Park Board Packet 2009 08-13-09 Yorkville Parks & Recreation Department
Administration Office-201 W. Hydraulic 5t Yorkville, IL 60560 630-553-4357
Park Board Meeting Agenda
Parks and Recreation Administration Office
7:00 p.m.
August 13, 2009
Call to Order:
Roll Call: Chris Rollins, Ken Koch, Debbie Horaz, Kelly Sedgwick, Vickie Coveny, Garrick Gillette
Introduction of Guests, City Officials and Staff:
Interim Director of Parks and Recreation—Bart Olson, Superintendent of Recreation—Sue Swithin,
Superintendent of Parks--Scott Sleezer, Park Designer—Laura Haake, City Council Liaison to Park
Board— Diane Teeling,Ward 4 Alderman
Public Comment:
Presentations:
Approval of Minutes:
Park Board —July 23, 2009*
Bills Review:
Cash Analysis*
Bill List*
Old Business:
Park Review—new selections
Whispering Meadows caboose - update
New Business:
June 2009 budget report-discussion
Bristol Bay Park A—concept plan*
Smoking ban in City parks
Whispering Meadows Park—change order#2*
USGS /IDNR bypass gauges
Role of Park Board members
Reports:
Director's Report
Recreation Report
Parks Report
Additional Business:
Executive Session:
1. For the appointment, employment, compensation, discipline, performance, or dismissal of specific
employees of the public body or legal counsel for the public body, including hearing testimony on
a complaint lodged against an employee of the public body or against legal counsel for the public body
to determine its validity.
Adjournment:
Next meeting: Thursday, August 27, 2009
*Items needing Board approval or recommendation
Yorkville Parks & Recreation Department
Administration Office 201
W. Hydraulic St Yorkville, IL 60560 6305534357
Park Board Meeting Agenda
Parks and Recreation Administration Office
7:00 p.m.
Thursday, July 23, 2009
Call to Order: Ken Koch called the meeting to order at 7:20 p.m.
Roll Call: Ken Koch -Yes, Debbie Horaz-Yes, Kelly Sedgwick—Yes and Vickie Coveny-Yes
Introduction of Guests. City Officials and Staff:
Interim Director of Parks and Recreation—Bark Olson
Superintendent of Recreation —Sue Swithin
Superintendent of Parks—Scott Sleezer
Park Designer—Laura Haake
Senior City Planner, Stephanie Boettcher
Resident, Mariann Manthei
Public Comment:
None
Presentations:
Integrated Transportation Plan
Stephanie Boettcher gave an overview of the integrated transportation plan. Boettcher said that the
grant was awarded by IDOT to the City by the Illinois Tomorrow Corridor Planning Program. The
grant was for alternative transportation. The intent of the plan was to improve pedestrian and bicycle
accessibility throughout the City.
Boettcher said the City hired the SEC Group to help with the project. She said that they took a
survey from the residents to find out what they did on trails and where they would want them to lead
to. She said that they then, established a task force committee that Scott Sleezer and Laura Haake
attended on behalf of the Board four times a year, along with residents.The major focuses of the
discussions were mainly on trial locations, alignments and priorities.
Boettcher said that two public workshop meetings were also held; one focused on the trail network
with attendees given the opportunity to draw their ideal trail plan and the other focused on how the
trail network connected into the downtown and what amenities could be added to the downtown to
make it more pedestrian friendly.
Boettcher stated the packet given to the Board was a combination of all that work and wanted the
Board to highlight any questions they had.
Scott Sleezer said that one thing that was really talked about was the resident's wish lists. They
wanted a plan to move forward because people really want to see trails.
Laura Haake noted good things came out of the meetings and they received good insight on what
types of trails people wanted, where bridges should be, etc. She said they focused on areas as a
whole and it would help them when they did a master plan update.
Z
Ken Koch said the plan looked good and felt it would lead them in the right direction. Koch however
wanted to know how they were going to fund the trails. Boettcher went over funding strategies on
page 68. She said that SEC had given them a list of funding sources for the trails. Koch felt that they
might have to go to referendum as a funding source as well and felt it would be good to know how
much community support there would be perhaps for a referendum. Boettcher pointed out page 71
talked about funding for the projects.
Haake noted that it took approximately five to six years for each trail to be fully developed and said
that the Transportation Plan talked about the time it took for these trials to come to fruition.
Vickie Coveny said that she would like to see trails connect to Oswego, Plano or other long
distances and not just downtown. Boettcher agreed and that was part of what residents wanted as
well. She noted that there were two types of users out there and they were working to
accommodate them both.
Coveny also said she would like to see trails at retirement homes. She felt it allowed the elderly to
get out and take a walk and that was important to them.
Deb Horaz felt that getting trails into down town and across the river should be their main priorities.
Coveny brought up her concern over the snow in the winter and wanted to know where they would
plow the snow especially on the trails that ran along the roads.
Haake said another draft revision would be coming out and asked the Board to go through the
transportation plan and come up with more questions and concerns.
Koch said that Integrated Transportation Plan would be presented at the August 25°i City Council
meeting.
Approval of Minutes:
Park Board—July 9, 2009*
Sue Swithin wanted to note on page six under the Recreation Report, first sentence should read: A
letter was sent out to certain members at the REC Center regarding their membership fees going up
upon renewal and not all members.
Swithin also wanted the first paragraph under List of Programs to be offered in the fall of 2009 to
read: The list of programs passed out was for the fall of 2009 and each quarter she [Sue] intends on
getting a list of class offerings out and those class offerings would change quarter to quarter.
Ken Koch asked for a motion to approve the July 9"i Park Board Minutes per amendments made by
Swithin. Kelly Sedgwick made the motion and Vickie Coveny seconded the motion. The motion was
unanimously approved by voice vote.
Bills Review:
Cash Analysis & Bill List*
Vickie Coveny asked about the events at Hometown Days. She asked if next year they could
approve the fees in advance for the bands. Sue Swithin felt that she should be allowed the discretion
in doing that with the budget and the event as she does with all her programs. Swithin said with
every special event they gamble with sponsors; said that they were looking very good at getting that
$10,000 to $15,000 profit mark for this years Hometown Days. She said that they analyze these fees
well every year. She noted that they do charge to get into the festival and they are taking on the two
beer tents this year and felt good about that money coming in. Swithin also noted that they get non-
2
profit rates with the bands and that they were very good rates. Kelly Sedgwick also noted the bands
bring in their own crowds as well.
Ken Koch asked for a motion to approve the cash analysis and bills list. Deb Horaz made the motion
and Vickie Coveny seconded the motion. The motion was approved by roll call: Ken Koch -Yes,
Debbie Horaz-Yes, Kelly Sedgwick—Yes and Vickie Coveny-Yes
Old Business:
Park Naming Policy
Bart Olson said this was the final cleaned up policy that was in the packet. He asked for a
recommendation to move on to the City Council. Ken Koch asked for a motion to move onto the City
Council for Tuesday July 28t` meeting. Deb Horaz made the motion and Kelly Sedgwick seconded
the motion. The motion was unanimously approved by voice vote.
New Business:
Part-time employee hours*
Bart Olson said this is item would need authorization from the Board. Olson outlined his memo in the
packet and went over the scenario that led to the part-time employees going over 1000 hours thus
having to enroll them in IMRF.
Olson noted there had been some timing issues with this and the result is that there are two
employees that have worked over 1000 already this year and they are going to have to be enrolled
in IMRF regardless and that put them in violation of the employee manual. He said that there were
some part-time employees now who were about to go over 1000 hours so they were going to have
to cut back their hours.
Olson said he felt it was unacceptable to lay off these part-time employees who were nearing 1000
hours off because they immediately lose good part-time employees and he explained there would
still be no net change because they would have to hire someone else to supervise the front desk or
run a class. He said his point was that in the end it really was not going to change because they
could not budget for IMRF, however, he noted that they found the money but they would have to cut
another line item to allow these people to get IMRF authorization and continue them to staff.
Olson explained why he thought he got too close to the budget. He pointed out on page two of his
memo where the increased expenses would be met through the cuts: REC Center Budget and
Operating Budget.
Sue Swithin said that part-time employees who had worked more than 1000 hours were an
oversight. She said that when she came up with her business plan she came up with a list of
positioning and hours, noting that names had not been associated with the positions at that time,
and they should have been approved through this procedure when the business plan was approved.
She said that the positions were all listed with potential hours all with different part-time hours_ She
said this should not be strange to her board and had been presented back when the business plan
was presented.
Swithin said she assumed that the hours were approved by a former employee and they were
budgeted for. She said her budget requirements were to provide, to staff, presented hours within the
business plan. She said the business plan was put together a year and a half ago and after that
when it got to IMRF, social security, and any other budget issue numbers she did not see those
numbers and assumed they were being taken care of. Sleezer said that to reiterate what Swithin
was saying was that when they did their budget they believed some of this was being taken care of
at a higher level when it had not been.
3
Swithin said that she was now getting payroll hours monthly from Rachel.
The Board felt that they should hire more part-time employees or else they would have the same
problem next year. Olson said if we enroll them this year it would be budgeted for next year. Swithin
also explained why having more part-time employees would not be efficient and would hinder the
REC Center operations and its programs.
Ken Koch asked for a motion, to take the recommended budget cuts, to pay for the IMRF enrollment
for the part-time employees who have worked over 1000 hours to the City Council as follows: The
money would come from the Parks and Recreation department budget in the amount of$1,445 and
REC Center budget would be cut in the amount of$4,066. Kelly Sedgwick made the motion and a
roll call vote was taken: Ken Koch—Yes; Deb Horaz— Present; Kelly Sedgwick—Yes; and Vickie
Coveny; Present.
Riverfront Park concept plan*
Bart Olson stated that in the concept plans from the last meeting there was a potential brown-field in
the proposed River-front Park area and they wanted to do a brown-field study. He said it was not
budgeted but they were going to recommend that they use tiff funds for this because the funds were
there and they were available for their use.
Olson noted that tiff dollars could also go towards the development of Riverfront Park as well. He felt
that if they had a concept plan to go off of and formulated a budget they would have a very good
chance of getting tiff funds to use for funding the development.
Laura Haake said it was still a concept plan and it would be changing as they went along and
wanted the board's opinions on the three plans. Haake said they could also wait for the study of the
possible brown-field because they may have to change the plan that they choose.
After board discussion they said they liked the trail along the road and they would like to see the
playground next to the shelter. They also liked the plan with Hydraulic Street taken out and Kelly
Sedgwick said it made the park look larger.
Laura said she hoped they would one day get a new shelter.
ComEd trail lease*
Bart Olson outlined his memo in the packet about the ComEd trail lease.
Laura Haake explained what ComEd would do if they sold the property that the new owners would
be notified that we had a lease. Haake said the chances are slim to none that they would sell the
property.
Ken Koch asked for a motion to take the ComEd Trail Lease to City Council. Deb Horaz made the
motion and Kelly Sedgwick seconded the motion. The motion was unanimously approved by voice
vote.
CorLands agreement extension*
Bart Olson said this was the same agreement they had approved previously. He noted that this was
an extension to the City's lease-donation agreement with CorLands. He said it was budgeted for and
the only real question was if they could get the money budgeted for the next extension.
4
Ken Koch asked for a motion to recommend approval of the agreement extension. Deb Horaz made
the motion and Vickie Coveny seconded the motion.The motion was unanimously approved by
voice vote.
Park development standards, section 8 bicycle trail standards*
Laura Haake said that she met with Glenn Tredinnick, the SEC Engineer and he had made several
recommendations to update and strengthen our standards. Haake noted the changes were
highlighted in the packet.
Haake also noted that the Yorkville Green Committee reviewed the park development standards and
felt that it was acceptable to green standards and practices however they had one recommendation.
The recommendation was to reduce the entire park entrance width from 100 feet of sodded area to
50 feet of sodded area due to the high traffic by bike and foot.
Haake said this would go to the EDC and then onto the City Council. Ken Koch asked for a motion to
take the revised Park Development Standards to City Council. Deb Horaz made the motion and
Vickie Coveny seconded the motion. The motion was unanimously approved by voice vote.
Railroad crossings in downtown--discussion
Laura Haake gave an update on where they were with the road crossings. She said she had a copy
of the application and each time they applied it would cost$2800 and with the application they would
have to include cad drawings, mile markers, and approximate location of what they wanted to
improve. She said it was not out of their realm of possibilities to apply; it was just narrowing down on
what to apply for. Haake said that they had to determine what would make an acceptable crossing
with the rail road and she felt that the more solid information that they had the approved or in
progress with the Riverfront Park would look better.
Stephanie Boettcher said she had talked with the Illinois Railway and Illinois Commerce Commission
and she said that they were supportive and willing to work with the city. She said they come into play
if crossing comes into play with the right away trail along the railroad and one that would cross into
Riverfront Park. She also noted that the more information they get the ICC or Railway that would
support the need for a crossing the better. All discussions had been positive which she felt was a
good thing.
Kelly Sedgwick asked about the application fee and wanted to know if the fee included more than
one design on the application. Haake said that there were no specifics but felt they should start small
and get the downtown, for example, figured out. She said there were no preliminary drawings for the
railroad crossing. Haake said they could not cross the river without crossing the railroad.
Olson recommends that the $2800 comes from the City budget. Ken Koch said they did not budget
for the application fees but they could in the next budget.
Boat launch—grant application
Laura Haake noted that the deadline for the grant application was September 1St. She noted that it
was 100% Reimbursable and she is looking for recommendation to pursue the grant application for
funding the motorized boat launch.
Ken Koch asked for a motion to take the request for a boat launch to City Council to go forward with
the boat launch application. Vickie Coveny made the motion and Kelly Sedgwick seconded the
motion. The motion was approved by voice vote.
5
Reports:
Director's Report
1. Bart Olson said the staff was in the process of securing sponsorships for Hometown Days.
2. Meeting with IDNR— notes are verbatim. Please read.
Parks Report
1. Scott Sleezer touched on the recycling project that they started in late June. He said that
they were possibly going to expand that project into Hometown Days.
Recreation Report
1. Bart Olson reported on the maintenance issue they had at the REC Center with the
$5000 HVAC unit that had to be replaced. He said that Ron Walker said he would pay for
the unit; however, add the cost onto the purchase price of the building at the end of the
lease. Vickie Coveny stated that a letter should be written that says we understand that
he wants to add that to the purchase price but that did not mean we were going to offer
the purchase price. Sue said that they should pull the language off the agreement and
add that verbiage.
Additional Business:
None
Executive Session:
None
Adjournment:
Ken Koch asked for a motion to adjourn the meeting at 10:30. Deb Horaz made the motion and Kelly
Sedgwick seconded the motion. The motion was unanimously approve by voice vote.
Next meeting: Thursday, August 13, 2009
*items needing Board approval or recommendation
Minutes Respectfully Submitted By:
Jamie Cheatham
6
YORKVILLE PARK AND RECREATION
CASH ANALYSIS
AS OF AUGUST 13, 2009
FISCAL YEAR 09110
Ending Bank Balances
May June July August September October November December January February March April
2009 2009 2009 2009 2009 2009 2009 2009 2010 2010 2010 2010
Money
Market $125,849.50 $I49,108.03 $169,607.23
Account
PARKS PAYROLL
IST PAY $17,832.94 $18,537.10 $18,862.14
2ND PAY $19,607.74 $18,913.03 $19,060.23
3RD PAY $18,537.10
Month Total $55,977.78 1 $37,450.13 $37,922.37 1 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00
RECREATION PAYROLL
IST PAY $20,983.94 $19,681.90 $19,023.98
2ND PAY $19,890.57 $19,245.85 $18,955.42
3RD PAY $19,681.90
Month Total $60,556.41 $38,927.75 $37,979.40 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00
RECREATION CENTER PAYROLL
IST PAY $10,274.01 $7,491-07 $8,846.90
2ND PAY $10,145.30 $9,820.05 $8,138.85
3RD PAY
Month Total $20,419.31 $17,311.12 $16,985.75 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00
Grand Total $136,953.50 $93,689.00 $92,887.52 $0.00 $0.00 $0.00 $0.00 $0.00 1 $0.00 $0.00 $0.00 $0.00
DATE. 08/03/09 UNITED CITY OF YORKVILLE PAGE: 1
TIME: 12:03:41 DE'T'AIL BOARD REPORT
ID: AP441000.WOW
INVOICES DUE ON/BEFORE 08/13/2009
INVOICE # INVOICE ITEM
VENDOR # DATE # DESCRIPTION ACCOUNT # P.O. # DUE DATE ITEM AMT
ALLSTAR ALL STAR SPORTS INSTRUCTION
093134 07/08/09 01 SUMMER CLASS INSTRUCTION 80 000-62-00-5401 00403789 06/13/09 4,392.00
CONTRACTUAL SERVICES
02 SUMMER CLASS INSTRUCTION 79 650-62-00-5401 4,037.50
CONTRACTUAL SERVICES
INVOICE TOTAL: 8,429.50
VENDOR TOTAL: 8,429.50
ALSCAR AL'S CAR CARE LLC
4136 07/20/09 01 REPLACE BELT 79-650 62-00-5409 08/13/09 106.52
MAINTENANCE-VEHICLES
INVOICE TOTAL: 106.52
VENDOR TOTAL: 106.52
ARAMARK ARAMARK UNIFORM SERVICES
610-6603034 07/21/09 01 UNIFORMS 79-610-62-00-5421 08/13/09 40.80
WEARING APPAREL
INVOICE TOTAL: 40.80
610-6608049 07/26/09 01 UNIFORMS 79 610-62-00-5421 08/13/09 40.80
WEARING APPAREL
INVOICE TOTAL: 40.80
VENDOR TOTAL: 81.60
ATTLONG AT&T LONG DISTANCE
828932136-0609PR 07/31/09 01 JUNE LONG DISTANCE 79-650-62-00-5437 08/13/09 19.24
TELEPHONE/INTERNET
02 JUNE LONG DISTANCE 80-000-62-00-5437 1.14
TELEPHONE/INTERNET/CABLE
INVOICE TOTAL: 20.36
VENDOR TOTAL: 20.38
AUTOZONE AUTO ZONE
DATE: 00/03/09 UNITED CITY OF YORKVILLE PAGE: 2
TIME: 12:03:41 DETAIL BOARD REPORT
ID: AP441000.WOW
INVOICES DUE ON/BEFORE 08/13/2009
INVOICE # INVOICE ITEM
VENDOR # DATE # DESCRIPTION ACCOUNT # P.O. # DUE DATE ITEM AMT
AUTOZONE AUTO ZONE
2247547910 07/10/09 01 OIL FILTER 79 610-62-00-5408 06/13/09 5.26
MAINTENANCE-EQUIPMENT
INVOICE TOTAL: 5.26
VENDOR TOTAL: 5.26
BPAMOCO BP AMOCO OIL COMPANY
20098195 07/24/09 01 GASOLINE 79-650-65 00-5812 08/13/09 329.04
GASOLINE
INVOICE TOTAL: 329.04
VENDOR TOTAL: 329.04
BROWNHOW HOWARD BROWN
071609 07/16/09 01 REFEREE 79-650-62 00-5401 08/13/09 125.00
CONTRACTUAL SERVICES
INVOICE TOTAL: 125.00
VENDOR TOTAL: 125.00
BURCIAGH HUMBERTO A. BURCIAGA
073009 07/30/09 01 REFEREE 79-650-62-00 5401 08/13/09 105.00
CONTRACTUAL SERVICES
INVOICE TOTAL: 105.00
VENDOR TOTAL: 105.00
CARDXS CARROLL DISTRIBUTING
828141 07/15/09 01 WOOD STAKES 79-610 65 00-5804 08/13/09 33.66
OPERATING SUPPLIES
INVOICE TOTAL: 33.66
VENDOR TOTAL: 33.66
CAROUSEL HARRY WARNER
DATE: 08/03/09 UNITED CXTY OF YORKVILLE PAGE: 3
TIME: 12:03:41 DETAIL BOARD REPORT
ID: AP441000.WOW
INVOICES DUE ON/BEFORE 08/13/2009
INVOICE # INVOICE ITEM
VENDOR # DATE # DESCRIPTION ACCOUNT # P.O. # DUE DATE ITEM AMT
CAROUSEL HARRY WARNER
HTD09 07/31/09 01 CAR SHOW DJ SERVICE 79-650-65-00-5833 08/13/09 500.00
HOMETOWN DAYS EXPENSES
INVOICE TOTAL: 500.00
VENDOR TOTAL: 500.00
CHEATHAM JAMIE L. CHEATHAM
3040 07/15/09 01 JULY 9TH MEETING MINUTES 79-650-50-00-5155 08/13/09 159.25
SALARIES- RECORDING SECRET
INVOICE TOTAL: 159.25
3041 07/29/09 01 JULY 23 MEETING MINUTES 79-650-50-00-5155 08/13/09 173.25
SALARIES- RECORDING SECRET
INVOICE TOTAL: 173.25
VENDOR TOTAL: 332.50
COMCAST COMCAST CABLE
071509-PR 07/15/09 01 MONTHLY CHARGES 79-650 62-00-5437 08/13/09 79.95
T3LEPHONE/INTERNET
INVOICE TOTAL: 79.95
VENDOR TOTAL: 79.95
COMED COMMONWEALTH EDISON
1613010022-0709 07/14/09 01 BRIDGE BALLFIELD 79-650-62-00-5435 06/13/09 1,570.46
ELECTRICITY
INVOICE TOTAL: 1,570.46
VENDOR TOTAL: 570.46
CROWNTRO CROWN TROPHY
10114 07/08/09 0; 2 TROPHIES, 2 AWARDS 79 650 65-00-5803 08/13/09 261.00
PROGRAM EXPENSES
INVOICE TOTAL: 261.00
VENDOR TOTAL: 261.00
DATE: 08/03/09 UNITED CITY OF YORKVILLE PAGE: 4
TIME: 12:03:41 DETAIL BOARD REPORT
ID: AP441000.WOW
INVOICES DUE ON/BEFORE 08/13/2009
INVOICE # INVOICE ITEM
VENDOR # DATE # DESCRIPTION ACCOUNT # P.O. # DUE DATE I'T'EM AMT
----------------------------------------------------------------------------------------------- ----------------------------------
DAUMEN HEIDI DAUMEN
073009 07/30/09 01 REFEREE 79-650-62-00-5401 06/13/09 105.00
CONTRACTUAL SERVICES
INVOICE TOTAL: 105.00
VENDOR TOTAL: 105.00
DEKANE DEKANE EQUIPMENT CORP.
IA76267 07/13/09 01 NUTS, BOLTS, RODS 79-610-62-00-5408 08/13/09 4.59
MAINTENANCE-EQUIPMENT
INVOICE TOTAL: 4.59
IA76446 07/15/09 01 BALL JOINT 79-610-62-00-5408 08/13/09 3.69
MAINTENANCE-EQUIPMENT
INVOICE TOTAL: 3.69
VENDOR TOTAL: 8.28
DEX RH DONNELLEY PUBLISHING &
070709 07/07/09 01 ADVERTISING CHARGES 80-000-62-00-5603 08/13/09 29.50
PUBLISHING/ADVERTISING
INVOICE TOTAL: 29.50
VENDOR TOTAL: 29.50
EUCLIDBE EUCLID BEVERAGE
HTD09 07/31/09 01 HOMETOWN DAYS LIQUOR ORDER 79-650-65-00-5833 00403831 08/13/09 12,604.00
HOMETOWN DAYS EXPENSES
INVOICE TOTAL: 12,604.00
VENDOR TOTAL: 12,604.00
FITZSIMF FREDERICK J. FITZSIMMONS
071609 07/16/09 01 REFEREE 79-650-62-00-5401 08/13/09 140.00
CONTRACTUAL SERVICES
INVOICE TOTAL: 140.00
'DATE: 08/03/09 UNITED CITY OF YORKVILLE PAGE: 5
TIME: 12:03:41 DETAIL BOARD REPORT
ID: AP441000.WOW
INVOICES DUE ON/BEFORE 08/13/2009
INVOICE # INVOICE ITEM
VENDOR # DATE # DESCRIPTION ACCOUNT # P.O. # DUE DATE ITEM AMT
--------- -- ----------------------------------------------------------------------------------------------------------------
FITZSIMF FREDERICK J. FITZSIMMONS
072209 07/22/09 01 REFEREE 79 650-62-00-5401 08/13/09 70.00
CONTRACTUAL SERVICES
INVOICE TOTAL: 70.00
VENDOR TOTAL: 210.00
FOXVALLE FOX VALLEY TROPHY & AWARDS
25040 07/07/09 01 2 NAME BADGES 80-000-65 00-5804 08/13/09 15.00
OPERATING SUPPLIES
INVOICE TOTAL: 15.00
VENDOR TOTAL: 15.00
FVTRADIN FOX VALLEY TRADING COMPANY
G 10904 07/29/09 01 TENNIS CAMP T-SHIRTS 79-650-65 00-5803 08/13/09 448.38
PROGRAM EXPENSES
INVOICE TOTAL: 448.38
G10910 07/23/09 01 CHEER CAMP SHIRTS 80-000-65-00-5603 08/13/09 119.85
PROGRAM EXPENSES
INVOICE TOTAL: 119.85
VENDOR TOTAL: 566.23
GOLDMEDA GOLD MEDAL PRODUCTS
203603 07/15/09 01 CANDY, ICE CREAM, PRETZELS, 79-650-65 00-5828 08/13/09 788.26
CONCESSIONS
02 CHIPS, CHEESE, POPSICLES, ** COMMENT **
03 HOT DOGS, SUNFLOWER SEEDS COMMENT �•
INVOICE TOTAL: 788.26
203604 07/15/09 01 POPSICLES, ICE CREAM, FOIL, 79-650-65-00-5828 08/13/09 788.26
CONCESSIONS
02 HOT DOGS, KETCHUP, CANDY, ** COMMENT **
DATE: 08/03/09 UNITED CITY OF YORKVILLE PAGE: 6
TIME: 12:03:41 DETAIL BOARD REPORT
ID: AP441000.WOW
INVOICES DUE ON/BEFORE 08/13/2009
INVOICE # INVOICE ITEM
VENDOR # DATE # DESCRIPTION ACCOUNT # P.Q. # DUE DATE ITEM AMT
GOLDMEDA GOLD MEDAL PRODUCTS
203604 07/15/09 03 RELISH, CHIPS, PRETZELS, CUPS, ** COMMENT ** 08/13/09
04 GLOVES ** COMMENT **
INVOICE TOTAL: 786.26
VENDOR TOTAL: 1,576.52
GROUND GROUND EFFECTS INC.
202651 07/10/09 01 ECONOMY MIX 79 610-62-00-5417 08/13/09 65.20
MAINTENANCE-PARKS
INVOICE TOTAL: 65.20
VENDOR TOTAL: 65.20
HANNEMAK KEVIN HANNENMAN
072309 07/23/09 01 REFEREE 79-650-62-00 5401 08/13/09 105.00
CONTRACTUAL SERVICES
INVOICE TOTAL: 105.00
VENDOR TOTAL: 105.00
HAYDENS HAYDEN'S
W1157-00 07/16/09 01 BASKETBALL NETS sO-000-65 00-5803 08/13/09 42.00
PROGRAM EXPENSES
INVOICE TOTAL: 42.00
W1166-00 07/16/09 01 PRACTICE TENNIS BALLS 79-650 .65-00-5803 08/13/09 189.00
PROGRAM EXPENSES
INVOICE TOTAL: 189.00
W1169-00 07/16/09 01 BASKETBALLS 80 000-65-00-5803 08/13/09 210.00
PROGRAM EXPENSES
INVOICE TOTAL: 210.00
W1190-00 07/27/09 01 ICE PACKS 79 650-65-00 5803 08/13/09 48.00
PROGRAM EXPENSES
INVOICE TOTAL: 48.00
VENDOR TOTAL: 489.00
DATE: 08/03/09 UNITED CITY OF YORKVILLE PAGE: 7
TIME: 12:03:41 DETAIL BOARD REPORT
ID: AP441000.WOW
INVOICES DUE ON/BEFORE 08/13/2009
INVOICE # INVOICE ITEM
VENDOR # DATE # DESCRIPTION ACCOUNT # P.O. # DUE DATE ITEM AMT
------------------------------------------------------------------------------------------------------------------------------------
HAYENR RAYMOND HAYEN
071409 07/14/09 01 REFEREE 79-650-62-00-5401 08/13/09 140.00
CONTRACTUAL SERVICES
INVOICE TOTAL: 140.00
072109 07/21/09 01 REFEREE 79 650-62-00-5401 08/13/09 105.00
CONTRACTUAL SERVICES
INVOICE TOTAL: 105.00
072309 07/23/09 01 REFEREE 79 650-62-00-5401 08/13/09 105.00
CONTRACTUAL SERVICES
INVOICE TOTAL: 105.00
VENDOR TOTAL: 350.00
HOVINPIT HOVING PIT STOP
24165 07/16/09 01 TOWN SQUARE PORT-0-LET 79-650-62-00-5445 00403832 08/13/09 300.00
PORTABLE TOILETS
INVOICE TOTAL: 300.00
24166 07/16/09 01 RIVERFRONT PARK PORT-0-LET 79-650-62-00-5445 00403832 08/13/09 300.00
PORTABLE TOILETS
INVOICE TOTAL: 300.00
24167 07/16/09 01 CIRCLE CENTER PORT-0-LET 79-650 62-00-5445 00403832 08/13/09 70.00
PORTABLE TOILETS
INVOICE TOTAL: 70.00
24168 07/16/09 01 VAN EMMONS PARK PORT-O-LET 79-650 62-00-5445 00403832 08/13/09 57.50
PORTABLE TOILETS
INVOICE TOTAL: 57.50
24169 07/16/09 01 FOX HILL WEST PORT-O-LET 79-650°62-00-5445 00403832 08/13/09 70.00
PORTABLE TOILETS
INVOICE TOTAL: 70.00
DATE: 08/03/09 UNITED CITY OF YORKVILLE PAGE: 8
TIME: 12:03:42 DETAIL BOARD REPORT
ID: AP441000.WOW
INVOICES DUE ON/BEFORE 06/13/2009
INVOICE # INVOICE ITEM
VENDOR # DATE # DESCRIPTION ACCOUNT # P.O. # DUE DATE ITEM AMT
HOVINPIT HOVING PIT STOP
24170 07/16/09 01 FOX HILL EAST PORT-0 LET 79-650-62-00-5445 00403832 OB/13/09 70.00
PORTABLE TOILETS
INVOICE TOTAL: 70.00
24171 07/16/09 01 BEECHER PORT-O-LET 79-650-62-00-5445 00403832 08/13/09 160.00
PORTABLE TOILETS
INVOICE TOTAL: 160.00
24172 07/16/09 01 GRANDE RESERVE PORT-O-LET 79-650-62 00-5445 00403832 08/13/09 70.00
PORTABLE TOILETS
INVOICE TOTAL: 70.00
24173 07/16/09 01 HAYDEN PARK PORT-O-LET 79-650,62 00-5445 00403832 08/13/09 70.00
PORTABLE TOILETS
INVOICE TOTAL: 70.00
24174 07/16/09 01 BRISTOL BAY PORT-0-LET 79-650-62.00-5445 00403832 06/13/09 70.00
PORTABLE TOILETS
INVOICE TOTAL: 70.00
24175 07/16/09 01 AUTUMN CREEK 1 PORT-0-LET 79-650-62-00 5445 00403632 08/13/09 70.00
PORTABLE TOILETS
INVOICE TOTAL: 70.00
VENDOR TOTAL: 1,307.50
HUTHM MARK A. HUTH
071509 07/15/09 01 REFEREE 79-650-62-00-5401 08/13/09 105.00
CONTRACTUAL SERVICES
INVOICE TOTAL: 105.00
VENDOR TOTAL: 105.00
ICE ICE MOUNTAIN
09GO119455822 07/14/09 01 WATER 79 650-65 00-5804 08/13/09 6.49
OPERATING SUPPLIES
INVOICE TOTAL: 6.49
VENDOR TOTAL: 6.49
DATE: 08/03/09 UNITED CITY OF YORKVILLE PAGE: 9
TIME: 12:03:42 DETAIL BOARD REPORT
ID: AP441000.WOW
INVOICES DUE ON/BEFORE 08/13/2009
INVOICE # INVOICE ITEM
VENDOR # DATE # DESCRIPTION ACCOUNT # P.O. # DUE DATE ITEM AMT
------------------------------------------------------------------------------------------------------------------------------------
KCEDC KENDALL COUNTY
2008015731 07/01/09 01 REC CENTER TAX INSTALLMENT 80 000-62-00-5439 08/13/09 26,320.12
PROPERTY TAX
INVOICE TOTAL: 26,320.12
VENDOR TOTAL: 26,320.12
KENPRINT ANNETTE M. POWELL
17150 07/14/09 01 WINDOW ENVELOPES 79-650-65 00-5802 08/13/09 88.47
OFFICE SUPPLIES
02 WINDOW ENVELOPES 80-000-65 00-5802 88.48
OFFICE SUPPLIES
INVOICE TOTAL: 176.95
VENDOR TOTAL: 176.95
KIDSFIRS KIDS FIRST SPORTS SAFETY INC.
073009 07/30/09 01 FLAG FOOTBALL CAMP 79 650-62-00 5401 08/13/09 632.10
CONTRACTUAL SERVICES
INVOICE TOTAL: 632.10
VENDOR TOTAL: 632.10
KOPYKAT KOPY KAT COPIER IMAGING SYSTEM
33062 07/07/09 01 APRIL JULY COPY CHARGES 80-000-62 00-5410 08/13/09 25.00
MAINTENANCE OFFICE EQUIP.
INVOICE TOTAL: 25.00
VENDOR TOTAL: 25.00
MCDOWELP PAUL MCDOWELL
071509 07/15/09 0; REFEREE 79-650 62-00-5401 08/13/09 105.00
CONTRACTUAL SERVICES
INVOICE TOTAL: 105.00
VENDOR TOTAL: 105.00
DATE: 08/03/09 UNITED CITY OF YORKVILLE PAGE: 10
TIME: 12:03:42 DETAIL BOARD REPORT
ID: AP441000.WOW
INVOICES DUE ON/BEFORE OB/13/2009
INVOICE # INVOICE ITEM
VENDOR # DATE # DESCRIPTION ACCOUNT # P.O. # DUE DATE ITEM AMT
---------------------------------------------------------------------------------------------------------- ---------------- -----
MEDCO MEDCO SUPPLY COMPANY
41033823 07/23/09 01 EYE SALINE STATION 80-000-6200-5408 08/13/09 55.90
MAINTENANCE- SUPPLIES
02 EYE SALINE EYE WASH 79-650-62-00-5406 19.85
MAINTENANCE SUPPLIES
INVOICE TOTAL: 75.75
VENDOR TOTAL: 75.75
MENLAND MENARDS - YORKVILLE
22798 07/01/09 01 BULBS, NIGHT LIGHT 79-610-62-00-5408 08/13/09 6.97
MAINTENANCE-EQUIPMENT
INVOICE TOTAL: 6.97
24121 07/07/09 01 LAG SCREWEYE 79-610-65-00-5804 08/13/09 3.12
OPERATING SUPPLIES
INVOICE TOTAL: 3.12
24394 07/08/09 01 CONCRETE MIX, BONDER SYRINGES, 79-610-62-00-5417 08/13/09 13.17
MAINTENANCE-PARKS
02 SHIMS ** COMMENT **
INVOICE TOTAL: 13.17
26077 07/15/09 01 WASP & HORNET SPRAY 79-610-65-00-5804 08/13/09 7.92
OPERATING SUPPLIES
INVOICE TOTAL: 7.92
26336 07/16/09 01 FLANGE BOLTS 79 610-62-00-5417 08/13/09 5.18
MAINTENANCE-PARKS
INVOICE TOTAL: 5.18
26389 07/16/09 01 2 GALLON TANK SPRAYER 79-610 65-00-5815 06/13/09 9.68
HAND TOOLS
INVOICE TOTAL: 9.86
26559 07/17/09 01 EXIT BULBS 80-000 62-00 5416 06/13/09 7.56
MAINTENANCE- GENERAL
INVOICE TOTAL: 7.56
DATE: 08/03/09 UNITED CITY OF YORKVILLE PAGE: 11
TIME: 12:03:42 DETAIL BOARD REPORT
ID: AP441000.WOW
INVOICES DUE ON/BEFORE 08/13/2009
INVOICE # INVOICE ITEM
VENDOR # DATE # DESCRIPTION ACCOUNT # P.O. # DUE DATE ITEM AMT
------------------------------------------------------------------------------------------------------------------------------------
MENLAND MENARDS - YORKVILLE
27375 07/20/09 01 CEILING TILES 80-000-62-00-5416 08/13/09 29.60
MAINTENANCE- GENERAL
INVOICE TOTAL: 29.60
27717 07/21/09 01 CABLE SPLICE KIT 79-610 62-00-5417 08/13/09 8.88
MAINTENANCE-PARKS
INVOICE TOTAL: B.B8
28108 07/23/09 01 CABLE SPLICE KIT, PVC CLEANOUT 79-610-62-00-5417 08/13/09 16.35
MAINTENANCE-PARKS
02 PLUGS ** COMMENT **
INVOICE TOTAL: 16.35
28147 07/23/09 01 ANT KILLER 79 610-65-00-5804 08/13/09 6.97
OPERATING SUPPLIES
INVOICE TOTAL: 6.97
28374 07/24/09 01 CABLE TIES 79-610-65-00-5804 08/13/09 19.97
OPERATING SUPPLIES
INVOICE TOTAL: 19.97
29775 07/29/09 01 ROLLER COVERS, ROLLER REFILLS, 80-000-65-00-5803 08/13/09 124.69
PROGRAM EXPENSES
02 PAD TRIMMER, TRIM & EDGE KIT, ** COMMENT **
03 ROLLER TRAY, PAINT ** COMMENT *'
INVOICE TOTAL: 124.69
VENDOR TOTAL: 260.26
MORRICKB BRUCE MORRICK
071609 07/16/09 01 REFEREE 79-650-62-00-5401 08/13/09 105.00
CONTRACTUAL SERVICES
INVOICE TOTAL: 105.00
072109 07/21/09 01 REFEREE 79-650-62-00 5401 08/13/09 105.00
CONTRACTUAL SERVICES
INVOICE TOTAL: 105.00
DATE: 08/03/09 UNITED CITY OF YORKVILLE PAGE: 12
TIME: 12:03:42 DETAIL BOARD REPORT
ID: AP441000.WOW
INVOICES DUE ON/BEFORE 08/13/2009
INVOICE # INVOICE ITEM
VENDOR # DATE # DESCRIPTION ACCOUNT # P.O. # DUE DATE ITEM AMT
------------------------------------------------------------------------------------°_°__-------------------------------------------
MORRICKB BRUCE MORRICK
072309 07/23/09 01 REFEREE 79-650-62 00-5401 08/13/09 105.00
CONTRACTUAL SERVICES
INVOICE TOTAL: 105.00
072809 07/28/09 01 REFEREE 79-650-62-00 5401 08/13/09 105.00
CONTRACTUAL SERVICES
INVOICE TOTAL: 105.00
073009 07/30/09 01 REFEREE 79-650-62 00-5401 08/13/09 105.00
CONTRACTUAL SERVICES
INVOICE TOTAL: 105.00
VENDOR TOTAL: 525.00
MURRAYBR NORMAN C. MURRAY
HTD09 07/31/09 01 STILT WALKER, MAGIC SHOW SAT 79-650-65-00-5833 00403839 08/13/09 11050.00
HOMETOWN DAYS EXPENSES
02 SUN ** COMMENT **
INVOICE TOTAL: 1,050.00
VENDOR TOTAL: 1,050.00
MYLITTLE MAI LOUISE WIESBROOK
HTD09 07/31/09 01 2 DAY PETTING FARM 79-650-65-00-5833 00040383 08/13/09 1,600.00
HOMETOWN DAYS EXPENSES
INVOICE TOTAL: 1,600.00
VENDOR TOTAL: 1,600.00
NANCO NANCO SALES COMPANY, INC.
6257 07/17/09 01 PAPER TOWELS, TOILET TISSUE, 79-650-65-00-5828 08/13/09 109.70
CONCESSIONS
02 SOAP ** COMMENT **
INVOICE TOTAL: 109.70
VENDOR TOTAL: 109.70
DATE: 08/03/09 UNITED CITY OF YORKVILLE PAGE: 13
TIME: 12:03:42 DETAIL BOARD REPORT
ID: AP441000.WOW
INVOICES DUE ON/BEFORE 08/13/2009
INVOICE # INVOICE ITEM
VENDOR # DATE # DESCRIPTION ACCOUNT # P.O. # DUE DATE ITEM AMT
NEXTEL NEXTEL COMMUNICATIONS
837900513-089-PR 07/31/09 01 PARK MONTHLY CHARGES 79-610 62 00-5438 08/13/09 258.91
CELLULAR TELEPHONE
02 REC CENTER MONTHLY CHARGES 80-000 62-00-5438 43.15
CELLULAR PHONE
03 RECREATION MONTHLY CHARGES 79-650-62-00-5438 258.90
CELLULAR TELEPHONE
INVOICE TOTAL: 560.96
VENDOR TOTAL: 560.96
NICOR NICOR GAS
64-99-70-7276 0-0709 07/08/09 01 202 E COUNTRYSIDE STE E 80-000-78-00 9002 08/13/09 425.95
NICOR
INVOICE TOTAL: 425.95
65-69-00-0377 0-0709 07/08/09 01 202 E COUNTRSIDE STE D 80 000-76-00-9002 08/13/09 27.77
NICOR
INVOICE TOTAL: 27.77
VENDOR TOTAL: 453.72
OFFWORK OFFICE WORKS
158585 07/10/09 01 PAPER, BINDERS, CLIPS, PENS, 80-000-65-00-5802 08/13/09 171.60
OFFICE SUPPLIES
02 ENVELOPES, POST-ITS ** COMMENT **
03 PAPER, BINDERS, CLIPS, PENS, 79-650-65-00-5802 171.61
OFFICE SUPPLIES
04 ENVELOPES, POST-ITS ** COMMENT **
INVOICE TOTAL: 343.21
158588 07/13/09 01 CORRECTION TAPE 80 000-65-00-5802 08/13/09 8.83
OFFICE SUPPLIES
02 CORRECTION TAPE 79-650°65-00-5802 8.84
OFFICE SUPPLIES
INVOICE TOTAL: 17.67
DATE: 08/03/09 UNITED CITY OF YORKVILLE PAGE: 14
TIME: 12:03:42 DETAIL BOARD REPORT
ID: AP441000.WOW
INVOICES DUE ON/BEFORE 08/13/2009
INVOICE # INVOICE ITEM
VENDOR # DATE # DESCRIPTION ACCOUNT # P.O. # DUE DATE ITEM AMT
OFFWORK OFFICE WORKS
159103 07/20/09 01 PAPER, LABELS 79-650-65-00-5802 08/13/09 60.96
OFFICE SUPPLIES
INVOICE TOTAL: 60.96
159252 07/22/09 01 RETURN CARD STOCK 80-000-65-00-5802 08/13/09 -19.90
OFFICE SUPPLIES
INVOICE TOTAL: -19.90
159602 07/27/09 01 CREDIT FOR INCORRECT PRICING 80-000 65-00-5802 08/13/09 -8.95
OFFICE SUPPLIES
02 CREDIT FOR INCORRECT PRICING 79-650-65-00-5802 6.95
OFFICE SUPPLIES
INVOICE TOTAL: -17.90
VENDOR TOTAL: 384.04
OLEARYC CYNTHIA O'LEARY
071509 07/15/09 01 REFEREE 79 650-62-00-5401 08/13/09 160.00
CONTRACTUAL SERVICES
INVOICE TOTAL: 160.00
071509A 07/15/09 01 REFEREE 79-650-62 00-5401 08/13/09 285.00
CONTRACTUAL SERVICES
INVOICE TOTAL: 285.00
071509B 07/15/09 01 REFEREE 79° 650-62-00-5401 08/13/09 315.00
CONTRACTUAL SERVICES
INVOICE TOTAL: 315.00
VENDOR TOTAL: 760.00
OMALLEY O'MALLEY WELDING & FABRICATING
13203 06/15/09 01 REPAIR WELDING 79-610, 62-00-5417 08/13/09 40.00
MAINTENANCE-PARKS
INVOICE TOTAL: 40.00
VENDOR TOTAL: 40.00
DATE: 08/03/09 UNITED CITY OF YORKVILLE PAGE: 15
TIME: 12:03:42 DETAIL BOARD REPORT
ID: AP441000.WOW
INVOICES DUE ON/BEFORE 08/13/2009
INVOICE # INVOICE ITEM
VENDOR # DATE # DESCRIPTION ACCOUNT # P.O. # DUE DATE ITEM AMT
------------------------------------------------------------------------------------------------------------------------------------
ORRK KATHLEEN FIELD ORR & ASSOC.
12881-PR 07/01/09 01 LEGAL MATTERS 79-610-62-00-5445 08/13/09 1,278,75
LEGAL EXPENSES
INVOICE TOTAL: 1,278.75
VENDOR TOTAL: 1,278.75
PEPSI PEPSI-COLA GENERAL BOTTLE
9134219808 07/17/09 01 POP, WATER, GATORADE 79 650-65-00-5828 08/13/09 441.78
CONCESSIONS
INVOICE TOTAL: 441.76
9134219817 07/17/09 01 POP, WATER, GATORADE 79-650 65-00-5828 08/13/09 441.78
CONCESSIONS
INVOICE TOTAL: 441.78
VENDOR TOTAL: 883.56
PGSPEEDW P & G SPEEDWAY, INC.
090609-2 05/20/09 01 BALANCE FOR 09/06/09 EVENT 79-650 65 00-5833 00403833 06/13/09 1,100.00
HOMETOWN DAYS EXPENSES
INVOICE TOTAL: 1,100.00
VENDOR TOTAL: 1,100.00
PITNEY PITNEY BOWES, INC.
0709REFILL 07/31/09 01 REFILL POSTAGE 79-650-65-00-5608 08/13/09 800.00
POSTAGE & SHIPPING
INVOICE TOTAL: 800.00
VENDOR TOTAL: 800.00
ROODOI07 JEANNE DEICHMUELLER
58810 07/14/09 01 CANCELLED CLASS REFUND 79 650-65-00 5841 08/13/09 55.00
PROGRAM REFUND
INVOICE TOTAL: 55.00
VENDOR TOTAL: 55.00
DATE: 08/03/09 UNITED CITY OF YORKVILLE PAGE: 16
TIME: 12:03:42 DETAIL BOARD REPORT
ID: AP441000.WOW
INVOICES DUE ON/BEFORE 08/13/2009
INVOICE # INVOICE ITEM
VENDOR # DATE # DESCRIPTION ACCOUNT # P.O. # DUE DATE ITEM AMT
R0000232 KATIE HOVING
59285 07/28/09 01 MEMBERSHIP REFUND, OVERPAYMENT 80-000-65-00-5842 08/13/09 95.00
MEMBERSHIP REFUNDS
02 REFUND ** COMMENT **
INVOICE TOTAL: 95.00
VENDOR TOTAL: 95.00
R0000690 GINA BRUSAK
59460 07/30/09 01 CLASS CANCELLATION REFUND 79-650-65-00-5841 08/13/09 70.00
PROGRAM REFUND
INVOICE TOTAL: 70.00
VENDOR TOTAL: 70.00
R0000698 MICHELLE WATKINS
5893B 07/16/09 01 CLASS CANCELLATION REFUND 79-650-65-00-5641 08/13/09 70.00
PROGRAM REFUND
INVOICE TOTAL: 70.00
VENDOR TOTAL: 70.00
R0000699 AMY MAHR
59476 07/30/09 01 CLASS CANCELLATION REFUND 79 650-65-00 5841 08/13/09 75.00
PROGRAM REFUND
INVOICE TOTAL: 75.00
VENDOR TOTAL: 75.00
REINDERS REINDERS, INC.
1255269-00 06/1B/09 01 VALVE 79-610-62-00-5408 08/13/09 41.19
MAINTENANCE-EQUIPMENT
INVOICE TOTAL: 41.19
1256971-00 06/26/09 01 IDLER-FLAT 79.46'10-62-00-5417 08/13/09 35.27
MAINTENANCE-PARKS
INVOICE TOTAL: 35.27
DATE: 08/03/09 UNITED CITY OF YORKVILLE PAGE: 17
TIME: 12:03:42 DETAIL BOARD REPORT
ID: AP441000 WOW
INVOICES DUE ON/BEFORE 08/13/2009
INVOICE # INVOICE ITEM
VENDOR # DATE # DESCRIPTION ACCOUNT # P.O. # DUE DATE ITEM AMT
------------------------------------------------------------------------------------------------------------------------------------
REINDERS REINDERS, INC.
1258517.00 07/07/09 01 V-BELTS 79 610-62-00-5408 08/13/09 208.37
MAINTENANCE EQUIPMENT
INVOICE TOTAL: 208.37
VENDOR TOTAL: 284.83
ROBINSOT TRACY ROBINSON
071409 07/14/09 01 REFEREE 79 650-62-00 5401 08/13/09 140.00
CONTRACTUAL SERVICES
INVOICE TOTAL: 140.00
072809 07/28/09 01 REFEREE 79-650-62-00-5401 08/13/09 105.00
CONTRACTUAL SERVICES
INVOICE TOTAL: 105.00
VENDOR TOTAL: 245.00
RUSITYORK RUSH-COPLEY HEALTHCARE
891 07/02/09 01 INTERMEDIATE EXAM DOT 79-610-65 00-5804 08/13/09 45.00
OPERATING SUPPLIES
INVOICE TOTAL: 45.00
VENDOR TOTAL: 45.00
SCHNITZR RANDY J_ SCHNITZ
071409 07/14/09 01 REFEREE 79-650-fit-OD-5401 08/13/09 140.00
CONTRACTUAL SERVICES
INVOICE TOTAL: 140.00
072109 07/21/09 01 REFEREE 79 650-62-00 5401 08/13/09 105.00
CONTRACTUAL SERVICES
INVOICE TOTAL: 105.00
072809 07/28/09 01 REFEREE 79-650-62-00-5401 08/13/09 105.00
CONTRACTUAL SERVICES
INVOICE TOTAL: 105.00
VENDOR TOTAL: 350.00
DATE: 08/03/09 UNITED CITY OF YORKVILLE PAGE: 1B
TIME: 12:03:42 DETAIL BOARD REPORT
ID: AP441000.WOW
INVOICES DUE ON/BEFORE 08/13/2009
INVOICE # INVOICE ITEM
VENDOR # DATE # DESCRIPTION ACCOUNT # P.O. # DUE DATE ITEM AMT
SERVICE SERVICE PRINTING CORPORATION
20808 07/21/09 01 8,500 FALL CATALOGS 79 650-62-00 5603 00403835 08/13/09 8,196.71
PUBLISHING/ADVERTISING
INVOICE TOTAL: 8,196.71
VENDOR TOTAL: 8,196.71
. SMALENG ALAN PATTERSON
98 07/13/09 01 BOWL GASKET SET, CHAIN, SPARK 79-610 62-00-5408 08/13/09 85.36
MAINTENANCE-EQUIPMENT
02 PLUG, CHISEL CHAINS ** COMMENT **
INVOICE TOTAL: 85.36
VENDOR TOTAL: 85.36
SOCCAMER SOCCER MADE IN AMERICA, INC.
CA09-013 07/15/09 01 SOCCER TRAINING CAMP 79 650-62-00-5401 00403877 08/13/09 1,197.75
CONTRACTUAL SERVICES
INVOICE TOTAL: 1, 197.75
VENDOR TOTAL: 1,197.75
THFARMTR THANKSGIVING FARM TRACTORS INC
07-368 07/10/09 01 HOSE, PICK-UP BODY, GROMMET 79-610-62-00 5408 06/13/09 20.81
MAINTENANCE-EQUIPMENT
INVOICE TOTAL: 20.81
VENDOR TOTAL: 20.81
UNIQUEPR UNIQUE PRODUCTS & SERVICE
190266 07/08/09 01 CLARKE MACHINE REPAIR 60-000-62-00-5416 00/13/09 201.90
MAINTENANCE- GENERAL
INVOICE TOTAL: 201.90
190753 07/14/09 01 TOILET TISSUE, GLOVES, GROUT 60-000 62-00-5408 08/13/09 121.16
MAINTENANCE- SUPPLIES
DATE: 08/03/09 UNITED CITY OF YORKVILLE PAGE: 19
TIME: 12:03:42 DETAIL BOARD REPORT
XD: AP441000.WOW
INVOICES DUE ON/BEFORE 08/13/2009
INVOICE # INVOICE ITEM
VENDOR # DATE # DESCRIPTION ACCOUNT # P.O. # DUE DATE ITEM AMT
UNIQUEPR UNIQUE PRODUCTS & SERVICE
190753 07/14/09 02 CLEANER *' COMMENT ** 08/13/09
INVOICE TOTAL: 121.16
VENDOR TOTAL: 323.06
VESCO VESCO
R49741 07/09/09 01 LAMINATING 79-610-65-00-5804 08/13/09 36.00
OPERATING SUPPLIES
INVOICE TOTAL: 36.00
VENDOR TOTAL: 36.00
VISA VISA
072409-PR 07/24/09 01 STAIRMASTER TREADS, 80-000-62-00-5416 00404448 08/13/09 532.81
MAINTENANCE- GENERAL
02 FASTNERS & TRANSMISSION, ** COMMENT **
04 GLOVES, FOIL SHEETS, MUSTARD, 79-650-65-00-5828 1.081.78
CONCESSIONS
05 KETCHUP, HOT DOGS, HAMBURGERS, ** COMMENT **
06 CHIPS ** COMMENT **
07 GROUP POWER MONTHLY LICENSE, 80-000-65-00-5803 414.95
PROGRAM EXPENSES
08 BIGGEST LOSER JACKETS ** COMMENT **
09 INSECT REPELLENTS 79 610-65-00-5804 58.95
OPERATING SUPPLIES
INVOICE TOTAL: 2,088.49
VENDOR TOTAL: 2,086.49
WALDENS WALDEN'S LOCK SERVICE
10339 07/20/09 01 POOL STEEL DOOR HANDLE REPAIR 80 000-62-00 5416 08/13/09 211.49
MAINTENANCE- GENERAL
INVOICE TOTAL: 211.49
VENDOR TOTAL: 211.49
DATE: 08/03/09 UNITED CITY OF YORKVILLE PAGE: 20
TIME: 12:03:42 DETAIL BOARD REPORT
ID: AP441000.WOW
INVOICES DUE ON/BEFORE 08/13/2009
INVOICE # INVOICE ITEM
VENDOR # DATE # DESCRIPTION ACCOUNT # P.O. # DUE DATE ITEM AMT
WALMART WALMART COMMUNITY
071609-PR 07/16/09 01 VISORS, DOOR HANGERS, FOAM 79-650-65-00-5803 08/13/09 124.85
PROGRAM EXPENSES
02 MARKERS, BUBBLES, STICKERS, ** COMMENT **
03 JARS, CUPS, SOAP, BOWLS, ** COMMENT **
04 PRETZELS, POPCORN, CRACKERS, ** COMMENT **
05 SEASHELLS, SAND, JELLO, CHEESE * COMMENT **
06 SNACKS, COOL WHIP, TUMBLERS ** COMMENT **
07 BUNS, FIRST AID KITS, POP ICE 79-650-65-00-5828 242.28
CONCESSIONS
INVOICE TOTAL: 367.13
VENDOR TOTAL: 367.13
YORKACE YORKVILLE ACE & RADIO SHACK
127046 07/14/09 01 PLUMBING PARTS 80-000-62 00-5416 08/13/09 19.98
MAINTENANCE- GENERAL
INVOICE TOTAL: 19.98
127060 07/15/09 01 BOLT 79-610 62-00-5408 08/13/09 0.40
MAINTENANCE-EQUIPMENT
INVOICE TOTAL: 0.40
127081 07/16/09 01 2 TAPE MEASURES 79-610 65-00-5815 08/13/09 69.98
HAND TOOLS
INVOICE TOTAL: 69.98
VENDOR TOTAL: 90.36
YORKNAPA YORKVILLE NAPA AUTO PARTS
882130 06/16/09 01 BULBS, LAMP 79 610-62-00-5408 08/13/09 8.07
MAINTENANCE-EQUIPMENT
INVOICE TOTAL: 8.07
882326 06/18/09 01 SCREWS 79-610 62 00-5408 06/13/09 1.69
MAINTENANCE-EQUIPMENT
INVOICE TOTAL: 1.69
DATE: 08/03/09 UNITED CITY OF YORKVILLE PAGE: 21
TIME: 12:03:42 DETAIL BOARD REPORT
ID: AP441000.WOW
INVOICES DUE ON/BEFORE 08/13/2009
INVOICE # INVOICE ITEM
VENDOR # DATE # DESCRIPTION ACCOUNT # P.O. # DUE DATE ITEM AMT
YORKNAPA YORKVILLE NAPA AUTO PARTS
882329 06/18/09 01 SCREW, WASHERS 79-610,,62-00-5408 08/13/09 2.17
MAINTENANCE-EQUIPMENT
INVOICE TOTAL: 2.17
882422 06118109 0 FUSE 79-610 62-00-5408 08/13/09 2 17
MAINTENANCE-EQUIPMENT
INVOICE TOTAL: 2.17
VENDOR TOTAL: 14.10
YORKPR YORKVILLE PARK & RECREATION
HTD09 07/31/09 01 HOMETOWN DAYS START UP MONEY 79 650-65-00-5833 00403834 08/13/09 3,550.00
HOMETOWN DAYS EXPENSES
INVOICE TOTAL: 3,550.00
VENDOR TOTAL: 3,550.00
TOTAL ALL INVOICES: 84,136.59
Reviewed By: Agenda Item Number
Parks
Recreation ❑
Pagns a RECK5-MN Director M V Tracking Number
City Administrator F-1 1 g
ID ID4. . Legal ❑
—� Human Resources ❑
D� L M�
Police ❑
Park Board Agenda Item Tracking Document
Title: Park Review—new selections for next meeting's review
Agenda Date: Park Board--August 13, 2009
Synopsis: See attached memo.
Action Previously Taken:
Date of Action: June 2009 Action Taken: Discussion
Item Number:
Type of Vote Required: N/A
Action Requested: Discussion
Submitted by: Bart Olson Parks and Recreation
Name Department
Agenda Item Notes:
Memorandum
To: Park Board
From: Bart Olson, Interim Director of Parks and Recreation
FARK� REcR6Al7aN CC:
ID Date: August 7, 2009
Subject: Park Review
Y07XYf;lE WAl{E�&KZVUVAME9
This item was last discussed at the June 25`h Park Board meeting. At that meeting, the
Park Board discussed Bristol Bay Parks A, B and D, and Steven G. Bridge Park. I am
recommending the Park Board agree to study the following parks for discussion at the August
27`h meeting:
Grande Reserve Park A—undeveloped park at the northeast corner of Tuscany Trail
and Preston Drive at the north end of the Grande Reserve subdivision
Grande Reserve Park B—undeveloped park at the southeast comer of Beresford Drive
and Baily Road and stretching along the ComEd right of way north of the BNSF railroad
tracks
Stepping Stones Park—developed park behind (east) of Grande Reserve Elementary
School, southwest of the corner of Grande Trail and Matlock Drive
Rotary Park—developed park at the entrance to the Grande Reserve subdivision off of
Bristol Ridge Road and Sunset Avenue
If the Park Board agrees with this selection, I will distribute maps, aerial photos and master plan
documents in the August 14`h Director's Weekly.
Reviewed By: Agenda Item Number
Parks ❑
Recreation ❑
PAFOG a AECRE,-ncN Director �]
City Administrator F-1 Tracking Number
ID Legal ❑
Human Resources ❑
Police ❑
Park Board Agenda Item Tracking Document
Title: Whispering Meadows Caboose- Update
Agenda Date: Park Board—August 13, 2009
Synopsis: An ongoing discussion on the status of the placement of the caboose.
Action Previously Taken:
Date of Action: June 2009 Action Taken: Discussion
Item Number:
Type of Vote Required: None
Action Requested: Discussion
Submitted by: Bart Olson Parks and Recreation
Name Department
Agenda Item Notes:
Reviewed By: Agenda Item Number
o �W� Parks ❑
I A
Recreation ❑1K
PAR 1k5Cf anW Director '
City Administrator ❑ Tracking Number
Legal ❑
-� Human Resources ❑
ma�ntE waalt�cn'ptuv�t
Police ❑
Park Board Agenda Item Tracking Document
Title: June Budget Report- discussion
Agenda Date: Park Board--August 13, 2009
Synopsis• A discussion on the FY 09110 budget report for the month of June.
Action Previously Taken:
Date of Action: June 2009 Action Taken: Discussion
Item Number:
Type of Vote Required: None
Action Requested: Discussion
Submitted by: Bart Olson Parks and Recreation
Name Department
Agenda Item Notes:
Memorandum
}• i
To: Park Board
From: Bart Olson, Interim Director of Parks and Recreation
�a{tKs a pEeRSartav CC:
4° Date: August 6, 2009
Subject: June 2009 Budget Report
L
Items to note on the June 2009 budget report are as follows:
79-000-42-00-7270 Fees for Programs (revenue- operating)
80-000-42-00-4270 Fees for Programs (revenue--REC Center)
June is typically a slow month for revenues. This year, school started late and had a few
snow days,pushing the end of the school year to mid-June. This is significant in regards
to June revenues because attendance at children's classes spike after the end of the school
year. June revenues are also typically low because they do not contain any major league
sign-up deadlines (typically people sign-up at the deadline).
79-600-42-00-4280 Concessions (revenue- operating)
79-650-65-00-5828 Concessions (expenses - operating)
With the months of August and September remaining in the concession season, the
concession budget is already 213 of the way to being fulfilled. Staff has been tracking the
revenues each weekend, and the end of season revenue number should be more than
$31.,000. Even with all of the tournament rainouts this season, the concession stands
have seen good traffic during baseball games. The result is that revenues will be far
greater than expected, and that expenses should be slightly greater than what was
budgeted.
79-000-42-00-4288 Golf Outing (revenue- operating)
79-650-65-00-5827 Golf Outing (expenses - operating)
These figures should be finalized, and are the result of low attendance, the rainout and
sponsorships being very difficult to secure this year.
80-000-42-00-4200 Membership fees (revenue_.REC Center)
Membership fees are almost matching a monthly budget figure, even in a historically
slow month. I have not finalized by detailed analysis of this line-item,but I am
comfortable in saying that a normal membership spike in January(due to New Year's
resolutions) coupled with no decreases in membership (we expect them to increase) will
be more than enough to produce a total yearly amount for this line item that will be
greater than budgeted.
80-000-42-00-4220 Swim Class revenue REC Center
Swim classes are well attended, and will be on pace to beat the budgeted amount.
80-000-62-00-5416 Maintenance—General (Menses—REC Center
The large expense is due to HVAC repairs, which have been previously discussed.
DATE: OR/0312009 UNITED CITY OF YORKVILLE PAGE: 1
T_ME: 11:07;04 DETAILED REVENUE AND EXPENSE F-YR: 10
ID: GL470003.WOW MTD/YTD ACTUAL VS. BUDGET
FOR 2 PERIODS ENDING JUNE 30, 2009
FUND: PARKS 6 RECREATION
FISCAL YTD UNCOLLECTED/
ACCOUNT JUNE JUNE YEAR-TO-DATE ACTUAL + ANNUAL UNENCUMBERED
NUMBER DESCRIPTION BUDGET ACTUAL BUDGET ENCUMBRANCE BUDGET BALANCE
GENERAL
REVENUES
CARRY OVER
GENERAL
79-000-40-00-3999 BEGINNING FUND BALANC (3,416.66) 0.00 (6,633.32) 0.00 (40,999.841 (40,999.841
------------------------------------------------------------------------------------------------------------------
TOTAL GENERAL 43,416.66) 0.00 (6,833.32) 0.00 (40,999.841 (40,999.84)
TOTAL CARRY OVER (3,416.661 0.00 (6,833.32) 0.00 (40,999.841 (40,999.84)
CHARGES FOR SERVICES
GENERAL
79-000-42-00-4270 FEES FOR PROGRAMS 20,268.75 11,330.00 40,537.50 32,520.50 243,225.00 210,704.50
79-000-42-00-4280 CONCESSIONS/ALL SALE 2,250.00 12,052.75 4,500.00 18,626.63 27,000.00 8,373.37
79-000-42-00-4285 VENDING MACHINE INCOM 0.00 0.00 0.00 0.00 0.00 0.00
79-000-42-00-4286 RENTAL INCOME 0.00 0.00 0.00 0.00 0.00 0.00
79-000-42-00-4287 PARK RENTAL INCOME 1,250.00 3,655.00 2,500.00 7,589.00 15,000.00 7,411.00
79-000-42-00-4288 GOLF OUTING REVENUE 2,250.00 960.00 4,500.00 8,659.00 27,000.00 18,341.00
79-000-42-00-4291 HOMETOWN DAYS 9,750.00 4,035.00 19,500.00 5,885.00 117,000.00 111,115.00
79-000-42-00-4295 MISC RETAIL 250.00 0.00 500.00 0.00 3,000.00 3,000.00
------------------------------------------------------------------------------------------------------------------
TOTAL GENERAL 36,018.75 32,032.75 72,037.50 73,280.13 432,225.00 358,944.87
TOTAL CHARGES FOR SERVICES 36,016.75 32,032.75 72,037.50 73,280.13 432,225.00 358,944.87
MISCELLANEOUS
GENERAL
79-D00-44-00-4400 DONATIONS 1,166.66 0.00 2,333.32 1,929.00 14,000.00 12,071.00
79-000-44-00-4404 TREE DONATIONS 41.66 0.00 83.32 0.00 500.00 500.00
-----------------------------------_-_------------_---------------------------------------------------------------
TOTAL GENERAL 1,208.32 0.00 2,416.64 1,929.00 14,500.00 12,571.00
TOTAL MISCELLANEOUS 1,208.32 0.00 2,416.64 1,929.00 14,500.00 12,571.00
INTERGOVERNMENTAL
GENERAL
79-000-45-00-4550 YOUTH SERVICES GRANT 75.00 0.00 150.00 0.00 900.00 900.00
------------------------------------------------------------------------------------------------------------------
TOTAL GENERAL 75.00 0.00 150.00 0.00 900.00 900.00
TOTAL INTERGOVERNMENTAL. 75.00 0.00 150.00 0.00 900.00 900.00
LIArr:: Utl/Ud 1Zuu9 UNITED CITY OF YORKVILLE PAGE: 2
TIME: 11:07:04 DETAILED REVENUE AND EXPENSE F-YR: 10
ID: GL470003.WOW MTD/YTD ACTUAL VS. BUDGET
FOR 2 PERIODS ENDING JUNE 30, 2009
FUND: PARKS d RECREATION
FISCAL YTD UNCOLLECTED/
ACCOUNT JUNE JUNE YEAR-TO-RATE ACTUAL + ANNUAL UNENCUMBERED
NUMBER DESCRIPTION BUDGET ACTUAL BUDGET ENCUMBRANCE BUDGET BALANCE
------------------------------------------------------------------------------------------------------------------------------------------------------------
GENERAL
REVENUES
INTEREST
GENERAL
79-000-46-00-4600 INVESTMENT INCOME 250.00 22.41 500.00 52.86 3,000.00 2,947.14
-------------------------------------------------------------------------------------------------------------------
TOTAL GENERAL 250.00 22.41 500.00 52.86 3,000.00 2,947.14
TOTAL INTEREST 250.00 22.41 500.00 52.86 3,000.00 2,947.14
TRANSFERS
GENERAL
79-000-49-00-4901 TRANSFER FROM GENERAL 81,625.00 81,625.00 163,250.00 163,250.00 979,500.04 816,250.04
79-000-49-00-4902 TRANSFER IN FROM GF - 0.00 0.00 0.00 150,000.00 0.00 (150,000.001
79-000-49-00-4980 TRANSFER FROM REC CEN 0.00 0.00 0.00 0.00 0.00 0.00
------------------------------------------------------------------------------------------------------------------
TOTAL GENERAL 81,625.00 81,625.00 163,250.00 313,250.00 979,500.04 666,250.04
TOTAL TRANSFERS 81,625.00 81,625.00 163,250.00 313,250.00 979,500.04 666,250.04
TOTAL REVENUES: GENERAL 115,760.41 113,680.16 231,520.82 388,511.99 1,389,125.20 1,000,613.21
GENERAL
EXPENSES
TRANSFERS
GENERAL
79-000-99-00-9973 TRANSFER TO LAND ACQU 0.00 0.00 0.00 0.00 0.00 0.00
------------------------------------------------------------------------------------------------------------------
TOTAL GENERAL 0.00 0.00 0.00 0.00 0.00 0.00
TOTAL TRANSFERS 0.00 0.00 Q.00 0.00 0.00 0.00
TOTAL EXPENSES: GENERAL 0.00 0.00 0.00 0.00 0.00 0.00
RECREATION CENTER
EXPENSES
PERSONNEL SERVICES
GENERAL
79-600-50-00-5107 SALARIES- REC CENTER 0.00 0.00 0.00 0.00 0.00 0.00
°-----------------------------------------------------------------------------------------------------------------
TOTAL GENERAL 0.00 0.00 0.00 0.00 0.00 0.00
DATE: 08/03/2009 UNITED CITY OF YORKVILLE PAGE: 3
TIME: 11:07:04 DETAILED REVENUE AND EXPENSE F-YR: 10
ID: GL470003.WOW MTD/YTD ACTUAL VS. BUDGET
FOR 2 PERIODS ENDING JUNE 30, 2009
FUND: PARKS & RECREATION
FISCAL YTD UNCOLLECTED/
ACCOUNT JUNE JUNE YEAR-TO-DATE ACTUAL + ANNUAL UNENCUMBERED
NUMBER DESCRIPTION BUDGET ACTUAL BUDGET ENCUMBRANCE BUDGET BALANCE
TOTAL PERSONNEL SERVICES 0.00 0.00 0.00 0.00 0.00 0.00
CONTRACTUAL SERVICES
GENERAL
79-600-62-00-5603 PUBLISHING/ADVERTISIN 0.00 0.00 0.00 0.00 0.00 0.00
-------------------------------------------_---------------------------------------------------------_------------
TOTAL GENERAL 0.00 0.00 0.00 0.00 0.00 0.00
TOTAL CONTRACTUAL SERVICES 0.00 0.00 0.00 0.00 0.00 0.00
OPERATIONS
GENERAL
79-600-65-00-5804 OPERATING SUPPLIES 0.00 0.00 0.00 7,419.25 0.00 (7,419.25)
TOTAL GENERAL 0.00 0.00 0.00 7,419.25 0.00 (7,419.25)
TOTAL OPERATIONS 0.00 0.00 0.00 7,419.25 0.00 (7,419.25)
RETIREMENT
GENERAL
79-600-72-00-6500 IMRF 0.00 0.00 0.00 0.00 0.00 0.00
79--600-72-00-6501 SOCIAL SECURITY 0.00 0.00 0.00 0.00 0.00 0.00
-----------------"__----------------------------------------------------------------------------------------------
TOTAL GENERAL 0.00 0.00 0.00 0.00 0.00 0.00
TOTAL RETIREMENT 0.00 0.00 0.00 0.00 0.00 0.00
CAPITAL OUTLAY
GENERAL
79-600-75-00-7002 COMPUTER EQUIP b SOFT 0.00 0.00 0.00 0.00 0.00 0.00
--------------------------------------------------------------_--------------__-__-----------------------------_---
TOTAL GENERAL 0.00 0.00 D.00 0.00 0.00 0.00
TOTAL CAPITAL OUTLAY 0.00 0.00 0.00 0.00 0.00 0.00
TCTAL EXPENSES: RECREATION CENTER 0.00 0.00 0.00 7,419.25 0.00 {7,419.25)
PARKS
EXPENSES
PERSONNAL SERVICES
GENERAL
DATE: CB/U3/2009 UNITED CITY OF YDRKVILLE PAGE: 4
TIME: 11:07:04 DETAILED REVENUE AND EXPENSE F-YR: 10
ID: GL470003.WOW MTD/YTD ACTUAL VS. BUDGET
FOR 2 PERIODS ENDING JUNE 30, 2009
FUND: PARKS 6 RECREATION
FISCAL YTD UNCOLLECTED/
ACCOUNT JUNE JUNE YEAR-TO-DATE ACTUAL + ANNUAL UNENCUMBERED
NUMBER DESCRIPTION BUDGET ACTUAL BUDGET ENCUMBRANCE BUDGET BALANCE
------------------------------------------------------------------------------------------------------------------------------------------------------------
PARKS
EXPENSES
PERSONNAL SERVICES
GENERAL
79-610-50-00-5107 SALARIES- PARKS 32,875.00 30,747,47 65,750.00 19,089.96 394,500.00 375,410.04
79-610--50-00-5136 SALARIES- PART-TIME 833.33 1,729.50 1,666.66 2,224.50 10,000.00 7,775.50
79-610-50-00-5137 SALARIES- OVERTIME 416.66 0.00 833.32 263.56 5,000.00 4,736.44
------------------------------------------------------------------------------------------------------------------
TOTAL GENERAL 34,124.99 32,476.97 68,249.96 21,578,02 409,500.00 387,921.9$
TOTAL PERSONNAL SERVICES 34,124.99 32,476.97 68,249.98 21,578.02 409,500.00 387,921.98
PROFESSIONAL SERVICES
GENERAL
79-610-61-00-5320 MASTER PLAN 1 COMUNI 0.00 0.60 0.00 0.00 D.DD 0.00
------------------------------------------------------------------------------------------------------------------
TOTAL GENERAL 0.00 0.00 0.00 0.00 0.00 0.00
TOTAL PROFESSIONAL SERVICES 0.00 0.00 0.00 0.00 0.00 0.00
CONTRACTUAL SERVICES
GENERAL
79-610-62-00-5405 PARK CONTRACTUAL 250.00 0.00 500.00 0.00 3,000.00 3,000.00
79-610-62-00-5408 MAINTENANCE-EQUIPMENT 916.66 1,238.22 1,833.32 1,296.98 11,000.00 9,703.02
79-610-62-00-5417 MAINTENANCE-PARKS 2,916.66 958.25 5,833.32 1,307.74 35,000.00 33,692.26
79-616-62-00-5421 WEARING APPAREL 375.00 387,91 750.00 387.91 4,500.00 4,112.09
79-610-62-00-5434 RENTAL-EQUIPMENT 291.66 0.00 583.32 0.00 3,500.00 3,500.00
79-610-62-00-5438 CELLULAR TELEPHONE 375.00 261.52 750.00 261.52 4,500.00 4,238.48
79-610-62-00-5445 LEGAL EXPENSES 333.33 0.00 666.66 1,331.00 41000,00 2,669.00
------------------------------------------------------------------------------------------------------------------
TOTAL GENERAL 5,458.31 2,845.90 10,916.62 4,585.15 65,500.00 60,914.85
TOTAL CONTRACTUAL SERVICES 5,458.31 2,845.90 10,916.62 4,585.15 65,500.00 60,914.85
PROFESSIONAL DEVELOPMENT
GENERAL
79-610-64-00-5604 TRAINING s CONFERENCE 0.00 0.00 0.00 106.68 0.00 (106.681
79-610-64-00-5605 TRAVEL EXPENSE 0.00 0.00 0.00 0.00 0.00 0.00
------------------------------------------------------------------------------------------------------------------
TOTAL GENERAL 0.00 0.00 0.00 106.68 0.00 (106.681
DATE: 08/03/2009 UNITED CITY OF YORKVILLE PAGE: 5
TIME: 11:07:04 DETAILED REVENUE AND EXPENSE F-YR: 10
ID: GL470003•WOW MTD/YTD ACTUAL VS. BUDGET
FOR 2 PERIODS ENDING JUNE 30, 2009
FUND: PARKS & RECREATION
FISCAL YTD UNCOLLECTED/
ACCOUNT JUNE JUNE YEAR-TO-DATE ACTUAL, + ANNUAL UNENCUMBERED
NUMBER DESCRIPTION BUDGET ACTUAL BUDGET ENCUMBRANCE BUDGET BALANCE
------------------------------------------------------------------------------------------------------------------------------------------------------------
TOTAL PROFESSIONAL DEVELOPMENT 0.00 0.00 0.00 106.68 0.00 (106.66)
OPERATIONS
GENERAL
79-610-65-00-5BD2 OFFICE SUPPLIES 41.66 0.00 83.32 0.00 500.00 500.00
79-610-65-00-5804 OPERATING SUPPLIES 2,145.83 280,96 4,291.66 420.95 25,750.00 25,329.05
79-610-65-00-5815 NAND TOOLS 145.83 23.92 291.66 23.92 1,75U.00 1,726.08
79-610-65-00-5824 CHRISTMAS DECORATIONS 41.66 0.00 83.32 0.00 500.00 500.00
79-610-65-00-5825 PUBLIC DECORATION 41.66 0.00 63.32 0.00 500.00 500.00
-------------------------------- -------------------------------------------------------------------------------------
TOTAL GENERAL 2,416.64 304.88 4,833.28 444.87 29,000.00 29,555.13
TOTAL OPERATIONS 2,416.64 304.88 4,833.28 444.87 29,000.00 28,555.13
RETIREMENT
GENERAL
79-610-72-00-6500 IMRF PARTICIPANTS 2,763.25 2,552.02 5,526.50 1,606.32 33,159.00 31,552.68
79-610-72-00-6501 SOCIAL SECURITY/MEDIC 2,610.58 2,421.14 5,221.16 1,555.71 31,327.00 29,771.29
------------------------------------------------------------------------------------------------------------------
TOTAL GENERAL 5,373.83 4,973.16 10,747.66 3,162.03 64,486.00 62,323.97
TOTAL RETIREMENT 5,373.83 4,973.16 10,747.66 3,162.03 64,486.00 61,323.97
CAPITAL OUTLAY
GENERAL
79-610-75-00-7003 OFFICE EQUIPMENT 41.66 0.00 83.32 0.00 500.00 500.00
79-610-75-00-7701 FLOWERS/TREES 125.00 551.80 250.00 551.80 11500.00 948.20
------------------------------------------------------------------------------------------------------------------
TOTAL GENERAL 166.66 551.80 333.32 551.80 2,000.00 1,448.20
TOTAL CAPITAL OUTLAY 166.66 551.80 333.32 551.80 2,000.00 1,448.20
OTHER OPERATING EXPENSES
GENERAL
79-610-78-00-9005 MERIT 0.00 0.00 0.00 0.00 0.00 0.00
------------------------------------------------------------ _-------------.._-------------------------------------
TOTAL GENERAL 0.00 0.00 0.00 0.00 0.00 0.00
TOTAL OTHER OPERATING EXPENSES 0.00 0.00 0.00 0.00 0.00 0.00
TOTAL EXPENSES: PARKS 47,540.43 41,152.71 95,080.86 30,428.55 570,486.00 540,057.45
LATE; 00/0312009 UNITED CITY OF YORKVILLE PAGE: 6
TIME: L1:07:04 DETAILED REVENUE AND EXPENSE F-YR: 10
ID: GL470003.WOW MTD/YTD ACTUAL VS. BUDGET
FOR 2 PERIODS ENDING JUNE 30, 2009
FUND: PARKS & RECREATION
FISCAL YTD UNCOLLECTED/
ACCOUNT JUNE JUNE YEAR-TO-DATE ACTUAL + ANNUAL UNENCUMBERED
NUMBER DESCRIPTION BUDGET ACTUAL BUDGET ENCUMBRANCE BUDGET BALANCE
----------
RECREATION
EXPENSES
PERSONNEL SERVICES
GENERAL
79-650-50-00-5107 SALARIES- RECREATION 29,894.83 28,238.90 59,789.66 30,913.14 356,738.00 327,824.66
79-650-50-00-5108 CONCESSION STAFF 750.00 2,011.64 1,500.00 3,471.83 9,000.00 5,528.17
79-650-50-00-5109 SALARIES- PRE SCHOOL 1,500.00 726.60 3,000.00 2,635.96 18,000.00 15,364.04
79-650-50-00-5136 SALARIES- PART TIME 1,125.00 975.00 2,250.00 2,590.00 13,500.00 10,910.00
79-650-50-00-5137 SALARIES- OVERTIME 29.16 0.00 58.32 0.00 350.00 350.00
79-650-50-00-5150 SALARIES- INSTRUCTOR 5,500.00 2,003.63 11,000.00 1,528.86 66,000.00 64,471.12
79-650-50-00-5155 SALARIES- RECORDING S 250.00 212.75 500.00 212.75 3,000.00 2,787.25
------------------------------------------------------------------------------------------------------------ -
TOTAL GENERAL 39,048.99 34,168.52 70,097.98 41,352.56 468,588.00 427,235.44
TOTAL PERSONNEL SERVICES 39,048.99 34,168.52 78,097.98 41,352.56 468,588.00 427,235.44
CONTRACTUAL SERVICES
GENERAL
79-650-62-00-5401 CONTRACTUAL SERVICES 0.00 3,255.00 0.00 4,565.00 0.00 (4,565.00)
79-650-62-00-5408 MAINTENANCE SUPPLIES 312.50 0.00 625.00 0.00 3,750.00 3,750.00
79-650-62-00-5409 MAINTENANCE-VEHICLES 141.66 0.00 283.32 0.00 1,700.00 1,700.00
79-650-62-00-5410 MAINTENANCE-OFFICE EQ 416.66 1,342.00 833.32 1,342.00 5,000.00 3,658.00
79-650-62-00-5426 YOUTH SERVICES GRANT 75.00 0.00 150.00 0.00 900.00 900.00
79-650-62-00-5435 ELECTRICITY 1,916.66 1,257.98 3,833.32 1,257.98 23,000.00 21,742.02
79-650-62-00-5437 TELEPHONE/INTERNET 108.33 96.22 216.66 105.54 1,300.00 1,194.46
79-650-62-00-5438 CELLULAR TELEPHONE 250.00 261.51 500.00 261.51 3,000.00 2,738.49
79-650-62-00-5445 PORTABLE TOILETS 416.66 {1,370.00} 833.32 (1,370.00) 5,000.00 6,370.013
79-650-62-00-5603 PUBLISHING/ADVERTISIN 2,250.00 2,850.00 4,500.00 2,850.00 27,000.00 24,150.00
79-650-62-00-5605 BOOKS/PUBLICATIONS 8.33 0.00 16.66 0.00 100.00 100.00
------------------------------------------------------------------------------------------------------------------
TOTAL GENERAL 5,895.80 7,692.71 11,791.60 9,012.03 70,750.00 61,737.97
TOTAL CONTRACTUAL SERVICES 5,895.80 7,692.71 11,791.60 9,012.03 70,750.00 61,737.97
PROFESSIONAL DEVELOPMENT
GENERAL
79-650-64-00-5600 DUES B3.33 0.00 166.66 213.32 1,000.00 786.68
79-654-64-00-56D4 TRAINING AND CONFEREN 0.00 0.00 0.00 0.00 0.00 0.00
79-650-64-00-5605 TRAVEL EXPENSE 0.00 0.00 0.00 0.00 0.00 0.00
DATE: 06103/2009 UNITED CITY OF YORKVILLE PAGE: 7
TIME: 11:07:04 DETAILED REVENUE AND EXPENSE F-YR: 1D
ID: GL470003.WOW MTD/YTD ACTUAL VS. BUDGET
FOR 2 PERIODS ENDING JUNE 30, 2009
FUND: PARKS & RECREATION
FISCAL YTD UNCOLLECTED/
ACCOUNT JUNE JUNE YEAR-TO-DATE ACTUAL a ANNUAL UNENCUMBERED
NUMBER DESCRIPTION BUDGET ACTUAL BUDGET ENCUMBRANCE BUDGET BALANCE
TOTAL GENERAL r 83.33 r 0.00 166.66 213.32 1,000.00 786.68
TOTAL PROFESSIONAL DEVELOPMENT 83.33 0.00 166.66 213.32 11000.00 786.68
OPERATIONS
GENERAL
79-650-65-00-5802 OFFICE SUPPLIES 375.00 345.74 750.00 350.13 4,500.00 4,149.87
79-650-65-00-5803 PROGRAM EXPENSES 4,812.50 1,206.15 9,625.00 7,240.05 57,750.00 50,509.95
79-650-65-00-5804 OPERATING SUPPLIES 125.00 6.49 250.00 6.49 1,500.00 1,493.51
79-650-65-00-5805 RECREATION EQUIPMENT 250.00 0.00 500.00 0.00 3,000.00 3,000.00
79-650-65-00-5808 POSTAGE & SHIPPING 416.66 0.00 833.32 420.00 5,000.00 4,580.00
79-650-65-00-5812 GASOLINE 416.66 152.67 833.32 152.67 5,000.00 4,847.33
79-650-65-00-5826 MILEAGE 33.33 0.00 66.66 0.00 400.00 400.00
79-650-65-00-5827 GOLF OUTING EXPENSES 1,500.00 17.64 3,000.00 5,130.69 18,000.00 12,869.31
79-650-65-00-582B CCNCESSIONS 1,083.33 2,844.50 2,166.66 4,009.02 13,000.00 8,990.98
79-650-65-00-5833 HOMETOWN DAYS EXPENSE 7,750.00 300.00 15,500.00 625.00 93,000.00 92,375.00
79-650-65-00-5640 SCHOLARSHIPS 166.66 0.00 333.32 0.00 2,000.00 2,000.00
79-650-65-00-5841 PROGRAM REFUND 750.00 1,012.00 1,500.00 1,393.00 9,000.00 7,607.00
------------------------`----------------------- ------------ -----------------------------------------------
TOTAL GENERAL 17,679.14 5,865.19 35,358.28 19,327.05 212,150.00 192,822.95
TOTAL OPERATIONS 17,679.14 5,885.19 35,358.28 19,327.05 212,150.00 192,622.95
RETIREMENT
GENERAL
79-650-72-00-6500 IMRF PARTICIPANTS 2,483.66 2,424.73 4,967.32 2,634.11 29,804.00 26,969.89
79-650-72-00-6501 SOCIAL SECURITY/MEDIC 2,987.25 2,547.25 5,974.50 3,150.38 35,847.00 32,696.62
---------------- -------------------------------------------------------------------------------------------------
TOTAL GENERAL 5,470.91 4,971.98 10,941.82 5,984.49 65,651.00 59,666.51
TOTAL RETIREMENT 5,470.91 4,971.98 10,941.82 5,984.49 65,651.00 59,666.51
CAPITAL OUTLAY
GENERAL
79-650-75-00-7002 COMPUTER EQUIP & SOFT 41.66 98.00 83.32 98.00 500.00 402.00
------------------------------------------------------------------------------------------------------------------
TOTAL GENERAL 41.66 98.00 93.32 98.00 500.00 402.00
TOTAL CAPITAL OUTLAY 41.66 96.00 83.32 98.00 500.00 402.00
DATE: 08/03/2009 UNITED CITY OF YORKVILLE PAGE: 8
TIME: 11:07:04 DETAILED REVENUE AND EXPENSE F-YR: 10
ID: GL470003.WOW MTD/YTD ACTUAL VS. BUDGET
FOR 2 PERIODS ENDING JUNE 20, 2009
FUND: PARKS 6 RECREATION
FISCAL YTD UNCOLLECTED/
ACCOUNT JUNE JUNE YEAR-TO-DATE ACTUAL + ANNUAL UNENCUMBERED
NUMBER DESCRIPTION BUDGET ACTUAL BUDGET ENCUMBRANCE BUDGET BALANCE
--- - - - ---------------------`-------------------------
RECREATION
EXPENSES
OTHER OPERATING EXPENSES
GENERAL
79-650-78-00-9005 MERIT 0.00 0.00 0.00 0.00 0.00 0.00
79-65078-00-9009 RESERVE 0.00 0.00 0.00 0.00 0.00 0.00
----------------------------------`-----------`--`------------------------------------------------`-`-------------
TOTAL GENERAL 0.00 0.00 0.00 0.00 0.00 0.00
TOTAL OTHER OPERATING EXPENSES 0.00 0.00 0.00 0.00 0.00 0.00
TOTAL EXPENSES: RECREATION 68,219.83 52,816.40 136,439.66 75,987.45 818,639.00 742,651.55
TOTAL FUND REVENUES 115,760.41 113,680.16 231,520.82 388,511.99 1,389,125.20 1,000,613.21
TOTAL FUND EXPENSES 115,760.26 93,969.11 231,520.52 113,835.25 1,389,125.00 1,275,289.75
FUND SURPLUS (DEFICIT) 0.15 19,711.05 0.30 274,676.74 0.20
DATE: Ue/0d/2UU9 UNITED CITY OF YORKVILLE PAGE: 9
TIME: 11:07:04 DETAILED REVENUE AND EXPENSE F-YR: 10
ID: GL470003.WOW MTD/YTD ACTUAL VS. BUDGET
FOR 2 PERIODS ENDING JUNE 30, 2009
FUND: RECREATION CENTER
FISCAL YTD UNCOLLECTED/
ACCOUNT JUNE JUNE YEAR-TO-DATE ACTUAL + ANNUAL UNENCUMBERED
NUMBER DESCRIPTION BUDGET ACTUAL BUDGET ENCUMBRANCE BUDGET BALANCE
------------------------------------------------------------------------------------------------------------------------------------------------------------
GENERAL
REVENUES
CARRY OVER
GENERAL
90-000-40-00-3999 CARRY OVER BALANCE (61916.66) 0.00 (13,833.32) 0.00 (82,999.84) (82,999.841
---.----_..-------------------_-------------------------------------------------------------------------------------
TOTAL GENERAL (6,916.66) 0.00 (13,833.32) 0.00 (82,999.84) (82,999.841
TOTAL CARRY OVER (61916.(6) 0.00 (13,833.32) 0.00 (82,999.84) (82,999.84)
CHARGES FOR SERVICES
GENERAL
80-000-42-00-4200 MEMBERSHIP FEES 33,333.33 32,503.00 66,666.66 64,282.00 400,000.00 335,718.00
80-000-42-00-4210 GUEST FEES 833.33 300.00 1,666.66 561.00 10,000.00 9,439.00
80-000-42-00-4220 SWIM CLASS 3,500.00 7,129.00 7,000.00 10,095.50 42,000.00 31,904.50
60-000-42-00-4230 PERSONAL TRAINING FEE 1,666.66 1,047.00 3,333.32 2,913.00 20,000.00 17,087.00
80-000-42-00-4240 TANNING SESSIONS 416.66 150.00 833.32 500.00 5,000.00 4,540.00
80-000-42-00-4270 FEES FOR PROGRAMS 16,166.66 5,109.51 32,333.32 14,929.51 194,000.00 179,070.49
80-000-42-00-4280 CONCESSIONS 1,000.00 1,212.75 2,000.00 2,054.50 12,000.00 9,945.50
80-000-42-00-4265 VENDING MACHINES 0.00 0.00 0.00 0.00 0.00 0.00
80-000-42-00-4286 RENTAL INCOME 458.33 28.00 916.66 151.50 5,500.00 5,348.50
80-000-42-00-4295 MISC RETAIL 0.00 0.00 0.00 0.00 0.00 0.00
--_--------------------------------------------------------------------------------------------------------------_
TOTAL GENERAL 57,374.97 47,479.26 114,749.94 95,487.01 688,500.00 593,012.99
TOTAL CHARGES FOR SERVICES 57,374.97 47,479.26 114,749.94 95,487.01 688,500.00 593,012.99
MISCELLANEOUS
GENERAL
80-000-44-00--4400 DONATIONS/SPONSORSHIP 1,000.00 0.00 2,000.00 220.00 12,000.00 11,780.00
------------------------------------------------------------------------------------------------------------------
TOTAL GENERAL 1,000.00 0.00 2,000.00 220.00 12,000.00 11,780.00
TOTAL. MISCELLANEOUS 1,000.00 0.00 2,000.00 220.00 12,000.00 11,780.00
INTERGOVERNMENTAL
GENERAL.
80-000-45-00-4550 GRANTS/SCHOLARSHIPS 91.66 D.00 183.32 0.00 1,100.00 1,100.00
------------------------------------------ -_----------------------------------- ----------__
TOTAL GENERAL 91.66 0.00 183.32 0.00 1,100.00 1,100.00
DATE: 06/03/2009 UNITED CITY OF YORKVILLE PAGE. 10
TIME: 11:07:04 DETAILED REVENUE AND EXPENSE F-YR: 10
ID: GL470003.WOW MTD/YTD ACTUAL VS. BUDGET
FOR 2 PERIODS ENDING JUNE 30, 2009
FUND: RECREATION CENTER
FISCAL YTD UNCOLLECTED/
ACCOUNT JUNE JUNE YEAR-TO-DATE ACTUAL + ANNUAL UNENCUMBERED
NUMBER DESCRIPTION BUDGET ACTUAL BUDGET ENCUMBRANCE BUDGET BALANCE
------------------------------------------ --_-_--------------------------------------------------------- -- - ---
TOTAL INTERGOVERNMENTAL 91.66 0.00 183.32 0.00 1,100.00 1,100.00
TOTAL REVENUES: GENERAL 51,549.97 47,479.26 103,099.94 95,707,01 618,600.16 522,893.15
GENERAL
EXPENSES
PERSONNEL SERVICES
GENERAL
80-000-50-00-5107 SALARIES- REC CENTER 2,850,00 21630.77 5,700.00 5,130.00 34,200.00 29,070.00
80-000.50-00-5109 SALARIES- PRESCHOOL 4,000.00 0.00 8,000.00 2,567.95 48,000.00 45,432.05
80-000-50-00-5136 SALARIES- PART TIME 8,750.00 8,623.76 17,500.00 16,000.39 105,000.00 88,999.61
80-000-50-00-5137 SALARIES- OVERTIME 83.33 0.00 166.66 0.00 1,000.00 1,000.00
80-000-50-00-5150 SALARIES- INSTRUCTORS 7,166.66 4,551.00 14,333.32 12,180.61 86,000.00 73,819.39
------------------------------------------------------------------------------------------------------------------
TOTAL GENERAL 22,849.99 15,805.53 45,699.96 35,878.95 274,200.00 238,321.05
TOTAL PERSONNEL SERVICES 22,849.99 15,805.53 45,699.98 35,878.95 274,200.00 238,321.05
CONTRACTUAL SERVICES
GENERAL
80-000.62-00-5401 CONTRACTUAL SERVICES 0.00 0.00 0.09 0.00 0.00 0.00
80-000-62-00-5408 MAINTENANCE- SUPPLIES 1,000.00 466.29 2,000.00 544.86 12,000.00 11,155.14
80-000-62--00-5410 MAINTENANCE- OFFICE E 229.16 1,413.23 458.32 1,498.01 2,750.00 1,251.99
80-000-62-00-5416 MAINTENANCE- GENERAL 833.33 3,925.31 1,666.66 4,401.71 10,000.00 5,598.29
80-000-62-00-5426 GRANTS 91.66 0.00 183.32 0.00 1,100.00 1,100.00
80-000-62-00-5430 TOWEL RENTAL 83.33 514.00 166.66 514.00 2,000.00 486.00
80-000-62-00-5431 POOL REPAIR 625.00 0.00 1,250.00 0.00 7,500.00 7,500.00
80-000-62-00-5432 LEASE PAYMENT 17,500.00 17,500.00 35,000.00 52,500.00 210,000.00 157,500.00
80-000-62-00-5433 LICENSES/PERMITS 83.33 0.00 166.66 150.00 1,000.00 850.00
80-000-62-00-5434 POOL SUPPLIES 416.66 669.28 833.32 669.28 5,000.00 4,330.72
80-000-62-00-5435 ELECTRICITY 3,916.66 1,964.18 7,833.32 4,210.43 47,000.00 42,789.57
80-000-62-00-5437 TELEPHONE/INTERNET/CA 145.83 117.25 291.66 119.10 1,750.00 1,630.90
80-000-62-00-5438 CELLULAR PHONE 58.33 43.59 116.66 43.59 700.00 656.41
BU-000-62-00-5439 PROPERTY TAX 2,206.66 0.00 4,413.32 0.00 26,480.00 26,480.00
BO-000-62-00-5440 SECURITY 60.00 60.00 120.00 100.00 720.00 620.00
80-000-62-00-5603 PUBLISHING/ADVERTISIN 125.00 41.40 250.00 82.80 1,500.00 1,417.20
80-000-62-00-5605 BOOKS/PUBLICATION 8.33 0.00 16.66 0.00 100.00 100.00
------------------------------------------------------------------------------------------------------------------
TOTAL GENERAL 27,383.28 26,714.53 54,766.56 65,133.78 328,600.00 263,466.22
DATE: 08103/2009 UNITED CITY OF YORKVILLE PAGE: 11
TIME: 11:07:04 DETAILED REVENUE AND EXPENSE F-YR: 10
ID: GL470003.WOW MTDIYTD ACTUAL VS. BUDGET
FOR 2 PERIODS ENDING JUNE 30, 2009
FUND: RECREATION CENTER
FISCAL YTD UNCOLLECTED/
ACCOUNT JUNE JUNE YEAR-TO-DATE ACTUAL + ANNUAL UNENCUMBERED
NUMBER DESCRIPTION BUDGET ACTUAL BUDGET ENCUMBRANCE BUDGET BALANCE
------------------------------------------------------------------------------------------------------------------------------------------------------------
TOTAL CONTRACTUAL SERVICES 27,383.28 26,714.53 54,766.56 65,133.78 328,600.00 263,465.22
PROFESSIONAL DEVELOPMENT
GENERAL
80-000-64-00-5600 DUES 16.66 0.00 33.32 0.00 200.00 200.00
80-000-64-00-5604 TRAINING & CONFERENCE 0.00 0.00 0.00 0.00 0.00 0.00
80-000-64-00-5605 TRAVEL EXPENSES 0.00 0.00 0.00 0.00 0.00 0.00
------------------------------------------------------------------------------------------------------------------
TOTAL GENERAL 16.66 0.00 33.32 0.00 200.00 200.00
TOTAL PROFESSIONAL DEVELOPMENT 16.66 0.00 33.32 0.00 200.00 200.00
OPERATIONS
GENERAL
80-000-65-00-5802 OFFICE SUPPLIES 333.33 400.71 666.66 400.71 4,000.00 3,599.29
80-000-65-00-5803 PROGRAM EXPENSES 2,583.33 1,435.66 5,166.66 3,093.77 31,000.00 27,906.23
80-000-65-00-5804 OPERATING SUPPLIES 316.66 249.00 633.32 249.00 3,800.00 3,551.00
80-000-65-00-5805 RECREATION EQUIPMENT 1,666.66 0.00 3,333.32 0.00 20,000.00 20,000.00
80-000-65-00-5808 POSTAGE 6 SHIPPING 66.66 0.00 133.32 1BC.00 800.00 620.00
80-000-65-00-5812 GASOLINE 25.00 0.00 50.00 0.00 300.00 300.00
00-000-65-00-5826 MILEAGE 20.83 0.00 41.66 0.00 250.00 250.00
80-000-65--00-502B CONCESSIONS EXPENSES 375.00 441.29 750.00 1,135.16 4,500.00 3,364.84
80-000-65-00-5840 SCHOLARSHIPS 41.66 0.00 83.32 0.00 500.00 500.00
80-000-65-00-5841 PROGRAM REFUNDS 83.33 851.00 166.66 1,156.00 1,000.00 (156.00{
80-000-65-00-5842 MEMBERSHIP REFUNDS 83.33 0.00 166.66 0.00 1,000.00 1,000.00
------------------------------------------------------------------------------------------------------------------
TOTAL GENERAL 5,595.79 3,377.66 11,191.58 6,214.64 67,150.00 60,935.36
TOTAL OPERATIONS 5,595.79 3,377,66 11,191.58 6,214.64 67,150.00 60,935.36
RETIREMENT
GENERAL
80-000-72-00-6500 IMRF 243.50 307.67 497.00 605.58 2,922.00 2,316.42
80-000-72-00-6501 SOCIAL SECURITY 1,748.00 1,197.92 3,496.00 2,368.56 20,976.00 18,607.44
------------------------------------------------------------------------------------------------------------------TOTAL GENERAL 1,991.50 1,505.59 3,983.00 2,974.14 23,898.00 20,923.86
TOTAL RETIREMENT 1,991.50 1,505.59 3,963.00 2,974.14 23,898.00 20,923.86
CAPITAL OUTLAY
DATE: 08/03/2009 UNITED CITY OF YORKVILLE PAGE: 12
TIME: 11:07:04 DETAILED REVENUE AND EXPENSE F-YR: 10
ID: G1,470003.WOW MTD/YTD ACTUAL VS. BUDGET
FOR 2 PERIODS ENDING JUNE 30, 2009
FUND: RECREATION CENTER
FISCAL YTD UNCOLLECTED/
ACCOUNT JUNE JUNE YEAR-TO-DATE ACTUAL + ANNUAL UNENCUMBERED
NUMBER DESCRIPTION BUDGET ACTUAL BUDGET ENCUMBRANCE BUDGET BALANCE
GENERAL
EXPENSES
CAPITAL OUTLAY
GENERAL
80-000-75-00-7002 COMPUTER EQUIP 4 SOFT 83.33 3,178.00 166.66 3,178.00 1,000.00 12,178.001
80-000-75-00-7003 OFFICE EQUIPMENT 41.66 0.00 83.32 0.00 500.00 500.00
80-000-75-00-7500 PHONE SYSTEM 16.66 0.00 33.32 0.00 200.00 200.00
.._........_....----..-------------------------------------------------------------- - - - --------------- -
TOTAL GENERAL 141.65 3,178.00 283.30 3,178.00 1,700.00 (1,478.001
TOTAL CAPITAL OUTLAY 141.65 3,178.00 283.30 3,178.00 1,700.00 11,478.001
OTHER OPERATING EXPENSES
GENERAL
80-000-78-00-9002 NICOR 0.00 0.00 0.00 620.45 0.00 (820.451
---..---------..------------------------------------------ --------------------------------------------------------
TOTAL GENERAL 0.00 0.00 0.00 820.45 0.00 (820.45)
TOTAL OTHER OPERATING EXPENSES 0.00 0.00 0.00 820.45 0.00 (820.451
TRANSFERS
GENERAL
80-000-99-00-9979 TRANSFER TO PARKS d R 0.00 0.00 0.00 0.00 0.00 0.00
---------------------------------------------------------------.._----------------------------------------------------
TOTAL GENERAL 0.00 0.00 0.00 0.00 0.00 0.00
TOTAL TRANSFERS 0.00 0.00 0.00 0.00 0.00 0.00
TOTAL EXPENSES: GENERAL 57,978,87 5D,581.31 115,957,74 114,199.96 695,748.00 581,548.04
TOTAL FUND REVENUES 51,549.97 47,479.26 103,099.94 95,707.01 618,600.16 522,893.15
TOTAL FUND EXPENSES 57,97B.87 50,581.31 115,957.74 114,199.96 695,748.00 581,548.04
FUND SURPLUS (DEFICIT) (6,426.90) (3,102.05) (12,857.80) (18,492.95) (77,147.84
Reviewed By: Agenda Item Number
Parks ❑
Recreation ❑
pARKc b EircwT=4 Director qO
City Administrator -1 Tracking Number
D Legal F1-� Human Resources ❑
mdmuE a�xctlf�a[atptr�n�t
Police ❑
Park Board Agenda Item Tracking Document
Title: Bristol Bay Park A Concept Plan
Agenda Date: Park Board—August 13, 2009
Synopsis: Presentation of a concept plan for Bristol Bay Park A (south, of clubhouse).
Action Previously Taken:
Date of Action: N/A Action Taken:
Item Number:
Type of Vote Required: Majority
Action Requested: Discussion and direction on the concept plan
Submitted by: Laura Haake Community Development
Name Department
Agenda Item Notes:
G'''. Memorandum
J � •� s
EST. 1836 To: Yorkville Park Board
1 From: Laura Haake, City Park Designer
CC: Bart Olson, Scott Sleezer
L K�, ry �C3 Date: August 6, 2009
LLE tV, Subject: Bristol Bay Park A Design
Protect
Bristol Bay Park A is next to the clubhouse on Rosenwinkle Drive. The clubhouse has a sand
volleyball court, swimming pool, and two half court basketball courts.
Staff is recommending a Circus theme for this project. The first in Yorkville, children will be
able to use their imagination to tame lions,practice their trapeze skills, walk the tightrope, and
put on a show under the big top! Equipment includes play structures for ages 2-5, ages 5-12, and
swings. A shelter or shade structure is also budgeted.
Bud et
The budget for this park is $100,000, and Staff suggests that this be Yorkville's next community
build to save money on the construction costs. In addition, we have a unique opportunity to
advertise the date of our build and seek volunteers from park and recreation professionals when
Scott and Laura will be speaking at the Illinois Park and Recreation Association conference in
January about community builds.
Budget breakdown is currently estimated at the following:
Concrete and mulch $15,000 ($6,000 playground mulch and $9,000 concrete)
Equipment $50,000 age 5-12
$10,000 age 2-5
Misc. amenities (bench, trash,
barrel planters, bleacher,
picnic table) $7,000
Shelter or shade structure $18.000
Grand total $100,000
Schedule
The tentative schedule for this park is as follows:
August 13 Preliminary design approved for RFP
August 20 RFP out
September 29 RFP return
October 8 Park Board approve equipment selection
October 20 City Council approve equipment selection
November 9 Staff begins organizing community build
December Order equipment to avoid January price increase
May Community Build, TBD
Recommendation
Staff will bring the proposed design sketches and ideas to the park board meeting for approval to
advertise and release an RFP for equipment proposals.
Reviewed By: Agenda Item Number
Parks ❑
Recreation ❑
PARKS d REC W-1700 Director
City Administrator ❑ Tracking Number
Legal ❑
munua Fxass.!K
Human Resources ❑
Police ❑
Park Board Agenda Item Tracking Document
Title: Smoking Ban in City Parks
Agenda Date: Park Board—August 13, 2009
Synopsis: Discussion on the concept of banning smoking in all City parks.
Action Previously Taken:
Date of Action: N/A Action Taken:
Item Number:
Type of Vote Required: Majority
Action Requested: Discussion and direction to proceed to with creation of a policy for future
Park Board consideration, or direction to not proceed further
Submitted by: Scott Sleezer Parks and Recreation
Name Department
Agenda Item Notes:
Memorandum
To: Park Board
From: Bart Olson, Interim Director of Parks and Recreation
FaRKs 6 RBCR5Al7a! CC:
Date: August 6, 2009
Subject: Smoking ban in City parks
1'OALYU€E W1=U=W "
Superintendent Sleezer and his Parks Department staff have observed increased
occurrences of cigarette refuse in the City parks,particularly near baseball fields.
Superintendent Sleezer would like to discuss the prohibition of smoking in City parks,both as a
result of increased maintenance costs and for general improvement of air quality within the
parks.
Staff seeks the Park Board's guidance on whether a smoking ban in City parks is desired.
Should the Park Board desire to study the issue, the staff will prepare a detailed policy analysis
for the next Park Board meeting.
Reviewed By: Agenda Item Number
IrDaxv= Parks
'i f- M Recreation ❑
PRRKc&1kerw,4-7c 4 Director
City Administrator F1 Tracking Number
Legal ❑
-� Human Resources ❑
Police ❑
Park Board Agenda Item Tracking Document
Title: Whispering Meadows Park Change Order
Agenda Date: Park Board—August 13, 2009
Synopsis: A change order is needed for additional grading work in Whispering Meadows
Park.
Action Previously Taken:
Date of Action: N/A Action Taken:
Item Number:
Type of Vote Required: Majority
Action Requested: Approval
Submitted by: Scott Sleezer Parks and Recreation
Name Department
Agenda Item Notes:
Memorandum
�-' � "= To: Bart Olson
From: Scott Sieezer
pARKs d RUCR"-UCN CC:
Date: 8-6-09
Subject: Whispering Meadows Grading
Bart,
The trail has been installed at Whispering Meadows Park and now we are close to finishing
construction. We are in need of additional grading work around the twelve acre park site. This is
work we anticipated but were unable to put a price on until the trail was completed. The
developer graded the trail originally and left behind some severe undulation and earth. We
wanted to wait until the trail was completed to get an accurate estimate of the work that needed
to happen. The cost is based on the amount of cut and fill that needs to occur around the site.
Memorandum
To: Bart Olson
From: Scott Sleezer
PARKS&RECRM-rJ0N CC:
Date: 8-6-09
Subject: Whispering Meadows Change Order#2
Whispering Meadows Park
LJ Dodd Construction Inc.
174 Harrison Street
Oswego, 1160543
Contract Amount $333,880.00
Item Cost
Additional Grading $7,875.00
Total Change $7,875.00
Awarded contract amount $333,880.00
Change Order#1 $18,572.15
Change Order#2 $7,875.00
Revised Contract Amount $360,327.15
Approved: Date:
City of Yorkville
Approved: Date:
L]Dodd Construction
07/31/2009 10:15 FAX 19305548674 L J Dodd IA0001/0001
i
r
L J DODD CONSTRUCTION INC: REQUEST FOR CHA1 GE
174 HARRISON STREET PAGE 1 OF 1
OSWEGO,IL 80543 630554-6511
UNITED CITY OF YORKVILLE DATE: 07/30/09
800 GAME FARM ROAD
YORKVILLE,IL 60560
ATTN.:SCOTT"SLEEZER
sHFM TO:
WHISPERING MEADOWS
QUANTRY uwrPRM ANNIUM
1.0 ADDITIONAL GRADING AS REQUESTED $7,500.00 $7,500.00
1.00 L J DODD 0&P $375.00 5375.00
SUBTOTAL 7,875.00
Questions oomemi v this proposal? TOTAL W T .
Call:630-554-8511 FAX 630-5548674 E8TXuIR7E
THANK YOU FOR YOUR HU5NMI
R.fcwhisp.WK4
Reviewed By: Agenda Item Number
'YDWVILU Parks ❑
Recreation ❑
pARKs RESRs4T=4 Director J
City Administrator F1 Tracking Number
Legal ❑
J Human Resources ❑
Police ❑
Park Board Agenda Item Tracking Document
Title: USGS 1 IDNR Bypass Gauge
Agenda Date: Park Board—August 13, 2009
Synopsis: Discussion on a conceptual proposal to partner with the IDNR and USGS for use
of environmental gauges at the Glen Palmer Dam bypass.
Action Previously Taken:
Date of Action: N/A Action Taken:
Item Number:
Type of Vote Required: None
Action Requested: Discussion and direction to either proceed with further discussion with
IDNR and USGS or not to proceed.
Submitted by: Bart Olson Parks and Recreation
Name Department
Agenda Item Notes:
Memorandum
To: Park Board
From: Bart Olson, Interim Director of Parks and Recreation
PAAKg AeCWTION CC:
Date: August 7, 2009
Subject: USGS /IDNR gauge at dam
After the Glen.Palmer Dam bypass and whitewater recreational facility is complete next
year, the IDNR will be installing gauges on the island. These gauges will measure water flows,
pool levels, and other river-related information. Access to these gauges will be provided to the
IDNR by phone line, and access to the data will be almost 24 hours behind when the conditions
occurred.
The USGS has access to more high-tech gauges and reporting systems (satellites) that can
provide more information than the IDNR at a quicker response time (near real-time). In addition
to the items the IDNR measures, the USGS can measure atmospheric conditions (air
temperature, water temperature, etc.). Fortunately, the USGS can provide access to this data to
the City. Unfortunately, the USGS can not fund these gauges 100%.
The IDNR has proposed the concept of a three way agreement between the City, the
IDNR and the USGS to install USGS gauges at the island and provide both the IDNR and the
City with access to the data in near real-time. The cost of the gauges to install and maintain will
even out to $15,000 per year, or$5,000 per party. Installation of the gauges would not occur
until the bypass is open and operational (spring or summer 2010)meaning the first expenses
would not be paid until FY 10111.
The benefit to the City is that we could market the conditions at the facility to boaters and
fishermen on the City website. This would allow people from around the region to plan their
trips to downtown based on the water and atmospheric conditions. For instance, whitewater
kayakers may not like very cold water, or fishermen may not like high water levels. Generally,
the more information you have available to the public about the facility, the easier it is for those
travelling from outside of Yorkville to the facility to adequately plan their trip (hopefully
yielding a good experience at the facility and repeat trips). Also, if the City ever plans to offer
this type of information, it would be easiest to install the gauges now (from a logistical
standpoint) and most cost efficient to split the cost with the other two parties.
The IDNR and the USGS are not looking for approval of the agreement at this time, as
they are still working out details of the proposal. They both asked that we seek the input of the
Park Board for their general acceptance of the concept of having access to this information for
the cost estimate provided. They will finalize the details of the proposal and submit a formal
agreement for consideration by the Park Board and City Council at a later date.
Reviewed By: Agenda Item Number
' r
Parks ❑
u
Recreation ❑ n
SA S a w�G n� Director t ,'
City Administrator F-1 Tracking Number
Legal ❑
Human Resources ❑
Police ❑
Park Board Agenda Item Tracking Document
Title: Role of Park Board members
Agenda Date: Park Board--August 13, 2009
Synopsis: Discussion on the role of the Park Board and the authority of an individual Park
Board member.
Action Previously Taken:
Date of Action: N 1 A Action Taken:
Item Number:
Type of Vote Required: None
Action Requested: Discussion
Submitted by: Bart Olson Parks and Recreation
Name Department
Agenda Item Notes:
Memorandum
�O To: Park Board
� L56
From: Bart Olson, Interim Director of Parks and Recreation
paRKs a REGRrATION CC:
Date: August 7, 2009
Subject: Role of Park Board members
m�In!u �un
Over the past several weeks, I have fielded questions from board members in and outside
of Park Board meetings about various aspects of department operations. Most of these questions
have been simple requests for information, while some have been demands for new reports and
even action by staff. In order to properly manage the operations of the department, I offer the
following discussion on roles and responsibilities of board members.
The Park Board is made up of seven board members. Per state statute, the corporate
authorities (the City Council) has vested power to the Park Board to provide maintain, equip, and
operate playgrounds and recreation centers and the buildings thereon, and for that purpose may
employ recreation leaders, center directors, supervisors, recreation superintendents, or other such
officers or employees as they may deem proper. Since the Park Board is a legislative body
(similar to City Council), the main authority in the Park Board lies in the budget creation
process, the supervision of the Director in conjunction with the Mayor, and the approval of
various policies and procedures.
The power of the Park Board, and any board, is expressed through outcomes of votes of
the entire board, or direction from a majority of the board. The power to manage or dictate
action is not available to any single board member or a minority group within the board. These
concepts are best illustrated through the City's governing ordinance (attached),which explains
how the aldermen, mayor, staff and committees interact.
Page 4—Section"Aldermen"—Para a h A
Shall through their council votes, create the public policy that governs the United City of
Yorkville, and provide oversight for the executive branch.
Page 4--Section"Aldermen"—Paragraph D
Shall refrain from giving direction to any city employee. Policy is created by the entire
City Council. If an alderman wishes to address any problems he or she sees occurring in the city,
this problem maybe brought to the attention of the mayor, the city administrator, department
directors, or taken to the council as a whole for action. Requests for information are not to be
considered as "giving direction".
In practice, these sections prevent any single alderman from directing staff to complete an
action, or creating new information. It allows aldermen to ask for existing information from
staff. If an alderman would like a new report to be created, or a new policy to be analyzed, this
1 Actions include procurement. No procurement power is delegated to board members.
1
request is typically brought up in a committee or City Council meeting. This request is then
discussed by the entire board and direction is given to staff.
Use of the staff hierarchy for these requests for information is recommended, but not
absolutely necessary. In our organizational chart, the Director is responsible to the Mayor and
the Park Board, and all Parks and Recreation department employees report to the Director(or
subordinates). Requesting information through the Director allows the Director to learn what
concerns the board members have about operations,use discretion in how the responses are
communicated back to the board, and formulate a comprehensive response to the question.
Finally, personnel actions are the ultimate authority of the Mayor and the day-to-day
human resources processes (including the hiring process) are conducted by staff. The Mayor has
the authority to hire and fire employees. The staff administers the recruitment process, including
reviewing applicants and conducting interviews. These processes are dictated in the employee
manual and have been approved by City Council.
Z In my career,I have learned that when an alderman or a board member has a question about something,there is
usually a context specific answer. Routing the question through the director gives the director a chance to provide
context specific information with the answer,which results in more comprehensive answers and a better informed
board.
2
STATE OF ILLINOIS )
) ss.
COUNTY OF KENDALL )
Ordinance No. 2009-
AN ORDINANCE AMENDING AND RESTATING THE
GOVERNING ORDINANCE OF THE MAYOR AND CITY COUNCIL
OF THE UNITED CITY OF YORKVILLE,KENDALL COUNTY, ILLINOIS
WHEREAS, the City Council of the United City of Yorkville first passed a
Governing Ordinance, on June 27, 2006 as Ordinance 2006-58, subsequently passed
amendments to the Governing Ordinance, on November 14, 2006 as Ordinance 2006-
133, on June 26, 2007 as Ordinance 2007-49, July 10, 2007 as Ordinance 2007-50, July
24, 2007 as Ordinance 2007-53, on January 22, 2008 as Ordinance 2008-02, on April 22,
2008 as Ordinance 2008-27, on June 24, 2008, as Ordinance 2008-58A, and on
September 23, 2008, as Ordinance 2008-84, and intends to amend said Ordinance and
restate it in its entirety, by this Ordinance rendering this as the full text of the Governing
Ordinance of the United City of Yorkville; and,
WHEREAS, the City Council of the United City of Yorkville, in accordance with
Illinois Compiled State Statutes, has the right to determine procedures for organizing and
conducting all meetings of the City Council acknowledging that the City is bound by
certain state and federal laws as well as legal precedents which cannot be supplanted by
City Ordinance; and,
1
WHEREAS, in keeping with this right, the City Council has adopted Roberts
Rules of Order to outline the procedure to be followed during meetings and to regulate
the actions of Council members and the public in attendance at such meetings; and,
WHEREAS, the Council has determined that, to further ensure the orderly flow
of information presented at its meetings and to protect the integrity of all in attendance at
such meetings, it requires an additional written policy to clarify and amend Roberts
Rules; and
WHEREAS, the Council has undertaken to compile a list of ethical standards for
City elected officials which the Council wishes to be included in its written policy; and,
WHEREAS, the Council also has determined that it is in the best interests of all
members of the City Council and the residents of the United City of Yorkville that said
policy should include guidelines that clarify the duties and rights of aldermen and the
mayor as elected officials of the United City of Yorkville; and,
WHEREAS, the Council also requires said policy to officially establish standing
committees of the Council and to outline procedures for the organization of said
committees, including the selection of membership and chairmen of said committees, so
that membership and chairmanship shall be unbiased and non-partisan, and offer all
aldermen an equal opportunity to understand City business.
NOW, THEREFORE, BE IT ORDAINED by the Mayor and City Council of
the United City of Yorkville, Kendall County, Illinois, that the following shall constitute
the Governing Ordinance for the United City of Yorkville;
Governing Ordinance,United City of Yorkville
Addressing:
2
Ethical Standards —Elected Officials' Duties and Responsibilities,
Meeting Standards and Committee Structure
I.
Ethical Standards—Elected Officials of the United City of Yorkville:
A. Shall obey the Constitution and laws of the United States, of the State of Illinois,
and the United City of Yorkville.
B. Shall be dedicated to the concepts of effective and democratic local government.
C. Shall strive to be trustworthy and to act with integrity and moral courage on
behalf of one's constituents, so as to maintain public confidence in City
government and in the performance of the public trust.
D. Shall make impartial decisions, free of bribes, unlawful gifts, narrow special
interests, or financial or other personal interests.
E. Shall not invest or hold any investment, directly or indirectly, in any financial
business, commercial or other private transaction, that creates a conflict with
official duties.
F. Shall extend equal opportunities and due process to all parties in matters under
consideration.
G. Shall recognize that the chief function of local government is at all times to serve
the best interests of the residents of the United City of Yorkville.
H. Shall work to keep the community informed on municipal affairs, encourage
communication between residents and municipal officers; emphasize friendly and
courteous service to the public; and seek to improve the quality and image of
public service.
I. Shall work to assure that government is conducted openly, efficiently, equitably,
and honorably in a manner that permits residents to make informed judgments and
hold City officials accountable.
I Shall show respect for persons, confidences and information designated as
"confidential",
K. Shall refrain from taking any official action that would censure any other elected
official, unless such member has been found guilty of a legal offense that would
require such action by the City Council.
L. Shall, when representing the City, act and dress in a manner appropriate for the
function.
II.
3
Duties and Rights of EIected Officials:
Aldermen
A. Shall, through their council votes, create the public policy that governs the United
City of Yorkville, and provide oversight for the executive branch.
B. Shall have the right to expect that the mayor and city's staff will provide them
with clear and unbiased information to help them in their decision-making
process.
C. May, at their discretion, hold ward meetings in their ward, or devise other ways to
better understand the wishes of their constituents. This is not meant to preclude
aldermen from taking a city-wide view of the impact of an item under discussion,
but to underline that aldermen are empowered to act on behalf of their
constituents, and should be apprised of all items that are brought to the City that
in any way pertain to their Ward. It is recommended that as a courtesy the
Alderman holding the meeting should contact the other alderman in the ward, in
advance, about the meeting.
D. Shall refrain from giving direction to any city employee. Policy is created by the
entire City Council. If any alderman wishes to address any problems he or she
sees occurring in the city, this problem may be brought to the attention of the
mayor, the city administrator, department directors, or taken to the council as a
whole for action. Requests for information are not to be considered as "giving
direction."
Mayor
A. Shall perform all the duties which are prescribed by law, including ordinances,
and shall take care that the laws and ordinances are faithfully executed. Shall
from time to time and annually, give the corporate authorities information
concerning the affairs of the municipality and may recommend for their
consideration measures that the mayor believes expedient. (65 ILCS 513.1-35-10)
B. Shall be a non-voting member of all standing committees.
C. Shall make appointments to fill vacancies, with the advice and consent of the
Council.
III.
Meeting Standards
Applicable to City Council Meetings
4
Generally
A. City Council Meetings shall be regularly scheduled to convene on the 2nd and 4"
Tuesday's of each month at 7:00 p.m. in the City Hall Council Chambers.
B. City Council Meetings shall be generally conducted according to the agenda
template attached hereto.
C. The Mayor, or any 3 Aldermen, may call a special meeting by submitting the
request in the form of a Notice, and an Agenda for the meeting, in writing to the
City Clerk. The Clerk shall as soon as possible 1) deliver a copy of the Notice
and Agenda to each Elected Official, 2) post the Notice and Agenda at City Hall,
and 3) send a copy of the Notice and Agenda to all registered news media. No
special meeting shall be called for a date less than 48 hours after the Notice and
agenda have been submitted to the City Clerk. The Clerk shall submit a
Certification of Notice as evidence of providing the notices set out above,
including all Copies of Publication to the City Council, and said Certification of
Notice shall be inserted into the record of the Special Meeting. (5 1LCS 12012.02)
D. Except during the time allotted for public discussion and comment, no person,
other than a member of the council, or an officer, employee, independent
contractor, or other person recognized by the presiding officer, shall address the
Council, except with the consent of two of the members present.
E. No ordinance or resolution shall be voted on at a City Council meeting unless the
item to be voted on has been presented in its final form to the Corporate
Authorities at least four days prior to the vote.
F. All attendees at every city council meeting shall put their cell phones, pagers,
PDA's or similar devices on silent mode prior to all such meetings, and shall not
communicate on such devices during any such meetings. Elected officials, and
department heads may excuse themselves from a meeting in order to
communicate on such devices.
G. The standards concerning order of speaking and time limits set by this Governing
Ordinance shall apply to all items, including motions, resolutions, ordinances or
action items wherein a vote may be taken.
Aldermen
A. Shall have the right to place an item on any committee meeting agenda for
discussion. Shall have the right to place an item on any Council meeting agenda
with the consent of three (3) aldermen. Shall have the right to vote to suspend the
rules of order(regarding the order of discussion) to provide for an open
discussion.
5
B. Shall,before speaking at a meeting, first be recognized by the presiding officer,
and shall address all remarks to the presiding officer, without a response from the
presiding officer.
C. May not move to end debate before every alderman who wishes to speak to an
agenda item has had the opportunity to do so. A motion to end debate, or "call
the question" shall require a two-thirds vote. (Roberts Rules (RONR (10`h
Edition) page 189, Section 16)
D. May appeal a ruling by the Mayor to the Council as a whole. A majority vote can
overturn the Mayor's ruling. (Roberts Rules (RONR (10a' Edition) page 247,
Section 24)
E. May, by a two-thirds majority vote, expel a fellow alderman from a meeting for
cause,but may not do so for the same cause a second time. (65 1LCS 3.1-40-15)
F. May, upon the request of any two aldermen present, defer a report of a committee
to the next regular meeting of the Council.
G. Shall, during a meeting, have the option to be the first and last speaker on an item
if he or she has placed the item on the Council agenda.
H. Shall, after being appointed as a liaison to another city organization, be
responsible for keeping all Council members informed of that organization's
significant activities.
1. Shall limit their remarks to the question under debate. To this end, aldermen must
never attack or make any allusion to the motives of aldermen. (RONR (10a'
Edition)page 41, line 31)
J. May, before voting, participate in a special meeting to review nominees that the
mayor appoints when the appointment is either to fill a vacancy in an elective or
appointed office that requires the advice and consent of the City Council.
K. Shall elect from one of the Aldermen as Mayor Pro Tem pursuant to the Mayor
Pro Tenn Policy of the United City of Yorkville, attached hereto.
Mayor
A. Shall preside at every regular Council meeting fulfilling the normal and
customary functions of the chairman of the meeting; in his absence the elected
mayor-pro--tern shall preside. At ad hoc committee meetings of the Council, the
chairman of the committee shall preside.
B. Shall preserve order and decorum, may speak to points of order in preference to
aldermen, and shall decide all questions of order, subject to appeal. In the case of
6
disorderly conduct, the mayor shall have the power to request that the Council
Chambers be cleared.
C. Shall appoint the City Attorney to be parliamentarian of the Council.
D. May, without relinquishing the chair, voice his opinion on items before the City
Council. The mayor shall, immediately after stating the item under discussion,
ask the alderman who has requested an item to be placed on the agenda if he or
she wishes to introduce the item or the applicable Committee Chairman if no
particular alderman has requested that the item be placed upon the agenda. The
mayor shall recognize this alderman as the last one to speak to the item, if the
alderman requests to do so.
E. Shall recognize each alderman wishing to speak to an agenda item in turn,
rotating different sides of the question, pro and con, as much as possible. He shall
give preference first to an alderman who has placed the item under discussion on
the Council's agenda.
P. Shall insure that any information he makes available to aldermen on an agenda
item is given to all aldermen in the same timely fashion, so that all aldermen can
make informed decisions. It is the mayor's responsibility to insure that any item
brought to the mayor's attention that pertains to a project or problem in a City
Ward should be brought immediately to the attention of that Ward's two
aldermen.
G. Shall not vote on any ordinance, resolution or motion except: i. When the vote of
the alderman has resulted in a tie; ii. When one-half of the aldermen elected have
voted in favor of an ordinance, resolution or motion even though there is not tie;
and iii. When a vote greater than a majority of the corporate authorities is
required.
(65 ILCS 513.1-40-30)
IV.
The Standing Committees of the City Council.
I. Shall include the Public Works, Public Safety, Administration, and Economic
Development Committees.
II. The Public Works, Public Safety, Administration, and Economic
Development Committees shall include four members (one from each ward) of
the City Council, including the Mayor. The Mayor is a non-voting member of
each committee.
III. Shall be presided over by its chairman, who will conduct the business of the
meeting. In the absence of the chairman, the vice-chairman shall conduct the
7
business of the meeting. Chairman and vice-chairman shall serve two year
appointments. Chairs, vice-chairs, and committee rosters shall be filled through
the following process:
A. For the Public Works, Public Safety, Administration, and Economic
Development committees: after each election, the four committee
chairmanships shall be vacated. The four vice-chairmen shall each select
a committee to chair, with the most senior alderman having the first
selection and progressing to the next most senior alderman, and so on.
After the chairmanships have been selected,the four non-chaired aldermen
shall each select a committee to vice-chair, with the most senior alderman
having the first selection, and progressing to the next most senior
alderman, and so on. In the same order in which chairmanships and vice-
chairmanships are selected, the committee rosters shall be filled
(committee chairs pick second committee first, vice chairman pick second
committee after the chairman pick their committee).
i. Should an incumbent alderman be defeated in an election, the
incoming alderman shall be placed in the group of four "non-
chaired" alderman that will select a vice-chair role in a committee.
Subsequently, the most senior alderman of the "non-chaired"
group shall be allowed to retain a committee chair for a
consecutive year, but will select last in the group of aldermen who
are selecting the committee chairs for the upcoming term. In the
event there is more than one incumbent alderman allowed to serve
consecutive committee chairs, those aldermen shall select
committee chairs in order according to seniority, but after the
group of alderman who have not served-consecutive committee
chairs have selected.
ii. Should there be a vacancy in the office of an alderperson, the
alderperson appointed to such vacancy shall take the committee
position held by his or her predecessor, provided, however, if the
position of said predecessor was that of committee chair, the vice
chair of the committee shall assume the office of "acting chair"
and the new alderperson shall become the vice-chair. The acting
chair shall complete the term of the chair which was vacated and
retain eligibility for a committee chairmanship for the next
succeeding term.
IV. Shall control the movement of items from committee agendas to City Council
agendas. Items may not move out of committee but for a vote of approval by a
majority of the quorum present. When passing items out of committee, where the
committee reasonably believes that if the items are approved by the City Council,
the impacts of that approval could significantly impact many residents, the item
should first be listed on the City Council agenda under the committee report
8
section and listed as being for first reading. The City Council at its discretion
may waive a first reading if they deem it desirable. Items for first reading are
intended to give notice to the public that a substantial change is being
contemplated and the City Council will be taking input and considering the item
at their next scheduled City Council meeting. For items forwarded to the City
Council which are not expected to have as significant an impact should be
recommended for placement on the consent agenda. Items for first reading do not
literally have to be read into the record at the city council meeting, placement on
agenda is sufficient. When an item is listed for first reading the chairman should
explain the item being proposed and that the City Council is seeking input from
the public to aid them in the decision making process.
V. Shall have the sole power to assign liaisons to those city organizations that fall
under that committee's specific area of business listed in the City Council agenda
as follows:
Public Works: Park Board,YBSD
Economic Development: Chamber of Commerce, Kendall County Econ.
Dev., flan Commission, Bristol Plan Comm.
Yorkville Econ. Dev. Corp., Aurora Area Conv.
&Tourism Council, Downtown Re-development
Public Safety: Human Resource Comm., School District,
KenCom
Administration: Metra, Library, Cable Consortium
Y.
Cancellation of a Meeting.
A. Regularly scheduled City Council Meetings or Special Meetings called by the
Mayor may be cancelled by the Mayor if advised that a quorum shall not be in
attendance or there is not a quorum of the members present at the regularly
scheduled meeting.
B. Special Meetings called by three (3) aldermen may be cancelled by two (2) of the
three (3) aldermen that called the meeting if there is not a quorum of the members
present or for any other reason.
C. Committee Meetings may be cancelled by the Chairman of the committee if there
is not a quorum of the members present.
D. Cancellation of any of the meetings referenced in this Section requires notice by
the person canceling the meeting to the City Clerk, all scheduled attendees, and
all news media that has filed an annual request with the City Clerk.
9
E. Lack of a quorum for any meeting prohibits proceeding with the meeting, but
permits discussion solely of agenda items so long as no prior notice of
cancellation has been issued.
This Ordinance shall be in full force and effect upon its passage, approval, and
publication as provided by law.
Passed by the City Council of the United City of Yorkville, Kendall County,
Illinois, this day of 2009.
ROBYN SUTCLIFF � JOSEPH BESCO
GARY GOLINSKI �� ARDEN JOE PLOCHER
WALLY WERDERICH MARTY MUNNS
ROSE SPEARS BOB ALLEN
C�
Approved by me, as Mayor of the United City of Yorkville, Kendall County,
Illinois, this day of QA RC-H 2009.
11116ALe-') �&-� —
Mayor
Attest:
Ci erlj
10
Reviewed By: Agenda Item Number
I'``,
Parks ❑
Recreation Q9
PAR &FtECRMTJGN Director
City Administrator ❑ Tracking Number
Legal ❑
Human Resources ❑
Y-0+'EKY]'1f F�NilSiRUGR7s9Pk�FJIf
Police ❑
Park Board Agenda Item Tracking Document
Title: Staff Reports
Agenda Date: Park Board—August 13, 2009
Synopsis: Written reports from the Director and the Superintendent of Recreation and a
verbal report from the Superintendent of Parks.
Action Previously Taken:
Date of Action: N/A Action Taken:
Item Number:
Type of Vote Required: None
Action Requested: Discussion
Submitted by: Bart Olson Parks and Recreation
Name Department
Agenda Item Notes:
Memorandum
O21'77): :.
�'° To: Park Board
From: Bart Olson, Interim Director of Parks and Recreation
pApKG a pEcpAAT1oN CC:
Date: August 7, 2009
1DW Subject: Weekly Director's Report
rcwm:� wrasu�cuanar� en
1) Lack of Director's Report—In case you noticed, there was no Director's Report
submitted the past two Fridays. July 24d'was the day after the Park Board meeting and
there was nothing new to report. July 315`(last week), I was staffing the City booth at the
Kendall County Fairgrounds with Supts. Swithin and Sleezer for the latter half of the day.
2) Past Park Board items in front of City Council—These items were discussed and
approved by City Council on July 2$`h.
a. Bristol Bay mowing proposal—Approved.
b. Resolution approving a park naming policy—Approved.
c. Authorization for part-time employees to work beyond 1000 hours—Approved.
3) Current Park Board items in front of City Council—These items will be discussed at
the August 11 th City Council meeting.
a. ComEd disc golf lease—Recommended for approval by Park Board on July 9`'.
b. ComEd trail lease—Recommended for approval by Park Board on July 23rd
c. CorLands Agreement Extension—Recommended for approval by Park Board on
July 23`d.
d. Boat Launch Grant—Recommended for approval by Park Board on July 23rd
4) Reminder for tentative strategic planning session—As a general reminder, the Park
Board has tentatively discussed holding a strategic planning session in mid-November. I
have selected the tentative date as Saturday,November 14`'. We are less than 100 days
from this date, and it will creep up on all of us before we know it. I ask that each
member check their schedule for availability on this date, so we can plan for conflicts
should they arise.
5) Future agenda items at Park Board—A spreadsheet with future agenda items is
attached, and a highlight of each new agenda item is below.
a. Athletic Field Policy Comprehensive Revision and Athletic Field Scheduling
Policy—Staff has met and prepared a complete revision to both policies, based on
concerns of the board, input from outside organizations, and staffs experiences in
administering the policy for another year.
b. Fox Hill West park naming request—Now that the Park Nanning Policy has been
finalized, staff will need input on how to process the Fox Hill West park naming
request.
c. Ad-space proposal on outfield walls—Staff will be drafting a policy with
guidelines to sell limited advertising space on outfield walls of baseball fields
FUtu re Park Board
A.
Mt�aling M ;
August27,2009 is Athletic Field Policy Comiprehenr;vo Revision 1. Ad-space pmpersa�on outftefd walls 1.Dlre-^,or's(wrttoli)
2. Athletic Field Scheduling policy 2. REC Center Webslte(TENTATIVE) 2.Recreation(verbal)
3. Fox Hill West Park Naming Request 3. Whitewater Park regulations(TENTATIVE) 3.Parks(written)
4. Jaycee Pond Ownership TENTATIVE
September 10,2009 1.Director's(written)
2.Recreation(written)
3.Parks verbal
September 24,2009 1.Summer 2009 Programs Performance(Budget vs. 1.Directors(written)
Actual) 2.Recreation(verbal)
3.Parks written
October 8,2009 1. Directors(written)
2. Recreation(written)
3.Parks verbal
October 22,2009 1.Directors(written)
(Bart and Laura Out 2.Recreation(verbal)
of Office) 3.Parks written
November 12,2009 1. Director's(written)
2.Recreation(written)
3.Parks verbal
11/14/2009 None None 1. Strategic Planning None None None
(Tentative Date for
Strategic Planning
Meeting)
December 3,2009 1.Directors(written)
(First Thursday) 2. Recreation(verbal)
3. Parks written
December 17,2009 1.Director's(written)
(Third Thursday) 2.Recreation(written)
3.Parks verbal
YORKVILLE RECREATION DEPARTMENT
Monthly Report
Park Board Meeting
Month of July 2009
Highlights and Summary:
The Fall Soccer and Flag Football League registration ended in July and throughout the month
coaches' meetings were conducted, schedules were made, and teams were created and contacted.
The U6 league had a total of 78 registrations creating eight teams, the U8 division had 76
registrations creating six teams, the U10 division had 49 registration creating four teams, and the
U12 division had 32 registrations creating two teams. The Flag Football League had a total of 47
registration creating four teams with the 1St and 2"d Grades combined. Approximately 30 coaches
volunteered to coach a soccer team and eight coaches volunteered to coach a flag football team.
The leagues are set to begin practices mid-August.
The Adult Softball Leagues ended their seasons the end of July with a season tournament.
Legends/Fox Valley Trading won the Men's Competitive Tournament,Richard N Katz won the
Coed Tournament, and YPC won the Men's Recreational Tournament. Registration also ended in
July for the Fall Softball Leagues. A total of 14 teams registered for the Tuesday Coed League.
The Men's Competitive and Men's Recreational Leagues combined resulting in a total of 18 teams.
Both Fall Leagues begin the week of August 3 and will have their final tournament the weekend of
October 24 and 25.
Several camps were offered and ran throughout July. Some of the camps included Blackberry Oaks
Beginner and Intermediate Golf Camps, Tennis Camp, Soccer Camp, White Sox Baseball Camps,
Flag Football Camp, Cheer Camp, Jr High and High School Development Basketball Camps, 4-6
Grade Basketball Camp, and Let's Go Fishing Camp. The camps were held at several different
locations throughout Yorkville including the High School Tennis Courts, Rotary Park, Beecher
Park, and the REC Center. Most camps had average to above average enrollments.
Summer swim lessons continued during the month of July and proved to be a great revenue
producing program as we received over$4,800. The children received certificates at the end of the
classes to mark the progress they have made during the 8 class sessions. The parents seem to be
very pleased with the program as we have received great compliments about our instructors and the
structure of our program. We are hoping to see the program continue to grow and due to the great
success of spring and summer. We have doubled our class selection for this fall compared to last
fall.
During the month of July we held two Music Under the Stars (MUTS) concerts. We offered a Wine
Tasting Night, in conjunction with the MUTS evening on Fri. July 24th. The Wine Tasting Night
was run in partnership with Good Grapes Wine & Gourmet Shop. The Wine Tasting Night, and
both MUTS,had excellent turnouts and we look forward to running the wine tasting again next
year.
Amy Dralke, summer intern from Illinois State University, finished her internship with the
Yorkville Parks and Recreation Department on Friday July 31 st. She did an excellent job of helping,
and hopefully learning,numerous aspects of the Yorkville Parks and Recreation Department such as
Safety Town, Movie Nights, MUTS, Softball, Soccer and the REC Center operations. We wish her
well in her last year of school and in her future career in the field of recreation.
Hometown Days (Fri. Sept. 41h--Sun. Sept. 611) vendors and sponsorships are beginning to pick-up
and preparations are well under way for this year's festival. As of Thursday, Aug. 6th, we only have
a few vendor spots available. In addition to last year's numerous events we are working with Sci-
Tech museum to offer children/family events in the free family area, as well as a wood carving
demo, and a teen battle of the bands. Attached is schedule of events.
Throughout the month both concession stands were very busy, when the weather permitted, with
youth baseball/softball practices & games, being held at Beecher and Bridge Park. In addition to
youth baseball/softball we also had numerous High School soccer practices and games as well as
private soccer organization that held practices and games at Beecher&Rotary Park.
Seasonal Classes/Programs Summer:
Kiddie Camp Safety Town Kiddie Camp
Little Tumblers Princess for a Day Camp 911
Knitting Club Mom &Tots Little Explorers
All Star Super Sport All Star Parent/Tot All Star TBall League
All Star TBall All Star Soccer All Star Golf
Tennis Camp Soccer Made In America Let's Go Fishing
Beginner Golf Camp Intermediate Golf Camp Flag Football Camp
Coed Softball League Men's Rec Softball Cheer Camp
Men's Competitive Softball White Sox Little Sluggers White Sox Training
White Sox Advanced Adult BB all Open Gym Youth BBall OGym
Bball Development(Jr) Bball Development (HS) 4-6 Bball Camp
Pilates Core&More Indoor Cycle
Interval Bootcamp Group Training Club Flex
Silver Sneakers Flow Yoga Senior Fit
Step It Up Aqua Aqua Bootcamp
Candlelight Aqua Swim Lessons
Exit Survey Summar:
None at this time.
Scholarships Awarded/ Grants Received:
Pre School $.00
General $64.00
Special Recreation $.00
Summer Quarter—as of 7/31/09
Different Types: Summer Curriculum - 34
Sections - 306 Enroll.- 743 Special Events—725 Ran -- 117 (38% )
Cancelled— 29 (10 %) Pending-- 160 (52%)
Class No. Residents— 550 (74%) Non-res - 193 (26%)
Last Summer-
Sections - 159 Enroll.- 975 Sp. Event—2,700 Ran.— 121 (76% ) Cancelled—38 (24%)
Class No. - Residents—692 (71%) Non-res - 283 (29%)
Professional Development:
None this month.
Facility AMements: (Summer)
We are using the following facilities for our current programs and in the near future:
No other indoor facilities are used for the summer.
REC Center:
The REC Center Memberships for the month of July:
New: 72 Renew: 195 Total: 267
Total Passes to date: #1,187
Residents: 785 (66%) Non-Residents: 402 (34)%
Male: 532 (45)% Female: 655 (55) %
REC Center Maintenance:
The letter for the purchase of the HVAC unit was sent to Ron Walker. It will be ordered and
installed sometime this month. There was one leak still present in the youth gym after repairs were
made to the roof. It was brought to Ron's attention.
Special Revenue Producing Highlights
We sold wine glasses at Music Under the Stars and generated approximately$900 in revenue.
Customers were able to purchase "taste tickets" and sample various wines from a local business.
We received a grant of$1,500 from ISU for our internship program.
_Upcoming Projects and Events:
Outdoor Movie Night: Wed. Aug. 12th—Beecher—"Journey to the Center of the Earth"
Fri: Aug 21St--Bridge—"Wall E"
Hometown Days Festival: Fri. Sept. 4'h—Sun. Sept. 6`h
Respectfully submitted,
Recreation Department Staff