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Park Board Packet 2009 05-28-09 Yorkville Parks & Recreation Department Administration Office-201 W. Hydraulic St Yorkville, IL 60560 630-553-4357 Park Board Agenda Thursday, May 28, 2009 7:00 p.m. — Park Board Meeting Administration and Recreation Office Call to Order: Roll Call: Chris Rollins, Ken Koch, Debbie Horaz, Kelly Sedgwick, Vickie Coveny, Garrick Gillette Introduction of Guests, City Officials and Staff: Interim Director of Parks and Recreation — Bart Olson Superintendent of Recreation —Sue Swithin Superintendent of Parks — Scott Sleezer Park Designer— Laura Haake City Council Liaison to Park Board - Joe Plocher, Ward 2 Alderman Public Comment: Presentations: Approval of Minutes: Minutes— Regular Park Board Meeting —April 23, 2009* Bills Review: Cash Analysis* Bill List* Old Business: REC Center Maintenance— Update Revenue Generating Ideas— Update Park Naming Policy* Whispering Meadows Park—Caboose Update* Interfund Loan Check - Discussion New Business: Park Development Schedule FY 09110 Downtown Streetscape and Trail Network Public Open House Oktoberfest Park Rental Fee Waiver Request* OSLAD Grant Applications— Development and Acquisition* Reports: Director's Report Recreation Report Parks Report Additional Business: Executive Session: Adjournment: Next meeting: Thursday, June 11, 2009 *Items needing Board approval or recommendation Yorkville Parks & Recreation Department Administration Office -201 W. Hydraulic St Yorkville, IL 60560 630-533-4357 Park Board Agenda Thursday, April 23, 2009 7:00 p.m. — Park Board Meeting Administration and Recreation Office *Revision 4120109 Call to Order: Chris Rollins called the meeting to order at 7:10 pm Roll Call: Chris Rollins -Yes, Kelly Sedgwick- Yes, Vickie Coveny—Yes, and Garrick Gillette— Yes Ken Koch (arrived 7:45 pm) Introduction of Guests. City Officials and Staff: Interim Director of Parks and Recreation — Bart Olson Superintendent of Recreation —Sue Swithin Park Designer— Laura Haake City Council Liaison to Park Board - Joe Plocher, Ward 2 Alderman Bob Allen, Ward 1 Alderman Public Comment: Alderman Bob Allen brought forward a parks naming application for the consideration of Fox Hill West Park for the suggested name of Bretthauer Park. He said that there was quite a bit of history behind the Bretthauer family so he thought Larry Bretthauer's name would be more appropriate because he lives in the city. Mr. Allen also said that Mr. Bretthauer was a former fire chief, very active in forest conservation activities, sponsored 4H groups, and they were the only grocery store in town for many years. Chris Rollin's thanked Alderman Allen for the application and said the Board would consider his application. Presentations: None Approval of Minutes: Minutes--Regular Park Board Meeting—April 9, 2009* Corrections on page three: First sentence under Revenue Generation, dodgeball was misspelled. Item number three under Revenue Generation Ideas, Rollins was misspelled. Chris Rollins asked for a motion to approve the minutes with the two amendments. Kelly Sedgwick made the motion and Vickie Coveny seconded the motion. The motion was unanimously approved by voice vote. Bills Review: Cash Analysis & Bill List* Chris Rollins asked if the Comcast cable charge on page two was for the REC Center. Sue said it was. 1 Chris Rollins asked for a motion to approve the cash analysis and bills list. Vickie Coveny made the motion and Garrick Gillette seconded the motion. The motion was approved by voice vote: Chris Rollins - Yes, Kelly Sedgwick- Yes, Vickie Coveny—Yes, and Garrick Gillette - Yes Old Business: Hoover Intergovernmental Agreement— Update Bart Olson reported that the City had voted on the Forest Preserve District's offer for termination of the intergovernmental agreement for use of the Hoover Forest Preserve. No terms of the offer were changed during the City Council meeting. Bart said they were waiting for the check from Jason Pettit. Athletic Field Policy Revision* Bart Olson said that the major changes in the revision had been in practice however the policy had not been voted on. He noted this would come back in a month when they do a comprehensive revision of the ordinance; he noted they would be changing the fees as they do every year. Bart said there were two major changes. 1. The refund notice. a. Persons would be required to give more advanced notice for a refund. 2. New soccer field prep fees. Vickie Coveny wanted to know if they should have some kind of medical support on hand during some of the larger events. Sue Swithin said that was a very good question and said that at some of the larger events Police did have to be present. The board agreed that it would be a good idea to have some type of medical support at their larger events. Sue said by state law they would need a defibrillator at Bridge and or Beecher Park. She is hoping they could get one donated to them. Bart said he would look into medical and security for the next round of revisions on the policy. Sue suggested that they look at what, for example, Fox Valley does. Rollins said we do not want to require something no one else requires or else people would not use our facilities. Chris Rollins asked for a recommendation of the approval as submitted. Bart said the changes would be then taken to the City Council. The board gave their unanimous consent on the changes submitted. REC Center Maintenance-- Update Bart Olson reported that he and Sue Swithin met with Ron Walker to discuss the roof repairs. Bart said the roof repairs were scheduled for tomorrow. Bart also noted that the fire department's punch list were mostly the City's responsibility. He said they were minor things such as: name plates over the doors, posting fire evacuation plans in specific areas, replacing a light bulb on an exit sign and replacing ceiling tiles. Ron's duties included (but not limited to)testing the sprinkler and back flow system and replacing sprinkler heads. Bart noted that the Fire Department notices were due May 8, 2009. 2 Bart also noted the documents Sue put together. Sue passed out a building footprint which showed all the building leaks along with pictures. She said she was planning on giving it to the contractors when they came out to do roof repairs. Sue noted that she was documenting, on a spreadsheet, detailing what operations were being affected by the leaks. Sue said she would also be submitting to Ron, a cost on what she had exhausted in 2x4' panels. New Business: Haehner Annexation Bart Olson said the City would put together an annexation agreement for this property. He said this was a basic first level annexation agreement. They were not asking for much in the way of entitlements, Bart said, other than the unit count and zoning. He said they are not looking to subdivide the property. They are going to have to come back to the City Council when they do decide to develop the property at which point , Bart said, we could look at land plans and figure out where we would want parks and how big they should be or if we want cash. Bart had concerns over the land-cash fees which he outlined in his memo. He said that they waived the obligation for land-cash fees consideration until the land subdivided. He wanted to make sure that their rights were protected so they could decide where the parks were going to be located. Chris Rollins said the only catch to picking it for a park would have to be wary of how drainage is run, how it is to be subdivide, and it would be nice to preserve the trees and to get adjacency to neighboring properties. As of right now there are no neighboring properties. Bart said that it would be on for a public hearing on May 14'x' and then they should find out if the property owner came to the city or if the city went to the property owner for the annexation. Rollins wanted to know the size of the area. Olson reported it was 111 acres. Rollins asked for a general recommendation to craft a park so as to preserve trees and the natural features of the creek; he asked if anyone had anything they wanted to consider. Kelly Sedgwick said that we should highlight the areas we were interested in. He said that until they found out how they planned on developing the space or else it would be hard to make any decisions. (Revision) Fox Hill West Park Naming Application* Ken Koch asked if someone from the family could come in and represent Larry Bretthauer since he was not able to due to his health. Laura Haake suggested that Alderman Allen get more information on how long Larry Bretthauer was a firefighter, where his store was, pictures of the store, etc. She said it would help her out with the biography that she would publish in the Master Plan for the Parks and Recreation. She said she would like to put in as much information as she could. 3 Alderman Allen stated that Larry Bretthauer was on the fire department from 1966-1987, he was captain from 1975-1984 and was chief from 1984-1987. Vickie Coveny also wanted more history on Larry Bretthauer's business. She felt as a fire chief he could be recognized under another park category such as the Fire Department Park. Ken Koch said that he too would like to know more about the family. Kelly Sedgwick wanted to know what the other family members had contributed to the community as well. The Board's unanimous agreed they needed more information on the business and what he contributed to the City. Alderman Allen expressed his concern over the unclear Parks Naming Policy. He said it was not clear on what needed to accompany the application. Rollins agreed that the policy was not well defined. He did note that it is a high honor to have a park named after someone. He said that we should set a high standard, and it is worth a good effort on why we should name a park after someone. Rollins noted that the policy had been used but it had not really been in use. The Board agreed that they would define the Parks Naming Policy. In the mean time they encouraged Alderman Allen to come forward with more information on the Larry Bretthauer and his family and what the Bretthaure's had contributed to the community. They would like to have someone come in and represent Larry and or letters of recommendation from his family members. The Board also agreed that they needed to make sure they had permission from person or families being recommended for park names. Rollins thanked Alderman Allen for taking the initiative in coming forward with park naming applications. Res- Director Report 1. Bart Olson said that the 09/10 budget report was approved in the City Council April 140, meeting. 2. Bart noted that future agenda items for Park Board were listed on a spreadsheet and passed out. He said he was taking suggested agenda topics and asked for questions. He said he would update it every week and send it out before the agenda went out. He reminded the Board that anyone could recommend an agenda item at any time. He said they were putting out the agendas the Friday before the meeting. Also once something is on a posted agenda, he said, you never want to take it off until the meeting. That way there was record that it was tabled in case a resident reads it on the website and they show up at the meeting and it was not talked about. 3. Bart also noted that the Community Relations Officer Spies has offered to assist the Parks and Recreation Department with press releases, ads, and future stories. He said the goal is to have a feature story on a Parks and Recreation class, event, or promotion every month. 4 Recreation Report Bart Olson said that Scott was moving ahead with usual spring activity and encouraged the Board to read Scott's report at their leisure. Parks Report Sue Swithin reported that they had 130 runners participate in the 5K Tax Dodge Run. She noted this was the first time success. Sue noted the golf outing would be next Friday May I". Additional Business: 1. Chris Rollins noted the letter to the editor was from by a poorly informed man who thought the Hoover deal fell through was because we insisted on lit ball fields out there. The writer thought that it was inappropriate because he felt we were going to pollute the night sky. The Board felt that they should have a press release with the facts put out for citizens. They noted in the last two years they have had only a few reporters attend the Park Board meetings. Vickie Coveny shared with the Board her letter to the editor, Proud of land agreement between Yorkville, County. 2. Chris Rollins wanted to know if the City owned any historical sites such as an old church or post office. Rollins noted that per he had heard thanks to our new Governor, Pat Quinn, there might be a new cycle of grants coming out. He said Quinn has been eager to reopen state historical sites that have closed. Part of what he is proposing to do to reopen them is to have reorganization of HPA, which use to be closely tied to the state museum. He said that that they were going to merge with lands. He said that where these grants would come into play for the city is that any historical features city owned or controlled could be in a position to receive grant money from the state to maintain them as historic sites. He said the only criteria are going to be is that it has to be open to the public and it has to be government entity or non-for profit that owed it. Adjournment: Chris Rollins asked for a motion to adjourn the Park Board meeting at 9:15 pm. Ken Koch made the motion and Kelly Sedgwick seconded the motion. The motion was unanimously approved by voice vote. Next meeting: Thursday, May 14, 2009 *items needing Board approval or recommendation Park Naming Policy Update on the caboose Minutes Respectfully Submitted By.- Jamie Cheatham 5 DATE: 05/22/09 UNITED CITY OF YORKVILLE PAGE: I TIME: 07:39:46 DETAIL BOARD REPORT FISCAL YEAR 08/09 ID: AP441000.WOW INVOICES DUE ON/BEFORE 05/28/2009 INVOICE # INVOICE ITEM VENDOR # DATE # DESCRIPTION ACCOUNT # P.O. # DUE DATE ITEM AMT -------- --------------------------------------------------------------------------------------------------------------- ALLSTAR ALL STAR SPORTS INSTRUCTION 092199 04/24/09 01 SRPING SPORTS INSTRUCTORS 80-000-50-00 5150 00404447 05/28/09 4,085.00 SALARIES- INSTRUCTORS INVOICE TOTAL: 4,085.00 VENDOR TOTAL: 4,085.00 ATTLONG AT&T LONG DISTANCE 828932136-0509-PR 05/19/09 01 APRIL LONG DISTANCE 79 650-62-00-5437 05/28/09 9.32 TELEPHONE/INTERNET 02 APRIL LONG DISTANCE 80-000-62-00-5437 I.85 TELEPHONE/INTERNET/CABLE INVOICE TOTAL: 11.17 VENDOR TOTAL: 11.17 CABANBAL LINDA CABANBAN-ROCHFCPD 315701-1 05/12/09 01 8 SPRING ZUMBA CLASSSES 80-000 50-00-5150 05/28/09 614.00 SALARIES- INSTRUCTORS INVOICE TOTAL: 614.00 VENDOR TOTAL: 614.00 COMED COMMONWEALTH EDISON 7982205057-0509 05/04/09 01 UNIT D MONTHLY CHARGES 80-000-62-00-5435 05/28/09 212.58 ELECTRICITY INVOICE TOTAL: 212.58 7982206018-0509 05/05/09 01 UNIT E MONTHLY CHARGES 80-000-62-00-5435 05/28/09 2,033.67 ELECTRICITY INVOICE TOTAL: 2,033.67 VENDOR TOTAL: 2,246.25 ECMD EARLY CHILDHOOD MANF. DIRECT P2023665-0101 04/09/09 01 PRODUCT RETURN CREDIT 80 000-65-00-5803 05/28/09 -81.57 PROGRAM EXPENSES INVOICE TOTAL: -81.57 DATE: 05/22/09 UNITED CITY OF YORKVILLE PAGE: 2 TIME: 07:39:46 DETAIL BOARD REPORT ID: AP441000.WOW INVOICES DUE ON/BEFORE 05/28/2009 INVOICE # INVOICE ITEM VENDOR # DATE # DESCRIPTION ACCOUNT # P.O. # DUE DATE ITEM AMT -------------------------------------------------------------------------------------------------------------------------------- ECMD EARLY CHILDHOOD MANF. DIRECT P21550970001 03/05/09 01 CATERPILLAR RUG 80-000-65 00-5803 05/28/09 297.31 PROGRAM EXPENSES INVOICE TOTAL: 297.31 VENDOR TOTAL: 215.74 FOXVALLE FOX VALLEY TROPHY & AWARDS 24739 04/30/09 01 7 PLASTIC SIGNS 80-000-62 00-5416 05/26/09 52.50 MAINTENANCE- GENERAL INVOICE TOTAL: 52.50 24760 05/04/09 01 TAX DODGE MEDAL 79 650-65 00 5803 05/28/09 3.75 PROGRAM EXPENSES INVOICE TOTAL: 3.75 VENDOR TOTAL: 56.25 KCRECORD KENDALL COUNTY RECORD 523 04/30/09 01 REC CENTER ADVERTISING 80-000-62-00-5603 05/28/09 41.40 PUBLISHING/ADVERTISING INVOICE TOTAL: 41.40 VENDOR TOTAL: 41.40 KONICAMI KONICA MINOLTA BUSINESS 212252148 04/29/09 01 COPIER CHARGES 80-000 62 00-5410 05/28/09 64.76 MAINTENANCE- OFFICE EQUIP. INVOICE TOTAL: 84.76 VENDOR TOTAL: 64.78 NICOR NICOR GAS 64-99-70-7276 0-0509 05/07/09 01 202 E COUNTRYSIDE SUITE E 60-000 78 00-9002 05/28/09 780.88 NICOR INVOICE TOTAL: 780.88 DATE: 05/22/09 UNITED CITY OF YORKVILLE PAGE: 3 TIME: 07:39:46 DETAIL BOARD REPORT ID: AP441000.WOW INVOICES DUE ON/BEFORE 05/28/2009 INVOICE # INVOICE ITEM VENDOR # DATE # DESCRIPTION ACCOUNT.' # P.O. # DUE DATE ITEM AMT NICOR NICOR GAS 65-69-00-0377 0-0509 05/07/09 01 202 E COUNTRYSIDE SUITE D 80 000-78-00-9002 05/28/09 39.57 NICOR INVOICE TOTAL: 39.57 VENDOR TOTAL: 820.45 NRPA NATIONAL RECREATION & PARK 051909 05/19/09 01 MEMBERSHIP RENEWAL 79-650-64-00-5600 05/28/09 213.32 DUES 02 MEMBERSHIP RENEWAL 79 610-64-00-5604 106.68 TRAINING & CONFERENCE INVOICE TOTAL: 320.00 VENDOR TOTAL: 320.00 OFFWORK OFFICE WORKS 154221 04/08/09 01 INK ROLLER 79-650 65 00-5802 05/28/09 4.39 OFFICE SUPPLIES INVOICE TOTAL: 4.39 VENDOR TOTAL: 4.39 ORRK KATHLEEN FIELD ORR & ASSOC. 12831-PR 05/01/09 01 LEGAL MATTERS 79 610-62-00-5445 05/28/09 1,331.00 LEGAL EXPENSES INVOICE TOTAL: 1,331.00 VENDOR TOTAL: 1,331.00 R0000677 AIMEE LIST 55601 05/13/09 01 CLASS CANCELLATION REFUND 79-650 65-00-5841 05/28/09 65.00 PROGRAM REFUND INVOICE TOTAL: 65.00 VENDOR TOTAL: 65.00 DATE: 05/22/09 UNITED CITY OF YORKVILLE PAGE: 4 TIME: 07:39:46 DETAIL BOARD REPORT ID: AP441000.WOW INVOICES DUE ON/BEFORE 05/26/2009 INVOICE # INVOICE ITEM VENDOR # DATE # DESCRIPTION ACCOUNT # P.O. # DUE DATE ITEM AMT --------------------------------------------------------------------------------------------------------------------------------- REIL TEAM REIL INC. 09-0119 04/24/09 01 REPLACEMENT PART TO PANEL 79-610-62>-00-5417 05/28/09 347.00 MAINTENANCE-PARKS 02 ASSEMBLY ** COMMENT *� INVOICE TOTAL: 347.00 VENDOR TOTAL: 347.00 RUSITYORK RUSH-COPLEY HEALTHCARE 759-PR 05/01/09 01 MANDATORY DRUG TESTING 79-610-65-00-5804 05/28/09 120.00 OPERATING SUPPLIES INVOICE TOTAL: 120.00 VENDOR TOTAL: 120.00 THEEDUCO THE EDUCATION COVE PPP040609 04/06/09 01 CLASSROOM MATERIALS 80-000-65-00-5803 05/28/09 62.57 PROGRAM EXPENSES INVOICE TOTAL: 62.57 VENDOR TOTAL: 62.57 WMKB WMKB 213 04/27/09 01 RADIO ADVERTISING 80 ,000-65-00-5003 05/28/09 135.00 PROGRAM EXPENSES INVOICE TOTAL: 135.00 VENDOR TOTAL: 135.00 YORKACE YORKVILLE ACE & RADIO SHACK 122005 10/13/08 01 PROPANE REFILL 79-610-65 00-5804 05/28/09 19.99 OPERATING SUPPLIES INVOICE TOTAL: 19.99 123808 01/14/09 01 HOOK & EYE 79-610-62 00-5417 05/28/09 2.49 MAINTENANCE-PARKS INVOICE TOTAL: 2.49 DATE: 05/22/09 UNITED CITY OF YORKVILLE PAGE: 5 TIME: 07:39:46 DETAIL BOARD REPORT ID: AP441000.WOW INVOICES DUE ON/BEFORE 05/28/2009 INVOICE # INVOICE ITEM VENDOR # DATE # DESCRIPTION ACCOUNT # P.O. # DUE DATE ITEM AMT YORKACE YORKVILLE ACE & RADIO SHACK 125797 05/12/09 01 KEYS 79 650-65-00-SB28 05/28/09 4.58 CONCESSIONS INVOICE TOTAL: 4.58 VENDOR TOTAL: 27.06 YORKNAPA YORKVILLE NAPA AUTO PARTS 876076 04/27/09 01 TIRE REP STRIPS 79-610-62 00 5408 05/28/09 4.93 MAINTENANCE-EQUIPMENT INVOICE TOTAL: 4.93 876095 04/27/09 01 BATTERY, BATTERY DEPOSIT 79, 610-62-00-5408 05/28/09 30.17 MAINTENANCE EQUIPMENT INVOICE TOTAL: 30.17 876116 04/27/09 01 OIL, FUSES 79 610-62-00-5406 05/28/09 23.66 MAINTENANCE-EQUIPMENT INVOICE TOTAL: 23.66 VENDOR TOTAL: 58.76 YORKPRPC YORKVILLE PARK & REC 042809 05/19/09 01 POPCORN, PRESCHOOL NUMBERS, 79-650-65-00-5803 05/28/09 20.94 PROGRAM EXPENSES 02 SHAPES ** COMMENT ** 03 BATTERIES, TATOOS, BIRDSEED, 80-000-65-00-5803 39.6B PROGRAM EXPENSES 04 PEANUT BUTTER ** COMMENT ** 05 PRE-COR CARDIO REPAIR PART 80-000-62-00-5416 29.16 MAINTENANCE- GENERAL INVOICE TOTAL: 89.78 VENDOR TOTAL: 89.78 TOTAL ALL INVOICES: 10,735.60 DATE: 05/22/09 UNITED CITY OF YORKVILLE PAGE: I TIME: 07:4 :00 DETAIL BOARD REPORT ID: AP441000.WOW FISCAL YEAR 09/10 INVOICES DUE ON/BEFORE 05/28/2009 INVOICE # INVOICE ITEM VENDOR # DATE # DESCRIPTION ACCOUNT # P.O. # DUE DATE ITEM AMT ------------------------------------------------------------------------------------------------------------------------------------ AMERFITN AMERICAN FITNESS WHOLESALERS 48007 05/13/09 01 SPORTS/FITNESS ENERGY DRINKS 60 000 65-00-5828 05/28/09 556.14 CONCESSIONS EXPENSES INVOICE TOTAL: 556.14 VENDOR TOTAL: 556.14 AMREDCR AMERICAN RED CROSS OF GREATER FY 09/10 05/19/09 01 UNIVERSAL AUTHORIZED PROVIDER 79-650-65-00-5803 05/28/09 450.00 PROGRAM EXPENSES 02 RENEWAL ** COMMENT ** 03 UNIVERSAL AUTHORIZED PROVIDER 80-000 65-00 5803 450.00 PROGRAM EXPENSES 04 RENEWAL ** COMMENT ** INVOICE TOTAL: 900.00 VENDOR TOTAL: 900.00 BBOGC BLACKBERRY OAKS GOLF COURSE 154861 05/15/09 01 GOLF OUTING GOLF & CARTS 79-650 65-00-5827 05/28/09 2,536.00 GOLF OUTING EXPENSES INVOICE TOTAL: 2,536.00 VENDOR TOTAL: 2,536.00 BURCIAGH HUMBERTO A. BURCIAGA 050509 05/05/09 01 REFEREE 79-650-62-00-5401 05/28/09 105.00 CONTRACTUAL SERVICES INVOICE TOTAL: 105.00 VENDOR TOTAL: 105.00 CAMPOSA ANTONIO CAMPOS 050509 05/05/09 01 REFEREE 79-650 62 00-5401 05/28/09 105.00 CONTRACTUAL SERVICES INVOICE TOTAL: 105.00 VENDOR TOTAL: 105.00 DATE: 05/22/09 UNITED CITY OF YORKVILLE PAGE: 2 TIME: 07:41:01 DETAIL BOARD REPORT ID: AP441000.WOW INVOICES DUE ON/BEFORE 05/26/2009 INVOICE # INVOICE ITEM VENDOR # DATE # DESCRIPTION ACCOUNT 4 P.O. # DUE DATE ITEM AMT FIRSILLI FIRST ILLINOIS SYSTEMS, INC.. 2629 05/01/09 01 MAY PEST CONTROL 80-000-62 00 5416 05/28/09 38.00 MAINTENANCE- GENERAL INVOICE TOTAL: 38.00 VENDOR TOTAL: 38.00 FITNEXPR FITNESS EXPRESS, INC 3397 05/11/09 01 PRECOR #1 - ELECTRICAL PANEL 80-000-62-00-5416 05/28/09 385.80 MAINTENANCE- GENERAL INVOICE TOTAL: 385.80 VENDOR TOTAL: 385.80 GOLDMEDA GOLD MEDAL PRODUCTS 200181 05/06/09 01 CANDY, FOIL, CHIPS, ICE CREAM, 79-650-65-00-5828 05/28/09 431.06 CONCESSIONS 02 POPSICLES, CONDIMENTS, HOT ** COMMENT ** 03 DOGS ** COMMENT ** INVOICE TOTAL: 431.06 200182 05/06/09 01 CANDY, ICE CREAM, FOIL, 79-650-65-00-5828 05/28/09 429.12 CONCESSIONS 02 POPSICLES, CHIPS, CONDIMENTS ** COMMENT ** INVOICE TOTAL: 429.12 VENDOR TOTAL: 860.18 ILDEPUHE ILLINOIS DEPARTMENT OF 026989-09 05/19/09 01 TANNING FACILITY PERMIT 80-000-62-00-5433 05/28/09 150.00 LICENSES/PERMITS 02 RENEWAL ** COMMENT ** INVOICE TOTAL: 150-00 VENDOR TOTAL: 150.00 ILLIQUOR ILLINOIS LIQUOR CONTROL DATE: 05/22/09 UNITED CITY OF YORKVILLE PAGE: 3 TIME: 07:41:01 DETAIL BOARD REPORT ID: AP441000.WOW INVOICES DUE ON/BEFORE 05/28/2009 INVOICE # INVOICE ITEM VENDOR # DATE # DESCRIPTION ACCOUNT # P.O. # DUE DATE ITEM AMT ILLIQUOR ILLINOIS LIQUOR CONTROL FY 09/10 05/19/09 01 SPECIAL EVENT LIQUOR LICENSE 79-650-65-00-5833 00403805 05/28/09 25.00 HOMETOWN DAYS EXPENSES 02 FEE ** COMMENT ** INVOICE TOTAL: 25.00 VENDOR TOTAL: 25.00 MENLAND MENARDS - YORKVILLE 9626-09 05/12/09 01 STOPS RUST GLOSS, BOLTS, TILE 80-000-62-00-5416 05/28/09 15.36 MAINTENANCE- GENERAL 02 CLAMPS ** COMMENT +* INVOICE TOTAL: 15.36 VENDOR TOTAL: 15.36 PEPSI PEPSI-COLA GENERAL BOTTLE 9134212804 05/06/09 01 WATER, GATORADE 80 -000-65 .00-5828 05/28/09 137.73 CONCESSIONS EXPENSES INVOICE TOTAL: 137.73 9134212811 05/08/09 01 POP, WATER, GATORADE 79-650-65-00-5828 05/28/09 299.76 CONCESSIONS INVOICE TOTAL: 299.76 VENDOR TOTAL: 437.49 PITNEY PITNEY BOWES, INC. 050609 05/06/09 01 POSTAGE REFILL 79-650-65-00 5808 05/28/09 420.00 POSTAGE & SHIPPING 02 POSTAGE REFILL 80-000-65 00 5808 180.00 POSTAGE & SHIPPING INVOICE TOTAL: 600.00 VENDOR TOTAL: 600.00 R0000678 LINDA ALMAS DATE: 05/22/09 UNITED CITY OF YORKVILLE PAGE: 4 TIME: 07:41:01 DETAIL BOARD REPORT ID: AP441000.WOW INVOICES DUE ON/BEFORE 05/28/2009 INVOICE # INVOICE ITEM VENDOR # DATE # DESCRIPTION ACCOUNT # P.O. # DUE DATE ITEM AMT 80000678 LINDA ALMAS 55333 05/06/09 01 PRESCHOOL PROGRAM REFUND 80-000-65-00-5841 05/28/09 50.00 PROGRAM REFUNDS INVOICE TOTAL: 50.00 VENDOR TOTAL: 50.00 RALPHS RALPH'S PLACE 392884 05/15/09 01 GOLF OUTING FOOD & BEVERAGES 79-650-65-00-5827 05/28/09 2,577.05 GOLF OUTING EXPENSES INVOICE TOTAL: 2,577.05 VENDOR TOTAL: 2,577.05 ROBINSOT TRACY ROBINSON 050509 05/05/09 01 REFEREE 79-650-62-00-5401 05/28/09 70.00 CONTRACTUAL SERVICES INVOICE TOTAL: 70.00 VENDOR TOTAL: 70.00 THEEDUCO THE EDUCATION COVE 4179 05/04/09 01 PRESCHOOL SUPPLIES 79-650-65-00-5803 05/28/09 9.99 PROGRAM EXPENSES INVOICE TOTAL: 9.99 VENDOR TOTAL: 9.99 UNIQUEPR UNIQUE PRODUCTS & SERVICE 188397 05/06/09 01 TOILET TISSUE, PAPER TOWEL, 80-000. 62-00-5408 05/28/09 378.57 MAINTENANCE- SUPPLIES 02 GARBAGE BAGS, LAUNDRY SOAP, ** COMMENT 03 SHAMPOO ** COMMENT ** INVOICE TOTAL: 378.57 VENDOR TOTAL: 378.57 DATE: 05/22/09 UNITED CITY OF YORKVILLE PAGE: 5 TIME: 07:41:01 DETAIL BOARD REPORT ID: AP441000.WOW INVOICES DUE ON/BEFORE 05/28/2009 INVOICE # INVOICE ITEM VENDOR # DATE # DESCRIPTION ACCOUNT # P.O. # DUE DATE ITEM AMT UNITALEN UNITED TALENT COORDINATORS 071009 03/13/09 01 07/10/09 MUSIC UNDER THE STARS 79-650-65-00-5803 00403806 05/28/09 850.00 PROGRAM EXPENSES INVOICE TOTAL: 850.00 072409 03/13/09 01 07/24/09 MUSIC UNDER THE STARS 79-650-65-00-5803 00403806 05/28/09 850.00 PROGRAM EXPENSES INVOICE TOTAL: 850.00 081409 03/13/09 01 08/14/09 MUSIC UNDER THE STARS 79-650 65 00 5803 00403806 05/28/09 700.00 PROGRAM EXPENSES INVOICE TOTAL: 700.00 082809 03/13/09 01 08/28/09 MUSIC UNDER THE STARS 79-650-65-00-5803 00403806 05/28/09 750.00 PROGRAM EXPENSES INVOICE TOTAL: 750.00 VENDOR TOTAL: 3,150.00 WALKCUST WALKER CUSTOM HOMES, INC. YPD 0609 05/07/09 01 JUNE LEASE PAYMENT 80-000-62-00-5432 05/28/09 17,500.00 LEASE PAYMENT INVOICE TOTAL: 17,500.00 VENDOR TOTAL: 17,500.00 WIREWIZ WIRE WIZARD OF ILLINOIS, INC R 10767A 03/01/09 01 MAY & JUNE ALARM MONITORING 80 000-62-00-5440 05/28/09 40.00 SECURITY INVOICE TOTAL: 40.00 VENDOR TOTAL: 40.00 YORKACE YORKVILLE ACE & RADIO SHACK 125766 05/11/09 01 KEY 80-000-62-00 5416 05/28/09 4.58 MAINTENANCE- GENERAL INVOICE TOTAL: 4.58 VENDOR TOTAL: 4.58 TOTAL ALL INVOICES: 30,494.16 YORKVILLE PARK AND RECREATION CASH ANALYSIS AS OF MAY 14, 2009 FISCAL YEAR 08109 Ending Bank Balances May June July August September October November December January February March April 2008 2008 2008 2008 2008 2008 2008 2008 2009 2009 2009 2009 Money Castle Market 300667 $32,824.57 $151,928.10 $132,041.71 $136,348.61 $88,229.39 $30,854.61 $49,268.32 $99,385.94 $27,970.90 $45,968.63 $258,205.98 $161,648.90 Account Money Market Castle $4,356,459 Checking 806595 $4,356,459 $4,363.81 $4,371.40 $4.379.03 $4,386.97 $4,394.09 $4,346.48 $4,401.46 $4.4033.8 $4,404.91 50' $0.00 Account Month $37,181.26 $156,291.91 $136,413.11 $140,727.64 $92,615.86 $35,248.64 $53,666.80 $103,787.40 $32,374.28 $50,373.54 $258,205.98 $161,648.90 Total: "account 806595(money market)closed on 3120/09 and$4,404.91 deposited into 300667(checking)on 3120109 PARKSPAYROLL 1ST PAY $17,462.64 $21,130.18 $22,428.62 $22,76252 $19,532.84 617.570.22 $17,458.79 $17,458.80 $17,537.40 $17,537.44 $17,588.61 $17,537.42 2ND PAY $20,698.71 $25,462.62 $24,754.63 $20,867.10 $18,814.23 $17,488.45 $17,458.78 $17,458.79 $17,537.44 $17,537.45 $17,537.45 $17,692.44 3RD PAY $17,458.80 $17,67879 Month Total $38.161.35 $46,592.80 $47,183.25 $43,629.62 $38,347.07 $52,517.47 $34,917.57 $34,917.59 $35,074.84 $35,074.89 535,126.06 $52,90865 RECREATION PAYROLL [MontIST PAY $25,227.26 $25,031.54 $21,973.45 $26,657.17 $24,43630 $25,315.86 $21,703.14 $21,05501 $19,404.52 $21,072.33 $20,058.81 $14,786.90 h ND PAY $26,227.77 $22,241.78 $21,949.96 $24,632.01 $21,563.63 $23,450.33 $21,004.18 $19,979.73 $22,168.12 $20,661.87 $57,593.26 $15.805.90 3RD PAY $24,173.16 $15,849.84 Total $51,455.03 $47,273.32 $43,923.41 $51,289.18 $45,999.93 $72.93935 $42,707.32 $41,034.74 $41,572.64 $41,734.20 $77,652.07 $46,442.64 RECREATION CENTER PAYROLL [1ST PAY $0.00 $759.18 $3,196.[9 $8,016.02 $9,116.25 $9,054.45 $12,32515 $11,414.04 $8,242.05 $10,038.28 510,484.32 $10,754.95 ND PAY $0.00 $1,51834 $9,442.39 $10,579.70 $11,707.34 $9,544.89 $11,854.28 $12,24810 $10,837.32 $10,809.95 $9,674.96 $8.471.00 RD PAY $9,903.33 $10,865.14 Month Total $0.00 $2,277.52 $[2,63858 $18,595.72 $20,823.59 $28,502.67 $24,179 43 $23,662.14 $19.07937 $20,843.23 $20,159.28 $30,091.09 Grand-Total $69,616.38 $96,143.64 1 $103,745.24 $113,51452 $105,170.59 $153,959.49 $101,804.32 $99,614.47 $95,726.85 $97,652.32 $132,937.41 $129.442.38 YORKVILLE PARK AND RECREATION CASH ANALYSIS AS OF MAY 281) 2009 FISCAL YEAR 09110 Ending Bank Balances May June July August September October November December January February March April 2009 2009 2009 2009 2009 2009 2009 2009 2010 2010 2010 2010 Money Market Account PARKS PAYROLL 1ST PAY $17,832.94 2ND PAY 3RD PAY Month Total $17,832.94 1 $0.00 $0.00 $0.0o $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 RECREATION PAYROLL 1ST PAY $20,983.94 2ND PAY 3RD PAY Month Total $20,983.94 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0,00 $0.00 $0.00 RECREATION CENTER PAYROLL 1ST PAY $10,274.01 2ND PAY 3RD PAY Month Total $10,274.01 $0.00 $0.00 $0.00 $0.00 $0.00 $o.0o $0.00 $0.o0 $0.00 $0.00 $o.00 Grand Total $49,090.89 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 Reviewed By: Agenda Item Number Y3RKVLLU Parks ❑ if Recreation Q / paRKs 6 REzROATIM4 Director City Administrator F1 Tracking Number Legal ❑ -� Human Resources ❑ Police ❑ Park Board Agenda Item Tracking Document Title: REC Center Maintenance- Update Agenda Date: Park Board—May 28, 2009 Synopsis: An ongoing discussion on the status of various REC Center maintenance issues. Action Previously Taken: Date of Action: April 2009 Action Taken: Discussion Item Number: Type of Vote Required: None Action Requested: Discussion Submitted by: Bart Olson Parks and Recreation Name Department Agenda Item Notes: Superintendent Swithin has provided the "roof leak log" for your use. The roof repair contractors finished their first sweep of repairs a couple days after the last Park Board meeting. The amount of leaks decreased significantly (only one left in the small gym) after the first sweep and the contractors have been out this week for their second pass. Staff will also give a verbal update on the leaks and the status of the BKFD inspection notices discussed last month. Before i� ARt , ,n t ' – Membrane 12.9.08 2.1.09 3.8.09 3.20.09 4.3.0911 4.14.09 4.13.09 4.14.09 4.23.09 4.27.09 4.30.09 Image 1 PQCI ? x x x x x x Innage,2,Pail x x i x liege 3.IocG. ._ 7 x x x x x x I x x , ? _ X x X X X X X x Itnage:S W"ei6 t Rm ,— x x x Image'�6,WeigHtcR x x x x Ini46:ZSWdib-jj r•; x x x x x Image;8'Studia:2, ` "�1:: x x x Image 9 Pre School ` :. ° x x x x x 1-mage--.1TPre-Scl ool-- f x x x Image:.11 Pie School;" •'� x x x x x Irnage:124Cardio'5°a •.; :`. x x x x x x x Image Uid'z d6b,; `:; x x x x x x x 1 9 i i'14,KidIzi: Ei:= ': x x x x x x Irriagej§:iYouth;'Gyra'-;:j:?'_ x x x x x x x x (2) x lmage 16:TtacIC ' `` ° ,a J x x x x Image 17 Lo�6y �r ti :' x x x Image;>18 Y:GymSta[age x x x x x Irriage l9 Y ;Gyifttorage I x x x Imagea20Man Gym ` ' x x x x lmage:2 I Main Gyms "' x x x x Image 22 Yoi]tlGym. ;, x x x x *M6ved`c[assesEt lrT16m--gym Reviewed By: Agenda Item Number -.1 YO Parks ❑ Recreation M PAR o rC a RECR6ATIaN Director City Administrator ❑ Tracking Number ID Legal ❑ Human Resources ❑ Police ❑ Park Board Agenda Item Tracking Document Title: Revenue Generating Ideas - Update Agenda Date: Park Board—May 28, 2009 Synopsis: An update on staff on the potential execution on various revenue generating ideas proposed at previous Park Board meetings. Action Previously Taken: Date of Action: April 2009 Action Taken: Discussion Item Number: Type of Vote Required: None Action Requested: Discussion Submitted by: Bart Olson Parks and Recreation Name Department Agenda Item Notes: Superintendent Swithin has provided a memo on the outcomes of the first round of discussion with staff members on the possibility of implementing new programs and events. This memo is not address all items that the board and staff listed in previous Park Board meetings. The items not addressed in this memo will be discussed at a later Park Board meeting. It is my intent to turn this discussion into a reoccurring agenda item. TD � 1'w' �Ricvil[.E 202 East Countryside Pkwy. Yorkville, IL 60560 `�"(630) 553-2582 (630) 553-2644 fax c ari�ro�dsra��r Email: recreation@vorkvillle.il.us www.vorkville.il.us PAAFts&REGRFATION MEMORANDUM To: Park Board From: Sue Swithin CC: Bart Olson, Scott Sleezer, Recreation Staff Date: 5.14.09 Subject: Revenue Program Proposals The Park Board recently presented some recommendations and verbal proposals for revenue producing ideas for the Park and Recreation Department. The ideas were briefly discussed with staff and the following is an overview and narrative for future review: Haunted House: This idea was presented to staff and they thought that it was a good idea, however it would be very difficult to hold it at the Rec Center due to the impact to the facility and members. We would need to set up early and be able to keep it set up for a few weeks. Staff will contact Harris Forest Preserve or the Kendall Co. Fair Grounds to see if their buildings would be available. Staff was also concerned with funding and volunteers to operate the event. This could be very costly and it is not in the current budget. Most of the funding would need to come from sponsors, and that might be difficult in this economy. We will continue to research the idea. Big Band Dance: This idea was already discussed amongst staff in the past. We had a conversation with the "Yorkville Big Band". Staff will continue planning and prepare to offer this event this winter at the REC Center. Boxing: The Recreation Staff was approached with this idea a few years ago, when we operated from the Beecher Building. A company wanted to set up a ring in Beecher. Staff will work with a local business in Sugar Grove and share that information soon. We would use the REC Center main gym for this event, and the summer months would be better, due to less activities in the main gym floor. Dodge Ball Tournament: Staff has talked about this idea before and will begin discussion to see if it could be done this winter. It would be held either at the REC Center or a school gym. We currently are offering a kickball tournament and a 16 "Mush-ball" tournament. "The achievements of an organization are the results of the combined effort of each individual." t Outdoor Basketball 3 on 3 Tournament Staff will contact"Gus Macker" representatives again and find out if a tournament could be held in Yorkville. We will also begin discussion with the marketing personnel from Dick's Sporting Goods to see if they would be interested in sponsoring an event similar in their parking lot. We will report later with information. If this is possible, it would likely be scheduled for next summer. Family Indoor/Outdoor Pool Movie Night: We will discuss this at a staff meeting and prepare to offer a few at the REC Center as a special open house event in the fall and winter. Bart has begun dialog with representatives from Raging Waves. We will share our thoughts with them about holding outdoor movies at their facility as a special community event. Plans would continue now and possibly offer one at the end of this swim season or wait until next summer season. Bags Tournament: believe this was mentioned as an idea at one of the last few meetings. We have contacted a non- profit organization who will organize this event on Saturday, during our Home Town Days Festival. Kayak/Canoe Lessons (indoor Pool): This was discussed at a staff meeting recently. We believe with the new kayak/canoe raceway being built and completed soon, that there might be some interest in instruction. We will search for an instructor and plan this for our fall and winter season. "The achievements of an organization are the results of the combined effort of each individual." 2 Reviewed By: Agenda Item Number 'YORKV= Parks L,i Recreation } PARKS KrUATION Director � �,� City Administrator F1 Tracking Number Legal ❑ Human Resources ❑ Police ❑ Park Board Agenda Item Tracking Document Title: Park Naming Policy Agenda Date: Park Board—May 28, 2009 Synopsis• See attached memo. Action Previously Taken: Date of Action: April 2009 Action Taken: Discussion Item Number: Type of Vote Required: Majority Action Requested: Discussion, direction, and approval Submitted by: Bart Olson Parks and Recreation Name Department Agenda Item Notes: Memorandum To: Park Board Frown: Bart Olson, Interim Director of Parks and Recreation PARKC&RECRMT30N CC: Scott Sleezer, Superintendent of Parks; Sue Swithin, Superintendent of Recreation Date: May 8, 2009 roMAe :� Subject: Park Naming Policy Revisions The Park Board has discussed the park naming policy revisions four times between the last approved revision and the April 23, 2009 Park Board meeting. The dates of those four discussions were November 13, 2008, December 4, 2008,December 18, 2008, and January 8, 2009. If you would like to view those minutes prior to the Park Board meeting, they are all listed on the Minutes, Agendas, and Packets webpage at http:llyorkville.il.us/gov mtgs minutes.php. A summary of those discussions is included below. The November 13, 2008 discussion was focused on specific park naming requests presented to the Park Board. This discussion deviated from the specific naming requests towards the policy and how to strengthen the applications through providing additional letters of support. The suggested policy change included adding a requirement for three letters of recommendation for any park naming request. The December 4, 2008 discussion on specific park naming requests again deviated towards a policy amendment. The Board discussed three letters of recommendation and suggested including with the park naming application a sample recommendation submittal on which others could base a request. Finally, the board considered encouraging park naming requests which have a broad appeal through naming after a group, i.e. Centenarian Park, Hometown Heroes Park, etc. The December 18, 2008 touched on the naming of a feature within a park. Attached are a list of features which could be named if the Park Board feels such an amendment would be acceptable. The January 9, 2009 discussion touched on the specific naming of parks for centenarians, mayors, and volunteers. The Park Board should further discuss this idea and make recommendations following the park naming policy to identify which names will be dedicated to which parks. Please see the attached list of unnamed parks for reference. Finally, at the April 23, 2009 Park Board meeting,the Board discussed the need for the park naming request to be presented to the Park Board in such a manner that the decision to accept the naming request would be easy. The proposed policy amendments attached to this memo contain a new section that articulates previously discussed policy changes regarding letters of recommendation. (- Emu CO V I ItPfZO�S�� aGlG'� 1'flRKVIUZ PARKIs&fkELRVATION Yorkville Parks & Recreation Dept. 201 W Hydraulic Street Yorkville,IL 60560 630.553.4357 630.553.4360 e-mail:recreation @yorkv!lle.il.us NAMING OF PARKS POLICY The purpose of the "Naming of Parks Policy" is to provide consistent direction for naming park property and improvements within the United City of Yorkville. This policy and its criteria establish guidelines for evaluating naming requests, and final acceptance or denial of a naming request is under the ultimate responsibility of the Park Board and City Council, and may be based on guidelines not included within this policy. A list of features eligible for naming may be obtained from the Parks and Recreation office during normal business hours. Any citizen, group, city official, or staff may request or recommend a name for a park, building, structure, feature or thoroughfare within designated park property. The proposed name is to be submitted in writing on an application form, with a letter of recommendation/support for the naming request from three individuals, to the Director of Parks and Recreation or the Park Board Chairperson. All applications will be considered at the next regularly scheduled meeting of the Park Board. Upon Park Board approval and recommendation, a subject proposal will then be presented to the City Council for acceptance. If accepted by the City Council, a dedication will take place within 90 days of approval, or in the case of a new park, within 90 days of completion of park construction. The following criteria will be used when considering the selection of park-related names: 1. Any person living or deceased, who has made a significant contribution in support of the United City of Yorkville, the Park and Recreation Department operation, the state or national park system, conservation of natural resources or in the recreation profession. 2. Any organization that contributed significantly toward improving the quality of life for the residents of the United City of Yorkville, state or national park, conservation of natural resources or the recreation profession. 3. The proposed name for any park building, structure, feature or thoroughfare within a park must be authorized by a sworn statement from the person whose name is being proposed, or if the person is deceased, the person's immediate surviving family members. Organizations wishing to present a proposed name for any park building, structure or thoroughfare must submit a sworn statement signed by the current President and Secretary of said organization. 4. No park or recreation facility or property can be named after any public official currently holding office or person currently employed by the United City of Yorkville. 5. Names that would duplicate the name of another park, building or structure, feature, or thoroughfare within the United City of Yorkville will not be considered. Also, names that advocate or endorse religion, religious beliefs, possess obscene connotations, or demean or attempt to intimidate any individual or group based on race, ethnicity, age, gender, disability, or sexual orientation within the United City of Yorkville will not be considered. 6. Names other than individuals and organizations may be considered when submitting a proposed name for a park, park building, structure, feature, or thoroughfare within a park. Examples of other name categories may include historical, geographical, thematic, an ideal or type of usage (i.e. Teacher's Park, Hometown Heroes Park, Centenarian's Park). 7. The Park Board and staff will review and discuss the naming of park submittals during their regular monthly meeting. For all naming requests and applications, the quality and quantity of the material provided within the application, letters of recommendation and other supporting materials in relation to items 1 — 6 listed above will greatly aid the Park Board in making a decision; a sample application with supporting documentation has been attached to this policy. Upon consideration, the Park Board will seek a majority vote in favor or in not in favor of naming a park, facility, structure, feature or thoroughfare. A recommendation in favor of the naming request will then be taken to the City Council for final approval. The Park Board may direct/suggest staff to seek public input for the naming of parks, buildings, structures, features or thoroughfares within City park property, particularly within the neighborhood in which the park is located, or to conduct public contests to choose a name. Exceptions to this policy may be considered upon recommendations by the Park Board with approval of the City Council. C.LEO) ( JOP`t' YDRKVIUJ-= Parks Naming Application PRt�Ft7S�D ffPPt.lr�{-`r7� Yorkville Parks and Recreation Department It 201 West Hydraulic Street Yorkville, IL 60560 Phone 630-553.4357 — Fax 630-553-4360 pARrC & FtECRFATIoN Person completing application On behalf of(person or organization) Address of person completing application Home phone number Work Cell Suggested name Park, location, facility to be considered for naming Please explain why this name should be considered (please use back of application to attach additional sheets if necessary). Please list the names of three individuals submitting letters of recommendation for the naming request, and attach all three letters to this sheet If naming after a person, please verify that the person or his immediate family have been contacted: Person Contacted Phone Number Date Contacted __ _ By Whom OFFICE USE Date Received Staff Initials Request Verified by Staff Schedule for Park Board Review Date Action City Council Date Action Dedication Name on Signage Location of Park, Facility, Building, Thoroughfare I Rkk, LKA-,)&,E-f-- Pmposo=a Poo(, PRR,S&RECREATION Yorkville Parks & Recreation Dept. 201 W Hydraulic Street Yorkville,IL 60560 630.553.4357 630.553.4360 a-malt:recreation@yorkVilleALUS NAMING OF PARKS POLICY The purpose of the"Naming of Parks Policy"is to provide consistent direction for naming park property and improvements within the United City of Yorkville. This policy and its criteria establish guidelines for evaluating naming r uests and final acceptance or denial of a naming request is under the ultimate responsibilily of the Park Board and City Council and may be based on guidelines not included within this Pgoli . A list of features eliciible for naming may be obtained from the Parks and Recreation office during normal business hours. Any citizen, group, city official, or staff may request or recommend a name for a park, building, structure, feature or thoroughfare within designated park property. The proposed name is to be submitted in writing on an application form, with a letter of recommendation/support for the naming request from three individuals, to the Director of Parks and Recreation or the Park Board Chairperson. All applications will be considered at the next regularly scheduled meeting of the Park Board. Upon Park Board approval and recommendation, a subject proposal will then be presented to the City Council For acceptance. If accepted by the City Council, a dedication will take place within 90 days of approval, or in the case of a new park, within 90 days of completion of park construction. The following criteria will be used when considering the selection of park-related names: 1. Any person living or deceased, who has made a significant contribution in support of the United City of Yorkville, the Park and Recreation Department operation, the state or national park system, conservation of natural resources or in the recreation profession. 2. Any organization that contributed significantly toward improving the quality of life for the residents of the United City of Yorkville, state or national park, conservation of natural resources or the recreation profession. 3. The proposed name For any park building, structure, Feature or thoroughfare within a park must be authorized by a sworn statement from the person whose name is being proposed, or if the person is deceased, the person's immediate surviving family members. Organizations wishing to present a proposed name for any park building, structure or thoroughfare must submit a sworn statement signed by the current President and Secretary of said organization. 4. No park or recreation facility or property can be named after any public official currently holding office or person currently employed by the United City of Yorkville. 5. Names that would duplicate the name of another park, building or structure, feature or thoroughfare within the United City of Yorkville will not be considered. Also, names that advocate or endorse religion, religious beliefs, possess obscene connotations, or demean or attempt to intimidate any individual or group based on race, ethnicity, age, gender, disability, or sexual orientation within the United City of Yorkville will not be considered. 6. Names other than individuals and organizations may be considered when submitting a proposed name for a park, park building, structure, feature, or thoroughfare within a park. Examples of other name categories may include historical, geographical, thematic, an ideal or type of usage(i.e.Teacher's Park Hometown Heroes Park, Centenarian's Park_ 7. The Park Board and staff will review and discuss the naming of park submittals during their regular monthly meeting. For all naming requests and applications, the quality and quantity of the material provided within the application, letters of recommendation and other supporting materials in relation to items I—6 listed above will greatly aid the Park Board in making a decision; a sample a lication with supporting documentation has been attached to this oli Upon - - LDefeted: their consideration, the Park Board will seek a majority vote in favor or in not in favor of naming a park, facility, structure, feature or thoroughfare. A recommendation in favor,of the naming request will then be taken to the City Council for final (Deleted:,on behalf of the Park Boa . . --.. approval. The Park Board may direct/suggest staff to seekpublic input for the__ - Deleted:d naming of parks, buildings, structures, features or thoroughfares within City park property, particularly within the neighborhood in which the park is located, or to conduct public contests to choose a name. Exceptions to this policy may be considered upon recommendations by the Park Board with approval of the City Council. I I-NAA.A— -Cj 1`IV LTL'J YDRKVILLE Parks Naming Application ��c�4�5c� ss Yorkville Parks and Recreation Department 201 West Hydraulic Street Yorkville, XL 60560 Phone 630-553-4357—Fax 630-553-4360 PARKS&R5cREA-MON Person completing application On behalf of(person or organlzation) Address of person completing application Home phone number Work Cell Suggested name Park, location,facility to be considered for naming Please explain why this name should be considered(g)ease use back of app[ication to attach additional ,.� foeleted:-P ,-----] sheets if necessary). Please list the names of three individuals submitting letters of recommendation for the naming request. and attach all three letters to this sheet If naming after a person, please verify that the person or his immediate family have been contacted: Person Contacted Phone Number Date Contacted By Whom OFFICE USE Date Received Staff Initials Request Verified by Staff Schedule for Park Board Review Date Action City Council Date Action Dedication Name on Signage Location of Park, Facility, Building,Thoroughfare VLFt U r r4�51�L� Autumn Creek 1 Small shelter 1 Baseball field 1 Trail 1 Large shelter 1 Funnel ball court 1 Picnic area Riverfront I Skate park 1 Large shelter 1 Sled hill 2 Small shelters 1 Safety town I Canoe shoot Beecher Rotary S Baseball field 1 Baseball field I Ball field Bistro 1 Large shelter I Score Board 1 Small shelter Bridge I Skate park 3 Baseball fields 1 Trail 1 Concession building Sleezer Cannonball 1 Basketball court I Split rail fence Stepping Stone 1 Flagpole 1 Trail 1 Basketball court 1 Small shelter I Large shelter Sunflower Crawford 1 Basketball court I Possible sled hill I Large shelter I Natural area trail To Be Named Locations F E Wheaton Bristol Bay I Soon to come shelter Bristol Bay 65 1 ADA natural trail Caledonia Fox Hill East Caledonia pond 1 Baseball field Fox hill east I Basketball Court Fox hill west 1 Trail Grand Reserve Park sites Fox Hill West Price pond I Frisbee course Rivers Edge lot I Baseball field Raintree lot by 126 1 Trail Raintree Park Gilbert Whispering Medows Park 1 Split rail fence Town Square Heartland Circle 1 Gazebo I Basketball court Van Emmon 1 Small shelter 1 Baseball field 1 Skate bowl Whispering Meadows Hiding Spot 1 BMX track 1 Bocce Ball 1 Large shelter Kiwanis I Trail 1 Basketball court 1 Baseball field Price 1 Basketball court Raintree 1 Trail Reimensnyder 1 Baseball field I Trail Rice SAMPLE Yo'�1t��LF ' OI gicoeAJ� PARn$A Rr-CREATIM PARKS NAMING APPLICATIOM YORKVILLE PARKS AND RECREATION DEPARTMENT 201 WEST HYDRAULIC STREET -YORKVILLE, 1L 60550 PHONE 630-553-4357c�- FAX 630-553-4360 PERSON COMPLETING APPLICATION ON BEHALF OF(PERSON OR ORGANMAMON) 1 J f r / J ub ADDRESS OF PERSON COMPLETING APPLICATION I Jr ROME PHONE NUMBER 693 5(J '�:�1 I WORK EMAIL [�[Q� C t V•1 }(- SUGGESTED NAME�1�Vy If_cjIJlt(1' If Y1f!`3 ��i�'() �� - �^'��1�� rd e, PARK. LOCATION. FACILITY TO BE CONSIDERED FOR NAMING � ,'�'� .�" oe, PLEASE EXPLAIN WHY THIS NAME SHOULD BE CONSIDERED (PLEASE USE BACK OF APPLICATION TO ATTACH ADDITIONAL SHEETS IF NECESSARY). v •-��.C��1� 5 I Sinn � ov�s � -Nt.e.�[��n P�'� s� � IF NAMING AFTER A PERSON PLEASE VERIFY THAT THE PERSON OR HIS IMMEDIATE SURVIVING FAMILY HAVE BEEN CONTACTED: PERSON CONTACTED PHONE NUMBER DATE CONTACTED BY WHOM OFFICIAL USE DATE RECEIVED J " `O� STAFF INITIALS •( REQUEST VERIFIED BY STAFF SCHEDULE FOR PARK BOARD REVIEW DATE ACTION CITY COUNCIL DATE ACTION DEDICATION NAME ON SIGfLNIAGE 1f LOCATION OF PARK. FACILITY, BUILDING, THROUGHFARE aA M PLG YJWC was organized in 1991. Members are area women who have united to support Yorkville and surrounding communities in many ways. Our annual fundraisers include the Christmas Housewalk, spring and fall craft shows and the Bunny Breakfast(to name a few). All the money we raise goes right back to the community in many ways. Our annual commitments include scholarships for YHS students and donations to the Kendall County Food Pantry, Mutual Ground and the Golden Diners. Through the years,we have also made many donations to the Yorkville Public Library (books, books,books!,toddler table and chairs, shelving, etc.) and to the Yorkville Parks and Recreation Department including several pieces of equipment at Beecher Park and the first handicapped playground equipment at Hiding Spot Park. We've donated money for media center books to the Yorkville Public Schools and supported the Garden Club in their recent beautification project. In addition to these donations, each holiday season the Yorkville Junior Women's Club organizes Operation Santa, helping less fortunate families in Kendall County provide Christmas gift's for their children. In 2007 we sorted, organized and bagged gifts for almost 1,000 kids! We are submitting this application to have the Heartland Circle park named after our club, but we would also like to "adopt"this park. In addition to an initial monetary donation,we intend to continue to be involved—through service projects to clean up or i beautify the park and/or additional monetary donations. t 1aA nrL r United City of Yorkville Memo 800 Game Farm Road EST yeas Yorkville, Illinois 60560 -� Telephone: 630-553-4350 ® cn �� am ap Fax: 630-553-7575 Date: September 18,2008 To: City CVA From: Dave Director of Parks and Recreation Subject: Park Naming Request for Park in Heartland Circle The Yorkville Junior Womens Club has agreed to partner with the Yorkville Parks and Recreation Department and the Heartland Circle Home Owners Association to construct the park in Heartland Circle. They have agreed to contribute financially to construct the park. In addition, the Club has agreed to ongoing support, both financially and through annual volunteer efforts to beautify the park. The Park Board and staff recommend that the park be named "Junior Wornens Club Park of Heartland Circle." This direction is similar to the path we have taken with Kiwanis and Rotary Parks in the Country Club Hills and Grande Reserve developments respectively, in which a service club devotes its efforts toward park construction and maintenance. Heartland Circle's HOA Board of Directors has had input in to the proposed name and has endorsed it. Reviewed By: Agenda Item Number Parks ' Recreation ❑ , PARKS FLECWTSa4 Director City Administrator ❑ Tracking Number Legal ❑ --� Human Resources ❑ ro�xn� nuxsi�r�c�.im�xr Police ❑ Park Board Agenda Item Tracking Document Title: Whispering Meadows Park—Caboose update Agenda Date: Park Board—May 28, 2009 Synopsis: See attached memo. Action Previously Taken: Date of Action. N 1 A Action Taken: Item Number: Type of Vote Required: Majority Action Requested: Discussion and direction Submitted by: Bart Olson Parks and Recreation Name Department Agenda Item Notes: Memorandum To: Park Board From: Bart Olson, Interim Director of Parks and Recreation pARr,G&FurRm-rTCXJ CC: 4Dg�/ Date: May 8, 2009 Subject: Whispering Meadows Park—Caboose Update Ei[Sllji:fflAfYEMf I have included updates on the caboose in the last two weekly Director's reports (April 24, 2009 and May 1, 2009). Excerpts from both of those reports are included at the end of this memo. In short, I discovered that none of the caboose,expenses have been included in the grant agreement for Whispering Meadows Park. Upon learning this, I formally requested inclusion of the caboose purchase and moving expenses into the Whispering Meadows Park grant(memo to IDNR attached). That request for inclusion was denied, and I will be requesting reconsideration. by IDNR this week. In the memo requesting inclusion of the caboose expenses to IDNR,I listed a tentative budget for moving fees and installation of the caboose at the Whispering Meadows Park site. The City has already authorized and spent$10,500 on the purchase of the caboose. Staff is estimating an additional $41,000 in moving fees and installation costs, for a total of$51,800. If we are successful in petitioning the IDNR for inclusion of these expenses in the Whispering Meadows Park grant, we would be reimbursed for 50% of the expenses ($25,900). If we are not successful, we receive no money from the state for the caboose. While the caboose would fit within the theme of the Whispering Meadows Park, I request that the Park Board give direction on whether or not a contingency plan for the caboose should be in place should we not receive any grant money for the caboose. [Excerpt from April 24, 2009 Director's Weekly) Caboose update—Whispering Meadows Park is currently required to be completed by June 30, 2009. Today two formal letters were sent to IDNR to request two separate items regarding this grant. First, an extension of the project completion deadline and second, the inclusion of caboose related expenses in the OSLAD grant. If approved, the deadline will be extended to December 31, 2009 and the caboose purchase,move, and installation will be included as part of the grant. To date, none of the caboose expenses have been approved as part of the Whispering Meadows Park grant. After last night's meeting and further investigation, I found that Mr.Mogle had contacted the IDNR to see if the expenses would be eligible. IDNR had relayed which expenses would be eligible for reimbursement following a formal request inclusion in the grant project. The attached letter serves as that request. The budget numbers and timeline included within memo have not been approved by Park Board, nor City Council; these numbers and the timeline will be discussed at the next Park Board meeting. IDNR was requesting information on the caboose expenses by today if we were going to include the costs in our grant extension. Staff created the timeline and estimate per my request. If the Park Board does not approve of the request, I will notify the IDNR immediately after the meeting. ------------------------ [Excerpt from the May 1, 2009 Director's Weekly] Caboose update—As discussed in last week's report, I sent a Ietter to the IDNR requesting inclusion of caboose expenses in the Whispering Meadows Park grant. The initial response has come back from our IDNR grant administrator, who has denied the request. I will be asking for reconsideration of that response early next week. If our request is denied again, I will inform the Park Board in next week's Director's Report (which will be distributed in the May 14th Park Board packets). A full report on the caboose will be presented to the Park Board at the May 14th meeting as well. c'�-o United City of Yorkville 800 Game Farm Road Esr. _ 18 3E Yorkville, Illinois 60560 d Telephone: 630-553-4350 ° o Fax: 630-553-7575 g-mt; l/-E April 24, 2009 Ms. Sue Eubanks, Grant Administrator Illinois Department of Natural Resources Division of Grant Administration One Natural Resources Way Springfield, IL 62702-1271 Dear Ms. Eubanks, Please accept this letter as the City's formal request for the addition of a caboose feature as an eligible project expenditure to Whispering Meadows Park under the OSLAD park development grant(Project#OS 06-1471). The following narrative outlines our justification for the feature and explains our future use of the caboose: "Whispering Meadows Park, which has now been formally named Bristol Station Park, is next to the Burlington Northern Santa Fe tracks and is Yorkville's first train themed park. The shelter is our `station', complete with a working clock medallion for kids to `board the train' on time. The train themed play-structures are connected by a tunnel with a walkway over the top. Adding an authentic caboose to the park will add a unique park programming space for story time, train safety presentations and exhibits, and allow children to learn the history of trains and the purpose of a caboose. This 1967 caboose is a strong addition to the train theme and will provide activity opportunities that are not found in surrounding communities." Accordingly, the following budget has been prepared for the caboose. $10,500 purchase fees (authorized by the City and executed in May 2007) $20,000 moving fees (expected completion of selection of contractor June 2009; actual move August 2009) $15,000 subbase, concrete, and rail installation(expected completion July 2009) $6.300 140 lineal feet ornamental fence (completion August 2009) $51,800 total cost Thank you for consideration of this request. Sincerely, Bart Olson Interim Director of Parks and Recreation Project OS 06-1471 Whispering Meadows Park Caboose Page 1 of 1 Bart Olson From: Eubanks, Susan [Susan.Eubanks @IIIinois.gov] Sent: Wednesday, April 29, 2009 3:04 PM To: Bart Olson Subject: Project OS 06-1471 Whispering Meadows Park Caboose Dear Bart, This note is a follow-up to your April 24, 2009 letter regarding the caboose. Unfortunately, the caboose would not be an eligible project expenditure because it is an indoor facility being used for programming and exhibits. As we discussed, it may be possible to add an outdoor recreation element if the project is under budget. If the City decides they would like to explore this option, please call me at 2171785-3884. Thank you, Sue 5/8/2009 Reviewed By: Agenda Item Number IIRKVLUE Parks ❑ Recreation ❑ 1!v ppFRKs a RUCWTIC" Director �7S �j City Administrator F-1 'J Tracking Number Legal ❑ - Human Resources ❑ roaKnuE wxrat�unr�svxmnxr Police ❑ Park Board Agenda Item Tracking Document Title: Interfund loan check - discussion Agenda Date: Park Board— May 28, 2004 Synopsis: See attached memo. Action Previously Taken: Date of Action: N/A Action Taken: Item Number: Type of Vote Required: None Action Requested: Discussion Submitted by: Bart Olson Parks and Recreation Name Department Agenda Item Notes: Memorandum IF To: Park Board From: Bart Olson, Interim Director of Parks and Recreation PARKC&PURrATION CC: Date: May 8, 2009 Subject: Interfund Loan Check - Discussion ma�rn:� a�ssamr�nv�rusmar As promised in two emails sent from me to the Park Board members on April 27 and April 28, this agenda item is for the discussion of the interfund loan repayment and interfund loan check for the Parks and Recreation bank account. To reiterate, the loan was requested to cover cash flow due to bill lists and payrolls in April. The loan and the money associated with it did not authorize the Parks and Recreation staff to purchase any additional items—it was only used to cover expenses that have already been executed by staff and approved by the Park Board and City Council via the budget. At the end of the fiscal year (April 30), the Parks and Recreation department was required to repay the loan through the execution of a check from the Parks and Recreation department to the City in the amount of$200,000. Once the repayment was processed on April 30, the loan could be considered closed for FY 08/09. However,because the cash flow issues had not been resolved as of April 30, the Parks and Recreation department bank account needed a loan from the City on May 1. This new interfund loan was processed on May 1 in the amount of$150,000, and will be reflected on the bill list at City Council on May 12, and in the cash analysis presented in this Park Board packet. A brief timeline of the situation is provided as follows: 1) March 5, 2009—The Park Board removes a check from the bill list for $4,400. This check was supposed to accomplish the transfer of money from one Parks and Recreation bank account to another to cover cash flow issues;however, since I did not have an explanation for the item on the bill list, the item was removed from the bill list. 2) March 13, 2009--1 sent a Director's Weekly report to the Park Board giving the reason for the$4,400 check being on the bill list. From said Director's Report: "All of the department's bills are paid out of the general money market account. As you may or may not be aware,the Parks and Recreation Department's general money market account has been running dangerously close to being overdrawn near every bill run and payroll period. Since the department does not bave a reserve fund balance, this means that any yearly deficit in the department can not be covered by the department's bank accounts. Given the numbers that were looked at during yesterday's park board meeting (deficits for year end FY 0$109), this means that we will not be able to fund the rest of the year's expenses out of the Park Board's bank accounts. I will be drafting a request for an interfund loan that will be sent to Mayor Burd and Finance Director Mika that will be considered by them, and potentially placed on the March 24th City Council meeting agenda. The desired outcome is that the Mayor will approve our request, and we will be transferred enough money to pay our bills and payroll for the rest of the year. We would then be required to pay back that loan within a fiscal year (or make arrangements otherwise)." 3) March 26, 2009—Discussion on the$4,400 check was conducted under the Director's Report. 4) April 3, 2009--I sent a Director's Weekly report to the Park Board discussing the interfund loan check in the amount of$200,000 coming to the Parks and Recreation department from the City. From said Director's report: "My request for an interfund loan from the general fund was processed this week, and will be reflected in the cash analysis included in the packet. The amount loaned will cover our remaining two payrolls and two bill lists in April." 5) April 9, 2009—The cash analysis presented in the Park Board packet reflects the $200,000 loan from the general fund, and was briefly touched on in the meeting(not reflected in the minutes). 6) April 27, 2009--An email from Office Supervisor Reisinger requesting signatures on a loan repayment check (due by April 30) were sent to Park Board members. This check was signed on April 29, 2009 and processed on April 30, 2009. 7) May 1, 2009—A new interfund loan was processed by the City to the Parks and Recreation department in the amount of$150,000. This loan will be required to be paid back by April 30, 2010. As we have noted during budget discussions, I expect that we will be able to repay half of this amount by April 30, 2010. Reviewed By: Agenda Item Number Parks Recreation Q PARrG&RELR8ATTW Director �� City Administrator ❑ Tracking Number Legal ❑ ro�� ax�xsiRwrmatftar Human Resources ❑ Police ❑ Park Board Agenda Item Tracking Document Title: Park Development Schedule--FY 09110 Agenda Date: Park Board—May 28, 2009 Synopsis: An update on park projects during FY 09110. Action Previously Taken: Date of Action: N/A Action Taken: Item Number: Type of Vote Required: None Action Requested: Discussion Submitted by: Bart Olson Parks and Recreation Name Department Agenda Item Notes: Memorandum WPXVULE 1P IMI To: Park Board From: Bart Olson, Interim Director of Parks and Recreation PAWL&flEZRwAcn(Xt CC: Date: May 8, 2009 Subject: Park Development Schedule—FY 09110 Attached is a park development schedule for FY 09110. This schedule was created by Superintendent Sleezer and Park Designer Haake, and is the first step in creating a more comprehensive database of park construction projects. At a future meeting, I will present a database of all parks and their status in the construction (or reconstruction) process. This database will include cost estimates for three fiscal years in the future. 2009-2010 Development Schedules 1. Jr. Woman's Club Park at Heartland Circle Finish Construction (Fuerte Systems) May 2009 Landscape Drawings (Laura) May 2009 Landscape Improvements (Jr. Woman's Club) May 2009 Park Dedication May 301 2. Whispering Meadows (Bristol Station) Finish Construction (LJ Dodd) May&June 2009 Apply for Grant Reimbursement July 2009 3. Wheaton Woods Clear Woods for Trail (In House) February 2009 Install Wood Mulch Trail (In House) March 2009 Shelter Approval April 2009 Creation of Interpretive Signage June 2009 Concrete Walk& Shelter Footings and Pad (In House) July 2009 Shelter Installation (In House) August 2009 Restore Landscape Area around Shelter (In House) September 2009 Prescribed Bum(Pizzo) October 2009 Apply for Grant Reimbursement December 2009 4. Riverfront Park Design May 2009 Public Meetings June 2009 Revised drawing presentation August 2009 Boat Launch grant application September 1, 2009 5. Raintree B Conceptual Design completed Grant Application completed Request for Proposals completed Construction Documents/Specifications Fall/Winter 2009 Phase I Tennis courts/Electrical work Phase II Playground/shelter/concrete/etc Phase III Path/parking lot installation Phase IV Landscaping and bioswales Bids Spring 2010 Construction begin Spring 2010 6. Bristol Bay A Conceptual Design Summer 2009 Public Meeting Fall 2009 Construction Bid or Volunteer Build Summer 2010 7. Bristol Bay Regional Park Conceptual design completed Grant application(July 1 deadline) in progress Plant trees in park September 2009 Grant award will determine future timeline Spring 2010 8. Grande Reserve A&B on hold 9. Caledonia on hold Reviewed By: Agenda Item Number WPXVILLE Parks ❑ Recreation ❑ PARKS d RECFsA7ION Director City Administrator ❑ Tracking Number ° Legal ❑ Human Resources ❑ I�gSYIilE HZfSiRELEFAI"JfRPA�'[ Police ❑ Park Board Agenda Item Tracking Document Title: Downtown Strectscape and Trail Network Public Open House Agenda Date: Park Board—May 28, 2009 Synopsis: Discussion on the Downtown Streetscape and Trail Network Open House which was held from 4pm to 7pm on May 14 at the Parks and Rec Office. Action Previously Taken: Date of Action: N/A Action Taken: Item Number: Type of Vote Required: None Action Requested: Discussion Submitted by: Bart Olson Parks and Recreation Name Department Agenda Item Notes: Reviewed By: Agenda item Number Ynwvxlz Parks MRecreation PARKS d FLrrFMT1M4 Director City Administrator El Tracking Number Legal ❑ Human Resources ❑ TM11E FM11 JEIn0NwAA'1YA'E PO11Ce ❑ Park Board Agenda .Item Tracking Document Title: Oktoberfest Park Rental Fee Waiver Request Agenda Date: Park Board—May 28, 2009 Synopsis: A request from the Optimist Club to waive park rental fees and deposit for the Oktoberfest festival to be held at the Riverfront Park. Action Previously Taken: Date of Action: N/A Action Taken: Item Number: Type of Vote Required: Majority Action Requested: Discussion, direction, and action on the request Submitted by: Bart Olson Parks and Recreation Name Department Agenda Item Notes: Memorandum 1P WRKVW-9 To: Park Board From: Bart Olson, Interim Director of Parks and Recreation YAAKs a 1;ecR0AT1a4 CC: Date: May 8, 2009 Subject: Oktoberfest Park Rental Fee Waiver Request Tdilgl'.lE W7S6�8NT,OJIOF]A�If Attached is a request from the Yorkville Optimist Club for a park rental fee and deposit waiver request for Riverfront Park on Sept. 25, 26, 27. The amounts under consideration are $1,300 for park rental fees and $1,000 in deposits. I have spoken with Lieutenant Hart who indicated that he was aware that the Park Board has not waived deposits, and has waived fees under certain circumstances. He felt that the Optimist Club's record of event planning has been good enough to warrant a deposit waiver,but understood the purpose of the deposit should the Park Board decide not to waive the deposit. A similar request for a one-day Oktoberfest event was approved by the Park Board for a waiver amount of$250 on July 30, 2008. The$250 covered most of the fee($290) and none of the deposit. The deposit was returned to the Optimist Club in whole. Page 1 of 1 Bart Olson From: Tim Evans Sent: Tuesday, May 05,2009 2:36 PM To: Bart Olson Cc: Sue Swithin;Barb Reisinger Subject: Optimist Club-Oktoberfest Rental Attachments: Optimist Club.pdf Bart, Attached is the Riverfront Park rental application from the Optimist Club. Below are the park rental policies for the security deposit as well as festival/entertainment fees.As per our conversation today,we will e-mail Lt.Hart with the security deposit amount($1,000), since they are expecting over 500 people,as well as the festival entertainment fee($1,300). Thanks, Tim E. Payment of Fees Gimps reserving a park or park aoertity shall provide a $100.00 sestvity deposit to guarantee the reservation for galherhp with an expected attendance of 100 Praons 00M;a$500 wmdty deposit far gatherings with an exceed attendance between 100 and 500 persons,a$1,000 sew fy depo4t:for gatherings YO an expected attendance over 5DO persons. Groups or indrviduais mserft parks or park mmenities on a strygle or mtPiple use NWs shall be required to pay the estabrished fee at least one week prior to the date reserved. A permit shalt be issued upon payment of the fee For FeAvaUFnterlainment events in which more than 500 people arhi expelled to attend,payment of fees shall be required in full lwo voelm prior to the date reserved. Paytnant of fees shall be made at the Yorkville Park and Re=ation Department-201 W. Hydrattrrc St,-Yorkvtle, IL 60FEC- €ow.(1330)553-0357. If a park or pads amenity is damaged due to improper trm by the group or individtal and requires more than normal maintEnmo andfor repair fro-be restated try Os original condition,the group or individual shall ba charged the amount ncc=&,y to carrrrr the cost of the requited Maintenance and for repair above and b%vW the pr&paid fee and Semifjr deposft for Fe0vaVEMeftwent events in which mom Om 1000 people are expeced to allend,a creditcatd number shall be Keep on Me in addition to the secraitf cf posit FESTIVAUENTERTAINItl1ENT EVENTS Fe.tivatlfEntertalnment events that have the pptentfall of drawing more than 500 people shall be subject th a$1,300 parts rental fee to offset costs resulting from the impact of a large public attendance in a park FestivaUEntertainment events with.the potential of dravving rnbre than 500(people to large community parks such as Beecher in which a liquor permit is issued for beer andlor wine will be required to pay a flat rate or percentage of gross profits to the city which wjii be determined prior to City approval of the event. Festiva VEntertainme t events are subject to security requirements and the cost thereof as determiner! by City of Yorkville Police Department guidelines. Organfzers must contact the Police De artment separately to make arrangements. 5/8/2009 STANDARD APPLICATION FOR SHELTERS,GAZEBOS,AND PARKS RI SMATION ' UNITED CITY 0 yokWI LE PANIC AND PECR ATION DEPARTMENT Reservation requests shall be approved beginning on th6 following hd �l5th Spring Season{March--May) April alb SummerSeasan(.tune-August} 15th Fall Season(September-November) July Please indicate type of Group requesting useby circling the appropriate category egory Government and non-profit organization which ate located within the United City of Yorkville. ory B PtWte groups and_individuals which are comprised of predornmatety(at least 80%)United City of Yorkville residents. Category G Rosiness or corporations which are located wiilrirr the United City of Yorkv>Yle boundaries. Category D Business menial and nonrrnhi organizations which are located outside the United Cify of Yorkville boundaries- Category S Privab groups and individuals who do not fj into the predorninafety resident cfassificaixon(Cathyory B). Category F Business or-corporadons which are located outside of the United ofiYodcville boundaries. Group or Individual Name D 1 V ZLLE I+l� `) Contact Person: ;? -A I� T Address �� \> - `' Home Phone: 401- e: �- r Work Phon LOCATION t QUESTED: K Vsp� ►^�� DATE(s)I TI ME(s)REQUESTED- PURPOSE To r ? . Special Use requests(concessions,water,eledrical,other). W I4Tf R F L��T 1�sC14� 61W-RA-(.F� ��s �de - 1dor� PEIZ n�oHT ' °^' I✓� 4i 1� Please note:Public Safety may requlre adi illonal Police present Expected attendance or visitors to your event (Please reaeatlan depajfirent. pending the type of event and attendance. Portable toilets may also be�ired by�ii� NAv� 1��t t. .f[a�..T.lrt S � WOE �t add, ,�wed'to the gmuP)- 7t Y`Fs G!✓ns These act v"sicS m�rc5tin u,auu;u3nt'u r yyoau be selling any products,food,or mismIlaneous items'?Yes(please explain) - IJ aL i.+�11. f'�AVfG t=aeD V po/�- am rdier removed,OR If damage Security deposits►aril be l'orteited 9 the park,shelter or gazebo is not resEAred t4 the original state, be oaxAs as a r exult di'm se or abuse to the United City of Yorkvlle Parts and Recreation quip Staff or t.Inspections completed following y event by a United City of Yorkville Paris' d Rec re&n Dep additional charges f e d' times pa a scEr a rese o'- I have read and agree th follow and abide to the rules and regulations f e lint f of e. O - Rafe: Signed In ordff complete the request,the fbkwing docxrments must be forwarded in the Recn:�ion Department" (Groups or Organizations)-A certifir ate of insumnoe r-naming the United City of yorlmile as an additional lnsured,Assumption of habMly,and Waiver ofsubrogatioh. - 14 OTC'. v "its T oFFICIAL USE Additional information requested peposf{amount Reservation Amount Date of Request �`�"oil Date Received Staff initials Approved 1 Denied. Refund Requested Location Assigned Concession Stand,Merchant license Applications Needed: Yes I NO Health Department Permit Needed: Yes I No Reviewed By: Agenda Item Number ,. YDwV9i9 Parks ❑ Recreation ❑ pAprc 5 BEcUAT=4 Director ❑ City Administrator El Tracking Number Legal ❑ -� Human Resources ❑ Police ❑ Park Board Agenda Item Tracking Document Title: OSLAD Grant Applications 2009 Agenda Date: Park Board—May 14, 2009 Synopsis: Consideration of two OSLAD grant applications. Action Previously Taken: Date of Action: N 1 A Action Taken: Item Number: Type of Vote Required: Majority Action Requested: Discussion, feedback, and approval Submitted by: Bart Olson Parks and Recreation Name Department Agenda Item Notes: Memorandum alp To: Park Board From: Bart Olson, Interim Director of Parks and Recreation PARrC&RECRMTM4 CC: Date: May 22, 2009 Subject: OSLAD Grant Applications 2009 i... .—MMUMEM The Open Space Lands Acquisition and Development (OSLAD) grant cycle begins again on July 1. For the past few weeks, the staff has been gathering materials for two OSLAD grant applications: one for development of a park, and one for acquisition of property. As you probably recall, the OSLAD grant program is one of the best funded programs for parks, and allows the municipality to fund development or acquisition by paying only half of the cost. In some instances, the development or acquisition can be completed with no municipal funds (more on this below). Bristol Bay Regional Park–Development Grant Details 1) Deadline for grant application: a. July 1, 2009 2) Concept plan drawing: a. The concept plan drawing will be presented at the Park Board meeting, as staff is still finalizing components of the park and a budget. The overall park plan has not substantially changed from the previous year's grant application,but we have changed the timing of the construction of different features to make them more appealing to the grant review board. As you may recall,the park was proposed to be developed in two phases–phase one would see development of soccer fields, tennis courts, and the playground, and phase two would see development of the skate park, the interpretive trails, and the landscaping. The City applied for funding for phase one last year and was denied. We will be applying for funding for phase two this year, and would then construct phase two first. 3) Maximum amount possible in state grant funding for this project: a. $400,000 4) The amount that Yorkville must commit as a"match" for the state funding (in cash or in land donation): a. $400,000 5) Funding source for local match (proposed): a. Land-cash funds ($400,000 as described in Item#4) 6) Alternate funding source available: a. Blackberry Creek property held by Corlands 7) Timing of expenses: a. Grant awards could be announced as early as January 2010,but recent years the grant awards have been announced in May of the following year. Should this grant be awarded, we can reasonably expect no expenses in FY 09110, most expenses to fall in FY 10111 and the remainder of expenses in FY 11112. Overall summary for Bristol Bay Regional Park Since this park was submitted and denied last year, staff and the Mayor felt this park still remains the top development priority. Given that most of the grant exhibits were prepared last year, staff can use minimal effort in resubmitting the grant application this year. As described above under the park concept plan, the overall concept plan and components of the park will not change— but in this new application, staff is suggesting we apply for components of the park that were not in the grant application last year. The new components to be applied for will make the application a stronger candidate for award, and reflect the change in grant criteria that surfaced during last year's grant cycle. Obviously, the main issue that will be discussed by the Park Board and City Council is the City's portion of the local match (proposed to be $400,000). As stated above, I am proposing land- cash dollars to be spent on the local match. These expenses would be spread over two fiscal years in the future and possibly longer if the park development is extended (and historically our park developments have been extended). The current balance of the land-cash fund is $544,000 in deficit. In this fiscal year(FY 09/10), we expect to receive reimbursements for three grants (Blackberry Creek Bike Path, Prairie Meadows OSLAD grant, and Whispering Meadows OSLAD grant). When received, these reimbursements will eliminate the deficit, and depending on the timing of expenses within other parks will yield a surplus within the land-cash fund of near $400,000. Bollweg Property—Acquisition Grant Details 1) Deadline for grant application: a. July 1, 2009 2) Property details: a. A 7.4 acre parcel, consisting of a 1,500 s.f. home that is built into a hill ("earth house'), and 250 feet of river frontage. Most of the parcel is wooded, with openings in the wooded areas around the house, the backyard, and the pond in the backyard. The woods are less dense towards the north of the property, and much denser to the south of the property. The woods near the river were toured by staff, the Mayor, and Dick Young of the Forest Preserve last year. Dick Young termed the land "pristine" because it has never been farmed, contains some high quality trees, and there are species of plants on the property he has never seen before. 3) Concept plan drawing: a. The concept plan drawing will be presented at the Park Board meeting, as staff is still finalizing components of the park and a budget. I have attached a parcel map for your use. The overall park plan is focused on passive uses (interpretive trails, preservation areas),but will contain use of the existing house as a museum or nature exhibit, use of the river frontage for fishing and canoeing, and could contain a trailhead that would connect to the Heartland Circle subdivision trails.. Given the property's location and the property owner's potential wishes for use of the property, the key component of this plan will be the extension of Birchwood Drive to this property, and the buffering of the surrounding residential properties from the development as a City park. 4) Maximum amount possible in state grant funding for this project: a. $750,000 5) The amount that Yorkville must commit as a"match"for the state funding (in cash or in land donation): a. $750,000 (land donation, described in Item#6 and overall summary). 6) Funding source for local match (proposed): a. $750,000 worth of land, (i.e. no cash required) donated to the City by Corlands from the Blackberry Creek property being held by Corlands 7) Alternate funding source available: a. None 8) Timing of expenses: a. Grant awards could be announced as early as January 2010, but recent years the grant awards have been announced in May of the following year. Should this grant be awarded, the purchase of the property would still have to be negotiated and approved by both parties. This execution would likely take place in FY 10111. Overall summary for Bollweg_Rroperty The acquisition of this parcel has been recommended by the staff and the Mayor because of its location (riverfront),unique components (earth house), and because the property could be acquired with no cash outlay by the City. As discussed briefly above, the City can receive up to $750,000 by the state for acquisition of this property with a local match of$750,000 in donated land. A few years ago, the Grande Reserve developers donated a 90-acre parcel to Corlands on our behalf. This land was to be held and donated to the City as our match for development grants for the Hoover property. Since the City and County have decided to terminate the Hoover use agreement, the 90-acre donated parcel can be used in this grant program. To reiterate, this means that as long as the Bollweg property is appraised at less than $750,000 and the property owners agrees to sell the property for$750,000 or less, the City would be able to purchase the property with state funds only. Summary of cost for both grant projects 1) Bristol Bay Regional Park Development Grant $ 400,000 (State grant dollars) + $ 400,000 (City funds) $ 800,000 (total project budget) 2) Bollweg Property Acquisition Grant $ 750,000 (State grant dollars) + $ 0 (City funds)* $ 750,000 (total acquisition cost) *This grant still requires a dollar-for-dollar match by the City. However, instead of putting up cash as our match, the state allows cities to use as the match the value of land donated by a third party to the City as the City's match. This means the City needs a parcel (and has one waiting for our use) donated by a third party to the City worth$750,000. United City of Yorkville G!S era s C� �j ! -Y, o•� ' o ' 3 �! 0 Vr rl r 'Behrens St— 0 0 ! 0 i I f ! I ! �Qulns�:4I Ox�awne C>r . iIr Legend Site Locations United City of Yorkville Corp Boundary The Data is provided without warranty or any representation of accuracy,timeliness,or completeness.It is the responsibility of the Map " determine acc timeliness,completeness,and appropriateness ofit s use.The Un ited City of Yorkville makes no B o l l we Site warrandes,expressed or implied,to the use of the Data. -Parcel Data provided by Kendall County GIS United City of Yorkville Gl5 -- � . " ye�r OP 07F, ' 1:lip, Bollweg - 1 Property Pr :I T *fir 4, 7.5 Acres ° = • Legend or ' ` ...4• _- Site Locations United City of Yorkville Corp Boundary 4e The Data is provided without warranty or any representation of accuracy,timeliness,orcompleteness.ltis the responslbilifyofthe "Requester"to determine accuracy,Timeliness,completeness,and B o l l we Site Map appropriateness of its use.The united to the se of h makes no g warranties,expressed or implied,ro the use of the Data. 2008 Aerial Photography 6 Parcel Data provided by Kendall County G1S Reviewed By: Agenda Item Number ,. 'YORKV= Parks r Recreation ❑ '� PRR�tfi&BEEWTION Director City Administrator ❑ Tracking Number Legal ❑ -� Human Resources ❑ Police ❑ Park Board Agenda Item Tracking Document Title: Staff reports Agenda Date: Park Board—May 22, 2009 Synopsis: Written reports from the Interim Director and ,Superintendent of Parks, and a verbal report from Recreation. Action Previously Taken: Date of Action: N/A Action Taken: Item Number: Type of Vote Required: None Action Requested: Discussion Submitted by: Bart Olson Parks and Recreation Name Department Agenda Item Notes: Memorandum , L� �VILLE To: Park Board . ' 1K From: Bart Olson, Interim Director of Parks and Recreation YARrG R RECD-na4 CC: Date: May 22, 2009 Subject: Weekly Director's Report ow la FfFffillFgRil WE? 1iAIk3Y1 1) Golf Outing—The City Golf Outing was rained out, again, on Friday, May 15, 2009. Rather than reschedule again, the City held indoor activities at the golf course, and golfers stayed for lunch, dinner, and activities. All golfers received a voucher for golf at a time of their choosing. The only potential lost revenue from holding the event indoors was decreased raffle ticket sales—many of the golfers left immediately after lunch. 2) City Council agenda items, May 12, 2009—The proposed Athletic Field Rental Policy which was approved by Park Board on April 9, 2009 was approved by the City Council on May 12. 3) Polka Party expenses and revenues—As discussed at the May 201h Park Board meeting, the exhibits of revenues and expenditures associated with the Polka Party reimbursement are attached. 4) Future agenda items at Park Board—A spreadsheet with future agenda items is attached. Senior/City I Polka Revenue fy 05-06 Revenue acct#79 000 U 00 1372 Dale_ ., Participant Address Phone_ Purpose Amount ._, Ck/Cash 8/24/2405 Madonna Bialek 110 tickets $100.00 #3204 8/24/2005 Maril Vorderer 3 tickets $30.00 #2628 8/24/2005 Cynthia Rohrer 3 tickels $30.00 #1241 8124/2005 J.Behrens 2 tickets $20.00 #6427 8/24/2005 John Reuter 5 $50.00 #5729 8/2412005 F.5mocz nski 4 $40.00 #1589 8/2412005 Madonna Bialek 14 tickets $140.00 #3219 8/25/2005 1 Madonna Bialek 3 rickets $30.00 #3223 8/25/2005 Joan Parker 2 rickets $20.00 #4627 8/25/2005 HRM Properties s ns $2,000.00 #6222 911/2005 Rita Murphy 5 tickets $50.00 #8636 9!712005 Madonna Bialek 10 tickets $100.00 #3244 917/2005 Dale Metcalfe 2 tickets $20.00 #12958 917/2005 Albert Veverka 2 tickets $20.00 #8177 9/7/2005 Paula Hellmann 2 tickets $20.00 #3047 911 512 00 5 Veronica Czamy $25.00 #3604 9/15/2005 Martha Wilt $15.00 #2817 9/1512005 Madonna Bialek Event ck $1,333.00 #053647 Total IS4,043.00 Polka Expense fy 05-06 acct#79 000 13 00 1372 Date Vendor payments purpose amount 9/26/2005 Upper Crust meals Polka Party $1,120.88 10/1012005 Eddie Blazonczyk Jr band payment $1,000.00 10/10/2005 Madonna Biaiek misc supplies $61.80 total expense $2,182.68 Old BUSiflOSS Novi 8kJfiOO!3S r.• r June 11,2009a 1. ,leycee Pund rner�ttip$I I NTATIVE) 1.may 2009 Budget Report DScussiOn 1.Director's(wrir.eri) 2. Fox Hill West Park Naming Request 2. REC Cernterwebsite(TENTATIVE) 2.Recreallon(written) 3.Parks verbal June 25,2009 1. Athletic Field Policy Comprehensive Revision 1.Director's(written) I (TENTATIVE) 2.Recreation(verbal) 3.Parks written) July 9,2009 1.June 2009 Budget Report Discussion 1.Directors(written) 12.Recreation(written) 13.Parks(verbal) July 23,2009 1.Directors(written) '2.Recreation(verbal) 3.Parks(written) 3 C� Memorandum 1 , 1roRlcvuA.E To: Park Board R� From: Scott Sleezer Superintendent of Parks pA REcPxA-ncx4 CC: Bart Olson, Interim Director of Parks and Recreation WA>/ Date: May 21, 2009 Subject: April 2009 Parks Report 70CAYl:lF 71V0.XS�SE<PEUICRCFPI][]QTT Pro i ects Staff installed the shelter at Heartland Circle Park. Athletic Field Division Baseball Preparing fields for play daily by adding clay to fill holes, fine dragging the infields and lining the fields for games. Soccer Preparing the fields for play by painting the fields and fixing and repairing goal nets weekly. Tournaments Staff prepared the Bridge ball field complex for two tournaments in the month of April. Trash Control Picked up all loose trash and debris by systematically walking a grid at each site, replacing liners in all trash cans. Playground Division Safety Inspection Staff inspected all playgrounds weekly visually checking equipment using a systematic approach looking for missing or loose hardware. Accessing the equipment pulling and pushing on each apparatus to check if it is secure and filled out inspection form for each site. Spring Safety Audit Using wrenches and sockets staff checked every nut and bolt on every playground. Using approved gauges they checked entire playgrounds for entrapment, sheer, crush and pinch points, entanglement issues, making sure it meets ASTM and CPSC guidelines for public playgrounds. Visually inspecting every weld and attachment point for signs of degradation. Inspecting swing hangers and hardware and any other moving part for excessive ware. This audit is preformed by one of our Certified Playground Inspectors. Surfacing Mai nt en anc e Weekly raked surfacing back under slide exits, swings, climbers, and transfer platforms to meet ADA, CPSC, and ASTM guidelines in every playground. Raked area so it is uniform and smooth in appearance and level with transition areas. Turf Division Mowing Staff weekly mowed all City owned turf areas over sixty sites, string trimming around posts, signs and other such obstacles and blow clippings from all paved surfaces. Trash Control Picked up all loose trash and debris by systematically walking a grid at each site, replacing liners in all trash cans. Memorandum lk To: Park Board From: Bart Olson, Interim Director of Parks and Recreation PARKS a RE CRrA nEaJ CC: JD � Date: April 24, 2009 Subject: Weekly Director's Report 1) Bill list item--On the bill list under"Senior Services Associates"is a check for $1,860.32. This check was formally requested by Alderman Spears as a result of discussions between her and members of the City's Senior Facility Adhoc committee, which last met in November 2005. In 2005, this Adhoc committee held a Polka Party at the Beecher Center to raise money for senior programs. All expenses and revenues for this party were coded and paid out of a line item within the Parks and Recreation budget, and this money has never been formally designated to senior programs. Therefore, Alderman Spears and the former committee members have requested that this money be given to Senior Services who will then donate it to Alzheimer's research. I have inquired about some procedural issues with this request, and pending receipt of answers to my inquiry, will have a verbal update for the Park Board at the meeting. 2) REC Center website- Community Relations Officer Spies, Superintendent Swithia and I have been working on a standalone website for the REC Center. The new website will be linked to the Parks and Recreation department page on the City website, but will have its own name and design. I have tentatively scheduled a presentation on the website for the June 11, 2009 Park Board meeting. 3) City Council agenda items, May 12, 2009—The proposed Athletic Field Rental Policy which was approved by Park Board on April 9, 2009 has been placed on the May 12, 2009 City Council agenda under the consent agenda. 4) City Council agenda items,April 28, 2009— a. The City Council approved Raintree Park B equipment RFP results under the consent agenda at the April 28, 2009 City Council meeting. I have attached the packet materials for this agenda item. b. As discussed at the April 23, 2009 Park Board meeting, Alderman Allen placed the Fox Hill West park naming request on the City Council agenda under the City Council Report. He requested action on the name, but the item was tabled back to Park Board by the City Council. This item has been scheduled for the May 28, 2009 Park Board meeting. 5) Future agenda items at Park Board—A spreadsheet with future agenda items is attached. _JTEPJ 4�� `.�so Cary Reviewed By: Agenda Item Number O Legal ❑ L I Esr. 1` `� aa� Finance ❑ Engineer ❑ Tracking Number 1 City Administrator ❑ Human Resources ❑ Public Works ❑ City Council Agenda Item Summary Memo Title: Raintree Park B Equipment Approval City Council/ Committee Agenda Date: City Council--April 28, 2009 Synopsis: See attached memo. Council Action Previously Taken: Date of Action: N/A Action Taken: Item Number: Type of Vote Required: Majority Council Action Requested: Approval Submitted by: Bart Olson Parks and Recreation Name Department Agenda Item Notes: Memorandum o sr. ' Baas To: Yorkville City Council ` From: Laura Haake, City Park Designer to CC: Bart Olson, Interim Director of Parks and Recreation o I r� . ... y Q Scott Sleezer, Superintendent of Parks Date: April 20, 2009 Subject: Raintree Park B Equipment Award On December 41h,2008, six different playground manufacturers submitted proposals that were opened for the transportation themed park at Raintree Park B.The results were as follows: Company Age 5-12 Climbing Net Shelter Let's Go Play, Inc. Option#1 $55,000.00 no bid no bid Let's Go Play, Inc. Option#2$55,000.00 included no bid Parkreation $41,972,00 $13,028.00 $22,000.00 Gametime $42,879.00 $12,121.00 $22,000.00 NuToys $42,940.00 $12,060.00 no bid Team Reil $59,195.00 $14,322.00 $16,877.00 Zenon Company $54,105.00 $12,706.00 $22,000.00 Staff review of the submissions led to the request for additional designs from the playground manufacturers. Some had designed equipment with a$55,000.00 budget, others had included the equipment and climbing net both in the$55,000.00 as the RFP had specified. Additional requests provided the following results: Company Age 5-12 Climbing Net Parkreation Option#1 $55,000.00 no bid Gametime $51,167.00 no bid NuToys Option#1 $55,000.00 no bid Team Reil Option#1 $54,686.00 included Zenon Company $53,508.00 no bid Once these drawings were received and evaluated, Staff recommended changes to the Zenon Company design to add more ADA elements and make the entire park more wheelchair user friendly. This slightly increased the pricing to a total of$56,169.00, Staff is recommending the revised selection of play equipment from Zenon Company and the shelter from Icon (Parkreation, Inc.) for the appropriate tlherning of the park. Company/Equipment Price Zenon Company(age 5-12 castle theme playground equipment) $51,902.00 Four belt swings $4,267.00 Parkreation, Inc. ICON shelter(20'x20') $22,000.00 Total cost of playground equipment and shelter: $78,169.00 For our grant application, our original estimate for the drainage, play equipment, and installation was $103,000.00. The shelter purchase and installation estimate was $37,000.00. Since the 2007 original estimate and grant application, we still believe that this equipment price and the installation is well within our budgeted amount. At this time, the equipment prices are good until April. The shelter estimates are good until mid-January. Staff is seeking the approval of the above equipment to include in the site design and construction documents.These will then be bid out for installation. An approval to purchase is necessary to guarantee the prices are secured at the submitted bid amount. Approved at Park Board Meetine December 18 2008 Park Board approved the playground design, including an age appropriate sign and swings, from Zenon Company in the amount of$56,169.00. Park Board approved the shelter design in the amount of$22,000.000 from Icon (Parkreation, Inc.). (Total dollar amount approved is $78,169.00). CUSTOM ROUND 5 MODULAR PLAYSYSTEM Front Perspective _ J rr Js Da e: 1211 508 RAiNTREE VILLACE PLAYCRAFT PHGRANTS 54�-95 A9 9oR97526 E Drawn By: SMN Zenon Company FAX:playur 5-6130 y: �vwiti.ptaycrattsystems.(Mm q CUSTOM ROUND 5 MODULAR PLAYSYSTEM Back Perspective z tf ; +IIJJpp` 1 RR#:2527BF' RAINTREE VILLAGE a GRANTS 6 Date: 12/i5108 PLAY�RAFT PH:547955 PASS, Drawn By: SMN Zenon Company FAX:p4�955�3t7 Nvww. la ccaits stems_cum YORKVILLE RECREATION DEPARTMENT Monthly Report Park Board Meeting Month of April 2009 Highlights and Summary: A"Let's Team Up!" camp was conducted during Spring Break for children in 1St through 3rd grade. The camp was a huge success with the maximum of 24 children enrolled. The camp focused on playing various games such as Dodgeball, Kickball, Capture the Flag, and"Everyone's It" in a safe and fun environment. Due to the success of this camp,we plan to create two sections for next year's Spring Break—one for 1St through 2"d graders and one for 3rd through 4th graders. Sprint soccer games began for the U12 and U14 divisions on April 4. These divisions are participating in the Tri-County League based out of the Sandwich Park District. The games have been competitive throughout the league with the Yorkville teams winning approximately half of their games. Due to the success of this program, Sandwich Park District and the Yorkville Recreation Department are partnering together to expand this league for the fall with some of the games being played on Yorkville fields. The U6, U8, and U10 divisions began their games on April 18 with the games running extremely well. Registration ended for the Coed,Men's Competitive, and Men's Recreational Softball Leagues. The final totals were 16 teams in the Coed League, 5 teams in the Men's Competitive League, and 14 teams in the Men's Recreational League. Approximately 6 teams were put on the waitlist between the Coed and Men's Recreational Leagues. Due to the high demand of the Coed League, we plan to create an additional Coed Summer League next year to hopefully accommodate the additional teams interested. This is the first time we are offering a competitive league, due to suggestions from past recreational teams. During the month of April swimming lessons boomed and we had to add three additional classes to our schedule, two level 1 classes and one level 2 class. Overall we had 55 children enrolled in our April session bringing in over$2,400 for the month. We have been continuing advertising hoping the program will continue to grow the way that it has been. Registration started for the second session of our fitness session and brought a little bit of bad news when our Zumba instructor sustained an injury and we had to cancel the session. Fortunately it was not a serious injury and should heal with a little rest and we will offer it again for the first session of summer. Our first event for spring took place on Saturday April 4th with the Easter Egg-Xpress. Nearly 150 participants met at the Aurora train station and took a short train ride to Naperville. Once arriving in Naperville they were greeted by the Easter Bunny who led them to a park for the Egg Hunt. Within a few short minutes after the word"go" all of the hidden eggs were found. Families then were able to take pictures with the Easter Bunny, open their eggs, and have a snack(cookies made by Kerrin Harris). Ready Set Go, Little Tumblers, Short Sports, Morns and Tots, Bunny Crafts, Moving &c Groovin, Little Explorers and Busy Bees all started the spring season off for Toddler Classes. Tot Rock and Kid Rock I and II classes also began on Saturday mornings. Kristy Letrich taught a Flower Pots class for the toddler age group. The participants learned how to plant their own flower seeds, grass seeds and their own flowers. Preschool had their annual Easter Parties and spring field trips this month. A little rain did not "dampen"their excitement for their field trips; they still enjoyed egg tosses, water balloon toss, scooter races and much more! Ball Room Dancing completed their spring session. They had a party to end their final class where they all performed the dances they learned in class. A suggestion was to hold a longer class that would last one hour or more, to allow for more practice. Over the weekend of Saturday April 18th& Sunday April 19th the Recreation Department held the REC Center Spring Demo and Tax Dodge 5k Run. On Saturday, potential members and customers, as well as runners picking up their race packets, were able to take a tour of the REC Center and/or join in one of the many free classes that were being offered all morning. Then on Sunday, 139 runners participated in our Ist Tax Dodge 5K run. While there was a little rain that morning, all of the runners completed the race and were complimentary of the course. As a reminder,the City of Yorkville's 23rd annual Golf Outing was postponed, due to flooding at Blackberry Oaks Golf Course, and will now take place on Friday May 15`x'. There are spots for 170 golfers and everyone that participated in last year's event was mailed an application throughout the month of February. Seasonal Classes/Programs Springy All Star Super Sport Indoor Cycle Ball Room Dancing All Star Basketball Senior Fit Short Sports Volleyball Open Gym Pilates Shake Wiggle Giggle Adult Basketball Open Gym Youth Basketball Open Gym Interval Bootcamp All Star Soccer Let's Team Up! Silver Sneakers All Star Parent/Tot Step It Up Bunny Crafts All Star T-Ball Group Power Group Training Bike, Kick& Core Flow Yoga Aqua Aerobics Aqua Bootcamp Ballroom Dancing Parkers Playtime Preschool Ready Set Go Kid Rock I Little Tumblers Moving & Grooving Kid Rock II Guitar I Knitting Club Mom &Tots Busy Bees U12 Soccer League U14 Soccer League U6 Soccer League U8 Soccer League U10 Soccer League Little Bookworms Tot Rock Exit Survey Summary: None at this time. Scholarships Awarded/ Grants Received: Pre School $0.00 General $0.00 Special Recreation $0.00 Spring Quarter—as of 4/30109 Different Types: Spring Curriculum - 30 Sections - 224 Enroll.- 946 Sp. Event- 136 Ran— 169 (75%) Cancelled--39 (18%) Pending— 16 (7%) Class No. Residents— 608 (70%) Non-res - 261 (30%) Last Spring- 37 Sections - 118 Enroll.- 869 Sp. Event - 320 Ran--85 (72%) Cancelled— 33(28%) Class No. - Residents--643 (74%) Non-res - 226 (26%) Professional Development: None at this time. Facility Agreements: (Springy We are using the following facilities for our current programs and in the near future: Yorkville Schools: Middle, Intermediate, Circle Center Grade School, Grande Reserve and Bristol. Bay Elementary. We will use our own classroom at the Riverfront Recreation Bldg.. Our second Pre School is located at the Riverfront Recreation Building. Many fitness, swim and sports classes are being held at the REC Center, occasionally we used New Life Church. REC Center: The REC Center Memberships for the month of April: New: 94 Renew: 140 Total: 234 Total Passes (Members): 1,231 Residents: 64% Non-Residents: 36% Special Revenue Producing Highlights The Tax Dodge 5K Run produced a profit of approximately$660.00. Some changes will be made for next year, including obtaining a lead sponsor, advertised at the Start/Finish line. Upcoming Projects and Events: Golf Outing postponed until May 15`x. YYBSA Tourney May 15— 17 at Bridge Park Respectfully submitted, Recreation Department Staff P y f r jr Sj ano mucre4gon !w ' 41112ODS Comes ponctence to M.S. Hawke regarding bike path lease;Review of CarnEd 155.00 V response to suggesled changes 155.00/hr 4/712009 Correspondence with Mr.Olson regarding disc golf and blke path leases; 310.00 Review of disc golf lease;work on suggested changes to lease 155.00Ihr i 41B/2009 Telephone call regarding proceeding vrith decision on Hoover facility, 4625 Telephone call on proposed settlement terms I85.001hr May 08 2009 2: SOPM K.F.D. RSSOC. 3/23822127 P-6 City of Yorkviue Page 6 /-' __ _ ate Arnount 4/9!2009 Drafting of Resolution pertaining to the settlement with the Kendall County 323.75 1 �G Forest Preserve;Calls to finalize as agenda Items;Review of resolution wi[h 185.001hr c 1 City Admi nistrator;Review with Mayor �^� [ 13/2009 Correspondence with Mr.Olson regarding disc golf tease and with Ms.Hawke 155.00 regarding bike path lease;Made Further raylsions/suggested changes to hike 155.00/hr path lease 4/94/2009 Correspondence with Mr.Olson and Ms.Hawke regarding disc golf and bike 232.50 path lease;Revisions to bike path lease to Incorporate renewed clause; 155.001hr Inquiry to Ms. Hawke on term of bike path lease 412012009 Conference and oorrespondence with Mr.Olson regarding suggested 62.00 changes to Disc Golf lease 155.001hr 412312009 Conrespohdence wNh Mr.Olson regarding Disc Gott lease and Landlord's 46.50 right to trensier ownership 155.(Iftr SUBTOTAL: [ 1.331.001