Human Resources Commission Packet 2009 04-15-09 UNITED CITY OF YORKVILLE
HUMAN RESOURCES COMMISSION
COMMITTEE MEETING
800 Game Farm Road / Yorkville, Illinois 60560
AGENDA
Date: Wednesday, April 15, 2009
Time: 6:30PM
City Conference Room
Call to Order:
Establish a Quorum:
Introduction of Guests:
Citizen Comments:
Approval of Minutes: March 18, 2009
Mayor's Report:
Staff Reports:
Committee Reports:
New Business:
1. Rush Copley Community Services — Presentation by Nancy Wilson
2. Historical Street Naming Application -- Clyde and Yvonne Howell
3. Senior Center Funding — Discussion
Old Business:
1. Volunteer of the Year Award— Update/Discussion
2. Government Day— Update/Discussion
3. Food Pantry — Update
Items for Next Meeting Agenda:
Additional Business:
Adjournment:
Page 1 of 4 ORAF
UNITED CITY OF YORKVILLE
Human Resources Commission
Committee Meeting
1St Floor Meeting Room, Yorkville Public Library
Wednesday, March 18, 2009 6:30pm
Call to Order: Chairman Scott Gengler called the meeting to order at 6:30pm.
Establish a Quorum: Quorum Established
Present:
Scott Gengler, Chairman
Joan Knutson
Cecelia Sanders
Deanna Cross
Edmont Iljazi
Sgt. Barry Groesch
City Officials Present:
Bart Olson, Assistant City Administrator, Interim Parks & Rec Director
Glory Spies, Community Relations Director
Others Present:
Pat Slocum
Introduction of Guests:
Scott introduced the new board members Deanna Cross and Edmont Iljazi. Deanna is the
Director of Community Impact with Fox Valley United Way and is a Yorkville resident.
She has a background in social services.
Edmont is a Yorkville resident and owns a business in Yorkville. His company and
family have prepared a Thanksgiving dinner for the Food Pantry. He said joining the
Commission would be a good way to become involved in the community.
Citizen Comments: None
Approval of Minutes: February 18, 2009
Cele moved to approve the minutes and Joan seconded the motion. Minutes approved on
a voice vote.
Mayor's Report:
1. Foreclosure Seminar Update
Glory Spies reported that the foreclosure seminar would be held April 18 at fpm in the
Library meeting room. She has arranged most of the speakers including one from EAP.
The speaker from Representative Foster's office will talk about meeting bills and the
Page 2 of 4
effect of unemployment. Glory also listed other speakers who will attend and said the
seminar will be taped as it was last year. Edmont asked if"short sales" would be
discussed also. A realtor will be present to explain that topic.
Ms. Spies will send out letters prior to the event, make some material available on the
website and issue press releases. Deanna suggested notifying the Kendall County Health
Department and "Community Benefits" a non-profit group from Cross Lutheran.
Staff Reports: None
Committee Reports: None
New Business:
1. Volunteer of the Year Award--Update/Discussion
The following ideas/highlights were discussed:
I. Glory said she had considered having this event in conjunction with Volunteer
Appreciation Day in May. In addition, she was not sure money for this event
would be appropriated in the budget.
2. Event could be held during a Council meeting and be conducted more formally,
but added she was open to changing this event. In the past, this event had cost
approximately$1200 at the Riverfront Park. The music could also be eliminated.
3. Joan said youths should be encouraged to be volunteers so they could be
recognized for contributions also. Groups could be recognized or awards could
be given in following categories: adult, teen, child. Schools could nominate
volunteers.
4. Deanna suggested a 1-hour event, detail the volunteerism and present a certificate
5. Scott will contact the principals of the Yorkville Schools for possible nominations
and he said teachers may also have ideas. He believes he could get more input
from the schools in the Fall
6. Presenting awards at the Kendall County Fair was mentioned by Edmont.
7. Glory said that last year letters were sent to the invitees and approximately 150-
160 people attended the ceremony. She said that letters are needed along with a
response from the volunteer, advising if they will be present. Ms. Spies said that
if the ceremony were held in the fall or winter, a higher attendance could be
expected.
8. In Aurora, the Mayor gives a speech and refreshments are served. Deanna will
gather more details.
9. Scott suggested holding event at Library so that weather would not be a factor
This item will be brought back under Old Business next month for further discussion.
2. Government Day— Update/Discussion
Scott had contacted the High School and left a message regarding volunteers for
Government Day. Glory suggested hosting the winners of the debate program.
Page 3 of 4
It was suggested by Bart Olson that this could be held in conjunction with elections in the
fall. A mock City Council meeting could be held after having "shadowed" City officials
for a day.
Also suggested by Edmont was for students to study a certain country, followed by a trip
to the U.N. He had taken part in such a program as a student and said this could be a
possibility for a future government day.
Deanna said she thought Aurora students had to write a paper for Government Day. She
will find out additional details.
This item will be brought back under Old Business next month.
Old Business:
1. Food Pantry Update
Glory displayed an article about the Food Pantry from a new magazine "Invironments".
Cele asked if anyone had considered nominating the Food Pantry for the Governor's
Hometown Award and she said the Food Pantry had received the award on a couple
occasions. Glory and Cele will look for information to apply for this recognition.
Items for Next Meeting Agenda.
Cele asked if any street signs had been ordered for the historic street-naming program.
Bart said they have not been ordered yet and that the revised budget had just been
approved on March l 0`". There is a short list of signs that can be ordered and a
presentation date must be determined. Public Works must also approve the design. This
will be discussed further at the next meeting.
Additional Business:
Glory and Scott have both contacted Susan from Rush Copley to speak about the services
available there. This will be moved to the next meeting for further discussion. There was
also brief discussion regarding the proposed emergency facility for the Yorkville site.
Mr. Iljazi asked about the need for funding for the Senior Center. Cele gave an
explanation of funding in the past and said that the Kendall County funding has been re-
directed to the Community Nutrition Network of Chicago. The Golden Diners then
decided to continue the Beecher Center program and fund it themselves. CNN tried to
also run their program at the Beecher Center but had low attendance because of the way
the funding had been handled.
The Beecher Center program is now funded through donations from the diners and a
large private donation. It was noted that $3,000 a month is needed to run the program
there. It was thought that township funds might also be available. Approximately 60-70
people attend the noon meals that are available 4 days a week. Cele will get an update
from Golden Diners and what the HRC committee can do to help.
Deanna said the United Way accepts applications for funds once a year and that they fund
programs, rather than agencies. Certain criteria must be met and financial statements
must be provided.
Page 4 of 4
This item will be moved to the next agenda for further discussion.
Additional Business:
Bart Olson said that he has been named Interim Parks and Recreation Director following
the resignation of the former Director. He will be the liaison for this committee.
Adjournment:
There was no further business and the meeting adjourned on a motion by Edmont with a
second by Cele. Meeting adjourned at 7:47pm.
Minutes respectfully submitted by
Marlys Young, Minute Taker
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Agenda Item Summary Memo
Title: Rush Copley Community Services Presentation
Meeting and Date: HRC / April 15, 2009
Synopsis: Nancy Wilson from Rush Copley will be at the meeting to give a presentation on
services available to the community.
Council Action Previously Taken:
Date of Action: Action Taken:
Item Number:
Type of Vote Required:
Council Action Requested:
Submitted by:
Name Department
Agenda Item Notes:
Clry Reviewed By: Agenda Item Number
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Agenda Item Summary Memo
Title: Historical Street Naming Application—Clyde & Yvonne Howell
Meeting and Date: HRC/ April 15, 2009
Synopsis:
Council Action Previously Taken:
Date of Action: Action Taken:
Item Number:
Type of Vote Required:
Council Action Requested:
Submitted by:
Name Department
Agenda Item Notes:
C L1 10 11 ( II —I '
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nIjour honor.., C_ UNITED CrrY OF YORKVILLE
The United Citti of Yorkvillc's I1lstoriC�d Stref:t \Elnring l't"gracri is n f0nlrn1t111t\ project
that was developed in M02 1)), the Human ResOttrt:e C olnrrtissior:. The prograin was Historical ,street
establisbed to pay tribuit-io residents in the co nrilunity--both post and proSent--who have
c(nnfibwed to t1w 6-veloprs ent of the city. Duc to the contit ued gromh Within tits; Uvicecl �a�Ll�l� ��"���'��
City of YorIM11c, nlan� ilew sirmts will nt--ed to l)e uanied- The Fi(Ulllall RL-SCx1t'Cr
Caontrnissiora would lilac zo Honor those indit'dua6 who have declicated their tine and ---- `r
camrnitntfftt(see criteria below} in scoring the Coil]1111111ity by rtatrtltag a Stlret ill their horuor, '\acne of non.inated individual/family: " 1e_
a v►rl o n a.VeAk _
_— ;.astknownaddress;/07/Q_ Oltdcd _
We are currenflg accepting names or deserving citizens, living or deceased For this Pbone nutnl,er:_ 6i6-- 47��'- 7 _
distinguished honor.The Following is the criteria for submitting nominees to the Commission. kc ason for nomination:_5ee?_ 6 /fa Ch e c- r
-Streetro should be named after ra cntizen or family}whet-her living or demased;
important event; historical location or company. -
-If living, please consult the recognized individual, If deceased, the family should be
consulted.
-In order to he considered,an individual should have lived in Ot city of"Y'orlkville or have
made a historical contribution to the community.A major contribution is defined as a
significant contributioa to the community,that has enriched or improved the
community and the people living in the community for future generations. --Nominated individual(s) general reputation shall have been above- rrproach.
-The contribution could be atcomplsslied thwough fim ancial me-im. conunuralty service, a�
active Work, or leade"hi;p in the community: yy
-In Order!to Mee tvsisldntcd, un ;ndividual mmst have completed the rontribution ror which
Ae I site is being recognized, tie of nominator: 5 4r�� ��CXot t V►1115aY1
•Any t<iamn of the. United C q-of Yorkville, oe from outside the ecrynxannit,34 can n*nunate \ddress:3 6 q I�ccrSf art f��rn�s a�i�
an indiddual's naa=as a hislorical street name, i,y i�r -h'ci IE'1 State:VA7ip Code:a 76
* ompit€at ion trf the>list of names±wilt be ongoing,new narnes%vill be added as they air Phone number:
tallproved. E-mail: S 0
•a nominations are reviewed try the Human Resource C ormMitwinn, Ali reco nune.ndatkrm Mease Feel free to enclose any other additional
go to the York4lle City Coubcol for:a rova.l, decision-, will he can idered Gnat. comments,newspaper articles ar commendations about
•Priorities may change ba. od an recrendatio:n fret:apt the Hurnan Resource Cr aina"ion, your candidate. Please mail documentation and
10,c velop em must ttse.'a minim.ui nh of 10 percent with a miniraltiitl one tame from the hltltlication form to: United City of Yorkville
rtectimmen d'ed list unless',determined otherwise by City tt uncil. H19tAri(n :ytreet Naming 1'm�ratn
BOD('saute Farm Rd.
fidditional apP11cati0tt j°orlttsOrr=itvnllAMC Ott YorkviW%III60560
For information:(630)553-8:564
384 Houston Mines Road
Troutville, VA 24175
(540)-992-1607
March 13, 2009
Human Resource Commission
Historical Street Naming Program
United City of Yorkville
800 Game Farm Road
Yorkville, IL 60506
To the Human Resource Commission:
I am nominating the Clyde and Yvonne Howell family name for
consideration in Yorkville's Street Naming Program.
Mr. Howell was bom on the family farm at 10712 Church Road just outside
of town. The barn says 1898. But I know of at least 2 earlier generations of
Howells who lived on the farm and later in town. The Howell family
immigrated to Kendall County from New York State sometime in the mid
19`h century. Mr. and Mrs. Charles Howell lived in town in their later years.
Mr. Charles Howell was an Illinois National Guard member attaining the
rank of colonel before his retirement. Mr. Clyde Howell was also an Illinois
National Guard member attaining the rank of corporal. At age 92 Mr. Clyde
Howell is still active; for example, mowing several acres of the farm yard
during the summer months. Mr. Howell could tell you many more details of
his family's history in Kendall County of which I am not familiar. His
phone number is 815475-7148
Mrs. Howell was bom and raised in Plano, where her family name (Faxon)
is used as a road name just outside of town. At age 90, Mrs. Howell has had
to limit some of her charitable and volunteer work due to her frail health.
They still attend the Platteville United Methodist Church regularly. Many of
their Yorkville friends have passed away, as you can imagine. However;
they still communicate with Mr. and Mrs. Robert and Doris Stevenson, Mr.
Chuck Doetschman, and Mrs. Robert Ament among others. Mrs. Marilyn
Seaton at the Kendall County Historical Society recently told me she knows
Mrs. Howell very well. Mrs. Howell was in charge of wedding rentals in the
Society's chapel and worked in the Society's library. Mrs. Howell also did
volunteer work with the local Hospice group for many years.
Mrs. Howell retired in 19$9 as Director of the Kendall County Department
of Social Services, She worked diligently over the years to kindly dispense
much needed help during her tenure with the department.
Mr. Howell has taught gun safety classes on the farm for decades, which
benefited law enforcement members in the community. His gun club has
also evolved into a special weekend every June. Young people are brought
to the farm for gun training and good fun. Last June over 100 volunteers
and children attended.
The Howell's oldest daughter Candy Howell Thomas, who lives at 3005 N.
Gale Avenue, Peoria, Illinois, 61604 has given me permission to submit the
family's name to you.
Therefore, with the public contributions the Howell family has made for
generations to the United City of Yorkville and Kendall County, I hope your
commission will consider the Howell name for the Street Naming Program.
Sincerely,
Mrs. Sarah Faxon Wilson
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Agenda Item Summary Memo
Title: Senior Center Funding— Discussion
Meeting and Date: HRC/April 15, 2009
Synopsis: This was discussed under"additional business" at the March meeting.
It has been moved forward to this meeting for further discussion.
Council Action Previously Taken:
Date of Action: Action Taken:
Item Number:
Type of Vote Required:
Council Action Requested:
Submitted by:
Name Department
Agenda Item Notes:
0 Co. Reviewed By: Agenda Item Number
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Finance
SST. � �L 1836 ❑
Engineer ❑
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Agenda Item Summary Memo
Title: Volunteer Community Appreciation Day
Meeting and Date: Human Resources Commission-04/15/2009
Synopsis: Attached are documents for discussion on Yorkville's Volunteer Community
Appreciation Day
Council Action Previously Taken:
Date of Action: Action Taken:
Item Number:
Type of Vote Required:
Council Action Requested:
Submitted by: Glory Spies Community Relations
Name Department
Agenda Item Notes:
_ o United City of Yorkville Memo
J A '" 800 Game Farm Road
EST _ 1836 Yorkville, Illinois 60560
- ` Telephone: 630-553-4350
0� Fax: 630-553-7575
SCE
Date: 04107/2009
To: United City of Yorkville Human Resources Commission
From: Glory Spies
Subject: Community Volunteer Appreciation Day
Per our discussion at last month's meeting regarding Yorkville's Community Volunteer Appreciation
Day, Deanna Cross has provided several forms of communication on how the city of Aurora conducts
their event. Also, attached are documents from Yorkville's 2007 and 2008 events. The information
provided from Aurora is slightly different than the information that I have sent out in the past. I have
summarized the differences and similarities of the two events below:
• Aurora seeks nominees for Volunteer of the Year from community-based organizations and
leaders. I had also done this last year however, more participation is needed from the groups.
• Aurora's event is more formal and recognizes each volunteer with a pin and certificate versus
Yorkville's recognition of Volunteer of the Year(three categories). Both Aurora and Yorkville
have an agenda for the day of the event. Aurora has a small reception with light appetizers versus
a picnic type atmosphere in Yorkville with music and childrens' games.
• Aurora has two separate awards: Community Volunteer Award and Volunteer of the Year Award.
• Yorkville and Aurora both publicize and advertise the event through the Mayor's office.
1 would like the information provided on both events to be used as a guideline in detennining if the
United City of Yorkville should modify Community Volunteer Appreciation Day for 2009.
My initial reason for bringing this issue forward was for financial reasons and hopefully to recreate a
memorable experience for our valuable community volunteers. The total cost of the event in the past has
been approximately 51,500 with most of the expenditures going towards a DJ,magician and face painter
for the children's activities. The expenditures also include hot dogs and bratwurst, chips, pop and cookies
provided by Jeff Hahn. In addition,the last two years, I presented a potted plant to each volunteer.
I am proposing that we look on how we can recreate this quality event more cost-effectively. It is also
essential for the commission to engage our community organizations in this event through attendance and
in nominating an individual or individuals from their organization for the various community awards.
The VnitedCity o To ffe invites you to join us or
. Volunteer Community Appreciation (Day
Saturday, 911ay 10, 11:3 0 a,m. - 2:00 p,m.
W'verfront Bicentennial(Park
rr' (E. lfydraufzc eZ the W ive&ont)
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As a volunteer in the United City of Yorkville,you've played an important part in
the progress of our community. It's our turn to say thank you.
The United City of Yorkville would like to recognize you for your service and
commitment during our annual Volunteer Community Appreciation Day.
All individual volunteers,members of local organizations, service clubs, and
committees of the city are welcome!
If you are the head of your group, committee or ogranization,please distribute this
invitation to all the members of your organization for appropriate recognition.
Please join us for a free lunch,music,entertainment,children'games,family
activities, and fun for everyone.Free!
We'll see you at the park.
Mayor Valerie Burd 1
United City of Yorkville
a
Pkase WSIOP 6efore Monday, Way 5 to: 630.553.8563.
Sponsored 6y the Vnited City of 7orky&
e 6
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United City of Yorkville
Outstanding Volunteer Award Nomination - Year 2008
The name of the individual being submitted for Outstanding Volunteer must have been a resident of the United
City of Yorkville for at least one year prior to the year of nomination. Please type or print neatly the information
requested. This form may be accessed online at the United City of Yorkville Web site at www.yorkville.il.us.
Additional pages may be included. Please enclose any available articles or other information that supports the
activity/contribution of the nominee. All winners will be announced during Volunteer Community Appreciation
Day on Saturday, May 9, 2009 at Riverfront Bicentennial Park. The deadline for nominations is March 20,
2009.
Nominee:
Age Group: Child (12 and under) Teen (13 - 18) Adult (19 or older)
Address: , Yorkville, IL 60560
Telephone: ( ) E-mail (Optional):
Significant activity/contribution that the individual has performed to warrant nomination:
Describe how this activity/contribution has impacted the United City of Yorkville, a local
organization, group of individuals, or an individual:
Estimate the amount of time during the year that was devoted to the activity:
In your opinion, what makes this individual an outstanding volunteer?
What specific characteristics/qualities does this person possess that you admire?
Additional comments:
Your name: Telephone: ( )
Address: Yorkville, IL 60560
Thank you for taking the time to submit the name of this individual for the Outstanding Volunteer
Award. Please submit this form to: United City of Yorkville, Attn: Glory Spies, 800 Game Farm
Road, Yorkville, IL 60560.
,t�D CIT y
o United City of Yorkville
800 Game Farm Road
law Yorkville Illinois 60 0
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o U, ; Telephone: 630-553-4350
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Fax: 630-553-7575
LE %
April 25, 2008
Ms. Jeaness Medin
504 W. Washington Street
Yorkville, IL 60560
Dear Ms. Medin:
Congratulations on your nomination as Volunteer of the Year in the United City of Yorkville! As a volunteer, we
are taking this opportunity to thank you.
William Powell, treasurer of the United City of Yorkville, has submitted your name for consideration. Mayor
Valerie Burd will be announcing the recipient of the award during Community Volunteer Appreciation Day on
Saturday, May 10 from 11:30 a.m. to 2 p.m. at Riverfront Bicentennial Park, Rt. 47 and E. Hydraulic.
This annual celebration is an opportunity for the United City of Yorkville to thank all of its community volunteers
who do so much. We are honoring the unsung heroes—volunteers who coach, read to seniors and young children,
deliver meals to the elderly and much more. Community Volunteer Appreciation Day is an opportunity for the
United City of Yorkville to honor you and the many others who make our City a great place to live and work.
As an individual who is nominated for this award, we are hoping that you, along with your family and friends,
will keep your calendar open and join us for a day of celebration and honor. If you cannot attend,please let us
know or send a representative in your place.
Once again, we would like to take this opportunity to thank you for your hard work, dedication and commitment
to the United City of Yorkville. It is because of individuals like you that truly make our City united. Please call
Glory Spies at 630.553.8564 to confine your attendance.
Sincerely,
The United City of Yorkville
Human Resources Commission
col o United City of Yorkville
.� County Seat of Kendall County
800 Game Farm Road
Esr. 1 _ ` 1836 Yorkville, Illinois, 60560
Telephone: 630-553-4350
Fax: 630-553-7575
Website: www.yorkville.il.us
UNITED CITY OF YORKVILLE
Volunteer Community Appreciation Day-50 years of Volunteering
Saturday, May 12, Riverfront Bicentennial Park
Noon-1:00 p.m. Lunch will be served by Home Plate Hot Dogs
1:00-1:05 P.M. Color Guard Ceremony by Boy Scout Troop 40 and 34
1:05-1:30 p.m. Presentation to organizations that have been in existence for 50
years in the United City of Yorkville by Mayor Valerie Burd.
(Plaques are ready to go, they'll be on a table)
Presentation to the United City of Yorkville by Bill Marzano of
Waubonsee Community College. (I have a plaque for WCC
from the City of Yorkville in celebration of their 40 anniversary
and for collaboration and partnership during those years, etc.)
Presentation to Volunteers of the Year:
Rita Murphy (category Adult)—(Nominated by Patty Strahan)
Rita is acting president of the Senior Services Associates, Inc.
Advisory Council. According to Patty she is always the first person
to volunteer for any activity and was instrumental in making the
Senior Police Academy event a success last year. She volunteers
countless hours (1,000s) to Senior Services in addition to many other
organizations in the community. She is dependable, can take charge and
handles difficult situations with grace and tact. She was nominated because
she is a joy to work with and helps wherever she is needed most.
Steven Redmon (category Teen)—(Nominated by Tamara Eaton)
According to Tamara Eaton, Steve's nominator he has given service
above and beyond to the performing arts programs at Yorkville Middle
School. Steven's dedication and commitment to the drama programs at
Yorkville Middle School has impacted 100s of students and it is because
of Steven that the program continues to be successful and to ensure that
it stays available to middle schoolers. He has donated more than 250 hours
of volunteer time to the performing arts programs. Steven is dedicated,
committed and has the ability to see what needs to be done and respond
accordingly. Steven is an individual who chooses a behind the scenes role
instead of someone who seeks the limelight. He is unselfish with his time and
no task is too small or too large.
1:30-2:30 p.m. Music, entertainment, face painting
Press Release
May 15, 2007
Nicole LejalGlory Spies
City celebrates SO years of volunteers
On Saturday, May 12 at Riverfront Bicentennial Park, the United City of
Yorkville honored all of its volunteers during Volunteer Community Appreciation Day.
This year. the event incorporated the city's 50t11 anniversary celebrating those volunteer
organizations that have provided over 50 years of volunteer service in the Yorkville
community.
Also honored were Volunteers of the Year Rita Murphy in the adult category, and
Steven Redmon in the teen category. Both were honored for their diligent service to the
community in a variety of ways.
Murphy, nominated by Patty Strahan, is acting president of Senior Services
Associates, Inc. Advisory Council, and according to Strahan is always "the first person to
volunteer for any activity." She was also instrumental in making the Senior Police
Academy successful last fall. Murphy volunteers over 1,000 hours per week for Senior
Services alone, in addition to helping out other organizations.
"Rita is always on every planning committee for every special event." says
Strahan. "She helps with our activities and we can always depend on her. Strahan adds
that she is a joy to work with.
Steven Redmon, nominated by Tamara Eaton, for teens between 13-18 years old,
was also recognized for his selfless hard work.
According to Eaton, Redmon has given above and beyond to the perfonning arts
program at Yorkville Middle School. He dedicated himself to 250 hours or more to this
program, and his dedication and commitment has impacted hundreds of students.
"Steven has an uncanny ability to see what needs to be done, and responds
accordingly." says Eaton. Although lie is part of program that offers some public
applause and local fame, he has always chosen the background positions over the
limelight. "Steven is unselfish with his time. and no task is beneath him."' she says.
In addition to the two Volunteer of the Year Awards, Bill Marzano, of
Waubonsee Community College, presented the United City of Yorkville with
appreciation for all those who have played a vital role in the college's past 40 years and
in shaping the future. The City of Yorkville also presented Waubonsee Community
College with a plaque for its collaboration and partnership in educating the Yorkville
community for the last 40 years.
Several plaques were also awarded to volunteer organizations that have been
working to better the Yorkville community for 50 years or more. Those organizations that
were recognized included the Yorkville Lions Club, the 4-H Club, The Order of the
Eastern Star, Yorkville Boy Scout Troop#40, Fox Valley Council Gemini Service Unit
614, the Yorkville Masonic Lodge, the American Legion Auxiliary and the Yorkville
American Legion Post #489. Additional organizations that have volunteered their
services for 50 years or more in the Yorkville community include the Bristol-Kendall
Fire Protection District and the Yorkville Women's Club.
Boy Scout Troops #40 and #34 also provided opening and closing Color Guard
Ceremonies.
-30-
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5 East Downer Place •Aurora, Illinois 60507-2067 • (630) 844-4731 • FAX (630) 844-4797 • gmoga @aurora-il.orq
Gina Moga
Special Events Manager
November 20, 2008
Dear Community Volunteer,
Congratulations, you have been nominated as an outstanding Community Volunteer. The
City of Aurora and Mayor Thomas J. Weisner are proud of community members like
yourself who have reached out to others through their volunteer efforts. Volunteers have
raised awareness to area services for individuals, groups and families, as well as helping to
solve the challenges that affect our community. We thank you for contributing your
valuable time and talents for the betterment of the City of Aurora.
Please join us for the Community Volunteer Awards Reception at the Paramount
Theatre Grand Gallery on Thursday, December 4, 2008 at 6:OOpm. Light refreshments will
be served. The Paramount Theatre is located at 23 East Galena Blvd. Aurora, IL 60506.
Complimentary parking will be available at the Stolp and Downer parking deck and
curbside meters as available.
Feel free to include your family, friends, and the person by whom you were nominated,
though we need to limit it to 5 per party. Please R.S.V.P. with the number of persons
attending to 630-844-4731 by Monday, December Vt. We hope to see you there!
Sincerely,
Special Events Manager
Mayor's Office of Special Events
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5 East Downer Place •Aurora, Illinois 60507-2067 • (630)844-4731 • FAX (630) 844-4797 • gmoga @aurora-il.org
Gina Moga
Special Events Manager
Monday, October 27, 2008
Dear Community Leader,
The City of Aurora is accepting nominations for the Community Volunteer Awards. We would like
to encourage Not-for-Profit organizations, Churches, Schools and Service Clubs located in the city of
Aurora to submit nominations for your top THREE (3) volunteers. All nominees will be recognized at a
special reception with Mayor Thomas J. Weisner on Thursday, December 4, 2008 at 6:00pm.
The City of Aurora is also recognizing a special individual as "Aurora's Volunteer of the Year". A
separate form is required for this nomination. We are looking for that unique person that always goes
above and beyond. A panel will review all nominations and the winner will be announced at the
reception.
Nominations may be submitted to the Mayor's Office of Special Events until 5:00pm on Friday,
November 14, 2008. The nomination forms are enclosed. They are also available on the City website
at www.aurora-il.org or by calling (630) 844-4731. The completed nomination forms can be faxed to
(630) 844-4797 or mailed to the address below.
City of Aurora
Mayor's Office of Special Events
44 E. Downer Place
Aurora, IL 60507
We look forward to your participation in the 2008 Community Volunteer Awards. If you have any
questions, please feel free to contact our office at (630) 844-4731.
Sincerely,
Aw/40�plf
Special Events Manager
Mayor's Office of Special Events
Enclosures: Community Volunteer Nomination Form
Community Volunteer of the Year Nomination Form
OFFICE OF THE
CITY OF AURORA9 ILLINOIS
COMMUNITY VOLUNTEER AWARD — NOMINATION FORM
Up to THREE (3) Nominees per Organization Only
Area Not-for-Profit organizations, Churches, Schools and Service Clubs located in Aurora are asked to submit nominations.
Nominating Organization
Address Zip
Contact Phone Email
Nominee #1 Phone
Address City Zip
Reason for Nomination:
Nominee #2 Phone
Address City Zip
Reason for Nomination:
Nominee #3 Phone
Address City Zip
Reason for Nomination:
Please send completed nomination form to: Reception: Thursday, December 4 2008
Mayor's Office of Special Events Time: 6.00pm
East Downer Place Paramount Theatre Grand Gallery
Aurora, IL 60507-2067 23 East Galena Boulevard
Phone: ( 0) 844-4731 Aurora, 11L 6.050
Email: specialev nts aurora-il.org
Deadline: rid e, November 14, 2008
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AUQR December 4, 2008
ie 1 1 0 p
Mayor Thomas J.Weisner Paramount Grand Gallery
Dan Barreiro: Welcome
Brief event history and introduction of the Mayor
• 2ii1 Year for Volunteer of the Year
(2007 Recipient: Sandra Bauer/Rush-Copley)
• Established more than 15 years ago
• 74 Nominees
Mayor Weisner: Proclamation
Brief overview on the significance of community volunteers
Dan Barreiro: Announce recipient names (in alpha order)
and name of nominating organization
Mayor Weisner: Certificate Presentation to each Community Volunteer attending
Congratulate and hand award /photo op (Gina to Hand to Mayor)
Mayor Weisner: Certificate and Pin Presentation to each Volunteer of the Year
Nominees (in alpha order)
Dan Barreiro: Volunteer of the Year Bio
Mayor Weisner: Volunteer of the Year Award Presentation
Dan Barreiro: Closing Remarks
Announcements
OFFICE OF THE M"OR
CITY OF AURORA, ILLINOIS
VOLUNTEER OF THE YEAR AWARD - NOMINATION FORM
ONE (1) Nominee per Organization Only
Area Not-for-Profit organizations, Churches, Schools and Service Clubs located in Aurora are asked to submit nominations.
Nominating Organization
Address Zip
Contact Phone Email
Volunteer of the Year Nominee
Phone Email
Address City Zip
Reason for Nomination:
Please send completed nomination form to: Reception: Thursday, December 4, 2008
Mayor's Office of Special Events Time: 6:00pm
44 'East Downer Place :Paramount Theatre Grand Gallery
Aurora, IL 60507-2067 23 East Galena Boulevard
-Phone: (630) 844-4731 Aurora, ILL 60506
Email: specialevents @aurora-il.org
Deadline: Friday, November 14, 2008
TASK LIST FOR VOL UNTEER A WARDS
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• Certificates, pins and award
• Master list—Nominees and nominating organization -4 copies
• Camera
• Sign in sheet
• Acrylic "SIGN IN" to be placed on table
• Bio of VOY-3 copies
PROGRAM
Dan Barreiro: Welcome
Brief event history and introduction of the Mayor
• 2"d Year for Volunteer of the Year
(2007 Recipient: Sandra Bauer/Rush-Copley)
• Established more than 15 years ago
• 74 Nominees
Mayor Weisner: Proclamation
Brief overview on the significance of community volunteers
Dan Barreiro: Announce recipient names (in alpha order)
and name of nominating organization
Mayor Weisner: Certificate Presentation to each Community Volunteer attending
Congratulate and hand award /photo op (Gina to Hand to Mayor)
Mayor Weisner: Certificate and Pin Presentation to each Volunteer of the Year Nominees
(in alpha order)
Dan Barreiro: Volunteer of the Year Bio
Mayor Weisner: Volunteer of the Year Award Presentation
Dan Barreiro: Closing Remarks and Announcements
C/Ty Reviewed By: Agenda Item Number
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Agenda Item Summary Memo
Title: Government Day—Update/Discussion
Meeting and Date: HRC/ April 15, 2009
Synopsis:
Council Action Previously Taken:
Date of Action: Action Taken:
Item Number:
Type of Vote Required:
Council Action Requested:
Submitted by:
Name Department
Agenda Item Notes:
0 C By: Agenda Item Number
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6$T. 1836 Finance ❑
Engineer ❑
City Administrator F1 Tracking Number
Consultant ❑
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Agenda Item Summary Memo
Title: Food Pantry—Update
Meeting and Date: HRC/April 15, 2009
Synopsis:
Council Action Previously Taken:
Date of Action: Action Taken:
Item Number:
Type of Vote Required:
Council Action Requested:
Submitted by:
Name Department
Agenda Item Notes: