Library Board Packet 2009 09-14-09 Agenda
Yorkville Public Library
Board of Trustees
Monday, September 14, 2009
902 Game Farm Road
7:00 P.M.
1. Roll Call
2. Recognition of Visitors
3. Amendments to the Agenda
4. Minutes
5. Correspondence
6. Public Comment
7. Report of the Treasurer Financial Statement
Payment of Bills
8. Report of the Library Director Statistics
9. City Council Liaison
10. Standing Committees Policy
Personnel
Finance
Automation
Community Relations
11. Unfinished Business Building Update
District Fact Finding
12. New Business
13. Executive Session (if needed)
For the appointment, employment, compensation, discipline, performance, or
dismissal of specific employees of the public body or legal counsel for the public body,
including hearing testimony on a complaint Iodged against an employee of the public
body or against legal counsel for the public body to determine its validity.
14. Adjournment
Page 1 of 4 RAF
Agenda
Yorkville Public Library
Board of Trustees
Monday, August 10, 2009
902 Game Farm Road
7:00pm
The meeting was called to order at 7pm by President Jo Ann Gryder
Roll Call
Members present: Marilyn Vorderer-present, Carol La Chance-present, Jo Ann Gryder-
present, Zach Frisch-present, Sandy Lindblom-present, Barb Johnson-present, Beth
Gambro-present
Absent: Marianne Wilkinson, Gail Gaebler
Also present: Library Director Michelle Pfister, Tom Lindblom
Recognition of Visitors
No guests.
Amendments to the Agenda
None
Minutes
The minutes of the July 13, 2009 meeting were approved as read on a motion by Sandy
Lindblom and second by Barb Johnson. Approved on a unanimous voice vote.
Comes ondence
None
Public Comment
None
Report of the Treasurer
Financial Statement r
Treasurer Lindblom reported she and Library Director Michelle Pfister had met with
Finance Director Susan Mika last week regarding the financial reports furnished to the
Library Board. Treasurer Bill Powell also attended. Ms. Lindblom commented that the
meeting was very beneficial.
Page 2 of 4
Sandy said the questions at the last meeting were due to the reports being in the wrong
order and one page was not reviewed. A decrease in Building Development Fees was
reported due to a bond payment being taken out of this account. It was thought there
would not be enough money in the money market account since real estate taxes had not
come in yet. The money is now back in that account
Treasurer Lindblom also commented on the following:
Detail Revenue & Expense Re rt
• The items listed under"July Actuals" are from June.
• Date printed in the left corner is the date the report was printed.
• Cash Analysis Report reflects the actual money in the bank for the Board.
• Fiscal Year to Date Actual is total of funds spent in the Fiscal Year
• Library Bond Property Tax of$59,103.82
• Real Estate Taxes of$65,578.57
• Per Capita Grant received in amount of$13,554.60
• Page 3: Debt service-2 bond payments
Detail Board Report
• Page3: Bond renewal of Treasurer--$623
• Page 3 (bottom): Chairs for Children's Programming Room
• Page 4: Demeo invoice is for lectern and easel
• Page 7: $862 is yearly charge for on-line Library catalog to locate desired books at
other facilities
• Page 9: annual licensing fee renewal—allows Library to show movies
Sandy also reported 2 items were removed from the report that had previously been
requested to be removed: rental income and alarm monitoring. In preparation for the
meeting with the Finance Director, Sandy also discovered that "Database" was listed
under Contractual Services rather than Operations. "Subscription"was also erroneously
listed under Professional Development and should be under Operations. These 2 items
will be transferred next year. President Gryder thanked Ms. Lindblom for her hard work
on the reports.
Payment of Bills
Barb Johnson then moved to pay the bills in the amount of$33,598.88 and payroll in the
amount of $40,886.65. Zach Frisch seconded the motion. Roll call vote:
La Chance-aye
Gryder-aye
Frisch-aye
Lindblom-aye
Johnson-aye
Gambro-aye
Vorderer-aye
Page 3 of 4
Passed unanimously.
Retort of the Library Director
Statistics
Michelle Pfister gave the following report:
I. 15 8 new patrons, 59 of those were juveniles
2. 803 new items added to Library
3. Adult Book Club and Lunch Time Book Club took a trip to Anderson Book Store
and met with author
4. 9,3 81 patrons came through doors
5. 629 children participated in "Read on the Wild Side"
6. Anonymous $1,000 donation made for purchase of a telescope
7. Made fliers for high school registration for"Calling All Teens"
8. A book sale will be held
9. Friends of the Library will be conducting many programs
10. Will ask high school jazz quartet to do program at Library
11. Friends of Library donated $300 toward podium
12. Per capita grant application has been mailed, received money for last one
13. Louisville, Kentucky has asked for donation of books due to flood, I box sent
14. Book sale will have jar for donations for the Kentucky Library
I5. No computer classes to be held this month, will start again in September
16. List of all Board members included in meeting packet
Standing Committees
Community Relations
Barb Johnson gave an update of the proposed Library District. The committee has
compared budgets of Oswego, Plano and Yorkville. Between now and November I" a
list of all questions will be compiled for the lawyer for a November meeting. Zach Frisch
contributed several questions to the committee and she encouraged other Board members
to give any of their questions to her or Michelle. Beth Gambro asked for a list of
questions already submitted and Barb will provide those.
Unfmished Business
Building Update
Tom Lindblom reported the$1,605.63 invoice was for pump repair and not storm-related,
not qualifying it for insurance. He did submit a$6,681 invoice for reimbursement. He
also reported a "card" had been replaced in the chiller, however, the system kept failing.
It was found that a timing device was not set properly.
New Business
Disaster Plan U date
President Gryder reported that everyone had been given an updated Disaster Plan.
Page 4 of 4
Additional Business
President Gryder reported that a long time Library patron, Joseph Walsh, Jr., had recently
passed away. He came to the Library each day and a small plaque in his memory will be
placed by the Wall Street Journal that he read.
Saturday was the opening of the new Sugar Grove Library and Ms. Gryder attended. She
was able to obtain floor plans and also reported that they have a gift shop and quiet
reading room with fireplace. It was also noted that they have a Book Nook Cafe.
The new Oswego Library opens next week and Somonauk will open soon also. Flowers
will be sent to all these libraries.
Barb Johnson noted a correction to the list of Library Trustees: her email address should
be: barbjjohnson(a),aol.com.
It was also noted that Beth Gambro will also be re-assigned to the Finance Committee.
There was no further business and the meeting was adjourned at 7:37pm.
Minutes respectfully submitted by
Marlys Young
DATE: 09/04/2009 UNITED CITY OF YORKVILLE PAGE: 1
TIME: 15:27:03 DETAILED REVENUE & EXPENSE REPORT F-YR: 10
ID: GL470002.WOW MONTH ACTUAL W/FYTD AND FY BUDGET W/VARIANCE
FUND: LIBRARY
FOR 4 PERIODS ENDING AUGUST 31, 2009
FISCAL FISCAL I
ACCOUNT AUGUST YEAR-TO-DATE YEAR COLLECTED/
NUMBER DESCRIPTION ACTUAL ACTUAL BUDGET EXPENDED
GENERAL
REVENUES
TAXES
82-000-40-00-3992 LIBRARY BOND PROP. TAX 0.00 59,103.82 564,050.00 10.4
82-000-40-00-3996 CARRY OVER- BOOK DEV FEES 0.00 0.00 0.00 0.0
82-000-40-00-3997 CARRY OVER - BLDG DEV FEES 0.00 0.00 325,000.00 0.0
82-000-40-00-3996 CARRY OVER - MEMORIALS 0.00 0.00 0.00 0.0
82-000-40-00-3999 CARRY OVER - FUND BALANCE 0.00 0.00 600,755.00 0.0
82-000-40-00-4000 REAL ESTATE TAXES 0.00 65,578.57 626,202.00 10.4
82-000-40-00-4010 PERSONAL PROPERTY TAX 0.00 2,977.33 3,720.00 80.0
TOTAL TAXES 0.00 127,659.72 2,119,727.00 6 0
CHARGES FOR SERVICES
82-000-42-00-4211 DEVELOPMENT FEES - BUILDING 0.00 2,375.00 40,000.00 5.9
82-000-42-00-4215 DEVELOPMENT FEES - BOOKS 0.00 2,375.00 40,000.00 5.9
82-000-42-00-4260 COPY FEES 234.70 917.00 2,500.00 36.6
82-000-42-00-4261 LIBRARY SUBSCRIPTION CARDS 1,431.20 5,096.35 20,000.00 25.4
82-000-42-00-4287 LIBRARY BLDG RENTAL 98.70 308.70 1,000.00 30.8
TOTAL CHARGES FOR SERVICES 1,764.60 11,072.05 103,500.00 10.6
FINES
82-000-43-00-4330 LIBRARY FINES 779.36 3,527.06 6,000.00 44.0
TOTAL FINES 779.36 3,527.08 8,000.00 44.0
MISCELLANEOUS
82-000-44-00-4432 SALE OF BOOKS 30.00 141.27 1,000.00 14.1
B2-000-44-00-4450 MEMORIALS 440.00 3,615.00 2,000.00 180.7
--------------------------------------------------------------- -----------------
TOTAL MISCELLANEOUS 470.00 3,756.27 3,000.00 125.2
INTERGOVERNMENTAL
B2-000-45-00-4550 GRANTS 1,000.00 1,000.00 0.00 100.0
82-000-45-00-4560 LIBRARY PER CAPITA GRANT 0.00 13,554.60 17,500.00 77.4
TOTAL INTERGOVERNMENTAL 1,000.00 14,554.60 17,500.00 83.1
DATE: 09/04/2009 UNITED CITY OF YORKVIL.LE PAGE: 2
TIME: 15:27:03 DETAILED REVENUE & EXPENSE REPORT F-YR: 10
ID: GL470002 WOW MONTH ACTUAL W/FYTD AND FY BUDGET W/VARIANCE
FUND: LIBRARY
FOR 4 PERIODS ENDING AUGUST 31, 2009
FISCAL FISCAL I
ACCOUNT AUGUST YEAR-TO-DATE YEAR COLLECTED/
NUMBER DESCRIPTION ACTUAL ACTUAL BUDGET EXPENDED
GENERAL
INTEREST
82-000-46-00-4600 INVESTMENT INCOME 109.21 514.68 17,400.00 2.9
---------------------
TOTAL INTEREST 109.21 514.68 17,400.00 2.9
TOTAL REVENUES: GENERAL 4, 123.17 161,084.40 2,269,127.00 7.0
EXPENSES
PERSONNEL SERVICES
82-000-50-00-5107 SALARIES- LIBRARY 37,418.76 128,002.00 800,000.00 16.0
82-000-50-00-5203 GROUP HEALTH INSURANCE 5,900.41 17,701.23 68,200.00 25.9
82-000-50-00-5204 GROUP LIFE INSURANCE 103.35 310.05 2,000.00 15.5
B2-000-50-00-5205 DENTAL & VISION ASSISTANCE 465.77 1,397.31 5,200.00 26.8
------------------ -------------------------------- -----------------------
TOTAL PERSONNEL SERVICES 43,888.29 147,410.59 875,400.00 16. 8
PROFESSIONAL SERVICES
82-000-61-00-5322 BONDING 623.00 2,462.00 3,000.00 82.0
82-000-61-00-5323 ATTORNEY 0.00 0.00 10,000.00 0.0
--- ---------------- ------------ ----- ------------------------
TOTAL PROFESSIONAL SERVICES 623.00 2,462.00 13,000.00 18.9
CONTRACTUAL SERVICES
62-000-62-00-5401 CONTRACT SERVICES 760.50 2,879.50 40,000.00 7 1
82-000-62 00 5407 MAINTENANCE-BLDG/JANITORIAL 2,410.40 4,250.16 30,000.00 14 1
82-000-62 00-5410 MAINTENANCE-OFFICE EQUIPMENT 1,183.72 1,183.72 20,000.00 5.9
82 000-62-00 5412 MAINTENANCE-PHOTOCOPIER 675.15 675.15 15,000.00 4.5
82 000-62-00-5435 ELECTRICITY 0.00 0.00 7,500.00 0.0
82 000-62-00 5436 TELEPHONE 339.42 1,000.44 7,500.00 13.3
82-000-62-00-5437 NICOR GAS 163.21 588.79 40,000.00 1.4
82-000-62-00-5438 DATABASE 2,291.00 2, 916.00 15,000.00 19.4
------------------------------------------°
TOTAL CONTRACTUAL SERVICES 7,823.40 13,493.76 175,000.00 7.7
PROFESSIONAL DEVELOPMENT
82-000-64-00-5603 SUBSCRIPTIONS 0.00 90.00 15, 000.00 0.6
DATE: 09/04/2009 UNITED CITY OF YORKVILLE PAGE: 3
TIME: 15:27:03 DETAILED REVENUE & EXPENSE REPORT F-YR: 10
ID: GL470002.WOW MONTH ACTUAL W/FYTD AND FY BUDGET W/VARIANCE
FUND: LIBRARY
FOR 4 PERIODS ENDING AUGUST 31, 2009
FISCAL FISCAL 4
ACCOUNT AUGUST YEAR-TO-DATE YEAR COLLECTED/
NUMBER DESCRIPTION ACTUAL ACTUAL BUDGET EXPENDED
GENERAL
EXPENSES
PROFESSIONAL DEVELOPMENT
82-000-64-00-5604 TRAINING & CONFERENCES 0.00 0.00 4,000.00 0.0
82-000-64 00 5607 PUBLIC RELATIONS 0.00 361.94 2,000.00 18.0
82-000-64-00 5616 EMPLOYEE RECOGNITION 53. 90 53.90 4, 000.00 1.3
------------------------°__-_----------------------------------------------------
TOTAL PROFESSIONAL DEVELOPMENT 53.90 505.84 25,000.00 2.0
OPERATIONS
82-000-65-00-5800 CONTINGENCIES 1,562.83 1,635.78 109,677.00 1 .4
82-000-65-00-5802 OFFICE SUPPLIES 510.90 1,688.15 15,000.00 11.2
82-000-65-00-5806 LIBRARY SUPPLIES 1,018.73 1, 118.73 20,000.00 5.5
82-000-65-00-5807 CUSTODIAL SUPPLIES 52.73 2, 153.73 20,000.00 10.7
62-000-65-00-5808 POSTAGE & SHIPPING 40.44 520.97 2,000.00 26.0
82-000-65-00-5810 PUBLISHING & ADVERTISING 0.00 0.00 2, 000.00 0.0
82 000-65-00-5826 MILEAGE 0.00 42.42 1,000.00 4.2
82-000-65-00-5832 VIDEOS 339.82 1,247.93 25,000.00 4.9
82 000-65-00-5834 LIBRARY PROGRAMMING 1,048.70 3,640.50 20,000.00 18.2
82 000-65-00-5835 LIBRARY BOARD EXPENSES 0.00 0.00 2,000.00 0.0
82 000-65-00-5836 BOOKS-ADULT 1,836.31 4,323.46 50, 000.00 8.6
82-000-65-00-5837 BOOKS-JUVENILE 1,815.35 8,336.38 50,000.00 16.6
62-000-65-00-5838 BOOKS-AUDIO 481.87 2,254.38 30, 000.00 7.5
82-000-65-00-5839 BOOKS-REFERENCE 3,392.45 7,808.73 351000.00 22.3
82-000-65-00-5840 BOOKS-DEVELOPMENT FEE 2,712.72 2,712.72 40,000.00 6.7
82-000-65-00-5841 MEMORIALS/GIFTS 25.98 2,491.12 2,000.00 124.5
82-000-65-00-5842 BLDG-DEVELOPMENT FEES 0.00 4,905.00 40, 000.00 12.2
82-000-65-00-5843 CD'S/MUSIC 193.87 930.42 15,000.00 6.2
82-000-65-00-5644 MEETING ROOM 0.00 0.00 1,000.00 0.0
____.___°-----------------------------------°_-----------------------------------
TOTAL OPERATIONS 15,032.70 45,810.42 479, 677.00 9.5
DEBT SERVICE
82-000-66-00-6012 20058 LIBRARY BOND 0.00 160,062.51 345,125.00 46.3
82-000-66-00-6014 2006 LIBRARY BOND 0.00 34,462.50 218,925.00 15.7
---------------------------------------------------------------------------------
TOTAL DEBT SERVICE 0.00 194,525.01 564,050.00 34.4
DATE: 09/04/2009 UNITED CITY OF YORKVILLE PAGE: 4
TIME: 15:27:03 DETAILED REVENUE & EXPENSE REPORT F-YR: 10
ID: GL470002.WOW MONTH ACTUAL W/FYTD AND FY BUDGET W/VARIANCE
FUND: LIBRARY
FOR 4 PERIODS ENDING AUGUST 31, 2009
FISCAL FISCAL t
ACCOUNT AUGUST YEAR-TO-DATE YEAR COLLECTED/
NUMBER DESCRIPTION ACTUAL ACTUAL BUDGET EXPENDED
GENERAL
RETIREMENT
82-000-72-00-6500 IMRF PARTICPANTS 1, 379.80 4,190.19 22,000.00 19.0
82-000-72-00-6501 SOCIAL SECURITY/MEDICARE 2,818.50 9,638.06 55,000.00 17.5
TOTAL RETIREMENT 4, 198.30 13,828.25 77,000.00 17.9
CAPITAL OUTLAY
82-000 75-00-7002 COMPUTER EQUIPMENT & SOFTWARE 0.00 473.69 20,000.00 2.3
82-000 75-00-7003 AUTOMATION 3,596.35 3,675.51 40,000.00 9.1
82-000 75 00 7703 BUILDING EXPANSION 0.00 3,196.56 0.00 (10(i.0)
-------------- -----
TOTAL CAPITAL OUTLAY 3,596.35 7, 345.76 60,000.00 12.2
OTHER OPERATING EXPENSES
82-000-78-00-9020 LIBRARY BOND PAYBACK 0.00 0.00 0.00 0.0
TOTAL OTHER OPERATING EXPENSES 0.00 0.00 0.00 0.0
TOTAL EXPENSES: GENERAL 75,215.94 425,381.63 2,269,127.00 18.7
TOTAL FUND REVENUES 4, 123.17 161,084.40 2,269,127.00 7.0
TOTAL FUND EXPENSES 75,215.94 425,381.63 2,269,127.00 18.7
FUND SURPLUS (DEFICIT) (71,092.77) (264,297.23) 0.00 100.0
DATE: 09/04/09 UNITED CITY OF YORKVILLE PAGE: 1
TIME 15. 14:47 DETAIL BOARD REPORT
ID: AP441000.WOW
INVOICES DUE ON/BEFORE 09/14/2009
INVOICE # INVOICE ITEM
VENDOR # DATE # DESCRIPTION ACCOUNT # P.O. # DUE DATE ITEM AMT
AAREN AAREN PEST CONTROL
13027 08/24/09 01 MONTHLY PEST CONTROL 82-000-62-00 5401 09/14/09 75.00
CONTRACT SERVICES
INVOICE TOTAL: 75.00
VENDOR TOTAL: 75,00
ATT AT&T
312Z895841-0809 08116109 01 MONTHLY CHARGES 82 000 62 00-5436 09/14/09 335.09
TELEPHONE
INVOICE TOTAL: 335,09
VENDOR TOTAL: 335.09
BAKTAY BAKER & TAYLOR
2023043241A 04/01/09 01 BOOKS 82-000-65-00-5837 09/14/09 38.69
BOOKS-JUVENILE
INVOICE TOTAL: 38.69
2023240358A 05/27/09 01 BOOKS 82-000-65-00 5837 09/14/09 42.30
BOOKS-JUVENILE
INVOICE TOTAL: 42.30
2023422193 07/15/09 01 BOOKS 82-000-65-00-5837 09/14/09 59.06
BOOKS-JUVENILE
INVOICE TOTAL: 59.06
2023460724 07/27/09 01 BOOKS 62-000-65-00-5836 09/14/09 905.06
BOOKS-ADULT
INVOICE TOTAL: 905.06
2023483927 08/03/09 01 BOOKS 82-000-65-00 5837 09/14/09 838.58
BOOKS-JUVENILE
INVOICE TOTAL: 838.58
2023489299 08/03/09 01 BOOKS 82-000-65-00-5837 09/14/09 1,085.45
BOOKS-JUVENILE
INVOICE TOTAL: 1,085.45
DATE: 09/04/09 UNITED CITY OF YORKVILLE PAGE: 2
TIME: 15:14:47 DETAIL BOARD REPORT
ID: AP441000.WOW
INVOICES DUE ON/BEFORE 09/14/2009
INVOICE N INVOICE ITEM
VENDOR # DATE N DESCRIPTION ACCOUNT # P.O. # DUE DATE ITEM AMT
BAKTAY BAKER & TAYLOR
2023493303 08/04/09 01 BOOKS 82-000-65-00-5636 09/14/09 86.72
BOOKS-ADULT
INVOICE TOTAL- 86.72
2023509491 08/07/09 01 BOOKS 82-000-65-00-5839 09/14/09 895.40
BOOKS-REFERENCE
INVOICE TOTAL: 895.40
2023518218 08/10/09 O1 BOOKS 82-000 65-00-5836 09/14/09 147.48
BOOKS-ADULT
INVOICE TOTAL: 147.48
2023530504 08/13/09 01 BOOKS 82-000-65-00-5837 09/14/09 596.76
BOOKS-JUVENILE
INVOICE TOTAL: 596.76
2023530864 08/14/09 01 BOOKS 82-000-65-00 5837 09114/09 603.51
BOOKS-JUVENILE
INVOICE TOTAL: 603.51
2023534022 08/13/09 01 BOOKS 82-000-65-00-5837 09/14/09 227.90
BOOKS-JUVENILE
INVOICE TOTAL: 227,90
2023547237 08/17/09 01 BOOKS 82 000-65-00-5836 09/14/09 98.76
BOOKS-ADULT
INVOICE TOTAL: 98.76
2023547520 08/17/09 01 BOOKS 82-000-65-00-5839 09/14/09 915.21
BOOKS-REFERENCE
INVOICE TOTAL: 915.21
2023571880 08/24/09 01 BOOKS 82-000-65-00-5836 09/14/09 722.16
BOOKS-ADULT
INVOICE TOTAL: 722. 16
DATE: 09/04/09 UNITED CITY OF YORKVILLE PAGE: 3
TIME: 15:14:47 DETAIL BOARD REPORT
ID: AP441000.WOW
INVOICES DUE ON/BEFORE 09/14/2009
INVOICE # INVOICE ITEM
VENDOR # DATE # DESCRIPTION ACCOUNT # P.O. # DUE DATE ITEM AMT
BAKTAY BAKER & TAYLOR
2023576373 08/26/09 01 BOOKS 82-000-65-00-5837 09/14/09 207.55
BOOKS-JUVENILE
INVOICE TOTAL: 207.55
2023605546 08/28/09 01 BOOKS 82-000-65-00-5836 09/14/09 96.22
BOOKS-ADULT
INVOICE TOTAL: 96.22
POA000581221 06/18/08 01 BOOK CREDIT 82-000 65 00-5637 09/14/09 -46.39
BOOKS-JUVENILE
INVOICE TOTAL: -46.39
VENDOR TOTAL: 7,520.42
CAMBRIA CAMBRIA SALES COMPANY INC_
28204 08/03/09 01 TOILET TISSUE, PAPER TOWELS, 82-000 65-00-5807 09/14/09 554.42
CUSTODIAL SUPPLIES
02 GARBAGE LINERS, PINE SOL, •* COMMENT **
03 WINDEX, DISH SOAP, CLOROX •* COMMENT •*
INVOICE TOTAL: 554.42
28221 06/10/09 01 VACUUM BAGS 92-000-65-00-5807 09/14/09 189.73
CUSTODIAL SUPPLIES
INVOICE TOTAL: 189.73
VENDOR TOTAL: 744.15
CHITRIB CHICAGO TRIBUNE
081909-LB 08/19/09 01 SIX MONTH SUBSCRIPTION RENEWAL 62-000-64-00-5603 09/14/09 149.50
SUBSCRIPTIONS
INVOICE TOTAL: 149.50
VENDOR TOTAL: 149.50
DEMCO DEMCO, INC.
DATE: 09/04/09 UNITED CITY OF YORKVILLE PAGE: 4
TIME: 15:14:48 DETAIL BOARD REPORT
ID: AP441000.WOW
INVOICES DUE ON/BEFORE 09/1412009
INVOICE # INVOICE ITEM
VENDOR # DATE # DESCRIPTION ACCOUNT # P.O. # DUE DATE ITEM AMT
DEMCO DEMCO, INC.
3622672 08/06/09 01 UNIKEEP CD ALBULMS, CD/DVD 82-000-65-00 5606 09/14/09 493. 13
LIBRARY SUPPLIES
02 POUCHES, VINYL POCKETS ** COMMENT '*
INVOICE TOTAL: 493.13
VENDOR TOTAL: 493.13
ELLISON ELLISON EDUCATIONAL EQUIP
2503307 07/29/09 01 DIE CUT STORAGE RACK, FARM DIE 82-000-65-00-5834 09/14/09 330.00
LIBRARY PROGRAMMING
02 CUT SET ** COMMENT *•
INVOICE TOTAL: 330.00
VENDOR TOTAL: 330.00
FELTESR FELTES, RITA
072409 07/24/09 01 TRAINING MILEAGE REIMBURSEMENT 82-000-65-00-5826 09/14/09 20.20
MILEAGE
INVOICE TOTAL: 20.20
072809 07/28/09 01 RESEARCH READINESS MILEAGE 82-000-65-00-5826 09/14/09 23.23
MILEAGE
02 REXMBURSMENT ** COMMENT **
INVOICE TOTAL: 23.23
081609 08/16/09 01 RIBBON, GLUE STICKS, SCISSORS 82-000-65-00-5834 09/14/09 24.54
LIBRARY PROGRAMMING
INVOICE TOTAL: 24.54
VENDOR TOTAL: 67.97
FORGET DEBORAH ZNANIECKI
16157 08/14/09 01 FORAL DELIVERY 82-000-65-00-5800 09/14/09 65.00
CONTINGENCIES
INVOICE TOTAL: 65.00
DATE: 09/04/09 UNITED CITY OF YORKVILLE PAGE: 5
TIME: 15: 14 :46 DETAIL BOARD REPORT
ID: AP441000.WOW
INVOICES DUE ON/BEFORE 09/14/2009
INVOICE # INVOICE ITEM
VENDOR # DATE # DESCRIPTION ACCOUNT # P.O. # DUE DATE ITEM AMT
FORGET DEBORAH ZNANIECKI
16172 08/21/09 01 SILK ARRANGEMENT TO OSWEGO 82-000-65-00-5800 09/14/09 68. 00
CONTINGENCIES
02 LIBRARY ** COMMENT **
INVOICE TOTAL: 68.00
VENDOR TOTAL: 133.00
HOPPTOIT HOP-TO-IT LAWN CARE LAWN CARE
6606 08/05/09 01 MONTHLY TRIMMING OF TREES & 82-000-65-00-5800 09/14/09 240.00
CONTINGENCIES
02 MAINTENANCE OF BEDS •* COMMENT **
INVOICE TOTAL: 240.00
VENDOR TOTAL: 240.00
IDLABEL ID LABEL, INC.
0036438-IN 08/03/09 01 LIBRARY BAR CODES 82-000-65-00-5806 09/14/09 97.80
LIBRARY SUPPLIES
INVOICE TOTAL: 97.80
VENDOR TOTAL 97.80
IWANSKIS SHARYL IWANSKI
072809 08/14/09 01 CUG MEETING MILEAGE 82-000-65-00-5826 09/14/09 34.33
MILEAGE
02 REIMBURSEMENT ** COMMENT •*
INVOICE TOTAL: 34.33
VENDOR TOTAL: 34 .33
JEWEL JEWEL
082609-LIB 08/26/09 01 MARSHMALLOWS, CANDY, FRUIT, 82-000-65-00-5834 09/14/09 36.65
LIBRARY PROGRAMMING
02 PRETZELS '' COMMENT *i
INVOICE TOTAL: 36.65
VENDOR TOTAL: 36.65
DATE: 09/04/09 UNITED CITY OF YORKVILLE PAGE: 6
TIME: 15:14:48 DETAIL BOARD REPORT
ID: AP441000.WOW
INVOICES DUE ON/BEFORE 09/14/2009
INVOICE # INVOICE ITEM
VENDOR # DATE # DESCRIPTION ACCOUNT # P.O. # DUE DATE ITEM AMT
MCQUAY MCQUAY INTERNATIONAL
2339681 08/26/09 01 AIR CONDITIONER REPAIR 82-000-65-00-5942 09/14/09 2, 355. 57
BLDG-DEVELOPMENT FEES
INVOICE TOTAL: 2,355.57
VENDOR TOTAL: 2, 355.57
MENLAND MENARDS - YORKVILLE
30872 08/03/09 01 SOFT SOAP B2 000-62-00-5407 09/14/09 8.52
MAINTENANCE BLDG/JANITORTA
INVOICE TOTAL: 6.52
34423 08/18/09 01 BEETLE TRAPS 82-000-65 00-5834 09/14/09 30.71
LIBRARY PROGRAMMING
INVOICE TOTAL: 30.71
37360 08/31/09 01 HAND SOAP 82-000-65-00-5807 09/14/09 56.39
CUSTODIAL SUPPLIES
INVOICE TOTAL: 56.39
VENDOR TOTAL: 95.62
MIDWTAPE MIDWEST TAPE
1902185 05/26/09 01 AUDIO BOOKS 82-000-65-00-5838 09/14/09 154.96
BOOKS-AUDIO
INVOICE TOTAL: 154.96
1955694 08/04/09 01 DVDS 82-000-65-00-5832 09/14/09 60.96
VIDEOS
INVOICE TOTAL: 60.96
1955695 08/04/09 01 CDS 82-000-65-00 5843 09/14/09 9.99
CD'S/MUSIC
INVOICE TOTAL: 9.99
1955696 08/04/09 01 AUDIO BOOKS 82-000-65-00-5838 09/14/09 214 .94
BOOKS-AUDIO
INVOICE TOTAL: 214 .94
DATE: 09/04/09 UNITED CITY OF YORKVILLE PAGE: 7
TIM£: 15:14:48 DETAIL BOARD rEPORT
ID: AP441000.WOW
INVOICES DUE ON/BEFORE 09/14/2009
INVOICE # INVOICE ITEM
VENDOR # DATE # DESCRIPTION ACCOUNT # P.O. # DUE DATE ITEM AMT
MIDWTAPE MIDWEST TAPE
1961909 08/11/09 01 DVDS 82-000-65-00-5832 09/14/09 23.99
VIDEOS
INVOICE TOTAL: 23.99
1961910 08/11/09 01 CDS 82-000-65-00-5843 09/14/09 23.98
CG'S/MUSIC
INVOICE TOTAL: 23.98
1961911 08/11/09 01 AUDIO BOOKS 82-000-65-00-5938 09/14/09 248.93
BOOKS-AUDIO
INVOICE TOTAL: 248.93
1967769 08/18/09 01 CDS 82-000-65-00-5843 09/14/09 26. 98
Cr,S/MUSIC
INVOICE TOTAL: 26.98
1967770 08/16/09 01 AUDIO BOOKS 82-000-65-00-5838 09/14/09 337. 89
BOOKS-AUDIO
INVOICE TOTAL: 337.89
1973376 08/25/09 01 DVDS 82-000-65-00-5832 09/14/09 116.95
VIDEOS
INVOICE TOTAL: 116.95
1973377 08/25/09 01 CDS 82-000-65-00 5843 09/14/09 35.97
CD'S/MUSIC
INVOICE TOTAL: 35.97
1973376 08/25/09 01 AUDIO HOOKS 82-000-65-00-5838 09/14/09 158.95
BOOKS AUDIO
INVOICE TOTAL: 156.95
VENDOR TOTAL: 1,414.49
NICOR NICOR GAS
DATE: 09/04/09 UNITED CITY OF YORKVILLE PAGE: 8
TIME: 15: 14:46 DETAIL HOARD REPORT
ID: AP441000.WOW
INVOICES DUE ON/BEFORE 09/14/2009
INVOICE # INVOICE ITEM
VENDOR # DATE # DESCRIPTION ACCOUNT # P.O. # DUE DATE ITEM AMT
NICOR NICOR GAS
91-B5-68-4012 8-0809 08/10/09 01 902 GAME FARM RD 82-000-62-00-5437 09/14/09 123.09
NICOR GAS
INVOICE TOTAL: 123.09
VENDOR TOTAL: 123 09
OFFWORK OFFICE WORKS
160682 08/12/09 01 TAPE DISPENSER, SCISSORS, 82-000-65-00-5806 09/14/09 137.26
LIBRARY SUPPLIES
02 STAPLER, PENCIL SHARPENER ** COMMENT **
INVOICE TOTAL: 137.26
161472 08/27/09 01 TONER 82-000-62-00-5410 09/14/09 418.90
MAINTENANCE OFFICE EQUXPME
INVOICE TOTAL: 418.90
VENDOR TOTAL: 556. 16
PFISTERM PFISTER, MICHAELEEN
081909 06/19/09 01 PENCILS, CRAFTS, CARDS, 82-000-65-00-5834 09/14/09 32.04
LIBRARY PROGRAMMING
02 CRAYONS ** COMMENT **
INVOICE TOTAL: 32.04
082809 08/28/09 01 POSTAGE REIMBURSEMENT 82-000-65-00-5808 09/14/09 43.26
POSTAGE & SHIPPING
INVOICE TOTAL: 43.26
25189 08/25/09 01 REIMBURSEMENT FOR ENGRAVING 82-000-65-00-5800 09/14/09 7.50
CONTINGENCIES
INVOICE TOTAL: 7.50
VENDOR TOTAL: 82.60
PROQUEST PROQUEST INFORMATION
DATE: 09/04/09 UNITED CITY OF YORKVILLE PAGE: 9
TIME: 15:14:48 DETAIL BOARD REPORT
ID: AP441000.WOW
INVOICES DUE ON/BEFORE 09114/2009
INVOICE # INVOICE ITEM
VENDOR # DATE 4 DESCRIPTION ACCOUNT $ P.O. it DUE DATE ITEM AMT
PROQUEST PROQUEST INFORMATION
US1735597 08/21/09 01 ANCESTRY ELECTRONIC LIBRARY 82-000-62-00-5438 09/14/09 960.00
DATABASE
02 RENEWAL ** COMMENT *•
INVOICE TOTAL: 960.00
VENDOR TOTAL: 960.00
PSNRBLAW PEREGRINE, STIME, NEWMAN,
46099-LIB 07/31/09 01 GENERAL LEGAL SERVICES 82-000 61-00-5323 09/14/09 935.00
ATTORNEY
INVOICE TOTAL: 935.00
VENDOR TOTAL: 935.00
TARGET TARGET BANK
081809-LIB 08/18/09 01 COFFEE, CLIP BOXES, PLACEMAT, 82-000-65-00-5834 09/14/09 58.30
LIBRARY PROGRAMMING
02 BASKET, WATERING POT *• COMMENT *t
INVOICE TOTAL: 58.30
VENDOR TOTAL: 56.30
THYSSEN THYSSENKRUPP ELEVATOR CORP
045778 " 08/06/09 01 PRESSURE TEST 82-000-62-00-5401 09/14/09 250.00
CONTRACT SERVICES
INVOICE TOTAL: 250.00
235839 09/01/09 01 MONTHLY ELEVATOR MAINTENANCE 82-000-62-00-5401 09/14/09 185.50
CONTRACT SERVICES
INVOICE TOTAL: 185.50
VENDOR TOTAL: 435.50
TRICO TRICO MECHANICAL SERVICE GROUP
2150 GB/27/09 01 PREVENTITIVE MAINTENANCE 62-000-62-00-5401 09/14/09 1, 121.80
CONTRACT SERVICES
INVOICE TOTAL: 1, 121.80
VENDOR TOTAL: 1, 121.60
DATE. 09104109 UNITED CITY OF YORKVILLE PAGE: 10
TIME: 15:14:48 DETAIL BOARD REPORT
ID: AP441000.WOW
INVOICES DUE ON/BEFORE 09/14/2009
INVOICE # INVOICE ITEM
VENDOR # DATE # DESCRIPTION ACCOUNT # F.O. # DUE DATE ITEM AMT
VISA VISA
082509-LIB 08/25/09 01 PGI-220 BLACK 3 PACK 82-000-62-00-5412 09/14/09 133.84
MAINTENANCE-PHOTOCOPIER
INVOICE TOTAL: 133.84
VENDOR TOTAL: 133.84
YORKACE YORKVILLE ACE & RADIO SHACK
026846 08105/09 01 BRUSH DECK, HANDLE 82-000-62-00-5407 09/14/09 12.9B
MAINTENANCE-BLDG/JANITORIA
INVOICE TOTAL: 12. 96
127402 08/03/09 01 UTILITY KNIFE, SOFT SOAP 82-000-62-00-5407 09/14/09 19 65
MAINTENANCE-BLDG/JANITORIA
INVOICE TOTAL: 19.65
VENDOR TOTAL: 32.63
YORKGF YORKVILLE GENERAL FUND
083109-LIB 04/15/09 01 AUGUST HEALTH INSURANCE 82-000-50-00-5203 09/14/09 5,900.41
GROUP HEALTH INSURANCE
02 AUGUST LIFE INSURANCE 82-000-50-00-5204 103.35
GROUP LIFE INSURANCE
03 AUGUST DENTAL INSURANCE 82-000-50-00-5205 406.72
DENTAL & VISION ASSISTANCE
04 AUGUST VISION INSURANCE 82-000-50-00-5205 59.05
DENTAL 6 VISION ASSISTANCE
INVOICE TOTAL: 6,469.53
VENDOR TOTAL: 6,469.53
YORKPOST YORKVILLE POSTMASTER
0132809 08/28/09 01 STAMPS 82-000-65-00-5808 09/14/09 264 .00
POSTAGE & SHIPPING
INVOICE TOTAL: 264 .00
VENDOR TOTAL: 264.00
DATE: 09104/09 UNITED CITY OF IORKVILLE PAGE; 11
TIME: 15:14:48 DETAIL BOARD FEPORT
ID: AP441000.WOW
INVOICES DUE ON/SEFOFE 09/14/2009
INVOICE # INVOICE ITEM
VENDOR # DATE # DESCRIPTION ACCOUNT # P.D. # DUE DATE ITEM AMT
YOUNGM MARLYS J. YOUNG
071309 07/30/09 01 JULY 13TH MEETING MINUTES 8; -000-62-00-5401 09/14/09 60. 00
CONTRACT SERVICES
INVOICE TOTAL: 60.00
081009 08/20/09 01 AUGUST 10 MEETING MINUTES 8-000-62-00-5401 09/14/09 47. 50
CONTRACT SERVICES
INVOICE TOTAL: 47. 50
VENDOR TOTAL: 107.50
TOTAL ALL INVOICES: 25,402.87
YORKVILLE PUBLIC LIBRARY
CASH ANALYSIS
AS OF SEPTEMBER 14, 2009
FISCAL YEAR 09/I0
Ending Bank Balances
May June July August September October November December January February March April
2009 2009 2009 2009 2009 2009 2009 2009 2010 2010 2010 2010
Money
Market $403,707.43 $340,876.98 $220,279.20 $149,574.23
Account
Building
Development $313,687.84 $118,436.37 $314,935.47 $314,485.54
Fees
Checking $23,574.81 $23,113.04 $22,863.17 $22,869.13
Account
Library
Expansion $33,805.63 $33,727.05 $30,588.15 $30,594.22
Project 2005
Month Total: $774,775.71 $516,15144 $588,665.99 $517,523.12 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00
PAYROLL
IST PAY $20,351.65 $20525.61 $19,767.29 $21,013.79 $20,002.98
2ND PAY $20585.59 $21,278.29 $21,119.36 $20,603.27
3RD PAY
Month Total $40,937.24 $41,803.90 $40,886.65 $41,617.06 $20,002.98 $0.00 $0.00 $0.00 1 $0.00 $0.00 $0.00 $0.00
Sheetl
Librarian's Report
August
Circulation
Fiction 2644 5673 8317
Non-Fiction 1633 1379 3012
Audio Books 824 167 991
Audio Visual 1568 1283 2851
Music CD's 357 121 478
Kits 1 25 26
Periodical 217 37 254
Sheet Music 5
Reference Book 2 2
Dial-A-Story 1 9 129
PALS-Books sent to other libraries 1326 429 1755
Total Circulation 8577 9243 �17�8220
Gain Over Previous Year 3076
Loss Over Previous Year
PALS- Books sent to our library 1678 735 2413
s�
Realistration
Adult 134
Juvenile 49
Non-Resident Taxpayer
Non -Resident 4
Reciprocal 3
TOTAL 190
Items Added Adults Children
Books Fiction 155 111
Books Non-Fiction 116 37
Audio Books 26 4
DVD's 6 2
Reference 5 1
Kits 1
Sheet Music 1
Periodical 88 8
Music CD 2 4
Total 399 168 567
Page 1
August Articles—Photos-Kendall Country Record
Public Relations Fox Valley Shopping News -Beacon News
Meetings,Workshops Staff Meeting
Circ 1 Iwanski
Programs,Activities Number Attending
Adult Programs Adult Book Discussion 12
2n1 Thursday of each month
Lunch Time Book Club 10
2"d Wednesday of each month
Friends Meeting 12
Computer Classes
Everything French
Children Programs Teen Book Group 12
Artsy Smartsy 16
Carbon Footprints 16
Movie Night 12
Scrapbook 8
Lilly the Clown 52
Silly Animal Stories (2 programs) 104
Patron Count 9,778
Volunteers Katie Robbins
Teens Karina Godonez, Alyssa Heimbach, Cai O'Connell,
Melissa Ybarra, Felicia Franze
Meeting Room Library- 9 City-6 Rent-2
Gifts and Memorials $1000 Memorial Donation for a Telescope
$1000 Grant from Target
High School Book Club read"BIown Away" and met with the author, Shane Gericke.
This is a murder mystery based in Naperville.They met with Shane for lunch and then he
did a walking tour of the River Walk to show where the story took place.
INVENTORY REPORT AUG
During the month of August inventory was done. We requested a list of all items that had
not been checked out for two years or longer. We received a list of approximately 4,400
items. Of these all but 45 were found on the shelf. The 45 that were not found were either
discarded from the system or were put in a status of missing. (A lot of times they do show
up.) The items that were discarded were done so because of, age and/or irrelevance of
material. A few were reordered as it was determined that the item was still needed but has
disappeared. The list of missing items this year is much shorter than in previous years.
�I
t Ca u i ng All Trustees.
. a
Trustee Mini-Conference . . . .
What: A Conference Designed Especially for You
The program is designed to help you effectively fulfill your responsibilities as
library trustees. It includes breakout sessions for Presidents, Treasurers, and
Secretaries as well as sessions on the roles of the trustee and of the library
director, having effective meetings, etc. The afternoon will address advocacy,
legislation and legal issues. Featured speakers include Attorney Phil Lenzini, Lewis
& Clark LS Consultant Charm Ruhnke. There will be exhibits of PALS projects and
information about other library organizations. Bring your whole team including
your director.
Where: Our Hosts are the Board and Staff of the Yorkville Public Library,
902 Game Farm Road, Yorkville IL 60560-1135
Come and see this modern full service library, opened in
February 2007.
When: Saturday, October 24th 9:30 AM to 4 PM
Cost. (includes lunch)
$35 for individuals from PALS Member libraries
$50 for individuals from non-PALS libraries
Register at: L2 (space limited)
Session 1:
Tools for Trustees -- A review of the resources available to help trustees with
their duties. Resources will include print materials and on-line sources as well as
information about organizations such as ALTAFF (Association of Library Trustees,
Friends, and Foundations-- a division of ALA) and the Trustee Forum of the Illinois
Library Association and events they and others sponsor.
Meetings That Work -- A discussion of techniques that can streamline meetings
and allow the most effective use of valuable trustee time.
Just for Secretaries-- Charm Ruhnke, author of the Librarians'Hel er and of
the LibraM District Handbook will go over the responsibilities that often fall to the
Board secretary. Included will be the taking and management of minutes from
both open & closed sessions, the signing off on official reports and applications,
publication requirements, maintenance of the Board bylaws and policy, etc.
Session 2:
Just for Treasurers-- Charm Ruhnke, author of the Librarians'Helper and of the
Libraty District Handbook will go over the responsibilities that often fall to the
Board treasurer. Included will be tax levies, the levy budget & the working
budget, reports on income & disbursements, Investment policy, Reserve funds,
etc.
Just for Presidents & Vice Presidents-- For the Board's leaders, Attorney Phil
Lenzini will cover the creation of the agenda, the running of the meeting including
Open Meeting Act (OMA) requirements, legal postings, ordinances & resolutions,
etc.
Management or Governance—A discussion of the job descriptions of the
individual trustee, of the Board as a unit and of the library director.
Zimbra: mpfister @yorkville.lib.il.us Page 1 of 1
Zimbra Collaboration Suite mpfister @yorkville.lib.il.us
Author visit at Library Thursday, September 03, 2009 7:55:29 PM
From: '
To: undisclosed-mcipients:;
Dear reading friends,
The Yorkville Bookies - a consortium of Yorkville book clubs and part of the Friends of the
Library - is excited to announce an author program on Wednesday, October 7,2009 at 7 p.m.
at the Library.
Lynda Drews, author of Run at Destruction, will talk about her book, her writing process, and
how the book was published. She will answer questions, and she will also have copies of her book
to sell and autograph. (Cash or checks only, please)
Run at Destruction is a true story about the death of Drews' friend and fellow runner Pam Bulik.
Drews writes about her friend,the crime,the police investigation, and the trial. Author Ann Rule,
New York Times Best-Selling True Crime Author, writes "Readers will find themselves walking
along with Drews as she describes an enviable friendship, her grief when it ended suddenly, and
the layers she peeled away to find the truth. Wonderfully written. A must for true-crime readers."
Sean Hartnett, correspondent for.Track&Field News, says, "Run at Destruction is a
riveting and compelling read! Drews takes us on a jog back to the 1980's running boom, layering
intriguing portrayals of a running community's friendship within a baffling murder mystery. This
is the 2009 runner's read."
Lynda Drews lives in Green Bay, Wisconsin. This is her first book.
The program is free and open to all. We hope you attend and bring a friend!
**A program that we had tentatively planned for November is being rescheduled.
Mark your calendars!
Judy Somerlot
Friends of the Yorkville Public Library
https:l/www.palslib.org/zimbra/ 9/4/2009