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Park Board Packet 2012 12-13-12 Yorkville Parks & Recreation Department Administration Office - REC Center 202 E Countryside Parkway Yorkville, IL 60560 630-553-4357 Park Board Meeting Agenda City Hall Conference Room 800 Game Farm Road 6:00 p.m. December 13, 2012 Call to Order: Roll Call: Debbie Horaz, Kelly Sedgwick, Seaver Tarulis,Amy Cesich, Mark Dilday, Dan Lane, Matt Konecki Introduction of Guests, City Officials and Staff: Interim Director of Parks and Recreation—Laura Schraw, Superintendent of Recreation—Tim Evans, Superintendent of Parks—Scott Sleezer, City Council Liaison to Park Board—Diane Teeling,Ward 4 Alderman Public Comment: Presentations: Approval of Minutes: November 15, 2012* Bills Review: Bill list 12-13-12* Park Board Budget Report—October 2011 Park Board Budget Report—October 2012 Old Business: Release of Executive Session Minutes* New Business: Plan Commission Representative* IAPD Membership* Recreation Services Leases for Riverfront Businesses* Yorkville Fury Cooperative Agreement* Yorkville Sparks Cooperative Agreement* Reports: Director's Report Recreation Report Parks Report Additional Business: Adjournment: Next meeting: January 10, 2013 @ 6:00pm *Items needing Board approval or recommendation Yorkville Park and Recreation Department REC Center 202 E. Countryside Parkway November 15, 2012 at 6:00 p.m. Call to Order: Deb Horaz called the meeting to order at 6:03 p.m. Roll Call: Deb Horaz—yes; Kelly Sedgwick—yes; Seaver Tarulis—yes; Mark Dilday—yes;Amy Cesich—yes; Dan Lane—yes; Matt Konecki—yes. Introduction of City Officials and Staff: Gary Golinski—Mayor Laura Schraw—Director of Parks and Recreation Tim Evans— Superintendent of Recreation Scott Sleezer—Superintendent of Parks Ken Koch—Alderman(arrived late) Other Guests: Tony Scott, Kendall County Record Public Comment: None. Presentations: None. Approval of Minutes: Minutes from the October 15, 2012 meeting were approved. Motion made by Amy Cesich and seconded by Kelly Sedgwick. The minutes from the October 25, 2012 meeting were approved. Motion made by Dan Lane and seconded by Seaver Tarulis. Bill Review: Dan asked about a fee for sports. Tim said it is a company that comes in and does soccer and the city makes money on it, that is just a fee we pay for it. Matt asked about the Corned bill and what it is for. Scott said there is a demand fee for the lights at Bridge Park. Amy asked about the field paint. Scott said the city purchased it at Menards and that is the usual cost, and it is the cheapest cost. Deb asked about the Riemenschneider Park repair. Scott said there was a repair on a pipe. Dan asked about why the city purchases soap, garbage bags and windex from one company and then the laundry soap, toilet paper and sanitizer from another company. Tim said there is different prices and the city goes with the cheapest place for each item. Dan asked about the River View Ford bill. Scott said he took the city truck into River View and negotiated the labor rate down to $70.00 per hour. Scott said there will be more of those to come, several other trucks need maintenance and the vehicles need to be safe. The bills list from November 1, 2012 was approved. Motion made by Mark Dilday and seconded by Amy Cesich. The bills list from November 15, 2012 was approved. Motion made by Amy Cesich and seconded by Kelly Sedgwick. Old Business: REC Center Referendum Results and Recommendations—Laura said the referendum failed by 296 votes. Laura said in the packet she stated that the board needs to make a recommendation as to where the board wants to go with the future parks and recreation program. Mayor Golinski said the options are limited. There is not support from city council to go forward on the purchase of the building and no support on another lease, so the options are limited. Deb asked if the Walkers would come back with a different offer. Mayor Golinski said he doesn't think so and he thinks that the city will have to walk away from the place, which will cost us more than keeping the place. Amy asked what do the alderman say about the cost getting out of the building versus keeping it. Mayor Golinski said they said the people have spoken and the referendum is basically a decision on recreation. Mayor Golinski said people don't want the building,but we want programs, but that doesn't make sense. Without the building, we can't have programming there is nothing else. Dan said 296 votes is not a mandate. Dan said he thinks that the city council is spinning it to what they want to do. Dan said as a park board, how do we feel, if we are the advisory board-what do we stand for. Kelly said why do we have a park board, if city council ignores us all the time. Mayor Golinski asked how many on the board were in front of city council stating these things. He said Amy and Dan were there. Mayor Golinski said when we did the lease for this place city council was packed to support this, push for the path we moved the meeting to the library to have room. In the last few months, no one was there to advocate for this place. Dan said he is in the REC Center everyday and I see the people and kids here and I am trying to push for this. If we are the advisory board to them, I am assuming that as a board we are all for keeping this building. Dan asked if the board is all for it and we need to stand before the council and state what we think. Amy said that during the Ad Hoc meetings several alderman were for it and thought it was the best way to go. Amy said she feels that if we made this vote after those meetings,we wouldn't be having this discussion. Amy said she thinks it was a cop out to put it on a referendum and now it lost by 296. The board thought voting was a great turnout. Mayor Golinski said if you educated yourself you can see that this is a no brainer, it is the best way to provide the programs. Deb asked if this is going to be voted on. Mayor Golinski said no it is dead unless we get four alderman that want it. Mayor Golinski said if the city would have bought this place, we would be in the black and chip away at the $250,000 deficit. Mayor Golinski said that now the city has to come up with that money right away and the lost revenues from people backing out and possibly another $100,000. Deb said that there will be no recreation without this building. The city doesn't have any other places to hold any programs. Mayor Golinski said the December catalog was supposed to be out already and it is on hold. Deb asked what do the alderman think we should do. Mayor Golinski said there is not a plan B. Kelly said the city is going to lose the REC Center, the alderman will be voted out, and the park board will be stuck cleaning up. Kelly said how is the city going to attract people to move here without programs. Kelly said the alderman are doing what their uneducated constituents want. Tim said the city will have athletic leagues,preschool, special events and kiddie classes and what ever can be held in the schools. The fitness and swimming is gone and open gym is gone. Deb said what are the kids going to do now. Matt asked how to they not see it is not a good idea. Dan said that the alderman don't use it and probably don't know where it is located. Dan said he wants to know if everyone on the board is for the purchase of the REC Center. Dan asked if the city makes money on the ball fields and parks. Scott said no. Dan said the city is not here to make money. Deb said there is value without dollars sometimes. Scott said the parks and recreation is a draw. Grant money builds new parks. Dan said the police and fire don't make any money, they are services. Matt asked how does a county seat not have a REC Center. Mayor Golinski said an argument I hear is it is competing with private business. The board disagrees and many of those business people have supported them. Dan said that it is not a health club, it is a community center. Dan asked if the park board can have a joint meeting with the city council one on one. Mayor Golinski said he can arrange that. Laura said there were three public hearings and there was supposed to be a vote, but then the YMCA came in and the board lost their chance. Laura said if the board wants to state their opinion it is time now. Tim said whatever happens and if we have to leave the REC Center, it is not the end. The city has strong sports leagues, strong special events, a preschool and we can rebuild this. Tim said we were in a worse situation before. Tim said there will be a missing piece here,but we can survive. Mayor Golinski said it will be more money for more services. Tim said it will not be more of a cost, there will not be as many services. Tim said there will be sports leagues and preschool and tons of child development classes, 5 K runs, basketball, softball,baseball, everything we do won't collapse. Amy said there is still a cost to maintain parks and staff salaries. The REC Center brings in revenue to help pay for that. Tim said that is not true it is all paid for out of the 79 budget, not the 80 budget. Tim said all we lose is fitness classes, swimming and open gym. Dan said the REC Center does other classes that we won't be able to offer. Tim said there will not be fitness classes,but others can be done at another location. Dan said he just wants to make sure that the kids have services. Tim said we can work with the schools. Dan said good luck on that. Laura said because we use the schools late, we have a custodian cost to pay. Tim said there is an outstanding staff that had a mess two years ago and have turned it all around and giving surpluses to the city. There is a strong 79 staff with a good recreation department. Amy said there are things this building houses, that we don't want to lose. Tim said he has fought for this for two years and he understands. Amy said she wants to see what we offered before the city owned this building. Tim said he has been here this entire time and he knows that the city can still offer plenty of services. Laura said she will get the board the catalog made before the city had the REC Center so they can see what the city offered. Deb said she wants to have a meeting with city council. Dan said he wants to make sure that the entire board is on board to purchase this building. Deb asked all the board members if they want the building or not and they answered- Deb said yes, Mark said yes,Amy said yes, Seaver said no, Dan said yes, Matt said yes, Kelly said yes. Dan said that is a good thing to know. Dan said he thinks the board needs to meet with them and get one last chance to purchase this building. The board discussed the purchase price and the contract. The board discussed a five year period to see if things work out agreement with the Walkers. Matt said young families need something in Yorkville, they won't stay here. It is a big deal. Tim said if it is a lease it needs to be a longer lease like 10 years, or it won't benefit the city. Dan said that city council is not thinking in the future and they don't care what happens in 2020. Dan said they have no vision. Mayor Golinski said when it was sold to the public it was supposed to break even and it hasn't. Dan said the taxes go away and the deficit will go away. Mayor Golinski said a flier was sent to every house in Yorkville, it was in the paper, what else could we do. Amy said the Mayor said this is the best route. Deb asked if this is a personal vendetta with the owners. Mayor Golinski said it could be yes. Mayor Golinski said those same people are not screaming about the new high school expansion. The board discussed a personal vendetta regarding the REC Center. Mayor Golinski said kids will be hanging out on street corners. Deb said there is nothing for them to do. Mayor Golinski said before the city took this over the REC Center, prices were double, there was nothing for kids to do here. Deb said that city council doesn't see the future. The board told the Mayor to schedule a joint meeting with city council. Mayor said he will arrange it. Mayor Golinski said that he supports the REC Center because is it the most fiscally responsible decision. Laura asked the board as the recommending body what is your recommendation. The board said to purchase the building. Dan asked if Beecher Center makes money. The Mayor said it costs the city money. Dan said no one says anything about that. Kelly said the REC Center services more people. Deb said that is a great example to bring up in the meeting. Kendall Area Transit we spend $35,000 per year to service 200 people. Deb said this is personal and not about the REC Center. The Mayor said that the city pays to pick up leaves $12,000 per year for that, when the people could pick them up and bag them themselves. Mayor said there are plenty of things that we could look at that are redundant services. The board told Mayor Golinski to schedule a joint meeting with city council. New Business: Election of Officers—Deb asked for the board suggestions.Amy said it has previously been done by seniority. Kelly said that is the way it has been done, which makes Deb president, Kelly vice and Seaver secretary. The board agreed to Deb Horaz as President, Kelly Sedgwick as Vice President and Seaver Tarulis as secretary. The board approved the election as stated it was approved by roll call vote. Motion was approved. Hometown Days Festival 2012 Report and 2013 Music Schedule—Tim said the final report on Hometown Days was a profit of$27,522 with one day of rain. The board was happy with that result. Tim said there were four days of music with good bands and a good carnival and with better weather it would have been more. Tim said since he took over in 2007 the festival has not lost money. The board discussed booking a national act. Tim said the city has shown that we are making money. Tim said he looked at the band Night Ranger. Tim said on that night it will be a five dollar entrance fee. Scott said everyone that night will be five dollars. Tim said that would only be Saturday after five. Tim said Thursday will still be family night and only a couple bucks the other nights. The board discussed the costs. Scott pointed out it is seven dollars to get in the Kendall County Fair. Tim said that Night Ranger has a lot of songs and could be a big draw. The board discussed different band options in their price range. Tim said the city would get insurance for that day. Tim said the city will make money. Tim said that if the board approves this it still has to go to city council to sign off on it. The board took a roll call vote to have a national act at one night of Hometown Days Festival. The board approved. Athletic Refund Policy—Tim said this is something the board discussed before with someone backing out of a softball league. Tim said the policy didn't apply to athletic leagues only to classes. Tim said a 25% service charge would be appropriate, since the staff has costs in making schedules. Tim said this will apply to the athletic leagues not classes. The board accepted the athletic policy changes. 2013 Meeting Schedule—The board approved the 2013 meeting schedule. Reports: Directors Report- The Athletic Field Policy was approved by City Council. Laura said the city has had other baseball groups contact them. Laura said the Fury and the Sparks contacted the city. Laura said that the city is taking all teams in order, but there are only so many fields. YYBSA and Reds have precedence, so the city is trying to make this work and will bring something to the December meeting. Tim said he thinks the city can accommodate everyone if we work it out. Tim said there are only so many certain size fields. The board said to do the best they can. Laura said the board doesn't have to approve any more teams other than the YYBSA or Reds. Tim said once the agreements are approved in order, it is a fair system. The board agreed. Laura and Scott presented in Springfield on the OSLAD grant and it went well. Recreation Report—Tim said that soccer and flag football ended a couple weeks ago. Basketball season starts practices soon and basketball is up in numbers and growing. The preschool program is going well the teacher has a great background and she is teaching the letters by how easy it is to draw them not necessarily in order. Tim said parents have given great feedback with her. Tim said the Halloween event went well and it has gotten bigger each year. Holiday Under the Stars will have Santa, ice rink, and fireworks at 9 p.m. Tim said hopefully it will be a great turn out. Parks Report—None. Suspend Regular Meeting and 20 into Executive Session: The regular meeting was suspended to go into executive session at 7:36 p.m. Motion made by Kelly Sedgwick and seconded by Mark Dilday. Reizular Meeting Called to Order: The regular meeting resumed at 8:01 p.m. Motion made by Kelly Sedgwick and seconded by Seaver Tarulis. Additional Business: None. Adiournment• There being no further business, motion was made to adjourn at 8:01 p.m. Minutes Respectfully Submitted by: Lisa Godwin Minute Taker DATE: 12/05/12 UNITED CITY 07 YORKVILLE PAGE: 4 TIME: 16:04:58 CHECK REGISTER PRG ID: AP215000.WOW CHECK DATE: 12/13/12 CHECK VENDOR # INVOICE INVOICE ITEM NUMBER DATE # DESCRIPTION ACCOUNT # ITEM AMT -----------------------------------------------------------------------------u------------------------------------------------------ 209366 FUNXPRES FUN EXPRESS 654499830-01 11/21/12 01 HOLIDAY PRESCHOOL CRAFTS 80-800-56-00-5606 126.98 INVOICE TOTAL: 126.98 CHECK TOTAL: 126.98 209367 GAMETIME GAME TIME 815187 11/06/12 01 BRIDGE PARK REPAIR 79-790-56-00-5640 89.38 INVOICE TOTAL: 89.38 CHECK TOTAL: 89.38 209368 GODWINL LISA R. GODWIN 102512 10/25/12 01 OCTOBER 25 PARK BOARD MEETING 79-795-54-00-5462 13.16 02 MINUTES ** COMMENT ** INVOICE TOTAL: 13.16 111512 11/19/12 01 NOVEMBER 15 MEETING MINUTES 79795-54-00-5462 77.00 INVOICE TOTAL: 77.00 CHECK TOTAL: 90.16 209369 EAAKEL LAURA SCHRAW 120112 12/01/12 01 NOVEMBER 2012 MOBILE EMAIL 79-795-54-00-5440 22.50 02 REIMBURSEMENT ** COMMENT ** 03 NOVEMBER 2012 MOBILE EMAIL 79-790-54-00-5440 22.50 04 REIMBURSEMENT ** COMMENT ** INVOICE TOTAL: 45.00 CHECK TOTAL: 45.00 209370 HAGEMAJO JON HAGEMAN DATE: 12/05/12 UNITED CITY OF YORKVILLE PAGE: 5 TIME: 16:04:58 CHECK REGISTER PRG ID: AP215000.WOW CHECK DATE: 12/13/12 CHECK # VENDOR # INVOICE INVOICE ITEM NUMBER DATE # DESCRIPTION ACCOUNT # ITEM AMT 209370 HAGEMAJO JON HAGEMAN 120112 12/01/12 01 NOVEMBER 2012 MOBILE EMAIL 79-795-54-00-5440 45.00 02 REIMBURSEMENT ** COMMENT ** INVOICE TOTAL: 45.00 * CHECK TOTAL: 45.00 209371 HAYENR RAYMOND HAYEN 111512 11/15/12 01 REFEREE 79-795-54-00-5462 70.00 INVOICE TOTAL: 70.00 * CHECK TOTAL: 70.00 209372 HOGAN FARM PLAN 199457 IC/10/12 01 TRACTOR PARTS 79-790-5400-5495 206.18 INVOICE TOTAL: 206.18 * CHECK TOTAL: 206.18 209373 HOMEDEPO HOME DEPOT 9141350 11/25/12 Cl FILTERS BO-800-56-00-5640 618.72 INVOICE TOTAL: 618.72 * CHECK TOTAL: 618.72 209374 HOULEA ANTHONY HOULE 120112 12/01/12 01 NOVEMBER 2012 MOBILE EMAIL 79-790-54-00-5440 45.00 02 REIMBURSEMENT ** COMMENT ** INVOICE TOTAL: 45.00 CHECK TOTAL: 45.00 DATE: 12/05/12 UNITED CITY OF YORKVILLE PAGE: 6 TIME: 16:04:58 CHECK REGISTER PRG ID: AP215000.WOW CHECK DATE: 12/13/12 CHECK # VENDOR # INVOICE INVOICE ITEM NUMBER DATE # DESCRIPTION ACCOUNT # ITEM AMT ------------------------------------------- --------------------------------------------------------------------------------------- 209375 ILPD4811 ILLINOIS STATE POLICE 111612-PR 11/16/12 01 RECREATION BACKGROUND CHECKS 79-795-54-00-5462 31.50 02 REC CENTER BACKGROUND CHECK 80-800-54-00-5462 63.00 INVOICE TOTAL: 94.50 * CHECK TOTAL: 94.50 209376 KCRECORD KENDALL COUNTY RECORD 13258-PR 10/04/12 01 PARKS MAINTENANCE DISPLAY AD 79-790-56-00-5620 67.65 INVOICE TOTAL: 67.65 * 13563-PR 10/11/12 01 PARKS MAINTENANCE DISPLAY AD 79-790-56-00-5620 67.65 INVOICE TOTAL: 67.65 * CHECK TOTAL: 135.30 209377 KENPRINT ANNETTE M. POWELL 18717 11/14/12 01 500 MEMBERSHIP AGREEMENTS 80-800-56-00-5610 201.20 INVOICE TOTAL: 201.20 * 18726 11/21/12 01 NAME PLATE 79-795-56-00-5610 6.50 INVOICE TOTAL: 6.50 * CHECK TOTAL: 207.70 209378 KREPKOMP FRED KREPPERT 001519 11/20/12 Cl TIMING AND FINAL RESULTS FOR 79-795-56-00-5606 573.00 02 CHILI CHASE, CLOCK RENTAL ** COMMENT ** INVOICE TOTAL: 573.00 CHECK TOTAL: 573.00 209379 MENLAND MENARDS - YORKVILLE DATE: 12/05/12 UNITED CITY OF YORKVILLE PAGE: 13 TIME: 16:04:58 CHECK REGISTER PRG TD: AP215000.WOw CHECK DATE: 12/13/12 CHECK # VENDOR # INVOICE INVOICE ITEM NUMBER DATE # DESCRIPTION ACCOUNT # ITEM AMT 209396 VISA VISA 112612-PR 11/26/12 01 LAND CASH-BLEECHERS 72-720-60-00-6036 901.19 02 GROUP POWER MONTHLY LICENSE 80-800-56-00-5606 405.64 03 FEE, CRAFT SUPPLIES, COPY ** COMMENT ** 04 PAPER ** COMMENT ** O5 IPRA DUES RENEWAL 79-795-54-00-5460 244.00 06 MONTHLY CABLE FEE 79-795-56-00-5620 86.95 07 FITNESS DRINKS 80-800-56-CO-5607 279.86 08 SANTA STAMPS 79-795-56-00-5606 45.25 09 CHRISTMAS DECORATIONS 79-790-56-00-5620 253.69 10 NRPA MEMBERSHIP RENEWAL 79-795-54-00-5460 180.00 11 NRPA MEMBERSHIP RENEWAL 79-790-54-00-5412 180.00 12 MERCHANDISE RETURN CREDIT 60-800-56-00-5606 -8.28 INVOICE TOTAL: 2,569.30 CHECK TOTAL: 2,569.30 209397 WALKCUST WALKER CUSTOM HOMES, INC. YPD 0113 10/22/12 01 JANUARY 2013 LEASE PAYMENT 60-600-54-00-5465 19,000.00 INVOICE TOTAL: 19,000.00 CHECK TOTAL: 19, 000.00 209398 WALMART WALMART COMMUNITY 102512 10/25/12 01 NOVEMBER PRESCHOOL SUPPLIES 60-800-56-00-5606 85.16 INVOICE TOTAL: 85.16 * CHECK TOTAL: 85.16 209399 WINDCREK WINDING CREEK NURSERY, INC 171339 11/08/12 01 TREE 79-790-56-00-5620 200.00 INVOICE TOTAL: 200.00 * CHECK TOTAL: 200.00 PARK BOARD BUDGET REPORT FOR THE PERIOD ENDING OCTOBER 31,2011 ACTUALS BY MONTH(Cash Basis) %of Fiscal Year 8% 17% 25% 33% 42% 50% Year-to-Date I ANNUAL ACCOUNT NUMBER DESCRIPTION May-11 June-11 July-11 August-11 September-11 October-11 Totals BUDGET %of Budget LAND CASH REVENUES 72-000-41-00-4170 STATE GRANTS - - - 400,000 0.00% 72-000-47-00-4702 WHISPERING MEADOWS(K HILL) 312,655 - - - - 312,655 - 0.00% 72-000-47-00-4703 AUTUMN CREEK 3,077 2,051 1,026 11,281 1,026 18,460 20,000 92.30% 72-000-47-00-4704 BLACKBERRY WOODS - - - - - - 500 0.00% 72-000-47-00-4706 CALEDONIA - - 0.00% 72-000-47-00-4707 1 RIVER'S EDGE - 0.000/( TOTAL REVENUES:LAND CASH 315,732 1 2,051 1 1,0261 11,281 1 1,026 E 331,1161 420,500 1 78.74% LAND CASH EXPENDITURES 72-720-60-00-6029 CALEDONIA - - - - - - - 0.00% 72-720-60-00-6032 MOSIER HOLDING COSTS - - 11,000 - - 11,000 11,000 100.00% 72-720-60-00-6036 RAINTREE VILLAGE 78,878 3,173 54,417 49,658 958 11,545 198,630 270,000 73.57% 72-720-60-00-6044 CLARK PARK - - - - - - - - 0.00% 72-720-60-00-6045 RIVERFRONT PARK - - - - - - - - 0.00% 72-720-99-00-9901 1 TRANSFER TO GENERAL 1,6741 1,674 1,674 1 1,674 1 1,674 1,674 10,042 1 20,084 1 50.00% TOTAL FUND REVENUES E 315,732 2,051 1,0261 11,281 1 1,026 E 331,1161 420,500 1 78.74% TOTAL FUND EXPENDITURES E 80,552 1 4,847 1 56,091 62,331 1 2,632 1 13,219 E 219,672 1 301,0841 72.96% FUND SURPLUS DEFICIT 235,180 1 (4,847) (54,040) (61,306)1 8,650 12,193 111,4441 119,416 PARK&RECREATION REVENUES 79-000-44-00-4402 SPECIAL EVENTS - 1,320 20 - 885 3,800 6,025 - 0.00% 79-000-44-00-4403 CHILD DEVELOPMENT 5,557 3,653 400 6,089 5,727 2,193 23,619 0.00% 79-000-44-00-4404 ATHLETICS AND FITNESS 18,466 12,412 29,027 7,343 2,074 29,295 98,616 - 0.00% 79-000-44-00-4440 PROGRAM FEES 26,232 3,125 3,092 495 240 1,784 34,968 180,000 19.43% 79-000-44-00-4441 CONCESSION REVENUE 14,297 16,042 3,906 613 1,838 - 36,696 30,000 122.32% 79-000-44-00-4443 HOMETOWN DAYS 4,250 350 3,660 12,242 70,352 10,107 100,960 135,000 74.79% 79-000-45-00-4500 INVESTMENT EARNINGS 12 14 10 9 7 8 60 300 20.08% 79-000-46-00-4690 REIMB-MISCELLANEOUS 2,916 70 - 350 - - 3,336 - 0.00% 79-000-48-00-4820 RENTAL INCOME 38,944 400 1,250 (300) (1,764) (590) 37,940 86,000 44.12% 79-000-48-00-4825 PARK RENTALS 14,374 6,681 (215) 1,026 1,500 1,477 24,843 - 0.00% 79-000-48-00-4846 SPONSORSHIPS/DONANTIONS 490 200 - 804 315 220 2,029 11,200 18.12% 79-000-48-00-4850 MISCELLANEOUS INCOME 18 486 1,376 180 638 40 2,738 500 547.50% 79-000-49-00-4901 TRANSFER FROM GENERAL 61,059 61,059 61,059 61,059 61,059 61,059 366,355 732,710 50.00% TOTAL REVENUES:PARK&RECREATION 186,615 105,812 103,585 89,909 142,870 109,392 738,184 1,175,710 62.79% PARKS DEPARTMENT EXPENDITURES 79-790-50-00-5010 SALARIES&WAGES 28,371 27,641 27,664 28,899 42,348 29,096 184,020 370,000 49.74% 79-790-50-00-5015 PART-TIME SALARIES 763 4,309 4,698 4,204 2,961 - 16,934 17,000 99.61% 79-790-50-00-5020 OVERTIME - - - - - - - 3,000 0.00% 79-790-52-00-5212 RETIREMENT PLAN CONTRIBUTIO 2,698 1 2,629 2,631 2,763 4,042 2,781 17,543 37,730 46.50% 1 PARK BOARD BUDGET REPORT FOR THE PERIOD ENDING OCTOBER 31,2011 ACTUALS BY MONTH(Cash Basis) %of Fiscal Year 8% 17% 25% 33% 42% 50% Year-to-Date ANNUAL ACCOUNT NUMBER DESCRIPTION May-11 June-11 July-11 August-11 September-11 October-11 Totals BUDGET %of Budget 79-790-52-00-5214 FICA CONTRIBUTION 2,164 2,379 2,411 2,479 3,407 2,172 15,012 30,000 50.04% 79-790-54-00-5412 TRAINING&CONFERENCES - 100 - - - - 100 2,600 3.85% 79-790-54-00-5415 TRAVEL&LODGING - - - - - - - 750 0.0000 79-790-54-00-5440 TELECOMMUNICATIONS - 323 251 261 349 315 1,499 3,780 39.66% 79-790-54-00-5462 PROFESSIONAL SERVICES - 49 - 46 245 340 4,500 7.56% 79-790-54-00-5466 LEGAL SERVICES - - 555 416 196 (196) 971 4,000 24.28% 79-790-54-00-5485 RENTAL&LEASE PURCHASE 178 178 25 320 178 178 1,057 2,500 42.29% 79-790-56-00-5600 WEARING APPAREL - 336 317 155 155 229 1,192 4,100 29.07% 79-790-56-00-5610 OFFICE SUPPLIES 47 - - - 75 122 300 40.73% 79-790-56-00-5620 OPERATING SUPPLIES - 3,417 604 309 3,021 2,018 9,369 22,500 41.64% 79-790-56-00-5630 SMALL TOOLS&EQUIPMENT - 101 34 30 74 2,250 3.27% 79-790-56-00-5635 COMPUTER EQUIPMENT&SOFTW - - - - - 1,421 1,421 500 284.20% 79-790-56-00-5640 REPAIR&MAINTENANCE - 11,588 6,051 1,075 1,818 1,434 21,967 1 48,000 1 45.76% TOTAL EXPENDITURES:PARKS DEPT 34,174 52,947 45,267 40,914 58,520 39,799 271,621 553,510 49.07% RECREATION DEPARTMENT EXPENDITURES 79-795-50-00-5010 SALARIES&WAGES 14,458 16,152 14,692 14,692 22,037 14,692 96,721 190,000 50.91% 79-795-50-00-5015 PART-TIME SALARIES 1,406 637 1,773 1,360 1,745 1,385 8,305 25,000 33.22% 79-795-50-00-5020 OVERTIME - - - - - - - 300 0.00% 79-795-50-00-5045 CONCESSION WAGES 2,868 3,059 2,522 - 2,217 - 10,665 12,500 85.32% 79-795-50-00-5046 PRE-SCHOOL WAGES 3,410 1,557 13 10 3,033 1,795 9,818 25,000 39.27% 79-795-50-00-5052 INSTRUCTORS WAGES 1,195 2,182 2,115 1,004 1,498 1,611 9,605 25,000 38.42% 79-795-52-00-5212 RETIREMENT PLAN CONTRIBUTIO 1,768 1,939 1,712 1,547 2,581 1,702 11,249 22,000 51.13% 79-795-52-00-5214 FICA CONTRIBUTION 1,763 1,794 1,563 1,242 2,255 1,427 10,044 20,000 50.22% 79-795-54-00-5412 TRAINING&CONFERENCES - - - - 150 - 150 2,000 7.50% 79-795-54-00-5415 TRAVEL&LODGING - - - - - - 1,000 0.00% 79-795-54-00-5426 PUBLISHING&ADVERTISING - - - 8,289 - - 8,289 27,000 30.70% 79-795-54-00-5440 TELECOMMUNICATIONS - 253 251 224 268 (133) 863 4,300 20.07% 79-795-54-00-5447 SCHOLARSHIPS - - - - - - - 1,000 0.00% 79-795-54-00-5452 POSTAGE&SHIPPING - - 177 800 - 147 1,124 8,000 14.05% 79-795-54-00-5462 PROFESSIONAL SERVICES 2,278 5,479 18,245 6,521 3,995 4,827 41,344 47,000 87.97% 79-795-54-00-5480 UTILITIES - 1,811 1,014 965 749 338 4,878 22,000 22.17% 79-795-54-00-5485 RENTAL&LEASE PURCHASE - 25 - - 20 45 4,500 1.00% 79-795-54-00-5490 DUES&SUBSCRIPTIONS - - - 1,500 0.00% 79-795-54-00-5495 OUTSIDE REPAIR&MAINTENANC - - - - - - - 1,000 0.00% 79-795-54-00-5496 PROGRAM REFUNDS 480 1,005 1,452 1,480 1,156 329 5,902 7,000 84.31% 79-795-56-00-5602 HOMETOWN DAYS SUPPLIES 1,629 - 34,015 19,098 23,528 6,612 84,882 100,000 84.88% 79-795-56-00-5606 PROGRAM SUPPLIES 2,500 2,797 2,359 851 3,350 624 12,481 55,000 22.69% 79-795-56-00-5607 CONCESSION SUPPLIES 1,561 4,882 4,832 215 - 35 11,525 18,000 64.03% 79-795-56-00-5610 OFFICE SUPPLIES 120 70 - 158 63 33 445 3,000 14.82% 79-795-56-00-5620 OPERATING SUPPLIES 966 1,121 244 969 438 400 4,138 5,500 75.24% 79-795-56-00-5630 1 SMALL TOOLS&EQUIPMENT - - - 2,000 0.00% 2 PARK BOARD BUDGET REPORT FOR THE PERIOD ENDING OCTOBER 31,2011 ACTUALS BY MONTH(Cash Basis) %of Fiscal Year 8% 17% 25% 33% 42% 50% Year-to-Date ANNUAL IP ACCOUNT NUMBER DESCRTION May-11 June-11 July-11 August-11 September-11 October-11 Totals BUDGET %of Budget 79-795-56-00-5635 COMPUTER EQUIPMENT&SOFTWARE - 25 25 500 5.00% 79-795-56-00-5640 REPAIR&MAINTENANCE 34 71 179 111 395 2,000 19.74% 79-795-56-00-5645 BOOKS&PUBLICATIONS - - - 100 0.00% 79-795-56-00-5690 SUPPLIES-GRANT REIM13URSABL - - - - - - 500 0.00% 79-795-56-00-5695 GASOLINE I - 44 81 84 72 340 621 3,000 20.71% TOTAL EXPENDITURES:RECREATION DEPT 0 36,403 44,816 87,084 59,580 69,313 36,318 333,514 635,700 52.46% TOTAL FUND REVENUES 186,615 105,812 103,585 89,909 142,870 109,392 738,184 1,175,710 62.79% TOTAL FUND EXPENDITURES 70,577 97,763 132,351 100,494 127,833 76,117 E 605,135 1,189,210 50.89% FUND SURPLUS EFICIT 116,0391 8,049 1 (28,767) (10,585)1 15,038 1 33,275 E 133,049 13,500) RECREATION CENTER REVENUES 80-000-44-00-4440 PROGRAM FEES 7,814 4,553 2,680 9,804 7,313 6,771 38,934 125,000 31.15% 80-000-44-00-4441 CONCESSION REVENUE 975 900 813 868 704 602 4,862 12,500 38.89% 80-000-44-00-4444 MEMBERSHIP FEES 42,167 41,211 36,594 36,534 36,527 35,011 228,044 410,000 55.62% 80-000-44-00-4445 GUEST FEES 580 723 776 518 598 601 3,796 3,500 108.46% 80-000-44-00-4446 SWIM CLASS FEES 5,577 6,106 2,744 2,472 1,136 874 18,909 35,000 54.03% 80-000-44-00-4447 PERSONAL TRAINING FEES 336 816 308 1,044 - 36 2,540 15,000 16.93% 80-000-44-00-4448 TANNING SESSION FEES 575 129 160 108 115 70 1,157 2,500 46.28% 80-000-48-00-4820 RENTAL INCOME 6 31 299 174 1,118 2,049 3,677 5,000 73.53% 80-000-48-00-4845 DONATIONS 230 - - 295 - - 525 2,000 26.25% 80-000-48-00-4850 MISCELLANEOUS INCOME 37 32 5 17 6 22 118 500 23.50% TOTAL REVENUES:RECREATION CTR REVENUES 58,296 54,501 44,378 51,834 1 47,517 1 46,035 302,561 1 611,000 1 49.52% RECREATION CENTER EXPENSES 80-800-50-00-5010 SALARIES&WAGES 2,631 4,509 2,000 2,000 3,000 2,000 16,140 34,200 47.19% 80-800-50-00-5015 PART-TIME SALARIES 7,934 8,337 6,533 6,872 10,009 6,037 45,721 98,000 46.65% 80-800-50-00-5020 OVERTIME - - - - - - - 500 0.00% 80-800-50-00-5046 PRE-SCHOOL WAGES 4,092 105 86 148 4,710 3,335 12,475 35,000 35.64% 80-800-50-00-5052 INSTRUCTORS WAGES 3,555 4,350 4,488 5,394 6,351 2,940 27,078 65,000 41.66% 80-800-52-00-5212 RETIREMENT PLAN CONTRIBUTIO 1,043 956 562 504 1,038 737 4,840 10,000 48.40% 80-800-52-00-5214 FICA CONTRIBUTION 1,382 1,318 1,003 1,107 1,849 1,103 7,761 17,708 43.83% 80-800-54-00-5415 TRAVEL&LODGING - - - - - - - 200 0.00% 80-800-54-00-5426 PUBLISHING&ADVERTISING - - - - - - 1,500 0.00% 80-800-54-00-5440 TELECOMMUNICATIONS 394 358 363 369 (230) 1,254 3,600 34.83% 80-800-54-00-5447 SCHOLARSHIPS - - - - - - 900 0.00% 80-800-54-00-5452 POSTAGE&SHIPPING - - - - - - - 600 0.00% 80-800-54-00-5462 PROFESSIONAL SERVICES 853 3,090 1,553 1,064 868 922 8,350 17,700 47.18% 80-800-54-00-5480 UTILITIES - 3,746 3,657 5,388 4,135 123 17,049 49,000 34.79% 80-800-54-00-5485 RENTAL&LEASE PURCHASE 36,198 18,198 19,050 18,698 18,764 18,581 129,490 226,500 57.17% 80-800-54-00-5490 IDUES&SUBSCRIPTIONS - - - 114 - - 114 200 57.20% 80-800-54-00-5495 OUTSIDE REPAIR&MAINTENANC - 361 376 - - 737 21,200 3.48% 80-800-54-00-5496 PROGRAM REFUNDS 318 664 434 1 693 133 333 2,574 5,500 46.80% 80-800-54-00-5497 PROPERTY TAX PAYMENT 30,751 30,751 - 61,503 53,680 114.57% 3 PARK BOARD BUDGET REPORT FOR THE PERIOD ENDING OCTOBER 31,2011 ACTUALS BY MONTH(Cash Basis) %of Fiscal Year 8% 17% 25% 33% 42% 50% Year-to-Date ANNUAL ACCOUNT NUMBER DESCRIPTION MJ May-11 June-11 July-11 August-11 September-11 October-11 Totals BUDGET %of Budget 80-800-56-00-5606 PROGRAM SUPPLIES 37 611 1,307 307 935 826 4,022 17,000 23.66% 80-800-56-00-5607 CONCESSION SUPPLIES 889 468 879 238 251 2,724 6,300 43.23% 80-800-56-00-5610 OFFICE SUPPLIES - 37 46 158 - 75 316 2,600 12.15% 80-800-56-00-5620 OPERATING SUPPLIES 287 270 1,330 296 519 990 3,691 6,200 59.53% 80-800-56-00-5630 SMALL TOOLS&EQUIPMENT - - - - - - - 6,300 0.00% 80-800-56-00-5635 COMPUTER EQUIPMENT&SOFTWARE - - - - - 1,000 1,000 1,000 100.00% 80-800-56-00-5640 REPAIR&MAINTENANCE - 362 327 1,068 195 318 2,270 11,000 20.64% 80-800-56-00-5645 BOOKS&PUBLICATIONS - - - - - - - 50 0.00% 80-800-56-00-5695 GASOLINE - 44 81 84 72 - 282 1 300 1 93.84% TOTAL FUND REVENUES 58,296 54,501 44,378 51,834 47,517 46,035 302,561 611,000 49.52% TOTAL FUND EXPENSES 89,079 47,882 74,394 45,514 53,184 39,339 349,392 691,738 50.51% FUND SURPLUS(DEFICIT) 30,783 6,620 1 (30,016) 6,320 5,667 6,696 (46,831) (80,738) 4 YORKVILLE PARK BOARD BUDGET REPORT FOR THE PERIOD ENDING OCTOBER 31,2012 - ACTUALS BY MONTH(Cash Basis) Y.ofFisca(Year 8.33% 16.67% 25% 33% 42% 50% Year-to-Date ANNUAL ACCOUNT NUMBER DESCRIPTION May-12 June-12 July-12 August-12 September-12 October 12 Totals BUDGET '7 of Budget PARK&RECREATION CAPITAL REVENUES 22-000-42-00-4215 PARK CAPITAL FEES 850 1,000 400 300 2,550 3,250 78.46% 22-000-45-00-4500 INVESTMENT EARNINGS 38 36 37 41 44 45 242 250 96.77% 22-000-46-00-4690 REIMB-MISC - - - - - 40,000 0.00% TOTAL REVENUES:PARK&RECREATION CAPITAL 888 36 37 1,041 444 345 2,792 43,500 6.42% PARK&RECREATION CAPITAL EXPENDITURES 22-222-60-00-6035 RAINTREE PARK - - - - - 10,000 0.00% 22-222-60-00-6060 EQUIPMENT - - - - - 6,439 6,439 40,000 0.00% 22-222-99-00-9921 TRANSFER TO PW CAPITAL 208 208 208 208 208 208 1,250 2,500 50.00% TOTAL FUND REVENUES 888 36 37 1,041 444 345 2,792 43,500 6.42"/ TOTAL FUND EXPENDITURES 208 208 208 208 208 6,647 7,689 52,500 14.65% FUND SURPLUS(DEFICIT) 680 (172) (171) 833 236 (6,302) (4,897) (9,000) LAND CASH REVENUES 72-000-41-00-4173 OSLAD GRANT-RAINTREE - - - - - - - 400,000 0.00% 72-000-47-00-4703 AUTUMN CREEK 7,179 4,102 6,153 3,077 7,179 6,153 33,844 20,000 169.22% 72-000-47-00-4704 BLACKBERRY WOODS - - - - 568 - 568 500 113.64% 72-000-47-00-4708 COUNTRY HILLS - 769 - - - 769 1,538 - 0.00% TOTAL REVENUES:LAND CASH 7,179 4,871 6,153 3,077 7,747 6,922 359950 420,500 8.55% LAND CASH EXPENDITURES 72-720-60-00-6032 MOSIER HOLDING COSTS - - 12,000 - - - 12,000 12,000 100.00% 72-720-60-00-6036 RAINTREE VILLAGE 450 15,768 5,626 547 2,136 (96) 24,430 191,825 12.74% 72-720-60-00-6044 HOPKINS PARK - - - - - - - 120,000 0.00% TOTAL FUND REVENUES 7,179 4,871 69153 3,077 7,747 6,922 35,950 420,500 8.55% TOTAL FUND EXPENDITURES 450 15,768 17,626 547 2,136 (96) 36,430 323,825 11.25% FUND SURPLUS(DEFICIT) 6,729 (10,896) (11,472) 2,530 5,612 7,018 (480) 96,675 1 YORKVILLE PARK BOARD BUDGET REPORT FOR THE PERIOD ENDING OCTOBER 31,2012 ACTUALS BY MONTH(Cash Basis) %of Fiscal Year 8.33% 16.67% 25% 33% 42% 50% Year-to-Date ANNUAL ACCOUNT NUMBER DESCRIPTION May-12 June-12 July-12 August-12 September-12 October-12 Totals BUDGET '7.of Budget PARK&RECREATION REVENUES Charges for Service 79-000-44-00-4402 SPECIAL EVENTS 2,310 3,075 10,553 660 2,212 5,660 24,470 18,095 135.23% 79-000-44-00-4403 CHILD DEVELOPMENT 5,156 4,874 1,270 2,400 1,810 1,988 17,498 58,810 29.75% 79-000-44-00-4404 ATHLETICS AND FITNESS 36,929 18,225 19,734 4,461 681 29,718 109,748 113,095 97.04% 79-000-44-00-4441 CONCESSION REVENUE 13,379 11,464 6,995 355 169 108 32,469 30,000 108.23% 79-000-44-00-4443 HOMETOWN DAYS 1,325 600 11,020 14,460 81,026 10,803 119,234 175,000 68.13% Investment Earnings 79-000-45-00-4500 INVESTMENT EARNINGS 21 20 22 22 19 19 123 200 61.69% Reimbursements 79-000-46-00-4670 REIMB-EMPINSCONTRIBUTIONS 1,132 1,132 1,132 1,132 967 967 6,463 11,661 55.42% Miscellaneous 79-000-48-00-4820 RENTAL INCOME 33,340 3,195 8,018 495 305 250 45,603 48,000 95.01% 79-000-48-00-4825 PARK RENTALS 6,017 3,074 245 1,307 100 1,404 12,147 25,000 48.59% 79-000-48-00-4846 SPONSORSHIPS/DONATIONS 2,429 130 210 1,212 189 270 4,440 14,700 30.20% 79-000-48-00-4850 MISCELLANEOUS INCOME 790 792 576 344 - (36) 2,466 1,000 246.60% Other Financing Sources 79-000-49-00-4901 1 TRANSFER FROM GENERAL 79,657 79,657 79,657 79,657 79,657 79,657 477,943 955,886 50.00% TOTAL REVENUES:PARK&RECREATION 182,484 126,238 139,433 106,505 167,135 130,809 852,604 1,451,447 58.74% PARKS DEPARTMENT EXPENDITURES Salaries&Wages 79-790-50-00-5010 SALARIES&WAGES 32,996 32,031 30,483 46,231 28,553 28,060 198,354 410,000 48.38% 79-790-50-00-5015 PART-TIME SALARIES 652 4,468 4,965 5,612 1,448 361 17,506 17,000 102.98% 79-790-50-00-5020 OVERTIME 443 214 344 - 429 - 1,431 3,000 47.69% Bene its 79-790-52-00-5212 RETIREMENT PLAN CONTRIBUTION 3,245 3,172 2,996 4,530 2,815 2,754 19,512 43,693 44.66% 79-790-52-00-5214 FICA CONTRIBUTION 2,514 2,714 2,644 3,851 2,250 2,104 16,077 34,000 47.28% 79-790-52-00-5216 GROUP HEALTH INSURANCE 9,090 10,824 8,596 7,684 20,046 8,335 64,574 126,842 50.91% 79-790-52-00-5222 GROUP LIFE INSURANCE 58 102 82 82 82 72 476 1,208 39.43% 79-790-52-00-5223 DENTAL INSURANCE 635 836 736 608 1,344 608 4,767 9,179 51.93% 79-790-52-00-5224 VISION INSURANCE 84 84 84 84 84 70 488 1,104 44.24% 2 YORKVILLE PARK BOARD BUDGET REPORT FOR THE PERIOD ENDING OCTOBER 31,2012 ' ACTUALS BY MONTH(Cash Basis) %ofFisca(Year 8.33% 16.67% 25% 33% 42% 50% Year-to-Date ANNUAL ACCOUNT NUMBER DESCRIPTION A May-12 June-12 July-12 August-12 September-12 October-12 Totals BUDGET '7 of Budget Contractual Services 79-790-54-00-5412 TRAINING&CONFERENCES 2,600 0.00% 79-790-54-00-5415 TRAVEL&LODGING - - - - - - 750 0.00% 79-790-54-00-5440 TELECOMMUNICATIONS 335 339 377 310 384 1,744 3,780 46.14% 79-790-54-00-5462 PROFESSIONAL SERVICES - 861 - - 46 907 4,500 20.16% 79-790-54-00-5466 LEGAL SERVICES 1,710 855 238 428 3,230 4,000 80.75% 79-790-54-00-5485 RENTAL&LEASE PURCHASE - 73 - - 73 2,500 2.91% 79-790-54-00-5495 OUTSIDE REPAIR AND MAINTENANCE - - - 101 101 17,500 0.58% Supplies 79-790-56-00-5600 WEARING APPAREL 235 99 377 144 110 965 4,100 23.53% 79-790-56-00-5610 OFFICE SUPPLIES - 53 99 - - 151 300 50.43% 79-790-56-00-5620 OPERATING SUPPLIES 59 256 646 694 563 2,218 22,500 9.86% 79-790-56-00-5630 SMALL TOOLS&EQUIPMENT 7 107 8 - 33 155 2,250 6.87% 79-790-56-00-5635 COMPUTER EQUIPMENT&SOFTWARE - - - - - - 500 0.00% 79-790-56-00-5640 REPAIR&MAINTENANCE 820 2,056 5,087 794 3,505 12,262 50,500 24.28% 79-790-56-00-5695 GASOLINE - 2,679 3,198 2,060 - 3,717 11,654 20,000 58.27% TOTAL EXPENDITURES:PARKS DEPT 49,717 58,579 59,607 78,263 59,228 51,249 356,643 781,806 45.62"/ RECREATION DEPARTMENT EXPENDITURES Salaries&Wages 79-795-50-00-5010 SALARIES&WAGES 13,453 15,885 15,226 22,936 15,291 15,291 98,081 185,000 53.02% 79-795-50-00-5015 PART-TIME SALARIES 1,233 770 443 835 2,374 833 6,487 25,000 25.95% 79-795-50-00-5020 OVERTIME - - - - - - - 300 0.00% 79-795-50-00-5045 CONCESSION WAGES 2,879 2,869 2,496 262 - 8,507 12,500 68.05% 79-795-50-00-5046 PRE-SCHOOL WAGES 2,110 - - - - 1,040 3,150 25,000 12.60% 79-795-50-00-5052 INSTRUCTORS WAGES 1,181 1,264 713 1,008 992 722 5,879 25,000 23.51% Benefits 79-795-52-00-5212 RETIREMENT PLAN CONTRIBUTION 1,711 1.730 1,602 2,362 1,653 1,675 10,733 19,884 53.98% 79-795-52-00-5214 FICA CONTRIBUTION 1,543 1,537 1,391 1,855 1,382 1,323 9,032 16,000 56.45% 79-795-52-00-5216 GROUP HEALTH INSURANCE 3,334 2206 3,043 6,378 5,896 3,299 24,154 41,094 58.78% 79-795-52-00-5222 GROUP LIFE INSURANCE 29 33 29 37 37 37 202 473 42.63% 79-795-52-00-5223 DENTAL INSURANCE 263 165 214 214 428 214 1,497 2,675 55.95% 3 YORKVILLE PARK BOARD BUDGET REPORT FOR THE PERIOD ENDING OCTOBER 31,2012 ' ACTUALS BY MONTH(Cash Basis) %ofFisca(Year 8.33% 16.67% 25% 33% 42% 50% Year-to-Date ANNUAL ACCOUNT NUMBER DESCRIPTION May-12 June-12 July-12 August-12 September-12 October-12 Totals BUDGET '7 of Budget 79-795-52-7Services 4 VISION INSURANCE 25 25 25 25 25 25 148 325 45.51% Contractua79-795-54- 2 TRAINING&CONFERENCES 2,000 0.00% 79-795-54-00-5415 TRAVEL&LODGING - - 1,000 0.00% 79-795-54-00-5426 PUBLISHING&ADVERTISING - - 7,690 - - 7,690 27,000 28.48% 79-795-54-00-5440 TELECOMMUNICATIONS 226 230 294 213 285 1,249 4,300 29.04% 79-795-54-00-5447 SCHOLARSHIPS 300 - - - 32 332 2,500 13.28% 79-795-54-00-5452 POSTAGE&SHIPPING - 147 947 - 1,094 8,000 13.68% 79-795-54-00-5460 DUES&SUBSCRIPTIONS - - - - - - - 1,500 0.00% 79-795-54-00-5462 PROFESSIONAL SERVICES 805 6,737 14,324 5,331 3,734 2,879 33,810 60,000 56.35% 79-795-54-00-5480 UTILITIES - 1,413 1,019 1,013 654 721 4,819 23,100 20.86% 79-795-54-00-5485 RENTAL&LEASE PURCHASE 178 178 186 28 178 271 1,018 4,500 22.62% 79-795-54-00-5495 OUTSIDE REPAIR&MAINTENANCE - - - - - - - 1,000 0.00% 79-795-54-00-5496 PROGRAM REFUNDS 6 1,101 1,477 1,603 239 1,054 5,480 7,000 78.29% Supplies 79-795-56-00-5602 HOMETOWN DAYS SUPPLIES 4,151 - 322 54,762 31,994 484 91,712 140,000 65.51% 79-795-56-00-5606 PROGRAM SUPPLIES 2,482 8,422 1,288 5,960 1,669 8,163 27,983 55,000 50.88% 79-795-56-00-5607 CONCESSION SUPPLIES 894 6,348 3,538 110 26 - 10,915 18,000 60.64% 79-795-56-00-5610 OFFICE SUPPLIES 273 19 53 212 - 498 1,054 3,000 35.15% 79-795-56-00-5620 OPERATING SUPPLIES 1,116 1,103 109 1,244 787 1,079 5,438 5,500 98.87% 79-795-56-00-5630 SMALL TOOLS&EQUIPMENT - - - - - - - 2,000 0.00% 79-795-56-00-5635 COMPUTER EQUIPMENT&SOFTWARE 500 0.00% 79-795-56-00-5640 REPAIR&MAINTENANCE 39 9 47 2,000 2.37% 79-795-56-00-5645 BOOKS&PUBLICATIONS 100 0.00% 79-795-56-00-5690 SUPPLIES-GRANT REIMBURSABLE - - - - 500 0.00% 79-795-56-00-5695 GASOLINE - 121 213 125 83 290 832 3,210 25.92% TOTAL EXPENDITURES:RECREATION DEPT 37,664 52,490 48,086 114,282 68,609 40,211 361,342 724,961 49.84% TOTAL FUND REVENUES 182,484 126,238 139,433 106,505 167,135 130,809 852,604 1,451,447 58.74% ATOTAL FUND EXPENDITURES 87,381 111,069 107,693 192,545 127,836 91,460 717,985 1,506,767 47.65% FUND SURPLUS(DEFICIT) 95,103 159169 31,740 (86,040) 39,299 39,348 134,619 (55,320) 4 YORKVILLE PARK BOARD BUDGET REPORT FOR THE PERIOD ENDING OCTOBER 31,2012 ACTUALS BY MONTH(Cash Basis) %ofFisca(Year 8.33% 16.67% 25% 33% 42% 50% Year-to-Date ANNUAL ACCOUNT NUMBER DESCRIPTION May-12 June-12 July-12 August-12 September-12 October-12 Totals BUDGET '7.of Budget RECREATION CENTER REVENUES Charges for Service 80-000-44-00-4440 PROGRAM FEES 6,987 3,834 2,317 12,329 7,003 9,359 41,829 100,000 41.83% 80-000-44-00-4441 CONCESSION REVENUE 890 719 717 738 464 636 4,164 12,500 33.31% 80-000-44-00-4444 MEMBERSHIP FEES 37,888 33,725 35,129 30,793 29,972 38,941 206,448 450,000 45.88% 80-000-44-00-4445 GUEST FEES 633 797 814 762 353 414 3,773 7,000 53.90% 80-000-44-00-4446 SWIM CLASS FEES 2,825 5,039 3,557 1,974 815 1,068 15,278 25,000 61.11% 80-000-44-00-4447 PERSONAL TRAINING FEES 1,215 257 108 730 236 844 3,390 10,000 33.90% 80-000-44-00-4448 TANNING SESSION FEES 222 30 92 82 65 50 541 2,500 21.64% Miscellaneous 80-000-48-00-4820 RENTAL INCOME 1,296 779 761 1,006 736 824 5,402 13,000 41.55% 80-000-48-00-4846 SCHOLARSHIPS/DONANTIONS 1,283 (123) - 250 (54) - 1,356 2,000 67.80% 80-000-48-00-4850 MISCELLANEOUS INCOME 21 20 4 1 1 3 48 500 9.55% TOTAL REVENUES:RECREATION CTR REVENUES 53,259 45,076 43,499 48,664 39,590 52,139 282,227 622,500 45.34% RECREATION CENTER EXPENSES Salaries&Wages 80-800-50-00-5010 SALARIES&WAGES 2,028 2,040 2,040 3,060 2,040 2,040 13,248 28,000 47.31% 80-800-50-00-5015 PART-TIME SALARIES 6,409 5,796 6,081 8,850 5,622 5,979 38,736 100,000 38.74% 80-800-50-00-5046 PRE-SCHOOL WAGES 614 400 - 1,790 2,788 2,280 7,872 35,000 22.49% 80-800-50-00-5052 INSTRUCTORS WAGES 3,616 5,172 5,586 6,435 4,039 3,792 28,639 60,000 47.73°', Benefits 80-800-52-00-5212 RETIREMENT PLAN CONTRIBUTION 685 595 550 960 816 733 4,339 10,181 42.62% 80-800-52-00-5214 FICA CONTRIBUTION 977 1,034 1,056 1,548 1,116 1,086 6,817 17,708 38.50% 80-800-52-00-5216 GROUP HEALTH INSURANCE 100 100 100 100 100 100 600 1,200 50.00% 80-800-52-00-5222 GROUP LIFE INSURANCE 7 7 7 7 7 7 44 123 35.37% Contractual Services T 80-800-54-00-5415 TRAVEL&LODGING - - - - - - - 200 0.00% 80-800-54-00-5426 PUBLISHING&ADVERTISING - - - - - 1,500 0.00% 80-800-54-00-5440 TELECOMMUNICATIONS 278 281 552 90 581 1,782 3.600 49.50% 80-800-54-00-5452 POSTAGE&SHIPPING - - - - - 600 0.00% 80-800-54-00-5460 j DUES&SUBSCRIPTIONS - 200 0.00% 5 YORKVILLE PARK BOARD BUDGET REPORT FOR THE PERIOD ENDING OCTOBER 31,2012 ' ACTUALS BY MONTH(Cash Basis) %ofFisca(Year 8.33% 16.67% 25% 33% 42% 50% Year-to-Date ANNUAL ACCOUNT NUMBER DESCRIPTION May-12 June-12 July-12 August-12 I September-12 October-12 Totals BUDGET '7 of Budget 80-800-54-00-5462 PROFESSIONAL SERVICES 43 2,909 1,574 829 872 628 6,855 20,000 34.28% 80-800-54-00-5480 UTILITIES - 3,039 2,889 4,313 314 5,629 16,184 55,650 29.08% 80-800-54-00-5485 RENTAL&LEASE PURCHASE 37,198 19,198 19,242 19,092 19,198 19,291 133,219 236,000 56.45% 80-800-54-00-5495 OUTSIDE REPAIR&MAINTENANCE 115 750 - 361 1,303 - 2,529 15,000 16.86% 80-800-54-00-5496 PROGRAM REFUNDS 174 601 292 740 504 450 2,761 5,500 50.20% 80-800-54-00-5497 PROPERTY TAX PAYMENT 29,400 - - 29,400 - - 58,800 70,000 84.00% Supplies 80-800-56-00-5606 PROGRAM SUPPLIES - 988 514 366 660 740 3,268 15,000 21.79% 80-800-56-00-5607 CONCESSION SUPPLIES 694 73 860 798 189 289 2,904 7,000 41.49% 80-800-56-00-5610 OFFICE SUPPLIES - - - - - - - 2,600 0.00% 80-800-56-00-5620 OPERATING SUPPLIES 177 502 72 203 53 1,007 6,200 16.25% 80-800-56-00-5635 COMPUTER EQUIPMENT&SOFTWARE - - - - - - - 1,000 0.00% 80-800-56-00-5640 REPAIR&MAINTENANCE 267 1,725 948 1,673 564 473 5,650 11,000 51.37% 80-800-56-00-5645 BOOKS&PUBLICATIONS - - - 114 80 - 194 50 388.22% 80-800-56-00-5695 GASOLINE - - - 321 TOTAL FUND REVENUES 53,259 45,076 43,499 48,664 39,590 52,139 282,227 622,500 45.34% TOTAL FUND EXPENSES 82,327 44,881 42,523 81,061 40,505 44,152 335,449 703,633 47.67% FUND SURPLUS(DEFICIT) (29,068) 195 976 (32,397) (915) 7,987 (53,222) (81,133) 6 Reviewed By: Agenda Item Number 1P WWVA-E Parks ❑ Recreation ❑ pnRKC a REcRmT1uN Director ■ City Administrator F] Tracking Number Legal ❑ Human Resources ❑ Police ❑ Park Board Agenda Item Tracking Document Title: Release of Executive Session Minutes Agenda Date: December 13, 2012 Synopsis: Release of the Executive Session minutes. Action Previously Taken: Date of Action: Action Taken: Item Number: Type of Vote Required: Majority Action Requested: Approve Executive Session minutes. Submitted by: Laura Schraw Parks and Recreation Name Department Agenda Item Notes: Staff will provide a memo with the minutes for approval at the meeting. Reviewed By: Agenda Item Number It t 1�YMKVLLLE Parks ❑ Recreation ❑ PARJ<s a REGRMTTGV Director ■ City Administrator ❑ Tracking Number Legal ❑ Human Resources ❑ Police ❑ Park Board Agenda Item Tracking Document Title: Plan Commission Representative Agenda Date: December 13, 2012 Synopsis: Park Board needs to select a Plan Commission representative, or at least someone to receive packets, which can then be given to the representative for the meeting. Action Previously Taken: Date of Action: Action Taken: Item Number: Type of Vote Required: Majority Action Requested: Select a Plan Commission Representative. Submitted by: Laura Schraw Parks and Recreation Name Department Agenda Item Notes: The Plan Commission representative would receive the packet information for Plan Commission and attend the PC meeting as necessary. It does not have to be the same person for every meeting,but someone will need to receive the packet information so the "representative"needs to be selected. This person could attend every meeting if the Park Board desires, but they will not be required to. These meetings are held the second Wednesday of the month at 7pm. Reviewed By: Agenda Item Number 1P WWVA-E Parks ❑ Recreation ❑ pnRKC a REcRmT1uN Director ■ City Administrator F] Tracking Number Legal ❑ Human Resources ❑ Police ❑ Park Board Agenda Item Tracking Document Title: Illinois Association of Park Districts Membership Agenda Date: December 13, 2012 Synopsis: The information on IAPD membership benefits and cost is attached. Action Previously Taken: Date of Action: Action Taken: Item Number: Type of Vote Required: Majority Action Requested: Direct staff to join IAPD or not. Submitted by: Laura Schraw Parks and Recreation Name Department Agenda Item Notes: The membership dues were not specifically budgeted in the Park and Recreation Department's FYI budget. We would have enough funds to cover the membership dues if the Park Board is interested in membership. In the information attached, there are resources they have regarding establishment of a Park District, and from speaking with them, they are more than willing to help their members through the process. About the Illin` Association of Districts As a key to your success as an elected official, IAPD (IAPD) offers many NETWORKING OPPORTUNITIES that connect board members, professionals, legislators, •, ;r'' ; and corporate members so that they can discuss and solve problems, share ideas and learn from the experiences of others. As a GRASSROOTS ORGANIZATION, IAPD engages thousands of board members and professionals across the state in grassroots advocacy The Illinois Association of Park Districts, to ensure that the laws passed by the Illinois General headquartered in Springfield, has been serving park Assembly benefit park districts, forest preserves, districts, forest preserves, conservation, recreation conservation, recreation and special recreation and special recreation agencies since 1928. It is the agencies. For example, IAPD's advocacy efforts oldest and most successful statewide association of its resulted in a permanent grant program, the Open kind in the nation. As a grassroots organization, Space Lands Acquisition and Development Program IAPD's voice for parks, recreation and conservation is (OSLAD), to provide matching funds to local agencies strong and respected throughout Illinois and the to assist in the acquisition of open space and the United States. IAPD represents more than 2,100 development of recreational opportunities. Other grant locally elected and appointed citizen board members programs that are the result of IAPD advocacy include and is comprised of more than 460 park district, forest the Bicycle Path Grant Program, which financially preserve, conservation, recreation and special assists eligible units of government to acquire, recreation agencies and corporate members. construct and rehabilitate public bicycle paths and non-motorized trails; the Museum Grant Program, which is designed to help public museums in Illinois 1 2 expand and upgrade facilities and create new i Remember, we are always just a phone call or an exhibitions; and the Boat Access Program, which e-mail away. Contact us at (217) 523-4554 or provides financial assistance to local government lapd @ILparks.orq. agencies for the acquisition, construction, and expansion/rehabilitation of public boat and canoe access areas on Illinois' lakes and rivers. Each year, because of IAPD's efforts, more than 92 percent of the association's legislative initiatives have passed since 1980. IAPD actively seeks PARTNERSHIPS that will benefit the membership, including alliances with leaders in state government, other nonprofit organizations and { the business community. IAPD's team of HIGHLY KNOWLEDGEABLE AND EXPERIENCED STAFF is dedicated to helping boards and agency directors overcome challenges by providing quality educational programs and services. Our staff has a combined total of more than 100 years of dedicated service working for the Illinois Association of Park Districts. 3 4 I • Assisting our members in the promotion of Mission Statement healthy lifestyles for all ages and abilities. IAPD is a nonprofit service, research and education Assisting our members in meeting community organization that serves park districts, forest challenges, such as youth-at-risk, obesity and the demands of increasingly senior and diverse preserves, conservation, recreation and special populations. recreation agencies. The association advances these . Helping our member agencies thrive in spite of agencies, their citizen board members and limited tax-based revenues. professional staff in their ability to provide outstanding • Educating elected and appointed officials to park and recreation opportunities, preserve natural work in cooperation with fellow board members resources and improve the quality of life for all people and professionals to promote a stronger I community through public parks, recreation in Illinois. and conservation. Vision IAPD's organizational strengths include the creation Asa national leader, IAPD will provide superb and delivery of: association services to its members. • Orientation and training programs for citizen IAPD will achieve our vision by: board members. • Strengthening alliances with environmental, • Citizen advocacy initiatives that direct and economic and human service agencies draw on the power of individuals to educate throughout Illinois and the nation. policymakers on issues of vital importance to the mission of park districts, forest preserves, conservation, recreation and special recreation • Maintaining a strong relationship with state and agencies. national government leaders. • Educational materials such as Illinois Parks & • Establishing grants and other new revenue Recreation magazine, books and newsletters, streams for our members. webinars, IAPD's website, in-depth and challenging educational seminars, and a • Addressing the problem of decreasing open nationally respected annual state conference. spaces and natural areas in Illinois. f 5 6 • Technical assistance that helps member agencies increase their efficiency, meet their goals or acquire additional funding. IAPD Committees Councils • Opportunities for member agencies to save You can make a difference by joining an IAPD costs on such budget items as utilities, es committee. It's rewarding, it's fun and your telecommunications, insurance and other contributions will affect the future of park districts, operational expenses. forest preserves, conservation, recreation and special The IAPD will continue to achieve these results in a recreation agencies, fiscally responsible manner that assures the viability of Members of IAPD committees serve one-year terms the association and its membership. and are eligible for reappointment. Joint committee members serve three-year terms. General Committee Guidelines • Investigate and provide the facts that demonstrate the need for committee action. • Analyze the facts and determine appropriate courses of action. • Implement plans and ensure a positive end result within a specified time frame. • Make final recommendations to the board of j trustees and CEO. IAPD COMMITTEES. Honors and Resolutions Committee This committee plans, organizes and arranges for the presentation of annual honors and awards for the association to recognize board member anniversaries, agency anniversaries, park district youth license plate 7 8 E promotions and other outstanding achievements of Research Advisory Council volunteers, professionals and organizations. This The IAPD Research Advisory Council promotes the includes awards presented at the annual IAPD/IPRA benefits of park, recreation and conservation agencies Soaring to New Heights State Conference and the in Illinois by determining and conducting the research annual IAPD Best of the Best Awards Gala. needed to ensure the long-term success of the Membership Committee legislative advocacy and public relations programs of This committee encourages membership in the IAPD the association, as well as to address the individual to all park, forest preserve and conservation agencies; needs of member districts. Members are appointed city, township and village park and recreation boards; from our agencies (commissioners and directors), special recreation associations, departments of the academia and the business sector. i State of Illinois; colleges and universities; commercial 3 establishments, as well as individuals and Municipal Task Force �. organizations who are concerned with park districts, The Municipal Task Force promotes special programs i forest preserves, conservation, recreation and special and educational materials to assist municipal park and recreation. Since 1980, IAPD has maintained a recreation departments. Networking opportunities are 98 percent membership retention rate. provided to assist in addressing the unique challenges these agencies face. Program Committee This committee assists in planning the curriculum for Ambassadors Program educational workshops, seminars and educational The IAPD Ambassadors Program consists of past and sessions that are offered throughout the year and at present board members from Illinois park districts, the annual IAPD/IPRA Soaring to New Heights State forest preserves, conservation and recreation Conference. Committee members assist the IAPD agencies. IAPD Ambassadors are a core group of staff liaison in planning, organizing, executing, staffing volunteers who embrace IAPD's mission and vision. and promoting these educational offerings. Members of the Ambassadors Program are the voice 9 10 of the Illinois Association of Park Districts. They Joint Editorial Committee volunteer at IAPD events and educational programs This is an advisory committee to the editor and and make presentations on behalf of the association. managing editor of the bimonthly joint Illinois Parks& Recreation magazine and annual Buyers'Guide. Joint • Joint Conference Committee Joint Legislative Committee This committee plans the annual IAPD/IPRA Soaring This committee studies existing and proposed state to New Heights State Conference, which serves as an and national legislation, recommends initiatives for the legislative platform, communicates legislative activity educational forum for board members and j and calls for action to IAPD and IPRA members. The professionals of park districts, forest preserves, conservation and recreation agencies. IAPD committee also conducts grassroots educational representatives assist with conference planning, programs, initiates legislative awareness events, and coordinates activities that increase legislators' educational sessions, special/social events, opening understanding and appreciation of our members and session, conference awards luncheon, entertainment and other sponsored conference activities. the issues that they confront on an ongoing basis. Joint Distinguished Park and Recreation Accreditation Committee This committee's goal is to improve the delivery of recreation services to the residents of Illinois through a voluntary comprehensive evaluation process. By providing recognition of agencies that achieve superior levels of service, the quality of life for Illinois residents will be improved. 11 12 You can make a difference by joining an IAPD committee,task force or council! It's rewarding and it puts you in touch with fellow commissioners across the state.Your contributions will affect the future of Illinois parks, recreation and conservationl Complete the following and mail to IAPD,211 East Monroe Street, Springfield, IL, 82701;fax to(217) 523-4273;or scan and email to iapd@lLparks.org. Name: I Agency: Address: City: IL Zip: Phone: ( ) E-Mail: Committee Choices(number in order of preference) 3 Honors and Resolutions Committee Membership Committee Program Committee Research Advisory Council Municipal Task Force Ambassadors Program Joint Conference Committee Joint Distinguished Park and Recreation Accreditation I Committee i i Joint Editorial Committee Joint Legislative Committee 13 I FT ' Jason Anselment Legal/Legislative Counsel j Peter Murphy,J.D., CAE e-mail: ianselment@ILparks.org 7 President and CEO 1A PO ���'"k Manages association legal & e-mail:pmurphy(OlLoarks.org , pp � legislative programs • Manages association • Acts as legal counsel to operations and personnel membership • Directs lobbying activity- • Maintains legislative database state and federal 0 Responsible for association's • Works with the IAPD Board of lobbying—state and federal Trustees to advance the • Monitors all new bill introductions Association's mission • Maintains relationships with legislators • Conducts the Director Search Service • Provides grassroots advocacy training • Responsible for Association finances-investment • Provides testimony on behalf of the association to and fundraising House and Senate committees • Directs the association's programs and services • Authors Legal News, Legislative Updates/Alerts • Directs research development 0 Provides technical assistance • Serves as an IPARKS board member Committee Liaison:Joint Legislative • Acts as Association spokesperson {- • Establishes on-going partnerships with state and national organizations Cindy Deiters • Conducts Board Self-Evaluations for agency Marketing Director& Webmaster members a-mail cdeiters @ILparks.org IAAD • Directs boardmanship training and education • Eagle Eye Neighborhood • Manages association partnerships • Authors books and magazine articles on Park Watch Program boardmanship • Park District Youth License • Serves as President of the Friends of Illinois Parks Plate • Develops corporate and nonprofit partnerships • Corporate/Associate Committee Liaison:All Committees Memberships • Affinity Partnerships • E-Advertising • Sponsorship Coordination • Friends of Illinois Parks • Earth Share of Illinois • Director Search Service • PowerPlayl Beyond School Grant Program • Website/Database design and maintenance Committee Liaison:Municipal Task Force 1 2 Lori Harlan Alan Howard Publications Director pp I IAP , .,k�.p,i Finance Director e-mail: lharlanOlLparks.org e-mail: ahoward(o)lLparks.org • Editor, Illinois Parks & i., 4 "' Recreation magazine - Association finance and record keeping • Buyers'Guide • Membership dues • IAPD Beyond the Boardroom • Membership database • Special publications Committee Liaison:Joint Buyers'Guide Editorial Advertising management • Conference registration and finance Committee Liaison:Joint Conference Bobbie Jo Hill IAP Sherri Khile Public Relations Director e-mail: bihillC@lLparks.org " Executive Secretary A PO , 019 ''! e-mail: apdOlLparks.org • Media Relations • Sponsorships Assistant to President/CEO • B IAPD board correspondence Board Member Development Program Maintains IAPD board and ,q j committee directory • IAPD e-News Board Self-Evaluation • Park District Conservation General public and member Day at the Illinois State Fair • inquiries • Parks Day at the Capitol General office assistance • Flying 4 Kids Kite Fly • Best of the Best Awards Gala • IAPD Summer Golf Tour Shannon Sartain /APB • Database maintenance Legal Secretary • Soaring to New Heights Conference Awards e-mail:ssartainOlLparks.org Committee Liaison:Honors& Resolutions, Joint Distinguished Park and Recreation Accredited • Assistant to legal/legislative Agency counsel • Joint Legislative Committee correspondence • Legislator correspondence • Publications assistance • General public and member inquiries • Legislative Updates and Alerts • General office assistance 3 4 Sue Triphahn,CMP 1APD Board Educational Services Director e-mail:striphahn(@ILparks.orq J1.1 A Linda Johnson, Chairman .1/�f Annual conference director i1P, • Educational program planning Crete Park District • Seminars, workshops, 1291 Peoria Street symposiums and roundtables Crete, IL 60417 • Board & committee meetings (708) 672-8467 (home) (708) 878-9431 (cell) • Educational program (708) 367-2400 (work) registration �,. • Special events sili2 0sbcglobal.net • IAPD Summer Golf Tour • Sponsorships Committee Liaison:Program and Joint Conference Don Andersen, Chairman-Elect DD , Oak Lawn Park District 5725 W. 101st Place Oak Lawn, IL 60453 ►A (708) 636-8201 (home) (708) 341-3342 (cell) dardonaI7@sbcglobal.net � r Wally Frasier, Immediate Past Chairman Mundelein Park& Rec. District 140 E.Jeanette Place Mundelein, IL 60060 (847) 949-5794 (home/fax) (847) 946-2351 (cell) wwfrasier @comeast.net 5 6 i Diane Main, Vice-chairman Gray Noll, Treasurer Westmont Park District 5716 Buck Court Springfield Park District r, A 1031 S. MacArthur .. Westmont, IL 80559 S Springfield,field, IL 62704 (630) 964-4285 (home) ` (217) 553-4729 (cell) �< I (630) 903-9165 (cell) gray0graynoll.com (630) 515-1298 (fax) dianemain @wpd4f`un.org r' Eric Entler, Sergeant-at-Arms Park District of Forest Park Nathaniel "Nate" Martin, IAPQ 1028 Elgin Avenue Vice-chairman ' '' Forest Park, IL 60130 Rockford Park District (914)318-0005 (cell) 2121 Princeton Ave. 9 eentler@pdofp.ora Rockford, IL 60117 (815) 394-0529 (home/fax) (815) 289-3462 (cell) myenmartin0yahoo.com Tom Barz, Trustee IAO Frankfort Park District 595 Aberdeen Road Frankfort, IL 60423 �''°`� ,- PD Joseph Petry, Vice-chairman IAPQ (815)469-1931 (home) Champaign Park District (815) 735-5300(cell) 2616 Stillwater Drive (815)464-5100 (home office) Champaign, IL 61821 v6'-.p (815)469-1935 (fax) , r 217 { ) 352-6404 (home) " ) tomCcrfrankfort.com (217) 367-5107 (work) (217) 367-4020 (fax) ioseph.petry0cparkd istrict.com 7 g �'� John Hoscheit, Trustee Gayle Cinke, Trustee . . Forest Preserve District of Kane Grayslake Community Park District County IAPI) 1175 Hummingbird Lane Grayslake, IL 60030 1925 Persimmon Drive St. Charles, IL 60174 (847) 223-9087 (home) (630) 377-6249 (home) (847) 767-5266 (cell) (630)244-8547 (cell) gcinkePyahoo.com (630) 513-8700 (work) (630) 513-8799 (fax) jhC�hmcpc.com Kti Ken Collin, Trustee 1AP Freeport Park District 1720 Wood Street �"�� -� � tan Larkin, Trustee Freeport, IL 61032 ( Winnetka Park District 815) 235-4081 (home) IA 988 Oak Street •- - ikcollin@aol.com Winnetka, IL 60093 i (847) 441-5004 (home) ,g n ;r� (312) 961-2893 (cell) (312) 646-1202 (work) (312) 212-5453 (fax) ' ianC@thelarkinfami_ly.com Carolyn Edley, Trustee APD + + a East Saint Louis Park District Abwr- 300 N. 62nd Street Aim Centreville, IL 62203 (618) 397-1007 (home) (618) 567-9670 (cell) Ron Lehman, Trustee Channahon Park District 24425 S. Tryon Street D h Channahon, IL 60410 (815) 467-5900 (home) (815) 370-5900 (cell) (815) 467-3140 (work) (815)467-3146 (fax) malydl@aol.com 9 10 David McDevitt, Trustee Effingham Park District 1002 E. Evergreen Avenue Mike Vogl, Trustee Effingham, IL 62401 ;� 1APD �r°{ �,,{ Bloomingdale Park District (217) 342-2656 (home) 338 Redbird Road (217) 273-2659 (work/cell) Bloomingdale, IL 60108 mcdevittdavidi @pmail.com D (630) 894-4492 (home) / (630) 461-1808 (cell) (630) 623-3236 (work) mike.voctl @bloomincidaleparks.org i Chris Riley, Trustee IA Decatur Park District 4714 Mission Drive irks-or Decatur, IL 62526 :,AP! (217) 876-1044 (home) (217) 412-3071 (cell) ! ,' (217) 451-4403 (work) chris.riley@adm.com Frank Scarpelli, Trustee � Dundee Township Park District IAP r,r 9 Summit Avenue " - East Dundee, IL 60118 (847) 428-7934 (home) PD (847) 815-6925 (cell) (847) 551-1000 (work) (847) 551-1044 (fax) ` meadshop(aDvahoo.com i I 11 12 Illinois ,,,elation of Park Districts'Board of'il-ustees Regional Representatives 2012 RRGIOIN I RFpresentati;rs: RF:k;ION In Represeniatlres: Winnatka Park Cra lake Tart Larkin- Gay1e Croke- District,8471AA1.5004{hD Community Park District: o-',1_p}oornimgdale Park hfisi �b 8471223-9087(h) �Park district,6341894.4492{h). Ken Collin-Frotpo 81 Park District.8151235 dirt PmrA xr+ "� iVaI1y Frasier-1 I &I Reaeati0nDisstrtat, _ z l rese ""'' '* REGION 11 Re'Vresentat}vrs: ;5471949-5794{tt) y t„i wnPark John Noscheil-forest 6301 oonAnde',Sen'Dakl..a Disrict of Kano County. 201{h) „nw 10` laish-ict.76&1636-R 377-6249 7bm IIarz-Frankf'wt Park District, Nothcnlel(Haut)ty}orrin r,u �I Ai 51469-143}{hD ictaf Rockford Park District, ,.� „� Eric E,11,-park Di s0 81Sr,39d-0529(b) Forest Park,914131800705(c) fyetnk Scarpelli_Duntcr ,w•a Channahon Park lion Lehmon- -1'ownshipParkDiatrict; .�� District,8151467-5900(h) ,h.r pure Min,Westmont Park 947142M934(h) °" 285(1rD ..n. n.a Dian4ct,630I96AA LindoJoh teParkDistrict. Ra. 7081672.8 467(h) nw,Hx. �r t ,was REGi[7iti lV It-fielftratik rr: � w fiYty Noll-Springftaid Patti " w D strict,2171353-4719(c) Joseph ps[ry-ChamQaW Patti Pisuid,217I352.6404(11) Chrism"Y-111,Park District, � rnerr. as+f,w YeFcnlatl4'Cb: ,¢tt Carolyn Edley-Fast Fork Sai' L is 81397- { District,6I w.cd w gingham I)atiid Mcpeviff T)isrrict, - 2171342.2656 .«. Park r nus• wr: . . Legislative advocacy involves countless hours of research, preparation, relationship building, education and image building to create a successful advocacy program. It is an ongoing commitment to further the association's reputation It is our goal to develop and support citizen as a proactive and trustworthy source of legislative advocacy initiatives that direct and draw on the information to our membership, the media, the power of individuals to educate policymakers on Illinois General Assembly, the governor and issues of vital importance to the mission of park members of Congress. districts, forest preserves, conservation, recreation and special recreation agencies. Since 1980, legislation endorsed by the IAPD has passed 92 percent of the time. Because of IAPD's legislative efforts, countless regulations and new requirements have been avoided, saving member Governor Pat Quinn addresses agencies millions of dollars. Thanks in large part to attendees of the IAPD Legislative Conference the work of the IAPD, Illinois citizens enjoy more than 642,500 acres for parks, recreation and IAPD staff aggressively work at the State Capitol, conservation. building relationships with legislators and government officials. To help local board members build relationships with their legislators, IAPD offers 1 2 the annual Legislative Conference and '"'° The IAPD website is a resource Reception, the Legislative Awareness Golf~- for members to learn the Outing, Legislative Breakfasts, webinars and legislative process, track bills v other forums for networking. Additional resources and access tools to assist in such as The Grassroots Commitment legislative communicating with legislators. advocacy DVD are also available. Listed below are communication tips that are accessible at www.lLparks.org within the Public IAPD reviews each one of the thousands of bills Policy section. every year for their impact on park districts,forest preserves, conservation, recreation and special New Civics 101 -Why you need to know your recreation agencies. Hundreds of these bills are legislator and why your legislator needs to know you monitored closely. The Power of Citizen Advocacy- PowerPoint presentation IAPD keeps our members current with legislative Give Your Legislative Efforts a K.I.C.K. - information sent weekly via electronic Legislative Legislators make more knowledgeable decisions Updates when the Illinois General Assembly is in when they understand what we do. session. Electronic Legislative Alerts are sent to 'How to Succeed in Lobbying. . . 20 Easy Steps members when actions need to be taken on specific legislative issues. How to Write to Your State Legislator Meeting With Your Elected Official Legislative ALERT Build Relationships with Legislators IAPDt_ ' How a Bill Becomes a Law l URGENT LLGISiA"NVC ALCRTCONCERNING PARKS,RECREATION AND CONSERVATON 3 4 Legislation Information - Sources One of the benefits of effectively establishing relationships with legislators is the creation of grant programs such as OSLAD- Open Space Lands Acquisition and Development. An IAPD initiated i program, OSLAD is funded with dedicated dollars from the real estate transfer tax, a system put in place in 1989 by the Illinois General Assembly to ensure annual funds for this critical program. The bulk of the money is used to provide grants to park districts, forest preserves, conservation, recreation f and special recreation agencies throughout the state to acquire open space and to develop and improve park facilities. IAPD member agencies in nearly every county in Illinois have received OSLAD grants. I Click on Resources at www.[Lparks.org for information on state, federal and other grants that may benefit your agency. 5 Board ' ' ' efforts on moving the agency forward and being more Even the best boards should conduct an annual self- accountable to the public. evaluation to solidify relationships with one another, businesses, other government agencies and the In accordance with the Open Meetings Act, board community. The board should evaluate whether or not development may be held in closed session with an meetings, relationships with the executive, the code of IAPD representative. This self-evaluation process ethics, board policies and other governance situations allows for maximum growth potential in a private can be improved. setting while complying with state law. Board development can help with team decision- making, generating community support for agency initiatives, achieving consensus,working within the Open Meetings Act and resolving board issues. This An effective w specialized training is a great benefit to both new and board is multiple minds speaking seasoned board members, as it defines roles and with one voice. responsibilities, describes duties for oversight and governance, and assists in defining leadership within the agency. Occasionally, an agency will experience inharmony among its board members, making it difficult to conduct business. When this situation disrupts the decision making process, IAPD can help. Board development helps to create an atmosphere of trust between board members. This focuses everyone's 1 2 Legal Consultation Free consultation with the IAPD legal counsel is available to all member agency board members, chief executives and board attorneys on all issues impacting the legal activity of park districts, forest ~� preserves, conservation, recreation and special recreation agencies. These services include assistance for attorneys and commissioners on questions involving the powers and Website authority granted under Illinois state law; consultations The legal assistance area of the IAPD website with lawmakers on national, state and local levels; and provides information on legal responsibilities and the working with the Joint Legislative Committee laws governing the operation of park districts, forest comprised of elected citizens, as well as park, preserves, conservation, recreation and special recreation and conservation professionals. recreation agencies, as well as recent court cases of IAPD also provides regular email updates, with our interest to members. Answers to frequently asked Legal News, which contain timely legal information questions are also available. such as court decisions and new regulations that are The Member Resources Section contains valuable important to members, and Legislative Updates, which resources IAPD has developed exclusively for keep our membership apprised of the legal impact of member use, including a model code of ordinances, current and pending legislation that we are monitoring sample policies and procedures and other useful tools. for our agencies. The Practice Tools section contains educational resources and other materials to help members comply with their legal requirements. 1 2 The annual legal calendar lists deadlines by which agencies must perform legal obligations including referendum filings, budget and appropriation filings, Truth in Taxation hearings, tax levy filings, and other compliance issues. The election calendar contains key dates associated with the consolidated primary and general elections. j This publication includes information and dates deemed most important to members. Publications IAPD is continually creating and updating publications covering legal issues, such as The Park District Cade, the Guide to Illinois Sunshine Laws and The Handbook on Illinois Park District Law. i 3 Education help staff and board members meet the challenges IAPD strives to offer members cutting edge and they face every day back in their communities. innovative programs at the grassroots and statewide IAPD Legislative Conference level. We are dedicated to improving educational The IAPD Legislative programming while finding new ways to educate our Conference is designed to "A members. . r+ provide commissioners, directors and professionals with firsthand, The association has an annual state conference, a up-to-date information on the legislative conference, legal symposium and Association's Legislative commissioners seminars. It also offers a variety of Advocacy Program and all pending legislation seminars and workshops pertaining to issues affecting affecting IAPD's membership. State legislators, state park districts, forest preserves, conservation, administrative officials and other recognized recreation and special recreation agencies. authorities present the latest techniques and materials IAPD/IPRA Soaring to New Heights Conference to assist commissioners and directors with successfully meeting and talking with legislators and The conference is an excellent opportunity to network, understanding and being effective in the legislative visit the expansive exhibit hall and participate in a arena. number of educational sessions. ,i�o The Illinois Association of Park The evening prior to the Legislative Conference, IAPD o Districts and the Illinois Park and provides a valuable legislative networking opportunity f�k �— Recreation Association host the at its Legislative Reception. This gives board state conference every January, members and professionals a chance to speak one- attracting more than 4,300 board members, on-one with legislators in a casual atmosphere. professionals, students and vendors. The IAPD/IPRA Soaring to New Heights Conference is designed to i 1 2 IAPD Legal Symposium IAPD IAPD Online Board The IAPD Legal Symposium Member Education Series offers information and key IAPD's Online Board f strategies to effectively deal Member Education Series is designed to help board with legal and legislative members become more efficient in their important issues that agencies face in LE(_V' L S 1'1 i YC)ti I i T t\f jabs, allowing them to read, study, learn and test their their local operation. knowledge at their own convenience, on their own Legal professionals associated with the field present schedules. This course will acquaint new board topics and solutions. members with roles and responsibilities they will face, Commissioner Seminars as well as help seasoned board members become The Commissioner Seminars are valuable training more efficient. programs conducted by IAPD. Seminars are offered in the spring of odd-numbered years to benefit the newly Go to www.iapdboardtraininq.orq to register for the elected board members who are beginning to learn online training program of your choice. their roles and responsibilities. These seminars focus on hot topics that are designed to assist board members in their roles as locally elected officials. I I Workshops and Webinars Educational workshops and webinars are often organized by the IAPD throughout the year to address current issues and trends. 3 4 i Guide to Marketing Illinois Parks&Recreation - This FREE Guide is a concise '.�.-• � '� � magazine and practical to" manual ��• ' _ liuitlr Iu `= ,w_ Published bimonthly, this addressing such topics as current Marketing magazine is the leading state trends in marketing, informal magazine for parks and recreation, t research methods, research edited specifically for board analysis, marketing goals and strategies, members and professionals in the field. Articles establishing a marketing budget, and evaluating address trends, issues, legislation and marketing efforts. Whether your agency has a fully boardmanship and offer practical information and staffed marketing department or is just beginning to reports on model programs, all designed to help focus on a comprehensive marketing strategy, board members and professionals succeed in their you'll find valuable information in this guide. roles as leaders and visionaries for their agencies. IAPD a-News IAPD ' Beyond the Board Room This online newsletter is a This newsletter is an IAPD resource for better monthly update on IAPDd boards and better agencies. Beyond the Board 961-1 news, services, educational Room is designed to be a quick read and a reliable n programs and events of resource for new and seasoned board members. ._®ya interest to our membership. Topics range from benchmarking to the Open A i� Meetings Act to agency finances. w �. I 1 2 IAPD Research Guide to Illinois Sunshine Laws With guidance from the IAPD The Freedom of Information Act r..rlryndno°.,e cf.-°,y lu lllin Research Advisory Council, and the Open Meetings Act IAPD conducts research that can This handbook provides be used by member agencies in assistance in dealing with the their public relations and 05� everyday applications of the legislative advocacy efforts. — "Sunshine Laws." The Freedom of Information Act Completed research project requests are available ensures public access to records created and in the Resources section of IAPD's web site at received by local government units. The Open www.lLparks.org. Meetings Act provides access to meetings of public officials and the decisions they make. Together IAPD Books and Videos these two pieces of legislation are considered the These materials are available at the IAPD Store on "Sunshine Laws" of Illinois. the website. Order practical books, videos, webinars and DVDs that will enhance your Illinois Park District Financial boardmanship skills and keep you current on park Procedures district legal matters and finances. IAPD This comprehensive manual is PROCEDURES' publications are available for purchase at intended to provide readers with a- T-1 www.lLparks.org under IAPD Store. a thorough understanding of r'ilrid park district finance and serve as a reference tool for information on budget preparation and presentation, tax levies, audits, bonds and much more. 3 4 I The Park District Code The Handbook on Illinois Park It's all here in one volume—the °"'°" District Law, 6th edition � • latest, most complete This book consolidates the body compilation of laws governing rt of park district law into a single .,. park and recreation agencies in DISTRICT CODE, user-friendly volume. This TZ, Illinois. publication comes with access to 25 sample legal forms to download and customize for your agency. Winning In The Face Of Organized Opposition Get on Board The Illinois Association of Park ' IN Essential Wisdom for Board ^�, I;+ Districts wants you to win your • " ��tip Members and Executives next referendum. Winning in the Whether you're a board member Face of Organized Opposition is or an agency administrator, Get a guide to building the on Board is your leadership community support you need. guide to becoming an effective Winning can help agencies develop action plans for steward of the public's trust.While you learn the successful campaigns and offers valuable principles of board service, you'll also be reminded strategies to counter the messages and tactics that why parks, recreation and conservation are vital to anti-tax groups may use against your efforts. our well-being. 5 6 Greetings from Illinois Parks DVDsNideos: A Postcard History of Illinois #I " Are you on Board? The Dynamics of Park Districts ' A�t I C Boardmanship Features 98 postcard views of Training Video 55 Illinois park districts and forest preserves. This 110-minute board training tool teaches boards how to function in a highly productive way. Each of PowerPlay! Grant Guide the 12 video segments covers a specific aspect of All IAPD agencies have received , boardmanship and is designed to facilitate a complimentary PowerPlayl discussion at the end of a board meeting, a board Grant Guide. Additional guides retreat or long-range planning session. may be purchased through the IAPD store at www.ILparks.org. The Park District Advantage Video € This guide has been designed to provide your A Benefits Video on Illinois Parks and Recreation agency with ideas and resources to help create This 10-minute video is an effective public relations your own successful beyond school program. tool. Prominent Illinois citizens, state representatives, physicians and a realtor discuss the personal, social, economic and environmental benefits that park districts provide. 1 7 8 Will Order Please Come to the Meeting? Our website includes exciting, interactive features Boardmanship Training Video for board members and staff. This 70-minute training tape covers the Open + It's the Facebookof Illinois parks, Meetings Act, competitive bidding, board member recreation and conservation! Social interests in park district contracts and many other networking opportunities for board members board issues. and staff at park, recreation and conservation agencies throughout the state. www.lLparks.org . Utilize a searchable IAPD membership The IAPD website is Bann database. uniquely designed for - _---. Enjoy an easier registration process for you—our most IAPD educational programs and events. important audience. _ - _ • Park, recreation and conservation ILparks.org is the one- Community Calendar keeps you apprised stop shop to learn all of other agencies' activities. you need to know about • Share ideas, post questions and receive Illinois parks, recreation and conservation. Our advice from board members and ' I website provides access to association resources, professionals throughout the state. news, events, educational opportunities, links to • Obtain current information about health grant information and legislative updates, and wellness in the Healthy Lifestyles section of IAPD's website. Healthy Lifestyles contains a wealth of articles, links and tips about health,fitness and nutrition. IAPD encourages our member agencies to 9 10 pull information from Healthy Lifestyles to Additional Information supplement health and wellness classes, Members searching for information related to use as filler in program brochures or post Illinois park districts, forest preserves, conservation, throughout facilities. recreation and special recreation agencies can contact the IAPD for assistance. HEALTHY This service is FREE to our members. LIFESTYLES �UhT TJ NOU Dv 1�"'FV� Order your resources online today at IAPD App 1 Facebook/twitter 1 YouTube I flickr I OR Codes www.lLparks.org IAPD connects our membership to the latest news, Click on IAPD Store grant information and educational opportunities j through several popular social media outlets. The IAPD App and QR codes enable our membership to access the IAPD website or register for events at the touch of a button. ® Find us on Facebook rtl;��` YOUR f fickr - 11 12 Technical Ass!_slance depending on the requested level of IAPD IAPD's staff answers hundreds of questions and involvement. provides information or assistance to address a wide variety of issues or concerns from our members, • Resource Management- IAPD can provide citizens, legislators and the media. IAPD's staff has a suggestions and recommendations on the wise combined total of more than 100 years of experience use of resources including staff, open-space, working with park districts, forest preserves, facilities and partnerships. The association can { conservation, recreation and special recreation also assist with unique conservation or natural agencies. This expertise has been an invaluable asset resource issues, including those that may to IAPD members. require permits from a state and/or federal agency. IAPD also offers various types of premium level technical assistance to member agencies, upon Grant Writing - In cooperation with the demand and under contract, based on the specific member agency staff, IAPD can guide an needs of an agency in the following areas: agency through the grant seeking process for funds available from IDNR, specifically through + Strategic Planning - IAPD works with an the Open Space Lands Acquisition and agency's board and staff to identify Development grant program, Bicycle Path organizational strengths, weaknesses, threats ' Grant, Boat Access Area Development, Land and opportunities and guides them in the and Water Conservation Fund, Local development of goals and strategies for a 3-to Government Snowmobile grant program, 5-year action plan. These planning workshops Recreational Trails program, and Urban and have been from 3 hours' duration to several Community Forestry grants. sessions spanning more than 6 months, i 6 i 1 2 • Foundation Development- More than 65 Park District Formation - IAPD has created nonprofit, 501(c)3 foundations are affiliated an excellent educational source on how to form { with, or in support of, park districts, forest a park district. This step-by-step guide is preserves, conservation, recreation and available on the IAPD website. It can also be special recreation agencies in Illinois. IAPD sent as a booklet. maintains a registry of those foundations and supplies information or guidance on • News Release Development and governance issues, board development, legal Distribution - IAPD will write and distribute requirements, fundraising ideas, by-laws, news releases for members regarding awards, ' policies and procedures. IAPD also offers attendance at educational sessions, workshops on this topic. appointment to IAPD committees and other pertinent endeavors. • Tax and Bond Referendum- IAPD has considerable experience working with districts on referendum issues. Many resources are available from the IAPD information center. i • Legal Counsel - The Association assists board members and directors on legal issues. In addition, the legal counsel provides free consultation services to attorneys throughout the state who serve park districts, forest preserves, conservation, recreation and special recreation agencies. k 3 4 Public Awareness IAPD provides member agencies with public relations Parks Day at the State Capitol tools to enhance their communication of services, Parks Day is an opportunity to educate legislators, missions and goals. Building public awareness of park legislative staff, government employees and State districts, forest preserves, conservation, recreation Capitol visitors about the wonderful parks and and special recreation agencies is an important recreational programs available in Illinois. function of IAPD. Flying 4 Kids Statewide Kite Fly This event attracts IN thousands of lltx families, kite 4 INS enthusiasts and media to park districts, forest preserves, conservation, Agencies display exhibits in the Rotunda of the State recreation and special recreation agencies throughout Capitol to showcase the amenities they offer to the the state. The goal of the kite fly is to promote a fun, citizens of Illinois. Members are encouraged to meet family-oriented recreational event and raise with their legislators and personally show them their awareness of the Park District Youth License Plate, exhibits and thank them for their ongoing support of which features a four-color kite. IAPD can assist funding initiatives for park districts, forest preserves, agencies in planning a Kite Fly with a FREE Event conservation, recreation and special recreation Planner's Guide. agencies. t 2 i Park District Youth License Plate Marketing Kit Park District Conservation Day at the Illinois State Fair The Illinois Association Park District Conservation Day ii of Park Districts offers this � began in 1994 as a special free kit to promote our IEI.,N099 recognition day for Illinois park r M ��I �j',Y r�' member agencies and the P districts, forest preserves, LION P�'1X%V ; �4 Park District Youth License CON VAX ON i conservation, recreation and Plate Program. special recreation agencies. Agencies send dance groups, Print ads, flyers, posters, web ads, audio public bands, chorales, zoos and more to perform or exhibit service announcements and visual PSAs can be at various locations throughout the fairgrounds. customized with park district, forest preserve, Agency board members and staff can volunteer to conservation, recreation and special recreation distribute giveaways, work the IAPD/IPRA booth and agency logos. Share them with your local media for coordinate activities throughout the day. use as filler space in their publications or use them in your agency's program guides. Park District Conservation Day brings an awareness of the variety of wonderful activities our agencies bring to the citizens of Illinois. The Illinois Association of Park Districts and Illinois Park and Recreation Association co-sponsor this event in partnership with the Illinois State Fair for more than 100,000 fairgoers. 3 4 • ' The program encourages residents to assume Director Search Service more responsibility for the activities taking place in MMr.m•.ern^M a1 Vauxr fu One of the most important their own neighborhoods. Residents keep watch challenges board members will - over neighborhood parks to help make them a safe face is hiring the executive haven for youth. Implementation of this program director. IAPD's Director Search "'""' effectively reduces crime, vandalism and gang r.�....,.•..., activity in parks. One agency saved more than Service is confidential, ,.. professional and affordable and has a track record $80,000 in maintenance costs and equipment for finding the best candidates. For more repair over a two-year period. information, go to ILparks.orct and click on Programs, or contact IAPD for a consultation with Friends of Illinois Parks Foundation the CEO. The IAPD Friends of Illinois Parks program fllinois Parrs Eagle Eye Neighborhood Park Watch Program raises funds for IAPD The IAPD Eagle Eye Neighborhood Park Watch research and the PowerPlay? Beyond School Program is a cooperative effort among park Program. The Friends of Illinois Parks mission is to districts, forest preserves, recreation agencies, involve more citizens statewide in support of the schools, police and community residents. important programs conducted by park, recreation and conservation agencies. i 1 2 PowerPlay! Beyond School Grant Program Summer Golf Tour IAPD has developed a These outings are great grant program designed opportunities to learn about to initiate and support POWERPLAY other agencies'golf beyond-school operations, network and programs that focus on health, nutrition and fitness enjoy a day with old friends IA" Swimmer 6011'Ibur in park districts, forest preserves, conservation, and new acquaintances. recreation and special recreation agencies in Illinois. The program is funded by proceeds from Legislative Golf Outing the Park District Youth License Plate program and This special outing is for all park, recreation and Friends of Illinois Parks. Agencies can apply for conservation commissioners, legislators, agency seed money to conduct a model beyond-school directors and professionals. It is a great chance to program or to enhance an existing program. f meet with your legislator(s) in a recreational setting to advance the interests of your agency. The outing The Park District Youth includes 18-holes of golf, breakfast, lunch, dinner ILLINOIS and opportunities to win prizes throughout the day.K License Plate The Park District Youth License Plate acts as a "moving billboard"carrying the message that Illinois park districts, forest preserves, conservation, recreation and special recreation agencies benefit youth. Twenty-five dollars from the sale and subsequent renewals of each plate is placed into { IAPUs ram.PowerPla I Grant Program. g 3 4 Illinois Association of Park Districts' Intergovernmental Cooperation Award; Partnership Awards and Recognition Program Award; Arts in the Park Award; Best Green f IAPD offers many opportunities for commissioners, Practices; Good Sportsmanship Award and agencies and professionals to be recognized for Outstanding Citizen Volunteer of the Year Award. contributions they make to Illinois park districts, ,,,., ., IAP ..p,. s,>,, �' forest preserves, conservation, recreation and PD r' OD special recreation agencies.We also offer " opportunities to recognize those outside the field of parks, recreation and conservation for their i. assistance. a NA The IAPD Best of T 0�- the Best Awards Grayslake Community Park District and the Grayslake i Gala (held each fall) Youth Baseball Association won the Partnership Award is an opportunity for at the 2011 Best of the BestAwards Gala G�L� member agencies to recognize businesses, media, citizen volunteers and other units of government for the support they Members can recognize outstanding board members who have given generously of their give to furthering park, recreation and conservation time and talents to their community and their initiatives. state association with the following awards: Awards include: Illinois Parks' Top Journalist Board Member Service Anniversary Awards Award; Best Friend of Illinois Parks—Small, Mid- Agencies may honor board members who have i Sized and Large Business Categories; served 10, 15, 20, 25, 30, 35, 40 and more years with this award from IAPD. Awards are presented 5 6 at the IAPD Best of the Best Awards Gala in the highest example of community service, personal fall; however, other arrangements can be made for integrity and ingenuity. This award is presented board members unable to attend the ala. g during the Awards Luncheon at the annual IAPD/IPRA Soaring to New Heights Conference in �iparks.cl� IA V,, Fir- "S.org ►AI January. �rks.org p Rising Star Award This annual award is presented to a commissioner IAFj who has completed a minimum of one year, but not more than six years of service as a board member. arks.org IAPD Bill Cizek celebrates 40 years of service to the Oakbrook Terrace Park District at the 2011 Best of the Best Awards Gala(with 2011 IAPD Chairman Wally Frasier and IAPD President/CEO Peter Murphy) ra Mike Cassidy Commissioner Community Service Award J This annual award is presented to a commissioner 2011 Rising Star Tim Pasternak, commissioner of the whose volunteer service to his or her community Round Lake Area Park District poses with 2011 IAPD Chairman Wally Frasier and IAPD President/CEO Peter emulates the vision and dedicated efforts shown by Murphy long-time commissioner Mike Cassidy to improve the quality of life for those in his or her community. The recipient of this award has demonstrated _ Recipients of this award have demonstrated the exemplary performance in duties and 7 8 responsibilities as a board member, while making a Recipients must have served a minimum of six positive impact in the field of parks, recreation and years as a member of a local board, demonstrated i conservation including involvement in IAPD skills in dealing with people, and have helped to activities. This award is presented during the carry out the IAPD mission. This award is Awards Luncheon at the annual IAPD/IPRA presented during the Awards Luncheon at the Soaring to New Heights Conference in January. annual IAPD/IPRA Soaring to New Heights Conference in January. Allan A. Weissburg Commissioner of the Year Award Recognize the longevity of your park district, The recipient of this award has displayed an forest preserve, conservation, recreation or special recreation agency with the following outstanding passion for supporting and promoting award: parks, recreation and conservation in his or her community, as well as throughout the state. Agency Anniversary Awards This award recognizes a park district, forest preserve, conservation, recreation or special recreation agency celebrating its 25th, 50th, 75th, 100th, or more years of providing park, recreation and conservation services to their communities. Other"anniversary years" are available upon request. Awards are presented at the IAPD Best of the Best Awards Gala in the fall; however, other Edward Karasek, Berwyn Park District Commissioner, arrangements can be made for agencies unable to receives the 2011 Commissioner of the Year Award attend the gala. 9 10 f —., �a t�ra �I�F IAPD/IPRA Soaring to New Heights Conference in t -_ +Ano UM January. o la► - , org IAPD ilya's,arg IA! \\ y 7 I, llparH ,:.-.. Y40,Q1% ks.osg 1 f Wheeling Park District celebrates their 501x'Anniversary at the 2011 Best of the Best Awards Gala Kz[ISP Recognize an outstanding promotional effort for the Park District Youth License Plate with this award: Members of the Alsip Park District with the 2011 Park District Youth License Plate Award Youth License Plate Award — Best Promotional Practices Any park district, forest preserve, conservation, recreation or special recreation agency that has shown innovative, creative ways to promote the Park District Youth License Plate through events, programs, etc. may apply for this award. (Example: Flying 4 Kids kite fly.) This award is presented at the IAPD Business Meeting during the annual 11 12 Recognize the support your agency has Recognize a professional in the field of parks received from volunteers, elected officials, and recreation with the following award: community groups, local churches, businesses or school districts with the following award IAPD Honored Professional Award from the Illinois Association of Park Districts and the Illinois Park and Recreation The IAPD Honored Professional Award is Association: presented to a park, recreation,forest preserve or conservation professional who has worked closely Community Service Award with citizens and the Illinois Association of Park Community Service Awards are given by your Districts to improve the quality of life for all people agency to an individual, business, etc. for in Illinois.. recognition of ongoing support, outstanding contributions of time, money, services, and s k volunteer work for the advancement of parks, recreation and conservation. The Community Service Award may also be used for memorial recognition. This award is presented by your agency on the local level to the individual or business of your choice. Agencies may pick up their awards during the annual IAPD/IPRA Soaring Ron Gunter, Director of the Westmont Park District, to New Heights Conference in January. receives the 2011 Honored Professional Award from 2011 IAPD Chair Wally Frasier and IAPD President/CEO Peter Murphy Recipients have demonstrated remarkable talents in encouraging local board members to excel as 13 14 citizen advocates in advancing the field of parks recreation agencies that provide superior services and recreation. Recipients also believe in the IAPD to their constituents. i mission and have a history of supporting its endeavors..This award is presented during the Awards Luncheon at the annual IAPD/IPRA Soaring to New Heights Conference in January. fr a'•oj i Bring recognition to your agency while improving the delivery of recreation services to your residents through the voluntary, comprehensive evaluation process of the Illinois Distinguished Accredited Agency Award program. Members of the Western DuRage Special Recreation Association accept a Distinguished Accredited Agency IAPD/IPRA Distinguished Accredited Agency Award Award Any Illinois park district, Agencies that apply will undergo a rigorous forest preserve, INDIS evaluation process, which serves as an excellent conservation, recreation self-evaluation. There are a number of benefits in or special recreation ° z applying for and receiving this prestigious award, agency that is a member �� .Q including increasing operational efficiency and of the IAPD may apply for G�.ty 4 \� effectiveness, solidifying internal and external the IAPDfIPRA F�AC�RE� agency standards, and being recognized as a Distinguished Accredited Agency Award. The leader in the state of Illinois in the field of parks and purpose of this award is to establish a voluntary recreation.This award is presented at the Awards program of standards for recognizing park and 15 16 Luncheon during the annual IAPD/IPRA Soaring to New Heights Conference in January. i Track your commitment and gain recognition as ; a park district, forest preserve, conservation, recreation or special recreation agency board member by participating in the IAPD Board rj _ Member Development Program. Board Member Development Program The IAPD Board Member Development Program Libby Baker, Commissioner of the Gurnee Park District, accepts a Distinctive Board Member award from 2011 gives recognition to local board members who IAPD Chairman Wally Frasier consistently go above and beyond the call of duty through receive Board Development Units committee involvement, attendance at � continuing educational opportunities, and (BDUs)for activities they do to better themselves achievements at the local, state and national levels. as board members. One hundred units gains Participation in the Board Member Development participants recognition as Notable Board Program can garner numerous benefits including Members, 400 units as Distinctive Board Members recognition from fellow colleagues, legislators, and 750 units gains participants recognition as media and the public. The program tracks Master Board Members, the highest level in the accomplishments obtained during terms on your program. local board, useful during re-election. 17 18 Affinity Programs IAPD has joined with several entities to provide more Illinois Park District Liquid resources for our members. IAPUs goal is to offer Asset Fund Plus (IPDLAF+) programs and services that will not only improve the IPDLAF+ offers its participants a IPDLAF+ bottom line, but will also increase profitability and professionally managed portfolio CLASS operating efficiency. with a competitive money market rate and unlimited check writing For detailed information on the affinity programs, privileges. The Fund stresses "safety of principal" as contact IAPD at (217) 523-4554 or the number one objective and has earned an AAAm* lapd@ILparks.org. rating by Standard and Poor's. Additional fixed income investment products are available through an Illinois Parks investment adviser to assist IPDLAF participants in Association illint�is�'trk�Assc�ciaii��n I;;;tia ite� seeking to maximize results. Contact Michelle Risk Services An IAPD Mensber Servu;e Nemchik at(312) 523-2428 or nemchikmCc6pfm.com (IPARKS) for more information. Take advantage of the risk management expertise and stable, predictable pricing and coverage offered by the 'The AAAm rating is given when safety is excellent. There is superior capacity to maintain principal value and limit exposure to IPARKS self-insurance pool With more than 160 loss. participating IAPD members, IPARKS is tailored to meet the specific property and liability coverage needs of Illinois park districts and recreation agencies. Purchasing Card ]PARKS earned a Demotech, Inc. Financial Stability PFM Asset Management LLC Rating@ of AAA (Excellent), the highest rating, for 11 offers the Purchasing Card, consecutive years. Contact Eddie Wood for more which is a specialized credit card s information at(800) 692-9522, ext.3153. I 1 2 that empowers agency employees to purchase goods attention you receive from Call One is rare to the and services directly. This not only eliminates the industry and exclusive to members of the IAPD. typical requisition, purchasing, receiving and accounts payable process, but it also enables agencies to Some of our members are being overcharged for their streamline the buying process, control maverick telecom needs. IAPD's lower pricing is accompanied purchases, reduce acquisition expenses, maintain an by Call One's: audit trail and obtain cash rebates. Cards look and operate similar to credit cards, but they do not carry a Outstanding personalized customer care • Simplified, consolidated billing revolving line of credit. Individual card limits can be Management assistance and network support established per transaction, per month and by vendor. Utilization of the most efficient and reliable technology Contact Jeffrey Schroeder at (312) 523-2423 or Equipment upgrades and replacement systems schroederi(a)pfm.com for more information. IAPD encourages its members to take advantage of Call One's experience and knowledge by affording a Call One representative the opportunity to view your current telecommunication status. To obtain a FREE Call One analysis of rates, services and billing, please contact The IAPD has C Colleen Lamb Ferrara at (312) 496-6693 or launched a clam b(@callone.com. member benefit program with Call One, a single- source telecommunications provider and the nation's largest reseller of AT&T products and services. Call Chase Direct One simplifies telecommunication and provides high- Payment Card CHASE ' quality customer service with an emphasis on The Chase Direct Payment Card from JPMorgan personal relationships and service. The level of Chase is an account-based, low-cost solution designed specifically for government employees who 3 4 would like the convenience of direct deposit but do not Services has teamed up with the IAPD to provide our have a bank account. An alternative to expensive and members with specially negotiated rates, online cumbersome paper checks, the Chase Direct access to critical reporting information, a i Payment Card enables government employers to comprehensive suite of innovative payment solutions, deliver payroll conveniently and safely via direct and more. deposit, reducing the significant costs of check delivery, administrative security and fraud, while For more information, call Bank of America providing enhanced service and convenience to Merchant Services at 888-317-5402 or employees. tell memore bankofamericamerchant.com With the Chase Direct Payment.Card, employees can easily access their pay at ATM's and retail locations. Because the Chase Direct Payment Card carries the IAPD Energy Visa debit logo, cardholders can use it to make Program purchases at millions of locations around the world. s F v N p IAPD's Utility Management Coosnitants,Ltd. For more information, contact Andreas Sambanis at agreement with Chase Bank, (847) 228-2713 or Seven Utility Management Consultants, Ltd. (Seven) And reas.x.sambanise @ chase,com. offers a professional consulting service for the purchase of electricity and natural gas for our membership. The goal of this agreement is to save Credit Card Ba n k of Ame rica money for all our member agencies on utility Processing Merchant Services expenses. We anticipate savings up to 20% by having Membership in the the utilities professionally negotiated and managed on Illinois Association of Park Districts has its privileges, a full-time basis by Seven. including a specially negotiated program of card processing services. Bank of America Merchant 5 6 Seven will negotiate with the top electricity and natural gas providers in the state by having them all bid on your utility business. Seven will share all of its pricing analysis (including all bids) and prepare an individualized summary bid offer sheet for each park district. Contact Dale Snyder, National Account Manager, at(501)835-3142 to get your FREE price quote. I� E E E 4 I s 7 i i Position Papers from the Illinois Association of Park Districts i Helping 111inois'park districts, forest preserves, conservation, recreation and special recreation agencies address the challenges of today and tomorrow. Position Papers Enclosed 1. Beyond School Programming 2. Economic Impact 3. Ethics 4. Conservation - Preserving open space/mitigating urban sprawl - Protection of natural f resources 5. Funding 6. Partnerships 7. People with Disabilities 8. Public Health - Elimination of secondhand smoke in public places - Healthy Living - Importance of public sector fitness facilities - Reducing obesity 9. Government Consolidation i 10. Safety 11. Senior Services 1 POSITION OF THE ILLINOIS ASSOCIATION OF Children and adolescents need this type of programming so PARK DISTRICTS that they don't fall victim to crime,gangs, substance abuse, Beyond school programs—the role of park districts, teen pregnancy, obesity and other problems that can affect forest preserves,conservation, recreation and special them for a lifetime.a recreation agencies Crime and drugs The issue Police officers know that in the hour after school lets out, The demand for beyond school programming is violent juvenile crime suddenly triples.5 In a random survey overwhelming. Twenty-five percent of the country's of 1,178 police chiefs, sheriffs and prosecutors, kindergarten through twelfth-grade youth is responsible for respondents were asked to rank the impact of several taking care of themselves.These children spend an strategies I average of nearly seven hours per week unsupervised after to reduce youth violence and crime. By more than a four to j school.' The Illinois Association of Park Districts(IAPD) one margin, respondents chose providing beyond school recognizes that children and adolescents who are programs for school-aged children rather than hiring more I unsupervised need recreation programs to keep them police officers as having the greater impact in reducing physically, socially and mentally healthy. youth violence and crimes Children, especially adolescents, are at a greater risk of Background using drugs and alcohol if left unsupervised. Results from Nearly two-thirds of school-aged children and adolescents the 2002 Monitoring the Future study of 44,000 eighth,tenth are living with a single employed parent or two parents who and twelfth graders showed that more than half of are both employed. These families are more likely to have twelfth graders have used an illicit drug, 30 percent have i unsupervised care after school. When asked, 30 used some drug other than marijuana and 11 percent have percent of the children who were not in a beyond school used ecstasy.'Students who spend no time in program said that they would like to participate if a program extracurricular activities are 49 percent more likely to use were available in the community. Research shows that drugs and 37 percent more likely to become teen parents participation in beyond school programs is positively than those who spend one to four hours per week in associated with better school attendance, extracurricular activities! a more positive attitude toward school work, higher aspirations for college,finer work habits,better interpersonal skills, reduced drop out rates, higher quality 5 Fight rim Alliance,Working After Families crud Afrerscho Will lash Fight Crime:Invest in Kids,After School I ragrams Will Slash School homework, less time spent in unhealthy behaviors and and Youth violence,2000. improved grade S.3 6 Mason-Dixon Polling and Research.(2002).National law enforcement leadership survey.Columbia,MD.Retrieved from: http:/Jwww.fightcrime.org. Aftet:school Alliance,Anterica After 3pn Executive Summary,2005. 2 National Center for Chronic Disease Prevention and Health Promotion, After-School Care Programs,2000. National Institute on Drug Abuse(NIDA)&National Institute of Health (NIH).(2002).Monitoring the Future study.Ann Arbor,MI:University 3 of Michigan,Institute for Social Research. U.S.Department of Education,Office of Educational Research and s Improvement,National Center for Education Statistics.{1998).National U.S.Department of Education,Office of Educational Research and Improvement,National Center for Education Statistics.American,National Education Longitudinal Study of 1988:A profile of the American eighth grader.Washington,DC:U.S.Government Printing Office. Education Longitudinal Study of 1988:A profile of the American eighth grader.Washington,DC:U,S.Government Printing Office. 1 2 ACTIONS Television The Illinois Association of Park Districts will make On average, U.S. children watch four hours of television per financial assistance available to our agencies for the day. It is recommended that they watch no more than one to creation , two )lours per day of educational, nonviolent programming. of beyond school programs. IAPD will do this through our More than half of teens(54 percent) say they wouldn't Power Play grant program,which was initially funded by the watch so much TV or pla+ovideo games if they had other office of the Illinois Attorney General.The Power Play grant things to do after school. is currently funded from the proceeds of sales and j Obesity subsequent renewals of the Park District Youth License If children are left unsupervised,they tend to be less active Plate. and eat unhealthy foods causing weight gain. Overweight Not only do beyond school programs need financial children and adolescents are at an increased risk of incentives, but they also require guidelines,training and developing type 11 diabetes, cardiovascular problems, technical assistance to help provide physical activities and orthopedic abnormalities, gout, arthritis and skin problems. educational materials.12 IAPD's Power Play program Also, being overweight is likely to negatively affect includes an implementation manual complete with the steps children's social and psychological development and has necessary to create a health-oriented beyond school been linked to the premature onset of puberty. Children program. The Illinois Association of Park Districts will who are involved in beyond school programs are provide Illinois park districts, forest preserves, conservation, encouraged to be active, are provided with healthier food recreation and special recreation agencies with a template options and are less likely to become overweight. for a beyond school program that focuses on health,fitness i and nutrition for children. Conclusion Youth participating in beyond school programs are involved in physical and educational activities that create a basis for a lifetime of healthy choices. 9 Start Early: Learning Begins At Birth,Special Conference Report What Impacts A Child's Development,2003. 10 Penn,Schoen&Berland Associates.(2001).Telephone interviews with a national sample of 500 teens, 14 to 17 years of age.Washington, DC:Author,Retrieved from: http://www.ymea.nctircsrm/research/surveySurnmary.htm]. 3 Child Trends Data Bank.(2002).Health status and disability, t2 National Center for Chronic Disease Prevention and Health Promotion, Overweight children and youth.Retrieved from: AflervSchool Care Programs,2000. http:/Iwww.childti'cndsdatabank,org/health/status/150verweightChildren Youth.htm. 3 4 i I POSITION OF THE ILLINOIS ASSOCIATION OF wholesale and retail supplies; phone services; PARK DISTRICTS utilities; legal, auditing, architectural, The economic impact of park districts, forest preserves, engineering and planning services, as well as conservation and recreation agencies in Illinois other contractual services. • About 73 percent,or$347 million, of their The Issue operational spending is spent with Illinois The Illinois Association of Park Districts (IAPD)contracted businesses, suppliers and contractors. with Economics Research Associates (ERA) of Chicago to Agencies generate a total of$371 million in measure the economic impact generated by park districts, capital investments for development and forest preserves, conservation and recreation agencies in construction of new parks and recreational Illinois. facilities, of which in-state suppliers of E construction material and related equipment ERA's research revealed that public parks and recreation is garner more than$337 million. a$3 billion industry in Illinois.There are more than 380 park Agencies'capital spending supports about districts,forest preserves, conservation and recreation 4,000 construction jobs,many of which are agencies that provide the people of Illinois with publicly union labor,with associated earnings of about funded parks, nature preserves,trails, greenways, $185 million. recreational programs,facilities and a host of other places • These units of local government account for for healthy recreation. $16.7 million in state income taxes on direct earnings annually. Background • Agencies'cumulative spending,earnings and Economic Research Associates'findings revealed that other related economic activity contribute $3 IAPD members had the following direct economic impacts: billion to the state • economy each year. • Park districts,forest preserves, recreation and conservation agencies employ approximately Conclusion 62,900 persons annually. In addition to the undeniable benefits that park districts, • The 54,000 part-time employees at these forest preserves, conservation and recreation agencies agencies include many seasonal positions. provide to improving the quality of life,they also wield a Employed between May and August each year, tremendous impact as an industry on Illinois'economy. many of these employees are high school and IAPD members represent a significant segment college-aged persons, which makes park and of business activity within the state of Illinois. Park districts, recreation agencies a major employer of young forest preserves, conservation, recreation and special people in Illinois. recreation agencies are good investments for Illinois • Agency employees earn a total of$621.8 residents. million in wages and full-time benefits, including health insurance and retirement contributions, ACTIONS per year. The Illinois Association of Park Districts will conduct i • These agencies generate a demand for about ongoing research that shows the impact Illinois' park $475.5 million in operational spending per districts,forest preserves,conservation and recreation annum for services and products such as agencies have on the state's economy. 1 2 i i In addition,the results of the research will be available to our membership.The IAPD membership will pay a portion of the research costs augmented by Friends of Illinois Parks donations.An example is The Economic Impact of Local Park and Recreation Agencies in Illinois, a study conducted in 2005 by Economic Research Associates (ERA) for the Illinois Association of Park Districts. The results of this study were compiled into a brochure titled Parks and Recreation Employs Illinois. i } Approved by the IAPD Board of Trustees on August 18, 2006. NOTE:The above position is based on findings presented in The Economic Impact of Local Park and Recreation Agencies in Illinois,a research project conducted by Economic Research Associates for the Illinois Association of Park Districts.The data in that study are derived from information spanning 2002 to 2004. { 3 POSITION OF THE ILLINOIS ASSOCIATION OF ethics commission or set out penalties for violating the PARK DISTRICTS ethics resolution or ordinance. Ethical conduct of park, recreation and conservation agency boards Board members can learn about their legally prescribed ethical responsibilities by consulting their agency counsel or The issue the Illinois Association of Park Districts'general counsel. The officials who serve on the elected boards of Illinois' They should also take advantage of the educational park districts,forest preserves, Conservation and recreation opportunities offered by the Illinois Association of Park agencies must conduct themselves and their business in a Districts. These include books on legal topics, seminars, manner that complies with all applicable state laws. Beyond workshops and individualized board trainings offered by the that, park, recreation and conservation agency boards association. should commit themselves to developing their own ethical standards that encourage civil conduct, respectful and Acting within the spirit of the law thoughtful debate and consensus building for effective Many park, recreation and conservation agencies have public policymaking. adopted or modified The Board Member Code of Conduct and The Board Member's Creed, both developed by the Understanding and adhering to the letter of the taw Illinois Association of Park Districts. These two statements Members who serve on the elected and appointed boards of speak to the principles underlying ethics legislation by park districts,forest preserves, conservation and recreation providing a framework for civil discourse,fair dealings and agencies must understand and act in accordance with such open government. applicable state laws as the Park District Code (701LCS Par 1-1 et seq.), the Open Meetings Act (5 ILCS par 12011), the The Board Member Code of Conduct is a statement meant Freedom of Information Act (5 ILCS, Par. 140/1) to remind the public—and the board—that the board is and a host of other laws that prescribe the proper way for committed to performing the public's work with the highest local governments to conduct public business. integrity. It is a 22-paint pledge to ethical, business-like and lawful conduct, including the proper use of authority and Although the State Officials and Employees Act(P.A.93- appropriate decorum when acting as a board member. It 615) ostensibly addresses the ethical conduct of officers includes prohibitions on such things as:nepotism, using and employees of the executive and legislative branches of privileged information for personal gain and holding board state government, Public Act 93-617 amended the State meetings in the absence of the executive director. It Officials and Employees Act to require that, by the spring of prescribes such positive practices as: making decisions 2004, all units of local government adopt ethics ordinances involving the welfare of the agency based only on study and or resolutions "in a manner no less restrictive"than those evidence; respecting the board's Commitment to work with that govern the conduct of state officials. the executive;participating in community activities; Ordinances and resolutions in keeping with the Act typically responding to the needs of the entire community; and i include prohibitions upon political activities by agency respecting and listening to the opinions of other board employees during work time and prohibitions upon soliciting members. or accepting gifts from people who have—or who may have —a business relationship (or some other stake) in the The Board Members Creed is a more personal instrument: operation of the agency. Local ordinances and resolutions a quick set of ethical reminders to put commissioners and may also designate an agency ethics advisor, create an trustees in the right frame of mind for effective board 1 2 3 i service. The Creed is a list divided into five parts that reinforce the principles of The Board Member Code of The Illinois Association of Park Districts encourages Conduct. boards to adopt a resolution such as The Board The Illinois Association of Park Districts makes copies of Member Code of p Conduct as a pledge to work in harmony to best The Board Member Code of Conduct and the Creed represent the citizens served. available to the boards of all Illinois' park districts,forest preserves, conservation and recreation agencies to adopt or modify to suit their own needs. Conclusion Park district,forest preserve,conservation and recreation agency board members must understand and abide by all state laws that apply to them. Board members, as part of their fiduciary duty, must take it upon themselves to understand and practice the ethical standards as codified by state laws. Beyond this, all park district,forest preserve, conservation and recreation agency boards should embrace the spirit of state and local ethics laws by making honest, civil, open and accountable public service the cornerstones of terms of service. ACTIONS The Illinois Association of Park Districts(IAPD)created The Board Member's Creed as a guide to individual board member responsibilities for performing proper functions as a I board member, maintaining desirable relations with other members of the hoard, meeting responsibilities to the community and working with the executive. The Illinois Association of Park Districts supports board member commitment to ethical public service by encouraging board members to follow the tenants of The Board Member's Creed. IAPD created The Board Member Code of Conduct as an instrument that provides a framework so discussions regarding whether a particular action is ethical or unethical can go beyond an airing of individual opinions. 3 4 POSITION OF THE ILLINOIS ASSOCIATION OF PARK DISTRICTS land availability Preserving open space in rapidly developing Illinois ranks 48th in the nation when it comes to publicly communities—mitigating urban sprawl accessible open space per capita in state and national parks.' Even adding the acreage managed by park districts, The issue forest preserves and conservation districts,the ranking Illinois' park districts,forest preserves, conservation and does not improve measurably. In Illinois, Will, McHenry and recreation agencies manage more than 350,000 acres of Kane Counties have seen an average population growth of open space.These public parks, preserves and natural more than 13 percent over a recent two-year period.2 As the areas provide the people of Illinois with places for play, population has skyrocketed, home and retail construction relaxation and recreation. Parks are vital community spaces has far outpaced set asides for parks and natural areas. and are highly valued by residents. Each year, more than 50,000 Illinois acres are developed Because of the rapid spread of urbanization and and paved as green space yields to urban sprawl.3 Many development, these open spaces are disappearing at an communities have passed land-cash donation ordinances, unprecedented rate. Some communities are vying with which provide a method to ensure that parks will be developers to acquire land for parks before it is subdivided included in new housing developments. Developers donate for housing. acreage within a subdivision to the local park district or municipal agency or they give cash in lieu of the land so The Illinois Association of Park Districts(IAPD) affirms that that the agency may purchase parkland nearby. Most of all people—regardless of age,gender, race or these ordinances specify that approximately 10 acres be set socioeconomic status—should have access to nearby aside for every 1,000 new residents. parks, preserves or natural areas. In order to provide these Public demand for parks places for socialization and recreation, open space must be An overwhelming majority in the Chicago area believes that preserved now before development encroaches on the their city or village is growing too fast and that open space available land. New land is not being made. Once it is gone, should be preserved for future generations.4 Part of the it is lost forever. mission of public park agencies is to acquire and protect that open space. Backaround Very few would argue that parks are not assets in a community. But in the course of a community's growth, economic development arguments often speak louder than the voices for parks and open space.With new housing r Texas Parks and Wildlife Dept."Estimated State and Federal Lands for comes retail development, and with both come new tax Recreation:State by State Listings." revenues for villages, cities and schools. Many Illinois U.S.Census Bureau,population changes between April 1,2001 and communities want and need new income. But prosperity July 1, and preservation are not mutually exclusive. Economic Natural tural Resources Conservation Service of the U.S.Department of Agriculture,National development and the conservation of such green spaces as alResornceslnverNOry 1982-2002. nature preserves, green ways, natural corridors,wildlife 4 Statewide opinion poll of registered voters in 2002,conducted by habitats and parklands can all be served as communities Richard hay Research,found that 95 percent of Chicago suburban grow. residents thought their community was developing too rapidly. 1 2 I i. i i In order to meet public demand for parks and open space in The IAPD supports establishing land-cash donation Illinois, local and state agencies would need to acquire s ordinances to save open spaces in communities that more than 83,000 acres over the next five years. When currently do not have them and raising the acreage ratio in green space is disappearing at the rate of more than 50,000 acres each year, it is easy to see that public agencies are many communities that do have ordinances. competing with developers for available land to meet the All communities must establish a park or open space increased demand for recreation areas. acquisition policy. New housing developments continue to Parks improve property values increase, and the people living in those homes expect A neighborhood park can provide up to a 20 percent access to parks, open space and recreational opportunities, increase in housing values for homes facing a park or Illinois' nearly 400 park districts,forest preserves, located in proximity to a park. Larger community parks, conservation and recreation agencies help provide that especially passive arks,generally bring even higher values space. to adjacent homes. , And the people of Illinois know that locating their home near ACTION a park is an asset. Statewide, more than 90 percent of In 1986,the Illinois Association of Park Districts registered voters acknowledge that parks and open space initiated legislation to create the Open Space Lands help improve property values.$These facts and public Acquisition and Development(OSLAD)program,and perceptions build a strong case for developers to include subsequently in 1989,effectively lobbied for legislation larger parks as central parts of new subdivisions. to provide a stable source of funding for the program. In addition,the IAPD has worked to secure funding for Conclusion the Natural Areas Acquisition Fund(NAAF) and advises The Illinois Association of Park Districts supports communities on implementing land-cash donation widespread cooperation between local government ordinances.The Association will continue to promote agencies and private developers to provide open space for increased funding for OSLAD. parks in every new subdivision or housing development in Approved by the IAPD Board of Trustees on August 18, the state at the rate of at least 10 acres for every 1,000 2006 residents. 5 State Assessment of Public Park and Green Space Needs,a 2002 report by the Trust for Public Land and the Illinois Association of Park Districts, i G Miller,Andrew"Valuing Open Space:Land Economics and Neighborhood Parks"thesis,Massachusetts Institute of Technology j 2001. i 7 Crompton,John L."Impact of Parks and Open Space on Properly Values and the Property Tax Base"2001. 8 Statewide opinion poll of registered voters in 2002,conducted by Richard Day Research. 3 4 POSITION OF THE ILLINOIS ASSOCIATION OF the U.S. Coast Guard;and/or state agencies that include, PARK DISTRICTS but are not necessarily limited to,the Illinois Environmental Protection of natural resources Protection Agency,the Illinois Department of Natural Resources,the The issue Illinois Department of Agriculture,the Illinois Department of Illinois' park districts,forest preserves, conservation and Public Health,the Illinois Department of Labor and the recreation agencies are stewards of more than 350,000 Illinois Department of Human Services. acres of public land and open space. These public lands Include neighborhood and community parks,forest Therefore,the IAPD is not directing this assessment toward preserves, conservation areas, dedicated nature preserves, those federal or state agencies and their regulatory open space, grasslands, prairies,golf courses, trails, functions or legislative mandates. Instead,the focus of this greenways, ponds, riparian habitat,streams, lakes, position paper is on the statutory powers and duties wetlands and significant fish and wildlife habitat.These sites assigned expressly to Illinois park districts,forest preserves, serve the local recreational needs of a demanding public in conservation and recreation agencies relative to the a heavily populated state. Some of the areas contain protection of natural resources along with the inherent pristine, ecologically rich, unique natural features,as well as responsibilities associated with stewardship for public lands. diverse flora and fauna. ! The role of park districts,forest preserves, I These acres require considerable care and attention to conservation and recreation agencies ensure their preservation and long-term protection. The IAPD recognizes that park districts,forest preserves, agencies responsible for the stewardship of these lands are conservation and recreation agencies must adhere to the held to the highest standards by the public and are applicable federal and state laws related to protecting the expected to set the example for the protection of the natural environment. We expect our members are aware of all resources within their purview and political jurisdictions. relevant environmental laws and administrative regulations, and, as required, are in full compliance. Members are duty The Illinois Association of Park Districts(IAPD) affirms that bound to use best practices to satisfy the intent and letter of all people, regardless of age, gender, race or the law,especially related to environmental protection socioeconomic status,should expect that all necessary issues. steps and prudent measures will be taken by all Illinois park Taxpayers expect agency boards and staffs to discharge districts, forest preserves,conservation and recreation their duties appropriately and perform necessary agencies to ensure the protection of the natural resources operational procedures to ensure compliance. entrusted to their care. Beyond the obvious responsibility for compliance with environmental laws and regulations, IAPD member Background agencies should be model government units in Regulatory functions associated with the protection of demonstrating care and attention toward the protection of natural resources are the statutory responsibility and natural resources within their jurisdiction.Those agencies domain expressly assigned to select federal agencies, e.g., possessing unique natural resources must take the U.S. EPA,the U.S. Army Corps of Engineers,the U.S. extraordinary measures to protect fragile resource areas for Department of the Interior(National Park Service, Fish and their community. Wildlife Service),the U.S. Department of Agriculture (Forest Service),the U.S. Department of Homeland Security and P Y 1 2 To sustain these natural resource assets,we must continually educate and inform the public in order to secure ACTIONS support and needed financial resources. In order to The Illinois Association of Park Districts will- conserve and preserve some ecosystems, extraordinary • effort along with diligence and commitment are required in Educate legislators about the need to secure financial support for preservation of perpetuity. Decisions that may affect the long-term future of local natural resources must also be based on the best natural resources. available information and science. Agencies not sufficiently Educate the public about the importance of supporting preservation of natural informed or aware of how to best manage or care for some of their natural resources need to seek guidance from resources in lliur t o o our federal or state agency experts. Making a mistake In the Disseminate t members information and technical assistance for the best management and protection of natural resources may be damaging and occasionally irreparable. Some decisions or management of our natural resources. actions can be irreversible and may forever alter the character and sustainability of a natural resource. In most cases,the primary responsibility of local park and recreation agencies is to maintain the current parklands and open space to ensure public access today, as well as in the future.Agency staff must be properly trained and equipped to address this challenging task. We urge that park districts, forest preserves, conservation and recreation agencies budget for the continuing education and training of staff, particularly related to environmental and natural resource matters.A commitment to the use of the latest technology will, in the long-term, benefit the management of the natural resources, as well as overall agency operations. s Conclusion Preservation of the natural environment is essential to maintaining community sustainability. Illinois park districts, forest preserves, conservation and recreation agencies are recognized as the responsible stewards of significant natural resources and will be held accountable for ensuring these public assets are protected and preserved for current and future generations. Park districts, forest preserves,conservation and recreation agencies remain dedicated to their duty toward the environment and act responsibly as the caretakers of some of Illinois' most precious natural resources. 3 I' 4 I E i POSITION OF THE ILLINOIS ASSOCIATION OF improvements,youth-at-risk and beyond-school programs, PARK DISTRICTS fish and wildlife habitat restoration, programs and activities Funding Illinois park districts, forest preserves, for young and old, as well as recreation programs and conservation and recreation agencies facilities for those with special needs and challenges. The issue Some of the grants that advance park and recreation Illinois park districts,forest preserves, conservation and purposes include: recreation agencies are local government units with a wide variety of statutory authorities, including the power to levy Federal: Land&Water Conservation Fund, taxes for park and recreation purposes. Even so, today,47 Rivers and Trails Conservation Act(RTCA), percent of these agency revenues comes from sources Urban Park and Recreation Recovery, Inter- other than taxes. Many income-generating facilities are Surface Modal Transportation Enhancement operating at a profit to support future development and Act,Transportation Enhancement Act 21, improvements. Illinois Association of Park District (IAPD) Conservation and Reinvestment Act (CARA) members aggressively pursue other varied means to State:Open Space Lands Acquisition and address funding needs through grants,establishing Development, Bikeways, Recreational Trails foundations,forming partnerships, offering sponsorship program, Urban and Community Forest grants, opportunities, promoting land cash donation ordinances with C2000, Museum Grants,Wildlife Preservation their municipalities, conducting fund raisers,securing gifts Funds, Illinois Conservation Foundation Grants, and bequests and passing referenda, as well as issuing Illinois Arts Council Grants, DOA-Sustainable capital development bonds. Agriculture Grants, IEPA-Clean Waters Grants, IDOT Trail Enhancement Program. Backaround Park districts,forest preserves,conservation and recreation Many member agencies are also pursuing other sources for agencies can no longer rely exclusively on tax dollars for grants from private foundations interested in supporting annual operating expenses. Fees and charges for programs community development programs and activities. While and activities have become the standard practice.This matching local needs with a private foundation is often combination of tax dollars coupled with fees, charges and challenging, IAPD members continue to research and other funding sources is essential to keep program costs pursue these opportunities. and tax levies at acceptable levels. Resident taxpayers and Some IAPD members are encouraging planned gifts and program users alike find the use of fees for specific bequests from residents as a means of demonstrating programs and activities to be a reasonable and fair support for needed community improvements while also j approach to offering quality programs. In many cases, providing opportunities to establish family legacies or to nonresidents can also participate in programs and activities remember loved ones. More than 65 agencies have an i by paying an increased fee. affiliated non-profit friends group or foundation in support of IAPD members are familiar with the wide array of federal their mission,and these agencies realize many successes and state grants currently available and aggressively pursue in advancing parks and recreation at the local level. these funds for such purposes as: land acquisitions, park developments, facility improvements,trail and greenway Partnerships with other units of government,such as school developments, ecosystem restoration, museum upgrades, districts and library districts, as well as with the private historic restoration, cultural events,water resource sector provide unique opportunities that benefit the public. 1 2 i f i There are countless examples of success stories from Illinois park districts,forest preserves, across Illinois where park and recreation needs have been conservation and recreation agencies. markedly improved as a result of community leaders and business partners joining together for the common good. Conclusion The ability to secure adequate and reliable funding for current and future needs remains a significant challenge for Illinois' park districts,forest preserves, conservation and recreation agencies. The Illinois Association of Park Districts recognizes the role and importance of federal and state grant programs that enable our members to provide open space, parks and recreation and protect natural resources. ACTIONS The Illinois Association of Park Districts supports its members by aggressively pursuing all available revenue sources, both public and private.The Association assists its members in providing quality parks, recreation facilities and programs. We will: • Work to preserve dedicated funding for the Open Space Lands Acquisition and Development program (OSLAD),the Natural Areas Acquisition Fund(NAAF) and the Land and Water Conservation Fund(LWCF). I • Work with our members to ensure that legislators and the general public understand the benefits of parks and recreation and the importance of providing sufficient and reliable funds, including grant funds,for current and future needs. • Educate legislators about the need to secure financial support for the preservation of natural resources. • Present our members with fact-based research highlighting the proven benefits of 3 4 POSITION OF THE ILLINOIS ASSOCIATION OF PARK DISTRICTS The common threads in all successful partnerships are the Partnerships:Leveraging the resources of park principles of financial responsibility, increased capacity, { districts, forest preserves, conservation and recreation greater efficiency and civic responsibility. agencies The issue Providing more non-tax revenue for the aaencv Park districts,forest preserves, conservation and recreation Agency partnership agreements that are primarily designed agencies—perhaps more than any other forms of local as revenue generators generally mirror private-sector government—have been able to seize upon their partnerships.Agencies leverage the fact that their programs considerable goodwill to attract partners or sponsors from attract desirable audiences. For example,the Decatur Park I the public, private and nonprofit sectors in ways that not District lowers user fees by selling advertising space to local only help the agencies, but also the communities they businesses at strategic district locations (e.g., around its serve. Oftentimes the motive for partnering is to pool indoor running track). resources with like-minded government or civic Sixty-five park and recreation agencies in Illinois partner organizations to serve an unmet with foundations specifically designed to raise money for community need. But even when an agency enters into a the needs of the agency.And,even without their own partnership in hopes of deriving a new revenue stream,the foundations, many more agencies attract charitable result is not profit, but a de facto reduction in user fees or contributions. Between 1979 and 2004, $3,185,000 of taxes. Every dollar earned from a partnership is one less donations, local foundation grants and estate endowments dollar that needs to come from tax revenues. poured into the Geneseo Park District.The district put these As particularly responsible and capable units of local charitable contributions toward the construction of a new community center and four other new facilities, along with government, park districts, forest preserves, conservation four renovation projects at existing sites. Clearly, people i and recreation agencies must explore all avenues for ly.2 trust that park districts will use their contributions wise partnerships that can result in better service to their { communities. Preservinq resources Partnership principles and objectives While some groups partner out of a sense of philanthropy or Illinois park districts,forest preserves, recreation and a desire for profit, others partner with park, recreation and conservation agencies partner with other organizations for a conservation agencies because they sense a "mission variety of locally determined motives,which typically meld"exists between them and the agency. The East St. Louis Park District's partnership with the University of Illinois include: to devise a plan to reinvigorate Jones-Hall Park is a prime • Providing more non-tax revenue for the agency, example of this kind of relationship.3 • Preserving natural resources or historic sites, • Creating new educational opportunities for the community, • Building better recreation facilities for the public, and Illinois Parks&Recreation magazine,September/October 2005,p.61, • Working for more effective local government. 2 Illinois Parks&Recreation magazine,July/August 2005,pp.20-21. Illinois Parks&Recreation magazine,November/December 2001,pp 10-1 1, 1 2 Creating new educational opportunities for the community Working for more effective local government School districts and park districts often share common goals Communities across the state often ask park districts, forest and concerns, especially when it comes to providing high preserves,conservation and recreation agencies to partner quality sports and recreation venues. Time and again, these with other units of local government so that the community i two units of local government have worked through political will ultimately win. To do so, agencies sometimes extend and legal impediments in order to serve the public by themselves beyond what is traditionally thought of as a ensuring that park and school programs are getting the "parks and recreation function."For example,the Buffalo most use out of public facilities and aren't duplicating each Grove Park District helps reduce telecommunication costs other's efforts. For example, the Morton Grove Park District for the village and school district by housing replication partners with five area school districts.The park district centers for a shared wireless communications networks uses one school's music room for community jazz band Recently, officials from the Tinley Park Park District,the practices;another school uses a nearby park every day for Roselle Park District and the Bolingbrook Park District all recess;the schools'swim teams all practice at the park got news from their village boards that district parks were district's aquatic facilities; and the park district runs the only viable sites for water detention basins. For the basketball programs in the schools. When a local school Tinley Park Park District,that could have meant losing its referendum failed, the Morton Grove Park District stepped ball diamonds and a soccer field. But with careful, up to save after-school activities for 400 children.4 coordinated planning,the district turned its ball fields into Pottawattomie Park, a new park that accomplishes both the Building better recreation facilities for the public village and the district's goals of controlling flood damage to Park districts, forest preserves, conservation and recreation a nearby residential area while maintaining recreational use agencies are often the sole units of local government of the area.' charged with the responsibility for building recreation facilities for the public. But,even in the pursuit of that Conclusion mandate,these agencies take advantage of Total Park districts,forest preserves, conservation and recreation opportunities to share both the risks and the rewards of agencies have a unique understanding of local priorities and creating state-of-the art facilities. For example,when the a proven track record of finding creative ways to respond to Decatur Park District and Millikin University both realized local needs. Although these agencies already excel at they were in the process of planning separate recreation building partnerships that work, the Illinois Association of centers,the two organizations worked through a two-year Park Districts will provide models and networking resources process to plan for a larger, more versatile facility. The to assist agencies as they continue to expand their result is the 87,000 square foot Decatur Indoor Sports innovative approaches to partnering for the public good. Center(DISC), housed on the Millikin campus.The park district owns and operates the center for the university and ACTIONS the community. University students'activity fees pay for The Illinois Association of Park Districts will: their use of the facility,and the district and the university • Forge alliances with environmental, equally share the net income. economic and human service agencies,as 4 Illinois Parks&Recreation magazine,September/October 2005,pp 57- 6 Illirnois Parks&Recreation magazine,September/October 2002 pp 1I- 58. 13. 5111inois Parks&Recreation magazine,September/October,2005 pp.61- 62• 7 Illinois Parks&Recreation magazine,May/.tune 2005,pp.30-33. i 3 4 well as nonprofit organizations,at the state and national levels to benefit our membership. • Assist our members by sharing partnership models and research to foster cooperative efforts at the local level. Approved by the IAPD Board of Trustees on August 18, 2006. 't f I i 1 I I i 5 POSITION OF THE ILLINOIS ASSOCIATION OF I PARK DISTRICTS choice, offer preferred service for residents, invite reciprocal i agreements and provide specialized training to their staff.2 Inclusion and recreation access Park districts,forest preserves, conservation and recreation The issue agencies in Illinois have developed accessible parks, The population of Illinois is comprised of a range of people playgrounds,water parks, ice rinks, sports complexes and of many ages, interests,abilities and cultural backgrounds. beachfronts. In one Illinois community, an accessible tree These differences help make communities strong and house, complete with ramps and nature lookouts, gives vibrant. Of the nearly 12.5 million people in persons with disabilities an enriched outdoor experience. Illinois, 1,999,717 have special needs or challenges,which can limit their full participation in recreational programming. Benefits of inclusion It is important to encourage and ensure that all people of Access to parks and recreation programs is undeniably a Illinois are included in the planning and development of quality-of-life issue. Recent research shows that youth with parks and recreation facilities and programs. and without disabilities made significant growth in their personal development,self-reliance, social interactions, The Illinois Association of Park Districts(IAPD)advocates communication and self-esteem in summer camps and the development of inclusive recreational programs and outdoor recreational programs-3 The study also found that facilities for persons with disabilities. Inclusive programs are social interactions with peers increased 62 percent for the defined as recreation opportunities that promote interaction campers with disabilities and 68 percent for the campers between people with and without disabilities. In advocating without disabilities.4 This underscores the importance of for the development of these programs and facilities,the providing recreational programming to those with disabilities IAPD supports the necessary legislative action to ensure and the benefit of integrating programming with young that they are of the highest quality possible. Furthermore, people without disabilities.The experience is rewarding for the IAPD supports the commitment of monetary resources all. This also helps children develop a greater at the local, state and federal levels so that these inclusions understanding and respect for persons different than may be completed without undue financial strain on park themselves. district,forest preserve, recreation and conservation agency budgets. The emotional and health benefits of recreation are irrefutable. For persons with disabilities, recreation, leisure Background and play have proven to raise quality of life, as well as Many Illinois park districts,forest preserves, conservation and recreation agencies directly provide services and F facilities to persons with disabilities. Park districts in 175 Illinois communities provide this programming through intergovernmental cooperatives called Special Recreation Associations(SRAs). SPA policies invite inclusion, support 2 Recreation Inclusion Today and Tomorrow:The Role of Policies and Funding,"McGovern,John N.Impact,University of Minnesota College of Education and Human Development. 3 Camping Magazine,National Inclusionary Camp Practices(NICP) study,July 2000. i U.S,Census 2000,Fast Facts-Illinois 4 Camping Magazine,NICP study. 1 2 improve and maintain physical and psychological health and Inform members of the General Assembly well being. about the importance of supporting The Americans with Disabilities Act(ADA),enacted in 1990, community-based therapeutic recreation clearly states the right of equal access for all persons to services. i services such as housing,transportation, shopping and • Create public awareness and media communication, as well as for all local government services, opportunities to recognize park districts, forest preserves, conservation and such as park district, forest preserve, conservation and recreation agency services. New facility or park recreation agencies that provide quality development must comply with the ADA and provide services and facilities to persons with accessibility,just as all new building construction must. disabilities. Some agencies, faced with renovating facilities,find Offer a statewide recognition program far complying with ADA a funding challenge. special recreation associations. • Support legislation to protect existing and On November 18,2003, legislation went into effect in Illinois new funding for agencies to implement or that relieved the property tax cap and made approximately enhance services targeted for individuals $16 million more funding available at the local level to with disabilities. provide park and recreation services for persons with disabilities.This new funding has made great inroads in Approved by the 1APD Board of Trustees on August 18, funding recreational services to people with disabilities. The 2006. challenge of funding facility renovation, however, remains. Conclusion All of the benefits of recreation, such as developing self- esteem, better physical health, mental health,fitness and social skills are critically important for aft people. Illinois park districts,through the special recreation association model, provide these services for people with disabilities through effective, efficient and safe programs. These community- based therapeutic recreation services have changed the quality of life for Illinois residents with disabilities for more than 35 years, and,with continued support from the General Assembly, will do so for decades to come. ACTIONS • The Illinois Association of Park Districts will: s Shank,J.W.,Coyle,C.F.,Boyde,R.,&Kinney,W.B.(1996).A classification scheme for therapeutic recreation research grounded in the rehabilitative sciences.Therapeutic Recreation Journal,30, 179196. 3 4 i POSITION OF THE ILLINOIS ASSOCIATION OF to the elderly,the very young and those with existin g PARK DISTRICTS respiratory problems.The Environmental Protection Agency Elimination of secondhand smoke in public places ranks poor indoor air quality among the top five environmental risks to public health. Levels of indoor air The issue pollution can be two to five times higher(and occasionally Illinois' park districts,forest preserves, conservation and 100 times higher) than outdoor[evels.3 recreation agencies are dedicated to providing recreational opportunities for all citizens.The members of the Illinois A 2006 report from the U.S. Surgeon General concluded Association of Park Districts (IAPD) strongly encourage that there is no risk-free level of exposure to secondhand people to use our public exercise facilities and programs to smoke. Nonsmokers exposed to secondhand smoke at combat major health issues such as obesity, heart disease home or work increase their risk of developing heart and respiratory abnormalities. These facilities are places disease by 25 to 30 percent and increase their risk of where Illinoisans can improve their health, not places where developing lung cancer by 20 to 30 percent.4 This finding is they can become exposed to the health hazards associated a major public health concern because nearly half of all with secondhand smoke. nonsmoking Americans are still regularly exposed to secondhand smoke. Exercise and air pollution The Illinois Association of Park Districts affirms that all Positive health effects of eliminating secondhand people should have access to clean, healthy indoor and smoke in vublic 121aces i outdoor areas for exercise and recreation. Smoke free laws protect people from the dangers of secondhand smoke.The U.S. Centers for Disease Control Poor air quality can result in negative consequences for and Prevention recently issued an advisory that persons those who exercise. Millions of Americans are living in with heart disease should avoid indoor settings where areas where the air carries unhealthy levels of noxious smoking is allowed because of new evidence that even pollutants such as ozone, carbon monoxide (found in short-term exposure to secondhand smoke can trigger heart cigarette smoke),fine particles, sulfur dioxide, nitrogen attacks. Smoke free laws protect not just those with dioxide or lead. Exercise makes people more vulnerable to diseases,but everyone. Air pollution levels have been found health damage from these pollutants. During exercise, to be 82 percent lower, on average, in venues required by people may increase their oxygen intake by as much as ten law to be smoke free,compared to those where smoking times their resting level.' Exercising in polluted air increases was permitted.5 Further, smoke free laws promote healthy i contact with pollutants and makes people vulnerable to lifestyles,encourage tobacco cessation and reduce the health damage. initiation of tobacco Steps must be taken to ensure clean air for today and use by youth. for many Generations to come Approximately 53,000 nonsmoking Americans die annually from inhaling other people's tobacco smoke.2 Breathing American Lung Association,"Airing the Truth About Indoor and tobacco smoke can hurt anyone, but it is especially harmful outdoor Air Pollution,"2004. d http:llwww.surgeongeneral,gov/library/secondhandsmoke/. I American Lung Association,"Air Pollution and Exercise,"2000. 5 Bluegrass Action News,"UK Study Finds Smoke-free Law Reduces 2 Bilofsky,Walt"Secondhand Smoke and Community Laws,"2003. Indoor Air Pollution,"2004. � 1 2 Conclusion The members of the Illinois Association of Park Districts support initiatives to eliminate smoking in public places. One of our primary goals is to promote healthy lifestyles, and we view the elimination of smoking in public places as a step toward that goal. Making the air cleaner is not the only benefit of smoking ban legislation. Publicity during public debates educates citizens to the health hazards of secondhand smoke.The process E brings people concerned about health together. They may collaborate on other useful projects.And since many smokers sincerely wish to quit, smoking restrictions can provide an additional incentive for them to kick the addiction. ACTIONS The Illinois Association of Park Districts will: • Partner with community and statewide organizations,volunteers and health professionals to eliminate smoking in both indoor and outdoor public places. • Assist our member agencies in developing non-smoking policies and initiatives at the local level. IAPD will accomplish this by researching our member agencies' smoking policies and sharing them with the membership to create an awareness of the unique policies that exist. IAPD has and will 3 continue to work with the American Lung Association of Illinois and the American Heart Association on this and other health- related issues. Approved by the IAPD Board of Trustees on August 18, 2006. v 3 POSITION OF THE ILLINOIS ASSOCIATION OF PARK DISTRICTS Inactive people have a greater risk of developing some Healthy living—the role of park districts, forest cancers, have more chance of developing diabetes, have a preserves, conservation and recreation agencies higher risk for osteoporosis and are more prone to injuries and accidents than physically active people.4 The issue Healthy living is fundamental in improving one's physical Emotional benefits E and emotional health and social well being. Parks and Physical activity has been shown to help people become recreation services play a vital role in encouraging people to more emotionally and mentally fit. Researchers at Duke develop and maintain healthy lifestyles by providing the University studied people suffering from depression for four programs, the facilities and the protected environment that months and found that 60 percent of the participants who allow people to be physically and socially active. exercised for 30 minutes three times a week overcame their depression without using antidepressant medication.5 Background Research shows that one way to increase the population's In a study that explored the leisure behavior of 695 adults, level of physical activity is to provide easy access to nearby half reported that they were in a better mood after visiting a parks, playgrounds, greenways or trails.' A study by the park. Participants'negative moods decreased after leaving National Recreation and Park Association found that, in a park, and the park users reported lower levels of anxiety terms of overall health, local park and recreation users and sadness.The longer the participants stayed,the less reported fewer visits to a physician for purposes other than stressed they became.Overall, results indicated that, in check-ups than did non-park users,even when controlling parks, people begin their recreation experiences in better i for the effects of age, income, education level, health status moods and remain in better moods.s { and other possible influences.2 Social benefits Physical benefits According to the Joumal of Sport and Exercise Psychology, Active people have longer life spans and are at less risk of people who are physically active are viewed as harder developing diseases. Active lifestyles decrease the risk of workers, as more confident and more self-controlled.' obesity and heart attacks?Maintaining a healthy body weight is easier on the heart and joints,which enables a Participating in sports and exercise programs at parks and more agile lifestyle as one ages. Physical activity also helps recreation agencies can increase social opportunities. lower blood pressure and cholesterol, which can decrease Friendship and companionship generated through the chance of heart attack and stroke. participating in shared activities is an important need that 2 Parks for People,A Healthier America?It's a Walk in the Palk,2004 NHS Health Scotland and The Scottish Executive, Ho,ChingHua,Laura Payne,Elizabeth Orsega-Smith and Geoffrey ittt //www.healEh livin ov.uk/ h sicalactivit 2005 Godbey,"Parks,recreation and public health:parks and recreation s p' y ,Mental y y' improve the physical and mental health of our nation-research update." G Mensal Health Journal,Mental Health Benefits re Exercise, pro i Parks&Recreation,April 2003. Parks,recreation and public health.-parks and recreation improve the I 3 Overweight and Obesity:What You Can Do,U.S.Dept.of Health and physical and mental health of out turtiar-research update. Human Services http//www.findarticles.corr/p/articles/mi_m1145/is_38/ai_100960607, (www,surgeongenci-al.goy/topics/obesity/ealltoaction/fact_whateanyoudo Copyright 2003 NRPA htm). 7 American Council of Exercise,Journal of Sport and Exercise Psychology,2000 1 2 I 3 i 3 motivates people to participate in opportunities offered at park districts,forest preserves,conservation and recreation agencies.$Community based physical activity programs offered at these agencies provide social interaction with peers and peer-led activities that are especially good for the elderly and children. Illinois Association of Park Districts' member agencies provide programs that families can enjoy together.These I shared activities reduce family stress and allow families to share time together in constructive and healthy ways that are conducive to strengthening family bonds. In this way, agencies foster the positive emotional and social impacts that strong families engender. Conclusion The Illinois Association of Park Districts encourages people of all ages to be physically active in order to maintain healthy lifestyles. Illinois Association of Park Districts' members offer outstanding programs and services for people of all ages f seven days a week, 52 weeks a year. Agencies promote healthy lifestyles through fitness and recreation programs, cultural celebrations, museums,zoos and performing arts venues that improve the physical, emotional and social well being of all Illinois citizens. ACTIONS The Illinois Association of Park Districts will: • Promote our members' efforts to provide the resources that encourage people to maintain active, healthy lifestyles. • Coordinate statewide public awareness campaigns on how to maintain healthy lifestyles through educational workshops and the Association's publications. s Ho,ChingHua,Laura Payne,Elizabeth Orsega-Smith and Geoffrey Godbey,"Parks,recreation and public health:parks and recreation improve the physical and mental health of our nation-research update." Parks&Recreation,April 2003. 4 it POSITION OF THE ILLINOIS ASSOCIATION OF agencies bring fitness to the people.This proximity to PARK DISTRICTS fitness facilities has a direct impact on public participation in Importance of public sector fitness facilities an exercise program. People with the best access to recreational facilities are 43 percent more likely to exercise The issue 30 minutes most days than those with poor access?A Illinois' park districts,forest preserves, conservation and recent report from the American Journal of Health I recreation agencies own and operate hundreds of fitness Promotion says that people living in areas without public facilities throughout the state. Publicly operated fitness recreation facilities are more likely to be overweight.4 A facilities play a vital role in providing access to affordable recent report by the Institute of Medicine on combating exercise opportunities for the state's residents. childhood obesity even calls on local governments to expand the number of recreational facilities,Parks and bike In the U.S., as well as the state of Illinois, adult and paths to help combat this national epidemic. childhood obesity rates are on the rise. Regular exercise is a necessary component of most doctor-recommended In addition, public facilities make good economic sense. programs for achieving healthy lifestyles. Too often, Park districts,forest preserves,conservation and recreation however,the people who need them the most are unable to agencies employ more than 62,900 people who earn more find affordable private-sector fitness opportunities near their than $621 million each year.These agencies generate a homes. But many public park and recreation fitness centers total of$371 million in capital investments for the serve these populations who are not historically served by construction of new parks and recreational facilities. In fact, private health clubs. the direct economic impact generated by these agencies is $3 billion per year.6 Public fitness facilities increase exercise rates,help Adults who use these facilities become more valuable fight disease and improve the economy employees as they become healthy.One study of more In the U.S., physical inactivity causes numerous physical than 8,000 workers at a single company found that and mental health problems, is responsible for an estimated employees who participated in a health promotion program 200,000 deaths per year and contributes to the obesity incurred 29 percent lower health care costs than non- epidemic.' However,the Centers for Disease Control (CDC) participants. Numerous studies show that absenteeism I have determined that creating and improving places to be active can result in a 25 percent increase in the number of people who exercise at least three times a week.2 By providing recreation and fitness centers,which are most often located in residential areas, park and recreation 3 Giles-Corti,B.&Donovan,R.J.,2002.Social Science and Medicine, 54. r U.S.Department of Health and Human Services,Centers for Disease 4 Catlin,T.K.,American Journal of Health Promotion,2003.s Control and Prevention.(1996).Physical activity and health:A Report to Institute of Medicine.(2003).Preventing Childhood Obesity:Health in the Srrrgeorr General. tth.e Balance. Economics Research Associates.(2005).Economic Impact of Local 2 Park and Recreation Agencies in Illinois. Centers for Disease Control and Prevention,Guide to Community 7 i Preventive Services,2002.Creating or Improving Access to Places for Goetzel R.Z.;Jacobson,B.H.;Aldana,S.G.;Vardell,K.;and Yee,L. Physical Activity is Strongly Recommended to Increase Physical (1998).Health care costs of worksite health promotion participants and Activity. nonparticipants.Journal of Occupational Environment Medicine 40(4):341-346. 1 2 rates decline when employees participate in fitness claim that they lose significant revenue to the public sector. programs. But, as Athletic Business editor Andrew Cohen writes, "The Public fitness facilities fulfill a community need by argument[of unfair competition] is shortsighted and providing services to underserved aroups pus��ylly2damaging to the recreation and fitness Central to the mission of park districts,forest preserves, conservation and recreation agencies in Illinois is the Conclusion provision of recreational choices to residents of all ages, The Illinois Association of Park Districts affirms that all races and income levels. people—regardless of age,gender, race or socioeconomic There are differences in the extent to which different status—should have access to affordable recreation and demographic groups are inactive. Population studies show fitness opportunities,which the public sector historically that risk of inactivity is higher among African-American (33 provides.There is room in all communities for both public percent)and Hispanic(32 percent) adults than white adults and private fitness centers and clubs to serve all people in s (25 percent).9 Risk of inactivity is also higher among lower- their quest for health and fitness. and middle-income than affluent people. 0 Thus, many park The Illinois Association of Park Districts supports the districts,forest preserves,conservation and recreation hundreds of fitness facilities under the auspices of public agencies provide programming to historically underserved park and recreation agencies. These centers provide health minority groups.And park and recreation agencies strive to and fitness opportunities to people of all ages and income develop recreational facilities in inner-city neighborhoods, levels. where private opportunities are few. These recreational facilities,which often house health and fitness centers, are More and more, recreation and fitness centers in Illinois are not just centrally located;they are also affordable. Dr. being developed as public/private partnerships between Manning Marable,director of the Institute for park and recreation agencies and universities, hospitals, Research in African-American Studies at Columbia schools and others.This trend maximizes the facility's University, cites developing public park and fitness facilities usefulness, allowing it to cater to underserved groups,as as a sociological issue and as a central factor in serving the well as to the very specialized demographic group being people. served by the private-sector partner. Some mistakenly believe that public recreation and fitness Public recreation facilities are in a position to foster an centers provide"unfair"competition to privately owned active lifestyle, which could lead to a population of healthier, facilities.As a result of this competition, many private clubs more productive citizens. Thus, park district and recreation agency fitness facilities are vital in reaching the people of s See Baun,William B.(1995)."The Impact of Worksite Health Illinois with recreation and fitness choices. Promotion Programs on Absenteeism"in Worksite Health Promotion Economics:Consensus and Analysis.Robert L.Kaman,editor. ACTION 9 National Center for Chronic Disease Prevention and Health Promotion. Behavioral Risk Factor Surveillance System,2000. 10 Sallis,J.and Owen,N.,"Physical Activity&Behavioral Medicine," 12 Cohen,Andrew.Athletic Business.June 2002. Sage Publications, 1999. u Marable,Manning,Along Color Lines,Columbus Free Press, 1997, 3 4 The Association will encourage public/private partnerships between our members and nonprofit organizations, universities, hospitals and schools.We will continue to promote best practices and model programs. Approved by the IAPD Board of Trustees on August 18, 2006. f E i c ! 5 POSITION OF THE ILLINOIS ASSOCIATION OF overweight.a Nearly one third of all low-income children in PARK DISTRICTS Illinois were found to be overweight or at risk of becoming Reducing obesity—the role of park districts, forest overweight.5 This extra weight acquired during childhood or preserves,conservation and recreation agencies adolescence is associated with obesity during adulthood, j and increases the risk for some chronic diseases later in The issue life.6 Obesity is a national epidemic.Studies show that obesity aggravates—or may be a contributing cause of—heart The benefits of physical activity disease,diabetes and many other illnesses.Other studies The health benefits of physical activity during childhood and indicate that exercising more and eating less help control adolescence are undeniable.According to the U.S. weight and provide the basis for a healthy lifestyle. Obesity Surgeon General, studies indicate an association between and its related health issues affect the American worker and youth physical activity and psychological health, lower can negatively impact a corporations' bottom line.And levels of body fat, lower blood pressure and abstention from many recent studies show specifically that childhood obesity tobacco and alcohol use.' Regular physical activity among is rising rapidly in the United States. adolescents is consistently related to higher levels of self- esteem and lower stress levels. Organized sports programs ' Background can introduce youth to such skills as teamwork, self- The numbers of overweight children and adolescents in the discipline, leadership and socialization.8 U.S. have tripled over the last 40 years. Nationally, one in five children over the age of six is considered overweight. The U.S.Surgeon General has estimated that each year An estimated 65 percent of U.S. adults aged 20 years and 300,000 deaths can be attributed to obesity,yet 40 percent i older are either overweight or obese.' of adults in the United States do not participate in any leisure-time physical activity. However, a sensible program The statistics for Illinois are even more compelling. Illinois that features moderate amounts of physical activity five or ranked 22nd in the U.S. in the rate of adult clinical obesity at more times a week and a reduction in caloric intake can 22.9 percent. Obese and overweight adults currently fight obesity, as well as heart disease, certain types of comprise 59.9 percent of the population.2 Twenty-six cancer, type 2 diabetes, stroke, arthritis, breathing problems percent of boys and girls between the ages of 11 and 16 are and psychological disorders that are often associated with overweight, and another 18 percent are at risk of becoming obesity.9 overweight.3 A study of 3-to 7-year-old children at 25 Chicago Public Schools found that 23 percent were overweight, and 15 percent more were at risk for becoming 4 Longjohn M.Consortium to Lower Obesity in Chicago Children Annual Report 2003.Chicago,lll;Children's Memorial Hospital;2003. 5 Center for Disease Control,Pediatric Nutrition Surveillance System, 2002. e National Heart,Lung and Blood Institute(NHLBI)and National Centers for Disease Control and Prevention,National Health and institutes of Health(N1H),compiled statistics. Nutrition Examination Suivey for 1999-2002. 7 Surgeon General's Report on Physical Activity and Health,1996,U.S. Trust for America's Health,F cis in Fat:How Obesity Policies are Dept,of Health and Human Services(USDHHS). Failing inAmet•ica,2005. 8 Promoting better health for oun people through physical 3 The Third National Health and Nutrition Exandiration Survey activity and sports,2000 USDHHS.p p g p Y (NHAHES 111)1988-1994. Huntsville,Md:Centers for Disease Control 9 and Prevention,National Center for Health statistics; 1996.and and Obesity:What You Can Do,U.S,Dept.of Health and Human Services 1 2 Economic impact of inactivity Everyone should engage in active recreation in order to Direct costs of physical inactivity in the U.S were recen#ly control obesity and instill a healthy lifestyle. Members of the Illinois Association of Park Districts provide recreational estimated to be$24 billion.The total costs of obesity were opportunities in communities across Illinois at an affordable estimated to be an additional$70 billion;together cost. accounting for nearly 10 percent of national health care expenditures.10 Hospitalization among children and If we do not instill a commitment to exercise and regular adolescents for diseases associated with obesity increased physical activity, health issues and related health care costs sharply over the last 20 years, accounting for more than will continue to climb.Workplace absenteeism will rise, $127 million in health care costs. causing lost productivity,wages and profits. School Public park agencies as providers attendance rates will drop, resulting in lost educational Most doctors, scientific and government organizations opportunities for students and hardship for the schools r themselves. It is the role of park districts and recreation recommend regular physical activity and exercise. Physical agencies to work with parents, schools, health care education was once a mandate in public schools. But, in the providers, neighborhood groups and other community face of budget and space constraints, many schools have organizations to begin turning the tide and reversing the chosen to eliminate this vital component from the statistics on obesity. curriculum. Without a scheduled exercise regimen, children have become increasingly sedentary,watching TV and ACTION playing video games.Watching TV now accounts for about The Association will assist our agencies through grants half the leisure time of men,women and children in the to create programs that specifically address the obesity U.S. epidemic.The Power Play program provides a template for healthful beyond-school programming.The Conclusion Association will also include articles in its statewide Nearly all public park agencies provide recreational magazine and offer educational workshops. programming, organized sports activities and other fitness programs for children, adolescents and adults. Because it is Approved by the lAPD Board of Trustees on August 18, central to the mission of public agencies to provide services 2006. to their residents at an affordable rate,these programs are tremendous resources to promote community-wide physical fitness and good health. (www.surgeongencral.gov/topics/obesity/calltoaction/fact_whatcanyoudo ,htm), 10"Economic Costs of Obesity and Inactivity,"Graham A.Colditz, Medicine and Science in Sport and Exercise,November 1999. i i " U.S.Dept.of Labor,Bureau of Labor Statistics,American Time Uye Sru•vey,9/2005. 3 4 I I POSITION OF THE ILLINOIS ASSOCIATION OF However,the number of special purpose districts continued PARK DISTRICTS to grow from 2,407 in 1972 to 3,145 through 2002.2 The consolidation of local government in Illinois The real key to determining whether a large number of local The issue governments is good or bad for Illinois citizens rests According to U.S. Census Bureau statistics, Illinois has primarily on three issues: 2,824 general-purpose units of local government and 3,145 1. Accountability and transparency special districts for a total of 8,904 units of local 2. Cost and duplication of services government. Illinois leads the nation in the number of units 3. Efficiency of local government with Pennsylvania running second with 5,032 units,followed by Texas with 4,785, California with Accountability and transparency I 4,410 and Kansas with 3,888. In Illinois, citizens have been empowered by the Illinois General Assembly to create special districts by referenda There are currently 366 park districts in the state of Illinois, when they feel that specific needs are not being met or 13 forest preserve districts and five conservation districts. higher levels of service will enhance the quality of life in particular areas. Background Why does Illinois have so many local governments and With the creation of a park district in Illinois comes the does this have a negative or positive impact on the delivery creation of a locally elected board of park commissioners. of local services? Commissioners serve either four-or six-year terms. They serve without compensation, and studies show that the There are two commonly referenced reasons why Illinois average commissioner donates more than 400 hours a year I leads the country in this area. The first is based on serving in this capacity. Park commissioners in Illinois are i geography and the need for specific governmental services professionals, homemakers and businesspeople whose in areas that are not coextensive with any general-purpose common goal is to see their community thrive through the unit of local government. The second is that the 1870 Illinois availability of parks, the protection and preservation of Constitution limited the ability of a local government to natural resources, and the benefits of recreational borrow more than five percent of the assessed valuation of programming. that unit of local government. Therefore,the creation of Studies conducted by the University of Illinois over a 25- many special districts acted to circumvent this limit. In all year period have shown that park districts have a higher likelihood, both of these rationales worked together to level of visibility within the communities they serve than create this result. almost any other form of government. The 1970 Constitution was designed to address these Transparency of local government,which is the ability of issues by removing tax limitations on home-rule citizens to observe the decision-making process and have municipalities and counties and by encouraging an impact in the decisions being formulated, is exemplary intergovernmental cooperation. The thinking behind these among park districts. State lawmakers also put a number of changes was to slow the growth of local government. controls in place, including the Freedom of Information Act, i 12002 Census of Govenmreirts Vol. I No. 1,U.S.Census Bureau, z 1 0 1 U.S.Census Bureau 2002 Census o Goiernmenrs Vol. N . , December 2002. December 2002• 1 2 which allows access to all public records, and the Open Meetings Act,which requires most units of local government When exploring the issue of intergovernmental cooperation, to post notice of all public meetings both physically and on studies also show that,to a large extent, park districts share the Web. Such controls ensure that park districts and other facilities, staff, equipment and other resources with the units of local government conduct their business in full view population served by similarly located units of local of the public.The strategic planning processes and focus government and, in this respect, park districts may very well groups that park districts frequently use further involve serve as a model for other government units.' Illinois citizens in this local governmental activity. Finally,the Illinois General Assembly provides that any park Efficiency district in the state of Illinois can be dissolved by a citizen The previously mentioned prevalence of intergovernmental initiated referendum,with its assets turned over to either a cooperation in which park districts are engaged creates a general-purpose unit of local government(e.g., a wide variety of efficiencies both in services and cost municipality)or a school district depending upon savings. geographical location.To date,citizens have not exercised In addition, park districts are professionally staffed units of I this authority. Rather,the opposite has occurred:A number local government. This means that services have the of municipal park and recreation departments have merged greatest chance of being provided in an effective and j with park districts. thorough manner and not as an outgrowth of political Cost cronyism. Professional staffing assures that recreation Many times,those without sufficient information on the programs and facilities are run and maintained by trained professionals. Further,park districts, along with forest issue opine that more government equates with higher l costs and that meaningful savings of tax dollars would occur preserves, conservation and recreation agencies are should a consolidation of local government take place. But caretakers of more than 350,000 acres of public land and the key to any local government consolidation question is to open space across Illinois. The experts employed by these explore the level of services being offered and to determine units of local government are uniquely qualified to provide whether resources are being wasted or if there is a lack of for the responsible stewardship of a community's open cooperation between units of local government. space, grasslands, prairies, golf courses,trails,greenways, ponds, riparian habitat,streams, lakes,wetlands or In Illinois, park districts represent only five cents of every tax significant fish and wildlife habitat. dollar spent, and the park districts supplement their income Conclusion from taxes by programmatic fees for services whereby the Illinois park districts have existed for more than a century. user(or individual benefiting from the services) pays for They have withstood the test of time, and Illinois citizens them.A recent study concluded that 47 percent of these a have accepted them as effective and efficient units of local agencies' revenue comes from sources other than taxes. government. i 3 See,for example,Diane Stanke and David T.Kindler,"Taking the Even so, Illinois' large number of units of local government Pulse of the Community,"Illinois Parks&Recreation, invites debate about the consolidation of local governments. September/October 2005,48-55. 4 The Economic Impact of Local Park and Recreation Agencies in Illinois,a research project conducted by Economic Research Associates s for the Illinois Association of Park Districts,2005. See Robin Hall,"Partnering with Purpose,"Illinois Parks&Recreation, January/February 2006,12-18. 3 4 i 3 3 Compelling reasons for debate on the issue deserve further knowledge that supports the advantages of park investigation. districts remaining independent units of local government. In this light,the Illinois Association of Park Districts(IAPD) ? believes that each type of unit of local government should be evaluated independently. The relevant test for this evaluation is not whether there is a disproportionate number of units of local government in Illinois, but: 1. Whether those units of local government can be created and dissolved by citizen-initiated referenda rather than be created by appointment as an outgrowth of a general-purpose government, 2. Whether local officials are elected and whether they serve without compensation, 3. Whether those units of local government have availed themselves of the opportunities provided by the drafters of the 1970 Illinois Constitution's emphasis on intergovernmental cooperation, 4. Whether citizens are assured a high degree of visibility and accessibility to the decision-making process of these units of local government, and 5. Whether the unit of local government effectively provides services. The IAPD will continue to demonstrate to the Illinois General Assembly and the public that park districts meet or exceed all criteria that determine whether a unit of local government functions properly and efficiently.The IAPD will continue to aid the state's park districts as they provide outstanding services to their communities. ACTIONS The Illinois Association of Park Districts will actively participate in discussions regarding the consolidation of local government in Illinois and report the outcomes of such discussions to our membership.The Association will offer research and empirical 5 6 POSITION OF THE ILLINOIS ASSOCIATION OF and will want vandalized or otherwise damaged property to PARK DISTRICTS be repaired immediately. Safety in park districts, forest preserves, conservation and recreation agencies-implementing a park watch Understaffed police departments find it difficult to patrol program residential areas with the frequency residents prefer. Using trained citizen volunteers as the"eyes and ears"for the Introduction police department or an agency's security detail can help Crime and vandalism are issues in every community. Crime reduce crime and the potential for crime in these areas. It and violence can deny patrons the intended recreational also helps expand communication between residents and use of park and recreation services and facilities. law enforcement officials. Everyone should have access to safe,clean parks. In order Creating a park watch program to keep these places safe for park patrons, park users and A park watch program can address all types of crime. The the people living near parks need to get involved in agency- park staff needs to encourage community residents to supported programs to stop crime and vandalism. assume more responsibility for the activities taking place in their neighborhood.They must enlist the participation of Background park users and neighboring residents for the program to be From 2003 to 2004, crime rates rose 25.7 percent in Illinois effective. The users and neighbors are encouraged to report park districts.' Crime and vandalism cost taxpayers millions suspicious or illegal activity.A special telephone number of dollars each year for cleaning up graffiti, repairing can be provided to report criminal activity or maintenance buildings, replacing vandalized equipment and paying problems that need attention.A nearby neighborhood watch s insurance claims to injured patrons and for damaged group can be encouraged to adopt the park and volunteer to property. check periodically for litter and damage. Signs can be posted to explain that the park is protected by a park watch Getting the community involved program. Citizens must organize to take back their parks.They must organize to help clean and repair parks and to report Benefits of a park watch program suspicious and illegal activity to law enforcement officials. Creating a park watch program does the following: • Decreases incidents of vandalism,crime, misuse of Agencies can encourage this kind of community park properties and related costs. involvement by providing interesting play equipment and • Creates awareness of activities in parks. organizing recreation activities that entice law-abiding • Instills strong park, recreation and conservation values children and adults to participate.A busy park is a safer in children and encourages them to be responsible park park.2 Involved residents will help prevent criminal mischief patrons. • Develops a sense of ownership for neighborhood parks, i E Illinois State Police Web site, recreation areas and facilities. http://www.isp.state.il.us/docs/cii/ciiO4/CI104-Sect-11-27to I 98.p 0 Empowers citizens who use parks and park facilities, df thereby making them feel comfortable, safe and proud. 2 National Crime Prevention Web site: http://ncpc.org/topics/Neighborhood_Watch/Strategy_Takc Back _the_Parks.php. 1 2 • Increases public awareness, cooperation and community among law enforcement, citizens, community organizations, park districts,forest preserves, recreation and conservation agencies. Conclusion The Illinois Association of Park Districts supports park watch programs and believes that implementing a program effectively reduces or prevents crime and vandalism in park districts forest preserves,conservation and recreation agencies. Toward that end, IAPD offers the Eagle Eye j Neighborhood Watch Program not only to park districts, forest preserves,conservation and recreation agencies in Illinois but to agencies across the United States.3 The all-in- one program takes agencies through staff training and program management and shows them how to encourage community involvement,educate even young park patrons and build partnerships with program sponsors and local law enforcement agencies. The city of Glendale Arizona estimates that it has saved l $80,000 since 2002 by using the Eagle Eye program. Beyond the dollars and cents,park watch programs also connect people to their parks, adding a value foragencies that is impossible to measure.This is evidence that the public can make their parks safer. 1 3 For more information on the Eagle Eye Neighborhood Watch € Program,contact the IAPD at 217-523-4554 or see the IAPD Web site(www.lLparks.org)and click on the"Programs"section. 3 POSITION OF THE ILLINOIS ASSOCIATION OF parks and recreation services,the number of such PARK DISTRICTS consumers will skyrocket during the next 25 years? Senior services—the role of park districts, forest preserves, conservation and recreation agencies Currently,the mature market represents more than 23 percent of all fitness memberships and 43 percent of all The issue hospital wellness center memberships.4 During 2006, more than 75 million American baby boomers will turn 60.' Never has it been more important for park The benefits of Physical activity to seniors districts,forest preserves,conservation and recreation Although the risk of disease and disability has been shown agencies to enhance programming for this growing senior to increase with age, poor health is not an inevitable population. Studies have proven that fit seniors live longer, consequence of aging. Nearly 40 percent of deaths in remain in their homes longer and participate more fully in America can be attributed to controllable factors including community life. physical inactivity:5 Obesity among older adults has doubled since 1980.6 Seniors who are obese or overweight are at The Illinois Association of Park Districts (IAPD) urges all risk for chronic diseases. Much of the illness, disability, and seniors to engage in active recreation three or more days a death associated with chronic diseases are avoidable week to prevent heart disease, obesity, high blood through known prevention measures, such as participating pressure,type 2 diabetes, osteoporosis and mental health in regular physical activity. challenges such as depression. Further, the Illinois Association of Park Districts urges public policymakers to Healthy lifestyles are more influential than genetic factors in l provide appropriate recreational opportunities in avoiding the deterioration traditionally associated with communities across Illinois at an affordable cost.All Illinois aging. Regular physical activity greatly reduces a person's seniors must be given equal opportunities to participate in risk from dying of heart disease and decreases the risk for healthy activities without economic hardship. Such local colon cancer,diabetes and high blood pressure. Physical government bodies as park districts,forest preserves, activity also controls weight; contributes to healthy bones, conservation and recreation agencies provide these muscles and joints; relieves arthritis pain; reduces opportunities and must prepare to increase their efforts. symptoms of anxiety and depression; and decreases the need for hospitalizations, physician visits and medications.' Background The United States is on the brink of a longevity revolution. By 2030,one in every five people in the United States will be a member of the senior population.2 While a large number of seniors currently use a significant portion of 3Active Aging 101,Sarah Burnett-Wolle,MS,CTRS and Geoffrey Godbey. `Speaking Their Language,Colin Milner,American Senior Fitness Association,www.seniorfitness.org/Speaking,htm. 5Centers for Disease Control and Prevention,Healthy Aging for Older American Senior Fitness Association,"httpalwwws Adults,"Health-Related Behaviors." ettiorfitness.arg" 6Centers for Disease Control and Prevention,Healthy Aging for Older j wwwseniorfitness.org,2006. Adults."Health-Related Behaviors." , 2Healthy Aging for OlderAduits,Centers for Disease Control and 7 Prevention,www.cdc.gov/aging. Healthier U.S.Gov,Physical Fitness,"Be Physically Active Each Day,"www.healthierus,gov/exercise.html. 2 Physical activity also benefits cognitive health. Cognitive Illinois park districts,forest preserves, conservation and health, or brain health, is an important part of healthy recreation agencies can reverse this trend. Nearly all public aging. Cognitive health refers to maintaining and improving mental skills such as learning, memory,decision-making park agencies provide recreational programming, organized � i activities and other fitness programs for seniors. And and planning. Among Americans 65 years and older, j y because public agencies are committed to providing approximately six#0 10 percent have dementia, and two- thirds of people with dementia have Alzheimer's disease. services to their residents at affordable rates, these Although research has not found a way to prevent dementia programs are tremendous resources to promote or Alzheimer's disease, cognitive decline may be community-wide physical fitness and good health. preventable. Recent research suggests that being Conclusion physically active and engaging in social activities may help maintain and improve cognitive health.e The Illinois Association of Park Districts supports senior exercise and physical activity as deterrents to chronic Economic impact of senior inactivity illness and premature death. A person's chronological age The growing number of older Americans places increasing and functional age can be very different. Park districts, demands on the public health system and on medical and forest preserves, conservation districts and recreation social services. Currently, almost one-third agencies must continue to provide easily attainable health, of total U.S. Health care expenditures are for older adults. fitness and recreational programs for the seniors in their These expenditures are largely due to treatment and care of communities affordable cost. l It is never too fatte o chronic diseases,and the cost associated with many of to develop a healthy lifestyle. It is indeed e conditions could be reduced through regular physical true that exercise can add life to a person's years and years these to a person's life.The IAPD supports park districts,forest preserves,conservation districts and recreation agencies as Public park agencies as 12roviders they work to introduce healthy lifestyles through physical Most doctors, scientific and public health organizations activity to the growing population of Illinois seniors. recommend regular physical activity and exercise for ACTIONS seniors. Even with these recommendations, people still tend The Illinois Association of Park Districts encourages to be less active as they age. More than 60 percent of our membership to seek formalized partnerships with American adults do not get enough physical activity. hospitals,senior centers and community organizations By age 75, about one in three men and one in two women to promote structured health, recreation and fitness do not engage in any physical activity. programs. The Association will monitor trends and needs of the s Centers for Disease Control and Prevention,Healthy Aging for older growing senior population in Illinois by maintaining a Adults."Health-Related Behaviors." close relationship with the Illinois Department on Aging and conducting research through the IAPD Research 9 Healthier U.S.Gov,Physical Fitness,`Be Physically Active Each Advisory Council. Day,"www.healthicrus.gov/exercisc.htm]. 10 Department of Health and Human Services,Physical Activity and Approved by the IAPD Board of Trustees on August 18, {. Health;A Report of the Surgeon General,Atlanta,GA:Centers for 2006. Disease Control and Prevention, [996. 3 4 Illinois Association of Park Districts mvacE 111 Ew Mm2a Sbwt sp0pxea, a 01701-f+e0 217/313 w Far 11]/62342]3 INVOICENUMBER Dana INVOICE DATE Mg. 16.2012 PURCHASE ORDER N0, TERMS Upon Receipt SALESPERSON Alan SOLD TO: SHIPPEDVIA U.S. Mail maww.unh.achyof OTY DESCRIPTION PRICE AMOUNT 1 TOTAL ANNUAL MEMBERSHIP DUES FOR 2012 64423 Paymanl mey be ms0a by oaMN urd: Ty dCmO_Vba _MU1mCwt _Okwwr Nv1nm CW CeNNwMw : FapYelMn Dab: aWSg2 CWe: VN a6amtacY afCmJ: SprmMx: Please return one Dopy with your payment sul T Al. Ee44.23 RESEARCH $100.00 DONAmON $250.00 Wall THANK YOU FOR YOUR BUSINMI TDTAL DARE s Reviewed By: Agenda Item Number Parks ■ Recreation ■ PARKea?McRFATION Director ■ City Administrator El Tracking Number Legal ❑ Human Resources ❑ Police ❑ Park Board Agenda Item Tracking Document Title: Recreation Services Agenda Date: December 13, 2012 Synopsis: Staff has prepared information on the Recreation Department changes and services that will be offered. Action Previously Taken: Date of Action: Action Taken: Item Number: Type of Vote Required: None. Action Requested: Informational item. Submitted by: Laura Schraw Parks and Recreation Name Department Agenda Item Notes: Tim has prepared the attached memo regarding the Recreation Department and items that need to be addressed at the old Administration Offices, what staff's role will be with the department changes, and what the Park&Recreation Department services will entail. YORKVILLF 202 East Countryside Prkwy. Yorkville, IL 60560 1P (630) 553-2582 (630) 553-2644 fax 1 10MIioWun Owl 0( Email: recreation nyorkviI Ile.i1.us www.yorkville.il.us PARrc& FREcRF-AT1c)N Fitness& Recreation for Our Community To: Laura Schraw, Interim Director From:Tim Evans, Superintendent of Recreation Re: Rec. Dept. 2013—2014 With the recent vote on the REC Center, and the decision to move out of the facility,the Rec. Dept. will be moving back into the Rec.Admin./S. Preschool Bldg. as soon as possible.To move back in, we are looking at 30-40K in renovations needed to make the bldg. useable for office and programming space. Renovations that will need to take place will include the following: 1.) Making sure the HVAC is working properly 2.) Enclosing the outside dock area,to be used for storage. We will need storage space for items at the REC Center as well as items inside the bldg. 3.) Renovating parts of the inside of the bldg.for programming space. 4.) Renovating office space area. 5.) Making the bldg. completely ADA accessible. 6.) Enlarging the outside playground area 7.) Minor parking area upgrades 8.) Move Phone system 9.) Move Internet 10.)Move REC Track and link with City Hall for registration at both locations. 11.)Move Copier 12.)On—Line registration. Since we will not be open 7 days a week, and late at night, like the REC Center hrs. of operations. At this time we are planning on all Rec. full-time staff moving to the new Rec.Admin./S. bldg.: 1.) Tim—Special Events, Concession Stands,Tournaments, Sponsorship 2.) Shay—Child Development,Athletics, Sponsorship 3.) Barb—Office Staff 4.) Jon - Opening/closing schools, assist with: concessions stands,tournaments, special events & athletics. 5.) Ryan—Opening/closing schools, assist with: concessions stands,tournaments, special events & athletics. 6.) Pre-school Staff: We will need on 40 hr. a week preschool coordinator as well as a few 15-20 hr. a week instructors. 7.) Limited Part-time staff to cover open hrs. at:Admin. office, concession stands, and athletics. Programming that we will be focusing on: 1.) Athletic leagues—Basketball, Soccer, Softball,Volleyball 2.) Athletic Classes 3.) Preschool 4.) Pre-Preschool 5.) Child Development classes 6.) Special Events 7.) Concession Stands 8.) Youth Baseball Tournaments @ Bridge Park "The achievements of an organization are the results of the combined effort of each individual." Reviewed By: Agenda Item Number 1P WWVA-E Parks ■ Recreation ■ pnRKC a REcRmT1uN Director ■ City Administrator F] Tracking Number Legal ❑ Human Resources ❑ Police ❑ Park Board Agenda Item Tracking Document Title: Leases for Riverfront Buildings Agenda Date: December 13, 2012 Synopsis: The lease agreements for Riverfront Park buildings are attached for review to determine if the contracts should be renewed or a new RFP sent out. Action Previously Taken: Date of Action: Action Taken: Item Number: Type of Vote Required: Majority Action Requested: Provide staff with direction on contract renewals or a new RFP for the Riverfront buildings. Submitted by: Laura Schraw Parks and Recreation Name Department Agenda Item Notes: Please see the attached memos and lease agreements. C fT y 06 Memorandum To: Park Board EST. -�` Yid 1s36 From: Jeff Weckbach, Administrative Intern Bart Olson, City Administrator �! p� CC: Laura Schraw, Interim Director of Parks and Recreation C<wrMY Sad Date: November 29, 2012 4C.- Subject: Concession Lease Agreements on E. Hydraulic Ave Summary: A discussion related to the lease agreements on E. Hydraulic Ave. Background: On June 6, 2011 the City entered into an agreement with Creative Kernels for the lease of a portion of 131 E. Hydraulic Ave for the purposes of operating a concession stand. The agreement was set for a 2 year term with an option to renew the agreement for an additional 2 years. On October 13, 2011 Creative Kernels entered into an agreement to sub lease a part of this area to White Water Ice Cream and then Creative Kernels subsequently was removed entirely from the lease,placing White Water Ice Cream as the full owner of the lease. This occurred on September 26, 2012. Currently this agreement is set to expire on June 6, 2013. Attached are copies of the agreements. On June 23, 2011 the City entered into an agreement with River City Roasters to lease out the North Portion of 131 E. Hydraulic Ave for the purposes of operating a concession stand. The agreement was set for a 2 year term with an option to renew the agreement for an additional 2 years. The current term of this agreement will end on June 23, 2013. Attached is a copy of the agreement. On February 22, 2011 the City entered into an agreement with Geneva Kayak to lease out 301 E. Hydraulic Ave for the purposes of operating a canoe and kayak rental. The agreement was set for a 2 year term with an option to renew the agreement for an additional 2 years. Because of the delay of them entering the building until spring, they were not billed until April 2011. The current term of this agreement will end on April 30, 2013. Attached is a copy of the agreement. Currently the rent for White Water Ice Cream is $200 per month, River City Roasters is $200 per month and Geneva Kayak is $250 per month. According to the agreements, White Water Ice Cream is permitted to sell ice cream and related products (with the exception of coffee and coffee related products), River City Roasters is permitted to sell food and beverages, musical instruments, art and other related"knick knacks," and Geneva Kayak is permitted to rent Kayaks and Canoes as well as instructional classes and trips. The City receives 5% of the gross profits from these businesses. Last year the City earned approximately$13,000 in revenue from collecting the 5% and rent. Analysis: Because there is an ability to renew this agreement, it is important for the Park Board to discuss whether they wish to extend the agreement with White Water Ice Cream, River City Roasters,both or choose to find a different business to lease the space. If it is felt the lease should be renewed, then the City will need to have adequate time to review the current parameters of the agreement and enter into negotiations the businesses in order to renegotiate terms such as rent. Another option available is for the City to not extend the contract and have a Request for Proposals from any potential vendors to lease the space. Finally, with the City potentially leaving the REC center, these buildings could be used as a space for programs. While this may not be as profitable as renting out the facilities, it is still an option to consider. According to the contracts, the Lessee may negotiate for an extension to the contract only by request of the City. Recommendation: Staff is recommending that the space still be used for businesses, and not for programming. The buildings are more profitable being rented, and provide services to the residents that are needed for their recreation enjoyment. Staff is also recommending that the businesses that are currently leasing the spaces have first right of refusal for another 2 year contract. At this time, we have not developed the park, and there has been a significant investment by each of these businesses in the spaces they are leasing. As far as rent, Staff's recommendation is to not raise the rent, or raise in a minimal amount (less than $50/month). The renters have paid for significant improvements to the building, splitting the electric meter, and are paying taxes for their space. The improvements are not reimbursed if a new business takes over the space, so they have made an investment, and again, we have not yet invested in our park. A modification that could benefit the area would be to add another business is if the Whitewater Ice Cream/Party Pad is divided into two business spaces that are individual leases instead of under one lease/sublease agreement. Another popcorn business did contact the City about leasing this space. If the Park Board proceeds in that direction, Whitewater Ice Cream would have an option to renew a lease for their unit, and then a new RFP could be released for the area that is currently a Party Pad. Ordinance No. 2011 AN ORDINANCE OF THE UNITED CITY OF YORKVILLE, KENDALL COUNTY, ILLINOIS,APPROVING A LEASE AGREEMENT WITH CREATIVE KERNELS, INC. (131 E. HYDRAULIC AVENUE) WHEREAS, the United City of Yorkville (" the City") is a duly organized, and validly existing non home-rule municipality of the State of Illinois under the 1970 Illinois Constitution and the laws of the State of Illinois; and, WHEREAS, the City is authorized pursuant to section I1-76-1 of the Illinois Municipal Code (65 ILCS 5/11-76-1) to lease real estate owned by the City when it is no longer necessary, appropriate, required for the use of,profitable to, or for the best interest of the City; and, WHEREAS, the City and Creative Kernels, Inc. have agreed to terms of a lease of the building at 131 E. Hydraulic Avenue for the purpose of operating a food concession business; and, WHEREAS, the Corporate Authorities of the United City of Yorkville hereby find that it is in the best interest of the City to enter into said lease. NOW, THEREFORE, BE IT ORDAINED, by the Mayor and City Council of the United City of Yorkville, Kendall County, Illinois, as follows: Section 1. That the building lease between the United City of Yorkville and Creative Kernels, Inc., Concession Lease Agreement ("the Agreement") a copy of which is attached hereto and incorporated herein as Exhibit A, is hereby approved. Section 2. That the Mayor and City Clerk, are hereby authorized to execute and deliver said Agreement on behalf of the City. Section 3. That the officials, officers, and employees of the United City of Yorkville are hereby authorized to take such further actions as are necessary to carry out the intent and purpose of this Ordinance and building lease. Section 4. This Ordinance shall be in full force and effect upon passage by a three fourths vote of the Corporate Authorities, approval, and publication as provided by law. 1 Passed by the City Council of the United City of Yorkville,Kendall County, Illinois this day of , 2011. CITY CLERK ROSE SPEARS DIANE TEELING GEORGE GILSON, JR. JACQUELYN MILSCHEWSKI CHRIS FUNKHOUSER I MARTY MUNNS CARLO COLOSIMO l Lu ( O Approved by me, as Mayor of the United City of Yorkville, Kendall County, Illinois,this U _day of Tu , A.D. 2011. MAYOR 2 UNITED CITY OF YORKVILLE 800 GAME FARM ROAD YORKVILLE, ILLINOIS 60560 THIS CONTRACT made this day of , 2011, by and between the United City of Yorkville, an Illinois municipal corporation hereinafter called the "City" and Creative Kernels, Inc., located at 3868 Sandy Bluff Road, Plano, Illinois, 60560,hereinafter called the"Lessee". WITNESSETH: WHEREAS, the City has heretofore negotiated terms for the operation of a business for the sale of food and beverages for consumption on and off the premises to be located at 131 East Hydraulic Street in the City of Yorkville as contained in the attached Contract Documents; and WHEREAS, the City has found that the Lessee is the best operator for said business and desires to award the Lessee this contract for said services. NOW, THEREFORE, for and in consideration of their mutual promises and agreements, the parties hereto do hereby agree as follows: 1. The Lessee agrees to furnish all materials, supplies,tools, equipment, labor and other services necessary to commence and complete the services in accordance with the conditions and prices stated in the Request for Proposals, Terms and Conditions, Detailed Specifications, and Proposal Form, all of which are made a part hereof and herein called the "Contract Documents". 2. The Lessee shall pay the City in the amounts, manner and at times as set forth in the Contract Documents. IN WITNESS WHEREOF, the parties hereto have executed, or caused to be executed by their duly authorized officials,this Contract as of the day and year first above written: UNITED CITY OF YORKVILLE By: AW J.lea, Mayor zAttest• Crty Clerk CREATIVE KERNELS,INC. By. c ..� re C v Print Name and Title tes 5i5cA United City of Yorkville Concession-Lease Agreement Name of Proposing Company: Creative Kernels. Project Name: 131 E Hydraulic Building Lease Proposal No.: Proposal Due: Friday, March 11, 2011 at 3:00 pm Proposal Opening_ Friday, March 11, 2011 at 3:01 pm Required of All Proposers: Deposit: Not Required Letter of Capability of Acquiring Performance Bond: Not Required Required of Awarded Lessee: Performance Bond/Letter of Credit: Not Required Certificate of Insurance: Required Legal Advertisement Published: N/A Date Issued: Thursday, February 24, 2011 This document consists of 22 pages. Return original and two duplicate copies of proposal along with one compact disc with proposal information contained on it in a *.doe (Microsoft Word) or *.pdf(Abode Acrobat) version in a sealed envelope marked with the Proposal Number as noted above to: BART OLSON INTERIM DIRECTOR OF PARKS AND RECREATION UNITED CITY OF YORKVILLE 800 GAME FARM ROAD YORKVILLE, IL 60560 PHONE: 630-553-4350 FAX: 630-553-7575 www.yorkville.il.us 1 United City of Yorkville The UNITED CITY OF YORKVILLE will receive proposals Monday thru Friday,8:00 A.M.to 4:30 P.M. at City Hall, 800 Game Farm Road, Yorkville, IL 60560. SPECIFICATIONS MUST BE MET AT THE TIME THE PROPOSAL IS DUE. The City Council reserves the right to accept or reject any and all proposals,to waive technicalities and to accept or reject any item of any proposal. The documents constituting component parts of this contract are the following: I. REQUEST FOR PROPOSALS II. TERMS & CONDITIONS III. DETAILED SPECIFICATIONS IV. PROPOSAL/CONTRACT FORM DO NOT DETACH ANY PORTION OF THIS DOCUMENT. INVALIDATION COULD RESULT. Proposers MUST submit an original,2 additional paper copies and one compact disc of the total proposal. Upon formal award of the proposal,the successful Proposer will receive a copy of the executed contract. 2 United City of Yorkville I. REQUEST FOR PROPOSALS 1. GENERAL 1.1. Notice is hereby given that the United City of Yorkville will receive sealed proposals up to Friday, March 11, 2011 at 3:00 pm. 1.2. Proposals will be opened and read aloud in the City Council Chambers at Yorkville City Hall, 800 Game Farm Road on Friday, March 11, 2011 at 3:01 pm. 1.3. Proposals must be received at the United City of Yorkville by the time and date specified. Proposals received after the specified time and date will not be accepted and will be returned unopened to the Proposer. 1.4. Proposal forms shall be sent to the United City of Yorkville, ATTN: Bart Olson, in a sealed envelope marked"SEALED PROPOSAL". The envelope shall be marked with the name of the project, date, and time set for receipt of proposals. 1.5. By submitting this proposal,the proposer certifies under penalty of perjury that they have not acted in collusion with any other proposer or potential proposer. 2. PREPARATION OF PROPOSAL 2.1. It is the responsibility of the proposer to carefully examine the specifications and proposal documents and to be familiar with all of the requirements, stipulations, provisions, and conditions surrounding the proposed services. 2.2. No oral or telephone interpretations of specifications shall be binding upon the City. All requests for interpretations or clarifications shall be made in writing and received by the City at least five (5) business days prior to the date set for receipt of proposals. All changes or interpretations of the specifications shall be made by the City in a written addendum to our proposers of record. 2.3. In case of error in the extension of prices in the proposal,the hourly rate or unit price will govern. In case of discrepancy in the price between the written and numerical amounts, the written amount will govern. 2.4. All costs incurred in the preparation, submission, and/or presentation of any proposal including any proposer's travel or personal expenses shall be the sole responsibility of the proposer and will not be reimbursed by the City. 2.5. The proposer hereby affirms and states that the prices quoted herein constitute the total cost to the City for all work involved in the respective items and that this cost also includes all insurance, royalties, transportation charges, use of all tools and equipment, superintendence,overhead expense,all profits and all other work,services and conditions necessarily involved in the work to be done and materials to be furnished in accordance with the requirements of the Contract Documents considered severally and collectively. 3 United City of Yorkville 3. MODIFICATION OR WITHDRAWAL OF PROPOSALS 3.1. A Proposal that is in the possession of the City may be altered by a letter bearing the signature or name of person authorized for submitting a proposal, provided that it is received prior to the time and date set for the bid opening. Telephone, email or verbal alterations of a proposal will not be accepted. 3.2. A Proposal that is in the possession of the City may be withdrawn by the proposer,up to the time set for the proposal opening,by a letter bearing the signature or name of person authorized for submitting proposals. Proposals may not be withdrawn after the proposal opening and shall remain valid for a period of ninety(90) days from the date set for the proposal opening,unless otherwise specified. 4. DELIVERY 4.1. All proposal prices are to be quoted, delivered F.O.B. City of Yorkville, 800 Game Farm Road,Yorkville, IL 60560. i 5. TAX EXEMPTION 5.1. The City is exempt from Illinois sales or use tax for direct purchases of materials and supplies. A copy of the Illinois Sales Tax Exemption Form will be issued upon request. Our federal identification will also be provided to selected vendor. 6. RESERVED RIGHTS 6.1. The City of Yorkville reserves the exclusive right to waive sections, technicalities, irregularities and informalities and to accept or reject any and all proposals and to disapprove of any and all subLessees as may be in the best interest of the City. Time and date requirements for receipt of proposal will not be waived. II. TERMS AND CONDITIONS 7. CITY ORDINANCES 7.1. The successful proposer will strictly comply with all ordinances of the City of Yorkville and laws of the State of Illinois. 8. USE OF CITY'S NAME 8.1. The proposer is specifically denied the right of using in any form or medium the name of the City for public advertising unless express permission is granted by the City. 9. INDEMNITY AND HOLD HARMLESS AGREEMENT 9.1. To the fullest extent permitted by law, the Proposer shall indemnify, keep and save harmless the City and its agents, officers, and employees, against all injuries, deaths, losses,damages,claims,suits,liabilities,judgments,costs and expenses,which may arise directly or indirectly from any negligence or from the reckless or willful misconduct of the Proposer, its employees, or its subLessees, and the Proposer, its employees, or its subLessees, and the Proposer shall at its own expense, appear,defend and pay all charges 4 United City of Yorkville of attorneys and all costs and other expenses arising therefrom or incurred in connection therewith, and,if any judgment shall be rendered against the City in any such action,the Proposer shall, at its own expense, satisfy and discharge the same. This Agreement shall not be construed as requiring the Proposer to indemnify the City for its own negligence. The Proposer shall indemnify, keep and save harmless the City only where a loss was caused by the negligent, willful or reckless acts or omissions of the Proposer, its employees, or its SubLessees. 10. NONDISCRIMINATION 10.1. Proposer shall, as a party to a public contract: (a) Refrain from unlawful discrimination in employment and undertake affirmative action to assure equality of employment opportunity and eliminate the effects of past discrimination; (b) By submission of this proposal,the Proposer certifies that he is an"equal opportunity employer" as defined by Section 2000(e) of Chapter 21, Title 42, U.S. Code Annotated and Executive Orders#11246 and#11375,which are incorporated herein by reference. The Equal Opportunity clause, Section 6.1 of the Rules and Regulations of the Department of Human Rights of the State of Illinois,is a material part of any contract awarded on the basis of this proposal. 10.2. It is unlawful to discriminate on the basis of race,color,sex,national origin,ancestry,age, marital status, physical or mental handicap, sexual orientation, or unfavorable discharge for military service. Proposer shall comply with standards set forth in Title VII of the Civil Rights Act of 1964,42 U.S.C. Secs.2000 et seq.,The Human Rights Act of the State of Illinois,775 ILCS 5/1-101 et. seq.,and The Americans With Disabilities Act,42 U.S.C. Sees. 12101 et. seq. 11. SEXUAL HARASSMENT POLICY 11.1. The proposer, as a party to a public contract,shall have a written sexual harassment policy that: 11.1.1. Notes the illegality of sexual harassment; 11.1.2. Sets forth the State law definition of sexual harassment; 11.1.3. Describes sexual harassment utilizing examples; 11.1.4. Describes the Proposer's internal complaint process including penalties; 11.1.5. Describes the legal recourse,investigative and complaint process available through the Illinois Department of Human Rights and the Human Rights Commission and how to contact these entities; and 11.1.6. Describes the protection against retaliation afforded under the Illinois Human Rights Act. 12. EQUAL EMPLOYMENT OPPORTUNITY 12.1. In the event of the Proposer's non-compliance with the provisions of this Equal Employment Opportunity Clause, the Illinois Human Rights Act or the Rules and Regulations of the Illinois Department of Human Rights ("Department"), the Proposer 5 United City of Yorkville may be declared ineligible for future contracts or subcontracts with the State of Illinois or any of its political subdivisions or municipal corporations, and the contract may be canceled or voided in whole or in part, and such other sanctions or penalties may be imposed or remedies invoked as provided by statute or regulation. During the performance of this contract, the Proposer agrees as follows: 12.1.1.That it will not discriminate against any employee or applicant for employment because of race, color,religion, sex,marital status, national origin or ancestry, age, physical or mental handicap unrelated to ability,sexual orientation,sexual identity or an unfavorable discharge from military service; and further that it will examine all job classifications to determine if minority persons or women are underutilized and will take appropriate affirmative action to rectify any such underutilization. 12.1.2.That,if it hires additional employees in order to perform this contract or any portion thereof,it will determine the availability(in accordance with the Department's Rules and Regulations) of minorities and women in the area(s) from which it may reasonably recruit and it will hire for each job classification for which employees are hired in such a way that minorities and women are not underutilized. 12.1.3.That,in all solicitations or advertisements for employees placed by it or on its behalf, it will state that all applicants will be afforded equal opportunity without discrimination because of race, color,religion, sex,marital status,national origin or j ancestry, age, physical or mental handicap unrelated to ability, or an unfavorable discharge from military services. 12.1.4. That it will send to each labor organization or representative of workers with which it has or is bound by a collective bargaining or other agreement or understanding, a notice advising such labor organization or representative of the Proposer's obligations under the Illinois Human Rights Act and the Department's Rules and Regulations. If any such labor organization or representative fails or refuses to cooperate with the Proposer in its efforts to comply with such Act and Rules and Regulations,the Proposer will promptly so notify the Department and the contracting agency and will recruit employees from other sources when necessary to fulfill its obligations thereunder. 12.1.5.That it will submit reports as required by the Department's Rules and Regulations, furnish all relevant information as may from time to time be requested by the Department or the contracting agency, and in all respects comply with the Illinois Human Rights Act and the Department's Rules and Regulations. 12.1.6.That it will permit access to all relevant books,records, accounts and work sites by personnel of the contracting agency and the Department for purpose of investigation to ascertain compliance with the Illinois Human Rights Act and the Department's Rules and Regulations. 12.1.7.That it will include verbatim or by reference the provisions of this clause in every subcontract it awards under which any portion of the contract obligations are undertaken or assumed,so that such provisions will be binding upon such subLessee. In the same manner as with other provisions of this contract, the Proposer will be liable for compliance with applicable provisions of this clause by such subLessees; and further it will promptly notify the contracting agency and the Department in the event any subLessee fails or refuses to comply therewith. In addition,the Proposer 6 United City of Yorkville will not utilize any subLessee declared by the Illinois Human Rights Commission to be ineligible for contracts or subcontracts with the State of Illinois or any of its political subdivision or municipal corporations. 13. DRUG FREE WORK PLACE 13.1. Proposer,as a party to a public contract,certifies and agrees that it will provide a drug free workplace by: 13.2. Publishing a statement: (1) Notifying employees that the unlawful manufacture, distribution,dispensation,possession or use of a controlled substance,including cannabis, is prohibited in the City's or proposer's workplace. (2) Specifying the actions that will be taken against employees for violations of such prohibition. (3) Notifying the employee that, as a condition of employment on such contact or grant,the employee will: (A) abide by the terms of the statement; and (B) notify the employer of any criminal drug statute conviction for a violation occurring in the workplace no later than five(5) days after such conviction. 13.3. Establishing a drug free awareness program to inform employee's about:(1)the dangers of drug abuse in the workplace; (2)the City's or proposer's policy of maintaining a drug free workplace; (3) any available drug counseling, rehabilitation and employee assistance programs; (4) the penalties that may be imposed upon employees for drug violations. 13.4. Providing a copy of the statement required above to each employee engaged in the performance of the contract or grant and to post the statement in a prominent place in the workplace. 13.5. Notifying the contracting or granting agency within ten(10)days after receiving notice of any criminal drug statute conviction for a violation occurring in the workplace no later than five (5) days after such conviction from an employee or otherwise receiving actual notice of such conviction. 13.6. Imposing a sanction on, or requiring the satisfactory participation in a drug abuse assistance or rehabilitation program by any employee who is so convicted as required by section 5 of the Drug Free Workplace Act. 13.7. Assisting employees in selecting a course of action in the event drug counseling,treatment and rehabilitation is required and indicating that a trained referral team is in place. 13.8. Making a good faith effort to continue to maintain a drug free workplace through implementation of the Drug Free Workplace Act. 14. PREVAILING WAGE ACT 14.1. Proposer agrees to comply with the Illinois Prevailing Wage Act, 820 ILCS 130/1 et seq., for all work completed under this contract to the extent required in said lease. Proposer agrees to pay the prevailing wage and require that all of its subLessees pay prevailing wage to any laborers, workers or mechanics who perform work pursuant to this contract or 7 United City of Yorkville related subcontract. 14.2. Proposer and each SubLessee shall keep or cause to be kept an accurate record of names, occupations and actual wages paid to each laborer,workman and mechanic employed by the Proposer in connection with the contract. This record shall be open to inspection at all reasonable hours by any representative of the City or the Illinois Department of labor and must be preserved for four (4) years following completion of the contract. 15. INSURANCE REQUIREMENTS 15.1. Prior to the beginning of the contract period, Lessee and any SubLessees shall each procure, maintain and pay for such insurance as will protect against claims for bodily injury of death, or for damage to property, including loss of use, which may arise out of operations by the Lessee or SubLessee or any Sub-Sub Lessee or by anyone employed by any of them, or by anyone for whose acts any of them may be liable. Such insurance required of the Lessee and required of the SubLessee shall not be less than the greater of coverages and limits of liability specified below or any coverages and limits of liability specified in the Contract Documents or coverages and limits required by law unless otherwise agreed to by the City: i Workers Compensation $500,000 Statutory Employers Liability $1,000,000 Each Accident j $1,000,000 Disease Policy Limit $1,000,000 Disease Each Employee Comprehensive General Liability $2,000,000 Each Occurrence $2,000,000 Aggregate (Applicable on a Per Project Basis) Commercial Automobile Liability $1,000,000 Each Accident Umbrella Liability $3,000,000 15.2. Commercial General Liability Insurance required under this paragraph shall be written on an occurrence form and shall include coverage for Products/Completed Operations, Personal Injury with Employment Exclusion (if any) deleted,Blanket XCU and Blanket Contractual Liability insurance applicable to defense and indemnity obligations and other contractual indemnity assumed under the Contract Documents. 15.3. Comprehensive Automobile Liability Insurance required under this paragraph shall include coverage for all owned,hired and non-owned automobiles. 15.4. Workers Compensation coverage shall include a waiver of subrogation against the City. 15.5. Comprehensive General Liability, Employers Liability and Commercial Automobile Liability Insurance may be arranged under single policies for full minimum limits required, or by a combination of underlying policies with the balance provided by Umbrella and/or Excess Liability policies. 8 United City of Yorkville 15.6. Lessee and all SubLessees shall have their respective Comprehensive General Liability (including products/completed operations coverage), Employers Liability, Commercial Automobile Liability,and Umbrella/Excess Liability policies endorsed to add the"City of Yorkville,its officers,officials,employees and volunteers"as"additional insureds"with respect to liability arising out of operations performed; claims for bodily injury or death brought against City by any Lessee of SubLessee employees, or the employees of SubLessee's subLessees of any tier, however caused, related to the performance of operations under the Contract Documents. Such insurance afforded to the City shall be endorsed to provide that the insurance provided under each policy shall be Primary and Non-Contributory. 15.7. Lessee and all SubLessees shall maintain in effect all insurance coverages required by the Contract Documents at their sole expense and with insurance carriers licensed to do business in the State of Illinois and having a current A. M. Best rating of no less than A- VIII. In the event that the Lessee or any SubLessee fails to procure or maintain any insured required by the Contract Documents, the City may, at its option, purchase such coverage and deduct the cost thereof from any monies due to the Lessee or SubLessee,or withhold funds in an amount sufficient to protect the City, or terminate this Agreement pursuant to its terms. 15.8. All insurance policies shall contain a provision that coverages and limits afforded hereunder shall not be canceled, materially changed, non-renewed or restrictive modifications added, without thirty(30) days prior written notice to the City. Renewal certificates shall be provided to the City not less than five(5)prior to the expiration date of any of the required policies. All Certificates of Insurance shall be in a form acceptable to City and shall provide satisfactory evidence of compliance with all insurance requirements. The City shall not be obligated to review such certificates or other evidence of insurance, or to advise Lessee or SubLessee of any deficiencies in such documents, and receipt thereof shall not relieve the Lessee or SubLessee from,nor be deemed a waiver the right to enforce the terms of the obligations hereunder. The City shall have the right to examine any policy required and evidenced on the Certificate of Insurance. 16. COMPLIANCE WITH OSHA STANDARDS 16.1. Equipment supplied to the City must comply with all requirements and standards as specified by the Occupational Safety and Health Act. All guards and protectors as well as appropriate markings will be in place before delivery. Items not meeting any OSHA specifications will be refused. 17. SUBLETTING OF CONTRACT 17.1. No contract awarded by the City shall be assigned or any part sub-contracted without the written consent of the Director of Parks and Recreation. In no case shall such consent to a SubLessee or acceptance of a SubLessee shall relieve the Awarded Proposer from any obligation hereunder or in any way change the terms of the contract. The awarded Proposer shall be responsible for payment to the City of 5 % of the SubLessee's gross receipts. 9 United City of Yorkville 18. TERM OF CONTRACT 18.1. This contract may be extended no more than twice for subsequent annual periods (two annual extensions) by mutual agreement of both parties, providing such agreement complies with City purchasing policies and the availability of funds. However, if this contract is not one that is subject to extension, such information will be available in the detailed specifications or special conditions section, supra. 19. TERMINATION OF CONTRACT 19.1. The City reserves the right to terminate the whole or any part of this contract,upon thirty (30) days written notice to the Awarded Proposer,in the event of default by the Awarded Proposer or any SubLessee. Default is defined as failure of the Awarded Proposer to perform any of the provisions of this contract or failure to make sufficient progress so as to endanger performance of this contract in accordance with its terms. In the event that the Awarded Proposer fails to cure the default upon notice, and the City declares default and termination, the City may procure,upon such terms and in such mariner as the City may deem appropriate, supplies or services similar to those so terminated. Any such excess costs incurred by the City may be set-off against any monies due and owing by the City to the Awarded Proposer. i 20. BILLING& PAYMENT PROCEDURES 20.1. Payment will be made upon receipt of an invoice. Once an invoice has been verified,the invoice will be processed for payment in accordance with the City payment schedule, policy and procedures. 20.2. The City shall review in a timely manner each bill or invoice after its receipt. If the City determines that the bill or invoice contains a defect making it unable to process the payment request,the City shall notify the Proposer requesting payment as soon as possible after discovering the defect pursuant to rules promulgated under 50 ILCS 505/1 et seq. The notice shall identify the defect and any additional information necessary to correct the defect. 20.3. Please send all invoices to the attention of City of Yorkville,Accounts Payable,800 Game Farm Road, Yorkville, IL 60560. 21. RELATIONSHIP BETWEEN THE PROPOSER AND THE CITY 21.1. The relationship between the City and the Proposer is that of a Lessor and Lessee. 22. STANDARD OF CARE 22.1. Services performed by Proposer under this Agreement will be conducted in a manner consistent with that level of care and skill ordinarily exercised by members of the profession currently practicing in the same locality under similar conditions. No other representations express or implied,and no warranty or guarantee is included or intended in this Agreement, or in any report, opinions, and documents or otherwise. 22.2. If the Proposer fails to meet the foregoing standard,Proposer will perform at its own cost, and without reimbursement from the City, the professional services necessary to correct 10 United City of Yorkville errors and omissions caused by Proposer's failure to comply with the above standard and reported to Proposer within one(1)year from the completion of Proposer's services for the Project. 23. GOVERNING LAW 23.1. This Agreement will be governed b and construed in accordance with the laws of the �' g Y i State of Illinois without regard for the conflict of laws provisions. Venue is proper only in the County of Kendall and the Northern District of Illinois. 24. SUCCESSORS AND ASSIGNS 24.1. The terms of this Agreement will be binding upon and inure to the benefit of the parties and their respective successors and assigns; provided, however, that neither party will assign this Agreement in whole or in part without the prior written approval of the other. The Proposer will provide a list of key staff, titles, responsibilities, and contact information to include all expected sub Proposers. 25. WAIVER OF CONTRACT BREACH 25.1. The waiver by one party of any breach of this Agreement or the failure of one party to enforce at any time, or for any period of time,any of the provisions hereof will be limited to the particular instance and will not operate or be deemed to waive any future breaches of this Agreement and will not be construed to be a waiver of any provision except for the particular instance. 26. AMENDMENT 26.1. This Agreement will not be subject to amendment unless made in writing and signed by all parties. 27. SEVERABILITY OF INVALID PROVISIONS 27.1. If any provisions of this Agreement are held to contravene or be invalid under the laws of any state, country or jurisdiction, contravention will not invalidate the entire Agreement, but it will be construed as if not containing the invalid provision and the rights or obligations of the parties will be construed and enforced accordingly. 28. NOTICE 28.1. Any notice will be in writing and will be deemed to be effectively served when deposited in the mail with sufficient first class postage affixed, and addressed to the party at the party's place of business. Notices shall be addressed to the City as follows: i Director of Parks and Recreation City of Yorkville 800 Game Farm Road. Yorkville,IL 60560 And to the Proposer as designated in the Contract Form. 11 United City of Yorkville III. DETAILED SPECIFICATIONS 29. DEFINITIONS 29.1. For the purpose of the Contract, definitions of certain terms are listed below. ,Certain words or phrases,when used in the Contract shall have the same meaning given to them in this section. Other terms shall be defined within applicable subsections. Awarded proposer shall mean the firm which the City has selected to negotiate a contract, and pending successful completion of contract negotiations, shall become the Lessee Concession Lease Agreement shall mean the agreement awarded by the Lessor to the Lessee that governs use of the property and grants the Lessee the right to operate a business within the property, subject to restrictions. Contract shall mean the agreement created by and consisting of the Contract Documents and Concession Lease Agreement i Contract Documents shall include the Request for Proposals,Terms and Conditions,Detail Specifications and the Concession Lease Agreement Lessee shall mean the finn with which the City has executed the Concession Lease Agreement. Day shall mean Calendar Day unless otherwise stated. Proposer shall mean a firm that has submitted a full and complete response to this Request for Proposals. Specifications shall mean specifications identified in the Contract. 30. OPERATING SPECIFICATIONS OF THE CONCESSION LEASE AGREEMENT 30.1. In general terms,the City is seeking to grant a lessee the exclusive privilege of operating a business on a portion of the premises generally located at 131 E Hydraulic Street in Yorkville, and as more specifically described in this document. 30.2. For purposes of evaluating the proposer's experience and certifications, copies of resumes for all proposed operators,managers and major employees for the business are required in the proposal. Relevant work history and experience in operating a business of the nature as herein described shall be used in the evaluation of the proposal and selection of the awarded proposer. 30.3. The City shall have the right to inspect the premises,provided a 24 hour notice is given to the lessee. Inspections due to an emergency do not require any notice to the lessee. 30.4. The lessee shall be responsible for all taxes and personal property, and maintenance work 12 United City of Yorkville on the building and immediate premises. Any capital improvements done on the premises over $10,000 in value, other than the initial improvements, shall be approved by the Park Board prior to commencement. For the purposes of this agreement,maintenance work shall include regular upkeep of all components of the building, including maintenance and repairs. If any component of the building is in need of repair or replacement, and the repair or replacement is greater than $500,then the City shall be responsible for the replacement of the building component,provided the cost of repair of the component is greater than 50% of the cost of replacing the component. The preceding sentence does not apply to any capital improvements initiated and installed by the lessee as a result of the renovation of the building. Any capital improvements done on the premises of$10,000 or less, other than the j initial improvements, shall be approved by the Director of Parks and Recreation prior to commencement. Any capital improvements must be inspected by the City and all work and contractors must be licensed,bonded, and insured. For all determinations made on the 50% repair/replacement cost above, the Lessee shall require no less than three bids from qualified contractors for all repair and replacement quotes. 30.5. At the end of the agreement term, the City shall conduct an inspection of the premises, and the lessee shall be informed of the outcome of said inspection. The lessee shall be responsible for returning the premises to its original state, subject to the discretion of the Park Board. 30.6. The lessee does not have exclusive rights to all concession operations within the park,but rather, only to the specific operation at the specific location as described in the Concession Lease Agreement. i 30.7. The lessee shall be permitted to operate a business offering the following goods and services in the premises defined herein, without further action by the City, and all other uses and operations must be approved by the City: 30.7.1.1. Food and beverages for consumption on- and off-premises. i 30.8. The City agrees to furnish to the Lessee access to City water and sewer utilities. The Lessee is responsible for applicable usage payments for all utilities (sewer, water, electricity, phone, internet, etc.). The lessee is responsible for costs associated with utility connections and upgrades, including metering of the portion of the building to be used. 30.9. If the lessee chooses not to occupy the building through the winter months, the lessee shall take all necessary precautions and measures to properly winterize the building. These precautionary measures shall include,but not be limited to, maintaining a minimum level of heat no less than 50 degrees Fahrenheit to protect the building from extreme freezing conditions. If alternative methods of winterizing are to be utilized,those methods shall be subject to approval from the property owner. 30.10. The City has no control nor responsibility for the construction progress of the dam bypass and whitewater features, and therefore makes no guarantees nor warrants that construction will be complete by a certain date or time. The lessee assumes all risks associated with the nature of the unknown opening date for the dam bypass and whitewater features. 13 United City of Yorkville 31.PAYMENTS AND OTHER REPORTS TO THE CITY 31.1. The lessee is required to submit certain payments, forms, financial statements, and other items on a timely basis. Failure to submit any of the required items in a timely fashion may result in breach of the agreement. 31.2. The lessee, at minimum, shall make payments equivalent to 5% of the annual sum of the total adjusted gross receipts. Said payment shall make said payment prior to February 1 of each year. 31.3. The lessee, at minimum, shall make premises rental payments of$200 per month for each month through the life of the agreement, due prior to the first of each calendar month. The lessor understands that the lessee intends to sublease the building. Lessee understands that and agrees that the lessee shall be responsible for obtaining all payments from the sublessee and forwarding the payments to the City including 5% of the SubLessee's gross receipts. 31.4. The lessee shall provide the City with a security deposit in the amount of$1,000, to be due to the City prior to start of the agreement term. Said deposit shall be held until after the end of the term of the agreement, and will be used to offset any damage to the premises. 31.5. The lessee shall provide to the City,prior to the start of the lease, confirmation of insurance coverage for the premises and the operations of the business for the entire term , with the City named as additional insured on all policies. 31.6. Failure to meet any deadline for payment will result in an interest charge of 10% on said late payment. 31.7. The lessee is required to submit an annual concession financial statement by January 30 of each year. 32. FIRM QUALIFICATIONS AND EXPERIENCE 32.1. The proposal shall state the size of the firm and the number and nature of the staff to be employed under this contract on a full-time and/or part-time basis. 32.2. The proposal should identify the principal supervisory and/or management staff who would be assigned to this contract. The firm should also provide information on the relevant experience of its firm on similar engagements. 32.3. The City retains the right to approve or reject staff replacements of the successful bidder. If it is deemed necessary,background checks maybe required of the successful bidders personnel that will be employed under this contract. 33. TERM OF CONTRACT 33.1. The term of the Contract shall be negotiated in the contract,but will generally be for a two year-period with the City having an option to exercise two, two-year option terms. The 14 United City of Yorkville Lessee may negotiate in good faith, on request of the City, for an extension to the contract, provided that the contract extension is approved by the City Council no later than one hundred twenty(120) days before the termination of the existing contract. 33.1.1. Right of First Refusal. Should at the end of any term of this contract the City and Lessee fail to come to an agreement for an extension of the contract,the contract shall end and the City shall be able to enter in to discussions with other parties to attempt to come to a new agreement. If terms of a new agreement are reached with another party, the Lessee shall be advised of those terms and shall within 10 days of its notice notify the City of its rejection or tentative acceptance of those terms. The City and Lessee shall then enter into further discussions regarding the tentative acceptance of those terms to attempt to come to a mutual agreement. Failure of the City and Lessee to come to a mutual agreement within 14 days after the Lessee's tentative notice of acceptance to the City shall result in the Lessee having no further interest in a renewal contract and the City may enter into a contract with any other party for those services. 33.1.2. During the contract terms and the contract option terms, the City agrees the base rent will not increase more than 5% from term to tern 34. PRINCIPAL CONTACT FOR CITY 34.1. The principal contact for the City that will coordinate assistance to the proposers will be Bart Olson, Interim Director of Parks and Recreation, 630-553-4350 or bolson@yorkville.il.us. 35. ALTERNATIVES AND DEVIATIONS 35.1. The specifications included in this package describe existing services which the City believes are necessary to meet performance requirements of the City and shall be considered the minimum standards expected of the Lessee. I 35.2. Other alternatives from the specifications in Section III maybe indicated if the proposed alternatives are equal to or greater than what is required by these specifications. All alternatives shall be separately listed, and a justification for each shall be stated. The Lessee shall use Appendix 3, Schedule of Alternatives and Deviations, for listing other alternatives. 35.3. If the Lessee is unable to meet any of the specifications as outlined herein, it shall also separately list all requested deviations from the specifications,with justifications attached for each deviation. The Lessee shall use Appendix 3, Schedule of Alternatives and Deviations, for listing proposed deviations. 35.3.1. If the Lessee does not indicate alternatives to or deviations from the specifications, the City shall assume it is able to fully comply with these specifications. The City shall be the sole and final judge of compliance with all specifications. 35.3.2. The City further reserves the right to determine the acceptability or unacceptability of any and all alternatives or deviations The City shall also be the sole and final judge as to whether any alternative or deviation is of an equivalent or better quality of service. United City of Yorkville 36. EMPLOYEES 36.1.The Lessee shall undertake to perform all services rendered in a neat, orderly and efficient manner; to use care and diligence in the performance of this contract; and to provide neat, orderly and courteous personnel. The Lessee shall agree to prohibit any drinking of alcoholic beverages or use of illegal drugs or drugs which impair the ability of the employee or agent to safely and adequately perform his or her job while on duty or in the course of performing their duties under this contract. The Lessee shall also agree to ensure that each employee driving a vehicle shall at all times carry a valid operator's license for the type vehicle he/she is driving. The Lessee's employees will be attired, at all times, in a professional-type manner. These specifics will be agreed upon between representatives from the Lessee and the City Designated Representative 37. ACCIDENT PREVENTION 37.1.Precaution shall be exercised at all times for the citizens, employees and property. The safety provisions of all applicable laws and building and construction codes shall be observed. Machinery, equipment and all hazards shall be guarded or eliminated in accordance with safety provisions. 38. TAXES, LICENSES &PERMITS 38.1.The Lessee shall pay all sales,use, property, income, and other taxes that are lawfully assessed against the City or the Lessee in connection with the Lessee's facilities and the work included in this Contract, and shall obtain and pay for all licenses,permits, certificates of authority, and inspections required for the work. The Lessee shall furnish to the City satisfactory evidence that it has all permits, licenses, and certificates of authority required to operate for the term of this contract. 39. DEFAULT 39.1.If the Lessee fails to observe any portion of the Concession Lease Agreement and there has not been sufficient cause to justify such lack of observance, the City shall serve notice, either personally or by affixing such notice to the local premises of the Lessee,that this contract shall be in default if the Lessee does not take action to remedy failure the schedule within twenty-four(24) hours of said notice. If at the end of the twenty-four(24)hour period, the Lessee has not made the necessary corrections, the City shall take such steps as are necessary, to provide services according to the collection schedule submitted by the Lessee. The Lessee will be liable for any costs of such steps from the date of the notice of default. If deemed necessary by the City's Designated Representative,the City shall have the right to take over all equipment and facilities of the Lessee for a period of up to one-hundred-twenty (120) days from the date of notice of default. 16 United City of Yorkville i IV. PROPOSAL FORM ***THIS PROPOSAL,WHEN ACCEPTED AND SIGNED BY AN AUTHORIZED SIGNATORY OF THE CITY OF YORKVILLE, SHALL BECOME A CONTRACT BINDING UPON BOTH PARTIES. Entire Block Must Be Completed When A Submitted Proposal Is To Be Considered For Award PROPOSER: 0-(ZA-, ie-- 1 0 ,0G Date: Company Name �/ K IM @ c iZ -,vE5 I cz* U Email Address Street Address of Company A ,� ( lam J (2 Contact Name (Print) City, State, Zip R RouRe p one Business Phone c_ S' ature of Officer, Partner or Fax Sole Proprietor iA-A, CL� Print Name&Title ATTEST: If a Corporation tt�nure of Corporation Secretary CITY OF YORKVI LE: AW J_ ATTEST: "ASDkIVzed Signature ' Signatu(>ree of City Cle Title Date Date In compliance with the specifications, the above-signed offers and agrees, if this Proposal is accepted within 90 calendar days from the date of opening,to furnish any or all of the services at the standards described herein within the time specified above. 17 United City of Yorkville PROPOSER'S CERTIFICATION (page I of 3) With regard to 14V .)I I C ,proposer V::)1M MCC--1(i1p hereby certifies ame of Project) (Name of Proposer) the following: 1. Proposer is not barred from bidding this contract as a result of violations of Section 720 ILCS 5/33E-3 (Bid Rigging) or 720 ILCS 5/33E-4 (Bid-Rotating); 2. Proposer certifies that it has a written sexual harassment policy in place and is in full compliance with 775 ILCS §12-105(A)(4); 3. Proposer certifies that not less than the prevailing rate of wages as determined by the City of Yorkville, Kendall County County or the Illinois Department of Labor shall be paid to all laborers, workers and mechanics performing work for the City of Yorkville. All bonds shall include a provision as will guarantee the faithful performance of such prevailing wage clause. Proposer agrees to comply with the Illinois Prevailing Wage Act, 820 ILCS 130/1 et seq., for all work completed. Proposer agrees to pay the prevailing wage and require that all of its subLessees pay prevailing wage to any laborers, workers or mechanics who perform work pursuant to this contract or related subcontract. Proposer and each subLessee shall keep or cause to be kept an accurate record of names, occupations and actual wages paid to each laborer, workman and mechanic employed by the Proposer in connection with the contract. This record shall be sent to the City on a monthly basis along with the invoice and shall be open to inspection at all reasonable hours by any representative of the City or the Illinois Department of Labor and must be preserved for four (4) years following completion of the contract. Proposer certifies that proposer and any subLessees working on the project are aware that filing false payroll records is a class B misdemeanor and that the monetary penalties for violations are to be paid pursuant to law by the proposer, Lessee and subLessee. The City shall not be liable for any underpayments. If applicable: Since this is a contract for a fixed public works project, as defined in 820 ILLS 130/2, Lessee agrees to post at the job site in an easily accessible place, the prevailing wages for each craft or type of worker or mechanic needed to execute the contract or work to be performed. 4. Proposer certifies that it is in full compliance with the Federal Highway Administrative Rules on Controlled Substances and Alcohol Use and Testing, 49 C. F.R. Parts 40 and 382 and that all employee drivers are currently participating in a drug and alcohol testing program pursuant to the Rules. 5. Proposer further certifies that it is not delinquent in the payment of any tax administered by the Department of Revenue, or that Proposer is contesting its liability for the tax delinquency or the amount of a tax delinquency in accordance with the procedures established by the appropriate Revenue Act. Proposer further certifies that if it owes any tax payment(s) to the Department of Revenue, Proposer has entered into an agreement with the Department of PROPOSER'S CERTIFICATION (page 2 of 3) 18 United City of Yorkville Revenue for the payment of all such taxes that are due, and Proposer is in compliance with the agreement. "L�. r BY: Proposer's Authorized Agent 1313 I'D I -�? FEDERAL TAXPAYER IDENTIFICATION NUMBER or Social Security Number Subscribed and sworn to before me SEAL this�(�day of �j�j_,20L. OFFICIAL MEWM OSTREKO NOTARY PI"-STATE OF ILLINOIS 4A I MY C06USSM EXPIRES 01126114 Notary P lic) (Fill Out Applicable Paragraph Below) (a) Corporation The Proposer is a corporation organized and existing under the laws of the State of �L Lt X015 , which operates under the Legal name of 0' IcT and the full names of its Officers are as follows: President: Secretary: C_ Treasurer: I M M c U(/Z� and it does have a corporate seal. (In the event that this bid is executed by other than the President, attach hereto a certified copy of that section of Corporate By-Laws or other authorization by the Corporation which permits the person to execute the offer for the corporation.) (b) Partnership Signatures and Addresses of All Members of Partnership: PROPOSER'S CERTIFICATION (page 3 of 3) 19 United City of Yorkville The partnership does business under the legal name of: which name is registered with the office of in the state of (c) Sole Proprietor The Supplier is a Sole Proprietor whose full name is: and if operating under a trade name, said trade name is: which name is registered with the office of in the state of 5. Are you willing to comply with the City's preceding insurance requirements within 13 days of the award of the contract? I -Insurer's Name u ae, l o50 aaw cr-,- 4n e�=4 eaw I � Agent Street Address _j_�Q \,jo �/pr 1 p•.� -� {,S ��- City, State, Zip Code y� 21�1��� t!' I L to 1 ea Telephone Number I/We affirm that the above certifications are true and accurate and that I/we have read and understand them. I Print Name of Company:C w _� ��f�s� 1►J Print Name and Title of Authorizing Signature: Signature: Date: - 01 to •-1 20 United City of Yorkville APPENDIX 3 SCHEDULE OF ALTERNATIVES AND DEVIATIONS Please list any proposed alternative or deviation to the minimum payment percentages and amounts, and other standards as outlined in the specifications section of this document. (Please attach additional sheets if necessary.) Section ' Alternative/Deviation i I i i 21 United City of Yorkville APPENDIX 6 LESSEE QUALIFICATIONS Name of Business: 2 -g-, );F. V�. ti�C 1 t')C > Business Address: Mailing Address: 3?log v--�,-1 , Business Number: C) Emergency Number: Fax Number: Ownership: Individual Partnership o oratio Franchise or Parent Company(if applicable): List all Partners, Managers, and Corporate Officers: Name Title Residence Phone Days of Operation: Business Hours: l l a D—` i n S�`r ► 1 — rJ I �_ Number of Employees: Supervisors: n a M C 610 �2� Drivers: Office Personnel: 23 i I T Whitewater Yee Oream Robyn Sutcliff d/b/a Sub Tenant i i i i f i k I C I I ASSIGNMENT OF A CONCESSION LEASE AGREEMENT FOR THE SALE OF FOOD AND BEVERAGES IN THE UNITED CITY OF YORKVILLE'S PARK BUILDING AT 131 EAST HYDRAULIC STREET Whereas the United City of Yorkville (the "City") entered into a Concession Lease Agreement (the "Agreement") attached hereto and made a part hereof as Exhibit A, to operate a business for the sale of food and beverages in the building at 131 East Hydraulic Street (the "Premises") including Units A and B as shown on the attached diagram attached hereto and made a part hereof as Exhibit B, with Creative Kernels, Inc. dated June 6, 2011; and Whereas, Creative Kernels Inc. had requested pursuant o paragraph 17 of the Agreement to sublease Unit B of the Premises to j,U h "Sublessee") and the City approved that request; and, Whereas, Creative Kernels Inc. has advised the City that it can no longer perform its obligations pursuant to the Agreement and desires to assign its obligations pursuant to the Agreement to the Sublessee; and, Whereas, the Sublessee desires to assume all of the obligation of the Agreement pursuant to paragraph 24 of the Agreement for both Unit A and B; and, Whereas, pursuant to paragraph 33 of the Agreement the original term of the Agreement was for two years with an expiration date of June 6, 2013 with two, two-year option terms upon mutual agreement of the Sublessee and the City. The request for an option term shall be requested not later than 120 days before the expiration date. Sublessee agrees to pay all rent due and to assume and perform all duties and obligations required by the terms of the Agreement for Units A and B. �j k,4 P, �," LCD mot-- - Assi a/Sublesse By: Date: cv 2—, r C11 � 14 ,V-8 one CONSENT OF THE CITY The United City of Yorkville pursuant to paragraph 17 of the Agreement hereby consents to the assignment of the Agreement for Units A and B to the Assignee/Sublessee. 1 The City's consent to the assignment is contingent on the Assignee/Sublessee assuming after / , 2012 the payment of rent and performance of all duties and obligations asfset forth in the Agreement and there shall be no further assignment of the Agreement without the prior written consent of the City. - ML�44 \,dchA 0,J Dir ctor of Parks Ad Recreation 4)42U ba Date' 2 ASSIGNMENT OF A CONCESSION LEASE AGREEMENT FOR THE SALE OF FOOD AND BEVERAGES IN THE UNITED CITY OF YORKVILLE'S PARK BUILDING AT 131 EAST HYDRAULIC STREET Whereas the United City of Yorkville (the "City") entered into a Concession Lease Agreement (the "Agreement") attached hereto and made a part hereof as Exhibit A, to operate a business for the sale of food and beverages in the building at 131 East Hydraulic Street (the "Premises") including Units A and B as shown on the attached diagram attached hereto and made a part hereof as Exhibit B, with Creative Kernels, Inc. dated June 6, 2011; and Whereas, Creative Kernels Inc. had requested pursuant o paragraph 17 of the Agreement to sublease Unit B of the Premises to j,U h "Sublessee") and the City approved that request; and, Whereas, Creative Kernels Inc. has advised the City that it can no longer perform its obligations pursuant to the Agreement and desires to assign its obligations pursuant to the Agreement to the Sublessee; and, Whereas, the Sublessee desires to assume all of the obligation of the Agreement pursuant to paragraph 24 of the Agreement for both Unit A and B; and, Whereas, pursuant to paragraph 33 of the Agreement the original term of the Agreement was for two years with an expiration date of June 6, 2013 with two, two-year option terms upon mutual agreement of the Sublessee and the City. The request for an option term shall be requested not later than 120 days before the expiration date. Sublessee agrees to pay all rent due and to assume and perform all duties and obligations required by the terms of the Agreement for Units A and B. �j k,4 P, �," LCD mot-- - Assi a/Sublesse By: Date: cv 2—, r C11 � 1 � rnone CONSENT OF THE CITY The United City of Yorkville pursuant to paragraph 17 of the Agreement hereby consents to the assignment of the Agreement for Units A and B to the Assignee/Sublessee. 1 The City's consent to the assignment is contingent on the Assignee/Sublessee assuming after / , 2012 the payment of rent and performance of all duties and obligations asfset forth in the Agreement and there shall be no further assignment of the Agreement without the prior written consent of the City. - ML�44 \,dchA 0,J Dir ctor of Parks Ad Recreation 4)42U ba Date' 2 Ordinance No. 2011- a3 AN ORDINANCE OF THE UNITED CITY OF YORKVILLE,KENDALL COUNTY, ILLINOIS,APPROVING A LEASE AGREEMENT WITH RIVER CITY ROASTERS (NORTHERN PORTION OF 131 E.HYDRAULIC AVENUE) WHEREAS, the United City of Yorkville (" the City") is a duly organized, and validly existing non home-rule municipality of the State of Illinois under the 1970 Illinois Constitution and the laws of the State of Illinois; and, WHEREAS, the City is authorized pursuant to section 11-76-1 of the Illinois Municipal Code (65 ILCS 5/11-76-1) to lease real estate owned by the City when it is no longer necessary, appropriate, required for the use of,profitable to, or for the best interest of the City; and, WHEREAS, the City and River City Roasters have agreed to terms of a lease of the northern portion of the building at 131 E. Hydraulic Avenue for the purpose of operating a food concession business; and, WHEREAS, the Corporate Authorities of the United City of Yorkville hereby find that it is in the best interest of the City to enter into said lease. NOW, THEREFORE, BE IT ORDAINED, by the Mayor and City Council of the United City of Yorkville, Kendall County, Illinois, as follows: Section 1. That the building lease between the United City of Yorkville and River City Roasters, Concession Lease Agreement ("the Agreement") a copy of which is attached hereto a and incorporated herein as Exhibit A, is hereby approved. Section 2. That the Mayor and City Clerk, are hereby authorized to execute and deliver said Agreement on behalf of the City. Section 3. That the officials, officers, and employees of the United City of Yorkville are hereby authorized to take such further actions as are necessary to carry out the intent and purpose of this Ordinance and building lease. Section 4. This Ordinance shall be in full force and effect upon passage by a three fourths vote of the Corporate Authorities, approval, and publication as provided by law. 1 i Passed by the City Council of the United City of Yorkville, Kendall County, Illinois this day of J(,t�/� , 2011. I dfik IDcPuTY CITY CLE ROSE SPEARS V DIANE TEELING GEORGE GILSON, JR. JACKIE MILSCHEWSKI CHRIS FUNKHOUSER �/ MARTY MUNNS V CARLO COLOSIMO \[ LARRY KOT Approved by me, as Mayor of the United City of Yorkville, Kendall County, Illinois, this j day of TuN f ,A.D. 2011. k 1 MAYOR 2 CONCESSION LEASE AGREEMENT THIS CONCESSION LEASE AGREEMENT ("Agreement'), made and entered into this.,:Q_5 day of June, 2011, by and between the United City of Yorkville, a municipal corporation, hereinafter referred to as "City," and Erick Goepel of Aurora, Illinois d/b/a River City Roasters,hereinafter referred to as "Lessee." WITNESSETH: WHEREAS, after due consideration of written proposals for the operation of a concession snack shop at Riverfront Park, the City has accepted the proposal and qualifications of the Lessee, and, WHEREAS, the City and Lessee have reached an understanding concerning the operation of said concession and agree as follows: 1. PURPOSE It is the intent of this Agreement to provide a non-exclusive privilege for a food and beverage concession operation for the sale of coffee and other beverages and sandwiches and other food(except chewing gum, beer, wine, tobacco products and intoxicating liquors) at Riverfront Park. All food stuff and commodities sold by Lessee shall be of the best quality, all service prompt and courteous, all personnel shall be clean and presentable and the facility, including all equipment, shall be kept in accordance with required health standards and the ordinances of the City. 2. TERM The term of this Agreement shall be for two (2) years commencing the date of execution and terminating on the second anniversary thereof. The City shall have the option to renew for an additional two (2) year term with terms and conditions as mutually agreeable to the parties. - Should at the end of any term of this Agreement,the City and Lessee fail to renew for an additional two (2) year term, this Agreement shall end and the City shall be able to enter into discussions with other parties to attempt to come to a new agreement. If terms for renting the Premises are reached with another party, the Lessee shall be advised of those terms and shall, within ten (10) days of its notice, notify the City of its rejection or tentative acceptance of those terms. The City and Lessee shall then enter into further discussions regarding the tentative acceptance of those terms to attempt to come to a mutual agreement. Failure of the City and Lessee to come to a mutual agreement within fourteen (14) days after the Lessee's tentative notice of acceptance to the City shall result in the Lessee having no further interest in an agreement to rent the Premises and the City may enter into an agreement with any other party for those services. Pagel of 8 3. OPERATING SPECIFICATIONS A. The Lessee shall operate its business at the northern portion of the premises generally located at 131 E Hydraulic Street in Yorkville, and as shown on Exhibit (the "Prep ises"). B. An inventory of all equipment now located at the Premises will be made jointly by the Lessee and the City and such shall be attached to this Agreement as Exhibit B. The Lessee is responsible for providing all the necessary equipment for its operation. C. The City shall have the right at all times to inspect the premises occupied by the Lessee in conducting its services and sales. D. The Lessee shall conduct ordinary day to day maintenance and minor repairs necessary to keep the Premises in an acceptable condition. The Lessee shall keep the counter, tabletop, chairs, walls, fixtures, cooking areas and floors cleaned in accordance with the requirements of the City and County Health Departments and ordinances of the City. The Lessee shall also be solely responsible to clean and maintain the public bathrooms, in accordance with City and County ordinances, and have them available to the public for use. All Health Department reports shall be immediately transmitted to the Park and Recreation Director for review. Lessee shall furnish all cleaning supplies and materials needed to maintain the Premises in the above described manner. For the purposes of this Agreement, maintenance work shall include regular upkeep of all components of the building, including maintenance and repairs. E. It is hereby acknowledged that the Lessee shall remodel the Premises to include a conference room with approximately 350 square feet (the "Conference Room") which undertaking has been heretofore approved by the Park Board. The Lessee agrees that the construction of the Conference Room will be in accordance with a building permit and all applicable ordinances of the City. Upon completion, the Lessee agrees to permit the City preferential use of the Conference Room at no charge to the City. F. The Lessee shall have the right to make capital improvements to the Premises on the following conditions: (i) all improvements shall be approved by the Park Board prior to commencement; (ii) if any component of the Premises is in need of repair or replacement, and the repair or replacement is greater than $500, then the City shall be responsible for the replacement of the Page 2 of 8 building component, provided the cost of repair of the component is greater than 50% of the cost of replacing the component; and, (iii) any capital improvements done on the premises of$10,000 or less, other than the initial improvements, shall be approved by the Director of Parks and Recreation prior to commencement. Any capital improvements must be inspected by the City and all work and contractors must be licensed,bonded, and insured. G. At the end of the agreement term, the City shall conduct an inspection of the Premises, and the Lessee shall be informed of the outcome of said inspection. The Lessee will deliver the premises, and all City owned equipment to the City at the termination of this Agreement in good conditions and state of repair as when received except for ordinary wear and tear or damage caused by an Act of God, subject to the discretion of the Park Board. H. The Lessee does not have exclusive rights to all concession operations within Riverfront Park, but rather, only to the specific operation at the specific location as described in this Concession Lease Agreement. I. The Lessee shall be permitted to operate a business offering the following goods and services in the Premises, without further action by the City, and all other uses and operations must be approved by the City: (i) food and beverages for consumption on- and off-premises; and, (ii) the Lessee shall not permit any alcoholic beverages to be sold or consumed on the Premises during the term of this Agreement; unless approval is received form the City and all required permit and insurance requirements are met. J. The City agrees to furnish to the Lessee access to City water and sewer utilities. The Lessee is responsible for applicable usage payments for all utilities (sewer, water, electricity, phone, internet, etc.). The Lessee is responsible for costs associated with utility connections and upgrades, including metering of the portion of the building to be used. All storage of material and equipment shall be within the premises. K. If the Lessee chooses not to occupy the building through the winter months, the Lessee shall take all necessary precautions and measures to properly winterize the building. These precautionary measures shall include,but not be limited to,maintaining a minimum level of heat no less than 50 degrees Fahrenheit to protect the building from extreme freezing conditions. If alternative methods of winterizing are to be utilized, those methods shall be subject to approval from the City. Page 3 of 8 L. No display signs, menus or advertising materials of any kind shall be used or placed on the exterior of the Premises or of the building except with prior approval of the Park and Recreation Director. M. The Lessee agrees to open the concession, upon request by the City, for special functions or events at the Riveifront Park. The Lessee will be allowed to use discretion regarding closing during periods of non activity. 3. PAYMENTS AND OTHER REPORTS TO THE CITY 1.1. Failure to submit any of the required statements, accountings or payments as due,may result in breach of this Agreement. 1.2. The Lessee agrees to pay to the City as compensation for the concession rights and for the use of the Premises the following minimum sums: (i) on February 1 of each year during the term of this Agreement, five percent (5%) of the annual total gross receipts; (ii) rental payments of $250 per month for each month through the term of this Agreement, due prior to the first of each calendar month; a security deposit in the amount of$1,000, to be due to the City upon execution of this Agreement. Said deposit shall be held until after the termination of the Agreement or any renewal and may be used to offset any damage to the premises. 1.3. The Lessee shall provide to the City, at execution of this Agreement, confirmation of insurance coverage for the Premises and the operations of the business for the entire term, with the City named as additional insured on all policies. 1.4. Failure to meet any deadline for payment will result in an interest charge of 10% on said late payment. 1.5. The Lessee is required to submit a certified statement of the gross receipts from its operation on January 30 of each year during the term of this Agreement. 4. INSURANCE REQUIREMENTS A. Prior to the beginning of the contract period, Lessee and shall procure, maintain and pay for such insurance as will protect against claims for bodily injury of death, or for damage to property, including loss of use, which may arise out of operations by the Lessee or its employees. Such insurance shall not be less than the greater of coverages and limits of liability specified below or coverages and limits required by law unless otherwise agreed to by the City: Page 4of8 Employers Liability $1,000,000 Each Accident $1,000,000 Disease Policy Limit Disease Policy Limit $1,000,000 Each Employee Comprehensive General Liability $2,000,000 Each Occurrence $2,000,000 Aggregate Commercial Automobile Liability $1,000,000 Each Accident B. Workers' Compensation coverage shall be required with coverages as required by the laws of the State of Illinois in the event the Lessee employees any individuals and shall include a waiver of subrogation against the City. C. Comprehensive General Liability, Employers Liability and Commercial Automobile Liability Insurance may be arranged under single policies for full minimum limits required, or by a combination of underlying policies with the balance provided by Umbrella and/or Excess Liability policies. D. Lessee shall have their respective Comprehensive General Liability (including products/completed operations coverage), Employers Liability, Commercial Automobile Liability, and Umbrella/Excess Liability policies endorsed to add the "City of Yorkville, its officers, officials, employees and volunteers" as "additional insureds" with respect to liability arising out of operations performed; claims for bodily injury or death brought against City by any Lessee employees, however caused, related to the performance of operations under this Agreement. Such insurance afforded to the City shall be endorsed to provide that the insurance provided under each policy shall be Prin:aiy and Non-Contributory. E. Lessee shall maintain in effect all insurance coverages hereinabove required at their sole expense and with insurance carriers licensed to do business in the State of Illinois and having a current A. M. Best rating of no less than A- VIII. In the event that the Lessee fails to procure or maintain any insurance required by this Agreement, the City may, at its option, purchase such coverage and deduct the cost thereof from any monies due to the Lessee, or withhold funds in an amount sufficient to protect the City, or terminate this Agreement pursuant to its terms. F. All insurance policies shall contain a provision that coverages and limits afforded hereinabove shall not be canceled, materially changed, non- renewed or restrictive modifications added, without thirty (30) days prior written notice to the City. Renewal certificates shall be provided to the City not less than fifteen (15) days prior to the expiration date of any of the required policies. All Certificates of Insurance shall be in a form acceptable to City and shall provide satisfactory evidence of compliance with all insurance requirements. The City shall not be obligated to review Page 5 of 8 i such certificates or other evidence of insurance, or to advise Lessee of any deficiencies in such documents, and receipt thereof shall not relieve the Lessee from, nor be deemed a waiver the right to enforce the terms of the obligations hereunder. The City shall have the right to examine any policy required and evidenced on the Certificate of Insurance. G. The Lessee shall indemnify and save the City harmless from and against any loss, damage, or liability occasioned by, growing out of, or arising or resulting from any default hereunder, or any tortuous or negligent act on the part of the lessee or its agents or employees. 5. SUBLETTING OF CONTRACT I This Agreement shall be not assigned or any part sub-contracted without the written consent of the Board of Parks and Recreation. In no case shall such consent relieve the Lessee from their obligation or change the terns of the contract 6. TERMINATION OF CONTRACT The City reserves the right to terminate the whole or any part of this contract, upon thirty (30) days written notice to the Lessee, in the event of default by the Lessee. Default is defined as failure of the Lessee to perform any of the provisions of this Agreement or failure to make sufficient progress so as to endanger performance of this Agreement in accordance with its terms. In the event that the Lessee fails to cure the default upon notice, and the City declares default and termination, the City may procure, upon such terms and in such manner as the City may deem appropriate, supplies or services similar to those so terminated. Any such excess costs incurred by the City may be set-off against any monies due and owing by the City to the Lessee. 7. TAXES,LICENSES & PERMITS The Lessee shall pay all sales, use, property, income, and other taxes that are lawfully assessed against the City or the Lessee in connection with the Lessee's facilities and the work included in this Contract, and shall obtain and pay for all licenses, permits, certificates of authority, and inspections required for the work. The Lessee shall furnish to the City satisfactory evidence that it has all permits, licenses, and certificates of authority required to operate for the tern of this contract. 8. STATUS OF LESSEE The parties agree that neither Lessee nor Lessee's employees are employees of the City. Page 6 of 8 i 9. RELEASE City assumes no responsibility for the loss or damage of Lessee's property or improvements placed on or in the premises and Lessee hereby expressly releases and discharges Lessor from any and all liability for loss to such property or improvements. City shall not be liable for any financial loss incurred by Lessee due to unforeseen or uncontrollable events which cause failure of any or all or the facilities to operate during the term hereof. 10. NOTICES Any notices concerning this Agreement may be given, and all notices required by this Agreement or concerning performance under this Agreement shall be given in writing and shall be personally delivered or mailed addressed as shown below, or such other address or addresses as may be designated by either of the parties, in writing, from time to time. To the City: Bart Olsen, City Administrator 800 Game Farm Road Yorkville, Illinois 60560 With a copy to: Kathleen Field Orr, City Attorney Kathleen Field Orr and Associates 53 West Jackson Blvd. Suite 935 Chicago, Illinois 60604 To River City Roasters: 11. LESSEE CERTIFICATIONS A. Lessee certifies that it is not barred from bidding or contracting with the Village as a result of a violation of either Paragraph 33E-3 or 33E-4 of Act 5, Chapter 720 of the Illinois Compiled Statutes regarding criminal interference with public contracting, and B. Swears under oath that it is not delinquent in the payment of any tax administered by the Illinois Department of Revenue as required by Chapter 65, Act 5, paragraph 11-42.1 of the Illinois Compiled Statutes, and Page 7of8 C. States that is has a written sexual harassment policy as required by the Illinois Human Rights Act (775 ILCS 5/2-105(A) (4) a copy of which shall be provided to the Village upon request, and D. Complies with the civil rights standards set forth in Title VII of the Civil Rights Act as mandated in Executive Order No. 11246, U.S.C.A. Section 2000e n.114 (September 24, 1965) 12. COMPLIANCE WITH LAWS All work under this Agreement shall be executed in accordance with all applicable federal, state, and City laws, ordinances, rules and regulations which may in any manner affect the performance of this Agreement. IN WITNESS WHEREOF, the parties hereto have caused this Agreement to be executed by the parsons duly authorized thereto the day and year first hereinabove written. The United City of Yorkville, A41f Mayor Attest: P -DEPUTY City Clerk River City Roasters 1004-L i Y� By: Page 8 of 8 UNITED CITY OF YORKVILLE KENDALL COUNTY, ILLINOIS ORDINANCE NO. 2012-37 AN ORDINANCE OF THE UNITED CITY OF YORKVILLE,KENDALL COUNTY, ILLINOIS, APPROVING A FIRST AMENDMENT TO A CONCESSION LEASE AGREEMENT WITH RIVER CITY ROASTERS (NORTHERN PORTION OF 131 E.HYDRAULIC AVENUE) Passed by the City Council of the United City of Yorkville,Kendall County,Illinois This 23`d day of October, 2012 Published in pamphlet form by the authority of the Mayor and City Council of the United City of Yorkville, Kendall County,Illinois on November 7, 2012. Ordinance No. 2012-37 AN ORDINANCE OF THE UNITED CITY OF YORKVILLE, KENDALL COUNTY, ILLINOIS, APPROVING A FIRST AMENDMENT TO A CONCESSSION LEASE AGREEMENT WITH RIVER CITY ROASTERS (NORTHERN PORTION OF 131 E. HYDRAULIC AVENUE) WHEREAS, the United City of Yorkville (" the City") is a duly organized, and validly existing non home-rule municipality of the State of Illinois under the 1970 Illinois Constitution and the laws of the State of Illinois; and, WHEREAS, the City is authorized pursuant to section 11-76-1 of the Illinois Municipal Code (65 ILCS 5/11-76-1) to lease real estate owned by the City when it is no longer necessary, appropriate, required for the use of, profitable to, or for the best interest of the City; and, WHEREAS, the City and River City Roasters (the "Lessee") entered into a lease agreement as approved by Ordinance No. 2011-23 on June 14, 2011 for the northern portion of the building at 131 E. Hydraulic Avenue for the purpose of operating a food concession business; and, WHEREAS, Lessee has requested to expand its list of permitted goods that it may sell pursuant to the Concession Lease. WHEREAS, the Corporate Authorities of the United City of Yorkville hereby find that it is in the best interest of the City to amend said lease. NOW, THEREFORE, BE IT ORDAINED, by the Mayor and City Council of the United City of Yorkville, Kendall County, Illinois, as follows: Section 1. That the First Amendment to a Concession Lease Agreement, a copy of which is attached hereto and incorporated herein as Exhibit A, is hereby approved. Section 2. That the Mayor and City Clerk are hereby authorized to execute and deliver said Agreement on behalf of the City. Passed by the City Council of the United City of Yorkville, Kendall County, Illinois this o?3 day of OCTO 6F_2 , 2012. LCIQ. �ua�� -06?UTY CITY CLERK Ordinance No. 2012-_W Page 2 ROSE SPEARS y DIANE TEELING - V KEN KOCH y JACKIE MILSCHEWSKI y CHRIS FUNKHOUSER y MARTY MUNNS CARLO COLOSIMO LARRY KOT Approved by me, as Mayor of the United City of Yorkville, Kendall County, Illinois, this 5 day of N0VC-M,1 6R— , A.D. 2012. MAYOR Ordinance No. 2012-Z7 Page 3 FIRST AMENDMENT TO THE CONCESSION LEASE AGREEMENT (Riverfront Park) This FIRST AMENDMENT TO THE CONCESSION LEASE AGREEMENT ("First Amendment")made and entered into this 5 day of n/o VErn 8f2 , 2012, by and between the United City of Yorkville, a municipal corporation, hereinafter referred to as "City," and Erick Goepel doing business as River City Roasters, hereinafter referred to as "Lessee." WITNESSETH: WHEREAS, after due consideration of written proposals for the operation of a concession snack shop at Riverfront Park, the City entered into a Concession Lease Agreement ("Concession Lease") dated June 23, 2011 with Lessee, and WHEREAS, Lessee has requested to expand its list of permitted goods that it may sell pursuant to the Concession Lease. NOW, THERFORE,the City and Lessee agree to amend the Concession Lease as follows: A. Paragraph 1 of the Concession Lease is amended to read as follows: 1. PURPOSE It is the intent of this First amendment to the Concession Lease to provide an exclusive privilege for a food and beverage concession operation for the sale of coffee and other beverages and sandwiches and other food(except chewing gum, beer, wine, tobacco products and intoxicating liquors) and the sale of musical instruments, art and other coffee shop related curios and knickknacks at Riverfront Park. All food stuff and commodities sold by Lessee shall be of the best quality, all service prompt and courteous, all personnel shall be clean and presentable and the facility, including all equipment, shall be kept in accordance with required health standards and the ordinances of the City. B. That paragraph 3.i. of the Concession Lease is amended to read as follows: 3.i. The Lessee shall be permitted to operate a business offering the following goods and services in the premises defined herein, without further action by the City, and all other uses and operations must be approved by the City: 1. Food and beverages for consumption on- and off-premises. 2. The Lessee shall not permit any alcoholic beverages to be sold or consumed on the premises during the term of this Agreement; unless approval is received from the City and all required permit and insurance requirements are met. 3. Musical instruments, art and other coffee shop related curios and knick knacks. C. All remaining terms,not amended by this First Amendment, of the Concession Lease shall remain in full force and effect IN WITNESS WHEREOF,the parties hereto have caused this First Amendment to be executed by the persons duly authorized thereto the day and year first hereinabove written. The U 'ted City of Yorkville —/V'�rjw j / f Mayo Attest: (Xl�a 'Df,{�TY City Clerk Lessee: Erick Goepel, d/b/a VvI7,t,/Roasters Ordinance No. 2011- (50p AN ORDINANCE OF THE UNITED CITY OF YORKVILLE, KENDALL COUNTY, ILLINOIS,APPROVING A LEASE AGREEMENT WITH SPECIALTY EXPEDITIONS INC. (DBA GENEVA KAYAK CENTER) (301 E. Hydraulic Avenue, Riverfront Building) WHEREAS, the United City of Yorkville (" the City") is a duly organized, and validly existing non home-rule municipality of the State of Illinois under the 1970 Illinois Constitution and the laws of the State of Illinois; and, WHEREAS, the City is authorized pursuant to section 11-76-1 of the Illinois Municipal Code (65 ILCS 5/11-76-1) to lease real estate owned by the City when it is no longer necessary, appropriate,required for the use of, profitable to, or for the best interest of the City; and, WHEREAS, the City and Specialty Expeditions Inc., DBA Geneva Kayak Center, have agreed to terms of a lease of the building at 301 E. Hydraulic Avenue for the purpose of operating a canoe and kayak rental center; and, WHEREAS, the Corporate Authorities of the United City of Yorkville hereby find that it is in the best interest of the City to enter into said lease. NOW, THEREFORE, BE IT ORDAINED, by the Mayor and City Council of the United City of Yorkville, Kendall County, Illinois, as follows: Section 1. The Corporate Authorities of the United City of Yorkville hereby find as facts all of the recitals in the preamble of this Ordinance and incorporate them as though fully set forth herein. Section 2. That the building lease between the United City of Yorkville and Specialty Expeditions Inc., DBA Geneva Kayak Center, Concession Lease Agreement("the Agreement") a copy of which is attached hereto and incorporated herein as Exhibit A, is hereby approved. Section 3. That Valerie Burd, Mayor and Jackie Milschewski, City Clerk, are hereby authorized to execute and deliver said Agreement on behalf of the City. Section 4. That the officials, officers, and employees of the United City of Yorkville are hereby authorized to take such further actions as are necessary to carry out the intent and purpose of this Ordinance and building lease. Section S. This Ordinance shall be in full force and effect upon passage by a three fourths vote of the Corporate Authorities, approval, and publication as provided by law. 1 Passed by the City Council of the United City of Yorkville, Kendall County, Illinois this ;:)A day or-: rF QQ , 2011. CIT CLERK ROBYN SUTCLIFF DIANE TEELING ARDEN JOE PLOCHER� WALLY WERDERICH U GARY GOLINSKI � MARTY MUNNS ROSE SPEARS GEORGE GILSON, JR. Approved by me, as Mayor of the United City of Yorkville, Kendall County, Illinois, this o?$ day of F66P A'R Y , A.D. 2011. MAYOR 2 Concession- ,ease Agreement Name of Lessee: Specialty Expeditions Inc, DBA Geneva Kayak Project Name: Riverfront Building Lease Proposal No.: Proposal Due: Tuesday,November 23, 2010 at 3:00 pm Proposal Opening Tuesday, November 23, 2010 at 3:01 pm Required of All Proposers: Deposit: Not Required Letter of Capability of Acquiring Performance Bond: Not Required Required of Awarded Lessee: Performance Bond/Letter of Credit: Not Required Certificate of Insurance: Required Legal Advertisement Published: N / A Date Issued: Friday, October 22, 2010 This document consists of 22 pages. Return original and two duplicate copies of proposal along with one compact disc with proposal information contained on it in a *.doc (Microsoft Word) or *.pdf(Abode Acrobat) version in a sealed envelope marked with the Proposal Number as noted above to: BART OLSON INTERIM DIRECTOR OF PARKS AND RECREATION UNITED CITY OF YORKVILLE 800 GAME FARM ROAD YORKVILLE, IL 60560 PHONE: 630-553-4350 FAX: 630-553-7575 www.yorkville.il.us 1 The UNITED CITY OF YORKVILLE will receive proposals Monday thru Friday,8:00 A.M.to 4:30 P.M. at City Hall, 800 Game Farm Road, Yorkville, IL 60560. SPECIFICATIONS MUST BE MET AT THE TIME THE PROPOSAL IS DUE. The City Council reserves the right to accept or reject any and all proposals, to waive technicalities and to accept or reject any item of any proposal. The documents constituting component parts of this contract are the following: I. REQUEST FOR PROPOSALS II. TERMS & CONDITIONS III. DETAILED SPECIFICATIONS IV. PROPOSAL/CONTRACT FORM DO NOT DETACH ANY PORTION OF THIS DOCUMENT. INVALIDATION COULD RESULT. Proposers MUST submit an original,2 additional paper copies and one compact disc of the total proposal. Upon formal award of the proposal,the successful Proposer will receive a copy of the executed contract. 2 I. REQUEST FOR PROPOSALS 1. GENERAL 1.l. Notice is hereby given that the United City of Yorkville will receive sealed proposals up to November 23, 2010 at 3:00 pm. 1.2. Proposals will be opened and read aloud in the City Council Chambers at Yorkville City Hall, 800 Game Farm Road on Tuesday, November 23, 2010 at 3:01 pm. 1.3. Proposals must be received at the United City of Yorkville by the time and date specified. Proposals received after the specified time and date will not be accepted and will be returned unopened to the Proposer. 1.4. Proposal forms shall be sent to the United City of Yorkville, ATTN: Bart Olson, in a sealed envelope marked "SEALED PROPOSAL". The envelope shall be marked with the name of the project, date, and time set for receipt of proposals. 1.5. By submitting this proposal,the proposer certifies under penalty of perjury that they have not acted in collusion with any other proposer or potential proposer. 2. PREPARATION OF PROPOSAL 2.1. It is the responsibility of the proposer to carefully examine the specifications and proposal documents and to be familiar with all of the requirements, stipulations, provisions, and conditions surrounding the proposed services. 2.2. No oral or telephone interpretations of specifications shall be binding upon the City. All requests for interpretations or clarifications shall be made in writing and received by the City at least five (5) business days prior to the date set for receipt of proposals. All changes or interpretations of the specifications shall be made by the City in a written addendum to our proposers of record. 2.3. In case of error in the extension of prices in the proposal,the hourly rate or unit price will govern. In case of discrepancy in the price between the written and numerical amounts, the written amount will govern. 2.4. All costs incurred in the preparation, submission, and/or presentation of any proposal including any proposer's travel or personal expenses shall be the sole responsibility of the proposer and will not be reimbursed by the City. 2.5. The proposer hereby affirms and states that the prices quoted herein constitute the total cost to the City for all work involved in the respective items and that this cost also includes all insurance, royalties, transportation charges, use of all tools and equipment, superintendence,overhead expense, all profits and all other work,services and conditions necessarily involved in the work to be done and materials to be furnished in accordance with the requirements of the Contract Documents considered severally and collectively. 3 3. MODIFICATION OR«WITHDRAWAL OF PROPOSALS 3.1. A Proposal that is in the possession of the City may be altered by a letter bearing the signature or name of person authorized for submitting a proposal, provided that it is received prior to the time and date set for the bid opening. Telephone, email or verbal alterations of a proposal will not be accepted. 3.2. A Proposal that is in the possession of the City may be withdrawn by the proposer,up to the time set for the proposal opening,by a letter bearing the signature or name of person authorized for submitting proposals. Proposals may not be withdrawn after the proposal opening and shall remain valid for a period of ninety (90) days from the date set for the proposal opening, unless otherwise specified. 4. DELIVERY 4.1. All proposal prices are to be quoted, delivered F.O.B. City of Yorkville, 800 Game Farm Road, Yorkville, IL 60560. 5. TAX EXEMPTION 5.1. The City is exempt from Illinois sales or use tax for direct purchases of materials and supplies. A copy of the Illinois Sales Tax Exemption Form will be issued upon request. Our federal identification will also be provided to selected vendor. 6. RESERVED RIGHTS 6.1. The City of Yorkville reserves the exclusive right to waive sections, technicalities, irregularities and informalities and to accept or reject any and all proposals and to disapprove of any and all subLessees as may be in the best interest of the City. Time and date requirements for receipt of proposal will not be waived. II. TERMS AND CONDITIONS 7. CITY ORDINANCES 7.1. The successful proposer will strictly comply with all ordinances of the City of Yorkville and laws of the State of Illinois. 8. USE OF CITY'S NAME 8.1. The proposer is specifically denied the right of using in any form or medium the name of the City for public advertising unless express permission is granted by the City. 9. INDEMNITY AND HOLD HARMLESS AGREEMENT 9.1. To the fullest extent permitted by law, the Proposer shall indemnify, keep and save harmless the City and its agents, officers, and employees, against all injuries, deaths, losses,damages,claims,suits,liabilities,judgments,costs and expenses,which may arise directly or indirectly from any negligence or from the reckless or willful misconduct of the Proposer, its employees, or its subLessees, and the Proposer, its employees, or its subLessees, and the Proposer shall at its own expense, appear,defend and pay all charges 4 of attorneys and all costs and other expenses arising therefrom or incurred in connection therewith, and, if any judgment shall be rendered against the City in any such action,the Proposer shall, at its own expense, satisfy and discharge the same. This Agreement shall not be construed as requiring the Proposer to indemnify the City for its own negligence. The Proposer shall indemnify, keep and save harmless the City only where a loss was caused by the negligent, willful or reckless acts or omissions of the Proposer, its employees, or its SubLessees. 10. NONDISCRIMINATION 10.1. Proposer shall, as a party to a public contract: (a) Refrain from unlawful discrimination in employment and undertake affirmative action to assure equality of employment opportunity and eliminate the effects of past discrimination; (b) By submission of this proposal,the Proposer certifies that he is an"equal opportunity employer" as defined by Section 2000(e) of Chapter 21, Title 42, U.S. Code Annotated and Executive Orders#11246 and#11375,which are incorporated herein by reference. The Equal Opportunity clause, Section 6.1 of the Rules and Regulations of the Department of Human Rights of the State of Illinois,is a material part of any contract awarded on the basis of this proposal. 10.2. It is unlawful to discriminate on the basis of race,color,sex,national origin,ancestry,age, marital status, physical or mental handicap, sexual orientation, or unfavorable discharge for military service. Proposer shall comply with standards set forth in Title VII of the Civil Rights Act of 1964,42 U.S.C. Secs.2000 et seq.,The Human Rights Act of the State of Illinois,775 ILCS 5/1-101et.seq.,and The Americans With Disabilities Act,42 U.S.C. Secs. 12101 et. seq. 11. SEXUAL HARASSMENT POLICY 11.1. The proposer,as a party to a public contract,shall have a written sexual harassment policy that: l l.1.1. Notes the illegality of sexual harassment; 11.1.2. Sets forth the State law definition of sexual harassment; 11.1.3. Describes sexual harassment utilizing examples; 11.1.4. Describes the Proposer's internal complaint process including penalties; 11.1.5. Describes the legal recourse, investigative and complaint process available through the Illinois Department of Human Rights and the Human Rights Commission and how to contact these entities; and 11.1.6. Describes the protection against retaliation afforded under the Illinois Human Rights Act. 12. EQUAL EMPLOYMENT OPPORTUNITY 12.1. In the event of the Proposer's non-compliance with the provisions of this Equal Employment Opportunity Clause, the Illinois Human Rights Act or the Rules and Regulations of the Illinois Department of Human Rights ("Department"), the Proposer 5 may be declared ineligible for future contracts or subcontracts with the State of Illinois or any of its political subdivisions or municipal corporations, and the contract may be canceled or voided in whole or in part, and such other sanctions or penalties may be imposed or remedies invoked as provided by statute or regulation. During the performance of this contract, the Proposer agrees as follows: 12.1.1.That it will not discriminate against any employee or applicant for employment because of race, color, religion, sex, marital status, national origin or ancestry, age, physical or mental handicap unrelated to ability,sexual orientation,sexual identity or an unfavorable discharge from military service; and further that it will examine all job classifications to determine if minority persons or women are underutilized and will take appropriate affirmative action to rectify any such underutilization. 12.1.2. That, if it hires additional employees in order to perform this contract or any portion thereof,it will determine the availability(in accordance with the Department's Rules and Regulations) of minorities and women in the area(s) from which it may reasonably recruit and it will hire for each job classification for which employees are hired in such a way that minorities and women are not underutilized. 12.1.3.That,in all solicitations or advertisements for employees placed by it or on its behalf, it will state that all applicants will be afforded equal opportunity without discrimination because of race, color,religion, sex,marital status,national origin or ancestry, age, physical or mental handicap unrelated to ability, or an unfavorable discharge from military services. 12.1.4. That it will send to each labor organization or representative of workers with which it has or is bound by a collective bargaining or other agreement or understanding, a notice advising such labor organization or representative of the Proposer's obligations under the Illinois Human Rights Act and the Department's Rules and Regulations. If any such labor organization or representative fails or refuses to cooperate with the Proposer in its efforts to comply with such Act and Rules and Regulations,the Proposer will promptly so notify the Department and the contracting agency and will recruit employees from other sources when necessary to fulfill its obligations thereunder. 12.1.5. That it will submit reports as required by the Department's Rules and Regulations, furnish all relevant information as may from time to time be requested by the Department or the contracting agency, and in all respects comply with the Illinois Human Rights Act and the Department's Rules and Regulations. 12.1.6.That it will permit access to all relevant books, records,accounts and work sites by personnel of the contracting agency and the Department for purpose of investigation to ascertain compliance with the Illinois Human Rights Act and the Department's Rules and Regulations. 12.1.7.That it will include verbatim or by reference the provisions of this clause in every subcontract it awards under which any portion of the contract obligations are undertaken or assumed,so that such provisions will be binding upon such subLessee. In the same manner as with other provisions of this contract, the Proposer will be liable for compliance with applicable provisions of this clause by such subLessees; and further it will promptly notify the contracting agency and the Department in the event any subLessee fails or refuses to comply therewith. In addition, the Proposer 6 v AAA loll -ty VA l Vl I\V111%, will not utilize any subLessee declared by the Illinois Human Rights Commission to be ineligible for contracts or subcontracts with the State of Illinois or any of its political subdivision or municipal corporations. 13. DRUG FREE WORK PLACE 13.1. Proposer,as a party to a public contract,certifies and agrees that it will provide a drug free workplace by: 13.2. Publishing a statement: (1) Notifying employees that the unlawful manufacture, distribution,dispensation,possession or use of a controlled substance,including cannabis, is prohibited in the City's or proposer's workplace. (2) Specifying the actions that will be taken against employees for violations of such prohibition. (3) Notifying the employee that, as a condition of employment on such contact or grant,the employee will: (A) abide by the terms of the statement; and (B) notify the employer of any criminal drug statute conviction for a violation occurring in the workplace no later than five(5)days after such conviction. 13.3. Establishing a drug free awareness program to inform employee's about: (1)the dangers of drug abuse in the workplace; (2)the City's or proposer's policy of maintaining a drug free workplace; (3) any available drug counseling, rehabilitation and employee assistance programs; (4) the penalties that may be imposed upon employees for drug violations. 13.4. Providing a copy of the statement required above to each employee engaged in the performance of the contract or grant and to post the statement in a prominent place in the workplace. 13.5. Notifying the contracting or granting agency within ten(10)days after receiving notice of any criminal drug statute conviction for a violation occurring in the workplace no later than five (5) days after such conviction from an employee or otherwise receiving actual notice of such conviction. 13.6. Imposing a sanction on, or requiring the satisfactory participation in a drug abuse assistance or rehabilitation program by any employee who is so convicted as required by section 5 of the Drug Free Workplace Act. 13.7. Assisting employees in selecting a course of action in the event drug counseling,treatment and rehabilitation is required and indicating that a trained referral team is in place. 13.8. Making a good faith effort to continue to maintain a drug free workplace through implementation of the Drug Free Workplace Act. 14. PREVAILING WAGE ACT 14.1. Proposer agrees to comply with the Illinois Prevailing Wage Act, 820 ILCS 130/1 et seq., for all work completed under this contract. Proposer agrees to pay the prevailing wage and require that all of its subLessees pay prevailing wage to any laborers, workers or mechanics who perform work pursuant to this contract or related subcontract. 7 14.2. Proposer and each subLessee shall keep or cause to be kept an accurate record of names, occupations and actual wages paid to each laborer,workman and mechanic employed by the Proposer in connection with the contract. This record shall be open to inspection at all reasonable hours by any representative of the City or the Illinois Department of labor and must be preserved for four (4) years following completion of the contract. 15. INSURANCE REQUIREMENTS 15.1. Prior to the beginning of the contract period, Lessee and any SubLessees shall procure, maintain and pay for such insurance as will protect against claims for bodily injury of death,or for damage to property,including loss of use,which may arise out of operations by the Lessee or SubLessee or any Sub-Sub Lessee or by anyone employed by any of them, or by anyone for whose acts any of them may be liable. Such insurance shall not be less than the greater of coverages and limits of liability specified below or any coverages and limits of liability specified in the Contract Documents or coverages and limits required by law unless otherwise agreed to by the City: Workers Compensation $500,000 Statutory Employers Liability $1,000,000 Each Accident $1,000,000 Disease Policy Limit $1,000,000 Disease Each Employee Comprehensive General Liability $2,000,000 Each Occurrence $2,000,000 Aggregate (Applicable on a Per Project Basis) Commercial Automobile Liability $1,000,000 Each Accident Umbrella Liability $3,000,000 15.2. Commercial General Liability Insurance required under this paragraph shall be written on an occurrence form and shall include coverage for Products/Completed Operations, Personal Injury with Employment Exclusion (if any) deleted, Blanket XCU and Blanket Contractual Liability insurance applicable to defense and indemnity obligations and other contractual indemnity assumed under the Contract Documents. 15.3. Comprehensive Automobile Liability Insurance required under this paragraph shall include coverage for all owned,hired and non-owned automobiles. 15.4. Workers Compensation coverage shall include a waiver of subrogation against the City. 15.5. Comprehensive General Liability, Employers Liability and Commercial Automobile Liability Insurance may be arranged under single policies for full minimum limits required, or by a combination of underlying policies with the balance provided by Umbrella and/or Excess Liability policies. 15.6. Lessee and all SubLessees shall have their respective Comprehensive General Liability (including products/completed operations coverage), Employers Liability, Commercial 8 .,­.,,,, _.,y %J1 1 V1r V1114 Automobile Liability,and Umbrella/Excess Liability policies endorsed to add the"City of Yorkville, its officers, officials, employees and volunteers"as"additional insureds"with respect to liability arising out of operations performed; claims for bodily injury or death brought against City by any Lessee of SubLessee employees, or the employees of SubLessee's subLessees of any tier, however caused, related to the performance of operations under the Contract Documents. Such insurance afforded to the City shall be endorsed to provide that the insurance provided under each policy shall be Primary and Non-Contributory. 15.7. Lessee and all SubLessees shall maintain in effect all insurance coverages required by the Contract Documents at their sole expense and with insurance carriers licensed to do business in the State of Illinois and having a current A. M. Best rating of no less than A- VIII. In the event that the Lessee or any SubLessee fails to procure or maintain any insured required by the Contract Documents, the City may, at its option, purchase such coverage and deduct the cost thereof from any monies due to the Lessee or SubLessee,or withhold funds in an amount sufficient to protect the City, or terminate this Agreement pursuant to its terms. 15.8. All insurance policies shall contain a provision that coverages and limits afforded hereunder shall not be canceled, materially changed, non-renewed or restrictive modifications added, without thirty (30) days prior written notice to the City. Renewal certificates shall be provided to the City not less than five(5)prior to the expiration date of any of the required policies. All Certificates of Insurance shall be in a form acceptable to City and shall provide satisfactory evidence of compliance with all insurance requirements. The City shall not be obligated to review such certificates or other evidence of insurance, or to advise Lessee or SubLessee of any deficiencies in such documents, and receipt thereof shall not relieve the Lessee or SubLessee from,nor be deemed a waiver the right to enforce the terms of the obligations hereunder. The City shall have the right to examine any policy required and evidenced on the Certificate of Insurance. 16. COMPLIANCE WITH OSHA STANDARDS 16.1. Equipment supplied to the City must comply with all requirements and standards as specified by the Occupational Safety and Health Act. All guards and protectors as well as appropriate markings will be in place before delivery. Items not meeting any OSHA specifications will be refused. 17. SUBLETTING OF CONTRACT 17.1. No contract awarded by the City shall be assigned or any part sub-contracted without the written consent of the Director of Parks and Recreation. In no case shall such consent relieve the Awarded Proposer from their obligation or change the terms of the contract. 18. TERM OF CONTRACT 18.1. This contract may be extended no more than twice for subsequent annual periods (two annual extensions) by mutual agreement of both parties, providing such agreement complies with City purchasing policies and the availability of funds. However, if this contract is not one that is subject to extension, such information will be available in the 9 detailed specifications or special conditions section, supra. 19. TERMINATION OF CONTRACT 19.1. The City reserves the right to tenninate the whole or any part of this contract,upon thirty (30)days written notice to the Awarded Proposer,in the event of default by the Awarded Proposer. Default is defined as failure of the Awarded Proposer to perform any of the provisions of this contract or failure to make sufficient progress so as to endanger performance of this contract in accordance with its terms. In the event that the Awarded Proposer fails to cure the default upon notice, and the City declares default and termination, the City may procure, upon such terms and in such manner as the City may deem appropriate, supplies or services similar to those so terminated. Any such excess costs incurred by the City may be set-off against any monies due and owing by the City to the Awarded Proposer. 20. BILLING & PAYMENT PROCEDURES 20.1. Payment will be made upon receipt of an invoice. Once an invoice has been verified,the invoice will be processed for payment in accordance with the City payment schedule, policy and procedures. 20.2. The City shall review in a timely manner each bill or invoice after its receipt. If the City determines that the bill or invoice contains a defect making it unable to process the payment request,the City shall notify the Proposer requesting payment as soon as possible after discovering the defect pursuant to rules promulgated under 50 ILCS 505/1 et seq. The notice shall identify the defect and any additional information necessary to correct the defect. 20.3. Please send all invoices to the attention of City of Yorkville,Accounts Payable,800 Game Farm Road, Yorkville, IL 60560. 21. RELATIONSHIP BETWEEN THE PROPOSER AND THE CITY 21.1. The relationship between the City and the Proposer is that of a Lessor and Lessee. 22. STANDARD OF CARE 22.1. Services performed by Proposer under this Agreement will be conducted in a manner consistent with that level of care and skill ordinarily exercised by members of the profession currently practicing in the same locality under similar conditions. No other representations express or implied,and no warranty or guarantee is included or intended in this Agreement, or in any report, opinions, and documents or otherwise. 22.2. If the Proposer fails to meet the foregoing standard,Proposer will perform at its own cost, and without reimbursement from the City, the professional services necessary to correct errors and omissions caused by Proposer's failure to comply with the above standard and reported to Proposer within one(1)year from the completion of Proposer's services for the Project. 23. GOVERNING LAW 10 23.1. This Agreement will be governed by and construed in accordance with the laws of the State of Illinois without regard for the conflict of laws provisions. Venue is proper only in the County of Kendall and the Northern District of Illinois. 24. SUCCESSORS AND ASSIGNS 24.1. The terms of this Agreement will be binding upon and inure to the benefit of the parties and their respective successors and assigns; provided, however, that neither party will assign this Agreement in whole or in part without the prior written approval of the other. The Proposer will provide a list of key staff, titles, responsibilities, and contact information to include all expected sub Proposers. 25. WAIVER OF CONTRACT BREACH 25.1. The waiver by one party of any breach of this Agreement or the failure of one party to enforce at any time,or for any period of time, any of the provisions hereof will be limited to the particular instance and will not operate or be deemed to waive any future breaches of this Agreement and will not be construed to be a waiver of any provision except for the particular instance. 26. AMENDMENT 26.1. This Agreement will not be subject to amendment unless made in writing and signed by all parties. 27. SEVERABILITY OF INVALID PROVISIONS 27.1. If any provisions of this Agreement are held to contravene or be invalid under the laws of any state, country or jurisdiction, contravention will not invalidate the entire Agreement, but it will be construed as if not containing the invalid provision and the rights or obligations of the parties will be construed and enforced accordingly. 28. NOTICE 28.1. Any notice will be in writing and will be deemed to be effectively served when deposited in the mail with sufficient first class postage affixed, and addressed to the party at the party's place of business. Notices shall be addressed to the City as follows: Director of Parks and Recreation City of Yorkville 800 Game Farm Road. Yorkville, IL 60560 And to the Proposer as designated in the Contract Form. III. DETAILED SPECIFICATIONS 29. DEFINITIONS 29.1. For the purpose of the Contract, definitions of certain terms are listed below. Certain words or phrases,when used in the Contract shall have the same meaning given to them in 11 this section. Other terms shall be defined within applicable subsections. A-,varded proposer shall mean the firm which the City has selected to negotiate a contract, and pending successful completion of contract negotiations, shall become the Lessee Concession Lease Agreement shall mean the agreement awarded by the Lessor to the Lessee that governs use of the property and grants the Lessee the right to operate a business within the property, subject to restrictions. Contract shall mean the agreement created by and consisting of the Contract Documents and Concession Lease Agreement Contract Documents shall include the Request for Proposals,Terms and Conditions,Detail Specifications and the Concession Lease Agreement Lessee shall mean the firm with which the City has executed the Concession Lease Agreement. Day shall mean Calendar Day unless otherwise stated. Proposer shall mean a firm that has submitted a full and complete response to this Request for Proposals. Specifications shall mean specifications identified in the Contract. 30. OPERATING SPECIFICATIONS OF THE CONCESSION LEASE AGREEMENT 30.1. In general terms, the City is seeking to grant a lessee the exclusive privilege of operating a business on the premises generally located at 301 E Hydraulic Street in Yorkville, and as more specifically described in this document. 30.2. For purposes of evaluating the proposer's experience and certifications, copies of resumes for all proposed operators, managers and major employees for the business are required in the proposal. Relevant work history and experience in operating a business of the nature as herein described shall be used in the evaluation of the proposal and selection of the awarded proposer. 30.3. The City shall have the right at all times to inspect the premises occupied by the Lessee in conducting its services and sales. 30.1. The lessee shall be responsible for all taxes and personal property, and maintenance work on the building and immediate premises. The lessee shall be responsible for all taxes and personal property, and maintenance work on the building and immediate premises. For the purposes of this agreement, maintenance work shall include regular upkeep of all components of the building, including maintenance and repairs. If any component of the building is in need of repair or replacement, and the repair or replacement is greater than $500, then the City shall be responsible for the replacement of the building component, 12 provided the cost of repair of the component is greater than 50% of the cost of replacing the component. Any capital improvements done on the premises over$10,000 in value shall be approved by the Park Board prior to commencement. Any capital improvements done on the premises of$10,000 or less shall be approved by the Director of Parks and Recreation prior to commencement. Any capital improvements must be inspected by the City and all work and contractors must be licensed, bonded, and insured. 30.2. Any capital improvements done on the premises over $10,000 in value shall be approved by the Park Board prior to commencement. Any capital improvements done on the premises of$10,000 or less shall be approved by the Director of Parks and Recreation prior to commencement. Any capital improvements must be inspected by the City and all work and contractors must be licensed,bonded, and insured. 30.3. At the end of the agreement term, the City shall conduct an inspection of the premises, and the lessee shall be informed of the outcome of said inspection. The lessee shall be responsible for returning the premises to its original state, subject to the discretion of the Park Board. 30.4. The lessee does not have exclusive rights to all concession operations within the park,but rather, only to the specific operation at the specific location as described in the Concession Lease Agreement. 30.4.1. The lessee shall be permitted to operate a business offering the following goods and services on the premises defined herein, without further action by the City, and all other uses and operations must be approved by the City: 30.4.1.1. Rental and purchase of paddling,boating, and tubing equipment, accessories, and gear not otherwise prohibited in this agreement or in the Riverfront park rules. 30.4.1.2. Group and/or personal instruction and/or tours of the Riverfront Park or other water features. 30.5. The lessee has the right to install a webcam within Riverfront Park for the purpose of broadcasting conditions within the whitewater park. Said installation must be in accordance with City codes and must be located within the premises contained within this lease agreement, unless otherwise agreed to by the Director of Parks and Recreation. The lessee has the option to participate in funding a City-operated webcam within the park. 30.6. The City agrees to furnish to the Lessee access to City water and sewer utilities. The Lessee is responsible for applicable usage payments for all utilities (sewer, water, electricity, phone, internet, etc.). The lessee is responsible for costs associated with utility connections and upgrades. 30.7. If the lessee chooses not to occupy the building through the winter months,the lessee shall take all necessary precautions and measures to properly winterize the building. These precautionary measures shall include,but not be limited to,maintaining a minimum level of heat no less than 50 degrees Fahrenheit to protect the building from extreme freezing 13 conditions. If alternative methods of winterizing are to be utilized, those methods shall be subject to approval from the property owner. 30.8. The City has no control nor responsibility for the construction progress of the dam bypass and whitewater features, and therefore makes no guarantees nor warrants that construction will be complete by a certain date or time. The lessee assumes all risks associated with the nature of the unknown opening date for the dam bypass and whitewater features. 31. PAYMENTS AND OTHER REPORTS TO THE CITY 31.1. The lessee is required to submit certain payments, forms, financial statements, and other items on a timely basis. Failure to submit any of the required items in a timely fashion may result in breach of the agreement. 31.2. The lessee, at minimum, shall make payments equivalent to 5% of the annual sum of the total adjusted gross receipts on the sale of retail products, and 20% of total adjusted gross receipts on instructional programs, rentals, and guided tours. Said payment shall make said payment prior to February I of each year. The following sales are specifically exempt from the calculation of total adjusted gross receipts: 31.2.1.1. Institutional sales—large group sales at wholesale prices to organizations that are not subject to sales tax. 31.2.1.2. Adventure travel programs— Guided tours and trips to sites outside of a 50-mile area. 31.2.1.3. Sales of used equipment and consignment sales,provided the total sales of this group does not exceed 50% of gross boat sales in any given calendar year. 31.3. The lessee shall make premises rental payments of$250 per month for each month through the life of the agreement, due prior to the first of each calendar month. 31.4. The lessee shall provide the City with a security deposit in the amount of$5,000, to be due to the City in 10 installments of$500 due concurrently with the first 10-months of rental payments due under this agreement. Said deposit shall be held until after the end of the term of the agreement, and will be used to offset any damage to the premises. 31.5. The lessee shall provide to the City, prior to the start of the lease, confirmation of insurance coverage for the premises and the operations of the business for the entire term , with the City named as additional insured on all policies. 31.6. The lessee shall provide to the City, prior to the start of the lease, confirmation of business interruption insurance coverage for the operations for the entire lease. In the event that the City is the cause of the business interruption and agrees to credit the lessee an amount to offset the business interruption, said amount will be credited against the security deposit or future rent payments, at the City's discretion. 31.7. Failure to meet any deadline for payment will result in an interest charge of 10% on said late payment. 14 v,i,wu wiy tJi i wnvuic 31.8. The lessee is required to submit an annual concession financial statement by January 30 of each year. 32. FIRM QUALIFICATIONS AND EXPERIENCE 32.1. The proposal shall state the size of the firm and the number and nature of the staff to be employed under this contract on a full-time and/or part-time basis. 32.2. The proposal should identify the principal supervisory and/or management staff who would be assigned to this contract. The firm should also provide information on the relevant experience of its firm on similar engagements. 32.3. The City retains the right to approve or reject staff replacements of the successful bidder. If it is deemed necessary, background checks may be required of the successful bidders personnel that will be employed under this contract. 33. TERM OF CONTRACT 33.1. The term of the Contract shall be negotiated in the contract, but will generally be for a two year-period with the City having an option to exercise two, two-year option terms. The Lessee may negotiate in good faith, on request of the City, for an extension to the contract, provided that the contract extension is approved by the City Council no later than one hundred twenty(120) days before the termination of the existing contract. 34. PRINCIPAL CONTACT FOR CITY 34.1. The principal contact for the City that will coordinate assistance to the proposers will be Bart Olson, Interim Director of Parks and Recreation, 630-553-4350 or bolson(u)yorkville.il.us. 35. ALTERNATIVES AND DEVIATIONS 35.1. The specifications included in this package describe existing services which the City believes are necessary to meet performance requirements of the City and shall be considered the minimum standards expected of the Lessee. 35.2. Other alternatives from the specifications in Section III may be indicated if the proposed alternatives are equal to or greater than what is required by these specifications. All alternatives shall be separately listed, and a justification for each shall be stated. The Lessee shall use Appendix 3, Schedule of Alternatives and Deviations, for listing other alternatives. 35.3. If the Lessee is unable to meet any of the specifications as outlined herein, it shall also separately list all requested deviations from the specifications, with justifications attached for each deviation. The Lessee shall use Appendix 3, Schedule of Alternatives and Deviations, for listing proposed deviations. 35.3.1. If the Lessee does not indicate alternatives to or deviations from the specifications, the City shall assume it is able to fully comply with these specifications. The City shall be the sole and final judge of compliance with all specifications. 15 35.3.2. The City further reserves the right to determine the acceptability or unacceptability of any and all alternatives or deviations The City shall also be the sole and final judge as to whether- any alternative or deviation is of an equivalent or better quality of service. 36. EMPLOYEES 36.1.The Lessee shall undertake to perform all services rendered in a neat, orderly and efficient manner; to use care and diligence in the performance of this contract; and to provide neat, orderly and courteous personnel. The Lessee shall agree to prohibit any drinking of alcoholic beverages or use of illegal drugs or drugs which impair the ability of the employee or agent to safely and adequately perform his or her job while on duty or in the course of performing their duties under this contract. The Lessee shall also agree to ensure that each employee driving a vehicle shall at all times carry a valid operator's license for the type vehicle he/she is driving. The Lessee's employees will be attired, at all times, in a professional-type manner. These specifics will be agreed upon between representatives from the Lessee and the City Designated Representative 37. ACCIDENT PREVENTION 37.1.Precaution shall be exercised at all times for the citizens, employees and property. The safety provisions of all applicable laws and building and construction codes shall be observed. Machinery, equipment and all hazards shall be guarded or eliminated in accordance with safety provisions. 38. TAXES,LICENSES & PERMITS 38.1.The Lessee shall pay all sales, use, property, income, and other taxes that are lawfully assessed against the City or the Lessee in connection with the Lessee's facilities and the work included in this Contract, and shall obtain and pay for all licenses,permits, certificates of authority, and inspections required for the work. The Lessee shall furnish to the City satisfactory evidence that it has all permits, licenses, and certificates of authority required to operate for the term of this contract. 39. DEFAULT 39.1.If the Lessee fails to observe any portion of the Concession Lease Agreement and there has not been sufficient cause to justify such lack of observance,the City shall serve notice, either personally or by affixing such notice to the local premises of the Lessee, that this contract shall be in default if the Lessee does not take action to remedy failure the schedule within twenty-four (24) hours of said notice. If at the end of the twenty-four(24) hour period, the Lessee has not made the necessary corrections, the City shall take such steps as are necessary, to provide services according to the collection schedule submitted by the Lessee. The Lessee will be liable for any costs of such steps from the date of the notice of default. If deemed necessary by the City's Designated Representative, the City shall have the right to take over all equipment and facilities of the Lessee for a period of up to one-hundred-twenty (120) days from the date of notice of default. 16 IV. PROPOSAL FORM ***THIS PROPOSAL, WHEN ACCEPTED AND SIGNED BY AN AUTHORIZED SIGNATORY OF THE CITY OF YORKVILLE, SHALL BECOME A CONTRACT BINDING UPON BOTH PARTIES. Entire Block Must Be Completed When A Submitted Proposal Is To Be Considered For Award PROPOSER: k'V7"'V'e'&W"k Date: L///D/// Company Name E ss ENJEM Street Address of Company yD / JJ � � Grr� J1z�� 1//�iCJ L C� Contaef Name (Print) City, State, Zip O ,!K ,421-1 24-Hour Telephone Business Phone Cam" Signatur fficer, Partner or Fax Sole Proprietor PriKt Name i &Ttle ATTEST: If a Corporation Signature of Corporation Secretary CITY F YO V LE: ATTEST: Auty4yzed S&gnature 00 Yok Signature of ity Clerk Title Pw Date Date In compliance with the specifications, the above-signed offers and agrees, if this Proposal is accepted within 90 calendar days from the date of opening, to furnish any or all of the services at the standards described herein within the time specified above. 17 Utly VA l vll 1111V PROPOSER'S CERTIFICATION (page 1 of 3) With regard to , proposer `�i hereby certifies (Name of Project) ame of Proposer) the following: 1. Proposer is not barred from bidding this contract as a result of violations of Section 720 ILCS 5/33E-3 (Bid Rigging) or 720 ILCS 5/33E-4 (Bid-Rotating); 2. Proposer certifies that it has a written sexual harassment policy in place and is in full compliance with 775 ILCS §12-105(A)(4); 3. Proposer certifies that not less than the prevailing rate of wages as determined by the City of Yorkville, Kendall County County or the Illinois Department of Labor shall be paid to all laborers, workers and mechanics performing work for the City of Yorkville. All bonds shall include a provision as will guarantee the faithful performance of such prevailing wage clause. Proposer agrees to comply with the Illinois Prevailing Wage Act, 820 ILCS 130/1 et seq., for all work completed. Proposer agrees to pay the prevailing wage and require that all of its subLessees pay prevailing wage to any laborers, workers or mechanics who perform work pursuant to this contract or related subcontract. Proposer and each subLessee shall keep or cause to be kept an accurate record of names, occupations and actual wages paid to each laborer, workman and mechanic employed by the Proposer in connection with the contract. This record shall be sent to the City on a monthly basis along with the invoice and shall be open to inspection at all reasonable hours by any representative of the City or the Illinois Department of Labor and must be preserved for four(4) years following completion of the contract. Proposer certifies that proposer and any subLessees working on the project are aware that filing false payroll records is a class B misdemeanor and that the monetary penalties for violations are to be paid pursuant to law by the proposer, Lessee and subLessee. The City shall not be liable for any underpayments. If applicable: Since this is a contract for a fixed public works project, as defined in 820 ILCS 130/2, Lessee agrees to post at the job site in an easily accessible place, the prevailing wages for each craft or type of worker or mechanic needed to execute the contract or work to be performed. 4. Proposer certifies that it is in full compliance with the Federal Highway Administrative Rules on Controlled Substances and Alcohol Use and Testing, 49 C. F.R. Parts 40 and 382 and that all employee drivers are currently participating in a drug and alcohol testing program pursuant to the Rules. 5. Proposer further certifies that it is not delinquent in the payment of any tax administered by the Department of Revenue, or that Proposer is contesting its liability for the tax delinquency or the amount of a tax delinquency in accordance with the procedures established by the appropriate Revenue Act. Proposer further certifies that if it owes any tax payment(s) to the Department of Revenue, Proposer has entered into an agreement with the Department of PROPOSER'S CERTIFICATION (page 2 of 3) 18 ummu %_.ity ui Y orKvllle Revenue for the payment of all such taxes that are due, and Proposer is in compliance with the agreement. BY: Proposer's Authorized Agent 01 f 161 .51 / .3q FEDERAL TAXPAYER IDENTIFICATION NUMBER or Social Security Number Subscribed and sworn to before me this 194_day of , 201/. OFFKX SEAL. MEGHAN OSTREKO NOTARY FIJNJC-STATE OF LLN= Notary blic) (Fill Out Applicable Paragraph Below) (a) Corporation The Proposer is a corporation organized and existing under the laws of the State of „ZL , which operates under the Legal name of ­P��v , �-��� mss. , and the full names of its Officers are as follows: President: ��,-> � Secretary: Treasurer: and it does have a corporate seal. (In the event that this bid is executed by other than the President, attach hereto a certified copy of that section of Corporate By-Laws or other authorization by the Corporation which permits the person to execute the offer for the corporation.) (b) Partnership Signatures and Addresses of All Members of Partnership: PROPOSER'S CERTIFICATION (page 3 of 3) 19 V1111cU L.11y Ul I WKV111G The partnership does business under the legal name of: which name is registered with the office of in the state of (c) Sole Proprietor The Supplier is a Sole Proprietor whose full name is: and if operating under a trade name, said trade name is: which name is registered with the office of in the state of 5. Are you willing to comply with the City's preceding insurance requirements within 13 days of the award of the contract? Insurer's Name Agent Street Address City, State, Zip Code Telephone Number I/We affirm that the above certifications are true and accurate and that I/we have read and understand them. Print Name of Company: e"-OPA �- Print Name and Title of Authorizing Signature: )ell Signature: Date: 20 V llilV�,l VILY V1 1 %Jlr V,,,G APPENDIX 3 SCHEDULE OF ALTERNATIVES AND DEVIATIONS Please list any proposed alternative or deviation to the minimum payment percentages and amounts, and other standards as outlined in the specifications section of this document. (Please attach additional sheets if necessary.) Section Paragraph Explanation of Alternative/Deviation 21 - -Ly v, i vin V111 . APPENDIX 6 LESSEE QUALIFICATIONS Name of Business: t'I�G9.t`�t Business Address: Mailing Address: Business Number: U Z 0 Emergency Number: Fax Number: Ownership: Individual Partnership (Corporationi Franchise or Parent Company(if applicable): List all Partners, Managers, and Corporate Officers: Name Title Residence Phone Days of Operation: Business Hours: /Q Number of Employees: Supervisors: o? Drivers: P Office Personnel: 22 Client#: 58842 SPECEXP ACORD,. CERTIFICATE OF LIABILITY INSURANCE D03/1MIDDIY1 Y ) THIS CERTIFICATE IS ISSUED AS A MATTER OF INFORMATION ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE HOLDER.THIS CERTIFICATE DOES NOT AFFIRMATIVELY OR NEGATIVELY AMEND,EXTEND OR ALTER THE COVERAGE AFFORDED BY THE POLICIES BELOW.THIS CERTIFICATE OF INSURANCE DOES NOT CONSTITUTE A CONTRACT BETWEEN THE ISSUING INSURER(S),AUTHORIZED REPRESENTATIVE OR PRODUCER,AND THE CERTIFICATE HOLDER. IMPORTANT:If the certificate holder is an ADDITIONAL INSURED,the policy(ies)must be endorsed.If SUBROGATION IS WAIVED,subject to the terms and conditions of the policy,certain policies may require an endorsement.A statement on this certificate does not confer rights to the certificate holder in lieu of such endorsement(s). PRODUCER NAME: Paige McFarland CBIZ Insurance Services,Inc. PHONE 301 777-1500 44 Baltimore St aANo Ext: VC,No): 3017243953 Cumberland,MD 21502 ADDRESS: pmcfariand @hotmail.com 301 777-1500 cusTOMER1Da: SP P ECEX INSURER(S)AFFORDING COVERAGE NAIC# INSURED INSURER A:New Hampshire Insurance Co. Specialty Expeditions,Inc dba Geneva Kayak Center INSURER B INSURER C: 301 East Hydraulic Yorkville, IL 60560-Q INSURER D: INSURER E: INSURER F; COVERAGES CERTIFICATE NUMBER: REVISION NUMBER: THIS IS TO CERTIFY THAT THE POLICIES OF INSURANCE LISTED BELOW HAVE BEEN ISSUED TO THE INSURED NAMED ABOVE FOR THE POLICY PERIOD INDICATED.NOTWITHSTANDING ANY REQUIREMENT,TERM OR CONDITION OF ANY CONTRACT OR OTHER DOCUMENT WITH RESPECT TO WHICH THIS CERTIFICATE MAY BE ISSUED OR MAY PERTAIN,THE INSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN IS SUBJECT TO ALL THE TERMS, EXCLUSIONS AND CONDITIONS OF SUCH POLICIES.LIMITS SHOWN MAY HAVE BEEN REDUCED BY PAID CLAIMS. IN SR TYPE OF INSURANCE D L U R POLICY EFF POLICY EXP NVD LTR POLICY NUMBER MM/DD MMIDD NY" LIMITS A GENERAL LIABILITY 3/20/2011 03/20/2012 EACH OCCURRENCE $1,000,000 DAMAGE TO RENTED X COMMERCIAL GENERAL LIABILITY PREMISES Ea occurrence $300 000 CLAIMS-MADE F_XI OCCUR MED EXP(Any one person) $EXCLUDED X BI/PDDed:1,000 PERSONAL BADVINJURY $1,000,000 GENERAL AGGREGATE $2,000,000 GEN'L AGGREGATE LIMIT APPLIES PER: PRODUCTS-COMP/OP AGG $2,000,000 POLICY PRO LOC $ AUTOMOBILE LIABILITY COMBINED SINGLE LIMIT (Ea accident) $ ANY AUTO BODILY INJURY(Per person) $ ALL OWNED AUTOS BODILY INJURY(Per accident) $ SCHEDULED AUTOS PROPERTY DAMAGE $ HIRED AUTOS (Per accident) NON-OWNED AUTOS $ $ UMBRELLA LIAB OCCUR EACH OCCURRENCE $ EXCESS LIAB HCLAIMS-MADE AGGREGATE $ DEDUCTIBLE $ RETENTION $ WORKERS COMPENSATION WC STATU- OTH- AND EMPLOYERS'LIABILITY YIN ANY PROPRIETOR/PARTNER/EXECUTIVE E.L.EACH ACCIDENT $ OFFICER/MEMBER EXCLUDED' N/A (Mandatory in NH) E.L.DISEASE-EA EMPLOYEE $ If yes,describe under DESCRIPTION OF OPERATIONS below E.L.DISEASE-POLICY LIMIT Is DESCRIPTION OF OPERATIONS/LOCATIONS/VEHICLES(Attach ACORD 101,Additional Remarks Schedule,If more space is required) It is understood and agreed that the Certificate Holder is named as Additional Insured,but only with respect to its liability arising out of the activities of the named insured. Insurance shall be considered Primary and Non-contributory where required by written contract. CERTIFICATE HOLDER CANCELLATION 10 Days for Non-Payment SHOULD ANY OF THE ABOVE DESCRIBED POLICIES BE CANCELLED BEFORE THE EXPIRATION DATE THEREOF,NOTICE WILL BE DELIVERED IN United City of Yorkville ACCORDANCE WITH THE POLICY PROVISIONS. City Hall 800 Game Farm Rd AUTHORIZED REPRESENTATIVE Yorkville,IL 60560 01988-2009 ACORD CORPORATION.All rights reserved. ACORD 25(2009/091 1 of 1 The ACORD name and logo are registered marks of ACORD #S430985/M430973 CPL Ordinance No. 2011- -f— AN ORDINANCE OF THE UNITED CITY OF YORKVILLE, KENDALL COUNTY, ILLINOIS, APPROVING AN AMENDED LEASE AGREEMENT WITH SPECIALTY EXPEDITIONS INC. (DBA GENEVA KAYAK CENTER) (301 E. Hydraulic Avenue,Riverfront Building) WHEREAS, the United City of Yorkville (" the City") is a duly organized, and validly existing non home-rule municipality of the State of Illinois under the 1970 Illinois Constitution and the laws of the State of Illinois; and, WHEREAS, the City is authorized pursuant to section 11-76-1 of the Illinois Municipal Code (65 ILCS 5111-76-1) to lease real estate owned by the City when it is no longer necessary, appropriate, required for the use of, profitable to, or for the best interest of the City; and, WHEREAS, the City and Specialty Expeditions Inc., DBA Geneva Kayak Center, have previously entered into a lease agreement for the lease of the building at 301 E. Hydraulic Avenue for the purpose of operating a canoe and kayak rental center; and, WHEREAS, the Corporate Authorities of the United City of Yorkville hereby find that it is in the best interest of the City to amend the premises map exhibit of said lease. NOW, THEREFORE, BE IT ORDAINED, by the Mayor and City Council of the United City of Yorkville, Kendall County, Illinois, as follows: Section 1. The Corporate Authorities of the United City of Yorkville hereby find as facts all of the recitals in the preamble of this Ordinance and incorporate them as though fully set forth herein. Section 2. That the building lease between the United City of Yorkville and Specialty Expeditions Inc., DBA Geneva Kayak Center, Concession Lease Agreement ("the Agreement") previously approved by the Corporate Authorities on February 22, 2011 is hereby amended by approving a new premises map which will be attached to the lease agreement as an exhibit, a copy of which is attached hereto and incorporated herein is hereby approved. Section 3. That the officials, officers, and employees of the United City of Yorkville are hereby authorized to take such further actions as are necessary to carry out the intent and purpose of this Ordinance and building lease. Section 4. This Ordinance shall be in full force and effect upon passage by a three fourths vote of the Corporate Authorities, approval, and publication as provided by law. 1 Passed by the City Council of the United City of Yorkville, Kendall County, Illinois this day of 12011. CITY CLERK ROSE SPEARS DIANE TEELING GEORGE GILSON, JR. JACQUELYN MILSCHEWSKI CARLO COLOSIMO MARTY MUNNS Y CHRIS FUNKHOUSER �d ( L--6, L Approved by me, as Mayor of the United City of Yorkville, Kendall County, Illinois, this day of &q usr A.D. 2011. MAYOR 2 cQ _ N N O Q z O N � , Z 1 cu y <t Reviewed By: Agenda Item Number 1P WWVA-E Parks ■ Recreation ■ pnRKC a REcRmT1uN Director ■ City Administrator F] Tracking Number Legal ❑ Human Resources ❑ Police ❑ Park Board Agenda Item Tracking Document Title: Cooperative Agreement with the Yorkville Fury Agenda Date: December 13, 2012 Synopsis: The Yorkville Fury have requested a cooperative agreement with the City for the use of baseball fields for the 2013 season. Action Previously Taken: Date of Action: Action Taken: Item Number: Type of Vote Required: Majority Action Requested: Approve or deny the cooperative agreement. Submitted by: Laura Schraw Parks and Recreation Name Department Agenda Item Notes: Please see the attached memo and draft agreement. ° ''`o Memorandum EST. ,Z 1836 To: Yorkville Park Board From: Laura Schraw, Interim Director of Parks and Recreation 0 L (0 CC: Tim Evans, Superintendent of Recreation ad O Scott Sleezer, Superintendent of Parks Date: December 6, 2012 Subject: Yorkville Fury Cooperative Agreement The Yorkville Fury has requested a Cooperative Agreement for the 2013 season. Due to the previous agreements being signed with YYBSA and the Yorkville Reds, staff was concerned about assigning field space due to the large number of fields requested and the times that they are requesting. To reduce any potential conflicts, language has been added to the Fury Agreement that recognizes that the Park Board has already agreed to Cooperative Agreements with two other organizations, and they must meet that obligation first. This means that if YYBSA, Reds and the Fury all want the Riemenscheider Field at 6pm on Monday and there is no Recreation programming, YYBSA receives this time slot and the Reds and Fury will have to put in another field request. Cooperative Agreements were created so that organizations playing a high number of games can receive a discount on their field usage. Staff feels that to maintain our obligation to provide fields for organizations that have existing agreements, adding in language giving an order of field assignment by Cooperative Agreement approval is necessary. If the Park Board approves this agreement, staff will work to meet their field requests. Requests will be met in this order: Yorkville programming YYBSA Reds Fury Staff will work to meet any field requests that are made to the best of our field availability. The Park Board has the choice to approve another cooperative agreement or to not enter into any more agreements. The Fury has a large number of Yorkville residents and staff believes we can meet most of their field requests, or provide them with options for other fields to use. AGREEMENT UNITED CITY OF YORKVILLE YORKVILLE PARKS AND RECREATION DEPARTMENT and YORKVILLE FURY This agreement is made and entered into this day of 2013, by and between THE UNITED CITY OF YORKVILLE an Illinois municipal corporation (the "city"), and the YORKVILLE FURY, an Illinois not-for-profit corporation(the "Association"). WITNESSETH WHEREAS, the city is the owner of certain fields and parks (the "parks") which the Association wishes to utilize from time to time with the prior written permission from the city and the city wishes to accommodate the Association's use of the parks on the terms and conditions set forth herein. WHEREAS, the City has limited field space and therefore field assignments are based on the priority order in which these use agreements are approved by the Park Board. NOW, THEREFORE, in consideration of the covenants and agreements hereinafter contained, it is mutually agreed by and between the parties hereto as follows: 1. Use of Parks and Fields by the Association. The city agrees to permit the Association to utilize certain parks and baseball fields as designated by the City's athletic field rental policy in place at time of approval of this agreement, for a term commencing March 15, 2013 and ending October 31, 2013. The parties agree that the Association's use of the parks and fields designated by the city shall be nonexclusive. a. Yorkville Fury registration records for leagues played in the spring/summer 2013 shall be used to determine the amount of fields available to the Association in spring/summer 2013, as dictated by the Athletic Field Rental Policy. b. If there are competing travel team field use agreements, selection of fields shall be in the manner as prescribed by the Athletic Field Policy and any other method as determined by the Director of Parks and Recreation. c. Scheduling precedence will be given in the order of approved agreements. d. Notification of Fall Ball must be given to the City by August 15, 2013 to reserve fields and a portable restroom if requested. e. Notification of any schedule change must be given to the City in advance of the games. 2. Fees. A fee equal to the amount of$19 per game and $10 per practice shall be paid by the Association to the city according to the following payment schedule: 50%by April 30, 50% by July 15. Portable toilet fees will be determined by the Athletic Field Policy. Fees for 2013 described herein shall be applied toward maintenance costs of the fields and facilities to be used by the Association in 2013. The fees exclude tournaments which have a separate fee structure. 1 Fee structure and tournament cancellations will be governed by the Athletic Field Reservation Policy. The City Parks and Recreation Department agrees to inform the Association by August 30, 2013 of its intent to charge field rental fees for the 2014 season, its amount, and a date by which the fee must be paid in full. 3. Maintenance Standards and Conduct. In agreeing to use the city parks the Association agrees to participate in completing the routine maintenance items while using the parks. • Inspect the fields prior to use daily • Litter control through daily collection when scheduled use by the Association • Immediately reporting of any damages and/or maintenance concerns to the City The Association is responsible for all participant and players conduct while on the fields, park, surrounding areas including parking lot. All players using the athletic fields should adhere to the rules in the City's "General policies and procedures for use of the United City of Yorkville parks, fields, and facilities", as included in Exhibit A to this agreement, and as amended from time to time. Any violation of these policies can impact the current and future uses of all City fields and/or facilities. Furthermore, the Association assumes all responsibility for the repair or replacement of damage as a result of misuse of the field, equipment or park amenities. Furthermore, the City agrees to prepare the fields/parks prior and throughout the season to maintain quality conditions for use. The City shall maintain the right to add, delete or modify maintenance procedures as deemed necessary. The responsibility of the common areas and turf will be the responsibility of the city unless otherwise identified. 4. Advertising. The Association may place one advertising banner at each field used by the Association under the terms of this agreement,while the Association's activities are taking place on said field. Said advertisement may be attached to the backstop or mounted in open areas,but may not be attached to the outfield fences. All advertisements allowed under this section must also comply with the Parks and Recreation Department's "Sponsorship Terms and Policies". Advertisements are limited to 3' x 5' in size. 5. Insurance. The Association shall maintain commercial general liability(CGL) and commercial umbrella liability insurance with a limit of not less than $2,000,000 for each occurrence. If such insurance policy contains a general aggregate limit, it shall apply separately to this Agreement. a. Occurrence basis coverage. This CGL and umbrella insurance shall be written on an occurrence basis and shall cover liability arising from premises, operation, independent contractors,products-completed operations,bodily and personal injury, property damage, as well as liability assumed by the Association under this Agreement. b. Additional insured. The city shall be named as an insured under the CGL and umbrella insurance using an additional endorsement to the city for claims arising out of or as result of this Agreement. 2 c. Waiver of subrogation. The Association waives all rights against the city for recovery of damages to the extent these damages are covered by the CGL or commercial umbrella liability insurance maintained pursuant to this Agreement. d. Delivery to city of certificates. Within 10 days from the start date of this Agreement, the Association shall furnish the city with copies of its current certificates of insurance documenting each such policy along with the additional insured endorsements required in this section. e. Cancellation. All such insurance provided for herein shall be non-cancelable, except upon 30 days' prior written notice to the city, and shall contain the following endorsement(or its equivalent) and shall appear on the policies respective insurance certificates: It is hereby understood and agreed that this insurance policy may not be canceled by the surety or the intention not to renew be signed by the surety until 30 days after receipt by the city of Yorkville by registered mail of written notice of such intention to cancel or not to renew. f. No Limitation on liability. The minimum amounts set forth in this Agreement for such insurance shall not be construed as a limitation or satisfaction of the Association's liability, including indemnification, to the city under the Agreement as to the amount of such insurance. g. No Waiver. The failure or delay of the city at any time to require performance by the Association of any provision of this section, even if known, shall not affect the right of the city to require performance of that provision or to exercise any right,power or remedy under this Agreement, and any waiver by the city of any breach of any provision in this section shall not be construed as a waiver of any continuing or succeeding breach of such provision, a waiver of the provision itself, or a waiver of any right,power or remedy under this Agreement. h. Primary coverage. The coverage shall apply as primary coverage with respect to any other insurance or self-insurance program afforded to the city. There shall be no endorsement or modification of this coverage to make it excess over other available insurance/coverage; alternatively, if the CGL and umbrella, excess of reinsurance states that it is pro rata, it shall be endorsed to be primary with respect to the city. 6. Liability, Indemnification and Waiver a. Assumption of liability. Except as specifically provided by law or this Agreement, the city assumes no liability or responsibility for any injury to or death of any person or persons including officers and employees of the Association and participants in the Association's program and activities or any other person and assumes no liability or responsibility for any damage to property sustained by any person(s). In addition the Association will report all injuries to the city within 24 hours. b. Indemnification. To the fullest extent permitted by law, the Association will defend, indemnify and hold the city harmless from all claims arising directly or indirectly from or in connection with (i) the conduct or management of the programs and activities of the Association; (ii) any act, omission or negligence of the Association or any of its directors, officers, agents, employees, invitees or contractors of the Association; (iii) any accidents, injury or damage whatsoever occurring on or at the parks arising from, directly or indirectly, the use of the 3 parks by the Association or any of its directors, officers, agents, employees, invitees or contractors, as well as participants in the Association's programs and activities except to the extent of any negligent or wrongful act or omission of the city. However, this limitation shall not in any way limit the Association's duty to defend the city. c. Defense of City. In the event any claims shall arise, the Association shall defend and pay any judgment or settlement against the city in such claims. The city shall tender the defense to the Association. The Association and the city shall mutually agree to counsel to defend of such claims. The city, in its sole discretion, may participate in the defense of such claims at the Association's sole expense, but such participation shall not relieve the Association from its duty to defend and to pay any judgment or settlement against the city in such claims. Except where a settlement completely and forever releases the city from any and all liabilities without financial contribution by the city or its insurer, the Association shall not agree to any settlement of the claims without the city's approval. d. Waiver of defenses. In any and all claims against the city or any of its agents or employees the indemnification obligation under this paragraph shall not be limited by any limitation on the amount or type of damages, compensation or benefits payable by or for the Association under applicable law. The Association waives all defenses available to the Association which limit the amount of the Association's liability to the city. 7. No Alteration. The Association shall not make structural improvements, changes or alteration to the parks without first obtaining the written consent of the city. Any improvements to the parks will be through a donation to the city, and therefore become the property of the city. 8. No Assignment. The Association shall not assign its interest in this Agreement without obtaining the written consent and approval of the city. 9. Binding upon successors. This Agreement shall be binding upon the successors and assigns of the parties hereto. 10. Reimbursement for increased insurance costs. Any increase of insurance premium on the parks resulting for such use by the Association shall be paid for by the Association. 11. Integration of all terms into Agreement. This Agreement contains all of the terms, conditions and agreements between the parties hereto and no amendments, additions or changes hereto shall be valid unless attached hereto in writing and signed by the city and the Association. Failure to abide by the policies and rules set forth in this agreement could result in additional fees assessed to the Association and/or loss of privileges regarding the use of parks and fields. IN WITNESS WHEREOF,the parties hereto have, the day and year first above written, signed and executed this Agreement by virtue of authority given and granted by the respective corporate authorities of the parties hereto. 4 THE UNITED CITY OF YORKVILLE By: Mayor, United City of Yorkville By: Park and Recreation Board YORKVILLE FURY By: President Attest: Representative 5 Exhibit A Parks Policies and Procedures 6 Reviewed By: Agenda Item Number Parks ■ Recreation ■ PARKea?McRFATION Director ■ City Administrator El Tracking Number Legal ❑ Human Resources ❑ Police ❑ Park Board Agenda Item Tracking Document Title: Cooperative Agreement with the Yorkville Sparks Agenda Date: December 13, 2012 Synopsis: The Yorkville Sparks have requested a cooperative agreement with the City for the use of softball fields for the 2013 season. Action Previously Taken: Date of Action: Action Taken: Item Number: Type of Vote Required: Majority Action Requested: Approve or deny the cooperative agreement. Submitted by: Laura Schraw Parks and Recreation Name Department Agenda Item Notes: Please see the attached memo and draft agreement. c►ry0 Memorandum EST. 1ss6 To: Yorkville Park Board From: Laura Schraw, Interim Director of Parks and Recreation t X11 (0 CC: Tim Evans, Superintendent of Recreation �� C—r�' �4 Scott Sleezer, Superintendent of Parks Date: December 6, 2012 Subject: Yorkville Sparks Cooperative Agreement The Yorkville Sparks has requested a Cooperative Agreement for the 2013 season. Due to the previous agreements being signed with YYBSA, the Yorkville Reds, and the possible agreement being approved with the Yorkville Fury, staff has the same concerns as relayed in the Yorkville Fury discussion. To reduce any potential conflicts, language has been added to the Sparks Agreement that recognizes that the Park Board has already agreed to Cooperative Agreements with other organizations, and they must meet that obligation first. If the Park Board approves this agreement, staff will work to meet their field requests. Requests will be met in this order: Yorkville programming YYBSA Reds Fury Sparks Staff will work to meet any field requests that are made to the best of our field availability. The Park Board has the choice to approve another cooperative agreement or to not enter into any more agreements. AGREEMENT UNITED CITY OF YORKVILLE YORKVILLE PARKS AND RECREATION DEPARTMENT and YORKVILLE SPARKS This agreement is made and entered into this day of 2013, by and between THE UNITED CITY OF YORKVILLE an Illinois municipal corporation (the "city"), and the YORKVILLE SPARKS, an Illinois not-for-profit corporation(the "Association"). WITNESSETH WHEREAS, the city is the owner of certain fields and parks (the "parks") which the Association wishes to utilize from time to time with the prior written permission from the city and the city wishes to accommodate the Association's use of the parks on the terms and conditions set forth herein. WHEREAS, the City has limited field space and therefore field assignments are based on the priority order in which these use agreements are approved by the Park Board. NOW, THEREFORE, in consideration of the covenants and agreements hereinafter contained, it is mutually agreed by and between the parties hereto as follows: 1. Use of Parks and Fields by the Association. The city agrees to permit the Association to utilize certain parks and baseball fields as designated by the City's athletic field rental policy in place at time of approval of this agreement, for a term commencing March 15, 2013 and ending October 31, 2013. The parties agree that the Association's use of the parks and fields designated by the city shall be nonexclusive. a. Yorkville Sparks registration records for leagues played in the spring/summer 2013 shall be used to determine the amount of fields available to the Association in spring/summer 2013, as dictated by the Athletic Field Rental Policy. b. If there are competing travel team field use agreements, selection of fields shall be in the manner as prescribed by the Athletic Field Policy and any other method as determined by the Director of Parks and Recreation. c. Scheduling precedence will be given in the order of approved agreements. d. Notification of Fall Ball must be given to the City by August 15, 2013 to reserve fields and a portable restroom if requested. e. Notification of any schedule change must be given to the City in advance of the games. 2. Fees. A fee equal to the amount of$19 per game and $10 per practice shall be paid by the Association to the city according to the following payment schedule: 50%by April 30, 50% by July 15. Portable toilet fees will be determined by the Athletic Field Policy. Fees for 2013 described herein shall be applied toward maintenance costs of the fields and facilities to be used by the Association in 2013. The fees exclude tournaments which have a separate fee structure. 1 Fee structure and tournament cancellations will be governed by the Athletic Field Reservation Policy. The City Parks and Recreation Department agrees to inform the Association by August 30, 2013 of its intent to charge field rental fees for the 2014 season, its amount, and a date by which the fee must be paid in full. 3. Maintenance Standards and Conduct. In agreeing to use the city parks the Association agrees to participate in completing the routine maintenance items while using the parks. • Inspect the fields prior to use daily • Litter control through daily collection when scheduled use by the Association • Immediately reporting of any damages and/or maintenance concerns to the City The Association is responsible for all participant and players conduct while on the fields, park, surrounding areas including parking lot. All players using the athletic fields should adhere to the rules in the City's "General policies and procedures for use of the United City of Yorkville parks, fields, and facilities", as included in Exhibit A to this agreement, and as amended from time to time. Any violation of these policies can impact the current and future uses of all City fields and/or facilities. Furthermore, the Association assumes all responsibility for the repair or replacement of damage as a result of misuse of the field, equipment or park amenities. Furthermore, the City agrees to prepare the fields/parks prior and throughout the season to maintain quality conditions for use. The City shall maintain the right to add, delete or modify maintenance procedures as deemed necessary. The responsibility of the common areas and turf will be the responsibility of the city unless otherwise identified. 4. Advertising. The Association may place one advertising banner at each field used by the Association under the terms of this agreement,while the Association's activities are taking place on said field. Said advertisement may be attached to the backstop or mounted in open areas, but may not be attached to the outfield fences. All advertisements allowed under this section must also comply with the Parks and Recreation Department's "Sponsorship Terms and Policies". Advertisements are limited to 3' x 5' in size. 5. Insurance. The Association shall maintain commercial general liability(CGL) and commercial umbrella liability insurance with a limit of not less than $2,000,000 for each occurrence. If such insurance policy contains a general aggregate limit, it shall apply separately to this Agreement. a. Occurrence basis coverage. This CGL and umbrella insurance shall be written on an occurrence basis and shall cover liability arising from premises, operation, independent contractors,products-completed operations,bodily and personal injury, property damage, as well as liability assumed by the Association under this Agreement. b. Additional insured. The city shall be named as an insured under the CGL and umbrella insurance using an additional endorsement to the city for claims arising out of or as result of this Agreement. c. Waiver of subrogation. The Association waives all rights against the city for recovery of damages to the extent these damages are covered by the CGL or commercial umbrella liability insurance maintained pursuant to this Agreement. 2 d. Delivery to city of certificates. Within 10 days from the start date of this Agreement, the Association shall furnish the city with copies of its current certificates of insurance documenting each such policy along with the additional insured endorsements required in this section. e. Cancellation. All such insurance provided for herein shall be non-cancelable, except upon 30 days' prior written notice to the city, and shall contain the following endorsement(or its equivalent) and shall appear on the policies respective insurance certificates: It is hereby understood and agreed that this insurance policy may not be canceled by the surety or the intention not to renew be signed by the surety until 30 days after receipt by the city of Yorkville by registered mail of written notice of such intention to cancel or not to renew. f. No Limitation on liability. The minimum amounts set forth in this Agreement for such insurance shall not be construed as a limitation or satisfaction of the Association's liability, including indemnification, to the city under the Agreement as to the amount of such insurance. g. No Waiver. The failure or delay of the city at any time to require performance by the Association of any provision of this section, even if known, shall not affect the right of the city to require performance of that provision or to exercise any right, power or remedy under this Agreement, and any waiver by the city of any breach of any provision in this section shall not be construed as a waiver of any continuing or succeeding breach of such provision, a waiver of the provision itself, or a waiver of any right,power or remedy under this Agreement. h. Primary coverage. The coverage shall apply as primary coverage with respect to any other insurance or self-insurance program afforded to the city. There shall be no endorsement or modification of this coverage to make it excess over other available insurance/coverage; alternatively, if the CGL and umbrella, excess of reinsurance states that it is pro rata, it shall be endorsed to be primary with respect to the city. 6. Liability, Indemnification and Waiver a. Assumption of liability. Except as specifically provided by law or this Agreement, the city assumes no liability or responsibility for any injury to or death of any person or persons including officers and employees of the Association and participants in the Association's program and activities or any other person and assumes no liability or responsibility for any damage to property sustained by any person(s). In addition the Association will report all injuries to the city within 24 hours. b. Indemnification. To the fullest extent permitted by law,the Association will defend, indemnify and hold the city harmless from all claims arising directly or indirectly from or in connection with (i)the conduct or management of the programs and activities of the Association; (ii) any act, omission or negligence of the Association or any of its directors, officers, agents, employees, invitees or contractors of the Association; (iii) any accidents, injury or damage whatsoever occurring on or at the parks arising from, directly or indirectly, the use of the parks by the Association or any of its directors, officers, agents, employees, invitees or contractors, as well as participants in the Association's programs and activities except to the extent of any negligent or wrongful act or omission of the 3 city. However,this limitation shall not in any way limit the Association's duty to defend the city. c. Defense of City. In the event any claims shall arise, the Association shall defend and pay any judgment or settlement against the city in such claims. The city shall tender the defense to the Association. The Association and the city shall mutually agree to counsel to defend of such claims. The city, in its sole discretion, may participate in the defense of such claims at the Association's sole expense,but such participation shall not relieve the Association from its duty to defend and to pay any judgment or settlement against the city in such claims. Except where a settlement completely and forever releases the city from any and all liabilities without financial contribution by the city or its insurer, the Association shall not agree to any settlement of the claims without the city's approval. d. Waiver of defenses. In any and all claims against the city or any of its agents or employees the indemnification obligation under this paragraph shall not be limited by any limitation on the amount or type of damages, compensation or benefits payable by or for the Association under applicable law. The Association waives all defenses available to the Association which limit the amount of the Association's liability to the city. 7. No Alteration. The Association shall not make structural improvements, changes or alteration to the parks without first obtaining the written consent of the city. Any improvements to the parks will be through a donation to the city, and therefore become the property of the city. 8. No Assignment. The Association shall not assign its interest in this Agreement without obtaining the written consent and approval of the city. 9. Binding upon successors. This Agreement shall be binding upon the successors and assigns of the parties hereto. 10. Reimbursement for increased insurance costs. Any increase of insurance premium on the parks resulting for such use by the Association shall be paid for by the Association. 11. Integration of all terms into Agreement. This Agreement contains all of the terms, conditions and agreements between the parties hereto and no amendments, additions or changes hereto shall be valid unless attached hereto in writing and signed by the city and the Association. Failure to abide by the policies and rules set forth in this agreement could result in additional fees assessed to the Association and/or loss of privileges regarding the use of parks and fields. IN WITNESS WHEREOF,the parties hereto have, the day and year first above written, signed and executed this Agreement by virtue of authority given and granted by the respective corporate authorities of the parties hereto. 4 THE UNITED CITY OF YORKVILLE By: Mayor, United City of Yorkville By: Park and Recreation Board YORKVILLE SPARKS By: President Attest: Representative 5 Exhibit A Parks Policies and Procedures 6 WW Memorandum 1P JWJ I To: Yorkville Park Board paRKC&REC"Am0N From: Laura Schraw, Interim Director of Parks &Recreation CC: Date: December 6, 2012 Subject: Director's Report • Staff has been working on our first draft of our FYI budget. This will be a moving target as we transition out of the REC Center and into the Administration Offices. When the budget is going to be presented to City Council, we will include the Parks &Recreation budget in the packet. • There has been hunting activity on the Openlands property near Kennedy Road and Bristol Ridge Road that is to be our acquisition match for our OSLAD grant. The YPD Police Chief, IDNR Conservation Officers, our staff and Openlands staff have been addressing these issues and will continue to regulate the area. • Judge Pilmer will be speaking with the Park Board in January regarding formation of a Park District. • Holiday Under the Stars was a success, and we keep hearing how great the fireworks were. We're planning to continue the firework tradition to increase the draw to the festival. • All staff helped to clean out the Administration Offices building so that renovations could begin. Files were moved to City Hall, furniture was moved to the Wolf St. building, and interior half-walls have already been torn down. The building should be ready for use in the next month. Any outside expenditures will be cleared with Bart. D YaRKVI LE 202 East Countryside Prkwy. Yorkville, IL 60560 (630) 553-2582 (630) 553-2644 fax Email: recreation(cDyorkvil Ile.i1.us www.yorkville.il.us - P,aRKs& rttr-cRFATtoN Fitness& Recreation for Our Community To: Laura Schraw, Interim Director Parks and Recreation Department From: Tim Evans, Superintendent of Recreation Re: Nov. Monthly Report Athletics— Shay/Jon 1St—6th Youth Basketball League: Registration for the 2012/2013 season was completed in the month of Nov..Teams were put together,with practices starting Dec. and games begin in Jan.. This year's Youth Basketball league consist of the following: 32 teams, 311 players and 65 volunteer coaches. One new addition, item to highlight, was the collaboration with the High School Boys Varsity Basketball Team to conduct a Player Evaluation for the 5th/6th Grade Boys Basketball team on Saturday, November 3.A total of 11 high school players assisted in evaluating approximately 50 5th/6th grade students.This evaluation is done to help determine the teams and to make them as even as possible. Child Development—Shay Ready, Set, Go Program: This pre-preschool program has been very popular this year. Due to demand we have had to increase their maximum number of children for session 3 that started on Monday, November 26.At this time, and due to the demand,we are considering offering a Tuesday/Thursday class in January. Parker's Playtime Preschool: Is continuing to teach and master the alphabet.We have completed learning the straight lines and are now moving on to the slightly harder slanted lines with the letters V,W, M and Y. During V week, the children experimented with an erupting volcano. During the weeks of W and Y,they also learned and reviewed the colors White and Yellow. They also celebrated Thanksgiving by having a Thanksgiving Feast on November 19 and 20. Registration for current preschoolers begins December 10 for the 2013-2014 school year. REC Center—Ryan Two birthday parties: Were held in November for children, 1 party being hosted was a Bounce House package birthday party, and the other was a Sports Package birthday party. Small Gym: Has been consistently busy in the evenings with rentals for children sports teams. Monday and Wednesday evenings a girls softball team has been coming in for 2 hours for practice and on Thursdays we have had a boys traveling basketball team using the small gym for practice. Geneva Kayak: Has been running classes for individuals looking to get more involved in kayaking.These classes take place every Sunday afternoon. Inquiries into personal training: Have began to increase over the past 4 weeks. Individuals are becoming more interested in personal training with Kathy and some of the other personal trainers. 2"d session of Fitness and Wellness classes began the first week of November: Will continue to run through the end of December. Hosted a"Pamper Me Party"for members: Throughout the evening members were able to stop by booths that were set up for free massages, cupcakes and other sweets, and Mary Kay product samples. "The achievements of an organization are the results of the combined effort of each individual." Special Events In Nov.: The annual 6th Holiday Under the Stars Weekend was held on Fri. Nov. 16—Sun. Nov. 18. The weekend full of events consisted of the following: Fri. Nov 16:Tree Lighting Ceremony, Kindle Market,Visits w/Santa,All-Weather skating rink, Cookie and Ornament Decorations, Food specials at downtown restaurants, holiday performances at River's Edge Theatre and outstanding Fireworks show presented by BOOMBAH to end the night. Sat. Nov. 17: Chili Chase 5k Run packet pick-ups at REC Center. Holiday performances at River's Edge Theatre. Sun. Nov. 18: 11 annual Chili Chase 5k run at Yorkville American Legion. 325 runners. "The achievements of an organization are the results of the combined effort of each individual." Memorandum 1P '''"� To: Park Board From: Scott Sleezer Superintendent of Parks PnRKst�R�cFt�aT�u� CC: Laura Schraw Interim Director of Parks and Recreation Date: December 5, 2012 Subject: November 2012 Parks Reports Athletic Field Division • Made turf repairs to soccer fields at Beecher and Bristol Bay Fields. Baseball Rehab • Staff edged, stripped and sodded the baselines at various fields to improve the safety and playability at those locations. • Installed a six inch retaining wall on fields two and three at Bridge Park. This will reduce the amount of water drainage into the dugouts. Beautification Division • Staff installed the Christmas decorations throughout town. This includes Town Square, Riverfront, City Hall, Beecher Center and the Library. • Staff continued fall cleanup at various park locations. Playground Division • Staff winterized the concession stands for the season. Safety Inspection Staff inspected all playgrounds weekly visually checking equipment using a systematic approach looking for missing or loose hardware. Accessing the equipment pulling and pushing on each apparatus to check if it is secure and filled out inspection form for each site. Surfacing Maintenance Weekly raked surfacing back under slide exits, swings, climbers, and transfer platforms to meet ADA, CPSC, and ASTM guidelines in every playground. Raked area so it is uniform and smooth in appearance and level with transition areas. Turf Division Mowing Staff mowed as needed all City owned properties, string trimming around posts, signs and other such obstacles and blow clippings from all paved surfaces. Trash Control Picked up all loose trash and debris by systematically walking a grid at each site, replacing liners in all trash cans. Department Assistance Recreation • Staff made preparations for the Chili Chase 5K run and worked the event. • Staff made preparations for HUTS and worked the event. *I would like to welcome Adam Hernandez our new Maintenance Worker I Athletic Field Division. Adam comes to us from Naperville Park District and is replacing Peter Scodro who took a position in our Water Department.