Library Board Packet 2009 01-12-09 Agenda
Yorkville Public Library
Board of Trustees
January 12, 2009
902 Game Farm Road
7:00 P.M.
1. Roll Call
2. Recognition of Visitors
3. Amendments to the Agenda
4. Minutes
5. Correspondence
6, Public Comment
7. Report of the Treasurer Financial Statement
Payment of Bills
8. Report of the Library Director Statistics
9. City Council Liaison
10. Standing Committees Policy Personnel
Finance Automation
Community Relations
11. Unfinished Business Building Update
Forming a Library District
Long Range Plan
12. New Business
13. Executive Session (if needed)
For the appointment, employment, compensation,discipline,performance or
legal counsel for the public body, including hearing testimony on a complaint
lodged against an employee of the public body or against legal counsel for the
public body to determine its validity.
14. Adjournment
Page 1 of 3
YORKVILLE PUBLIC LIBRARY
DISTRICT LIBRARY FACT-FINDING COMMITTEE MEETING
Library Business Office
Monday, December 15,2008, 7:00pm
The meeting was called to order at 7pm by Chairperson Barb Johnson. The purpose was
to discuss the possibility of forming a library district to allow free usage of the library by
persons living outside the City limits.
I. Introduction Of Committee Members
Chairperson and Educator, Barb Johnson, said she is interested in being on this
committee because many of her students live outside the City and do not have access to
the library. She would like to explore the cost, usage by the students and feasibility.
Shawna Watkins said she lives outside the library usage area and is interested because
she has students from her Montessori school that would be able to use the library. She
had previously spoken to the Aurora Public Library about using their services.
Judy Somerlot is a retired teacher and librarian. She said some non-resident students
cannot afford to use the library and she feels everyone should have access.
JoAnn Gryder, President of the Library Board, said she had been affiliated with the Plano
Library Board for many years and was on that Board when the Library transitioned from
township to a district library. Ms. Gryder developed the idea of forming a Yorkville
library district and she said the State wants no unserved person.
Guests
Tony Scott,Kendall County Record
1Q. Statement of Committee Goals
The following goals were established:
1. Explore feasibility of library district
2. Research cost
3. Advantages/disadvantages
The findings will be presented after research and the committee will decide what issues
need to be addressed. It was decided that the committee would be called"District
Library Fact-Finding Committee".
The committee then discussed research they had already done. Ms. Johnson said she had
spoken with the Ottawa Library since they had transitioned to a district just last year.
The Library District Handbook from the Prairie Area Library System was presented by
Ms. Gryder. Ms. Somerlot said she would like to define the boundaries and it was noted
that school boundaries are generally used. However, Ms. Gryder said Plano had followed
the township boundaries that are close to those of the school district. If the school
Page 2 of 3
boundaries change, it could become a lengthy process to change the library district. A
referendum and legal ramifications were also briefly mentioned.
There are two facets of a library district: the annexation and the financial portion.
When forming the district, the options are:
1. Joint action by the City and Library Board-adopt a resolution approving the
conversion
2. Library Board adopts resolution calling for conversion and certifies the question for
a referendum—majority vote required.
3. Present petition calling for conversion—must be signed by at least 10% of voters in
City. City certifies the question for referendum and majority vote is required.
Ms. Gryder said the first option would be the easiest because if the City agrees, a
resolution can be drafted and taken before a judge who can declare a district.
Ms. Johnson summarized the steps to be followed by the committee:
1. Committee does fact finding
2. Present to Library Board
3. Present to City
4. If approved,the Judge declares a district
She said a meeting is needed with the lawyer and this committee to insure that the
procedure is correct. Judy said this is the procedure if the tax rate is the same. But, if it
is more, it becomes an issue. Property tax would decline for City residents, but if more
tax money is needed, a referendum would be necessary. The current levy is .1292 and it
can increase to a maximum of.15.
There was further discussion of the research already conducted. When she spoke with
Ottawa, Ms. Johnson was told an itemized accounting of money paid by the City is
necessary. The following aspects should be addressed: what is paid for IMRF (would it
be continued?), FICA, insurance (would it still be paid for full-time employees?), yearly
cost of utilities (possible discount on natural gas). Michelle Pfister and Sandy Lindblom,
Library Board Treasurer, will be consulted first, regarding some of these expenses.
Ottawa also recommended hiring a library lawyer. A bookkeeper would be necessary
and should be hired prior to the conversion. Ottawa said their revenue doubled after their
conversion.
Ms. Gryder also mentioned that Oswego and Plano should be consulted because they
would like their boundaries to meet those of Yorkville. The committee will also explore
how to cooperate with nearby districts.
Ms. Somerlot did research of the Naperville system and identified additional questions to
consider: to whom does the building, land and parking lot belong? (Building belongs to
library due to referendum). Other items to address: existing contracts, complete
autonomy over finances, capital improvement projects, Board members need to be
elected, annexation of territory.
Page 3 of 3
Barb spoke with Plainfield who had their conversion long ago and not much info was
available,however, they will send budgets and other info. She also gave brief info she
had received regarding the Woodstock library.
It was noted that the current fee of a non-resident to use Yorkville Library is $150. The
tax levied for residents, was thought to be higher.
The committee discussed what questions should be addressed with the County Clerk:
1. Election costs (Library would have to pay)
2. How many families are affected
Librarian Michelle Pfister is compiling a list of the tasks that the City now performs for
the Library such as: snow removal & salting, lawn maintenance, Christmas decorations,
building maintenance costs. It was noted that the cleaning is hired by the library.
As a non-City resident, Shawna said she would be interested in the costs, taxes, how
many families are currently not served, cost of limited service at library.
Ms. Gryder noted that any annexation must be contiguous to the current boundaries—
random areas cannot be omitted.
IV. Committee Assignments
Barb will continue to research Woodstock, in particular the reduced service to non-
residents,JoAnn will research Plano and Oswego and Judy will speak with the County
Clerk. Ottawa will also be invited to a future meeting for input.
V. Set Next Meeting
The next meeting date will be January 19a` . It was decided to meet once more prior to a
meeting with an attorney. The committee will also review the handbook before that
meeting.
It was noted that the current budget is $626,000 (amount to be levied).
Ms. Gryder said that after a recent City Council meeting, she was asked why the Library
did not ask for a certain levy amount. She said past minutes reflected an amount of .15
according to a statement by former Mayor Prochaska. This will be explored.
There was no further business and the meeting adjourned at 7:51pm.
Minutes respectfully submitted
By Marlys Young, Minute Taker
DATE: 12/31/08 UNITED CITY OF YORKVILLE PAGE: 1
TIME: 09:24:05 DETAIL BOARD REPORT
ID: AP441000.WOW
INVOICES DUE ON/BEFORE 01/12/2009
INVOICE # INVOICE ITEM
VENDOR # DATE # DESCRIPTION ACCOUNT # P.O. # DUE DATE ITEM AMT
AAREN AAREN PEST CONTROL
11767 12/18/08 01 PEST CONTROL 82-000-62>00 5407 01/12/09 75.00
MAINTENANCE-BLDG/7ANITORIA
INVOICE TOTAL: 75.00
VENDOR TOTAL: 75.00
ATT AT&T
312ZB95841-1208 12/16/08 01 MONTHLY CHARGES 82 000 62-00-5436 01/12/09 294.24
TELEPHONE
INVOICE TOTAL: 294.24
VENDOR TOTAL: 294.24
ATTLONG AT&T LONG DISTANCE
828932136-1208LIB 12/22/08 01 MONTHLY LONG DISTANCE 82-000-62-00 5436 01/12/09 0.39
TELEPHONE
INVOICE TOTAL: 0.39
VENDOR TOTAL: 0.39
BAKTAY BAKER & TAYLOR
2022507176 12/01/08 01 BOOKS 82 000 65-00-5841 01/12/09 782.22
MEMORIALS/GIFTS
INVOICE TOTAL: 782.22
2022507704 12/01/08 01 BOOKS 82-000-65-00-5838 01/12/09 634.28
BOOKS AUDIO
INVOICE TOTAL: 634 .28
2022523162 12/04/08 01 BOOKS 82-000-65-00-5839 01/12/09 507.12
BOOKS-REFERENCE
INVOICE TOTAL: 507. 12
2022524449 12/03/08 01 BOOKS 82-000-65-00 5636 01/12/09 69.90
BOOKS-ADULT
INVOICE TOTAL: 69.90
DATE: 12/31/08 UNITED CITY OF YORKVILLE PAGE: 2
TIME: 09:24:05 DETAIL BOARD REPORT
ID: AP441000.WOW
INVOICES DUE ON/BEFORE 01/12/2009
INVOICE # INVOICE ITEM
VENDOR # DATE # DESCRIPTION ACCOUNT # P.O. # DUE DATE ITEM AMT
BAKTAY BAKER & TAYLOR
2022536053 12/06/08 01 BOOKS 62-000-65-00-5839 01/12/09 897.90
BOOKS-REFERENCE
INVOICE TOTAL: 897.90
2022549340 12/09/08 01 BOOKS 82-000-65-00-5639 01/12/09 761.44
BOOKS-REFERENCE
INVOICE TOTAL: 761.44
2022558390 12/11/08 01 130OKS 82-000-65-00-5839 01/12/09 374.25
BOOKS-REFERENCE
INVOICE TOTAL: 374.25
2022562230 12/10/08 01 BOOKS 82-000-65 00-5839 01/12/09 101.62
BOOKS-REFERENCE
INVOICE TOTAL: 101.82
2022564771 12/11/08 01 BOOKS 82-000-65-00-5839 01/12/09 453.17
BOOKS-REFERENCE
INVOICE TOTAL: 453.17
2022587873 12/16/08 01 BOOKS 82 000-65-00-5839 01/12/09 55.95
BOOKS-REFERENCE
INVOICE TOTAL: 55.95
2022596485 12/17/08 01 BOOKS 82-000 65 00-5836 01/12/09 820.19
BOOKS-ADULT
INVOICE TOTAL: 820.19
2022623803 12/22/08 01 BOOKS 62 000-65-00-5839 01/12/09 106.03
BOOKS-REFERENCE
INVOICE TOTAL: 106.03
VENDOR TOTAL: 5,564.27
DEMCO DEMCO, INC.
DATE: 12/31/08 UNITED CITY OF YORKVILLE PAGE: 3
TIME: 09:24:05 DETAIL BOARD REPORT
ID: AP441000.WOW
INVOICES DUE ON/BEFORE 01/12/2009
INVOICE # INVOICE ITEM
VENDOR # DATE # DESCRIPTION ACCOUNT P.O. # DUE DATE ITEM AMT
DEMCO DEMCO, INC.
3405982 12/02/08 01 TAPE, EASY HOLD REINFORCEMENT 82-000-65 00-5806 01/12/09 228.91
LIBRARY SUPPLIES
02 STRIPS, LAMINATE GLOSS, LABELS ** COMMENT **
03 CD ALBUM SLEEVES ** COMMENT **
INVOICE TOTAL: 228.91
3417178 12/15/08 01 DELUXE ACTIVITY CENTER 82-000-75-00-7703 01/12/09 492.97
BUILDING EXPANSION
INVOICE TOTAL: 492.97
VENDOR TOTAL: 721.68
EBSCO EBSCO
0011135 12/13/08 01 DISCONTINUED SUBSCRIPTION 82-000-64 00 5603 01/12/09 -19.95
SUBSCRIPTIONS
INVOICE TOTAL: -19.95
0062948 12/13/08 01 MAGAZINE SUBSCRIPTION 82-000-64-00-5603 01/12/09 13.20
SUBSCRIPTIONS
INVOICE TOTAL: 13.20
1244719 12/10/OB 01 MAGAZINE SUBSCRIPTIONS 82-000-64-00-5603 01/12/09 132.12
SUBSCRIPTIONS
INVOICE TOTAL: 132.12
VENDOR TOTAL: 125.37
HWILSON THE H.W. WILSON COMPANY
57971633 12/09/08 01 BOOKS 82-000 65-00-5839 01/12/09 420.00
BOOKS-REFERENCE
INVOICE TOTAL: 420.00
VENDOR TOTAL: 420-00
ILCENTRY ILLINOIS CENTURY NETWORK/
DATE: 12/31/08 UNITED CITY OF YORKVILLE PAGE: 4
TIME: 09:24:06 DETAIL BOARD REPORT
ID: AP441000_WOW
INVOICES DUE ON/BEFORE 01/12/2009
INVOICE # INVOICE ITEM
VENDOR # DATE # DESCRIPTION ACCOUNT # P.O. # DUE DATE ITEM AMT
ILCENTRY ILLINOIS CENTURY NETWORK/
0030784-IN 12/15/08 01 FILTERING SERVICE 82-000 75 00 7003 01/12/09 7.20
AUTOMATION
INVOICE TOTAL: 7.20
VENDOR TOTAL: 7.20
IWANSKIS SHARYL IWANSKI
1208 12/22/06 01 HOME DELIVERY MILEAGE 82-000-65-00-5826 01/12/09 15.15
MILEAGE
02 REIMBURSEMENT ** COMMENT **
INVOICE TOTAL; 15.15
VENDOR TOTAL: 15.15
JEWEL JEWEL
112608-LIB 11/26/08 01 CANDY, MILK, MXNX-CUPCAKES 82-000-65-00-5834 01112/09 16.26
LIBRARY PROGRAMMING
INVOICE TOTAL: 16.26
VENDOR TOTAL: 16.26
JOECARPE JOE'S CARPENTRY AND DRYWALL
122908 12/29/08 01 SMALL SCAFFOLD 62-000-62-00-5407 01/12/09 110.00
MAINTENANCE-BLDG/JANITORIA
INVOICE TOTAL: 110.00
VENDOR TOTAL: 110.00
KCRECORD KENDALL COUNTY RECORD
S29 11/30/08 01 CLASSIFIED AD 82-000-65-00-5810 01/12/09 7.50
PUBLISHING & ADVERTISING
INVOICE TOTAL: 7.50
VENDOR TOTAL: 7.50
KENPRINT ANNETTE M. POWELL
DATE: 12/31/08 UNITED CITY OF YORKVILLE PAGE: 5
TIME: 09:24;06 DETAIL BOARD REPORT
ID: AP441000.WOW
INVOICES DUE ON/BEFORE 01/12/2009
INVOICE # INVOICE ITEM
VENDOR # DATE # DESCRIPTION ACCOUNT P.O. # DUE DATE ITEM AMT
KENPRINT ANNETTE M. POWELL
16691 12/01/08 01 ENVELOPES 82-000-65-00-5802 01/12/09 165.40
OFFICE SUPPLIES
INVOICE TOTAL: 185.40
VENDOR TOTAL: 185.40
KONICAMI KONICA MINOLTA BUSINESS
211383879 12/03/08 Cl COPY CHARGES 82-000°62-00-5401 01/12/09 32.10
CONTRACT SERVICES
INVOICE TOTAL: 32.10
211383880 12/03/08 01 COPY CHARGES 82-000-62 00-5401 01/12/09 9.08
CONTRACT SERVICES
INVOICE TOTAL: 9.08
VENDOR TOTAL: 41.16
LIGHSOUR LIGHT SOURCE / BLUE TARP
44259 11/17/08 01 BULBS 82-000-62-00-5407 01/12/09 90.00
MAINTENANCE-BLDG/JANITORIA
INVOICE TOTAL: 90.00
VENDOR TOTAL: 90.00
MANTASSO MANTHEI & ASSOCIATES, LTD
2458 12/21/08 01 COMPUTER TRAINING CLASSES 82-000-75-00-7003 01/12/09 265.00
AUTOMATION
INVOICE TOTAL: 265.00
VENDOR TOTAL: 265.00
MIDWTAPE MIDWEST TAPE
1767176 11/25/08 01 DVDS 82-000-65-00-5832 01/12/09 84.95
VIDEOS
INVOICE TOTAL: 84.95
DATE: 12/31/08 UNITED CITY OF YORKVILLE PAGE: 6
TIME: 09:24:06 DETAIL BOARD REPORT
ID: AP441000.WOW
INVOICES DUE ON/BEFORE 01/12/2009
INVOICE # INVOICE ITEM
VENDOR # DATE # DESCRIPTION ACCOUNT # P.O. # DUE DATE ITEM AMT
-------------------------------------------------- ---- ------------------------------------------------------------------------------
MIDWTAPE MIDWEST TAPE
1767177 11/25/08 O1 AUDIO BOOKS 82-000-65-00-5838 01/12/09 74.98
BOOKS-AUDIO
INVOICE TOTAL: 74.9B
1772737 12/02/08 01 DVDS 82 000-65-00-5832 01/12/09 45.98
VIDEOS
INVOICE TOTAL: 45.98
1778564 12/09/08 01 DVDS 82-000-65-00-5832 01/12/09 118.95
VIDEOS
INVOICE TOTAL: 11B.95
1778565 12/09/08 01 AUDIO BOOKS 62-000-65-00-5838 01/12/09 104.97
BOOKS-AUDIO
INVOICE TOTAL: 104.97
1782394 12/16/08 01 DVDS 82 000-65-00-SB32 01/12/09 69.97
VIDEOS
INVOICE TOTAL: 69.97
1782395 12/16/08 01 CDS 82-000-65-00-5843 01/12/09 73.95
CD'S/MUSIC
INVOICE TOTAL: 73.95
1782396 12/16/08 01 AUDIO BOOKS 82-000-65-00-5838 01/12/09 116.97
BOOKS-AUDIO
INVOICE TOTAL: 116.97
1787145 12/22/08 01 DVD 82-000 65 00-5832 01/12/09 22.99
VIDEOS
INVOICE TOTAL: 22.99
VENDOR TOTAL: 713.71
NICOR NICOR GAS
DATE: 12/31/08 UNITED CITY OF YORKVILLE PAGE: 7
TIME: 09:24:06 DETAIL BOARD REPORT
ID: AP441000.WOW
INVOICES DUE ON/BEFORE 01/12/2009
INVOICE # INVOICE ITEM
VENDOR # DATE # DESCRIPTION ACCOUNT # P.O. # DUE DATE ITEM AMT
NICOR NICOR GAS
91-85-68-4012 8-1208 11/13/08 01 902 GAME FARM RD 82-000 62-00-5437 01/12/09 3,131.80
NICOR GAS
INVOICE TOTAL: 31131.80
VENDOR TOTAL: 3,131.80
OFFWORK OFFICE WORKS
148609 12/16/08 01 RUBBER BANDS 82-000°65-00-5806 01/12/09 5.70
LIBRARY SUPPLIES
INVOICE TOTAL: 5.70
149032 12/29/08 01 RUBBER BANDS 82 000-65 00-5802 01/12/09 28.50
OFFICE SUPPLIES
INVOICE TOTAL: 28.50
VENDOR TOTAL: 34.20
PFISTERM PFISTER, MICHAELEEN
120208 12/02/08 01 EMPLOYEE RECOGNITION BUFFET 82-000-64 00-5607 01/12/09 887.66
PUBLIC RELATIONS
INVOICE TOTAL: 887.66
120708 12/07/08 01 REFRESHMENTS FOR ADULT 82-000 65-00-5634 01/12/09 147.50
LIBRARY PROGRAMMING
02 ACTIVITIES - OPEN HOUSE ** COMMENT **
INVOICE TOTAL: 147.50
VENDOR TOTAL: 1,035.16
POBLOCKI POBLOCKI SIGN COMPANY
57042 12/26/08 01 SIGNS 82-000-75-00-7703 01/12/09 176.29
BUILDING EXPANSION
INVOICE TOTAL: 176.29
VENDOR TOTAL: 176.29
DATE: 12/31/08 UNITED CITY OF YORKVILLE PAGE: 8
TIME: 09:24:06 DETAIL BOARD REPORT
ID: AP441000.WOW
INVOICES DUE ON/BEFORE 01/12/2009
INVOICE # INVOICE ITEM
VENDOR # DATE # DESCRIPTION ACCOUNT # P.O. # DUE DATE ITEM AMT
TARGET TARGET BANK
121BOB-LIB 12/18/08 01 CLOCK RADIO, CANDY, COSMETICS, 82-000-65-00-5834 01/12/09 120.40
LIBRARY PROGRAMMING
02 TABLE RUNNER, TREE, PLATES, ** COMMENT **
03 NAPKINS COMMENT **
INVOICE TOTAL: 120.40
VENDOR TOTAL: 120.40
THYSSEN THYSSENKRUPP ELEVATOR CORP
45502 08/06/08 01 REPAIR ELEVATOR CALL BUTTON 82-000°62-00-5401 01/12/09 406.00
CONTRACT SERVICES
INVOICE TOTAL: 406.00
621540 01/01/09 01 ELEVATOR MAINTENANCE 82 000-62-00 5401 01/12/09 185.50
CONTRACT SERVICES
INVOICE TOTAL: 185.50
VENDOR TOTAL: 591.50
UPSTART UPSTART
101253BB14 11/28/08 01 BOOKMARKS 82-000 65 00-5834 01/12/09 23.00
LIBRARY PROGRAMMING
INVOICE TOTAL: 23.00
1012545453 12/01/08 01 BOOKMARKS 82-000-65-00-5834 01/12/09 6.50
LIBRARY PROGRAMMING
INVOICE TOTAL: 8.50
VENDOR TOTAL: 31.50
WALMART WALMART COMMUNITY
120308-LIB 12/03/08 01 GIFT BAGS, CDS, DVDS, CANDY, 82-000 65-00-5834 01/12/09 172.41
LIBRARY PROGRAMMING
02 PILLOWS, KNIVES, GARLAND, ** COMMENT **
DATE: 12/31/06 UNITED CITY OF YORKVILLE PAGE: 9
TIME: 09:24:06 DETAIL BOARD REPORT
ID: AP441000.WOW
INVOICES DUE ON/BEFORE 01/12/2009
INVOICE # INVOICE ITEM
VENDOR # DATE # DESCRIPTION ACCOUNT # P.O. # DUE DATE ITEM AMT
WALMART WALMART COMMUNITY
120308-LIB 12/03/08 03 BOOMBOX ** COMMENT ** 01/12/09
INVOICE TOTAL: 172.41
VENDOR TOTAL: 172.41
YORKACE YORKVILLE ACE & RADIO SHACK
123191 12/12/08 01 ICE MELT, EXTENSION CORD, 82 000 62-00-5407 01/12/09 179.89
MAINTENANCE-BLDG/JANITORIA
02 ELECTRIC RAKE VAC ** COMMENT **
INVOICE TOTAL: 179.89
123367 12/20/08 01 SHOVEL, VELCRO 82 000-62-00-5407 01/12/09 30.97
MAINTENANCE-BLDG/JANITORIA
INVOICE TOTAL: 30.97
123391 12/22/08 01 ICE MELT 82-000-62 00 5407 01/12/09 142.87
MAINTENANCE-BLDG/JANITORIA
INVOICE TOTAL: 142.87
VENDOR TOTAL: 353.73
YORKGF YORKVILLE GENERAL FUND
122008-LIB 12/23/08 01 DECEMBER HEALTH INSURANCE 82-000-50-00-5203 01/12/09 3,961.89
GROUP HEALTH INSURANCE
02 DECEMBER LIFE INSURANCE 82-000-50-00-5204 82.68
GROUP LIFE INSURANCE
03 DECEMBER DENTAL INSURANCE 82-000-50-00 5205 285.82
DENTAL & VISION ASSISTANCE
04 DECEMBER VISION INSURANCE 82-000-50-00 5205 45.42
DENTAL & VISION ASSISTANCE
INVOICE TOTAL: 4, 375.81
VENDOR TOTAL: 4,375.81
YOUNGM MARLYS J. YOUNG
DATE: 12/31/08 UNITED CITY OF YORKVILLE PAGE: 10
TIME: 09:24:06 DETAIL BOARD REPORT
ID: AP441000.WOW
INVOICES DUE ON/BEFORE 01/12/2009
INVOICE # INVOICE ITEM
VENDOR # DATE # DESCRIPTION ACCOUNT # P.O. # DUE DATE ITEM AMT
-------------------------------------- --------------------------------------------------- - -- ----------------------------------------
YOUNGM MARLYS J. YOUNG
121508 12/27/08 01 DEC. 15 MEETING MINUTES 82-000-62-00{ 5401 01/12/09 60.00
CONTRACT SERVICES
INVOICE TOTAL: 60.00
VENDOR TOTAL: 60.00
TOTAL ALL INVOICES: 18,735.35
DATE- 01/05/2009 UNITED CITY OF YORKVILLE PAGE: 1
TIME: 09:44:46 DETAILED REVENUE & EXPENSE REPORT F-YR: 09
ID: GL470002.WOW MONTH ACTUAL W/FYTD AND FY BUDGET W/VARIANCE
FUND: LIBRARY
FOR 8 PERIODS ENDING DECEMBER 31, 2008
FISCAL FISCAL
ACCOUNT DECEMBER YEAR-TO-DATE YEAR COLLECTED/
NUMBER DESCRIPTION ACTUAL ACTUAL BUDGET EXPENDED
GENERAL
REVENUES
TAXES
82-000-40-00-3992 LIBRARY BOND PROP. TAX 18, 390.64 463,324.18 467,425.00 99. 1
82-000-40-00-3996 CARRY OVER- BOOK DEV FEES 0.00 0.00 186,700.00 0.0
82-000-40-00-3997 CARRY OVER - BLDG DEV FEES 0.00 0.00 171,782.00 0.0
82-000-40-00-4000 REAL ESTATE TAXES 25,883.09 652,OB4.86 658,252.00 99.0
82-000-40-00-4010 PERSONAL PROPERTY TAX 269.68 3,720.03 3,360.00 110.7
TOTAL TAXES 44, 543.41 1, 119, 129.07 1,487, 519.00 75.2
CHARGES FOR SERVICES
82 000 42 00 4211 DEVELOPMENT FEES - BUILDING 0.00 30,450.00 100,000.00 30.4
82-000-42-00-4215 DEVELOPMENT FEES - BOOKS 0.00 30,450.00 100, 000.00 30.4
62 000-42 00 4260 COPY FEES 171.30 1, 680.72 2, 500.00 67.2
82-000 42-00-4261 LIBRARY SUBSCRIPTION CARDS 478.80 10,806.84 15,000.00 72.0
82-000-42-00-4286 RENTAL INCOME 0.00 329.40 4,000.00 8.2
82-000-42 00-4287 LIBRARY BLDG RENTAL 30.00 363.75 1, 500.00 24.2
TOTAL CHARGES FOR SERVICES 680 10 74, 080.71 223,000.00 33.2
FINES
82-000-43-00-4330 LIBRARY FINES 723.18 6,372. 32 7,000.00 91 . 0
TOTAL FINES 723.18 6, 372.32 7, 000.00 91.0
MISCELLANEOUS
82-000-44-00-4432 SALE OF BOOKS 71.25 547.85 1, 000-00 54 .7
82-000-44-00-4450 MEMORIALS so.00 1,518.00 4, 000.00 37. 9
TOTAL MISCELLANEOUS 121.25 2, 065.85 5, 000.00 41. 3
INTERGOVERNMENTAL
B2-000-45-00-4550 GRANTS 0.00 0.00 17,500.00 0.0
TOTAL INTERGOVERNMENTAL 0.00 0.00 17, 500.00 0.0
INTEREST
DATE: 01/05/2009 UNITED CITY OF YORKVILLE PAGE: 2
TIME: 09:44:46 DETAILED REVENUE & EXPENSE REPORT F-YR: 09
ID. GL470002.WOW MONTH ACTUAL W/FYTD AND FY BUDGET W/VARIANCE
FUND: LIBRARY
FOR 9 PERIODS ENDING DECEMBER 31, 2008
FISCAL FISCAL
ACCOUNT DECEMBER YEAR-TO-DATE YEAR COLLECTED/
NUMBER DESCRIPTION ACTUAL ACTUAL BUDGET EXPENDED
GENERAL
REVENUES
INTEREST
82-000-46-00-4600 INVESTMENT INCOME 969.94 8,723.26 2,500.00 348.9
TOTAL INTEREST 969.94 8,723.26 2, 500. 00 348.9
TOTAL REVENUES: GENERAL 47, 037.88 1,210, 371.21 1,742,519.00 69.4
EXPENSES
PERSONNEL SERVICES
82-000-50-00-5107 SALARIES- LX13RARY 32,450.24 265,698.21 600,000.00 44.2
82-000-50-00-5203 GROUP HEALTH INSURANCE 3,879.21 27,647.40 52,800 00 52.3
82-000-50-00-5204 GROUP LIFE INSURANCE 165.36 578.76 3,000.00 19.2
82-000-50-00-5205 DENTAL & VISION ASSISTANCE 331.24 2,353. 58 4,200.00 56.0
------------------- -- -
TOTAL PERSONNEL SERVICES 36, 836.05 296,277.95 660,000.00 44.8
PROFESSIONAL SERVICES
82-000-61-00-5322 BONDING 0.00 1,875.00 2,000.00 93.7
82-000-61-00-5323 ATTORNEY 0.00 595.00 3,000.00 19.8
TOTAL PROFESSIONAL SERVICES - 0.00 2,470.00 5,000.00 49.4
CONTRACTUAL SERVICES
82-000 62-00-5441 CONTRACT SERVICES 701.54 7,870, 16 20, 000.00 39.3
82-000-62-00-5407 MAINTENANCE-BLDG/JANITORIAL 600.00 3,909.09 10, 000.00 39.0
82-000-62-00-5410 MAINTENANCE-OFFICE EQUIPMENT 0.00 4,484.72 10, 000.00 44.8
82 000-62-00-5412 MAINTENANCE-PHOTOCOPIER 0.00 1, 568.37 10, 000. 00 35.6
82-000-62-00-5435 ELECTRICITY 0.00 1,371.00 5. 000.00 27.4
82-000-62-00-5436 TELEPHONE 293. 37 2,205.52 7,000.00 31.5
82-000-62-00-5437 NICOR GAS 1,031.27 2,740.40 40,000.00 6.8
- --
TOTAL CONTRACTUAL SERVICES 2,626. 18 24, 149.26 102, 000.00 23.6
PROFESSIONAL DEVELOPMENT
82-000-64-00-5603 SUBSCRIPTIONS 458.44 4,714.80 8, 000.00 58.9
DATE: 01/05/2009 UNITED CITY OF YORKVILLE PAGE: 3
TIME: 09:44:47 DETAILED REVENUE & EXPENSE REPORT F-YR: 09
ID: GL470002.WOW MONTH ACTUAL W/FYTD AND FY BUDGET W/VARIANCE
FUND: LIBRARY
FOR 8 PERXODS ENDING DECEMBER 31, 2008
FISCAL FISCAL
ACCOUNT DECEMBER YEAR-TO-DATE YEAR COLLECTED/
NUMBER DESCRIPTION ACTUAL ACTUAL BUDGET EXPENDED
GENERAL
EXPENSES
PROFESSIONAL DEVELOPMENT
82-000-64-00-5604 TRAINING & CONFERENCES 30.00 924 .90 2,000.00 46.2
82-000-64-00-5607 PUBLIC RELATIONS 0.00 0.00 2,000.00 0.0
82-000-64-00-5616 EMPLOYEE RECOGNITION 0.00 257.90 3, 000.00 6.5
-------------- --
TOTAL PROFESSIONAL DEVELOPMENT 488.44 5,897.60 15,000.00 39.3
OPERATIONS
82-000-65-00-5800 CONTINGENCIES 701.27 4,050.04 64,574.00 6.2
82-000-65-00-5802 OFFICE SUPPLIES 77.45 2,288.66 10,000.00 22.8
82-000-65-00-5806 LIBRARY SUPPLIES 157.89 4,726.15 10,000.00 47.2
82-000-65-00-5807 CUSTODIAL SUPPLIES 8B6. 15 5,627.59 15,000.00 37.5
62-000-65-00-5808 POSTAGE & SHIPPING 0.00 420.00 2,000.00 21.0
92-000-65-00-5810 PUBLISHING & ADVERTISING 0.00 28.00 2,000.00 1.4
82-000-65-00-5826 MILEAGE 36.32 560.42 1,000.00 56.0
82-000-65-00-5832 VIDEOS 260-87 4,596.37 5,000.00 91.9
82-000-65-00-5833 ALARM MONITORING 0.00 0.00 0.00 0. 0
82-000-65-00-5834 LIBRARY PROGRAMMING 1,451.72 6, 146.08 10,000.00 61-4
82-000-65-00-5B35 LIBRARY BOARD EXPENSES 0.00 147.38 2,000.00 7-3
82-000-65-00-5836 BOOKS-ADULT 2,768.03 17,642.22 15,000.00 117.6
82-000-65-00-5837 BOOKS-JUVENILE 3, 661.58 16,566.69 20,000.00 82.8
82-000-65-00-5838 BOOKS-AUDIO 1, 123.71 4,631.69 10,000,00 46.3
82 000-65-00-5839 BOOKS-REFERENCE 111.65 7,268.17 20,000.00 36.3
82-000-65-00-5840 BOOKS-DEVELOPMENT FEE 1,004.65 23,315.81 100, 000.00 23.3
82-000-65-00-5841 MEMORIALS/GIFTS 0.00 732.87 4,000.00 18.3
82-000-65-00-5842 SLAG-DEVELOPMENT FEES 0.00 6,650.22 100, 000.00 6.8
82-000-65-00-5843 CD'S/MUSIC 167.90 1,676.91 5,000.00 37.5
82-000-65-00-5844 MEETING ROOM 0.00 0.00 1,500.00 0.0
-------------------- ------ ------ -------------- -- ------------------------- ---------
OPERATIONS 12,409. 19 107,475.27 397, 074 .00 27.0
DEBT SERVICE
82-000-66-00-6012 2005E LIBRARY BOND 185,562.51 346, 125.02 346, 145.00 99.9
82.000-66-00-6014 2006 LIBRARY BOND 85,650.00 121,300.00 121, 300.00 100.0
- -
TOTAL DEBT SERVICE 271,212.51 467,425.02 467,445.00 99.9
DATE: 01/05/2009 UNITED CITY OF YORKVILLE PAGE: 4
TIME: 09:44:47 DETAILED REVENUE & EXPENSE REPORT F-YR: 09
ID: GL470002.WOW MONTH ACTUAL W/FYTD AND FY BUDGET W/VARIANCE
FUND: LIBRARY
FOR 8 PERIODS ENDING DECEMBER 31, 2008
FISCAL FISCAL
ACCOUNT DECEMBER YEAR-TO-DATE YEAR COLLECTED/
NUMBER DESCRIPTION ACTUAL ACTUAL BUDGET EXPENDED
GENERAL
RETIREMENT
82-000-72-00-6500 IMRF PARTICPANTS 1,078.56 8, 537. 38 13,000.00 65.6
82-000-72-00-6501 SOCIAL SECURITY/MEDICARE 2,4B3 1B 20, 325.85 40,000.00 50.8
TOTAL RETIREMENT 3, 561.74 28,863.23 53 000.00 54.4
CAPITAL OUTLAY
82.000-75-00-7002 COMPUTER EQUIPMENT & SOFTWARE 3,993.20 7,536.11 18,000.00 41.8
82-000-75-00-7003 AUTOMATION 12, 127.20 21,285.09 25,000.00 85.1
82-000-75-00-7703 BUILDING EXPANSION 0.00 14,957.63 0.00 (100.0)
TOTAL CAPITAL OUTLAY - 16, 120.40 43,778.83 43, 000.00 101.8
OTHER OPERATING EXPENSES
B2-000-78-00-9020 LIBRARY BOND PAYBACK 0.00 0.00 0.00 0.0
TOTAL OTHER OPERATING EXPENSES 0.00 0.00 0.00 0.0
TOTAL EXPENSES: GENERAL 343,254.51 976,337. 16 1,742,519.00 56.0
TOTAL FUND REVENUES 47, 037.88 1,210,371.21 1,742,519. 00 69.4
TOTAL FUND EXPENSES 343,254. 51 976, 337. 16 1,742,519.00 56.0
FUND SURPLUS (DEFICIT) (296,216.63) 234,034.05 0.00 100.0
YORKVILLE PUBLIC LIBRARY
CASH ANALYSIS
AS OF JANUARY 12, 2009
FISCAL YEAR 08109
Ending Bank Balances
May June July August September October November December January February March April
2008 2008 2008 2008 2008 2008 2008 2008 2009 2009 2009 2009
`Money Old 2nd
Market 603740 $221,791.30 $164,713.17 $183,43785 $603,344.22 $534,09148 $975,511.03 $945,890.17 $649,24893
Account
Budding
Expansion Old 2nd $289,474.81 $289,43961 $289,740.76 $301,692.56 $301,56684 $301,311.54 $312,710.53 $313,03299
Account 017108
Checking Old 2nd
Account 47244 $52,715.16 $52,85918 $52,551.65 $51,99676 $22,710.77 $22,929.90 $23,404.30 $22,71950
library Old 2nd
Expansion 624160 $34,08252 $31,379.10 $19,21091 $19,24114 $49,30104 $49,36530 $49,403.53 $49,44539
Pro ect 2005
Month Total: $598,053.79 $538,391.06 $544,941.17 $976,274.68 $907,470.13 $1,349,117.77 $1,331,408.53 $1,034.44681 $000 $000 $0.00 $UOU
PAYROLL
IST PAY $17,23456 1 $16,110.33 $17,29171 $17,31216 $17.43828 $19,349.44 $18,033.56 $16,984.[2
2ND PAY $17,782.07 $17,41161 $17,494.36 $18,015.77 $16.42198 $18,723.87 $17,47955 $19,03786
3RD PAY i 1 1 $17,798.06
Month Total $35,01663 $33,52194 $34,78707 $35,32793 $33,86026 $55,8X.37 $35,51311 $36,02198 $000 $000 $000 $O.00
Sheetl
Librarian's Report
December
Circulation Adult Children Total
Fiction 1810 3110 4920
Non-Fiction 1354 9 2023
Audio Books 573 164 737
Audio Visual 1007 770 1777
Music CD's 210 79
Kits
Periodical 130 3
Sheet Music 1 1
Reference Book
Dial-A-Story X256 256
PALS-Books sent to other libraries 972 327 1299
Total Circulation 6057 5378 11435
Gain Over Previous Year 1726
Loss Over Previous Year
PALS - Books sent to our library 1152 482 1634
Renistration
Adult 57
Juvenile 14
Non-Resident Taxpayer 3
Non -Resident
Reciprocal 1
TOTAL 75
items Added Adults Children
Books Fiction 82 203
Books Non-Fiction 143 88
Audio Books 11 1
DVD's 11 7
Reference 7 3
Kits
Sheet Music
Periodical 70 8
Music CD 5
Total 329 310 639
Page 1
December Articles—Photos -Kendall Country Record
Public Relations Fox Valley Shopping News - Beacon News
Meetings,Workshops
Programs,Activities Number Attending
Adult Programs Adult Book Discussion
2nd Thursday of each month 15
Lunch Time Book Club
2nd Wednesday of each month 8
Creative Writing 10
Friends Meeting 4
Computer Classes 14
Joumaling Group 3
Children Programs Open Storytime(2 Times) 63
Read With Paws 6
Teen Advisory Club 11
Teen Book Club 8
Writing Group 10
Teen Book Club 5
Teen Movie 9
After School Stories 11
Journaling through altered Art for Teens 6
Altered Art 5
Reading Buddies 8 Teens & 3 Children
Culture Club 22
22
Read With Paws 8
High School Visits 40
Toddler Time (4 Times) 77
Teen Movie Night 10
Santa&Mxs. Claus 127
Cross Lutheran 3rd Grade Visit 23
Patron Count 6252
Volunteers Missy Burks
Adult Adult Creative Writing—Libby Wheeler
Teen Erica Cimaglia, Margaret Lentz, Karina Godinez,
Kelsey Johnson,Alyssa Pendzinski
Meeting Room Library—6 City- 3 Rent-4
Gifts and Memorials