The URL can be used to link to this page

Park Board Packet 2009 09-24-09 Yorkville Parks & Recreation Department Administration Office-201 W. Hydrau[ic St Yorkville, IL 60560 630-553-4357 Park Board Meeting Agenda Parks and Recreation Administration Office 7:00 p.m. September 24, 2009 Call to Order: Roll Call: Chris Rollins, Ken Koch, Debbie Horaz, Kelly Sedgwick, Vickie Coveny, Garrick Gillette Introduction of Guests, City Officials and Staff: Interim Director of Parks and Recreation — Bart Olson, Superintendent of Recreation —Sue Swithin, Superintendent of Parks— Scott Sleezer, Park Designer— Laura Haake, City Council Liaison to Park Board — Diane Teeling, Ward 4 Alderman Public Comment: Presentations: Approval of Minutes: Park Board — September 10, 2009* Bills Review: Cash Analysis* Bill List* Old Business: Lease of riverfront buildings* New Business: Resolution to close checking account for REC Center Improvement Fund' Whispering Meadows Park—construction/status update Summer 2009 programs performance FY 09/10 revised budget—first draft REC Center Website Reports: Director's Report Recreation Report Parks Report City Parks Designer Report Additional Business: Executive Session: Adjournment: Next meeting: Thursday, October 8, 2009 *Items needing Board approval or recommendation Yorkville Parks & Recreation Department Administration Office 201 W. Hydraulic St Yorkville,IL 60560 6305534357 Park Board Meeting Agenda Parks and Recreation Administration Office 7:00 p.m.September 10, 2009 Call to Order:Chris Rollins called the meeting to order at 7:15 pm Roll Call: Chris Rollins-Yes, Ken Koch-Yes, Debbie Horaz-Yes, and Kelly Sedgwick-Yes Introduction of Guests City Officials and Staff: Interim Director of Parks and Recreation—Bart Olson Superintendent of Recreation—Sue Swithin Superintendent of Parks—Scott Sleezer, Alderwoman Rose Ann Spears,Ward 4 Alderman Gary Golinski,Ward 2 Public Comment: None Presentations: None Approval of Minutes: Park Board—August27,1009* Chris Rollins asked for a motion to approve the minutes of August 27'" Park Board meeting. Ken Koch made the motion and Kelly Sedgwick seconded the motion.The motion was unanimously approved by voice vote. Bills Review: Cash Analysis&Bill List* Ken Koch asked about the oil changes on page 5.Sue Swithin said they were for her vehicles.She said they tried to get them all done at the same time and that$32 was a typical price for an oil change. She noted that there were now more options in town,and that she would compare prices to find the most economical. Scott Sleezer said that his staff took care of their own oil changes by doing it themselves. Chris Rollins drew attention to the$1200 invoice from Hayden's on page four. Swithin explained that those balls purchased were for several games.She said that they go through quite a few balls and they are$3 to$4 per ball, noting that Hayden's was their best place to get the balls. Koch asked about the hall rental for the chili chase on page 12. He wanted to know why they had to rent a building for the chili chase rather than simply using the REC Center.Swithin said that in the past,this run had been at the Legion and they use their kitchen and dishes.She said there would be one at the REC Center in the spring.She noted that they try and do different runs in different places, however they 1 like to keep the history of having it at the Legion. Bart Olson noted that the expense of renting the hall was factored into that event so it had therefore been budgeted for. Chris Rollins asked for a motion to approve the cash analysis and bills list. Kelly Sedgwick made the motion and Ken Koch seconded the motion. The motion was approve by roll call vote: Chris Rollins-Yes, Ken Koch-Yes, Debbie Horaz-Yes, and Kelly Sedgwick--Yes Old Business- Whispering Meadows Caboose Update Scott Sleezer said he had nothing new to report regarding getting the caboose moved and said he was still waiting to hear back from the company he called. Chris Rollins said he called Thrall Car and had not heard back from them yet but would follow up with them. Rollins said he also talked to lames Beatman, a railroad buff,who has done a lot of this kind of thing. He has worked with a rail line up in Wisconsin that restores inter-urban cars and he has worked with the people that run the trolley museum in Elgin. He said that Beatman did not think it would be impossible to get our caboose restored for no charge. Deb Horaz said she might have someone to help them move the caboose but she felt that we should know where it was going to first. Rollins said they should look into shop restoration and felt they could get a commitment on getting it restored first, if they could get it into a shop. The Board talked about where they should put the caboose. Rollins felt that they should determine where they should put the caboose because it may incur sight costs. The Board felt that decisions regarding the caboose,such as where they were going to put it and where it would be restored, had to be made. Bart Olson noted they could possibly use tiff dollars if they put it in River Front Park. Rollins agreed they should sight it somewhere nearby and see if they could get the restoration done with it set in place. He wondered if they could find out if the volunteers could work on it on site rather than having to relocate it to a shop. Olson said he would find out if it were tiff eligible to have it in River Front Park. The Board agreed that they should decide on a location of the caboose and find out the exact details on the restoration. Athletic Field Policy Revisions* Chris Rollins said that the major policy issue was to limit the drop in use of the fields. Ken Koch liked option#1, as outlined in Olson's memo, however wanted to include the verbiage stating that the staff reserves the right to limit the usage based on their discretion. Sleezer said that they need to address practices as well and not just address the games. He also said that there should be set guide lines. Sleezer said they felt that they should have some control over how 2 much use their parks and fields were getting. He reiterated that he was not worried about the hypothetical dad who wanted to pitch to his son every day. However,the concern was the soccer players who wanted to show up every day to play,groups who wanted to do line practice or baseball drills every day for a month long. Sleezer felt some organizations would try and get around their fee schedules by saying that they know no one is out at the fields every day, meanwhile they are creating wear and tear on the fields and they should be paying fees. Rollins felt that option#2, outlined in Olson's memo,was very descriptive,however he was concerned over back lash from people who wanted to use the parks. He understood where Scott was coming from; he just wanted to make sure that they handled the problem carefully. Rollins said they could specify that Bridge was for the use of baseball only,and/or tell people that if they practice and/or played games there they needed an agreement that addressed both issues. Sleezer said they should allocate where they would and would not accept types of play. Rollins stressed again that they should designate athletic fields and parks that are not already designated. He said that their fields should be listed for their primary use as well. Kelly Sedgwick felt that there should be signs posted in the parks that listed what each park was specified for. Sue Swithin suggested that they leave this policy alone and just add verbiage to the Park Matrix.She suggested that they update their matrix as they build parks. Rollins agreed with Swithin that they should state in the policy to refer to the matrix for specific use of parks. Bart Olson said that there are other issues that they had to agree on.These issues include updating the fees for next year, rearranging and eliminating some of the categories so they are more explicitly defined and adding a clause regarding drop in use. He said these had to be put in place before the next fiscal year. Rollins said there was unanimous consent from the Board on updating the fees and changing of the categories.The only thing they did not have unanimous consent on was the use of drop in play. Rollins noted that now they need to worry about designating the facilities and that perhaps it could be a general policy for them to mention. He agreed with Swithin that they update their matrix and make sure it is explicit and available enough for anyone to find out what a park is designated for and they should put a small reference to it in the athletic field policy. Ken Koch made the motion that they use option one,the way drop in play was currently written in the policy, and Chris Rollins seconded that motion.The motion was unanimously approved by voice vote. Olson said that these changes would go to the City Council's agenda for approval. YYBSA Agreement for 2010* Alderman Gary Golinski brought up the elite travel and the policy on that and how they justify having the preferential use agreement that they had in place. Rollins said he was comfortable having a preferential use agreement in place as long as there was a greater service to the community. However he said you do get this thing like the travel and it should carry its own weight and we should not have 3 others subsidize it. However Sleezer pointed out that they were already subsidizing it by having the preferential agreement. Rollins felt that the traveling teams should not have to pay more money. Rollins requested that they ask from each player enrolled in YY Ws travel program to pay what it would take to cover their costs. He then stated that they were nowhere near it so YYBSA should be prepared for a fee increase. After Board discussion they agreed that they should raise the fee across the board and not raise the travel fee an additional$10 as discussed previously. Deb Horaz said the YYBSA knew their fees would go up because there had to be cost recovery. Rollins suggested they should go $15 across the board for each player. Rollins noted that they would decide on how to come up with the money.The Board gave unanimous consent on the$15 per player across the board. Bart Olson asked for an approval of the changes on the YYBSA Agreement.Chris Rollins asked for a motion to approve the agreement between the City of Yorkville and YYBSA for 2010. Deb Horaz made the motion and Kelly Sedgwick seconded the motion. The motion was approved by roll call vote: Chris Rollins-Yes, Ken Koch -Yes, Debbie Horaz-Yes, and Kelly Sedgwick—Yes New Business: July 2009 Budget Report Discussion Bart Olson noted he handed out, in the packet,two formats of the budget report. He said the numbers were from the month prior and not from the most recent month. He said it allows that 98%of the revenues posted and that way there is a better idea of what the bottom line item would be. He did note that the expenses were always up to date. Olson highlighted his memo on what he thought was interesting. He said that permits had gone up and they collected$18,000 worth of land-cash fees within the Autumn Creek subdivision. Olson said that the Hometown Days expected expenses were$103,000 and they budgeted $93,000. However, revenues were going to be about$128,000 when they only expected revenues to be $117,000.So within that set of programs,they got half of the sponsors that they budgeted however they sold more carnival sales and beer than thought. He noted that most invoices had come in for Hometown Days, however there were going to be some invoices on the next bills list and the Board would be getting a more accurate break down of expenses and revenues from Hometown Days. Chris Rollins expressed that he liked the excel spread sheet format and Olson offered that he could provide it each month instead of the standard format. Olson also noted that the budget was looking better. Reports: Director's Report 1. River Front Building Bart Olson indicated that they would have to talk about a lease price of the building in executive session, however they would have to talk about everything else in open session. He updated Alderwoman Rose 4 Spears on that fact that there were vendors who were interested in renting the building. He said that the Board would like to discuss a price and take that to the vendors. Alderman Gary Golinski asked if the asked if the revenue would go into the Park and Recreation Budget. Olson explained why he felt it would. Rollins favored doing a concession lease agreement. He said if it they offered it as a concession lease, then Freemans or anyone else was free to bid on it and then it would be an issue of who would bid the highest and be able to meet our criteria. He said giving the location of the building it would be foolish to just lease the space. Rollins said concession leases were typically 4 years and they had strict laws. He felt that they should have some reasonable assurance that what was going in there would be a recreational enhancement. Kelly Sedgwick suggested that they put pay showers in the building as part of a rehab on it. He felt that people would use them after they got off the river. Rollins felt that pay showers might be a good amenity and favored doing some research on what canoe and kayak rental places were doing in similar situations. Rollins felt that we should not decide on renting it out for x-amount of money per square foot. Olson said it would be a restricted lease agreement and said that they could put price limitations in the lease agreement. He wanted the Board to go over the provisions that could be in a concession lease. He wanted the Board to go over those and noted that what you were really leasing was an opportunity and not a building in a concession lease. After discussion,the Board felt that there were too many things that they did not know about the canoe and kayaking business and they wanted a written proposal on how these people who have shown interest in renting the space. Olson said that they would talk about doing the reverse auction,open solicitation, and learn about the parameters within. Recreation Report Sue Swithin reported that they were running flag football again this year and is was at Bristol Bay and was doing well. Swithin reported that they had started painting in the REC Center.She said they paid for the paint however the labor was no charge. Swithin said Hometown Days went extremely well and noted that Tim Evans worked really hard to organize it.She said that there were a lot of nice pictures and a nice letter written from Mayor Burd. Parks Report Sleezer said they had their town meeting at Bristol Bay. He said there was not a huge turnout but they received some good input. He said two people raved on Hometown Days as well. There were some concerns, as mentioned by Sleezer,that there were from the Bristol Bay homeowners on what the colors of the park would be and how close it would be to the homes. Scott said that they 5 would be sticking to 2 to 3 colors.The residents were excited about it being a volunteer build.They also said because it was a circus theme that did not like clowns;they felt kids did not like them. Additional Business: Bart Olson said he got an email from Kathy Orr and she said getting the caboose moved was an eligible tiff item. Sleezer felt that we should put the Caboose where we put the City Christmas tree every year. The Board discussed it and felt it was a good idea even if they lost some of the parking space there. Sleezer felt they could make great use of it there. Kelly felt that because it was well visible there it would not be subject to vandalism. Executive Session: 1. For the setting of a price for sale or lease of property owned by the public body The Board agreed that they did not need an executive session this Park Board meeting. Adiournment• Chris Rollins asked for a motion to adjourn the meeting at 10:10 pm. Deb Horaz made the motion and Kelly Sedgwick seconded the motion.The motion was unanimously approved by voice vote. Next meeting:Thursday,September 24, 2009 *Items needing Board approval or recommendation Minutes Respectfully Submitted by: Jamie Cheatham 6 DATE: 09/17/09 UNITED CITY OF YORKVILLE PAGE: 1 TIME: 09:02:03 DETAIL BOARD REPORT ID: AP441000.WOW INVOICES DUE ON/BEFORE 09/24/2009 INVOICE # INVOICE ITEM VENDOR # DATE # DESCRIPTION ACCOUNT # P.O. # DUE DATE ITEM AMT ACTION ACTION GRAPHIX LTD 2471 09/09/09 01 HOMETOWN DAYS SIGNS 79°650 65.00-5833 00403843 09/24/09 1,984.33 HOMETOWN DAYS EXPENSES INVOICE TOTAL: 1,984.33 VENDOR TOTAL: 1,984.33 SANCAMER BANC OF AMERICA LEASING 011146141-PR 08/22/09 01 COPIER LEASE 80-000-62-00-5410 09/24/09 198.00 MAINTENANCE- OFFICE EQUIP. 02 COPIER LEASE 79-650-62-00-5410 178.00 MAINTENANCE-OFFICE EQUIPME INVOICE TOTAL: 376.00 VENDOR TOTAL: 376.00 CHEATHAM JAMIE L. CHEATHAM 3043 09/03/09 01 AUGUST 27TH MEETING MINUTES 79 650-50-00-5155 09/24/09 159.25 SALARIES- RECORDING SECRET INVOICE TOTAL: 159.25 VENDOR TOTAL: 159.25 COMCAST COMCAST CABLE 082609-PR 08/26/09 01 MONTHLY CHARGES 80-000-62-00 5437 09/24/09 116.54 TELEPHONE/INTERNET/CABLE INVOICE TOTAL: 116.54 VENDOR TOTAL: 116.54 COMED COMMONWEALTH EDISON 68190-27011 0909 09/03/09 01 P/R BUILDINGS 79 650-62-00-5435 09/24/09 351.56 ELECTRICITY INVOICE TOTAL: 351.56 7982205057-0909 08/31/09 01 202 COUNTRYSIDE UNIT D BO-000-62-00-5435 09/24/09 119.71 ELECTRICITY INVOICE TOTAL: 119.71 DATE: 09/17/09 UNITED CITY OF YORKVILLE PAGE: 2 TIME: 09:02:03 DETAIL BOARD REPORT ID: AP441000.WOW INVOICES DUE ON/BEFORE 09/24/2009 INVOICE # INVOICE ITEM VENDOR # DATE # DESCRIPTION ACCOUNT # P.O. # DUE DATE ITEM AMT COMED COMMONWEALTH EDISON 7992206018-0909 09/01/09 01 202 E COUNTRYSIDE UNIT E 80-000-62-00-5435 09/24/09 2.720.76 ELECTRICITY INVOICE TOTAL: 2,720.76 VENDOR TOTAL: 3,192.03 COPHERJ JAMIE COPHER 090109 09/01/09 01 REFEREE 79-650-62-00-5401 09/24/09 105.00 CONTRACTUAL SERVICES 1NVOICE TOTAL: 105.00 VENDOR TOTAL: 105.00 FOXVALLE FOX VALLEY TROPHY & AWARDS 25203 09/26/09 01 30 HOMETOWN DAYS SPONSOR 79 650-65-00-5833 09/24/09 615.00 HOMETOWN DAYS EXPENSES 02 PLAQUES ** COMMENT ** INVOICE TOTAL: 615.00 25218 09/02/09 01 12 MEDALS, 10 RIBBONS 79 650-65-00-5833 09/24/09 50.00 HOMETOWN DAYS EXPENSES INVOICE TOTAL: 50.00 VENDOR TOTAL: 665.00 HANNEMAK KEVIN HANNENMAN 090209 09/02/09 01 REFEREE 79-650-62 00-5401 09/24/09 105.00 CONTRACTUAL SERVICES INVOICE TOTAL: 105.00 VENDOR TOTAL: 105.00 HAYENR RAYMOND HAYEN 090209 09/02/09 01 REFEREE 79-650-62-00 5401 09/24/09 105.00 CONTRACTUAL SERVICES TNVOICE TOTAL: 105.00 DATE: 09/17/09 UNITED CITY OF YORKVILLE PAGE: 3 TIME: 09:02:03 DETAIL BOARD REPORT ID: AP441000.WOW INVOICES DUE ON/BEFORE 09/24/2009 INVOICE # INVOICE ITEM VENDOR # DATE # DESCRIPTION ACCOUNT # P.O. # DUE DATE ITEM AMT HAYENR RAYMOND HAYEN 090309 09/03/09 01 REFEREE 79-650-62-00.540: 09/24/09 105.00 CONTRACTUAL SERVICES INVOICE TOTAL: 105.00 VENDOR TOTAL: 210.00 HILLESLE ERIC HILLESLAND 090309 09/03/09 01 REFEREE 79-650 62-00-5401 09/24/09 105.00 CONTRACTUAL SERVICES INVOICE TOTAL: 105.00 VENDOR TOTAL: 105.00 HOLMANE EDDIE A. HOLMAN 090109 09/01/09 01 REFEREE 79-650 62-00-5401 09/24/09 105.00 CONTRACTUAL SERVICES INVOICE TOTAL: 105.00 VENDOR TOTAL: 105.00 IMAGEPLU IMAGE PLUS 24998 08/18/09 01 HOMETOWN DAYS T-SHIRTS 79-650-65-00-5633 09/24/09 407.90 HOMETOWN DAYS EXPENSES INVOICE TOTAL: 407.90 VENDOR TOTAL: 407.90 JOHANSEC CHAD JOHANSEN 082709BOGC 08/27/09 01 17 BEGINNER & 8 INTERMEDIATE 79 650-62-00 5401 00403878 09/24/09 1,500.00 CONTRACTUAL SERVICES 02 GOLF INSTRUCTION COURSES ** COMMENT ** INVOICE TOTAL: 1, 500.00 VENDOR TOTAL: 1, 500.00 KCRECORD KENDALL COUNTY RECORD DATE: 09/17/09 UNITED CITY OF YORKVILLE PAGE: 4 TIME: 09:02:03 DETAIL BOARD REPORT ID: AP441000.WOW INVOICES DUE ON/BEFORE 09/24/2009 INVOICE # INVOICE ITEM VENDOR # DATE # DESCRIPTION ACCOUNT # P.O. # DUE DATE ITEM AMT KCRECORD KENDALL COUNTY RECORD 083109 08/31/09 01 22,200 HOMETOWN DAYS NEWSPAPER 79-650-65-00-5833 09/24/09 950.00 HOMETOWN DAYS EXPENSES 02 INSERTS ** COMMENT ** INVOICE TOTAL: 950.00 68 083109-PR 08/31/09 01 PLAYGROUND EQUIP. PROPOSAL AD 79-610-65-00-5904 09/24/09 13.60 OPERATING SUPPLIES INVOICE TOTAL: 13.60 VENDOR TOTAL: 963.60 KEITHD DENNIS KEITH 090109 09/01/09 O1 REFEREE 79-650-62-00-5401 09/24/09 105.00 CONTRACTUAL SERVICES INVOICE TOTAL: 105.00 VENDOR TOTAL: 105.00 KONICAMI KONICA MINOLTA BUSINESS 212941884 08/30/09 01 COPIER CHARGES 80-000-62 00-5410 09/24/09 44.35 MAINTENANCE- OFFICE EQUIP. INVOICE TOTAL: 44.35 VENDOR TOTAL: 44.35 MARTPLMB MARTIN PLUMBING & HEATING CO. 5424 09/02/09 01 ARROWHEAD STEM ASSEMBLY AND 79 650 65-00-5828 09/24/09 14.85 CONCESSIONS 02 PACKING FOR SILLCOCK ** COMMENT ** INVOICE TOTAL: 14.85 VENDOR TOTAL: 14.85 MORRICKB BRUCE MORRICK 090209 09/02/09 01 REFEREE 79 650 62-00-5401 09/24/09 105.00 CONTRACTUAL SERVICES INVOICE TOTAL: 105.00 DATE: 09/17/09 UNITED CITY OF YORKVILLE PAGE: 4 TIME: 09:02:03 DETAIL BOARD REPORT ID: AP441000.WOW INVOICES DUE ON/BEFORE 09/24/2009 INVOICE # INVOICE ITEM VENDOR # DATE # DESCRIPTION ACCOUNT # P.O. # DUE DATE ITEM AMT KCRECORD KENDALL COUNTY RECORD 083109 08/31/09 01 22,200 HOMETOWN DAYS NEWSPAPER 79-650-65-00-5833 09/24/09 950.00 HOMETOWN DAYS EXPENSES 02 INSERTS ** COMMENT ** INVOICE TOTAL: 950.00 68 083109-PR 08/31/09 01 PLAYGROUND EQUIP. PROPOSAL AD 79-610-65-00-5904 09/24/09 13.60 OPERATING SUPPLIES INVOICE TOTAL: 13.60 VENDOR TOTAL: 963.60 KEITHD DENNIS KEITH 090109 09/01/09 O1 REFEREE 79-650-62-00-5401 09/24/09 105.00 CONTRACTUAL SERVICES INVOICE TOTAL: 105.00 VENDOR TOTAL: 105.00 KONICAMI KONICA MINOLTA BUSINESS 212941884 08/30/09 01 COPIER CHARGES 80-000-62 00-5410 09/24/09 44.35 MAINTENANCE- OFFICE EQUIP. INVOICE TOTAL: 44.35 VENDOR TOTAL: 44.35 MARTPLMB MARTIN PLUMBING & HEATING CO. 5424 09/02/09 01 ARROWHEAD STEM ASSEMBLY AND 79 650 65-00-5828 09/24/09 14.85 CONCESSIONS 02 PACKING FOR SILLCOCK ** COMMENT ** INVOICE TOTAL: 14.85 VENDOR TOTAL: 14.85 MORRICKB BRUCE MORRICK 090209 09/02/09 01 REFEREE 79 650 62-00-5401 09/24/09 105.00 CONTRACTUAL SERVICES INVOICE TOTAL: 105.00 DATE: 09/17/09 UNITED CITY OF YORKVILLE PAGE: 5 TIME: 09:02:03 DETAIL BOARD REPORT ID: AP441000.WOW INVOICES DUE ON/BEFORE 09/24/2009 INVOICE # INVOICE ITEM VENDOR # DATE # DESCRIPTION ACCOUNT # P.O. # DUE DATE ITEM AMT MORRICKB BRUCE MORRICK 090809 09/08/09 01 REFEREE 79 650-62-00 -5401 09/24/09 105.00 CONTRACTUAL SERVICES INVOICE TOTAL: 105.00 VENDOR TOTAL: 210.00 PITNEYBO PITNEY BOWES .INC 409666 06/20/09 01 RED INK CARTRIDGE 79-650-65-00,5808 09/24/09 110.48 POSTAGE & SHIPPING INVOICE TOTAL: 110.48 VENDOR TOTAL: 110.48 80000713 ANNA KAY SAHURI 61595 09/08/09 01 CLASS CANCELLATION REFUND 79-650-65 '00 5841 09/24/09 69.00 PROGRAM REFUND INVOICE TOTAL: 69.00 VENDOR TOTAL,: 69.00 R0000714 ANNEMARIE BRADLEY 61636 09/09/09 01 CLASS CANCELLATION REFUND 80-000 65-00-5841 09/24/09 60.00 PROGRAM REFUNDS INVOICE TOTAL: 60.00 VENDOR TOTAL: 60.00 ROBINSOT TRACY ROBINSON 090309 09/03/09 01 REFEREE 79-650-62 00-5401 09/24/09 105.00 CONTRACTUAL SERVICES INVOICE TOTAL: 105.00 090809 09/OB/09 01 REFEREE 79-650-62-00-5401 09/24/09 105.00 CONTRACTUAL SERVICES INVOICE TOTAL: 105.00 VENDOR TOTAL: 210.00 DATE: 09/17/09 UNITED CITY OF YORKVILLE PAGE: 6 TIME: 09:02:03 DETAIL BOARD REPORT ID: AP441000.WOW INVOICES DUE ON/BEFORE 09/24/2009 INVOICE # INVOICE ITEM VENDOR # DATE # DESCRIPTION ACCOUNT # P.O. # DUE DATE ITEM AMT RUSITYORK RUSH-COPLEY HEALTHCARE 1215 09/02/09 01 MANDATORY DRUG TESTING 79 610 65-00 5804 09/24/09 25.00 OPERATING SUPPLIES INVOICE TOTAL: 25.00 VENDOR TOTAL: 25.00 SCHNITZR RANDY J. SCHNITZ 090809 09/08/09 01 REFEREE 79-650-62-00 5401 09/24/09 105.00 CONTRACTUAL SERVICES INVOICE TOTAL: 105.00 VENDOR TOTAL: 105.00 SOMMERS SOMMERS CARPET CARE 10456 09/01/09 01 STEAM EXTRACTION 79 650-65-00 5803 09/24/09 175.00 PROGRAM EXPENSES 02 STEAM EXTRACTION 80-•000 65-00 5803 175.00 PROGRAM EXPENSES INVOICE TOTAL: 350.00 VENDOR TOTAL: 350.00 SPECMIDW M.A.C. AMUSEMENT INC. 09HTD 09/08/09 01 HOMETOWN DAYS CARNIVAL FEE 79-650-65 00-5833 09/24/09 30,167.63 HOMETOWN DAYS EXPENSES INVOICE TOTAL: 30,167.63 VENDOR TOTAL: 30,167.63 VESCO VESCO R50314 08/27/09 01 LAMINATING 79-650-65 00-5803 09/24/09 37.50 PROGRAM EXPENSES 02 LAMINATING 80-000-65-00 5803 37.50 PROGRAM EXPENSES DATE: 09/17/09 UNITED CITY OF YORKVILLE PAGE: 1 TIME: 09:02:03 DETAIL BOARD REPORT ID: AP441000.WOW INVOICES DUE ON/BEFORE 09/24/2009 INVOICE # INVOICE ITEM VENDOR # DATE # DESCRIPTION ACCOUNT # P.O. # DUE DATE ITEM AMT ACTION ACTION GRAPHIX LTD 2471 09/09/09 01 HOMETOWN DAYS SIGNS 79°650 65.00-5833 00403843 09/24/09 1,984.33 HOMETOWN DAYS EXPENSES INVOICE TOTAL: 1,984.33 VENDOR TOTAL: 1,984.33 SANCAMER BANC OF AMERICA LEASING 011146141-PR 08/22/09 01 COPIER LEASE 80-000-62-00-5410 09/24/09 198.00 MAINTENANCE- OFFICE EQUIP. 02 COPIER LEASE 79-650-62-00-5410 178.00 MAINTENANCE-OFFICE EQUIPME INVOICE TOTAL: 376.00 VENDOR TOTAL: 376.00 CHEATHAM JAMIE L. CHEATHAM 3043 09/03/09 01 AUGUST 27TH MEETING MINUTES 79 650-50-00-5155 09/24/09 159.25 SALARIES- RECORDING SECRET INVOICE TOTAL: 159.25 VENDOR TOTAL: 159.25 COMCAST COMCAST CABLE 082609-PR 08/26/09 01 MONTHLY CHARGES 80-000-62-00 5437 09/24/09 116.54 TELEPHONE/INTERNET/CABLE INVOICE TOTAL: 116.54 VENDOR TOTAL: 116.54 COMED COMMONWEALTH EDISON 68190-27011 0909 09/03/09 01 P/R BUILDINGS 79 650-62-00-5435 09/24/09 351.56 ELECTRICITY INVOICE TOTAL: 351.56 7982205057-0909 08/31/09 01 202 COUNTRYSIDE UNIT D BO-000-62-00-5435 09/24/09 119.71 ELECTRICITY INVOICE TOTAL: 119.71 DATE: 09/17/09 UNITED CITY OF YORKVILLE PAGE: 5 TIME: 09:02:03 DETAIL BOARD REPORT ID: AP441000.WOW INVOICES DUE ON/BEFORE 09/24/2009 INVOICE # INVOICE ITEM VENDOR # DATE # DESCRIPTION ACCOUNT # P.O. # DUE DATE ITEM AMT MORRICKB BRUCE MORRICK 090809 09/08/09 01 REFEREE 79 650-62-00 -5401 09/24/09 105.00 CONTRACTUAL SERVICES INVOICE TOTAL: 105.00 VENDOR TOTAL: 210.00 PITNEYBO PITNEY BOWES .INC 409666 06/20/09 01 RED INK CARTRIDGE 79-650-65-00,5808 09/24/09 110.48 POSTAGE & SHIPPING INVOICE TOTAL: 110.48 VENDOR TOTAL: 110.48 80000713 ANNA KAY SAHURI 61595 09/08/09 01 CLASS CANCELLATION REFUND 79-650-65 '00 5841 09/24/09 69.00 PROGRAM REFUND INVOICE TOTAL: 69.00 VENDOR TOTAL,: 69.00 R0000714 ANNEMARIE BRADLEY 61636 09/09/09 01 CLASS CANCELLATION REFUND 80-000 65-00-5841 09/24/09 60.00 PROGRAM REFUNDS INVOICE TOTAL: 60.00 VENDOR TOTAL: 60.00 ROBINSOT TRACY ROBINSON 090309 09/03/09 01 REFEREE 79-650-62 00-5401 09/24/09 105.00 CONTRACTUAL SERVICES INVOICE TOTAL: 105.00 090809 09/OB/09 01 REFEREE 79-650-62-00-5401 09/24/09 105.00 CONTRACTUAL SERVICES INVOICE TOTAL: 105.00 VENDOR TOTAL: 210.00 DATE: 09/17/09 UNITED CITY OF YORKVILLE PAGE: 6 TIME: 09:02:03 DETAIL BOARD REPORT ID: AP441000.WOW INVOICES DUE ON/BEFORE 09/24/2009 INVOICE # INVOICE ITEM VENDOR # DATE # DESCRIPTION ACCOUNT # P.O. # DUE DATE ITEM AMT RUSITYORK RUSH-COPLEY HEALTHCARE 1215 09/02/09 01 MANDATORY DRUG TESTING 79 610 65-00 5804 09/24/09 25.00 OPERATING SUPPLIES INVOICE TOTAL: 25.00 VENDOR TOTAL: 25.00 SCHNITZR RANDY J. SCHNITZ 090809 09/08/09 01 REFEREE 79-650-62-00 5401 09/24/09 105.00 CONTRACTUAL SERVICES INVOICE TOTAL: 105.00 VENDOR TOTAL: 105.00 SOMMERS SOMMERS CARPET CARE 10456 09/01/09 01 STEAM EXTRACTION 79 650-65-00 5803 09/24/09 175.00 PROGRAM EXPENSES 02 STEAM EXTRACTION 80-•000 65-00 5803 175.00 PROGRAM EXPENSES INVOICE TOTAL: 350.00 VENDOR TOTAL: 350.00 SPECMIDW M.A.C. AMUSEMENT INC. 09HTD 09/08/09 01 HOMETOWN DAYS CARNIVAL FEE 79-650-65 00-5833 09/24/09 30,167.63 HOMETOWN DAYS EXPENSES INVOICE TOTAL: 30,167.63 VENDOR TOTAL: 30,167.63 VESCO VESCO R50314 08/27/09 01 LAMINATING 79-650-65 00-5803 09/24/09 37.50 PROGRAM EXPENSES 02 LAMINATING 80-000-65-00 5803 37.50 PROGRAM EXPENSES DATE: 09/17/09 UNITED CITY OF YORKVILLE PAGE: 1 TIME: 09:02:03 DETAIL BOARD REPORT ID: AP441000.WOW INVOICES DUE ON/BEFORE 09/24/2009 INVOICE # INVOICE ITEM VENDOR # DATE # DESCRIPTION ACCOUNT # P.O. # DUE DATE ITEM AMT ACTION ACTION GRAPHIX LTD 2471 09/09/09 01 HOMETOWN DAYS SIGNS 79°650 65.00-5833 00403843 09/24/09 1,984.33 HOMETOWN DAYS EXPENSES INVOICE TOTAL: 1,984.33 VENDOR TOTAL: 1,984.33 SANCAMER BANC OF AMERICA LEASING 011146141-PR 08/22/09 01 COPIER LEASE 80-000-62-00-5410 09/24/09 198.00 MAINTENANCE- OFFICE EQUIP. 02 COPIER LEASE 79-650-62-00-5410 178.00 MAINTENANCE-OFFICE EQUIPME INVOICE TOTAL: 376.00 VENDOR TOTAL: 376.00 CHEATHAM JAMIE L. CHEATHAM 3043 09/03/09 01 AUGUST 27TH MEETING MINUTES 79 650-50-00-5155 09/24/09 159.25 SALARIES- RECORDING SECRET INVOICE TOTAL: 159.25 VENDOR TOTAL: 159.25 COMCAST COMCAST CABLE 082609-PR 08/26/09 01 MONTHLY CHARGES 80-000-62-00 5437 09/24/09 116.54 TELEPHONE/INTERNET/CABLE INVOICE TOTAL: 116.54 VENDOR TOTAL: 116.54 COMED COMMONWEALTH EDISON 68190-27011 0909 09/03/09 01 P/R BUILDINGS 79 650-62-00-5435 09/24/09 351.56 ELECTRICITY INVOICE TOTAL: 351.56 7982205057-0909 08/31/09 01 202 COUNTRYSIDE UNIT D BO-000-62-00-5435 09/24/09 119.71 ELECTRICITY INVOICE TOTAL: 119.71 DATE: 09/17/09 UNITED CITY OF YORKVILLE PAGE: 2 TIME: 09:02:03 DETAIL BOARD REPORT ID: AP441000.WOW INVOICES DUE ON/BEFORE 09/24/2009 INVOICE # INVOICE ITEM VENDOR # DATE # DESCRIPTION ACCOUNT # P.O. # DUE DATE ITEM AMT COMED COMMONWEALTH EDISON 7992206018-0909 09/01/09 01 202 E COUNTRYSIDE UNIT E 80-000-62-00-5435 09/24/09 2.720.76 ELECTRICITY INVOICE TOTAL: 2,720.76 VENDOR TOTAL: 3,192.03 COPHERJ JAMIE COPHER 090109 09/01/09 01 REFEREE 79-650-62-00-5401 09/24/09 105.00 CONTRACTUAL SERVICES 1NVOICE TOTAL: 105.00 VENDOR TOTAL: 105.00 FOXVALLE FOX VALLEY TROPHY & AWARDS 25203 09/26/09 01 30 HOMETOWN DAYS SPONSOR 79 650-65-00-5833 09/24/09 615.00 HOMETOWN DAYS EXPENSES 02 PLAQUES ** COMMENT ** INVOICE TOTAL: 615.00 25218 09/02/09 01 12 MEDALS, 10 RIBBONS 79 650-65-00-5833 09/24/09 50.00 HOMETOWN DAYS EXPENSES INVOICE TOTAL: 50.00 VENDOR TOTAL: 665.00 HANNEMAK KEVIN HANNENMAN 090209 09/02/09 01 REFEREE 79-650-62 00-5401 09/24/09 105.00 CONTRACTUAL SERVICES INVOICE TOTAL: 105.00 VENDOR TOTAL: 105.00 HAYENR RAYMOND HAYEN 090209 09/02/09 01 REFEREE 79-650-62-00 5401 09/24/09 105.00 CONTRACTUAL SERVICES TNVOICE TOTAL: 105.00 DATE: 09/17/09 UNITED CITY OF YORKVILLE PAGE: 3 TIME: 09:02:03 DETAIL BOARD REPORT ID: AP441000.WOW INVOICES DUE ON/BEFORE 09/24/2009 INVOICE # INVOICE ITEM VENDOR # DATE # DESCRIPTION ACCOUNT # P.O. # DUE DATE ITEM AMT HAYENR RAYMOND HAYEN 090309 09/03/09 01 REFEREE 79-650-62-00.540: 09/24/09 105.00 CONTRACTUAL SERVICES INVOICE TOTAL: 105.00 VENDOR TOTAL: 210.00 HILLESLE ERIC HILLESLAND 090309 09/03/09 01 REFEREE 79-650 62-00-5401 09/24/09 105.00 CONTRACTUAL SERVICES INVOICE TOTAL: 105.00 VENDOR TOTAL: 105.00 HOLMANE EDDIE A. HOLMAN 090109 09/01/09 01 REFEREE 79-650 62-00-5401 09/24/09 105.00 CONTRACTUAL SERVICES INVOICE TOTAL: 105.00 VENDOR TOTAL: 105.00 IMAGEPLU IMAGE PLUS 24998 08/18/09 01 HOMETOWN DAYS T-SHIRTS 79-650-65-00-5633 09/24/09 407.90 HOMETOWN DAYS EXPENSES INVOICE TOTAL: 407.90 VENDOR TOTAL: 407.90 JOHANSEC CHAD JOHANSEN 082709BOGC 08/27/09 01 17 BEGINNER & 8 INTERMEDIATE 79 650-62-00 5401 00403878 09/24/09 1,500.00 CONTRACTUAL SERVICES 02 GOLF INSTRUCTION COURSES ** COMMENT ** INVOICE TOTAL: 1, 500.00 VENDOR TOTAL: 1, 500.00 KCRECORD KENDALL COUNTY RECORD DATE: 09/17/09 UNITED CITY OF YORKVILLE PAGE: 4 TIME: 09:02:03 DETAIL BOARD REPORT ID: AP441000.WOW INVOICES DUE ON/BEFORE 09/24/2009 INVOICE # INVOICE ITEM VENDOR # DATE # DESCRIPTION ACCOUNT # P.O. # DUE DATE ITEM AMT KCRECORD KENDALL COUNTY RECORD 083109 08/31/09 01 22,200 HOMETOWN DAYS NEWSPAPER 79-650-65-00-5833 09/24/09 950.00 HOMETOWN DAYS EXPENSES 02 INSERTS ** COMMENT ** INVOICE TOTAL: 950.00 68 083109-PR 08/31/09 01 PLAYGROUND EQUIP. PROPOSAL AD 79-610-65-00-5904 09/24/09 13.60 OPERATING SUPPLIES INVOICE TOTAL: 13.60 VENDOR TOTAL: 963.60 KEITHD DENNIS KEITH 090109 09/01/09 O1 REFEREE 79-650-62-00-5401 09/24/09 105.00 CONTRACTUAL SERVICES INVOICE TOTAL: 105.00 VENDOR TOTAL: 105.00 KONICAMI KONICA MINOLTA BUSINESS 212941884 08/30/09 01 COPIER CHARGES 80-000-62 00-5410 09/24/09 44.35 MAINTENANCE- OFFICE EQUIP. INVOICE TOTAL: 44.35 VENDOR TOTAL: 44.35 MARTPLMB MARTIN PLUMBING & HEATING CO. 5424 09/02/09 01 ARROWHEAD STEM ASSEMBLY AND 79 650 65-00-5828 09/24/09 14.85 CONCESSIONS 02 PACKING FOR SILLCOCK ** COMMENT ** INVOICE TOTAL: 14.85 VENDOR TOTAL: 14.85 MORRICKB BRUCE MORRICK 090209 09/02/09 01 REFEREE 79 650 62-00-5401 09/24/09 105.00 CONTRACTUAL SERVICES INVOICE TOTAL: 105.00 DATE: 09/17/09 UNITED CITY OF YORKVILLE PAGE: 5 TIME: 09:02:03 DETAIL BOARD REPORT ID: AP441000.WOW INVOICES DUE ON/BEFORE 09/24/2009 INVOICE # INVOICE ITEM VENDOR # DATE # DESCRIPTION ACCOUNT # P.O. # DUE DATE ITEM AMT MORRICKB BRUCE MORRICK 090809 09/08/09 01 REFEREE 79 650-62-00 -5401 09/24/09 105.00 CONTRACTUAL SERVICES INVOICE TOTAL: 105.00 VENDOR TOTAL: 210.00 PITNEYBO PITNEY BOWES .INC 409666 06/20/09 01 RED INK CARTRIDGE 79-650-65-00,5808 09/24/09 110.48 POSTAGE & SHIPPING INVOICE TOTAL: 110.48 VENDOR TOTAL: 110.48 80000713 ANNA KAY SAHURI 61595 09/08/09 01 CLASS CANCELLATION REFUND 79-650-65 '00 5841 09/24/09 69.00 PROGRAM REFUND INVOICE TOTAL: 69.00 VENDOR TOTAL,: 69.00 R0000714 ANNEMARIE BRADLEY 61636 09/09/09 01 CLASS CANCELLATION REFUND 80-000 65-00-5841 09/24/09 60.00 PROGRAM REFUNDS INVOICE TOTAL: 60.00 VENDOR TOTAL: 60.00 ROBINSOT TRACY ROBINSON 090309 09/03/09 01 REFEREE 79-650-62 00-5401 09/24/09 105.00 CONTRACTUAL SERVICES INVOICE TOTAL: 105.00 090809 09/OB/09 01 REFEREE 79-650-62-00-5401 09/24/09 105.00 CONTRACTUAL SERVICES INVOICE TOTAL: 105.00 VENDOR TOTAL: 210.00 DATE: 09/17/09 UNITED CITY OF YORKVILLE PAGE: 6 TIME: 09:02:03 DETAIL BOARD REPORT ID: AP441000.WOW INVOICES DUE ON/BEFORE 09/24/2009 INVOICE # INVOICE ITEM VENDOR # DATE # DESCRIPTION ACCOUNT # P.O. # DUE DATE ITEM AMT RUSITYORK RUSH-COPLEY HEALTHCARE 1215 09/02/09 01 MANDATORY DRUG TESTING 79 610 65-00 5804 09/24/09 25.00 OPERATING SUPPLIES INVOICE TOTAL: 25.00 VENDOR TOTAL: 25.00 SCHNITZR RANDY J. SCHNITZ 090809 09/08/09 01 REFEREE 79-650-62-00 5401 09/24/09 105.00 CONTRACTUAL SERVICES INVOICE TOTAL: 105.00 VENDOR TOTAL: 105.00 SOMMERS SOMMERS CARPET CARE 10456 09/01/09 01 STEAM EXTRACTION 79 650-65-00 5803 09/24/09 175.00 PROGRAM EXPENSES 02 STEAM EXTRACTION 80-•000 65-00 5803 175.00 PROGRAM EXPENSES INVOICE TOTAL: 350.00 VENDOR TOTAL: 350.00 SPECMIDW M.A.C. AMUSEMENT INC. 09HTD 09/08/09 01 HOMETOWN DAYS CARNIVAL FEE 79-650-65 00-5833 09/24/09 30,167.63 HOMETOWN DAYS EXPENSES INVOICE TOTAL: 30,167.63 VENDOR TOTAL: 30,167.63 VESCO VESCO R50314 08/27/09 01 LAMINATING 79-650-65 00-5803 09/24/09 37.50 PROGRAM EXPENSES 02 LAMINATING 80-000-65-00 5803 37.50 PROGRAM EXPENSES DATE: 09/17/09 UNITED CITY OF YORKVILLE PAGE: 7 TIME: 09:02:04 DETAIL BOARD REPORT ID: AP441000.WOW INVOICES DUE ON/BEFORE 09/24/2009 INVOICE # INVOICE ITEM VENDOR # DATE # DESCRIPTION ACCOUNT # P.D. # DUE DATE ITEM AMT -------- --------------------------------------------------------------------------------------------------------------------- VESCO VESCO R50314 08/27/09 03 LAMINATING 79-650-65 00-5833 09/24/09 54.00 HOMETOWN DAYS EXPENSES INVOICE TOTAL: 129.00 VENDOR TOTAL: 129.00 WALKCUST WALKER CUSTOM HOMES, INC. YPD 1009 09/03/09 01 OCTOBER LEASE PAYMENT 80-000 62-00-5432 09/24/09 17,500.00 LEASE PAYMENT INVOICE TOTAL: 17,500.00 VENDOR TOTAL: 17,500.00 YORKACE YORKVILLE ACE & RADIO SHACK 127921 09/03/09 01 DUCT TAPE, CLEAR TAPE, INSECT 79 650-65-00 5833 09/24/09 54.94 HOMETOWN DAYS EXPENSES 02 REPELLANT, BATTERIES, APRONS COMMENT ** INVOICE TOTAL: 54.94 127932 09/03/09 01 2 KEYS 79 650-65-00-5828 09/24/09 4.98 CONCESSIONS INVOICE TOTAL: 4.98 127937 09/04/09 01 2 KEYS, KEY IDENTIFIERS 79 650-65-00 5828 09/24/09 6.94 CONCESSIONS INVOICE TOTAL: 6.94 127950 09/04/09 01 LANTERN, MAGNETIC L114ER 79 650-65-00 5833 09/24/09 22.98 HOMETOWN DAYS EXPENSES INVOICE TOTAL: 22.98 VENDOR TOTAL: 89.84 TOTAL ALL INVOICES: 59. 184.80 YORKVILLE PARK AND RECREATION CASH ANALYSIS AS OF SEPTEMBER 10, 2009 FISCAL YEAR 09110 Ending Bank Balances May June July August September October November December January February March April 2009 2009 2009 2009 2009 2009 2009 2009 2010 2010 2010 20I0 Money Market $125,849.50 $149,108.03 $169,607.23 $131,210.55 Account PARKS PAYROLL IST PAY $17,832.94 $16537.10 $18,862.14 $18,959.79 $17,825.46 2ND PAY $19,607.74 $18,913.03 $19,060.23 $18,440.14 $17,767.34 3RD PAY $18,537.10 Month Total $55,977.78 1 $37,490.13 $37,922.37 $37,399.93 $35,592.80 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 RECREATION PAYROLL IST PAY $20,983.94 $19,681.90 $19,023.98 $20,581.93 $17,757.65 2ND PAY $19,890.57 $19,245.85 $18,955.42 $17,986.58 $18,624.26 3RD PAY $19,681.90 Month Total $60,556.41 1 $38,927.75 1 $37,979.40 $38,568.51 $36,381.91 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 RECREATION CENTER PAYROLL IST PAY $10,274.01 1 $74007 $8, 6.90 $8,721.65 $8,939.22 02ND PAY $10,145.30 $9,8 $8,138.85 $9,938.22 $8,676.87 3RD PAY Month Total $20,419.31 $17,311.12 $16,985.75 $18,659.87 $17,616.09 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 Grand Total $136,953.50 $93,689.00 $92,887.52 $94,628.31 $89,590.80 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 Reviewed By: Agenda Item Number wWVIU.E Parks ❑ lkRecreation ❑ [ARKS a p�cg6A77ah! Director ff?' , City Administrator ❑ Tracking Number ID Legal ❑ - Human Resources ❑ Police ❑ Park Board Agenda Items.Tracking Document Title: Lease of Riverf&ont Buildings Agenda Date: Park Board - September 24, 2009 Synopsis: Consideration of the lease of the Parks and Recreation riverfront buildings for use as a canoe/kayak rental business. Action Previously Taken: Date of Action: N/A Action Taken: Item Number: Type of Vote Required: Majority Action Requested: Discussion and direction to proceed with the draft of a concession lease and/or RFP for lease of riverfront buildings Submitted by: Bart Olson Parks and Recreation Name Department Agenda Item Notes: 0 C fry Memorandum To: Park Board EST. 1 1836 Prom: Bart Olson, Interim Director of Parks and Recreation t-01 MI C—aw ~ p Date: September 18, 2009 Subject: Lease of Riverfront Buildings At the last Park Board meeting, the Park Board discussed the potential lease of the riverfront buildings under the Director's Report. More specifically, the Park Board decided not to go into executive session to discuss a lease price for those buildings, as the general consensus was to entertain the idea of a concession lease and/or soliciting competitive bids for use of the building. The purpose of this agenda item is to discuss the merits of a concession lease and/or the solicitation of competitive bids. Park Board Member Chris Rollins provided a sample concession lease and an outline of what the State seeks for in its concession leases. I have attached both of those documents for your review and discussion. I seek direction from the Park Board on whether or not a concession lease for the riverfront building should be drafted, and if so, whether that lease should be filled through the solicitation of competitive bids. A CONCESSI0N LEASE AGREEMENT A Concession Lease Agreement covers many areas. It contains: Definitions, Terms of Agreement, Operational Condition, Special Conditions, Legal Requirements. Each part of the Concession Lease Agreement is important to your operation and the success of your concession. Be sure you know what will be required before you bid on any concession, and be sure you will be able to meet the obligations if you commit to it.In order to give you some idea of what you will find in a Concession Lease Agreement, we are providing the following general information that we hope will help you decide on whether or not the operation of a State Park concession should be in your future. • Len th of a Concession Lease A re men • Rental Payments • Leased Premises • Required Submittals • Min en nce of Leased Premises • Concession Lease Termination • Pricing • Non-exclusive Rights • Concession Weration AIN Length of a Concession Lease Agreement A Concession Lease Agreement is generally awarded for a maximum period of 4 years. In some Instances, agreements are awarded for a lesser number of years. This Is based on circumstances as determined by the Concession and Lease Management Office that warrants a shorter period of award. These agreements can be awarded directly by the Concession and Lease Management Office. Depending on the type of concession operation and if substantial capital development (permanent improvements or development that become the property of the INDR at the termination of the agreement) is required by the concessionaire it is possible to award up to a 25 year agreement, if approval is granted by the Governor's Office. ATQp Rental Payments There are generally two different types of rental payments received from concessions: 1) Annual Lump Sum Payment only; 2) Annual Percentage Sum of the total adjusted gross receipts. Selecting which of the above listed methods is used is determined by the Concession and Lease Management Office prior to the solicitation of competitive bids and is based on the financial history of the involved concession. Rental payments are required on a time schedule that is contained in the concession lease agreement. It may differ based on the type of concession operation and/or the operating season. ALQP Leased Premises Each Concession Lease Agreement specifies the area of the park that is designated as the leased premises. A concessionaire is only permitted to operate and conduct business under the terms and conditions of the Concession Lease Agreement in the facilities or areas specified. ATop Maintenance of Leased Premises The Concession Lease Agreement will specify the type of maintenance work to be done and whether it is required to be completed by the concessionaire or the park site staff. This can range from daily litter pick-up to grass mowing, to building repairs, etc. Some Concession Lease Agreements require the concessionaire to undertake all maintenance on their leased premises while others may allow for maintenance of certain items by both concessionaire and park staff. ,CDR Required Submittals Each concessionaire, based on the terms and conditions of the Concession Lease Agreement is required to submit certain payments, forms, financial statements, and other items on a timely basis. Failure to submit any of the required items in a timely fashion may result in the cancellation of the lease agreement. • Rental Payment - The rental payment is required by specified dates, as listed in the Concession Lease Agreement. Failure to do so will result in the assessing of an interest charge of 10% imposed on late payments. • Annual Financial Statement - Each concession operation is required to submit an Annual Concession Financial Statement by the due date listed in their agreement. This provides the Concession and Lease Management Office with a financial statement of the concessionaire's operating season, • Liability Insurance Policy - Concession Lease Agreements require the concessionaire to carry general premises and product liability insurance with the IDNR listed as additional Insured. Proof of said insurance Is required before a concessionaire can begin operation, • Other Documents or Payments as required by the Specific Concession Lease Agreement - It is the concessionaire's responsibility to meet all due dates and deadlines for submitting the required Information, reports, and payments. The involved park staff is not required to send notices or reminders that items are due. ATop Concession Lease Termination If a concessionaire wishes to terminate an existing agreement, they may do so by notifying the Site Superintendent or Concession and Lease Management Office, in writing, according to the Concession Lease Agreement. LEASE, PERSONAL SERVICES AND CONCESSION AGREEMENT THIS AGREEMENT, made and entered into this day of 20`, by and between the CITY OF OVERLAND PARK, KANSAS, a municipal corporation hereinafter referred to as the "City," and Timothy B. Eleeson , hereinafter referred to as the "Lessee." WITNESSETH: WHEREAS, the City is operating a municipal golf course known as the Overland Park Golf Club located at 12501 Quivira Road, and a nine hole addition known as Westlinks, 12700 West 127th Street, Overland Park, Kansas, hereinafter referred to as the "Golf Course" having its headquarters, clubhouse, and other public facilities located upon the following described real property to wit: The south 1/2 of the northwest 1/4 and all of the southwest 1/4 of Section 23, Township 13, Range 24, Johnson County, Kansas; and Westlinks as shown on Appendix A. WHEREAS, the Governing Body of the City at its regular meeting on the day of , 20 , did authorize and direct the City Manager of the City on its behalf to engage this person to lease and operate the Golf Course concessions and provide personal services to be offered from and upon the Golf Course to the public and patrons; and 1 WHEREAS, the Lessee is of recognized ability, capable of furnishing a professional service to the patrons of the Golf Course,which would be of value to the City in the operation of the Golf Course; and; WHEREAS, the Lessee has agreed to, Appendix B, which specifies general duties, performance specifications and operational standards, and; WHEREAS, it would be of mutual benefit to the parties hereto that certain rights, privileges, and covenants be granted by the City to the Lessee in exchange for the considerations to be paid and services rendered by the Lessee for the rights, privileges, and covenants as are hereinafter set forth. NOW,THEREFORE,in consideration of the promises and of the other good and valuable considerations herein given mutually by one party to the other,the parties hereto agree as follows: SECTION 1. TERM OF AGREEMENT The period of this lease agreement shall be from January 1, 2QO7 through December 31,29662011; Upon the expiration of said term,the Lessee shall have the option of participating in an open request for proposal process or any other process as determined by th th Elf ,r,,,,, the evPir(rti9R Gf mid tGFF, P8FiGd RG t t�XeoarA fi.,a Y9GFI-;fr,tim the (Ante i PGR Whir--h tthri�Gree re ricl7i if Lessee's performance hereunder has been satisfactory to the City; thA-i if doe rlesiror t(. exercise-the eptriGRrye-FeRegGtatfe hrertaim GE)RfeKed, Staid 2 I_l.rsnn�w h!Gh this rtgFeeMeRt expiFes, r REI fh9 GityShGll Within 60 GIGYS fYI1m the Elate v✓Vii rri ii Vii ii iiJ �...yiVVl[14i i1 VJl I.JiI VJ�{..r , 1 f 9F dirryr-.r.rr.YGl Gf the Lessee's's reg est Teti re Re-.geti.-i*r, SECTION 2. LEASE, PERSONAL SERVICES, AND CONCESSION RIGHTS City grants Lessee the exclusive privilege of operating the Overland Park Golf Club as further detailed in this agreement. Lessee shall have the privilege of conducting such business upon the premises herein described. SECTION 3. CONCESSION RIGHTS City grants Lessee the exclusive privilege of operating the Golf Course concession business at the Overland Park Golf Club, as further detailed in Section 7, and the Lessee shall have the privilege of conducting such business upon the premises herein described and as specified in Appendix B. SECTION 4. RENTAL OF MOTORIZED GOLF CARTS A. Lessee shall maintain the City's golf cart rental fleet and make ready for rental. B. Lessee shall not rent any motorized golf cart to any person not holding a validly issued vehicle operator's license. C. Lessee will maintain said golf carts in a safe, operable condition. 3 D. Lessee shall store the golf carts in an area or facility designated by the Manager of Golf Course Operations for storing the same and shall maintain at all times the storage area in a clean and orderly condition. E. The City's Manager of Golf Course Operations or their designee shall be the final authority in determining the condition of the golf course for operating motorized golf carts. F. That upon the rental of a motorized golf cart, Lessee will not permit more than two persons to occupy the cart. G. Lessee shall provide each renter and occupant of a golf cart with a list of the rules and regulations established for the operation of the golf carts upon the Golf Course, or.as directed_by the City's Legal Department and the Lessee shall be responsible for the enforcement of the rules and regulations. The Lessee shall inspect the cart for damage after each rental. If damage has occurred that will result in the City having to pay more that $100, a police report and City incident report shall be completed. H. The City agrees to provide a sufficient amount of gasoline for the operation of gasoline golf carts, and the Lessee shall be responsible for providing the oil, mixing the fuel and filling the golf carts. The City reserves the right to change to electric carts and will provide necessary bower and chargers. 1. Lessee agrees to carry and pay for both bodily injury and property damage liability insurance protection covering the use of the golf carts, and the 4 Lessee shall provide proof of such insurance in accordance with the requirements of Section 22 herein. The Lessee shall pay for the printing of liability release forms used to relieve the City and lessee from liability of operating the golf carts and require all users to sign these forms before renting the carts.,or any other process approved by the City's legal department. A rLinr±rcnro rsf 41 per r.lr-ttitor#nr the rortt.-.I r.f mGtr.ko.-I .rnlf G..45 offonti.,e JandaP 4,2G- z-and G iRc�eass eftho--9an,a-G-MG-1-ATJPYGP� 'r=2905 c-rzQrgG�rrcn be GPPF9Ved by the Gity. 14J. The percentage of Lessee's remittance to the City from the annual gross receipts of golf carts shall be as follows: _ 42% for 0 r 2009, 2010, 2011, If a $1.00 per pla� for rental of motorized I is implemented at any timeu i t contract, the percentage to the City will be 44% of gross receipts, provided that payments shall become due and owing the City on or after January 1, 29G22007, and shall apply to all sales and rentals occurring after that date; provided further that Lessee's method and schedule for remitting payments to the City shall be determined in a manner approved by the City. 5 SECTION 5. GOLF INSTRUCTION Lessee is to be recognized as GeReF81 ""'"RGge'^r Director of Golf of the Overland Park Golf Club and shall make professional services available to patrons of the golf course at all reasonable times and including such services as are ordinarily rendered and provided by golf professionals employed by a municipal or private golf course and shall specifically include the duty to provide coaching and teaching services to patrons. The Lessee shall furnish the City quarterly records of the number of lessons given. All fees charged for lessons shall be approved by the City. The percentage of Lessee's remittance to the City from the annual gross receipts of the golf instruction shall be 0 percent of gross receipts; SECTION 6. LESSEE'S RIGHT TO EMPLOY ASSISTANT GOLF PROFESSIONALS AND OTHER PERSONNEL The Lessee,in the discharge of their duties and responsibilities herein provided,shall employ the following specific professionals to serve as their assistants, a head golf professional, ,Class A-1 member of the PGA or LPGA eguivaleni, or approved iv i Appendix B. #eed--Food and beveFGgegeverage— f1„� 6 IOutside Services Manager, director of instruction and such other persons as may be required for the discharge of their duties and responsibilities hereunder. SECTION 7. SALE OF FOOD, DRINKS, AND OTHER MERCHANDISE A. Lessee shall record all sales of food, drinks, and other merchandise derived from the exercise of the concession herein granted upon a cash register provided by the City, which produces the following: 1. Produces an audit trail which is acceptable to a Certified Public Accountant or such other public accountant who will audit the Lessee's records and accounts on behalf of the City. 2. Record sales in the following three categories: (a) Cereal malt beverages (b) Any and all taxes upon the sale of said beverages, foods, or services imposed by the United States of America, State of Kansas, City of Overland Park, or such other political subdivisions having jurisdictions thereof. (c) Any other sales of goods or services not herein enumerated. 3. Produce a validated cash receipt. B. The Lessee, in consideration of the rights and privileges granted herein, agrees to pay the City a percentage of the annual gross receipts derived 7 from the operation of the concession which shall include receipts from the sale or rental of the following enumerated goods or services: 1. Sale of beverages 2. Sale of foods 3. Lessee's operation of any and all vending machines The percentage of Lessee's remittance to the City from the annual gross receipts of the goods and services hereinabove referenced shall be 10 percent of gross receipts; provided that payments shall become due and owing the City on or after January 1, 20Q2007, and shall apply to all sales and rentals occurring on and after that date; provided further that Lessee's method and schedule for remitting payments to the City shall be determined in a manner approved by the City. SECTION S. SALE OF PRO SHOP MERCHANDISE A In addition to the above, Lessee shall have the exclusive right to use the premises for the display and sale of clothing, golf equipment and accessories, and shall be responsible for the purchase of all such merchandise. B. The City shall have the exclusive right to provide, or have provided the official logo for use in marketing, promoting and advertising the City's Golf Course. No other logo will be permitted for use without the expressed written 8 consent of the City. This provision does not apply to brand name logos or insignia placed on merchandise by manufacturers. SECTION 9. DRIVING RANGE OPERATION A. lessee shall have the exclusive right to use the driving range for instruction and public use. The Lessee shall be responsible for the purchase of all equipment and providing the necessary personnel to operate said driving range. B. The percentage of Lessee's remittance to the City from the annual gross receipts of the driving range shall be 10 percent of gross receipts; provided that payments shall become due and owing the City on or after January 1,20022007, and shall apply to all sales and rentals occurring on and after that date; provided further that Lessee's method and schedule for remitting payments to the City shall be determined in a manner approved by the City. SECTION 10. COLLECTION OF FEES A. That the Lessee agrees to collect on behalf of the City from those playing golf at the Golf Course, green fees and membership fees in the amount set by the City for such fees, and in consideration of such remittance,will issue daily tickets for the privilege of playing golf on the Golf Course; that the Lessee will account and remit to the City all receipts from the sale of green fees and membership fees in a manner approved by the City Manager;that 9 the Lessee will furnish the City with a fidelity bond in the amount of $25,000 given upon good and satisfactory surety, guaranteeing the City the faithful collection, accounting, and remittance of all monies due to the City collected as aforesaid; and that the premium cost of any such bond will be paid by the Lessee. B. That the Lessee shall be responsible for the promotion of the Westlinks Golf Course,including coordination, programming, public relations, etc.,with the Convention and Tourism Bureau, the Chamber of Commerce, Hotels, Corporate Business, and other groups in order to achieve full utilization of the Westlinks Golf Course. C. That the City shall have the right to remove abandoned golf balls from Overland Park Golf Club. D. For purposes of this contract, the Lessee is an independent contractor and not an employee or agent of the City. Additionally,the Lessee is not entitled to any employee benefits of the City. SECTION 11. CITY'S RIGHT TO PROVIDE PERSONNEL The City shall have the right to provide, or have provided at its expense, personnel to assist in managing the play of golf from the first and tenth tees on Saturday and Sunday of each week during the calendar year and at such other times as may be deemed necessary by the Manager of Golf Course Operations including legal 10 holidays. These personnel shall on those occasions assist in patrolling the Golf Course. SECTION 12. INSPECTION OF PREMISES BY CITY The City shall have at all times the right to inspect the premises and facilities occupied by the Lessee in conducting its services and sales. SECTION 13. LESSEE PROHIBITED FROM MODIFYING PREMISES The Lessee shall not install any fixtures or make any physical changes in the premises and facilities under its control without the express written consent of the City. SECTION 14. LESSEE'S USE OF CITY EQUIPMENT Lessee shall have the use of such existing equipment owned by the City as now may be located upon the premises. Lessee agrees to exercise general supervision and responsibility for fhe proper use and care of all equipment and furniture located upon the premises,which are specifically for the use and convenience of all public users of the Golf Course. The Lessee shall be responsible for coordinating the repair and replacement of equipment. An inventory and inspection of the equipment shall be taken by a representative of each of the parties, and said inventory and inspection report shall be made a part of this agreement. It is agreed by the parties hereto that an annual inventory and inspection report shall be made on or about January 1 of each year during the life of fhis agreement. SECTION 15. CONTROL OF LEASED PREMISES 11 The City, through its Manager of Golf Course Operations, reserves the right to exercise general control and supervision of the premises and other facilities available to the public; provided that Lessee shall be solely and exclusively responsible for the maintenance and safekeeping of the clubhouse including the duty to keep the clubhouse in good and satisfactory condition, and that the Lessee shall avoid any conditions that might endanger or harm persons entering thereon. SECTION 16. LESSEE'S DUTY TO EXHIBIT PRICE LIST That Lessee shall conspicuously exhibit a list of all prices and charges relating to the sale and rental of equipment or services offered by Lessee. SECTION 17. CITY'S DUTY TO PROVIDE UTILITIES The City agrees to furnish to Lessee and pay for a sufficient amount of water, electricity, gas, trash service and telephones for that portion and section of the premises and facilities leased hereunder, as necessary for the operation of such facilities. SECTION 18. DAYS AND HOURS FOR OPERATING GOLF COURSE The City, through its Manager of Golf Course Operations, shall have the exclusive right to determine the days and hours of each day during which the Golf Course, clubhouse, pro shop, and other related facilities thereon shall be operated. SECTION 19. DISCLAIMER OF LIABILITY A. The City shall not be liable or obligated to Lessee for damage incurred by fire, theff, or other casualty, acts of God, acts compelled by the United 12 States of America and State of Kansas, civil disaster, and such other occurrences and events beyond control of the City. B. Lessee shall maintain the premises in an orderly, safe, and clean condition and shall avoid the existence or creation of any conditions, which would endanger or harm persons entering thereon. SECTION 20. NONASSIGNABILITY OF LEASE This lease agreement shall not be assigned, transferred, or sold, nor the premises herein leased or sublet to any other person, in whole or part by the Lessee, except with the express written consent of the City. SECTION 21. FIDELITY BOND The Lessee shall, prior to commencing the performance of its duties and responsibilities under this lease agreement, furnish to the City security in the sum of $25,000 by a good and sufficient surety approved by the City for the benefit of the City to guarantee the faithful performance of this agreement in all of its particulars and protect the City against any loss which it might occur or occasion by reason of Lessee's breach of this agreement. SECTION 22. INSURANCE REQUIREMENTS The Lessee agrees to secure and maintain throughout the duration of the agreement insurance of the type and in at least the amounts specified herein. The insurance will protect against loss generated either by the Lessee or any subcontractor, or anyone directly or indirectly employed by the Lessee or any 13 subcontractors. Said policy of insurance shall provide that the City does not waive its defense of governmental immunity, and certification of insurance coverage shall be on the City's standard Certificate of Insurance form. General Liability General Liability Insurance shall be provided incorporating protection in the following areas: (a) Commercial General Liability (b) Premises and Operations (Entire Premises) (c) Products and Completed Operations (d) Broad Form Contractual (e) Broad Form Property Damage (f) Personal Injury (g) Independent Contractors (h) Include Underground, Collapse Policy must name the City of Overland Park, as an additional named insured. Minimum Limits Required: Combined Single Limits $1,000,000 Each Occurrence Bodily Injury and Property Damage $1,000,000 Aggregate General Liability General Liability Insurance shall be provided incorporating protection in the following area: 14 (a) Liquor Liability Minimum Limits Required: Combined Single Limits $ 100,000 Each Occurrence Bodily Injury and Property Damage $ 100,000 Aggregate Automobile Liability Automobile Liability Insurance shall be provided as follows: (a) Comprehensive, Business Auto, or Personal Auto Form (b) Include Hired and Non-owned Combined Single Limits, Bodily Injury and Property Damage $ 500,000 Each Accident Workers' Compensation and Employers' Liability The policy shall insure against all claims under applicable State Workers' Compensation laws and shall protect the Professionals against all claims for injury, disease, or death of employees which for any reason may not fall within the provisions of these laws. Minimum Limits Required: Workers' Compensation Statutory Employers' Liability: Bodily Injury by Accident $ 100,000 Bodily Injury by Disease $ 500,000 Policy Limit Bodily Injury by Disease $ 100,000 Each Employee 15 SECTION 23. LAW, ORDINANCES, AND REGULATIONS Lessee shall be fully familiar with, and at all times observe and comply with all laws of the United States of America and the State of Kansas, all ordinances of the City of Overland Park, Kansas, and all other laws, ordinances, or regulations governing Lessee's operation of the concession herein granted and agrees to hold the City harmless from any loss or damage occasioned by Lessee's violation thereof. SECTION 24.TERMINATION OF AGREEMENT If Lessee shall fail or refuse to perform or comply with any of the obligations, conditions, or duties herein agreed to by the Lessee, the City through its Manager of Golf Course Operations shall have the right to notify the Lessee in writing of such specific default; and if Lessee shall remain in default for seven days thereafter, the City may, upon 30 days' notice, elect to cancel such agreement and may notify the Lessee of such cancellation. Thereupon, the agreement may thereafter be deemed null and void at the election of the City; provided further that during the term of this lease agreement, either party shall have the right to terminate said agreement without specifying the reason therefore and by giving written notice to the other party 90 days prior to the date upon which party desires to terminate this agreement. In the event of termination of this agreement for any reason prior to the termination date herein or at the date of termination, the City shall have the right to purchase all inventory and necessary golf equipment owned by the Lessee. The purchase price to be paid by the City for inventory shall be the lower of cost or 16 market. The purchase price to be paid by the City for equipment shall be its cost less accumulated depreciation as shown by the Lessee's financial records, but in no event less than its residual market value. The City will not assume any leases of equipment unless the lease agreement has been previously reviewed and approved by the City. SECTION 25. EVALUATION Not less than annually, the Lessee shall be evaluated in writing by the City. A copy of such evaluation shall be delivered to the Lessee along with the weekly notes of the supervisory review of operations provided by the Lessee. SECTION 26. AUDIT AND REPORTING On or before the expiration of 60 days after December 31,29922006, and within 60 days after each succeeding 12-month period during the balance of the term that this lease shall be in force, the City may conduct a certified audit of the financial operations of the preceding accounting period in accordance with generally accepted auditing standards prepared by a Certified Public Accountant. The certified audit will be funded by the City. If the lease is terminated as provided in Section 24 of this agreement, the City may conduct within 60 days a certified audit of the financial operations of the preceding accounting period in accordance with generally accepted auditing standards prepared by a Certified Public Accountant, for the period that has elapsed since the end date of the last audit; provided further that within 30 days following the termination of this lease 17 agreement, whether by election of either party or at the end of the term defined in Section 1 hereof, the Lessee will pay to the City a sum equal to the percentage of the gross annual receipts as have accrued to the Lessee for said period; provided further that the City reserves the right to independently audit Lessee's financial statements from which the City is remitted a portion thereof as its lawful consideration for this agreement. The Lessee shall submit within 60 days of the end of each year, a financial statement acceptable to the City's Finance Department. 18 SECTION 27. NON-DISCRIMINATION/OTHER LAWS A. The Lessee agree that: 1 . The Lessee shall observe the provisions of the Kansas Act Against Discrimination (K.S.A. 44-1001 et seq.) And shall not discriminate against any person in the performance of work under the present contract because of race, religion, color, sex, disability, national origin, ancestry or age; 2. In all solicitations or advertisements for employees, the Lessee shall include the phrase, "equal opportunity employer,"or a similar phrase to be approved by the commission; 3. If the Lessee fails to comply with the manner in which the Lessee reports to the commission in accordance with the provision of K.S.A. 44-1031 and amendments thereto, the Lessee shall be deemed to have breached the present contract and it may be cancelled, terminated or suspended, in whole or in part, by the contracting agency; 4. If the Lessee is found guilty of a violation of the Kansas Act Against Discrimination under a decision or order of the commission which has become final, the Lessee shall be deemed to have breached the present contract and it may be cancelled, terminated or suspended, in whole or in part, by the contracting agency; and 19 5. The Lessee shall include the provisions of subsections (1.)Through (4.) In every subcontract or purchase order so that such provisions will be binding upon such subcontractor or vendor. B. The Lessee further agrees that the Lessee shall abide by the Kansas Age Discrimination In Employment Act (K.S.A. 44-111 et seq.) and the applicable provision of the Americans With Disabilities Act (42 U.S.C. 1201 et seq.) as well as all other federal, state and local laws, ordinances and regulations applicable to this project and to furnish any certification required by any federal, state of local governmental agency in connection therewith. SECTION 28. PROVISIONS SEPARABLE It is the intent of the parties hereto in the preparation and execution of this agreement to avoid any conflict with the applicable laws or regulations of the State of Kansas; and if any provision herein is found to be in conflict with the State Cash Basis Budget Law or any other state law or regulation, it is the intent of the parties hereto that such provision shall have no force and effect, and the remainder of the agreement shall be valid as though such conflicting provision had not been written or made a part hereof. SECTION 29. INDEPENDENT CONTRACTOR The right of general supervision by the City shall not make the Lessee an agent or employee of the City, and the Lessee shall in all respects be an independent contractor in respect to the work performed pursuant to this agreement. 20 SECTION 30. NOTIFICATION, CHANGES, AND CLAIMS The Lessee agrees to immediately notify the City in writing of any claims or legal action filed by or against the Lessee or any employee or subcontractor. All notices required or contemplated by this Agreement shall be personally served or mailed, postage prepaid and return receipt requested,addressed to the parties as follows: To City: James Cox, Director of Parks & Recreation City of Overland Park 8500 Santa Fe Overland Park, KS 66212 To Lessee: Timothy B. Beeson Overland Park Golf Club 12501 Quivira Road Overland Park, KS 66213 or to such other address as the parties may designate in writing. SECTION 31. MODIFICATIONS This agreement along with general duties and performance specifications and operating standards shall constitute a full and complete statement of the terms and provisions agreed upon and shall not be modified, amended, changed, or otherwise altered unless mutually agreed upon in writing by all parties using the same formalities as required herein. 21 SECTION 32. OUTSIDE INTEREST It is the intent of this Contract to secure the personal services and full-time exclusive efforts of the Lessee. Failure of the Lessee, for any reason, to make their personal services available to the City to the extent necessary to perform these contracted services skillfully and promptly shall result in termination of the Contract. During the term of this agreement,the Lessee shall only act as an independent contractor for the City of Overland Park and not perform golf related duties at any other golf course or club, or accept any other active employment or contractual obligations unless such additional employment or contractual obligations are approved in writing by the City. Neither the Lessee nor their spouses shall have any legal or equitable interest in any golf course or club. SECTION 33. In the event the death or disability of the Lessee, this will result in the termination of this Contract and the following provisions shall take effect: (a) There shall be a transition period, of up to ninety (90) days, during which time the City shall undertake the procedures necessary to select a new Lessee. (b) The Lessee may designate a qualified associate of the Lessee who, during this interim period, will take over the Lessee's business operations and continue to perform and complete all the terms and conditions of this Agreement. Such designation originally shall be in this Agreement: any 22 subsequent modification must be in writing, and be subject to the written approval of the Director of Parks and Recreation. (c) During the interim transition period the City shall have full and immediate access to all business records, especially financial records. The City shall have no liability for any expenditures or obligations incurred by the interim successor Lessee. (d) If the City determines that the interim successor is unable or unwilling to continue performance of this Contract fully and satisfactorily, the City, in its sole discretion, may terminate this Agreement forthwith and summarily take over complete control of the operations of the Golf Club. If such eventuality were to occur, the City, in its sole discretion, may contract with or otherwise utilize any of the employees or agents of the lessee, in order to continue operation of the Golf Club until a successor Lessee is chosen. (e) The initial designated successor of the Lessee shall be: Charles Schuster 23 IN WITNESS THEREOF,the parties hereto have executed the above foregoing agreement on the date first above written. CITY OF OVERLAND PARK, KANSAS €d Filer Qml Gerlach, Mayor ATTEST: Marian Cook City Clerk APPROVED AS TO FORM: J. Bart Budetti Sr. Assistant City Attorney Timothy B. Eleeson (f) ACKNOWLEDGMENT STATE OF KANSAS ) )SS. COUNTY OF JOHNSON ) The foregoing instrument was acknowledged before me this day of , 19 by , Lessee. Notary Public My appointment expires: 24 WESTL.INKS GOLF CLUB CITY OF OVERLAND PARK, KANSAS Appendix A Tract "A" Beginning at the northwest corner of the NE'/a of Section 27, T13S, R24E, Johnson County, Kansas; thence N 87°48'35" E, along the north line of said NE'/a, a distance of 255.50 feet; thence S 02°11'25" E a distance of 60.00 feet; thence S 03"10'07" E a distance of 86400 feet; thence S 50°51'31 " E a distance of 663.00 feet; thence S 22011'46" E a distance of 600.00 feet; thence S 40°27'42" W a distance of 427.00 feet; thence N 53°02'32" W a distance of 870,00 feet; thence S 64°54'37" W a distance of 114.00 feet; thence S 02 047'50" W a distance of 600.00 feet; thence S 35°37'20" W a distance -Qf 341.00 feet; thence N 59 033'22° W a distance of 252.85 feet; thence N 30°26'38" E a distance of 140.07 feet, thence N 59°3322" W a distance of 217.00 feet; thence N 13°36'43" W a distance of 431 .00 feet; thence N 19°43'08" E a distance of 262.00 feet; thence N 14'10'59" W a distance of 685.00 feet; thence N 07 041'44" E a distance of 850.00 feet; thence N 01 °58'24" W a distance of 60.00 feet to a point on the north line of the NW'/a , of said Section 27; thence N 88 001'36" E, along the north line of said NWI/, , a distance of 660.79 feet-to the Point of Beginning, containing 62.127 acres, more or less. Tract "B" Beginning at a point on the north line of the SWY< of Section 27, T1 3S, R24E, Johnson County, Kansas, said point being 382.92 feet west of the northeast corner of said SWI/ ; thence S 30°26'38" W a distance of 102.00 feet; thence S 07°34'10" W a distance of 820.00 feet; thence S 29 047'00" W. a distance of.247.00 feet; thence S 06 021'28" E a distance of 228.76 feet; thence westerly on a curve to the left having an initial tangent bearing of S 86°25'40" W and a radius of 1400 feet, for a distance of 256.24 feet;. thence S 75°56'28" W a distance of 306.97 feet; thence N 05"19'10" W a distance of 325.36 feet; thence N 08°58'40" E a distance of 850.00 feet; thence N 21042'50" E a distance of 383.00 feet; thence N 44°33'19" E a distance of 94.00 feet; thence S 59 033'22" E a distance of 242.00 feet; thence N 30 026'38" E a distance of 140.00 feet; thence S 59 033'22" E a distance of 252.85 feet to the Point of Beginning, containing 20.246 acres, more or less; and, Reviewed By: Agenda Item Number �+ Parks ❑ Recreation ❑ paRKs t PE��a++--AslTtorl Director City Administrator El Tracking Number Legal ❑ -� Human Resources ❑ ro�rruE aaas=�auna��,mm Police ❑ Park Board Agenda Item Tracking Document Title: Resolution to close the checking account for the REC Center Improvement Fund Agenda Date• Park Board—September 24, 2009 Synopsis: The escrow fund setup at the beginning of the REC Center lease for purposes of making improvements to the property has been depleted, and should be closed. Action Previously Taken: Date of Action: N/A Action Taken: Item Number: Type of Vote Required: Majority Action Requested: Approval Submitted by: Bart Olson Parks and Recreation Name Department Agenda Item Notes: Memorandum AM ''°WV= To: Park Board 'T' M From: Bart Olson, Interim Director of Parks and Recreation PARKS i pECR8h77GW CC: Date: September 18, 2009 Subject: Closing of checking account for REC Center Improvement Fund roamer wasESttu�rAr�urem The attached resolution will close the checking account associated with the REC. Center Improvement Fund. This checking account and fund was set up at the beginning of the REC Center lease for purposes of funding capital improvements to the REC Center. The initial balance of the account was $100,000 and was funded by the City. I have attached a list of expenses incurred over the last fiscal year. Because this fund has been depleted, the checking account should be closed. The remaining funds (—$150) will be rolled back into the Parks and Recreation checking account. After this request is approved by the Park Board, it will be presented to the Administration Committee and the City Council. I request approval of this agenda item. STATE OF ILLINOIS } }SS COUNTY OF KENDALL } RESOLUTION NO. 2009- RESOLUTION OF AUTHORIZATION TO CLOSE CHECKING ACCOUNT AND TRANSFER FUNDS Whereas, the City Council of the United City of Yorkville has maintained checking account no. 80947700 at Castle Bank to maintain expenditures for the Recreation Center Improvements; and Whereas, it has been determined that the account is no longer necessary as the funds have continued to remain dormant; and NOW THEREFORE BE IT RESOLVED,by the Mayor and City Council of the United City of Yorkville that the Castle Bank Checking Account Number 80947700 be closed and all funds therein be transferred to the United City of Yorkville Park and Recreation Fund, and that the Mayor, City Clerk, City Treasurer and Finance Director are hereby authorized to take all actions, and sign all documents necessary consistent with this Resolution. Passed by the City Council of the United City of Yorkville, Kendall County, Illinois this day of A.D. 2008. CITY CLERK ROBYN SUTCLIFF DIANE TEELING GARY GOLINSKI ARDEN JOSEPH PLOCHER WALTER WERDERICH MARTY MUNNS ROSE ANN SPEARS GEORGE GILSON Approved by me, as Mayor of the United City of Yorkville, Kendall County, Illinois, this day of A.D. 2009. MAYOR DATE: 09/18/2009 UNITED CITY OF YORKVILLE PAGE: 1 TIME: 09:59:32 ACCOUNT ACTIVITY REPORT F-YR: 09 ID: GL430000.WOW ACCOUNT: 96-000-21-00-2120 REC CENTER IMPROVEMENTS ACTIVITY THROUGH FISCAL PERIOD 12 PER JOURNAL # ITEM TRANSACTION DESCRIPTION VENDOR DEBIT CREDIT ------------------------------------------------------------------------------------------------------------------------------------ 01 BEGINNING BALANCE 04 GJ-080805 02 DEPOSIT 100,000.00 AP-80826M 04 REC-DEMOLITION OF WALLS, WALKCUST 2,125.00 05 REC-DEPOSIT FOR FLOORING WORK WALKCUST 23,000.00 O6 REC-FABRICATE NEW PYLON SIGN WALKCUST 4,849.00 TOTAL PERIOD 04 ACTIVITY 29,974.00 100,000.00 05 AP-80909M 10 REC IMPROV-NEW POOL CONTROLLER WALKCUST 9,238.46 AP-80923M O8 REC-PUMP & WHIRLPOOL MOTOR WALKCUST 1,062.76 ------------------------------------------ TOTAL PERIOD 05 ACTIVITY 10,301.24 0.00 06 AP-81028M 12 REC-DEMOLITION & REPLACEMENT WALKCUST 3,940.90 ------------------------------------------ TOTAL PERIOD 06 ACTIVITY 3,940.90 0.00 07 AP-61110M 11 AEC CENTER-SIGNS WALKCUST 2,951.00 12 REC CENTER-CARPET, COVE BASE, WALKCUST 23,209.00 ------------------------------------------ TOTAL PERIOD 07 ACTIVITY 26,160.00 0.00 08 AP-81222M 28 REC CENTER-NEW DOOR/FRAME WALKCUST 1,050.00 ------------------------------------------ TOTAL PERIOD OB ACTIVITY 1,050.00 0.00 11 AP-90310M 07 RECREATION-REMOVE CEILING WALKCUST 26,581.00 ------------------------------------------ TOTAL PERIOD 11 ACTIVITY 26,581.00 0.00 12 AP-90414M 07 REC-POOL COMPLIANCE BY AQUA WALKCUST 1,421.79 O8 REC-REGULATOR REPAIRS BY WALKCUST 407.54 ------------------------------------------ TOTAL PERIOD 12 ACTIVITY 1,829.33 0.00 BALANCE: 163.53 Reviewed By: Agenda Item Number ) YDWVW. Parks ❑ Recreation ❑ , PgpKC d F6c�7icN Director City Administrator ❑ Tracking Number Legal ❑ -� Human Resources ❑ sewm� nvK.ttar�npr:vu�t Police ❑ Park Board Agenda Item Tracking Document Title: Whispering Meadows Park Status of Construction Agenda Date: Park Board - September 24, 2009 Synopsis: A discussion of the status of the construction of Whispering Meadows Park. Action Previously Taken: Date of Action: N/A Action Taken: Item Number: Type of Vote Required: N/A Action Requested: Discussion Submitted by: Park Board Member Ken Koch (via Bart Olson) Name Department Agenda Item Notes: Superintendent Sleezer and I will have a verbal update on the Whispering Meadows Park at the meeting. (Bart Olson) Reviewed By: Agenda Item Number 'rDwVU1- Parks ❑ 1 � Recreation ❑ PRRKs b IMCWMN Director Cx7 �i City Administrator ❑ ` Tracking Number ED Legal ❑ Human Resources ❑ Police ❑ Park Board Agenda Item Tracking Document Title: Summer Programs Performance Agenda Date: Park Board- September 24, 2009 Synopsis: A look at the budgetary performance of programs over the Summer of 2009. Action Previously Taken: Date of Action: N/A Action Taken: Item Number: Type of Vote Required: N/A Action Requested: Discussion Submitted by: Bart Olson Parks and Recreation Name Department Agenda Item Notes: Memorandum �k T sJ To: Park Board From: Bart Olson, Interim Director of Parks and Recreation PRRKG a RErWTTCN CC: Sue Swithin, Superintendent of Recreation ID Date: September 17, 2009 Subject: Summer Programs--Operating and REC Center Budget m�� aunst�nacvx�mr Percentage of all classes ran/cancelled: 74 0/o126% Percentage of classes that ran that hit 30%profit margin: 84% Percentage of classes that ran that beat estimated profit margin: 72% Percentage of classes that ran that did not beat estimated profit margin: 28% Operating Bud et Programs-Summary Expenses Revenues Profit Expected $47,776 $63,686 $15,910 Actual $40,472 $59,630 $19,159 Top 10 Programs in Total Revenues Top 10 Programs in Total Expenses Coed Softball $12,050 Coed Softball $7,516 Men's Recreational Softball $10,220 Men's Recreational Softball $6,452 All Star T-Ball League 5-6 $4,295 Music Under the Stars $5,300 Men's Competitive Softball $3,940 All Star Tball League 5-6 $2,880 Tennis Camp $3,914 Men's Competitive Softball $2,754 Safety Town $3,235 Tennis Camp $2,237 All Star TBall League 3-4 $2,230 Safety Town $1,783 Soccer Training Camp $1,597 All Star Tball League 3-4 $1,512 Farmer's Market $1,440 Soccer Training Camp $1,198 Beginners Golf Camp $1,365 Beginners Golf Camp $1,020 Top 10 Programs in Expected Profit Top 10 Programs in Actual Profit Coed Softball I 52,795 _ Coed Softball $4,534 Men's Recreational Softball $2,495 Men's Recreational Softball $3,768 16" Softball Tournament $1,575 Tennis Camp $1,677 Tennis Camp $1,565 Safety Town $1,452 Men's Competitive Softball $1,035 All Star TBall League 5-6 $1,385 Farmer's Market $675 Men's Competitive Softball $1,186 All Star TBall Lea 5-6 $655 Farmer's Market $1,165 All Star TBall League 3-4 $655 All Star TBall League 3-4 $718 Safety Town $500 I Kiddie Cam $440 Kiddie Cam $410 Soccer Training Cam $399 Operating Budget Programs Summa - Continued Top 10 Programs in Difference Between Bottom 10 Programs in Difference Actual Net Profit and Estimated Net Profit Between Actual Net Profit and Estimated (i.e. Under-estimated Performance) Net Profit i.e. Over-estimated Performance Coed Softball $1,739 16" Softball Tournament $1,575 didn't run Men's Recreational Softball $1,273 Movie Under the Stars $650 Safety Town $952 Kids First Flag Football $351 All Star TBall League 5-6 $730 Adult Kickball Tournament $350 didn't run Music Under the Stars $692 Kid's First Volleyball Cam $274 Farmer's Market $490 Kiddie Cam $204 Soccer Training Camp $185 Kid's First Flag Football $158 Camp Men's Competitive Softball $151 White Sox Advanced Cain $115 Be inner's Golf Cam $150 Kiddie Cam $100 Video Game Design $150 Kid's First Volleyball Cain $80 REC Center Pro rams - Summary Ex penses Revenues Profit Expected $25,013 $43,328 $18,315 Actual $10,396 $27,686 $17,290 Top 10 Programs in Total. Revenues Top 10 Programs in Total Expenses Level 2 Swim Lessons $3,719 Basketball Development $795 Cam Level 1 Swim Lessons $3,575 Level 2 Swim Lessons $678 Level 3 Swim Lessons $2,148 Level 1 Swim Lessons $665 Level 4-6 Swim Lessons $1,980 All Star Parent/Tot $618 Open Gym $1,920 All Star Super Sport $618 Basketball Development Camp $1,590 All Star Soccer $618 Basketball Development Camp $1,120 All Star TBall $574 All Star Parent/Tot $922 All Star Soccer $570 All Star Super Sport $907 Basketball Development $560 Cam All Star Soccer $860 All Star TBall $523 REC Center Programs Summa - Continued Top 10 Programs in Expected Profit Top 10 Programs in Actual Profit Level 2 Swim Lessons $1,966 Level 2 Swim Lessons $3,041 Open Gym $1,900 Level 1 Swim Lessons $2,910 Level 1 Swim Lessons $1,496 Open Gym $1,878 Level 3 Swim Lessons $1,496 Level 3 Swim Lessons $1,698 Level 4-6 Swim Lessons $1,213 Level 4-6 Swim Lessons $1,605 Private Swim Lessons $1,070 Basketball Development $795 Cam Diaper Diver $753 Private Swim Lessons $560 Day Cam $620 Cheer Cam $547 Day Camp $620 Diaper Diver $480 Da Camp $620 All Star TBall $475 Top 10 Programs in Difference Between Bottom 10 Programs in Difference Actual Net Profit and Estimated Net Profit Between Actual Net Profit and Estimated (i.e. Under-estimated Performance) Net Profit (ix, Over-estimated Performance Level 1 Swim Lessons $1,414 Day Cam $620 Level 2 Swim Lessons $1,075 Day Cam $620 Basketball Development Cam $600 Day Cam $620 Basketball Development Cam $410 Day Cam $620 Level 4-6 Swim Lessons $392 Day Camp $620 Cheer Cam $376 Day Cam $620 All Star TBall $295 Private Swim Lessons $523 Level 3 Swim Lessons $202 Diaper Divers $278 Basketball Development Cam $190 Fitness Yo pa $232 All Star Parent/Tot $180 Basketball Development $195 Cam Reviewed By: Agenda item Number 'r0axVt1LE Parks ❑ Recreation ❑^ // FAR6G a RECWTUX4 Director Ql L City Administrator El Tracking Number Legal ❑ -� Human Resources ❑ Police ❑ Park Board Agenda Item Tracking Document Title: FY 09/10 Revised Budget Agenda Date: Park Board—September 24, 2009 Synopsis: A first look at the FY 09110 revised budget. Action Previously Taken: Date of Action: N/A Action Taken: Item.Number: Type of Vote Required: N/A Action Requested: Discussion Submitted by: Bart Olson Parks and Recreation Name Department Agenda Item Notes: Memorandum 'M wwvluz To: Park Board 7" M From: Bart Olson, Interim Director of Parks and Recreation PA86G 6 RECRSA'T=4 CC: �JD � Date: September 18, 2009 Subject: FY 09110 Revised Budget—First Draft I have included a first draft of the FY 09110 revised budget. I am not seeking approval of this budget at this meeting, as many more steps must be made before a final revised budget is presented to the Mayor and then the City Council. The Mayor and I have briefly reviewed this budget, and our general understanding is that the transfer from the general fund into the operating budget probably will probably remain the same,but may decrease. Parks Capital Budget—Items of Note 22-000-42-00-4216 Parks Capital Fee (revenue) The City processed some unexpected building permits that have the$50 Parks Capital Impact Fee. 22-000-42-00-4217 Park Capital Donations (revenue) The Bristol Bay mowing proposal was executed this week, and the City received $48,000 for the improvements and the maintenance of the property. As discussed in the proposal, the Parks Department plans on using most of this money for the purchase of a large mower and a small amount for the maintenance of turf on the property. 22-610-75-00-7015 Parks Equipment (expense) This line item contains the expenses as described above. Land-Cash—Items of Note 72-000-47-00-4700 OS LAD Grant,Whispering Meadows or Prairie Meadows (revenue) The City has not received reimbursement for either of these grants (the budget shows Prairie Meadows being received in FY 08109). Both of these grants expire on December 31, 2009. This means that all project work must be completed by that date, and the City has one year from that date to pay for all invoices associated with the project and turn in the final grant reports. The Prairie Meadows Park (Riemenschneider Park) has been complete for more than a year, all invoices have been paid, and all documentation has been compiled to receive reimbursement—except for the deed to the park to be used as a land-match for the grant. The land-match for this grant is Grande Reserve Park A, which is currently in foreclosure. I have been in conversation with the holding company for several weeks (and Dir. Mogle for several months prior to that) and they know that the deed must be received as soon as possible and by December 31. Whispering Meadows Park(Bristol Station Park) is still in construction and about $174,000 worth of invoices will need to be paid in this fiscal year, as this grant also expires on December 31. This local match for this grant is Grande Reserve Park B, which is in the same situation as Grande Reserve Park A. Because both deeds are tied up in the foreclosure process, I doubt that we will receive reimbursement for either grant in this fiscal year. Of the two grants, there is a better chance that the Prairie Meadows reimbursement will be received this year. 72-000-47-00-4702 Bike Path Grant(revenue) This is for the Blackberry Creek trail that runs through Grande Reserve. Billing was turned in to IDNR this Spring, and a few unresolved issues with the grant appeared after reimbursement was requested. As discussed previously, the work that was completed in Fall 200$ was completed after the grant expiration and thus was ineligible for grant reimbursement. The amount to be received is $103,000, instead of$125,000. No line item# Bristol Bay (revenue) The City received $50,000 in land-cash funds from Centex for the regional park this week. Centex has committed to paying $50,000 for Bristol Bay Park A (near the clubhouse) after April 1, 2010 and before April 30, 2010. No line item# Wheaton Woods Grant (revenue) If the work at Wheaton Woods is completed this year, then reimbursement should also be received this fiscal year. There is no issue with physically completing the work this year,but there may not be money available to complete the work'. As the fiscal year progresses, staff will be working with the Finance Department on securing funds to pay the invoices for this work, prior to the work being authorized. 72-000-75-00-7330 Whispering Meadows Park(expense) As part of the grant project, all work must be complete on this park before December 31, 2009, and all invoices paid soon thereafter. Invoices were turned in by the contractor this week for more than$70,000 worth of work. The amount budgeted includes all remaining work for the park. 72-000-75-00-7333 Raintree Village(expense) The amount budgeted is the amount of work that can be completed in this park. This grant does not expire this year, so work does not have to be completed. However, in order to complete the park within the estimated timeframe, it would be best to complete the work budgeted in this fiscal year. As with the Wheaton Woods Grant, all expenses would be reviewed prior to authorization to make sure they can be covered by the general fund fund balance. No line item # Bristol Bay Park A (expense) This expense is tied to the money received as land-cash fees from Centex. Staff is expecting to authorize the expenses in early Spring to conduct a volunteer park-build in Summer 2010. 72-000-99-00-9901 Transfer to General Fund ex ense Superintendent Sleezer and City Parks Designer Haake are reviewing their work logs for the first third of this fiscal year to make sure this number is an accurate amount to be transferred to the General Fund. ' Since land-cash is in deficit,all invoices coded to land-cash get paid(temporarily)out of the general fund fund balance. Operating Budget--Items of Note 79-000-40-00-3999 Beginning Fund Balance revenue This is the current estimate for the FY 08/09 operating budget deficit. The final number will be known and presented in a few weeks with the audit. 79-000-42-00-4280 Concessions (revenue) 79-000-42-00-4291 Hometown Days (revenue) As discussed in the past few budget reports and Park Board meetings, both concessions and Hometown Days performed better than budgeted. The concessions number should be very close to actual number, while the Hometown Days might be higher than the amount budgeted (final numbers are still very close to be finalized). 79-650-50-00-5150 Salaries—Instructor/Contractual (expense) 79-650-62-00-5401 Contractual Services ex ease At the beginning of the fiscal year, all expenses now shown in these two line items were being coded out of the salaries line item (5150). When looking at the expenses from this line- item, Supt. Swithin and I thought it beneficial to show a separate line-item for instructors who are City employees and those who are contractors. Adding the contractual services line-item (5401),budgeting expenses for contractors from this line item, and decreasing the salaries line- item (5150) assures that costs can be better tracked in the fixture. 79-650-65-00-5803 Program Expenses 79-650-72-00-6500 IMRF Participants ex ense As discussed during the IMRF authorizations, the increase in the IMRF line-item is offset by a decrease in the program expenses line-item. 79-650-75-00-7002 Computer Equip and Software (expense) All line items Parks Expenses Several line-items were cut to offset the increase in legal fees and the decrease in revenues. These are narrated within the budget. All line items Recreation Ex enses Staff is working on recommendations for several line-items to be cut from Recreation expenses to offset the estimated$18,500 deficit. REC Center Budget—Items of Note No line item# Beginning Balance(revenue) I expect the FY 08/09 deficit (reflected in this line item) to be better than estimated at the beginning of the fiscal year. 80-000-42-00-4200 Membership Fees revenue As discussed under the Director's Report at a past Park Board meeting, I expect Membership Fees to be higher than originally budgeted. 1 have increased the total year's budgeted amount by 2% to $410,000. 80-000-50-00-5150 Salaries—Instructors 80-000-62-00-5401 Contractual Services These line-items are being changed for the same reasons as discussed in the operating budget. 80-000-50-00-5136 Salaries—Part-Time 80-000-65-00-5803 Program Expenses 80-000-72-00-6500 IMRF The cuts to the salaries and programs expenses line-items offset the increase in the 1MRF line-item, as discussed when 1MRF authorizations were sought. UNITED CITY OF YORKVILLE KENDALL COUNTY, IL Proposed FY 09110 Revised Budget PARKS & RECREATION CAPITAL 2006-2009 Acttce; $CHANGE %CHANGE 2008-2009 Revised 2009-2010 1 htt;ugh s • Origlnal to Original to ACCOUNT NUMBER IDESCRIPTION Budget I Budget Budget Augun! Revised Revised REVENUES 22-000-40-00-3999 BEGINNING FUND BALANCE 26,948 43,375 - - N/A 22-000-42-00-4216 PARKS CAPITAL FEE 18,000 8,000 600 New 22-000-42-00-4217 PARK CAPITAL DONATIONS - 8,822 - 1 48,000 New 22-000-44-004430 SALE OF VEHICLES/EQUIPMEN1 20,000 20,000 NIA 22-000-49-00-4930 TRANSFER FROM GENERAL FD - - - - NIA 22-000-49-00-4950 TRANSFER FROM PW CAPITAL - - - NIA TOTAL REVENUES: 64,948 80,197 48,600 New EXPENSES 22-610-75-00-7006 PICK UP TRUCKIDUMP TRUCK - - �;� - NIA 22-610-75-00-7015 PARKS EQUIPMENT 19,948 28,770 2 42,000 New 22-610-75-00-7016 COMPUTER SERVER - 8,427 - ® - N/A 22-610-75-00-7018 PARK REDEVELOPMENTS 45,000 43,000 - - N/A TOTAL EXPENSES:PARKS 64,948 80,197 - - �_ ��, 42,000 New TOTAL FUND REVENUES 64.948 80,197 - 5r� 48,600 New TOTAL FUND EXPENSES 64,948 80,197 - - i 42,000 New FUND SURPLUS(DEFICIT)BALANCE - 550 1 6,600 PARKS AND RECREATION CAPITAL COMMENTS; 1 Money associated with Bristol Bay mowing proposal 2 Expenses associated with Bristol Bay mowing proposal. 1 of 1 UNITED CITY OF YORKVILLE KENDALL COUNTY, IL _ Proposed FY 09110 Revised Budget LAND CASH 2008-2009 Actual + $CHANGE %CHANGE Revised 2009-2010 T hrxugh Original to Original to ACCOUNT NUMBER DESCRIPTION Budget Budget Auguo - Revised Revised I REVENUES 72-000-40-00-3999 BEGINNING FUND BALANCE (272,822) (495,020)y 4•:4Ja.Ii ) * 0% REIMB FROM OTHER GOV'TS 600,000 NIA 72-000-47-00-4700 OSLAD GRANT-PRAIRIE MEADOW 400,000 - .. - N/A 72-000-47-DD-4700 OSL-AD GRANT-WHISPERING MEA 362,000 (362,000) -1001/6 72-000-47-00-4701 GREENBRIAR - - L N/A 72-000-47-00-4702 BIKE PATH GRANT - 200,0001 # 1 p'om) -49% 72-000-47-00-4705 COUNTRY HILLS - N/A 72-000-47-00-4709 SUNFLOWER - - - N/A 72-000-47-00-4712 RIVER'S EDGE - - _ N/A 72-000-47-00-4715 WHITE OAK UNIT 182 1,406 N/A 72-000-47-00-4717 KYLYN'S CROSSING _ - N/A 72-000-47-00-4718 FOXFIELD 11 PARK LC - - - N/A 72-000-47-00-4719 WILDWOOD - - - NIA 72-000-47-00-4751 CANNONBALL RIDGE GRANT - - _._ - N/A 72-000-47-00-4723 HEARTLAND CIRCLE - - - NIA 72-000-47-00-4732 RAINTREE VILLAGE - 28,000 ! ■ {2$.0100, -100% 72-000-47-00-4734 WHISPERING MEADOWS 12,000 - l,ei�?; 3,200 NIA 72-000-47-0D-4736 BRIARWOOD - - I - N/A 72-000-47-OD-4737 CALEDONIA - - - N/A 72-000-47-00-4738 AUTUMN CREEK 25,000 15,000 P1.2`1" 7,000 47% 72-000-47-OD-4744 HUDSON LAKES - - - NIA 72-000-47-OD-4745 PRESTWICK - - N/A 72-000-47-00-4749 BLACKBERRY WOODS 2,000 - - N/A 72-000-47-00-4750 KENDALLWOOD ESTATES - - - NIA BRISTOL BAY 85,000 50,000 b0,400 100% WHEATON WOODS GRANT 72-000-49-00-4902 TRANSFER FROM LAND ACQ - - - NIA 72-000-49-00-4903 TRANSFER FROM PARK 8 REC - - NIA TOTAL REVENUES: 852,584 159,980 A72,115) (092,604) -248% EXPENSES _ I 72-000-75-00-7201 RIVERFRONT BUILDING IMPROV. - I - N TA- 72-000-75-00-7304 SUNFLOWER - - - N/A 77 L - - - 72-000-75-00-7317 HEARTLAND CIRCLE 167,000 - 27-1100 22,4013 New 72-000-75-00-7326 MOSIER HOLDING COSTS 6,000 6,000 5-CCD + #,01]_0_ 67% 72-000-75-00-7327 GRANDE RESERVE PARK DEV - - - N/A 72-000-75-00-7328 PRAIRIE MEADOWS-(Menards Res.) 138,636 - NIA 72-000-75-00-7330 WHISPERING MEADOWS-(Kimball Hill) 200,000 1 944 LIMMI110=1 1 174,000 New 72-000-75.00-7332 CALEDONIA - - - MENOMINEE - NIA 72-000-75-40-7333 RAINTREE VILLAGE 5,000 38,572 2 39,628 103% WHEATON WOODS NATURE TRAIL - 45,0D0 r 3 (20,415) -45% 72-000-75-00-7334 HOOVER HOLDING COSTS - - - N/A GRANDE RESERVE BIKE TRAIL 50,187 2,65; 0 New REC CENTER AGREEMENT 100,000 - � - NIA 72-000-75-00-7700 PARKS MAINTENANCE FACILITY - - j_- N/A BRISTOL BAY PARK A 4 , 78,0W New 72-000-99-00-9901 TRANSFER TO GENERAL FUND 181,000 70,408 9 J,1*O2 - 0% TOTAL EXPENSES: 847,823 159,980 ' 48,604 3Gta.271 1 of 2 UNITED CITY OF YORKVILLE KENDALL COUNTY, IL Proposed FY 09/10 Budget LAND CASH 2008-2009 Actual + $CHANGE %CHANGE Revised 2009-2010 Thmuoh Original to Original to ACCOUNT NUMBER DESCRIPTION Budget Budget Auqust Revised Revised TOTAL FUND REVENUES 852,584 159,980 (396,800) -248% TOTAL FUND EXPENSES 847,823 159,980 300,271 188% FUND SURPLUS(DEFICIT)BALANCE 4,761 - •' t LAND CASH COMMENTS: 1 Grant project. Must be completed and paid For by December 31,2009. 2 Grant project. Will not be spent unless cash-flow can be covered by general fund. 3 Grant project. Will not be spent unless cash-flow can be covered by general fund. 4 Centex owes$50,000 in land-cash funds for this park,and$50,000 in land cash funds for another park. First payment will be made within the month,the next one expected at end of FY. 2 of 2 UNITED CITY OF YORKVILLE KENDALL_COUNTY, IL PROPOSED FY 2009-2010 REVISED BUDGET PARKS & RECREATION 2DOB-2009 Aar:ial $CHANGE %CHANGE 2008-2009 Revised 2009-2010 a"unugh Original to Original to ACCOUNT NUMBER DESCRIPTION Budget Budget Budget A;, Revised Revised REVENUES _ 79-000-40-00-3999 BEGINNING FUND BALANCE (27,539) (41,000) 456,Lwj 1 -� 114.0 CO) 340/6 79-000.42-00-4270 FEES FOR PROGRAMS 300,000 240,000 243,225 s. 2 0% 79-000.42-00-4280 CONCESSIONSIALL SALE ITEMS 23,000 31,000 27,000 7q 3 13,600 24% M1SC RETAIL - 3,000 ". 4 2;m -970,6 79-00042-004281 DEPOSITS - - NIA 79-000-42-00-4285 VENDING MACHINE INCOME 700 - ®_ NIA 79-000-42-00-42B6 RENTAL INCOME - p - NIA 79.000-42-00-4287 PARK RENTAL INCOME 4,000 15,000 15,000 0% 79-000-42-00-4288 GOLF OUTING REVENUE 32,100 33,130 27,000 Q,15kr. 5 (1?33411) -68% 79-000-42.00-4291 HOMETOWN DAYS 115,000 110,363 117,000 22'57° 6 11,000 9% 79-000-44-DO-4400 DONATIONS 20,000 12,0001 14,000 i l>?i4 _ - 0% 79-000-44-00-4404 TREE DONATIONS 1,300 2,300 500 0% 79-000-45-00-4550 YOUTH SERVICES GRANT 2,000 2,000 900 n t?' 7 (dam) -44% 79000-46.00-4600 INVESTMENT INCOME 12,000 3,000 31000 '113 B (2,50x0) -B3% 79-000-49-00-4901 TRANSFER FROM GENERAL FD 1,206,742 1,080,348 979,500 32ki 5'+t. 0% 79-0OD-49-00-4980 TRANSFER FROM REC CENTER 46,956 - NIA TOTAL REVENUES: 1,763,798 1,501,602 1,389,125 4641) -1% PARKS EXPENSES 79$10-50-00-5107 SALARIES-EMPLOYEES 412,500 393,250 394,500 7g,7E5 - 0% 7MIO-50.00-5136 SALARIES-PART-TIME 55,000 30,000 10,000 10 (1,5i -15% 79-01D-50-00-5137 SALARIES-OVERTIME 10,000 7,500 5,000 eli4 11 14,m) -80% 79-610-61-00-5320 MASTER PLAN/COMMUNITY SURVEY 2,709 1,500 - _ _ - NIA 79-610-02-00-5405 PARK CONTRACTUAL 26,000 22,000 3,000 - _ 0% 79-010-62-00-5408 MAINTENANCE-EQUIPMENT 10,000 7,000 11,000 1,89: ® - 0% 79-610-62-00-5417 MAINTENANCE-PARKS 55,000 35,000 35,000 9,542+ 12 (1,004) -3% 79-610-62-00-5421 WEARING APPAREL 9,000 7,000 4,500 7'1 1, 13 0% 79-610-62-00-5434 RENTAL-EQUIPMENT 4,000 2,000 3,500 14 1,000 -29% 79-610-62-00-5438 CELLULAR TELEPHONE 5,000 5,000 4,500 !86 15 _ 0°/a 79-010-62-00-5440 LAND DEVELOPER - - NIA 79-010-62-00-5445 LEGAL EXPENSES 7,200 8,200 4,000 1,120 5,0w 125% 79-610-04-00-5602 PROFESSIONAL GROWTWSUBS - - - - N/A 79-610-64-00-5604 TRAINING AND CONFERENCE 4,500 1,000 - 107. 16 400 New 79-010-64-00-5605 TRAVEL EXPENSE 1,550 100 - NIA 79-010-64-00-5612 CONTINUING EDUCATION - - - - NIA 79-610-65-00-5802 OFFICE SUPPLIES 1,500 500 500 - 0% 79-610-65-00-5804 OPERATING SUPPLIES 35,750 25,750 25,750 1,Q 17 16A (2,000 ,8% 79-610-65-00-5812 GASOLINE - - - NIA 79-610-65-00-5815 HAND TOOLS 3,500 1,500 1,750 a 17 - 0% 79-010-65.00-5824 CHRISTMAS DECORATIONS 2,500 2,500 500 is _ 0% 79-610-65-00.5825 PUBLIC DECORATION 1,500 500 500 19 0% 0% 79-610-72-00-0500 IMRF PARTICIPANTS 33,584 30,497 33,159 6.L'42 1 79-610-72-00-6501 SOCIAL SECURITY/MEDICARE 37,593 32,952 31,327 ii,}?" 0 0% 79-61045-00-7003 OFFICE EQUIPMENT 4,000 500 500 0°/a 79-010-75-00-7701 FLOWERSITREES 6,000 4,000 1,500 ti 2 20 xC,'.'I -20% 79.610-78-00.9DO5 MERIT 16,500 - - NIA TOTAL EXPENSES:PARKS 744,886 618,249 570,485 (4,399)j -1% RECREATION EXPENSES 79-050-50-00.5107 EMPLOYEE SALARIES 359,525 370,282 358,738 86,105 0% 79-650-50-00.5108 CONCESSION STAFF 8,000 9,500 9,000 r, 7,4711 i 0% 79.650-50-00.5109 PRE SCHOOL SALARIES 90,000 24,0001 113,000 f, Z4- _ Oa/a 79-650-50-00-5136 PART TIME SALARIES 39,110 36,110 13,500 1,73& 21 2,0110 150/a 79-650-50-00-5137 OVERTIME 350 200 350 0% 1 of 3 UNITED CITY OF YORKVILLE _ KENDALL COUNTY, IL PROPOSED FY 2009-2010 REVISED BUDGET PARKS & RECREATION 2008-2009 Actual 0 11' + + 6 CHANGE %CHANGE NQQ;1 2008-2009 Revised 2009-2010 Tb 1: •_: •..a� Original to Original to ACCOUNT NUMBER DESCRIPTION Budget Budget Budget Au+lss Revised Revised 79-650-50-00-5150 SALARIES-INSTRUCTOR CONTRACT 80,000 99,000 66,000 S'49B. � + 22 (50,000) -76% 79-650-50400-5155 SALARIES-RECORDING SECRETARY 2,750 2,500 3,000 732 0% 79-650-62-00-5401 CONTRACT UAL SERVICES 18.912 23 50,000 NIA 79-650-02-00-5408 MAINTENANCE SUPPLIES 5,500 4,200 3,750 15'j (75D) -20% 79-650-62-00-5409 MAINTENANCE-VEHICLES 3,000 2,000 1,700 117 �+' (200) -12% 79.650-62-00-5410 MAINTENANCE-OFFICE EQUIPMENT 7,000 6,000 5,000 „€=i0 - 0% 79.650-62-00-5426 YOUTH SERVICES GRANT EXPENSES 2,000 1,000 900 - +�+. (400) -44% 79-650-62-00-5435 ELECTRICITY 10,000 10,000 23,000 ,3,J0, - 0% 79-650-62-00-5437 TELEPHONEANTERNET 1,500 1,300 1,300 5;11 - 0% 79-650-62-00-5438 CELLULAR TELEPHONE 5,000 4,500 3,000 752.-c + + - 0% 79-050-02-00-5445 PORTABLE TOILETS 6.000 4,500 5,000 f,766 •°+�+ - 0% 79.650-62-00-5603 PUBLISHINGIADVERTISING 29,000 29,000 27,000 '1'.042 - 0% 79-650-02-00-5605 BOOKSIPUBLICATIONS 422 300 100 1114 + 4 4% 79-650-62-00-5606 DEPOSIT REFUND - - - - - NIA 79-650-64-00-5600 DUES 2,750 2,000 1,000 - 0% 79-650-04-00-5602 PROF GROWTHlSUBSCRIPT - - - - NIA 79-050-64-00-5604 TRAINING AND CONFERENCE 4,500 1,500 - - NIA 79-050-64-00-5605 TRAVEL EXPENSE 1,550 700 - - - NIA 79.650-65-00-5802 OFFICE SUPPLIES 7,000 6,000 4,500 047 - 0% 79-650-65-00-5803 PROGRAM EXPENSES 50,000 50,000 1 57,750 1::,1.67 24 (1,750) -3% 79-050-65-00-5804 OPERATING SUPPLIES 3,600 3,000 1,500 (250) -17% 79-050-05-00-5805 RECREATION EQUIPMENT 10,000 5,000 3,000 - 0% 79-650-65-00-5808 POSTAGE&SHIPPING 7,800 9,600 5,000 A.047 1,000 20% 79.650-65-00-5812 GASOLINE 5,000 5,000 5,000 6.12 (1,000) -20% 79-650-05-00-5826 MILEAGE 400 400 400 0% 79-650-65-00-5827 GOLF OUTING EXPENSES 20,200 21,457 18,000 ','`3'I (12,869) -71% 79-650-65-00-5828 CONCESSIONS 11,5D0 18,000 13,000 5,000 38% MISC RETAIL 75 New 794150-65-00-5833 HOMETOWN DAYS EXPENSES 95,000 94,000 93,000 5a 52 _E-9+�+ 10,000 11% 79-650-05-00-5840 SCHOLARSHIPS 6,825 31000 2,000 +a.» -� ++� 0% 79-050-65-00-5641 PROGRAM REFUND 9,000 9,000 9,000 j.%05 - 0% 79-650-72-00-6500 IMRFPAR71CIPANTS 29,678 28,194 29,804 7,I 1B 1,496 5°h 79-650-72-00-6501 SOCIAL SECURITYIMEDICARE 45,003 33,667 35,847 -5 57 0 0% 79-050-75-OD-7002 COMPUTER EQUIP&SOFTWARE 3,400 1,000 500 75 1+; (100) -20% 79-050-78-00-9009 USE OF RESERVE 42,168 1,000 - - NIA 79-650-78-00-9005 IMERIT 14,381 - - I NIA TOTAL EXPENSES:RECREATION 1,018,912 896,910 818,639 : + :• 2,256 0% I TOTAL FUND REVENUES 1,763,798 1,501,602 1,389,125 �'� (20,641) -1% TOTAL FUND EXPENSES 1,763,798 1,515,159 1,389,125 (2,144) 0% FUND SURPLUS(DEFICIT)ENDING BALANCE - (13,557) 0 (18,497) PARKS&RECREATION DEPARTMENT HEAD COMMENTS 1 New Beginning fund balance increased per audit). Previous figure was an estimate. 2 Same Program revenue figure taken from list of all programs planned for FY 09/10. 3 New Concession sales stronger than anticipated.All items that were planned for"misc retail"were coded to this line item. 4 New All items to this point have been coded to concessions. Anticipate only$100 of misc retail sales the rest of the ear. 5 New Golf Outing was rained out this year. Many sponsorships were not filled as well. 6 New Outperformed revenue estimates. Less sponsorships filled, but more carnival and alcohol sales than anticipated. 7 New Youth Services Grant not offered in upcoming ear. tl New Investment income has decreased because Parks and Rec fund balance has been depleted. 10 New Didn't use PT staff as often as bud eted. PW staff assisted over the summer. 11 New Overtime costs not needed. 12 New Cuts offset Parks share of budget deficit. 13 Same Represents no new uniforms or clothing,except when an article is destroyed. 14 New Cuts offset Parks share of budget deficit. 15 Same Two floater phones eliminated. UNITED CITY OF YORKVILLE KENDALL COUNTY, IL _ PROPOSED FY 2009-2010 REVISED BUDGET PARKS & RECREATION 2008-2009 Wum $CHANGE %CHANGE 2008-2009 Revised 2009-2010 Through Original to Original to ACCOUNT NUMBER DESCRIPTION Budget Budget Budget August Revised Revised 16 New Additional costs for dues for professional organizations. 16A Cuts offset Parks share of bud et deficit. 17 Same Put off acquiring many hand tools in 08109. 18 Same Using same decorations as last year. Funds for replacement of bulbs and cords. 19 Same Replacements of flags and banners for Cit y buildings as they deteriorate. 20 Same Annual flowers at City Hall,Libra N,Town S uare and Riverfront 21 New Increase tied to e-r istration implementation 22 New Created new line item contractual services for ail referee payouts 23 New This line item now is only for referee and other instructors who are contractors. 24 New Decrease tied to increase in IMRF costs. 3 of 3 UNITED CITY OF YORKVILLE KENDALL COUNTY, IL PROPOSED FY 2009-2010 REVISED BUDGET RECREATION CENTER 2008-2009 I i cCo l $CHANGE %e CHANGE 2008-2009 Revised 2009-2010 L•hLjgh Original to Original to ACCOUNT NUMBER DESCRIPTION Budget Budget Budget Augus. Revised Revised REVENUES - BEGINNING BALANCE - - (83,000) 1 6,000 -7% 80-000-42.004200 MEMBERSHIP FEES 423,890 333,000 400,000 ,8 3 + +++i 2 10,000 2% 80-000-42-00-4210 GUESTFEES 7,167 7,200 10,000 1,2,76 (2,800) -28% 80-000-42400-4220 SWIM CLASS 20,000 20,000 42,000 1?,er +++ - 0%n 80-000-42-00-4230 PERSONAL TRAINING FEES 18,750 18,750 20,000 (5,000) -25% 80-000-42-004240 TANNING SESSIONS 7,500 5,000 5,000 748 ' ++' (2,900) -58% 80-000-42-00-4270 FEES FOR PROGRAMS 125,000 159,300 194,000 3:1,742 +++ - 0% 80-000-42-00-4280 CONCESSIONS 11,6661 12,000 12,000 500 4% MISC RETAIL ++ New BO-00042.00-4285 VENDING MACHINES 500 - - NIA 80-00042-00-4286 RENTAL INCOME 4,333 4,400 5,500 �<55 ++. (1,000) -18% BO-00044-00-4400 DONATIONS/SPONSORSHIPS 3,200 9,000 12,000 C90 3 (11,300) -94% 80-000-45 004550 GRANTS/SCHOLARSHIPS 1,000 '1,000 1,100 am - ++ (600) -55% TOTAL REVENUES: 623,006 569,650 618,600 .10 (7,000) -1% EXPENSES 80-000-50-00-5107 SALARIES 32,000 29,000 34,200 0% 80-000-50-00-5109 SALARIES-PRE SCHOOL 63,000 61,000 48,000 1;6$$�� : +++I - 0% BO-0OO-504)0-5136 SALARIES-PART TIME 114,515 109,541 105,000 34,42 + +++ (4,000) -4% 80-000-50-00-5137 SALARIES-OVERTIME 2,000 2,000 1,000 t+++I - 0% 80-OM50-00-5150 SALARIES-INSTRUCTORS 8,000 47,000 86,000 22,711 +++1 4 (19,000) -220/6 80-000-02-00-5401 CONTRACTUAL SERVICES 5,335 +++ 5 18,000 New, 80-000-62-00-5408 MAINTENANCE-SUPPLIES 6,750 12,000 12,000 i, ?.5 ' +++ (2,000) -17°/6 B04=-62-00-5410 MAINTENANCE-OFFICE EQUIP 5,650 4,000 2,750 3, 75 ' + - 0% 80-004-024)0-5416 MAINTENANCE-GENERAL 3,800 1 12,000 10,000 2,000 20°/6 80-000-624)0-5426 GRANTS 1.000 1,000 1,100 (600) -55%6 80-000-62-00-5430 TOWEL RENTAL g00 900 1,000 ] +++I - 0%6 80-000$2-00-5431 POOL REPAIR 1,240 3,240 7,500 + ++ 6 (4,000) -53%6 BO-0OQ-62400-5432 LEASE PAYMENT 175,000 175,000 210,000 �4'.,5Q13 �� + +++ - 0°/6 BO-000-62-00-5433 LICENSESIPERMITS 5,300 1,000 1,000 1 Iro "+++ - 0% 80-000-02-00-5434 POOL SUPPLIES 4,400 5,000 5,000 325 ++ (500) -10% 80-000-62-00-5435 ELECTRICITY 47,250 27,250 47,000 (12,000) -26% 80-000-78-00-9002 NICOR 2.63 a ' +`+++I 10,000 New 80-000-62-00-5437 TELEPHONE 4,900 2,500 1,750 301 - 0% 80-000-62-00-5438 CELLULAR PHONE S00 500 700 13C i ++I - 0% 80-000-62-00-5439 PROPERTYTAX - - 26,480 J>.6.0 0} (160) -1% 80-000-62-00-5440 SECURITY 720 720 720 lud ,...,. - 0% 80-000-62-00-5603 PUBLISHING I ADVERTISING 2,100 1,100 11,500 234 ++ - 0%6 80-000-62-00-5605 BOOKS 1 PUBLICATION 100 100 100 - ++ 0%6 80-000-64-00-5600 DUES 900 200 200 '++I 0% 80-000-64-00.5604 TRAINING&CONFERENCES 1,000 600 - NIA 80-000-64-00-5605 TRAVEL EXPENSES 500 200 - - - NIA 80-000-65-00-5802 OFFICE SUPPLIES 4,375 5,500 4,000 X61 +++ - 0% 80-000-85-00-5803 PROGRAM EXPENSES 18,300 12,000 31,000 5A +++'. 7 (4,000) -13%6 OMOO-65-00-5804 OPERATING SUPPLIES 2,000 3,800 3,800 '%1+' - 0% 80-000-65-00-5805 RECREATION EQUIPMENT 10,000 13,000 20,000 :`+�+" B (12,000) -60% 80-000-65-00-5808 POSTAGE&SHIPPING 1,1001 300 800 -1 - 0% BO-000-65-00-5812 GASOLINE 1,000 200 300 +++ - 0% 80-000-65-00-5826 MILEAGE 300 300 250 - 0% 60-000-65-00-5828 CONCESSIONS 9,000 8,136 4,500 -1.P64 ++` - 0%6 MISC RETAIL New 80-000-65-00-5840 SCHOLARSHIPS 1,000 1,000 500 •++' - 0%6 80-000-65-00-5841 I PROGRAM REFUNDS 4,000 2,000 1,000 1,492 �c3 , 2,000 200% 80-000-65-00-5842 IMEMBERSHIP REFUNDS - - 1,000 135 +++I - 0% 80-000-72-00.6500 JIMRF 3,801 2,359 2,922 1,465 +++I 8,078 277% otz UNITED CITY OF YORKVILLE KEN_DALL COUNTY, IL PROPOSED FY 2009-2010 REVISED BUDGET RECREATION CENTER 2008-2009 Aaual $CHANGE %CHANGE 2008-2009 Revised 2009-2010 Lhrrrugh Original to Original to ACCOUNT NUMBER DESCRIPTION Budget Budget I Budget kjgun t Revised Revised 80-000-72-00$501 SOCIAL SECURITY 12,348 19,013 20,976 41,if2t1__r 80-000-75-00-7002 COMPUTER EQUIP&SOFTWARE 16,500 13,873 1,000 I;17i1 [' r 2,200 220% 80-000-75-00-7003 OFFICE EQUIPMENT 2,500 200 500 . r - 0% 80-000-75-00-7500 PHONE SYSTEM 8,300 6,100 200_ - r ____0% 80-000-78-00-9909 BAD DEBT/LOSS - - „ - NIA 80-000-99-00-9979 1 TRANSFER TO PARKS&REC 46,956 - NIA TOTAL RECREATION EXPENSES: 623,005 583,832 695,748 �. (15,906) -2% TOTAL FUND REVENUES 623,006 569,650 __61_8,600 . .to _ (7,000) 1% TOTAL FUND EXPENSES 623,005 583,632 695,748 , (15,906) -2% FUND SURPLUS(DEFICIT)ENDING BALANCE 1 (13,982) (77,148) i.: 8,906 REC CENTER DEPARTMENT HEAD COMMENTS: 1 New Beginning fund balance decrease through review of FY 08/09 revenues and expenses. _ 2 New Increase taken from analysis of membership fees. 3 New Took out the"S onsor an LCD"program. If someone wants to sponsor an LCD, they still may. 4 New All contractual instructors are now coded out of contractual services. 5 New Contractual services includes all contractual in_str_uc_tor_s. Previous) budgeted in instructor line-item above. 6 New Large re air aid in FY 08/09 budget. _ 7 New Decrease offsets increase in 1MRF costs. 8 New Expenses tied to"sponsor an LCD"program were removed. Program is still open. 2of2 Reviewed By: Agenda Item Number ; i vw-g Parks ❑ o-'y Recreation ❑ � ,i FAA�s A REcPA4T1cx4 Director City Administrator ❑ Tracking Number Legal ❑ -J Human Resources ❑ TOp[hLLE WALS{YfKdtlOpl:6JAY9ff Police ❑ Park Board Agenda Item Tracking Document Title: REC Center website Agenda Date• Park Board— September 24, 2009 Synopsis: Presentation of the new REC Center website. Action Previously Taken: Date of Action: N/A Action Taken: Item Number: Type of Vote Required: Action Requested: Submitted by: Bart Olson Parks and Recreation Name Department Agenda Item Notes: Website is still being configured at time of packet creation. Website should be available for demo at the Park Board meeting. If it is not, a printout of the front page will be provided. Reviewed By: Agenda Item Number V -) W�x� Parks F-1 V-` Recreation ❑r� PARKsa AECPSAnM4 Director 0: City Administrator ❑ Tracking Number Legal ❑ —� Human Resources ❑ Police ❑ Park Board Agenda Item Tracking Document Title: Staff Reports Agenda Date: Park Board—September 24, 2009 Synopsis: Written reports from the Director, Superintendent of Parks, and City Parks Designer, and a verbal report from the Superintendent of Recreation. Action Previously Taken: Date of Action: N/A Action Taken: Item Number: Type of Vote Required: N/A Action Requested: Discussion Submitted by: Bart Olson Parks and Recreation Name Department Agenda Item Notes: Memorandum � Y° To: Park Board From: Bart Olson, Interim Director of Parks and Recreation paRKs 5 RECRFATTON CC; Date: September 17, 2009 Subject: Weekly Director's Report roaimu� �aa«mrr�or:aax�t 1) Boat Launch Grant Application—The concept drawing and the grant application submitted to the IDNR for the Boat Launch Grant is attached. It should be noted that the City did not commit any funds to the completion of the launch, but we did calculate staff time to work on components of the project. This staff time is considered labor costs by the IDNR and makes our grant application more favorable to the IDNR. 2) Park Board items to be presented at the next City Council meeting (Sept. 22)— a. Athletic Field Policy Revision—Recommended for approval by the Park Board at the September 10 meeting. b. YYBSA Agreement—Recommended for approval by the Park Board at the September 10 meeting. 3) Invitation to Community Volunteer Appreciation Day—Community Relations Officer Spies and the City's Human Resources Commission is inviting all Park Board members, staff, and volunteers to a Community Appreciation Day. The flyer is attached. 4) Future agenda items at Park Board—A spreadsheet with future agenda items is attached, and a highlight of each new agenda item is below. Illinois B.A.A.D.Grant Program Application https://dnr.state.il.us/ocd/BoatApplication/boatpriritpreview.asp Print AP plication Back to Main Menu[Back to List of Applications i 1LLIN015 Illinois DNR La Illinois B.A.A.D. Grants-In-Aid Program Project Grant Application for FY 20x0 nr�ngtartnr of NATURAL Deadline:Tuesday,September 01,2009 RESOURCES ------------------------------------------------------------------------------------------------------- Name of the Grant Administrator Contacted : Mr. Mlck Rosendahl Date on which the Grant Administrator was contacted : 08/06/2009 Project Title: Yorkville-IDNR Island Boat Ramp App ID# 32 Project Type: DEVE=LOPMENT Application Number. BA10013 Applicant Information Project sponsor roject Designee (Contact Person other than applicant) Agency United C' of Yorkville en Chas Scrader&Associates Prefix Mr. refoc Mr. First Name Bart irst Name Mark Last Name Olson ast Name a ler Title Asst C' Administrator/Acting Parks Director itle Consultant ddressi 800 Game Farm Road ddressi 3160 Beaver Creek Lane Jelephone dress2 ddress2 y orkville Springfield ate IL Late IL P Code 60560 P Code 62712 630-553-4357 elephone 217-585-8271 x 630-553-4360 ax 217-529-6666 ail bolson @yorkville.il.us Fm2L mark yergler@comcast.net _ Project In_f_ormation _ Project County: Kendall Federal Congressional District: 14 15enate District: 25 Chris Lauzen _ Representative District:50 Patricia Reid Lindner Water Body: Fox River xisting/anticipated facility usage(launches/weekend da : 75 urface Acreage:0.00 ve.Depth:6 Max.Depth:8 Project Description orkville is requesting BAAD funding to replace the public boat ramp on the Fox River in downtown Y'ville that has been removed to make room for the new IDNR"whitewater canoe chute"dam improvement project in Y'ville.As part of that project,an upstream canoe/kayak access structure will be provided, but no"ramp"access into the river for trailered watercraft of fishermen and jet skiers will be provided because of the desire to locate the ramp facility farther upstream outside the limits of the IDNR construction zone. Parking lot improvements w/a blo-swale is also requested.The Vville boat ramp Is the ONLY"ramped"access area on this popular stretch of the Fox River in Kendail C< Budget Sum__m_ ary Acquisition Costsr including appraisal fees $0.00 Relocation costs,if applicable($15,000 max.)l $0.00 Development Costsl $225,000.00 TOTAL PROJECT COSTS $275,000.00 Local Sponsor Financial Contributioni $25,000.00 GRANT FUNDS REQUESTED1 $200,000.00 1 of 2 9/18/2009 10:53 AM Illinois B.A.A.D.Grant Program Application https://dnr.state.il.us/ocd/BoatApplication/boatprintpreview.asp ny projects,either in the planning,design or construction stage,which could alter the water level at the project site or in ny way affect usage of the proposed facility: _ is anticipated that the current"whitewater canoe chute" project by 3DNR will increase recreational use and fishing on this stretch of he Fox River,as well as public use of the riverfront park as people watch canners/kayakers navigate the rapids. Fhis proposed project is for a power boat access facility-. Yes H ❑ Yes Horsepower Limit: No f the proposed project is located on a commercial navigation river,what effect,if any,the launching facility will have on uch navigation: Proposed fee structure and rationale for charging a fee for access to or use of the proposed facility: II other known boat/canoe launching facilities on the project body of water within 30 miles: Location/Name Launch Fee Amount Usage Capacity* swega SawWeeKee Park 01 Public canoe access only �iswego Hudson Crossing Park 0 Public canoe access only swego Violet Patch Park 0 _Pubuc7 canoe access only * Capacity.-Number of Lanes and Car?railer Parking Spaces Annual operating budget or capabilities of local sponsoring agency,in terms of dollars,manpower and available equipment,that can be directed toward maintenance and operation of the proposed facility: The City of Yorkville has historically(and successfully) operated a well-maintained public riverfront park and launch area at the project (site. Develop_ men_t_/Eq_u_ip_mentCosts Item Quantity Cost Estimate Construction Method ite earthwork/dredging/grading/coffer dam 1 $18,000.00 Bid Contract oncrete Ramp w/aggregate base&adj rip-rap 1 $16,000.00 Bid Contract 1 Floating Courtesy Dock 1 $12,000.00 Bid Contract Parking Lot Improvements&Access Drive 1 $0.00 Bid Contract ggregate base course 1 $72,000.00 Bkf Contract sphalt Binder Course 1 $78,000.00 Bid Contract Parking lot stop blocks&striping 1 $3,000.00 Force Acct.Material ite Re-seeding(by city) 1 $3,000.00 Donated Labor Parking Lot Bio-Swale to filter run-off(by city) 1 $8,000.00 Donated Labor -House Design Fees&Const Supervision by city 1 $14,000.00 Donated Labor Bury existing overhead utility lines $0.00 Potential Archaeological Survey Work $1,000.00 TOTAL COS $225,000.00 I rchitectural/ Engineering firm to be used: P_roject Narrative 'Yorkville is proposing to construct a new boat ramp w/courtesy dock for"trailered watercraft" farther upstream from the existing am and new"whitewater canoe chute"being constructed by IDNR in Yorkville.This new ramp will REPLACE the previously existing amp at the dam location that was removed to make room for the new IDNR Island"canoe chute"project.A very basic canoe/kayak ingress area will be provided as part of the IDNR project,however,IDNR is not replacing the boat ramp structure as part of their project since the new ramp location Is farther upstream outside the IDNR approved construction zone.A new access drive and the existing gravel parking lot WILL ALSO need to be improved which will incorporate a blo-swale to filter surface run-off.As noted In the NTER-GOVERNMENTAL DAM AGREEMENT between Yorkville and IDNR. . ."originally the dam was constructed near the location of a (historic mill race operation as part of a plan in the late 1950s to provide commercial navigation on the Fox River through a system of locks&dams.Today this dam provides the ONLY recreation pool of water In Kendall Co for boating and fishing."It is anticipated the new ramp&parking lot will not only serve boaters BUTTHE VAST MA]ORIfY OF THE SUBSTANTIALLY INCREASED NUMBER of kayakers/canoeist using this new and unique"whitewater canoe chute"facility.This and the IDNR project are all part of a long range riverfront Improvement program In Y'ville.If approved for BAAD funding,Y'ville wig proceed immediately with project construction. Due to the current economic downturn, the City can only contribute In-house donated labor estimated at approx$25,000 toward the proposed improvements to REPLACE THE PREVIOUSLY EXISTING RAMP facility removed as a result of the IDNR dam improvement project.The new ramp fadity,like the previous one,will be operated and maintained by the Y'ville Public Works Dept and available FREE OF CHARGE to the public. l Print Application I Back to Main Menu I Back to List of Applications a of 2 9/18/2009 10:53 AM BICENTENNIAL R IVERFRQNT PARK BOAT ACCESS DEVELOPME �_PLAN CONCEPTUAL SITE DESIGN VMH l r - CAEMER" QLkw rr_RALRWR Fox RIVER I�EL-ft•Wi �. Raab+l" .--R�,, �e� E a1U GasEir. _ 00kTAr�MS% NIYtiRFRe_#w5 •I.NL-y A.. 7RA& :,.kg I KL. MUNNG a .a.- NVOJD Cw T AWTHEATBE -- _- ' PARKINMOT. l - T_URE COME � AGCL55ROAU ---_ - - _ United City c(Yorkvillo --TpgltylLl YwkvUla MYkSSR"rvaden DW. SCALE 1' 1201-0' SM GNM Farm Road 201 W Hydraalin St. Ynrkvwe,nriots 60560 Yeakwe,IOinoic 605W CONCEPTUAL PLAN AUGUST 25.20Ua i{ Trirpr— 63x553-6545 Telephoee:530-5534357 Fax'63(L553-343ti PAR :E ecprwrurl� Fax:63OZ534360 DRAWN BY LAURA HMKE NORTH 'A"RI e/1LCll O•l' (-)211a 6-'1'Ge gCJ'o ld zGtecl AQzeiwl M&So(mvej (i��omvn&jlo,)Vlo), 2,009 _ eel r��zc� Xeet rc� 6•C30/. dehoel crvul4eXaw 6V .cM ?d axe wefeowid 9-leo-) M-4 4��/0,)l6Wi0 � ,ewe avn reel; c�cr�c�� e�nof>z�,, crr�zcGlc fit. re��ef.�r, � e�zt . ee a/ f d ■ October 8,2009 1. Bristol Bay Parts A EgLi ipmenI RFP 1.Director's(written) 2. Whitewater Park regulations(TENTATIVE) 2.Recreation(written) 3.Parks verbal October 22,2009 1.Director's(written) (Bart and Laura Out 2.Recreation(verbal) of Office) 3.Parks(written) 4.Parks Designer written November 12,2009 1.Director's(written) 2.Recreation(written) 3.Parks verbal 1 ill 4/2009 None None 1. Strategic Planning None None None (Tentative Date for Strategic Planning Meeting December 3,2009 1.Dlrectors(written) (First Thursday) 2.Recreation(verbal) 3.Parks wri tten December 17,2009 1.Director's(written) (Third Thursday) 2.Recreation(verbal) 3.Parks(written) 4.Parks Designer written Memorandum To: Park Board From: Scott Sleezer Superintendent of Parks PRAT G&RrCREATIC" CC: Bart Olson, interim Director of Parks and Recreation Date: September 17,2009 Subject: August 2009 Parks Report rounu� s�dsiucgmar:v►m+�r Athletic Field Division Soccer Staff layout, painted and installed the goals for the fall soccer program the fields are located at Rotary and Beecher Parks. Softball Staff weekly prepares ball fields at Bride Park for the fall softball program. Beautification Division Recreation Building Staff removed trees and out down overgrowth at the Recreation office on Hydraulic in preparation of landscape improvements. Painting Staff started painting all of the storage sheds, and dugouts throughout town we are using community service workers to do most of the work. The fence at Riverfront Park has also been sanded and is about eighty percent repainted. Tree Trirnmin Staff continued to trim trees as time allows at various park sites. Public Decor Staff installed the banners on the light poles in the down town area for Home Town Days. Cardboard Boat Staff built a cardboard boat for two of our aldermen to compete in the Fox Valley United Way Boat Regatta. Wally and Diane took first place in round one but had structural issues in round two. Playground Division Safety Inspection Staff inspected all playgrounds weekly visually checking equipment using a systematic approach looking for missing or loose hardware. Accessing the equipment pulling and pushing on each apparatus to check if it is secure and filled out inspection form for each site. Surfacing Maintenance Weekly raked surfacing back under slide exits, swings, climbers, and transfer platforms to meet ADA, CPSC, and ASTM guidelines in every playground. Raked area so it is uniform and smooth in appearance and level with transition areas. Playground Repair Staff made repairs to two hand rails at Rice Park that had settled and became non complaint with playground safety guidelines. Staff also mortared the cap stones on the top of the limestone wall to keep them in place. Riverfront Repair Staff repaired loose bricks on the stairs leading to the shelter at Riverfront Park. Turf Division Mowing Staff weekly mowed all City owned turf areas over sixty sites, string trimming around posts, signs and other such obstacles and blow clippings from all paved surfaces. High Weed Mowing Staff mowed and trimmed the high weeds at Whispering Meadows Park. Trash Control Picked up all loose trash and debris by systematically walking a grid at each site, replacing liners in all trash cans. Special Events Staff started to layout the area for Hometown Days. C' ar r�- Memorandum � o sr. � ieas To: Yorkville Park Board From: Laura Haake, City Park Designer O jRf CC: Bart OIson, Interim Director of Parks and Recreation, Travis Miller, Community Development Director Date: September 17, 2009 Subject: Park Designer Report ■ Rain Garden Grant Plant design completed,plants ordered,prep work and planting on September 24. ■ Full Circle Grant for Street Tree Survey employees were hired. Two interns will be working on collecting street tree data using GPS devices to insert into our GIS database. • ComED Lease Agreement went to ComED for final signatures. • Park Development Standards went to PW Committee on 9115 for council approval on 9/22. • Integrated Transportation Plan presentation and approval at 918 council meeting. • Boat Launch Grant Application completed. • Landscape Reviews. • Parkway Tree Program —tree costs collected, trees tagged and ordered. • Bristol Bay Park A Open House September Wh from 5:30—7pm. • Fox Hill Unit 7 site visit and analysis with engineering department and city administrator. • Raintree HOA basins, information to city administrator and Raintree HOA. • Brownfield at Riverfront—working on potential grant application based on Phase I studies. • Kendall Marketplace basin analysis and recommendation. • Attended American Society of Landscape Architects national conference in Chicago from September 18 - 21.