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Library Board Packet 2009 10-12-09 Agenda Yorkville Public Library Board of Trustees Monday, October 12, 2009 902 Game Farm Road 7:00 P.M. 1. Roll Call 2. Recognition of Visitors 3. Amendments to the Agenda 4. Minutes 5. Correspondence 6. Public Comment 7. Report of the Treasurer Financial Statement Payment of Bills 8. Report of the Library Director Statistics 9. City Council Liaison 10. Standing Committees Policy Personnel Finance Automation Community Relations 11. Unfinished Business Building Update District Fact Finding 12. New Business 13. Executive Session (if needed) For the appointment, employment, compensation, discipline, performance, or dismissal of specific employees of the public body or legal counsel for the public body, including hearing testimony on a complaint lodged against an employee of the public body or against legal counsel for the public body to determine its validity. 14. Adjournment Page 1 of 4 Agenda Yorkville Public Library Board of Trustees Monday, September 14, 2009 902 Game Farm Road 7:00pm The meeting was called to order at 7pm by President Jo Ann Gryder Roll Call Members present: Gryder-present, Frisch-present, Lindblom-present,Johnson-present, Gaebler-present,Vorderer-present, LaChance-present. Absent: Marianne Wilkinson, Beth Gambro Also present: Library Director Michelle Pfister, Tom Lindblom Recognition of Visitors Gary Frisch was welcomed. Amendments to the Agenda None Minutes The minutes of the August 10, 2009 meeting were corrected as follows: Barb Johnson's email address on page 4 should read barbijohnsonb@aol.com. The minutes were then approved as corrected on a motion by Barb Johnson and second by Sandy Lindblom. Motion carried by voice vote. Correspondence Michelle Pfister said an invitation had been received for the Somonauk Library grand opening on September 27th from 2-5pm. Flowers will be sent. A thank you note was received from the LouiisvilIe Public Library for the books sent by Yorkville. The note said that over 50,000 items were lost in seven feet of watcr following a flood. Michelle also noted that she mailed them a check for$25 that was collected at the Friends of the Library book sale. A letter and check for$90 was received from the family of Library patron Joe Walsh, who recently passed away. Several staff members also attended his funeral. Page 2 of 4 Michelle also noted $4,000 was generated from the book sale. Public Comment None Report of the Treasurer Financial Statement: Treasurer Lindblom highlighted the following: Detailed Revenue&Expense Report: 1. One year ago $318,000 in property taxes had already been collected by this time. 2. Library subscription cards generated over$1,400 3. Michelle wrote a grant request for Target and received a$1,000 grant 4. On page 4, it was noted there was $4,000 in total revenues and $75,000 in expenses. There is a shortage of revenues right now due to decreased development fees and not having received property taxes. 5. The Fiscal Year to Date shows a deficit of$264,000 and this will need to be monitored. Detail Board Report of Invoices: 1. Page 6 shows air conditioner repair of$2,355.57. This was a result of a storm and a"card"was damaged. It will be covered by insurance. 2. Invoice noted for spraying the trees for Japanese beetles 3. Page 9 "Proquest Information"for$960 is an ancestry database for the genealogy room. Michelle reported high usage for this program. 4. Legal services for$935 were for calls made to the attorney 5. Page 9, Trico invoice for $1,121.80 is for preventive maintenance Payment of Bills: A motion was made by Ms.Johnson to pay the invoices in the amount of$25,402.87 and payroll in the amount of$41,617.06_ Mr. Frisch seconded the motion. Roll call vote: Frisch-aye, Lindblom-aye, Johnson-aye, Gaebler-aye, Vorderer-aye, LaChance-aye, Gryder-aye. Motion passed unanimously. Report of the Library Director Statistics: Ms. Pfister reported the following: 1. 17,820 items were checked out in August 2. 190 registrations 3. 567 items added 4. 12 adults attended the Adult Book Discussion 5. Book sale generated $3,955 Page 3 of 4 6. Library employee Jan Essex gave $50 to add to the book sales to total over$4,000 7. Will ask Kathy Farren of the Kendall County Record to write an article about Friends of the Library. 8. Creative writing class needs a volunteer to teach the class 9. Computer class and Everything French cancelled in August 10. The high school book club met with the author of a book they read. 11. Inventory was conducted 12. Library was asked to host a Mini-Conference for Trustees on October 24th. Zach Frisch said he would like to attend. Ms. Pfister said she would like to use some of the Library Expansion money for construction of cement steps at the side door to enable the staff to use the side parking lot. Mr. Frisch asked if a ramp could be constructed in addition. It was noted the side door is not for public use and there is handicapped accessibility at the main door. Michelle will advise the Treasurer of the projected cost and then move forward. Library Director Pfister will not be in attendance at the next meeting due to a scheduled trip, however, she will have all the statistics prepared. City Council Liaison President Gryder reported that the new City Council Liaison is Alderman Joe Plocher. Standinix Committees No reports. Unfinished Business Building Update: Tom Lindblom said he had previously submitted an insurance claim for$6,681 and a check has now been received for$6,181 ($500 deductible). District Fact Finding: Barb Johnson said she had a list of questions to present to the Attorney on November 2"d at 5pm. All are welcome to attend this committee meeting. Ms. Johnson noted that Zach Frisch had submitted several questions. Many questions which have been answered will be typed and submitted to the Library Attorney to check for correctness. New Business Ms. Gryder said there was an article in the Plan Commissioner's Journal that stressed the importance of Libraries. A copy was given to each Trustee. Additional Business None Page 4 of 4 Adjournment There was no additional business and the meeting was adjourned at 7:29pm. Minutes respectfully submitted by Marlys Young DATE: 10/06/2009 UNITED CITY OF YORKVILL,E PAGE: 1 TIME: 09:47:39 DETAILED REVENUE & EXPENSE REPORT F-YR: 10 ID: GL470002.WOW MONTH ACTUAL W/FYTD AND FY BUDGET W/VARIANCE FUND: LIBRARY FOR 5 PERIODS ENDING SEPTEMBER 30, 2009 FISCAL FISCAL % ACCOUNT SEPTEMBER YEAR-TO-DATE YEAR COLLECTED/ NUMBER DESCRIPTION ACTUAL ACTUAL BUDGET EXPENDED GENERAL REVENUES TAXES 82-000 40 00---3992 LIBRARY BOND PROP. TAX 0.00 59,103.82 564,050.00 10.4 82-000-40-00-3996 CARRY OVER- BOOK DEV FEES 0.00 0.00 0.00 0.0 82-000-40-00-3997 CARRY OVER - BLDG DEV FEES 0.00 0.00 325,000.00 0.0 82-000-40-00-3998 CARRY OVER - MEMORIALS 0.00 0.00 0.00 0.0 82 000 40-00-3999 CARRY OVER - FUND BALANCE 0.00 0.00 600,755.00 0.0 82 000 40-00-4000 REAL ESTATE TAXES 0.00 65,578.57 626,202.00 10.4 82 000 40-00-4010 PERSONAL PROPERTY TAX 0.00 2,977.33 3,720.00 80.0 TOTAL TAXES 0.00 127,659.72 2,119,727.00 6.0 CHARGES FOR SERVICES 82-000-42-00-4211 DEVELOPMENT FEES - BUILDING 0.00 2,375.00 40,000.00 5.9 82-000-42-00-4215 DEVELOPMENT FEES - BOOKS 0.00 2,375.00 40,000.00 5.9 82-000-42-00-4260 COPY FEES 562.90 1,479.90 2,500.00 59.1 82-000-42-00-4261 LIBRARY SUBSCRIPTION CARDS 1,020.85 6,117.20 20,000.00 30.5 82-000 42-00 4287 LIBRARY BLDG RENTAL 120.00 428.70 11000.00 42.8 TOTAL CHARGES FOR SERVICES 1,703.75 12,775.80 103,500.00 12.3 FINES 82-000-43-00-4330 LIBRARY FINES 708.77 4,235.85 8,000.00 52.9 --------------------------------------------------------------------------------- TOTAL FINES 708.77 4,235.85 81000.00 52.9 MISCELLANEOUS 82-000-44-00-4412 INSURANCE REIMBURSEMENTS 6,181.00 6,181.00 0.00 100.0 82-000-44-00-4432 SALE OF BOOKS 64.50 205.77 11000.00 20.5 82-000-44-00-4450 MEMORIALS 25.00 3,640.00 21000.00 182.0 ---------------------...,----------------------------------------------------------- TOTAL MISCELLANEOUS 6,270.50 10,026.77 3,000.00 334.2 INTERGOVERNMENTAL 82-000-45-00-4550 GRANTS 0.00 1,000.00 0.00 100.0 82-000-45-00-4560 LIBRARY PER CAPITA GRANT 0.00 13,554.60 17,500.00 77.4 TOTAL INTERGOVERNMENTAL 0.00 14,554.60 17,500.00 83.1 DATE: 10/06/2009 UNITED CITY OF YORKVILLE PAGE: 2 TIME: 09:47:39 DETAILED REVENUE & EXPENSE REPORT F-YR: 10 xD: GL470002.WOW MONTH ACTUAL W/FYTD AND FY BUDGET W/VARIANCE FUND: LIBRARY FOR 5 PERIODS ENDING SEPTEMBER 30, 2009 FISCAL FISCAL ACCOUNT SEPTEMBER YEAR TO-DATE YEAR COLLECTED/ NUMBER DESCRIPTION ACTUAL ACTUAL BUDGET EXPENDED GENERAL INTEREST B2-000-46-00-4600 INVESTMENT INCOME 98.63 613.31 17,400.00 3.5 --------------------------------------------------------------------------------- TOTAL INTEREST 98.63 613.31 17,400.00 3.5 TOTAL REVENUES: GENERAL 8,781.65 169,866.05 2,269,127.00 7.4 EXPENSES PERSONNEL SERVICES 82-000-50-00-5107 SALARIES- LIBRARY 35,817.36 163,819.36 800,000.00 20.4 82-000-50-00-5203 GROUP HEALTH INSURANCE 5,900.41 23,601.64 68,200.00 34.6 82-000-50-00-5204 GROUP LIFE INSURANCE 103.35 413.40 2,000.00 20.6 82-000-50-00-5205 DENTAL & VISION ASSISTANCE 465.77 1,863.08 5,200.00 35.8 TOTAL PERSONNEL SERVICES --- 42,286.89 189,697.48 875,400.00 21.6 PROFESSIONAL SERVICES B2-000-61-00-5322 BONDING 0.00 2,462.00 3,000.00 82.0 82-000-61-00-5323 ATTORNEY 935.00 935.00 10,000.00 9.3 --------------------------- TOTAL PROFESSIONAL SERVICES 935.00 3,397.00 13,000.00 26.1 CONTRACTUAL SERVICES 82-000-62 00-5401 CONTRACT SERVICES 1,739.80 4,619.30 40,000.00 11.5 82-000-62-00-5407 MAINTENANCE-BLDG/JANITORIAL 41.15 4,291.31 30,000.00 14.3 82-000-62-00-5410 MAINTENANCE-OFFICE EQUIPMENT 418.90 1,602.62 20,000.00 8.0 82 000-62-00-5412 MAINTENANCE-PHOTOCOPIER 133.84 808.99 15,000.00 5.3 62-000-62-00-5435 ELECTRICITY 0.00 0.00 7,500.00 0.0 B2 000-62-00-5436 TELEPHONE 335.09 1,335.53 7,500.00 17.8 82-000-62-00-5437 NICOR GAS 123.09 711.88 40,000.00 1.7 82-000-62-00-5438 DATABASE 960.00 3,876.00 15,000.00 25.8 TOTAL CONTRACTUAL SERVICES 3,751.B7 17,245.63 175,000.00 9.8 PROFESSIONAL DEVELOPMENT 82-000-64-00-5603 SUBSCRIPTIONS 149.50 239.50 15,000.00 1.5 DATE: 10/06/2009 UNITED CITY OF YORKVILLE PAGE: 3 TIME: 09:47:39 DETAILED REVENUE & EXPENSE REPORT F-YR: 10 ID: GL470002.WOW MONTH ACTUAL W/FYTD AND FY BUDGET W/VARIANCE FUND: LIBRARY FOR 5 PERIODS ENDING SEPTEMBER 30, 2009 FISCAL FISCAL k ACCOUNT SEPTEMBER YEAR-TO-DATE YEAR COLLECTED/ NUMBER DESCRIPTION ACTUAL ACTUAL BUDGET EXPENDED ------------------------------------------------------------------------------------------------------------------------------------ GENERAL EXPENSES PROFESSIONAL DEVELOPMENT 82-000-64-00-5604 TRAINING & CONFERENCES 0.00 0.00 4,000.00 0.0 82-000-64-00-5607 PUBLIC RELATIONS 0.00 361.94 2,000.00 18.0 82-000-64-00-5616 EMPLOYEE RECOGNITION 0.00 53.90 4,000.00 1.3 TOTAL PROFESSIONAL DEVELOPMENT 149.50 655.34 25,000.00 2.6 OPERATIONS 82-000-65-00-5800 CONTINGENCIES 380.50 2,016.28 109,677.00 1.8 82-000-65-00-5802 OFFICE SUPPLIES 0.00 1,688.15 15,000.00 11.2 82-000 65 00-5806 LIBRARY SUPPLIES 728.19 1,846.92 20,000.00 9.2 82-000-65-00-5807 CUSTODIAL SUPPLIES 800.54 2,954.27 20,000.00 14.7 82-000 65 00 5808 POSTAGE & SHIPPING 307.26 828.23 2,000.00 41.4 82-000-65-00-5810 PUBLISHING & ADVERTISING 0.00 0.00 2,000.00 0.0 82-000 65 00-5826 MILEAGE 77.76 120.18 1,000.00 12.0 82-000-65-00-SB32 VIDEOS 201.90 1,449.83 25,000.00 5.7 82-000-65-00-5834 LIBRARY PROGRAMMING 512.24 4,152.74 20,000.00 20.7 82-000-65-00-5835 LIBRARY BOARD EXPENSES 0.00 0.00 2,000.00 0.0 B2-000-65-00-5836 BOOKS-ADULT 2,056.40 6,379.66 50,000.00 12.7 82-000-65-00-5837 BOOKS-JUVENILE 3,653.41 11,989.79 50,000.00 23.9 82 000-65-00-5838 BOOKS-AUDIO 1,115.67 3,370.05 30,000.00 11.2 82-000-65-00-5839 BOOKS-REFERENCE 1,810.61 9,619.34 35,000.00 27.4 82 000 65-00-5840 BOOKS-DEVELOPMENT FEE 0.00 2,712.72 40,000.00 6.7 82-000-65-00-5841 MEMORIALS/GIFTS 0.00 2,491.12 2,000.00 124.5 B2-000 65 00-5842 BLDG-DEVELOPMENT FEES 2,355.57 7,260.57 40,000.00 18.1 82-000-65-00-5843 CD'S/MUSIC 96.92 1,027.34 15,000.00 6.8 82-000-65-00-5844 MEETING ROOM 0.00 0.00 1,000.00 0.0 TOTAL OPERATIONS 14,096.97 59,907.39 479,677.00 12.4 DEBT SERVICE 82-000-66-00-6012 2005B LIBRARY BOND 0.00 160,062.51 345,125.00 46.3 82-000-66-00-6014 2006 LIBRARY BOND 0.00 34,462.50 216,925.00 15.7 TOTAL DEBT SERVICE 0.00 194,525.01 564,050.00 34.4 DATE: 10/06/2009 UNITED CITY OF YORKVILLE PAGE: 4 TIME: 09:47:39 DETAILED REVENUE & EXPENSE REPORT F YR: 10 ID: GL470002.WOW MONTH ACTUAL W/FYTD AND FY BUDGET W/VARIANCE FUND: LIBRARY FOR 5 PERIODS ENDING SEPTEMBER 30, 2009 FISCAL FISCAL ACCOUNT SEPTEMBER YEAR-TO-DATE YEAR COLLECTED/ NUMBER DESCRIPTION ACTUAL ACTUAL BUDGET EXPENDED ------------------------------------------------------------------------------------------------------------------------------------ GENERAL RETIREMENT 82-000-72-00-6500 IMRF PARTICPANTS 1,379.80 5,569.99 22,000.00 25.3 82-000-72-00-6501 SOCIAL SECURITY/MEDICARE 2,696.06 12,334.12 55,000.00 22.4 TOTAL RETIREMENT 4,075.86 17,904.11 77,000.00 23.2 CAPITAL OUTLAY 82-000 75 00-7002 COMPUTER EQUIPMENT & SOFTWARE 0.00 473.69 20,000.00 2.3 82-000 75-00-7003 AUTOMATION 0.00 3,675.51 40,000.00 9.1 82-000-75-00-7703 BUILDING EXPANSION 0.00 3,196.56 0.00 (100.0) TOTAL CAPITAL OUTLAY 0.00 7,345.76 60,000.00 12.2 OTHER OPERATING EXPENSES 82-000-78-00-9020 LIBRARY BOND PAYBACK 0.00 0.00 0.00 0.0 TOTAL OTHER OPERATING EXPENSES 0.00 0.00 0.00 0.0 TOTAL EXPENSES: GENERAL 65,296.09 490,677.72 2,269,127.00 21.6 TOTAL FUND REVENUES 8,781.65 169,866.05 2,269,127.00 7.4 TOTAL FUND EXPENSES 65,296.09 490,677.72 2,269,127.00 21.6 FUND SURPLUS (DEFICIT) (56,514.44) (320,811.67) 0.00 100.0 DATE: 10/06/09 UNITED CITY OF YORKVILLE PAGE: 1 TIME: 08:49:39 DETAIL BOARD REPORT ID: AP441000.WOW INVOICES DUE ON/BEFORE 10/12/2009 INVOICE # INVOICE ITEM VENDOR # DATE # DESCRIPTION ACCOUNT # P.O. # DUE DATE ITEM AMT ------------------------------------------------------------------------------------------------------------------------------------ AAREN AAREN PEST CONTROL 13301 09/22/09 01 MONTHLY PEST CONTROL 82-000 62-00-5401 10/12/09 75.00 CONTRACT SERVICES INVOICE TOTAL: 75.00 VENDOR TOTAL: 75.00 ATT AT&T 312ZB95841-0909 09/16/09 01 MONTHLY CHARGES 82 000-62-00-5436 10/12/09 336.36 TELEPHONE INVOICE TOTAL: 336.36 VENDOR TOTAL: 336.36 ATTLONG AT&T LONG DISTANCE 828932136-0809LIB 09/28/09 01 AUGUST LONG DISTANCE 82 000-62-00-5436 10/12/09 5.21 TELEPHONE INVOICE TOTAL: 5.21 VENDOR TOTAL: 5.21 AURWINDO AURORA WINDOW CLEANING COMPANY 45161 09/25/09 01 WINDOW CLEANING 82-000-62-00-5407 10/12/09 1,063.00 MAINTENANCE-BLDG/JANITORIA INVOICE TOTAL: 1,063.00 VENDOR TOTAL: 1,063.00 BAKTAY BAKER & TAYLOR 2023593421 08/26/09 01 130OKS 82 000-65 00-5836 10/12/09 1,582.40 BOOKS-ADULT INVOICE TOTAL: 1,582.40 2023593733 08/27/09 01 BOOKS 82 000-65-00-5836 10/12/09 40.11 BOOKS-ADULT INVOICE TOTAL: 40.11 DATE: 10/06/09 UNITED CITY OF YORKVILLE PAGE: 2 TIM£: 08:49:40 DETAIL BOARD REPORT ID: AP441000.WOW INVOICES DUE ON/BEFORE 10/12/2009 INVOICE # INVOICE ITEM VENDOR # DATE # DESCRIPTION ACCOUNT # P.O. # DUE DATE ITEM AMT ------------------------------------------------------------------------------------------------------------------------------------ BAKTAY BAKER & TAYLOR 2023616055 09/08/09 O1 BOOKS 82-000.65-00-5837 10/12/09 3,053.38 BOOKS-JUVENILE INVOICE TOTAL: 3,053.38 2023629701 09/03/09 01 BOOKS 82-000-65-00 5836 10/12/09 1,245.59 BOOKS-ADULT INVOICE TOTAL: 1,245.59 2023636327 09/04/09 01 BOOKS 82-000-65-00-5836 10/12/09 94.02 BOOKS-ADULT INVOICE TOTAL: 94.02 2023643219 09/11/09 01 BOOKS 82-000 65-00-5837 10/12/09 1,283.82 BOOKS-JUVENILE INVOICE TOTAL: 1,283.82 2023658747 09/11/09 01 BOOKS 82 000-65-00 5837 10/12/09 799.92 BOOKS-JUVENILE INVOICE TOTAL: 799.92 2023665556 09/14/09 01 BOOKS 82 000-65-00-5836 10/12/09 217.02 BOOKS-ADULT INVOICE TOTAL: 217.02 2023684838 09/18/09 01 BOOKS 82-000 65-00-5836 10/12/09 902.78 BOOKS-ADULT INVOICE TOTAL: 902.78 2023691456 09/23/09 01 BOOKS 82 000 65-00-5636 10/12/09 1,201.21 BOOKS-ADULT INVOICE TOTAL: 1,201.21 2023691969 09/21/09 01 BOOKS 82 000-65-00 5839 10/12/09 56.92 BOOKS REFERENCE INVOICE TOTAL: 56.92 DATE: 10/06/09 UNITED CITY OF YORKVILLE PAGE: 3 TIME: OB:49:40 DETAIL BOARD REPORT ID: AP441000.WOW INVOICES DUE ON/BEFORE 10/12/2009 INVOICE # INVOICE ITEM VENDOR # DATE # DESCRIPTION ACCOUNT # P.O. # DUE DATE ITEM AMT ------------------------------------------------------------------------------------------------------------------------------------ BAKTAY BAKER & TAYLOR 2023705858 09/24/09 01 BOOKS 82-000-65 00-5837 10/12/09 643.62 BOOKS-JUVENILE INVOICE TOTAL: 643.62 2023707446 09/25/09 01 BOOKS 82-000-65-00 5839 10/12/09 1, 197.80 BOOKS-REFERENCE INVOICE TOTAL: 1,197.80 2023721196 09/28/09 01 BOOKS 82-000-65-00 5836 10/12/09 159.84 BOOKS-ADULT INVOICE TOTAL: 159.84 H87628580 09/29/09 01 BOOK 82-000 65-00-5837 10/12/09 12.56 BOOKS JUVENILE INVOICE TOTAL: 12.56 VENDOR TOTAL: 12,490.99 CAMBRIA CAMBRIA SALES COMPANY INC. 28334 OB/28/09 01 PAPER TOWEL, GARBAGE BAGS, 82-000-65 00 5807 10/12/09 504.78 CUSTODIAL SUPPLIES 02 PINE SOL, TOILET CLEANER, ** COMMENT ** 03 MOPHEADS, COUNTER TOP MAGIC ** COMMENT ** INVOICE TOTAL: 504.78 28476 09/22/09 01 TOILET TISSUE, PAPER TOWEL, 82-000-65°00 5607 10/12/09 843.68 CUSTODIAL SUPPLIES 02 GARBAGE LINERS, TOILET CLEANER *• COMMENT ** 03 WINDEX, PINE SOL ** COMMENT ** INVOICE TOTAL: 843.68 VENDOR TOTAL: 1,348.46 CHITRIB CHICAGO TRIBUNE 08/09-02/10 09/23/09 01 SUBSCRIPTION RENEWAL 82-000-64-00 5603 10/12/09 149.50 SUBSCRIPTIONS INVOICE TOTAL: 249.50 VENDOR TOTAL: 149.50 DATE: 10/06/09 UNITED CITY OF YORKVILLE PAGE: 4 TIME: 08:49:40 DETAIL BOARD REPORT ID: AP441000.WOW INVOICES DUE ON/BEFORE 10/12/2009 INVOICE # INVOICE ITEM VENDOR # DATE # DESCRIPTION ACCOUNT # P.O. # DUE DATE ITEM AMT -----------------------------------------------------------------------------------------7------------------------------------------ DEBORDD DEBORD, DIXIE 091009 09/11/09 01 TSUG MEETING MILEAGE 82-000-65 00-5826 10/12/09 38.80 MILEAGE 02 REIMBURSEMENT ** COMMENT ** INVOICE TOTAL: 38.80 VENDOR TOTAL: 38.80 DEMCO DEMCO, INC. 3673251 09/28/09 01 SILK PLANT, 2 TREES 82-000-65 00 5800 10/12/09 691.34 CONTXNGENCIES INVOICE TOTAL: 691.34 VENDOR TOTAL: 691.34 FELTESR FELTES, RITA AMOZON-082409 08/24/09 01 BOOKS 82-000-65-00 5837 10/12/09 96.30 BOOKS-JUVENILE INVOICE TOTAL: 96.30 VENDOR TOTAL: 96.30 GALE THE GALE GROUP INC. 090109 09/01/09 01 SUBSCRIPTION RENEWAL 82 000 62-00-5438 10/12/09 2,814.00 DATABASE INVOICE TOTAL: 2,814.00 VENDOR TOTAL: 2,814.00 GLASSHOP GLASSHOPPER LTD 31678 09/23/09 01 DOOR LITE KIT 82-000-75-00-7703 10/12/09 320.00 13UILDING EXPANSION INVOICE TOTAL: 320.00 VENDOR TOTAL: 320.00 HOPPTOIT HOP-TO-IT LAWN CARE LAWN CARE DATE: 10/06/09 UNITED CITY OF YORKVILLE PAGE: 5 TIME: 08:49:40 DETAIL BOARD REPORT ID: AP441000.WOW INVOICES DUE ON/BEFORE 10/12/2009 INVOICE # INVOICE ITEM VENDOR # DATE # DESCRIPTION ACCOUNT # P.O. if DUE DATE ITEM AMT HOPPTOIT HOP TO IT LAWN CARE LAWN CARE 6635 09/02/09 01 MONTHLY BED MAINTENANCE 82-000-62-00 5401 10/12/09 180.00 CONTRACT SERVICES INVOICE TOTAL: 180.00 VENDOR TOTAL: 180.00 ILCENTRY ILLINOIS CENTURY NETWORK/ T1000535 09/01/09 01 FILTERING SERVICE 82 000-75-00-7003 10/12/09 7.20 AUTOMATION INVOICE TOTAL: 7.20 T1004660 09/22/09 01 FILTERING INTERNETS 82-000-75-00-7003 10/12/09 7.20 AUTOMATION INVOICE TOTAL: 7.20 VENDOR TOTAL: 14.40 JEWEL JEWEL 092509-LIB 09/25/09 01 CUPS, PLATES, COFFEE, CANDY, 82-000-65-00-5834 10/12/09 132.22 LIBRARY PROGRAMMING 02 POP, FRUIT, TYLENOL ** COMMENT ** INVOICE TOTAL: 132.22 VENDOR TOTAL: 132.22 KINGSONS KING & SONS MONUMENTS 092909 09/29/09 01 ENGRAVED BRICK 02 000-65-00 5800 10/12/09 30.00 CONTINGENCIES INVOICE TOTAL: 30.00 VENDOR TOTAL: 30.00 KJWW KJWW P.C. C4.0304.8T-6 07/31/09 01 OCT. 17, 2005 JULY 31, 2009 82-000 75-00-7703 10/12/09 2,260.00 BUILDING EXPANSION DATE: 10/06/09 UNITED CITY OF YORKVILLE PAGE: 6 TIME: 08:49:40 DETAIL BOARD REPORT ID: AP441000.WOW INVOICES DUE ON/BEFORE 10/12/2009 INVOICE # INVOICE ITEM VENDOR # DATE # DESCRIPTION ACCOUNT # P.O. # DUE DATE ITEM AMT ------------------------------------------------------------------------------------------------------------------------------------ KJWW KJWW P.C. C4.0304.8T-6 07/31/09 02 TECHNOLOGY SERVICES ** COMMENT ** 10/12/09 INVOICE 'TOTAL: 2,260.00 VENDOR TOTAL: 2,260.00 LXBRFURN LIBRARY FURNITURE INTER14ATIONA 3485 09/18/09 01 50$ DEPOSIT FOR SHELVING WORK 62-000-75-00-7703 10/12/09 2,918.84 BUILDING EXPANSION INVOICE TOTAL: 2,918.84 VENDOR TOTAL: 2,918.84 MCQUAY MCQUAY INTERNATIONAL 2341097 09/28/09 01 CHILLER REPAIR 82 000-65-00-5842 10/12/09 2,348.00 BLDG-DEVELOPMENT FEES INVOICE TOTAL: 2,348.00 VENDOR TOTAL: 2,348.00 MIDWTAPE MIDWEST TAPE 1978993 09/01/09 01 DVDS 82 000-65-00-5832 10/12/09 73.97 VIDEOS INVOICE TOTAL: 73.97 1978994 09/01/09 01 CDS 82-000-65 00-5843 10/12/09 12.99 CD'S/MUSIC INVOICE TOTAL: 12.99 1978995 09/01/09 01 AUDIO BOOKS 82-000-65-00-5838 10/12/09 84.97 BOOKS-AUDIO INVOICE TOTAL: 84.97 1984872 09/08/09 01 DVDS 82 000-65-00-5832 10/12/09 158.92 VIDEOS INVOICE TOTAL: 158.92 DATE: 10/06/09 UNITED CITY OF YORKVILLE PAGE: 7 TIME: 08:49:40 DETAIL BOARD REPORT ID: AP441000.WOW INVOICES DUE ON/BEFORE 10/12/2009 INVOICE # INVOICE ITEM VENDOR # DATE # DESCRIPTION ACCOUNT # P.O. # DUE DATE ITEM AMT MIDWTAPE MIDWEST TAPE 1984873 09/06/09 01 AUDIO BOOKS 82-000-65-00-5838 10/12/09 39.99 BOOKS-AUDIO INVOICE TOTAL: 39.99 1989844 09/15/09 01 DVDS 82 000-65 00-5832 10/12/09 23.99 VIDEOS INVOICE TOTAL: 23.99 1994967 09/22/09 01 DVDS 82 000-65-00-5832 10/12/09 147.91 VIDEOS INVOICE TOTAL: 147.91 1994968 09/22/09 01 CDS 82-000-65-00 5643 10/12/09 45.96 CD'S/MUSIC INVOICE TOTAL: 45.96 1994969 09/22/09 01 AUDIO BOOKS 82-000-65-00-5838 10/12/09 34.99 BOOKS-AUDIO INVOICE TOTAL: 34.99 2000186 09/29/09 01 DVDS 82-000-65-00-5632 10/12/09 114.93 VIDEOS INVOICE TOTAL: 114.93 2000187 09/29/09 01 CDS 82-000-65-00 5843 10/12/09 152.89 CD`S/MUSIC INVOICE TOTAL: 152.89 2000188 09/29/09 01 AUDIO BOOKS 82-000-65-00-5838 10/12/09 290.91 BOOKS-AUDIO INVOICE TOTAL: 290.91 VENDOR TOTAL: 1,182.42 NICOR NICOR GAS DATE: 10/06/09 UNITED CITY OF YORKVILLE PAGE: B TIME: 08:49:40 DETAIL BOARD REPORT ID: AP441000.WOW INVOICES DUE ON/BEFORE 10/12/2009 INVOICE # INVOICE ITEM VENDOR # DATE # DESCRIPTION ACCOUNT # P.O. # DUE DATE ITEM AMT NICOR NICOR GAS 91-85-68-4012 8-0909 09/08/09 01 902 GAME FARM RD 82-000-62-00-5437 10/12/09 150.22 NICOR GAS INVOICE TOTAL: 150.22 VENDOR TOTAL: 150.22 OFFWORK OFFICE WORKS 161696 09/01/09 01 INK CARTRIDGES, TAPE 82 000-65 00-5606 10/12/09 261.30 LIBRARY SUPPLIES INVOICE TOTAL: 261.30 161873 09/08/09 61 RECEIPTS 82-000 62-00 5410 10/12/09 41.88 MAINTENANCE-OFFICE EQUIPME INVOICE TOTAL: 41.88 162943 09/25/09 01 CORK BOARD 82 000-65-00-5802 10/12/09 114.99 OFFICE SUPPLIES INVOICE TOTAL: 114.99 163025 09/28/09 01 GLUE STICKS, WRAPPING PAPER, 82 000-65 00-5606 10/12/09 76.43 LIBRARY SUPPLIES 02 TAPE DISPENSER, TAPE ** COMMENT ** INVOICE TOTAL: 78.43 VENDOR TOTAL: 496.60 PFISTERM PFISTER, MICHAELEEN 091109 09/11/09 01 FRUIT SNACKS, ALMOND BARK 82 000-65 00-5834 10/12/09 12.35 LIBRARY PROGRAMMING INVOICE TOTAL: 12.35 092409 09/24/09 01 CRAFT SUPPLIES 82-000 65-00 5834 10/12/09 10.00 LIBRARY PROGRAMMING INVOICE TOTAL: 10.00 DATE: 10/06/09 UNITED CITY OF YORKVILLE PAGE: 9 TIME: 08:49:40 DETAIL BOARD REPORT ID: AP441000.WOW INVOICES DUE ON/BEFORE 10/12/2009 INVOICE # INVOICE ITEM VENDOR # DATE ## DESCRIPTION ACCOUNT # P.O. # DUE DATE ITEM AMT ------------------------------------------------------------------------------------------------------------------------------------ PFISTERM PFISTER, MICHAELEEN 092809 09/28/09 01 POSTAGE REIMBURSEMENT 82-000-65-00-5808 10/12/09 11.85 POSTAGE & SHIPPING INVOICE TOTAL: 11.85 092909 09/29/09 01 CRAFT SUPPLIES 82-000-65-00-5834 10/12/09 6.40 LIBRARY PROGRAMMING INVOICE TOTAL: 6.40 100109 10/01/09 01 POSTAGE REIMBURSEMENT 82, 000-65-00-5808 10/12/09 2.63 POSTAGE & SHIPPING INVOICE TOTAL: 2.63 VENDOR TOTAL: 43.23 R0000722 JANE WILCO%SON STUDIOS 110809 10/05/09 01 PROGRAM PRESENTATION 82-000-65-00 5834 10/12/09 150.00 LIBRARY PROGRAMMING INVOICE TOTAL: 150.00 VENDOR TOTAL: 150.00 SERVMAST SERVICEMASTER OF AURORA & 113641 09/30/09 01 CARPET & UPHOLSTERY CLEANING 82-000-62-00 5407 10/12/09 786.96 MAINTENANCE-BLDG/JANITORIA INVOICE TOTAL: 786.96 VENDOR TOTAL: 786.96 THYSSEN THYSSENKRUPP ELEVATOR CORP 267453 10/01/09 01 ELEVATOR MAINTENANCE 82-000-62-00-5401 10/12/09 185.50 CONTRACT SERVICES INVOICE TOTAL: 185.50 VENDOR TOTAL: 185.50 TRICO TRICO MECHANICAL SERVICE GROUP DATE: 10/06/09 UNITED CITY OF YORKVILLE PAGE: 10 TIME: 08:49:40 DETAIL BOARD REPORT ID: AP441000.WOW INVOICES DUE ON/BEFORE 10/12/2009 INVOICE # INVOICE ITEM VENDOR # DATE # DESCRIPTION ACCOUNT # P.O. # DUE DATE ITEM AMT TRICO TRICO MECHANICAL SERVICE GROUP 2153 09/01/09 01 SERVICE CALL ON CHILLER 82 000-62-00-5401 10/12/09 184.00 CONTRACT SERVICES 02 PROBLEM ** COMMENT ** INVOICE TOTAL: 184.00 VENDOR TOTAL: 184.00 UPSTART UPSTART 1014023716 08/26/09 01 DESK CALENDARS 82-000-65-00-5806 10/12/09 46.38 LIBRARY SUPPLIES INVOICE TOTAL: 46.38 VENDOR TOTAL: 46.38 VISA VISA 09/28/09LIB 09/28/09 01 EXTENSION CABLE FOR HEADPHONES 82-000-75-00-7002 10/12/09 211.70 COMPUTER EQUIPMENT & SOFTW INVOICE TOTAL: 211.70 VENDOR TOTAL: 211.70 WALMART WALMART COMMUNITY 090309-LIB 09/03/09 01 SPRAY CLEANER, WINDEX, LYSOL 82-000-65-00-5807 10/12/09 101.47 CUSTODIAL SUPPLIES 02 WIPES, DUST REMOVER, SWIFFER ** COMMENT ** 03 REFILLS ** COMMENT ** 04 POP, REMOTE, SPOONS, COFFEE, B2-000-65-00-5834 101.82 LIBRARY PROGRAMMING 05 COOKIES, CAKE MIXES ** COMMENT ** INVOICE TOTAL: 203.29 VENDOR TOTAL: 203.29 YORKGF YORKVILLE GENERAL FUND 093009-LIB 04/15/09 01 SEPTEMBER HEALTH INSURANCE 82-000-50-00 5203 10/12/09 5,900.41 GROUP HEALTH INSURANCE DATE: 10/06/09 UNITED CITY OF YORKVILLE PAGE: 11 TIME: 06:49:40 DETAIL BOARD REPORT ID: AP441000.WOW INVOICES DUE ON/BEFORE 10/12/2009 INVOICE # INVOICE ITEM VENDOR # DATE # DESCRIPTION ACCOUNT # P.O. # DUE DATE ITEM AMT ----------------------------------------------------°------------------------------------------------------------------------------- YORKGF YORKVILLE GENERAL FUND 093009-LIB 04/15/09 02 SEPTEMBER LIFE INSURANCE 82-000-50-00-5204 10/12/09 103.35 GROUP LIFE INSURANCE 03 SEPTEMBER DENTAL INSURANCE 82-000-50-00-5205 406.72 DENTAL & VISION ASSISTANCE 04 SEPTEMBER VISION INSURANCE 82-000-50-00-5205 59.05 DENTAL & VISION ASSISTANCE INVOICE TOTAL: 6,469.53 VENDOR TOTAL: 6,469.53 YOUNGM MARLYS J. YOUNG 091409 09/20/09 01 09/14/09 MEETING MINUTES 82-000-62-00••5401 10/12/09 47.50 CONTRACT SERVICES INVOICE TOTAL: 47.50 VENDOR TOTAL: 47.50 TOTAL ALL INVOICES: 37,469.75 YORKVILLE PUBLIC LIBRARY CASH ANALYSIS AS OF OCTOBER 8, 2009 FISCAL YEAR 09/10 Ending Bank Balances May June July August September October November December January February March April 2009 2009 2009 2009 2009 2009 2009 2009 2010 2010 2010 2010 'Money Marker $403,707.43 $340,876.98 $220,279.20 $I49574.23 $73,063.63 Account Building Development $313,687.84 $118,436.37 $314,935.47 $314,485.54 $313,917.15 Fees Checking $23,574.81 $23,113.04 $22,863.17 $22,669.13 $22,966.97 Account Library Expansion $33,805.63 $33,727.05 $30,588.15 $30,594.22 $30,600.51 Project 2005 Month Total: $774,775.71 $516,153.44 $588,665.99 $517,523.12 $440,548.26 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 PAYROLL 151'PAY $20,351.65 $20525.61 $19,767.29 $21,013.79 $20,002.98 $20,643.27 2ND PAY $20585.59 $2I,278.29 $21,119.36 $20,603.27 $19,890.24 3RD PAY Month Total $40,937.24 $41,803.90 $40,886.65 $41,617.06 $39,893.22 1 $20,643.27 1 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 Sheetl Librarian's Report September Circulation Fiction 2255 4944 7199 Non-Fiction 1656 1590 Audio Books 734 197 Audio Visual 1240 1133 2373 Music CD's 324 125 449 Kits 27 27 Periodical 316 -22 Sheet Music 10 1 p Reference Book 1 �1 Dial-A-Story 265 PALS- Books sent to other libraries 1225 460 Total Circulation 7760 8764 16524 Gain Over Previous Year 3442 Loss Over Previous Year PALS- Books sent to our library 1676 913 2589 Registration - - Adult 115 Juvenile 34 Non-Resident Taxpayer Non -Resident 6 Reciprocal 3 TOTAL 158 Items Added Adults Children Books Fiction 131 251 Books Non-Fiction 186 137 Audio Books 5 1 DVD's 15 6 Reference 8 10 Kits Sheet Music Periodical 90 p Music CD g Total 444 425 869 Page 1 September Public Relations Articles—Photos -Kendall Country Record- Beacon News Meetings,Workshops Staff Meeting Cataloging—DeBord—Augustine Youth Staff Webiunar Internet Conference Feltes,Eberhardt,Fosse, Hirtzel Morris, Seibel YA Literature Conference-Feltes Programs,Activities Number Attending Adult Programs Adult Book Discussion 10 2nd Thursday of each month Lunch Time Book Club 9 2nd Wednesday of each month Friends Meeting 8 Computer Classes 40 Everything French 4 Adult Summer Reading Program 81 Children Programs Toddler Time (2 programs) 50 Campfire Fun for Girls 9 Teen Meeting 10 Classics Book Club 9 Teen Movie Night 10 High School Book Club 5 After School Stories 7 Patron Count 9,055 Volunteers Teens Karina Godonez Meeting Room Library- 9 City-6 Rent-4 Gifts and Memorials $25.00 Donation from the Kendall County Republican Women