Park Board Packet 2009 05-14-09 Yorkville Parks & Recreation Department
Administration Office - 201 W. Hydraulic St Yorkville, IL 60560 630-553-4357
Park Board Agenda
Thursday, May 14 , 2009
7:00 p.m. — Park Board Meeting
Administration and Recreation Office
Call to Order:
Roll Call: Chris Rollins, Ken Koch, Debbie Horaz, Kelly Sedgwick,
Vickie Coveny, Garrick Gillette
Introduction of Guests, City Officials and Staff:
Interim Director of Parks and Recreation — Bart Olson
Superintendent of Recreation — Sue Swithin
Superintendent of Parks — Scott Sleezer
Park Designer — Laura Haake
City Council Liaison to Park Board - Joe Plocher, Ward 2 Alderman
Public Comment:
Presentations:
Approval of Minutes:
Minutes — Regular Park Board Meeting — April 23, 2009*
Bills Review:
Cash Analysis*
Bill List*
Old Business:
REC Center Maintenance — Update
Revenue Generating Ideas — Update
Park Naming Policy*
Whispering Meadows Park — Caboose Update*
Interfund Loan Check - Discussion
New Business:
Park Development Schedule FY 09/10
Downtown Streetscape and Trail Network Public Open House
Oktoberfest Park Rental Fee Waiver Request*
Reports:
Director's Report
Recreation Report
Parks Report
Additional Business:
Executive Session:
Adjournment:
Next meeting: Thursday, May 28, 2009
*Items needing Board approval or recommendation
Yorkville Parks & Recreation Department
Administration Office - 201 W. Hydraulic St Yorkville, IL 60560 630-553-4357
Park Board Agenda
Thursday, April 23, 2009
7:00 p.m. — Park Board Meeting
Administration and Recreation Office
*Revision 4120109
Call to Order: Chris Rollins called the meeting to order at 7: 10 pm
Roll Call : Chris Rollins - Yes, Kelly Sedgwick - Yes, Vickie Coveny — Yes, and Garrick Gillette —
Yes
Ken Koch (arrived 7:45 pm)
Introduction of Guests, City Officials and Staff:
Interim Director of Parks and Recreation — Bart Olson
Superintendent of Recreation — Sue Swithin
Park Designer — Laura Haake
City Council Liaison to Park Board - Joe Plocher, Ward 2 Alderman
Bob Allen, Ward 1 Alderman
Public Comment:
Alderman Bob Allen brought forward a parks naming application for the consideration of Fox Hill
West Park for the suggested name of Bretthauer Park. He said that there was quite a bit of
history behind the Bretthauer family so he thought Larry Bretthauer's name would be more
appropriate because he lives in the city. Mr. Allen also said that Mr. Bretthauer was a former fire
chief, very active in forest conservation activities, sponsored 4H groups, and they were the only
grocery store in town for many years.
Chris Rollin's thanked Alderman Allen for the application and said the Board would consider his
application.
Presentations:
None
Approval of Minutes:
Minutes — Regular Park Board Meeting — April 9, 2009*
Corrections on page three: First sentence under Revenue Generation, dodgeball was
misspelled. Item number three under Revenue Generation Ideas, Rollins was misspelled.
Chris Rollins asked for a motion to approve the minutes with the two amendments.
Kelly Sedgwick made the motion and Vickie Coveny seconded the motion. The motion was
unanimously approved by voice vote.
Bills Review:
Cash Analysis & Bill List*
Chris Rollins asked if the Comcast cable charge on page two was for the REC Center. Sue said
it was.
1
Chris Rollins asked for a motion to approve the cash analysis and bills list. Vickie Coveny made
the motion and Garrick Gillette seconded the motion. The motion was approved by voice vote:
Chris Rollins - Yes, Kelly Sedgwick - Yes, Vickie Coveny — Yes, and Garrick Gillette - Yes
Old Business:
Hoover Intergovernmental Agreement — Update
Bart Olson reported that the City had voted on the Forest Preserve District's offer for termination
of the intergovernmental agreement for use of the Hoover Forest Preserve. No terms of the offer
were changed during the City Council meeting.
Bart said they were waiting for the check from Jason Pettit.
Athletic Field Policy Revision*
Bart Olson said that the major changes in the revision had been in practice however the policy
had not been voted on. He noted this would come back in a month when they do a
comprehensive revision of the ordinance; he noted they would be changing the fees as they do
every year.
Bart said there were two major changes.
1 . The refund notice.
a. Persons would be required to give more advanced notice for a refund .
2. New soccer field prep fees.
Vickie Coveny wanted to know if they should have some kind of medical support on hand during
some of the larger events. Sue Swithin said that was a very good question and said that at
some of the larger events Police did have to be present. The board agreed that it would be a
good idea to have some type of medical support at their larger events.
Sue said by state law they would need a defibrillator at Bridge and or Beecher Park. She is
hoping they could get one donated to them.
Bart said he would look into medical and security for the next round of revisions on the policy.
Sue suggested that they look at what, for example, Fox Valley does. Rollins said we do not want
to require something no one else requires or else people would not use our facilities.
Chris Rollins asked for a recommendation of the approval as submitted. Bart said the changes
would be then taken to the City Council. The board gave their unanimous consent on the
changes submitted.
REC Center Maintenance — Update
Bart Olson reported that he and Sue Swithin met with Ron Walker to discuss the roof repairs.
Bart said the roof repairs were scheduled for tomorrow.
Bart also noted that the fire department's punch list were mostly the City's responsibility. He
said they were minor things such as: name plates over the doors, posting fire evacuation plans
in specific areas, replacing a light bulb on an exit sign and replacing ceiling tiles. Ron's duties
included (but not limited to) testing the sprinkler and back flow system and replacing sprinkler
heads.
Bart noted that the Fire Department notices were due May 8, 2009.
2
Bart also noted the documents Sue put together. Sue passed out a building footprint which
showed all the building leaks along with pictures. She said she was planning on giving it to the
contractors when they came out to do roof repairs.
Sue noted that she was documenting, on a spreadsheet, detailing what operations were being
affected by the leaks.
Sue said she would also be submitting to Ron, a cost on what she had exhausted in 2x4'
panels.
New Business:
Haehner Annexation
Bart Olson said the City would put together an annexation agreement for this property. He said
this was a basic first level annexation agreement. They were not asking for much in the way of
entitlements, Bart said, other than the unit count and zoning. He said they are not looking to
subdivide the property. They are going to have to come back to the City Council when they do
decide to develop the property at which point , Bart said, we could look at land plans and figure
out where we would want parks and how big they should be or if we want cash .
Bart had concerns over the land-cash fees which he outlined in his memo. He said that they
waived the obligation for land-cash fees consideration until the land subdivided. He wanted to
make sure that their rights were protected so they could decide where the parks were going to
be located.
Chris Rollins said the only catch to picking it for a park would have to be wary of how drainage
is run, how it is to be subdivide, and it would be nice to preserve the trees and to get adjacency
to neighboring properties. As of right now there are no neighboring properties.
Bart said that it would be on for a public hearing on May 14`h and then they should find out if the
property owner came to the city or if the city went to the property owner for the annexation.
Rollins wanted to know the size of the area. Olson reported it was 111 acres.
Rollins asked for a general recommendation to craft a park so as to preserve trees and the
natural features of the creek; he asked if anyone had anything they wanted to consider.
Kelly Sedgwick said that we should highlight the areas we were interested in. He said that until
they found out how they planned on developing the space or else it would be hard to make any
decisions.
(Revision) Fox Hill West Park Naming Application*
Ken Koch asked if someone from the family could come in and represent Larry Bretthauer since
he was not able to due to his health.
Laura Haake suggested that Alderman Allen get more information on how long Larry Bretthauer
was a firefighter, where his store was, pictures of the store, etc. She said it would help her out
with the biography that she would publish in the Master Plan for the Parks and Recreation. She
said she would like to put in as much information as she could .
3
Alderman Allen stated that Larry Bretthauer was on the fire department from 1966-1987, he was
captain from 1975-1984 and was chief from 1984-1987.
Vickie Coveny also wanted more history on Larry Bretthauer's business. She felt as a fire chief
he could be recognized under another park category such as the Fire Department Park.
Ken Koch said that he too would like to know more about the family. Kelly Sedgwick wanted to
know what the other family members had contributed to the community as well.
The Board's unanimous agreed they needed more information on the business and what he
contributed to the City.
Alderman Allen expressed his concern over the unclear Parks Naming Policy. He said it was not
clear on what needed to accompany the application. Rollins agreed that the policy was not well
defined. He did note that it is a high honor to have a park named after someone. He said that
we should set a high standard , and it is worth a good effort on why we should name a park after
someone.
Rollins noted that the policy had been used but it had not really been in use. The Board agreed
that they would define the Parks Naming Policy. In the mean time they encouraged Alderman
Allen to come forward with more information on the Larry Bretthauer and his family and what the
Bretthaure's had contributed to the community. They would like to have someone come in and
represent Larry and or letters of recommendation from his family members.
The Board also agreed that they needed to make sure they had permission from person or
families being recommended for park names.
Rollins thanked Alderman Allen for taking the initiative in coming forward with park naming
applications.
Reports:
Director Report
1 . Bart Olson said that the 09/10 budget report was approved in the City Council April 14th
meeting.
2. Bart noted that future agenda items for Park Board were listed on a spreadsheet and
passed out. He said he was taking suggested agenda topics and asked for questions.
He said he would update it every week and send it out before the agenda went out.
He reminded the Board that anyone could recommend an agenda item at any time. He
said they were putting out the agendas the Friday before the meeting . Also once
something is on a posted agenda, he said, you never want to take it off until the meeting.
That way there was record that it was tabled in case a resident reads it on the website
and they show up at the meeting and it was not talked about.
3. Bart also noted that the Community Relations Officer Spies has offered to assist the
Parks and Recreation Department with press releases, ads, and future stories. He said
the goal is to have a feature story on a Parks and Recreation class , event, or promotion
every month.
4
Recreation Report
Bart Olson said that Scott was moving ahead with usual spring activity and encouraged the
Board to read Scott's report at their leisure.
Parks Report
Sue Swithin reported that they had 130 runners participate in the 5K Tax Dodge Run. She
noted this was the first time success.
Sue noted the golf outing would be next Friday May 1 "
Additional Business:
1 . Chris Rollins noted the letter to the editor was from by a poorly informed man who
thought the Hoover deal fell through was because we insisted on lit ball fields out there.
The writer thought that it was inappropriate because he felt we were going to pollute the
night sky. The Board felt that they should have a press release with the facts put out for
citizens. They noted in the last two years they have had only a few reporters attend the
Park Board meetings.
Vickie Coveny shared with the Board her letter to the editor, Proud of land agreement
between Yorkville, County.
2. Chris Rollins wanted to know if the City owned any historical sites such as an old church
or post office. Rollins noted that per he had heard thanks to our new Governor, Pat
Quinn, there might be a new cycle of grants coming out. He said Quinn has been eager
to reopen state historical sites that have closed. Part of what he is proposing to do to
reopen them is to have reorganization of HPA, which use to be closely tied to the state
museum. He said that that they were going to merge with lands. He said that where
these grants would come into play for the city is that any historical features city owned or
controlled could be in a position to receive grant money from the state to maintain them
as historic sites. He said the only criteria are going to be is that it has to be open to the
public and it has to be government entity or non-for profit that owed it.
Adjournment:
Chris Rollins asked for a motion to adjourn the Park Board meeting at 9: 15 pm. Ken Koch made
the motion and Kelly Sedgwick seconded the motion. The motion was unanimously approved by
voice vote.
Next meeting: Thursday, May 14, 2009
*Items needing Board approval or recommendation
Park Naming Policy
Update on the caboose
Minutes Respectfully Submitted By:
Jamie Cheatham
5
DATE : 05 / 05/2009 UNITED CITY OF YORKVILLE PAGE : 1
TIME : 08 : 48 : 47 DETAILED REVENUE & EXPENSE REPORT F-YR : 09
ID : GL4B3000 . WOW
FUND : PARKS & RECREATION
FOR 13 PERIODS ENDING APRIL 30 , 2009 ORIGINAL REVISED
FISCAL FISCAL e
ACCOUNT ADJ . PER . YEAR- TO - DATE YEAR YEAR COLLECTED/
NUMBER DESCRIPTION ACTUAL ACTUAL BUDGET BUDGET EXPENDED
- - - - - - - - - - - - - - - - - - - - '
GENERAL
REVENUES
CARRY OVER
79 - 000 - 40 - 00 - 3999 BEGINNING FUND BALANCE 0 . 00 0 . 00 0 . 00 ( 27 , 539 . 00 ) * 0 . 0
TOTAL CARRY OVER 0 - 00 0 . 00 0 . 00 ( 27 , 539 . 00 ) . 0 - 0
CHARGES FOR SERVICES
79 - 000 - 42 - 00 -4270 FEES FOR PROGRAMS 0 . 00 217 , 254 . 44 300 , 000 . 00 240 , 000 . 00 * 90 . 5
79 - 000 - 42 - 00 - 4280 CONCESSIONS/ALL SALE ITEMS 0 . 00 29 , 596 . 67 23 , 000 . 00 31 , 000 . 00 * 95 . 4
79 - 000 - 42 - 00 - 4285 VENDING MACHINE INCOME 0 . 00 0 . 00 700 . 00 0 . 00 * 0 . 0
79 - 000 - 42 - 00 -4286 RENTAL INCOME 0 . 00 35 . 00 0 . 00 0 . 00 100 . 0
79 - 000 -42 - 00 - 4287 PARK RENTAL INCOME 0 . 00 15 , 956 . 00 4 , 000 . 00 15 , 000 . 00 * 106 . 3
79 - 000 -42 - 00 - 4288 GOLF OUTING REVENUE 0 . 00 34 , 210 . 00 32 , 100 . 00 33 , 130 . 00 * 103 . 2
79 - 000 - 42 - 00 - 4291 HOMETOWN DAYS 0 . 00 110 , 762 . 71 115 , 000 . 00 110 , 363 . 00 * 100 . 3
TOTAL CHARGES FOR SERVICES 0 . 00 407 , 814 . 82 474 , 800 . 00 429 , 493 . 00 94 . 9
MISCELLANEOUS
79 - 000 - 44 - 00 - 4400 DONATIONS 0 . 00 15 , 501 . 00 20 , 000 . 00 12 , 000 . 00 * 129 . 1
79 - 000 - 44 - 00 -4404 TREE DONATIONS 0 . 00 800 . 00 1 , 300 . 00 2 , 300 . 00 * 34 . 7
TOTAL MISCELLANEOUS 0 . 00 16 , 301 . 00 21 , 300 . 00 14 , 300 . 00 113 . 9
INTERGOVERNMENTAL
79 - 000 -45 - 00 - 4550 YOUTH SERVICES GRANT 0 . 00 21000 . 00 2 , 000 . 00 2 , 000 . 00 100 . 0
TOTAL INTERGOVERNMENTAL 0 . 00 2 , 000 . 00 2 , 000 . 00 2 , 000 . 00 100 . 0
INTEREST
79 - 000 - 46 - 00 - 4600 INVESTMENT INCOME 0 . 00 11369 . 77 12 , 000 . 00 3 , 000 . 00 * 45 . 6
TOTAL INTEREST 0 . 00 1 , 369 . 77 12 , 000 . 00 31000 . 00 45 . 6
TRANSFERS
79 - 000 - 49 - 00 - 4901 TRANSFER FROM GENERAL FUND 0 . 00 1 , 080 , 348 . 00 1 , 206 , 742 . 00 1 , 080 , 348 . 00 * 100 . 0
79 - 000 -49 - 00 - 4902 TRANSFER IN FROM GF - LOAN 0 . 00 0 . 00 0 . 00 0 . 00 0 . 0
79 - 000 -49 - 00 - 4980 TRANSFER FROM REC CENTER 0 . 00 0 . 00 46 , 956 . 00 0 . 00 * 0 . 0
* PLEASE SEE ADJUSTMENT TRANSFER REPORT FOR COMMENTS *
DATE : 05/ 05 / 2009 UNITED CITY OF YORKVILLE PAGE : 2
TIME : 08 : 48 : 47 DETAILED REVENUE & EXPENSE REPORT F -YR : 09
ID : GL4B3000 . WOW
FUND : PARKS &RECREATION
FOR 13 PERIODS ENDING APRIL 30 , 2009 ORIGINAL REVISED
FISCAL FISCAL a
ACCOUNT ADJ . PER . YEAR- TO -DATE YEAR YEAR COLLECTED/
NUMBER DESCRIPTION ACTUAL ACTUAL BUDGET BUDGET EXPENDED
- - - - - - - - - - - - - - - - - - - - - - - ' _ _ - - - - - - - - - - - - - - - - - - - - - - - - - '
TOTAL TRANSFERS 0 . 00 1 , 080 , 348 . 00 1 , 253 , 698 . 00 1 , 080 , 348 . 00 100 . 0
TOTAL REVENUES : GENERAL 0 . 00 1 , 507 , 833 . 59 1 , 763 , 798 . 00 1 , 501 , 602 . 00 100 . 4
EXPENSES
TRANSFERS
79 - 000 - 99 - 00 - 9973 TRANSFER TO LAND ACQUISITION 0 . 00 0 . 00 0 . 00 0 . 00 0 . 0
- - - - - - - - - - - - - - - - - - - _ _ _ _ _ - _ _ - _
TOTAL TRANSFERS 0 - 00 0 . 00 0 . 00 0 . 00 0 . 0
RECREATION CENTER
EXPENSES
PERSONNEL SERVICES
79 - 600 - 50 - 00 - 5107 SALARIES - REC CENTER 0 . 00 0 . 00 33 , 000 . 00 0 . 00 * 0 . 0
TOTAL PERSONNEL SERVICES 0 . 00 0 . 00 33 , 000 . 00 0 . 00 0 . 0
CONTRACTUAL SERVICES
79 - 600 - 62 - 00 - 5603 PUBLISHING/ADVERTISING 0 . 00 0 . 00 2 , 100 . 00 0 . 00 * 0 . 0
TOTAL CONTRACTUAL SERVICES 0 . 00 0 . 00 2 , 100 . 00 0 . 00 0 . 0
OPERATIONS
79 - 600 - 65 - 00 - 5804 OPERATING SUPPLIES 0 . 00 0 . 00 2 , 000 . 00 0 . 00 * 0 . 0
TOTAL OPERATIONS 0 - 00 0 . 00 2 , 000 . 00 0 . 00 0 - 0
RETIREMENT
79 - 600 - 72 - 00 - 6500 IMRF 0 . 00 0 . 00 3 , 801 . 00 0 . 00 * 0 . 0
79 - 600 - 72 - 00 - 6501 SOCIAL SECURITY 0 . 00 0 . 00 13 , 348 . 00 0 . 00 * 0 . 0
TOTAL RETIREMENT 0 . 00 0 . 00 17 , 149 . 00 0 . 00 00
CAPITAL OUTLAY
79 - 600 - 75 - 00 - 7002 COMPUTER EQUIP & SOFTWARE 0 . 00 0 . 00 16 , 500 . 00 0 . 00 * 0 . 0
* PLEASE SEE ADJUSTMENT TRANSFER REPORT FOR COMMENTS *
DATE : 05/ 05/ 2009 UNITED CITY OF YORKVILLE PAGE : 3
TIME : 08 : 48 : 47 DETAILED REVENUE & EXPENSE REPORT F- YR : 09
ID : GL4B3000 . WOW
FUND : PARKS & RECREATION
FOR 13 PERIODS ENDING APRIL 30 , 2009 ORIGINAL REVISED
FISCAL FISCAL %
ACCOUNT ADJ . PER . YEAR- TO-DATE YEAR YEAR COLLECTED/
NUMBER DESCRIPTION ACTUAL ACTUAL BUDGET BUDGET EXPENDED
TOTAL CAPITAL OUTLAY 0 . 00 0 . 00 16 , 500 . 00 0 . 00 0 . 0
TOTAL EXPENSES : RECREATION CENTER 0 . 00 0 . 00 70 , 749 . 00 0 . 00 0 . 0
PARKS
EXPENSES
PERSONNAL SERVICES
79 - 610 - 50 - 00 - 5107 SALARIES - PARKS 0 . 00 394 , 081 . 99 412 , 500 . 00 393 , 250 . 00 * 100 . 2
79 - 610 - 50 - 00 - 5136 SALARIES - PART -TIME 0 . 00 27 , 880 . 05 55 , 000 . 00 30 , 000 . 00 * 92 . 9
79 - 610 - 50 - 00 - 5137 SALARIES - OVERTIME 0 . 00 3 , 264 . 14 10 , 000 . 00 7 , 500 . 00 * 43 . 5
- - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - ' - - - - - - - - - - - '
TOTAL PERSONNAL SERVICES 0 . 00 425 , 226 . 18 477 , 500 . 00 430 , 750 . 00 98 . 7
PROFESSIONAL SERVICES
79 - 610 - 61 - 00 - 5320 MASTER PLAN / COMMUNITY SURVEY 0 . 00 1 , 155 . 00 2 , 709 . 00 1 , 500 . 00 * 77 . 0
- - - - - - - - - - - - - - - - - - - - - - - - - _ _ _ _ _ _ _ _ _
TOTAL PROFESSIONAL SERVICES 0 . 00 1 , 155 . 00 2 , 709 . 00 1 , 500 . 00 77 . 0
CONTRACTUAL SERVICES
79 - 610 - 62 - 00 - 5405 PARK CONTRACTUAL 0 . 00 20 , 294 . 40 26 , 000 . 00 22 , 000 . 00 * 92 . 2
79 - 610 - 62 - 00 - 5408 MAINTENANCE - EQUIPMENT 0 . 00 7 , 976 . 80 10 , 000 . 00 7 , 000 . 00 * 113 . 9
79 - 610 - 62 - 00 - 5417 MAINTENANCE- PARKS 0 . 00 26 , 111 . 54 55 , 000 . 00 35 , 000 . 00 * 74 . 6
79 - 610 - 62 - 00 - 5421 WEARING APPAREL 0 . 00 2 , 637 . 57 9 , 000 . 00 7 , 000 . 00 * 37 . 6
79 - 610 - 62 - 00 - 5434 RENTAL- EQUIPMENT 0 . 00 1 , 631 . 23 4 , 000 . 00 2 , 000 . 00 * 81 . 5
79 - 610 - 62 - 00 - 5438 CELLULAR TELEPHONE 0 . 00 3 , 668 . 30 5 , 000 . 00 5 , 000 . 00 73 . 3
79 - 610 - 62 - 00 - 5445 LEGAL EXPENSES 0 . 00 10 , 742 . 05 71200 . 00 8 , 200 . 00 * 131 . 0
- - - - - - - - - - - - - - - - - - - - - - - - - - _ - _ _ - _ _ _ _
TOTAL CONTRACTUAL SERVICES 0 . 00 73 , 061 . 89 116 , 200 . 00 86 , 200 . 00 84 . 7
PROFESSIONAL DEVELOPMENT
79 - 610 - 64 - 00 - 5604 TRAINING & CONFERENCE 0 . 00 834 . 00 4 , 500 . 00 1 , 000 . 00 * 83 . 4
79 - 610 - 64 - 00 - 5605 TRAVEL EXPENSE 0 . 00 40 . 80 1 , 550 . 00 100 . 00 * 40 . 6
TOTAL PROFESSIONAL DEVELOPMENT 0 . 00 874 . 80 6 , 050 . 00 1 , 100 . 00 79 . 5
* PLEASE SEE ADJUSTMENT TRANSFER REPORT FOR COMMENTS *
DATE : 05 / 05 / 2009 UNITED CITY OF YORKVILLE PAGE : 4
TIME : 08 : 48 : 47 DETAILED REVENUE & EXPENSE REPORT F -YR : 09
ID : GL4B3000 . WOW
FUND : PARKS & RECREATION
FOR 13 PERIODS ENDING APRIL 30 , 2009 ORIGINAL REVISED
FISCAL FISCAL °s
ACCOUNT ADS . PER . YEAR-TO -DATE YEAR YEAR COLLECTED/
NUMBER DESCRIPTION ACTUAL ACTUAL BUDGET BUDGET EXPENDED
PARKS
OPERATIONS
79 - 610 - 65 - 00 - 5802 OFFICE SUPPLIES 0 . 00 142 . 04 1 , 500 . 00 500 . 00 * 28 . 4
79 - 610 - 65 - 00 - 5804 OPERATING SUPPLIES 0 . 00 21 , 995 . 81 35 , 750 . 00 25 , 750 . 00 * 85 . 4
79 - 610 - 65 - 00 - 5815 BAND TOOLS 0 . 00 922 . 94 3 , 500 . 00 1 , 500 . 00 * 61 . 5
79 - 610 - 65 - 00 - 5824 CHRISTMAS DECORATIONS 0 . 00 2 , 329 . 70 2 , 500 . 00 2 , 500 . 00 93 . 1
79 - 610 - 65 - 00 - 5825 PUBLIC DECORATION 0 . 00 0 . 00 1 , 500 . 00 500 . 00 * 0 . 0
TOTAL OPERATIONS
0 . 00 25 , 390 . 49 44 , 750 . 00 30 , 750 . 00 82 . 5
RETIREMENT
79 - 610 - 72 - 00 - 6500 IMRF PARTICIPANTS 0 . 00 31 , 581 . 73 33 , 584 . 00 30 , 497 . 00 * 103 . 5
79 - 610 - 72 - 00 - 6501 SOCIAL SECURITY/MEDICARE 0 . 00 32 , 529 . 96 37 , 593 . 00 32 , 952 . 00 * 98 . 7
_ _ - _ _ _ - _ - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - -
TOTAL RETIREMENT 0 . 00 64 , 111 . 69 71 , 177 . 00 63 , 449 . 00 101 . 0
CAPITAL OUTLAY
79 - 610 - 75 - 00 - 7003 OFFICE EQUIPMENT 0 . 00 0 . 00 4 , 000 . 00 500 . 00 * 0 . 0
79 - 610 - 75 - 00 - 7701 FLOWERS/TREES 0 . 00 256 . 62 6 , 000 . 00 4 , 000 . 00 * 6 . 4
- - - - - - - - - - - - - - - - - - _ _ - _ - - - - - - - _ _ _ - - - - - - - _ _
TOTAL CAPITAL OUTLAY 0 . 00 256 . 62 10 , 000 . 00 4 , 500 . 00 5 . 7
OTHER OPERATING EXPENSES
79 - 610 - 78 - 00 - 9005 MERIT 0 . 00 0 . 00 16 , 500 . 00 0 . 00 * 0 . 0
TOTAL OTHER OPERATING EXPENSES 0 . 00 0 . 00 16 , 500 . 00 0 . 00 0 . 0
TOTAL EXPENSES : PARKS 0 . 00 590 , 076 . 67 744 , 886 . 00 618 , 249 . 00 95 . 4
RECREATION
EXPENSES
PERSONNEL SERVICES
79 - 650 - 50 - 00 - 5107 SALARIES - RECREATION 0 . 00 374 , 689 . 62 359 , 525 . 00 370 , 282 . 00 * 101 . 1
79 - 650 - 50 - 00 - 5108 CONCESSION STAFF 0 . 00 8 , 711 . 77 8 , 000 . 00 9 , 500 . 00 * 91 . 7
79 - 650 - 50 - 00 - 5109 SALARIES - PRE SCHOOL 0 . 00 36 , 435 . 60 90 , 000 . 00 24 , 000 . 00 * 151 . 8
79 - 650 - 50 - 00 - 5136 SALARIES - PART TIME 0 . 00 41 , 417 . 17 39 , 110 . 00 36 , 110 . 00 * 114 . 6
* PLEASE SEE ADJUSTMENT TRANSFER REPORT FOR COMMENTS
DATE : 05/ 05 / 2009 UNITED CITY OF YORKVILLE PAGE : 5
TIME : 08 : 48 : 47 DETAILED REVENUE & EXPENSE REPORT F-YR : 09
ID : GL4B3000 . WOW
FUND : PARKS & RECREATION
FOR 13 PERIODS ENDING APRIL 30 , 2009 ORIGINAL REVISED
FISCAL FISCAL s
ACCOUNT ADJ . PER . YEAR-TO -DATE YEAR YEAR COLLECTED/
NUMBER DESCRIPTION ACTUAL ACTUAL BUDGET BUDGET EXPENDED
- - - - - - - - - - - - - - - - - - - - - - - - - - - - -
RECREATION
EXPENSES
PERSONNEL SERVICES
79 - 650 - 50 - 00 - 5137 SALARIES - OVERTIME 0 . 00 0 . 00 350 . 00 200 . 00 * 0 . 0
79 - 650 - 50 - 00 - 5150 SALARIES - INSTRUCTOR CONTRACTU 0 . 00 107 , 506 . 68 80 , 000 . 00 99 , 000 . 00 * 108 . 5
79 - 650 - 50 - 00 - 5155 SALARIES - RECORDING SECRETARY 0 . 00 2 , 749 . 62 2 , 750 . 00 2 , 500 . 00 * 109 . 9
- - - - - - ' - - - - - - - - - - - - - - - - ' _ - - - - - - - - - - - _ _ - - - - - - - - - - - ` - - - - - - - - - - _ _ - - - - - - -
TOTAL PERSONNEL SERVICES 0 . 00 571 , 510 . 46 579 , 735 . 00 541 , 592 . 00 105 . 5
CONTRACTUAL SERVICES
79 - 650 - 62 - 00 - 5408 MAINTENANCE SUPPLIES 0 . 00 3 , 229 . 72 5 , 500 . 00 4 , 200 . 00 * 76 . 8
79 - 650 - 62 - 00 - 5409 MAINTENANCE -VEHICLES 0 . 00 1 , 552 . 11 3 , 000 . 00 2 , 000 . 00 * 77 . 6
79 - 650 - 62 - 00 - 5410 MAINTENANCE - OFFICE EQUIPMENT 0 . 00 4 , 088 . 85 7 , 000 . 00 6 , 000 . 00 * 68 . 1
79 - 650 - 62 - 00 - 5426 YOUTH SERVICES GRANT EXPENSES 0 . 00 488 . 84 2 , 000 . 00 1 , 000 . 00 * 48 . 8
79 - 650 - 62 - 00 - 5435 ELECTRICITY 0 . 00 11 , 763 . 67 10 , 000 . 00 10 , 000 . 00 117 . 6
79 - 650 - 62 - 00 - 5437 TELEPHONE/ INTERNET 0 . 00 1 , 098 . 96 1 , 500 . 00 1 , 300 . 00 * 84 . 5
79 - 650 - 62 - 00 - 5438 CELLULAR TELEPHONE 0 . 00 4 , 457 . 85 5 , 000 . 00 4 , 500 . 00 * 99 . 0
79 - 650 - 62 - 00 - 5445 PORTABLE TOILETS 0 . 00 4 , 928 . 39 6 , 000 . 00 4 , 500 . 00 * 109 . 5
79 - 650 - 62 - 00 - 5603 PUBLISHING/ADVERTISING 0 . 00 32 , 618 . 60 29 , 000 . 00 29 , 000 . 00 112 . 4
79 - 650 - 62 - 00 - 5605 BOOKS/PUBLICATIONS 0 . 00 707 . 89 422 . 00 300 . 00 * 235 . 9
- - - - - - - - - - - - - - - - - - - - - - _ _ _ _ _ _ _ - - - - - - - - - - - _ _ _
TOTAL CONTRACTUAL SERVICES 0 . 00 64 , 934 . 88 69 , 422 . 00 62 , 800 . 00 103 . 3
PROFESSIONAL DEVELOPMENT
79 - 650 - 64 - 00 - 5600 DUES 0 . 00 713 . 00 2 , 750 . 00 2 , 000 . 00 * 35 . 6
79 - 650 - 64 - 00 - 5604 TRAINING AND CONFERENCES 0 . 00 2 , 455 . 00 4 , 500 . 00 1 , 500 . 00 * 163 . 6
79 - 650 - 64 - 00 - 5605 TRAVEL EXPENSE 0 . 00 353 . 52 1 , 550 . 00 700 . 00 * 50 . 5
TOTAL PROFESSIONAL DEVELOPMENT 000 3 , 521 . 52 8 , 800 . 00 4 , 200 . 00 83 - 8
OPERATIONS
79 - 650 - 65 - 00 - 5802 OFFICE SUPPLIES 0 . 00 4 , 485 . 30 7 , 000 . 00 61000 . 00 * 74 . 7
79 - 650 - 65 - 00 - 5803 PROGRAM EXPENSES 0 . 00 52 , 823 . 50 50 , 000 . 00 50 , 000 . 00 105 . 6
79 - 650 - 65 - 00 - 5804 OPERATING SUPPLIES 0 . 00 635 . 89 3 , 600 . 00 3 , 000 . 00 * 21 . 1
79 - 650 - 65 - 00 - 5805 RECREATION EQUIPMENT 0 . 00 1 , 787 . 81 10 , 000 . 00 5 , 000 . 00 * 35 . 7
79 - 650 - 65 - 00 - 5808 POSTAGE & SHIPPING 0 . 00 12 , 008 . 66 7 , 800 . 00 9 , 600 . 00 * 125 . 0
79 - 650 - 65 - 00 - 5812 GASOLINE 0 . 00 4 , 388 . 48 5 , 000 . 00 5 , 000 . 00 87 . 7
79 - 650 - 65 - 00 - 5826 MILEAGE 0 . 00 145 . 74 400 . 00 400 . 00 36 . 4
* PLEASE SEE ADJUSTMENT TRANSFER REPORT FOR COMMENTS
DATE : 05/ 05 /2009 UNITED CITY OF YORKVILLE PAGE : 6
TIME : 08 : 48 : 47 DETAILED REVENUE & EXPENSE REPORT F-YR : 09
ID : GL4B3000 . WOW
FUND : PARKS & RECREATION
FOR 13 PERIODS ENDING APRIL 30 , 2009 ORIGINAL REVISED
FISCAL FISCAL r
ACCOUNT ADJ . PER . YEAR- TO - DATE YEAR YEAR COLLECTED/
NUMBER DESCRIPTION ACTUAL ACTUAL BUDGET BUDGET EXPENDED
- - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - '
RECREATION
EXPENSES
OPERATIONS
79 - 650 - 65 - 00 - 5827 GOLF OUTING EXPENSES 0 . 00 21 , 457 . 33 20 , 200 . 00 21 , 457 . 00 * 100 . 0
79 - 650 - 65 - 00 - 5828 CONCESSIONS 0 . 00 164844 . 43 11 , 500 . 00 180000 . 00 * 93 . 5
79 - 650 - 65 - 00 - 5833 HOMETOWN DAYS EXPENSES 0 . 00 93 , 881 . 09 95 , 000 . 00 94 , 000 . 00 * 99 . 8
79 - 650 - 65 - 00 - 5840 SCHOLARSHIPS 0 . 00 1 , 049 . 50 6 , 825 . 00 3 , 000 . 00 * 34 . 9
79 - 650 - 65 - 00 - 5841 PROGRAM REFUND 0 . 00 13 , 304 . 41 91000 . 00 9 , 000 . 00 147 . 8
TOTAL OPERATIONS 0 . 00 222 , 812 . 14 226 , 325 . 00 224 , 457 - 00 99 . 2
RETIREMENT
79 - 650 - 72 - 00 - 6500 IMRF PARTICIPANTS 0 . 00 34 , 735 . 00 29 , 678 . 00 28 , 194 . 00 * 123 . 1
79 - 650 - 72 - 00 - 6501 SOCIAL SECURITY/MEDICARE 0 . 00 39 , 986 . 27 45 , 003 . 00 33 , 667 . 00 * 118 . 7
- - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - _ _ _ - - - - _ _ _ _ _
TOTAL RETIREMENT 0 . 00 74 , 721 . 27 74 , 681 . 00 61 , 861 . 00 120 . 7
CAPITAL OUTLAY
79 - 650 - 75 - 00 - 7002 COMPUTER EQUIP & SOFTWARE 0 . 00 154 . 85 31400 . 00 1 , 000 . 00 * 15 . 4
- - - - - - - - - - - - - - - - - - - - - - - - - - - - _ _ _ _ _ _ - -
TOTAL CAPITAL OUTLAY 0 . 00 154 . 85 3 , 400 . 00 1 , 000 . 00 15 . 4
OTHER OPERATING EXPENSES
79 - 650 - 78 - 00 - 9005 MERIT 0 . 00 0 . 00 14 , 381 . 00 0 . 00 * 0 . 0
79 - 650 - 78 - 00 - 9009 RESERVE 0 . 00 440 . 00 13 , 168 . 00 1 , 000 - 00 * 44 . 0
- - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - _ _ _ _ - _ _ _ _
TOTAL OTHER OPERATING EXPENSES 0 . 00 440 . 00 27 , 549 . 00 1 , 000 . 00 44 . 0
TOTAL EXPENSES : RECREATION 0 . 00 938 , 095 . 12 989 , 912 . 00 896 , 910 . 00 104 . 5
TOTAL FUND REVENUES 0 . 00 1 , 5071833 . 59 1 , 763 , 798 . 00 1 , 501 , 602 . 00 100 . 4
TOTAL FUND EXPENSES 0 . 00 1 , 528 , 171 . 79 1 , 805 , 547 . 00 1 , 515 , 159 . 00 100 . 8
FUND SURPLUS (DEFICIT ) 0 . 00 ( 20 , 338 . 20 ) ( 41 , 749 . 00 ) ( 13 , 557 . 00 ) 150 . 0
DATE : 05/ 05/2009 UNITED CITY OF YORKVILLE PAGE : 1
TIME : 08 : 49 : 05 DETAILED REVENUE & EXPENSE REPORT F-YR : 09
ID : GL4B3000 . WOW
FUND : RECREATION CENTER
FOR 13 PERIODS ENDING APRIL 30 , 2009 ORIGINAL REVISED
FISCAL FISCAL o
ACCOUNT ADJ . PER . YEAR-TO-DATE YEAR YEAR COLLECTED/
NUMBER DESCRIPTION ACTUAL ACTUAL BUDGET BUDGET EXPENDED
- - - - - - - - - - - - - - - -
GENERAL
REVENUES
CHARGES FOR SERVICES
80 - 000 - 42 - 00 - 4200 MEMBERSHIP FEES 0 . 00 318 , 949 . 22 423 , 890 . 00 333 , 000 . 00 * 95 . 7
80 - 000 - 42 - 00 - 4210 GUEST FEES 0 . 00 7 , 517 . 00 71167 . 00 7 , 200 . 00 * 104 . 4
80 - 000 - 42 - 00 - 4220 SWIM CLASS 0 . 00 17 , 060 . 00 20 , 000 . 00 20 , 000 . 00 85 . 3
80 - 000 - 42 - 00 - 4230 PERSONAL TRAINING FEES 0 . 00 11 , 575 . 75 18 , 750 . 00 18 , 750 . 00 61 . 7
80 - 000 - 42 - 00 - 4240 TANNING SESSIONS 0 . 00 2 , 817 . 00 7 , 500 . 00 5 , 000 . 00 * 56 . 3
80 - 000 - 42 - 00 - 4270 FEES FOR PROGRAMS 0 . 00 122 , 096 . 88 125 , 000 . 00 159 , 300 . 00 * 76 . 6
80 - 000 - 42 - 00 - 4280 CONCESSIONS 0 . 00 8 , 371 . 73 11 , 666 . 00 12 , 000 . 00 * 69 . 7
80 - 000 - 42 - 00 -4285 VENDING MACHINES 0 . 00 0 . 00 500 . 00 0 . 00 * 0 . 0
80 - 000 -42 - 00 - 4286 RENTAL INCOME 0 . 00 4 , 698 . 25 4 , 333 . 00 4 , 400 . 00 * 106 . 7
TOTAL CHARGES FOR SERVICES 0 . 00 493 , 085 . 83 618 , 806 . 00 559 , 650 . 00 88 . 1
MISCELLANEOUS
80 - 000 - 44 - 00 -4400 DONATIONS/SPONSORSHIP 0 . 00 3 , 447 . 00 3 , 200 . 00 9 , 000 . 00 * 38 . 3
TOTAL MISCELLANEOUS 0 . 00 3 , 447 . 00 3 , 200 . 00 9 , 000 . 00 38 . 3
INTERGOVERNMENTAL
80 - 000 -45 - 00 - 4550 GRANTS/SCHOLARSHIPS 0 . 00 0 . 00 1 , 000 . 00 1 , 000 . 00 0 . 0
TOTAL INTERGOVERNMENTAL 0 . 00 0 - 00 1 , 000 . 00 1 , 000 . 00 0 . 0
TOTAL REVENUES : GENERAL 0 . 00 496 , 532 . 83 623 , 006 . 00 569 , 650 . 00 87 . 1
EXPENSES
PERSONNEL SERVICES
80 - 000 - 50 - 00 - 5107 SALARIES - REC CENTER 0 . 00 27 , 754 . 61 32 , 000 . 00 29 , 000 . 00 * 95 . 7
80 - 000 - 50 - 00 - 5109 SALARIES - PRESCHOOL 0 . 00 34 , 835 . 84 63 , 000 . 00 61 , 000 . 00 * 57 . 1
80 - 000 - 50 - 00 - 5136 SALARIES- PART TIME 0 . 00 89 , 145 . 05 114 , 515 . 00 109 , 541 . 00 * 81 . 3
80 - 000 - 50 - 00 - 5137 SALARIES - OVERTIME 0 . 00 952 . 90 2 , 000 . 00 2 , 000 . 00 47 . 6
80 - 000 - 50 - 00 - 5150 SALARIES - INSTRUCTORS 0 . 00 59 , 135 . 63 8 , 000 . 00 47 , 000 . 00 * 125 . 8
- - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - _ _ - -
TOTAL PERSONNEL SERVICES 0 . 00 211 , 824 . 03 219 , 515 . 00 248 , 541 . 00 85 . 2
* PLEASE SEE ADJUSTMENT TRANSFER REPORT FOR COMMENTS *
DATE : 05/ 05 /2009 UNITED CITY OF YORKVILLE PAGE : 2
TIME : 08 : 49 : 05 DETAILED REVENUE & EXPENSE REPORT F - YR : 09
ID : GL4B3000 . WOW
FUND : RECREATION CENTER
FOR 13 PERIODS ENDING APRIL 30 , 2009 ORIGINAL REVISED
FISCAL FISCAL s
ACCOUNT ADJ . PER . YEAR-TO-DATE YEAR YEAR COLLECTED/
NUMBER DESCRIPTION ACTUAL ACTUAL BUDGET BUDGET EXPENDED
GENERAL
CONTRACTUAL SERVICES
80 - 000 - 62 - 00 - 5408 MAINTENANCE SUPPLIES 0 . 00 13 , 708 . 85 6 , 750 . 00 12 , 000 . 00 * 114 . 2
80 - 000 - 62 - 00 - 5410 MAINTENANCE - OFFICE EQUIP . 0 . 00 1 , 932 . 64 5 , 650 . 00 4 , 000 - 00 * 48 . 3
80 - 000 - 62 - 00 - 5416 MAINTENANCE - GENERAL 0 . 00 15 , 450 . 63 3 , 800 . 00 12 , 000 . 00 * 128 . 7
80 - 000 - 62 - 00 - 5426 GRANTS 0 . 00 0 . 00 1 , 000 . 00 1 , 000 . 00 0 . 0
80 - 000 - 62 - 00 - 5430 TOWEL RENTAL 0 . 00 535 . 94 900 . 00 900 . 00 59 . 5
80 - 000 - 62 - 00 - 5431 POOL REPAIR 0 . 00 9 , 073 . 72 1 , 240 . 00 3 , 240 . 00 * 280 . 0
80 - 000 - 62 - 00 - 5432 LEASE PAYMENT 0 . 00 192 , 500 . 00 175 , 000 . 00 175 , 000 . 00 110 . 0
80 - 000 - 62 - 00 - 5433 LICENSES /PERMITS 0 . 00 342 . 06 5 , 300 . 00 1 , 000 . 00 * 34 . 2
80 - 000 - 62 - 00 - 5434 POOL SUPPLIES 0 . 00 4 , 048 . 45 4 , 400 . 00 5 , 000 . 00 * 80 . 9
80 - 000 - 62 - 00 - 5435 ELECTRICITY 0 . 00 27 , 119 . 37 47 , 250 . 00 27 , 250 . 00 * 99 . 5
80 - 000 - 62 - 00 - 5437 TELEPHONE/ INTERNET/ CABLE 0 . 00 1 , 338 . 42 4 , 900 . 00 2 , 500 . 00 * 53 . 5
80 - 000 - 62 - 00 - 5438 CELLULAR PHONE 0 . 00 517 . 23 500 . 00 500 . 00 103 . 4
80 - 000 - 62 - 00 - 5439 PROPERTY TAX 0 . 00 0 . 00 0 . 00 0 . 00 0 . 0
80 - 000 - 62 - 00 - 5440 SECURITY 0 . 00 200 . 00 720 . 00 720 . 00 27 . 7
80 - 000 - 62 - 00 - 5603 PUBLISHING/ADVERTISING 0 . 00 858 . 59 2 , 100 . 00 1 , 100 . 00 * 78 . 0
80 - 000 - 62 - 00 - 5605 BOOKS/ PUBLICATION 0 . 00 105 . 39 100 . 00 100 . 00 105 . 3
- - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - _ - - _ - - _ _ _ _ _
TOTAL CONTRACTUAL SERVICES 0 . 00 267 , 731 . 29 259 , 610 . 00 246 , 310 . 00 108 . 6
PROFESSIONAL DEVELOPMENT
80 - 000 - 64 - 00 - 5600 DUES 0 . 00 174 . 00 900 . 00 200 . 00 * 87 . 0
80 - 000 - 64 - 00 - 5604 TRAINING & CONFERENCES 0 . 00 660 . 30 10000 . 00 600 . 00 * 110 . 0
80 - 000 - 64 - 00 - 5605 TRAVEL EXPENSES 0 . 00 70 . 24 500 . 00 200 . 00 * 35 . 1
- - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - " - '
TOTAL PROFESSIONAL DEVELOPMENT 0 . 00 904 . 54 2 , 400 . 00 1 , 000 . 00 90 . 4
OPERATIONS
80 - 000 - 65 - 00 - 5802 OFFICE SUPPLIES 0 . 00 4 , 997 . 85 41375 . 00 5 , 500 . 00 * 90 . 8
80 - 000 - 65 - 00 - 5803 PROGRAM EXPENSES 0 . 00 18 , 019 . 80 18 , 300 . 00 12 , 000 - 00 * 150 . 1
80 - 000 - 65 - 00 - 5804 OPERATING SUPPLIES 0 . 00 2 , 946 . 08 2 , 000 . 00 3 , 800 . 00 * 77 . 5
80 - 000 - 65 - 00 - 5805 RECREATION EQUIPMENT 0 . 00 6 , 678 . 03 100000 . 00 13 , 000 . 00 * 51 . 3
80 - 000 - 65 - 00 - 5808 POSTAGE & SHIPPING 0 . 00 73 . 15 1 , 100 . 00 300 . 00 * 24 . 3
80 - 000 - 65 - 00 - 5812 GASOLINE 0 . 00 0 . 00 1 , 000 . 00 200 . 00 * 0 . 0
80 - 000 - 65 - 00 - 5826 MILEAGE 0 . 00 86 . 60 300 . 00 300 . 00 28 . 8
80 - 000 - 65 - 00 - 5828 CONCESSIONS EXPENSES 0 . 00 4 , 725 . 47 9 , 000 . 00 8 , 136 . 00 * 58 . 0
80 - 000 - 65 - 00 - 5840 SCHOLARSHIPS 0 . 00 0 . 00 1 , 000 . 00 1 , 000 . 00 0 . 0
* PLEASE SEE ADJUSTMENT TRANSFER REPORT FOR COMMENTS
DATE : 05 / 05/ 2009 UNITED CITY OF YORKVILLE PAGE : 3
TIME : 08 : 49 : 05 DETAILED REVENUE & EXPENSE REPORT F-YR : 09
ID : GL4B3000 . W0W
FUND : RECREATION CENTER
FOR 13 PERIODS ENDING APRIL 30 , 2009 ORIGINAL REVISED
FISCAL FISCAL e
ACCOUNT ADJ . PER . YEAR- TO-DATE YEAR YEAR COLLECTED/
NUMBER DESCRIPTION ACTUAL ACTUAL BUDGET BUDGET EXPENDED
GENERAL
EXPENSES
OPERATIONS
80 - 000 - 65 - 00 - 5841 PROGRAM REFUNDS 0 - 00 2 , 700 . 00 4 , 000 . 00 2 , 000 . 00 * 135 . 0
80 - 000 - 65 - 00 - 5842 MEMBERSHIP REFUNDS 0 . 00 1 , 294 . 00 0 . 00 0 . 00 ( 100 . 0 )
- - - - - - - - - - - - - - - - - - - - - - - - - - _ _ _ _ _ _ _ _ _ _ - -
TOTAL OPERATIONS 0 . 00 41 , 520 . 98 51 , 075 . 00 46 , 236 . 00 89 . 8
RETIREMENT
80 - 000 - 72 - 00 - 6500 IMRF 0 . 00 44075 . 14 3 , 801 . 00 2 , 359 . 00 * 172 . 7
80 - 000 - 72 - 00 - 6501 SOCIAL SECURITY 0 . 00 15 , 405 . 20 12 , 348 . 00 19 , 013 . 00 * 81 . 0
. - - - - - - - - - - - - - - - - - - - - - - - - - - - - _ - - - - - - - - - - - - - - - - - - - - - - - - - - _ - - - - - - - - - - - -
TOTAL RETIREMENT 0 . 00 19 , 480 . 34 16 , 149 . 00 21 , 372 . 00 91 . 1
CAPITAL OUTLAY
80 - 000 - 75 - 00 - 7002 COMPUTER EQUIP & SOFTWARE 0 . 00 22 , 277 . 84 16 , 500 . 00 13 , 873 . 00 * 160 . 5
80 - 000 - 75 - 00 - 7003 OFFICE EQUIPMENT 0 . 00 0 - 00 2 , 500 . 00 200 . 00 * 0 . 0
80 - 000 - 75 - 00 - 7500 PHONE SYSTEM 0 . 00 6 , 074 . 00 8 , 300 . 00 6 , 100 . 00 * 99 . 5
TOTAL CAPITAL OUTLAY 0 . 00 28 , 351 . 84 27 , 300 . 00 20 , 173 . 00 140 . 5
OTHER OPERATING EXPENSES
80 - 000 - 78 - 00 - 9002 NICOR 0 . 00 14 , 263 . 73 0 . 00 0 . 00 ( 100 . 0 )
TOTAL OTHER OPERATING EXPENSES 0 00 14 , 263 . 73 0 . 00 0 . 00 ( 100 . 0 )
TRANSFERS
80 - 000 - 99 - 00 - 9979 TRANSFER TO PARKS & REC 0 . 00 0 . 00 46 , 956 . 00 0 . 00 * 0 . 0
TOTAL TRANSFERS 0 - 00 0 . 00 46 , 956 . 00 0 . 00 0 . 0
TOTAL EXPENSES : GENERAL 0 . 00 584 , 076 . 75 623 , 005 . 00 583 , 632 . 00 100 . 0
TOTAL FUND REVENUES 0 . 00 496 , 532 . 83 623 , 006 . 00 569 , 650 . 00 87 . 1
TOTAL FUND EXPENSES 0 . 00 584 , 076 . 75 623 , 005 . 00 583 , 632 . 00 100 . 0
FUND SURPLUS (DEFICIT ) 0 . 00 ( 87 , 543 . 92 ) 1 . 00 ( 13 , 982 . 00 ) 626 . 1
DATE : 05 / 05/ 2009 UNITED CITY OF YORKVILLE PAGE : 1
TIME : 08 : 49 : 27 DETAILED REVENUE & EXPENSE REPORT F -YR : 09
ID : GL4B3000 . WOW
FUND : LAND CASH
FOR 13 PERIODS ENDING APRIL 30 , 2009 ORIGINAL REVISED
FISCAL FISCAL s
ACCOUNT ADJ . PER . YEAR- TO- DATE YEAR YEAR COLLECTED/
NUMBER DESCRIPTION ACTUAL ACTUAL BUDGET BUDGET EXPENDED
GENERAL
REVENUES
CARRY OVER
72 - 000 - 40 - 00 - 3999 BEGINNING FUND BALANCE 0 . 00 0 . 00 ( 521 , 508 . 00 ) ( 272 , 822 . 00 ) * 0 . 0
- - - - - - - - - - - - - - - - - - _ _ _ _ _ _ _ _ _ - - - - - - - - - - - - _
TOTAL CARRY OVER 0 . 00 0 . 00 ( 521 , 508 . 00 ) ( 272 , 822 . 00 ) 0 . 0
MISCELLANEOUS
72 - 000 - 44 - 00 -4413 REIMB FROM OTHER GOVERNMENTS 0 . 00 602 , 025 . 55 0 . 00 600 , 000 . 00 * 100 . 3
- - - - - - - - - - - - - - - - - - - - - - - - - - - - _ _ - _ _ _ _ _ _ _ _
TOTAL MISCELLANEOUS 0 . 00 602 , 025 . 55 0 . 00 600 , 000 . 00 100 . 3
INTERGOVERNMENTAL
72 - 000 - 45 - 00 -4501 CANNONBALL RIDGE GRANT 0 . 00 0 . 00 0 . 00 0 . 00 0 . 0
- - - - - - - - - - - - - - - - - - - - - - - _ _ - _ _ _ _ _ _ - - -
TOTAL INTERGOVERNMENTAL 0 - 00 0 . 00 0 . 00 0 . 00 0 . 0
CONTRIBUTIONS
72 - 000 - 47 - 00 -4700 OSLAD GRANT 0 . 00 0 . 00 762 , 000 . 00 400 , 000 . 00 * 0 . 0
72 - 000 - 47 - 00 - 4701 GREENBRIAR 0 . 00 0 . 00 0 . 00 0 . 00 0 . 0
72 - 000 - 47 - 00 - 4702 BIKE PATH GRANT 0 . 00 0 . 00 200 , 000 . 00 0 . 00 * 0 . 0
72 - 000 - 47 - 00 - 4703 PRAIRIE GARDEN 0 . 00 0 . 00 0 . 00 0 . 00 0 . 0
72 - 000 - 47 - 00 - 4705 COUNTRY HILLS 0 . 00 0 . 00 1 , 700 - 00 0 . 00 * 0 . 0
72 - 000 - 47 - 00 - 4707 FOX HIGHLANDS 0 . 00 0 . 00 0 . 00 0 . 00 0 . 0
72 - 000 -47 - 00 - 4709 SUNFLOWER 0 . 00 0 . 00 0 . 00 0 . 00 0 . 0
72 - 000 - 47 - 00 -4712 RIVER ' S EDGE 0 . 00 0 . 00 3 , 684 . 00 0 . 00 * 0 . 0
72 - 000 - 47 - 00 - 4714 WOODWORTH 0 . 00 0 . 00 0 . 00 0 . 00 0 . 0
72 - 000 - 47 - 00 - 4715 WHITE OAK UNIT 1&2 0 . 00 0 . 00 0 . 00 1 , 406 . 00 * 0 . 0
72 - 000 - 47 - 00 - 4716 WHITE OAK UNIT 3 &4 0 . 00 1 , 406 . 00 0 . 00 0 . 00 100 . 0
72 - 000 - 47 - 00 - 4717 KYLN ' S CROSSING 0 . 00 0 . 00 1 , 570 . 00 0 . 00 * 0 . 0
72 - 000 - 47 - 00 - 4718 FOXFIELD II PARK 0 . 00 0 . 00 0 . 00 0 . 00 0 . 0
72 - 000 - 47 - 00 - 4719 WILDWOOD 0 . 00 0 . 00 0 . 00 0 . 00 0 . 0
72 - 000 - 47 - 00 -4722 KYLN ' S RIDGE 0 . 00 0 . 00 0 . 00 0 . 00 0 . 0
72 - 00.0 - 47 - 00 - 4723 HEARTLAND CIRCLE 0 . 00 0 . 00 30 , 000 . 00 0 . 00 * 0 . 0
72 - 000 - 47 - 00 - 4725 WINDETTE RIDGE 0 . 00 0 . 00 0 . 00 0 . 00 0 . 0
72 - 000 - 47 - 00 - 4727 GRAND RESERVE 0 . 00 0 . 00 0 . 00 0 - 00 0 . 0
72 - 000 - 47 - 00 - 4731 MONTALBANO HOMES 0 . 00 0 . 00 0 . 00 0 . 00 0 . 0
72 - 000 -47 - 00 - 4732 RAINTREE VILLAGE 0 . 00 0 . 00 0 . 00 0 . 00 0 . 0
* PLEASE SEE ADJUSTMENT TRANSFER REPORT FOR COMMENTS
DATE : 05 / 05 /2009 UNITED CITY OF YORKVILLE PAGE : 2
TIME : 08 : 49 : 27 DETAILED REVENUE & EXPENSE REPORT F-YR : 09
ID : GL4B3000 . WOW
FUND : LAND CASH
FOR 13 PERIODS ENDING APRIL 30 , 2009 ORIGINAL REVISED
FISCAL FISCAL a
ACCOUNT ADJ . PER . YEAR- TO-DATE YEAR YEAR COLLECTED/
NUMBER DESCRIPTION ACTUAL ACTUAL BUDGET BUDGET EXPENDED
- - - -` - - - - - - - - - - - - - - - - - - - - - -
GENERAL
REVENUES
CONTRIBUTIONS
72 - 000 - 47 - 00 - 4734 WHISPERING MEADOWS ( K . HILL) 0 . 00 13 , 533 . 36 12 , 000 . 00 12 , 000 . 00 112 . 7
72 - 000 - 47 - 00 - 4735 PRAIRIE MEADOWS ( MENARDS RES ) 0 . 00 0 . 00 0 . 00 0 . 00 0 . 0
72 - 000 - 47 - 00 -4736 BRIARWOOD 0 . 00 0 . 00 113 , 043 . 00 0 . 00 * 0 . 0
72 - 000 -47 - 00 -4737 CALEDONIA 0 . 00 0 . 00 158 , 000 . 00 0 . 00 * 0 . 0
72 - 000 -47 - 00 -4738 AUTUMN CREEK 0 . 00 30 , 998 . 63 25 , 000 . 00 25 , 000 . 00 123 . 9
72 - 000 - 47 - 00 - 4739 WYNSTONE TOWNHOMES 0 . 00 0 . 00 0 . 00 0 . 00 0 . 0
72 - 000 - 47 - 00 - 4740 VILLAS AT THE PRESERVE 0 . 00 0 . 00 0 . 00 0 . 00 0 . 0
72 - 000 - 47 - 00 - 4741 BAILEY MEADOWS 0 . 00 0 . 00 0 . 00 0 . 00 0 . 0
72 - 000 -47 - 00 - 4742 BLACKBERRY WOODS 0 . 00 0 . 00 0 . 00 0 . 00 0 . 0
72 - 000 -47 - 00 - 4743 CORNEILS CROSSING 0 . 00 0 . 00 0 . 00 0 . 00 0 - 0
72 - 000 - 47 - 00 - 4744 HUDSON LAKES 0 . 00 0 . 00 10 , 000 . 00 0 . 00 * 0 . 0
72 - 000 - 47 - 00 -4745 PRESTWICK 0 . 00 0 . 00 30 , 000 . 00 0 . 00 * 0 . 0
72 - 000 - 47 - 00 - 4746 WESTBURY 0 . 00 0 . 00 0 . 00 0 . 00 0 . 0
72 - 000 - 47 - 00 - 4747 WESTHAVEN 0 . 00 0 . 00 0 . 00 0 . 00 0 . 0
72 - 000 - 47 - 00 - 4748 WILLMAN 0 . 00 0 . 00 0 . 00 0 . 00 0 . 0
72 - 000 - 47 - 00 - 4749 BLACKBERRY WOODS 0 . 00 1 , 136 . 36 4 , 000 . 00 2 , 000 . 00 * 56 . 8
72 - 000 - 47 - 00 - 4750 KENDALLWOOD ESTATES 0 . 00 0 . 00 15 , 000 . 00 0 . 00 * 0 . 0
72 - 000 - 47 - 00 -4751 CANNONBALL RIDGE PARK GRANT 0 . 00 0 . 00 0 . 00 0 . 00 0 . 0
72 - 000 - 47 - 00 - 4752 BRISTOL BAY LAND CASH 0 . 00 85 , 000 . 00 0 . 00 85 , 000 . 00 * 100 . 0
- - - - - - - - - - - - - - - - - - - - - - - - - - - - - _ _ _ - _ _ _ -
TOTAL CONTRIBUTIONS 0 . 00 132 , 074 . 35 1 , 365 , 997 . 00 525 , 406 . 00 25 . 1
TRANSFERS
72 - 000 - 49 - 00 - 4901 TRANSFER FROM GENERAL FUND 0 . 00 0 . 00 0 . 00 0 . 00 0 . 0
72 - 000 - 49 - 00 -4902 TRANSFER FROM LAND ACQUISITION 0 . 00 0 . 00 0 . 00 0 . 00 0 . 0
72 - 000 - 49 - 00 - 4903 TRANSFER FROM PARK & REC 0 . 00 0 . 00 0 . 00 0 . 00 0 . 0
- - - - - - - - - - - - - - - - - - - - - - - - - - - _ _ _ - _ _ _ _
TOTAL TRANSFERS 0 . 00 0-. 00 0 . 00 0 . 00 0 . 0
TOTAL REVENUES : GENERAL 0 . 00 734 , 099 . 90 844 , 489 . 00 852 , 584 . 00 86 . 1
EXPENSES
CAPITAL OUTLAY
72 - 000 - 75 - 00 - 7308 RIVERS EDGE PARK #2 0 . 00 0 . 00 0 . 00 0 . 00 0 . 0
* PLEASE SEE ADJUSTMENT TRANSFER REPORT FOR COMMENTS
DATE : 05/ 05 / 2009 UNITED CITY OF YORKVILLE PAGE : 3
TIME : 08 : 49 : 27 DETAILED REVENUE & EXPENSE REPORT F-YR : 09
ID : GL4B3000 . WOW
FUND : LAND CASH
FOR 13 PERIODS ENDING APRIL 30 , 2009 ORIGINAL REVISED
FISCAL FISCAL e
ACCOUNT ADJ . PER . YEAR-TO-DATE YEAR YEAR COLLECTED/
NUMBER DESCRIPTION ACTUAL ACTUAL BUDGET BUDGET EXPENDED
GENERAL
EXPENSES
CAPITAL OUTLAY
72 - 000 - 75 - 00 - 7317 HEARTLAND CIRCLE 0 . 00 133 , 326 . 68 167 , 000 . 00 167 , 000 . 00 79 . 8
72 - 000 - 75 - 00 - 7326 MOSIER HOLDING COSTS 0 . 00 6 , 000 . 00 10 , 000 . 00 6 , 000 . 00 * 100 . 0
72 - 000 - 75 - 00 - 7327 GRANDE RESERVE PARK 0 . 00 0 . 00 0 . 00 0 . 00 0 . 0
72 - 000 - 75 - 00 - 7328 PRAIRIE MEADOWS (MENARDS RES ) 0 . 00 148 , 206 . 26 295 , 000 . 00 138 , 636 . 00 * 106 . 9
72 - 000 - 75 - 00 - 7330 WHISPERING MEADOWS (K . HILL) 0 . 00 134 , 577 . 41 374 , 000 . 00 200 , 000 . 00 * 67 . 2
72 - 000 - 75 - 00 - 7332 CALEDONIA 0 . 00 0 . 00 88 , 000 . 00 0 . 00 * 0 . 0
72 - 000 - 75 - 00 - 7333 RAINTREE VILLAGE 0 . 00 3 , 404 . 90 70 , 000 . 00 51000 . 00 * 68 . 0
72 - 000 - 75 - 00 - 7334 HOOVER HOLDING COSTS 0 . 00 0 . 00 0 . 00 0 . 00 0 . 0
72 - 000 - 75 - 00 - 7335 GRANDE RESERVE BIKE TRAIL 0 . 00 50 , 186 . 56 0 . 00 50 , 187 . 00 * 99 . 9
TOTAL CAPITAL OUTLAY 0 - 00 475 , 701 - 81 1 , 004 , 000 . 00 566 , 823 . 00 83 . 9
OTHER
72 - 000 - 78 - 00 - 9009 RESERVE 0 . 00 0 . 00 0 . 00 0 . 00 0 . 0
72 - 000 - 78 - 00 - 9012 REC CENTER AGREEMENT 0 . 00 100 , 000 . 00 0 . 00 100 , 000 . 00 * 100 . 0
- - - - - - - - - - - - - - - - - - - _ _ _ _ - _ _ _ - - - - - - - - - - - _ _
TOTAL OTHER 0 . 00 100 , 000 . 00 0 . 00 100 , 000 . 00 100 . 0
TRANSFERS
72 - 000 - 99 - 00 - 9901 TRANSFER TO GENERAL FUND 0 . 00 181 , 000 . 00 16 , 000 . 00 181 , 000 . 00 * 100 . 0
TOTAL TRANSFERS 0 . 00 181 , 000 . 00 16 , 000 . 00 181 , 000 . 00 100 . 0
TOTAL EXPENSES : GENERAL 0 . 00 756 , 701 . 81 1 , 020 , 000 . 00 847 , 823 . 00 89 . 2
TOTAL FUND REVENUES 0 . 00 734 , 099 . 90 844 , 489 . 00 852 , 584 . 00 86 . 1
TOTAL FUND EXPENSES 0 . 00 756 , 701 . 81 1 , 020 , 000 . 00 847 , 823 . 00 89 . 2
FUND SURPLUS (DEFICIT ) 0 . 00 ( 22 , 601 . 91 ) ( 175 , 511 . 00 ) 4 , 761 . 00 ( 474 . 7 )
DATE : 05/ 05/ 2009 UNITED CITY OF YORKVILLE PAGE : 1
TIME : 08 : 50 : 55 DETAILED REVENUE & EXPENSE REPORT F-YR : 09
ID : GL4B3000 . WOW
FUND : PARKS & AEC EQUIP CAPITAL
FOR 13 PERIODS ENDING APRIL 30 , 2009 ORIGINAL REVISED
FISCAL FISCAL s
ACCOUNT ADJ . PER . YEAR- TO -DATE YEAR YEAR COLLECTED/
NUMBER DESCRIPTION ACTUAL ACTUAL BUDGET BUDGET EXPENDED
GENERAL
REVENUES
CARRY OVER
22 - 000 -40 - 00 - 3999 BEGINNING FUND BALANCE 0 . 00 0 . 00 26 , 948 . 00 43 , 375 . 00 * 0 . 0
TOTAL CARRY OVER 0 . 00 0 . 00 26 , 948 . 00 43 , 375 . 00 0 . 0
CHARGES FOR SERVICES
22 - 000 - 42 - 00 - 4216 PARKS CAPITAL FEE 0 . 00 21 , 650 . 00 18 , 000 . 00 8 , 000 . 00 * 270 . 6
22 - 000 - 42 - 00 - 4217 PARK CAPITAL DONATIONS 0 . 00 11 , 821 - 98 0 . 00 8 , 822 . 00 * 134 . 0
TOTAL CHARGES FOR SERVICES 0 . 00 33 , 471 . 98 18 , 000 . 00 16 , 822 . 00 198 . 9
MISCELLANEOUS
22 - 000 - 44 - 00 - 4430 SALE OF VEHICLES/EQUIPMENT 0 . 00 0 . 00 20 , 000 . 00 20 , 000 . 00 0 . 0
TOTAL MISCELLANEOUS 0 . 00 0 . 00 20 , 000 . 00 20 , 000 . 00 0 . 0
TRANSFERS
22 - 000 - 49 - 00 - 4930 TRANSFER FROM GF 0 . 00 0 . 00 0 . 00 0 . 00 0 . 0
22 - 000 - 49 - 00 - 4950 TRANSFER FROM PW CAPITAL 0 . 00 0 . 00 0 . 00 0 . 00 0 - 0
- - - - - - - - - - - - - - - - - - - - - - - - - " - - - - ' - - -
TOTAL TRANSFERS 0 . 00 0 . 00 0 . 00 0 . 00 0 . 0
TOTAL REVENUES : GENERAL 0 . 00 33 , 471 . 98 64 , 948 . 00 80 , 197 . 00 41 . 7
PARKS
EXPENSES
CAPITAL OUTLAY
22 - 610 - 75 - 00 - 7006 PICK UP TRUCK 0 . 00 0 . 00 0 . 00 0 . 00 0 . 0
22 - 610 - 75 - 00 - 7015 EQUIPMENT 0 . 00 8 , 821 . 98 19 , 948 . 00 28 , 770 . 00 * 30 . 6
22 - 610 - 75 - 00 - 7016 COMPUTER SERVER 0 . 00 0 . 00 0 . 00 8 , 427 . 00 * 0 . 0
22 - 610 - 75 - 00 - 7018 PARK RE -DEVELOPEMENTS 0 . 00 42 , 273 . 02 45 , 000 . 00 43 , 000 . 00 * 98 . 3
TOTAL CAPITAL OUTLAY 0 . 00 51 , 095 . 00 64 , 948 . 00 80 , 197 . 00 63 . 7
* PLEASE SEE ADJUSTMENT TRANSFER REPORT FOR COMMENTS
DATE : 05/ 05 /2009 UNITED CITY OF YORKVILLE PAGE : 2
TIME : 08 : 50 : 55 DETAILED REVENUE & EXPENSE REPORT F- YR : 09
ID : GL4B3000 . WOW
FUND : PARKS & REC EQUIP CAPITAL
FOR 13 PERIODS ENDING APRIL 30 , 2009 ORIGINAL REVISED
FISCAL FISCAL e
ACCOUNT ADJ . PER . YEAR-TO-DATE YEAR YEAR COLLECTED/
NUMBER DESCRIPTION ACTUAL ACTUAL BUDGET BUDGET EXPENDED
- - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - _ _ _ _ _ _ _ _ _ - - - - - - - - - - - - - _ - - _ _
TOTAL EXPENSES : PARKS 0 . 00 51 , 095 . 00 64 , 948 . 00 80 , 197 . 00 63 . 7
TOTAL FUND REVENUES 0 . 00 33 , 471 . 98 64 , 948 . 00 80 , 197 . 00 41 . 7
TOTAL FUND EXPENSES 0 . 00 51 , 095 . 00 64 , 948 . 00 80 , 197 . 00 63 . 7
FUND SURPLUS ( DEFICIT ) 0 . 00 ( 17 , 623 . 02 ) 0 . 00 0 . 00 100 . 0
DATE : 05 / 05/2009 UNITED CITY OF YORKVILLE PAGE : 1
TIME : 08 : 51 : 17 DETAILED BALANCE SHEET F- YR : 09
ID : GL450000 . WOW
FUND : REC . CENTER IMPROVEMENT FUND
FOR 13 PERIODS ENDING APRIL 30 , 2009
BALANCE NET NET BALANCE
ACCOUNT # DESCRIPTION 05/ 01/ 08 DEBITS CREDITS ADJ . PER .
_ _ _ _ _ _ _ _ _ _ _ _ _
ASSETS
CASH
96 - 000 - 10 - 00 - 1010 CASH IN BANK- 80947700 0 . 00 100 , 045 . 65 99 , 836 . 47 209 . 18
_ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _
TOTAL CASH 0 . 00 100 , 045 . 65 99 , 836 . 47 209 . 18
INTERFUND
96 - 000 - 25 - 00 - 2596 INTERFUND 96 0 . 00 0 . 00 0 . 00 0 . 00
_ _ _ _ _ _ _ _ _
TOTAL INTERFUND 0 . 00 0 . 00 0 . 00 0 . 00
_ _ _ _ _ _ _ _ _ _
TOTAL ASSETS 0 . 00 100 , 045 . 65 99 , 836 . 47 209 . 18
LIABILITIES AND FUND EQUITY
LIABILITIES
PAYABLES
96 - 000 - 21 - 00 - 2120 REC CENTER IMPROVEMENTS 0 . 00 99 , 836 . 47 100 , 000 . 00 163 . 53
96 - 000 - 21 - 00 - 2121 INVESTMENT INCOME 0 . 00 0 . 00 45 . 65 45 . 65
TOTAL PAYABLES
0 . 00 99 , 836 . 47 100 , 045 . 65 209 . 18
_ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _
TOTAL LIABILITIES 0 . 00 99 , 836 . 47 100 , 045 . 65 209 . 18
FUND EQUITY
CAPITAL
96 - 000 - 30 - 00 - 3000 FUND BALANCE 0 . 00 0 . 00 0 . 00 0 . 00
_ _ _ _ _ _ _ _ _ _ _ _ _ _ _
TOTAL CAPITAL 0 . 00 0 . 00 0 . 00 0 . 00
_ _ _ _ _ _ _ _ _ _ _ _ _ _
TOTAL FUND EQUITY 0 . 00 0 . 00 0 . 00 0 . 00
_ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _
TOTAL LIABILITIES AND FUND EQUITY 0 . 00 99 , 836 . 47 100 , 045 . 65 209 . 18
DATE : 05 / 05/ 09 UNITED CITY OF YORKVILLE PAGE : 1
TIME : 07 : 05 : 58 DETAIL BOARD REPORT FISCAL YEAR 08/09
ID : AP441000 . WOW
INVOICES DUE ON/BEFORE 05 / 14 / 2009
INVOICE # INVOICE ITEM
VENDOR # DATE # DESCRIPTION ACCOUNT # P . O . # DUE DATE ITEM AMT
AAREN AAREN PEST CONTROL
12259 04 / 10 / 09 01 . PEST CONTROL 79 - 650 - 62 - 00 - 5408 05 / 14 / 09 155 . 00
MAINTENANCE SUPPLIES
INVOICE TOTAL : 155 . 00
VENDOR TOTAL : 155 . 00
ALLVAC ALL VAC
13177 04 / 20 / 09 01 VACUUM CLEANER REPAIR 80 - 000 - 62 - 00 - 5416 05 / 14 / 09 46 . 89
MAINTENANCE - GENERAL
INVOICE TOTAL : 46 . 89
VENDOR TOTAL : 46 . 89
AMERFITN AMERICAN FITNESS WHOLESALERS
47522 04 / 08 / 09 01 SPORTS DRINKS 80 - 000 - 65 - 00 - 5828 05/ 14 / 09 364 . 65
CONCESSIONS EXPENSES
INVOICE TOTAL : 364 . 65
VENDOR TOTAL : 364 . 65
AQUAPURE AQUA PURE ENTERPRISES , INC .
59929 04 / 07 / 09 01 POOL CHEMICALS 80 - 000 - 62 - 00 - 5434 05/ 14 / 09 141 . 91
POOL SUPPLIES
INVOICE TOTAL : 141 . 91
59990 04 / 08 / 09 01 WEIR REPLACEMENT PER STATE 80 - 000 - 62 - 00 - 5431 05 / 14 / 09 72 . 65
POOL REPAIR
INVOICE TOTAL : 72 . 65
60000 04 / 08 / 09 01 GUAGES/REPLACEMENT PER STATE 80 - 000 - 62 - 00 - 5431 05 / 14 / 09 285 . 61
POOL REPAIR
INVOICE TOTAL : 285 . 61
60028 04 / 10 / 09 01 POOL CHEMICALS 80 - 000 - 62 - 00 - 5434 05 / 14 / 09 114 . 92
POOL SUPPLIES
INVOICE TOTAL : 114 . 92
DATE : 05 / 05 / 09 UNITED CITY OF YORKVILLE PAGE : 2
TIME : 07 : 05 : 58 DETAIL BOARD REPORT
ID : AP441000 . WOW
INVOICES DUE ON/BEFORE 05 / 14 / 2009
INVOICE # INVOICE ITEM
VENDOR # DATE # DESCRIPTION ACCOUNT # P . O . # DUE DATE ITEM AMT
- - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - -
AQUAPURE AQUA PURE ENTERPRISES , INC .
60229 04 / 23 / 09 01 READJUSTED FEEDER FOR POOL , 80 - 000 - 62 - 00 - 5431 05/ 14 / 09 518 . 99
POOL REPAIR
02 INSTALLED HEATER BYPASS VALVE * * COMMENT * *
03 AND HANDLE * * COMMENT * *
INVOICE TOTAL : 518 . 99
VENDOR TOTAL : 1 , 134 . 08
ARAMARK ARAMARK UNIFORM SERVICES
610 - 6527145 04 / 07 / 09 01 UNIFORMS 79 - 610 - 62 - 00 - 5421 05 / 14 / 09 40 . 80
WEARING APPAREL
INVOICE TOTAL : 40 . 80
610 - 6532258 04 / 14 / 09 01 UNIFORMS 79 - 610 - 62 - 00 - 5421 05 / 14 / 09 40 . 80
WEARING APPAREL
INVOICE TOTAL : 40 . 80
610 - 6537376 04 /21 / 09 01 UNIFORMS 79 - 610 - 62 - 00 - 5421 05 / 14 / 09 40 . 80
WEARING APPAREL
INVOICE TOTAL : 40 . 80
610 - 6542502 04 / 28/ 09 01 UNIFORMS 79 - 610 - 62 - 00 - 5421 05 / 14 / 09 40 . 80
WEARING APPAREL
INVOICE TOTAL : 40 . 80
VENDOR TOTAL : 163 . 20
AURTRI AURORA TRI STATE FIRE
165722 04 / 27 / 09 01 ANNUAL EXTINGUISHER INSPECTION 79 - 650 - 62 - 00 - 5408 05 / 14 / 09 59 . 00
MAINTENANCE SUPPLIES
INVOICE TOTAL : 59 . 00
VENDOR TOTAL : 59 . 00
BANCAMER BANC OF AMERICA LEASING
DATE : 05 / 05 / 09 UNITED CITY OF YORKVILLE PAGE : 3
TIME : 07 : 05 : 58 DETAIL BOARD REPORT
ID : AP441000 . WOW
INVOICES DUE ON/BEFORE 05 / 14 / 2009
INVOICE # INVOICE ITEM
VENDOR # DATE # DESCRIPTION ACCOUNT # P - 0 . # DUE DATE ITEM AMT
BANCAMER BANC OF AMERICA LEASING
010960849 - PR 04 /22 / 09 01 COPIER LEASE 79 - 650 - 62 - 00 - 5410 05/ 14 / 09 178 . 00
MAINTENANCE - OFFICE EQUIPME
02 COPIER LEASE 80 - 000 - 62 - 00 - 5410 198 . 00
MAINTENANCE- OFFICE EQUIP .
INVOICE TOTAL : 376 . 00
VENDOR TOTAL : 376 . 00
BEACON RAINBOW GROUP , LLC
P3020D- IN 04 / 10 / 09 01 SPARKLE NO . 6 79 - 610 - 62 - 00 - 5417 00404048 05 / 14 / 09 1 , 170 . 00
MAINTENANCE - PARKS
INVOICE TOTAL : 1 , 170 . 00
VENDOR TOTAL : 1 , 170 . 00
BPAMOCO BP AMOCO OIL COMPANY
17925275 03 / 24 / 09 01 GASOLINE 79 - 650 - 65 - 00 - 5812 05 / 14 / 09 122 . 10
GASOLINE
INVOICE TOTAL : 122 . 10
VENDOR TOTAL : 122 . 10
CHEATHAM JAMIE L . CHEATHAM
3036 04 / 16 / 09 01 04 / 09/ 09 MINUTES 79 - 650 - 50 - 00 - 5155 05 / 14 / 09 113 . 75
SALARIES - RECORDING SECRET
INVOICE TOTAL : 113 . 75
3037 04 / 29 / 09 01 04 / 23 / 09 MEETING MINUTES 79 - 650 - 50 - 00 - 5155 05 / 14 / 09 102 . 38
SALARIES - RECORDING SECRET
INVOICE TOTAL : 102 . 38
VENDOR TOTAL : 216 . 13
COMCAST COMCAST CABLE
041309 04 / 13 / 09 01 MONTHLY SERVICE 79 - 650 - 62 - 00 - 5437 05 / 14 / 09 79 . 95
TELEPHONE/ INTERNET
INVOICE TOTAL : 79 . 95
DATE : 05/ 05 / 09 UNITED CITY OF YORKVILLE PAGE : 4
TIME : 07 : 05 : 58 DETAIL BOARD REPORT
ID : AP441000 . W0W
INVOICES DUE ON/BEFORE 05 / 14 / 2009
INVOICE # INVOICE ITEM
VENDOR # DATE # DESCRIPTION ACCOUNT # P . O . # DUE DATE ITEM AMT
- - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - -
COMCAST COMCAST CABLE
042609 04 /26 / 09 01 TELEPHONE/ INTERNET/CABLE 80 - 000 - 62 - 00 - 5437 05 / 14 / 09 116 . 54
TELEPHONE/ INTERNET/CABLE
02 MONTHLY CHARGES * * COMMENT * *
INVOICE TOTAL : 116 . 54
VENDOR TOTAL : 196 . 49
CONED COMMONWEALTH EDISON
1613010022 - 0409 04 / 14 / 09 01 BRIDGE FIELD MONTHLY CHARGES 79 - 650 - 62 - 00 - 5435 05 / 14 / 09 267 . 68
ELECTRICITY
INVOICE TOTAL : 267 . 68
VENDOR TOTAL : 267 . 68
COY CITY OF YORKVILLE
042409 - LOAN 04 / 24 / 09 01 REPAYMENT OF LOAN 79 - 000 - 49 - 00 - 4902 05 / 14 / 09 200 , 000 . 00
TRANSFER IN FROM GF - LOAN
INVOICE TOTAL : 200 , 000 . 00
VENDOR TOTAL : 200 , 000 . 00
CVSWHOLE CVS WHOLESALE FLAGS
I00G57835 04 / 06 / 09 01 FLAG 79 - 610 - 65 - 00 - 5804 05/ 14 / 09 39 . 45
OPERATING SUPPLIES
INVOICE TOTAL : 39 . 45
VENDOR TOTAL : 39 . 45
DISCSCHL DISCOUNT SCHOOL SUPPLY
P21843050001 04 / 21 / 09 01 GLUE STICKS , PAINT , 80 - 000 - 65 - 00 - 5803 05 / 14 / 09 47 . 14
PROGRAM EXPENSES
02 CONSTRUCTION PAPER * * COMMENT * *
03 GLUE STICKS , PAINT , 79 - 650 - 65 - 00 - 5803 41 . 09
PROGRAM EXPENSES
DATE : 05 / 05 / 09 UNITED CITY OF YORKVILLE PAGE : 5
TIME : 07 : 05 : 58 DETAIL BOARD REPORT
ID : AP441000 . WOW
INVOICES DUE ON/ BEFORE 05 / 14 / 2009
INVOICE # INVOICE ITEM
VENDOR # DATE # DESCRIPTION ACCOUNT # P . O . # DUE DATE ITEM AMT
DISCSCHL DISCOUNT SCHOOL SUPPLY
P21843050001 04 / 21 / 09 04 CONSTRUCTION PAPER * * COMMENT * * 05 / 14 / 09
INVOICE TOTAL : 88 . 23
VENDOR TOTAL : 88 . 23
FARREN FARREN HEATING & COOLING
6389 - 09 03 /20 / 09 01 REPAIRED HEATER IN POOL 80 - 000 - 62 - 00 - 5431 05 / 14 / 09 1 , 050 . 70
POOL REPAIR
INVOICE TOTAL : 1 , 050 . 70
6397 04 / 01 / 09 01 RESET STARTER FOR BLOWER 80 - 000 - 62 - 00 - 5416 05 / 14 / 09 49 . 00
MAINTENANCE - GENERAL
INVOICE TOTAL : 49 . 00
VENDOR TOTAL : 1 , 099 . 70
FIRSILLI FIRST ILLINOIS SYSTEMS , INC .
2662 04 / 01 / 09 01 APRIL PEST CONTROL 80 - 000 - 62 - 00 - 5416 05 / 14 / 09 38 . 00
MAINTENANCE - GENERAL
INVOICE TOTAL : 38 . 00
VENDOR TOTAL : 38 . 00
FOXVALLE FOX VALLEY TROPHY & AWARDS
24272 12 / 05/ 08 01 TAX DODGE MEDAL 79 - 650 - 65 - 00 - 5803 05 / 14 / 09 3 . 25
PROGRAM EXPENSES
INVOICE TOTAL : 3 . 25
24645 04 / 07 / 09 01 TAX DODGE MEDALS & TROPHIES 79 - 650 - 65 - 00 - 5803 05 / 14 / 09 137 . 50
PROGRAM EXPENSES
INVOICE TOTAL : 137 . 50
24682 04 / 17 / 09 01 24 TAX DODGE MEDALS 79 - 650 - 65 - 00 - 5803 05 / 14 / 09 90 . 00
PROGRAM EXPENSES
INVOICE TOTAL : 90 . 00
DATE : 05 / 05 / 09 UNITED CITY OF YORKVILLE PAGE : 6
TIME : 07 : 05 : 58 DETAIL BOARD REPORT
ID : AP441000 . WOW
INVOICES DUE ON/BEFORE 05 / 14 / 2009
INVOICE # INVOICE ITEM
VENDOR # DATE # DESCRIPTION ACCOUNT # P . O . # DUE DATE ITEM AMT
FOXVALLE FOX VALLEY TROPHY & AWARDS
24689 04 / 17 / 09 01 10 STOCK RIBBONS 79 - 650 - 65 - 00 - 5803 05 / 14 / 09 5 . 00
PROGRAM EXPENSES
INVOICE TOTAL : 5 . 00
VENDOR TOTAL : 235 . 75
FVTRADIN FOX VALLEY TRADING COMPANY
G 10331 04 / 03 / 09 01 100 TAX DODGE T- SHIRTS 79 - 650 - 65 - 00 - 5803 05 / 14 / 09 585 . 00
PROGRAM EXPENSES
INVOICE TOTAL : 585 . 00
G 10411 04 / 16 / 09 01 8 T - SHIRTS 79 - 650 - 65 - 00 - 5803 05 / 14 / 09 44 . 00
PROGRAM EXPENSES
INVOICE TOTAL : 44 . 00
G 10418 04 /20 / 09 01 25 T - SHIRTS 79 - 650 - 65 - 00 - 5803 05 / 14 / 09 125 . 00
PROGRAM EXPENSES
INVOICE TOTAL : 125 . 00
G 10428 04 / 20 / 09 01 2 SHIRTS 79 - 650 - 65 - 00 - 5803 05 / 14 / 09 11 . 00
PROGRAM EXPENSES
INVOICE TOTAL : 11 . 00
VENDOR TOTAL : 765 . 00
GOLDMEDA GOLD MEDAL PRODUCTS
199406 04 / 14 / 09 01 POPSICLES , FOIL , ICE CREAM , 79 - 650 - 65 - 00 - 5828 05 / 14 / 09 657 . 04
CONCESSIONS
02 CHEESE , NACHO CHIPS , PRETZELS , * * COMMENT * *
03 CANDY * * COMMENT * *
INVOICE TOTAL : 657 . 04
199653 04 / 22 / 09 01 POPSICLES , ICE CREAM , FOIL 79 - 650 - 65 - 00 - 5828 05 / 14 / 09 390 . 24
CONCESSIONS
DATE : 05 / 05 / 09 UNITED CITY OF YORKVILLE PAGE : 7
TIME : 07 : 05 : 58 DETAIL BOARD REPORT
ID : AP441000 . WOW
INVOICES DUE ON/BEFORE 05 / 14 /2009
INVOICE # INVOICE ITEM
VENDOR # DATE # DESCRIPTION ACCOUNT # P . O . # DUE DATE ITEM AMT
GOLDMEDA GOLD MEDAL PRODUCTS
199653 04 / 22 / 09 02 GLOVES , CHEDDAR CHEESE , * * COMMENT * * 05 / 14 / 09
03 CANDY , PRETZELS * * COMMENT * *
INVOICE TOTAL : 390 . 24
VENDOR TOTAL : 1 , 047 . 28
HAYDENS HAYDEN ' S
W1006 - 00 04 /27 / 09 01 5 MUELLERKOLD PACKS 80 - 000 - 65 - 00 - 5803 05 / 14 / 09 56 . 00
PROGRAM EXPENSES
INVOICE TOTAL : 56 . 00
VENDOR TOTAL : 56 . 00
HENNE VERNE HENNE CONSTR . &
395398 04 / 14 / 09 01 DOOR CLOSURES 80 - 000 - 62 - 00 - 5431 05 / 14 / 09 307 . 08
POOL REPAIR
INVOICE TOTAL : 307 . 08
VENDOR TOTAL : 307 . 08
HOVINPIT HOVING PIT STOP
22058 04 / 23 / 09 01 RIVERFRONT PARK PORT- O - LET 79 - 650 - 62 - 00 - 5445 05 / 14 / 09 133 . 93
PORTABLE TOILETS
INVOICE TOTAL : 133 . 93
22059 04 / 23 / 09 01 CCIS PORT- O- LET 79 - 650 - 62 - 00 - 5445 05 / 14 / 09 62 . 50
PORTABLE TOILETS
INVOICE TOTAL : 62 . 50
22060 04 / 23 / 09 01 VAN EMMON PORT - O - LET 79 - 650 - 62 - 00 - 5445 05/ 14 / 09 62 . 50
PORTABLE TOILETS
INVOICE TOTAL : 62 . 50
22061 04 /23 / 09 01 FOX HILL WEST PORT -O - LET 79 - 650 - 62 - 00 - 5445 05 / 14 / 09 62 . 50
PORTABLE TOILETS
INVOICE TOTAL : 62 . 50
DATE : 05 / 05/ 09 UNITED CITY OF YORKVILLE PAGE : 8
TIME : 07 : 05 : 58 DETAIL BOARD REPORT
ID : AP441000 . W0W
INVOICES DUE ON/BEFORE 05 / 14 / 2009
INVOICE # INVOICE ITEM
VENDOR # DATE # DESCRIPTION ACCOUNT # P . O . # DUE DATE ITEM AMT
HOVINPIT HOVING PIT STOP
22062 04 /23 / 09 01 FOX HILL EAST PORT - O - LET 79 - 650 - 62 - 00 - 5445 05 / 14 / 09 62 . 50
PORTABLE TOILETS
INVOICE TOTAL : 62 . 50
22063 04 / 23 / 09 01 BEECHER PORT - O - LET 79 - 650 - 62 - 00 - 5445 05 / 14 / 09 48 . 57
PORTABLE TOILETS
INVOICE TOTAL : 48 . 57
22064 04 / 23 / 09 01 ROTARY PARK PORT - O -LET 79 - 650 - 62 - 00 - 5445 05/ 14 / 09 80 . 00
PORTABLE TOILETS
INVOICE TOTAL : 80 . 00
22065 04 / 23 / 09 01 PRAIRIE MEADOWS PORT - O - LET 79 - 650 - 62 - 00 - 5445 05 / 14 / 09 62 . 50
PORTABLE TOILETS
INVOICE TOTAL : 62 . 50
22066 04 /23 / 09 01 BRISTOL BAY T - BALL PORT - O -LET 79 - 650 - 62 - 00 - 5445 05 / 14 / 09 52 . 50
PORTABLE TOILETS
INVOICE TOTAL : 52 . 50
VENDOR TOTAL : 627 . 50
ICE ICE MOUNTAIN
0900119455822 04 / 14 / 09 01 WATER FOR 5K RUN 79 - 650 - 65 - 00 - 5803 05 / 14 / 09 5 . 49
PROGRAM EXPENSES
02 WATER 79 - 650 - 65 - 00 - 5804 6 . 99
OPERATING SUPPLIES
INVOICE TOTAL : 12 . 48
VENDOR TOTAL : 12 . 48
ILPD4811 ILLINOIS STATE POLICE
042209 - PR 04 / 22 / 09 01 COACHES BACKGROUND CHECKS 79 - 650 - 65 - 00 - 5803 05 / 14 / 09 239 . 75
PROGRAM EXPENSES
DATE : 05/ 05 / 09 UNITED CITY OF YORKVILLE PAGE : 9
TIME : 07 : 05 : 58 DETAIL BOARD REPORT
ID : AP441000 . WOW
INVOICES DUE ON/BEFORE 05/ 14 / 2009
INVOICE # INVOICE ITEM
VENDOR # DATE # DESCRIPTION ACCOUNT # P . O . # DUE DATE ITEM AMT
ILPD4811 ILLINOIS STATE POLICE
042209 - PR 04 /22 / 09 02 REC CENTER BACKGROUND CHECKS 80 - 000 - 65 - 00 - 5803 05 / 14 / 09 68 . 50
PROGRAM EXPENSES
INVOICE TOTAL : 308 . 25
VENDOR TOTAL : 308 . 25
JACKHIRS JACKSON- HIRSH , INC .
0735574 04 / 23 / 09 01 PAPER 79 - 650 - 65 - 00 - 5802 05/ 14 / 09 66 . 60
OFFICE SUPPLIES
INVOICE TOTAL : 66 . 60
VENDOR TOTAL : 66 . 60
KREPKOMP FRED KREPPERT
001161 04 / 30 / 09 01 TAX DODGE TIMING AND FINAL 79 - 650 - 65 - 00 - 5803 05/ 14 / 09 325 . 00
PROGRAM EXPENSES
02 RESULTS , CLOCK RENTAL * * COMMENT * *
INVOICE TOTAL : 325 . 00
VENDOR TOTAL : 325 . 00
MENLAND MENARDS - YORKVILLE
2595 04 / 13 / 09 01 BOLT SNAPS 79 - 610 - 65 - 00 - 5804 05/ 14 / 09 1 . 98
OPERATING SUPPLIES
INVOICE TOTAL : 1 . 98
2672 04 / 13 / 09 01 CAR WASH 79 - 610 - 65 - 00 - 5804 05 / 14 / 09 3 . 98
OPERATING SUPPLIES
INVOICE TOTAL : 3 . 98
415 04 / 03 / 09 01 ROLLERS 79 - 610 - 65 - 00 - 5804 05 / 14 / 09 3 . 00
OPERATING SUPPLIES
INVOICE TOTAL : 3 . 00
4228 04 / 20/ 09 01 HOSE ADAPTERS , HOSE 79 - 610 - 65 - 00 - 5804 05/ 14 / 09 37 . 41
OPERATING SUPPLIES
INVOICE TOTAL : 37 . 41
DATE : 05 / 05/ 09 UNITED CITY OF YORKVILLE PAGE : 10
TIME : 07 : 05 : 58 DETAIL BOARD REPORT
ID : AP441000 . WOW
INVOICES DUE ON/BEFORE 05 / 14 / 2009
INVOICE # INVOICE ITEM
VENDOR # DATE # DESCRIPTION ACCOUNT # P . O . # DUE DATE ITEM AMT
MENLAND MENARDS - YORKVILLE
4508 04 / 21 / 09 01 HOSE 79 - 610 - 65 - 00 - 5804 05 / 14 / 09 4 . 15
OPERATING SUPPLIES
INVOICE TOTAL : 4 . 15
4513 04 /21 / 09 01 EMERGENCY EXIT BULBS 80 - 000 - 62 - 00 - 5416 05/ 14 / 09 5 . 27
MAINTENANCE- GENERAL
INVOICE TOTAL : 5 . 27
4683 04 /22 / 09 01 HOSE BARBS , VALVE 79 - 610 - 65 - 00 - 5804 05/ 14 / 09 15 . 56
OPERATING SUPPLIES
INVOICE TOTAL : 15 . 56
4685 04 / 22 / 09 01 CEILING TILES , TILE CLAMPS 80 - 000 - 62 - 00 - 5416 05 / 14 / 09 42 . 28
MAINTENANCE- GENERAL
INVOICE TOTAL : 42 . 28
5156 04 / 24 / 09 01 MURIATIC ACID 80 - 000 - 62 - 00 - 5434 05 / 14 / 09 18 . 32
POOL SUPPLIES
INVOICE TOTAL : 18 . 32
5190 04 /24 / 09 01 HEX HEADS , WASHERS 80 - 000 - 62 - 00 - 5416 05 / 14/ 09 4 . 08
MAINTENANCE - GENERAL
INVOICE TOTAL : 4 . 08
5890 04 / 27 / 09 01 4 TOTES 80 - 000 - 62 - 00 - 5434 05 / 14 / 09 51 . 84
POOL SUPPLIES
INVOICE TOTAL : 51 . 84
81 04 / 01 / 09 01 FOAM BOARD 80 - 000 - 62 - 00 - 5416 05 / 14 / 09 8 . 98
MAINTENANCE- GENERAL
INVOICE TOTAL : 8 . 98
99003 03 /27 / 09 01 PIPE STRAINER 79 - 610 - 65 - 00 - 5804 05 / 14 / 09 4 . 43
OPERATING SUPPLIES
INVOICE TOTAL : 4 . 43
VENDOR TOTAL : 201 . 28
DATE : 05 / 05 / 09 UNITED CITY OF YORKVILLE PAGE : 11
TIME : 07 : 05 : 58 DETAIL BOARD REPORT
ID : AP441000 . WOW
INVOICES DUE ON/BEFORE 05 / 14 / 2009
INVOICE # INVOICE ITEM
VENDOR # DATE # DESCRIPTION ACCOUNT # P . O . # DUE DATE ITEM AMT
MJELECT MJ ELECTRICAL SUPPLY , INC .
1107353 - 00 03 / 25 / 09 01 FUSES 80 - 000 - 62 - 00 - 5416 05 / 14 / 09 23 . 85
MAINTENANCE - GENERAL
INVOICE TOTAL : 23 . 85
1107364 - 00 03 / 25 / 09 01 FUSES 80 - 000 - 62 - 00 - 5416 05 / 14 / 09 7 . 50
MAINTENANCE - GENERAL
INVOICE TOTAL : 7 . 50
1107391 - 01 04 / 07 / 09 01 BREAKER SWITCH 79 - 650 - 62 - 00 - 5408 05 / 14 / 09 6 . 95
MAINTENANCE SUPPLIES
INVOICE TOTAL : 6 . 95
VENDOR TOTAL : 38 . 30
NANCO NANCO SALES COMPANY , INC .
6166 04 / 17 / 09 01 TISSUE 79 - 650 - 65 - 00 - 5828 05 / 14 / 09 88 . 70
CONCESSIONS
INVOICE TOTAL : 88 . 70
6175 04 / 29 / 09 01 PAPER TOWELS , GARBAGE BAGS 79 - 650 - 62 - 00 - 5408 05 / 14 / 09 200 . 18
MAINTENANCE SUPPLIES
INVOICE TOTAL : 200 . 18
VENDOR TOTAL : 288 . 88
NESS NEBS
9929059298 - 1 04 / 09 / 09 01 PARK/REC CHECKS 80 - 000 - 65 - 00 - 5802 05 / 14 / 09 46 . 89
OFFICE SUPPLIES
02 PARR/REC CHECKS 79 - 650 - 65 - 00 - 5802 46 . 89
OFFICE SUPPLIES
03 PARK/REC CHECKS 79 - 610 - 65 - 00 - 5804 46 . 90
OPERATING SUPPLIES
INVOICE TOTAL : 140 . 68
VENDOR TOTAL : 140 . 68
DATE : 05 / 05 / 09 UNITED CITY OF YORKVILLE PAGE : 12
TIME : 07 : 05 : 58 DETAIL BOARD REPORT
ID : AP441000 . WOW
INVOICES DUE ON/BEFORE 05 / 14 /2009
INVOICE # INVOICE ITEM
VENDOR # DATE # DESCRIPTION ACCOUNT # P . O . # DUE DATE ITEM AMT
NEXTEL NEXTEL COMMUNICATIONS
837900513 - 086PR 04 / 27 / 09 01 PARKS MONTHLY CHARGES 79 - 610 - 62 - 00 - 5438 05 / 14 / 09 258 . 84
CELLULAR TELEPHONE
02 REC CENTER MONTHLY CHARGES 80 - 000 - 62 - 00 - 5438 43 . 14
CELLULAR PHONE
03 REC CENTER BATTERY 80 - 000 - 62 - 00 - 5438 35 . 99
CELLULAR PHONE
04 RECREATION MONTHLY CHARGES 79 - 650 - 62 - 00 - 5438 258 . 83
CELLULAR TELEPHONE
INVOICE TOTAL : 596 . 80
VENDOR TOTAL : 596 . 80
NICOR NICOR GAS
64 - 99 - 70 - 7276 0 - 0409 04 / 08 / 09 01 202E COUNTRYSIDE PKWY - UNIT E 80 - 000 - 78 - 00 - 9002 05/ 14 / 09 1 , 185 . 62
NICOR
INVOICE TOTAL : 1 , 185 . 62
65 - 69 - 00 - 0377 0 - 0409 04 / 08 / 09 01 202E COUNTRYSIDE PKWY-UNIT D 80 - 000 - 78 - 00 - 9002 05 / 14 / 09 59 . 71
NICOR
INVOICE TOTAL : 59 . 71
VENDOR TOTAL : 1 , 245 . 33
ORIENTAL ORIENTAL TRADING CO INC
631287635 - 01 04 / 22 / 09 01 GRADUATION CAPS , BUBBLES , 79 - 650 - 65 - 00 - 5803 05/ 14 / 09 36 . 97
PROGRAM EXPENSES
02 BEAN BAG MONKEYS * * COMMENT * *
03 GRADUATION CAPS , BUBBLES , BEAN 80 - 000 - 65 - 00 - 5803 107 . 92
PROGRAM EXPENSES
04 BAG MONKEYS * * COMMENT * *
INVOICE TOTAL : 144 . 89
VENDOR TOTAL : 144 . 89
PEPSI PEPSI - COLA GENERAL BOTTLE
DATE : 05 / 05 / 09 UNITED CITY OF YORKVILLE PAGE : 13
TIME : 07 : 05 : 59 DETAIL BOARD REPORT
ID : AP441000 . W0W
INVOICES DUE ON/BEFORE 05 / 14 / 2009
INVOICE # INVOICE ITEM
VENDOR # DATE # DESCRIPTION ACCOUNT # P . O . # DUE DATE ITEM AMT
PEPSI PEPSI - COLA GENERAL BOTTLE
9134210010 04 / 10/ 09 01 WATER , GATORADE 80 - 000 - 65 - 00 - 5828 05 / 14 / 09 143 . 45
CONCESSIONS EXPENSES
INVOICE TOTAL : 143 . 45
9134210012 04 / 10 / 09 01 POP , GATORADE , WATER , PROPEL 79 - 650 - 65 - 00 - 5828 05 / 14 / 09 486 . 14
CONCESSIONS
INVOICE TOTAL : 486 . 14
9134211411 04 /24 / 09 01 POP , WATER GATORADE 79 - 650 - 65 - 00 - 5828 05 / 14 / 09 177 . 52
CONCESSIONS
INVOICE TOTAL : 177 . 52
VENDOR TOTAL : 807 . 11
R0000672 SENIOR SERVICES ASSOCIATES
041509 04 / 15 / 09 01 POLKA PARTY REIMBURSEMENT 2005 79 - 650 - 65 - 00 - 5841 05 / 14 / 09 1 , 860 . 32
PROGRAM REFUND
INVOICE TOTAL : 1 , 860 . 32
VENDOR TOTAL : 1 , 860 . 32
R0000673 DAN YOCHES
54731 04 / 30 / 09 01 CLASS CANCELLATION REFUND 79 - 650 - 65 - 00 - 5841 05 / 14 / 09 20 . 00
PROGRAM REFUND
INVOICE TOTAL : 20 . 00
VENDOR TOTAL : 20 . 00
ROCKITPR ROCK- IT PRODUCTIONS , INC
SP70910 04 / 28 / 09 01 INSTRUCTOR TOT ROCK & KID ROCK 79 - 650 - 50 - 00 - 5150 05/ 14 / 09 646 . 00
SALARIES - INSTRUCTOR CONTR
02 INSTRUCTION * * COMMENT * *
INVOICE TOTAL : 646 . 00
VENDOR TOTAL : 646 . 00
DATE : 05/ 05 / 09 UNITED CITY OF YORKVILLE PAGE : 14
TIME : 07 : 05 : 59 DETAIL BOARD REPORT
ID : AP441000 - WOW
INVOICES DUE ON/BEFORE 05 / 14 / 2009
INVOICE # INVOICE ITEM
VENDOR # DATE # DESCRIPTION ACCOUNT # P . O . # DUE DATE ITEM AMT
RUSITYORK RUSH - COPLEY HEALTHCARE
619 - PR 04 / 02 / 09 01 MANDATORY DRUG TESTING 79 - 610 - 65 - 00 - 5804 05 / 14 / 09 25 . 00
OPERATING SUPPLIES
INVOICE TOTAL : 25 . 00
VENDOR TOTAL : 25 . 00
SERVICE SERVICE PRINTING CORPORATION
20610 04 /21 / 09 01 8 , 500 SUMMER CATALOGS 79 - 650 - 62 - 00 - 5603 00403804 05 / 14 / 09 8 , 786 . 73
PUBLISHING/ADVERTISING
INVOICE TOTAL : 8 , 786 . 73
VENDOR TOTAL : 8 , 786 . 73
TDCLARPR T . D . CLARK PRODUCTIONS
042009 04 / 20/ 09 01 GUITAR CLASS INSTRUCTION 79 - 650 - 50 - 00 - 5150 05/ 14 / 09 384 . 00
SALARIES - INSTRUCTOR CONTR
02 GUITAR CLASS BOOKS 79 - 650 - 65 - 00 - 5803 59 . 80
PROGRAM EXPENSES
INVOICE TOTAL : 443 . 80
VENDOR TOTAL : 443 . 80
UNIQUEPR UNIQUE PRODUCTS & SERVICE
186910 03 / 24 / 09 01 TOILET TISSUE , PAPER TOWEL , 80 - 000 - 62 - 00 - 5416 05/ 14 / 09 725 . 16
MAINTENANCE - GENERAL
02 GARBAGE BAGS , GLOVES , GROUT * * COMMENT * *
03 CLEANER , MINERAL SHOCK , * * COMMENT * *
04 LAUNDRY SOAP , SHAMPOO , * * COMMENT * *
05 SANITARY BAGS * * COMMENT * *
INVOICE TOTAL : 725 . 16
187477 04 / 09 / 09 01 SHAMPOO , TOILET TISSUE 80 - 000 - 62 - 00 - 5408 05 / 14 / 09 171 . 60
MAINTENANCE SUPPLIES
INVOICE TOTAL : 171 . 60
DATE : 05 / 05 / 09 UNITED CITY OF YORKVILLE PAGE : 15
TIME : 07 : 05 : 59 DETAIL BOARD REPORT
ID : AP441000 . WOW
INVOICES DUE ON/BEFORE 05 / 14 / 2009
INVOICE # INVOICE ITEM
VENDOR # DATE # DESCRIPTION ACCOUNT # P . O . # DUE DATE ITEM AMT
UNIQUEPR UNIQUE PRODUCTS & SERVICE
188076 04 /28 / 09 01 TOILET TISSUE , PAPER TOWEL , 80 - 000 - 62 - 00 - 5408 05 / 14 / 09 303 . 61
MAINTENANCE SUPPLIES
02 GLOVES , GROUT CLEANER , LAUNDRY * * COMMENT * *
03 DETERGENT * * COMMENT * *
INVOICE TOTAL : 303 . 61
VENDOR TOTAL : 1 , 200 . 37
UPS UNITED PARCEL SERVICE
00004296X2169 - PR 04 / 18 / 09 01 1 PACKAGE SHIPPED 79 - 610 - 65 - 00 - 5804 05/ 14 / 09 32 . 21
OPERATING SUPPLIES
INVOICE TOTAL : 32 . 21
VENDOR TOTAL : 32 . 21
VISA VISA
042309 - PR 04 / 23 / 09 01 GROUP POWER MONTHLY LICENSE 80 - 000 - 65 - 00 - 5803 05 / 14 / 09 260 . 00
PROGRAM EXPENSES
INVOICE TOTAL : 260 . 00
VENDOR TOTAL : 260 . 00
WALMART WALMART COMMUNITY
041609 - PR 04 / 27/ 09 01 JUICE BOXES , EGGS , EASTER 79 - 650 - 65 - 00 - 5803 05 / 14 / 09 70 . 28
PROGRAM EXPENSES
02 CANDY , CRACKERS , EGG * * COMMENT * *
03 DECORATING KITS * * COMMENT * *
04 PLATES , CUPS , NAPKINS , LUNCH 80 - 000 - 65 - 00 - 5803 71 . 92
PROGRAM EXPENSES
05 BAGS , FOIL , CLEANER * * COMMENT * *
INVOICE TOTAL : 142 . 20
VENDOR TOTAL : 142 . 20
YORKACE YORKVILLE ACE & RADIO SHACK
DATE : 05 / 05 / 09 UNITED CITY OF YORKVILLE PAGE : 16
TIME : 07 : 05 : 59 DETAIL BOARD REPORT
ID : AP441000 . WOW
INVOICES DUE ON/BEFORE 05 / 14 / 2009
INVOICE # INVOICE ITEM
VENDOR # DATE # DESCRIPTION ACCOUNT # P . O . # DUE DATE ITEM AMT
YORKACE YORKVILLE ACE & RADIO SHACK
125058 04 / 02 / 09 01 CLEAR TAPE , NUTS , TOOL 80 - 000 - 62 - 00 - 5416 05 / 14 / 09 21 . 85
MAINTENANCE - GENERAL
INVOICE TOTAL : 21 . 85
125120 04 / 06/ 09 01 KEYS 79 - 610 - 65 - 00 - 5804 05 / 14 / 09 4 . 58
OPERATING SUPPLIES
INVOICE TOTAL : 4 . 58
125284 04 / 15 / 09 01 KEYS 80 - 000 - 62 - 00 - 5416 05 / 14 / 09 8 . 99
MAINTENANCE - GENERAL
INVOICE TOTAL : 8 . 99
125352 04 / 19/ 09 01 BULBS , BATTERIES 79 - 650 - 62 - 00 - 5408 05 / 14 / 09 43 . 44
MAINTENANCE SUPPLIES
INVOICE TOTAL : 43 . 44
125439 04 / 23 / 09 01 REPLACE BEECHER SIGN KEYS AND 79 - 650 - 62 - 00 - 5408 05 / 14 / 09 17 . 27
MAINTENANCE SUPPLIES
02 LOCK * * COMMENT * *
INVOICE TOTAL : 17 . 27
125442 04 / 23 / 09 01 KEYS 79 - 650 - 62 - 00 - 5408 05 / 14 / 09 2 . 29
MAINTENANCE SUPPLIES
INVOICE TOTAL : 2 . 29
125536 04 /28 / 09 01 KEYS 79 - 650 - 65 - 00 - 5828 05/ 14 / 09 13 . 74
CONCESSIONS
INVOICE TOTAL : 13 . 74
VENDOR TOTAL : 112 . 16
YORKNAPA YORKVILLE NAPA AUTO PARTS
873585 04 / 06/ 09 01 SPARK PLUGS 79 - 610 - 62 - 00 - 5408 05 / 14 / 09 6 . 47
MAINTENANCE - EQUIPMENT
INVOICE TOTAL : 6 . 47
VENDOR TOTAL : 6 . 47
TOTAL ALL INVOICES : 226 , 286 . 07
DATE : 05 / 05 / 09 UNITED CITY OF YORKVILLE PAGE : 1
TIME : 07 : 06 : 33 DETAIL BOARD REPORT FISCAL YEAR 09/ 10
ID : AP441000 . WOW
INVOICES DUE ON/BEFORE 05 / 14 / 2009
INVOICE # INVOICE ITEM
VENDOR # DATE # DESCRIPTION ACCOUNT # P . O . # DUE DATE ITEM AMT
- - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - -
BEALESTR 61 BEALE STREET
062609 04 / 30 / 09 01 JUNE 26TH BAND PERFORMANCE 79 - 650 - 65 - 00 - 5803 00403802 05 / 14 / 09 750 . 00
PROGRAM EXPENSES
INVOICE TOTAL : 750 . 00
VENDOR TOTAL : 750 . 00
YORKBIGB YORKVILLE BIG BAND
061209 04 / 30 / 09 01 JUNE 12 MUSIC NIGHTS 79 - 650 - 65 - 00 - 5603 00403803 05 / 14 / 09 1 , 250 . 00
PROGRAM EXPENSES
02 PERFORMANCE * * COMMENT * *
INVOICE TOTAL : 1 , 250 . 00
090609 04 / 30 / 09 01 SEPT . 6 PERFORMANCE 79 - 650 - 65 - 00 - 5833 00403803 05 / 14 / 09 300 . 00
HOMETOWN DAYS EXPENSES
INVOICE TOTAL : 300 . 00
VENDOR TOTAL : 1 , 550 . 00
TOTAL ALL INVOICES : 2 , 300 . 00
YORKVILLE PARK AND RECREATION
CASH ANALYSIS
AS OF MAY 14, 2009
FISCAL YEAR 08109
Ending Bank Balances
May June July August September October November December January February March April
2008 2008 2008 2008 2008 2008 2008 2008 2009 2009 2009 2009
Money Castle
Market 300667 $32,824.57 $151,928.10 $132,041.71 $136348.61 $88,229.39 $30,854.61 $49,268.32 $99,385.94 $27,970.90 $45,968.63 $258,205.98 $161,648.90
Account
Money
Market Castle $4,356.69 $4,363.81 $4,371.40 $4,379.03 $4,386.47 $4,394.03 $4,398.48 $4,40L46 $4,40338 $4,404.91 $0* $0.00
Checking 806595
Account
Month $37,181.26 $156,291.91 $136,413.11 $140,727.64 $92,615.86 $35,248.64 $53,666.80 $103,78740 $32,374.28 $50,373.54 $258,205.98 $161,648.90
Total:
*account 806595 (money market) closed on 3/20/09 and $4,404,91 deposited into 300667 (checking) on 3/20/09
PARKSPAYROLL
1ST PAY $17,462.64 $21,13018 $22,428.62 $22,762.52 $19,532.84 $17,57022 $17,458.79 $17,458.80 $17,537.40 $17,537.44 $17,588.61 $17,537.42
2NDPAY $20,698.71 $25,462.62 $24,754.63 $20,867.10 $18,814.23 $17,488.45 $17,458.78 $17,458.79 $17,537.44 $17,537.45 $17,537,45 $17,692.44
3RD PAY I $ 1 $17,678.79
Month Total $38,161.35 $46,592.80 $47,183.25 $43,629.62 $38,347.07 $52,517.47 $34,91737 $34,917.59 $35,074.84 $35,074.89 $35,126.06 1 $52,908.65
RECREATION PAYROLL
IST PAY $25,22726 $25,03154 $21,97345 $26,657.17 $24,436.30 $25,315.86 $21,70314 $21,055.01 $19,404.52 $21,07233 $20058.81 $14,786.90
2ND PAY $26,227.77 $22,241.78 $21,949.96 $24,632.01 $21,563.63 $23,450.33 $21,004.18 $19,979.73 $22,168.12 $20,661.87 $57,593.26 $15,805.90
3RD PAY I 1 $24,173.16 $15,849.84
1MonthTotxl $51,455.03 $47,273.32 $43,923.41 $51289.18 $45,999.93 $72,939.35 $42,707.32 $41,034.74 $41,572.64 $41,734.20 $77,652.07 $46,442.64
RECREATION CENTER PAYROLL
L 1ST PAY $0.00 $759.18 $3,196.19 $8,016.02 $9,116.25 $9,054.45 $12,325.15 $11,414.04 $8,242.05 $10,038.28 $10,484.32 $10,754.95
2ND PAY $0.00 $1,518.34 $9,442.39 $10,579.70 $11,707.34 $9,544.89 $11,854.28 $12,248.10 $10,837.32 $10,804.95 $9,674.96 $8,471.00
3RD PAY $9,903.33 $10,865.14
nth Total $0.00 $2,277.52 $12,638.58 $18,595.72 $20,82359 $28,502.67 $24,179.43 $23,662.14 $19,079.37 $20,843.23 $20,15918 $30,091.09
Grand Total $89,616.38 $96,143.64 $103,745.24 $113,514.52 $105,170.59 $153,959.49 $101,804.32 $99,614.47 $95,726.85 $97,652.32 $132,93741 $129,442.38
Reviewed By: Agenda Item Number
rou Parks
IPM ❑
Recreation
PARJ SC SECRMA W Director
City Administrator ❑ Tracking Number
Legal ❑
✓ Human Resources ❑
roumuE xw�wmjmnwemmr
Police ❑
Park Board Agenda Item Tracking Document
Title: REC Center Maintenance - Update
Agenda Date: Park Board — May 14, 2009
Synopsis: An ongoing discussion on the status of various REC Center maintenance issues.
Action Previously Taken:
Date of Action: April 2009 Action Taken: Discussion
Item Number:
Type of Vote Required: None
Action Requested: Discussion
Submitted by: Bart Olson Parks and Recreation
Name Department
Agenda Item Notes:
Superintendent Swithin has provided the "roof leak log" for your use. The roof repair
contractors finished their first sweep of repairs a couple days after the last Park Board meeting.
The amount of leaks decreased significantly (only one left in the small gym) after the first sweep
and the contractors have been out this week for their second pass. Staff will also give a verbal
update on the leaks and the status of the BKFD inspection notices discussed last month.
i Nf �y t
n .. -.,....a, . �, . .,, ..�. ,v _. . �..
Before
AREA o, h Membrane 12.9.OS 2. 1 .09 3.8.09 3.20.0914.3.0914.10.0 4. 13.09 4.14.09 4.23.0914.27.09 4.30.09
ti r I I
image 1;Poot ? x x x x x x
Image 2Poo1 x x x
Image,lPool , �, ? x x x x x x x x 11 trnage 4 Pool :,, r �� ? x x x x x x x x
Image-S Weight' Rrn x x x
Imagg,6 Weight,Rni x x x x
Image';7;Studiol x x x x x
Image,8; Studio 2 x x x
Image 9Pre Schoo'I x x x x x
Image'll.0 Pre School x x x
Image ;1,1 PreSchgol x x x x x
Imago 12 Catdio.5 ; I x x x x x x x
Image13 ,Kid'zCluS x x x x 1 x x x
Image �4 ,KId'Z x x x x x x
Imaged 5 Youth Gym x x x x x x x x (2) x
Image-1'6' Traek x x x x
Image;� 7Lobby x x x
Image' 1¢ Y Gyrti"$torage . '!, x x x x x
Image'' 19Y Gym ,Storage x x x
Image 2q Mam Gyre .I x x x x
Imag`e`23 Mairi Gym x x x I x
Image 22 Youth' Gym x x x x
Moved' classes to'main gym
Reviewed By: Agenda Item Number
YORKVILLE Parks ❑
Recreation
PI 8 ft¢cfteATlaJ M Director
City Administrator ❑ Tracking Number
Legal ❑
WM Human Resources F-1 ndmun xate
Police ❑
Park Board Agenda Item Tracking Document
Title: Revenue Generating Ideas - Update
Agenda Date: Park Board — May 14, 2009
Synopsis: An update on staff on the potential execution on various revenue generating ideas
proposed at previous Park Board meetings.
Action Previously Taken:
Date of Action: April 2009 Action Taken: Discussion
Item Number:
Type of Vote Required: None
Action Requested: Discussion
Submitted by: Bart Olson Parks and Recreation
Name Department
Agenda Item Notes:
Superintendent Swithin has provided a memo on the outcomes of the first round of
discussion with staff members on the possibility of implementing new programs and events.
This memo is not address all items that the board and staff listed in previous Park Board
meetings. The items not addressed in this memo will be discussed at a later Park Board meeting.
It is my intent to turn this discussion into a reoccurring agenda item.
D WRWELE
202 East Countryside Pkwy. Yorkville, IL 60560
(630) 553-2582 (630) 553-2644 fax 1? X
rOWLIe wslamaa Email: recreation((Dyorkvillle.il.us www.vorkville.il.us
PARKS & Rec REATION
MEMORANDUM
To: Park Board
From: Sue Swithin
CC: Bart Olson, Scott Sleezer, Recreation Staff
Date: 5. 14.09
Subject: Revenue Program Proposals
The Park Board recently presented some recommendations and verbal proposals for revenue
producing ideas for the Park and Recreation Department. The ideas were briefly discussed with
staff and the following is an overview and narrative for future review:
Haunted House:
This idea was presented to staff and they thought that it was a good idea, however it would be very
difficult to hold it at the Rec Center due to the impact to the facility and members. We would need
to set up early and be able to keep it set up for a few weeks.
Staff will contact Harris Forest Preserve or the Kendall Co. Fair Grounds to see if their buildings
would be available. Staff was also concerned with funding and volunteers to operate the event.
This could be very costly and it is not in the current budget. Most of the funding would need to
come from sponsors, and that might be difficult in this economy.
We will continue to research the idea.
Big Band Dance:
This idea was already discussed amongst staff in the past. We had a conversation with the
"Yorkville Big Band". Staff will continue planning and prepare to offer this event this winter at the
REC Center.
Boxing:
The Recreation Staff was approached with this idea a few years ago, when we operated from the
Beecher Building. A company wanted to set up a ring in Beecher. Staff will work with a local
business in Sugar Grove and share that information soon. We would use the REC Center main
gym for this event, and the summer months would be better, due to less activities in the main gym
floor.
Dodge Ball Tournament:
Staff has talked about this idea before and will begin discussion to see if it could be done this
winter. It would be held either at the REC Center or a school gym. We currently are offering a
kickball tournament and a 16 "Mush-ball" tournament.
"The achievements of an organization are the results of the combined effort of each individual. " 1
Outdoor Basketball 3 on 3 Tournament.
Staff will contact "Gus Macker" representatives again and find out if a tournament could be held in
Yorkville. We will also begin discussion with the marketing personnel from Dick's Sporting Goods
to see if they would be interested in sponsoring an event similar in their parking lot. We will report
later with information. If this is possible, it would likely be scheduled for next summer.
Family Indoor/Outdoor Pool Movie Night:
We will discuss this at a staff meeting and prepare to offer a few at the REC Center as a special
open house event in the fall and winter. Bart has begun dialog with representatives from Raging
Waves. We will share our thoughts with them about holding outdoor movies at their facility as a
special community event. Plans would continue now and possibly offer one at the end of this swim
season or wait until next summer season.
Bags Tournament:
I believe this was mentioned as an idea at one of the last few meetings. We have contacted a non-
profit organization who will organize this event on Saturday, during our Home Town Days Festival .
Kayak/Canoe Lessons (Indoor Pool):
This was discussed at a staff meeting recently. We believe with the new kayak/canoe raceway
being built and completed soon, that there might be some interest in instruction. We will search for
an instructor and plan this for our fall and winter season.
"The achievements of an organization are the results of the combined effort of each individual. " 2
Reviewed By: Agenda Item Number
WP Parks ❑
I? M
Recreation ❑
PARKS & PeL P6ATION Director M '
City Administrator ❑ Tracking Number
Legal ❑
roanuE viw�ettauaiorvuuimi
Human Resources ❑
Police ❑
Park Board Agenda Item Tracking Document
Title: Park Naming Policy
Agenda Date: Park Board — May 14, 2009
Synopsis: See attached memo.
Action Previously Taken:
Date of Action: April 2009 Action Taken: Discussion
Item Number:
Type of Vote Required: Majority
Action Requested: Discussion, direction, and approval
Submitted by: Bart Olson Parks and Recreation
Name Department
Agenda Item Notes:
Memorandum
" To: Park Board
From: Bart Olson, Interim Director of Parks and Recreation
PARRS B RUCPe TIW CC: Scott Sleezer, Superintendent of Parks; Sue Swithin,
Superintendent of Recreation
Date: May 8, 2009
mal a Subject: Park Naming Policy Revisions
The Park Board has discussed the park naming policy revisions four times between the
last approved revision and the April 23, 2009 Park Board meeting. The dates of those four
discussions were November 13, 2008, December 4, 2008, December 18, 2008, and January 8,
2009. If you would like to view those minutes prior to the Park Board meeting, they are all listed
on the Minutes, Agendas, and Packets webpage at http://yorkville.il.us/gov rates minutes.php.
A summary of those discussions is included below.
The November 13, 2008 discussion was focused on specific park naming requests
presented to the Park Board. This discussion deviated from the specific naming requests towards
the policy and how to strengthen the applications through providing additional letters of support.
The suggested policy change included adding a requirement for three letters of
recommendation for any park naming request.
The December 4, 2008 discussion on specific park naming requests again deviated
towards a policy amendment. The Board discussed three letters of recommendation and
suggested including with the park naming application a sample recommendation submittal
on which others could base a request. Finally, the board considered encouraging park naming
requests which have a broad appeal through naming after a group, i.e. Centenarian Park,
Hometown Heroes Park, etc.
The December 18, 2008 touched on the naming of a feature within a park. Attached
are a list of features which could be named if the Park Board feels such an amendment would be
acceptable.
The January 9, 2009 discussion touched on the specific naming of parks for
centenarians, mayors, and volunteers. The Park Board should further discuss this idea and
make recommendations following the park naming policy to identify which names will be
dedicated to which parks. Please see the attached list of unnamed parks for reference.
Finally, at the April 23, 2009 Park Board meeting, the Board discussed the need for the
park naming request to be presented to the Park Board in such a manner that the decision
to accept the naming request would be easy. The proposed policy amendments attached to
this memo contain a new section that articulates previously discussed policy changes regarding
letters of recommendation.
L� e,� COP
PON)56O RaGi � �
IPMWFZKVILLE
PARKS & RECREATION Yorkville Parks & Recreation Dept.
201 W Hydraulic Street Yorkville, IL 60560 630.553.4357 630.553.4360 e-mail: recreation @yorkville.1l.us
NAMING OF PARKS POLICY
The purpose of the "Naming of Parks Policy" is to provide consistent direction for
naming park property and improvements within the United City of Yorkville. This policy
and its criteria establish guidelines for evaluating naming requests, and final acceptance
or denial of a naming request is under the ultimate responsibility of the Park Board and
City Council, and may be based on guidelines not included within this policy. A list of
features eligible for naming may be obtained from the Parks and Recreation office
during normal business hours.
Any citizen, group, city official, or staff may request or recommend a name for a park,
building, structure, feature or thoroughfare within designated park property. The
proposed name is to be submitted in writing on an application form, with a letter of
recommendation/support for the naming request from three individuals, to the Director
of Parks and Recreation or the Park Board Chairperson . All applications will be
considered at the next regularly scheduled meeting of the Park Board. Upon Park
Board approval and recommendation, a subject proposal will then be presented to the
City Council for acceptance. If accepted by the City Council, a dedication will take place
within 90 days of approval, or in the case of a new park, within 90 days of completion
of park construction.
The following criteria will be used when considering the selection of park-related
names:
1 . Any person living or deceased, who has made a significant contribution in
support of the United City of Yorkville, the Park and Recreation Department
operation, the state or national park system, conservation of natural resources or
in the recreation profession.
2. Any organization that contributed significantly toward improving the quality of
life for the residents of the United City of Yorkville, state or national park,
conservation of natural resources or the recreation profession .
3. The proposed name for any park building, structure, feature or thoroughfare
within a park must be authorized by a sworn statement from the person whose
name is being proposed, or if the person is deceased, the person's immediate
surviving family members. Organizations wishing to present a proposed name
for any park building, structure or thoroughfare must submit a sworn statement
signed by the current President and Secretary of said organization .
4. No park or recreation facility or property can be named after any public official
currently holding office or person currently employed by the United City of
Yorkville.
5 . Names that would duplicate the name of another park, building or structure,
feature, or thoroughfare within the United City of Yorkville will not be considered .
Also, names that advocate or endorse religion, religious beliefs, possess obscene
connotations, or demean or attempt to intimidate any individual or group based
on race, ethnicity, age, gender, disability, or sexual orientation within the United
City of Yorkville will not be considered.
6. Names other than individuals and organizations may be considered when
submitting a proposed name for a park, park building, structure, feature, or
thoroughfare within a park. Examples of other name categories may include
historical, geographical, thematic, an ideal or type of usage (i.e. Teacher's Park,
Hometown Heroes Park, Centenarian's Park).
7, The Park Board and staff will review and discuss the naming of park submittals
during their regular monthly meeting. For all naming requests and applications,
the quality and quantity of the material provided within the application, letters of
recommendation and other supporting materials in relation to items 1 — 6 listed
above will greatly aid the Park Board in making a decision; a sample application
with supporting documentation has been attached to this policy. Upon
consideration, the Park Board will seek a majority vote in favor or in not in favor
of naming a park, facility, structure, feature or thoroughfare. A recommendation
in favor of the naming request will then be taken to the City Council for final
approval . The Park Board may direct/suggest staff to seek public input for the
naming of parks, buildings, structures, features or thoroughfares within City park
property, particularly within the neighborhood in which the park is located, or to
conduct public contests to choose a name. Exceptions to this policy may be
considered upon recommendations by the Park Board with approval of the City
Council .
CLI:aN Cj:YP4,
YDRKvILLE Parks Naming Application
No mC D kPL"-11 0
Yorkville Parks and Recreation Department
1P 201 West Hydraulic Street Yorkville, IL 60560
Phone 630-553-4357 — Fax 630-553-4360
PARKS $ RECREATION
Person completing application
On behalf of (person or organization)
Address of person completing application
Home phone number Work Cell
Suggested name
Park, location, facility to be considered for naming
Please explain why this name should be considered (please use back of application to attach additional
sheets if necessary).
Please list the names of three individuals submitting letters of recommendation for the naming request,
and attach all three letters to this sheet
If naming after a person, please verify that the person or his immediate family have been contacted:
Person Contacted Phone Number
Date Contacted By Whom
OFFICE USE
Date Received Staff Initials
Request Verified by Staff
Schedule for Park Board Review Date Action
City Council Date Action
Dedication Name on Signage
Location of Park, Facility, Building, Thoroughfare
I`'RoPoSC-A �ot,ic �
WRKVII.LE
PARKs $ P6cRMTi0N Yorkville Parks & Recreation Dept.
201 W Hydraulic Street Yorkville, IL 60560 630.553.4357 630.553.4360 e-mail: recreation @yorkville.1l.us
NAMING OF PARKS POLICY
The purpose of the "Naming of Parks Policy" is to provide consistent direction for
naming park property and improvements within the United City of Yorkville. This policy
and its criteria establish guidelines for evaluating naming requests and final acceptance
or denial of a naming request is under the ultimate responsibility of the Park Board and
City Council and may be based on guidelines not included within this policy. A list of
features eligible for naming may be obtained from the Parks and Recreation office
during normal business hours.
Any citizen, group, city official, or staff may request or recommend a name for a park,
building, structure, feature or thoroughfare within designated park property. The
proposed name is to be submitted in writing on an application form, with a letter of
recommendation/support for the naming request from three individuals to the Director
of Parks and Recreation or the Park Board Chairperson. All applications will be
considered at the next regularly scheduled meeting of the Park Board. Upon Park
Board approval and recommendation, a subject proposal will then be presented to the
City Council for acceptance. If accepted by the City Council, a dedication will take place
within 90 days of approval, or in the case of a new park, within 90 days of completion
of park construction.
The following criteria will be used when considering the selection of park-related
names:
1. Any person living or deceased, who has made a significant contribution in
support of the United City of Yorkville, the Park and Recreation Department
operation, the state or national park system, conservation of natural resources or
in the recreation profession.
2. Any organization that contributed significantly toward improving the quality of
life for the residents of the United City of Yorkville, state or national park,
conservation of natural resources or the recreation profession.
3. The proposed name for any park building, structure; feature or thoroughfare
within a park must be authorized by a sworn statement from the person whose
name is being proposed, or if the person is deceased, the person's immediate
surviving family members. Organizations wishing to present a proposed name
for any park building, structure or thoroughfare must submit a sworn statement
signed by the current President and Secretary of said organization.
4. No park or recreation facility or property can be named after any public official
currently holding office or person currently employed by the United City of
Yorkville.
5. Names that would duplicate the name of another park, building or structure,
feature, or thoroughfare within the United City of Yorkville will not be considered.
Also, names that advocate or endorse religion, religious beliefs, possess obscene
connotations, or demean or attempt to intimidate any individual or group based
on race, ethnicity, age, gender, disability, or sexual orientation within the United
City of Yorkville will not be considered.
6. Names other than individuals and organizations may be considered when
submitting a proposed name for a park, park building, structure, feature, or
thoroughfare within a park. Examples of other name categories may include
historical, geographical, thematic, an ideal or type of usage (i.e. Teacher's Park,
Hometown Heroes Park, Centenarian's Park).
7. The Park Board and staff will review and discuss the naming of park submittals
during their regular monthly meeting. For all naming requests and applications,
the quality and quantity of the material provided within the application letters of
recommendation and other supporting materials in relation to items 1 — 6 listed
above will greatly aid the Park Board in making a decision; a sample application
with supporting documentation has been attached to this policy. Uport..................
Deietea: meo-
consideration, the Park Board will seek a majority vote in favor or in not in favor
of naming a park, facility, structure, feature or thoroughfare. A recommendation
in favor of the naming request will then be taken to the City Council for final -------- Deietea: , on behalf of the Park Boa
approval. The Park Board may direct/suggest staff to seelkpublic- input for the tDeletea: d )
naming of parks, buildings, structures, features or thoroughfares within City park
property, particularly within the neighborhood in which the park is located, or to
conduct public contests to choose a name. Exceptions to this policy may be
considered upon recommendations by the Park Board with approval of the City
Council.
(fit Ric CJVW( cs
YORKVIL E Parks Naming Application f �d �L PLIC �jVO
Yorkville Parks and Recreation Department
201 West Hydraulic Street Yorkville, IL 60560
Phone 630-553-4357 — Fax 630-553-4360
PARKS & RECREATION
Person completing application
On behalf of (person or organization)
Address of person completing application
Home phone number Work Cell
Suggested name
Park, location, facility to be considered for naming
Please explain why this name should be considered ease use back of a _ lication_to attach additional ___ peietea: v
P Y (Fll -------- -- -----pp - — ------- d --- --
sheets if necessary).
Please list the names of three individuals submitting letters of recommendation for the naming request
and attach all three letters to this sheet
If naming after a person, please verify that the person or his immediate family have been contacted:
Person Contacted Phone Number
Date Contacted By Whom
OFFICE USE
Date Received Staff Initials
Request Verified by Staff
Schedule for Park Board Review Date Action
City Council Date Action
Dedication Name on Signage
Location of Park, Facility, Building, Thoroughfare
(�tSl � F �osslf�LL-'
Autumn Creek 1 Small shelter
1 Baseball field 1 Trail
1 Large shelter 1 Funnel ball court
1 Picnic area Riverfront
1 Skate park 1 Large shelter
1 Sled hill 2 Small shelters
1 Safety town 1 Canoe shoot
Beecher Rotary
5 Baseball field 1 Baseball field
1 Ball field Bistro 1 Large shelter
1 Score Board 1 Small shelter
Bridge 1 Skate park
3 Baseball fields 1 Trail
1 Concession building Sleezer
Cannonball 1 Basketball court
1 Split rail fence Stepping Stone
1 Flagpole 1 Trail
1 Basketball court 1 Small shelter
1 Large shelter Sunflower
Crawford 1 Basketball court
1 Possible sled hill 1 Large shelter
1 Natural area trail To Be Named Locations
F E Wheaton Bristol Bay
1 Soon to come shelter Bristol Bay 65
1 ADA natural trail Caledonia
Fox Hill East Caledonia pond
1 Baseball field Fox hill east
1 Basketball Court Fox hill west
1 Trail Grand Reserve Park sites
Fox Hill West Price pond
1 Frisbee course Rivers Edge lot
1 Baseball field Raintree lot by 126
1 Trail Raintree Park
Gilbert Whispering Medows Park
1 Split rail fence Town Square
Heartland Circle 1 Gazebo
1 Basketball court Van Emmon
1 Small shelter 1 Baseball field
1 Skate bowl Whispering Meadows
Hiding Spot 1 BMX track
1 Bocce Ball 1 Large shelter
Kiwanis 1 Trail
1 Basketball court 1 Baseball field
Price
1 Basketball court
Raintree
1 Trail
Reimensnyder
1 Baseball field
1 Trail
Rice
Lrco)AMPOr NMeNOQ1'IO�
PARKS A RECREATION
PARKS NAMING APPLICATION
YORKVILLE PARKS AND RECREATION DEPARTMENT
201 WEST HYDRAULIC STREET - YORKVILLE, IL 60560
PHONE 630-553-4357�` - FAx 630-553-4360
PERSON COMPLETING ING APPLICATION Y
ON BEHALF OF (PERSON OR ORGANIZATON) )Y �/ ) ) V.�.9�/
ADDRESS OF PERSON COMPLETING APPLICATION "tC/�O (J), �C// 1 A(,A.J ' i • �� R ^ V I i � C�
HOME PHONE NUMBERPPPD��,' `//" I�f{4Jq J WORK ��y 1 E,MPA`ITL^ �-C ,in( ((��Ly6Q/ �LAr ilpiV L.d)YY�
SUGGESTED NAMEVI IIC l PlkfJ �1 NI Y/f) > CI��Q.P J� C{{L� n11 �N-I � � v. n(.l � rl.l�
PARK, LOCATION, FACILITY TO BE CONSIDERED FOR NAMING � �"(� ��T '^r�r(✓
PLEASE EXPLAW WHY THIS NAME SHOULD BE CONSIDERED (PLEASE USE BACK OF APPLICATION TO ATTACH ADDITIONAL SHEETS IF NECESSARY).<Vtl d. su,ryrrnayi�i,� COIry'tYV1UVuf��S f4n rNann �,Q �teS tsar nNh �o ( �r�.rals2B tnriu� v
lkcl �i�cn���e reasr �� f7 �tf bac�c {u � Cnmfv�i�,� r, n nnc�n�arn _ ._ s�e �-�c�eQ
IF NAMING AFTER A PERSON PLEASE VERIFY THAT THE PERSON OR HIS IMMEDIATE SURVIVING FAMILY HAVE BEEN CONTACTED:
PERSON CONTACTED PHONE NUMBER
DATE CONTACTED BY WHOM
OFFICIAL USE
DATE RECEIVED • _ or STAFF INITIALS
REQUEST VERIFIED SY STAFF
SCHEDULE FOR PARK BOARD REVIEW DATE ACTION
CITY COUNCIL DATE ACTION
DEDICATION )NAME ON SIGNIAGE r -
LOCATION OF PARK, FACILITY, BUILDING, THROUGHFAREL�A�- � L /L
SAMPIC
- � Ec. o �1 �1 �N�AT1oN
YJWC was organized in 1991 . Members are area women who have united to support
Yorkville and surrounding communities in many ways. Our annual fundraisers include
the Christmas Housewalk, spring and fall craft shows and the Bunny Breakfast (to name
a few). All the money we raise goes right back to the community in many ways.
Our annual commitments include scholarships for YHS students and donations to the
Kendall County Food Pantry, Mutual Ground and the Golden Diners.
Through the years, we have also made many donations to the Yorkville Public Library
(books, books, books !, toddler table and chairs, shelving, etc.) and to the Yorkville Parks
and Recreation Department including several pieces of equipment at Beecher Park and
the first handicapped playground equipment at Hiding Spot Park.
We've donated money for media center books to the Yorkville Public Schools and
supported the Garden Club in their recent beautification project.
In addition to these donations, each holiday season the Yorkville Junior Women's Club
organizes Operation Santa, helping less fortunate families in Kendall County provide
Christmas gifts for their children. In 2007 we sorted, organized and bagged gifts for
almost 1 ,000 kids!
We are submitting this application to have the Heartland Circle park named after our
club, but we would also like to "adopt" this park. In addition to an initial monetary
donation, we intend to continue to be involved—through service projects to clean up or
! beautify the park and/or additional monetary donations.
1
SAMPL F
=`CEO cip o United City of Yorkville Memo ' aMM9 ATIVAl
800 Game Farm Road
Esr. 1836 Yorkville, Illinois 60560
14 \ Telephone : 630-553 -4350
o ( �'
p Fax: 630-553 -7575
CC
wnmrsw�iv' `�
<cE %
Date: September 18, 2008
To: City Co c'
From: Dave le, Director of Parks and Recreation
Subject: Park Naming Request for Park in Heartland Circle
The Yorkville Junior Womens Club has agreed to partner with the Yorkville
Parks and Recreation Department and the Heartland Circle Home Owners Association to
construct the park in Heartland Circle. They have agreed to contribute financially to
construct the park. In addition, the Club has agreed to ongoing support, both financially
and through annual volunteer efforts to beautify the park.
The Park Board and staff recommend that the park be named "Junior Womens
Club Park of Heartland Circle." This direction is similar to the path we have taken with
Kiwanis and Rotary Parks in the Country Club Hills and Grande Reserve developments
respectively, in which a service club devotes its efforts toward park construction and
maintenance.
Heartland Circle's HOA Board of Directors has had input in to the proposed name
and has endorsed it.
Reviewed By: Agenda Item Number
IPwR Parks
M Recreation It A P
PARKS & 9ECRMT10N Director
City Administrator El Tracking Number
Legal ❑
mmmuE wafa�unacwmreir
Human Resources ❑
Police ❑
Park Board Agenda Item Tracking Document
Title: Whispering Meadows Park — Caboose update
Agenda Date: Park Board — May 14, 2009
Synopsis: See attached memo.
Action Previously Taken:
Date of Action: N / A Action Taken:
Item Number:
Type of Vote Required: Majority
Action Requested: Discussion and direction
Submitted by: Bart Olson Parks and Recreation
Name Department
Agenda Item Notes:
Memorandum
o Park Board
Fr
From: Bart Olson, Interim Director of Parks and Recreation
PARKS & 11ECW-"a4 CC:
Date: May 8, 2009
Subject: Whispering Meadows Park — Caboose Update
memos eaaaeuaunaareumvrt
I have included updates on the caboose in the last two weekly Director' s reports (April
24, 2009 and May 1 , 2009). Excerpts from both of those reports are included at the end of this
memo. In short, I discovered that none of the caboose expenses have been included in the grant
agreement for Whispering Meadows Park. Upon learning this, I formally requested inclusion of
the caboose purchase and moving expenses into the Whispering Meadows Park grant (memo to
IDNR attached). That request for inclusion was denied, and I will be requesting reconsideration
by IDNR this week.
In the memo requesting inclusion of the caboose expenses to IDNR, I listed a tentative
budget for moving fees and installation of the caboose at the Whispering Meadows Park site.
The City has already authorized and spent $ 10,500 on the purchase of the caboose. Staff is
estimating an additional $41 ,000 in moving fees and installation costs, for a total of $51 ,800. If
we are successful in petitioning the IDNR for inclusion of these expenses in the Whispering
Meadows Park grant, we would be reimbursed for 50% of the expenses ($25,900). If we are not
successful, we receive no money from the state for the caboose.
While the caboose would fit within the theme of the Whispering Meadows Park, I request
that the Park Board give direction on whether or not a contingency plan for the caboose should
be in place should we not receive any grant money for the caboose.
----------------------------
[Excerpt from April 24, 2009 Director' s Weekly]
Caboose update — Whispering Meadows Park is currently required to be completed by June 30,
2009. Today two formal letters were sent to IDNR to request two separate items regarding this
grant. First, an extension of the project completion deadline and second, the inclusion of caboose
related expenses in the OSLAD grant. If approved, the deadline will be extended to December
311 2009 and the caboose purchase, move, and installation will be included as part of the grant.
To date, none of the caboose expenses have been approved as part of the Whispering Meadows
Park grant. After last night' s meeting and further investigation, I found that Mr. Mogle had
contacted the IDNR to see if the expenses would be eligible. IDNR had relayed which expenses
would be eligible for reimbursement following a formal request inclusion in the grant project.
The attached letter serves as that request. The budget numbers and timeline included within
memo have not been approved by Park Board, nor City Council; these numbers and the timeline
will be discussed at the next Park Board meeting. IDNR was requesting information on the
caboose expenses by today if we were going to include the costs in our grant extension. Staff
created the timeline and estimate per my request. If the Park Board does not approve of the
request, I will notify the IDNR immediately after the meeting.
------------------------
[Excerpt from the May 1 , 2009 Director's Weekly]
Caboose update — As discussed in last week' s report, I sent a letter to the IDNR
requesting inclusion of caboose expenses in the Whispering Meadows Park grant. The
initial response has come back from our IDNR grant administrator, who has denied the
request. I will be asking for reconsideration of that response early next week. If our
request is denied again, I will inform the Park Board in next week' s Director' s Report
(which will be distributed in the May 14th Park Board packets). A full report on the
caboose will be presented to the Park Board at the May 14th meeting as well.
crT o United City of Yorkville
0. 800 Game Farm Road
EST.. p ... 836 Yorkville, Illinois 60560
Telephone: 630-553-4350
® ' Fax: 630-553-7575
April 24, 2009
Ms. Sue Eubanks, Grant Administrator
Illinois Department of Natural Resources
Division of Grant Administration
One Natural Resources Way
Springfield, IL 62702- 1271
Dear Ms. Eubanks,
Please accept this letter as the City' s formal request for the addition of a caboose feature as an
eligible project expenditure to Whispering Meadows Park under the OSLAD park development
grant (Project #OS 06-1471). The following narrative outlines our justification for the feature
and explains our future use of the caboose:
"Whispering Meadows Park, which has now been formally named Bristol Station
Park, is next to the Burlington Northern Santa Fe tracks and is Yorkville's first
train themed park. The shelter is our `station', complete with a working clock
medallion for kids to `board the train' on time. The train themed play-structures
are connected by a tunnel with a walkway over the top.
Adding an authentic caboose to the park will add a unique park programming
space for story time, train safety presentations and exhibits, and allow children to
learn the history of trains and the purpose of a caboose. This 1967 caboose is a
strong addition to the train theme and will provide activity opportunities that are
not found in surrounding communities."
Accordingly, the following budget has been prepared for the caboose.
$ 10,500 purchase fees (authorized by the City and executed in May 2007)
$20,000 moving fees (expected completion of selection of contractor June 2009;
actual move August 2009)
$ 15,000 subbase, concrete, and rail installation (expected completion July 2009)
$6.300 140 lineal feet ornamental fence (completion August 2009)
$51 ,800 total cost
Thank you for consideration of this request.
Sincerely,
Bart Olson
Interim Director of Parks and Recreation
Project OS 06- 1471 Whispering Meadows Park Caboose Page 1 of 1
Bart Olson
From: Eubanks, Susan [Susan.Eubanks @lllinois.gov]
Sent: Wednesday, April 29, 2009 3:04 PM
To: Bart Olson
Subject: Project OS 06-1471 Whispering Meadows Park Caboose
Dear Bart,
This note is a follow-up to your April 24, 2009 letter regarding the caboose.
Unfortunately, the caboose would not be an eligible project expenditure because it is an indoor facility being used
for programming and exhibits. As we discussed, it may be possible to add an outdoor recreation element if the
project is under budget. If the City decides they would like to explore this option, please call me at 217/785-3884.
Thank you,
Sue
5/8/2009
Reviewed By: Agenda Item Number
IPM YDR Parks ❑
Recreation ❑ n
PARKS B RUCRE.lno4 Director in I�.
City Administrator ❑ Tracking Number
o Legal ❑
Human Resources ❑
roumuE awtuaunaomcrmn
Police ❑
Park Board Agenda Item Tracking Document
Title: Interfund loan check - discussion
Agenda Date: Park Board — May 14, 2009
Synopsis: See attached memo.
Action Previously Taken:
Date of Action: N / A Action Taken:
Item Number:
Type of Vote Required: None
Action Requested: Discussion
Submitted by Bart Olson Parks and Recreation
Name Department
Agenda Item Notes:
Memorandum
WRKV;"U To: Park Board
j ill From: Bart Olson, Interim Director of Parks and Recreation
PAW B RUCRW"ChN CC:
Date: May 8, 2009
Subject: Interfund Loan Check - Discussion
MPoMLLf MWdRWA�OMN161ryEtt
As promised in two emails sent from me to the Park Board members on April 27 and
April 28, this agenda item is for the discussion of the interfund loan repayment and interfund
loan check for the Parks and Recreation bank account.
To reiterate, the loan was requested to cover cash flow due to bill lists and payrolls in
April. The loan and the money associated with it did not authorize the Parks and Recreation staff
to purchase any additional items — it was only used to cover expenses that have already been
executed by staff and approved by the Park Board and City Council via the budget. At the end of
the fiscal year (April 30), the Parks and Recreation department was required to repay the loan
through the execution of a check from the Parks and Recreation department to the City in the
amount of $200,000. Once the repayment was processed on April 30, the loan could be
considered closed for FY 08/09. However, because the cash flow issues had not been resolved as
of April 30, the Parks and Recreation department bank account needed a loan from the City on
May 1 . This new interfund loan was processed on May 1 in the amount of $ 150,000, and will be
reflected on the bill list at City Council on May 12, and in the cash analysis presented in this
Park Board packet.
A brief timeline of the situation is provided as follows:
1 ) March 5, 2009 — The Park Board removes a check from the bill list for $4,400. This
check was supposed to accomplish the transfer of money from one Parks and Recreation
bank account to another to cover cash flow issues; however, since I did not have an
explanation for the item on the bill list, the item was removed from the bill list.
2) March 13, 2009 — 1 sent a Director's Weekly report to the Park Board giving the reason
for the $4,400 check being on the bill list. From said Director's Report:
"All of the department's bills are paid out of the general money market
account. As you may or may not be aware, the Parks and Recreation
Department's general money market account has been running
dangerously close to being overdrawn near every bill run and payroll
period. Since the department does not have a reserve fund balance, this
means that any yearly deficit in the department can not be covered by the
department's bank accounts. Given the numbers that were looked at
during yesterday' s park board meeting (deficits for year end FY 08/09),
this means that we will not be able to fund the rest of the year's expenses
out of the Park Board' s bank accounts. I will be drafting a request for an
interfund loan that will be sent to Mayor Bard and Finance Director Mika
that will be considered by them, and potentially placed on the March 24th
City Council meeting agenda. The desired outcome is that the Mayor will
approve our request, and we will be transferred enough money to pay our
bills and payroll for the rest of the year. We would then be required to pay
back that loan within a fiscal year (or make arrangements otherwise)."
3) March 26, 2009 — Discussion on the $4,400 check was conducted under the Director's
Report.
4) April 3, 2009 — 1 sent a Director's Weekly report to the Park Board discussing the
interfund loan check in the amount of $200,000 coming to the Parks and Recreation
department from the City. From said Director's report:
"My request for an interfund loan from the general fund was processed
this week, and will be reflected in the cash analysis included in the packet.
The amount loaned will cover our remaining two payrolls and two bill lists
in April."
5) April 9, 2009 - The cash analysis presented in the Park Board packet reflects the
$200,000 loan from the general fund, and was briefly touched on in the meeting (not
reflected in the minutes).
6) April 27, 2009 — An email from Office Supervisor Reisinger requesting signatures on a
loan repayment check (due by April 30) were sent to Park Board members. This check
was signed on April 29, 2009 and processed on April 30, 2009.
7) May 1 , 2009 — A new interfand loan was processed by the City to the Parks and
Recreation department in the amount of $ 150,000. This loan will be required to be paid
back by April 30, 2010. As we have noted during budget discussions, I expect that we
will be able to repay half of this amount by April 30, 2010.
Reviewed By: Agenda Item Number
WRKVILLE Parks
Recreation �❑p
pARKS � REM Director U �
City Administrator ❑ Tracking Number
� Legal F-1 rozmuf. ruuetaumaovearem
Human Resources ❑
Police ❑
Park Board Agenda Item Tracking Document
Title: Park Development Schedule — FY 09/10
Agenda Date: Park Board — May 14, 2009
Synopsis: An update on park projects during FY 09/10.
Action Previously Taken:
Date of Action: N / A Action Taken:
Item Number:
Type of Vote Required: None
Action Requested: Discussion
Submitted by: Bart Olson Parks and Recreation
Name Department
Agenda Item Notes:
Memorandum
YDR� To: Park Board
From: Bart Olson, Interim Director of Parks and Recreation
PARKS & RFCREA ON CC:
Date: May 8, 2009
Subject: Park Development Schedule — FY 09/10
mamas naaummp�w
Attached is a park development schedule for FY 09/10. This schedule was created by
Superintendent Sleezer and Park Designer Haake, and is the first step in creating a more
comprehensive database of park construction projects. At a future meeting, I will present a
database of all parks and their status in the construction (or reconstruction) process. This
database will include cost estimates for three fiscal years in the future.
2009-2010 Development Schedules
1 . Jr. Woman's Club Park at Heartland Circle
Finish Construction (Fuerte Systems) May 2009
Landscape Drawings (Laura) May 2009
Landscape Improvements (Jr. Woman's Club) May 2009
Park Dedication May 30'
2. Whispering Meadows (Bristol Station)
Finish Construction (LJ Dodd) May & June 2009
Apply for Grant Reimbursement July 2009
3 . Wheaton Woods
Clear Woods for Trail (In House) February 2009
Install Wood Mulch Trail (In House) March 2009
Shelter Approval April 2009
Creation of Interpretive Signage June 2009
Concrete Walk & Shelter Footings and Pad (In House) July 2009
Shelter Installation (In House) August 2009
Restore Landscape Area around Shelter (In House) September 2009
Prescribed Burn (Pizzo) October 2009
Apply for Grant Reimbursement December 2009
4. Riverfront Park
Design May 2009
Public Meetings June 2009
Revised drawing presentation August 2009
Boat Launch grant application September 1 , 2009
5. Raintree B
Conceptual Design completed
Grant Application completed
Request for Proposals completed
Construction Documents/Specifications Fall/Winter 2009
Phase I Tennis courts/Electrical work
Phase II Playground/shelter/concrete/etc
Phase III Path/parking lot installation
Phase IV Landscaping and bioswales
Bids Spring 2010
Construction begin Spring 2010
6. Bristol Bay A
Conceptual Design Summer 2009
Public Meeting Fall 2009
Construction Bid or Volunteer Build Summer 2010
7. Bristol Bay Regional Park
Conceptual design completed
Grant application (July 1 deadline) in progress
Plant trees in park September 2009
Grant award will determine future timeline Spring 2010
8. Grande Reserve A&B on hold
9. Caledonia on hold
Reviewed By: Agenda Item Number
YonK�u� Parks ❑
IIII �,$JI, Recreation El PARKS A 1? 9 Director
City Administrator ❑ Tracking Number
Legal ❑
✓ Human Resources ❑rournue Police ❑
Park Board Agenda Item Tracking Document
Title: Downtown Streetscape and Trail Network Public Open House
Agenda Date: Park Board — May 14, 2009
Synopsis: Discussion on the Downtown Streetscape and Trail Network Open House which
will be held from 4pm to 7pm on May 14 at the Parks and Rec Office.
Action Previously Taken:
Date of Action: N / A Action Taken:
Item Number:
Type of Vote Required: None
Action Requested: Discussion
Submitted by Bart Olson Parks and Recreation
Name Department
Agenda Item Notes:
United City oaf Yorkviille
kw
i
u ' 1
w7 c pen ;House
a
rY z 'i �
t _N
0 • • •.. • �: •
<LE
WIM
h
��De�igr���anc�a���d`r�e � �� •
1
"IJI�'l:�i�
n
SY �
• •_ �a'' xki F ' L.� a
• 1 � • a IIP`.IT�1 �? ��1
r `��r � ,� d 1 '�-. tea*+ 4 n I =,0 zr =. .gin. T n
I.i70 IftfOGI � ltir �� ' t•
Reviewed By: Agenda Item Number
IPWR Parks �
M Recreation
PARKS & P5CR"-n0N Director Tracking Number
City Administrator ❑
Legal ❑
Human Resources ❑
'
Police ❑
Park Board Agenda Item Tracking Document
Title: Oktoberfest Park Rental Fee Waiver Request
Agenda Date: Park Board — May 14, 2009
Synopsis: A request from the Optimist Club to waive park rental fees and deposit for the
Oktoberfest festival to be held at the Riverfront Park.
Action Previously Taken:
Date of Action: N / A Action Taken:
Item Number:
Type of Vote Required: Majority
Action Requested: Discussion, direction, and action on the request
Submitted by: Bart Olson Parks and Recreation
Name Department
Agenda Item Notes:
Memorandum
°"T K �Ur o Park Board
Fr
From: Bart Olson, Interim Director of Parks and Recreation
PARKS 8 RecRM'"ON CC:
Date: May 8, 2009
NUMSubject: Oktoberfest Park Rental Fee Waiver Request
a OAWGMM V0.111KIP
Attached is a request from the Yorkville Optimist Club for a park rental fee and deposit
waiver request for Riverfront Park on Sept. 25, 26, 27. The amounts under consideration are
$ 1 ,300 for park rental fees and $ 1 ,000 in deposits. I have spoken with Lieutenant Hart who
indicated that he was aware that the Park Board has not waived deposits, and has waived fees
under certain circumstances. He felt that the Optimist Club's record of event planning has been
good enough to warrant a deposit waiver, but understood the purpose of the deposit should the
Park Board decide not to waive the deposit.
A similar request for a one-day Oktoberfest event was approved by the Park Board for a
waiver amount of $250 on July 30, 2008. The $250 covered most of the fee ($290) and none of
the deposit. The deposit was returned to the Optimist Club in whole.
Page 1 of 1
Bart Olson -- -- ----- —.—..--- -- --- ..�-----
From: Tim Evans
Sent: Tuesday, May 05, 2009 2:36 PM
To: Bart Olson
Cc: Sue Swithin; Barb Reisinger
Subject: Optimist Club - Oktoberfest Rental
Attachments: Optimist Club.pdf
Bart,
Attached is the Riverfront Park rental application from the Optimist Club. Below are the park rental policies for the security deposit as
well as festival/entertainment fees. As per our conversation today, we will e-mail Lt. Hart with the security deposit amount ($1 ,000),
since they are expecting over 500 people, as well as the festival entertainment fee ($1 ,300).
Thanks,
Tim
E. Payment of Fees
Groups resery ng a pads or park amenity shall provide a $100.00 security deposit to guarantee the reservation for
gatherings wilt an expected attendance of 100 persons or lss% a $500 security deposit for gatherings with an expected
attendance between 100 and 500 parsons; a $1,000 security deooslt for gatherings with an expected attendance over
500 persona
Groups or individuals resenting parks or park amenities on a single ar multiple use basis shall be required to pay the
established fee at least one week prior to the date reserved. A permit shall be issued upon payment of the fee. For
FeavallEnterianrment events in which more than 500 people are expected to attend, payment of fees shall be required
in Tull two weeks paorto the date reserved.
Payment of fees shall be made at the Yorkville Park and Recreation Department - 201 W. Hydraulic ti't,1odcvlla, It.
60560"Ph9ne: (630)5534357.
If a park or park amenity is damaged due to Improper use by the group or individual and requires more than normal
maintenance andlor repair to be restored fo is original condition, the group or individual shall be charged the amount
necossary to covor the cost of the required maintenance and /or repair above and beyond ibe prepal0 fee and security
deposit For FestivallEnterbair meat events in which more than 1000 people are expected to attend, a credit c and number
shall be keep on file in addition to the security deposit.
FESTIVALIENTERTAINMENT EVENTS
Festival/Ehtertainment events that have the potential of drawing more than 500 people shall be
subject to a $1 ,300 park rental fee to offset costs resulting from the impact of a large public
attendance In a park.
Festjval/Entertainment events Witt the potential of drawing more than 500 people to large
community parks such as Beecher in which a liquor permit is issued for beer and/or wine will be
required to pay a fiat rate or percentage of gross profits to the city which will be determined prior to
City approval of the event.
restival/Entertainment events are subject to security requirements and the cost thereof as
determined by City of Yorkville Police Department guidelines. Organizers must contact the Police
Department separately to make arrangements.
5/8/2009
STANDARD APPLICATION FOR SHELTERS, GAZEBOS, AND PARKS REST=RVATION
UNITED CITY OF YORKVILLE PARKAND RECREATION DEPARTMENT
Reservation requests shall be approved beginning on the following dates:
' springSeason (March—May) February 15th
Summer Season (June—August) April lSth
Fall Season (September— November) July 15th
please indicate type of Group requesting use by circling the appropriate category
egory Government and non-profit organization which are located within the United City of Yodnuile.
gory B Private groups and.individuals which are comprised of p[edominafefy (at least 8G'/n) United City of Yorkville
residents.
Category C Business or corporations which are located within the United City of Yorkville boundaries.
Category D Governmental and non-profit organizations which are located outside the United City of Yorkville. boundaries.
Category E Private groups and individuals who do not fall into the predominately resident classification (Category B).
Category F Business or corporations which are located outside of the United City of Yorkville boundaries.
Group or Individual) Name
Contact Person: i< 91) Address !'G1� 1 ? (�tn (�
l t C � S3 tf3 'to Emal kii&z* O . ts
Home Phone: G -� 4 a' ) Work Phone: 0 U 7
LOCATION REQUESTED: 4VEP�FRd✓�"f JPARK e
DATE(s) /TIME(s) REQUESTED: •��bI ( 1 05 (gut
PURPOSE
Special Use requests (con xssions, water, electrical, other). wRjER Get SGT R�Y/'�� �'/ �/4(aF CI4�S
;tae ^ loon pF ie . HT O£PEhNJ� ^ � °^ VFf4t is l�
Fxpech d attendance or visitors to your event. (Please note: Public Safety may "Ire additional Police present
pending the type of event and attendance. Portable toilets may also be required by park and recreation department
These Ser a es may result m additional 1ce5 assessed to the group)_ W W 21 L NAB �' ��� Ag Tr 7c�) LE �S w�'
10ji►-L Gvr Ict YI9D 10 4ra {k� 1y [ t o1=t�tGEvtS
Wit ou be selling any products, food, or miscellaneous items? Yes (please explain) 7�_ No
bzK v+ LL ttAVE Fo°D V �I)000
Security, deposits will be forfeited If the park, shelter or gazebo is not restored to the original state, all triter removed, OR if damage
occurs as a result of m se or abuse to the United City of Yorkville Palk and Recreation equipment or property. Inspections will be
completed following y event by a United City of Yorkville Park d Recreation Oeparhnent Shall. Individuals tray be assessed
additional' charges a d' times pa a sch a rese on. I have read and agree to follow and abide to the rules
andregulaffons f eUni i of
Signed gned � "✓ �® 1
In order completh the request the following documents must be forwarded to the Recreation Department
(Groups or Organizations) -A certificate of insurance co-naming the United City of Yorkville as an additional insured, Assumpt on of
liabTty, and Waiverofsubrogat6n. tJP 14S 1 T j4,C
-v
OFFICIAL USE
Additional information requested Deposit amount
Reservation Amount
Date of Request 5 Oft Date Received
Staff Initials Approved] Denied
Refund Requested Location Assigned
Concession Stand, Merchant License Applications Needed: Yes / No Health Department Permit Needed: Yes r No
�GrtIr ( cc ? 13
Reviewed By: Agenda Item Number
wa Parks ❑
ttaaww Recreation ❑
PARKS 8 RECRFATIQV Director ❑
City Administrator ❑ Tracking Number
Legal ❑
Human Resources El NU "m'dw �, Police ❑
Park Board Agenda Item Tracking Document
Title: Staff reports
Agenda Date: Park Board — May 14, 2009
Synopsis: Written reports from the Interim Director and Superintendent of Recreation, and a
verbal report from the Superintendent of Parks.
Action Previously Taken:
Date of Action: N / A Action Taken:
Item Number:
Type of Vote Required: None
Action Requested: Discussion
Submitted by: Bart Olson Parks and Recreation
Name Department
Agenda Item Notes:
Memorandum
YDP7 K To : Park Board
SII From: Bart Olson, Interim Director of Parks and Recreation
PARKS & REt0.E1TtM CC;
Date: April 24, 2009
Subject: Weekly Director's Report
YOAXV1LLF MpS{llp4Ef14E0.EY0.1
1 ) Bill list item — On the bill list under "Senior Services Associates" is a check for
$ 1 ,860.32. This check was formally requested by Alderman Spears as a result of
discussions between her and members of the City's Senior Facility Adhoc committee,
which last met in November 2005. In 2005, this Adhoc committee held a Polka Party at
the Beecher Center to raise money for senior programs. All expenses and revenues for
this party were coded and paid out of a line item within the Parks and Recreation budget,
and this money has never been formally designated to senior programs. Therefore,
Alderman Spears and the former committee members have requested that this money be
given to Senior Services who will then donate it to Alzheimer's research. I have inquired
about some procedural issues with this request, and pending receipt of answers to my
inquiry, will have a verbal update for the Park Board at the meeting.
2) REC Center website - Community Relations Officer Spies, Superintendent Swithin and
I have been working on a standalone website for the REC Center. The new website will
be linked to the Parks and Recreation department page on the City website, but will have
its own name and design. I have tentatively scheduled a presentation on the website for
the June 11 , 2009 Park Board meeting.
3) City Council agenda items, May 12, 2009 — The proposed Athletic Field Rental Policy
which was approved by Park Board on April 9, 2009 has been placed on the May 12,
2009 City Council agenda under the consent agenda.
4) City Council agenda items, April 28, 2009 —
a. The City Council approved Raintree Park B equipment RFP results under the
consent agenda at the April 28, 2009 City Council meeting. I have attached the
packet materials for this agenda item.
b. As discussed at the April 23, 2009 Park Board meeting, Alderman Allen placed
the Fox Hill West park naming request on the City Council agenda under the City
Council Report. He requested action on the name, but the item was tabled back to
Park Board by the City Council. This item has been scheduled for the May 28,
2009 Park Board meeting.
5) Future agenda items at Park Board — A spreadsheet with future agenda items is
attached.
Reviewed By: Agenda Item Number
.hamil��1 0n Legal ❑
1836
EST, �n '� Finance ❑
Engineer ❑
O City Administrator El Tracking Number
VA may® Police ❑ l l t C? 6
<LE `mod Human Resources ❑
Public Works ❑
City Council Agenda Item Summary Memo
Title: Raintree Park B Equipment Approval
City Council / Committee Agenda Date: City Council — April 28, 2009
Synopsis: See attached memo.
Council Action Previously Taken:
Date of Action: N / A Action Taken:
Item Number:
Type of Vote Required: Majority _
Council Action Requested Approval
Submitted by: Bart Olson Parks and Recreation
Name Department
Agenda Item Notes:
co, Memorandum
Ate
EST. 1VJ® � 1836 To: Yorkville City Council
From: Laura Haake, City Park Designer
�O � ti CC: Bart Olson, Interim Director of Parks and Recreation
O Scott Sleezer, Superintendent of Parks
Date: April 20, 2009
Subject: Raintree Park B Equipment Award
On December 4th, 2008, six different playground manufacturers submitted proposals that were
opened for the transportation themed park at Raintree Park B. The results were as follows:
Company Age 5-12 Climbing Net Shelter
Let's Go Play, Inc. Option #1 $55,000.00 no bid no bid
Let's Go Play, Inc. Option #2 $55,000.00 included no bid
Parkreation $41 ,972.00 $13,028.00 $22,000.00
Gametime $42,879.00 $ 12,121 .00 $22,000.00
NuToys $42,940.00 $125060.00 no bid
Team Reil $59,195 .00 $ 145322.00 $ 167877.00
Zenon Company $547105.00 $ 12,706.00 $227000.00
Staff review of the submissions led to the request for additional designs from the playground
manufacturers. Some bad designed equipment with a $55,000.00 budget, others had included the
equipment and climbing net both in the $55,000.00 as the RFP had specified. Additional requests
provided the following results:
Company Ape 5-12 Climbing Net
Parkreation Option #1 $55,000.00 no bid
Gametime $51 , 167.00 no bid
NuToys Option #1 $55,000.00 no bid
Team Reil Option #1 $54,686.00 included
Zenon Company $53,508.00 no bid
Once these drawings were received and evaluated, Staff recommended changes to the Zenon
Company design to add more ADA elements and make the entire park more wheelchair user
friendly. This slightly increased the pricing to a total of $56,169.00. Staff is recommending the
revised selection of play equipment from Zenon Company and the shelter from Icon
(Parkreation, Inc,) for the appropriate theming of the park.
Company/Equipment Price
Zenon Company (age 5- 12 castle theme playground equipment) $51 ,902.00
Four belt swings $41267.00
Parkreation, Inc.
ICON shelter (20'x20') $22,000.00
Total cost of playground equipment and shelter: $78,169,00
For our grant application, our original estimate for the drainage, play equipment, and installation
was $103,000.00. The shelter purchase and installation estimate was $37,000.00. Since the 2007
original estimate and grant application, we still believe that this equipment price and the
installation is well within our budgeted amount. At this time, the equipment prices are good until
April. The shelter estimates are good until mid-January.
Staff is seeking the approval of the above equipment to include in the site design and
construction documents. These will then be bid out for installation. An approval to purchase is
necessary to guarantee the prices are secured at the submitted bid amount.
Approved at Park Board Meetine December 18, 2008
Park Board approved the playground design, including an age appropriate sign and swings, from
Zenon Company in the amount of $56,169.00.
Park Board approved the shelter design in the amount of $22,000.000 from Icon (Parkreation,
Inc.).
(Total dollar amount approved is $78, 169. 00).
�, as
%N vdi
�i
# YC
r y
An
IR
va
y
i
�up i
Ilk � k k, dr
E �� }� � �' t� ! t i i I
r ri °f ; �
All
Wa
®® £ h�
1' is
RAINTREE
Company 9 .-" S Y .;S
L i4
w
I 5t
If
If
If
if
r �
If
I If` I t �� t 4
ja __'qq; n�I r Z, ri, i q
RA
Fill
fell III
F � 3MO 4ti NIA'" a, t!, .,�� iLm f ; I
i"`wPt�-ye tKT- F� i� w'
xxt t
1{ G
r �v801i�+�r ik
ifeI
If
Ile ! .w.
s ".
Ile
Ile I I'll I
If RAINTREE VILLAGE
Zenon Company • S Y S T 'E ML :,S. - d
Future Park Board Agenda Items
%Kpefing Date Presentations Old Business New Business Staff Reports Additional Business Exsc�utive sessions
May 28, 2009 1 . OSLAD Grant Apps (TENTATIVE) i' 1 . Directors (written)
12. Jaycee Pond Ownership (TENTATIVE) 2. Recreation (verbal) I
3. Fox Hill West Park Naming Request 3. Parks written
June 11 , 2009 i 11 . May 2009 Budget Report Discussion 1 . Directors (written)
�2. REC Center website (TENTATIVE) 2. Recreation (written)
3. Parks (verbal) 1
June—25, 2009 . 1 . Athletic Field Policy Comprehensive Revision !, 1 . Directors (written)
( (TENTATIVE) .2. Recreation (verbal)
�3. Parks written
July 9, 2009 1 . June 2009 Budget Report Discussion 1 . Director's (written)
2. Recreation (written)
3. Parks (verbal)
July 23, 2009 11 . Director s (w ritten)
2. Recreation (verbal)
3. Parks (written)
l.�
YORKVILLE RECREATION DEPARTMENT
Monthly Report
Park Board Meeting
Month of April 2009
Highlights and Summary:
A "Let' s Team Up!" camp was conducted during Spring Break for children in 1 " through 3rd grade.
The camp was a huge success with the maximum of 24 children enrolled. The camp focused on
playing various games such as Dodgeball, Kickball, Capture the Flag, and "Everyone's It" in a safe
and fun environment. Due to the success of this camp, we plan to create two sections for next year's
Spring Break — one for 1st through 2nd graders and one for 3r1 through 4"' graders.
Sprint soccer games began for the U12 and U14 divisions on April 4. These divisions are participating
in the Tri-County League based out of the Sandwich Park District. The games have been competitive
throughout the league with the Yorkville teams winning approximately half of their games. Due to the
success of this program, Sandwich Park District and the Yorkville Recreation Department are
partnering together to expand this league for the fall with some of the games being played on Yorkville
fields. The U6, US, and U10 divisions began their games on April IS with the games running
extremely well.
Registration ended for the Coed, Men's Competitive, and Men's Recreational Softball Leagues. The
final totals were 16 teams in the Coed League, 5 teams in the Men's Competitive League, and 14 teams
in the Men's Recreational League. Approximately 6 teams were put on the waitlist between the Coed
and Men's Recreational Leagues. Due to the high demand of the Coed League, we plan to create an
additional Coed Summer League next year to hopefully accommodate the additional teams interested.
This is the first time we are offering a competitive league, due to suggestions from past recreational
teams.
During the month of April swimming lessons boomed and we had to add three additional classes to our
schedule, two level 1 classes and one level 2 class. Overall we had 55 children enrolled in our April
session bringing in over $2,400 for the month. We have been continuing advertising hoping the
program will continue to grow the way that it has been.
Registration started for the second session of our fitness session and brought a little bit of bad news
when our Zumba instructor sustained an injury and we had to cancel the session. Fortunately it was
not a serious injury and should heal with a little rest and we will offer it again for the first session of
summer.
Our first event for spring took place on Saturday April 4th with the Easter Egg-Xpress. Nearly 150
participants met at the Aurora train station and took a short train ride to Naperville. Once arriving in
Naperville they were greeted by the Easter Bunny who led them to a park for the Egg Hunt. Within a
few short minutes after the word "go" all of the hidden eggs were found. Families then were able to
take pictures with the Easter Bunny, open their eggs, and have a snack (cookies made by Kerrin
Harris).
Ready Set Go, Little Tumblers, Short Sports, Moms and Tots, Bunny Crafts, Moving & Groovin, Little
Explorers and Busy Bees all started the spring season off for Toddler Classes. Tot Rock and Kid Rock
Different Types: Spring Curriculum - 30
Sections - 224 Enroll.- 946 Sp. Event - 136 Ran — 169 (75% ) Cancelled - 39 (18%)
Pending — 16 (7%)
Class No. Residents — 608 (70%) Non-res - 261 (30%)
Last Spring - 37
Sections - 118 Enroll.- 869 Sp. Event - 320 Ran — 85 (72% ) Cancelled — 33 (28%)
Class No. - Residents — 643 (74%) Non-res - 226 (26%)
Professional Development:
None at this time.
Facility Agreements: (Spring)
We are using the following facilities for our current programs and in the near future:
Yorkville Schools: Middle, Intermediate, Circle Center Grade School, Grande Reserve and Bristol
Bay Elementary. We will use our own classroom at the Riverfront Recreation Bldg. . Our second Pre
School is located at the Riverfront Recreation Building. Many fitness, swim and sports classes are
being held at the REC Center, occasionally we used New Life Church.
REC Center:
The REC Center Memberships for the month of April:
New: 94 Renew: 140 Total: 234
Total Passes (Members): 1 ,231
Residents: 64% Non-Residents: 36%
Special Revenue Producing Highlights
The Tax Dodge 5K Run produced a profit of approximately $660.00. Some changes will be made for
next year, including obtaining a lead sponsor, advertised at the Start/Finish line.
Upcoming Projects and Events:
Golf Outing postponed until May 15"'
YYBSA Tourney May 15 — 17 at Bridge Park
Respectfully submitted,
Recreation Department Staff