Human Resources Commission Packet 2009 02-18-09 UNITED CITY OF YORKVILLE
HUMAN RESOURCES COMMISSION
COMMITTEE MEETING
800 Game Farm Road / Yorkville, Illinois 60560
AGENDA
Date: Wednesday, February 18, 2009
Time: 6:30PM
City Hall Conference Room
Call to Order:
Establish a Quorum:
Introduction of Guests:
Citizen Comments:
Approval of Minutes: January 21, 2009
Mayor's Report:
1 . Foreclosure Seminar Update
Staff Reports:
Committee Reports:
New Business:
1. American Cancer Society— Relay for Life
Old Business:
1. Childcare Resources — Discussion
Items for Next Meeting Agenda:
Additional Business:
Adjournment:
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UNITED CITY OF YORKVILLE
Human Resource Commission
Committee Meeting
City Conference Room
Wednesday,January 21, 2009 6:30pm
Call to Order: Chairman Scott Gengler called the meeting to order at 6:30pm.
Establish a Quorum: Quroum Established
Present:
Scott Gengler
Joan Knutson
Cecelia Sanders
Barb McClish
Bart Olson, City Staff Liaison
Barry Groesch
Introduction of Guests: Mr. David Mogle, Director of Parks and Recreation
Citizen Comments: None
Approval of Minutes: November 19, 2008
The minutes were approved as read on a motion by Cele Sanders and second by Barb
McClish. Approved unanimously.
Mayor's Report: None
Staff Reports: None
Committee Reports: None
New Business:
1. Childcare Resources—Discussion
Parks and Recreation Director Dave Mogle gave an overview of this topic. The Parks
and Recreation Department has several pre-school age programs. The most popular one
meets multiple days a week in the mornings and afternoons and is 2 hours long. There
are 86 children who attend this program and they have a long waiting list. They have a
north and south side location. Another program for 2 year olds is "Ready Set Go". He
also named other creative programs they have.
Mr. Mogle said the Parks Department attempts to keep the rates reasonable. There are
scholarships available and the applicants must meet certain criteria based on paperwork
they must complete. The funding also depends on the applicant's income.
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Disabled children are served by Fox Valley Special Recreation Association in Aurora and
part of the scholarship money helps these children. A few years ago the scholarship
money was not able to be used for the special needs program until United Way stepped
forward. They now supplement the City scholarships. Mr. Mogle added that not all the
funds are used each year. In 2008, United Way contributed about $6,000 and there are
some limitations for the usage.
Mr. Olson said the Mayor has asked that the Commission explore situations where both
parents are working due to the economy and must leave children at home alone. He also
contacted Cheryl Johnson of the Kendall County Health Department in regard to this
subject.
Barb McClish mentioned the Loving Arms Daycare Center and she said it is non-
denominational even though it is run by Cross Lutheran Church. She said Loving Arms
does receive state funding and parents can receive assistance for children up to age 12.
It was noted that the YMCA also has a pre-school and after-school program. Mr. Mogle
said the demand for this type of service is huge.
Ms. Knutson said the committee should publicize the information discussed regarding
scholarships and other funding and Mr. Gengler suggested placing this information on-
line. This item will be brought back next month for further discussion.
2. Brainstorming and the Economy
Joan suggested providing assistance to help people find ways to avoid foreclosures.
It was noted that the City put on a foreclosure seminar in the past that was attended by 25
people. Videos of that seminar are available on-line or at the City Hall. It was suggested
to have a follow-up seminar and invite bankers, attorneys and health/human services to
provide updated information. Bart noted there is also a foreclosure hotline.
A program called "Community Bridges" affiliated with Cross Lutheran and funded
through United Way, was mentioned by Barb. They provide assistance with rent and
utilities.
Bart will inform the Mayor that the committee supports these projects and wishes to help
provide informational assistance. More information will be gathered and this topic will
move forward to the next meeting for further discussion.
3. Historical Street Naming Policy and Article
The committee briefly discussed an article in a small news magazine called
"Community" available in newsstands. It is unknown who publishes this literature.
Joan will find out where the magazine originates and see if the library can obtain copies.
They also discussed photos and street-naming information that Bart assembled. He
brought 2 examples of different styles of the historic signs, one brown and one green.
Discussion included size of the lettering, readability and how many lines are
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allowed on the signs. It was agreed the full name should be on the brown historic sign.
Joan made a motion to approve installing the brown signs already purchased. Cele
seconded the motion. Motion approved on a voice vote and motion carried.
An additional motion was made by Cele for a $1500 budget request to purchase more
signs in the coming year to allow for the full name. Joan seconded and the motion was
approved on a voice vote.
If a revised budget is approved this fiscal year, Bart said 7 signs could be purchased at a
cost of$525 each including installation. If theAdministration Committee approves this
revised budget on February 12`', it could go to City Council on the 24`h. Signs could then
be ordered.
Barb suggested a possible ceremony for installation of these signs. Bart said March 24`'
was the suggested ceremony date for signs that had not been part of the 50`h year
anniversary celebration. He said a recommendation could be made to City Council for
this ceremony. Barry suggested it should be held only after the corrected (full name)
signs were available.
Old Business:
1. Food Pantry Board—Update
Barb gave an update on the Food Pantry and said she had met with the Director, Maria.
Maria has a board of 14 husbands/wives to help oversee and make the decisions for the
Food Pantry. Last April they served 1200 people and now 2300 people are being served.
Maria, an unpaid volunteer, explained the process to Barb and said that those being
served are entered into the computer to help track them. Barb and Maria will meet
quarterly. A box truck was recently given to the Food Pantry for food pickups. Various
items are needed at different times such as toothbrushes, to be given away.
Maria will be meeting the area Angel Food Program coordinator. This program is
affordable food at low prices and is a nation-wide program. A week's worth of food here
would cost approximately$30.
On February 12`h the Food Pantry will be open from 2pm to 7pm due to the large number
of people in need. Special needs people, the elderly and handicapped will be allowed
from 2-3pm. Assistance will be offered to these patrons and volunteers are needed.
Scott asked how information could be disseminated to inform the public of the need for
donated items so that the donations continue. There is always a need for diapers and
baby formula/food according to Barry.
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Items for Next Meeting Agenda:
Bart said he would not be present for the next meeting,however, Mayor Burd will attend.
Adjournment:
Cele moved and Joan seconded the motion to adjourn. Adjourned at 7:26pm.
Minutes respectfully submitted by
Marlys Young, Minute Taker
Co. Reviewed By: Agenda Item Number
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Human Resources Commission Agenda Item Summary Memo
Title: Foreclosure Seminar Update
Agenda Date: February 18, 2009
Synopsis: Mayor Burd will provide a verbal update on the status of the follow-up
foreclosure seminar.
Action Previously Taken:
Date of Action: Action Taken:
HRC Action Requested:
Submitted by: Bart Olson Administration
Name Department
Agenda Item Notes:
%O..D Cl)- Reviewed By: Agenda Item Number
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Legal ❑
Finance ❑
I!i 1 City Administrator ❑ Tracking Number
Police ❑
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Parks and Recreation 1 ❑
Human Resources Commission Agenda Item Summary Memo
Title: American Cancer Society-Relay for Life
Agenda Date: February 18, 2009
Synopsis: Erin Sullivan-Shaffer of the American Cancer Society will be present to give a
verbal presentation about the Relay for Life
Action Previously Taken:
Date of Action: Action Taken:
HRC Action Requested:
Submitted by: Bart Olson Administration
Name Department
Agenda Item Notes:
Reviewed By: Agenda Item Number
J� A 0 Mayor ❑ �
ESr 1836 Legal ❑
1
Finance ❑ Tracking Number
1i e� City Administrator ❑
=O Police ❑
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Parks and Recreation ❑
Human Resources Commission Agenda Item Summary Memo
Title: Childcare Resources - Discussion
Agenda Date: February 18, 2009
Synopsis: Discussion on childcare resources available to residents.
Action Previously Taken:
Date of Action: January 2009 Action Taken: Discuss private childcare resources
HRC Action Requested:
Submitted by: Bart Olson Administration
Name Department
Agenda Item Notes:
Memorandum
To: Human Resources Commission
EST. yeas From: Bart Olson, Assistant City Administrator
o -� CC:
Date: February 13,
2009
�'"`"'� ' Subject: Childcare Resources - Discussion
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At last month's HRC meeting, the Commission discussed various childcare resources
available to residents. At the last meeting, Commission member Barb McClish discussed
services available from some local churches. She indicated to me that she will give a verbal
presentation on the details of those programs at this week's meeting. Also, Barb got in touch
with Lydia Okrant, who provides childcare referral services for Kendall County. Lydia will be at
the meeting to give a presentation on her organization's services.