Please take a look at this over the weekend, and we can talk about this on Tuesday or Wednesday before the Park Board meeting. Bartholomew A. Olson Interim Director of Parks and Recreation Assistant City Administrator United City of Yorkville 800 Game Farm Road Yorkville, IL 60560 630-553-8537 office 630-308-0582 cell bolson@yorkville.il.us From: gillette26 @comcast.net [mailto:gillette26 @ comcast.net] Sent: Wednesday, April 01, 2009 2:23 PM To: Bart Olson Cc: Ken Koch Subject: Revenue idea Bart, Ken , Another possible revenue idea would be to host a dodgeball tournament. I have attached two documents for your review as well . I am confident this would be successful as long as it was a. Properly marketed/advertised 4/1/2009 Page 2 of 2 b. Properly timed. Maybe in conjunction w/ Hometown Days c. if we have a great theme. Something that people would feel proud to be a part of. In addition to the two attachments, the following link is another good example http://www.dod . eq ballwish .com/ 4/1/2009 MYS& N GOYS&GG{IS CWG A A ® • ® o ADULT & To r itunent - Event egi stratI0 Forma HRG0 SCHOOL ' ' SATURDAY, sPR91 25, 2009 2v0#PA4-6:OOPM AT SOUTHPORT CIUBI OUSE TEAM SPONSOR SECTION NAME OF SPONSOR: (as you wish to appear on shirts & promotional items) Contact Name: Email: Address: Phone #: TOTAL TEAM FEE: _ ADULT $300:. HIGH SCHOOL.$240 METHOD OF PAYMENT (CHECK ONE): CASH CHECK (# __) ® '�` �, CARD NUMBER # EXP. DATE: PRINT NAME: SIGNATURE Of CARDHOLDER: w Deadline for team sponsor name on t-shirts is April 10th! it ROSTER INFORMATION High School Division Adult Division 911) sponsor Only — > CAPTAIN'S NAME: CAPTAIN'S EMAIL: CAPTAIN'SADRESS: PHONE: TEAM MEMBERS: 1. 2. 3. 4. 5. 6. 7. (SUB OPTIONAL) 8. (SUB-OPTIONAL) ELITE SPONSOR SECTION LISTED BELOW ARE MORE SPONSORSHIP OPPORTUNITIES (SEE ATTACHMENT FOR MORE DETAILS) 0 Extreme Dodgeballer - $3,000 0 Professional Dodgeballer $1,500 6 Amateur Dodgeballer $750 ffi Underwriting Opportunities $25041,200 0 Cannot sponsor at this time, but enclosed is a donation in the amount of: METHOD.OF PAYMENT (CHECK ONE): CASH CHECK (# _) CARD NUMBER # EXP. DATE: PRINT NAME: ('SIGNATURE:OF CARDHOLDER: Send Payments to: Wakeman Boys & Girls Club, Attention: Dodgeball - PO Box 118, Southport CT. 06890 Proceeds to benefit the Stratfield Clubhouse & McKinley Outreach Initiatives. WAKEMAN BOYS & GIRLS CLUB 385 CENTER STREET, SOUTHPORT, CT. 06890 WWW WAKEMANCLUS.COM WAYMMAN BOYS &GISLS CUM UNDERWRITING OPPORTUNITIES T-SHIRTS - $1,200- Sponsor Name will be printed on sleeve of t-shirts, recognition in event program book, Wakeman publications (member handbook, emails, newsletters).' AWARDS - $500- Sponsor name on back of t-shirts and in event program book RAFFLE PRIZES - $500- Sponsor name on back of t-shirts and in event program book` EXTREME DODGEBALLER SPONSOR (1) - $3,000 PRIORITY RECOGNITION AS EXTREME DODGEBALLER (SIGNAGE AT ENTRANCE) MAIN COURT WILL BE NAMED AFTER SPONSOR DURING TOURNAMENT RECOGNITION ON FRONT PAGE OF EVENT PROGRAM BOOK. SPONSOR NAME ON FRONT OF T-SHIRTS RECOGNITION ON WAKEMAN PUBLICATIONS (MEMBER HANDBOOK, EMAILS, NEWSLETTERS) INCLUDES ONE TEAM ENTRANCE FEE FOR ADULT OR HIGH SCHOOL DIVISION PROFESSIONAL DODGESALLER SPONSOR (1) - $1,500 PRIORITY RECOGNITION AS PROFESSIONAL DODGEBALLER (SIGNAGE AT ENTRANCE) SECONDARY COURT WILL BE NAMED AFTER SPONSOR DURING TOURNAMENT RECOGNITION. IN EVENT PROGRAM BOOK SPONSOR NAME PROMINENTLY PLACED ON BACK OF T-SHIRTS RECOGNITION. ON WAKEMAN PUBLICATIONS (MEMBER HANDBOOK, EMAILS, NEWSLETTERS) INCLUDES ONE TEAM ENTRANCE FEE FOR ADULT OR HIGH SCHOOL DIVISION AMATEUR DODGEBALLER SPONSOR (3) - $750 PRIORITY RECOGNITION AS AMATEUR DODGEBALLER (SIGNAGE AT ENTRANCE) SPONSOR NAME ON BACK OF T-SHIRTS RECOGNITION IN EVENT PROGRAM BOOK RECOGNITION ON WAKEMAN PUBLICATIONS (MEMBER HANDBOOK, EMAILS, NEWSLETTERS) INCLUDES ONE TEAM ENTRANCE FEE FOR ADULT OR HIGH SCHOOL DIVISION REGULAR TEAM SPONSORSHIP - $300/$240 INCLUDES TEAM FEE & NAME ON BACK OF EVENT T-SHIRTS Proceeds to benefit the Stratfleld Clubhouse & McKinley Outreach Initiatives. WAKEMAW BOYS & GIRLS CLUB Dodgeball Tournament Fundraiser! Adult & High School Divisions Proceeds to benefit the Stratfleld Clubhouse & McKinley Outreach Initiatives Date: Saturday, April 25th from 2:00pm-6:00pm at Southport Clubhouse End times will vary depending on each team's performance! Team fee: Adult Division - $300 per team High School Division - $240 per team Teams are encouraged to recruit a sponsor to underwrite all/part of fee. All team names (including sponsor) will be listed on tournament t-shirts. Teams: 6 players per team play at a time. Teams have the option to list up to 8 players, including 2 substitutes. Sponsors: Team Sponsors are greatly encouraged! See attached "Sponsorship Opportunities List" for numerous other Tournament Sponsor Options. Format: Double Elimination, with each match consisting of best of 3 games. Team A plays against Team B in best of 3 games, playing the games back to back. First team to win 2 of 3 games wins match and advances in bracket. Loser moves to Losers bracket and continues in tournament until losing second match. Rules: Generally follows rules of National Amateur Dodgeball Association. Specific rules will be sent to all captains 2 weeks before tournament. Shirts: Teams are encouraged to create/wear their own team shirt or uniform. All players will be given a complimentary Tournament shirt. Fun: Free food, sports drinks and raffles during tournament! Register: Limited space is available in each division; submission of registration form and fee secures team in tournament. Team registration and sponsorship information/forms• Phone: 374-1108 (Stratfleld Clubhouse) Online: wwwwakemancub.c m Email: _ enn@1vakemanclub com or tim@ akenn nclub.com WAKEMAN BOYS &GIRLS CLUB 385 CENTER STREET, SOUTHPORT, CT. 06890 W W W WAKEMANCI UR COM Buchanan Middle School and Wray Recreation Department in Wray,Colorado hosted a dodgeball tournament in December for anyone above the age of 12. The entry fee for each seven-player team was $70 per team, which also included lunch to all of the participants. The goal for their fundraiser was to raise enough funds to pay for new outdoor fitness equipment for the Buchanan Middle School. The event started at 10 a.m. and there was a great turnout. Players and spectators from the Wray School District chipped in to make the event a huge success. It really brought the whole community together for a great cause. Thanks to the collective work of this fundraiser and others, Buchanan Middle School exceeded their goal. The finished playground includes three fitness stations and a climbing rock. A walking track will be completed soon. A rubberized surface was installed under each of the exercise and fitness areas, and the Buchanan Middle School children are having a ball getting acquainted with their new playground. From all early indications, the exercise and fitness area has been deemed to be cool and play0 is once again in vogue. Why choose a sports themed fundraiser? To give the fundraiser a boost it's a good idea to organize an event that you can invite all your family and friends to, and get in lots of sponsorship money at the same time! A Sport fundraiser equals all of the above and any organization involved with youths, like churches, elementary or middle schools can do them. Sports are an entertaining event that appeals to the athletes, parents and to the community. A youth dodgeball game just screams Come out and have a great time!U At these events, parents can not only sit back and watch their children but they can also talk to fellow parents or teachers. Tips for getting the word out: Starting in your own community is a great idea. You will be amazed at the amount of support and encouragements you receive when friends, family and colleagues hear about the amazing challenge you are setting for yourself to help their children. Help get the word out by involving the kids. They are not only who the fundraiser is for but they will be your best asset for getting the news out. Have flyers printed up about the fundraiser so they can take them home or pass them out to their friends, post signs and posters on school bulleting boards or around the community. Even some high traff ell shops like Starbucks, will allow you to post your fundraiser information on their bulletin boards. So just ask around. The more publicity you can get for your event, the more teams you will have signing up and the more volunteers you will attract. Dividing up the work helps things go smoothly and is less stressful. Location, location we need a location! Finding a location to have your sports tournament is the first step towards success. Unless you are fortunate enough to have a large facility at your disposal, like a recreation center, you will need a place for all the people you sign up to play. A great resource can be your local parks and recreation department. Often times, there will be a person at the agency responsible for organizing youth sports and they will be an immense resource for you. You also need to decide on which facility would be best suited to host your event. Indoor facilities are great for many reasons: no cancellations due to rain, no debris like rocks or thorns to get hurt on and they provide better facilities for parents. Outdoor facilities are better for large events for the mere fact that more courts can be set up and more people can play at once outdoors. But remember, more courts means more officials (you might have to hire), more balls and equipment to purchase, more marking of the fields and more work overall for you! Keep it simple and fun! To add to the fun, include some incentives for the kids and parents involved. Talk with local sports stores to see if they will donate 1 st, 2nd and 3rd place trophies to your tournament. Consider offering other prizes for all participants (whether they win or not). To help keep it simple for you take care of the costs at registration. Teams can pay an entry fee and then won't have to worry about any other costs. This will also help with any upfront cost for you; if you need a security deposit for the recreation center, for uniforms, etc. Entry fees can also cover lunch for all participants so it can be a whole day event filled with fun! Reviewed By: Agenda Item Number YoRk �uF Parks ❑ Recreation ❑ PARRS & RECRMT[a4 Director City Administrator F1 Tracking Number Legal ❑ Nalu 1wEM wunur Human Resources F] Police ❑ Park Board Agenda Item Tracking Document Title: Grande Reserve Trail Easements Agenda Date: Park Board — April 9, 2009 Synopsis: See attached memo. Action Previously Taken: Date of Action: Action Taken: Item Number: Type of Vote Required: N / A Action Requested: Informational item Submitted by: Bart Olson Parks and Recreation Name Department Agenda Item Notes: Memorandum Y°Rr To: Park Board 11 �j 3li From: Bart Olson, Interim Director of Parks and Recreation PARKS & REGR0 TJON CC: Sue Swithin, Superintendent of Recreation; Scott Sleezer, Superintendent of Parks °wwslawm� Date: April 3 , 2009 Subject: Grande Reserve Trail Easements This is an informational item. When the Grande Reserve annexation agreement was approved, several exhibits show the extensive networks of trails within the development. These trails are shown as City owned and maintained. When the final plats for each unit were recorded, the trail easements were never dedicated on the plat. Some of the land on which the trails are located are owned by the HOA, and some are owned by the developer. The result is that the City will be requesting trail easements from both the BOA and the developer (memo attached). When the easements are obtained, the City will have ownership and maintenance responsibilities of the trails. Page 1 of 1 Bart Olson From: Joe Wywrot Sent: Tuesday, March 03, 2009 1 :17 PM To: Dave Mogle Cc: Brendan McLaughlin; Travis Miller; Jackie Dearborn Subject: Grande Reserve - trail easements Attachments: Trail Easement Summary 03.03.09.pdf; Trail Easement Exhibit.pdf Dave, Per our discussion, attached find a summary of the lots where easements need to be dedicated in order for the trails on Exhibit D4 of the Grande Reserve annexation agreement to be formally recognized as city owned and maintained trails. Please send this to the Park Board on March 12th for their concurrence. The next step after that would be to ask Art Zwemke to have a certificate of correction recorded to establish these easements. Joe Joe Wywrot Yorkville City Engineer (630)553-8527 (630)553-3436 fax (630)878-2021 mobile 4/1/2009 �_ m o Memorandum 1836 To: Joe Wywrot, City Engineer l From : Jackie Dearborn, Civil Engineer / c f' n cc �V 9 0 Date: March 3, 2009 Subject: Grande Reserve Bike Path Easements The Grande Reserve Bike Trail runs throughout Grande Reserve. Below are the units that the path travels through as it heads north beginning at the southwest comer of Grande Reserve at the Blackberry Conservation Area and ending at the northeast corner near Galena Road. Unit 24 + A bike trail is not shown on the plans for Unit 24. It appears from the "Bike Path Exhibit D4" (see attached) that the trail would be located within the Blackberry Creek Conservation Area. Along the north edge of Unit 24 is open space (Lot 3061 ) and Park F (Lot 3062):' It appears that the trail may run across this property and then cross back into the Blackberry Creek Conservation Area to Bristol Ridge Road, It then follows, along the road down along the site of Well #9 which belongs to the City of Yorkville. The trail crosses Kennedy Road and then Bristol Ridge Road into Unit 4. The plat contains trail easement language. Unit 17 • The plat does not contain trail easement language. The bike trail is not located within Unit 17. Unit 4 The bike trail passes through Unit 4 at the south edge where it has open space and detention area (Lot 3006) and Park E (Lot 3004). The plat contains trail easement language. Unit 2 ® The bike trail runs along the west edge of Unit 2 through the open space/detention area (Lot 3003 ). The plat contains trail easement language. Unit 5 • The plat contains trail easement language however the bike trail is not located within Unit 5. Unit 6 • The plat does not contain trail easement language. The bike trail is not located within Unit 6. Unit 7 i The bike trail runs north along the east edge of Unit 7 and passes through the open space/detention area (Lot 3012) and then through Park D (Lot 3011 ). It comes to a "T" and splits off in the east and west directions at its intersection with Grande Trail. As it heads west, it runs along the south side of Grande Trail and crosses the road to run along the northern edge of Freedom Place. The trail remains within the right-of-way of Freedom Place through Unit 7 and Unit l l (see Unit 1 I comments below). The plat contains trail easement language. Unit 8 ® The trail splits off and heads east to Unit 8. The bike trail is within the right-of-way. Grande Trail and crosses at Matlock Drive to get to Park C (Unit 9). It does not pass through any lots in Unit 8. The plat contains trail easement language. Unit 9 a The trail runs along the south edge of Unit 9 through Park C (Lot 3017) and then north. It stays within the right-of-way of Lehman Crossing (Unit 8) and then crosses Lehman Crossing back into Unit 9 and the open/detention area (Lot 3016). The trail runs parallel to the BNRR tracks and turns to run along the south side of Mill Road within the right-of-way. It crosses Allegiance Crossing and meets up with the existing bike path in Oswego. The plat contains trail easement language. Unit 11 • Heading west from the school, the trail runs along the north side of Freedom Place within the right-of-way of the street. It reaches the intersection of Freedom Place and Kennedy Road (open space Lot 3010). It then turns north to run parallel with Kennedy Road. The bike trail will be located either within the right-of-way of Kennedy Road or within the open space of Lot 3010 and continue across the BNRR tracks to Unit 15.' The plat contains trail easement language. Unit 15 • The bike trail splits again in Unit 15. It continues north along Kennedy Road through the detention area (Lot 3046) and the common area (Lot 3044) and continues north through Unit 12. At the split, the bike trail also heads east running parallel to the BNRR on the north side of tracks. It passes through' Park B (Lot 3047) and turns north at Unit 19 (see Unit 19 comments below). The plat contains trail easement language. Unit 12 s The bike trail runs north, parallel to Kennedy Road and along the west edge of Unit 12 and through the open space/detention area (Lot 3026). It then crosses Kennedy Road to come to an end at the entrance to the Regional Park. The plat contains trail easement language. Unit 19 • The bike trail turns north, perpendicular to Mill Road, and runs along the detention area in Unit 19 (Lot 3048) where it will then eventually cross over Mill Road at some point and then continues north within the right-of-way of the winding Tuscany Trail. The plat contains trail easement language. Unit 20 • The landscape plans did not show a bike trail in Unit 20 because the bike trial will be located on the south side of Mill Road within the right-of-way or detention area. The plat does not contain trail easement language. Unit 13 • The bike trail comes to a `T" at the intersection of Tuscany Trail and Mill Road at the comer of Unit 13. The path heads north following the east edge of Tuscany Trail and remains within in the right-of-way of Tuscany Trail. The plat does not contain trail casement language. Unit 14 • North of Unit 13 along Tuscany Trail is Park A (Lot 305 1 ) of Unit 14. The bike trial continues within the right-of-way of Tuscany Trail and does not run through this park. The plat does not contain trail easement language. Unit 25 • The bike trail continues through Unit 25, along the right-of-way of Tuscany Trail. The plat contains trail easement language. Unit 23 • The bike trail continues to run north along Tuscany Trail within the right-of-way on the east side of Tuscany Trail The trail ends here at the city limits. The plat contains trail ` easement language. Summary • A blanket easement is needed for the following lots numbers: Lot 3061 and Lot 3062 (Unit 24)' Lot 3004 and Lot 3006' (Unit 4) Lot'3003 (Unit 2) Lot 3011 and Lot 3012 (Unit 7) Lot 3016 and Lot 3017 (Unit 9) Lot 3010 (Unit 11 ) Lot 3044, Lot 3046 and Lot 3047 (Unit 15) Lot 3026 (Unit 12) Lot 3048 (Unit 19) • Pedestrian/bike trail easement language needs to be added to the plats of the following units: Unit 13 and Unit 14. / pppp � I u 5 xoa!egxnom !`-`� 2 m .q p i.S7 i MelBWKCO uo otW (75i If re we $ e r r A Fl IN I'll PT w 5 F NYd . pk! � Hf fly J('!��' # .i b•y �' } ui I i 30Z lr> a n lo Rp' ir) i 17 i p lil I �azAIXmMHWY�' I �MSXQ I . o,,.NS 1 FT F- y 3012 Uk i . r >et1^Yf -. * L �Jb/ ^� spjOr�®� Indicates /O n- 131k Trail to be proNded /00 by the United My 0f Yorkville Exhibit "Dy' E° =32�4� ne Bike Path Exhibit ppryppESIGN, INC. I u � w sex• Y�SW' te E GRANDE RESERI'E rOLIA iaG LANUSCME SRC T[!CU CumMdmv'. Szila 30.4 ^d:cSO, IL 6lL ` YOrkvillq AKi !o< ]IlaIIi)f fmut Pe'bnalMUl Illinois Reviewed By: Agenda Item Number wnK�u� Parks ❑ 1KRecreation ❑ PARKS a RECRl Tlc" Director ■ Tracking Number City Administrator ❑ Legal ❑ ✓ Human Resources ❑ rowmw wuaummnov�areq Police ❑ Park Board Agenda Item Tracking Document Title: Park Rental Fee Waiver Requests Agenda Date: Park Board — April 9, 2009 Synopsis: See attached memo. Action Previously Taken: Date of Action: Action Taken: Item Number: Type of Vote Required: N / A Action Requested: Informational item Submitted by: Bart Olson Parks and Recreation Name Department Agenda Item Notes: Memorandum WPKVILLE To: Park Board ��,sll. From: Bart Olson, Interim Director of Parks and Recreation PARKS & WRMTM4 CC: Sue Swithin, Superintendent of Recreation; Scott Sleezer, Superintendent of Parks Date: April 3, 2009 YORRYNIE i 1 dI0P41W Subject: Park Rental Fee Waiver Requests Attached are two park rental fee waiver requests. The Grande Reserve PTO group is requesting a waiver of the fee for rental of Stepping Stones Park in Grande Reserve. The Bristol Kendall Firefighters' Association is requesting a waiver of the fee and deposit for rental of Riemenschneider Park. Superintendent Sleezer, Community Relations Officer Spies and I met with members of the fire protection district this week to discuss their event. They are planning a plaza dedication ceremony and asked for the City' s assistance in the form of publicity (website promotion under the events section) and for the use of the City' s bleachers (if a request to another organization for use of their bleachers falls through). Staff has agreed to both requests. STANDARD APPLICATION FOR SHELTERS, GAZEBOS, AND PARKS RESERVATION UNITED CITY OF YORKVILLE PARK AND RECREATION DEPARTMENT Reservation requests shall be approved beginning on the following dates: Spring Season (March - May) February 15th Summer Season (June - August) April 15th Fall Season (September- November) July 15th Please indicate type of Group requesting use by circling the appropriate category tegdry Government and non-profit organization which are located within the United City of Yorkville. as egory B Private groups and individuals which are comprised of predominately (at least 80%) United City of Yorkville residents Category C Business or corporations which are located within the United City of Yorkville boundaries. Category D Governmental and non-profit organizations which are located outside the United City of Yorkville boundaries. Category E Private groups and individuals who do not fail into the predominately resident classification (Category B). Category F Business or corporations which are located outside of the United City of Yorkville boundaries Group or Individual Name 0:)gwdc Resc e. PTO Notty Gar4ca or Contact Person: Sd;P fit ew cty Address UN) 200 - '+137 marvo mbuyg��N b�Rhoo .C�e1 Home Phone: rnNb - A x AQ19 WorkPhone: nip; Email 41 llt u� nu )%bf9lb bal. to LOCATION REQUESTED: t°S a t K (erfeA Awl) DATE(s) / TIME(s) REQUESTED:' lnr r 22! ICC y r 9 0� m r A11,N i G nF Cat Ne Ste' Q PURPOSE Special Use requests (concessions, water, electrical, other). w, ble5 D Lt v' ktbq'S Expected attendance or visitors to your event. — (Please note: Public Safety may require additional Police present pending the type of event and attendance. Portable toilets may also be required by park and recreation department These services may result in additional fees assessed to the group). Will you be selling any products, food, or miscellaneous items? Yes (please explain) No Cbodi NA9V%% w1U be. Sewed it 4%1 &, %CSeha>l . Security deposits will be forfeited if the park, shelter or gazebo is not restored to the original state, all litter removed, OR if damage occurs as a result of misuse or abuse to the United City of Yorkville Park and Recreation equipment or property. Inspections will be ' completed following your event by a United City of Yorkville Park and Recreation Department Staff. Individuals may be assessed additional charges for extending times past the scheduled reservation. 1 have read and agree to follow and abide to the rules and regulations set forth by the United City of Yorkville. Signed Date::Mc noh to, , It_ 'S . ct In order cO lete the requt the following documents must be forwarded to the Recreation Department: (Groups or Organizations) -A certificate of insurance co-naming the United City of Yorkville as an additional insured, Assumption of liability, and Waiver of subrogation. OFFICIAL USE Additional information requested Reservation Amount : 9, G , 0 0 Deposit amount 00 , w Date of Request !!yy� ' 19 'D9 Date Received Staff initials 9 Approved I Denied Refund Requested - Location Assigned Concession Stand, Merchant License Applications Needed: Yes / I N_o, Health Department Permit Needed: Yes ^-��ep�u e �6�e�-�.,� (1✓�A-�-t� C-� �(-P�Lc-f 2ud � 6aety �j11 t)' r ,r e „6�1�-�d In,d-curd ) 13 STANDARD APPLICATION FOR SHELTERS, GAZEBOS, AND PARKS RESERVATION UNITED CITY OF YORKVILLE PARK AND RECREATION DEPARTMENT Reservation requests shall be approved beginning on the following dates: Spring Season (March - May) February 15th Summer Season (June - August) April 15th Fall Season (September - November) July 15th 'P eaT -se ird'l \i pe of Group requesting use by circling the appropriate category Cateoo A Government and non-profit organization which are located within the United City of Yorkville. Category B Private groups and individuals which are comprised of predominately (at least 80%) United City of Yorkville residents. Category C Business or corporations which are located within the United City of Yorkville boundaries. Category D Governmental and non-profit organizations which are located outside the United City of Yorkville boundaries. Category E Private groups and individuals who do not fall into the predominately resident classification (Category B). Category F Business or corporations which are located outside of theUnited City of Yorkville boundaries. Group or Individual Name� ! /CP.Nd� /l i/ �7v 5° 6 fir f Z-5�S Oc�) j(/f d� Contact Person: Ae7 U(S Address 64=104 Phone: " SSA °Cn / 'Wo Work Phone: Email Soh/ LOCATION REQUESTED: DATE(s) / TIME(s) REQUESTED: PURPOSE ce�'c'� l/ dnl o� � r�2/� e H2/�r �d /�e /rR �d 77rej /c?x �t� Special Use requests (concessions, water, electrical, other). Expected attendance or visitors to your event. 1�6 'a00 (Please note: Public Safety may require additional Police present pending the type of event and attendance. Portable toilets may also be required by park and recreation department. These services may result in additional fees assessed to the group). Will you be selling any products, food, or miscellaneous items? Yes (please explain) No Security deposits will be forfeited if the park, shelter or gazebo is not restored to the original state, all litter removed, OR if damage occurs as a result of misuse or abuse to the United City of Yorkville Park and Recreation equipment or property. Inspections will be completed following your event by a United City of Yorkville Park and Recreation Department Staff. Individuals may be assessed additional charges for extending times past the scheduled reservation. I have read and agree to follow and abide to the rules and regulations set forth by the United. of Yorkville Signed -° �n /rte //e Date: In order complete the request, the following documents must be forwarded to the Recreation Department: (Groups or Organizations) - A certificate of insurance co-naming the United City of Yorkville as an additional insured, Assumption of liability, and Waiver of subrogation. OFFICIAL USE Additional infiormation re este Reservation Amount Deposit amount Date of Request C( Date Received Staff initials Approved / Denied Refund Requested Location Assigned Concession Stand, Merchant License Applications Needed: Yes Health Department Pit Needed: Yes / No 13 3 0 -o �J erm Reviewed By: Agenda Item Number `(DR Parks ❑ WWWNNN Recreation ❑ paPKS 8 RS RE.IT�oN Director ■ City Administrator ❑ Tracking Number Legal ❑ Human Resources ❑ Yn1R1LLF xau�aw�wammrt Police ❑ Park Board Agenda Item Tracking Document Title: Staff reports Agenda Date: Park Board — April 9, 2009 Synopsis: Written staff reports from the Director and Superintendent of Recreation, and a verbal report from the Superintendent of Parks. Action Previously Taken: Date of Action: Action Taken: Item Number: Type of Vote Required: N / A Action Requested: Informational item Submitted by: Bart Olson Parks and Recreation Name Department Agenda Item Notes: Memorandum YDR To: Park Board 66 333!!1 From: Bart Olson, Interim Director of Parks and Recreation PARKS d:RURwvoN CC: Sue Swithin, Superintendent of Recreation; Scott Sleezer, Superintendent of Parks; D Date: April 3 , 2009 ; Subject: Weekly Report iOMMLLE ttUEIEttBENM4V.UML1 1 ) Grants — Superintendent Sleezer and I met with Mark Yergler, Grant Writer, this past week to talk about the City's outstanding grants. Some of the issues with those grants (easements, deeds, land-cash obligations) will be presented to the Board as updates in the coming weeks. One of the issues, easements at Grande Reserve has been placed on the Park Board agenda. Finally, State Representative Kay Hatcher has scheduled a meeting with park district directors on Monday. In my absence, both Supt. Sleezer and Supt. Swithin will be attending the meeting. At that meeting, we hope to hear that state will not be looking at awarded grant money as a fix to the state budget crisis. 2) Interfund Loan — My request for an interfund loan from the general fund was processed this week, and will be reflected in the cash analysis included in the packet. The amount loaned will cover our remaining two payrolls and two bill lists in April. 3) Bart out of office — As a reminder, I am on vacation and out of the office on from yesterday (Thursday) through Monday, April 6` '. I will have access to a computer and my cell phone is available if anyone needs to contact me. Packets for the April 9a' Park Board meeting are being delivered by a member of the Recreation staff. 4) Meetings with Park Board members — As mentioned previously, I would like to meet with each of you for an hour or so. I will be contacting everyone next week to schedule a meeting. 5) Article in Wednesday's Beacon News — http://www.suburbanchicagonews.com[beaconnews/news/1505341,2 1 AU01 YOPAR KS Sl.article The above article ran in Wednesday's Beacon News. The Beacon News reporter contacted me on Tuesday to ask questions about my appointment and the Parks and Recreation operating budget and REC Center budget. YORKVILLE RECREATION DEPARTMENT Monthly Report Park Board Meeting Month of March 2009 Highlights and Summary: The 2008/2009 Basketball Seasons ended in the month of March. The lst/2°a Grade and 3`a/4th Grade ended their seasons on Saturday, March 21 . Each child received a medal and the volunteer coaches received team picture plagues. The 5th/6th Grade Boys League ended their season with a tournament which ended on March 28. Coach VanBoekel and Coach Amwoza led their team to a victory to win the entire tournament beating the team from Morris who at that time was undefeated. The Men's League had their tournament March 28 and 29. The Tiger Club won for the second year in a row with Brandon Builders placing second. The Spring Soccer season began with practices the week of March 23 . The U6, U8, and U10 divisions are practicing at the Rotary Park Fields once a week and the U12 and U14 divisions are practicing at Beecher twice a week. Games are scheduled to begin the week of April 18 for the U6 though U10 divisions while the U12 and U14 divisions will play their first game April 4. Registration for the Spring/Summer Softball Leagues began March 30. By March 31 both the Coed League and Men' s Recreational League were full with 14 teams registered along with teams on the waidist. Due to the large demand for the Coed League, we added two extra teams creating a league for 16 teams. The Coed League will now begin a week earlier on May 5 . The Men' s Competitive League currently has three openings. Throughout the month of March we have been getting ready for the many events we are offering this Spring and Summer. For instance, we have our annual Easter Egg-Express trip on Saturday. April 4th. Nearly 150 participants will meet at the Aurora train station and take a short train ride to Naperville. Once arriving in Naperville they will be greeted by the Easter Bunny and then led to the park, next to the train station, to take place in an Egg Hunt. Within a few short minutes of the word "go" all of the hidden eggs will be found. Families then are able to take pictures with the Easter Bunny, open their eggs, have a snack (cookies made by Kerrin Harris of Trinity Church). We also have been busy preparing for the Tax Doge 5k Run, to be held on Sunday April 19`h at the REC Center, as well as the 24a' annual City Golf Outing, Music Under the Stars, Outdoor Movie Nights, and Hometown Days Festival(Labor Day Weekend). hi addition to all of the events, we have been working with Yorkville Youth Baseball, our Recreation League Softball League and other sport groups in organizing a master sport schedule, getting the fields ready for play, and opening the concession stands. As a reminder the City of Yorkville 24th annual Golf Outing will take place on Friday May 2nd at Blackberry Oaks Golf Course in Bristol. There are spots for 170 golfers and everyone that participated in last year's event was mailed an application throughout the month of February. Toddler classes that started a new session this month are Little Tumblers, Short Sports, Shake Wiggle Giggle and Moms and Tots. We also offered a Shamrock Fun class for the kids to make their own St. Patrick's Day decorations. Guitar classes started again this month at the Yorkville Intermediate School. Ballroom Dancing is being held at the REC Center. All participants are learning a variety of dances like the fox trot and swing dance. Preschool classes are gearing up for the Spring. They are waiting for a visit from the Easter Bunny. Swim lessons are a "hit" right now at the REC Center. The pool is clean, the ceiling is repaired and the pool is filled with kids and adult participants. The REC Center is preparing to host the 5k run which will include exhibitors from businesses in Yorkville, regarding health issues. Seasonal Classes/Programs Spring All Star Super Sport Indoor Cycle Ball Room Dancing All Star Basketball Senior Fit Short Sports Volleyball Open Gym Pilates Shake Wiggle Giggle Adult Basketball Open Gym Youth Basketball Open Gym Interval Bootcamp Men' s Basketball League Open Soccer Pick Up Games Silver Sneakers All Star Parent/Tot 2-Ball Competition Step It Up All Star TBall Group Power Group Training Bike, Kick & Core Fitness Yoga Flow Yoga Zumba Aqua Aerobics Aqua Bootcamp Parkers Playtime Preschool Ready Set Go Shamrock Fun Little Tumblers Princess Playtime Moving & Grooving Guitar I Knitting Club Mom & Tots Busy Bees U12 Soccer League U14 Soccer League U6 Soccer League U8 Soccer League U10 Soccer League Exit Survey Basketball Leagues: A total of 17 program evaluations came back from participants within the five basketball leagues that were ran throughout the winter season. The majority had favorable reviews with a few suggestions for improvement. Some suggestions were to separate the grades for the 5`"/6a` Grade Boys League and to evaluate all players before the season begins to ensure competitive teams. Scholarships Awarded / Grants Received: Pre School $0.00 General $59.00 Special Recreation $ 145.00 Spring Quarter — as of 3/31/09 Different Types: Spring Curriculum - 30 Sections - 224 Enroll.- 365 Sp. Event - Ran — 115 (51 % ) Cancelled — 20 (9%) Pending — 89 (40%) Class No. Residents — 270 (74%) Non-res - 95 (26%) Last Spring - 37 Sections - 118 Enroll.- 869 Sp. Event - 320 Ran — 85 (72% ) Cancelled — 33 (28%) Class No. - Residents — 643 (74%) Non-res - 226 (26%) Professional Development: REC Center staff participated in a web seminar from Thomas Plummer regarding Fitness facilities, how to market and manage for the next five years. Facility Agreements: (Sprin We are using the following facilities for our current programs and in the near future: Yorkville Schools: (Middle, Intermediate, Circle Center Grade School,Grande Reserve and Bristol Bay Elementary). We will use our own classroom at the Riverfront Recreation Bldg.. Our second Pre School is located at the Riverfront Recreation Building. Many fitness, swim and sports classes are being held at the REC Center, occasionally we use New Life Church. REC Center: The REC Center Memberships for the month of March: New: 104 Renew: 217 Total: 321 Special Revenue Producing Highlights None at this time. Upcoming Projects and Events: Tax Dodge 5k run, Spring Dem & REC Center Open House April 18th — 19`h Golf Outing Friday May I " Respectfully submitted, Recreation Department Staff