Human Resources Commission Packet 2009 05-20-09 D CI Ty
r o UNITED CITY OF YORKVILLE
HUMAN RESOURCES COMMISSION
ssr. �: 1836 COMMITTEE MEETING
0 Iii,. co 800 Game Farm Road / Yorkville, Illinois 60560
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AGENDA
Date: Wednesday, May 20, 2009
Time: 6:30PM
City Conference Room
Call to Order:
Establish a Quorum:
Introduction of Guests:
Citizen Comments:
Approval of Minutes: April 15, 2009
Mayor's Report:
Staff Reports:
Committee Reports:
New Business:
1. Rush Copley Community Services — Presentation by Susan Heriaud
2. Community Thanksgiving Dinner at Silver Dollar— Discussion
Old Business:
1. Volunteer of the Year Award— Event Organization & Volunteer Nominations
2. Government Day — Update/Discussion
3. Governor's Hometown Award— Update
Items for Next Meeting Agenda:
Additional Business:
Adjournment:
Page 1 of 4 PRAF
UNITED CITY OF YORKVILLE
Human Resources Commission
Committee Meeting
City Hall Conference Room
Wednesday, April 15, 2009 6:30pm
Call to Order: Chairman Scott Gengler called the meeting to order at 6:3lpm.
Establish a Quorum: Quorum Established
Present:
Scott Gengler, Chairman
Joan Knutson
Cecelia Sanders
Deanna Cross
Edmont Iljazi
Pat Slocum
Sgt. Barry Groesch
City Officials Present:
Mayor Valerie Burd
Glory Spies, Community Relations Director
Introduction of Guests:
Scott introduced the new Commission member Pat Slocum and he asked her to share her
background. Ms. Slocum said that she is a recently retired psychologist practicing part
time and also teaching part time. She has lived in Yorkville just over four years. She
wants to be involved in the community and thought this committee would be a good fit.
Citizen Comments: None
Approval of Minutes: March 18, 2009
Mr. Iljazi noted a correction to his comment about studying a certain country and his trip
to the U.N. He said the minutes should reflect that Yorkville students could study the
local government and model it on a Government Day. The minutes were then approved
as amended, on a motion by Joan and second by Edmont.
Mayor's Report:
Mayor Burd noted that Commission member Barb McClish has resigned due to personal
reasons, leaving a vacancy on the commission. She also said the terms for Joan and Scott
were up for reappointment and she expects to reappoint them in May.
The Foreclosure Seminar will be held Saturday, April 18`h. The Mayor said various
speakers would be present to talk about related topics. Glory will also have handouts for
those unable to attend.
Page 2 of 4
Mayor Burd also said she had been contacted about organizing a fundraiser for displaced
Caterpillar employees. She will be meeting with area Mayors to discuss this fundraiser.
A rain barrel will be placed in surrounding communities to collect"Pennies from
Heaven" to help these employees. At the end of the year, the money will be presented to
the Food Pantry and the rain barrels will be auctioned. Maria Spaeth of the Food Pantry
said some of the money would be used to purchase gift certificates to pay utility bills or
to purchase tokens for Laundromats.
On May 2"d a Yorkville resident who constructs labyrinths, will construct a labyrinth and
place the rain barrel in the middle of Town Square Park. The rain barrels will come from
the Conservation Foundation.
Ms. Cross said that the Dunham Fund will match any money collected and would have to
be used for emergency assistance (which includes the Food Pantry). She will obtain
more information for this match and said that no applications are necessary.
Staff Reports: None
Committee Reports: None
New Business:
1, Rush Copley Community Services— Presentation by Nancy Wilson
Glory said that Nancy Wilson referred this presentation to another employee, but that
person was off work this particular week.
2. Historical Street Naming Application—Clyde and Yvonne Howell
Ms. Knutson noted that these nominees were very deserving. Sgt. Groesch explained that
Mr. Howell had a shooting range outside of town and has helped with gun safety. A
motion was made by Cele and seconded by Joan to approve the application for a street to
be named in their honor. This was approved unanimously on a voice vote. This will be
moved to a City Council agenda.
3. Senior Center Funding -Discussion
Cele said the Golden Diners will possibly borrow money and talk to the townships about
funds, noting that $3,000 a month is needed. A $4.00 donation is asked for the meals,
however the average donation is $2.50. The funding for the Oswego program was also
discussed. The Mayor said the program providers had been put in touch with the
townships.
Conflicting reports of the actual needs were received by the Board members. Ms. Cross
said she was told $3,000 a month was needed until the end of September, then a new
fiscal year would begin with new money available. She also said the United Way
funding varies from year to year and a grant awarded a couple years ago was now gone.
Cele said the Area Agency on Aging reimburses $2-3 per meal served and the donation
is $5.00, however, the donations often do not cover the rest of the cost. These funds just
cover Oswego at this time.
Page 3 of 4
Chairman Gengler asked where the food comes from that is served for the Senior meals.
Some of the ingredients bulk foods are purchased at Gordon Foods and Fox River Foods.
Jewel and Panera also donate food. Only 2 persons are paid and the rest are volunteers
for this program.
Mr. Gengler asked the Board members to keep this topic in mind and bring back any
possible solutions. Ms. Sanders will contact the Golden Diners again to check their
progress. Pat suggested putting an article in the paper after Cele makes her call.
This discussion will be continued at the next meeting.
Old Business;
1. Volunteer of the Year Award–Update/Discussion
Some highlights of the discussion follow:
1. Obtain list of Yorkville organizations and ask committee members to solicit
nominations. Glory will evaluate Volunteer Opportunity Brochure and send to
committee members, bring back to next meeting and form sub-groups
2. Publicity is needed for event
3. Recognize volunteers from various age groups
4. Serve appetizers or punch & cookies
5. In Aurora, nominee and their organization attend
b. Present certificate to volunteer and organization they represent
7. Present lapel pin
S. Having D.J. is too costly
9. Change event to October and make it organization-based
10. Edmont said the Honor Society comes to his restaurant once a month for
breakfast--he will give them information, Caterpillar retirees come once a
month—perhaps they can provide info on displaced workers
11. Keep event more formal
12. Churches & schools have many volunteers who could be possible nominees
13. Some volunteers don't want to be nominated
14. Difficult to pick one nominee if several volunteers from a specific group
15. May have to limit attendees due to space constraints, need to allow space for
nominee & family
16. Think about location first to determine number of people invited/capacity
17. Possible location is the Library meeting room—it was determined it was available
on October 21"
This will be brought back next month for further discussion..
2. Government Day– Update/Discussion
Pat suggested the committee speak with schools and determine what fits with their
curriculum and when they are studying government. The Mayor said some school
officials expressed interest in having students "run" the City for a day. Scott will contact
history teachers at the junior and senior high levels to begin the process. The Mayor
thought perhaps high school level students would be appropriate since they are closer to
Page 4 of 4
voting age. Ms. Burd also suggested having "elections" among the students. This will
be discussed again next month.
3. Food Pantry- Update
Chairman Gengler said he had visited the Food Pantry recently and said that abundant
clothing had been donated. Also, Jim Heinz from Bristol Township had taken a truck to
Springfield and brought clothing back. Scott also detailed the items that are still needed,
including plastic bags.
Items for Next Meeting Agenda.
See above discussions.
Additional Business:
Mayor Burd asked for possible nominations for this committee.
Glory Spies asked for ideas of community projects/needs for which the committee could
volunteer or assist. Edmont said his family will be organizing a Thanksgiving Dinner
again this year and that transportation is needed for seniors. Cele said the Senior Services
has a van, though she didn't know if a driver would be available. He said they tried to
get a bus, but that did not materialize. Septran was suggested as a possible source of
transportation. Edmont also said a food drive had been organized in conjunction with
the dinner and some of the food was donated to the Food Pantry. He hoped that by
starting early, more food would be donated for the Pantry. Glory said a flier could be
done and it could be discussed next month. Cele said the transportation program for the
County should begin soon.
Pat asked how to obtain information on the 2.5 cent tax in regards to funding Senior
Programs. The Mayor will ask staff to research this.
There was no further business and a motion was made by Cele and seconded by Joan to
adjourn the meeting. Adjourned at 7:48pm.
Minutes respectfully submitted by
Marlys Young
United City of Yorkville
Outstanding Volunteer Award Nomination - Year 2008
The name of the individual being submitted for Outstanding Volunteer must have been a resident of the United
City of Yorkville for at least one year prior to the year of nomination. Please type or print neatly the information
requested. This form may be accessed online at the United City of Yorkville Web site at www.yorkville.il.us.
Additional pages may be included. Please enclose any available articles or other information that supports the
activity/contribution of the nominee. All winners will be announced during Volunteer Community Appreciation
Day on Wednesday, October 21, 6:30 p.m. in the Yorkville Public Library meeting room, 902 Game Farm Road
in Yorkville. The deadline for nominations is Friday, September 4. Nominations will be reviewed by the city's
Human Resources Commission. For additional information call 630.553.8564.
Nominee:
Age Group: Child (12 and under) Teen (13 - 18) Adult (19 or older)
Address: , Yorkville, IL 60560
Telephone: ( ) E-mail (Optional):
Significant activity/contribution that the individual has performed to warrant nomination:
Describe how this activity/contribution has impacted the United City of Yorkville, a local
organization, group of individuals, or an individual:
Estimate the amount of time during the year that was devoted to the activity:
In your opinion, what makes this individual an outstanding volunteer?
What specific characteristics/qualities does this person possess that you admire?
Additional comments:
Your name: Telephone: ( }
Address: , Yorkville, IL 60560
Thank you for taking the time to submit the name of this individual for the Outstanding Volunteer
Award. Please submit this form to: United City of Yorkville, Attn: Glory Spies, Community
Relations, 800 Game Farm Road, Yorkville, IL 60560.
(Revised 05/0412009)
-Fox Valley Habitat for Humanity.You don't have
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to be a painter,carpenter or plumber to get involved.
Behind the scenes volunteers are needed for fund-
raising,building coordination,public relations,and 4-
•Angel Food Ministries,"Iltis nonprofit organization -Community Nutrition Network is an organization / / � � , /
works with local churches to distribute quality, fice assistance.To get involved call(,30.859.3333 or t3` � g — ._, / .Jet<ta'i �� //�,�ftJr�cf PfJt�
q t' visit their Web site at ss,"w.foxvalleyhabitat.org. that delivers meals to the homebound. Drivers,office
nutritious and affordable units of food for$30. assistants,and individuals to package meals are needed. !Jl rttt /'t JJlJJ7tfllt !'
Participation is without income limits or -Kendall County Department of Health and Human For more information call 630.553.2316.
prequalifications. Cross Evangelical Lutheran Church Services provides population-based programs and
needs volunteers to help with ordering,organizing services to promote personal and mental health,protect •Heritage Woods of Yorkville is an affordable assisted
and distributing the food units.To volunteer call community health,and prevent disease.For information lifestyle community for adults over 65 years of age. -
630.385.8135 or s"vw.hiscross.org. call 630.553.9100 or www.co.kendall.1l.uslhhs. Volunteers are always welcome.To share your time and " y
talent at Heritage Woods call 630.882.6502.
•Association for Individual Development -Kendall County Fair Association volunteers run
This nonprofit, community-based organization, and maintain the fairgrounds located at Rt.71 and -Hillside Care Center is a senior nursing facility
serves 3,000 individuals , , 26 E.Highpoint Road,Yorkville. For information call that relies on volunteers to help give female residents s
throughout Kane, ``° manicures,assist with bingo,volunteer to la cards,
b �1 630.553.2860 or manicures, g play
Kendall,and DeKaIU and get to know residents.No experience is necessary!
► -Kendall County Food Pantry.Volunteer work with Call 630.553.5811 and learn hose you can et involved.
Counties and works the Northern Illinois Food Bank to purchase food and } g
to enrich the lives of t. provide personal hygiene items for those less fortunate. -Northeastern Illinois Area Agency on Aging
individuals with diverse In its new location at 1204A Deer Street in Yorkville, (NIAAA)develops and coordinates services such as
disabilities by promoting families in need can now"shop"for a variety of items, home-delivered meals,case management,legal services
individual achievement To volunteer call 630.553.0473. and more. Delivering meals,becoming a board member
and community f or supporting NIAAA through fund-raising are ways -
inclusion. For volunteer -Kendall County Forest Preserve District.Ibis t -
- I you can get involved Call 630.293.5990 or visit
opportunities call organization protects open space, restores natural areas wwwageguide.org today!
630.966.4450 or visit www.the-association.org. and provides educational programming to county
residents.Volunteers assist with the maintenance of the -Senior Services Associates,Inc.is a non-profit agency
*Big Brothers Big Sisters of Southern Kane and Laws of Nature Center,and aid with programming and dedicated to sustaining and improving the quality of
Kendall Counties is a mentoring organization for special events.For information call 630.553.4131 or life for mature adults through socialization.Volunteers
children predominantly residing in single-parent rvww.co.kendall.il.us/forestpreserves. are needed to help with a variety of social programs
families. Call 630.844.9090 or wsvw.aurorabbbs.org and events in addition to light office work, For more
to get involved. •Kendall County Historical Society offers volunteers information call 630.553.5777 or visit their Web site
the opportunity to explore and share interests and skills
-Caring Hands Thrift Shop is a ministry of Cross at Lions Farm,at the museum,doing research or helping at wwwseniorservicesassoc.arg.
Lutheran Church north campus and relies on at one of the many special events.For information call
volunteers to help sort and stock shelves of donated 630.553.6777 or w%"v.kchs.us/index.htm.
items. Located in Yorkville's downtown area,Caring g*-
Hands provides assistance to people in financial -Rover Rescue is an all-volunreer non-profit group
duress or in emergency situations.To volunteer call dedicated to giving homeless dogs a happy future. Volunteer opportunities are available on one of many
630.553.1847 or go to their Web site at Volunteers are needed for a variety of task.. Call city committees including the Platt Commission, Park
w1sI%ti:catinghandsshop@att.net. 630.897.7454 or www.roverrescue.org• Board, Library Board, Fire and Police Commission,
•CASA(Court Appointed Special Advocates) -Veterans Assistance Commission networks with Human Resources Commission,Zoning Board of iS7s�
Kendall County serves as a voice for abused and veteran's organizations on the local,state and federal Appeals and the Facade and Green Committees in P
neglected children in court,and helps these children level to insure the rights and benefits ol'veterans.To addition to serving on Yorkville's City Council.
Volunteers are also needed in various other city
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transition into a safe, nurturing and permanent volunteer call 630.553.0003 or visit their Web site at t'
home.There are many opportunities to get involved.
kvw-,v.kendall.il.us/veteransassistance. locations including the Parks and Recreation Boo GAME FARM R).YORKVILLE, IL
Call 630.553.8660 or CASA @co.kendall.il.us for Department,the Yorkville Library and for the Citizens 63 0.5 5 3.43 50
Police Academy.Call 630.553.8564 or visit the city
volunteering information. WWW.YORKVTLLE.IL.US
Web site at%ii w.yorkville.il.us for information.
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-Kendall Arts Guild.'this non-profit organization -Yorkville Lions Club,This long standing group _
promotes the visual arts in and around Kendall is a help line for the visual and hearing impaired.
*Boy Scout Troop#40. Boy Scouting is available to County through exhibits,events,and student Members serve those impaired in the community
boys ages 10 through 18.Scouting works to develop scholarships.For more information visit their Web site by providing funds to assist with vision and health 1 l-
character,citizenship,and personal fitness. For more at%v%vwkendallarts,org. screenings, supporting eye hospitals,and by awarding '
information on Yorkvilles Boy Scout troop#40 contact scholarships.To join or to learn more a-mail the club
smtroop40.e aol.com. -Greater Yorkville Kiwanis Club at yorkviileiions.r�hotmaiLcom. � -�°
Kiwanis is a global organization of volunteers
-Cub Scout Troop#350 focuses on family dedicated to thttrging the world one child and PUBLIC
involvement and a variety of outdoor activities. one community at a time.To join,or for more •Community Unit School District#115
Yorkville area children who infortr ation,contact 630.553.1234. A variety of volunteer opportunities are available at
are interested in joining troop *Yorkville Optimist Club volunteers •American Cancer Society volunteers help in the the grade,intermediate,and high school levels. For
#350 can contact Christopher , more information contact 630.553.4382 or o to the
Larsen at 630.551.3650 or false .tends to Bring Out the Best fight against rancor b} organizing and planning events g
in Kids"through community service and talking to legislators. Fund-raising efforts go to district's Web site at www.yorkville.kl2.il.us.
through e-mail at Cessna_cfi@ programs. Local organizations benefit programs that help reduce the risk of cancer,early
yahoo.com.
from the many fund-raisers.Call detccrion programs,and empowering people taortg PRIVATE
-Fox Country Players.This 630.330.1375 for more information or cancer to cope. For information call 630.879.9009. -Cross Lutheran School offers a variety of volunteer
local theater group performs go to www,optirnist.org. opportunities including Outreach&Missions
in and around the Kendall •American Legion Post#489.The Yorkville Ministries,Childrens'Ministries,Youth Ministry,
County area.There is a need *Yorkville Garden Club members American Legion Post's mission is to implement the and volunteering through the Caring Hands thrift
participate in activities that beautify and goals,aspirations,dreams,peace,and blessings for our store.For information call 630.385.8100 or visit their
for volunteers scam actors, enrich the community such as planting and country, friends and families. Go to the Web site Web site at wwwcrosslutheranyorkville.org.
d production staff to set maintaining planters in the city's downtown at vv ww.yorkvilleamericanpost489.org or call
designers. For information call area,attd organising the ever popular 630.553.7117 for more information. -Parkview Christian Academy is a private school and
630.553.5459 or visit the Web garden and holiday house walks.For has a host of volunteering opportunities available by
site at Ntitv�v.foxcountryplayers.org. -MOPS(Mothers of contacting their main office at 630.553.5158 or b
information call 630.553.0851 or visit their Web site at lilt g }•Fox Valley Therapy Dog Club.Caring rvw-w.yorlcvillegardencluh.org. Preschoolers).This group visiting their Web site at stiww.parkviewchristian.net.
individuals and their dogs provide therapy,comfort, has volunteer opportunities
and companionship by visiting hospitals,retirement •Yorkville Jr.Womerts Club members are local to help kids grow at even' SECONDARY EDUCATION
women who have united to support the city of age group from habits to •Waubonsee Community College Adult Literacy homes,rehabilitation centers,schools and more. Yorkville and surroundin communities b Pra ect trains volunteer rutors to teach the En lish
For information visit wtvw.firherapydogs.org or call g } toddlers ur kindergarten 1 g 630.466.7953. fund-raising for organizations such as Mutual Ground age.A variety of volunteer language to adults.Tutors can choose classroom or
and the Kendall Counry Food Pantry. Every year the opportunities are available. individual assignments.For more information about
•Greater Kendall County Exchange Club is group holds Operation Santa Claus and the annual For more information this award winning program call 630.801.7900,
a group of men and women working together to "Home for the Holidays"Christmas house walk.To contact 630.553.0589. ext.4106 or go to www.waubonsee.edu.
make our communities better places to live,through learn more call 630.553.1763.
programs of service in Americanism, Community
Service,Youth Activities,and the Prevenrion of Child is the third Wednesday evrning in Octabcr anti gives thr A Heartfelt thankyou to all our
Abuse. For more information call 630.554.0298 or visit Cir-v art opparrunity to th2nk the many voluntrers who have dedicated and committe[l their[line on nolrntteers who spend countless hours
their Web site at w«w.GreatExchangeClub.org. l,ehalf of div Yorkville community.This yeity,join w on Vledn"aF, Oct, 21, 2009 front x;30-5 p.m.at nolunterring, helping,and aiding those
rite Yorkville Public L.ibraty,902 C,=c Farm Road for light refresltmert;s,presentations and awards. lessfortunate.
For information call 6301 553.9564, —7he Human Resources Cannnission