Loading...
Park Board Packet 2009 09-10-09 Yorkville Parks & Recreation Department Administration Office-201 W.Hydraulic St Yorkville, 1L 60560 630-5534357 Park Board Meeting Agenda Parks and Recreation Administration Office 7:00 p.m. September 10, 2009 Call to Order: Roll Call: Chris Rollins, Ken Koch, Debbie Horaz, Kelly Sedgwick, Vickie Coveny, Garrick Gillette Introduction of Guests, City Officials and Staff: Interim Director of Parks and Recreation— Bart Olson, Superintendent of Recreation —Sue Swithin, Superintendent of Parks—Scott Sleezer, Park Designer— Laura Haake, City Council Liaison to Park Board — Diane Teeling, Ward 4 Alderman Public Comment: Presentations: Approval of Minutes: Park Board —August 27, 2009' Bills Review: Cash Analysis* BIII List* Old Business: Whispering Meadows Caboose - update Athletic Field Policy Revisions* YYBSA Agreement for 2010* New Business: July 2009 Budget Report-discussion Reports: Director's Report Recreation Report Parks Report Additional Business: Executive Session: 1. For the setting of a price for sale or lease of property owned by the public body Adjournment: Next meeting: Thursday, September 24, 2009 *Items needing Board approval or recommendation Yorkville Parks & Recreation Department Administration Office 201 W. Hydraulic St Yorkville, IL 60560 6305534357 Park Board Meeting Agenda Parks and Recreation Administration Office August 27, 2009 7:00 p.m. Call to Order: Ken Koch called the meeting to order at 7:20 pm Roll Call: Ken Koch—Yes, Kelly Sedgwick—Yes, Garrick Gillette—Yes and Vickie Coveny-Yes Introduction of Guests City Officials and Staff: Interim Director of Parks and Recreation—Bart Olson Superintendent of Recreation—Sue Swithin Superintendent of Parks—Scott Sleezer Ward 2,Alderman Gary Golinski (arrived 7:51 pm) Public Comment: None Presentations: None Approval of Minutes: Park Board—August 13,2009* Ken Koch asked for a motion to approve the minutes of August 13, 2009. Garrick Gillette made the motion and Kelly Sedgwick seconded the motion.The motion was unanimously approved by voice vote. Bills Review• Cash Analysis&Bill List* Bart Olson noted the memo that Barb put out, listing the reasons why people received refunds for classes they signed up for. Olson said that they made up a column for reasons for refunds and one evaluation was for expectations not met. One unmet expectation included people getting into a class which was different than they thought it would be.Another complaint was that running was a part of the curriculum,and there were individuals who did not like to run. Ken Koch asked for a motion to approve the cash analysis and bills list. Kelly Sedgwick made the motion and Vickie Coveny seconded the motion. The motion was approved by voice vote: Ken Koch -Yes, Kelly Sedgwick-Yes,Vickie Coveny—Yes and Garrick Gillette—Yes Old Business: Fox Hill West Park Naming Request* Bart Olson asked for the Boards direction on what they to do with the naming request put forth by Bob Allen. Olson recommended submitting the new policy to Allen. 1 After the Board discussion,they felt that Allen should invite one of the Bretthauer's to come before the board and ask Allen to submit the additional materials per the revised Park Naming Policy. Olson said he would go to Allen with the Board's direction. Jaycee Pond Ownership Bart Olson said it was still available for purchase from the YSBD.Olson said he talked to Ralf Pfister and he had expressed some interest in trading the ownership of the Jaycee Pond parcel for the waiver of fees that the YBSD paid the City for a number of years. He said the YSBD paid about$70,000 per year to process and collect all YBSD bills, and the number was expected to increase to above$125,000 next year. Olson said that they could pay for an appraisal for the property and then start negotiating for a payment. He noted that the Mayor was not in favor of this. He said if they did that,they would have to acquire their own funds for the property. He went on to say that if this were long term, Pfister was willing to take a decrease to his fees perhaps over 20 to 30 years then the City then would consider it. However,the Parks and Recreation would take most of the financial hit.Olson said that is something the City would look at however just to do the appraisal it would be a couple hundred dollars. Scott Sleezer said that they had been mowing the property for at least four times a year and had kept it usable for the last 18 to 20 years. Olson said it was not really something they should pursue right now because of the budget. It is open for public access and someday it would be a good idea to take title of it. Park Review—Grand Reserve Parks A&B,Stepping Stones Pork&Rotary Park Bart Olson asked the Board if they still felt the way they were reviewing the parks was acceptable to all of them. They agreed that it was easier for them to look at the parks on their own time rather than decide upon a time they could all get together and look at them. Scott Sleezer said that they would like to take video of each park. Ken Koch felt that those videos should be posted on their website with directions on how to get there so they could be available to the public. Olson said it was something they definitely would like to do. Koch asked after Park A&B,Stepping Stone Park,and Rotary Park was completed how many parks in Grand Reserve had to be done? Scott Sleezer said that there was Park C in Grande Reserve but he did not believe it had to be developed. He said that there is nothing wrong with having green space there where kids could go out and play and fly kites. Sleezer said it was 5 acres about a block away from Stepping Stone Park. Athletic Field Policy Revisions* Ken Koch said they changed some wording in the policy. Bart Olson went over the changes outlined in his memo. First of all, Olson said,they combined categories"D" "E" and "F" into one category"D".This was done to simplify the categories. He also said that all participants in category"A" had to be Yorkville residents. 2 Olson said they also changed the lighting times of the fields. He noted that they moved the lighting shut off times to an earlier time due to resident complaints. Olson said that the games had to end at a certain time and the lights had to be shut off at a certain time so they could get everyone out of the parks at a reasonable hour. Garrick Gillett recommended getting the software to get the lights shut off at a certain time if it became a problem getting people out of the parks at a reasonable hour. Sleezer said it would be a possibility; however,they would have to purchase software for that. The next change Olson reviewed were the rental fees outlined in his memo. Olson noted that they had to raise the fees due to the cost of maintenance.Sleezer said that they looked at what other City's were charging. Olson talked about the non-resident fees and went over the changes in the categories. They increased the tournament fees by$50. Scott Sleezer said that he would like to add the verbiage in the Athletic Field Use Priorities regarding the drop-in use play. He would like it to say, "Drop-in use is limited to 2 hours once a week to any organized group." He said there were a couple of reasons he and Tim would like to add this to the policy. He said that they are starting to add to the premium.They were starting to get baseball groups and other groups wanting to use the space every day. He further said that the issue they were having is that practices by these groups were putting wear and tear on their fields. He said they felt that they should have some control over how much use they get.Sleezer said his concern did not include the hypothetical dad who wanted to pitch to his son every day. His concern was with the eleven soccer players that want to show up every day to play or groups that wanted to do line practice or baseball drills every day for a month long. He felt some organizations could get around their fee schedules by saying they know no one is out on the fields every day, meanwhile they are creating wear and tear on the field and for that they should be paying fees. Vickie Coveny wanted to know how they would monitor these groups.Sleezer said that they knew they were out there because they see them while they are working. Sleezer said it was a matter of them going up to them to address them regarding the athletic field reservation policy. Sleezer said he would like this to be added to the policy.That way,they would have an ability to tell them it was not allowed and that they needed a way to control it. Sleezer reiterated that the major change he wanted to make was to limit play and practice to once a week to organized play. Sue Swithin brought up a good point in that this is an Athletic Field Space Policy and now there is an issue with field space versus open space. Sleezer said that parks had not been torn up but said it would happen. For example,the front of Beecher would be used for drills. He said they had to find some way to control this. Swithin said they could 3 define areas that could be used as athletic fields and there was some Board discussion about combining the Park Policy to this one. Sleezer said organized groups should pay and Garrick Gillette agreed. He felt he should get ahead of the problem before the problems came to fruition. Coveny felt that if a park was getting over use,they should post a sign saying this park is not being used for organized play at this time. Sleezer reiterated why he wanted to do it now. He said that there was an organization out there right now doing this and he wanted to stop it and was looking for Boards approval. Kelly Sedgwick wanted to have Sleezer come up with a couple ways to add the verbiage he wanted to add to the policy and bring it back to the next meeting. He felt that the wording needed the to state "organized groups." Sleezer said that he welcomed the Boards ideas and said he would bring it back. New Business: YYBSA Agreement for 1010* Bart Olson said there were five significant changes and they were listed on the memo. 1. Olson said the first concern was the concern over fields being reserved by the YYBSA but not using them. He said that they suggested they be required to notify the City of any changes by 9:00 am the Friday before the week in which their changes would take place. Sleezer said that they are making up rain games within the same week when it would be much more efficient to do them the following week. He felt that they could have one field they held out that they rented out and that would solve the problem of other organizations that wanted some filed time. Ken Koch felt that was a good idea for them to make up rain games the following week and said it should not be a big deal since they used to make up the games at the end of the year. Vickie Coveny felt the available fields should be listed online and organizations should be able to pay with their credit card right on line for convenience. Sleezer thought it would be a good idea to list them every Monday what fields were open. 2. Alderman Gary Golinski said that there should be two separate agreements here and that the travel section should not even be a part of this agreement. He noted that Yorkville tax payers were subsidized 50%of the children from other areas in Kane County to play on our fields. He felt they should be paying rental fees.Sleezer agreed that it was a good point and asked the Board how they felt if they doubled the fees for travel players. Golinski felt 50%in the fee was not unreasonable and said it should be addressed somehow and it would create more revenue. After some discussion the Board felt that it would be acceptable that the fees should be outlined as follows:$10 per player and $20 for each traveler player. 3. Scott Sleezer asked if they wanted to raise the tournament fee to $1000 from the proposed $900. Kelly Sedgwick said felt if the maintenance fees had not gone up they should not raise the 4 fee to$1000. Coveny felt they should raise it to$1000 and Koch said they should keep it at the proposed$900 this year and raise it gradually and perhaps raise it another$100 next year. 4. Sleezer noted that they would like to change when YYBSA paid their fees. He felt 50% by March 1"and the other 50% by May 1st rather than 100%by March 1". He said they wanted to do it that way for budget and accounting reasons. He said it would end the fiscal year strong and starts off the new year's line item with revenue. S. Sleezer said that the other change was that tournament dates must be set by November 30th of the previous year. 6. Olson said that they would be clarifying the standards for allowable advertising by TTBSA on the City ball fields. Advertising on Baseball Fields Bart Olson said they touched on advertising on baseball fields it before,and they had talked about putting side banners on their outfield walls at Beecher Park and Bridge Park. He said that the proposed banners would be placed under the scoreboard from March through October; two at Beecher and three at Bridge field. Olson said that, per the zoning code, advertising is not allowed. He stated that he would take the Board's proposal to the City's Economic Development Committee to amend.Currently,the YYBSA has been violating the City's sign code. Olson iterated that they could do anything on their own property as long as it was related to the program or event. Olson asked for the Board's approval to amend the sponsorship policy that was included in the packet. He said they would include an approval to put advertisements on the actual outfield and we could start soliciting for it. Garrick said he was not a fan of littering the back stop with signage, but is in favor of using the outfield fences for advertisements. Koch also felt that signs would clutter up the back stops and,felt they should start with selling fence space. Olson said that they were missing out on revenue if they did not advertising on the backstops. Olson proposed that prices for the banners on the fences should be$600 per season. He also noted that they were proposing$2,000 per season for a banner to be placed under the scoreboard. Sue Swithin passed out an idea of what the signs could look like and thought they should be all uniform in size and look. The Board said they liked the uniform look and concluded that the size of the banners were acceptable. Swithin said that there were three spots to a backstop and felt that they could advertise on the immediate left and right. Olson said that the staff would decide where to place the advertisements once the space was sold. 5 Olson is looking for a recommendation to amend the code to say where the signs could be posted. Ken recommended getting banner space sold on the fences first to see how it went. Ken Koch asked for a motion to allow staff to pursue banner space to be sold on the backstops and fences. Kelly Sedgwick made the motion and Vickie Coveny seconded the motion. The motion was unanimously accepted by Ken Koch, Kelly Sedgwick, and Vickie Coveny with Garrick Gillette opposing to selling space on the backstops. Code Blue Unit—Update Scott Sleezer said the unit was up and operational and it was currently getting hooked into the emergency equipment. He said that the camera was operating and was hooked into Ameritech and could be viewed remotely. He said he had tested it and looked at it from his computer. He did say, however,that it was not open to the public for viewing. Kelly Sedgwick asked if it was a fixed camera.Sleezer said it was a fixed camera that pans. However, when someone hits the button,the camera is programmed to look down to record who pressed the button. Sleezer reported that by next week the unit would be fully operational. Lease of Riverfront Buildings—Discussion* Bart Olson said that he had two separate companies interested in touring the preschool building and river front building. He wanted the Board's direction on whether or not they would entertain the idea of leasing either of these buildings out. Olson said he was looking for a user agreement from the Board. He further said they could talk about a price in closed session but had to talk about use in open session. Olson noted that he would rather not lease the buildings because there is a lot of undeveloped land around the outside in the TIF district. He said the one thing that they would lose, in a T1F district standpoint, is that if anything is located on a City property,the City would not see any jump in property value there because they could not charge property taxes. He said there would not be any added benefit to the downtown as a whole for redevelopment.The other thing,from a logistical standpoint, is that there are two perfectly situated buildings right in the middle of the park on perhaps one of the biggest kayaking attractions around. He said there would be plenty of opportunities for others to move in elsewhere; however they had talked about renting out kayaks and perhaps leasing it out to a business. Vickie Coveny said that they once talked about having an ice cream shop in the park.Scott Sleezer felt they should lease it out for something to do that or do it themselves. Garrick Gillette pointed out that if they did run their own ice cream shop they would be only making money seven months a year. Olson said that the lease could be short term,for example for five years.Olson said that there had been many calls from kayakers who are interested in renting the building for business. Olson said that there would be some limitations to their lease,etc. Koch and Sedgwick said that they are in favor of leasing the buildings.The Board talked about the pros and cons of leasing for a short term lease agreement and they were in favor of discussing its pricing. 6 Olson said that in the next meeting they would discuss in an executive session pricing and go from there. R_eports. Director's Report Bart Olson went over a visual of the REC Center reports he put together. He showed a slide show outlining the Parks & Recreation Budget Discussion. Olson went over the pie chart that he handed out in a previous packet. He noted that the pie chart was for the previous year. It showed how much they were spending on maintenance versus part-time salaries.The graph also showed other expenses and their values. Next,Olson showed the pie chart from the current year's budget and pointed out how not much had changed from the year before. He then showed the pie chart for the next year's budget and this one showed property tax at 8%. Olson then showed a graph of the Membership Revenues Actual Compared to 1/10th or 1/12th of budget estimates. It showed when memberships spiked. Next, a graph and line chart showed that there were about 30 or 40 different choices in memberships. The graph showed the different pass types and how they differed from one another in revenue they brought in. Olson showed some of the memberships broken down and how they compared to each other. Olson pointed out how the premiere membership and long-term memberships were their biggest revenue making pass types. Olson said that they budgeted last year for$330,000 and that they were going to end up with about $320,000;the new fiscal year they budgeted for about$400,000 and it is really adding on two extra months of revenue. He said their expected deficit should be about$77,000;the amount of money they had in membership revenues that fluctuates up and down will show how well they are doing at the REC Center. Olson said he went through each membership and calculated how much they paid last fiscal year, how much they paid this fiscal year as well as how much they would spend next fiscal year. Olson said that the membership revenue could make or break the budget, however he felt confident that they would do well. Olson said that he would get the Board a copy of the spreadsheet;they could familiarize themselves with it and therefore recognize changes he would be making to it. Parks Report Scott Sleezer said that he pointed out that they used all the flowers off the float they put together from the parade. He said that they planted the materials from the float around City Hall. Sleezer reported that they had been pruning a lot of trees and shrubs around the City. He also said that they were looking into planting certain things to keep the geese away. 7 Parks Designer Report Scott Sleezer went over the Park Designer's report. He said that he and Haake attended Go to 2040 Workshop at the Health Department on August 12`h and did an online class. He said Laura was working on the Integration Transportation Plan and noted that the document went to to Council on 8/8 for approval. Sleezer said that he and Haake set up the Bristol Bay meeting for September 101h from 5:30 to 7:00 and he would bring meeting details back to the Board. Additional Business: 1. Ken Koch said he was personally addressed regarding the men's basket ball program. He said he wanted details so he could relay facts when he was confronted. Koch was concerned that the fee went from$725 last year to $935 this year. Bart Olson said some referee costs had gone up. Koch wanted to know what those costs were so he could forward the appropriate information. Sue Swithin reported that they hardly ever made 10 to 11% profit at$725.Swithin listed all the costs of balls,trophy's, etc.Swithin said there are always two officials a game. Referees were making$25 per game when she it broke it all down. Swithin noted that they were looking at getting a 30%profit and they had to raise$725 to$935 to make that profit margin. She reiterated that a 30% profit was the direction the Board had given her and her staff. Swithin said the men's basket ball was the only program that had a significant fee increase. The Board had some concerns that people would not sign up if the fees were too high and Swithin said that is something they would watch closely. 2. Bart Olson said Hometown Days was next weekend and they still needed volunteers for Friday night's beer tents from 4pm to 10pm. Board members were asked to contact Scott Sleezer. Adiournment• Ken Koch asked for a motion to adjourn the meeting at 10:36 pm. Kelly Sedgwick made the motion and Vickie Coveny seconded the motion.The motion was unanimously approved by voice vote. Executive Session: None Next meeting: Thursday,September 10, 2009 Respectfully Submitted by: Jamie Cheatham 8 DATE: 09/01/09 UNITED CITY OF YORKVILLE PAGE: 1 TIME: 09:32:07 DETAIL BOARD REPORT ID: AP441000.WOW INVOICES DUE ON/BEFORE 09/10/2009 INVOICE # INVOICE ITEM VENDOR # DATE # DESCRIPTION ACCOUNT # P.O. # DUE DATE ITEM AMT ------------------------------------------------------------------------------------------------------------------------------------ ALBRIGHH HARRY ALBRIGHT O81B09 08/18/09 01 REFEREE 79-650-62 00-5401 09/10/09 105.00 CONTRACTUAL SERVICES INVOICE TOTAL: 105.00 VENDOR TOTAL: 105.00 ALLSTAR ALL STAR SPORTS INSTRUCTION 093262 08/1B/09 01 SUMMER SPORTS INSTRUCTION 79-650-62-00-5401 09/10/09 902.00 CONTRACTUAL SERVICES INVOICE TOTAL: 902.00 VENDOR TOTAL: 902.00 AMERFITN AMERICAN FITNESS WHOLESALERS 49110 08/19/09 01 FITNESS DRINKS 80-000.65-00-5828 09/10/09 201.00 CONCESSIONS EXPENSES INVOICE TOTAL: 201.00 VENDOR TOTAL: 201.00 ARAMARK ARAMARK UNIFORM SERVICES 610-6618013 OB/11/09 01 UNIFORMS 79-610-62-00-5421 09/10/09 40.80 WEARING APPAREL INVOICE TOTAL: 40.80 610-6622981 OB/18/09 01 UNIFORMS 79-610-62-00-5421 09/10/09 40.80 WEARING APPAREL INVOICE TOTAL: 40.80 VENDOR TOTAL: 81.60 BPAMOCO BP AMOCO OIL COMPANY 20619626 08/24/09 01 GASOLINE 79 650-65-00 5812 09/10/09 150.15 GASOLINE INVOICE TOTAL: 150.15 VENDOR TOTAL: 150.15 DATE: 09/01/09 UNITED CITY OF YORKVILLE PAGE: 2 TIME: 09:32:08 DE'T'AIL BOARD REPORT ID: AP441000.WOW INVOICES DUE ON/BEFORE 09/10/2009 INVOICE # INVOICE ITEM VENDOR # DATE # DESCRIPTION ACCOUNT # P.O. # DUE DATE ITEM AMT BURCIAGH HUMBERTO A. BURCIAGA 082009 09/20/09 01 REFEREE 79 650-62-00-5401 09/10/09 105.00 CONTRACTUAL SERVICES INVOICE TOTAL: 105.00 VENDOR TOTAL: 105.00 CHEATHAM JAMIE L. CHEATHAM 3042 08/20109 01 AUGUST 13 MEETING MINUTES 79 650-50-00-5155 09/10/09 193.38 SALARIES- RECORDING SECRET INVOICE TOTAL: 193.38 VENDOR TOTAL: 193.38 CHIGOBUL CHICAGO BULLS IN002129 08/07/09 01 WHITE SOX BASEBALL CAMPS 79-650-62-00 5401 00403841 09/10/09 1,609.00 CONTRACTUAL SERVICES INVOICE TOTAL: 1,609.00 VENDOR TOTAL: 1,609.00 COMCAST COMCAST CABLE 081309-PR 08/13/09 01 MONTHLY SERVICE 79-650 62-00-5437 09/10/09 79.95 TELEPHONE/INTERNET INVOICE TOTAL: 79.95 VENDOR TOTAL: 79.95 COMED COMMONWEALTH EDISON 1613010022-0809 08/12/09 01 BALLFIELD LIGHTS 79 650-62-00-5435 09/10/09 1,440.83 ELECTRICITY INVOICE TOTAL: 1,440.83 VENDOR TOTAL: 1,440.83 COMPTOTS COMPUTERTOTS/COMPUTER EXPLORER DATE: 09/01/09 UNITED CITY OF YORKVILLE PAGE: 3 TIME: 09:32:06 DETAIL BOARD REPORT ID: AP441000.WOW INVOICES DUE ON/BEFORE 09/10/2009 INVOICE # INVOICE ITEM VENDOR # DATE # DESCRIPTION ACCOUNT # P.O. # DUE DATE ITEM AMT COMPTOTS COMPUTERTOTS/COMPUTER EXPLORER CEYPD070609 06/17/09 01 VIDEO GAME ANIMATION CLASS FOR 79-650-62-00-5401 09/10/09 492.00 CONTRACTUAL SERVICES 02 6 STUDENTS ** COMMENT ** INVOICE TOTAL: 492.00 VENDOR TOTAL: 492.00 CROWNTRO CROWN TROPHY 9688 05/07/09 01 140 SOCCER MEDALS 79-650-65-00-5803 09/10/09 348.60 PROGRAM EXPENSES INVOICE TOTAL: 348.60 VENDOR TOTAL: 348.60 DER RH DONNELLEY PUBLISHING & 080709 08/07/09 01 ADVERTISING CHARGES 80-000-62-00-5603 09/10/09 29.50 PUBLISHING/ADVERTISING INVOICE TOTAL: 29.50 VENDOR TOTAL: 29.50 DISCSCHL DISCOUNT SCHOOL SUPPLY P22577640001 08/24/09 01 GLUE, PIPECLEANERS, EYES, 80-000-65-00-5803 09/10/09 149.92 PROGRAM EXPENSES 02 PLAY MONEY, YARN, MASKING TAPE ** COMMENT ** 03 CLOTHESPINS, WATER COLORS, ** COMMENT ** 04 MARKERS, STAMP PADS, PLAY ** COMMENT ** 05 DOUGH, PAINT, PAPER ** COMMENT ** 06 GLUE, PIPECLEANERS, EYES, 79-650-65-00-5803 170.04 PROGRAM EXPENSES 07 PLAY MONEY, YARN, MASKING TAPE ** COMMENT ** 08 CLOTHESPINS, WATER COLORS, ** COMMENT ** 09 MARKERS, PAINT, PAPER, DRYING ** COMMENT ** 10 RACK, PLAY DOUGH ** COMMENT ** INVOICE TOTAL: 319.96 VENDOR TOTAL: 319.96 DATE: 09/01/09 UNITED CITY OF YORKVILLE PAGE: 4 TIME: 09:32:08 DETAIL BOARD REPORT ID: AP441000.WOW INVOICES DUE ON/BEFORE 09/10/2009 INVOICE # INVOICE ITEM VENDOR # DATE # DESCRIPTION ACCOUNT # P.O. # DUE DATE ITEM AMT ------------------------------------------------------------------------------------------------------------------------------------ FOXVALLE FOX VALLEY TROPHY & AWARDS 25197 08/27/09 01 HTD CAR SHOW DASH PLATES & 79°650°65°00-5833 09/10/09 698.00 HOMETOWN DAYS EXPENSES 02 TROPHIES COMMENT ** INVOICE TOTAL: 698.00 25198 08/27/09 01 2 TROPHIES, 60 MEDALS 79 650 65 00-5833 09/10/09 266.00 HOMETOWN DAYS EXPENSES INVOICE TOTAL: 266.00 VENDOR TOTAL: 964.00 FVTRADIN FOX VALLEY TRADING COMPANY 11056 08/24/09 01 110 CAR SHOW T-SHIRTS 79-650-65-00-5833 09/10/09 739.90 HOMETOWN DAYS EXPENSES INVOICE TOTAL: 739.90 VENDOR TOTAL: 739.90 GAMETIME GAME TIME 775899 08/17/09 01 FLAT MIRROR 79-610-62-00-5417 09/10/09 47.45 MAINTENANCE-PARKS INVOICE TOTAL: 47.45 VENDOR TOTAL: 47.45 HAYDENS HAYDEN'S W1232 00 08/25/09 01 SLOWPITCH SOFTBALLS 79-650-65-00-5803 00403842 09/10/09 1,260.00 PROGRAM EXPENSES INVOICE TOTAL: 1,260.00 VENDOR TOTAL: 1,260.00 HAYENR RAYMOND HAYEN 082509 08/25/09 01 REFEREE 79-650-62-00 5401 09/10/09 105.00 CONTRACTUAL, SERVICES INVOICE TOTAL: 105.00 VENDOR TOTAL: 105.00 DATE: 09/01/09 UNITED CITY OF YORKVILLE PAGE: 5 TIME: 09:32:08 DETAIL BOARD REPORT ID: AP441000.WOW INVOICES DUE ON/BEFORE 09/10/2009 INVOICE # INVOICE ITEM VENDOR # DATE # DESCRIPTION ACCOUNT # P.O. # DUE DATE ITEM AMT ------------------------------------------------------------------------------------------------------------ --------------------- HOMEDEPO HOME DEPOT 12647 OB/21/09 01 2000 WATT OUTDOOR CONTROL, 79 610 62 00-5417 09/10/09 20.44 MAINTENANCE PARKS 02 CONDUIT ** COMMENT ** INVOICE TOTAL: 20.44 VENDOR TOTAL: 20.44 ICE ICE MOUNTAIN 09HO119455822 06/13/09 01 WATER 79-650-65-00-5804 09/10/09 6.61 OPERATING SUPPLIES INVOICE TOTAL: 6.61 VENDOR TOTAL: 6.61 JACKHIRS JACKSON-HIRSH, INC.. 0746104 08/19/09 01 LAMINATING POUCHES 80-000-65-00-5802 00403837 09/10/09 160.63 OFFICE SUPPLIES 02 LAMINATING POUCHES 79-650=65-00-5802 63.63 OFFICE SUPPLIES INVOICE TOTAL: 224.26 VENDOR TOTAL: 224.26 JIFFY JIFFY LUKE 10078212 08/14/09 01 OIL CHANGE 79-650-62-00-5409 09/10/09 46.78 MAINTENANCE-VEHICLES INVOICE TOTAL: 46.78 10078215 06/14/09 01 OIL CHANGE, AIR FILTER 79-650-62 00-5409 09/10/09 59.38 MAINTENANCE-VEHICLES INVOICE TOTAL: 59.38 10078222 08/14/09 01 OIL CHANGE 79-650-62-00-5409 09/10/09 32.39 MAINTENANCE VEHICLES INVOICE TOTAL: 32.39 DATE: 09/01/09 UNITED CITY OF YORKVILLE PAGE: 6 TIME: 09:32:08 DETAIL BOARD REPORT ID: AP441000.WOW INVOICES DUE ON/BEFORE 09/10/2009 INVOICE # INVOICE ITEM VENDOR # DATE # DESCRIPTION ACCOUNT # P.O. # DUE DATE ITEM AMT ------------------------------------------------------------------------------------------------------------------------------------ JIFFY JIFFY LUBE 10078224 08/14/09 01 OIL CHANGE 79-650-62-00-5409 09/10/09 32.39 MAINTENANCE-VEHICLES INVOICE TOTAL: 32.39 VENDOR TOTAL: 170.94 JOHNSTOK KRISTEN JOHNSTON 081809 08/18/09 01 REFEREE 79-650-62-00-5401 09/10/09 105.00 CONTRACTUAL SERVICES INVOICE TOTAL: 105.00 VENDOR TOTAL: 105.00 KEITHD DENNIS KEITH 082009 08/20/09 01 REFEREE 79 650-62-00 5401 09/10/09 105.00 CONTRACTUAL SERVICES INVOICE TOTAL: 105.00 VENDOR TOTAL: 105.00 MENLAND MENARDS - YORKVILLE 28100 07/23/09 01 SCREWDRIVERS, TEFLON TAPE, 79-610 .62-00-5417 09/10/09 51.24 MAINTENANCE-PARKS 02 DRILL BITS ** COMMENT ** INVOICE TOTAL: 51.24 29938 07/30/09 01 GALVANIZED NIPPLE 79°610-62-00-5417 09/10/09 20.99 MAINTENANCE-PARKS INVOICE TOTAL: 20.99 31354 08/05/09 01 CHIP BRUSHES, MASKING TAPE, 79-610 62 00 5417 09/10/09 67.22 MAINTENANCE PARKS 02 PAINT, PLASTIC PAINT TRAYS ** COMMENT ** INVOICE TOTAL: 67.22 DATE: 09/01/09 UNITED CITY OF YORKVILLE PAGE: 7 TIME: 09:32:08 DETAIL BOARD REPORT ID: AP441000.WOw INVOICES DUE ON/BEFORE 09/10/2009 INVOICE # INVOICE ITEM VENDOR # DATE # DESCRIPTION ACCOUNT # P.O. # DUE DATE ITEM AMT MENLAND MENARDS - YORKVILLE 31582 08/06/09 01 PAINT, ROLLERS, BRUSHES 79-610-62-00-5417 09/10/09 61.72 MAINTENANCE-PARKS INVOICE TOTAL: 61.72 31585 08/06/09 01 HOSE CLAMP, BENT NOSE PLIER 79-610 65-00 5815 09/10/09 10.41 HAND TOOLS INVOICE TOTAL: 10.41 31642 08106109 01 PAINT 79-610-62 00 5417 09/10/09 59.31 MAINTENANCE-PARKS INVOICE TOTAL: 59.31 31855 08/07/09 01 FOAM BRUSHES, PAINT TOUCH UP 79 610-65-00-5604 09/10/09 5.14 OPERATING SUPPLIES INVOICE TOTAL: 5.14 32501 08/10/09 01 PAINT 79-610-62-00-5417 09/10/09 83.08 MAINTENANCE-PARKS INVOICE TOTAL: 83.08 32699 08/11/09 01 CABLE TIES 79-610-65-00-5804 09/10/09 19.97 OPERATING SUPPLIES INVOICE TOTAL: 19.97 32987 08/12/09 01 CHIP BRUSHES, PAINT 79-610 62-00-5417 09/10/09 64.84 MAINTENANCE-PARKS INVOICE TOTAL: 84.84 33006 08/12/09 01 ELECTRICAL TAPE, RAIL END CAPS 79-610-65-00-5604 09/10/09 2.95 OPERATING SUPPLIES INVOICE TOTAL: 2.95 33156 08/13/09 01 CARE REPLACEMENT SPOUT, SMALL 79-610-65-00-5804 09/10/09 7.22 OPERATING SUPPLIES DATE: 09/01/09 UNITED CITY OF YORKVILLE PAGE: 8 TIME: 09:32:08 DETAIL BOARD REPORT ID: AP441000.WOW INVOICES DUE ON/BEFORE 09/10/2009 INVOICE # INVOICE ITEM VENDOR # DATE # DESCRIPTION ACCOUNT # P.O. # DUE DATE ITEM AMT ---------------- -------------------------------------------------------------------------------------------------------------------- MENLAND MENARDS - YORKVILLE 33156 08/13/09 02 LOCK KEYS ** COMMENT ** 09/10/09 INVOICE TOTAL: 7.22 33238 OB/13/09 01 PAINT 79 610-62-00-5417 09/10/09 41.54 MAINTENANCE-PARKS INVOICE TOTAL: 41.54 33423-09 08/14/09 01 SANDING SPONGES, SAND PAPER 79-610-62-005417 09/10/09 14.02 MAINTENANCE-PARKS INVOICE TOTAL: 14.02 33715 08/15/09 01 PAINT, BATTERIES, PAINT TRAY BO-000-62=00.5416 09/10/09 226.17 MAINTENANCE- GENERAL 02 LINERS, ROLLER TRAYS, ROLLERS, ** COMMENT ** 03 TAPE, ROLLER COVERS, MATS *; COMMENT ** INVOICE TOTAL: 226.17 34097 09/17/09 01 BATTERIES 60 000-62-00-5416 09/10/09 46.85 MAINTENANCE- GENERAL INVOICE TOTAL: 46.85 34142 08/17/09 01 CAR WASH 79-610-65-00 5804 09/10/09 3.99 OPERATING SUPPLIES INVOICE TOTAL: 3.99 34229 08/17/09 01 MORTAR MIX, CONCRETE MIX 79-610-65-00-5804 09/10/09 30.65 OPERATING SUPPLIES INVOICE TOTAL: 30.65 34364 08/18/09 01 STAPLES 80-000 62-00-5416 09/10/09 6.69 MAINTENANCE GENERAL INVOICE TOTAL: 6.69 34392 08/18/09 01 PROPACK 79-610-62-00-5417 09/10/09 10.98 MAINTENANCE-PARKS INVOICE TOTAL: 10.98 DATE: 09/01/09 UNITED CITY OF YORKVILLE PAGE: 9 TIME: 09:32:08 DETAIL BOARD REPORT ID: AP441000.WOW INVOICES DUE ON/BEFORE 09/10/2009 INVOICE # INVOICE ITEM VENDOR # DATE # DESCRIPTION ACCOUNT # P.O. # DUE DATE ITEM AMT ------------------------------------------------------------------------------------------------------------------------------------ MENLAND MENARDS - YORKVILLE 34469 08118109 01 PROPACK 79-610-62-00-5417 09/10/09 10.98 MAINTENANCE PARKS INVOICE TOTAL: 10.98 34622 08/19/09 01 SHOWERHEAD 80 000-62-00-5416 09/10/09 12.99 MAINTENANCE- GENERAL INVOICE TOTAL: 12.99 34634 08119109 01 UTILITY BRUSH SETS, PAINT 79 610 62-00-5417 09/10/09 82.95 MAINTENANCE-PARKS INVOICE TOTAL: 82.95 34639 06/19/09 01 PAINT, TARPS 79 650-65-00-5803 09/10/09 49.83 PROGRAM EXPENSES INVOICE TOTAL: 49.83 34834 08/20109 01 MR. CLEAN 80-000-62- 00 5416 09/10/09 9.99 MAINTENANCE- GENERAL INVOICE TOTAL: 9.99 34926 08/20/09 01 SPRAY PRIMER 79-610-62-00-5417 09/10/09 14.91 MAINTENANCE-PARKS INVOICE TOTAL: 14.91 34946 08/20/09 01 SHELF BRACKETS 79-610-62 00 5408 09/10/09 4.58 MAINTENANCE-EQUIPMENT INVOICE TOTAL: 4.58 35097 08/21/09 01 PAINT 79 610 62°•00-5417 09/10/09 51.34 MAINTENANCE-PARKS INVOICE TOTAL: 51.34 VENDOR TOTAL: 1,092.55 MORRICKB BRUCE MORRICK DATE: 09/01/09 UNITED CITY OF YORKVILLE PAGE: 10 TIME: 09:32:08 DETAIL BOARD REPORT ID: AP441000.WOW INVOICES DUE ON/BEFORE 09/10/2009 INVOICE # INVOICE ITEM VENDOR # DATE # DESCRIPTION ACCOUNT # P.O. # DUE DATE ITEM AMT MORRICKB BRUCE MORRICK 082009 08/20/09 01 REFEREE 79-650-62-00°5401 09/10/09 105.00 CONTRACTUAL SERVICES INVOICE TOTAL: 105.00 082509 08/25/09 01 REFEREE 79-650-62-00-5401 09/10/09 105.00 CONTRACTUAL SERVICES INVOICE TOTAL: 105.00 VENDOR TOTAL: 210.00 NEXTEL NEXTEL COMMUNICATIONS 837900513-090PR 08/28/09 01 PARK MONTHLY CHARGES 79-610 62 00-5438 09/10/09 261.98 CELLULAR TELEPHONE 02 REC CENTER MONTHLY CHARGES 80-000 62 00-5438 43.66 CELLULAR PHONE 03 RECREATION MONTHLY CHARGES 79-650-62 00-5438 261.98 CELLULAR TELEPHONE 04 BATTERY 79-610-62-00-5438 35.99 CELLULAR TELEPHONE INVOICE TOTAL: 603.61 VENDOR TOTAL: 603.61 OFFWORK OFFICE WORKS 160993 08/18/09 01 BULLETIN BOARD 79 650-65-00-5803 09/10/09 49.48 PROGRAM EXPENSES 02 PHONE BOOK, VOICEMAIL BOOK, 80 000-65-00-5802 52.10 OFFICE SUPPLIES 03 CORRECTION TAPE, MOUNTING ** COMMENT ** 04 ADHESIVE, MARKERS ** COMMENT ** 05 PHONE BOOK, VOICEMAIL BOOK, 79-650-65-00-5802 52.10 OFFICE SUPPLIES 06 CORRECTION TAPE, MOUNTING ** COMMENT ** 07 ADHESIVE, MARKERS ** COMMENT ** INVOICE TOTAL: 153.68 DATE: 09/01/09 UNITED CITY OF YORKVILLE PAGE: 11 TIME: 09:32:08 DETAIL BOARD REPORT XD: AP441000.WOW INVOICES DUE ON/BEFORE 09/10/2009 INVOICE # INVOICE ITEM VENDOR # DATE # DESCRIPTION ACCOUNT # P.O. # DUE DATE ITEM AMT ----------------------------------------------------------------------------------------------------------------------------------- OFFWORK OFFICE WORKS 160999 08/21/09 01 PUSHPINS 79 650-65-00-5802 09/10/09 1.49 OFFICE SUPPLIES 02 PUSHPINS 79-650 65-00-5803 1.49 PROGRAM EXPENSES INVOICE TOTAL: 2.98 161324 08/25/09 01 BUSINESS CARD POUCH, FASTNERS 79-650-65-00 5803 09/10/09 23.19 PROGRAM EXPENSES INVOICE TOTAL: 23.19 VENDOR TOTAL: 179.85 OLEARYC CYNTHIA O'LEARY CO-ED 2 08/24/09 01 REFEREE 79-950-62-00-5401 09/10/09 465.00 CONTRACTUAL SERVICES INVOICE TOTAL: 465.00 MEN'S COMPETITIVE 2 08/24/09 01 REFEREE 79-650-62-00-5401 09/10/09 95.00 CONTRACTUAL SERVICES INVOICE TOTAL: 95.00 MENS 2 08/24/09 01 REFEREE 79 650-62 00-5401 09/10/09 345.00 CONTRACTUAL SERVICES INVOICE TOTAL: 345.00 VENDOR TOTAL: 905.00 PEPSI PEPSI-COLA GENERAL BOTTLE 9134222614 08/14/09 01 WATER, GATORADE 80-000 65-00-5828 09/10/09 129.05 CONCESSIONS EXPENSES INVOICE TOTAL: 129.05 9134223321 00/21/09 01 POP, WATER, GATORADE 79-650-65-00 5833 09/10/09 280.90 HOMETOWN DAYS EXPENSES INVOICE TOTAL: 280.90 VENDOR TOTAL: 409.95 DATE: 09/01/09 UNITED CITY OF YORKVILLE PAGE: 12 TIME: 09:32:08 DETAIL BOARD REPORT ID. AP441000.WOW INVOICES DUE ON/BEFORE 09/10/2009 INVOICE # INVOICE ITEM VENDOR # DATE # DESCRIPTION ACCOUNT # P.O. # DUE DATE ITEM AMT PITNEY PITNEY BOWES, INC. 083109 08/31/09 01 POSTAGE METER REFILL 79-650-65-00 5808 09/10/09 800.00 POSTAGE & SHIPPING INVOICE TOTAL: 800.00 VENDOR TOTAL: 800.00 R0000246 NEW LIFE CHURCH 60704 06/25/09 01 PARK DEPOSIT REFUND 79 000-21 00-2104 09/10/09 100.00 DEPOSITS INVOICE TOTAL: 100.00 VENDOR TOTAL: 100.00 R0000499 AMERICAN LEGION POST 489 083109 08/31/09 01 HALL RENTAL FOR CHILI CHASE 79-650 65-00-5803 09/10/09 350.00 PROGRAM EXPENSES INVOICE TOTAL: 350.00 VENDOR TOTAL: 350.00 R0000699 AMY MAHR 60542 08/18/09 01 REFUND FOR RETURNED SHIRT 79-000-42-00-4280 09/10/09 18.00 CONCESSIONS/ALL SALE ITEMS INVOICE TOTAL: 18.00 VENDOR TOTAL: 18.00 R0000703 LINNEA BONENBERGER 60712 06/25/09 01 RETURNED SHXRT 79-000 42 00-4280 09/10/09 18.00 CONCESSIONS/ALL SALE ITEMS INVOICE TOTAL: 18.00 VENDOR TOTAL: 18.00 R0000710 DAWN SERIO DATE: 09/01/09 UNITED CITY OF YORKVILLE PAGE: 13 TIME: 09:32:08 DETAIL BOARD REPORT ID: AP441000.WOW INVOICES DUE ON/BEFORE 09/10/2009 INVOICE # INVOICE ITEM VENDOR # DATE # DESCRIPTION ACCOUNT # P.O # DUE DATE ITEM AMT R0000710 DAWN SERIO 60830 08/26/09 01 CLASS CANCELLATION REFUND DUE 79 650 65 00-5841 09/10/09 65.00 PROGRAM REFUND 02 TO CUSTOMER CONFLICT ** COMMENT ** INVOICE TOTAL: 65.00 60831 08/26/09 01 CONCESSION SHIRT RETURN 79-000-42-00-4280 09/10/09 18.00 CONCESSIONS/ALL SALE ITEMS INVOICE TOTAL: 18.00 VENDOR TOTAL: 83.00 REINDERS REINDERS, INC. 1263479 00 08/05/09 01 DIAPHRAGM NOZZLE 79-610-62-00-5408 09/10/09 17.27 MAINTENANCE-EQUIPMENT INVOICE TOTAL: 17.27 1263621-00 08/06/09 01 FRONT COVER 79-610 62 00-5408 09110109 65.37 MAINTENANCE-EQUIPMENT INVOICE TOTAL: 65.37 1263989 00 08/10/09 O1 CONTROL VALVE 79-610 62 D0 5408 00404030 09/10/09 1,041.02 MAINTENANCE-EQUIPMENT INVOICE TOTAL: 1,041.02 4001267-00 08/10/09 01 SERVICE CALL ON LOWER LEVEL 79-610-62-00-5408 09/10/09 285.00 MAINTENANCE-EQUIPMENT 02 DECK LIFT ** COMMENT ** INVOICE TOTAL.: 285.00 VENDOR TOTAL: 1,408.66 RIVRVIEW RIVERVIEW FORD 054114 07/14/09 01 VENT RELAY 79 610-62-00-5408 09/10/09 18.81 MAINTENANCE EQUIPMENT INVOICE TOTAL: 16.61 DATE: 09/01/09 UNITED CITY OF YORKVILLE PAGE: 14 TIME: 09:32:08 DETAIL BOARD REPORT ID: AP441000.WOW INVOICES DUE ON/BEFORE 09/10/2009 INVOICE # INVOICE ITEM VENDOR # DATE # DESCRIPTION ACCOUNT # P.O. # DUE DATE ITEM AMT RIVRVIEW RIVERVIEW FORD 054161 07/17/09 01 ROTORS, BRAKE KIT 79-610-62-00-5408 09/10/09 295.34 MAINTENANCE-EQUIPMENT INVOICE TOTAL: 295.34 054336 07/31/09 01 ROTORS, BRAKE KIT 79-610-62-00-5408 09/10/09 315.02 MAINTENANCE-EQUIPMENT INVOICE TOTAL: 315.02 054360 08/03/09 01 BRAKE SUPPORT & BOLT 79-610-62-00-5408 09/10/09 82.76 MAINTENANCE-EQUIPMENT INVOICE TOTAL: 82.76 C12276 07/30/09 01 REPLACED GEAR SHIFT 79-610 62-00-5408 09/10/09 390.76 MAINTENANCE-EQUIPMENT INVOICE TOTAL: 390.76 VENDOR TOTAL: 1,102.69 ROBINSOT TRACY ROBINSON 081809 08/18/09 01 REFEREE 79 650-62-00-5401 09/10/09 105.00 CONTRACTUAL SERVICES INVOICE TOTAL: 105.00 VENDOR TOTAL: 105.00 SCHNITZR RANDY S. SCHNITZ 082509 08/25/09 01 REFEREE 79 650-62-00-5401 09/10/09 105.00 CONTRACTUAL SERVICES INVOICE TOTAL: 105.00 VENDOR TOTAL: 105.00 THEEDUCO THE EDUCATION COVE 5509 08/17/09 01 GROWTH CHART 80-000 65-00-5803 09/10/09 9.99 PROGRAM EXPENSES INVOICE TOTAL: 9.99 DATE: 09/01/09 UNITED CITY OF YORKVILLE PAGE: 15 TIME: 09:32:09 DETAIL BOARD REPORT ID: AP441000.WOW INVOICES DUE ON/BEFORE 09/10/2009 ,INVOICE # INVOICE ITEM VENDOR # DATE # DESCRIPTION ACCOUNT # P.O. # DUE DATE ITEM AMT THEEDUCO THE EDUCATION COVE 5510 08/17/09 01 ABC PAPER, STARS, WEA'T'HER BEAR 80-000 65 00 5803 09/10/09 56.73 PROGRAM EXPENSES 02 COUNTING FISH, CALENDAR, ** COMMENT ** 03 POSTERS ** COMMENT ** INVOICE TOTAL: 56.73 5640 08/19/09 O1 BIRTHDAY CROWNS, POSTER 80-000-65-00-5803 09/10/09 13.98 PROGRAM EXPENSES 02 BIRTHDAY CROWNS, POSTERS 79-650-65-00-5803 42 96 PROGRAM EXPENSES INVOICE TOTAL: 56.94 VENDOR TOTAL: 123.66 VISA VISA 082509-PR 08/25/09 01 KEVLAR BELTING, CABLE THIMBLE, 80-000-62-00-5416 09/10/09 452.47 MAINTENANCE- GENERAL 02 SNAP LINK, CABLE SLEEVE STOP, ** COMMENT ** 03 BALL STOP, CABLE, WIRE ROPE ** COMMENT ** 04 SWAGING HAND TOOL ** COMMENT ** 05 PRESCHOOL PLASTIC TABLEWARE, 80-000-65-00-5803 361.81 PROGRAM EXPENSES 06 GROUP POWER MONTHLY LICENSE, ** COMMENT ** 07 PRO THIGH CINCH STRAP ** COMMENT ** 08 PRESCHOOL PLASTIC TABLEWARE, 79-650-65-00-5603 80.93 PROGRAM EXPENSES 09 RIBBON, PAINT POTS, WOOD, ** COMMENT ** 10 BRUSHES ** COMMENT ** 11 GRANULAR MARATHON 79-610-65-00-5804 156.15 OPERATING SUPPLIES 12 REARVIEW MIRROR HANGING TAGS 79-650-65-00-5833 89.00 HOMETOWN DAYS EXPENSES 13 CODE BLUE CAMERA HACK-UP POWER 79-610-65-00-5804 114.99 OPERATING SUPPLIES DATE: 09/01/09 UNITED CITY OF YORKVILLE PAGE: 16 TIME: 09:32:09 DETAIL BOARD REPORT ID: AP441000.WOW INVOICES DUE ON/BEFORE 09/10/2009 INVOICE # INVOICE ITEM VENDOR # DATE # DESCRIPTION ACCOUNT # P.O. # DUE DATE ITEM AMT ------------------------------------------------------------------------------------------------------------------------------------ VISA VISA 082509-PR 08/25/09 14 SUPPLY ** COMMENT ** 09/10/09 INVOICE TOTAL: 1,255.35 VENDOR TOTAL: 1,255.35 WALMART WALMART COMMUNITY 081609-PR 08/16/09 01 GLUE, MASON JARS, FANTASTIC, 79-650-65-00-5803 09/10/09 104.86 PROGRAM EXPENSES 02 CRAYONS, CANDY, CRACKERS, ** COMMENT ** 03 PEANUT BUTTER, STAPLER, HOLE ** COMMENT ** 04 PUNCH, BANDAGES, FISHING LURES COMMENT *' 05 SOCKS, CEREAL 80-000-65-00-5828 22.76 CONCESSIONS EXPENSES 06 HAIR DRYERS, LOTION 80-000-62-00-5408 37.95 MAINTENANCE- SUPPLIES INVOICE TOTAL: 165.57 VENDOR TOTAL: 165.57 WINDCREK WINDING CREEK NURSERY, INC 151798 07/01/09 01 HANGING BASKETS, FLOWERS 79-610-75-00-7701 09/10/09 458.55 FLOWERS/TREES INVOICE TOTAL: 458.55 VENDOR TOTAL: 458.55 YORKACE YORKVILLE ACE & RADIO SHACK 125971 05/21/09 01 HOOK, WASHER 79-610-65 00-5804 09/10/09 4.79 OPERATING SUPPLIES INVOICE TOTAL: 4.79 126401 06/12/09 01 TEE INSERT 79 610 65-00-5804 09/10/09 3.98 OPERATING SUPPLIES INVOICE TOTAL: 3.98 VENDOR TOTAL: 8.77 DATE: 09/01/09 UNITED CITY OF YORKVILLE PAGE: 17 TIME: 09:32:09 DETAIL BOARD REPORT ID: AP441000.WOW INVOICES DUE ON/BEFORE 09/1012009 INVOICE # INVOICE ITEM VENDOR # DATE # DESCRIPTION ACCOUNT # P.O. # DUE DATE ITEM AMT ------------------------------------------------------------------------------------------------------------------------------------ YORKNAPA YORKVILLE NAPA AUTO PARTS 877498 05/08/09 01 FUEL FILTER 79-510-62 °00-5408 09/10/09 10.00 MAINTENANCE-EQUIPMENT INVOICE TOTAL: 10.00 VENDOR TOTAL: 10.00 TOTAL ALL INVOICES: 19,319.78 DATE: 09/0212009 UNITED CITY OF YORKVILLE PAGE: 1 TIME: 12:20:07 DETAILED REVENUE & EXPENSE REPORT F YR: 10 ID: GL470002 WOW MONTH ACTUAL W/FYTD AND FY BUDGET W/VARIANCE FUND: PARKS & REC EQUIP CAPITAL FOR 4 PERIODS ENDING AUGUST 31, 2009 O'ISCAL FISCAL 4 ACCOUNT AUGUST YEAR-TO-DATE YEAR COLLECTED/ NUMBER DESCRIPTION ACTUAL ACTUAL BUDGET EXPENDED ---..-----_-°------------------------------------------------------------------------------------------------------------------------ GENERAL REVENUES CARRY OVER 22-000-40-00-3999 BEGINNING FUND BALANCE 0.00 0.00 0.00 0.0 --------------------------------------------------------------------------------- TOTAL CARRY OVER 0.00 0.00 0.00 0.0 CHARGES FOR SERVICES 22-000-42-00-4216 PARKS CAPITAL FEE 0.00 550.00 0.00 100.0 22-000-42-00-4217 PARK CAPITAL DONATIONS 0.00 0.00 0.00 0.0 TOTAL CHARGES FOR SERVICES 0.00 550.00 0.00 100.0 MISCELLANEOUS 22-000-44-00-4430 SALE OF VEHICLES/EQUIPMENT 0.00 0.00 0.00 0.0 --------------------------------------------------------------------------------- TOTAL MISCELLANEOUS 0.00 0.00 0.00 0.0 TRANSFERS 22-000-49-00-4930 TRANSFER FROM GF 0.00 0.00 0.00 0.0 22-000-49-00-4950 TRANSFER FROM PW CAPITAL 0.00 0.00 0.00 0.0 --------------------------------------------------------------------------------- TOTAL TRANSFERS 0.00 0.00 0.00 0.0 TOTAL REVENUES: GENERAL 0.00 550.00 0.00 100.0 PARKS EXPENSES CAPITAL OUTLAY 22-610-75-00-7006 PICK UP TRUCK 0.00 0.00 0.00 0.0 22-610-75-00-7015 EQUIPMENT 0.00 0.00 0.00 0.0 22-610-75-00-7016 COMPUTER SERVER 0.00 0.00 0.00 0.0 22-610-75-00-7018 PARK REDEVELOPMENTS 0.00 0.00 0.00 0.0 TOTAL CAPITAL OUTLAY 0.00 0.00 0.00 0.0 DATE: 09/02/2009 UNITED CITY OF YORKVILLE PAGE: 2 TIME: 12:20:07 DETAILED REVENUE & EXPENSE REPORT F-YR: 10 ID: GL470002.WOW MONTH ACTUAL W/FYTD AND FY BUDGET W/VARIANCE FUND: PARKS & REC EQUIP CAPITAL FOR 4 PERIODS ENDING AUGUST 31, 2009 FISCAL FISCAL ACCOUNT AUGUST YEAR-TO-DATE YEAR COLLECTED/ NUMBER DESCRIPTION ACTUAL ACTUAL BUDGET EXPENDED ------------------------------------------------------------------------------------------------------------------------------------ TOTAL EXPENSES: PARKS 0.00 0.00 0.00 0.0 TOTAL FUND REVENUES 0.00 550.00 0.00 100.0 TOTAL FUND EXPENSES 0.00 0.00 0.00 0.0 FUND SURPLUS (DEFICIT) 0.00 550.00 0.00 100.0 DATE: 09/02/2009 UNITED CITY OF YORKVILLE PAGE: 1 TIME: 12:20:28 DETAILED REVENUE & EXPENSE REPORT F-YR: 10 ID r GL470002 .WOW MONTH ACTUAL W/FYTD AND FY BUDGET W/VARIANCE FUND: LAND CASH FOR 4 PERIODS ENDING AUGUST 31, 2009 FISCAL FISCAL k ACCOUNT AUGUST YEAR-TO-DATE YEAR COLLECTED/ NUMBER DESCRIPTION ACTUAL ACTUAL BUDGET EXPENDED ------------------------------------------------------------------------------------------------------------------------------------ GENERAL REVENUES CARRY OVER 72-000-40-00-3999 BEGINNING FUND BALANCE 0.00 0.00 (495,019.84) 0.0 --------------------------------------------------------------------------------- TOTAL CARRY OVER 0.00 0.00 (495, 019.84) 0.0 MISCELLANEOUS 72-000 44 00 4413 REIMB FROM OTHER GOVENRMENTS 0.00 0.00 0.00 0.0 --------------------------------------------------------------------------------- TOTAL MISCELLANEOUS 0.00 0.00 0.00 0.0 INTERGOVERNMENTAL 72-000 45 00 4501 CANNONBALL RIDGE GRANT 0.00 0.00 0.00 0.0 - ------------------------------------------------------------------------------- TOTAL INTERGOVERNMENTAL 0.00 0.00 0.00 0.0 CONTRIBUTIONS 72-000-47-00-4700 OSLAD GRANT 0.00 0.00 362,000.00 0.0 72-000 47 00 4701 GREENBRIAR 0.00 0.00 0.00 0.0 72-000-47-00-4702 BIKE PATH GRANT 0.00 0.00 200,000.00 0.0 72-000-47-00-4703 PRAIRIE GARDEN 0.00 0.00 0.00 0.0 72-OOO 47 00 4705 COUNTRY HILLS 0.00 0.00 0.00 0.0 72-000-47-00-4707 FOX HIGHLANDS 0.00 0.00 0.00 0.0 72-000-47-00-4709 SUNFLOWER G.00 0.00 0.00 0.0 72-000-47-00-4712 RIVER'S EDGE 0.00 0.00 0.00 0.0 72-000-47 00 4714 WOODWORTH 0.00 0.00 0.00 0.0 72-000-47-00-4715 WHITE OAK UNIT 1&2 0.00 0.00 0.00 0.0 72-000-47-00-4716 WHITE OAK UNIT 3&4 0.00 0.00 0.00 0.0 72-000-47-00-4717 KYLN'S CROSSING 0.00 0.00 0.00 0.0 72-000-47-00-4718 FOXFIELD II PARK 0.00 0.00 0.00 0.0 72-000-47-00-4719 WILDWOOD 0.00 0.00 0.00 0.0 72-000-47-00-4722 KYLN'S RIDGE 0.00 0.00 0.00 0.0 72-000-47-00-4723 HEARTLAND CIRCLE 0 00 0.00 0.00 0.0 72-000-47-00-4725 WINDETTE RIDGE 0.00 0.00 0.00 0.0 72-000-47-00-4727 GRAND RESERVE 0.00 0.00 0.00 0.0 72-000-47-00-4731 MONTALBANO HOMRS 0.00 0.00 0.00 0.0 72-000-47-00-4732 RAINTREE VILLAGE 0.00 0.00 28,000.00 0.0 DATE: 09/02/2009 UNITED CITY OF YORKVILLE PAGE: 2 TIME: 12:20:28 DETAILED REVENUE & EXPENSE REPORT F YR: 10 ID: GL470002.WOW MONTH ACTUAL W/FYTD AND FY BUDGET W/VARIANCE FUND: LAND CASH FOR 4 PERIODS ENDING AUGUST 31, 2009 FISCAL FISCAL ACCOUNT AUGUST YEAR-TO-DATE YEAR COLLECTED/ NUMBER DESCRIPTION ACTUAL ACTUAL BUDGET EXPENDED GENERAL REVENUES CONTRIBUTIONS 72-000-47-00-4734 WHISPERING MEADOWS (K. HILL) 563.89 1,691.67 0.00 100.0 72-000-47-00-4735 PRAIRIE MEADOWS(MENARDS RES) 0.00 0.00 0.00 0.0 72-000-47-00-4736 BRIARWOOD 0.00 0.00 0.00 0.0 72-000-47-00-4737 CALEDONIA 0.00 0.00 0.00 0.0 72-000-47-00-4738 AUTUMN CREEK 3,076.71 21,213.76 15,000.00 141.4 72-000-47-00-4739 WYNSTONE TOWNHOMES 0.00 0.00 0.00 0.0 72-000-47-00-4740 VILLAS AT THE PRESERVE 0.00 0.00 0.00 0.0 72-000-47-00 4741 BAILEY MEADOWS 0.00 0.00 0.00 0.0 72-000-47-00-4742 BLACKBERRY WOODS 0.00 0.00 0.00 0.0 72-000-47-00--4743 CORNEILS CROSSING 0.00 0.00 0.00 0.0 72-000-47-00-4744 HUDSON LAKES 0.00 0.00 0.00 0.0 72-000-47-00-4745 PRESTWICK 0.00 0.00 0.00 0.0 72 000-47-00-4746 WESTBURY 0.00 0.00 0.00 0.0 72-000-47-00-4747 WESTHAVEN 0.00 0.00 0.00 0.0 72 000-47-00-4748 WILLMAN 0.00 0.00 0.00 0.0 72-000-47-00-4749 BLACKBERRY WOODS 0.00 0.00 0.00 0.0 72 000-47-00 4750 KENDALLWOOD ESTATES 0.00 0.00 0.00 0.0 72-000-47-00-4751 CANNONBALL RIDGE PARK GRANT 0.00 0.00 0.00 0.0 72 000-47-00 4752 BRISTOL BAY LAND CASH 0.00 0.00 50,000.00 0.0 --------------------------------------------------------------------------------- TOTAL CONTRIBUTIONS 3,640.60 22, 905.43 655,000.00 3.4 TRANSFERS 72-000-49-00-4901 TRANSFER FROM GENERAL FUND 0.00 0.00 0.00 0.0 72-000-49-00-4902 TRANSFER FROM LAND ACQUISITION 0.00 0.00 0.00 0.0 72-000-49-00-4903 TRANSFER FROM PARK & REC 0.00 0.00 0.00 0.0 TOTAL TRANSFERS 0.00 0.00 0.00 0.0 TOTAL REVENUES: GENERAL 3,640.60 22,905.43 159,980.16 14.3 EXPENSES CAPITAL OUTLAY 72-000-75-00-7308 RIVERS EDGE PARK *2 0.00 0.00 0.00 0.0 DATE: 09/02/2009 UNITED CITY OF YORKVILLE PAGE: 3 TIME: 12:20:28 DETAILED REVENUE & EXPENSE REPORT F-YR: 10 ID: GL470002 WOW MONTH ACTUAL W/FYTD AND FY BUDGET W/VARIANCE FUND: LAND CASH FOR 4 PERIODS ENDING AUGUST 31, 2009 FISCAL FISCAL ACCOUNT AUGUST YEAR-TO-DATE YEAR COLLECTED/ NUMBER DESCRIPTION ACTUAL ACTUAL BUDGET EXPENDED GENERAL EXPENSES CAPITAL OUTLAY 72-000-75-00-7317 HEARTLAND CIRCLE 0.00 22,407.74 0.00 (100.0) 72-000-75-00-7326 MOSIER HOLDING COSTS 0.00 0.00 6,000.00 0.0 72-000-75-00-7327 GRANDE RESERVE PARK 0.00 0.00 0.00 0.0 72-000-75-00-7328 PRAIRIE MEADOWS (MENARDS RES) 0.00 0.00 0.00 0.0 72-000-75-00-7330 WHISPERING MEADOWS (K. HILL) 0.00 944.24 0.00 (100.0) 72-000-75-00-7332 CALEDONIA 0.00 0.00 0.00 0.0 72-000-75-00-7333 RAINTREE VILLAGE 0.00 0.00 38,572.00 0.0 72-000-75-00-7334 HOOVER HOLDING COSTS 0.00 0.00 0.00 0.0 72-000-75-00-7335 GRANDE RESERVE BIKE TRAIL 0.00 2,650.00 0.00 (100.0) 72-000°°75-00-7336 WHEATON WOODS NATURE TRL 0.00 0.00 45,000.00 0.0 TOTAL CAPITAL OUTLAY 0.00 26,001.98 89,572.00 29.0 OTHER 72-000-78-00-9009 RESERVE 0.00 0100 0.00 0.0 72-000-7B-00-9012 REC CENTER AGREEMENT 0.00 0.00 0.00 0.0 --------------------------------------------------------------------------------- TOTAL OTHER 0.00 0.00 0.00 0.0 TRANSFERS 72-000-99-00-9901 TRANSFER TO GENERAL FUND 0.00 17,602.00 70,408.00 25.0 ----------------------------------------------------- ----------------------- TOTAL TRANSFERS 0.00 17,602.00 70,408.00 25.0 TOTAL EXPENSES: GENERAL 0.00 43,603.98 159, 980.00 27.2 TOTAL FUND REVENUES 3,640.60 22, 905.43 159,980.16 14.3 TOTAL FUND EXPENSES 0.00 43,603.98 159,980.00 27.2 FUND SURPLUS (DEFICIT) 3,640.60 (20,698.55) 0.16 (6593.7) DATE: 09/02/2009 UNITED CITY OF YORKVILLE PAGE: 1 TIME: 12:20;44 DETAILED REVENUE & EXPENSE REPORT F-YR: 10 ID: GL470002.WOW MONTH ACTUAL W/FYTD AND FY BUDGET W/VARIANCE FUND: PARKS & RECREATION FOR 4 PERIODS ENDING AUGUST 31, 2009 FISCAL FISCAL It ACCOUNT AUGUST YEAR-TO-DATE YEAR COLLECTED/ NUMBER DESCRIPTION ACTUAL ACTUAL BUDGET EXPENDED GENERAL REVENUES CARRY OVER 79-000-40-00-3999 BEGINNING FUND BALANCE 0.00 0.00 (40, 999. 84) 0.0 TOTAL CARRY OVER 0.00 0.00 (40,999.84) 0.0 CHARGES FOR SERVICES 79-000-42-00-4270 FEES FOR PROGRAMS 14, 970.00 B9,462.40 243,225.00 36.7 79-000-42-00-4280 CONCESSIONS/ALL SALE ITEMS 1,196.00 32,782.63 27,000.00 121.4 79-000-42x00-4285 VENDING MACHINE INCOME 0.00 0.00 0.00 0.0 79-000-42-00-4286 RENTAL INCOME 0.00 0.00 0.00 0.0 79-000-42-00-4287 PARK RENTAL INCOME 35.00 9, 129.00 15,000.00 60.8 79-000-42-00-4288 GOLF OUTING REVENUE 0.00 6,659.00 27,000.00 32.0 79-000-42-00-4291 HOMETOWN DAYS 10,765.00 23,975.00 117,000.00 20.4 79-000-42-00-4295 MXSC RETAIL 0.00 0.00 3,000.00 0.0 ----°-°°--------------------------------------°-------------------------°-°------ TOTAL CHARGES FOR SERVICES 26,966.00 164,028.03 432,225.00 37.9 MISCELLANEOUS 79-000-44-00-4400 DONATIONS 1,179.00 3,288.00 14,000-00 23.4 79-000-44-00-4404 TREE DONATIONS 0.00 0.00 500.00 0.0 ---°---------------°------------------------------------------------------------- TOTAL MISCELLANEOUS 1,179.00 3,288.00 14,500.00 22.6 INTERGOVERNMENTAL 79-000-45-00-4550 YOUTH SERVICES GRANT 500.00 500.00 900.00 55.5 -----------°-°-------------------------------°°----------------------°----------- TOTAL INTERGOVERNMENTAL 500.00 500.00 900.00 55.5 INTEREST 79-000-46-00-4600 INVESTMENT INCOME 21.55 103.34 3,000.00 3.4 ----------------° TOTAL INTEREST 21 55 103.34 3,000.00 3.4 TRANSFERS 79-000-49-00-4901 TRANSFER FROM GENERAL FUND 81,625.00 326,500.00 979, 500.04 33.3 79-000-49-00-4902 TRANSFER IN FROM GF - LOAN 0.00 150,000.00 0.00 100.0 DATE: 09/02/2009 UNITED CITY OF YORKVILLE PAGE- 2 TIME: 12:20:44 DETAILED REVENUE & EXPENSE REPORT F-YR: 10 ID: GL470002.WOW MONTH ACTUAL W/FYTD AND FY BUDGET W/VARIANCE FUND: PARKS & RECREATION FOR 4 PERIODS ENDING AUGUST 31, 2009 FISCAL FISCAL I ACCOUNT AUGUST YEAR-TO-DATE YEAR COLLECTED/ NUMBER DESCRIPTION ACTUAL ACTUAL BUDGET EXPENDED GENERAL REVENUES TRANSFERS 79-000-49-00-4980 TRANSFER FROM REC CENTER 0.00 0.00 0.00 0.0 --------------------------------------------------------------------------------- TOTAL TRANSFERS 81,625.100 476, 500.00 979,500.04 4B.6 TOTAL REVENUES: GENERAL 110,291.55 644,419.37 1,389,125.20 46.3 EXPENSES TRANSFERS 79-000-99-00-9973 TRANSFER TO LAND ACQUISITION 0.00 0.00 0.00 0.0 --------------------------------------------------------------------------------- TOTAL TRANSFERS 0.00 0.00 0.00 0.0 RECREATION CENTER EXPENSES PERSONNEL SERVICES 79-600 50 00 5107 SALARIES- REC CENTER 0.00 0.00 0.00 0.0 --------------------------------------------------------------------------------- TOTAL PERSONNEL SERVICES 0.00 0.00 0.00 0.0 CONTRACTUAL SERVICES 79-600-62-00-5603 PUBLISHING/ADVERTISING 0.00 0.00 0.00 0.0 --------------------------------------------------------------------------------- TOTAL CONTRACTUAL SERVICES 0.00 0.00 0.00 0.0 OPERATIONS 79-600-65-00-5804 OPERATING SUPPLIES 0.00 7.419.25 0.00 (100.0) --------------------------------------------------------------------------------- TOTAL OPERATIONS 0.00 7,419.25 0.00 (100.0) RETIREMENT 79-600-72-00-6500 IMRF 0.00 0.00 0.00 0.0 79-600-72-00-6501 SOCIAL SECURITY 0.00 0.00 0.00 0.0 --------------------------------------------------------------------------------- TOTAL RETIREMENT 0.00 0.00 0.00 0.0 DATE: 09/02/2009 UNITED CITY OF YORKVILLE PAGE: 3 TIME: 12:20:44 DETAILED REVENUE & EXPENSE REPORT F-YR: 10 ID: GL470002.WOW MONTH ACTUAL W/FYTD AND FY BUDGET W/VARIANCE FUND: PARKS & RECREATION FOR 4 PERIODS ENDING AUGUST 31, 2009 FISCAL FISCAL $ ACCOUNT AUGUST YEAR-TO DATE YEAR COLLECTED/ NUMBER DESCRIPTION ACTUAL ACTUAL BUDGET EXPENDED ------------------------------------------------------------------------------------------------------------------------------------ RECREATION CENTER CAPITAL OUTLAY 79-600-75-00-7002 COMPUTER EQUIP & SOFTWARE 0.00 0.00 0.00 0.0 --------------------------------------------------------------------------------- TOTAL CAPITAL OUTLAY 0.00 0.00 0.00 0.0 TOTAL EXPENSES: RECREATION CENTER 0.00 7,419.25 0.00 (100.0) PARKS EXPENSES PERSONNAL SERVICES 79-610-50-00-5107 SALARIES- PARKS 30,415.43 79,755.36 394,500.00 20.2 79-610-50-00-5136 SALARIES- PART-TIME 2,040.50 6,969.00 10,000.00 69.6 79-610-50-00-5137 SALARIES- OVERTIME 0.00 263.56 5,000.00 5.2 TOTAL PERSONNAL SERVICES 32,455.93 86,987.94 409,500.00 21.2 PROFESSIONAL SERVICES 79-610-61-00-5320 MASTER PLAN / COMMUNITY SURVEY 0.00 0.00 0.00 0.0 TOTAL PROFESSIONAL SERVICES 0.00 0 00 0.00 0.0 CONTRACTUAL SERVICES 79-610-62-00-5405 PARK CONTRACTUAL 0.00 0.00 3,000.00 0.0 79-610-62-00-5408 MAINTENANCE-EQUIPMENT 493.91 1,844.67 11,000.00 16.7 79 610-62-00-5417 MAINTENANCE-PARKS 374.34 4,646.36 35,000.00 13.2 79-610-62-00-5421 WEARING APPAREL 122.40 714.31 4,500.00 15.8 79 610-62 00-5434 RENTAL-EQUIPMENT 0.00 0.00 3,500.00 0.0 79-610-62-00-5438 CELLULAR TELEPHONE 258.91 781.91 4,500.00 17.3 79-610-62 00-5445 LEGAL EXPENSES 1,588.75 4,119.75 4,000.00 102.9 - TOTAL CONTRACTUAL SERVICES 2,638.31 12,107.00 65,500.00 18.4 PROFESSIONAL DEVELOPMENT 79-610-64-00-5604 TRAINING & CONFERENCE 0.00 106.68 0.00 (100.0) 79-610-64-00-5605 TRAVEL EXPENSE 0.00 0.00 0.00 0.0 DATE: 09/02/2009 UNITED CITY OF YORKVILLE PAGE: 4 TIME: 12:20:44 DETAILED REVENUE & EXPENSE REPORT F-YR: 10 ID GL470002.WOW MONTH ACTUAL W/FYTD AND FY BUDGET W/VARIANCE FUND: PARKS & RECREATION FOR 4 PERIODS ENDING AUGUST 31, 2009 FISCAL FISCAL Y ACCOUNT AUGUST YEAR-TO-DATE YEAR COLLECTED/ NUMBER DESCRIPTION ACTUAL ACTUAL BUDGET EXPENDED TOTAL PROFESSIONAL DEVELOPMENT 0.00 106.68 0.00 (100.0) OPERATIONS 19-610-65-00.5802 OFFICE SUPPLIES 0.00 0.00 500.00 0.0 79-610-65 00-5804 OPERATING SUPPLIES 255.30 1,037.40 25,750.00 4.0 79 610-65-00-5815 HAND TOOLS 64.96 86.88 1,750.00 5.0 79-610-65-00-5824 CHRISTMAS DECORATIONS 0.00 0.00 500.00 0.0 79 610-65-00-5825 PUBLIC DECORATION 0.00 0.00 500.00 0.0 --------------------------------------------------------------------------------- TOTAL OPERATIONS 320.26 1,126.28 29,000.00 3.8 RETIREMENT 79-610-72-00-6500 IMRF PARTICIPANTS 2,524.47 6,641.52 33,159.00 20.0 79-610-72-00-6501 SOCIAL SECURITY/MEDICARE 2,419.53 6,432.89 31,327.00 20.5 TOTAL RETIREMENT -- --- 4,944.00 13,074.41 64,486.00 20.2 CAPITAL OUTLAY 79-610-75-00-7003 OFFICE EQUIPMENT 0.00 0.00 500.00 0.0 79-610-75-00-7701 FLOWERS/TREES 0.00 551.80 1,500.00 36.7 --------------------------------------------°_----------------------------------- TOTAL CAPITAL OUTLAY 0.00 551.80 2,000.00 27.5 OTHER OPERATING EXPENSES 79-610-78-00-9005 MERIT 0.00 0.00 0.00 0.0 -- -- ----- TOTAL OTHER OPERATING EXPENSES 0.00 0.00 0.00 0.0 TOTAL EXPENSES: PARKS 40,558.50 113,954.11 570,486.00 19.9 RECREATION EXPENSES PERSONNEL SERVICES 79-650-50-00-5107 SALARIES- RECREATION 27,595.86 86, 104.67 356,736.00 24.0 79-650-50-00-5108 CONCESSION STAFF 1,353.50 7,429.72 9,000.00 62.5 DATE: 09/02/2009 UNITED CITY OF YORKVILLE PAGE: 5 TIME: 12:20:44 DETAILED REVENUE & EXPENSE REPORT F YR: 10 ID: GL470002.WOW MONTH ACTUAL W/FYTD AND FY BUDGET W/VARIANCE FUND: PARKS & RECREATION FOR 4 PERIODS ENDING AUGUST 31, 2009 FISCAL FISCAL ACCOUNT AUGUST YEAR-TO-DATE YEAR COLLECTED/ NUMBER DESCRIPTION ACTUAL ACTUAL BUDGET EXPENDED ------------------------------------------------------------------------------------------------------------------------------------ RECREATION EXPENSES PERSONNEL SERVICES 79-650-50-00-5109 SALARIES- PRE SCHOOL 288.00 2, 923.96 18,000.00 16.2 79-650-50-00-5136 SALARIES- PART TIME 1,076.26 4,738.14 13,500.00 35.0 79-650-50-00-5137 SALARIES- OVERTIME 0.00 0.00 350.00 0.0 79-650-50-00-5150 SALARIES- INSTRUCTOR CONTRACTU 3, 326.25 5,197.81 66,000.00 7.8 79-650-50-00-5155 SALARIES- RECORDING SECRETARY 332.50 731.63 3,000.00 24.3 TOTAL PERSONNEL SERVICES 33,972.37 107, 126.13 468,568.00 22.8 CONTRACTUAL SERVICES 79-650-62-00-5401 CONTRACTUAL SERVICES 11,652.35 18,912.35 0.00 (100.0) 79 650-62-00-5408 MAINTENANCE SUPPLIES 69.85 179.54 3,750.00 4.7 79-650-62-00-5409 MAINTENANCE-VEHICLES 106.52 106.52 1,700.00 6.2 79 650-62-00-5410 MAINTENANCE-OFFICE EQUIPMENT 178.00 1,698.00 5,000.00 33.9 79-650-62-00-5426 YOUTH SERVICES GRANT EXPENSES 0.00 0.00 900.00 0.0 79-650-62-00-5435 ELECTRICITY 2,298.21 5,396.17 23,000.00 23.4 79-650-62-00-5437 TELEPHONE/INTERNET 108.46 300.95 1, 300.00 23.1 79-650-62-00-5438 CELLULAR TELEPHONE 258.90 781.88 3,000.00 26.0 79-650-62-00-5445 PORTABLE TOILETS 2,137.50 1,767.51 5,000.00 35.3 79-650-62-00-5603 PUBLISHING/ADVERTISING 8,196.71 11,046.71 27,000.00 40.9 79-650-62-00-5605 BOOKS/PUBLICATIONS 0.00 104.00 100.00 104.0 TOTAL CONTRACTUAL SERVICES ----- ------------25,006.50 40,293.63 70,750.00 56.9 PROFESSIONAL DEVELOPMENT 79-650-64-00-5600 DUES 0.00 213.32 1,000.00 21.3 79-650-64-00-5604 TRAINING AND CONFERENCES 0.00 0.00 0.00 0.0 79-650-64-00-5605 TRAVEL EXPENSE 0.00 0.00 0.00 0.0 --------------------------------------------------------------------------------- TOTAL PROFESSIONAL DEVELOPMENT 0.00 213.32 1,000.00 21.3 OPERATIONS 79-650-65-00-5802 OFFICE SUPPLIES 320.93 946.71 4,500.00 21.0 79-650-65-00-5803 PROGRAM EXPENSES 1,680.31 12, 157.45 57,750.00 21.0 79-650-65-00-5804 OPERATING SUPPLIES 6.49 20.76 1,500.00 1.3 79-650-65-00-5805 RECREATION EQUIPMENT 0.00 0.00 3,000.00 0.0 DATE: 09/02/2009 UNITED CI'T'Y OF YORKVILLE PAGE: 6 TIME: 12:20:44 DETAILED REVENUE & EXPENSE REPORT F-YR: 10 ID: GL470002.WOW MONTH ACTUAL, W/FYTD AND FY BUDGET W/VARIANCE FUND: PARKS & RECREATION FOR 4 PERIODS ENDING AUGUST 31, 2009 FISCAL FISCAL It ACCOUNT AUGUST YEAR-TO-DATE YEAR COLLECTED/ NUMBER DESCRIPTION ACTUAL ACTUAL BUDGET EXPENDED - ----------------------------------------------------------------------------------------------------------------------------- RECREATION EXPENSES OPERATIONS 79-650-65-00-5808 POSTAGE & SHIPPING 800.00 3,047.01 5,000.00 60.9 79 650-65-00-5812 GASOLINE 329.04 641.86 5,000.00 12.8 79-650-65 00 5826 MILEAGE 0.00 0.00 400.00 0.0 79 650-65-00-5827 GOLF OUTING EXPENSES 0.00 5, 130.69 18,000.00 28.5 79-650-65 00 5828 CONCESSIONS 6,430.79 16,738.03 13,000.00 128.7 79-650-65-00-5633 HOMETOWN DAYS EXPENSES 20,409.65 50,552.18 93,000.00 54.3 79-650-65-00-5840 SCHOLARSHIPS 0.00 64.00 2,000.00 3.2 79-650-65-00-5841 PROGRAM REFUND 740.00 3,355.00 9,000.00 37.2 --------------------------------- TOTAL OPERATIONS 30,717.21 92,653.69 212,150.00 43.6 RETIREMENT 79-650-72-00-6500 IMRF PARTICIPANTS 2,405.54 7,619.06 29,604.00 25.5 79-650-72-00-6501 SOCIAL SECURITY/MEDICARE 2,523.10 81156.58 35,847.00 22.7 -------------------------------- TOTAL RETIREMENT 4,928.64 15,775.64 65,651.00 24.0 CAPITAL OUTLAY 79-650-75-00-7002 COMPUTER EQUIP & SOFTWARE 0.00 98.00 500.00 19.6 --------------------------------------------------------------------------------- TOTAL CAPITAL OUTLAY 0.00 98.00 500.00 19.6 OTHER OPERATING EXPENSES 79-650-78-00-9005 MERIT 0.00 0.00 0.00 0.0 79-650-78-00-9009 RESERVE 0.00 0.00 0.00 0.0 --------------------------------------------------------------------------------- TOTAL OTHER OPERATING EXPENSES 0.00 0.00 0.00 0.0 TOTAL EXPENSES: RECREATION 94,624.72 256,160.41 818,639.00 31.2 TOTAL FUND REVENUES 110,291.55 644,419.37 1,389,125.20 46.3 TOTAL FUND EXPENSES 135,183.22 377,533.77 1,389,125.00 27.1 FUND SURPLUS (DEFICIT) (24, 891.67) 266,885.60 0.20 2&00.0 DATE: 09/02/2009 UNITED CITY OF YORKVILLE PAGE: 1 TIME: 12:21:01 DETAILED REVENUE & EXPENSE REPORT F-YR: 10 ID: GL470002.WOW MONTH ACTUAL W/FYTD AND FY BUDGET W/VARIANCE FUND: RECREATION CENTER FOR 4 PERIODS ENDING AUGUST 31, 2009 FISCAL FISCAL & ACCOUNT AUGUST YEAR-TO-DATE YEAR COLLECTED/ NUMBER DESCRIPTION ACTUAL ACTUAL BUDGET EXPENDED ------------------------------------------------------------------------------------------------------------------------------------ GENERAL REVENUES CARRY OVER 80-000-40-00-3999 CARRY OVER BALANCE 0.00 0.00 (82,999.84) 0.0 TOTAL CARRY OVER - 0.00 0.00 (82, 999.84) 0.0 CHARGES FOR SERVICES 80-000-42-00-4200 MEMBERSHIP FEES 27,996.00 122,843.00 400,000.00 30.7 80 000-42-00-4210 GUEST FEES 435.00 1,308.00 10,000.00 13.0 80-000-42 00 4220 SWIM CLASS 1,231.75 17,626.25 42,000.00 41.9 80 000-42-00-4230 PERSONAL TRAINING FEES 120.00 4,590.00 20,000.00 22.9 80-000-42-00 4240 TANNING SESSIONS 83.00 748.00 5,000.00 14.9 80-000-42-00-4270 FEES FOR PROGRAMS 13,699.00 34,741.51 194,000.00 17.9 60-000-42-00-4280 CONCESSIONS 778.00 4,638.50 12,000.00 38.6 80-000 42-00-4285 VENDING MACHINES 0.00 0.00 0.00 0.0 80-000 42 00-4286'RENTAL INCOME 21.00 257.50 5,500.00 4.6 80-000-42-00-4295 MISC RETAIL 0.00 0.00 0.00 0.0 ---- TOTAL CHARGES FOR SERVICES 44,363.75 186,752.76 686,500.00 27.1 MISCELLANEOUS 80-000-44-00-4400 DONATIONS/SPONSORSHIP 0.00 690.00 12,000.00 5.7 TOTAL MISCELLANEOUS _ 0.00 690.00 12,000.00 5_7 INTERGOVERNMENTAL 80-000-45-00-4550 GRANTS/SCHOLARSHIPS 500.00 500.00 1,100.00 45.4 -------------------- -------------------- -------------------- ----------- TOTAL INTERGOVERNMENTAL 500.00 500.00 1, 1.00.00 45.4 TOTAL REVENUES: GENERAL 44,863.75 187,942 .76 618,600.16 30.3 EXPENSES PERSONNEL SERVICES 80-000-50°00-507 SALARIES- REC CENTER 2,630.76 10,391.53 34,200.00 30.3 80-000-50-00-5109 SALARIES- PRESCHOOL 120.00 2,687.95 48,000.00 5.5 DATE: 09/02/2009 UNITED CITY OF YORKVILLE PAGE: 2 TIME: 12:21:01 DETAILED REVENUE & EXPENSE REPORT F-YR: 10 ID: GL470002.WOW MONTH ACTUAL W/FYTD AND FY BUDGET W/VARIANCE FUND: RECREATION CENTER FOR 4 PERIODS ENDING AUGUST 31, 2009 FISCAL FISCAL ACCOUNT AUGUST YEAR-TO-DATE YEAR COLLECTED/ NUMBER DESCRIPTION ACTUAL ACTUAL BUDGET EXPENDED ------------------------------------------------------------------------------------------------------------------------------------ GENERAL EXPENSES PERSONNEL SERVICES 80-000-50-00-5136 SALARIES- PART TIME 7,875.75 32,423.27 105,000.00 30.8 80-000-50-00-5137 SALARIES- OVERTIME 0.00 0.00 1,000.00 0.0 80-000-50-00-5150 SALARIES- INSTRUCTORS 61218.00 22,711.11 86,000.00 26.4 ---- ----------------------- TOTAL PERSONNEL SERVICES 16,844.51 6B,213.86 274,200.00 24.8 CONTRACTUAL SERVICES 80-000-62-00-5401. CONTRACTUAL SERVICES 4,392.00 5,385.30 0.00 (100.0) 80-000-62-00-5408 MAINTENANCE- SUPPLIES 755.46 2,135.07 12,000.00 17.7 80-000-62-00-5410 MAINTENANCE- OFFICE EQUIP, 285.71 2,176.16 2,750.00 79.1 80-000-62-00-5416 MAINTENANCE- GENERAL 1,124.09 6,595.40 10,000.00 65.9 80-000-62 00-5426 GRANTS 0.00 0.00 1,100.00 0.0 80-000 62-00-5430 TOWEL RENTAL 0.00 514.00 1,000.00 51.4 80-000-62-00-5431 POOL REPAIR 0.00 0.00 7,500.00 0.0 80-000°62-00-5432 LEASE PAYMENT 17,500.00 87, 500.00 210,000.00 41.6 80-000 62 00-5433 LICENSES/PERMITS 0.00 150.00 1, 000.00 15.0 80-000-62-00-5434 POOL SUPPLIES 131.91 925.10 5,000.00 18.5 60-000 62-00-5435 ELECTRICITY 2,187.90 8,599.51 47,000.00 18.2 80-000-62 00-5437 TELEPHONE/INTERNET/CABLE 125.77 361.41 1,750.00 20.6 80 000-62-00-5438 CELLULAR PHONE 43.15 130.32 700.00 18.6 80-000-62 00-5439 PROPERTY TAX 26, 320.12 26,320.12 26,480.00 99.3 80 000-62-00°5440 SECURITY 0.00 100.00 720.00 13.8 80 000-62-00-5603 PUBLISHING/ADVERTISING 29.50 233.51 1,500.00 15.5 80-000-62 00°5605 BOOKS/PUBLICATION 0.00 0.00 100.00 0.0 --------------------------------------------------------------------------------- TOTAL CONTRACTUAL SERVICES 52,895.61 141,125.90 326,600.00 42.9 PROFESSIONAL DEVELOPMENT BO-000-64-00-5600 DUES 0.00 0.00 200.00 0.0 80-000-64-00-5604 TRAINING & CONFERENCES 0.00 0.00 0.00 0.0 BO-000-64-00-5605 TRAVEL EXPENSES 0.00 0.00 0.00 0.0 --------------------------------------------------------------------------------- TOTAL PROFESSIONAL DEVELOPMENT 0.00 0.00 200.00 0.0 OPERATIONS DATE: 09/02/2009 UNITED CITY OF YORKVILLE PAGE: 3 TIME: 12:21:01 DETAILED REVENUE & EXPENSE REPORT F-YR: 10 ID: GL470002.WOW MONTH ACTUAL W/FYTD AND FY BUDGET W/VARIANCE FUND: RECREATION CENTER FOR 4 PERIODS ENDING AUGUST 31, 2009 FISCAL FISCAL 4 ACCOUNT AUGUST YEAR-TO-DATE YEAR COLLECTED/ NUMBER DESCRIPTION ACTUAL ACTUAL BUDGET EXPENDED GENERAL EXPENSES OPERATIONS 80-000-65-00-5802 OFFICE SUPPLIES 258.04 961.47 4,000.00 24.0 80-000 65-00-5803 PROGRAM EXPENSES 1,031.01 5,090.42 31,000.00 16.4 80-000-65-00-5804 OPERATING SUPPLIES 15.00 264.00 3,800.00 6.9 BO-000-65-00-SB05 RECREATION EQUIPMENT 0.00 0.00 20,000.00 0.0 80-000 65-00-SBOB POSTAGE & SHIPPING 0.00 180.00 800.00 22.5 80 000-65-00 5812 GASOLINE 0.00 0.00 300.00 0.0 BO-000 65-00-5826 MILEAGE 0.00 0.00 250.00 0.0 80 000-65-00 5828 CONCESSIONS EXPENSES 89.94 1,864.03 4,500.00 41.4 80-000-65-00-5840 SCHOLARSHIPS 0.00 0.00 500.00 0.0 80-000-65-00-5841 PROGRAM REFUNDS 142.00 1,492.00 1,000.00 149.2 80-000-65-00-5842 MEMBERSHIP REFUNDS 135.00 135.00 1,000.00 13.5 ------- ----------------- -------------------- -------------------------- -- TOTAL OPERATIONS 1,670.99 9,986.92 67, 150.00 14.8 RETIREMENT 80-000-72-00-6500 IMRF 537.92 1,465.09 2, 922.00 50.1 80-000-72-00-6501 SOCIAL SECURITY 1,277.44 4,819.76 20, 976.00 22.9 - ----- -------- .._a--------------------- TOTAL RETIREMENT 1,615.36 6,284.85 23,898.00 26.2 CAPITAL OUTLAY 80-000-75-00-7002 COMPUTER EQUIP & SOFTWARE 0.00 3,178.00 1,000.00 317.8 80-000-75-00-7003 OFFICE EQUIPMENT 0.00 0.00 500.00 0.0 80-000-75-00-7500 PHONE SYSTEM 0.00 0.00 200.00 0.0 - ----- °--- -_-..,..,------------------ TOTAL CAPITAL OUTLAY 0.00 3, 178.00 1,700 00 186.9 OTHER OPERATING EXPENSES 80-000-78-00-9002 NICOR 1,037.79 2,635.23 0.00 (100.0) -- -- ., ..--- ----- ., ------- -- TOTAL OTHER OPERATING EXPENSES 1,037.79 2,63 23 0.00 (100.0) TRANSFERS BO-000-99-00-9979 TRANSFER TO PARKS & REC 0.00 0.00 0.00 0.0 --------- ---------------°.- ------__ . ------O 00 tl----- - - TOTAL TRANSFERS 0.00 DATE: 09/02/2009 UNITED CITY OF YORKVILLE PAGE: 4 TIME: 12:21:01 DETAILED REVENUE & EXPENSE REPORT F-YR: 10 ID: GL470002.WOW MONTH ACTUAL W/FYTD AND FY BUDGET W/VARIANCE FUND: RECREATION CENTER FOR 4 PERIODS ENDING AUGUST 31, 2009 FISCAL FISCAL k ACCOUNT AUGUST YEAR-TO-DATE YEAR COLLECTED/ NUMBER DESCRIPTION ACTUAL ACTUAL BUDGET EXPENDED yYTOTAL'EXPENSES: GENERAL 74,264.26 231,424.76 695,749 00 33.2 TOTAL FUND REVENUES 44,863.75 187,942.76 618,600.16 30.3 TOTAL FUND EXPENSES 74,264.26 231,424.76 695,748.00 33.2 FUND SURPLUS (DEFICIT) (29,400.51) (43,482.00) (77,147.84) 56.3 DATE: 09/02/2009 UNITED CITY OF YORKVILLE PAGE: 1 TIME: 12:21:19 DETAILED BALANCE SHEET F-YR: 10 ID: GL450000.WOW FUND: REC. CENTER IMPROVEMENT FUND FOR 4 PERIODS ENDING AUGUST 31, 2009 BALANCE NET NET BALANCE ACCOUNT # DESCRIPTION 05/01/09 DEBITS CREDITS 08/31/09 ------------------------------------------------------------------------------------------------------------------------------------ ASSETS CASH 96-000-10-00 1010 CASH IN BANK-80947700 199.18 0.05 30.01 169.22 TOTAL CASH 199.18 0.05 30.01 169.22 INTERFUND 96-000-25-00-2596 INTERFUND 96 0.00 0.00 0.00 0.00 --------------------------------------------------------------------...---------- TOTAL INTERFUND 0.00 0.00 0.00 0.00 -... ----------------- ----------- ------------------ TOTAL ASSETS 199.18 0.05 30.01 169.22 LIABILITIES AND FUND EQUITY LIABILITIES PAYABLES 96-000-21-00-2120 REC CENTER IMPROVEMENTS 163.53 0.00 0.00 163.53 96-000-21-00-2121 INVESTMENT INCOME 35.65 0.01 0.05 35.69 ------------------------------------------------------------------------------- TOTAL PAYABLES 199.18 0.01 0.05 199.22 ------------------------------------------------------------------------------- TOTAL LIABILITIES 199.18 0.01 0.05 199.22 FUND EQUITY CAPITAL 96-000-30-00-3000 FUND BALANCE 0.00 0.00 0.00 0.00 TOTAL CAPITAL - 0.00 0.00 0.00 0.00 FUND SURPLUS (DEFICIT) 0.00 30.00 0.00 (30.00) ------------------------------------------------------------------------------- TOTAL FUND EQUITY 0.00 30.00 0.00 (30.00) ------------------------------------------------------------------------------------------------------------------------------------ TOTAL LIABILITIES AND FUND EQUITY 199.18 30.01 0.05 169.22 ------------------------------------------------------------------------------- YORKVILLE PARK AND RECREATION CASH ANALYSIS AS OF SEPTEMBER 10, 2009 FISCAL YEAR 09110 Ending Bank Balances May June July August September October November December January February March April 2009 2009 2009 2009 2009 2009 2009 2009 2010 2010 2010 2010 Money Market $125,849.50 $149,108.03 $169,607.23 $131,210.55 Account PARKS PAYROLL 1ST PAY $17,832.94 $18,537.10 $18,862.14 $18,959.79 $17,875.46 2ND PAY $19,607.74 $18,913.03 $19,060.23 $18,440.14 3RD PAY $18,537.10 Month Total $55,977.78 1 $37,450.13 $37,92237 $37,399.93 $17,825.46 $0.00 $0.00 r $0.00 $0.00 $0.00 $0.00 $0.00 RECREATION PAYROLL ISI'PAY $19,68I.90 $19,023.98 $20,581.93 $17,757.65 2ND PAY $19,245.85 $18,955.42 $17,986.58 3RD PAY Month Total $60556.41 1 $38,927.75 $37,979.40 $38,566.51 $17,757.65 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 RECREATION CENTER PAYROLL IST PAY $10,274.01 $7,491.07 $8,846.90 $8,711.65 $8,939.22 2ND PAY $10,145.30 $9,820.05 $8,138.85 $9,938.22 3RD PAY Month Total $20,419.31 $17,311.I2 $16,985.75 $18,659.87 $8,939.22 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 Grand Total 1 $136,953.50 1 $93,689.00 $92,887.52 $94,628.31 $44,522.33 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 Reviewed By: Agenda Item Number YDWVULE Parks ❑9" M Recreation ��❑�} PARKS fmcmna4 Director h�J'� City Administrator ❑ Tracking Number Legal ❑ �a�a� av�aiu�ma�+.wrvxr Human Resources ❑ Police ❑ Park Board Agenda Item Tracking Document Title: Whispering Meadows Caboose- Update Agenda Date: Park Board—September 10, 2009 Synopsis: An ongoing discussion on the status of the placement of the caboose. Action Previously Taken: Date of Action: August 2009 Action Taken: Discussion Item Number: Type of Vote Required: None Action Requested: Discussion Submitted by: Bart Olson Parks and Recreation Name Department Agenda Item Notes: Reviewed By: Agenda Item Number Y:MKVULE Parks ❑ Recreation PMFK WRSATION Director ® 4 �� City Administrator El Tracking Number V/TIOD ; Legal ❑ —� Human Resources ❑ Police ❑ Park Board Agenda Item Tracking Document Title: Athletic Field Policy Revisions Agenda Date: Park Board--September 10, 2009 Synopsis: Amendments to the Athletic Field Policy that cover fees for next year and some other miscellaneous changes. Action Previously Taken: Date of Action: August 2009 Action Taken: Discussion Item Number: Type of Vote Required: Majority Action Requested: Discussion and approval Submitted by: Bart Olson Parks and Recreation Name Department Agenda Item Notes: Memorandum WPXVULE To: Park Board s' From: Bart Olson, Interim. Director of Parks and Recreation PAaKsa ai� n CC: Date: September 1, 2009 Subject: Athletic Field Policy Revisions TOPo[YI:1F 7F➢dSi LEaE41911➢UA3t1+�1 This agenda item was last discussed at the August 27, 2009 Park Board meeting. At that meeting, the Park Board discussed the merits of restricting drop-in use of athletic fields to two hours once per week for organized groups, leagues, or teams (currently only restricted to two hours per day for everyone) to prevent future abuses of park use. On the first page of the draft agenda a triple-asterisked section highlights the sentence under debate. The options listed below represent potential replacement sentences, which should be picked by the Park Board. Option I (as is) Drop-in use is limited to 2 hours and does not include any organized league games. Option 2 Drop-in use is limited to two (2)hours, once per week for all practices and pick-up games for organized groups, leagues or teams. Option.3 Drop-in use is limited to two (2)hours, twice per week for all practices and pick-up games for organized groups, Ieagues or teams. IF,Jim Y°Rwai-E UNITED CITY OF YORKVILLE ��PARKS AND RECREATION DEPARTMENT P Rlk ATHLETIC FIELD RESERVATION POLICY The Athletic Field Reservation policy of the United City of Yorkville has been established to provide a systematic method by which athletic fields(baseball,softball and soccer)may be reserved by the residents of the community. A reservation is not required for athletic field use for occasional play or pick up games. For league play(which includes multiple days,or week play for both games and practices)a permit is required and will guarantee use for the dates and times specified on the permit, Objectives • To provide maximum utilization of athletic fields through centralized scheduling • To provide an impartial distribution of athletic fields to the various community groups who wish to reserve fields To plan cooperatively with other community agencies to enhance individual and group recreational needs ■ To provide recreational activities which take into consideration the needs of the community ■ To provide the best possible maintenance of athletic fields using available manpower and monetary resources Rental Categories Category A Government and non-profit organizations whose participants are comprised 100%of ,United City of Yorkville residents Deleted:which --,.. --------- t... - -_- - Category B Private groups and individuals which are comprised of at least 80%United City of Deleted: are located withintbetraifed Yorkville residents. city aryo levaic. Category C Business or corporations which are located within the United City of Yorkville boundaries. Category D Govemmental,pon-profit organizations,businesses.corporations up ,,and private gros �DelelEd: and which are located outside the United City of Yorkville boundaries r - � Category E .Private groups I _ __ Deleted I Athletic Field Use Priorities . .. and individuals who do not fall into Category B.1 When scheduling reserved use of athletic fields,the following priorities shall be established: category F.Business or corporations which are located outside of the United Ctty 1. United City of Yorkville Park and Recreation sponsored programs of Yorkville boundaries, 2. Yorkville School District 3. Youth Leagues that have approved cooperative agreements with the City of Yorkville. 4. Other athletic programs within the community requesting to reserve an athletic field(s)on a seasonal basis. 5. Private groups or individuals requesting to reserve an athletic field(s)on a single or multiple dates. 6. Other ,kthletic fields may be used on a drop-in basis by any group or individual without a reservation on a Deleted:ttesiderl groups�vpswith ky'T: 90%ormore United City ofYorkvillc first come first serve basis. _Drop-in use is limited to 2 hours and does not include any organized residents)shall be given priority over league games.*** Groups or individuals with an approved reservation or permit and City programs non-resident groups. The 80%residency will have priority use. requirement shall be calculated based on the total member o£people using We ridd.T rt In case of inclement weather,the United City of Yorkville Park and Recreation Department shall make the final decision regarding playability of all fields. Approved by Park Board DATE 1 Approved by City Council DATE Request for Athletic Field Reservation Organizations,groups and individuals desiring to reserve athletic fields shall complete the standard application for athletic field reservation. In addition,organizations,groups,and individuals shall be required to submit the following with the application form: • A certificate of insurance--co-naming the United City of Yorkville as an additional insured,Assumption of liability,and Waiver of subrogation • The team roster(s)with addresses and signed waiver forms from each player or guardian. • The Recreation Department may request additional information from the desired individual or groups if it is considered to be in the best interest of the City or necessary to make a decision regarding the use of a field. Reservation requests shall be approved beginning on the following dates: Spring Season(March—May) March I'c t"eted::c Summer Season(June—August) April 15`fi, �rmatted:Superscript Fall Season(September—November) July 15" Deleted:cn Tournament Schedule_j e 'nnin December 1'c - .. ................. ,- {Formatted:Superscript 3fl ) Dele (due from YYBSA by Nov. ted: - Holiday Maintenance Schedule Deleted:. It will be at the discretion of the Superintendent of Parks on a case by case basis as to the availability of field preparation on a holiday or holiday weekend. TOURNAMENT ATHLETIC FIELD RESERVATION Any groups wishing to host a tournament shall have an approved athletic field reservation prior to submitting a bid to host a tournament.Applications for Tournament requests may be submitted beginning Dec. I"for the general public. The scheduling and approval is on a first come,first serve basis. Written requests for tournament athletic field reservations and special requests shall be submitted to the Recreation Department according to the deadlines listed below. In addition,certificate of insurance,team rosters and signed waiver forms for each player participant shall be submitted to the Recreation Department at least one week prior to the tournament date. Athletic field reservation requests shall be approved by the Recreation Department. Special tournament and use requests shall be approved by the Park Board. The group or organization requesting the use of the fields for tournament use is responsible for all participant and players conduct while on the fields,park,surrounding areas including parking lot. All players attending a tournament or other uses of the athletic fields shall adhere to this entire policy and the items listed below. Any violation of these policies can impact the current and future uses of all City fields and/or facilities. Furthermore,the group assumes all responsibility for the repair or replacement of damage as a result of misuse of the field,equipment or park amenities. Major Tournaments Deadline Athletic field reservation requests for major tournaments shall be submitted beginning Dec. 1st. Major tournaments shall include,but are not limited to,national,regional and state tournaments. Small Tournaments Deadline Approved by Park Board DATE 2 Approved by City Council DATE Athletic field reservation requests for small tournaments shall be submitted in writing at least forty five (45)days prior to the tournament date,with a response from the Park and Recreation Department guaranteed at least thirty(30)days prior to the tournament date. Small tournaments shall include,but not limited to,city-wide or county tournaments. Special Requests Deadline Any special tournament requests for any variances shall be submitted in writing along with the athletic field reservation request. Special tournament requests shall include,but are not limited to,use of field lights,fundraising activities,extended park hours use,use of a public address system,admission charges,additional bleachers,additional field maintenance,use of temporary fencing,and water or electrical access. GENERAL POLICIES AND PROCEDURES FOR USE OF THE UNITED CITY OF YORKVILLE PARKS,FIELDS AND FACILITIES • No equipment or permanent signage will be added or installed to the park without the permission of the United City of Yorkville Park and Recreation Department. • No ball hitting or pitching into fences or dugouts is allowed,with the exception of light weight plastic practice balls. • Each party will report any damage and or maintenance concerns to the park department immediately. • Coordination of work involving the park department staff or use of the equipment will generally require a two-week notice,for scheduling purposes. • Only approved maintenance vehicles are allowed on grass. Vehicles are not allowed on the fields proper. • All requests for use of fields,or park(s)must be in writing. • Each group must complete a checklist ensuring that the fields are in acceptable condition after their scheduled use. This form must be turned into the Park and Recreation Department at the end of the season or maintenance obligation. • Due to the scheduling or early setups for the other functions,all groups and organizations are requested to use only the area,field,or park that has been assigned to them. • No group may meet in the United City of Yorkville parks that practices discrimination in any manner,or partisan political activities of any kind. Non-partisan public meetings and information forums are permitted. • No intoxicating liquor or persons under the influence of alcohol or drugs shall be allowed on the premises. Failure to follow this rule will result in forfeit of deposit,assessed damage fees and privileges immediately. Recreation and Park Department staff as well as the Yorkville Police Department may be patrolling and monitoring the event at the discretion of the United City of Yorkville staff. Approved by Pads Board DATE 3 Approved by City Council DATE • Groups using the United City of Yorkville parks,fields,buildings or facilities are responsible for litter control and pick up. Damage or excessive litter may result in a loss of privileges and use. • Groups may not use the fields or parks when the weather conditions are dangerous or when the field conditions are not acceptable. All groups must adhere to the inclement weather practice for field conditions;(no standing water,saturated turf conditions,or times when safety is a concern). • Groups must adhere to all city ordinances,policies and procedures when using the facilities, parks and fields. (Sign Ordinance,Building Rental Policies,Lightening Prediction Policy,and weather warning alarm system,and any other city guidelines that pertain to the use of City Owned property). • When ball field lights are utilized,a park and recreation department employee,tournament director,or the representative of a private rental,will be the designee for acquiring the key for the electrical box and turning tights on and off according to posted instructions and for unlocking and locking the bathrooms. The use of lights will require the payment of a fee to offset electrical costs. In addition,a refundable deposit may be required prior to the beginning of the season or event,which can be forfeited for unauthorized or inappropriate use of the lights. • All play at Bridge Park ballfields must end no later than 9:45 pm,everay_Lights will be turned off at 10:00 m eve day,no exceptions. Deleted:Lights may not be on Pa- st I P rY P x.. - ---------------------------- l OPM Sun.-Thurs.,I U30PM Fri.,Sal. I ATHLETIC FIELD RESERVATION FEES A. Establishment The Park Board shall annually (based on fiscal year) recommend fees for the reserved use of athletic fields based on the premise that fees charged shall be used to partially offset the cost of maintaining and upgrading the city's athletic fields. Fees shall be established in the following categories: 1. Soccer Fields and football fields 2. Baseball and softball fields,daylight use 3. Baseball and softball fields,night use with lights[ 4. Resident,non-resident and commercial use fees 5. Single or multiple and seasonal use fees 6. Tournament use 7. Special use B. Resident 1 Non-Resident Users To qualify for resident fees a group shall consist of 80%or more residents of the United City of Yorkville,City boundaries. The 80%residency requirement shall be calculated based on the total number of players using the field,not just on the group requesting use of the field. Residency shall be determined based on the home address of the individuals as opposed to the business address or the address of other family members. The Parks and Recreation Department may waive the residency requirement if it is considered to be in the best interest of the City. C. Commercial Users Approved by Park Board DATE 4 Approved by City Coaoeil DATE Any group reserving an athletic field for profit making purposes shall be charged the commercial fee. D. Waiver of Fees to School District,private school groups,or youth organizationk Deletedc� Public and parochial schools that provide school facilities to the City of Yorkville at no charge shall have free reserved use of City athletic fields. These schools shall provide their own set-up of athletic fields including,but not limited to, lining,base set-up and hand raking. Should these schools wish to reserve an athletic field at night with lights,the established lighting costs shall be paid by the school. The Parks and Recreation Department may give consideration to the waiver or partial waiver of fees for youth organizations who are party to a cooperative agreement with the City. E. Payment of Fees Groups reserving an athletic field on a seasonal basis shall be billed by the Parks and Recreation Department with payment expected according to the following schedule: one half by the first usage date,and one half by the midpoint of the season. At the end of the season,adjustments will be made and either an additional billing or a refund of fees paid in excess will occur,whichever is necessary. A 20%deposit shall be required to guarantee the reservation. Groups or individuals reserving athletic fields on a single or multiple use basis,shall be required to pay the established fee at least two weeks prior to the date reserved.A permit shall be issued upon payment of the fee.Tournament Fees shall be paid in full at the time of written request to secure the dates. Payment of fees shall be made at the Parks and Recreation Department Administration Office 201 W_ rorrnatted:Left u draulic St. old Post Office [ - 1'y.. ._. ......... Deleted: F. Security Deposit A security deposit will be required per event,tournament or program. The amount will be 5100 per day(no lights)or$150 per day(with lights), to a maximum of$500. The deposit may be forfeited for incidents such as,but not limited to,those described below: If an athletic field is damaged due to improper use by the group or individual and requires more than normal maintenance and/or repair to be restored to its original condition,the group or individual shall be charged the amount necessary to cover the cost of the required maintenance and/or repair. If the security deposit does not cover the cost of the damage,an additional charge will be assessed. The need for excess clean-up above and beyond normal use. Unauthorized or inappropriate use of lights. Barring an incident warranting the forfeiture of part or all of the security deposit,a full refund of the security deposit shall be paid within thirty(30)days following the event,program or league. G. Refund of Tournament Fees tournament is considered one entit even though it ma s an multi le days. Formatted:Font color;Auto - - - -- - - --- ---- ------ --- ---y g - -Y-p-- - p y ' ..... .-- -- . To receive a full refund of the tournament package the group or individual must provide written notification of cancellation to the Parks and Recreation Department at least eight weeks prior to the date reserved. Approved by Park Board DATE 5 Approved by City Council DATE To receive a 50 percent refund of the tournament package the group or individual must provide written notification of cancellation to the Parks and Recreation Department at least two weeks prior to the date reserved. To receive a fifty percent refund due to possible inclement whether the group or individual must provide written or verbal notification of cancellation to the Parks and Recreation Department by 4:00 ,pm the day prior to the date reserved,for a multiple day tournament this would be the first day of the L Fortnatted:Font color.Auto tournament. No credit will be given for unused rain days during tournament play. No refunds after the reserved day has arrived. ATHLETIC FIELD RESERVATION POLICY ATHLETIC FIELD RESERVATION FEES The fee schedule will be reviewed and adjusted annually based fiscal expenses. Fees charged sball be used to partially offset the cost of maintaining and upgrading the City's athletic fields. All fees are Deleted:Government add non-pros, organization which are located within The subjected to changing without notice. United City ofYorlcville Deleted:Governmcntal sod non-profit Category A Government and non-profit organizations whose participants are comprised 100% of ; organizations which are located outside United City of Yorkville resident the united City of Yorkville bow daries. Category B Private groups and individuals which are comprised of at least 80% United City of and individuals als wh ao no� into groups Yorkville residents. category 13.9 Category C Business or corporations which are located within the United City of Yorkville Category F.Business or corporations which me located outside oClhe United boundaries. City of vorinitk boundaries.¶ Category Governmental non-profit organizations, businesses, co orations and private ou s Deleoed:CtgE which are located outside the United City of Yorkville boundariesz ...........................' ;', Deleted, F r ----------------------------------•-------•---•...... ----------------------- -------- -----------•---------- Deleted:10 DAILY FEES: (per field use) Del :10 Ct A Ct B Ct C Ct D g g g g �.---------------• -* = — -...... � %,',•� Deleted:20 0-2 hours $M--------------$25----- -------•$ ---- ..-... Deleted:30 24 hours S25 $4---------------t35 $5 ,--------------� -------- ._..----•- mac------------.... ._.-�,,.• � Deleted:S40 $op 4-6 hours $3 S4 $5 $6 1 6-8 hours S35 $1 ''•'• Deleted:IS 5 $55 $ t �r Deleted:IS Fees are based on a"per field basis"without usage of lights. `s''•',' Deleted:25 Deleted:40 PREPARATION OF FIELDS FEES ��f''"' Deleted:W. sso Baseball/softball field prep—includes bases,fine dragging and lining(one prep per day). r ;, Deletes:20 Weekday $35.00 per day per field Deleted:20 .,•,, Weekend $45.00 per day per field f Deleted:30 Soccer field prep-includes nets,lining of the field ��'� Deleted:45 Initial Layout Fee Deleted:S60. s60 ..................................................................$175.00 s;;; s•: Weekly Maintenance Fees: Deleted:25 Large Field(100 yds by 70 yards or 80 yds by 50 yards)............$100 Deleted.25 Medium Field(60 yds by 40 yds or 45 yds by 30 yds)...............$8Q `; Deleted:3s Small Field(35 yds by 25 yds or 30 yds by 20 yds)..................$60 Deleted:so Deleted:S70. .570 Approved by Park Bomd DATE 6 Approved by City Council DATE LIGHTS FEES Weekday or weekend- Minimum S45 fee for first hour,$30 for each additional hour per field SPECIAL USE FEES Water access fee-$20 Electrical access fee.-$20 Must supply your own extension cords. Please reference the concession stand/vendor operation policy for special use request and tournaments. SEASONAL/LONG TERM USE FEES: To be determined for each organization and the requests,per Athletic Reservation Fee Schedule. TOURNAMENT FEES Baseball/Softball Fields—Weekend Tournament Fees ,Tournament Rental Fee-$90Q De�etrd: --------•-••---....- .,..'s °' _.---------_ ----- -------- PACKAGE 1 Includes: DelebLd-8 50.00 • Lights at Bridge Park Fields(available from 6:00pm to 10:00pm each night.--all play-must end by 9:45pm,no exceptions) • Rental Time:Friday 3-0 pm through 10_00pm: Deleted:4 ------- --- ---- --- -- • 3 Fields • Fields will be prepared and lined each morning Friday,Saturday,and Sunday. • Field will be dragged and lined before championship game. *Hours may be flexible with approval from the Recreation Dept. *Games will not start before 9:00 am. *Additional field maybe available for additional fee($250.00 per field). *Additional days may be available for additional.fee Approved by Park Board DATE 7 Approved by City Council DATE APPLICATION FORM ATHLETIC FIELD RESERVATION UNITED CITY OF YORKVILLE PARKS AND RECREATION DEPAR'T'MENT Deleted: Reservation requests shall be approved beginning on the following dates: Spring Season(March—May) March 1st Summer Season(June—August) April 15th Fall Season(September--November) July 15th Tournament Reservations -begins Dec.I' Please indicate type of Group requesting use of athletic field by circling the appropriate category Category A Government and non-profit or,-anizations whose Participants are con riled 100%of United City of Yorkville resident ------------ ------ -- --- Deleted:Gov--..and n..profit CategoryB Private groups and individuals which are comprised of at least 80% United City of organization whiaham located within The Uni Icd Cif Yorkville. Yorkville residents. �ty o_ � Category C Business or corporations which are located within the United City of Yorkville boundaries. Category D Govemmental non-profit organizations,businesses co orations and private arouns which are located outside the United City of Yorkville boundaries Deleted:Govemnrentalandnnn-proet ' organizations which are located outside ---------------------------------- •------- 1theUnitedCity ofYorkvilleboundaries. Group or Individual blame _ Deleted:Category]E Private groups and iodivtduals who do not fall into Contact Person: Address Category B.q Category F.Business oraorporalions which are located outside of the United Home Phone: Work Phone: Email _ City of Yorkville bouodarins.T FIELDS,DATE(s)I TIME(s)REQUESTED: Special Use requests(lights,concessions,water,electrical,other). In order complete the athletic Field request,the following documents must be forwarded to the Recreation Department: 1) A certificate of insurance with minimum coverage of$2,000,000 aggregate—co-naming the United City of Yorkville as an additional insured,Assumption of liability,and Waiver of subrogation., Deleted:11 1The team roster(s)with addresses and signed waiver forms from each player or guardian. ..............................a..............o............................... ar.. OFFICIAL USE Addition information requested Reservation Amount. _ Deposit amount tDeleted: Date of Request Date Received Deleted: . Staff Initials - Approved l Denied t Deleted: '� Refund Requested _ Field(s)Assigned Deleted. Deleted:q YoRkvili UNITE D CITY OF YORKVILLE PARKS AND RECREATION DEPARTMENT pAAKC$RECRM'"0N ATHLETIC FIELD RESERVATION POLICY The Athletic Field Reservation policy of the United City of Yorkville has been established to provide a systematic method by which athletic fields (baseball, softball and soccer)may be reserved by the residents of the community. A reservation is not required for athletic field use for occasional play or pick up games. For league play(which includes multiple days, or week play for both games and practices) a permit is required and will guarantee use for the dates and times specified on the permit. Objectives • To provide maximum utilization of athletic fields through centralized scheduling • To provide an impartial distribution of athletic fields to the various community groups who wish to reserve fields • To plan cooperatively with other community agencies to enhance individual and group recreational needs • To provide recreational activities which take into consideration the needs of the community • To provide the best possible maintenance of athletic fields using available manpower and monetary resources Rental Categories Category A Government and non-profit organizations whose participants are comprised 100% of United City of Yorkville residents Category B Private groups and individuals which are comprised of at least 80%United City of Yorkville residents. Category C Business or corporations which are located within the United City of Yorkville boundaries. Category D Governmental, non-profit organizations, businesses, corporations, and private groups which are located outside the United City of Yorkville boundaries. Athletic Field Use Priorities When scheduling reserved use of athletic fields,the following priorities shall be established: 1. United City of Yorkville Park and Recreation sponsored programs 2. Yorkville School District 3. Youth Leagues that have approved cooperative agreements with the City of Yorkville. 4. Other athletic programs within the community requesting to reserve an athletic field(s) on a seasonal basis. 5. Private groups or individuals requesting to reserve an athletic field(s) on a single or multiple dates. 6. Other Athletic fields may be used on a drop-in basis by any group or individual without a reservation on a first come first serve basis. ***Drop-in use is limited to 2 hours and does not include any organized league games.*** Groups or individuals with an approved reservation or permit and City programs will have priority use. In case of inclement weather, the United City of Yorkville Park and Recreation Department shall make the final decision regarding playability of all fields. Approved by Park Hoard DATE 1 Approved by City Council DATE Request for Athletic Field Reservation Organizations, groups and individuals desiring to reserve athletic fields shall complete the standard application for athletic field reservation. In addition, organizations, groups, and individuals shall be required to submit the following with the application form: • A certificate of insurance—co-naming the United City of Yorkville as an additional insured,Assumption of liability, and Waiver of subrogation • The team roster(s) with addresses and signed waiver forms from each player or guardian. • The Recreation Department may request additional information from the desired individual or groups if it is considered to be in the best interest of the City or necessary to make a decision regarding the use of a field. Reservation requests shall be approved beginning on the following dates: Spring Season (March—May) March V Summer Season(June--August) April 15" Fall Season(September—November) July 15" Tournament Schedule-beginning December 1st (due from YYBSA by Nov. 3 0`h) Holiday Maintenance Schedule It will be at the discretion of the Superintendent of Parks on a case by case basis as to the availability of field preparation on a holiday or holiday weekend. TOURNAMENT ATHLETIC FIELD RESERVATION Any groups wishing to host a tournament shall have an approved athletic field reservation prior to submitting a bid to host a tournament. Applications for Tournament requests may be submitted beginning Dec. Ist for the general public. The scheduling and approval is on a first come, first serve basis. Written requests for tournament athletic field reservations and special requests shall be submitted to the Recreation Department according to the deadlines listed below. In addition, certificate of insurance, team rosters and signed waiver forms for each player participant shall be submitted to the Recreation Department at least one week prior to the tournament date. Athletic field reservation requests shall be approved by the Recreation Department. Special tournament and use requests shall be approved by the Park Board. The group or organization requesting the use of the fields for tournament use is responsible for all participant and players conduct while on the fields,park, surrounding areas including parking lot. All players attending a tournament or other uses of the athletic fields shall adhere to this entire policy and the items listed below. Any violation of these policies can impact the current and future uses of all City fields and 1 or facilities. Furthermore, the group assumes all responsibility for the repair or replacement of damage as a result of misuse of the field, equipment or park amenities. Major Tournaments Deadline Athletic field reservation requests for major tournaments shall be submitted beginning Dec. Ist. Major tournaments shall include,but are not limited to, national, regional and state tournaments. Small Tournaments Deadline Approved by Park Board DATE 2 Approved by City Council DATE Athletic field reservation requests for small tournaments shall be submitted in writing at least forty five (45) days prior to the tournament date, with a response from the Park and Recreation Department guaranteed at least thirty(30) days prior to the tournament date. Small tournaments shall include, but not limited to, city-wide or county tournaments. Special Requests Deadline Any special tournament requests for any variances shall be submitted in writing along with the athletic field reservation request. Special tournament requests shall include, but are not limited to, use of field lights, fundraising activities, extended park hours use,use of a public address system, admission charges, additional bleachers, additional field maintenance,use of temporary fencing, and water or electrical access. GENERAL POLICIES AND PROCEDURES FOR USE OF THE UNITED CITY OF YORKVILLE PARKS,FIELDS AND FACILITIES • No equipment or permanent signage will be added or installed to the park without the permission of the United City of Yorkville Park and Recreation Department. • No ball hitting or pitching into fences or dugouts is allowed, with the exception of light weight plastic practice balls. • Each party will report any damage and or maintenance concerns to the park department immediately. • Coordination of work involving the park department staff or use of the equipment will generally require a two-week notice, for scheduling purposes. • Only approved maintenance vehicles are allowed on grass. Vehicles are not allowed on the fields proper. • All requests for use of fields, or park(s)must be in writing. • Each group must complete a checklist ensuring that the fields are in acceptable condition after their scheduled use. This form must be turned into the Park and Recreation Department at the end of the season or maintenance obligation. • Due to the scheduling or early setups for the other functions, all groups and organizations are requested to use only the area, field, or park that has been assigned to them. • No group may meet in the United City of Yorkville parks that practices discrimination in any manner, or partisan political activities of any kind. Non-partisan public meetings and information forums are permitted. • No intoxicating liquor or persons under the influence of alcohol or drugs shall be allowed on the premises. Failure to follow this rule will result in forfeit of deposit, assessed damage fees and privileges immediately. Recreation and Park Department staff as well as the Yorkville Police Department maybe patrolling and monitoring the event at the discretion of the United City of Yorkville staff. Approved by Park Board DATE 3 Approved by City Council DATE • Groups using the United City of Yorkville parks, fields,buildings or facilities are responsible for litter control and pick up. Damage or excessive litter may result in a loss of privileges and use. • Groups may not use the fields or parks when the weather conditions are dangerous or when the field conditions are not acceptable. All groups must adhere to the inclement weather practice for field conditions; (no standing water, saturated turf conditions, or times when safety is a concern). • Groups must adhere to all city ordinances,policies and procedures when using the facilities, parks and fields. (Sign Ordinance, Building Rental Policies, Lightening Prediction Policy, and weather warning alarm system, and any other city guidelines that pertain to the use of City Owned property). • When ball field lights are utilized, a park and recreation department employee, tournament director, or the representative of a private rental, will be the designee for acquiring the key for the electrical box and turning lights on and off according to posted instructions and for unlocking and locking the bathrooms. The use of lights will require the payment of a fee to offset electrical costs. In addition, a refundable deposit may be required prior to the beginning of the season or event, which can be forfeited for unauthorized or inappropriate use of the lights. • All play at Bridge Park ballfields must end no later than 9:45 pm, everyday. Lights will be turned off at 10:00 pm everyday, no exceptions. ATHLETIC FIELD RESERVATION FEES A. Establishment The Park Board shall annually (based on fiscal year) recommend fees for the reserved use of athletic fields based on the premise that fees charged shall be used to partially offset the cost of maintaining and upgrading the city's athletic fields. Fees shall be established in the following categories: 1. Soccer Fields and football fields 2. Baseball and softball fields, daylight use 3. Baseball and softball fields, night use with lights[ 4. Resident, non-resident and commercial use fees 5. Single or multiple and seasonal use fees b. Tournament use 7. Special use B. Resident 1 Non-Resident Users To qualify for resident fees a group shall consist of 80% or more residents of the United City of Yorkville, City boundaries. The 80%residency requirement shall be calculated based on the total number of players using the field, not just on the group requesting use of the field. Residency shall be determined based on the home address of the individuals as opposed to the business address or the address of other family members. The Parks and Recreation Department may waive the residency requirement if it is considered to be in the best interest of the City. C. Commercial Users Approved by Park Board DATE 4 Approved by City Council DATE Any group reserving an athletic field for profit making purposes shall be charged the commercial fee. D. Waiver of Fees to School District,private school groups, or youth organizations Public and parochial schools that provide school facilities to the City of Yorkville at no charge shall have free reserved use of City athletic fields. These schools shall provide their own set-up of athletic fields including, but not limited to, lining, base set-up and hand raking. Should these schools wish to reserve an athletic field at night with lights, the established lighting costs shall be paid by the school. The Parks and Recreation Department may give consideration to the waiver or partial waiver of fees for youth organizations who are party to a cooperative agreement with the City. E. Payment of Fees Groups reserving an athletic field on a seasonal basis shall be billed by the Parks and Recreation Department with payment expected according to the following schedule: one half by the first usage date, and one half by the midpoint of the season. At the end of the season, adjustments will be made and either an additional billing or a refund of fees paid in excess will occur, whichever is necessary. A 20% deposit shall be required to guarantee the reservation. Groups or individuals reserving athletic fields on a single or multiple use basis, shall be required to pay the established fee at Ieast two weeks prior to the date reserved. A permit shall be issued upon payment of the fee. Tournament Fees shall be paid in full at the time of written request to secure the dates. Payment of fees shall be made at the Parks and Recreation Department Administration Office 201 W. Hydraulic St. (old Post Office). F. Security Deposit A security deposit will he required per event, tournament or program. The amount will be$100 per day(no lights) or$150 per day(with lights), to a maximum of$500. The deposit may be forfeited for incidents such as, but not limited to, those described below: If an athletic field is damaged due to improper use by the group or individual and requires more than normal maintenance and/or repair to be restored to its original condition, the group or individual shall be charged the amount necessary to cover the cost of the required maintenance and/or repair. If the security deposit does not cover the cost of the damage, an additional charge will be assessed. The need for excess clean-up above and beyond normal use. Unauthorized or inappropriate use of lights. Barring an incident warranting the forfeiture of part or all of the security deposit, a full refund of the security deposit shall be paid within thirty (30) days following the event,program or league. G. Refund of Tournament Fees A tournament is considered one entity even though it may span multiple days. To receive a full refund of the tournament package the group or individual must provide written notification of cancellation to the Parks and Recreation Department at least eight weeks prior to the date reserved. Approved by Park Board DATE Approved by City Council DATE 5 To receive a 50 percent refund of the tournament package the group or individual must provide written notification of cancellation to the Parks and Recreation Department at least two weeks prior to the date reserved. To receive a fifty percent refund due to possible inclement whether the group or individual must provide written or verbal notification of cancellation to the Parks and Recreation Department by 4:00 pm the day prior to the date reserved, for a multiple day tournament this would be the first day of the tournament. No credit will be given for unused rain days during tournament play. No refunds after the reserved day has arrived. ATHLETIC FIELD RESERVATION POLICY ATHLETIC FIELD RESERVATION FEES The fee schedule will be reviewed and adjusted annually based fiscal expenses. Fees charged shall be used to partially offset the cost of maintaining and upgrading the City's athletic fields. All fees are subjected to changing without notice. Category A Government and non-profit organizations whose participants are comprised 100% of United City of Yorkville residents Category B Private groups and individuals which are comprised of at least 80% United City of Yorkville residents. Category C Business or corporations which are located within the United City of Yorkville boundaries. Category D Governmental, non-profit organizations, businesses, corporations, and private groups which are located outside the United City of Yorkville boundaries. DAILY FEES: (per field use) Ctg A Ctg B Ctg C Ctg D 0-2 hours $20 $25 $30 $40 2-4 hours $25 $30 $35 $50 4-6 hours $30 $40 $50 $60 6-8 hours $35 $45 $55 $70 Fees are based on a"per field basis"without usage of lights. PREPARATION OF FIELDS FEES Baseball/softball field prep—includes bases, fine dragging and lining (one prep per day). Weekday $35.00 per day per field Weekend $45.00 per day per field Soccer field prep - includes nets, lining of the field Initial Layout Fee ..................................................................$175.00 Weekly Maintenance Fees: Large Field (100 yds by 70 yards or 80 yds by 50 yards)............$100 Medium Field (60 yds by 40 yds or 45 yds by 30 yds)...............$80 Small Field (35 yds by 25 yds or 30 yds by 20 yds)..................$60 Approved by Park Board DATE 6 Approved by City Council DATE LIGHTS FEES Weekday or weekend- Minimum $45 fee for first hour, $30 for each additional hour per field SPECIAL USE FEES Water access fee- $20 Electrical access fee.- $20 Must supply your own extension cords. Please reference the concession stand/vendor operation policy for special use request and tournaments. SEASONAL 1 LONG TERM USE FEES: To be determined for each organization and the requests,per Athletic Reservation Fee Schedule. TOURNAMENT FEES Baseball/Softball Fields—Weekend Tournament Fees Tournament Rental Fee- $900 Includes: 0 Lights at Bridge Park Fields (available from 6:00prn to 10:00pm each night—all play must end by 9:45pm,no exceptions) • Rental Time: Friday 3:OOpm through Sunday 10:00pm. • 3 Fields • Fields will be prepared and lined each morning Friday, Saturday, and Sunday. • Field will be dragged and lined before championship game. * Hours may be flexible with approval from the Recreation Dept. * Games will not start before 9:00 am. * Additional field may be available for additional fee ($250.00 per field). * Additional days may be available for additional fee Approved by Park Board DATE 7 Approved by City Council DATE APPLICATION FORM ATHLETIC FIELD RESERVATION UNITED CITY OF YORKVILLE PARKS AND RECREATION DEPARTMENT Reservation requests shall be approved beginning on the following dates: Spring Season(March—May) March 1st Summer Season(June—August) April 15th Fall Season(September—November) July 15" Tournament Reservations -begins Dec.15` Please indicate type of Group requesting use of athletic field by circling the appropriate category Category A Government and non-profit organizations whose participants are comprised 100%of United City of Yorkville residents Category B Private groups and individuals which are comprised of at least 80% United City of Yorkville residents. Category C Business or corporations which are located within the United City of Yorkville boundaries. Category D Governmental, non-profit organizations,businesses,corporations, and private groups which are located outside the United City of Yorkville boundaries. Group or Individual Name Contact Person: Address Home Phone: Work Phone: Email FIELDS,DATE(s)I TIME(s)REQUESTED: Special Use requests(lights, concessions,water, electrical, other). In order complete the athletic field request,the following documents must be forwarded to the Recreation Department: 1) A certificate of insurance with minimum coverage of$2,000,000 aggregate--co-naming the United City of Yorkville as an additional insured, Assumption of liability, and Waiver of subrogation. 2) The team roster(s)with addresses and signed waiver forms from each player or guardian. ■■aaaaaaaaraaaaraaaaaaaaaaaaararraaaraarraraaaaaaaarrarararaaaaaaarrarrrrararraa■ OFFICIAL USE Addition information requested Reservation Amount Deposit amount Date of Request Date Received Staff Initials Approved 1 Denied Refund Requested Field(s)Assigned S Reviewed By: Agenda Item Number Parks ❑ Recreation ❑ PARKSdFLGrR ynW Director City Administrator ❑ Tracking Number Legal ❑ Human Resources ❑ Police ❑ Park Board Agenda Item Tracking Document Title: YYBSA Agreement Agenda Date: Park Board— September 10, 2009 Synopsis: Proposed agreement with Yorkville Youth Baseball/Softball Association for the 2010 season. Action Previously Taken: Date of Action: August 2009 Action Taken: Discussion Item Number: Type of Vote Required: Majority Action Requested: Discussion and approval Submitted by: Bart Olson Parks and Recreation Name Department Agenda Item Notes: Memorandum To: Park Board Y°� From: Bart Olson, Interim Director of Parks and Recreation YaRKs fiECREAT7aN CC: Date: September 1, 2009 Subject: YYBSA Agreement for 2010 Y-0.dl[4{LLE PALS} pyyy�ER&17 This agenda item was last discussed at the August 27, 2009 Park Board meeting. At that meeting, the Park Board discussed the following changes to the agreement: Page 1, Section 1 --Added the final sentence of the section which prevents YYBSA from trying to reschedule a rainout game in the same week as the original game. Page 1, Section 3 --Added an additional $10 fee for each player enrolled in YYBSA's travel program. Page 1, Section 3 —Changed proposed timing of fee payment from 100% on April 1 to 50%by March 1 and 50%by May 1. Page 2, Section 3 —Added that tournament cancellations (including refunds) are governed by the Athletic Field Reservation Policy. DRAFT 9-01-2009 TDe d:9-17 AGREEMENT UNITED CITY OF YORKVILLE YORKVILLE PARKS AND RECREATION DEPARTMENT and YORKVILLE YOUTH BASEBALL/SOFTBALL ASSOCIATION This agreement is made and entered into this day of 2099.-by and between THE Deleted,09 UNITED CITY OF YORKVILLE an Illinois municipal corporation(the"city"),and the" O ikVd:LE YOUTH BASEBALL 1 SOFTBALL ASSOCIATION, an Illinois not-for-profit corporation (the "Association"). WITNESSETH WHEREAS, the city is the owner of certain fields and parks (the "parks") which the Association wishes to utilize from time to time with the prior written permission from the city and the city wishes to accommodate the Association's use of the parks on the terms and conditions set forth herein. NOW, THEREFORE, in consideration of the covenants and agreements hereinafter contained,it is mutually agreed by and between the parties hereto as follows: I. Use of Parks by the Association. The city agrees to permit the Association to utilize certain parks designated by the city at those times that are mutually acceptable to each of the parties for a term commencing April 1,204 and ending September 30,2010, The parties agree that �el�eted o _ the Association's use of the parks designated by the city shall be nonexclusive, The Deleted 9 Association's use of the parks designated by the city shall be subject to the city's ordinances, Deleted:09 policies and direction of the city's officers and as otherwise hereinafter provided. Master Schedules must be submitted to the city for use of the fields,inclusive of rain dates by March __ 1,2010 Schedules will be approved by the city based on availability_Any changes to the �eleta:D9 -- schedule by YYBSA are due to the Cit r b 9:00 ain the Fridav prior to the week of play. Ira Deleted::�he game is rained out,the game may not be rescheduled within the sam_e w_ eek•the earliest it may be rescheduled is the following week. 2. Use. The Association agrees to adhere to the approved athletic field reservation policy. Furthermore, by using the parks and fields of the city, the Association agrees to adhere to all city ordinances,use policies and procedures while in the parks and fields. Deleted:loo _ 3, Fees. A fee equal to the amount of$10 per player for all registered players of YYBSA that Deleted: use city owned fields and facilities,and an additional$10 per player for all registered travel Deleted:M March players shall be paid by YYBSA to the city according to the following payment schedule: iQ� r,,i Deleted:os by March I,50°fo by Mayti1,20�w YYBSA registration records for 2010,shall be used to ?; Deleted:lax by April 1,2oo9,10%by - -- - - --------------_------------- may 1, determine the total fee to be paid to the city,with said records being open for city review upon 2009,l0%bylurk 1,2009,.M i0%by request. July 1,2009. Deleted:09 Fees for 2016 described herein shall be applied toward maintenance costs of the fields and „_ PC eleted:09 —–� ---------------------- --- facilities to be used by the Association in 2010, The fees exclude,tournaments which have a eleted:09 ............... - ......... -- separate fee structure. Deleted: ce mabz Tournament schedule dates must be submitted to the Recreation Department by November 30, 2009 to guarantee set dates.Fee structure and tournament cancellations will be Governed by the .- �eletea:based on Athletic Field Reservation Policy. The fee for field usage will be waved for YYBSA'g Year End Celebration.The Year-End Deleted:me � Celebration details will be worked out between the Association and the Parks&Recreatiou Department thirty days in advance of the event. The city Parks and Recreation Department agrees to inform the Association by September 30, 201-( of its intent to charge a maintenance fee for the 2011 season,its amount, and a date by Deleted:w which the fee must be paid in full..The fee is to be applied toward the maintenance costs of the fields and facilities to be used by the Association in 2010,excluding,toumaments which have a Detetea: certain separate fee structure.The intent to charge this fee and its amount will be proposed in the 2010 Agreement between the city and the Association and is subject to approval by the City Council 4. Maintenance Standards. In agreeing to use the city parks the Association agrees to participate in completing the routine maintenance items while using the parks. • Inspect the fields prior to use daily • Litter control through daily collection when scheduled use by the Association • Immediately reporting of any damages and/or maintenance concerns to the City. The Association is responsible for all participant and players conduct while on the fields.park, surrounding areas including parking lot. All players using the athletic fields should adhere to the rules in the City's"General policies and procedures for use of the United City of Yorkville parks,fields,and facilities",as included in Exhibit A to this agreement,and as amended from time to time..Any violation of these policies can imuact the current and future uses of all Citv Deleted:GENERAL POLICIES fields and/or facilities. Furthermore,#hg ASSoclation assumes all responsibility for the re 7air AND PROCEDURES FOR USE OF THE UNITED CITY OF or replacement of damage as a result of misuse of the field,equipment or park amenities. YORKVILLE PARKS,FIELDS AND FACILITIES. J f Furtherinore the City agrees to prepare the fields/parks prior and throughout the season to Deleted:URTHEIU+OMT maintain quality conditions for use._The Qty shall maintain the right to add delete or modify Meted: maintenance procedures as deemed necessary.The responsibility of the common areas and turf Deteted: f will be the responsibility of the city unless-otherwise identified 5. Advertising. The Association may place one advertising banner at each field used by YY3SA under the terms of this agreement,while YYBSA activities are taking place on said field. Said advertisement may attached to the backstop or mounted in open areas,but may not be attached to the outfield fences. All advertisements allowed under this section must also comp]y with the Parks and Recreation Department's"Sponsorship Terms and Policies". Advertisements are limited to 3'x 5' in size. 6. _Insurance.The Association shall maintain commercial general,liability(CGL)and commercial umbrella liability insurance with a limit of not less than 52,000,000 for each occurrence. If such insurance policy contains a general aggregate Iimit,it shall apply separately to this Agreement. 2 4_9ccurrence basis coverage. This CGL and umbrella insurance shall be written on an Delebed: .written... ............... occurrence 6asis and shall cover liability arising from premises, operation,independent contractors,products-completed operations,bodily and personal injury,property damage,as well as liability assumed by the Association under this Agreement. f B._Additional insured. The city shall be named as an insured under the CGL and umbrella insurance using an additional endorsement to the city for claims arising out of or as result of this Agreement. C. Waiver of subrogation. The Association waives all rights against the city for recovery of damages to the extent these damages are covered by the CGL or commercial umbrella liability insurance maintained pursuant to this Agreement. D. Delivery to city of certificates. Within 10 days from the start date of this Agreement,the Association shall furnish the city with copies of its current certificates of insurance documenting each such policy along with the additional insured endorsements required in this section. E. Cancellation. All such insurance provided for herein shall be non-cancelable,except upon 30 days' prior written notice to the city,and shall contain the following endorsement(or its equivalent)and shall appear on the policies respective insurance certificates: It is hereby understood and agreed that this insurance policy may not be canceled by the surety or the intention not to renew be signed by the surety until 30 days after receipt by the city of Yorkville by registered mail of written notice of such intention to cancel or not to renew. F. No Limitation on liability. The minimum amounts set forth in this Agreement for such insurance shall not be construed as a limitation or satisfaction of the Association's liability, including indemnification,to the city under the Agreement as to the amount of such insurance. G.-No Waiver. The failure or delay of the city at any time to require performance by the Association of any provision of this section,even if known,shall not affect the right of the city to require performance of that provision or to exercise any right,power or remedy under this Agreement,and any waiver by the city of any breach of any provision in this section shall not be construed as a waiver of any continuing or succeeding breach of such provision,a waiver of the provision itself,or a waiver of any right,power or remedy under this Agreement. H. Primary coverage. The coverage shall apply as primary coverage with respect to any o other insurance or self-insurance program afforded to the city. There shall be no endorsement or modification of this coverage to make it excess over other available insurance I coverage; alternatively,if the CGL and umbrella,excess of reinsurance states that it is pro rata,it shall be endorsed to be primary with respect to the city. 7. Liability,Indemnification and Waiver A.-Assumption of liability. Except as specifically provided by law or this Agreement,the city assumes no liability or responsibility for any injury to or death of any person or persons including officers and employees of the Association and participants in the Association's program and activities or any other person and assumes no liability or responsibility for any 3 damage to property sustained by any person(s). In addition the Association will report all injuries to the city within 24 hours. B. Indemnification. To the fullest extent permitted by law,the Association will defend, indemnify and hold the city harmless from all claims arising directly or indirectly from or in connection with(i)the conduct or management of the programs and activities of the Association;(ii)any act,omission or negligence of the Association or any of its directors, officers,agents,employees,invitees or contractors of the Association;(iii)any accidents, injury or damage whatsoever occurring on or at the parks arising from,directly or indirectly, the use of the parks by the Association or any of its directors,officers,agents,employees, invitees or contractors,as well as participants in the Association's programs and activities except to the extent of any negligent or wrongful act or omission of the city. However,this limitation shall not in any way limit the Association's duty to defend the city. C.—Defense of City. In the event any claims shall arise,the Association shall defend and pay any judgment or settlement against the city in such claims. The city shall tender the defense to the Association. The Association and the city shall mutually agree to counsel to defend of such claims. The city,in its sole discretion,may participate in the defense of such claims at the Association's sole expense,but such participation shall not relieve the Association from its duty to defend and to pay any judgment or settlement against the city in such claims. Except where a settlement completely and forever releases the city from any and all liabilities without financial contribution by the city or its insurer,the Association shall not agree to any settlement of the claims without the city's approval. D._Waiver of defenses. In any and all claims against the city or any of its agents or employees the indemnification obligation under this paragraph shall not be limited by any limitation on the amount or type of damages,compensation or benefits payable by or for the Association under applicable law. The Association waives all defenses available to the Association which limit the amount of the Association's liability to the city. S. No Alteration. The Association shall not make structural improvements,changes or alteration to the parks without first obtaining the written consent of the city. Any improvements to the parks will be through a donation to the city,and therefore become the property of the city. 9. No Assignment. The Association shall not assign its interest in this Agreement without obtaining the written consent and approval of the city. 14. Binding upon successors. This Agreement shall be binding upon the successors and assigns of the parties hereto. 11. Reimbursement for increased insurance costs. Any increase of insurance premium on the parks resulting for such use by the Association shall be paid for by the Association. 12. Integration of all terms into Agreement. This Agreement contains all of the terms, conditions and agreements between the parties hereto and no amendments,additions or changes hereto shall be valid unless attached hereto in writing and signed by the city and the Association. Failure to abide by the policies and rules set forth in this agreement could result in additional fees assessed to the Association and/or loss of privileges regarding the use of parks and fields. 4 IN WITNESS WHEREOF,the parties hereto have,the day and year first above written, signed and executed this Agreement by virtue of authority given and granted by the respective corporate authorities of the parties hereto. THE UNITED CITY OF YORKVILLE By: Mayor,United City of Yorkville By: Park and Recreation Board YORKVILLE YOUTH BASEBALLISOFTBALL ASSOCIATION By: President Attest: Representative 08-17-09 DRAFT agreement.2009.doc 5 Exhibit A Parks Policies and Procedures 6 ckah DRAFT (9-01-2009) C AGREEMENT UNITED CITY OF YORKVILLE YORKVILLE PARKS AND RECREATION DEPARTMENT and YORKVILLE YOUTH BASEBALL/SOFTBALL ASSOCIATION This agreement is made and entered into this day of 2009, by and between THE UNITED CITY OF YORKVILLE an Illinois municipal corporation(the "city"), and the YORKVILLE YOUTH BASEBALL / SOFTBALL ASSOCIATION, an Illinois not-for-profit corporation (the "Association"). WITNESSETH WHEREAS, the city is the owner of certain fields and parks (the "parks") which the Association wishes to utilize from time to time with the prior written permission from the city and the city wishes to accommodate the Association's use of the parks on the terms and conditions set forth herein. NOW, THEREFORE, in consideration of the covenants and agreements hereinafter contained, it is mutually agreed by and between the parties hereto as follows: 1. Use of Parks by the Association. The city agrees to permit the Association to utilize certain parks designated by the city at those times that are mutually acceptable to each of the parties for a term commencing April 1, 2010 and ending September 30, 2010. The parties agree that the Association's use of the parks designated by the city shall be nonexclusive. The Association's use of the parks designated by the city shall be subject to the city's ordinances, policies and direction of the city's officers and as otherwise hereinafter provided. Master Schedules must be submitted to the city for use of the fields, inclusive of rain dates by March 1, 2010. Schedules will be approved by the city based on availability. Any changes to the schedule by YYBSA are due to the City by 9:00 am the Friday prior to the week of play. If a game is rained out, the game may not be rescheduled within the same week; the earliest it may be rescheduled is the following week. 2. Use, The Association agrees to adhere to the approved athletic field reservation policy. Furthermore, by using the parks and fields of the city, the Association agrees to adhere to all city ordinances, use policies and procedures while in the parks and fields. 3. Fees. A fee equal to the amount of$10 per player for all registered players of YYBSA that use city owned fields and facilities, and an additional$10 per player for all registered travel players shall be paid by YYBSA to the city according to the following payment schedule: 50% by March 1, 50 %by May 1, 2010, YYBSA registration records for 2010 shall be used to determine the total fee to be paid to the city, with said records being open for city review upon request. Fees for 2010 described herein shall be applied toward maintenance costs of the fields and facilities to be used by the Association in 2010. The fees exclude tournaments which have a separate fee structure. 1 Tournament schedule dates must be submitted to the Recreation Department by November 30, 2009 to guarantee set dates. Fee structure and tournament cancellations will be governed by the Athletic Field Reservation Policy. The fee for field usage will be waved for YYBSA's Year End Celebration. The Year End Celebration details will be worked out between the Association and the Parks &Recreation Department thirty days in advance of the event. The city Parks and Recreation Department agrees to inform the Association by September 30, 2010 of its intent to charge a maintenance fee for the 2011 season, its amount, and a date by which the fee must be paid in full.. The fee is to be applied toward the maintenance costs of the fields and facilities to be used by the Association in 2010, excluding tournaments which have a separate fee structure. The intent to charge this fee and its amount will be proposed in the 2010 Agreement between the city and the Association and is subject to approval by the City Council 4. Maintenance Standards. In agreeing to use the city parks the Association agrees to participate in completing the routine maintenance items while using the parks. • Inspect the fields prior to use daily • Litter control through daily collection when scheduled use by the Association • Immediately reporting of any damages and/or maintenance concerns to the City. The Association is responsible for all participant and players conduct while on the fields,park, surrounding areas including parking lot. All players using the athletic fields should adhere to the rules in the City's "General policies and procedures for use of the United City of Yorkville parks, fields, and facilities", as included in Exhibit A to this agreement, and as amended from time to time. Any violation of these policies can impact the current and future uses of all City fields and/or facilities. Furthermore, the Association assumes all responsibility for the repair or replacement of damage as a result of misuse of the field, equipment or park amenities. Furthermore, the City agrees to prepare the fields/parks prior and throughout the season to maintain quality conditions for use. The City shall maintain the right to add, delete or modify maintenance procedures as deemed necessary. The responsibility of the common areas and turf will be the responsibility of the city unless otherwise identified. 5. Advertising. The Association may place one advertising banner at each field used by YYBSA under the terms of this agreement, while YYBSA activities are taking place on said field. Said advertisement may be attached to the backstop or mounted in open areas, but may not be attached to the outfield fences. All advertisements allowed under this section must also comply with the Parks and Recreation Department's "Sponsorship Terms and Policies". Advertisements are limited to 3' x 5' in size. b. Insurance. The Association shall maintain commercial general liability(CGL) and commercial umbrella liability insurance with a limit of not Iess than $2,000,000 for each occurrence. If such insurance policy contains a general aggregate limit, it shall apply separately to this Agreement. 2 A, Occurrence basis coverage. This CGL and umbrella insurance shall be written on an occurrence basis and shall cover liability arising from premises,operation, independent contractors, products-completed operations, bodily and personal injury, property damage, as well as liability assumed by the Association under this Agreement. B.. Additional insured. The city shall be named as an insured under the CGL and umbrella insurance using an additional endorsement to the city for claims arising out of or as result of this Agreement. C. Waiver of subrogation. The Association waives all rights against the city for recovery of damages to the extent these damages are covered by the CGL or commercial umbrella liability insurance maintained pursuant to this Agreement. D. Delivery to city of certificates. Within 10 days from the start date of this Agreement, the Association shall furnish the city with copies of its current certificates of insurance documenting each such policy along with the additional insured endorsements required in this section. E. Cancellation. All such insurance provided for herein shall be non-cancelable, except upon 30 days' prior written notice to the city, and shall contain the following endorsement(or its equivalent) and shall appear on the policies respective insurance certificates: It is hereby understood and agreed that this insurance policy may not be canceled by the surety or the intention not to renew be signed by the surety until 30 days after receipt by the city of Yorkville by registered mail of written notice of such intention to cancel or not to renew. F. No Limitation on liability. The minimum amounts set forth in this Agreement for such insurance shall not be construed as a limitation or satisfaction of the Association's liability, including indemnifi cation, to the city under the Agreement as to the amount of such insurance. G. No Waiver. The failure or delay of the city at any time to require performance by the Association of any provision of this section, even if known, shall not affect the right of the city to require performance of that provision or to exercise any right,power or remedy under this Agreement, and any waiver by the city of any breach of any provision in this section shall not be construed as a waiver of any continuing or succeeding breach of such provision, a waiver of the provision itself, or a waiver of any right, power or remedy under this Agreement. H. Primary coverage. The coverage shall apply as primary coverage with respect to any o other insurance or self-insurance program afforded to the city. There shall be no endorsement or modification of this coverage to make it excess over other available insurance/coverage; alternatively, if the CGL and umbrella, excess of reinsurance states that it is pro rata, it shall be endorsed to be primary with respect to the city. 7. Liability,Indemnification. and Waiver A. Assumption of liability. Except as specifically provided by law or this Agreement, the city assumes no liability or responsibility for any injury to or death of any person or persons including officers and employees of the Association and participants in the Association's program and activities or any other person and assumes no liability or responsibility for any 3 damage to property sustained by any person(s). In addition the Association will report all injuries to the city within 24 hours. B. Indemnification. To the fullest extent permitted by law, the Association will defend, indemnify and hold the city harmless from all claims arising directly or indirectly from or in connection with (i) the conduct or management of the programs and activities of the Association; (ii) any act, omission or negligence of the Association or any of its directors, officers, agents, employees, invitees or contractors of the Association; (iii) any accidents, injury or damage whatsoever occurring on or at the parks arising from, directly or indirectly, the use of the parks by the Association or any of its directors, officers, agents, employees, invitees or contractors, as well as participants in the Association's programs and activities except to the extent of any negligent or wrongful act or omission of the city. However, this limitation shall not in any way limit the Association's duty to defend the city. C. Defense of City. In the event any claims shall arise, the Association shall defend and pay any judgment or settlement against the city in such claims. The city shall tender the defense to the Association. The Association and the city shall mutually agree to counsel to defend of such claims. The city, in its sole discretion,may participate in the defense of such claims at the Association's sole expense,but such participation shall not relieve the Association from its duty to defend and to pay any judgment or settlement against the city in such claims. Except where a settlement completely and forever releases the city from any and all liabilities without financial contribution by the city or its insurer, the Association shall not agree to any settlement of the claims without the city's approval. D. Waiver of defenses. In any and all claims against the city or any of its agents or employees the indemnification obligation under this paragraph shall not be limited by any limitation on the amount or type of damages, compensation or benefits payable by or for the Association under applicable law. The Association waives all defenses available to the Association which limit the amount of the Association's liability to the city. 8. No Alteration.. The Association shall not make structural improvements, changes or alteration to the parks without first obtaining the written consent of the city. Any improvements to the parks will be through a donation to the city, and therefore become the property of the city. 9. No Assignment. The Association shall not assign its interest in this Agreement without obtaining the written consent and approval of the city. 10. Binding upon successors. This Agreement shall be binding upon the successors and assigns of the parties hereto. 11. Reimbursement for increased insurance costs. Any increase of insurance premium on the parks resulting for such use by the Association shall be paid for by the Association. 12. Integration of all terms into Agreement. This Agreement contains all of the terms, conditions and agreements between the parties hereto and no amendments, additions or changes hereto shall be valid unless attached hereto in writing and signed by the city and the Association. Failure to abide by the policies and rules set forth in this agreement could result in additional fees assessed to the Association and/or loss of privileges regarding the use of parks and fields. 4 IN WITNESS WHEREOF, the parties hereto have, the day and year first above written, signed and executed this Agreement by virtue of authority given and granted by the respective corporate authorities of the parties hereto. THE UNITED CITY OF YORKVILLE By: Mayor, United City of Yorkville By: Park and Recreation Board YORKVILLE YOUTH BASEBALL/SOFTBALL ASSOCIATION By: President Attest: Representative 08-17-09 DRAFT agreement.2009.doc 5 Reviewed By: Agenda Item Number Parks ❑ Recreation ❑ FARrt a 1kecRM-M0! Director P(yb City Administrator F-1 Tracking Number Legal ❑ -� Human Resources ❑ +OdMLSE P.lin6SR®E81pICF11A�]If Police I ❑ Park Board Agenda Item Tracking Document Title: July 2009 Budget Report -Discussion Agenda Date: Park Board- September 10, 2009 Synopsis: A discussion on the budget report for the month of July. Action PreviousIy Taken: Date of Action: N 1 A Action Taken: Item Number: Type of Vote Required: None Action Requested: Discussion Submitted by: Bart OIson Parks and Recreation Name Department Agenda Item Notes: Memorandum To: Park Board From: Bart Olson, Interim Director of Parks and Recreation PAR}�s 8 RecR6AT1on1 CC: Date: September 3, 2009 Subject: July 2009 Budget Report m ««WRw, I have attached two formats of the budget report. One is the standard format that we have seen each month; the other format is an excel spreadsheet. In the spreadsheet, I took out the item titles and compressed all of the line-items so the data is cleaner. If the Park Board prefers this format, I will provide it each month instead of the standard format. Items to note on the July 2009 budget report are as follows: 72-000-47-00-4738 Autumn Creek (revenue land-cash) This year we have taken in$18,000 worth of land-cash fees within the Autumn Creek subdivision. This means that this builder is likely still selling houses and it could be a sign of a broader turnaround in the market in the coming year. 79-000-42.00-7270 Fees for Programs (revenue- operating) 80-000-42-00-4270 Fees for Programs (revenue--REC Center) Fees for programs in the operating budget(79-000-42-00-7270)were very high this month, and fees for programs in the REC Center budget were not. Many athletic leagues had sign up in July, and many of the children's classes were registered in July. 79-600-42-00-4280 Concessions (revenue- operating) 79-650-65-00-5828 Concessions (expenses - operating) As discussed in last month's budget report discussion, concession revenues have topped $31,000,which is $4,000 more than the total year's budget. This number will be very close to the final number for the year, as August and September have very low concession sales. The expenses associated with concessions should be very close to the amount we budgeted (concessions supplies may be slightly higher since more concessions were sold). 79-650-65-00-5833 Hometown Days (expenses) The amount spent this month is slightly less than half the annual budget for expenses. A large amount will also be shown in the August budget report. Almost all expenses are incurred prior to the event, and almost all revenues are gathered at the event in the form of carnival sales, admissions, and alcohol sales. 80-000-42-00-4200 Membership fees (revenue--REC Center Membership fees are almost matching a monthly budget figure, even in a historically slow month, and were right in line with the presentation I made at the last Park Board meeting. 80-000-42-00-4220 Swim Class(revenue_ REC Center) Swim classes are well attended, and will be on pace to beat the budgeted amount. 72-000-40-00-3999 79000-40-00-3999 80-000-40-00-3999 Beginning Fund Balance In the excel spreadsheet, I took the liberty of adding I/12 h of our estimated FY 08109 deficit to the"July Actual' column. In the "July Budget" and "Year-to-date budget" column, this amount was being calculated in the total figures for each section, even though the columns which showed"actual'were not. By adding this figure to the actual columns,we can get a little clearer picture of how our deficit stacks up against our performance month-to-month. Again, it should be cautioned that the deficit for FY 08109 is still not completely defined, as the audit has not been finalized. This means the deficit could be lower or higher than the amount listed. DATE: 08/31/2009 UNITED CITY OF YORKVILLE PAGE: I TIME: 16:22:27 DETAILED REVENUE AND EXPENSE F-YR: 10 ID: GL470003.WCW MTD/YTD ACTUAL VS. BUDGET FOR 3 PERIODS ENDING JULY 31, 2009 FUND: LAND CASH FISCAL YTD UNCOLLECTED/ ACCOUNT JULY JULY YEAR-TO-DATE ACTUAL + ANNUAL UNENCUMBERED NUMBER DESCRIPTION BUDGET ACTUAL BUDGET ENCUMBRANCE BUDGET BALANCE ----------------------- ------------------------------ -- _--------- GENERAL REVENUES CARRY OVER GENERAL 72-000-40-00-3999 BEGINNING FUND BALANC (41,251.66) 0.00 (123,754.98) 0.00 (495,019.841 (495,019.84) ------------------------------------------------------------------------------------------------------------------ TOTAL GENERAL (41,251.661 0.00 (123,754.98) 0.00 (495,019.84) (495,019.84) TOTAL CARRY OVER (41,251.661 0.00 (123,754.98) 0.00 (495,019.84) (495,019.84) MISCELLANEOUS GENERAL 72-000-44-00-4413 REIMB FROM OTHER GOVE 0.00 0.00 0.00 0.00 0.00 0.00 TOTAL GENERAL 0.00 0.00 0.00 0.00 0.00 0.00 TOTAL MISCELLANEOUS 0.00 0.00 0.00 0.00 0.00 0.00 INTERGOVERNMENTAL GENERAL 72-000-45-00-4501 CANNONBALL RIDGE GRAN 0.00 0.00 0.00 0.00 0,00 0.00 __ _. --- - - -- -___------------------------------------------------------------------ TOTAL GENERAL 0.00 0.00 0.00 0.00 0.00 0.00 TOTAL INTERGOVERNMENTAL 0.00 0.00 0.00 0.00 0.00 0.00 CONTRIBUTIONS GENERAL 72-000-47-00-4700 OSLAD GRANT 30,166.66 0.00 90,499.98 0.00 362,000.00 362,000.00 72-000-47-00-4701 GREENSRIAR 0.00 0.00 0.00 0.00 0.00 0.00 72-000-47-00-4702 BIKE PATH GRANT 16,666.66 0.00 49,999.98 0.00 200,000.00 200,000.00 72-OOO-47-00-4703 PRAIRIE GARDEN 0.00 0.00 0.00 0.00 0.00 0.00 72-000-47-00-4705 COUNTRY HILLS 0.00 0.00 0.00 0.00 0.00 0.00 72-000-47-00-4707 FOX HIGHLANDS 0.00 0.00 0.00 0.00 0.00 0.00 72-000-47-00-4709 SUNFLOWER 0.00 0.00 0.00 0.00 0.00 0.00 72-000-47-00-4712 RIVER'S EDGE 0.00 0.00 0.00 0.00 0.00 0.00 72-000-47-00-4714 WOODWORTH 0.00 0.00 0.00 0.00 0.00 0.00 72-000-47-00-4715 WHITE OAK UNIT 1&2 0.00 0.00 0.00 0.00 0.00 0.00 72-000.47-00-4716 WHITE OAK UNIT 364 0.00 0.00 0.00 0.00 0.00 0.00 72-000-47-00-4717 KYLN'S CROSSING 0.00 0.00 0.00 0.00 0.00 0.00 UH1G: QOYJLlLUVy UNITED CITY OF YORKVILLE PAGE: 2 TIME: 16:22:27 DETAILED REVENUE AND EXPENSE F-YR; 10 ID: GL470003.WOW MTD/YTD ACTUAL VS. BUDGET FOR 3 PERIODS ENDING JULY 31, 2009 FUND: LAND CASH FISCAL YTD UNCOLLECTED/ ACCOUNT JULY JULY YEAR-TO-DATE ACTUAL + ANNUAL UNENCUMBERED NUMBER DESCRIPTION BUDGET ACTUAL BUDGET ENCUMBRANCE BUDGET BALANCE ---------------------------------------------------------------------------------------------------------------- -------------------------- --------------- GENERAL REVENUES CONTRIBUTIONS GENERAL 72-000-47-00-4718 FOXFIELD II PARK 0.00 0.00 0.00 0.00 0.00 0.00 72-000-47-00-4719 WILDWOOD 0.00 0.00 0.00 0.00 0.00 0.00 72-000-47-00-4722 KYLN'S RIDGE 0.00 0.00 0.00 0.00 0.00 0.00 72-000-47-00-4723 HEARTLAND CIRCLE 0.00 0.00 0.00 0.00 0.00 0.00 72-000-47-00-4725 WINDETTE RIDGE 0.00 0.00 0.00 0.00 0.00 0.00 72-000-47-00-4727 GRAND RESERVE 0.00 0.00 0.00 0.00 0.00 0.00 72-000-47-00-4731 MONTALBANO HOMES 0.00 0.00 0.00 0.00 0.00 0.00 72-000-47-00-4732 RAINTREE VILLAGE 2,333.33 0.00 6,999.99 0.00 28,000.00 28,000.00 72-000-47-00-4734 WHISPERING MEADOWS (K 0.00 0.00 0.00 1,127.78 0.00 (1,127.78) 72-000-47-00-4735 PRAIRIE MEADOWS(MENAR 0.00 0.00 0.00 0.00 0.00 0.00 72-000-47-00-4736 BRIARWOOD 0.00 0.00 0.00 0.00 0.00 0.00 72-000-47-00-4737 CALEDONIA 0.00 0.00 0.00 0.00 0.00 0.00 72-000-47-00-4738 AUTUMN CREEK 1,250.00 11,983.63 3,750.00 18,137.05 15,000.00 (3,137.05) 72-000-47-00-4739 WYNSTONE TOWNHOMES 0.00 0.00 0.00 0.00 0.00 0.00 72-000-47-00-4740 VILLAS AT THE PRESERV 0.00 0.00 0.00 0.00 0.00 0.00 72-000--47-00-4741 BAILEY MEADOWS 0.00 0.00 0.00 0.00 0.00 0.00 72-000-47-00-4742 BLACKBERRY WOODS 0.00 0.00 0.00 0.00 0.00 0.00 72-000-47-00-4743 CORNEILS CROSSING 0.00 0.00 0.00 0.00 0.00 0.00 72-000-47-00-4744 HUDSON LAKES 0.00 0.00 0.00 0.00 0.00 0.00 72-000-47-00-4745 PRESTWICK 0.00 0.00 0.00 0.00 0.00 0.00 72-000-47-00-4746 WESTBURY 0.00 0.00 0.00 0.00 C.00 0.00 72-000-47-00-4747 WESTHAVEN 0.00 0.00 0.00 0.00 0.00 0.00 72-000-47-00-4748 WILLMAN 0.00 0.00 0.00 0.00 0.00 0.00 72-000-47-00-4749 BLACKBERRY WOODS 0.00 0.00 0.00 0.00 0.00 0.00 72-000-47-00-4750 KENDALLWOOD ESTATES 0.00 0.00 0.00 0.00 0.00 0.00 72-000-47-00-4751 CANNONBALL RIDGE PARK 0.00 0.00 0.00 0.00 0.00 0.00 72-000-47-00-4752 BRISTOL BAY LAND CASH 4,166.66 0.00 12,499.98 0.00 50,000.00 50,000.00 ------------------------------------ - - ----------------------------------------------------------- TOTAL GENERAL 54,583.31 11,983.63 163,749.93 19,264.83 655,000.00 635,735.17 TOTAL CONTRIBUTIONS 54,583.31 11,983.63 163,749.93 19,264.83 655,000.00 635,735.17 TRANSFERS GENERAL uHin: Ups/.7i/ZUV9 UNITED CITY OF YORKVILLE PAGE: 3 TIME: 16:22:27 DETAILED REVENUE AND EXPENSE F-YR: 10 ID: GL470003.WOW MTD/YTD ACTUAL VS. BUDGET FOR 3 PERIODS ENDING JULY 3I, 2009 FUND: LAND CASH FISCAL YTD UNCOLLECTED/ ACCOUNT JULY JULY YEAR-TO-DATE ACTUAL + ANNUAL UNENCUMBERED NUMBER DESCRIPTION BUDGET ACTUAL BUDGET ENCUMBRANCE BUDGET BALANCE -------------------..------------------------------------------------------------------------------------------------------------------- ------------------- GENERAL REVENUES TRANSFERS GENERAL 72-000-49-00-490I TRANSFER FROM GENERAL 0.00 0.00 0.00 0.00 0.00 0.00 72-000-49-00-4902 TRANSFER FROM LAND AC 0.00 0.00 0.00 0.00 0.00 0.00 72-000-49-00-4903 TRANSFER FROM PARK S 0.00 0.00 0.00 0.00 0.00 0.00 ------------------------------------------------------------------------------------------------------------------ TOTAL GENERAL 0.00 0.00 0.00 0.00 0.00 0.00 TOTAL TRANSFERS 0.00 0.00 0.00 0.00 0,(10 0.00 TOTAL REVENUES: GENERAL 13,331.65 11,983.63 39,994.95 19,264.83 159,980.16 140,715.33 GENERAL EXPENSES CAPITAL OUTLAY GENERAL 72-000-75-00-7308 RIVERS EDGE PARK 42 0.00 0.00 0.00 0.00 0.00 0.00 72-000-75-00-7317 HEARTLAND CIRCLE 0.00 0.00 0.00 22,407,74 0.00 (22,407.74) 72-DOO-75-00-7326 MOSIER HOLDING COSTS 500.00 0.00 11500.00 0.00 61000.00 6,000.00 72-000-75-00-7327 GRANDE RESERVE PARK 0.00 0.00 0.00 0.00 0.00 0.00 72-000-75-00-7328 PRAIRIE MEADOWS (MENA 0.00 0.00 0.00 0.00 0.00 0.00 72-000-75-00-7330 WHISPERING MEADOWS (K 0.00 0.00 0.00 944.24 0.00 (944.24) 72-000-75-00-7332 CALEDONIA 0.00 0.00 0.00 0.00 0.00 0.00 72-000-75-00-7333 RAINTREE VILLAGE 3,214.33 0.00 9,642.99 0.00 36,572.00 38,572.00 72-000-75-00-7334 HOOVER HOLDING COSTS 0.00 0.00 0.00 0.00 0.00 0.00 72-000-75-00-7335 GRANDE RESERVE BIKE T 0.00 0.00 0.00 2,650.00 0.00 (2,650.00) 72-000-75-00-7336 WHEATON WOODS NATURE 3,750.00 0.00 11,250.00 0.00 45,000.00 45,000.00 ------------------------------------------------------------------------------------------------------------------ TOTAL GENERAL 7,464.33 0,00 22,392.99 26,001.98 89,572.00 63,570.02 TOTAL CAPITAL OUTLAY 7,464.33 0.00 22,392.99 26,001.96 89,572.00 63,570.02 OTHER GENERAL 72-000-78-00-9009 RESERVE 0.00 0.00 0.00 0.00 0.00 0.00 72-000-78-00-9012 REC CENTER AGREEMENT 0.00 0.00 0.00 0.00 0.00 0.00 ------------------------------------------- ---------------------- -- - ------------ TOTAL GENERAL 0.00 0.00 0.00 0.00 0.00 0.00 DATE: OB/31/2009 UNITED CITY OF YORKVILLE PAGE: 4 TIME: 16:22:27 DETAILED REVENUE AND EXPENSE F-YR: 10 ID: GL470003.WOW MTD/YTD ACTUAL VS. BUDGET FOR 3 PERIODS ENDING JULY 31, 2009 FUND: LAND CASH FISCAL YTD UNCOLLECTED/ ACCOUNT JULY JULY YEAR-TO-DATE ACTUAL + ANNUAL UNENCUMBERED NUMBER DESCRIPTION BUDGET ACTUAL BUDGET ENCUMBRANCE BUDGET BALANCE ------------------------------------------------------------------------------------------------------------------------------------------------------------ TOTAL OTHER 0.00 0.00 0.00 0.00 0.00 0.00 TRANSFERS GENERAL 72-000-99-00-9901 TRANSFER TO GENERAL F 5,867.33 17,602.00 17,601.99 17,602.00 70,408.00 52,606.00 ------------------------------------------------------------------------------------------------------------------ TOTAL GENERAL 5,867.33 17,602.00 17,601.99 17,602.00 70,408.00 52,806.00 TOTAL TRANSFERS 5,867.33 17,602.00 17,601.99 17,602.00 70,408.00 $2,806.00 TOTAL EXPENSES: GENERAL 13,331.66 17,602.00 39,994.98 43,603.98 159,980.00 116,376.02 TOTAL FUND REVENUES 13,331.65 11,983.63 39,994.95 19,264.83 159,980.16 140,715.33 TOTAL FUND EXPENSES 13,331.66 17,602.00 39,994.98 43,603.98 159,980.00 116,376.02 FUND SURPLUS (DEFICIT) 10.01) (5,618.37) 10.03) (24,339.15) 0.16 uruc.: vvl.fi/zuvv, UN111',1) C:11Y Ut X0KrV1LLE PAGE: 5 TIME; 16:22:27 DETAILED REVENUE AND EXPENSE F-YR: 10 ID: GL470003.WOW MTD/YTD ACTUAL VS. BUDGET FOR 3 PERIODS ENDING JULY 31, 2009 FUND: PARKS 6 RECREATION FISCAL YTD UNCOLLECTED/ ACCOUNT JULY JULY YEAR-TO-DATE ACTUAL + ANNUAL UNENCUMBERED NUMBER DESCRIPTION BUDGET ACTUAL BUDGET ENCUMBRANCE BUDGET BALANCE ---------------------------------------------------------------------------------------------------`--------------------------------------------------------- GENERAL REVENUES CARRY OVER GENERAL 79-000-40-00-3999 BEGINNING FUND BALANC (3,416.66) 0.00 (10,249.98) 0.00 (40,999.84) (40,999.84) ------------------------------------------------------------------------------------------------------------------ TOTAL GENERAL (3,416.66) 0.00 (10,249.98) 0.00 (40,999.841 (40,999.84) TOTAL CARRY OVER (3,416.66) 0.00 (10,249.96) 0.00 (40,999.841 (40,999.84) CHARGES FOR SERVICES GENERAL 79-000-42-00-4270 FEES FOR PROGRAMS 20,268.75 41,991.90 60,806.25 74,512.40 243,225.00 168,712.60 79-000-42-00-4280 CONCESSIONS/ALL SALE 2,250.00 12,960.00 6,750.00 31,586.63 27,000.00 (4,586.63) 79-000-42-00-4285 VENDING MACHINE INCCM 0.00 0.00 0.00 0.00 0.00 0.00 79-000-42-00-4286 RENTAL INCOME 0.00 0.00 0.00 0.00 0.00 0.00 79-000-42-00-4287 PARK RENTAL INCOME 1,250.00 1,505.00 3,750.00 9,094.00 15,000.00 5,906.00 79-000-42-00-4288 GOLF OUTING REVENUE 2,250.00 0.00 61750.00 8,659.00 27,000.00 18,341.00 79-000-42-00-4291 HOMETOWN DAYS 9,750.00 7,325.00 29,250.00 13,210.00 117,000.00 103,790.00 79-000-42-00-4295 MISC RETAIL 250.00 0.00 750.00 0.00 3,000.00 3,000.00 ------------------------------------------------------------------------------------------------------------------- TOTAL GENERAL 36,018.75 63,781.90 108,056.25 137,062.03 432,225.00 295,162.97 TOTAL CHARGES FOR SERVICES 36,018.75 63,781.90 108,056.25 137,062.03 432,225.00 295,162.97 MISCELLANEOUS GENERAL 79-000-44-00-4400 DONATIONS 1,166.66 180.00 3,499.98 2,109.00 14,000.00 11,891.00 79-000-44-00-4404 TREE DONATIONS 41.66 0.00 124.98 0.00 500.00 500.00 ------------------------------------------------------------------------------------------------------------------ TOTAL GENERAL 1,208.32 180.00 3,624.96 2,109.00 14,500.00 12,391.00 TOTAL MISCELLANEOUS 1,208.32 180.00 3,624.96 2,109.00 14,509.00 12,391.00 INTERGOVERNMENTAL GENERAL 79-000-45-00-4550 YOUTH SERVICES GRANT 75.00 0.00 225.00 0.00 900.00 900.00 TOTAL GENERAL 75.00 0.00 225.00 0.00 900.00 900.00 TOTAL INTERGOVERNMENTAL 75.00 0.00 225.00 0.00 900.00 900.00 DATE: 09/31/2009 UNITED CITY OF YORKVILLE PAGE: 6 TIME: 16:22:27 DETAILED REVENUE AND EXPENSE F-YR: 10 ID: GL470003.WOW MTD/YTD ACTUAL VS. BUDGET FOR 3 PERIODS ENDING JULY 31, 2009 FUND: PARKS & RECREATION FISCAL YTD UNCOLLECTED/ ACCOUNT JULY JULY YEAR-TO-DATE ACTUAL + ANNUAL UNENCUMBERED NUMBER DESCRIPTION BUDGET ACTUAL BUDGET ENCUMBRANCE BUDGET BALANCE GENERAL REVENUES INTEREST GENERAL 79-000-46-00-4600 INVESTMENT INCOME 250.00 29.93 750.00 81.79 3,000.00 2,918.21 ------------------------------------------------------------------------------------------------------------------ TOTAL GENERAL 250.00 28.93 750.00 81.79 3,000.00 2,918.21 TOTAL INTEREST 250.00 28.93 750.00 81.79 3,000.00 2,918.21 TRANSFERS GENERAL 79-000-49-00-4901 TRANSFER FROM GENERAL 81,625.00 81,625.00 244,875.00 244,875.00 979,500.04 734,625.04 79-000-49-00-4902 TRANSFER IN FROM GF - 0.00 0.00 0.00 150,000.00 0.00 {150,(100.00) 79.000-49-00-4980 TRANSFER FROM REC CEN 0.00 0.00 0.00 0.00 0.00 0.00 ---------------'---------------------------------------------------'------------------------------------------------ TOTAL GENERAL 81,625.00 81,625.00 244,875.00 394,875.00 979,500.04 584,625.04 TOTAL TRANSFERS 81,625.00 81,625.00 244,875.00 394,875.00 979,500.04 584,625.04 TOTAL REVENUES: GENERAL 115,760.41 145,615.83 347,281.23 534,127.82 1,389,125.20 854,997.38 GENERAL EXPENSES TRANSFERS GENERAL 79.000-99-00-9973 TRANSFER TO LAND ACQU 0.00 0.00 0.00 0.00 0.00 OA D ------------------------------------------------------------------------------------------------------------------ TOTAL GENERAL 0.00 0.00 0.00 0.00 0.00 0.00 TOTAL TRANSFERS 0.00 0.00 0.00 0.00 0.00 0.00 TOTAL EXPENSES: GENERAL 0.00 0.09 0.00 0.00 0.00 0.00 RECREATION CENTER EXPENSES PERSONNEL SERVICES GENERAL 79-600-50-00-5107 SALARIES- REC CENTER 0.00 0.00 0.00 0.00 0.00 0.00 ---------------------------------------------------------------------------...._______-- .......----------.....-------- TOTAL GENERAL 0.00 0.00 0.00 0.00 0.00 0.00 uxee.: vVf J11[vv7 Uhil V Lily Ut !W(KVi L1.L PAGE: 7 TIME: 16:22:27 DETAILED REVENUE AND EXPENSE F-YR• 10 ID: GL470003.WOW MTD/YTD ACTUAL VS. BUDGET FOR 3 PERIODS ENDING JULY 31, 2009 FUND: PARKS & RECREATION FISCAL YTD UNCOLLECTED/ ACCOUNT JULY JULY YEAR-TO-DATE ACTUAL + ANNUAL UNENCUMBERED NUMBER DESCRIPTION BUDGET ACTUAL BUDGET ENCUMBRANCE BUDGET BALANCE TOTAL PERSONNEL SERVICES 0.00 0.00 0.00 0.00 0.00 0.00 CONTRACTUAL SERVICES GENERAL 79-600-62-00-5603 PUBLISHING/ADVERTISIN 0.00 0.00 0.00 0.00 0.00 0.00 ------------------------------------------------------------------------------------------------------------------ TOTAL GENERAL 0.00 0.00 0.00 0.00 0.00 0.00 TOTAL CONTRACTUAL SERVICES 0.00 0.00 0.00 0.00 0.00 0.00 OPERATIONS GENERAL 79-600-65-00-5804 OPERATING SUPPLIES 0.00 0.00 0.00 7,419.25 0.00 (7,419.25) -- ---------------------------------------------------------------------------------------------------------------- TOTAL GENERAL 0.00 0.00 0.00 7,419.25 0.00 (7,419.25) TOTAL OPERATIONS 0.00 0.00 0.00 7,419.25 0.00 (7,419.25) RETIREMENT GENERAL 79-600-72-00-6500 IMRF 0.00 0.00 0.00 0.00 C.00 0.00 79-600-72-00-6501 SOCIAL SECURITY 0.00 0.00 0.00 0.00 0.00 0.00 --------------------------------------------------------------------- ------------------------------ TOTAL GENERAL 0.00 0.00 0.00 0.00 0.00 0.00 TOTAL RETIREMENT 0.00 0.00 0.00 0.00 0.00 0.00 CAPITAL OUTLAY GENERAL 79-600-75-00-7002 COMPUTER EQUIP c SOET 0.00 0.00 0.00 0.00 0.00 0.00 ------------------------------------------------------------------------------------------------------------------ TOTAL GENERAL 0.00 0.00 0.00 0.00 0.00 0.00 TOTAL CAPITAL OUTLAY 0.00 0.00 0.00 0.00 0.00 0.00 TOTAL EXPENSES: RECREATION CENTER 0.00 0.00 0.00 7,419.25 0.00 (7,419.25) PARKS EXPENSES PERSONNAL SERVICES GENERAL DATE: 08/31/2009 UNITED CITY OF YORKVILLE PAGE: 8 TIME: 16;22:27 DETAILED REVENUE AND EXPENSE F-YR: 10 ID: GL470003.WOW MTD/YTD ACTUAL VS. BUDGET FOR 3 PERIODS ENDING JULY 31, 2009 FUND: PARKS & RECREATION FISCAL YTD UNCOLLECTED/ ACCOUNT JULY JULY YEAR-TO-DATE ACTUAL + ANNUAL UNENCUMBERED NUMBER DESCRIPTION BUDGET ACTUAL BUDGET ENCUMBRANCE BUDGET BALANCE ---------------------------------------------------------------------------------...------ _ _-------...---------------------------------- _-...._..---------- PARKS EXPENSES P£RSONNAL SERVICES GENERAL 79-610-50-00-5107 SALARIES- PARKS 32,875.00 30,249.99 98,625.00 49,339.95 394,500.00 345,160.05 79-610-50-00-5136 SALARIES- PART-TIME 833.33 2,704.00 2,499.99 4,928.50 10,000.00 5,071.50 79-610-50-00-5137 SALARIES- OVERTIME 416.66 0.00 1,249.98 263.56 5,000.00 4,736.44 ------------------------------------------------------------------------------------------------------------------ TOTAL GENERAL 34,124.99 32,953.99 102,374.97 54,532.01 409,500.00 354,967.99 TOTAL PERSONNAL SERVICES 34,124.99 32,953.99 102,374.97 54,532.01 409,500.00 354,967.99 PROFESSIONAL SERVICES GENERAL 79-610-61-00-5320 MASTER PLAN / COMMUNI 0.00 0.00 0.00 0.00 0.00 0.00 -----...------------.._..-------------------------------------------------------------------------------------------- TOTAL GENERAL 0.00 0.00 0.00 0.00 0.00 0.00 TOTAL PROFESSIONAL SERVICES 0.00 0.00 0.00 0.00 0.00 0.00 CONTRACTUAL SERVICES GENERAL 79-610-62-00-5405 PARK CONTRACTUAL 250.00 0.00 750.00 0.00 3,000.00 3,000.00 79-610-62-00-5408 MAINTENANCE-EQUIPMENT 916.66 53.78 2,749.98 1,350.76 11,000.00 9,649.24 79-610-62-00-5417 MAINTENANCE-PARKS 2,916.66 2,964.28 8,749.98 4,272.02 35,000.00 30,727.98 79-610-62-00-5421 WEARING APPAREL 375.00 204.00 1,125.00 591.91 4,500.00 3,908.09 79-610-62-00-5434 RENTAL-EQUIPMENT 291.66 0.00 874.98 0.00 3,500.00 3,500.00 79--610--62-00-5438 CELLULAR TELEPHONE 375.00 261.46 1,125.00 $23.00 4,500.00 3,977.00 79-610-62-00-5445 LEGAL EXPENSES 333.33 1,200.00 999.99 2,531.00 4,000.00 1,469.00 ------------------------------------------------------------------------------------------------------------------ TOTAL GENERAL 5,458.31 4,683.54 16,374.93 9,268.69 65,500.00 56,231.31 TOTAL CONTRACTUAL SERVICES 5,458.31 4,683.54 16,374.93 9,268.69 65,500.00 56,231.31 PROFESSIONAL DEVELOPMENT GENERAL 79-610-64-00-5604 TRAINING & C42NFERENCE 0.00 0.00 0.00 106.68 0.00 (106.68) 79-610-64--00-5605 TRAVEL EXPENSE 0.00 0.00 0.00 0.00 0.00 0.00 -----------------------------....____----------------------------------------------------------------------"__------ TOTAL GENERAL 0.00 0.00 0.00 106.68 0.00 (106.68) UA'S'6: Utf/s1/t7U9 UNITED CITY Of YORKVILLE PAGE: 9 TIME: 16:22:27 DETAILED REVENUE AND EXPENSE F-YR: 10 ID: GL470003.WOW MTD/YTD ACTUAL VS. BUDGET FOR 3 PERIODS ENDING JULY 31, 2009 FUND: PARKS & RECREATION FISCAL YTD UNCOLLECTED/ ACCOUNT JULY JULY YEAR-TO-DATE ACTUAL + ANNUAL UNENCUMBERED NUMBER DESCRIPTION BUDGET ACTUAL BUDGET ENCUMBRANCE BUDGET BALANCE TOTAL PROFESSIONAL DEVELOPMENT 0.00 0.00 0.00 106.68 0.00 (106.681 OPERATIONS GENERAL 79-610-65-00-5802 OFFICE SUPPLIES 41.66 0.00 124.98 0.00 500.00 500.00 79-610.65-00-5804 OPERATING SUPPLIES 2,145.63 361.15 6,437.49 782.10 25,750.00 24,967.90 79-610-65-00-5815 HAND TOOLS 145.83 0.00 437.49 23.92 1,750.00 1,726.06 79-610-65-00-5624 CHRISTMAS DECORATIONS 41.66 0.00 124.98 0.00 500.00 500.00 79-610-65-00-5825 PUBLIC DECORATION 41.66 0.00 124.98 0.00 500.00 500.00 ---- ------------------------------------------------------------------------------------------------------------- TOTAL GENERAL 2,416.64 361.15 7,249.92 806.02 29,000.00 28,193.98 TOTAL OPERATIONS 2,416.64 361.15 7,249.92 806.02 29,000.00 28,193.98 RETIREMENT GENERAL 79-610-72-00-6500 IMRF PARTICIPANTS 2,763.25 2,510.73 8,289.75 4,117,05 33,159.00 29,041.95 79-610-72-00-6501 SOCIAL SECURITY/MEDIC 2,610.58 2,457.65 7,831.74 4,013.36 31,327.00 27,313.64 ------------------------------------------------------------------------------------------------------------------ TOTAL GENERAL 5,373.83 4,968.38 16,121.49 8,130.41 64,486.00 56,355.59 TOTAL RETIREMENT 5,373.83 4,968.38 16,121.49 8,130.41 64,486.00 56,355.59 CAAPITAL OUTLAY GENERAL 79-610-75-00-7003 OFFICE EQUIPMENT 41.66 0.00 124.98 0.00 500.00 500.00 79-610-75-00-7701 FLOWERS/TREES 125.00 0.00 375.00 551.80 1,500.00 948.20 ----------------------------------------------------------------------------------------------- ----------------- TOTAL GENERAL 166.66 0.00 499.98 551.80 2,000.00 1,448.20 TOTAL CAPITAL OUTLAY 166.66 0.00 499.98 551.80 21000.00 1,448.20 OTHER OPERATING EXPENSES GENERAL 79-610-78-00-9005 MERIT 0.00 0.00 0.00 0.00 0.00 0.00 -------------------------------------------------------------------------------.._.-------------------------------- TOTAL GENERAL 0.00 0.00 0.00 0.00 0.00 0.00 TOTAL OTHER OPERATING EXPENSES 0.00 0.00 0.00 0.00 0.00 0.00 TOTAL EXPENSES: PARKS 47,540.43 42,967.06 142,621.29 73,395.61 570,486.00 497,090.39 DATE: OB/31/2009 UNITED CITY OF YORKVILLE PAGE: 10 TIME: 16:22:27 DETAILED REVENUE AND EXPENSE F-YR: 10 ID: GL470003.WOW MTD/YTD ACTUAL VS. BUDGET FOR 3 PERIODS ENDING JULY 31, 2009 FUND: PARKS 6 RECREATION FISCAL YTD UNCOLLECTED/ ACCOUNT JULY JULY YEAR-TO-DATE ACTUAL * ANNUAL UNENCUMBERED NUMBER DESCRIPTION BUDGET ACTUAL BUDGET ENCUMBRANCE BUDGET BALANCE ------------------------------------------------------------------------------------------------------------------------------------------------------------ RECREATION EXPENSES PERSONNEL SERVICES GENERAL 79-650-50-00-5107 SALARIES- RECREATION 29,894.83 27,595.87 89,684.49 58,509.01 358,738.00 300,228.99 79-650.50-00-5108 CONCESSION STAFF 750.00 2,604.39 2,250.00 6,076.22 9,000.00 2,923.78 79-650-50-00-5109 SALARIES- PRE SCHOOL 1,500.00 0.00 4,500.00 2,635.96 18,000.00 15,364.04 79-650-50--00-5136 SALARIES- PART TIME 1,125.00 1,071.88 3,375.00 3,661.88 13,600.00 9,836.12 79-650-50-00-5137 SALARIES- OVERTIME 29.16 0.00 87.48 0.00 350.00 350.00 79-650-50-00-5150 SALARIES- INSTRUCTOR 5,500.00 342.68 16,500.00 1,871.56 66,000.00 64,126.44 79-650-50-00-5155 SALARIES- RECORDING S 250.00 186.38 750.00 399.13 3,000.00 2,600.87 ----------------------------------------------------------------------------.._.._-_-------------------------------- TOTAL GENERAL 39,048.99 31,801.20 117,146.97 73,153.76 468,588.00 395,434.24 TOTAL PERSONNEL SERVICES 39,048.99 31.801.20 117,146.97 73,153.76 468,588.00 395,434.24 CONTRACTUAL SERVICES GENERAL 79-650-62-00-5403. CONTRACTUAL SERVICES 0.00 2,695.00 0.00 7,260.00 0.00 (7,260.00) 79-650-62-00-5408 MAINTENANCE SUPPLIES 312.50 109.69 937.50 109.69 3,150.00 3,640.31 79-650-62-00-5409 MAINTENANCE-VEHICLES 141.66 0.00 424.98 0.00 1,700.00 1,700.00 79-650-62-00-5410 MAINTENANCE-OFFICE EQ 416.66 178.00 11249.98 1,520.00 5,000.00 3,480.00 79-650-62-00--5426 YOUTH SERVICES GRANT 75.00 0.00 225.00 0.00 900.00 900.00 79-650-62-00-5435 ELECTRICITY 1,916.66 1,839.98 5,749.98 3,097.96 23,000.00 19,902.04 79-650-62-00-5437 TELEPHONE/INTERNET 108.33 86.95 324.99 192.49 1,300.00 1,107.51 79-650-62-00-5438 CELLULAR TELEPHONE 250.00 261.47 750.00 522.96 3,000.00 2,477.02 79-650-62-00-5445 PORTABLE TOILETS 416.66 1,000.01 1,249.98 (369.99) 5,000.00 5,369.99 79-650-62-00-5603 PUBLISHING/ADVERTISIN 2,250.00 0.00 6,750.00 2,850.00 27,000.00 24,150.00 79-650-62-00-5605 BOOKS/PUBLICATIONS 8.33 104.00 24.99 104.00 100.00 (4100) ----------------------------------_------------------•------------------------------------------------------------- TOTAL GENERAL 5,895.80 6,275.10 17,687.40 15,287.13 70,750.00 55,462.87 TOTAL CONTRACTUAL SERVICES 5,895.80 6,275.10 17,687.40 15,287.13 70,750.00 55,462.97 PROFESSIONAL DEVELOPMENT GENERAL 79-650-64-00-5600 DUES 83.33 0.00 249.99 213.32 11000.00 786.68 79-650-64-00-5604 TRAINING AND CONFEREN 0.00 0.00 0.00 0.00 0.00 0.00 79-650-64-00-5605 TRAVEL EXPENSE 0.00 0.00 0.00 0.00 0.00 0.00 DATE: 06/3112009 UNITED CITY OF YORKVILLE PAGE: 11 TIME: 16:22:27 DETAILED REVENUE AND EXPENSE F-YR: 1C ID: GL470003.WCW MTD/YTD ACTUAL VS. BUDGET FOR 3 PERIODS ENDING JULY 31, 2009 FUND: PARKS & RECREATION FISCAL YTD UNCOLLECTED/ ACCOUNT JULY JULY YEAR-TO-DATE ACTUAL + ANNUAL UNENCUMBERED NtrMBER DESCRIPTION BUDGET ACTUAL BUDGET ENCUMBRANCE BUDGET BALANCE ------------------------------------------------------------------------------------------------------------------- TOTAL GENERAL 83.33 0.00 249.99 213.32 1,000.00 785.68 TOTAL PROFESSIONAL DEVELOPMENT 83.33 0.00 249.99 213.32 1,000.00 796,68 OPERATIONS GENERAL 79-650-65-00-5802 OFFICE SUPPLIES 375.00 275.65 1,125.00 625.78 4,500.00 3,874.22 79-650-65-00-5803 PROGRAM EXPENSES 4,812.50 3,237.09 14,437.50 10,477.14 57,750.00 47,272.66 79-650-65-00-5804 OPERATING SUPPLIES 125.00 7.78 375.00 14.27 1,500.00 1,485.73 79-650-65-00-5805 RECREATION EQUIPMENT 250.00 0.00 750.00 0.00 3,000.00 3,000.00 79-650-65-00-5808 POSTAGE & SHIPPING 416.66 1,827.01 1,249.98 2,247.01 5,000.00 2,752.99 79-650.65-00-5812 GASOLINE 416.66 160.15 1,249.98 312.82 5,000.00 4,667.18 79-650-65-00-5826 MILEAGE 33.33 0.00 99.99 0.00 400.00 400.00 79-650-65-00-5827 GOLF OUTING EXPENSES 1,500.00 0.00 4,500.00 5,130.69 18,000.00 12,869.31 79-650-65-00-5828 CONCESSIONS 1,003.33 6,298.22 3,249.99 10,307.24 13,000.00 2,692.76 79-650-65-00-5633 HOMETOWN DAYS EXPENSE 7,750.00 29,517.53 23,250.00 30,142.53 93,000.00 62,857.47 79-650-65-00-5840 SCHOLARSHIPS 166.66 64.00 499.98 64.00 2,000.00 1,936.00 79-650-65-00-5841 PROGRAM REFUND 750.00 1,222.00 2,250.00 2,615.00 9,000.00 6,385.00 ------------------------------------------------------------------------------------------------------------------ TOTAL GENERAL 17,679.14 42,609.43 53,037.42 61,936.4B 212,150.00 150,213.52 TOTAL OPERATIONS 17,679.14 42,609.43 53,037.42 61,936.48 212,150.00 150,213.52 RETIREMENT GENERAL 79-650-72-00-6500 IMRF PARTICIPANTS 2,483.66 2,379.41 7,450.98 5,213.52 29,804.00 24,590.48 79-650-72-00-6501 SOCIAL SECURITY/MEDIC 2,987.25 2,483.10 8,961.75 5,633.48 35,847.00 30,213.52 ------------------------------------------------------------------------------------------------------------------ TOTAL GENERAL 5,470.91 4,862.51 16,412.73 10,847.00 65,651.00 54,804.00 TOTAL RETIREMENT 5,470.91 4,862.51 16,412.73 10,047.00 65,651.00 54,804.00 CAPITAL OUTLAY GENERAL 79-650-75-00-7002 COMPUTER EQUIP 6 SOFT 41.66 0.00 124.98 98.00 500.00 402.00 --- ------------------------------------------- ------- --------------------------------------------------- TOTAL GENERAL 41.66 0.00 124.98 98.00 500.00 402.00 TOTAL CAPITAL OUTLAY 41.66 0.00 124.98 99.00 $00.00 402.00 DATE: 08/31/2009 UNITED CITY OF YORKVILLE PAGE: 12 TIME: 16:22:27 DETAILED REVENUE AND EXPENSE F-YR: 10 ID: GL470003.WOW MTD/YTD ACTUAL VS. BUDGET FOR 3 PERIODS ENDING JULY 31, 2009 FUND: PARKS S RECREATION FISCAL YTD UNCOLLECTED/ ACCOUNT JULY .JULY YEAR-TO-DATE ACTUAL + ANNUAL UNENCUMBERED NUMBER DESCRIPTION BUDGET ACTUAL BUDGET ENCUMBRANCE BUDGET BALANCE ---------------------------------------------------------------------------------------------------------------------------------------- --------------- RECREATION EXPENSES OTHER OPERATING EXPENSES GENERAL 79-650-78-00-9005 MERIT 0.00 0.00 0.00 0.00 0.00 0.00 79-650-78-00-9009 RESERVE 0.00 0.00 0.00 0.00 0.00 0.00 ------------------------------------------------------------------------------------------------------------------ TOTAL GENERAL 0.00 0.00 0.00 0.00 0.00 0.00 TOTAL OTHER OPERATING EXPENSES 0.00 0.00 0.00 0.00 0.00 0.00 TOTAL EXPENSES: RECREATION 68,219.83 85,548.24 204,659.49 161,535.69 818,639.00 657,103.31 TOTAL FUND RFVENUES 115,760.41 145,615.83 347,291.23 534,127.82 1,389,125.20 854,997.38 TOTAL FUND EXPENSES 115,760.26 129,515.30 347,280.78 242,350.55 1,389,125.00 1,146,774.45 FUND SURPLUS (DEFICIT) 0.15 17,100.53 0.45 291,777.27 0.20 DATE: 09/31/2009 UNITED CITY OF YORKVILLE PAGE: 13 TIME: 16:22:27 DETAILED REVENUE AND EXPENSE F-YR: 10 ID: GL470003.WOW MTD/YTD ACTUAL VS. BUDGET FOR 3 PERIODS ENDING JULY 31, 2009 FUND: RECREATION CENTER FISCAL YTD UNCOLLECTED/ ACCOUNT JULY JULY YEAR-TO-DATE ACTUAL + ANNUAL UNENCUMBERED NUMBER DESCRIPTION BUDGET ACTUAL BUDGET ENCUMBRANCE BUDGET BALANCE GENERAL REVENUES CARRY OVER GENERAL 80-000-40-00-3999 CARRY OVER BALANCE (6,916.66) 0.00 (20,749.98) 0.00 (82,999.84) (82,999.841 ------------------------------------------------------------------------------------------------------------------ TOTAL GENERAL (6,916.66) 0.00 120,749.98) 0.00 (82,999.84) (82,999.841 TOTAL CARRY OVER (6,916.66) 0.00 120,749.98) 0.00 (82,999.84) (82,999.641 CHARGES FOR SERVICES GENERAL 80-000-42-00-4200 MEMBERSHIP FEES 33,333.33 30,565.00 99,999.99 94,847.00 400,000.00 305,153.00 80-000-42-00-4210 GUEST FEES 833.33 312.00 2,499.99 873.00 10,000.00 9,127.00 80-000-42-00-4220 SWIM CLASS 3,500.00 6,299.00 10,500.00 16,394.50 42,000.00 25,605.50 80-000-42-00-4230 PERSONAL TRAINING FEE 1,666.66 1,557.00 4,999.98 4,470.00 20,000.00 15,530.00 80-000-42-00-4240 TANNING SESSIONS 416.66 165.00 1,249.98 665.00 5,000.00 4,335.00 80-000-42-00-4270 FEES FOR PROGRAMS 16,166.66 6,113.00 48,499.98 21,042.51 194,000.00 172,957.49 80-000-42-00-4260 CONCESSIONS 1,000.00 1,606.00 3,000.00 3,660.50 12,000.00 8,139.50 80-000-42-00-4285 VENDING MACHINES O.00 0.00 0.00 0.00 0.00 0.00 80-000-42-00-4286 RENTAL INCOME 458.33 65.00 1,374.99 236.50 5,500.00 5,263.50 80-000-42-00--4295 MISC RETAIL 0.00 0.00 0.00 0.00 0.00 0.00 ------------------------------------------------------------------------------------------------------------------ TOTAL GENERAL 57,374.97 46,902.00 172,124.91 142,399.01 688,500.00 546,110.99 TOTAL CHARGES FOR SERVICES 57,374.97 46,902.00 172,124.91 142,389.01 688,500.00 546,110.99 MISCELLANEOUS GENERAL 80-000-44-00-4400 DONATIONS/SPONSORSHIP 1,000.00 470.00 3,000.00 690.00 12,000.00 11,310.00 ------------------------------------------------------------------------------------------------------------------- TOTAL GENERAL 1,000.00 470.00 3,000.00 690.00 12,000.00 11,310.00 TOTAL MISCELLANEOUS 1,000.00 470.00 3,000.0❑ 690.00 12,000.00 11,310.00 INTERGOVERNMENTAL GENERAL 80-000-45-00-4550 GRANTS/SCHOLARSHIPS 91.66 0.00 274.96 C.00 1,190.00 1,100.00 ------------------------------------------------------------------------------------------------------------------ TOTAL GENERAL 91.66 0.00 274.98 0.00 11100.00 1,100.00 UALL: vulalfluVy UNITED CITY OF YORKVILLE PAGE: 14 TIME: 16:22:27 DETAILED REVENUE AND EXPENSE F-YR: 10 ID: GL470003.WOW MTD/YTD ACTUAL VS. BUDGET FOR 3 PERIODS ENDING JULY 31, 2009 FUND: RECREATION CENTER FISCAL YTD UNCOLLECTED/ ACCOUNT JULY JULY YEAR-TO-DATE ACTUAL + ANNUAL UNENCUMBERED NUMBER DESCRIPTION BUDGET ACTUAL BUDGET ENCUMBRANCE BUDGET BALANCE ---------------------..-------------..------- ----------------------...--- TOTAL INTERGOVERNMENTAL 91.66 0.00 274.98 0.00 1,100.00 11100.00 TOTAL REVENUES: GENERAL 51,549.97 47,372.00 154,649.91 143,079.01 616,600.16 475,521.15 GENERAL EXPENSES PERSONNEL SERVICES GENERAL 80-000-50-00-5107 SALARIES- REC CENTER 2,650.00 2,630.77 8,550.00 7,760.77 34,200.00 26,439.23 80-000-50-00-5109 SALARIES- PRESCHOOL 4,000.00 0.00 12,000.00 2,567.95 48,000.00 45,432.05 80-000-50-00-5136 SALARIES- PART TIME 8,750.00 8,547.13 26,250.00 24,547.52 105,000.00 80,452.48 80-000-50-00-5137 SALARIES- OVERTIME 83.33 0.00 249.99 0.00 1,000.00 1,000.00 80-000-50-00-5150 SALARIES- INSTRUCTORS 7,166.66 4,312.50 21,499.98 16,493.11 86,000.00 69,506.89 -------------------------------------------------------- --------------------------------------------------------- TOTAL GENERAL 22,849.99 15,490.40 68,549.97 51,369.35 274,200.00 222,830.65 TOTAL PERSONNEL SERVICES 22,849.99 15,490.40 68,549.97 51,369.35 274,200.00 222,830.65 CONTRACTUAL SERVICES GENERAL 80-000-62-00-5401 CONTRACTUAL SERVICES 0.00 993.30 0.00 993.30 0.00 (993.30) 80-000-62-00-5406 MAINTENANCE- SUPPLIES 1,000.00 534.75 3,000.00 1,379.61 12,000.00 10,620.39 80-000-62-00-5410 MAINTENANCE- OFFICE E 229.16 392.44 687.48 1,890.45 2,750.00 859.55 80-000-62-00-5416 MAINTENANCE- GENERAL 833.33 1,069.60 2,499.99 5,471.31 10,000.00 4,528.69 80-000-62-00-5426 GRANTS 91.66 0.00 274.98 0.00 1,100.00 1,100.00 80-000-62-00-543D TOWEL RENTAL 83.33 0.00 249.99 514.00 1,000.00 486.00 80-000-62-00-5431 POOL REPAIR 625.00 0.00 1,875.00 0.00 7,500.00 7,500.00 80-000-62-00-5432 LEASE PAYMENT 17,500.00 17,500.00 52,500.00 701000.00 210,000.00 140,000.00 80-000-62-00-5433 LICENSES/PERMITS 63.33 0.00 249.99 150.00 1,000.00 850.00 80-000-62-00-5434 POOL SUPPLIES 416.66 123.91 1,249.98 793.19 5,000.00 4,206.81 BO-000-62-00-5435 ELECTRICITY 3,916.66 2,201.18 11,749.98 6,411.61 47,000.00 40,588.39 80-000-62-OC-5437 TELEPHONE/INTERNET/CA 145.83 116.54 437.49 235.64 1,750.00 1,514.36 60-000-62-00-5438 CELLULAR PHONE 58.33 43.58 174.99 87.17 700.00 612.83 80-000-62-00-5439 PROPERTY TAX 2,206.66 0.00 6,619.98 0.00 26,480.00 26,480.00 80-000-62-00-5440 SECURITY 60.00 0.00 180.00 100.00 720.00 620.00 8C-000-62-00-5603 PUBLISHING/ADVERTISIN 125.00 121.21 375.00 204.01 1,500.00 1,295.99 80-000-62-00-5605 BOOKS/PUBLICATION 8.33 0.00 24.99 0.00 100.00 100.00 ------------------------------------------------------------------------------------------------------------------ TOTAL GENERAL 27,383.28 23,096.51 82,149.84 88,230.29 328,600.00 240,369.71 DATE: 08/31/2009 UNITED CITY OF YORKVILLE PAGE: 15 TIME: 16;22:27 DETAILED REVENUE AND EXPENSE F-YR: 10 ID; GL470003.WOW MTD/YTD ACTUAL VS. BUDGET FOR 3 PERIODS ENDING JULY 31, 2009 FUND: RECREATION CENTER FISCAL YTD UNCOLLECTED/ ACCOUNT JULY JULY YEAR-TO-DATE ACTUAL + ANNUAL UNENCUMBERED NUMBER DESCRIPTION BUDGET ACTUAL BUDGET ENCUMBRANCE BUDGET BALANCE ---------------------------------------------------------- --------------------------------------------------------------------------------------------- TOTAL CONTRACTUAL SERVICES 27,383.28 23,496.51 82,149.84 88,230.29 328,600.00 240,369.71 PROFESSIONAL DEVELOPMENT GENERAL 80-000-64-00-5600 DUES 16.56 0.00 49.98 0.00 200.00 200.00 80-000-64-00-5604 TRAINING 6 CONFERENCE 0.00 0.00 0.00 0.00 0.00 0.00 BO-000 64-00-5605 TRAVEL EXPENSES 0.00 0.00 4.00 0.00 0.00 0.00 ----------------------------------------------- ----------------------------------------------------------- TOTAL GENERAL 16.66 0.00 49.98 0.00 200.00 200.00 TOTAL PROFESSIONAL DEVELOPMENT 16.66 0.00 49.98 0.00 200.00 200.00 OPERATIONS GENERAL 80-000-65-00-5802 OFFICE SUPPLIES 333.33 302.72 999.99 703.43 4,000.00 3,296.57 60-000-65-00-5803 PROGRAM EXPENSES 2,583.33 965.64 7,749.99 4,059.41 31,000.00 26,940.59 80-000-65-04-5804 OPERATING SUPPLIES 316.66 4.00 949.98 249.00 3,600.00 3,551.00 80-000-65-00-5605 RECREATION EQUIPMENT 1,666.66 0.00 4,999.98 0.00 20,000.00 20,000.00 80-000-65-40-5808 POSTAGE 6 SHIPPING 66.66 0.00 199.98 180.00 800.00 620.00 80-000-65-00-5812 GASOLINE 25.00 4.00 75.00 0.00 300.00 300.00 80-DOD-65-00-5826 MILEAGE 20.83 0.00 62.49 0.00 250.00 250.00 80-000-65-00-5826 CONCESSIONS EXPENSES 375.00 636.93 1,125.00 1,774.09 4,500.00 2,725.91 80-000-65-00-5840 SCHOLARSHIPS 41.66 0.00 124.98 0.00 500.00 500.00 80-000--65-00-5841 PROGRAM REFUNDS 83.33 194.00 249.99 1,350.00 1,000.00 (350.00) 80-000-65-00-5842 MEMBERSHIP REFUNDS 83.33 0.00 249.99 0.00 11400.00 1,000.00 ------------------------------------------------------------------------------------------------------------------ TOTAL GENERAL 51595.79 2,101.29 16,7B7.37 6,315.93 67,150.00 58,634.07 TOTAL OPERATIONS 5,595.79 2,101.29 16,787.37 8,315.93 67,150.00 58,834.07 RETIREMENT GENERAL 80-000.72-00-6500 IMRF 243.50 321.59 730.50 927.17 2,922.00 1,994.83 80-000-72-00-6501 SOCIAL SECURITY 1,746.00 1,173.76 5,244.00 3,542.32 20,976.00 17,433.68 ------------------------------------------------------------------------------------------------------------------ TOTAL GENERAL 1,991.50 1,49$.35 5,974.50 4,469.49 23,898.00 19,428.51 TOTAL RETIREMENT 11991.50 1,495.35 5,974.50 4,469.49 23,898.00 19,428.51 CAPITAL OUTLAY DATE: 09/31/2009 UNITED CITY OF YORKVILLE PAGE: 16 TIME: 16:22:27 DETAILED REVENUE AND EXPENSE F-YR: 10 ID: GL470003.WOW MTD/YTD ACTUAL VS. BUDGET FOR 3 PERIODS ENDING JULY 31, 2009 FUND: RECREATION CENTER FISCAL YTD UNCOLLECTED/ ACCOUNT JULY JULY YEAR-TO-DATE ACTUAL + ANNUAL UNENCUMBERED NUMBER DESCRIPTION BUDGET ACTUAL BUDGET ENCUMBRANCE BUDGET BALANCE ------------------------------------------------------------------------------------------------------------------------------------------------------------- GENERAL EXPENSES CAPITAL OUTLAY GENERAL 80-000-75-00-7002 COMPUTER EQUIP & SOFT 83.33 0.00 249.99 3,178.00 1,000.00 (2,178.00) 80-D00-75-00-7003 OFFICE EQUIPMENT 41.66 0.00 124.96 0.00 500.00 500.00 80-000-75-00-7500 PHONE SYSTEM 16.66 0.00 49.98 0.00 200.00 200.00 -- --- ----------------- -- ------------------------------------------------------------------ TOTAL GENERAL 141.65 0.00 424.95 3,178.00 1,700.00 (1,478.00) TOTAL CAPITAL OUTLAY 141.65 0.00 424.95 3,I78.00 1,700.00 (1,478,00) OTHER OPERATING EXPENSES GENERAL 80-000-78-00-9002 NICOR 0.00 776.99 0.00 1,597,44 0.00 (1,597.44) ..----------------------------------------------------------------------------------------------------------------- TOTAL GENERAL 0.00 776.99 0.00 1,597.44 0.00 (1,597.44) TOTAL OTHER OPERATING EXPENSES 0.00 776.99 0.00 1,597.44 0.00 (1,597.44) TRANSFERS GENERAL 80-000-99-00-9979 TRANSFER TO PARKS & R 0.00 0.00 0.00 0.00 0.00 0.00 -----------------------------------------------------------------------------------------------------_------------ TOTAL GENERAL 0.00 0.00 0.00 0.00 0.00 D.00 TOTAL TRANSFERS 0.00 0.00 0.00 0.00 0.00 0.00 TOTAL EXPENSES: GENERAL 57,978.87 42,960.54 173,936.61 157,160.50 695,748.00 538,587.50 TOTAL FUND REVENUES 51,549.97 47,372.00 154,649.91 143,079.01 618,600.16 475,521.15 TOTAL FUND EXPENSES 57,978.87 42,960.54 173,936.61 157,160.50 695,748.00 538,587.50 FUND SURPLUS (DEFICIT) (6,428.90) 4,411.46 {19,286.70) (14,091.49) (77,147.84 YORKVILLE RECREATION DEPARTMENT Monthly Report Park Board Meeting Month of August 2009 Highlights and Summary: The Fall Soccer League began practice the week of August 10 for approximately 240 players. The U6 division practices at Rotary Park where we currently have four fields. The U8,U10, and U12 divisions practice at Beecher with a total of six fields of various sizes. The teams practiced twice a week for the first two weeks and then dropped down to one practice a week for the remainder of the season. The U6, U8, and U10 divisions played their first games Saturday, August 29. All games were competitive and ran smoothly. The Flag Football League which consists of about 50 players began practice the week of August 17. The teams practice at Rotary Park where they currently have two fields. Their first game is schedule for Saturday, September 12. The Soccer Referees had their training and performance evaluation the week of August 17. All Referees were required to attend either a U8 or U 10 scrimmage where their performance was evaluated by staff and the coaches from both teams. The majority of the evaluations had positive feedback with a few suggestions of improvement. Each Referee was told where they could improve and the improvements were noted during the first games. The Flag Football Referees plan to meet and attend a scrimmage on September 1. As August ended so did our Summer Swim lesson program which proved to be a great success for the REC Center this year. We are looking forward to the September lesson starting on the 10 and are hoping to have just as well of a response as we did during the summer months. The Record Newspaper did a front page spread on our Tai Chi in the Town Square during August and we have seen great response! Just this week we have had a medical office inquire about the program, and have received at least 4 new participants in the class. During the month of August we held two Music Under the Stars concerts at Town Square as well as showed two Outdoor Movies at Beecher Park. Set-up for the 17`h annual Yorkville Hometown Days Festival is beginning to pick-up and preparations are well under way for this year's festival. All vendor spots have been filled and in addition to last year's numerous events we will be working with the Greater Kendall County Exchange Club on adding a bags tournament and bingo. Plus we are coordinating a Teen Battle of the Bands with two of our Yorkville High School students. Kiddie Camp ended this month with the kids having a mini summer luau party and making their own decorations. Two new classes started Land of Fairy Tales and Construction Zone,both taught by Christy Letrich. Parker's Playtime Preschool staff started back to get ready for the 2009-2010 school year. We have just a few spots left in both of our locations for morning and afternoon classes. Seasonal Classes/Programs Summer: Kiddie Camp Safety Town Kiddie Camp Construction Zone Princess for a Day Camp 911 Knitting Club Mom &Tots Little Explorers All Star TBall All Star Soccer Adult BBall Open Gym Beginner Golf Camp Intermediate Golf Camp Youth BBall Open Gym Coed Softball League Men's Rec Softball 4-6 BBall Camp Bball Development (Jr) Bball Development(HS) Aqua Bootcamp I"/tad Flag Football League U6 Fall Soccer League U8 Fall Soccer League U10 Fall Soccer League U12 Fall Soccer League Swim Lessons Pilates Core &More Indoor Cycle Interval Bootcamp Group Training Club Flex Silver Sneakers Flow Yoga Senior Fit Step It Up Aqua Candlelight Aqua Exit Surve Summary: None at this time. Scholarships Awarded/Grants Received: Pre School $.00 General $.00 Special Recreation $.00 Summer Quarter-as of 8/31/09 FINAL SUMMER Different Types: Summer Curriculum - 34 Sections - 313 Enroll.- 873 Special Events— 1.700 Ran-- 251 (80%) Cancelled—62 (20%) Class No. Residents-- 646 (74%) Non-res -227 (26%) Last Summer- Sections - 159 Enroll.- 975 Sp. Event—2,700 Ran-- 121 (76%) Cancelled—38 (24%) Class No. - Residents—692 (71%) Non-res - 283 (29%) Professional Development: REC Center Staff viewed a web seminar pertaining to promotion of fitness classes and retention. Facility weements: (Summer) We are using the following facilities for our current programs and in the near future: No other indoor facilities are used for the summer other than the REC Center. REC Center: The REC Center Memberships for the month of August: New: 43 Renew: 122 Total: 165 Total Passes to date: #1,131 Residents: 732 (65%) Non-Residents: 399 (35%) Male: 499 (44)% Female: 632 (56) REC Center Maintenance: Studio 2 has been painted this month. The work was done by a student from the Kane County Special Education Summer Program. Our plans are to have a community service worker finish painting the weight room this next month. Special Revenue Producing Highlights None at this time. Upcoming Projects and Events: Hometown Days Festival: Fri. Se t. 4h—Sun. Sept. 6`h Halloween Egg Hunt Sat. Oct. 24 Respectfully submitted, Recreation Department Staff United City of Yorkville Detailed Revenue and EXpense Report fw firmt I mxmunting periods in FY e Report ran on August 31,2000 at 4:22 Fkm ei Year-to-date YEa(4o-deb Unentumbe+ed. Budget Line Item# Description ]u Bup et Jul'Actual- bud et ached[ FY 09 10 Bu balance LAND-CASH REVENUES 72-040.40-OD-3999 Beginning Fund Balance 41 251.66 41 251.66 __(123,754.98) 1x3 754.98 495 019.84 495 019,84 72.000-44-00-4413 Reimb from other govt's 72-000-45-00-4501 Cannonball Ridge Grant 72.000-47-00-4700 _OSLAD Grant 30 166.66 90 499.98 362 000.00 362 000.00 72.000-47-00-4701 GREENBRIAR 72-000-47-00-4702 BIKE PATH GRANT 16 666.66 _ 49 999.96 200 000.00 200 000.00 72-000-47-00-4703 PRAIRIE GARDEN 72-000-47-00-4705 COUNTRY HILLS 72.000-47-00-4707 FOX HIGHLANDS 72-000-47-00-4709 SUNFLOWER 72-000-47-00-4712 RIVER'S EDGE 72-000-47-00-4714 WOODWORTH 72-000-47-00-4715 WHITE OAK UNIT 182 72-000-47-00-4716 WHITE OAK UNIT 38.4 72-000-47-00-4717 KYLN'S CROSSING 72-004-47-00-4718 FOXFIELD II PARK 12-000-47-00-4719 WILDWOOD 72-000-47.00.4722 KYLN'S RIDGE 72000-47-004723 HEARTLAND CIRCLE 72-000-47-004725 WINDUIT RIDGE 72-000-47-00-4727 GRANDE RESERVE - 72-000-47-00-4731 MONTALBANO HOMES _ 72-000-q7-00-4732 RAINTREE VILLAGE 2,333.33 6,999.99 28 000.00 28,@00.00 72-000-41-00-4734_ WHISPERING MEADOWS 1,127.78 (1,127.78) 72-000-47-00-4735 jPRArR1E MEADOWS 72-000.47-00-4736 BRIARWOOD 72-000-47-00-4737 CALEDONIA 72-000-47-00-4738 AUTUMN CREEK 1,250.00 11 983.63 3,75D.00 1B 137.05 15 000.00 (3,137.05) 72-000-47^004734 WYNSTONETOWNHOMES 72 000-47-00-4_740 _ V,-H AS AT THE PRESERVE 72-00-47-00-1741 BAILEY MEADOWS 72-000-47-00-4742 BLACKBERRY WOODS 72-000-47-00-4743 CORNEILS CROSSING 72-D00-47-00-4744 HUDSON LAKES 72-000-47-00-4745 PRESTWIN r. 72-000-47-00-4745 WESTBURY 72-000-47-00-4747 WESTHAVEN 72-D00.47-00-4748 WILLMAN 72-000.47-00-4749 BLACKBERRY WOODS 72000-47-00-4750 KEN DA[ ESTATES V 72-000-47-00-4751 CANNONBALL RIDGE PARK 72-000-47-00-4 552 BRISTOL BAY LAND CASH 4,166.66 1 ___12 499.98 50 000.00 50 000.00 72-000-49-00-4901 TRANSFER FROM GEN FUND - 72-000-49-00-4_902__ TRANSFER FROM LAND AC 72 000'49-00-4903 TRANSFER FROM PARK&REC TOTAL LAND-CASH REVENUES: 13 331.65 29 266.03 39F994.95 104 490.15 159,980.16 140 715.33 LAND-CASH EXPENSES 72.000-75-00-7308 RIVERS EDGE PARK#2 72-000-75-00-7317 HEARTLAND CIRCLE _ 22 g07.7q 22 gp7,7q 72=00_0 75.00 73_25 MOSER HOLDING COSTS 500.00 1,500.0a 6,000.00 fi 000,00 7_2-000-75 00-7327 GRANDE RESERVE PARK 72-000-75-00-7328 PRAIRIE MEADOWS 72-000-75-00-7330 WHISPERING MEADOWS - 944.24 944.24 72-000-75-00-7332 CALEDONIA 72-000.75-00-7333 I RAINTREE VILLAGE 3,214.33 9,642.99 36,572.00 38,572.00 72-000.75-00-7334 HOOVER HOLDING COSTS - 72-000-75-00-7335 1GRANDE RESERVE BIKE TRAIL 2 fi50.00 (2,650.00 72-000-75-00-7336_ WHEATON WOODS NATURE TRAIL __3,750.00 11 250.00 45 000,00 45 000.00 72-000-9g-00-9901 TRANSFER TO GEN FUND 5,867.33 17 602.00 17 601.99 17 602.00 70 408.00 52 806.00 TOTAL LAND-CASH EXPENSES:1 13 331.66 17 602.00 39 994.98 43 603.98 159 960.00 116 376.02 TOTAL LAND-CASH REVENUES; 13 331.65 29 268.03 39 994.95 104 490.15 159 960.16 TOTAL LAND-CASH EXPENSES:1 13 331.66 17 602.00 39 994.98 43 603.98 159 980.00 SURPLUS/DEFICIT: (0.01) (46,870.03 (0.03) (148,094.13) 0,16 - YeafAD-date YQar-to-date: 4nencLmbered Budget Line Item# Descn tlan L lu wd eC 3u Actual budget actual. FY 09 10 8u et balance OPERATING REVENUES FUND 79 79-000-40-00-3999 BEGIN_NING FUND BALANCE (3,416.66) (3,41&66) 10 249,98 IO 249.98 40 999.89 (40,999.04) 79-000-42-Op-427_0 FEES FOR PROGRAMS 20 268.75 41 991.90 60 806.25 74,512.40 243 225.00 168 712.60 79-000-42-00-4280 CONCESSIONS/ALL SALE ITEMS 2,250.00 12 960.00 6,750.00 31 586.63 27 000.00 (4,596.63) 79-DDO-42-00-4285 VENDING MACHINE INCOME 79-000-42-00-4286 RENTAL INCOME __ 79-000-42-00-4287_ PARK RENTAL INCOME 1,250.00 1 505.00 _ 3,750.00 9,0 15 000.00 5,906.0D 79-000-42-00-4288 GOLF OUTING REVENUE 2,250.00 fi 750.00 8,659.00 27 000.00 18 341.00 79-000-42-00-4291 HOMETOWN DAYS 91750.00 7,325.00 29 250.00 13 210.00 117 000.00 103 790.00 79-000-42-00-4295 MISC RETAIL 250.00 750.00 3,000.00 3,000.00 79.000-44-OD-4400 DONATIONS 1,166.66 180.00 3,499.98 2,109.00 14 000.00 11 891.00 79.000-44-OD-4404 TREE DONATIONS 41.66 124.98 50D.00 500.00 79-000-45-00-4550 YOUTH SERVICES GRANT 75.00 _ 225.00 900.00 900.00 79-000-46-00-4600 INVESTMENT 250.00 28.93 �- 750.00 81.79 31000.00 2,918.21 79-000-49-00-4901 TRANSFER FROM GEN FUND 81,6Z5.00 81,62S.00 2,14 875.00 244 875,00 979 500.04 734,625.G4 79-000-49-00-4980 TRANSFER FROM REC CENTER ' 79-000-99-00-9973 TRANSFER TO LAND AC TOTAL OPERATING REVENUES FUND 79): 115 760.41 1 142 199.17 347 281,23 373 877.84 1 369 125.20 1,004,997.38 PARKS EXPENSES FUND 79 79-610.50-00-5107 SALARIES-PARKS 32 875.00 1 30 249.99 98,625.00 49 339.95 394 500.00 345 160.05 79-610-50-00-5136 SALARIES-PART-TIME 833.33 2,704.00 2,,499-.99 4 928.50 30 11-:09 5,171-. 50 79-610-50-00-5137 SALARIES-OVERTIME 416,6fi 1249.98 263.56 5 000.00 4,736.44 79-610-61-00-5320 MASTER PLAN 79-610-62-00-5405 PARK CONTRACTUAL 250.00 750.00 3,000.00 3,000.00 79-610-62-00-5408 MAINTENANCE-EQUIPMENT 916.6fi 53.78 2,749.98 1,3S(.76 11 000.00 9,649.24 79-610-62-00-5417 MAINTENANCE-PARKS 2 916.66 2t964.29 8,749.98 4,272.02 35 000.00 30 727.98 79-610-62-00-5421 WEARING APPAREL 375.00 204.00 1,125.00 591.91 4,500.00 3,90B.09 79-610-62-005439 RENTAL-E UIpMENT 291.66 874.98 3,500.00 3,500.00 79-610-62-OD-5438 CELL PHONES 375.00 261.48 1,125.00 523.00 q 500.00 3,977.00 79-610-62-00-5445 LEGAL EXPENSES 333.33 1,200.00 999.99 2,531.00 4,000.00 1,469.00 79-610-64-00-5604 TRAINING It CONE 106.68 106.68 79-610-64-00-5605 TRAVEL EXPENSES _ 79-61_0_-65,00-5802 OFFICE SUPPLIES 41.66 _ 124498 500.00 500.00 79-614-65-00-5804 OPERATING SUPPLIES 2,145.03 361.15 6,437.49 782.10 25 750.00 24 967.90 79-610-65-00-5815 HAND TOOLS 1!5.83 _ 437.49 23.92 1 750.00 1,726.08 79-610-65-00-5824 CHRISTMAS DECORATIONS 41.66 124.98 500.00 500.00 79-610-65-00-5825 PUBLIC DECORATIONS 41..66 124.98 500.00 500.00 79-610-72-00 6500 IMRF PARTICIPANTS 2,763.25 2,510.73 8,289,75 4,117.05 33 159.00 29 041.95 79-610-72-00-6501 SOCIAL SECURITY 2,610.58 .2,457,65 7,831.74 4,013.36 31 327.00 27 313.64 79 610.75-00-7003 OFFICE EQUIP 41.66 124.98 500.00 500.00 79-610-75-00-7701 FLOWERS/TREES 125.00 375.00 551.60 1,500.00 948.20 79-610-78-00-9005__ MERIT _ TOTAL PARKS EXPENSES FUND 79 : 47 540.43 42,967.06 142 621.29 73 395.61 S5701,4 497 090.39 RECREATION EXPENSES FUND 79 79.650-50-00-5107 SALARIES-REC FULL-TIME 29 894.83 27 595.87 B9 684,49 58 509.01 300 228.99 9-650-50-00.5108 CONCESSION STAFF 750.00 2,604.39 2 250.00 6 076.22 2 923.78 79-650-50-00-5109 SALARIES-PRE-SCHOOL 1 500.00 4 500.00 2 635.96 15 364.04 79-650-50-00-5136 SALARIES-PART-TIME 1 125.00 1 071.88 3 375.00 3 661.88 9 836.12 79-650-50-OD-5137 SALARIES-OVERTIME 29.1fi 87.48 350.00 79-650-50-00-5150 SALARIES-INSTRUCTOR 5,500.00 342.68 1.6 500.00 1,871.56 66 000.00 64 128.44 79-650-50-00-5155 SALARIES-RECORDING SECRET. 250.00 186.3B 750.00 399.13 3,000.00 2.600.871 79-650-62-00-5401_ CONTRACTUAL SERVICES 2,595.00 _ - 7,260.00 7 260.00 79-650-62-00_5_408 MAINTENANCE SUPPLIES 312.50 109.69 937.50 109.69 3,750.00 3 640.31 79-650-62-00.5409 MAINTENANCE-VEHICLES 141.66 424.98 1,700,00 171)0,00 79-650-62-00-5410 MAINTENANCE-OFFICE EQUIP 416.66 178.00 1,249.98 1,520.0 5 000.00 3400.00 79-650-62-00-5426 YOUTH SERVICES GRANT 75.00 225.00 900.00 900.00 79-650.62-00-5435 ELECTRICITY 1,916.66 11839.98 5 749.98 3,097.95 23 000.00 19 902.04 79-650-62-00 5437 TELEPHONE/INTERNET 108.33 86.95 324.99 192.49 1,300.00 1 107.51 79-550.62-00-5438 CELL.PHONES 250.00 261.47 750.00 522.96 3,000.00 2,477.02 79-650-62-00-5445 PORTABLE TOILETS 416.66 L,000.01 �_ 1 249.98 369.99 5,000.00 51369.99 79-650-62-00-5603 PUBLISHING/ADVERTISING 2,250.00 I 6,750.00 2,850.00 27 000.00 24 150.00 79-650.62-00-5605 BOOKS/PUBLICATIONS 8.33 104.00 E 24.99 104,00 100.00 4,00 79 650 64-DO 5600 DUES 83.33 ; 249.99 213.32 1 000.00 786.68 79-650-64-00-5_604 TRAINING&CONFERENCES ' 79-650-64-00-5605 TRAVEL EXPENSES 79-650-65-00-5802 OFFICE SUPPLIES 375.00 275.65 s 1,125.00 625.78 4500.00 3 874.22 79-650-65-00-5803 PROGRAM EXPENSES 4,812.50 3 237.09 1.4 437.50 10,477.14 57 750.00 47 272.86 79.650-65-00-5804 OPERATING SUPPLIES 125.00 7.78 375.00 14.27 1,500.00 1,40'5.73 79.650.65.00-5805 RECREATION E UIPMENT 250.00 750.00 3 OOO.QD 3 000.00 79-650-55-00-5808 POSTAGE&SHIPPING 416.66 1,827.01 _ _1,249.98 2,247.01 5 ODO.00 2,752.99 79-650-65-00-5812 GASOLINE 416.66 160.15 i 1,249. 8 312.82 5 000.00 4,687.18 79-650.65.00-5826 MILEAGE 33.33 99.99 400.00 400.00 79-650.65-OD-5827 GOLF OUTING EXPENSES 1 500,00 4,500.00 5 130.69 1B 000.00 12 869.31 79-650-65-00-$828 CONCESSIONS 1,083.33 6,298.22 3,249.99 10 307.244 13 000.00 2 692,76 79-650-65-60-5833 HOMETOWN DAYS EXPENSES 7,750.00 29 517.53 '23 250.00 30,142.53 93 000.00 62 857.47 79 650.65-00-5840 SCHOLARSHIPS 166.66 64.00 499.98 64.00 2 000.00 1,936.00 79-650-65-OD-5841 PROGRAM REFUND 750.00 1 222.00 2,250.00 2,615.00 9,000.00 6 385.00 79650-72-00-6500 _ IMRF PARTICIPANTS 2t483.66 2,379.41 7,450.98 5,213.52 29 804.00 24 590.48 79-650-72-00-6561 SOCIAL SECURITY 2 987.25 21403.10 8,961.75 5,633.48 35 847.00 30 213.52 79-650-75-00-1062 COMPUTER E UIP AND SOFTWAR 41.66 1 124.98 98.00 500.00 402,00 79-650-78-60-9005 MERIT 79-650-76-00-9009 RESERVE TOTAL RECREATION EXPENSES FUND 79)- 68 219.83 1 85,548.24 204 659.49 161 535.69 816 639.00 657 103.31 TOTAL OPERATING REVENUES FUND 79 115 760.41 142 199.17 347 281.23 373 877.84 1,389,125.20 TOTAL EXPENSES PARKS AND REC FUND 79 : 115 760.26 126 515.30 347 280.78 234 931.30 1,389,125.00 SURPLUS/DEFICIT: 0.15 1 13,683.87 0.45 138,946.54 0.20 _ u Unenornbeted r-to date Year-ta de Ba Bud et Line Item# Description 3u Bud et 3u Actal_ _ Yebud e actual balanC6 REC CENTER REVENUES ' SO-ODO-40-00-3999 IBEGINNING FUND BALANCE (6,916.66) (6,916,66) -_i!0 749.98 (20,749.98) 82 999.84 82 999.84 80-ODO-42-60-4200 MEMBERSHIP FEES 33 333.33 30 565.00 519 999.99 94 847.00 ' 400 000.00 305 153.00 80.000-42-00-4210 GUEST FEES 833.33 312.00 2,499.99 873.00 10,000.00 9,127.00 80.000-42-DO.4220 SWIM CLASS 3,500.00 fi 299.00 RO 560.00 16 394.50 42 000.00 25 605.50 80-000-42-00-4230 PERSONAL TRAINING FEE 1,666.66 1.557.00 J 4 999.98 4,470.00 20 000.00 15 530.00 80-000-42-00-4240 TANNING SESSIONS 416.66 165.00 1,249.98 665.00 5,000.00 4,33S.00 80-000-42-00-4270 FEES FOR PROGRAMS 16 166.66 fi 113.00 _ *18,499.90 21 042.51 194 000.00 172 957.49 80-000-42-00-4280 CONCESSIONS 1,000.00 1,806.00 3,000.00 3,860.50 12 000.00 8,139.50 BO-000-42-00-4285 VENDING MACHINES 80-000-42-00-4286 RENTAL INCOME 458.33 85.00 1 374.99 236.50 5,500.00 5o263.50 80-000-42-00-4295 MISC RETAIL 80-000-44-00-4400 DONATIONS/SPONSORSHIP 1000.00 470.00 3,000.00 690.00_ 12000.00 11,310.00 80-000.45-00-455D GRANTS/SCHOLARSHIPS 91.66 .. 274.98 1,100.00 1100,00 TOTAL REC CENTER REVENUES: 51 549.97 40 455.34 154,649.91 122 329.03 618 600.16 475r521.15 REC CENTER EXPENSES 80-000-50-00-5167 SALARIES-REC CENTER 2,050.00 2,630.77 0,550.00 7,760.77 34 200.00 26,439.23 80-000-50-00-5169 _ SALARIES-PRESCHOOL 4,000.00 12 000.00 2,567.95 48 000.00 45 432.05 80-000-50 00 5136 SALARIES-PARTTIME 8,750.00 8,547.13 26 250.00 24 547.52 105,000.00 80,452.48 80-000-50-00-5137 SALARIES-OVERTIME 83.33 249.99 1,000.00 1,000.00 80-000-50-00-5150_ SALARIES-INSTRUCTORS 7,166.66 4,312.50 _21 499.96 16,493.11 86 600.00 69 506.89 80-000.62-00-5401 CONTRACTUAL SERVICES 993.30 993.30 993.30 80-DOO-62-00-5408 MAINTENANCE-SUPPLIES 1,000.00 1 534.75 3,000.00 1,3 . 12 000.00 10 620.39 80-000-62-00-5410 MAINTENANCE-OFFICE EQUIP 229.16 1 392.44 687.48 1 890.45 2,750.00 859.55 80-000-62-00-5416 MAINTENANCE-GENERAL 833.33 1,069.60 2,499.99 5,471.31 10 000.00 4,528.69 80-000-62.00-5426 GRANTS 91.66 274.98 1,100.00 11100.00 80.000-62-00-5430 TOWEL RPNTAL 83.33 249.99 514.00 1,000.00 486.DO 80-000-62-00-5431 POOL REPAIR 625.00 1,675.00 7,500,00 7,500.00 80.000-62.00-5432 LEASE PAYMENT 17t500.00 17 500.00 52 500.00 70 000.00 210,000.00 140 000.00 80-000-62-00-5433 LICENSES/PERMITS 83.33 - 249.99 150.00 1,000.00 850.00 80-000-62-OD-5434 POOL SUPPLIES 416.66 123.91 .1 249.98 793.19 5,000.00 4 206.81 80-000-62-00-5435 ELECTRICITY 3,916.66 2201.18 11 749.98 1 fi 411.61 47 000.00 40 588.39 80-000-62-OD-5437 TELEPHONEARTERNET CABLE 145.83 1 116.54 437.49 235.64 1475000 1,514.36 80-000-62-00-5438. CELL PHONES 58.33 43.58 _ 174.99 87.17 700.00 612.83 60-000-62-00-5439 PROPERTY TAX 2,206.66 6,619.98 26,490.00 26 480.00 80-000-62-OD-5440 SECURITY 60.DD 180.00 100.09 720.00 620.00 80-000-62-00-5603 PUBLISHING/ADVERTISIN 125.00 121.21 375.00 204.01 1,500.00 1,295.9 80-000-62-00-5605 BOOKS/PUBLICATION 8.33 24.99 100.00 100.00 80.000-64-00-5600 DUES 16.66 49.98 200.00 200.00 '0-"0-'4-"-'6'4---r-'TRAINING&CONFERENCES BO.000-64-OD-5605 TRAVEL EXPENSES 80-000-65-00-5802 OFFICE SUPPLIES 333.33 302.72 999`99 703.43 4,000.00 3,296Z7 80-000-65-OD-5803 PROGRAM EXPENSES 2,583.33 965.64 7,749.99 4 059.41 31 000,00 26 940.S9 80-000-65-OD-5804 OPERATING SUPPLIES 316.66 949.98 249.00 3,800.00 3,551.00 80-000-65-00-5305.... RECREATION E. UIPMENT 1,666,66 4,999.98 20 000.00 20 000.00 80-000-65-00-5808" POSTAGE&SHIPPING 66.66 __ 199.98 180.00 800.00 620.00 BO-000-65-00-5812 GASOLW E 25.00 75.00 300.00 300.00 80-000-65-00-5826 MILEAGE 20.83 _ 62.49 250.00 250,00 80-000-65-00-5828_ __CONCESSIONS EXPENSES 375.00 638.93 _ 1,125.00 1,774.09 4,500.00 2,725.91 80-000-65-00-5840 SCHOLARSHIPS 41.66 124.98 500.00 500.00 80-000-65-00-5841 PROGRAM REFUNDS 83,33 194.00 249.99 1 350.OD 11000.00 350.00 80-000-65-00-5842_ M_EMBERSHIP REFUNDS 83.33 _ 249.99 1,000.0a 1,000.00 80-000.72.00-6500 _.IMRF- 243.50 321.59 730.50 927.17 2,922.00 1,994.83 80-000-72-00-6501 SOCIAL SECURITY 1,748.00 1,173.76 -_�5 244.00 3,542.32 20 976.00 17t433.68 80-000-75-00-_7002_ _ COMPUTER EQUIP a SOFT 83.33 _ 249.99 3,178.00 1 000.00 (2,178,00) 80-000-75-00-7003_ OFFICE E4UIPMENT 41.66 - 124.98 - 500.00 500.00 80-000-75-00-7500 PHONE SYSTEM 16.66 49.96 200.00 200.00 80-000-78-00-9002 NICOR 776.99 1597.44 1597.44 80-000-99-00-9979 'TRANSFER TO PARKS AND REC TOTAL REC CENTER EXPENSES: 57 978.87 1 42 960.54 173 936.61 157 160.50 695,74B.00 53B,587.50 TOTAL REC CENTER REVENUES: 51 549.97 40 455.34 154 649.91 122 329.03 618 600.16 TOTAL REC CENTER EXPENSES: 57r978.117 42 960.54 173 936.61 157 160.50 695 748.00 SURPLUS DEFICIT: (6,428.90 2,505.20) 19 206.70 34 831.47 77 147.84 Reviewed By: Agenda Item Number W Parks ❑ Recreation R PARr9 b REr WT3CO Director City Administrator F-1 Tracking Number D Legal ❑ -� Human Resources ❑ Police ❑ Park Board Agenda Item Tracking Document Title: Staff reports Agenda Date: Park Board-Septernber 10, 2009 Synopsis: A written report from the Director and the Superintendent of Recreation and a verbal report from the Superintendent of Parks. Action Previously Taken: Date of Action: N/A Action Taken: Item Number: Type of Vote Required: None Action Requested: Discussion Submitted by: Bart Olson Parks and Recreation Name Department Agenda Item Notes: D Memorandum a WWVUL9 To: Park Board From: Bart Olson, Interim Director of Parks and Recreation PARFC RECREATION CC: WID Date: September 3, 2009 Subject: Weekly Director's Report 1) Hometown Days and Park Board packets—Park Board packets were finalized and delivered a day early because of Hometown Days. The office at 201 W Hydraulic (Old Post Office) is closed on Friday because of staffing for Hometown Days. The REC Center will be open for anyone that wants to sign up for classes. 2) Budget reports —Per discussion at the last Park Board meeting, an additional budget report for the month of August has been added to the packet, adjacent to the bill list. This budget report is for the month of August and reflects all expenses paid at the August 13 and August 27 Park Board meeting. As a reminder, revenues take longer to process than expenses, so the August report will not reflect accurate revenue totals. 3) Executive session—lease price—As discussed in open session at the last Park Board meeting, I have scheduled an executive session for this meeting to discuss specific lease pricing for the old Park Board office at 301 E Hydraulic St. 4) Future agenda items at Park Board--A spreadsheet with future agenda items is attached, and a highlight of each new agenda item is below. Additional September 24,2009 1.Summer 2009 Programs Performance(Budget vs. 1.Dii-ec�wr's qwritten) Actual) 2.Recreation(verbal) 2. Whitewater Park regulations(TENTATIVE) 3.Parks(written) 3. REC Center Website(TENTATIVE) 4.Parks Designer 4. FY 09/10 Budget Revision(TENTATIVE) written October B,2009 1. Bristol Bay Paris A Equipment RFP 1.Director's(written) 2.Recreation(written) 3.Parks verbal October 22,2009 i.Director's(written) (Bart and Laura Out 2.Recreation(verbal) of Office) 3.Parks(written) 4.Parks Designer written November 12,2009 1.Director's(written) 2.Recrealion(written) 3.Parks verbal 11114/2009 None None 1. Strategic Planning None None None (Tentative Date for Strategic Planning Meeting) December 3,2009 1.Director's(written) (First Thursday) 2.Recreation(verbal) 3.Parks written December 17,2009 1.Director's(written) (Third Thursday) 2.Recreation(verbal) 3.Parks(written) 4.Parks Designer written YORKVILLE RECREATION DEPARTMENT Monthly Report Park Board Meeting Month of August 2009 Highlights and Summary: The Fall Soccer League began practice the week of August 10 for approximately 240 players. The U6 division practices at Rotary Park where we currently have four fields. The U8, U 10, and U12 divisions practice at Beecher with a total of six fields of various sizes. The teams practiced twice a week for the first two weeks and then dropped down to one practice a week for the remainder of the season. The U6, U8, and Ul0 divisions played their first games Saturday, August 29. All games were competitive and ran smoothly. The Flag Football League which consists of about 50 players began practice the week of August 17. The teams practice at Rotary Park where they currently have two fields. Their first game is schedule for Saturday, September 12. The Soccer Referees had their training and performance evaluation the week of August 17. All Referees were required to attend either a U8 or U10 scrimmage where their performance was evaluated by staff and the coaches from both teams. The majority of the evaluations had positive feedback with a few suggestions of improvement. Each Referee was told where they could improve and the improvements were noted during the first games. The Flag Football Referees plan to meet and attend a scrimmage on September 1. As August ended so did our Summer Swim lesson program which proved to be a great success for the REC Center this year. We are looking forward to the September lesson starting on the 14'x' and are hoping to have just as well of a response as we did during the summer months. The Record Newspaper did a front page spread on our Tai Chi in the Town Square during August and we have seen great response! Just this week we have had a medical office inquire about the program, and have received at least 4 new participants in the class. During the month of August we held two Music Under the Stars concerts at Town. Square as well as showed two Outdoor Movies at Beecher Park. Set-up for the 17'n annual Yorkville Hometown Days Festival is beginning to pickup and preparations are well under way for this year's festival. All vendor spots have been filled and in addition to last year's numerous events we will be working with the Greater Kendall County Exchange Club on adding a bags tournament and bingo. Plus we are coordinating a Teen Battle of the Bands with two of our Yorkville High School students. Kiddie Camp ended this month with the kids having a mini summer luau party and making their own decorations. Two new classes started Land of Fairy Tales and Construction Zone, both taught by Christy Letrich. Parker's Playtime Preschool staff started back to get ready for the 2009-2010 school year. We have just a few spots left in both of our locations for morning and afternoon classes. Seasonal Classes/Programs Summer: Kiddie Camp Safety Town Kiddie Camp Construction Zone Princess for a Day Camp 911 Knitting Club Mom &Tots Little Explorers All Star TBall All Star Soccer Adult BBall Open Gym Beginner Golf Camp Intermediate Golf Camp Youth BBall Open Gym Coed Softball League Men's Rec Softball 4-6 BBall Camp Bball Development (Jr) Bball Development (HS) Aqua Bootcamp 151/2"d Flag Football League U6 Fall Soccer League U8 Fall Soccer League U10 Fall Soccer League U12 Fall Soccer League Swim Lessons Pilates Core&More Indoor Cycle Interval Bootcamp Group Training Club Flex Silver Sneakers Flow Yoga Senior Fit Step It Up Aqua Candlelight Aqua Exit Survey Summary: None at this time. Scholarships Awarded/Grants Received: Pre School $.00 General $.00 Special Recreation $.00 Summer Quarter— as of 8131109 FINAL SUMMER Different Types: Summer Curriculum - 34 Sections-313 Enroll.- 873 Special Events— 1.700 Ran— 251 (80%) Cancelled—62 (20%) Class No. Residents— 646 (74%) Non-res - 227 (26%) Last Summer- Sections- 159 Enroll.- 975 Sp. Event—2,700 Ran-- 121 (76%) Cancelled—38 (24%) Class No. - Residents—692 (71%) Non-res - 283 (29%) Professional Development: REC Center Staff viewed a web seminar pertaining to promotion of fitness classes and retention. Facility Agreements: Summer We are using the following facilities for our current programs and in the near future: No other indoor facilities are used for the summer other than the REC Center. REC Center: The REC Center Memberships for the month of August: New: 43 Renew: 122 Total: 165 Total Passes to date: #1,131 Residents: 732 (65%) Non-Residents: 399 (35%) Male: 499 (44)% Female: 632 (56) % REC Center Maintenance: Studio 2 has been painted this month. The work was dome by a student from the Kane County Special Education Summer Program. Our plans are to have a community service worker finish painting the weight room this next month. Special Revenue Producing Highlights None at this time. Upcoming Projects and Events: Hometown Days Festival: Fri. Sept. 4h—Sun. Sept. 6h Halloween Egg Hunt Sat. Oct. 24 Respectfully submitted, Recreation Department Staff