Park Board Packet 2012 12-13-12 Yorkville Parks & Recreation Department
Administration Office - REC Center 202 E Countryside Parkway
Yorkville, IL 60560 630-553-4357
Park Board Meeting Agenda
City Hall Conference Room
800 Game Farm Road
6:00 p.m.
December 13, 2012
Call to Order:
Roll Call: Debbie Horaz, Kelly Sedgwick, Seaver Tarulis,Amy Cesich, Mark Dilday, Dan Lane, Matt Konecki
Introduction of Guests, City Officials and Staff:
Interim Director of Parks and Recreation—Laura Schraw, Superintendent of Recreation—Tim Evans, Superintendent of
Parks—Scott Sleezer, City Council Liaison to Park Board—Diane Teeling,Ward 4 Alderman
Public Comment:
Presentations:
Approval of Minutes:
November 15, 2012*
Bills Review:
Bill list 12-13-12*
Park Board Budget Report—October 2011
Park Board Budget Report—October 2012
Old Business:
Release of Executive Session Minutes*
New Business:
Plan Commission Representative*
IAPD Membership*
Recreation Services
Leases for Riverfront Businesses*
Yorkville Fury Cooperative Agreement*
Yorkville Sparks Cooperative Agreement*
Reports:
Director's Report
Recreation Report
Parks Report
Additional Business:
Adjournment:
Next meeting: January 10, 2013 @ 6:00pm
*Items needing Board approval or recommendation
Yorkville Park and Recreation Department
REC Center
202 E. Countryside Parkway
November 15, 2012 at 6:00 p.m.
Call to Order: Deb Horaz called the meeting to order at 6:03 p.m.
Roll Call: Deb Horaz—yes; Kelly Sedgwick—yes; Seaver Tarulis—yes; Mark Dilday—yes;Amy
Cesich—yes; Dan Lane—yes; Matt Konecki—yes.
Introduction of City Officials and Staff:
Gary Golinski—Mayor
Laura Schraw—Director of Parks and Recreation
Tim Evans— Superintendent of Recreation
Scott Sleezer—Superintendent of Parks
Ken Koch—Alderman(arrived late)
Other Guests:
Tony Scott, Kendall County Record
Public Comment: None.
Presentations: None.
Approval of Minutes: Minutes from the October 15, 2012 meeting were approved. Motion made by
Amy Cesich and seconded by Kelly Sedgwick. The minutes from the October 25, 2012 meeting were
approved. Motion made by Dan Lane and seconded by Seaver Tarulis.
Bill Review: Dan asked about a fee for sports. Tim said it is a company that comes in and does soccer
and the city makes money on it, that is just a fee we pay for it. Matt asked about the Corned bill and
what it is for. Scott said there is a demand fee for the lights at Bridge Park. Amy asked about the field
paint. Scott said the city purchased it at Menards and that is the usual cost, and it is the cheapest cost.
Deb asked about the Riemenschneider Park repair. Scott said there was a repair on a pipe. Dan asked
about why the city purchases soap, garbage bags and windex from one company and then the laundry
soap, toilet paper and sanitizer from another company. Tim said there is different prices and the city
goes with the cheapest place for each item.
Dan asked about the River View Ford bill. Scott said he took the city truck into River View and
negotiated the labor rate down to $70.00 per hour. Scott said there will be more of those to come,
several other trucks need maintenance and the vehicles need to be safe. The bills list from November 1,
2012 was approved. Motion made by Mark Dilday and seconded by Amy Cesich. The bills list from
November 15, 2012 was approved. Motion made by Amy Cesich and seconded by Kelly Sedgwick.
Old Business:
REC Center Referendum Results and Recommendations—Laura said the referendum failed by 296
votes. Laura said in the packet she stated that the board needs to make a recommendation as to where
the board wants to go with the future parks and recreation program.
Mayor Golinski said the options are limited. There is not support from city council to go forward on
the purchase of the building and no support on another lease, so the options are limited. Deb asked if
the Walkers would come back with a different offer. Mayor Golinski said he doesn't think so and he
thinks that the city will have to walk away from the place, which will cost us more than keeping the
place.
Amy asked what do the alderman say about the cost getting out of the building versus keeping it.
Mayor Golinski said they said the people have spoken and the referendum is basically a decision on
recreation. Mayor Golinski said people don't want the building,but we want programs, but that doesn't
make sense. Without the building, we can't have programming there is nothing else.
Dan said 296 votes is not a mandate. Dan said he thinks that the city council is spinning it to what they
want to do. Dan said as a park board, how do we feel, if we are the advisory board-what do we stand
for. Kelly said why do we have a park board, if city council ignores us all the time.
Mayor Golinski asked how many on the board were in front of city council stating these things. He
said Amy and Dan were there. Mayor Golinski said when we did the lease for this place city council
was packed to support this, push for the path we moved the meeting to the library to have room. In the
last few months, no one was there to advocate for this place.
Dan said he is in the REC Center everyday and I see the people and kids here and I am trying to push
for this. If we are the advisory board to them, I am assuming that as a board we are all for keeping this
building. Dan asked if the board is all for it and we need to stand before the council and state what we
think.
Amy said that during the Ad Hoc meetings several alderman were for it and thought it was the best way
to go. Amy said she feels that if we made this vote after those meetings,we wouldn't be having this
discussion. Amy said she thinks it was a cop out to put it on a referendum and now it lost by 296. The
board thought voting was a great turnout. Mayor Golinski said if you educated yourself you can see
that this is a no brainer, it is the best way to provide the programs.
Deb asked if this is going to be voted on. Mayor Golinski said no it is dead unless we get four alderman
that want it. Mayor Golinski said if the city would have bought this place, we would be in the black
and chip away at the $250,000 deficit. Mayor Golinski said that now the city has to come up with that
money right away and the lost revenues from people backing out and possibly another $100,000.
Deb said that there will be no recreation without this building. The city doesn't have any other places to
hold any programs. Mayor Golinski said the December catalog was supposed to be out already and it is
on hold. Deb asked what do the alderman think we should do. Mayor Golinski said there is not a plan
B.
Kelly said the city is going to lose the REC Center, the alderman will be voted out, and the park board
will be stuck cleaning up. Kelly said how is the city going to attract people to move here without
programs. Kelly said the alderman are doing what their uneducated constituents want. Tim said the
city will have athletic leagues,preschool, special events and kiddie classes and what ever can be held in
the schools. The fitness and swimming is gone and open gym is gone. Deb said what are the kids
going to do now. Matt asked how to they not see it is not a good idea. Dan said that the alderman don't
use it and probably don't know where it is located.
Dan said he wants to know if everyone on the board is for the purchase of the REC Center. Dan asked
if the city makes money on the ball fields and parks. Scott said no. Dan said the city is not here to
make money. Deb said there is value without dollars sometimes. Scott said the parks and recreation is
a draw. Grant money builds new parks. Dan said the police and fire don't make any money, they are
services.
Matt asked how does a county seat not have a REC Center. Mayor Golinski said an argument I hear is
it is competing with private business. The board disagrees and many of those business people have
supported them. Dan said that it is not a health club, it is a community center. Dan asked if the park
board can have a joint meeting with the city council one on one. Mayor Golinski said he can arrange
that. Laura said there were three public hearings and there was supposed to be a vote, but then the
YMCA came in and the board lost their chance. Laura said if the board wants to state their opinion it is
time now.
Tim said whatever happens and if we have to leave the REC Center, it is not the end. The city has
strong sports leagues, strong special events, a preschool and we can rebuild this. Tim said we were in a
worse situation before. Tim said there will be a missing piece here,but we can survive. Mayor
Golinski said it will be more money for more services. Tim said it will not be more of a cost, there will
not be as many services. Tim said there will be sports leagues and preschool and tons of child
development classes, 5 K runs, basketball, softball,baseball, everything we do won't collapse.
Amy said there is still a cost to maintain parks and staff salaries. The REC Center brings in revenue to
help pay for that. Tim said that is not true it is all paid for out of the 79 budget, not the 80 budget. Tim
said all we lose is fitness classes, swimming and open gym. Dan said the REC Center does other
classes that we won't be able to offer. Tim said there will not be fitness classes,but others can be done
at another location.
Dan said he just wants to make sure that the kids have services. Tim said we can work with the
schools. Dan said good luck on that. Laura said because we use the schools late, we have a custodian
cost to pay. Tim said there is an outstanding staff that had a mess two years ago and have turned it all
around and giving surpluses to the city. There is a strong 79 staff with a good recreation department.
Amy said there are things this building houses, that we don't want to lose.
Tim said he has fought for this for two years and he understands. Amy said she wants to see what we
offered before the city owned this building. Tim said he has been here this entire time and he knows
that the city can still offer plenty of services. Laura said she will get the board the catalog made before
the city had the REC Center so they can see what the city offered.
Deb said she wants to have a meeting with city council. Dan said he wants to make sure that the entire
board is on board to purchase this building. Deb asked all the board members if they want the building
or not and they answered- Deb said yes, Mark said yes,Amy said yes, Seaver said no, Dan said yes,
Matt said yes, Kelly said yes. Dan said that is a good thing to know.
Dan said he thinks the board needs to meet with them and get one last chance to purchase this building.
The board discussed the purchase price and the contract. The board discussed a five year period to see
if things work out agreement with the Walkers. Matt said young families need something in Yorkville,
they won't stay here. It is a big deal. Tim said if it is a lease it needs to be a longer lease like 10 years,
or it won't benefit the city.
Dan said that city council is not thinking in the future and they don't care what happens in 2020. Dan
said they have no vision. Mayor Golinski said when it was sold to the public it was supposed to break
even and it hasn't. Dan said the taxes go away and the deficit will go away. Mayor Golinski said a flier
was sent to every house in Yorkville, it was in the paper, what else could we do. Amy said the Mayor
said this is the best route. Deb asked if this is a personal vendetta with the owners. Mayor Golinski
said it could be yes.
Mayor Golinski said those same people are not screaming about the new high school expansion. The
board discussed a personal vendetta regarding the REC Center. Mayor Golinski said kids will be
hanging out on street corners. Deb said there is nothing for them to do. Mayor Golinski said before the
city took this over the REC Center, prices were double, there was nothing for kids to do here. Deb said
that city council doesn't see the future.
The board told the Mayor to schedule a joint meeting with city council. Mayor said he will arrange it.
Mayor Golinski said that he supports the REC Center because is it the most fiscally responsible
decision. Laura asked the board as the recommending body what is your recommendation. The board
said to purchase the building.
Dan asked if Beecher Center makes money. The Mayor said it costs the city money. Dan said no one
says anything about that. Kelly said the REC Center services more people. Deb said that is a great
example to bring up in the meeting. Kendall Area Transit we spend $35,000 per year to service 200
people. Deb said this is personal and not about the REC Center. The Mayor said that the city pays to
pick up leaves $12,000 per year for that, when the people could pick them up and bag them themselves.
Mayor said there are plenty of things that we could look at that are redundant services.
The board told Mayor Golinski to schedule a joint meeting with city council.
New Business:
Election of Officers—Deb asked for the board suggestions.Amy said it has previously been done by
seniority. Kelly said that is the way it has been done, which makes Deb president, Kelly vice and Seaver
secretary. The board agreed to Deb Horaz as President, Kelly Sedgwick as Vice President and Seaver
Tarulis as secretary. The board approved the election as stated it was approved by roll call vote.
Motion was approved.
Hometown Days Festival 2012 Report and 2013 Music Schedule—Tim said the final report on
Hometown Days was a profit of$27,522 with one day of rain. The board was happy with that result.
Tim said there were four days of music with good bands and a good carnival and with better weather it
would have been more.
Tim said since he took over in 2007 the festival has not lost money. The board discussed booking a
national act. Tim said the city has shown that we are making money. Tim said he looked at the band
Night Ranger. Tim said on that night it will be a five dollar entrance fee. Scott said everyone that night
will be five dollars. Tim said that would only be Saturday after five. Tim said Thursday will still be
family night and only a couple bucks the other nights.
The board discussed the costs. Scott pointed out it is seven dollars to get in the Kendall County Fair.
Tim said that Night Ranger has a lot of songs and could be a big draw. The board discussed different
band options in their price range. Tim said the city would get insurance for that day. Tim said the city
will make money. Tim said that if the board approves this it still has to go to city council to sign off on
it.
The board took a roll call vote to have a national act at one night of Hometown Days Festival. The
board approved.
Athletic Refund Policy—Tim said this is something the board discussed before with someone backing
out of a softball league. Tim said the policy didn't apply to athletic leagues only to classes. Tim said a
25% service charge would be appropriate, since the staff has costs in making schedules. Tim said this
will apply to the athletic leagues not classes. The board accepted the athletic policy changes.
2013 Meeting Schedule—The board approved the 2013 meeting schedule.
Reports:
Directors Report- The Athletic Field Policy was approved by City Council. Laura said the city has
had other baseball groups contact them. Laura said the Fury and the Sparks contacted the city. Laura
said that the city is taking all teams in order, but there are only so many fields. YYBSA and Reds have
precedence, so the city is trying to make this work and will bring something to the December meeting.
Tim said he thinks the city can accommodate everyone if we work it out. Tim said there are only so
many certain size fields. The board said to do the best they can. Laura said the board doesn't have to
approve any more teams other than the YYBSA or Reds. Tim said once the agreements are approved in
order, it is a fair system. The board agreed.
Laura and Scott presented in Springfield on the OSLAD grant and it went well.
Recreation Report—Tim said that soccer and flag football ended a couple weeks ago. Basketball
season starts practices soon and basketball is up in numbers and growing. The preschool program is
going well the teacher has a great background and she is teaching the letters by how easy it is to draw
them not necessarily in order. Tim said parents have given great feedback with her.
Tim said the Halloween event went well and it has gotten bigger each year. Holiday Under the Stars
will have Santa, ice rink, and fireworks at 9 p.m. Tim said hopefully it will be a great turn out.
Parks Report—None.
Suspend Regular Meeting and 20 into Executive Session:
The regular meeting was suspended to go into executive session at 7:36 p.m. Motion made by Kelly
Sedgwick and seconded by Mark Dilday.
Reizular Meeting Called to Order:
The regular meeting resumed at 8:01 p.m. Motion made by Kelly Sedgwick and seconded by Seaver
Tarulis.
Additional Business: None.
Adiournment•
There being no further business, motion was made to adjourn at 8:01 p.m.
Minutes Respectfully Submitted by:
Lisa Godwin
Minute Taker
DATE: 12/05/12 UNITED CITY 07 YORKVILLE PAGE: 4
TIME: 16:04:58 CHECK REGISTER
PRG ID: AP215000.WOW
CHECK DATE: 12/13/12
CHECK VENDOR # INVOICE INVOICE ITEM
NUMBER DATE # DESCRIPTION ACCOUNT # ITEM AMT
-----------------------------------------------------------------------------u------------------------------------------------------
209366 FUNXPRES FUN EXPRESS
654499830-01 11/21/12 01 HOLIDAY PRESCHOOL CRAFTS 80-800-56-00-5606 126.98
INVOICE TOTAL: 126.98
CHECK TOTAL: 126.98
209367 GAMETIME GAME TIME
815187 11/06/12 01 BRIDGE PARK REPAIR 79-790-56-00-5640 89.38
INVOICE TOTAL: 89.38
CHECK TOTAL: 89.38
209368 GODWINL LISA R. GODWIN
102512 10/25/12 01 OCTOBER 25 PARK BOARD MEETING 79-795-54-00-5462 13.16
02 MINUTES ** COMMENT **
INVOICE TOTAL: 13.16
111512 11/19/12 01 NOVEMBER 15 MEETING MINUTES 79795-54-00-5462 77.00
INVOICE TOTAL: 77.00
CHECK TOTAL: 90.16
209369 EAAKEL LAURA SCHRAW
120112 12/01/12 01 NOVEMBER 2012 MOBILE EMAIL 79-795-54-00-5440 22.50
02 REIMBURSEMENT ** COMMENT **
03 NOVEMBER 2012 MOBILE EMAIL 79-790-54-00-5440 22.50
04 REIMBURSEMENT ** COMMENT **
INVOICE TOTAL: 45.00
CHECK TOTAL: 45.00
209370 HAGEMAJO JON HAGEMAN
DATE: 12/05/12 UNITED CITY OF YORKVILLE PAGE: 5
TIME: 16:04:58 CHECK REGISTER
PRG ID: AP215000.WOW
CHECK DATE: 12/13/12
CHECK # VENDOR # INVOICE INVOICE ITEM
NUMBER DATE # DESCRIPTION ACCOUNT # ITEM AMT
209370 HAGEMAJO JON HAGEMAN
120112 12/01/12 01 NOVEMBER 2012 MOBILE EMAIL 79-795-54-00-5440 45.00
02 REIMBURSEMENT ** COMMENT **
INVOICE TOTAL: 45.00 *
CHECK TOTAL: 45.00
209371 HAYENR RAYMOND HAYEN
111512 11/15/12 01 REFEREE 79-795-54-00-5462 70.00
INVOICE TOTAL: 70.00 *
CHECK TOTAL: 70.00
209372 HOGAN FARM PLAN
199457 IC/10/12 01 TRACTOR PARTS 79-790-5400-5495 206.18
INVOICE TOTAL: 206.18 *
CHECK TOTAL: 206.18
209373 HOMEDEPO HOME DEPOT
9141350 11/25/12 Cl FILTERS BO-800-56-00-5640 618.72
INVOICE TOTAL: 618.72 *
CHECK TOTAL: 618.72
209374 HOULEA ANTHONY HOULE
120112 12/01/12 01 NOVEMBER 2012 MOBILE EMAIL 79-790-54-00-5440 45.00
02 REIMBURSEMENT ** COMMENT **
INVOICE TOTAL: 45.00
CHECK TOTAL: 45.00
DATE: 12/05/12 UNITED CITY OF YORKVILLE PAGE: 6
TIME: 16:04:58 CHECK REGISTER
PRG ID: AP215000.WOW
CHECK DATE: 12/13/12
CHECK # VENDOR # INVOICE INVOICE ITEM
NUMBER DATE # DESCRIPTION ACCOUNT # ITEM AMT
------------------------------------------- ---------------------------------------------------------------------------------------
209375 ILPD4811 ILLINOIS STATE POLICE
111612-PR 11/16/12 01 RECREATION BACKGROUND CHECKS 79-795-54-00-5462 31.50
02 REC CENTER BACKGROUND CHECK 80-800-54-00-5462 63.00
INVOICE TOTAL: 94.50 *
CHECK TOTAL: 94.50
209376 KCRECORD KENDALL COUNTY RECORD
13258-PR 10/04/12 01 PARKS MAINTENANCE DISPLAY AD 79-790-56-00-5620 67.65
INVOICE TOTAL: 67.65 *
13563-PR 10/11/12 01 PARKS MAINTENANCE DISPLAY AD 79-790-56-00-5620 67.65
INVOICE TOTAL: 67.65 *
CHECK TOTAL: 135.30
209377 KENPRINT ANNETTE M. POWELL
18717 11/14/12 01 500 MEMBERSHIP AGREEMENTS 80-800-56-00-5610 201.20
INVOICE TOTAL: 201.20 *
18726 11/21/12 01 NAME PLATE 79-795-56-00-5610 6.50
INVOICE TOTAL: 6.50 *
CHECK TOTAL: 207.70
209378 KREPKOMP FRED KREPPERT
001519 11/20/12 Cl TIMING AND FINAL RESULTS FOR 79-795-56-00-5606 573.00
02 CHILI CHASE, CLOCK RENTAL ** COMMENT **
INVOICE TOTAL: 573.00
CHECK TOTAL: 573.00
209379 MENLAND MENARDS - YORKVILLE
DATE: 12/05/12 UNITED CITY OF YORKVILLE PAGE: 13
TIME: 16:04:58 CHECK REGISTER
PRG TD: AP215000.WOw
CHECK DATE: 12/13/12
CHECK # VENDOR # INVOICE INVOICE ITEM
NUMBER DATE # DESCRIPTION ACCOUNT # ITEM AMT
209396 VISA VISA
112612-PR 11/26/12 01 LAND CASH-BLEECHERS 72-720-60-00-6036 901.19
02 GROUP POWER MONTHLY LICENSE 80-800-56-00-5606 405.64
03 FEE, CRAFT SUPPLIES, COPY ** COMMENT **
04 PAPER ** COMMENT **
O5 IPRA DUES RENEWAL 79-795-54-00-5460 244.00
06 MONTHLY CABLE FEE 79-795-56-00-5620 86.95
07 FITNESS DRINKS 80-800-56-CO-5607 279.86
08 SANTA STAMPS 79-795-56-00-5606 45.25
09 CHRISTMAS DECORATIONS 79-790-56-00-5620 253.69
10 NRPA MEMBERSHIP RENEWAL 79-795-54-00-5460 180.00
11 NRPA MEMBERSHIP RENEWAL 79-790-54-00-5412 180.00
12 MERCHANDISE RETURN CREDIT 60-800-56-00-5606 -8.28
INVOICE TOTAL: 2,569.30
CHECK TOTAL: 2,569.30
209397 WALKCUST WALKER CUSTOM HOMES, INC.
YPD 0113 10/22/12 01 JANUARY 2013 LEASE PAYMENT 60-600-54-00-5465 19,000.00
INVOICE TOTAL: 19,000.00
CHECK TOTAL: 19, 000.00
209398 WALMART WALMART COMMUNITY
102512 10/25/12 01 NOVEMBER PRESCHOOL SUPPLIES 60-800-56-00-5606 85.16
INVOICE TOTAL: 85.16 *
CHECK TOTAL: 85.16
209399 WINDCREK WINDING CREEK NURSERY, INC
171339 11/08/12 01 TREE 79-790-56-00-5620 200.00
INVOICE TOTAL: 200.00 *
CHECK TOTAL: 200.00
PARK BOARD
BUDGET REPORT
FOR THE PERIOD ENDING OCTOBER 31,2011
ACTUALS BY MONTH(Cash Basis)
%of Fiscal Year 8% 17% 25% 33% 42% 50% Year-to-Date I ANNUAL
ACCOUNT NUMBER DESCRIPTION May-11 June-11 July-11 August-11 September-11 October-11 Totals BUDGET %of Budget
LAND CASH REVENUES
72-000-41-00-4170 STATE GRANTS - - - 400,000 0.00%
72-000-47-00-4702 WHISPERING MEADOWS(K HILL) 312,655 - - - - 312,655 - 0.00%
72-000-47-00-4703 AUTUMN CREEK 3,077 2,051 1,026 11,281 1,026 18,460 20,000 92.30%
72-000-47-00-4704 BLACKBERRY WOODS - - - - - - 500 0.00%
72-000-47-00-4706 CALEDONIA - - 0.00%
72-000-47-00-4707 1 RIVER'S EDGE - 0.000/(
TOTAL REVENUES:LAND CASH 315,732 1 2,051 1 1,0261 11,281 1 1,026 E 331,1161 420,500 1 78.74%
LAND CASH EXPENDITURES
72-720-60-00-6029 CALEDONIA - - - - - - - 0.00%
72-720-60-00-6032 MOSIER HOLDING COSTS - - 11,000 - - 11,000 11,000 100.00%
72-720-60-00-6036 RAINTREE VILLAGE 78,878 3,173 54,417 49,658 958 11,545 198,630 270,000 73.57%
72-720-60-00-6044 CLARK PARK - - - - - - - - 0.00%
72-720-60-00-6045 RIVERFRONT PARK - - - - - - - - 0.00%
72-720-99-00-9901 1 TRANSFER TO GENERAL 1,6741 1,674 1,674 1 1,674 1 1,674 1,674 10,042 1 20,084 1 50.00%
TOTAL FUND REVENUES E 315,732 2,051 1,0261 11,281 1 1,026 E 331,1161 420,500 1 78.74%
TOTAL FUND EXPENDITURES E 80,552 1 4,847 1 56,091 62,331 1 2,632 1 13,219 E 219,672 1 301,0841 72.96%
FUND SURPLUS DEFICIT 235,180 1 (4,847) (54,040) (61,306)1 8,650 12,193 111,4441 119,416
PARK&RECREATION REVENUES
79-000-44-00-4402 SPECIAL EVENTS - 1,320 20 - 885 3,800 6,025 - 0.00%
79-000-44-00-4403 CHILD DEVELOPMENT 5,557 3,653 400 6,089 5,727 2,193 23,619 0.00%
79-000-44-00-4404 ATHLETICS AND FITNESS 18,466 12,412 29,027 7,343 2,074 29,295 98,616 - 0.00%
79-000-44-00-4440 PROGRAM FEES 26,232 3,125 3,092 495 240 1,784 34,968 180,000 19.43%
79-000-44-00-4441 CONCESSION REVENUE 14,297 16,042 3,906 613 1,838 - 36,696 30,000 122.32%
79-000-44-00-4443 HOMETOWN DAYS 4,250 350 3,660 12,242 70,352 10,107 100,960 135,000 74.79%
79-000-45-00-4500 INVESTMENT EARNINGS 12 14 10 9 7 8 60 300 20.08%
79-000-46-00-4690 REIMB-MISCELLANEOUS 2,916 70 - 350 - - 3,336 - 0.00%
79-000-48-00-4820 RENTAL INCOME 38,944 400 1,250 (300) (1,764) (590) 37,940 86,000 44.12%
79-000-48-00-4825 PARK RENTALS 14,374 6,681 (215) 1,026 1,500 1,477 24,843 - 0.00%
79-000-48-00-4846 SPONSORSHIPS/DONANTIONS 490 200 - 804 315 220 2,029 11,200 18.12%
79-000-48-00-4850 MISCELLANEOUS INCOME 18 486 1,376 180 638 40 2,738 500 547.50%
79-000-49-00-4901 TRANSFER FROM GENERAL 61,059 61,059 61,059 61,059 61,059 61,059 366,355 732,710 50.00%
TOTAL REVENUES:PARK&RECREATION 186,615 105,812 103,585 89,909 142,870 109,392 738,184 1,175,710 62.79%
PARKS DEPARTMENT EXPENDITURES
79-790-50-00-5010 SALARIES&WAGES 28,371 27,641 27,664 28,899 42,348 29,096 184,020 370,000 49.74%
79-790-50-00-5015 PART-TIME SALARIES 763 4,309 4,698 4,204 2,961 - 16,934 17,000 99.61%
79-790-50-00-5020 OVERTIME - - - - - - - 3,000 0.00%
79-790-52-00-5212 RETIREMENT PLAN CONTRIBUTIO 2,698 1 2,629 2,631 2,763 4,042 2,781 17,543 37,730 46.50%
1
PARK BOARD
BUDGET REPORT
FOR THE PERIOD ENDING OCTOBER 31,2011
ACTUALS BY MONTH(Cash Basis)
%of Fiscal Year 8% 17% 25% 33% 42% 50% Year-to-Date ANNUAL
ACCOUNT NUMBER DESCRIPTION May-11 June-11 July-11 August-11 September-11 October-11 Totals BUDGET %of Budget
79-790-52-00-5214 FICA CONTRIBUTION 2,164 2,379 2,411 2,479 3,407 2,172 15,012 30,000 50.04%
79-790-54-00-5412 TRAINING&CONFERENCES - 100 - - - - 100 2,600 3.85%
79-790-54-00-5415 TRAVEL&LODGING - - - - - - - 750 0.0000
79-790-54-00-5440 TELECOMMUNICATIONS - 323 251 261 349 315 1,499 3,780 39.66%
79-790-54-00-5462 PROFESSIONAL SERVICES - 49 - 46 245 340 4,500 7.56%
79-790-54-00-5466 LEGAL SERVICES - - 555 416 196 (196) 971 4,000 24.28%
79-790-54-00-5485 RENTAL&LEASE PURCHASE 178 178 25 320 178 178 1,057 2,500 42.29%
79-790-56-00-5600 WEARING APPAREL - 336 317 155 155 229 1,192 4,100 29.07%
79-790-56-00-5610 OFFICE SUPPLIES 47 - - - 75 122 300 40.73%
79-790-56-00-5620 OPERATING SUPPLIES - 3,417 604 309 3,021 2,018 9,369 22,500 41.64%
79-790-56-00-5630 SMALL TOOLS&EQUIPMENT - 101 34 30 74 2,250 3.27%
79-790-56-00-5635 COMPUTER EQUIPMENT&SOFTW - - - - - 1,421 1,421 500 284.20%
79-790-56-00-5640 REPAIR&MAINTENANCE - 11,588 6,051 1,075 1,818 1,434 21,967 1 48,000 1 45.76%
TOTAL EXPENDITURES:PARKS DEPT 34,174 52,947 45,267 40,914 58,520 39,799 271,621 553,510 49.07%
RECREATION DEPARTMENT EXPENDITURES
79-795-50-00-5010 SALARIES&WAGES 14,458 16,152 14,692 14,692 22,037 14,692 96,721 190,000 50.91%
79-795-50-00-5015 PART-TIME SALARIES 1,406 637 1,773 1,360 1,745 1,385 8,305 25,000 33.22%
79-795-50-00-5020 OVERTIME - - - - - - - 300 0.00%
79-795-50-00-5045 CONCESSION WAGES 2,868 3,059 2,522 - 2,217 - 10,665 12,500 85.32%
79-795-50-00-5046 PRE-SCHOOL WAGES 3,410 1,557 13 10 3,033 1,795 9,818 25,000 39.27%
79-795-50-00-5052 INSTRUCTORS WAGES 1,195 2,182 2,115 1,004 1,498 1,611 9,605 25,000 38.42%
79-795-52-00-5212 RETIREMENT PLAN CONTRIBUTIO 1,768 1,939 1,712 1,547 2,581 1,702 11,249 22,000 51.13%
79-795-52-00-5214 FICA CONTRIBUTION 1,763 1,794 1,563 1,242 2,255 1,427 10,044 20,000 50.22%
79-795-54-00-5412 TRAINING&CONFERENCES - - - - 150 - 150 2,000 7.50%
79-795-54-00-5415 TRAVEL&LODGING - - - - - - 1,000 0.00%
79-795-54-00-5426 PUBLISHING&ADVERTISING - - - 8,289 - - 8,289 27,000 30.70%
79-795-54-00-5440 TELECOMMUNICATIONS - 253 251 224 268 (133) 863 4,300 20.07%
79-795-54-00-5447 SCHOLARSHIPS - - - - - - - 1,000 0.00%
79-795-54-00-5452 POSTAGE&SHIPPING - - 177 800 - 147 1,124 8,000 14.05%
79-795-54-00-5462 PROFESSIONAL SERVICES 2,278 5,479 18,245 6,521 3,995 4,827 41,344 47,000 87.97%
79-795-54-00-5480 UTILITIES - 1,811 1,014 965 749 338 4,878 22,000 22.17%
79-795-54-00-5485 RENTAL&LEASE PURCHASE - 25 - - 20 45 4,500 1.00%
79-795-54-00-5490 DUES&SUBSCRIPTIONS - - - 1,500 0.00%
79-795-54-00-5495 OUTSIDE REPAIR&MAINTENANC - - - - - - - 1,000 0.00%
79-795-54-00-5496 PROGRAM REFUNDS 480 1,005 1,452 1,480 1,156 329 5,902 7,000 84.31%
79-795-56-00-5602 HOMETOWN DAYS SUPPLIES 1,629 - 34,015 19,098 23,528 6,612 84,882 100,000 84.88%
79-795-56-00-5606 PROGRAM SUPPLIES 2,500 2,797 2,359 851 3,350 624 12,481 55,000 22.69%
79-795-56-00-5607 CONCESSION SUPPLIES 1,561 4,882 4,832 215 - 35 11,525 18,000 64.03%
79-795-56-00-5610 OFFICE SUPPLIES 120 70 - 158 63 33 445 3,000 14.82%
79-795-56-00-5620 OPERATING SUPPLIES 966 1,121 244 969 438 400 4,138 5,500 75.24%
79-795-56-00-5630 1 SMALL TOOLS&EQUIPMENT - - - 2,000 0.00%
2
PARK BOARD
BUDGET REPORT
FOR THE PERIOD ENDING OCTOBER 31,2011
ACTUALS BY MONTH(Cash Basis)
%of Fiscal Year 8% 17% 25% 33% 42% 50% Year-to-Date ANNUAL
IP
ACCOUNT NUMBER DESCRTION May-11 June-11 July-11 August-11 September-11 October-11 Totals BUDGET %of Budget
79-795-56-00-5635 COMPUTER EQUIPMENT&SOFTWARE - 25 25 500 5.00%
79-795-56-00-5640 REPAIR&MAINTENANCE 34 71 179 111 395 2,000 19.74%
79-795-56-00-5645 BOOKS&PUBLICATIONS - - - 100 0.00%
79-795-56-00-5690 SUPPLIES-GRANT REIM13URSABL - - - - - - 500 0.00%
79-795-56-00-5695 GASOLINE I - 44 81 84 72 340 621 3,000 20.71%
TOTAL EXPENDITURES:RECREATION DEPT 0 36,403 44,816 87,084 59,580 69,313 36,318 333,514 635,700 52.46%
TOTAL FUND REVENUES 186,615 105,812 103,585 89,909 142,870 109,392 738,184 1,175,710 62.79%
TOTAL FUND EXPENDITURES 70,577 97,763 132,351 100,494 127,833 76,117 E 605,135 1,189,210 50.89%
FUND SURPLUS EFICIT 116,0391 8,049 1 (28,767) (10,585)1 15,038 1 33,275 E 133,049 13,500)
RECREATION CENTER REVENUES
80-000-44-00-4440 PROGRAM FEES 7,814 4,553 2,680 9,804 7,313 6,771 38,934 125,000 31.15%
80-000-44-00-4441 CONCESSION REVENUE 975 900 813 868 704 602 4,862 12,500 38.89%
80-000-44-00-4444 MEMBERSHIP FEES 42,167 41,211 36,594 36,534 36,527 35,011 228,044 410,000 55.62%
80-000-44-00-4445 GUEST FEES 580 723 776 518 598 601 3,796 3,500 108.46%
80-000-44-00-4446 SWIM CLASS FEES 5,577 6,106 2,744 2,472 1,136 874 18,909 35,000 54.03%
80-000-44-00-4447 PERSONAL TRAINING FEES 336 816 308 1,044 - 36 2,540 15,000 16.93%
80-000-44-00-4448 TANNING SESSION FEES 575 129 160 108 115 70 1,157 2,500 46.28%
80-000-48-00-4820 RENTAL INCOME 6 31 299 174 1,118 2,049 3,677 5,000 73.53%
80-000-48-00-4845 DONATIONS 230 - - 295 - - 525 2,000 26.25%
80-000-48-00-4850 MISCELLANEOUS INCOME 37 32 5 17 6 22 118 500 23.50%
TOTAL REVENUES:RECREATION CTR REVENUES 58,296 54,501 44,378 51,834 1 47,517 1 46,035 302,561 1 611,000 1 49.52%
RECREATION CENTER EXPENSES
80-800-50-00-5010 SALARIES&WAGES 2,631 4,509 2,000 2,000 3,000 2,000 16,140 34,200 47.19%
80-800-50-00-5015 PART-TIME SALARIES 7,934 8,337 6,533 6,872 10,009 6,037 45,721 98,000 46.65%
80-800-50-00-5020 OVERTIME - - - - - - - 500 0.00%
80-800-50-00-5046 PRE-SCHOOL WAGES 4,092 105 86 148 4,710 3,335 12,475 35,000 35.64%
80-800-50-00-5052 INSTRUCTORS WAGES 3,555 4,350 4,488 5,394 6,351 2,940 27,078 65,000 41.66%
80-800-52-00-5212 RETIREMENT PLAN CONTRIBUTIO 1,043 956 562 504 1,038 737 4,840 10,000 48.40%
80-800-52-00-5214 FICA CONTRIBUTION 1,382 1,318 1,003 1,107 1,849 1,103 7,761 17,708 43.83%
80-800-54-00-5415 TRAVEL&LODGING - - - - - - - 200 0.00%
80-800-54-00-5426 PUBLISHING&ADVERTISING - - - - - - 1,500 0.00%
80-800-54-00-5440 TELECOMMUNICATIONS 394 358 363 369 (230) 1,254 3,600 34.83%
80-800-54-00-5447 SCHOLARSHIPS - - - - - - 900 0.00%
80-800-54-00-5452 POSTAGE&SHIPPING - - - - - - - 600 0.00%
80-800-54-00-5462 PROFESSIONAL SERVICES 853 3,090 1,553 1,064 868 922 8,350 17,700 47.18%
80-800-54-00-5480 UTILITIES - 3,746 3,657 5,388 4,135 123 17,049 49,000 34.79%
80-800-54-00-5485 RENTAL&LEASE PURCHASE 36,198 18,198 19,050 18,698 18,764 18,581 129,490 226,500 57.17%
80-800-54-00-5490 IDUES&SUBSCRIPTIONS - - - 114 - - 114 200 57.20%
80-800-54-00-5495 OUTSIDE REPAIR&MAINTENANC - 361 376 - - 737 21,200 3.48%
80-800-54-00-5496 PROGRAM REFUNDS 318 664 434 1 693 133 333 2,574 5,500 46.80%
80-800-54-00-5497 PROPERTY TAX PAYMENT 30,751 30,751 - 61,503 53,680 114.57%
3
PARK BOARD
BUDGET REPORT
FOR THE PERIOD ENDING OCTOBER 31,2011
ACTUALS BY MONTH(Cash Basis)
%of Fiscal Year 8% 17% 25% 33% 42% 50% Year-to-Date ANNUAL
ACCOUNT NUMBER DESCRIPTION MJ May-11 June-11 July-11 August-11 September-11 October-11 Totals BUDGET %of Budget
80-800-56-00-5606 PROGRAM SUPPLIES 37 611 1,307 307 935 826 4,022 17,000 23.66%
80-800-56-00-5607 CONCESSION SUPPLIES 889 468 879 238 251 2,724 6,300 43.23%
80-800-56-00-5610 OFFICE SUPPLIES - 37 46 158 - 75 316 2,600 12.15%
80-800-56-00-5620 OPERATING SUPPLIES 287 270 1,330 296 519 990 3,691 6,200 59.53%
80-800-56-00-5630 SMALL TOOLS&EQUIPMENT - - - - - - - 6,300 0.00%
80-800-56-00-5635 COMPUTER EQUIPMENT&SOFTWARE - - - - - 1,000 1,000 1,000 100.00%
80-800-56-00-5640 REPAIR&MAINTENANCE - 362 327 1,068 195 318 2,270 11,000 20.64%
80-800-56-00-5645 BOOKS&PUBLICATIONS - - - - - - - 50 0.00%
80-800-56-00-5695 GASOLINE - 44 81 84 72 - 282 1 300 1 93.84%
TOTAL FUND REVENUES 58,296 54,501 44,378 51,834 47,517 46,035 302,561 611,000 49.52%
TOTAL FUND EXPENSES 89,079 47,882 74,394 45,514 53,184 39,339 349,392 691,738 50.51%
FUND SURPLUS(DEFICIT) 30,783 6,620 1 (30,016) 6,320 5,667 6,696 (46,831) (80,738)
4
YORKVILLE PARK BOARD
BUDGET REPORT
FOR THE PERIOD ENDING OCTOBER 31,2012
- ACTUALS BY MONTH(Cash Basis)
Y.ofFisca(Year 8.33% 16.67% 25% 33% 42% 50% Year-to-Date ANNUAL
ACCOUNT NUMBER DESCRIPTION May-12 June-12 July-12 August-12 September-12 October 12 Totals BUDGET '7 of Budget
PARK&RECREATION CAPITAL REVENUES
22-000-42-00-4215 PARK CAPITAL FEES 850 1,000 400 300 2,550 3,250 78.46%
22-000-45-00-4500 INVESTMENT EARNINGS 38 36 37 41 44 45 242 250 96.77%
22-000-46-00-4690 REIMB-MISC - - - - - 40,000 0.00%
TOTAL REVENUES:PARK&RECREATION CAPITAL 888 36 37 1,041 444 345 2,792 43,500 6.42%
PARK&RECREATION CAPITAL EXPENDITURES
22-222-60-00-6035 RAINTREE PARK - - - - - 10,000 0.00%
22-222-60-00-6060 EQUIPMENT - - - - - 6,439 6,439 40,000 0.00%
22-222-99-00-9921 TRANSFER TO PW CAPITAL 208 208 208 208 208 208 1,250 2,500 50.00%
TOTAL FUND REVENUES 888 36 37 1,041 444 345 2,792 43,500 6.42"/
TOTAL FUND EXPENDITURES 208 208 208 208 208 6,647 7,689 52,500 14.65%
FUND SURPLUS(DEFICIT) 680 (172) (171) 833 236 (6,302) (4,897) (9,000)
LAND CASH REVENUES
72-000-41-00-4173 OSLAD GRANT-RAINTREE - - - - - - - 400,000 0.00%
72-000-47-00-4703 AUTUMN CREEK 7,179 4,102 6,153 3,077 7,179 6,153 33,844 20,000 169.22%
72-000-47-00-4704 BLACKBERRY WOODS - - - - 568 - 568 500 113.64%
72-000-47-00-4708 COUNTRY HILLS - 769 - - - 769 1,538 - 0.00%
TOTAL REVENUES:LAND CASH 7,179 4,871 6,153 3,077 7,747 6,922 359950 420,500 8.55%
LAND CASH EXPENDITURES
72-720-60-00-6032 MOSIER HOLDING COSTS - - 12,000 - - - 12,000 12,000 100.00%
72-720-60-00-6036 RAINTREE VILLAGE 450 15,768 5,626 547 2,136 (96) 24,430 191,825 12.74%
72-720-60-00-6044 HOPKINS PARK - - - - - - - 120,000 0.00%
TOTAL FUND REVENUES 7,179 4,871 69153 3,077 7,747 6,922 35,950 420,500 8.55%
TOTAL FUND EXPENDITURES 450 15,768 17,626 547 2,136 (96) 36,430 323,825 11.25%
FUND SURPLUS(DEFICIT) 6,729 (10,896) (11,472) 2,530 5,612 7,018 (480) 96,675
1
YORKVILLE PARK BOARD
BUDGET REPORT
FOR THE PERIOD ENDING OCTOBER 31,2012
ACTUALS BY MONTH(Cash Basis)
%of Fiscal Year 8.33% 16.67% 25% 33% 42% 50% Year-to-Date ANNUAL
ACCOUNT NUMBER DESCRIPTION May-12 June-12 July-12 August-12 September-12 October-12 Totals BUDGET '7.of Budget
PARK&RECREATION REVENUES
Charges for Service
79-000-44-00-4402 SPECIAL EVENTS 2,310 3,075 10,553 660 2,212 5,660 24,470 18,095 135.23%
79-000-44-00-4403 CHILD DEVELOPMENT 5,156 4,874 1,270 2,400 1,810 1,988 17,498 58,810 29.75%
79-000-44-00-4404 ATHLETICS AND FITNESS 36,929 18,225 19,734 4,461 681 29,718 109,748 113,095 97.04%
79-000-44-00-4441 CONCESSION REVENUE 13,379 11,464 6,995 355 169 108 32,469 30,000 108.23%
79-000-44-00-4443 HOMETOWN DAYS 1,325 600 11,020 14,460 81,026 10,803 119,234 175,000 68.13%
Investment Earnings
79-000-45-00-4500 INVESTMENT EARNINGS 21 20 22 22 19 19 123 200 61.69%
Reimbursements
79-000-46-00-4670 REIMB-EMPINSCONTRIBUTIONS 1,132 1,132 1,132 1,132 967 967 6,463 11,661 55.42%
Miscellaneous
79-000-48-00-4820 RENTAL INCOME 33,340 3,195 8,018 495 305 250 45,603 48,000 95.01%
79-000-48-00-4825 PARK RENTALS 6,017 3,074 245 1,307 100 1,404 12,147 25,000 48.59%
79-000-48-00-4846 SPONSORSHIPS/DONATIONS 2,429 130 210 1,212 189 270 4,440 14,700 30.20%
79-000-48-00-4850 MISCELLANEOUS INCOME 790 792 576 344 - (36) 2,466 1,000 246.60%
Other Financing Sources
79-000-49-00-4901 1 TRANSFER FROM GENERAL 79,657 79,657 79,657 79,657 79,657 79,657 477,943 955,886 50.00%
TOTAL REVENUES:PARK&RECREATION 182,484 126,238 139,433 106,505 167,135 130,809 852,604 1,451,447 58.74%
PARKS DEPARTMENT EXPENDITURES
Salaries&Wages
79-790-50-00-5010 SALARIES&WAGES 32,996 32,031 30,483 46,231 28,553 28,060 198,354 410,000 48.38%
79-790-50-00-5015 PART-TIME SALARIES 652 4,468 4,965 5,612 1,448 361 17,506 17,000 102.98%
79-790-50-00-5020 OVERTIME 443 214 344 - 429 - 1,431 3,000 47.69%
Bene its
79-790-52-00-5212 RETIREMENT PLAN CONTRIBUTION 3,245 3,172 2,996 4,530 2,815 2,754 19,512 43,693 44.66%
79-790-52-00-5214 FICA CONTRIBUTION 2,514 2,714 2,644 3,851 2,250 2,104 16,077 34,000 47.28%
79-790-52-00-5216 GROUP HEALTH INSURANCE 9,090 10,824 8,596 7,684 20,046 8,335 64,574 126,842 50.91%
79-790-52-00-5222 GROUP LIFE INSURANCE 58 102 82 82 82 72 476 1,208 39.43%
79-790-52-00-5223 DENTAL INSURANCE 635 836 736 608 1,344 608 4,767 9,179 51.93%
79-790-52-00-5224 VISION INSURANCE 84 84 84 84 84 70 488 1,104 44.24%
2
YORKVILLE PARK BOARD
BUDGET REPORT
FOR THE PERIOD ENDING OCTOBER 31,2012
' ACTUALS BY MONTH(Cash Basis)
%ofFisca(Year 8.33% 16.67% 25% 33% 42% 50% Year-to-Date ANNUAL
ACCOUNT NUMBER DESCRIPTION A May-12 June-12 July-12 August-12 September-12 October-12 Totals BUDGET '7 of Budget
Contractual Services
79-790-54-00-5412 TRAINING&CONFERENCES 2,600 0.00%
79-790-54-00-5415 TRAVEL&LODGING - - - - - - 750 0.00%
79-790-54-00-5440 TELECOMMUNICATIONS 335 339 377 310 384 1,744 3,780 46.14%
79-790-54-00-5462 PROFESSIONAL SERVICES - 861 - - 46 907 4,500 20.16%
79-790-54-00-5466 LEGAL SERVICES 1,710 855 238 428 3,230 4,000 80.75%
79-790-54-00-5485 RENTAL&LEASE PURCHASE - 73 - - 73 2,500 2.91%
79-790-54-00-5495 OUTSIDE REPAIR AND MAINTENANCE - - - 101 101 17,500 0.58%
Supplies
79-790-56-00-5600 WEARING APPAREL 235 99 377 144 110 965 4,100 23.53%
79-790-56-00-5610 OFFICE SUPPLIES - 53 99 - - 151 300 50.43%
79-790-56-00-5620 OPERATING SUPPLIES 59 256 646 694 563 2,218 22,500 9.86%
79-790-56-00-5630 SMALL TOOLS&EQUIPMENT 7 107 8 - 33 155 2,250 6.87%
79-790-56-00-5635 COMPUTER EQUIPMENT&SOFTWARE - - - - - - 500 0.00%
79-790-56-00-5640 REPAIR&MAINTENANCE 820 2,056 5,087 794 3,505 12,262 50,500 24.28%
79-790-56-00-5695 GASOLINE - 2,679 3,198 2,060 - 3,717 11,654 20,000 58.27%
TOTAL EXPENDITURES:PARKS DEPT 49,717 58,579 59,607 78,263 59,228 51,249 356,643 781,806 45.62"/
RECREATION DEPARTMENT EXPENDITURES
Salaries&Wages
79-795-50-00-5010 SALARIES&WAGES 13,453 15,885 15,226 22,936 15,291 15,291 98,081 185,000 53.02%
79-795-50-00-5015 PART-TIME SALARIES 1,233 770 443 835 2,374 833 6,487 25,000 25.95%
79-795-50-00-5020 OVERTIME - - - - - - - 300 0.00%
79-795-50-00-5045 CONCESSION WAGES 2,879 2,869 2,496 262 - 8,507 12,500 68.05%
79-795-50-00-5046 PRE-SCHOOL WAGES 2,110 - - - - 1,040 3,150 25,000 12.60%
79-795-50-00-5052 INSTRUCTORS WAGES 1,181 1,264 713 1,008 992 722 5,879 25,000 23.51%
Benefits
79-795-52-00-5212 RETIREMENT PLAN CONTRIBUTION 1,711 1.730 1,602 2,362 1,653 1,675 10,733 19,884 53.98%
79-795-52-00-5214 FICA CONTRIBUTION 1,543 1,537 1,391 1,855 1,382 1,323 9,032 16,000 56.45%
79-795-52-00-5216 GROUP HEALTH INSURANCE 3,334 2206 3,043 6,378 5,896 3,299 24,154 41,094 58.78%
79-795-52-00-5222 GROUP LIFE INSURANCE 29 33 29 37 37 37 202 473 42.63%
79-795-52-00-5223 DENTAL INSURANCE 263 165 214 214 428 214 1,497 2,675 55.95%
3
YORKVILLE PARK BOARD
BUDGET REPORT
FOR THE PERIOD ENDING OCTOBER 31,2012
' ACTUALS BY MONTH(Cash Basis)
%ofFisca(Year 8.33% 16.67% 25% 33% 42% 50% Year-to-Date ANNUAL
ACCOUNT NUMBER DESCRIPTION May-12 June-12 July-12 August-12 September-12 October-12 Totals BUDGET '7 of Budget
79-795-52-7Services 4 VISION INSURANCE 25 25 25 25 25 25 148 325 45.51%
Contractua79-795-54- 2 TRAINING&CONFERENCES 2,000 0.00%
79-795-54-00-5415 TRAVEL&LODGING - - 1,000 0.00%
79-795-54-00-5426 PUBLISHING&ADVERTISING - - 7,690 - - 7,690 27,000 28.48%
79-795-54-00-5440 TELECOMMUNICATIONS 226 230 294 213 285 1,249 4,300 29.04%
79-795-54-00-5447 SCHOLARSHIPS 300 - - - 32 332 2,500 13.28%
79-795-54-00-5452 POSTAGE&SHIPPING - 147 947 - 1,094 8,000 13.68%
79-795-54-00-5460 DUES&SUBSCRIPTIONS - - - - - - - 1,500 0.00%
79-795-54-00-5462 PROFESSIONAL SERVICES 805 6,737 14,324 5,331 3,734 2,879 33,810 60,000 56.35%
79-795-54-00-5480 UTILITIES - 1,413 1,019 1,013 654 721 4,819 23,100 20.86%
79-795-54-00-5485 RENTAL&LEASE PURCHASE 178 178 186 28 178 271 1,018 4,500 22.62%
79-795-54-00-5495 OUTSIDE REPAIR&MAINTENANCE - - - - - - - 1,000 0.00%
79-795-54-00-5496 PROGRAM REFUNDS 6 1,101 1,477 1,603 239 1,054 5,480 7,000 78.29%
Supplies
79-795-56-00-5602 HOMETOWN DAYS SUPPLIES 4,151 - 322 54,762 31,994 484 91,712 140,000 65.51%
79-795-56-00-5606 PROGRAM SUPPLIES 2,482 8,422 1,288 5,960 1,669 8,163 27,983 55,000 50.88%
79-795-56-00-5607 CONCESSION SUPPLIES 894 6,348 3,538 110 26 - 10,915 18,000 60.64%
79-795-56-00-5610 OFFICE SUPPLIES 273 19 53 212 - 498 1,054 3,000 35.15%
79-795-56-00-5620 OPERATING SUPPLIES 1,116 1,103 109 1,244 787 1,079 5,438 5,500 98.87%
79-795-56-00-5630 SMALL TOOLS&EQUIPMENT - - - - - - - 2,000 0.00%
79-795-56-00-5635 COMPUTER EQUIPMENT&SOFTWARE 500 0.00%
79-795-56-00-5640 REPAIR&MAINTENANCE 39 9 47 2,000 2.37%
79-795-56-00-5645 BOOKS&PUBLICATIONS 100 0.00%
79-795-56-00-5690 SUPPLIES-GRANT REIMBURSABLE - - - - 500 0.00%
79-795-56-00-5695 GASOLINE - 121 213 125 83 290 832 3,210 25.92%
TOTAL EXPENDITURES:RECREATION DEPT 37,664 52,490 48,086 114,282 68,609 40,211 361,342 724,961 49.84%
TOTAL FUND REVENUES 182,484 126,238 139,433 106,505 167,135 130,809 852,604 1,451,447 58.74%
ATOTAL FUND EXPENDITURES 87,381 111,069 107,693 192,545 127,836 91,460 717,985 1,506,767 47.65%
FUND SURPLUS(DEFICIT) 95,103 159169 31,740 (86,040) 39,299 39,348 134,619 (55,320)
4
YORKVILLE PARK BOARD
BUDGET REPORT
FOR THE PERIOD ENDING OCTOBER 31,2012
ACTUALS BY MONTH(Cash Basis)
%ofFisca(Year 8.33% 16.67% 25% 33% 42% 50% Year-to-Date ANNUAL
ACCOUNT NUMBER DESCRIPTION May-12 June-12 July-12 August-12 September-12 October-12 Totals BUDGET '7.of Budget
RECREATION CENTER REVENUES
Charges for Service
80-000-44-00-4440 PROGRAM FEES 6,987 3,834 2,317 12,329 7,003 9,359 41,829 100,000 41.83%
80-000-44-00-4441 CONCESSION REVENUE 890 719 717 738 464 636 4,164 12,500 33.31%
80-000-44-00-4444 MEMBERSHIP FEES 37,888 33,725 35,129 30,793 29,972 38,941 206,448 450,000 45.88%
80-000-44-00-4445 GUEST FEES 633 797 814 762 353 414 3,773 7,000 53.90%
80-000-44-00-4446 SWIM CLASS FEES 2,825 5,039 3,557 1,974 815 1,068 15,278 25,000 61.11%
80-000-44-00-4447 PERSONAL TRAINING FEES 1,215 257 108 730 236 844 3,390 10,000 33.90%
80-000-44-00-4448 TANNING SESSION FEES 222 30 92 82 65 50 541 2,500 21.64%
Miscellaneous
80-000-48-00-4820 RENTAL INCOME 1,296 779 761 1,006 736 824 5,402 13,000 41.55%
80-000-48-00-4846 SCHOLARSHIPS/DONANTIONS 1,283 (123) - 250 (54) - 1,356 2,000 67.80%
80-000-48-00-4850 MISCELLANEOUS INCOME 21 20 4 1 1 3 48 500 9.55%
TOTAL REVENUES:RECREATION CTR REVENUES 53,259 45,076 43,499 48,664 39,590 52,139 282,227 622,500 45.34%
RECREATION CENTER EXPENSES
Salaries&Wages
80-800-50-00-5010 SALARIES&WAGES 2,028 2,040 2,040 3,060 2,040 2,040 13,248 28,000 47.31%
80-800-50-00-5015 PART-TIME SALARIES 6,409 5,796 6,081 8,850 5,622 5,979 38,736 100,000 38.74%
80-800-50-00-5046 PRE-SCHOOL WAGES 614 400 - 1,790 2,788 2,280 7,872 35,000 22.49%
80-800-50-00-5052 INSTRUCTORS WAGES 3,616 5,172 5,586 6,435 4,039 3,792 28,639 60,000 47.73°',
Benefits
80-800-52-00-5212 RETIREMENT PLAN CONTRIBUTION 685 595 550 960 816 733 4,339 10,181 42.62%
80-800-52-00-5214 FICA CONTRIBUTION 977 1,034 1,056 1,548 1,116 1,086 6,817 17,708 38.50%
80-800-52-00-5216 GROUP HEALTH INSURANCE 100 100 100 100 100 100 600 1,200 50.00%
80-800-52-00-5222 GROUP LIFE INSURANCE 7 7 7 7 7 7 44 123 35.37%
Contractual Services T
80-800-54-00-5415 TRAVEL&LODGING - - - - - - - 200 0.00%
80-800-54-00-5426 PUBLISHING&ADVERTISING - - - - - 1,500 0.00%
80-800-54-00-5440 TELECOMMUNICATIONS 278 281 552 90 581 1,782 3.600 49.50%
80-800-54-00-5452 POSTAGE&SHIPPING - - - - - 600 0.00%
80-800-54-00-5460 j DUES&SUBSCRIPTIONS - 200 0.00%
5
YORKVILLE PARK BOARD
BUDGET REPORT
FOR THE PERIOD ENDING OCTOBER 31,2012
' ACTUALS BY MONTH(Cash Basis)
%ofFisca(Year 8.33% 16.67% 25% 33% 42% 50% Year-to-Date ANNUAL
ACCOUNT NUMBER DESCRIPTION May-12 June-12 July-12 August-12 I September-12 October-12 Totals BUDGET '7 of Budget
80-800-54-00-5462 PROFESSIONAL SERVICES 43 2,909 1,574 829 872 628 6,855 20,000 34.28%
80-800-54-00-5480 UTILITIES - 3,039 2,889 4,313 314 5,629 16,184 55,650 29.08%
80-800-54-00-5485 RENTAL&LEASE PURCHASE 37,198 19,198 19,242 19,092 19,198 19,291 133,219 236,000 56.45%
80-800-54-00-5495 OUTSIDE REPAIR&MAINTENANCE 115 750 - 361 1,303 - 2,529 15,000 16.86%
80-800-54-00-5496 PROGRAM REFUNDS 174 601 292 740 504 450 2,761 5,500 50.20%
80-800-54-00-5497 PROPERTY TAX PAYMENT 29,400 - - 29,400 - - 58,800 70,000 84.00%
Supplies
80-800-56-00-5606 PROGRAM SUPPLIES - 988 514 366 660 740 3,268 15,000 21.79%
80-800-56-00-5607 CONCESSION SUPPLIES 694 73 860 798 189 289 2,904 7,000 41.49%
80-800-56-00-5610 OFFICE SUPPLIES - - - - - - - 2,600 0.00%
80-800-56-00-5620 OPERATING SUPPLIES 177 502 72 203 53 1,007 6,200 16.25%
80-800-56-00-5635 COMPUTER EQUIPMENT&SOFTWARE - - - - - - - 1,000 0.00%
80-800-56-00-5640 REPAIR&MAINTENANCE 267 1,725 948 1,673 564 473 5,650 11,000 51.37%
80-800-56-00-5645 BOOKS&PUBLICATIONS - - - 114 80 - 194 50 388.22%
80-800-56-00-5695 GASOLINE - - - 321
TOTAL FUND REVENUES 53,259 45,076 43,499 48,664 39,590 52,139 282,227 622,500 45.34%
TOTAL FUND EXPENSES 82,327 44,881 42,523 81,061 40,505 44,152 335,449 703,633 47.67%
FUND SURPLUS(DEFICIT) (29,068) 195 976 (32,397) (915) 7,987 (53,222) (81,133)
6
Reviewed By: Agenda Item Number
1P WWVA-E Parks ❑
Recreation ❑
pnRKC a REcRmT1uN Director ■
City Administrator F] Tracking Number
Legal ❑
Human Resources ❑
Police ❑
Park Board Agenda Item Tracking Document
Title: Release of Executive Session Minutes
Agenda Date: December 13, 2012
Synopsis: Release of the Executive Session minutes.
Action Previously Taken:
Date of Action: Action Taken:
Item Number:
Type of Vote Required: Majority
Action Requested: Approve Executive Session minutes.
Submitted by: Laura Schraw Parks and Recreation
Name Department
Agenda Item Notes:
Staff will provide a memo with the minutes for approval at the meeting.
Reviewed By: Agenda Item Number
It t 1�YMKVLLLE Parks ❑
Recreation ❑
PARJ<s a REGRMTTGV Director ■
City Administrator ❑ Tracking Number
Legal ❑
Human Resources ❑
Police ❑
Park Board Agenda Item Tracking Document
Title: Plan Commission Representative
Agenda Date: December 13, 2012
Synopsis: Park Board needs to select a Plan Commission representative, or at least someone
to receive packets, which can then be given to the representative for the meeting.
Action Previously Taken:
Date of Action: Action Taken:
Item Number:
Type of Vote Required: Majority
Action Requested: Select a Plan Commission Representative.
Submitted by: Laura Schraw Parks and Recreation
Name Department
Agenda Item Notes:
The Plan Commission representative would receive the packet information for Plan Commission
and attend the PC meeting as necessary. It does not have to be the same person for every
meeting,but someone will need to receive the packet information so the "representative"needs
to be selected. This person could attend every meeting if the Park Board desires, but they will
not be required to. These meetings are held the second Wednesday of the month at 7pm.
Reviewed By: Agenda Item Number
1P WWVA-E Parks ❑
Recreation ❑
pnRKC a REcRmT1uN Director ■
City Administrator F] Tracking Number
Legal ❑
Human Resources ❑
Police ❑
Park Board Agenda Item Tracking Document
Title: Illinois Association of Park Districts Membership
Agenda Date: December 13, 2012
Synopsis: The information on IAPD membership benefits and cost is attached.
Action Previously Taken:
Date of Action: Action Taken:
Item Number:
Type of Vote Required: Majority
Action Requested: Direct staff to join IAPD or not.
Submitted by: Laura Schraw Parks and Recreation
Name Department
Agenda Item Notes:
The membership dues were not specifically budgeted in the Park and Recreation Department's
FYI budget. We would have enough funds to cover the membership dues if the Park Board
is interested in membership. In the information attached, there are resources they have regarding
establishment of a Park District, and from speaking with them, they are more than willing to
help their members through the process.
About the Illin` Association of Districts As a key to your success as an elected official, IAPD
(IAPD)
offers many NETWORKING OPPORTUNITIES that
connect board members, professionals, legislators,
•, ;r'' ; and corporate members so that they can discuss and
solve problems, share ideas and learn from the
experiences of others.
As a GRASSROOTS ORGANIZATION, IAPD
engages thousands of board members and
professionals across the state in grassroots advocacy
The Illinois Association of Park Districts, to ensure that the laws passed by the Illinois General
headquartered in Springfield, has been serving park Assembly benefit park districts, forest preserves,
districts, forest preserves, conservation, recreation conservation, recreation and special recreation
and special recreation agencies since 1928. It is the agencies. For example, IAPD's advocacy efforts
oldest and most successful statewide association of its resulted in a permanent grant program, the Open
kind in the nation. As a grassroots organization, Space Lands Acquisition and Development Program
IAPD's voice for parks, recreation and conservation is (OSLAD), to provide matching funds to local agencies
strong and respected throughout Illinois and the to assist in the acquisition of open space and the
United States. IAPD represents more than 2,100 development of recreational opportunities. Other grant
locally elected and appointed citizen board members programs that are the result of IAPD advocacy include
and is comprised of more than 460 park district, forest the Bicycle Path Grant Program, which financially
preserve, conservation, recreation and special assists eligible units of government to acquire,
recreation agencies and corporate members. construct and rehabilitate public bicycle paths and
non-motorized trails; the Museum Grant Program,
which is designed to help public museums in Illinois
1 2
expand and upgrade facilities and create new i Remember, we are always just a phone call or an
exhibitions; and the Boat Access Program, which e-mail away. Contact us at (217) 523-4554 or
provides financial assistance to local government lapd @ILparks.orq.
agencies for the acquisition, construction, and
expansion/rehabilitation of public boat and canoe
access areas on Illinois' lakes and rivers.
Each year, because of IAPD's efforts, more than 92
percent of the association's legislative initiatives have
passed since 1980.
IAPD actively seeks PARTNERSHIPS that will benefit
the membership, including alliances with leaders in
state government, other nonprofit organizations and {
the business community.
IAPD's team of HIGHLY KNOWLEDGEABLE AND
EXPERIENCED STAFF is dedicated to helping
boards and agency directors overcome challenges by
providing quality educational programs and services.
Our staff has a combined total of more than 100 years
of dedicated service working for the Illinois Association
of Park Districts.
3 4
I
• Assisting our members in the promotion of
Mission Statement healthy lifestyles for all ages and abilities.
IAPD is a nonprofit service, research and education Assisting our members in meeting community
organization that serves park districts, forest challenges, such as youth-at-risk, obesity and
the demands of increasingly senior and diverse
preserves, conservation, recreation and special populations.
recreation agencies. The association advances these . Helping our member agencies thrive in spite of
agencies, their citizen board members and limited tax-based revenues.
professional staff in their ability to provide outstanding
• Educating elected and appointed officials to
park and recreation opportunities, preserve natural work in cooperation with fellow board members
resources and improve the quality of life for all people
and professionals to promote a stronger I
community through public parks, recreation
in Illinois. and conservation.
Vision IAPD's organizational strengths include the creation
Asa national leader, IAPD will provide superb and delivery of:
association services to its members. • Orientation and training programs for citizen
IAPD will achieve our vision by: board members.
• Strengthening alliances with environmental, • Citizen advocacy initiatives that direct and
economic and human service agencies draw on the power of individuals to educate
throughout Illinois and the nation. policymakers on issues of vital importance to
the mission of park districts, forest preserves,
conservation, recreation and special recreation
• Maintaining a strong relationship with state and agencies.
national government leaders.
• Educational materials such as Illinois Parks &
• Establishing grants and other new revenue Recreation magazine, books and newsletters,
streams for our members. webinars, IAPD's website, in-depth and
challenging educational seminars, and a
• Addressing the problem of decreasing open nationally respected annual state conference.
spaces and natural areas in Illinois.
f
5 6
• Technical assistance that helps member
agencies increase their efficiency, meet their
goals or acquire additional funding. IAPD Committees
Councils
• Opportunities for member agencies to save
You can make a difference by joining an IAPD
costs on such budget items as utilities,
es
committee. It's rewarding, it's fun and your
telecommunications, insurance and other contributions will affect the future of park districts,
operational expenses. forest preserves, conservation, recreation and special
The IAPD will continue to achieve these results in a recreation agencies,
fiscally responsible manner that assures the viability of Members of IAPD committees serve one-year terms
the association and its membership. and are eligible for reappointment. Joint committee
members serve three-year terms.
General Committee Guidelines
• Investigate and provide the facts that
demonstrate the need for committee action.
• Analyze the facts and determine appropriate
courses of action.
• Implement plans and ensure a positive end
result within a specified time frame.
• Make final recommendations to the board of j
trustees and CEO.
IAPD COMMITTEES.
Honors and Resolutions Committee
This committee plans, organizes and arranges for the
presentation of annual honors and awards for the
association to recognize board member anniversaries,
agency anniversaries, park district youth license plate
7 8
E
promotions and other outstanding achievements of Research Advisory Council
volunteers, professionals and organizations. This The IAPD Research Advisory Council promotes the
includes awards presented at the annual IAPD/IPRA benefits of park, recreation and conservation agencies
Soaring to New Heights State Conference and the in Illinois by determining and conducting the research
annual IAPD Best of the Best Awards Gala. needed to ensure the long-term success of the
Membership Committee legislative advocacy and public relations programs of
This committee encourages membership in the IAPD the association, as well as to address the individual
to all park, forest preserve and conservation agencies;
needs of member districts. Members are appointed
city, township and village park and recreation boards;
from our agencies (commissioners and directors),
special recreation associations, departments of the academia and the business sector.
i
State of Illinois; colleges and universities; commercial
3
establishments, as well as individuals and Municipal Task Force
�. organizations who are concerned with park districts,
The Municipal Task Force promotes special programs i
forest preserves, conservation, recreation and special and educational materials to assist municipal park and
recreation. Since 1980, IAPD has maintained a recreation departments. Networking opportunities are
98 percent membership retention rate. provided to assist in addressing the unique challenges
these agencies face.
Program Committee
This committee assists in planning the curriculum for Ambassadors Program
educational workshops, seminars and educational The IAPD Ambassadors Program consists of past and
sessions that are offered throughout the year and at present board members from Illinois park districts,
the annual IAPD/IPRA Soaring to New Heights State forest preserves, conservation and recreation
Conference. Committee members assist the IAPD
agencies. IAPD Ambassadors are a core group of
staff liaison in planning, organizing, executing, staffing volunteers who embrace IAPD's mission and vision.
and promoting these educational offerings. Members of the Ambassadors Program are the voice
9 10
of the Illinois Association of Park Districts. They Joint Editorial Committee
volunteer at IAPD events and educational programs This is an advisory committee to the editor and
and make presentations on behalf of the association. managing editor of the bimonthly joint Illinois Parks&
Recreation magazine and annual Buyers'Guide.
Joint •
Joint Conference Committee Joint Legislative Committee
This committee plans the annual IAPD/IPRA Soaring This committee studies existing and proposed state
to New Heights State Conference, which serves as an and national legislation, recommends initiatives for the
legislative platform, communicates legislative activity
educational forum for board members and j
and calls for action to IAPD and IPRA members. The
professionals of park districts, forest preserves,
conservation and recreation agencies. IAPD committee also conducts grassroots educational
representatives assist with conference planning, programs, initiates legislative awareness events, and
coordinates activities that increase legislators'
educational sessions, special/social events, opening
understanding and appreciation of our members and
session, conference awards luncheon, entertainment
and other sponsored conference activities. the issues that they confront on an ongoing basis.
Joint Distinguished Park and Recreation
Accreditation Committee
This committee's goal is to improve the delivery of
recreation services to the residents of Illinois through a
voluntary comprehensive evaluation process. By
providing recognition of agencies that achieve superior
levels of service, the quality of life for Illinois residents
will be improved.
11 12
You can make a difference by joining an IAPD
committee,task force or council! It's rewarding and it
puts you in touch with fellow commissioners across the
state.Your contributions will affect the future of Illinois
parks, recreation and conservationl Complete the following
and mail to IAPD,211 East Monroe Street, Springfield, IL,
82701;fax to(217) 523-4273;or scan and email to
iapd@lLparks.org.
Name: I
Agency:
Address:
City: IL Zip:
Phone: ( )
E-Mail:
Committee Choices(number in order of preference) 3
Honors and Resolutions Committee
Membership Committee
Program Committee
Research Advisory Council
Municipal Task Force
Ambassadors Program
Joint Conference Committee
Joint Distinguished Park and Recreation Accreditation
I
Committee
i i
Joint Editorial Committee
Joint Legislative Committee
13
I
FT ' Jason Anselment
Legal/Legislative Counsel j
Peter Murphy,J.D., CAE e-mail: ianselment@ILparks.org 7
President and CEO 1A PO
���'"k Manages association legal &
e-mail:pmurphy(OlLoarks.org , pp
� legislative programs
• Manages association • Acts as legal counsel to
operations and personnel membership
• Directs lobbying activity- • Maintains legislative database
state and federal 0 Responsible for association's
• Works with the IAPD Board of lobbying—state and federal
Trustees to advance the • Monitors all new bill introductions
Association's mission • Maintains relationships with legislators
• Conducts the Director Search Service • Provides grassroots advocacy training
• Responsible for Association finances-investment • Provides testimony on behalf of the association to
and fundraising House and Senate committees
• Directs the association's programs and services • Authors Legal News, Legislative Updates/Alerts
• Directs research development 0 Provides technical assistance
• Serves as an IPARKS board member Committee Liaison:Joint Legislative
• Acts as Association spokesperson {-
• Establishes on-going partnerships with state and
national organizations Cindy Deiters
• Conducts Board Self-Evaluations for agency Marketing Director& Webmaster
members a-mail cdeiters @ILparks.org IAAD
• Directs boardmanship training and education
• Eagle Eye Neighborhood
• Manages association partnerships
• Authors books and magazine articles on Park Watch Program
boardmanship • Park District Youth License
• Serves as President of the Friends of Illinois Parks Plate
• Develops corporate and nonprofit partnerships • Corporate/Associate
Committee Liaison:All Committees Memberships
• Affinity Partnerships
• E-Advertising
• Sponsorship Coordination
• Friends of Illinois Parks
• Earth Share of Illinois
• Director Search Service
• PowerPlayl Beyond School Grant Program
• Website/Database design and maintenance
Committee Liaison:Municipal Task Force
1 2
Lori Harlan Alan Howard
Publications Director pp I IAP ,
.,k�.p,i Finance Director
e-mail: lharlanOlLparks.org e-mail: ahoward(o)lLparks.org
• Editor, Illinois Parks & i., 4 "'
Recreation magazine - Association finance and
record keeping
• Buyers'Guide • Membership dues
• IAPD Beyond the Boardroom • Membership database
• Special publications
Committee Liaison:Joint Buyers'Guide
Editorial Advertising management
• Conference registration and finance
Committee Liaison:Joint Conference
Bobbie Jo Hill IAP Sherri Khile
Public Relations Director
e-mail: bihillC@lLparks.org " Executive Secretary A PO ,
019 ''! e-mail: apdOlLparks.org
• Media Relations
• Sponsorships Assistant to President/CEO
• B IAPD board correspondence
Board Member Development
Program Maintains IAPD board and ,q j
committee directory
• IAPD e-News Board Self-Evaluation
• Park District Conservation General public and member
Day at the Illinois State Fair •
inquiries
• Parks Day at the Capitol General office assistance
• Flying 4 Kids Kite Fly
• Best of the Best Awards Gala
• IAPD Summer Golf Tour Shannon Sartain /APB
• Database maintenance Legal Secretary
• Soaring to New Heights Conference Awards e-mail:ssartainOlLparks.org
Committee Liaison:Honors& Resolutions, Joint
Distinguished Park and Recreation Accredited • Assistant to legal/legislative
Agency counsel
• Joint Legislative Committee
correspondence
• Legislator correspondence
• Publications assistance
• General public and member inquiries
• Legislative Updates and Alerts
• General office assistance
3 4
Sue Triphahn,CMP 1APD Board
Educational Services Director
e-mail:striphahn(@ILparks.orq
J1.1 A Linda Johnson, Chairman .1/�f Annual conference director i1P,
• Educational program planning Crete Park District
• Seminars, workshops, 1291 Peoria Street
symposiums and roundtables Crete, IL 60417
• Board & committee meetings (708) 672-8467 (home)
(708) 878-9431 (cell)
• Educational program (708) 367-2400 (work)
registration �,.
• Special events sili2 0sbcglobal.net
• IAPD Summer Golf Tour
• Sponsorships
Committee Liaison:Program and Joint Conference
Don Andersen, Chairman-Elect DD ,
Oak Lawn Park District
5725 W. 101st Place
Oak Lawn, IL 60453 ►A
(708) 636-8201 (home)
(708) 341-3342 (cell)
dardonaI7@sbcglobal.net �
r
Wally Frasier, Immediate Past
Chairman
Mundelein Park& Rec. District
140 E.Jeanette Place
Mundelein, IL 60060
(847) 949-5794 (home/fax)
(847) 946-2351 (cell)
wwfrasier @comeast.net
5 6
i
Diane Main, Vice-chairman
Gray Noll, Treasurer
Westmont Park District
5716 Buck Court Springfield Park District
r, A 1031 S. MacArthur ..
Westmont, IL 80559 S Springfield,field, IL 62704
(630) 964-4285 (home) ` (217) 553-4729 (cell) �< I
(630) 903-9165 (cell) gray0graynoll.com
(630) 515-1298 (fax)
dianemain @wpd4f`un.org r'
Eric Entler, Sergeant-at-Arms
Park District of Forest Park
Nathaniel "Nate" Martin, IAPQ 1028 Elgin Avenue
Vice-chairman ' '' Forest Park, IL 60130
Rockford Park District (914)318-0005 (cell)
2121 Princeton Ave. 9 eentler@pdofp.ora
Rockford, IL 60117
(815) 394-0529 (home/fax)
(815) 289-3462 (cell)
myenmartin0yahoo.com
Tom Barz, Trustee IAO
Frankfort Park District
595 Aberdeen Road
Frankfort, IL 60423 �''°`� ,- PD Joseph Petry, Vice-chairman IAPQ (815)469-1931 (home)
Champaign Park District (815) 735-5300(cell)
2616 Stillwater Drive (815)464-5100 (home office)
Champaign, IL 61821 v6'-.p (815)469-1935 (fax) , r
217
{ ) 352-6404 (home) "
) tomCcrfrankfort.com
(217) 367-5107 (work)
(217) 367-4020 (fax)
ioseph.petry0cparkd istrict.com
7 g
�'� John Hoscheit, Trustee
Gayle Cinke, Trustee . . Forest Preserve District of Kane
Grayslake Community Park District County IAPI)
1175 Hummingbird Lane
Grayslake, IL 60030 1925 Persimmon Drive
St. Charles, IL 60174
(847) 223-9087 (home)
(630) 377-6249 (home)
(847) 767-5266 (cell) (630)244-8547 (cell)
gcinkePyahoo.com (630) 513-8700 (work)
(630) 513-8799 (fax)
jhC�hmcpc.com Kti
Ken Collin, Trustee 1AP
Freeport Park District
1720 Wood Street
�"�� -� � tan Larkin, Trustee
Freeport, IL 61032
( Winnetka Park District
815) 235-4081 (home) IA
988 Oak Street •- -
ikcollin@aol.com Winnetka, IL 60093
i
(847) 441-5004 (home) ,g n ;r�
(312) 961-2893 (cell)
(312) 646-1202 (work)
(312) 212-5453 (fax) '
ianC@thelarkinfami_ly.com
Carolyn Edley, Trustee APD + + a
East Saint Louis Park District
Abwr-
300 N. 62nd Street Aim
Centreville, IL 62203
(618) 397-1007 (home)
(618) 567-9670 (cell) Ron Lehman, Trustee
Channahon Park District
24425 S. Tryon Street D
h Channahon, IL 60410
(815) 467-5900 (home)
(815) 370-5900 (cell)
(815) 467-3140 (work)
(815)467-3146 (fax)
malydl@aol.com
9 10
David McDevitt, Trustee
Effingham Park District
1002 E. Evergreen Avenue Mike Vogl, Trustee
Effingham, IL 62401 ;� 1APD �r°{
�,,{ Bloomingdale Park District
(217) 342-2656 (home) 338 Redbird Road
(217) 273-2659 (work/cell) Bloomingdale, IL 60108
mcdevittdavidi @pmail.com D
(630) 894-4492 (home)
/ (630) 461-1808 (cell)
(630) 623-3236 (work)
mike.voctl @bloomincidaleparks.org
i
Chris Riley, Trustee
IA
Decatur Park District
4714 Mission Drive irks-or
Decatur, IL 62526 :,AP!
(217) 876-1044 (home)
(217) 412-3071 (cell) ! ,'
(217) 451-4403 (work)
chris.riley@adm.com
Frank Scarpelli, Trustee �
Dundee Township Park District IAP r,r
9 Summit Avenue " -
East Dundee, IL 60118
(847) 428-7934 (home) PD
(847) 815-6925 (cell)
(847) 551-1000 (work)
(847) 551-1044 (fax) `
meadshop(aDvahoo.com
i
I
11 12
Illinois ,,,elation of Park Districts'Board of'il-ustees
Regional Representatives
2012
RRGIOIN I RFpresentati;rs:
RF:k;ION In Represeniatlres: Winnatka Park
Cra lake Tart Larkin-
Gay1e Croke- District,8471AA1.5004{hD
Community Park District: o-',1_p}oornimgdale Park
hfisi �b
8471223-9087(h) �Park district,6341894.4492{h).
Ken Collin-Frotpo 81 Park
District.8151235 dirt PmrA xr+ "�
iVaI1y Frasier-1 I
&I Reaeati0nDisstrtat, _
z l rese ""'' '* REGION 11 Re'Vresentat}vrs:
;5471949-5794{tt) y t„i wnPark
John Noscheil-forest 6301 oonAnde',Sen'Dakl..a
Disrict of Kano County. 201{h)
„nw 10` laish-ict.76&1636-R
377-6249 7bm IIarz-Frankf'wt Park District,
Nothcnlel(Haut)ty}orrin r,u
�I Ai 51469-143}{hD ictaf
Rockford Park District, ,.� „� Eric E,11,-park Di s0
81Sr,39d-0529(b) Forest Park,914131800705(c)
fyetnk Scarpelli_Duntcr ,w•a Channahon Park
lion Lehmon-
-1'ownshipParkDiatrict; .�� District,8151467-5900(h)
,h.r pure Min,Westmont Park
947142M934(h) °" 285(1rD
..n. n.a Dian4ct,630I96AA
LindoJoh teParkDistrict.
Ra. 7081672.8 467(h)
nw,Hx.
�r t
,was REGi[7iti lV It-fielftratik
rr: � w fiYty Noll-Springftaid Patti
" w D strict,2171353-4719(c)
Joseph ps[ry-ChamQaW Patti
Pisuid,217I352.6404(11)
Chrism"Y-111,Park District,
� rnerr.
as+f,w
YeFcnlatl4'Cb: ,¢tt
Carolyn Edley-Fast
Fork Sai' L is
81397- {
District,6I w.cd
w
gingham
I)atiid Mcpeviff
T)isrrict, -
2171342.2656 .«.
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Legislative advocacy involves countless hours of
research, preparation, relationship building,
education and image building to create a
successful advocacy program. It is an ongoing
commitment to further the association's reputation
It is our goal to develop and support citizen as a proactive and trustworthy source of legislative
advocacy initiatives that direct and draw on the information to our membership, the media, the
power of individuals to educate policymakers on Illinois General Assembly, the governor and
issues of vital importance to the mission of park members of Congress.
districts, forest preserves, conservation, recreation
and special recreation agencies.
Since 1980, legislation endorsed by the IAPD has
passed 92 percent of the time. Because of IAPD's
legislative efforts, countless regulations and new
requirements have been avoided, saving member Governor Pat Quinn addresses
agencies millions of dollars. Thanks in large part to attendees of the IAPD Legislative
Conference
the work of the IAPD, Illinois citizens enjoy more
than 642,500 acres for parks, recreation and IAPD staff aggressively work at the State Capitol,
conservation. building relationships with legislators and
government officials. To help local board members
build relationships with their legislators, IAPD offers
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the annual Legislative Conference and '"'° The IAPD website is a resource
Reception, the Legislative Awareness Golf~- for members to learn the
Outing, Legislative Breakfasts, webinars and legislative process, track bills
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other forums for networking. Additional resources and access tools to assist in
such as The Grassroots Commitment legislative communicating with legislators.
advocacy DVD are also available. Listed below are communication tips that are
accessible at www.lLparks.org within the Public
IAPD reviews each one of the thousands of bills Policy section.
every year for their impact on park districts,forest
preserves, conservation, recreation and special New Civics 101 -Why you need to know your
recreation agencies. Hundreds of these bills are legislator and why your legislator needs to know
you
monitored closely.
The Power of Citizen Advocacy- PowerPoint
presentation
IAPD keeps our members current with legislative
Give Your Legislative Efforts a K.I.C.K. -
information sent weekly via electronic Legislative Legislators make more knowledgeable decisions
Updates when the Illinois General Assembly is in when they understand what we do.
session. Electronic Legislative Alerts are sent to 'How to Succeed in Lobbying. . . 20 Easy Steps
members when actions need to be taken on
specific legislative issues. How to Write to Your State Legislator
Meeting With Your Elected Official
Legislative ALERT Build Relationships with Legislators
IAPDt_ ' How a Bill Becomes a Law l
URGENT LLGISiA"NVC ALCRTCONCERNING PARKS,RECREATION AND CONSERVATON
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Legislation Information - Sources
One of the benefits of effectively establishing
relationships with legislators is the creation of grant
programs such as OSLAD- Open Space Lands
Acquisition and Development. An IAPD initiated
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program, OSLAD is funded with dedicated dollars
from the real estate transfer tax, a system put in
place in 1989 by the Illinois General Assembly to
ensure annual funds for this critical program. The
bulk of the money is used to provide grants to park
districts, forest preserves, conservation, recreation
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and special recreation agencies throughout the
state to acquire open space and to develop and
improve park facilities. IAPD member agencies in
nearly every county in Illinois have received
OSLAD grants.
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Click on Resources at www.[Lparks.org for
information on state, federal and other grants that
may benefit your agency.
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Board ' ' ' efforts on moving the agency forward and being more
Even the best boards should conduct an annual self- accountable to the public.
evaluation to solidify relationships with one another,
businesses, other government agencies and the In accordance with the Open Meetings Act, board
community. The board should evaluate whether or not development may be held in closed session with an
meetings, relationships with the executive, the code of IAPD representative. This self-evaluation process
ethics, board policies and other governance situations allows for maximum growth potential in a private
can be improved. setting while complying with state law.
Board development can help with team decision-
making, generating community support for agency
initiatives, achieving consensus,working within the
Open Meetings Act and resolving board issues. This An effective w
specialized training is a great benefit to both new and board is multiple minds speaking
seasoned board members, as it defines roles and with one voice.
responsibilities, describes duties for oversight and
governance, and assists in defining leadership within
the agency.
Occasionally, an agency will experience inharmony
among its board members, making it difficult to
conduct business. When this situation disrupts the
decision making process, IAPD can help. Board
development helps to create an atmosphere of trust
between board members. This focuses everyone's
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Legal Consultation
Free consultation with the IAPD legal counsel is
available to all member agency board members, chief
executives and board attorneys on all issues
impacting the legal activity of park districts, forest
~� preserves, conservation, recreation and special
recreation agencies.
These services include assistance for attorneys and
commissioners on questions involving the powers and Website
authority granted under Illinois state law; consultations The legal assistance area of the IAPD website
with lawmakers on national, state and local levels; and provides information on legal responsibilities and the
working with the Joint Legislative Committee laws governing the operation of park districts, forest
comprised of elected citizens, as well as park, preserves, conservation, recreation and special
recreation and conservation professionals. recreation agencies, as well as recent court cases of
IAPD also provides regular email updates, with our interest to members. Answers to frequently asked
Legal News, which contain timely legal information questions are also available.
such as court decisions and new regulations that are
The Member Resources Section contains valuable
important to members, and Legislative Updates, which
resources IAPD has developed exclusively for
keep our membership apprised of the legal impact of
member use, including a model code of ordinances,
current and pending legislation that we are monitoring
sample policies and procedures and other useful tools.
for our agencies.
The Practice Tools section contains educational
resources and other materials to help members
comply with their legal requirements.
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The annual legal calendar lists deadlines by which
agencies must perform legal obligations including
referendum filings, budget and appropriation filings,
Truth in Taxation hearings, tax levy filings, and other
compliance issues.
The election calendar contains key dates associated
with the consolidated primary and general elections. j
This publication includes information and dates
deemed most important to members.
Publications
IAPD is continually creating and updating publications
covering legal issues, such as The Park District Cade,
the Guide to Illinois Sunshine Laws and The
Handbook on Illinois Park District Law.
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Education help staff and board members meet the challenges
IAPD strives to offer members cutting edge and they face every day back in their communities.
innovative programs at the grassroots and statewide
IAPD Legislative Conference
level. We are dedicated to improving educational
The IAPD Legislative
programming while finding new ways to educate our
Conference is designed to "A
members. . r+
provide commissioners, directors
and professionals with firsthand,
The association has an annual state conference, a
up-to-date information on the
legislative conference, legal symposium and
Association's Legislative
commissioners seminars. It also offers a variety of
Advocacy Program and all pending legislation
seminars and workshops pertaining to issues affecting
affecting IAPD's membership. State legislators, state
park districts, forest preserves, conservation,
administrative officials and other recognized
recreation and special recreation agencies.
authorities present the latest techniques and materials
IAPD/IPRA Soaring to New Heights Conference to assist commissioners and directors with
successfully meeting and talking with legislators and
The conference is an excellent opportunity to network,
understanding and being effective in the legislative
visit the expansive exhibit hall and participate in a
arena.
number of educational sessions.
,i�o The Illinois Association of Park The evening prior to the Legislative Conference, IAPD
o Districts and the Illinois Park and provides a valuable legislative networking opportunity
f�k
�— Recreation Association host the at its Legislative Reception. This gives board
state conference every January, members and professionals a chance to speak one-
attracting more than 4,300 board members, on-one with legislators in a casual atmosphere.
professionals, students and vendors. The IAPD/IPRA
Soaring to New Heights Conference is designed to
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IAPD Legal Symposium IAPD IAPD Online Board
The IAPD Legal Symposium Member Education Series
offers information and key IAPD's Online Board f
strategies to effectively deal Member Education Series is designed to help board
with legal and legislative members become more efficient in their important
issues that agencies face in LE(_V' L
S 1'1 i YC)ti I i T t\f jabs, allowing them to read, study, learn and test their
their local operation. knowledge at their own convenience, on their own
Legal professionals associated with the field present schedules. This course will acquaint new board
topics and solutions. members with roles and responsibilities they will face,
Commissioner Seminars as well as help seasoned board members become
The Commissioner Seminars are valuable training
more efficient.
programs conducted by IAPD. Seminars are offered in
the spring of odd-numbered years to benefit the newly Go to www.iapdboardtraininq.orq to register for the
elected board members who are beginning to learn online training program of your choice.
their roles and responsibilities. These seminars focus
on hot topics that are designed to assist board
members in their roles as locally elected officials.
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Workshops and Webinars
Educational workshops and webinars are often
organized by the IAPD throughout the year to address
current issues and trends.
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Guide to Marketing
Illinois Parks&Recreation - This FREE Guide is a concise '.�.-• � '� �
magazine and practical to" manual ��•
'
_ liuitlr Iu `= ,w_
Published bimonthly, this addressing such topics as current Marketing
magazine is the leading state trends in marketing, informal
magazine for parks and recreation,
t research methods, research
edited specifically for board analysis, marketing goals and strategies,
members and professionals in the field. Articles establishing a marketing budget, and evaluating
address trends, issues, legislation and marketing efforts. Whether your agency has a fully
boardmanship and offer practical information and staffed marketing department or is just beginning to
reports on model programs, all designed to help focus on a comprehensive marketing strategy,
board members and professionals succeed in their you'll find valuable information in this guide.
roles as leaders and visionaries for their agencies.
IAPD a-News IAPD '
Beyond the Board Room
This online newsletter is a
This newsletter is an IAPD resource for better
monthly update on IAPDd
boards and better agencies. Beyond the Board 961-1
news, services, educational
Room is designed to be a quick read and a reliable n
programs and events of
resource for new and seasoned board members. ._®ya
interest to our membership.
Topics range from benchmarking to the Open A i�
Meetings Act to agency finances. w �.
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IAPD Research Guide to Illinois Sunshine Laws
With guidance from the IAPD The Freedom of Information Act
r..rlryndno°.,e cf.-°,y lu lllin
Research Advisory Council,
and the Open Meetings Act
IAPD conducts research that can This handbook provides
be used by member agencies in assistance in dealing with the
their public relations and 05� everyday applications of the
legislative advocacy efforts. — "Sunshine Laws." The Freedom of Information Act
Completed research project requests are available ensures public access to records created and
in the Resources section of IAPD's web site at received by local government units. The Open
www.lLparks.org. Meetings Act provides access to meetings of public
officials and the decisions they make. Together
IAPD Books and Videos these two pieces of legislation are considered the
These materials are available at the IAPD Store on "Sunshine Laws" of Illinois.
the website. Order practical books, videos,
webinars and DVDs that will enhance your Illinois Park District Financial
boardmanship skills and keep you current on park Procedures
district legal matters and finances. IAPD This comprehensive manual is
PROCEDURES'
publications are available for purchase at intended to provide readers with a- T-1
www.lLparks.org under IAPD Store. a thorough understanding of r'ilrid
park district finance and serve as
a reference tool for information on budget
preparation and presentation, tax levies, audits,
bonds and much more.
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The Park District Code The Handbook on Illinois Park
It's all here in one volume—the °"'°" District Law, 6th edition � •
latest, most complete This book consolidates the body
compilation of laws governing rt
of park district law into a single
.,.
park and recreation agencies in DISTRICT CODE, user-friendly volume. This TZ,
Illinois. publication comes with access to
25 sample legal forms to download
and customize for your agency.
Winning In The Face Of
Organized Opposition Get on Board
The Illinois Association of Park ' IN
Essential Wisdom for Board ^�, I;+
Districts wants you to win your • " ��tip
Members and Executives
next referendum. Winning in the Whether you're a board member
Face of Organized Opposition is or an agency administrator, Get
a guide to building the on Board is your leadership
community support you need. guide to becoming an effective
Winning can help agencies develop action plans for steward of the public's trust.While you learn the
successful campaigns and offers valuable principles of board service, you'll also be reminded
strategies to counter the messages and tactics that why parks, recreation and conservation are vital to
anti-tax groups may use against your efforts. our well-being.
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Greetings from Illinois Parks DVDsNideos:
A Postcard History of Illinois #I " Are you on Board? The Dynamics of
Park Districts ' A�t I C Boardmanship
Features 98 postcard views of Training Video
55 Illinois park districts and forest preserves. This 110-minute board training tool teaches boards
how to function in a highly productive way. Each of
PowerPlay! Grant Guide the 12 video segments covers a specific aspect of
All IAPD agencies have received ,
boardmanship and is designed to facilitate
a complimentary PowerPlayl
discussion at the end of a board meeting, a board
Grant Guide. Additional guides
retreat or long-range planning session.
may be purchased through the
IAPD store at www.ILparks.org. The Park District Advantage Video €
This guide has been designed to provide your A Benefits Video on Illinois Parks and Recreation
agency with ideas and resources to help create This 10-minute video is an effective public relations
your own successful beyond school program. tool. Prominent Illinois citizens, state
representatives, physicians and a realtor discuss
the personal, social, economic and environmental
benefits that park districts provide.
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Will Order Please Come to the Meeting? Our website includes exciting, interactive features
Boardmanship Training Video for board members and staff.
This 70-minute training tape covers the Open + It's the Facebookof Illinois parks,
Meetings Act, competitive bidding, board member recreation and conservation! Social
interests in park district contracts and many other networking opportunities for board members
board issues. and staff at park, recreation and
conservation agencies throughout the state.
www.lLparks.org . Utilize a searchable IAPD membership
The IAPD website is Bann
database.
uniquely designed for
- _---. Enjoy an easier registration process for
you—our most
IAPD educational programs and events.
important audience. _ -
_ • Park, recreation and conservation
ILparks.org is the one-
Community Calendar keeps you apprised
stop shop to learn all
of other agencies' activities.
you need to know about • Share ideas, post questions and receive
Illinois parks, recreation and conservation. Our advice from board members and '
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website provides access to association resources, professionals throughout the state.
news, events, educational opportunities, links to
• Obtain current information about health
grant information and legislative updates,
and wellness in the Healthy Lifestyles
section of IAPD's website. Healthy
Lifestyles contains a wealth of articles, links
and tips about health,fitness and nutrition.
IAPD encourages our member agencies to
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pull information from Healthy Lifestyles to Additional Information
supplement health and wellness classes, Members searching for information related to
use as filler in program brochures or post Illinois park districts, forest preserves, conservation,
throughout facilities. recreation and special recreation agencies can
contact the IAPD for assistance.
HEALTHY This service is FREE to our members.
LIFESTYLES
�UhT TJ NOU Dv 1�"'FV�
Order your resources online today at
IAPD App 1 Facebook/twitter 1 YouTube I flickr I
OR Codes www.lLparks.org
IAPD connects our membership to the latest news, Click on IAPD Store
grant information and educational opportunities j
through several popular social media outlets. The
IAPD App and QR codes enable our membership
to access the IAPD website or register for events at
the touch of a button.
® Find us on
Facebook rtl;��` YOUR
f fickr -
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Technical Ass!_slance depending on the requested level of IAPD
IAPD's staff answers hundreds of questions and involvement.
provides information or assistance to address a wide
variety of issues or concerns from our members, • Resource Management- IAPD can provide
citizens, legislators and the media. IAPD's staff has a suggestions and recommendations on the wise
combined total of more than 100 years of experience use of resources including staff, open-space,
working with park districts, forest preserves, facilities and partnerships. The association can {
conservation, recreation and special recreation also assist with unique conservation or natural
agencies. This expertise has been an invaluable asset resource issues, including those that may
to IAPD members. require permits from a state and/or federal
agency.
IAPD also offers various types of premium level
technical assistance to member agencies, upon Grant Writing - In cooperation with the
demand and under contract, based on the specific member agency staff, IAPD can guide an
needs of an agency in the following areas: agency through the grant seeking process for
funds available from IDNR, specifically through
+ Strategic Planning - IAPD works with an the Open Space Lands Acquisition and
agency's board and staff to identify Development grant program, Bicycle Path
organizational strengths, weaknesses, threats ' Grant, Boat Access Area Development, Land
and opportunities and guides them in the and Water Conservation Fund, Local
development of goals and strategies for a 3-to Government Snowmobile grant program,
5-year action plan. These planning workshops Recreational Trails program, and Urban and
have been from 3 hours' duration to several Community Forestry grants.
sessions spanning more than 6 months,
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• Foundation Development- More than 65 Park District Formation - IAPD has created
nonprofit, 501(c)3 foundations are affiliated an excellent educational source on how to form
{ with, or in support of, park districts, forest a park district. This step-by-step guide is
preserves, conservation, recreation and available on the IAPD website. It can also be
special recreation agencies in Illinois. IAPD sent as a booklet.
maintains a registry of those foundations and
supplies information or guidance on • News Release Development and
governance issues, board development, legal Distribution - IAPD will write and distribute
requirements, fundraising ideas, by-laws, news releases for members regarding awards, '
policies and procedures. IAPD also offers attendance at educational sessions,
workshops on this topic.
appointment to IAPD committees and other
pertinent endeavors.
• Tax and Bond Referendum- IAPD has
considerable experience working with districts
on referendum issues. Many resources are
available from the IAPD information center.
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• Legal Counsel - The Association assists
board members and directors on legal issues.
In addition, the legal counsel provides free
consultation services to attorneys throughout
the state who serve park districts, forest
preserves, conservation, recreation and
special recreation agencies.
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Public Awareness
IAPD provides member agencies with public relations Parks Day at the State Capitol
tools to enhance their communication of services,
Parks Day is an opportunity to educate legislators,
missions and goals. Building public awareness of park legislative staff, government employees and State
districts, forest preserves, conservation, recreation Capitol visitors about the wonderful parks and
and special recreation agencies is an important recreational programs available in Illinois.
function of IAPD.
Flying 4 Kids Statewide Kite Fly
This event attracts IN
thousands of lltx
families, kite 4 INS
enthusiasts and
media to park districts, forest preserves, conservation, Agencies display exhibits in the Rotunda of the State
recreation and special recreation agencies throughout Capitol to showcase the amenities they offer to the
the state. The goal of the kite fly is to promote a fun, citizens of Illinois. Members are encouraged to meet
family-oriented recreational event and raise with their legislators and personally show them their
awareness of the Park District Youth License Plate, exhibits and thank them for their ongoing support of
which features a four-color kite. IAPD can assist funding initiatives for park districts, forest preserves,
agencies in planning a Kite Fly with a FREE Event conservation, recreation and special recreation
Planner's Guide. agencies.
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Park District Youth License Plate Marketing Kit
Park District Conservation Day at the Illinois State Fair The Illinois Association
Park District Conservation Day ii
of Park Districts offers this �
began in 1994 as a special free kit to promote our
IEI.,N099
recognition day for Illinois park r M ��I �j',Y
r�' member agencies and the P
districts, forest preserves, LION P�'1X%V ;
�4 Park District Youth License
CON VAX ON i
conservation, recreation and Plate Program.
special recreation agencies.
Agencies send dance groups, Print ads, flyers, posters, web ads, audio public
bands, chorales, zoos and more to perform or exhibit service announcements and visual PSAs can be
at various locations throughout the fairgrounds. customized with park district, forest preserve,
Agency board members and staff can volunteer to conservation, recreation and special recreation
distribute giveaways, work the IAPD/IPRA booth and agency logos. Share them with your local media for
coordinate activities throughout the day. use as filler space in their publications or use them in
your agency's program guides.
Park District Conservation Day brings an awareness
of the variety of wonderful activities our agencies bring
to the citizens of Illinois. The Illinois Association of
Park Districts and Illinois Park and Recreation
Association co-sponsor this event in partnership with
the Illinois State Fair for more than 100,000 fairgoers.
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• ' The program encourages residents to assume
Director Search Service more responsibility for the activities taking place in
MMr.m•.ern^M a1 Vauxr fu
One of the most important their own neighborhoods. Residents keep watch
challenges board members will - over neighborhood parks to help make them a safe
face is hiring the executive haven for youth. Implementation of this program
director. IAPD's Director Search "'""' effectively reduces crime, vandalism and gang
r.�....,.•..., activity in parks. One agency saved more than
Service is confidential, ,..
professional and affordable and has a track record $80,000 in maintenance costs and equipment
for finding the best candidates. For more repair over a two-year period.
information, go to ILparks.orct and click on
Programs, or contact IAPD for a consultation with
Friends of Illinois Parks Foundation
the CEO.
The IAPD Friends of
Illinois Parks program
fllinois Parrs
Eagle Eye Neighborhood Park Watch Program raises funds for IAPD
The IAPD Eagle Eye Neighborhood Park Watch research and the PowerPlay? Beyond School
Program is a cooperative effort among park Program. The Friends of Illinois Parks mission is to
districts, forest preserves, recreation agencies, involve more citizens statewide in support of the
schools, police and community residents. important programs conducted by park, recreation
and conservation agencies.
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PowerPlay! Beyond School Grant Program Summer Golf Tour
IAPD has developed a These outings are great
grant program designed opportunities to learn about
to initiate and support POWERPLAY other agencies'golf
beyond-school operations, network and
programs that focus on health, nutrition and fitness enjoy a day with old friends IA"
Swimmer 6011'Ibur
in park districts, forest preserves, conservation, and new acquaintances.
recreation and special recreation agencies in
Illinois. The program is funded by proceeds from Legislative Golf Outing
the Park District Youth License Plate program and This special outing is for all park, recreation and
Friends of Illinois Parks. Agencies can apply for conservation commissioners, legislators, agency
seed money to conduct a model beyond-school directors and professionals. It is a great chance to
program or to enhance an existing program. f
meet with your legislator(s) in a recreational setting
to advance the interests of your agency. The outing
The Park District Youth includes 18-holes of golf, breakfast, lunch, dinner
ILLINOIS and opportunities to win prizes throughout the day.K
License Plate
The Park District Youth
License Plate acts as a
"moving billboard"carrying the message that Illinois
park districts, forest preserves, conservation,
recreation and special recreation agencies benefit
youth. Twenty-five dollars from the sale and
subsequent renewals of each plate is placed into {
IAPUs ram.PowerPla I Grant Program.
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Illinois Association of Park Districts'
Intergovernmental Cooperation Award; Partnership
Awards and Recognition Program Award; Arts in the Park Award; Best Green
f
IAPD offers many opportunities for commissioners, Practices; Good Sportsmanship Award and
agencies and professionals to be recognized for Outstanding Citizen Volunteer of the Year Award.
contributions they make to Illinois park districts,
,,,., ., IAP ..p,. s,>,, �'
forest preserves, conservation, recreation and PD r' OD
special recreation agencies.We also offer "
opportunities to recognize those outside the field of
parks, recreation and conservation for their i.
assistance.
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The IAPD Best of T 0�-
the Best Awards Grayslake Community Park District and the Grayslake i
Gala (held each fall) Youth Baseball Association won the Partnership Award
is an opportunity for
at the 2011 Best of the BestAwards Gala
G�L�
member agencies to
recognize businesses, media, citizen volunteers
and other units of government for the support they Members can recognize outstanding board
members who have given generously of their
give to furthering park, recreation and conservation time and talents to their community and their
initiatives. state association with the following awards:
Awards include: Illinois Parks' Top Journalist Board Member Service Anniversary Awards
Award; Best Friend of Illinois Parks—Small, Mid- Agencies may honor board members who have
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Sized and Large Business Categories; served 10, 15, 20, 25, 30, 35, 40 and more years
with this award from IAPD. Awards are presented
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at the IAPD Best of the Best Awards Gala in the
highest example of community service, personal
fall; however, other arrangements can be made for integrity and ingenuity. This award is presented
board members unable to attend the ala.
g during the Awards Luncheon at the annual
IAPD/IPRA Soaring to New Heights Conference in
�iparks.cl�
IA V,, Fir- "S.org ►AI January.
�rks.org p Rising Star Award
This annual award is presented to a commissioner
IAFj who has completed a minimum of one year, but not
more than six years of service as a board member.
arks.org
IAPD
Bill Cizek celebrates 40 years of service to the Oakbrook
Terrace Park District at the 2011 Best of the Best
Awards Gala(with 2011 IAPD Chairman Wally Frasier
and IAPD President/CEO Peter Murphy)
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Mike Cassidy Commissioner Community
Service Award
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This annual award is presented to a commissioner 2011 Rising Star Tim Pasternak, commissioner of the
whose volunteer service to his or her community Round Lake Area Park District poses with 2011 IAPD
Chairman Wally Frasier and IAPD President/CEO Peter
emulates the vision and dedicated efforts shown by Murphy
long-time commissioner Mike Cassidy to improve
the quality of life for those in his or her community. The recipient of this award has demonstrated _
Recipients of this award have demonstrated the exemplary performance in duties and
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responsibilities as a board member, while making a Recipients must have served a minimum of six
positive impact in the field of parks, recreation and years as a member of a local board, demonstrated i
conservation including involvement in IAPD skills in dealing with people, and have helped to
activities. This award is presented during the carry out the IAPD mission. This award is
Awards Luncheon at the annual IAPD/IPRA presented during the Awards Luncheon at the
Soaring to New Heights Conference in January. annual IAPD/IPRA Soaring to New Heights
Conference in January.
Allan A. Weissburg Commissioner of the Year
Award Recognize the longevity of your park district,
The recipient of this award has displayed an forest preserve, conservation, recreation or
special recreation agency with the following
outstanding passion for supporting and promoting award:
parks, recreation and conservation in his or her
community, as well as throughout the state. Agency Anniversary Awards
This award recognizes a park district, forest
preserve, conservation, recreation or special
recreation agency celebrating its 25th, 50th, 75th,
100th, or more years of providing park, recreation
and conservation services to their communities.
Other"anniversary years" are available upon
request. Awards are presented at the IAPD Best of
the Best Awards Gala in the fall; however, other
Edward Karasek, Berwyn Park District Commissioner, arrangements can be made for agencies unable to
receives the 2011 Commissioner of the Year Award
attend the gala.
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—., �a t�ra �I�F IAPD/IPRA Soaring to New Heights Conference in
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+Ano UM January.
o la► - , org IAPD ilya's,arg IA!
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llparH ,:.-.. Y40,Q1% ks.osg
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Wheeling Park District celebrates their 501x'Anniversary
at the 2011 Best of the Best Awards Gala Kz[ISP
Recognize an outstanding promotional effort
for the Park District Youth License Plate with
this award:
Members of the Alsip Park District with the 2011
Park District Youth License Plate Award
Youth License Plate Award — Best Promotional
Practices
Any park district, forest preserve, conservation,
recreation or special recreation agency that has
shown innovative, creative ways to promote the
Park District Youth License Plate through events,
programs, etc. may apply for this award. (Example:
Flying 4 Kids kite fly.) This award is presented at
the IAPD Business Meeting during the annual
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Recognize the support your agency has Recognize a professional in the field of parks
received from volunteers, elected officials, and recreation with the following award:
community groups, local churches, businesses
or school districts with the following award IAPD Honored Professional Award
from the Illinois Association of Park Districts
and the Illinois Park and Recreation The IAPD Honored Professional Award is
Association: presented to a park, recreation,forest preserve or
conservation professional who has worked closely
Community Service Award with citizens and the Illinois Association of Park
Community Service Awards are given by your Districts to improve the quality of life for all people
agency to an individual, business, etc. for in Illinois..
recognition of ongoing support, outstanding
contributions of time, money, services, and s k
volunteer work for the advancement of parks,
recreation and conservation. The Community
Service Award may also be used for memorial
recognition. This award is presented by your
agency on the local level to the individual or
business of your choice. Agencies may pick up
their awards during the annual IAPD/IPRA Soaring Ron Gunter, Director of the Westmont Park District,
to New Heights Conference in January. receives the 2011 Honored Professional Award from
2011 IAPD Chair Wally Frasier and IAPD President/CEO
Peter Murphy
Recipients have demonstrated remarkable talents
in encouraging local board members to excel as
13 14
citizen advocates in advancing the field of parks recreation agencies that provide superior services
and recreation. Recipients also believe in the IAPD to their constituents.
i
mission and have a history of supporting its
endeavors..This award is presented during the
Awards Luncheon at the annual IAPD/IPRA
Soaring to New Heights Conference in January.
fr
a'•oj i
Bring recognition to your agency while
improving the delivery of recreation services to
your residents through the voluntary,
comprehensive evaluation process of the
Illinois Distinguished Accredited Agency Award
program.
Members of the Western DuRage Special Recreation
Association accept a Distinguished Accredited Agency
IAPD/IPRA Distinguished Accredited Agency Award
Award
Any Illinois park district,
Agencies that apply will undergo a rigorous
forest preserve, INDIS evaluation process, which serves as an excellent
conservation, recreation self-evaluation. There are a number of benefits in
or special recreation ° z applying for and receiving this prestigious award,
agency that is a member �� .Q including increasing operational efficiency and
of the IAPD may apply for G�.ty 4 \� effectiveness, solidifying internal and external
the IAPDfIPRA F�AC�RE� agency standards, and being recognized as a
Distinguished Accredited Agency Award. The leader in the state of Illinois in the field of parks and
purpose of this award is to establish a voluntary recreation.This award is presented at the Awards
program of standards for recognizing park and
15 16
Luncheon during the annual IAPD/IPRA Soaring to
New Heights Conference in January.
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Track your commitment and gain recognition as ;
a park district, forest preserve, conservation,
recreation or special recreation agency board
member by participating in the IAPD Board rj _
Member Development Program.
Board Member Development Program
The IAPD Board Member Development Program Libby Baker, Commissioner of the Gurnee Park District,
accepts a Distinctive Board Member award from 2011
gives recognition to local board members who IAPD Chairman Wally Frasier
consistently go above and beyond the call of duty
through receive Board Development Units
committee involvement, attendance at �
continuing educational opportunities, and (BDUs)for activities they do to better themselves
achievements at the local, state and national levels. as board members. One hundred units gains
Participation in the Board Member Development participants recognition as Notable Board
Program can garner numerous benefits including Members, 400 units as Distinctive Board Members
recognition from fellow colleagues, legislators, and 750 units gains participants recognition as
media and the public. The program tracks Master Board Members, the highest level in the
accomplishments obtained during terms on your program.
local board, useful during re-election.
17 18
Affinity Programs
IAPD has joined with several entities to provide more Illinois Park District Liquid
resources for our members. IAPUs goal is to offer Asset Fund Plus (IPDLAF+)
programs and services that will not only improve the IPDLAF+ offers its participants a
IPDLAF+
bottom line, but will also increase profitability and professionally managed portfolio CLASS
operating efficiency. with a competitive money market
rate and unlimited check writing
For detailed information on the affinity programs, privileges. The Fund stresses "safety of principal" as
contact IAPD at (217) 523-4554 or the number one objective and has earned an AAAm*
lapd@ILparks.org. rating by Standard and Poor's. Additional fixed income
investment products are available through an
Illinois Parks investment adviser to assist IPDLAF participants in
Association illint�is�'trk�Assc�ciaii��n I;;;tia ite� seeking to maximize results. Contact Michelle
Risk Services An IAPD Mensber Servu;e Nemchik at(312) 523-2428 or nemchikmCc6pfm.com
(IPARKS) for more information.
Take advantage of the risk management expertise and
stable, predictable pricing and coverage offered by the 'The AAAm rating is given when safety is excellent. There is
superior capacity to maintain principal value and limit exposure to
IPARKS self-insurance pool With more than 160 loss.
participating IAPD members, IPARKS is tailored to
meet the specific property and liability coverage needs
of Illinois park districts and recreation agencies. Purchasing Card
]PARKS earned a Demotech, Inc. Financial Stability PFM Asset Management LLC
Rating@ of AAA (Excellent), the highest rating, for 11
offers the Purchasing Card,
consecutive years. Contact Eddie Wood for more which is a specialized credit card s
information at(800) 692-9522, ext.3153.
I
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that empowers agency employees to purchase goods attention you receive from Call One is rare to the
and services directly. This not only eliminates the industry and exclusive to members of the IAPD.
typical requisition, purchasing, receiving and accounts
payable process, but it also enables agencies to Some of our members are being overcharged for their
streamline the buying process, control maverick telecom needs. IAPD's lower pricing is accompanied
purchases, reduce acquisition expenses, maintain an by Call One's:
audit trail and obtain cash rebates. Cards look and
operate similar to credit cards, but they do not carry a Outstanding personalized customer care
• Simplified, consolidated billing
revolving line of credit. Individual card limits can be Management assistance and network support
established per transaction, per month and by vendor. Utilization of the most efficient and reliable
technology
Contact Jeffrey Schroeder at (312) 523-2423 or Equipment upgrades and replacement systems
schroederi(a)pfm.com for more information.
IAPD encourages its members to take advantage of
Call One's experience and knowledge by affording a
Call One representative the opportunity to view your
current telecommunication status. To obtain a FREE
Call One analysis of rates, services and billing, please contact
The IAPD has C Colleen Lamb Ferrara at (312) 496-6693 or
launched a clam b(@callone.com.
member benefit program with Call One, a single-
source telecommunications provider and the nation's
largest reseller of AT&T products and services. Call Chase Direct
One simplifies telecommunication and provides high- Payment Card CHASE
'
quality customer service with an emphasis on The Chase Direct Payment Card from JPMorgan
personal relationships and service. The level of Chase is an account-based, low-cost solution
designed specifically for government employees who
3 4
would like the convenience of direct deposit but do not Services has teamed up with the IAPD to provide our
have a bank account. An alternative to expensive and members with specially negotiated rates, online
cumbersome paper checks, the Chase Direct access to critical reporting information, a i
Payment Card enables government employers to comprehensive suite of innovative payment solutions,
deliver payroll conveniently and safely via direct and more.
deposit, reducing the significant costs of check
delivery, administrative security and fraud, while For more information, call Bank of America
providing enhanced service and convenience to Merchant Services at 888-317-5402 or
employees. tell memore bankofamericamerchant.com
With the Chase Direct Payment.Card, employees can
easily access their pay at ATM's and retail locations.
Because the Chase Direct Payment Card carries the IAPD Energy
Visa debit logo, cardholders can use it to make Program
purchases at millions of locations around the world. s F v N
p IAPD's Utility Management Coosnitants,Ltd.
For more information, contact Andreas Sambanis at agreement with
Chase Bank, (847) 228-2713 or Seven Utility Management Consultants, Ltd. (Seven)
And reas.x.sambanise @ chase,com. offers a professional consulting service for the
purchase of electricity and natural gas for our
membership. The goal of this agreement is to save
Credit Card Ba n k of Ame rica money for all our member agencies on utility
Processing Merchant Services expenses. We anticipate savings up to 20% by having
Membership in the the utilities professionally negotiated and managed on
Illinois Association of Park Districts has its privileges, a full-time basis by Seven.
including a specially negotiated program of card
processing services. Bank of America Merchant
5 6
Seven will negotiate with the top electricity and natural
gas providers in the state by having them all bid on
your utility business. Seven will share all of its pricing
analysis (including all bids) and prepare an
individualized summary bid offer sheet for each park
district. Contact Dale Snyder, National Account
Manager, at(501)835-3142 to get your FREE price
quote.
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Position Papers from the Illinois
Association of Park Districts
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Helping 111inois'park districts, forest
preserves, conservation, recreation and
special recreation agencies address the
challenges of today and tomorrow.
Position Papers Enclosed
1. Beyond School Programming
2. Economic Impact
3. Ethics
4. Conservation
- Preserving open
space/mitigating urban
sprawl
- Protection of natural f
resources
5. Funding
6. Partnerships
7. People with Disabilities
8. Public Health
- Elimination of secondhand
smoke in public places
- Healthy Living
- Importance of public sector
fitness facilities
- Reducing obesity
9. Government Consolidation
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10. Safety
11. Senior Services
1
POSITION OF THE ILLINOIS ASSOCIATION OF Children and adolescents need this type of programming so
PARK DISTRICTS that they don't fall victim to crime,gangs, substance abuse,
Beyond school programs—the role of park districts, teen pregnancy, obesity and other problems that can affect
forest preserves,conservation, recreation and special them for a lifetime.a
recreation agencies
Crime and drugs
The issue Police officers know that in the hour after school lets out,
The demand for beyond school programming is violent juvenile crime suddenly triples.5 In a random survey
overwhelming. Twenty-five percent of the country's of 1,178 police chiefs, sheriffs and prosecutors,
kindergarten through twelfth-grade youth is responsible for respondents were asked to rank the impact of several
taking care of themselves.These children spend an strategies I
average of nearly seven hours per week unsupervised after to reduce youth violence and crime. By more than a four to j
school.' The Illinois Association of Park Districts(IAPD) one margin, respondents chose providing beyond school
recognizes that children and adolescents who are programs for school-aged children rather than hiring more I
unsupervised need recreation programs to keep them police officers as having the greater impact in reducing
physically, socially and mentally healthy. youth violence and crimes
Children, especially adolescents, are at a greater risk of
Background using drugs and alcohol if left unsupervised. Results from
Nearly two-thirds of school-aged children and adolescents the 2002 Monitoring the Future study of 44,000 eighth,tenth
are living with a single employed parent or two parents who and twelfth graders showed that more than half of
are both employed. These families are more likely to have twelfth graders have used an illicit drug, 30 percent have i
unsupervised care after school. When asked, 30 used some drug other than marijuana and 11 percent have
percent of the children who were not in a beyond school used ecstasy.'Students who spend no time in
program said that they would like to participate if a program extracurricular activities are 49 percent more likely to use
were available in the community. Research shows that drugs and 37 percent more likely to become teen parents
participation in beyond school programs is positively than those who spend one to four hours per week in
associated with better school attendance, extracurricular activities!
a more positive attitude toward school work, higher
aspirations for college,finer work habits,better
interpersonal skills, reduced drop out rates, higher quality 5 Fight rim Alliance,Working After Families crud Afrerscho Will lash
Fight Crime:Invest in Kids,After School I ragrams Will Slash School
homework, less time spent in unhealthy behaviors and and Youth violence,2000.
improved grade S.3 6 Mason-Dixon Polling and Research.(2002).National law enforcement
leadership survey.Columbia,MD.Retrieved from:
http:/Jwww.fightcrime.org.
Aftet:school Alliance,Anterica After 3pn Executive Summary,2005.
2 National Center for Chronic Disease Prevention and Health Promotion,
After-School Care Programs,2000. National Institute on Drug Abuse(NIDA)&National Institute of Health
(NIH).(2002).Monitoring the Future study.Ann Arbor,MI:University
3 of Michigan,Institute for Social Research.
U.S.Department of Education,Office of Educational Research and s
Improvement,National Center for Education Statistics.{1998).National U.S.Department of Education,Office of Educational Research and
Improvement,National Center for Education Statistics.American,National
Education Longitudinal Study of 1988:A profile of the American eighth
grader.Washington,DC:U.S.Government Printing Office. Education Longitudinal Study of 1988:A profile of the American eighth
grader.Washington,DC:U,S.Government Printing Office.
1 2
ACTIONS
Television The Illinois Association of Park Districts will make
On average, U.S. children watch four hours of television per financial assistance available to our agencies for the
day. It is recommended that they watch no more than one to creation ,
two )lours per day of educational, nonviolent programming. of beyond school programs. IAPD will do this through our
More than half of teens(54 percent) say they wouldn't Power Play grant program,which was initially funded by the
watch so much TV or pla+ovideo games if they had other office of the Illinois Attorney General.The Power Play grant
things to do after school. is currently funded from the proceeds of sales and j
Obesity subsequent renewals of the Park District Youth License
If children are left unsupervised,they tend to be less active Plate.
and eat unhealthy foods causing weight gain. Overweight Not only do beyond school programs need financial
children and adolescents are at an increased risk of incentives, but they also require guidelines,training and
developing type 11 diabetes, cardiovascular problems, technical assistance to help provide physical activities and
orthopedic abnormalities, gout, arthritis and skin problems. educational materials.12 IAPD's Power Play program
Also, being overweight is likely to negatively affect includes an implementation manual complete with the steps
children's social and psychological development and has necessary to create a health-oriented beyond school
been linked to the premature onset of puberty. Children program. The Illinois Association of Park Districts will
who are involved in beyond school programs are provide Illinois park districts, forest preserves, conservation,
encouraged to be active, are provided with healthier food recreation and special recreation agencies with a template
options and are less likely to become overweight. for a beyond school program that focuses on health,fitness
i
and nutrition for children.
Conclusion
Youth participating in beyond school programs are involved
in physical and educational activities that create a basis for
a lifetime of healthy choices.
9 Start Early: Learning Begins At Birth,Special Conference Report What
Impacts A Child's Development,2003.
10 Penn,Schoen&Berland Associates.(2001).Telephone interviews
with a national sample of 500 teens, 14 to 17 years of age.Washington,
DC:Author,Retrieved from:
http://www.ymea.nctircsrm/research/surveySurnmary.htm].
3 Child Trends Data Bank.(2002).Health status and disability, t2 National Center for Chronic Disease Prevention and Health Promotion,
Overweight children and youth.Retrieved from: AflervSchool Care Programs,2000.
http:/Iwww.childti'cndsdatabank,org/health/status/150verweightChildren
Youth.htm.
3 4
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POSITION OF THE ILLINOIS ASSOCIATION OF wholesale and retail supplies; phone services;
PARK DISTRICTS utilities; legal, auditing, architectural,
The economic impact of park districts, forest preserves, engineering and planning services, as well as
conservation and recreation agencies in Illinois other contractual services.
• About 73 percent,or$347 million, of their
The Issue operational spending is spent with Illinois
The Illinois Association of Park Districts (IAPD)contracted businesses, suppliers and contractors.
with Economics Research Associates (ERA) of Chicago to Agencies generate a total of$371 million in
measure the economic impact generated by park districts, capital investments for development and
forest preserves, conservation and recreation agencies in construction of new parks and recreational
Illinois. facilities, of which in-state suppliers of E
construction material and related equipment
ERA's research revealed that public parks and recreation is garner more than$337 million.
a$3 billion industry in Illinois.There are more than 380 park Agencies'capital spending supports about
districts,forest preserves, conservation and recreation 4,000 construction jobs,many of which are
agencies that provide the people of Illinois with publicly union labor,with associated earnings of about
funded parks, nature preserves,trails, greenways, $185 million.
recreational programs,facilities and a host of other places • These units of local government account for
for healthy recreation. $16.7 million in state income taxes on direct
earnings annually.
Background • Agencies'cumulative spending,earnings and
Economic Research Associates'findings revealed that other related economic activity contribute $3
IAPD members had the following direct economic impacts: billion to the state
• economy each year.
• Park districts,forest preserves, recreation and
conservation agencies employ approximately Conclusion
62,900 persons annually. In addition to the undeniable benefits that park districts,
• The 54,000 part-time employees at these forest preserves, conservation and recreation agencies
agencies include many seasonal positions. provide to improving the quality of life,they also wield a
Employed between May and August each year, tremendous impact as an industry on Illinois'economy.
many of these employees are high school and IAPD members represent a significant segment
college-aged persons, which makes park and of business activity within the state of Illinois. Park districts,
recreation agencies a major employer of young forest preserves, conservation, recreation and special
people in Illinois. recreation agencies are good investments for Illinois
• Agency employees earn a total of$621.8 residents.
million in wages and full-time benefits, including
health insurance and retirement contributions, ACTIONS
per year. The Illinois Association of Park Districts will conduct i
• These agencies generate a demand for about ongoing research that shows the impact Illinois' park
$475.5 million in operational spending per districts,forest preserves,conservation and recreation
annum for services and products such as agencies have on the state's economy.
1 2
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In addition,the results of the research will be available
to our membership.The IAPD membership will pay a
portion of the research costs augmented by Friends of
Illinois Parks donations.An example is The Economic
Impact of Local Park and Recreation Agencies in Illinois, a
study conducted in 2005 by Economic Research Associates
(ERA) for the Illinois Association of Park Districts. The
results of this study were compiled into a brochure titled
Parks and
Recreation Employs Illinois.
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Approved by the IAPD Board of Trustees on August 18,
2006.
NOTE:The above position is based on findings presented in The
Economic Impact of Local Park and Recreation Agencies in Illinois,a
research project conducted by Economic Research Associates for the
Illinois Association of Park Districts.The data in that study are derived
from information spanning 2002 to 2004.
{
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POSITION OF THE ILLINOIS ASSOCIATION OF ethics commission or set out penalties for violating the
PARK DISTRICTS ethics resolution or ordinance.
Ethical conduct of park, recreation and conservation
agency boards Board members can learn about their legally prescribed
ethical responsibilities by consulting their agency counsel or
The issue the Illinois Association of Park Districts'general counsel.
The officials who serve on the elected boards of Illinois' They should also take advantage of the educational
park districts,forest preserves, Conservation and recreation opportunities offered by the Illinois Association of Park
agencies must conduct themselves and their business in a Districts. These include books on legal topics, seminars,
manner that complies with all applicable state laws. Beyond workshops and individualized board trainings offered by the
that, park, recreation and conservation agency boards association.
should commit themselves to developing their own ethical
standards that encourage civil conduct, respectful and Acting within the spirit of the law
thoughtful debate and consensus building for effective Many park, recreation and conservation agencies have
public policymaking. adopted or modified The Board Member Code of Conduct
and The Board Member's Creed, both developed by the
Understanding and adhering to the letter of the taw Illinois Association of Park Districts. These two statements
Members who serve on the elected and appointed boards of speak to the principles underlying ethics legislation by
park districts,forest preserves, conservation and recreation providing a framework for civil discourse,fair dealings and
agencies must understand and act in accordance with such open government.
applicable state laws as the Park District Code (701LCS Par
1-1 et seq.), the Open Meetings Act (5 ILCS par 12011), the The Board Member Code of Conduct is a statement meant
Freedom of Information Act (5 ILCS, Par. 140/1) to remind the public—and the board—that the board is
and a host of other laws that prescribe the proper way for committed to performing the public's work with the highest
local governments to conduct public business. integrity. It is a 22-paint pledge to ethical, business-like and
lawful conduct, including the proper use of authority and
Although the State Officials and Employees Act(P.A.93- appropriate decorum when acting as a board member. It
615) ostensibly addresses the ethical conduct of officers includes prohibitions on such things as:nepotism, using
and employees of the executive and legislative branches of privileged information for personal gain and holding board
state government, Public Act 93-617 amended the State meetings in the absence of the executive director. It
Officials and Employees Act to require that, by the spring of prescribes such positive practices as: making decisions
2004, all units of local government adopt ethics ordinances involving the welfare of the agency based only on study and
or resolutions "in a manner no less restrictive"than those evidence; respecting the board's Commitment to work with
that govern the conduct of state officials. the executive;participating in community activities;
Ordinances and resolutions in keeping with the Act typically responding to the needs of the entire community; and i
include prohibitions upon political activities by agency respecting and listening to the opinions of other board
employees during work time and prohibitions upon soliciting members.
or accepting gifts from people who have—or who may have
—a business relationship (or some other stake) in the The Board Members Creed is a more personal instrument:
operation of the agency. Local ordinances and resolutions a quick set of ethical reminders to put commissioners and
may also designate an agency ethics advisor, create an trustees in the right frame of mind for effective board
1 2
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service. The Creed is a list divided into five parts that
reinforce the principles of The Board Member Code of The Illinois Association of Park Districts encourages
Conduct. boards to adopt a resolution such as The Board
The Illinois Association of Park Districts makes copies of Member Code of
p Conduct as a pledge to work in harmony to best
The Board Member Code of Conduct and the Creed represent the citizens served.
available to the boards of all
Illinois' park districts,forest preserves, conservation and
recreation agencies to adopt or modify to suit their own
needs.
Conclusion
Park district,forest preserve,conservation and recreation
agency board members must understand and abide by all
state laws that apply to them. Board members, as part of
their fiduciary duty, must take it upon themselves to
understand and practice the ethical standards as codified by
state laws.
Beyond this, all park district,forest preserve, conservation
and recreation agency boards should embrace the spirit of
state and local ethics laws by making honest, civil, open
and accountable public service the cornerstones of terms of
service.
ACTIONS
The Illinois Association of Park Districts(IAPD)created The
Board Member's Creed as a guide to individual board
member responsibilities for performing proper functions as a I
board member, maintaining desirable relations with other
members of the hoard, meeting responsibilities to the
community and working with the executive.
The Illinois Association of Park Districts supports
board member commitment to ethical public service by
encouraging board members to follow the tenants of
The Board Member's Creed.
IAPD created The Board Member Code of Conduct as an
instrument that provides a framework so discussions
regarding whether a particular action is ethical or unethical
can go beyond an airing of individual opinions.
3 4
POSITION OF THE ILLINOIS ASSOCIATION OF
PARK DISTRICTS land availability
Preserving open space in rapidly developing Illinois ranks 48th in the nation when it comes to publicly
communities—mitigating urban sprawl accessible open space per capita in state and national
parks.' Even adding the acreage managed by park districts,
The issue forest preserves and conservation districts,the ranking
Illinois' park districts,forest preserves, conservation and does not improve measurably. In Illinois, Will, McHenry and
recreation agencies manage more than 350,000 acres of Kane Counties have seen an average population growth of
open space.These public parks, preserves and natural more than 13 percent over a recent two-year period.2 As the
areas provide the people of Illinois with places for play, population has skyrocketed, home and retail construction
relaxation and recreation. Parks are vital community spaces has far outpaced set asides for parks and natural areas.
and are highly valued by residents.
Each year, more than 50,000 Illinois acres are developed
Because of the rapid spread of urbanization and and paved as green space yields to urban sprawl.3 Many
development, these open spaces are disappearing at an communities have passed land-cash donation ordinances,
unprecedented rate. Some communities are vying with which provide a method to ensure that parks will be
developers to acquire land for parks before it is subdivided included in new housing developments. Developers donate
for housing. acreage within a subdivision to the local park district or
municipal agency or they give cash in lieu of the land so
The Illinois Association of Park Districts(IAPD) affirms that that the agency may purchase parkland nearby. Most of
all people—regardless of age,gender, race or these ordinances specify that approximately 10 acres be set
socioeconomic status—should have access to nearby aside for every 1,000 new residents.
parks, preserves or natural areas. In order to provide these Public demand for parks
places for socialization and recreation, open space must be An overwhelming majority in the Chicago area believes that
preserved now before development encroaches on the their city or village is growing too fast and that open space
available land. New land is not being made. Once it is gone, should be preserved for future generations.4 Part of the
it is lost forever. mission of public park agencies is to acquire and protect
that open space.
Backaround
Very few would argue that parks are not assets in a
community. But in the course of a community's growth,
economic development arguments often speak louder than
the voices for parks and open space.With new housing r Texas Parks and Wildlife Dept."Estimated State and Federal Lands for
comes retail development, and with both come new tax Recreation:State by State Listings."
revenues for villages, cities and schools. Many Illinois U.S.Census Bureau,population changes between April 1,2001 and
communities want and need new income. But prosperity July 1,
and preservation are not mutually exclusive. Economic Natural tural Resources Conservation Service of the U.S.Department of
Agriculture,National
development and the conservation of such green spaces as alResornceslnverNOry 1982-2002.
nature preserves, green ways, natural corridors,wildlife 4 Statewide opinion poll of registered voters in 2002,conducted by
habitats and parklands can all be served as communities Richard hay Research,found that 95 percent of Chicago suburban
grow. residents
thought their community was developing too rapidly.
1 2
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In order to meet public demand for parks and open space in The IAPD supports establishing land-cash donation
Illinois, local and state agencies would need to acquire
s ordinances to save open spaces in communities that
more than 83,000 acres over the next five years. When currently do not have them and raising the acreage ratio in
green space is disappearing at the rate of more than 50,000
acres each year, it is easy to see that public agencies are many communities that do have ordinances.
competing with developers for available land to meet the All communities must establish a park or open space
increased demand for recreation areas. acquisition policy. New housing developments continue to
Parks improve property values increase, and the people living in those homes expect
A neighborhood park can provide up to a 20 percent access to parks, open space and recreational opportunities,
increase in housing values for homes facing a park or Illinois' nearly 400 park districts,forest preserves,
located in proximity to a park. Larger community parks, conservation and recreation agencies help provide that
especially passive arks,generally bring even higher values space.
to adjacent homes. ,
And the people of Illinois know that locating their home near ACTION
a park is an asset. Statewide, more than 90 percent of In 1986,the Illinois Association of Park Districts
registered voters acknowledge that parks and open space initiated legislation to create the Open Space Lands
help improve property values.$These facts and public Acquisition and Development(OSLAD)program,and
perceptions build a strong case for developers to include subsequently in 1989,effectively lobbied for legislation
larger parks as central parts of new subdivisions. to provide a stable source of funding for the program.
In addition,the IAPD has worked to secure funding for
Conclusion the Natural Areas Acquisition Fund(NAAF) and advises
The Illinois Association of Park Districts supports communities on implementing land-cash donation
widespread cooperation between local government ordinances.The Association will continue to promote
agencies and private developers to provide open space for increased funding for OSLAD.
parks in every new subdivision or housing development in Approved by the IAPD Board of Trustees on August 18,
the state at the rate of at least 10 acres for every 1,000 2006
residents.
5 State Assessment of Public Park and Green Space Needs,a 2002 report
by the Trust for Public Land and the Illinois Association of Park
Districts, i
G Miller,Andrew"Valuing Open Space:Land Economics and
Neighborhood Parks"thesis,Massachusetts Institute of Technology j
2001.
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7 Crompton,John L."Impact of Parks and Open Space on Properly
Values and the Property Tax Base"2001.
8 Statewide opinion poll of registered voters in 2002,conducted by
Richard Day Research.
3 4
POSITION OF THE ILLINOIS ASSOCIATION OF the U.S. Coast Guard;and/or state agencies that include,
PARK DISTRICTS but are not necessarily limited to,the Illinois Environmental
Protection of natural resources Protection Agency,the Illinois Department of Natural
Resources,the
The issue Illinois Department of Agriculture,the Illinois Department of
Illinois' park districts,forest preserves, conservation and Public Health,the Illinois Department of Labor and the
recreation agencies are stewards of more than 350,000 Illinois Department of Human Services.
acres of public land and open space. These public lands
Include neighborhood and community parks,forest Therefore,the IAPD is not directing this assessment toward
preserves, conservation areas, dedicated nature preserves, those federal or state agencies and their regulatory
open space, grasslands, prairies,golf courses, trails, functions or legislative mandates. Instead,the focus of this
greenways, ponds, riparian habitat,streams, lakes, position paper is on the statutory powers and duties
wetlands and significant fish and wildlife habitat.These sites assigned expressly to Illinois park districts,forest preserves,
serve the local recreational needs of a demanding public in conservation and recreation agencies relative to the
a heavily populated state. Some of the areas contain protection of natural resources along with the inherent
pristine, ecologically rich, unique natural features,as well as responsibilities associated with stewardship for public lands.
diverse flora and fauna. !
The role of park districts,forest preserves, I
These acres require considerable care and attention to conservation and recreation agencies
ensure their preservation and long-term protection. The IAPD recognizes that park districts,forest preserves,
agencies responsible for the stewardship of these lands are conservation and recreation agencies must adhere to the
held to the highest standards by the public and are applicable federal and state laws related to protecting the
expected to set the example for the protection of the natural environment. We expect our members are aware of all
resources within their purview and political jurisdictions. relevant environmental laws and administrative regulations,
and, as required, are in full compliance. Members are duty
The Illinois Association of Park Districts(IAPD) affirms that bound to use best practices to satisfy the intent and letter of
all people, regardless of age, gender, race or the law,especially related to environmental protection
socioeconomic status,should expect that all necessary issues.
steps and prudent measures will be taken by all Illinois park Taxpayers expect agency boards and staffs to discharge
districts, forest preserves,conservation and recreation their duties appropriately and perform necessary
agencies to ensure the protection of the natural resources operational procedures to ensure compliance.
entrusted to their care. Beyond the obvious responsibility for compliance with
environmental laws and regulations, IAPD member
Background agencies should be model government units in
Regulatory functions associated with the protection of demonstrating care and attention toward the protection of
natural resources are the statutory responsibility and natural resources within their jurisdiction.Those agencies
domain expressly assigned to select federal agencies, e.g., possessing unique natural resources must take
the U.S. EPA,the U.S. Army Corps of Engineers,the U.S. extraordinary measures to protect fragile resource areas for
Department of the Interior(National Park Service, Fish and their community.
Wildlife Service),the U.S. Department of Agriculture (Forest
Service),the U.S. Department of Homeland Security and
P Y
1 2
To sustain these natural resource assets,we must
continually educate and inform the public in order to secure ACTIONS
support and needed financial resources. In order to The Illinois Association of Park Districts will-
conserve and preserve some ecosystems, extraordinary •
effort along with diligence and commitment are required in Educate legislators about the need to
secure financial support for preservation of
perpetuity. Decisions that may affect the long-term future of
local natural resources must also be based on the best natural resources.
available information and science. Agencies not sufficiently Educate the public about the importance of
supporting preservation of natural
informed or aware of how to best manage or care for some
of their natural resources need to seek guidance from resources in lliur
t o
o our
federal or state agency experts. Making a mistake In the Disseminate t members information
and technical assistance for the best
management and protection of natural resources may be
damaging and occasionally irreparable. Some decisions or management of our natural resources.
actions can be irreversible and may forever alter the
character and sustainability of a natural resource.
In most cases,the primary responsibility of local park and
recreation agencies is to maintain the current parklands and
open space to ensure public access today, as well as in the
future.Agency staff must be properly trained and equipped
to address this challenging task. We urge that park districts,
forest preserves, conservation and recreation agencies
budget for the continuing education and training of staff,
particularly related to environmental and natural resource
matters.A commitment to the use of the latest technology
will, in the long-term, benefit the management of the natural
resources, as well as overall agency operations.
s
Conclusion
Preservation of the natural environment is essential to
maintaining community sustainability. Illinois park districts,
forest preserves, conservation and recreation agencies are
recognized as the responsible stewards of significant
natural resources and will be held accountable for ensuring
these public assets are protected and preserved for current
and future generations.
Park districts, forest preserves,conservation and recreation
agencies remain dedicated to their duty toward the
environment and act responsibly as the caretakers of some
of Illinois' most precious natural resources.
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POSITION OF THE ILLINOIS ASSOCIATION OF improvements,youth-at-risk and beyond-school programs,
PARK DISTRICTS fish and wildlife habitat restoration, programs and activities
Funding Illinois park districts, forest preserves, for young and old, as well as recreation programs and
conservation and recreation agencies facilities for those with special needs and challenges.
The issue Some of the grants that advance park and recreation
Illinois park districts,forest preserves, conservation and purposes include:
recreation agencies are local government units with a wide
variety of statutory authorities, including the power to levy Federal: Land&Water Conservation Fund,
taxes for park and recreation purposes. Even so, today,47 Rivers and Trails Conservation Act(RTCA),
percent of these agency revenues comes from sources Urban Park and Recreation Recovery, Inter-
other than taxes. Many income-generating facilities are Surface Modal Transportation Enhancement
operating at a profit to support future development and Act,Transportation Enhancement Act 21,
improvements. Illinois Association of Park District (IAPD) Conservation and Reinvestment Act (CARA)
members aggressively pursue other varied means to State:Open Space Lands Acquisition and
address funding needs through grants,establishing Development, Bikeways, Recreational Trails
foundations,forming partnerships, offering sponsorship program, Urban and Community Forest grants,
opportunities, promoting land cash donation ordinances with C2000, Museum Grants,Wildlife Preservation
their municipalities, conducting fund raisers,securing gifts Funds, Illinois Conservation Foundation Grants,
and bequests and passing referenda, as well as issuing Illinois Arts Council Grants, DOA-Sustainable
capital development bonds. Agriculture Grants, IEPA-Clean Waters Grants,
IDOT Trail Enhancement Program.
Backaround
Park districts,forest preserves,conservation and recreation Many member agencies are also pursuing other sources for
agencies can no longer rely exclusively on tax dollars for grants from private foundations interested in supporting
annual operating expenses. Fees and charges for programs community development programs and activities. While
and activities have become the standard practice.This matching local needs with a private foundation is often
combination of tax dollars coupled with fees, charges and challenging, IAPD members continue to research and
other funding sources is essential to keep program costs pursue these opportunities.
and tax levies at acceptable levels. Resident taxpayers and Some IAPD members are encouraging planned gifts and
program users alike find the use of fees for specific bequests from residents as a means of demonstrating
programs and activities to be a reasonable and fair support for needed community improvements while also j
approach to offering quality programs. In many cases, providing opportunities to establish family legacies or to
nonresidents can also participate in programs and activities remember loved ones. More than 65 agencies have an i
by paying an increased fee. affiliated non-profit friends group or foundation in support of
IAPD members are familiar with the wide array of federal their mission,and these agencies realize many successes
and state grants currently available and aggressively pursue in advancing parks and recreation at the local level.
these funds for such purposes as: land acquisitions, park
developments, facility improvements,trail and greenway Partnerships with other units of government,such as school
developments, ecosystem restoration, museum upgrades, districts and library districts, as well as with the private
historic restoration, cultural events,water resource sector provide unique opportunities that benefit the public.
1 2
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There are countless examples of success stories from Illinois park districts,forest preserves,
across Illinois where park and recreation needs have been conservation and recreation agencies.
markedly improved as a result of community leaders and
business partners joining together for the common good.
Conclusion
The ability to secure adequate and reliable funding for
current and future needs remains a significant challenge for
Illinois' park districts,forest preserves, conservation and
recreation agencies.
The Illinois Association of Park Districts recognizes the role
and importance of federal and state grant programs that
enable our members to provide open space, parks and
recreation and protect natural resources.
ACTIONS
The Illinois Association of Park Districts supports its
members by aggressively pursuing all available
revenue sources, both public and private.The
Association assists its members in providing quality
parks, recreation facilities and programs.
We will:
• Work to preserve dedicated funding for the
Open Space Lands Acquisition and
Development program (OSLAD),the Natural
Areas Acquisition Fund(NAAF) and the
Land and Water Conservation Fund(LWCF). I
• Work with our members to ensure that
legislators and the general public
understand the benefits of parks and
recreation and the importance of providing
sufficient and reliable funds, including grant
funds,for current and future needs.
• Educate legislators about the need to
secure financial support for the preservation
of natural resources.
• Present our members with fact-based
research highlighting the proven benefits of
3 4
POSITION OF THE ILLINOIS ASSOCIATION OF
PARK DISTRICTS The common threads in all successful partnerships are the
Partnerships:Leveraging the resources of park principles of financial responsibility, increased capacity,
{ districts, forest preserves, conservation and recreation greater efficiency and civic responsibility.
agencies
The issue Providing more non-tax revenue for the aaencv
Park districts,forest preserves, conservation and recreation Agency partnership agreements that are primarily designed
agencies—perhaps more than any other forms of local as revenue generators generally mirror private-sector
government—have been able to seize upon their partnerships.Agencies leverage the fact that their programs
considerable goodwill to attract partners or sponsors from attract desirable audiences. For example,the Decatur Park I
the public, private and nonprofit sectors in ways that not District lowers user fees by selling advertising space to local
only help the agencies, but also the communities they businesses at strategic district locations (e.g., around its
serve. Oftentimes the motive for partnering is to pool indoor running track).
resources with like-minded government or civic Sixty-five park and recreation agencies in Illinois partner
organizations to serve an unmet with foundations specifically designed to raise money for
community need. But even when an agency enters into a the needs of the agency.And,even without their own
partnership in hopes of deriving a new revenue stream,the foundations, many more agencies attract charitable
result is not profit, but a de facto reduction in user fees or contributions. Between 1979 and 2004, $3,185,000 of
taxes. Every dollar earned from a partnership is one less donations, local foundation grants and estate endowments
dollar that needs to come from tax revenues. poured into the Geneseo Park District.The district put these
As particularly responsible and capable units of local charitable contributions toward the construction of a new
community center and four other new facilities, along with
government, park districts, forest preserves, conservation four renovation projects at existing sites. Clearly, people i
and recreation agencies must explore all avenues for ly.2
trust that park districts will use their contributions wise
partnerships that can result in better service to their {
communities.
Preservinq resources
Partnership principles and objectives While some groups partner out of a sense of philanthropy or
Illinois park districts,forest preserves, recreation and a desire for profit, others partner with park, recreation and
conservation agencies partner with other organizations for a conservation agencies because they sense a "mission
variety of locally determined motives,which typically meld"exists between them and the agency. The East St.
Louis Park District's partnership with the University of Illinois
include: to devise a plan to reinvigorate Jones-Hall Park is a prime
• Providing more non-tax revenue for the agency, example of this kind of relationship.3
• Preserving natural resources or historic sites,
• Creating new educational opportunities for the
community,
• Building better recreation facilities for the public,
and Illinois Parks&Recreation magazine,September/October 2005,p.61,
• Working for more effective local government. 2 Illinois Parks&Recreation magazine,July/August 2005,pp.20-21.
Illinois Parks&Recreation magazine,November/December 2001,pp
10-1 1,
1 2
Creating new educational opportunities for the
community Working for more effective local government
School districts and park districts often share common goals Communities across the state often ask park districts, forest
and concerns, especially when it comes to providing high preserves,conservation and recreation agencies to partner
quality sports and recreation venues. Time and again, these with other units of local government so that the community i
two units of local government have worked through political will ultimately win. To do so, agencies sometimes extend
and legal impediments in order to serve the public by themselves beyond what is traditionally thought of as a
ensuring that park and school programs are getting the "parks and recreation function."For example,the Buffalo
most use out of public facilities and aren't duplicating each Grove Park District helps reduce telecommunication costs
other's efforts. For example, the Morton Grove Park District for the village and school district by housing replication
partners with five area school districts.The park district centers for a shared wireless communications networks
uses one school's music room for community jazz band Recently, officials from the Tinley Park Park District,the
practices;another school uses a nearby park every day for Roselle Park District and the Bolingbrook Park District all
recess;the schools'swim teams all practice at the park got news from their village boards that district parks were
district's aquatic facilities; and the park district runs the only viable sites for water detention basins. For the
basketball programs in the schools. When a local school Tinley Park Park District,that could have meant losing its
referendum failed, the Morton Grove Park District stepped ball diamonds and a soccer field. But with careful,
up to save after-school activities for 400 children.4 coordinated planning,the district turned its ball fields into
Pottawattomie Park, a new park that accomplishes both the
Building better recreation facilities for the public village and the district's goals of controlling flood damage to
Park districts, forest preserves, conservation and recreation a nearby residential area while maintaining recreational use
agencies are often the sole units of local government of the area.'
charged with the responsibility for building recreation
facilities for the public. But,even in the pursuit of that Conclusion
mandate,these agencies take advantage of Total Park districts,forest preserves, conservation and recreation
opportunities to share both the risks and the rewards of agencies have a unique understanding of local priorities and
creating state-of-the art facilities. For example,when the a proven track record of finding creative ways to respond to
Decatur Park District and Millikin University both realized local needs. Although these agencies already excel at
they were in the process of planning separate recreation building partnerships that work, the Illinois Association of
centers,the two organizations worked through a two-year Park Districts will provide models and networking resources
process to plan for a larger, more versatile facility. The to assist agencies as they continue to expand their
result is the 87,000 square foot Decatur Indoor Sports innovative approaches to partnering for the public good.
Center(DISC), housed on the Millikin campus.The park
district owns and operates the center for the university and ACTIONS
the community. University students'activity fees pay for The Illinois Association of Park Districts will:
their use of the facility,and the district and the university • Forge alliances with environmental,
equally share the net income. economic and human service agencies,as
4 Illinois Parks&Recreation magazine,September/October 2005,pp 57- 6 Illirnois Parks&Recreation magazine,September/October 2002 pp 1I-
58. 13.
5111inois Parks&Recreation magazine,September/October,2005 pp.61-
62• 7 Illinois Parks&Recreation magazine,May/.tune 2005,pp.30-33.
i
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well as nonprofit organizations,at the state
and national levels to benefit our
membership.
• Assist our members by sharing partnership
models and research to foster cooperative
efforts at the local level.
Approved by the IAPD Board of Trustees on August 18,
2006.
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5
POSITION OF THE ILLINOIS ASSOCIATION OF I
PARK DISTRICTS choice, offer preferred service for residents, invite reciprocal
i agreements and provide specialized training to their staff.2
Inclusion and recreation access
Park districts,forest preserves, conservation and recreation
The issue agencies in Illinois have developed accessible parks,
The population of Illinois is comprised of a range of people playgrounds,water parks, ice rinks, sports complexes and
of many ages, interests,abilities and cultural backgrounds. beachfronts. In one Illinois community, an accessible tree
These differences help make communities strong and house, complete with ramps and nature lookouts, gives
vibrant. Of the nearly 12.5 million people in persons with disabilities an enriched outdoor experience.
Illinois, 1,999,717 have special needs or challenges,which
can limit their full participation in recreational programming. Benefits of inclusion
It is important to encourage and ensure that all people of Access to parks and recreation programs is undeniably a
Illinois are included in the planning and development of quality-of-life issue. Recent research shows that youth with
parks and recreation facilities and programs. and without disabilities made significant growth in their
personal development,self-reliance, social interactions,
The Illinois Association of Park Districts(IAPD)advocates communication and self-esteem in summer camps and
the development of inclusive recreational programs and outdoor recreational programs-3 The study also found that
facilities for persons with disabilities. Inclusive programs are social interactions with peers increased 62 percent for the
defined as recreation opportunities that promote interaction campers with disabilities and 68 percent for the campers
between people with and without disabilities. In advocating without disabilities.4 This underscores the importance of
for the development of these programs and facilities,the providing recreational programming to those with disabilities
IAPD supports the necessary legislative action to ensure and the benefit of integrating programming with young
that they are of the highest quality possible. Furthermore, people without disabilities.The experience is rewarding for
the IAPD supports the commitment of monetary resources all. This also helps children develop a greater
at the local, state and federal levels so that these inclusions understanding and respect for persons different than
may be completed without undue financial strain on park themselves.
district,forest preserve, recreation and conservation agency
budgets. The emotional and health benefits of recreation are
irrefutable. For persons with disabilities, recreation, leisure
Background and play have proven to raise quality of life, as well as
Many Illinois park districts,forest preserves, conservation
and recreation agencies directly provide services and F
facilities to persons with disabilities. Park districts in 175
Illinois communities provide this programming through
intergovernmental cooperatives called Special Recreation
Associations(SRAs). SPA policies invite inclusion, support 2
Recreation Inclusion Today and Tomorrow:The Role of Policies and
Funding,"McGovern,John N.Impact,University of Minnesota College
of Education and Human Development.
3 Camping Magazine,National Inclusionary Camp Practices(NICP)
study,July 2000.
i
U.S,Census 2000,Fast Facts-Illinois 4 Camping Magazine,NICP study.
1 2
improve and maintain physical and psychological health and Inform members of the General Assembly
well being.
about the importance of supporting
The Americans with Disabilities Act(ADA),enacted in 1990, community-based therapeutic recreation
clearly states the right of equal access for all persons to services. i
services such as housing,transportation, shopping and •
Create public awareness and media
communication, as well as for all local government services, opportunities to recognize park districts,
forest preserves, conservation and
such as park district, forest preserve, conservation and
recreation agency services. New facility or park recreation agencies that provide quality
development must comply with the ADA and provide services and facilities to persons with
accessibility,just as all new building construction must. disabilities.
Some agencies, faced with renovating facilities,find Offer a statewide recognition program far
complying with ADA a funding challenge. special recreation associations.
• Support legislation to protect existing and
On November 18,2003, legislation went into effect in Illinois new funding for agencies to implement or
that relieved the property tax cap and made approximately enhance services targeted for individuals
$16 million more funding available at the local level to with disabilities.
provide park and recreation services for persons with
disabilities.This new funding has made great inroads in Approved by the 1APD Board of Trustees on August 18,
funding recreational services to people with disabilities. The 2006.
challenge of funding facility renovation, however, remains.
Conclusion
All of the benefits of recreation, such as developing self-
esteem, better physical health, mental health,fitness and
social skills are critically important for aft people. Illinois park
districts,through the special recreation association model,
provide these services for people with disabilities through
effective, efficient and safe programs. These community-
based therapeutic recreation services have changed the
quality of life for Illinois residents with disabilities for more
than 35 years, and,with continued support from the General
Assembly, will do so for decades to come.
ACTIONS
• The Illinois Association of Park Districts
will:
s Shank,J.W.,Coyle,C.F.,Boyde,R.,&Kinney,W.B.(1996).A
classification scheme for therapeutic recreation research grounded in the
rehabilitative sciences.Therapeutic Recreation Journal,30, 179196.
3 4
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POSITION OF THE ILLINOIS ASSOCIATION OF to the elderly,the very young and those with existin g
PARK DISTRICTS respiratory problems.The Environmental Protection Agency
Elimination of secondhand smoke in public places ranks poor indoor air quality among the top five
environmental risks to public health. Levels of indoor air
The issue pollution can be two to five times higher(and occasionally
Illinois' park districts,forest preserves, conservation and 100 times higher) than outdoor[evels.3
recreation agencies are dedicated to providing recreational
opportunities for all citizens.The members of the Illinois A 2006 report from the U.S. Surgeon General concluded
Association of Park Districts (IAPD) strongly encourage that there is no risk-free level of exposure to secondhand
people to use our public exercise facilities and programs to smoke. Nonsmokers exposed to secondhand smoke at
combat major health issues such as obesity, heart disease home or work increase their risk of developing heart
and respiratory abnormalities. These facilities are places disease by 25 to 30 percent and increase their risk of
where Illinoisans can improve their health, not places where developing lung cancer by 20 to 30 percent.4 This finding is
they can become exposed to the health hazards associated a major public health concern because nearly half of all
with secondhand smoke. nonsmoking Americans are still regularly exposed to
secondhand smoke.
Exercise and air pollution
The Illinois Association of Park Districts affirms that all Positive health effects of eliminating secondhand
people should have access to clean, healthy indoor and smoke in vublic 121aces i
outdoor areas for exercise and recreation. Smoke free laws protect people from the dangers of
secondhand smoke.The U.S. Centers for Disease Control
Poor air quality can result in negative consequences for and Prevention recently issued an advisory that persons
those who exercise. Millions of Americans are living in with heart disease should avoid indoor settings where
areas where the air carries unhealthy levels of noxious smoking is allowed because of new evidence that even
pollutants such as ozone, carbon monoxide (found in short-term exposure to secondhand smoke can trigger heart
cigarette smoke),fine particles, sulfur dioxide, nitrogen attacks. Smoke free laws protect not just those with
dioxide or lead. Exercise makes people more vulnerable to diseases,but everyone. Air pollution levels have been found
health damage from these pollutants. During exercise, to be 82 percent lower, on average, in venues required by
people may increase their oxygen intake by as much as ten law to be smoke free,compared to those where smoking
times their resting level.' Exercising in polluted air increases was permitted.5 Further, smoke free laws promote healthy i
contact with pollutants and makes people vulnerable to lifestyles,encourage tobacco cessation and reduce the
health damage. initiation of tobacco
Steps must be taken to ensure clean air for today and use by youth.
for many Generations to come
Approximately 53,000 nonsmoking Americans die annually
from inhaling other people's tobacco smoke.2 Breathing American Lung Association,"Airing the Truth About Indoor and
tobacco smoke can hurt anyone, but it is especially harmful outdoor Air Pollution,"2004.
d http:llwww.surgeongeneral,gov/library/secondhandsmoke/.
I
American Lung Association,"Air Pollution and Exercise,"2000. 5 Bluegrass Action News,"UK Study Finds Smoke-free Law Reduces
2 Bilofsky,Walt"Secondhand Smoke and Community Laws,"2003. Indoor Air Pollution,"2004. �
1 2
Conclusion
The members of the Illinois Association of Park Districts
support initiatives to eliminate smoking in public places.
One of our primary goals is to promote healthy lifestyles,
and we view the elimination of smoking in public places as a
step toward that goal.
Making the air cleaner is not the only benefit of smoking ban
legislation. Publicity during public debates educates citizens
to the health hazards of secondhand smoke.The process E
brings people concerned about health together. They may
collaborate on other useful projects.And since many
smokers sincerely wish to quit,
smoking restrictions can provide an additional incentive for
them to kick the addiction.
ACTIONS
The Illinois Association of Park Districts will:
• Partner with community and statewide
organizations,volunteers and health
professionals to eliminate smoking in both
indoor and outdoor public places.
• Assist our member agencies in developing
non-smoking policies and initiatives at the
local level. IAPD will accomplish this by
researching our member agencies' smoking
policies and sharing them with the
membership to create an awareness of the
unique policies that exist. IAPD has and will
3
continue to work with the American Lung
Association of Illinois and the American
Heart Association on this and other health-
related issues.
Approved by the IAPD Board of Trustees on August 18,
2006.
v
3
POSITION OF THE ILLINOIS ASSOCIATION OF
PARK DISTRICTS Inactive people have a greater risk of developing some
Healthy living—the role of park districts, forest cancers, have more chance of developing diabetes, have a
preserves, conservation and recreation agencies higher risk for osteoporosis and are more prone to injuries
and accidents than physically active people.4
The issue
Healthy living is fundamental in improving one's physical Emotional benefits E
and emotional health and social well being. Parks and Physical activity has been shown to help people become
recreation services play a vital role in encouraging people to more emotionally and mentally fit. Researchers at Duke
develop and maintain healthy lifestyles by providing the University studied people suffering from depression for four
programs, the facilities and the protected environment that months and found that 60 percent of the participants who
allow people to be physically and socially active. exercised for 30 minutes three times a week overcame their
depression without using antidepressant medication.5
Background
Research shows that one way to increase the population's In a study that explored the leisure behavior of 695 adults,
level of physical activity is to provide easy access to nearby half reported that they were in a better mood after visiting a
parks, playgrounds, greenways or trails.' A study by the park. Participants'negative moods decreased after leaving
National Recreation and Park Association found that, in a park, and the park users reported lower levels of anxiety
terms of overall health, local park and recreation users and sadness.The longer the participants stayed,the less
reported fewer visits to a physician for purposes other than stressed they became.Overall, results indicated that, in
check-ups than did non-park users,even when controlling parks, people begin their recreation experiences in better i
for the effects of age, income, education level, health status moods and remain in better moods.s {
and other possible influences.2
Social benefits
Physical benefits According to the Joumal of Sport and Exercise Psychology,
Active people have longer life spans and are at less risk of people who are physically active are viewed as harder
developing diseases. Active lifestyles decrease the risk of workers, as more confident and more self-controlled.'
obesity and heart attacks?Maintaining a healthy body
weight is easier on the heart and joints,which enables a Participating in sports and exercise programs at parks and
more agile lifestyle as one ages. Physical activity also helps recreation agencies can increase social opportunities.
lower blood pressure and cholesterol, which can decrease Friendship and companionship generated through
the chance of heart attack and stroke. participating in shared activities is an important need that
2 Parks for People,A Healthier America?It's a Walk in the Palk,2004 NHS Health Scotland and The Scottish Executive,
Ho,ChingHua,Laura Payne,Elizabeth Orsega-Smith and Geoffrey ittt //www.healEh livin ov.uk/ h sicalactivit 2005
Godbey,"Parks,recreation and public health:parks and recreation s p' y ,Mental y y'
improve the physical and mental health of our nation-research update." G Mensal Health Journal,Mental Health Benefits re Exercise, pro i
Parks&Recreation,April 2003. Parks,recreation and public health.-parks and recreation improve the
I 3 Overweight and Obesity:What You Can Do,U.S.Dept.of Health and physical and mental health of out turtiar-research update.
Human Services
http//www.findarticles.corr/p/articles/mi_m1145/is_38/ai_100960607,
(www,surgeongenci-al.goy/topics/obesity/ealltoaction/fact_whateanyoudo Copyright 2003 NRPA
htm). 7 American Council of Exercise,Journal of Sport and Exercise
Psychology,2000
1 2
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motivates people to participate in opportunities offered at
park districts,forest preserves,conservation and recreation
agencies.$Community based physical activity programs
offered at these agencies provide social interaction with
peers and peer-led activities that are especially good for the
elderly and children.
Illinois Association of Park Districts' member agencies
provide programs that families can enjoy together.These I
shared activities reduce family stress and allow families to
share time together in constructive and healthy ways that
are conducive to strengthening family bonds. In this way,
agencies foster the positive emotional and social impacts
that strong families engender.
Conclusion
The Illinois Association of Park Districts encourages people
of all ages to be physically active in order to maintain
healthy lifestyles.
Illinois Association of Park Districts' members offer
outstanding programs and services for people of all ages f
seven days a week, 52 weeks a year. Agencies promote
healthy lifestyles through fitness and recreation programs,
cultural celebrations, museums,zoos and performing arts
venues that improve the physical, emotional and social well
being of all Illinois citizens.
ACTIONS
The Illinois Association of Park Districts will:
• Promote our members' efforts to provide the
resources that encourage people to
maintain active, healthy lifestyles.
• Coordinate statewide public awareness
campaigns on how to maintain healthy
lifestyles through educational workshops
and the Association's publications.
s Ho,ChingHua,Laura Payne,Elizabeth Orsega-Smith and Geoffrey
Godbey,"Parks,recreation and public health:parks and recreation
improve the physical and mental health of our nation-research update."
Parks&Recreation,April 2003.
4
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POSITION OF THE ILLINOIS ASSOCIATION OF agencies bring fitness to the people.This proximity to
PARK DISTRICTS fitness facilities has a direct impact on public participation in
Importance of public sector fitness facilities an exercise program. People with the best access to
recreational facilities are 43 percent more likely to exercise
The issue 30 minutes most days than those with poor access?A
Illinois' park districts,forest preserves, conservation and recent report from the American Journal of Health I
recreation agencies own and operate hundreds of fitness Promotion says that people living in areas without public
facilities throughout the state. Publicly operated fitness recreation facilities are more likely to be overweight.4 A
facilities play a vital role in providing access to affordable recent report by the Institute of Medicine on combating
exercise opportunities for the state's residents. childhood obesity even calls on local governments to
expand the number of recreational facilities,Parks and bike
In the U.S., as well as the state of Illinois, adult and paths to help combat this national epidemic.
childhood obesity rates are on the rise. Regular exercise is
a necessary component of most doctor-recommended In addition, public facilities make good economic sense.
programs for achieving healthy lifestyles. Too often, Park districts,forest preserves,conservation and recreation
however,the people who need them the most are unable to agencies employ more than 62,900 people who earn more
find affordable private-sector fitness opportunities near their than $621 million each year.These agencies generate a
homes. But many public park and recreation fitness centers total of$371 million in capital investments for the
serve these populations who are not historically served by construction of new parks and recreational facilities. In fact,
private health clubs. the direct economic impact generated by these agencies is
$3 billion per year.6
Public fitness facilities increase exercise rates,help Adults who use these facilities become more valuable
fight disease and improve the economy employees as they become healthy.One study of more
In the U.S., physical inactivity causes numerous physical than 8,000 workers at a single company found that
and mental health problems, is responsible for an estimated employees who participated in a health promotion program
200,000 deaths per year and contributes to the obesity incurred 29 percent lower health care costs than non-
epidemic.' However,the Centers for Disease Control (CDC) participants. Numerous studies show that absenteeism I
have determined that creating and improving places to be
active can result in a 25 percent increase in the number of
people who exercise at least three times a week.2
By providing recreation and fitness centers,which are most
often located in residential areas, park and recreation 3 Giles-Corti,B.&Donovan,R.J.,2002.Social Science and Medicine,
54.
r
U.S.Department of Health and Human Services,Centers for Disease 4 Catlin,T.K.,American Journal of Health Promotion,2003.s
Control and Prevention.(1996).Physical activity and health:A Report to Institute of Medicine.(2003).Preventing Childhood Obesity:Health in
the Srrrgeorr General. tth.e Balance.
Economics Research Associates.(2005).Economic Impact of Local
2 Park and Recreation Agencies in Illinois.
Centers for Disease Control and Prevention,Guide to Community 7 i
Preventive Services,2002.Creating or Improving Access to Places for Goetzel R.Z.;Jacobson,B.H.;Aldana,S.G.;Vardell,K.;and Yee,L.
Physical Activity is Strongly Recommended to Increase Physical (1998).Health care costs of worksite health promotion participants and
Activity. nonparticipants.Journal of Occupational Environment Medicine
40(4):341-346.
1 2
rates decline when employees participate in fitness claim that they lose significant revenue to the public sector.
programs. But, as Athletic Business editor Andrew Cohen writes, "The
Public fitness facilities fulfill a community need by argument[of unfair competition] is shortsighted and
providing services to underserved aroups pus��ylly2damaging to the recreation and fitness
Central to the mission of park districts,forest preserves,
conservation and recreation agencies in Illinois is the Conclusion
provision of recreational choices to residents of all ages, The Illinois Association of Park Districts affirms that all
races and income levels. people—regardless of age,gender, race or socioeconomic
There are differences in the extent to which different status—should have access to affordable recreation and
demographic groups are inactive. Population studies show fitness opportunities,which the public sector historically
that risk of inactivity is higher among African-American (33 provides.There is room in all communities for both public
percent)and Hispanic(32 percent) adults than white adults and private fitness centers and clubs to serve all people in s
(25 percent).9 Risk of inactivity is also higher among lower- their quest for health and fitness.
and middle-income than affluent people. 0 Thus, many park The Illinois Association of Park Districts supports the
districts,forest preserves,conservation and recreation hundreds of fitness facilities under the auspices of public
agencies provide programming to historically underserved park and recreation agencies. These centers provide health
minority groups.And park and recreation agencies strive to and fitness opportunities to people of all ages and income
develop recreational facilities in inner-city neighborhoods, levels.
where private opportunities are few. These recreational
facilities,which often house health and fitness centers, are More and more, recreation and fitness centers in Illinois are
not just centrally located;they are also affordable. Dr. being developed as public/private partnerships between
Manning Marable,director of the Institute for park and recreation agencies and universities, hospitals,
Research in African-American Studies at Columbia schools and others.This trend maximizes the facility's
University, cites developing public park and fitness facilities usefulness, allowing it to cater to underserved groups,as
as a sociological issue and as a central factor in serving the well as to the very specialized demographic group being
people. served by the private-sector partner.
Some mistakenly believe that public recreation and fitness Public recreation facilities are in a position to foster an
centers provide"unfair"competition to privately owned active lifestyle, which could lead to a population of healthier,
facilities.As a result of this competition, many private clubs more productive citizens. Thus, park district and recreation
agency fitness facilities are vital in reaching the people of
s See Baun,William B.(1995)."The Impact of Worksite Health Illinois with recreation and fitness choices.
Promotion Programs on Absenteeism"in Worksite Health Promotion
Economics:Consensus and Analysis.Robert L.Kaman,editor. ACTION
9 National Center for Chronic Disease Prevention and Health Promotion.
Behavioral Risk Factor Surveillance System,2000.
10 Sallis,J.and Owen,N.,"Physical Activity&Behavioral Medicine," 12 Cohen,Andrew.Athletic Business.June 2002.
Sage Publications, 1999.
u Marable,Manning,Along Color Lines,Columbus Free Press, 1997,
3 4
The Association will encourage public/private
partnerships between our members and nonprofit
organizations, universities, hospitals and schools.We
will continue to promote best practices and model
programs.
Approved by the IAPD Board of Trustees on August 18,
2006.
f
E
i
c !
5
POSITION OF THE ILLINOIS ASSOCIATION OF
overweight.a Nearly one third of all low-income children in
PARK DISTRICTS Illinois were found to be overweight or at risk of becoming
Reducing obesity—the role of park districts, forest overweight.5 This extra weight acquired during childhood or
preserves,conservation and recreation agencies adolescence is associated with obesity during adulthood, j
and increases the risk for some chronic diseases later in
The issue life.6
Obesity is a national epidemic.Studies show that obesity
aggravates—or may be a contributing cause of—heart The benefits of physical activity
disease,diabetes and many other illnesses.Other studies The health benefits of physical activity during childhood and
indicate that exercising more and eating less help control adolescence are undeniable.According to the U.S.
weight and provide the basis for a healthy lifestyle. Obesity Surgeon General, studies indicate an association between
and its related health issues affect the American worker and youth physical activity and psychological health, lower
can negatively impact a corporations' bottom line.And levels of body fat, lower blood pressure and abstention from
many recent studies show specifically that childhood obesity tobacco and alcohol use.' Regular physical activity among
is rising rapidly in the United States. adolescents is consistently related to higher levels of self-
esteem and lower stress levels. Organized sports programs '
Background can introduce youth to such skills as teamwork, self-
The numbers of overweight children and adolescents in the discipline, leadership and socialization.8
U.S. have tripled over the last 40 years. Nationally, one in
five children over the age of six is considered overweight. The U.S.Surgeon General has estimated that each year
An estimated 65 percent of U.S. adults aged 20 years and 300,000 deaths can be attributed to obesity,yet 40 percent i
older are either overweight or obese.' of adults in the United States do not participate in any
leisure-time physical activity. However, a sensible program
The statistics for Illinois are even more compelling. Illinois that features moderate amounts of physical activity five or
ranked 22nd in the U.S. in the rate of adult clinical obesity at more times a week and a reduction in caloric intake can
22.9 percent. Obese and overweight adults currently fight obesity, as well as heart disease, certain types of
comprise 59.9 percent of the population.2 Twenty-six cancer, type 2 diabetes, stroke, arthritis, breathing problems
percent of boys and girls between the ages of 11 and 16 are and psychological disorders that are often associated with
overweight, and another 18 percent are at risk of becoming obesity.9
overweight.3 A study of 3-to 7-year-old children at 25
Chicago Public Schools found that 23 percent were
overweight, and 15 percent more were at risk for becoming 4 Longjohn M.Consortium to Lower Obesity in Chicago Children
Annual Report 2003.Chicago,lll;Children's Memorial Hospital;2003.
5 Center for Disease Control,Pediatric Nutrition Surveillance System,
2002.
e National Heart,Lung and Blood Institute(NHLBI)and National
Centers for Disease Control and Prevention,National Health and institutes of Health(N1H),compiled statistics.
Nutrition Examination Suivey for 1999-2002. 7 Surgeon General's Report on Physical Activity and Health,1996,U.S.
Trust for America's Health,F cis in Fat:How Obesity Policies are Dept,of Health and Human Services(USDHHS).
Failing inAmet•ica,2005. 8 Promoting better health for oun people through physical
3 The Third National Health and Nutrition Exandiration Survey activity and sports,2000 USDHHS.p p g p Y
(NHAHES 111)1988-1994. Huntsville,Md:Centers for Disease Control 9
and Prevention,National Center for Health statistics; 1996.and and Obesity:What You Can Do,U.S,Dept.of Health and
Human Services
1 2
Economic impact of inactivity Everyone should engage in active recreation in order to
Direct costs of physical inactivity in the U.S were recen#ly control obesity and instill a healthy lifestyle. Members of the
Illinois Association of Park Districts provide recreational
estimated to be$24 billion.The total costs of obesity were
opportunities in communities across Illinois at an affordable
estimated to be an additional$70 billion;together cost.
accounting for nearly 10 percent of national health care
expenditures.10 Hospitalization among children and If we do not instill a commitment to exercise and regular
adolescents for diseases associated with obesity increased physical activity, health issues and related health care costs
sharply over the last 20 years, accounting for more than will continue to climb.Workplace absenteeism will rise,
$127 million in health care costs. causing lost productivity,wages and profits. School
Public park agencies as providers attendance rates will drop, resulting in lost educational
Most doctors, scientific and government organizations opportunities for students and hardship for the schools
r themselves. It is the role of park districts and recreation
recommend regular physical activity and exercise. Physical
agencies to work with parents, schools, health care
education was once a mandate in public schools. But, in the providers, neighborhood groups and other community
face of budget and space constraints, many schools have organizations to begin turning the tide and reversing the
chosen to eliminate this vital component from the statistics on obesity.
curriculum. Without a scheduled exercise regimen, children
have become increasingly sedentary,watching TV and ACTION
playing video games.Watching TV now accounts for about The Association will assist our agencies through grants
half the leisure time of men,women and children in the to create programs that specifically address the obesity
U.S. epidemic.The Power Play program provides a template
for healthful beyond-school programming.The
Conclusion
Association will also include articles in its statewide
Nearly all public park agencies provide recreational
magazine and offer educational workshops.
programming, organized sports activities and other fitness
programs for children, adolescents and adults. Because it is Approved by the lAPD Board of Trustees on August 18,
central to the mission of public agencies to provide services 2006.
to their residents at an affordable rate,these programs are
tremendous resources to promote community-wide physical
fitness and good health.
(www.surgeongencral.gov/topics/obesity/calltoaction/fact_whatcanyoudo
,htm),
10"Economic Costs of Obesity and Inactivity,"Graham A.Colditz,
Medicine and Science in Sport and Exercise,November 1999. i
i
" U.S.Dept.of Labor,Bureau of Labor Statistics,American Time Uye
Sru•vey,9/2005.
3 4
I
I
POSITION OF THE ILLINOIS ASSOCIATION OF However,the number of special purpose districts continued
PARK DISTRICTS to grow from 2,407 in 1972 to 3,145 through 2002.2
The consolidation of local government in Illinois
The real key to determining whether a large number of local
The issue governments is good or bad for Illinois citizens rests
According to U.S. Census Bureau statistics, Illinois has primarily on three issues:
2,824 general-purpose units of local government and 3,145 1. Accountability and transparency
special districts for a total of 8,904 units of local 2. Cost and duplication of services
government. Illinois leads the nation in the number of units 3. Efficiency
of local government with Pennsylvania running second with
5,032 units,followed by Texas with 4,785, California with Accountability and transparency I
4,410 and Kansas with 3,888. In Illinois, citizens have been empowered by the Illinois
General Assembly to create special districts by referenda
There are currently 366 park districts in the state of Illinois, when they feel that specific needs are not being met or
13 forest preserve districts and five conservation districts. higher levels of service will enhance the quality of life in
particular areas.
Background
Why does Illinois have so many local governments and With the creation of a park district in Illinois comes the
does this have a negative or positive impact on the delivery creation of a locally elected board of park commissioners.
of local services? Commissioners serve either four-or six-year terms. They
serve without compensation, and studies show that the
There are two commonly referenced reasons why Illinois average commissioner donates more than 400 hours a year I
leads the country in this area. The first is based on serving in this capacity. Park commissioners in Illinois are i
geography and the need for specific governmental services professionals, homemakers and businesspeople whose
in areas that are not coextensive with any general-purpose common goal is to see their community thrive through the
unit of local government. The second is that the 1870 Illinois availability of parks, the protection and preservation of
Constitution limited the ability of a local government to natural resources, and the benefits of recreational
borrow more than five percent of the assessed valuation of programming.
that unit of local government. Therefore,the creation of Studies conducted by the University of Illinois over a 25-
many special districts acted to circumvent this limit. In all year period have shown that park districts have a higher
likelihood, both of these rationales worked together to level of visibility within the communities they serve than
create this result. almost any other form of government.
The 1970 Constitution was designed to address these Transparency of local government,which is the ability of
issues by removing tax limitations on home-rule citizens to observe the decision-making process and have
municipalities and counties and by encouraging an impact in the decisions being formulated, is exemplary
intergovernmental cooperation. The thinking behind these among park districts. State lawmakers also put a number of
changes was to slow the growth of local government. controls in place, including the Freedom of Information Act,
i
12002 Census of Govenmreirts Vol. I No. 1,U.S.Census Bureau, z
1 0 1 U.S.Census Bureau
2002 Census o Goiernmenrs Vol. N . ,
December 2002. December 2002•
1 2
which allows access to all public records, and the Open
Meetings Act,which requires most units of local government When exploring the issue of intergovernmental cooperation,
to post notice of all public meetings both physically and on studies also show that,to a large extent, park districts share
the Web. Such controls ensure that park districts and other facilities, staff, equipment and other resources with the
units of local government conduct their business in full view population served by similarly located units of local
of the public.The strategic planning processes and focus government and, in this respect, park districts may very well
groups that park districts frequently use further involve serve as a model for other government units.'
Illinois citizens in this local governmental activity.
Finally,the Illinois General Assembly provides that any park Efficiency
district in the state of Illinois can be dissolved by a citizen The previously mentioned prevalence of intergovernmental
initiated referendum,with its assets turned over to either a cooperation in which park districts are engaged creates a
general-purpose unit of local government(e.g., a wide variety of efficiencies both in services and cost
municipality)or a school district depending upon savings.
geographical location.To date,citizens have not exercised In addition, park districts are professionally staffed units of I
this authority. Rather,the opposite has occurred:A number local government. This means that services have the
of municipal park and recreation departments have merged greatest chance of being provided in an effective and j
with park districts. thorough manner and not as an outgrowth of political
Cost cronyism. Professional staffing assures that recreation
Many times,those without sufficient information on the programs and facilities are run and maintained by trained
professionals. Further,park districts, along with forest
issue opine that more government equates with higher l
costs and that meaningful savings of tax dollars would occur preserves, conservation and recreation agencies are
should a consolidation of local government take place. But caretakers of more than 350,000 acres of public land and
the key to any local government consolidation question is to open space across Illinois. The experts employed by these
explore the level of services being offered and to determine units of local government are uniquely qualified to provide
whether resources are being wasted or if there is a lack of for the responsible stewardship of a community's open
cooperation between units of local government. space, grasslands, prairies, golf courses,trails,greenways,
ponds, riparian habitat,streams, lakes,wetlands or
In Illinois, park districts represent only five cents of every tax significant fish and wildlife habitat.
dollar spent, and the park districts supplement their income Conclusion
from taxes by programmatic fees for services whereby the Illinois park districts have existed for more than a century.
user(or individual benefiting from the services) pays for They have withstood the test of time, and Illinois citizens
them.A recent study concluded that 47 percent of these a have accepted them as effective and efficient units of local
agencies' revenue comes from sources other than taxes. government.
i
3 See,for example,Diane Stanke and David T.Kindler,"Taking the Even so, Illinois' large number of units of local government
Pulse of the Community,"Illinois Parks&Recreation, invites debate about the consolidation of local governments.
September/October 2005,48-55.
4 The Economic Impact of Local Park and Recreation Agencies in
Illinois,a research project conducted by Economic Research Associates s
for the Illinois Association of Park Districts,2005. See Robin Hall,"Partnering with Purpose,"Illinois Parks&Recreation,
January/February 2006,12-18.
3 4
i
3
3
Compelling reasons for debate on the issue deserve further knowledge that supports the advantages of park
investigation. districts remaining independent units of local
government.
In this light,the Illinois Association of Park Districts(IAPD) ?
believes that each type of unit of local government should
be evaluated independently.
The relevant test for this evaluation is not whether there is a
disproportionate number of units of local government in
Illinois, but:
1. Whether those units of local government can be
created and dissolved by citizen-initiated referenda
rather than be created by appointment as an
outgrowth of a general-purpose government,
2. Whether local officials are elected and whether they
serve without compensation,
3. Whether those units of local government have
availed themselves of the opportunities provided by
the drafters of the 1970 Illinois Constitution's
emphasis on intergovernmental cooperation,
4. Whether citizens are assured a high degree of
visibility and accessibility to the decision-making
process of these units of local government, and
5. Whether the unit of local government effectively
provides services.
The IAPD will continue to demonstrate to the Illinois
General Assembly and the public that park districts meet or
exceed all criteria that determine whether a unit of local
government functions properly and efficiently.The IAPD will
continue to aid the state's park districts as they provide
outstanding services to their communities.
ACTIONS
The Illinois Association of Park Districts will actively
participate in discussions regarding the consolidation
of local government in Illinois and report the outcomes
of such discussions to our membership.The
Association will offer research and empirical
5 6
POSITION OF THE ILLINOIS ASSOCIATION OF and will want vandalized or otherwise damaged property to
PARK DISTRICTS be repaired immediately.
Safety in park districts, forest preserves, conservation
and recreation agencies-implementing a park watch Understaffed police departments find it difficult to patrol
program residential areas with the frequency residents prefer. Using
trained citizen volunteers as the"eyes and ears"for the
Introduction police department or an agency's security detail can help
Crime and vandalism are issues in every community. Crime reduce crime and the potential for crime in these areas. It
and violence can deny patrons the intended recreational also helps expand communication between residents and
use of park and recreation services and facilities. law enforcement officials.
Everyone should have access to safe,clean parks. In order Creating a park watch program
to keep these places safe for park patrons, park users and A park watch program can address all types of crime. The
the people living near parks need to get involved in agency- park staff needs to encourage community residents to
supported programs to stop crime and vandalism. assume more responsibility for the activities taking place in
their neighborhood.They must enlist the participation of
Background park users and neighboring residents for the program to be
From 2003 to 2004, crime rates rose 25.7 percent in Illinois effective. The users and neighbors are encouraged to report
park districts.' Crime and vandalism cost taxpayers millions suspicious or illegal activity.A special telephone number
of dollars each year for cleaning up graffiti, repairing can be provided to report criminal activity or maintenance
buildings, replacing vandalized equipment and paying problems that need attention.A nearby neighborhood watch s
insurance claims to injured patrons and for damaged group can be encouraged to adopt the park and volunteer to
property. check periodically for litter and damage. Signs can be
posted to explain that the park is protected by a park watch
Getting the community involved program.
Citizens must organize to take back their parks.They must
organize to help clean and repair parks and to report Benefits of a park watch program
suspicious and illegal activity to law enforcement officials. Creating a park watch program does the following:
• Decreases incidents of vandalism,crime, misuse of
Agencies can encourage this kind of community park properties and related costs.
involvement by providing interesting play equipment and • Creates awareness of activities in parks.
organizing recreation activities that entice law-abiding • Instills strong park, recreation and conservation values
children and adults to participate.A busy park is a safer in children and encourages them to be responsible park
park.2 Involved residents will help prevent criminal mischief patrons.
• Develops a sense of ownership for neighborhood parks, i
E
Illinois State Police Web site, recreation areas and facilities.
http://www.isp.state.il.us/docs/cii/ciiO4/CI104-Sect-11-27to I 98.p 0 Empowers citizens who use parks and park facilities,
df thereby making them feel comfortable, safe and proud.
2 National Crime Prevention Web site:
http://ncpc.org/topics/Neighborhood_Watch/Strategy_Takc Back
_the_Parks.php.
1 2
• Increases public awareness, cooperation and
community among law enforcement, citizens,
community organizations, park districts,forest
preserves, recreation and conservation agencies.
Conclusion
The Illinois Association of Park Districts supports park
watch programs and believes that implementing a program
effectively reduces or prevents crime and vandalism in park
districts forest preserves,conservation and recreation
agencies. Toward that end, IAPD offers the Eagle Eye j
Neighborhood Watch Program not only to park districts,
forest preserves,conservation and recreation agencies in
Illinois but to agencies across the United States.3 The all-in-
one program takes agencies through staff training and
program management and shows them how to encourage
community involvement,educate even young park patrons
and build partnerships with program sponsors and local law
enforcement agencies.
The city of Glendale Arizona estimates that it has saved l
$80,000 since 2002 by using the Eagle Eye program.
Beyond the dollars and cents,park watch programs also
connect people to their parks, adding a value foragencies
that is impossible to measure.This is evidence that the
public can make their parks safer.
1
3 For more information on the Eagle Eye Neighborhood Watch €
Program,contact the IAPD at 217-523-4554 or see the IAPD Web
site(www.lLparks.org)and click on the"Programs"section.
3
POSITION OF THE ILLINOIS ASSOCIATION OF parks and recreation services,the number of such
PARK DISTRICTS consumers will skyrocket during the next 25 years?
Senior services—the role of park districts, forest
preserves, conservation and recreation agencies Currently,the mature market represents more than 23
percent of all fitness memberships and 43 percent of all
The issue hospital wellness center memberships.4
During 2006, more than 75 million American baby boomers
will turn 60.' Never has it been more important for park The benefits of Physical activity to seniors
districts,forest preserves,conservation and recreation Although the risk of disease and disability has been shown
agencies to enhance programming for this growing senior to increase with age, poor health is not an inevitable
population. Studies have proven that fit seniors live longer, consequence of aging. Nearly 40 percent of deaths in
remain in their homes longer and participate more fully in America can be attributed to controllable factors including
community life. physical inactivity:5 Obesity among older adults has doubled
since 1980.6 Seniors who are obese or overweight are at
The Illinois Association of Park Districts (IAPD) urges all risk for chronic diseases. Much of the illness, disability, and
seniors to engage in active recreation three or more days a death associated with chronic diseases are avoidable
week to prevent heart disease, obesity, high blood through known prevention measures, such as participating
pressure,type 2 diabetes, osteoporosis and mental health in regular physical activity.
challenges such as depression. Further, the Illinois
Association of Park Districts urges public policymakers to Healthy lifestyles are more influential than genetic factors in
l provide appropriate recreational opportunities in avoiding the deterioration traditionally associated with
communities across Illinois at an affordable cost.All Illinois aging. Regular physical activity greatly reduces a person's
seniors must be given equal opportunities to participate in risk from dying of heart disease and decreases the risk for
healthy activities without economic hardship. Such local colon cancer,diabetes and high blood pressure. Physical
government bodies as park districts,forest preserves, activity also controls weight; contributes to healthy bones,
conservation and recreation agencies provide these muscles and joints; relieves arthritis pain; reduces
opportunities and must prepare to increase their efforts. symptoms of anxiety and depression; and decreases the
need for hospitalizations, physician visits and medications.'
Background
The United States is on the brink of a longevity revolution.
By 2030,one in every five people in the United States will
be a member of the senior population.2 While a large
number of seniors currently use a significant portion of 3Active Aging 101,Sarah Burnett-Wolle,MS,CTRS and Geoffrey
Godbey.
`Speaking Their Language,Colin Milner,American Senior Fitness
Association,www.seniorfitness.org/Speaking,htm.
5Centers for Disease Control and Prevention,Healthy Aging for Older
American Senior Fitness Association,"httpalwwws Adults,"Health-Related Behaviors."
ettiorfitness.arg" 6Centers for Disease Control and Prevention,Healthy Aging for Older
j wwwseniorfitness.org,2006.
Adults."Health-Related Behaviors." ,
2Healthy Aging for OlderAduits,Centers for Disease Control and 7
Prevention,www.cdc.gov/aging. Healthier U.S.Gov,Physical Fitness,"Be Physically Active Each
Day,"www.healthierus,gov/exercise.html.
2
Physical activity also benefits cognitive health. Cognitive Illinois park districts,forest preserves, conservation and
health, or brain health, is an important part of healthy recreation agencies can reverse this trend. Nearly all public
aging. Cognitive health refers to maintaining and improving
mental skills such as learning, memory,decision-making park agencies provide recreational programming, organized �
i activities and other fitness programs for seniors. And
and planning. Among Americans 65 years and older, j y
because public agencies are committed to providing
approximately six#0 10 percent have dementia, and two-
thirds of people with dementia have Alzheimer's disease. services to their residents at affordable rates, these
Although research has not found a way to prevent dementia programs are tremendous resources to promote
or Alzheimer's disease, cognitive decline may be community-wide physical fitness and good health.
preventable. Recent research suggests that being Conclusion
physically active and engaging in social activities may help
maintain and improve cognitive health.e The Illinois Association of Park Districts supports senior
exercise and physical activity as deterrents to chronic
Economic impact of senior inactivity illness and premature death. A person's chronological age
The growing number of older Americans places increasing and functional age can be very different. Park districts,
demands on the public health system and on medical and
forest preserves, conservation districts and recreation
social services. Currently, almost one-third agencies must continue to provide easily attainable health,
of total U.S. Health care expenditures are for older adults. fitness and recreational programs for the seniors in their
These expenditures are largely due to treatment and care of communities affordable cost.
l
It is never too fatte o
chronic diseases,and the cost associated with many of to develop a healthy lifestyle. It is indeed
e conditions could be reduced through regular physical true that exercise can add life to a person's years and years
these to a person's life.The IAPD supports park districts,forest
preserves,conservation districts and recreation agencies as
Public park agencies as 12roviders they work to introduce healthy lifestyles through physical
Most doctors, scientific and public health organizations activity to the growing population of Illinois seniors.
recommend regular physical activity and exercise for ACTIONS
seniors. Even with these recommendations, people still tend The Illinois Association of Park Districts encourages
to be less active as they age. More than 60 percent of our membership to seek formalized partnerships with
American adults do not get enough physical activity. hospitals,senior centers and community organizations
By age 75, about one in three men and one in two women to promote structured health, recreation and fitness
do not engage in any physical activity. programs.
The Association will monitor trends and needs of the
s Centers for Disease Control and Prevention,Healthy Aging for older growing senior population in Illinois by maintaining a
Adults."Health-Related Behaviors." close relationship with the Illinois Department on Aging
and conducting research through the IAPD Research
9 Healthier U.S.Gov,Physical Fitness,`Be Physically Active Each Advisory Council.
Day,"www.healthicrus.gov/exercisc.htm].
10 Department of Health and Human Services,Physical Activity and Approved by the IAPD Board of Trustees on August 18, {.
Health;A Report of the Surgeon General,Atlanta,GA:Centers for 2006.
Disease Control and Prevention, [996.
3 4
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Reviewed By: Agenda Item Number
Parks ■
Recreation ■
PARKea?McRFATION Director ■
City Administrator El Tracking Number
Legal ❑
Human Resources ❑
Police ❑
Park Board Agenda Item Tracking Document
Title: Recreation Services
Agenda Date: December 13, 2012
Synopsis: Staff has prepared information on the Recreation Department changes and
services that will be offered.
Action Previously Taken:
Date of Action: Action Taken:
Item Number:
Type of Vote Required: None.
Action Requested: Informational item.
Submitted by: Laura Schraw Parks and Recreation
Name Department
Agenda Item Notes:
Tim has prepared the attached memo regarding the Recreation Department and items that need
to be addressed at the old Administration Offices, what staff's role will be with the department
changes, and what the Park&Recreation Department services will entail.
YORKVILLF
202 East Countryside Prkwy. Yorkville, IL 60560 1P
(630) 553-2582 (630) 553-2644 fax
1 10MIioWun Owl 0( Email: recreation nyorkviI Ile.i1.us www.yorkville.il.us PARrc& FREcRF-AT1c)N
Fitness& Recreation for Our Community
To: Laura Schraw, Interim Director
From:Tim Evans, Superintendent of Recreation
Re: Rec. Dept. 2013—2014
With the recent vote on the REC Center, and the decision to move out of the facility,the Rec. Dept. will be
moving back into the Rec.Admin./S. Preschool Bldg. as soon as possible.To move back in, we are looking
at 30-40K in renovations needed to make the bldg. useable for office and programming space.
Renovations that will need to take place will include the following:
1.) Making sure the HVAC is working properly
2.) Enclosing the outside dock area,to be used for storage. We will need storage space for items at
the REC Center as well as items inside the bldg.
3.) Renovating parts of the inside of the bldg.for programming space.
4.) Renovating office space area.
5.) Making the bldg. completely ADA accessible.
6.) Enlarging the outside playground area
7.) Minor parking area upgrades
8.) Move Phone system
9.) Move Internet
10.)Move REC Track and link with City Hall for registration at both locations.
11.)Move Copier
12.)On—Line registration. Since we will not be open 7 days a week, and late at night, like the REC
Center hrs. of operations.
At this time we are planning on all Rec. full-time staff moving to the new Rec.Admin./S. bldg.:
1.) Tim—Special Events, Concession Stands,Tournaments, Sponsorship
2.) Shay—Child Development,Athletics, Sponsorship
3.) Barb—Office Staff
4.) Jon - Opening/closing schools, assist with: concessions stands,tournaments, special events &
athletics.
5.) Ryan—Opening/closing schools, assist with: concessions stands,tournaments, special events &
athletics.
6.) Pre-school Staff: We will need on 40 hr. a week preschool coordinator as well as a few 15-20 hr. a
week instructors.
7.) Limited Part-time staff to cover open hrs. at:Admin. office, concession stands, and athletics.
Programming that we will be focusing on:
1.) Athletic leagues—Basketball, Soccer, Softball,Volleyball
2.) Athletic Classes
3.) Preschool
4.) Pre-Preschool
5.) Child Development classes
6.) Special Events
7.) Concession Stands
8.) Youth Baseball Tournaments @ Bridge Park
"The achievements of an organization are the results of the combined effort of each individual."
Reviewed By: Agenda Item Number
1P WWVA-E Parks ■
Recreation ■
pnRKC a REcRmT1uN Director ■
City Administrator F] Tracking Number
Legal ❑
Human Resources ❑
Police ❑
Park Board Agenda Item Tracking Document
Title: Leases for Riverfront Buildings
Agenda Date: December 13, 2012
Synopsis: The lease agreements for Riverfront Park buildings are attached for review to
determine if the contracts should be renewed or a new RFP sent out.
Action Previously Taken:
Date of Action: Action Taken:
Item Number:
Type of Vote Required: Majority
Action Requested: Provide staff with direction on contract renewals or a new RFP
for the Riverfront buildings.
Submitted by: Laura Schraw Parks and Recreation
Name Department
Agenda Item Notes:
Please see the attached memos and lease agreements.
C fT y
06 Memorandum
To: Park Board
EST. -�` Yid 1s36 From: Jeff Weckbach, Administrative Intern
Bart Olson, City Administrator
�! p� CC: Laura Schraw, Interim Director of Parks and Recreation
C<wrMY Sad
Date: November 29, 2012
4C.- Subject: Concession Lease Agreements on E. Hydraulic Ave
Summary:
A discussion related to the lease agreements on E. Hydraulic Ave.
Background:
On June 6, 2011 the City entered into an agreement with Creative Kernels for the lease of
a portion of 131 E. Hydraulic Ave for the purposes of operating a concession stand. The
agreement was set for a 2 year term with an option to renew the agreement for an additional 2
years. On October 13, 2011 Creative Kernels entered into an agreement to sub lease a part of
this area to White Water Ice Cream and then Creative Kernels subsequently was removed
entirely from the lease,placing White Water Ice Cream as the full owner of the lease. This
occurred on September 26, 2012. Currently this agreement is set to expire on June 6, 2013.
Attached are copies of the agreements.
On June 23, 2011 the City entered into an agreement with River City Roasters to lease
out the North Portion of 131 E. Hydraulic Ave for the purposes of operating a concession stand.
The agreement was set for a 2 year term with an option to renew the agreement for an additional
2 years. The current term of this agreement will end on June 23, 2013. Attached is a copy of the
agreement.
On February 22, 2011 the City entered into an agreement with Geneva Kayak to lease out
301 E. Hydraulic Ave for the purposes of operating a canoe and kayak rental. The agreement was
set for a 2 year term with an option to renew the agreement for an additional 2 years. Because of
the delay of them entering the building until spring, they were not billed until April 2011. The
current term of this agreement will end on April 30, 2013. Attached is a copy of the agreement.
Currently the rent for White Water Ice Cream is $200 per month, River City Roasters is
$200 per month and Geneva Kayak is $250 per month. According to the agreements, White
Water Ice Cream is permitted to sell ice cream and related products (with the exception of coffee
and coffee related products), River City Roasters is permitted to sell food and beverages, musical
instruments, art and other related"knick knacks," and Geneva Kayak is permitted to rent Kayaks
and Canoes as well as instructional classes and trips. The City receives 5% of the gross profits
from these businesses. Last year the City earned approximately$13,000 in revenue from
collecting the 5% and rent.
Analysis:
Because there is an ability to renew this agreement, it is important for the Park Board to
discuss whether they wish to extend the agreement with White Water Ice Cream, River City
Roasters,both or choose to find a different business to lease the space. If it is felt the lease
should be renewed, then the City will need to have adequate time to review the current
parameters of the agreement and enter into negotiations the businesses in order to renegotiate
terms such as rent. Another option available is for the City to not extend the contract and have a
Request for Proposals from any potential vendors to lease the space. Finally, with the City
potentially leaving the REC center, these buildings could be used as a space for programs. While
this may not be as profitable as renting out the facilities, it is still an option to consider.
According to the contracts, the Lessee may negotiate for an extension to the contract only by
request of the City.
Recommendation:
Staff is recommending that the space still be used for businesses, and not for
programming. The buildings are more profitable being rented, and provide services to the
residents that are needed for their recreation enjoyment. Staff is also recommending that the
businesses that are currently leasing the spaces have first right of refusal for another 2 year
contract. At this time, we have not developed the park, and there has been a significant
investment by each of these businesses in the spaces they are leasing.
As far as rent, Staff's recommendation is to not raise the rent, or raise in a minimal
amount (less than $50/month). The renters have paid for significant improvements to the
building, splitting the electric meter, and are paying taxes for their space. The improvements are
not reimbursed if a new business takes over the space, so they have made an investment, and
again, we have not yet invested in our park.
A modification that could benefit the area would be to add another business is if the
Whitewater Ice Cream/Party Pad is divided into two business spaces that are individual leases
instead of under one lease/sublease agreement. Another popcorn business did contact the City
about leasing this space. If the Park Board proceeds in that direction, Whitewater Ice Cream
would have an option to renew a lease for their unit, and then a new RFP could be released for
the area that is currently a Party Pad.
Ordinance No. 2011
AN ORDINANCE OF THE UNITED CITY OF YORKVILLE, KENDALL COUNTY,
ILLINOIS,APPROVING A LEASE AGREEMENT WITH
CREATIVE KERNELS, INC. (131 E. HYDRAULIC AVENUE)
WHEREAS, the United City of Yorkville (" the City") is a duly organized, and validly
existing non home-rule municipality of the State of Illinois under the 1970 Illinois Constitution
and the laws of the State of Illinois; and,
WHEREAS, the City is authorized pursuant to section I1-76-1 of the Illinois Municipal
Code (65 ILCS 5/11-76-1) to lease real estate owned by the City when it is no longer necessary,
appropriate, required for the use of,profitable to, or for the best interest of the City; and,
WHEREAS, the City and Creative Kernels, Inc. have agreed to terms of a lease of the
building at 131 E. Hydraulic Avenue for the purpose of operating a food concession business;
and,
WHEREAS, the Corporate Authorities of the United City of Yorkville hereby find that it
is in the best interest of the City to enter into said lease.
NOW, THEREFORE, BE IT ORDAINED, by the Mayor and City Council of the
United City of Yorkville, Kendall County, Illinois, as follows:
Section 1. That the building lease between the United City of Yorkville and Creative
Kernels, Inc., Concession Lease Agreement ("the Agreement") a copy of which is attached
hereto and incorporated herein as Exhibit A, is hereby approved.
Section 2. That the Mayor and City Clerk, are hereby authorized to execute and deliver
said Agreement on behalf of the City.
Section 3. That the officials, officers, and employees of the United City of Yorkville are
hereby authorized to take such further actions as are necessary to carry out the intent and purpose
of this Ordinance and building lease.
Section 4. This Ordinance shall be in full force and effect upon passage by a three
fourths vote of the Corporate Authorities, approval, and publication as provided by law.
1
Passed by the City Council of the United City of Yorkville,Kendall County,
Illinois this day of , 2011.
CITY CLERK
ROSE SPEARS DIANE TEELING
GEORGE GILSON, JR. JACQUELYN MILSCHEWSKI
CHRIS FUNKHOUSER I MARTY MUNNS
CARLO COLOSIMO l Lu ( O
Approved by me, as Mayor of the United City of Yorkville, Kendall County, Illinois,this
U _day of Tu , A.D. 2011.
MAYOR
2
UNITED CITY OF YORKVILLE
800 GAME FARM ROAD
YORKVILLE, ILLINOIS 60560
THIS CONTRACT made this day of , 2011, by and between the United
City of Yorkville, an Illinois municipal corporation hereinafter called the "City" and Creative Kernels,
Inc., located at 3868 Sandy Bluff Road, Plano, Illinois, 60560,hereinafter called the"Lessee".
WITNESSETH:
WHEREAS, the City has heretofore negotiated terms for the operation of a business for the sale
of food and beverages for consumption on and off the premises to be located at 131 East Hydraulic
Street in the City of Yorkville as contained in the attached Contract Documents; and
WHEREAS, the City has found that the Lessee is the best operator for said business and desires
to award the Lessee this contract for said services.
NOW, THEREFORE, for and in consideration of their mutual promises and agreements, the
parties hereto do hereby agree as follows:
1. The Lessee agrees to furnish all materials, supplies,tools, equipment, labor and other services
necessary to commence and complete the services in accordance with the conditions and
prices stated in the Request for Proposals, Terms and Conditions, Detailed Specifications,
and Proposal Form, all of which are made a part hereof and herein called the "Contract
Documents".
2. The Lessee shall pay the City in the amounts, manner and at times as set forth in the Contract
Documents.
IN WITNESS WHEREOF, the parties hereto have executed, or caused to be executed by their
duly authorized officials,this Contract as of the day and year first above written:
UNITED CITY OF YORKVILLE
By: AW J.lea,
Mayor
zAttest•
Crty Clerk
CREATIVE KERNELS,INC.
By. c ..�
re
C v
Print Name and Title
tes 5i5cA
United City of Yorkville
Concession-Lease Agreement
Name of Proposing Company: Creative Kernels.
Project Name: 131 E Hydraulic Building Lease
Proposal No.:
Proposal Due: Friday, March 11, 2011 at 3:00 pm
Proposal Opening_ Friday, March 11, 2011 at 3:01 pm
Required of All Proposers:
Deposit: Not Required
Letter of Capability of Acquiring
Performance Bond: Not Required
Required of Awarded Lessee:
Performance Bond/Letter of Credit: Not Required
Certificate of Insurance: Required
Legal Advertisement Published: N/A
Date Issued: Thursday, February 24, 2011
This document consists of 22 pages.
Return original and two duplicate copies of proposal along with one compact disc with
proposal information contained on it in a *.doe (Microsoft Word) or *.pdf(Abode Acrobat)
version in a sealed envelope marked with the Proposal Number as noted above to:
BART OLSON
INTERIM DIRECTOR OF PARKS AND RECREATION
UNITED CITY OF YORKVILLE
800 GAME FARM ROAD
YORKVILLE, IL 60560
PHONE: 630-553-4350
FAX: 630-553-7575
www.yorkville.il.us
1
United City of Yorkville
The UNITED CITY OF YORKVILLE will receive proposals Monday thru Friday,8:00 A.M.to 4:30
P.M. at City Hall, 800 Game Farm Road, Yorkville, IL 60560.
SPECIFICATIONS MUST BE MET AT THE TIME THE PROPOSAL IS DUE.
The City Council reserves the right to accept or reject any and all proposals,to waive technicalities
and to accept or reject any item of any proposal.
The documents constituting component parts of this contract are the following:
I. REQUEST FOR PROPOSALS
II. TERMS & CONDITIONS
III. DETAILED SPECIFICATIONS
IV. PROPOSAL/CONTRACT FORM
DO NOT DETACH ANY PORTION OF THIS DOCUMENT. INVALIDATION COULD
RESULT. Proposers MUST submit an original,2 additional paper copies and one compact disc of
the total proposal. Upon formal award of the proposal,the successful Proposer will receive a copy of
the executed contract.
2
United City of Yorkville
I. REQUEST FOR PROPOSALS
1. GENERAL
1.1. Notice is hereby given that the United City of Yorkville will receive sealed proposals up to
Friday, March 11, 2011 at 3:00 pm.
1.2. Proposals will be opened and read aloud in the City Council Chambers at Yorkville City
Hall, 800 Game Farm Road on Friday, March 11, 2011 at 3:01 pm.
1.3. Proposals must be received at the United City of Yorkville by the time and date specified.
Proposals received after the specified time and date will not be accepted and will be
returned unopened to the Proposer.
1.4. Proposal forms shall be sent to the United City of Yorkville, ATTN: Bart Olson, in a
sealed envelope marked"SEALED PROPOSAL". The envelope shall be marked with the
name of the project, date, and time set for receipt of proposals.
1.5. By submitting this proposal,the proposer certifies under penalty of perjury that they have
not acted in collusion with any other proposer or potential proposer.
2. PREPARATION OF PROPOSAL
2.1. It is the responsibility of the proposer to carefully examine the specifications and proposal
documents and to be familiar with all of the requirements, stipulations, provisions, and
conditions surrounding the proposed services.
2.2. No oral or telephone interpretations of specifications shall be binding upon the City. All
requests for interpretations or clarifications shall be made in writing and received by the
City at least five (5) business days prior to the date set for receipt of proposals. All
changes or interpretations of the specifications shall be made by the City in a written
addendum to our proposers of record.
2.3. In case of error in the extension of prices in the proposal,the hourly rate or unit price will
govern. In case of discrepancy in the price between the written and numerical amounts,
the written amount will govern.
2.4. All costs incurred in the preparation, submission, and/or presentation of any proposal
including any proposer's travel or personal expenses shall be the sole responsibility of the
proposer and will not be reimbursed by the City.
2.5. The proposer hereby affirms and states that the prices quoted herein constitute the total
cost to the City for all work involved in the respective items and that this cost also includes
all insurance, royalties, transportation charges, use of all tools and equipment,
superintendence,overhead expense,all profits and all other work,services and conditions
necessarily involved in the work to be done and materials to be furnished in accordance
with the requirements of the Contract Documents considered severally and collectively.
3
United City of Yorkville
3. MODIFICATION OR WITHDRAWAL OF PROPOSALS
3.1. A Proposal that is in the possession of the City may be altered by a letter bearing the
signature or name of person authorized for submitting a proposal, provided that it is
received prior to the time and date set for the bid opening. Telephone, email or verbal
alterations of a proposal will not be accepted.
3.2. A Proposal that is in the possession of the City may be withdrawn by the proposer,up to
the time set for the proposal opening,by a letter bearing the signature or name of person
authorized for submitting proposals. Proposals may not be withdrawn after the proposal
opening and shall remain valid for a period of ninety(90) days from the date set for the
proposal opening,unless otherwise specified.
4. DELIVERY
4.1. All proposal prices are to be quoted, delivered F.O.B. City of Yorkville, 800 Game Farm
Road,Yorkville, IL 60560.
i
5. TAX EXEMPTION
5.1. The City is exempt from Illinois sales or use tax for direct purchases of materials and
supplies. A copy of the Illinois Sales Tax Exemption Form will be issued upon request.
Our federal identification will also be provided to selected vendor.
6. RESERVED RIGHTS
6.1. The City of Yorkville reserves the exclusive right to waive sections, technicalities,
irregularities and informalities and to accept or reject any and all proposals and to
disapprove of any and all subLessees as may be in the best interest of the City. Time and
date requirements for receipt of proposal will not be waived.
II. TERMS AND CONDITIONS
7. CITY ORDINANCES
7.1. The successful proposer will strictly comply with all ordinances of the City of Yorkville
and laws of the State of Illinois.
8. USE OF CITY'S NAME
8.1. The proposer is specifically denied the right of using in any form or medium the name of
the City for public advertising unless express permission is granted by the City.
9. INDEMNITY AND HOLD HARMLESS AGREEMENT
9.1. To the fullest extent permitted by law, the Proposer shall indemnify, keep and save
harmless the City and its agents, officers, and employees, against all injuries, deaths,
losses,damages,claims,suits,liabilities,judgments,costs and expenses,which may arise
directly or indirectly from any negligence or from the reckless or willful misconduct of the
Proposer, its employees, or its subLessees, and the Proposer, its employees, or its
subLessees, and the Proposer shall at its own expense, appear,defend and pay all charges
4
United City of Yorkville
of attorneys and all costs and other expenses arising therefrom or incurred in connection
therewith, and,if any judgment shall be rendered against the City in any such action,the
Proposer shall, at its own expense, satisfy and discharge the same. This Agreement shall
not be construed as requiring the Proposer to indemnify the City for its own negligence.
The Proposer shall indemnify, keep and save harmless the City only where a loss was
caused by the negligent, willful or reckless acts or omissions of the Proposer, its
employees, or its SubLessees.
10. NONDISCRIMINATION
10.1. Proposer shall, as a party to a public contract:
(a) Refrain from unlawful discrimination in employment and undertake affirmative
action to assure equality of employment opportunity and eliminate the effects of past
discrimination;
(b) By submission of this proposal,the Proposer certifies that he is an"equal opportunity
employer" as defined by Section 2000(e) of Chapter 21, Title 42, U.S. Code
Annotated and Executive Orders#11246 and#11375,which are incorporated herein
by reference. The Equal Opportunity clause, Section 6.1 of the Rules and
Regulations of the Department of Human Rights of the State of Illinois,is a material
part of any contract awarded on the basis of this proposal.
10.2. It is unlawful to discriminate on the basis of race,color,sex,national origin,ancestry,age,
marital status, physical or mental handicap, sexual orientation, or unfavorable discharge
for military service. Proposer shall comply with standards set forth in Title VII of the
Civil Rights Act of 1964,42 U.S.C. Secs.2000 et seq.,The Human Rights Act of the State
of Illinois,775 ILCS 5/1-101 et. seq.,and The Americans With Disabilities Act,42 U.S.C.
Sees. 12101 et. seq.
11. SEXUAL HARASSMENT POLICY
11.1. The proposer, as a party to a public contract,shall have a written sexual harassment policy
that:
11.1.1. Notes the illegality of sexual harassment;
11.1.2. Sets forth the State law definition of sexual harassment;
11.1.3. Describes sexual harassment utilizing examples;
11.1.4. Describes the Proposer's internal complaint process including penalties;
11.1.5. Describes the legal recourse,investigative and complaint process available through
the Illinois Department of Human Rights and the Human Rights Commission and
how to contact these entities; and
11.1.6. Describes the protection against retaliation afforded under the Illinois Human Rights
Act.
12. EQUAL EMPLOYMENT OPPORTUNITY
12.1. In the event of the Proposer's non-compliance with the provisions of this Equal
Employment Opportunity Clause, the Illinois Human Rights Act or the Rules and
Regulations of the Illinois Department of Human Rights ("Department"), the Proposer
5
United City of Yorkville
may be declared ineligible for future contracts or subcontracts with the State of Illinois or
any of its political subdivisions or municipal corporations, and the contract may be
canceled or voided in whole or in part, and such other sanctions or penalties may be
imposed or remedies invoked as provided by statute or regulation. During the
performance of this contract, the Proposer agrees as follows:
12.1.1.That it will not discriminate against any employee or applicant for employment
because of race, color,religion, sex,marital status, national origin or ancestry, age,
physical or mental handicap unrelated to ability,sexual orientation,sexual identity or
an unfavorable discharge from military service; and further that it will examine all
job classifications to determine if minority persons or women are underutilized and
will take appropriate affirmative action to rectify any such underutilization.
12.1.2.That,if it hires additional employees in order to perform this contract or any portion
thereof,it will determine the availability(in accordance with the Department's Rules
and Regulations) of minorities and women in the area(s) from which it may
reasonably recruit and it will hire for each job classification for which employees are
hired in such a way that minorities and women are not underutilized.
12.1.3.That,in all solicitations or advertisements for employees placed by it or on its behalf,
it will state that all applicants will be afforded equal opportunity without
discrimination because of race, color,religion, sex,marital status,national origin or j
ancestry, age, physical or mental handicap unrelated to ability, or an unfavorable
discharge from military services.
12.1.4. That it will send to each labor organization or representative of workers with which it
has or is bound by a collective bargaining or other agreement or understanding, a
notice advising such labor organization or representative of the Proposer's
obligations under the Illinois Human Rights Act and the Department's Rules and
Regulations. If any such labor organization or representative fails or refuses to
cooperate with the Proposer in its efforts to comply with such Act and Rules and
Regulations,the Proposer will promptly so notify the Department and the contracting
agency and will recruit employees from other sources when necessary to fulfill its
obligations thereunder.
12.1.5.That it will submit reports as required by the Department's Rules and Regulations,
furnish all relevant information as may from time to time be requested by the
Department or the contracting agency, and in all respects comply with the Illinois
Human Rights Act and the Department's Rules and Regulations.
12.1.6.That it will permit access to all relevant books,records, accounts and work sites by
personnel of the contracting agency and the Department for purpose of investigation
to ascertain compliance with the Illinois Human Rights Act and the Department's
Rules and Regulations.
12.1.7.That it will include verbatim or by reference the provisions of this clause in every
subcontract it awards under which any portion of the contract obligations are
undertaken or assumed,so that such provisions will be binding upon such subLessee.
In the same manner as with other provisions of this contract, the Proposer will be
liable for compliance with applicable provisions of this clause by such subLessees;
and further it will promptly notify the contracting agency and the Department in the
event any subLessee fails or refuses to comply therewith. In addition,the Proposer
6
United City of Yorkville
will not utilize any subLessee declared by the Illinois Human Rights Commission to
be ineligible for contracts or subcontracts with the State of Illinois or any of its
political subdivision or municipal corporations.
13. DRUG FREE WORK PLACE
13.1. Proposer,as a party to a public contract,certifies and agrees that it will provide a drug free
workplace by:
13.2. Publishing a statement: (1) Notifying employees that the unlawful manufacture,
distribution,dispensation,possession or use of a controlled substance,including cannabis,
is prohibited in the City's or proposer's workplace. (2) Specifying the actions that will be
taken against employees for violations of such prohibition. (3) Notifying the employee
that, as a condition of employment on such contact or grant,the employee will: (A) abide
by the terms of the statement; and (B) notify the employer of any criminal drug statute
conviction for a violation occurring in the workplace no later than five(5) days after such
conviction.
13.3. Establishing a drug free awareness program to inform employee's about:(1)the dangers of
drug abuse in the workplace; (2)the City's or proposer's policy of maintaining a drug free
workplace; (3) any available drug counseling, rehabilitation and employee assistance
programs; (4) the penalties that may be imposed upon employees for drug violations.
13.4. Providing a copy of the statement required above to each employee engaged in the
performance of the contract or grant and to post the statement in a prominent place in the
workplace.
13.5. Notifying the contracting or granting agency within ten(10)days after receiving notice of
any criminal drug statute conviction for a violation occurring in the workplace no later
than five (5) days after such conviction from an employee or otherwise receiving actual
notice of such conviction.
13.6. Imposing a sanction on, or requiring the satisfactory participation in a drug abuse
assistance or rehabilitation program by any employee who is so convicted as required by
section 5 of the Drug Free Workplace Act.
13.7. Assisting employees in selecting a course of action in the event drug counseling,treatment
and rehabilitation is required and indicating that a trained referral team is in place.
13.8. Making a good faith effort to continue to maintain a drug free workplace through
implementation of the Drug Free Workplace Act.
14. PREVAILING WAGE ACT
14.1. Proposer agrees to comply with the Illinois Prevailing Wage Act, 820 ILCS 130/1 et seq.,
for all work completed under this contract to the extent required in said lease. Proposer
agrees to pay the prevailing wage and require that all of its subLessees pay prevailing wage
to any laborers, workers or mechanics who perform work pursuant to this contract or
7
United City of Yorkville
related subcontract.
14.2. Proposer and each SubLessee shall keep or cause to be kept an accurate record of names,
occupations and actual wages paid to each laborer,workman and mechanic employed by
the Proposer in connection with the contract. This record shall be open to inspection at all
reasonable hours by any representative of the City or the Illinois Department of labor and
must be preserved for four (4) years following completion of the contract.
15. INSURANCE REQUIREMENTS
15.1. Prior to the beginning of the contract period, Lessee and any SubLessees shall each
procure, maintain and pay for such insurance as will protect against claims for bodily
injury of death, or for damage to property, including loss of use, which may arise out of
operations by the Lessee or SubLessee or any Sub-Sub Lessee or by anyone employed by
any of them, or by anyone for whose acts any of them may be liable. Such insurance
required of the Lessee and required of the SubLessee shall not be less than the greater of
coverages and limits of liability specified below or any coverages and limits of liability
specified in the Contract Documents or coverages and limits required by law unless
otherwise agreed to by the City:
i
Workers Compensation $500,000 Statutory
Employers Liability $1,000,000 Each Accident j
$1,000,000 Disease Policy Limit
$1,000,000 Disease Each Employee
Comprehensive General Liability $2,000,000 Each Occurrence
$2,000,000 Aggregate
(Applicable on a
Per Project Basis)
Commercial Automobile Liability $1,000,000 Each Accident
Umbrella Liability $3,000,000
15.2. Commercial General Liability Insurance required under this paragraph shall be written on
an occurrence form and shall include coverage for Products/Completed Operations,
Personal Injury with Employment Exclusion (if any) deleted,Blanket XCU and Blanket
Contractual Liability insurance applicable to defense and indemnity obligations and other
contractual indemnity assumed under the Contract Documents.
15.3. Comprehensive Automobile Liability Insurance required under this paragraph shall include
coverage for all owned,hired and non-owned automobiles.
15.4. Workers Compensation coverage shall include a waiver of subrogation against the City.
15.5. Comprehensive General Liability, Employers Liability and Commercial Automobile
Liability Insurance may be arranged under single policies for full minimum limits required,
or by a combination of underlying policies with the balance provided by Umbrella and/or
Excess Liability policies.
8
United City of Yorkville
15.6. Lessee and all SubLessees shall have their respective Comprehensive General Liability
(including products/completed operations coverage), Employers Liability, Commercial
Automobile Liability,and Umbrella/Excess Liability policies endorsed to add the"City of
Yorkville,its officers,officials,employees and volunteers"as"additional insureds"with
respect to liability arising out of operations performed; claims for bodily injury or death
brought against City by any Lessee of SubLessee employees, or the employees of
SubLessee's subLessees of any tier, however caused, related to the performance of
operations under the Contract Documents. Such insurance afforded to the City shall be
endorsed to provide that the insurance provided under each policy shall be Primary and
Non-Contributory.
15.7. Lessee and all SubLessees shall maintain in effect all insurance coverages required by the
Contract Documents at their sole expense and with insurance carriers licensed to do
business in the State of Illinois and having a current A. M. Best rating of no less than A-
VIII. In the event that the Lessee or any SubLessee fails to procure or maintain any
insured required by the Contract Documents, the City may, at its option, purchase such
coverage and deduct the cost thereof from any monies due to the Lessee or SubLessee,or
withhold funds in an amount sufficient to protect the City, or terminate this Agreement
pursuant to its terms.
15.8. All insurance policies shall contain a provision that coverages and limits afforded
hereunder shall not be canceled, materially changed, non-renewed or restrictive
modifications added, without thirty(30) days prior written notice to the City. Renewal
certificates shall be provided to the City not less than five(5)prior to the expiration date of
any of the required policies. All Certificates of Insurance shall be in a form acceptable to
City and shall provide satisfactory evidence of compliance with all insurance requirements.
The City shall not be obligated to review such certificates or other evidence of insurance,
or to advise Lessee or SubLessee of any deficiencies in such documents, and receipt
thereof shall not relieve the Lessee or SubLessee from,nor be deemed a waiver the right to
enforce the terms of the obligations hereunder. The City shall have the right to examine
any policy required and evidenced on the Certificate of Insurance.
16. COMPLIANCE WITH OSHA STANDARDS
16.1. Equipment supplied to the City must comply with all requirements and standards as
specified by the Occupational Safety and Health Act. All guards and protectors as well as
appropriate markings will be in place before delivery. Items not meeting any OSHA
specifications will be refused.
17. SUBLETTING OF CONTRACT
17.1. No contract awarded by the City shall be assigned or any part sub-contracted without the
written consent of the Director of Parks and Recreation. In no case shall such consent to a
SubLessee or acceptance of a SubLessee shall relieve the Awarded Proposer from any
obligation hereunder or in any way change the terms of the contract. The awarded
Proposer shall be responsible for payment to the City of 5 % of the SubLessee's gross
receipts.
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United City of Yorkville
18. TERM OF CONTRACT
18.1. This contract may be extended no more than twice for subsequent annual periods (two
annual extensions) by mutual agreement of both parties, providing such agreement
complies with City purchasing policies and the availability of funds. However, if this
contract is not one that is subject to extension, such information will be available in the
detailed specifications or special conditions section, supra.
19. TERMINATION OF CONTRACT
19.1. The City reserves the right to terminate the whole or any part of this contract,upon thirty
(30) days written notice to the Awarded Proposer,in the event of default by the Awarded
Proposer or any SubLessee. Default is defined as failure of the Awarded Proposer to
perform any of the provisions of this contract or failure to make sufficient progress so as to
endanger performance of this contract in accordance with its terms. In the event that the
Awarded Proposer fails to cure the default upon notice, and the City declares default and
termination, the City may procure,upon such terms and in such mariner as the City may
deem appropriate, supplies or services similar to those so terminated. Any such excess
costs incurred by the City may be set-off against any monies due and owing by the City to
the Awarded Proposer.
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20. BILLING& PAYMENT PROCEDURES
20.1. Payment will be made upon receipt of an invoice. Once an invoice has been verified,the
invoice will be processed for payment in accordance with the City payment schedule,
policy and procedures.
20.2. The City shall review in a timely manner each bill or invoice after its receipt. If the City
determines that the bill or invoice contains a defect making it unable to process the
payment request,the City shall notify the Proposer requesting payment as soon as possible
after discovering the defect pursuant to rules promulgated under 50 ILCS 505/1 et seq.
The notice shall identify the defect and any additional information necessary to correct the
defect.
20.3. Please send all invoices to the attention of City of Yorkville,Accounts Payable,800 Game
Farm Road, Yorkville, IL 60560.
21. RELATIONSHIP BETWEEN THE PROPOSER AND THE CITY
21.1. The relationship between the City and the Proposer is that of a Lessor and Lessee.
22. STANDARD OF CARE
22.1. Services performed by Proposer under this Agreement will be conducted in a manner
consistent with that level of care and skill ordinarily exercised by members of the
profession currently practicing in the same locality under similar conditions. No other
representations express or implied,and no warranty or guarantee is included or intended in
this Agreement, or in any report, opinions, and documents or otherwise.
22.2. If the Proposer fails to meet the foregoing standard,Proposer will perform at its own cost,
and without reimbursement from the City, the professional services necessary to correct
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United City of Yorkville
errors and omissions caused by Proposer's failure to comply with the above standard and
reported to Proposer within one(1)year from the completion of Proposer's services for the
Project.
23. GOVERNING LAW
23.1. This Agreement will be governed b and construed in accordance with the laws of the
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State of Illinois without regard for the conflict of laws provisions. Venue is proper only in
the County of Kendall and the Northern District of Illinois.
24. SUCCESSORS AND ASSIGNS
24.1. The terms of this Agreement will be binding upon and inure to the benefit of the parties
and their respective successors and assigns; provided, however, that neither party will
assign this Agreement in whole or in part without the prior written approval of the other.
The Proposer will provide a list of key staff, titles, responsibilities, and contact
information to include all expected sub Proposers.
25. WAIVER OF CONTRACT BREACH
25.1. The waiver by one party of any breach of this Agreement or the failure of one party to
enforce at any time, or for any period of time,any of the provisions hereof will be limited
to the particular instance and will not operate or be deemed to waive any future breaches of
this Agreement and will not be construed to be a waiver of any provision except for the
particular instance.
26. AMENDMENT
26.1. This Agreement will not be subject to amendment unless made in writing and signed by all
parties.
27. SEVERABILITY OF INVALID PROVISIONS
27.1. If any provisions of this Agreement are held to contravene or be invalid under the laws of
any state, country or jurisdiction, contravention will not invalidate the entire Agreement,
but it will be construed as if not containing the invalid provision and the rights or
obligations of the parties will be construed and enforced accordingly.
28. NOTICE
28.1. Any notice will be in writing and will be deemed to be effectively served when deposited
in the mail with sufficient first class postage affixed, and addressed to the party at the
party's place of business. Notices shall be addressed to the City as follows:
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Director of Parks and Recreation
City of Yorkville
800 Game Farm Road.
Yorkville,IL 60560
And to the Proposer as designated in the Contract Form.
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United City of Yorkville
III. DETAILED SPECIFICATIONS
29. DEFINITIONS
29.1. For the purpose of the Contract, definitions of certain terms are listed below. ,Certain
words or phrases,when used in the Contract shall have the same meaning given to them in
this section. Other terms shall be defined within applicable subsections.
Awarded proposer shall mean the firm which the City has selected to negotiate a contract,
and pending successful completion of contract negotiations, shall become the Lessee
Concession Lease Agreement shall mean the agreement awarded by the Lessor to the
Lessee that governs use of the property and grants the Lessee the right to operate a business
within the property, subject to restrictions.
Contract shall mean the agreement created by and consisting of the Contract Documents and
Concession Lease Agreement
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Contract Documents shall include the Request for Proposals,Terms and Conditions,Detail
Specifications and the Concession Lease Agreement
Lessee shall mean the finn with which the City has executed the Concession Lease
Agreement.
Day shall mean Calendar Day unless otherwise stated.
Proposer shall mean a firm that has submitted a full and complete response to this Request
for Proposals.
Specifications shall mean specifications identified in the Contract.
30. OPERATING SPECIFICATIONS OF THE CONCESSION LEASE AGREEMENT
30.1. In general terms,the City is seeking to grant a lessee the exclusive privilege of operating
a business on a portion of the premises generally located at 131 E Hydraulic Street in
Yorkville, and as more specifically described in this document.
30.2. For purposes of evaluating the proposer's experience and certifications, copies of resumes
for all proposed operators,managers and major employees for the business are required in
the proposal. Relevant work history and experience in operating a business of the nature as
herein described shall be used in the evaluation of the proposal and selection of the awarded
proposer.
30.3. The City shall have the right to inspect the premises,provided a 24 hour notice is given to
the lessee. Inspections due to an emergency do not require any notice to the lessee.
30.4. The lessee shall be responsible for all taxes and personal property, and maintenance work
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United City of Yorkville
on the building and immediate premises. Any capital improvements done on the premises
over $10,000 in value, other than the initial improvements, shall be approved by the Park
Board prior to commencement. For the purposes of this agreement,maintenance work shall
include regular upkeep of all components of the building, including maintenance and repairs.
If any component of the building is in need of repair or replacement, and the repair or
replacement is greater than $500,then the City shall be responsible for the replacement of the
building component,provided the cost of repair of the component is greater than 50% of the
cost of replacing the component. The preceding sentence does not apply to any capital
improvements initiated and installed by the lessee as a result of the renovation of the
building. Any capital improvements done on the premises of$10,000 or less, other than the
j initial improvements, shall be approved by the Director of Parks and Recreation prior to
commencement. Any capital improvements must be inspected by the City and all work and
contractors must be licensed,bonded, and insured. For all determinations made on the 50%
repair/replacement cost above, the Lessee shall require no less than three bids from qualified
contractors for all repair and replacement quotes.
30.5. At the end of the agreement term, the City shall conduct an inspection of the premises,
and the lessee shall be informed of the outcome of said inspection. The lessee shall be
responsible for returning the premises to its original state, subject to the discretion of the
Park Board.
30.6. The lessee does not have exclusive rights to all concession operations within the park,but
rather, only to the specific operation at the specific location as described in the Concession
Lease Agreement.
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30.7. The lessee shall be permitted to operate a business offering the following goods and
services in the premises defined herein, without further action by the City, and all other uses
and operations must be approved by the City:
30.7.1.1. Food and beverages for consumption on- and off-premises.
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30.8. The City agrees to furnish to the Lessee access to City water and sewer utilities. The
Lessee is responsible for applicable usage payments for all utilities (sewer, water, electricity,
phone, internet, etc.). The lessee is responsible for costs associated with utility connections
and upgrades, including metering of the portion of the building to be used.
30.9. If the lessee chooses not to occupy the building through the winter months, the lessee
shall take all necessary precautions and measures to properly winterize the building. These
precautionary measures shall include,but not be limited to, maintaining a minimum level of
heat no less than 50 degrees Fahrenheit to protect the building from extreme freezing
conditions. If alternative methods of winterizing are to be utilized,those methods shall be
subject to approval from the property owner.
30.10. The City has no control nor responsibility for the construction progress of the dam bypass
and whitewater features, and therefore makes no guarantees nor warrants that construction
will be complete by a certain date or time. The lessee assumes all risks associated with the
nature of the unknown opening date for the dam bypass and whitewater features.
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United City of Yorkville
31.PAYMENTS AND OTHER REPORTS TO THE CITY
31.1. The lessee is required to submit certain payments, forms, financial statements, and other
items on a timely basis. Failure to submit any of the required items in a timely fashion may
result in breach of the agreement.
31.2. The lessee, at minimum, shall make payments equivalent to 5% of the annual sum of the
total adjusted gross receipts. Said payment shall make said payment prior to February 1 of
each year.
31.3. The lessee, at minimum, shall make premises rental payments of$200 per month for
each month through the life of the agreement, due prior to the first of each calendar month.
The lessor understands that the lessee intends to sublease the building. Lessee understands
that and agrees that the lessee shall be responsible for obtaining all payments from the
sublessee and forwarding the payments to the City including 5% of the SubLessee's gross
receipts.
31.4. The lessee shall provide the City with a security deposit in the amount of$1,000, to be
due to the City prior to start of the agreement term. Said deposit shall be held until after the
end of the term of the agreement, and will be used to offset any damage to the premises.
31.5. The lessee shall provide to the City,prior to the start of the lease, confirmation of
insurance coverage for the premises and the operations of the business for the entire term ,
with the City named as additional insured on all policies.
31.6. Failure to meet any deadline for payment will result in an interest charge of 10% on said
late payment.
31.7. The lessee is required to submit an annual concession financial statement by January 30
of each year.
32. FIRM QUALIFICATIONS AND EXPERIENCE
32.1. The proposal shall state the size of the firm and the number and nature of the staff to be
employed under this contract on a full-time and/or part-time basis.
32.2. The proposal should identify the principal supervisory and/or management staff who
would be assigned to this contract. The firm should also provide information on the relevant
experience of its firm on similar engagements.
32.3. The City retains the right to approve or reject staff replacements of the successful bidder.
If it is deemed necessary,background checks maybe required of the successful bidders
personnel that will be employed under this contract.
33. TERM OF CONTRACT
33.1. The term of the Contract shall be negotiated in the contract,but will generally be for a two
year-period with the City having an option to exercise two, two-year option terms. The
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United City of Yorkville
Lessee may negotiate in good faith, on request of the City, for an extension to the contract,
provided that the contract extension is approved by the City Council no later than one
hundred twenty(120) days before the termination of the existing contract.
33.1.1. Right of First Refusal. Should at the end of any term of this contract the City and Lessee
fail to come to an agreement for an extension of the contract,the contract shall end and the
City shall be able to enter in to discussions with other parties to attempt to come to a new
agreement. If terms of a new agreement are reached with another party, the Lessee shall be
advised of those terms and shall within 10 days of its notice notify the City of its rejection
or tentative acceptance of those terms. The City and Lessee shall then enter into further
discussions regarding the tentative acceptance of those terms to attempt to come to a mutual
agreement. Failure of the City and Lessee to come to a mutual agreement within 14 days
after the Lessee's tentative notice of acceptance to the City shall result in the Lessee having
no further interest in a renewal contract and the City may enter into a contract with any
other party for those services.
33.1.2. During the contract terms and the contract option terms, the City agrees the base rent will
not increase more than 5% from term to tern
34. PRINCIPAL CONTACT FOR CITY
34.1. The principal contact for the City that will coordinate assistance to the proposers will be
Bart Olson, Interim Director of Parks and Recreation, 630-553-4350 or
bolson@yorkville.il.us.
35. ALTERNATIVES AND DEVIATIONS
35.1. The specifications included in this package describe existing services which the City
believes are necessary to meet performance requirements of the City and shall be considered
the minimum standards expected of the Lessee.
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35.2. Other alternatives from the specifications in Section III maybe indicated if the proposed
alternatives are equal to or greater than what is required by these specifications. All
alternatives shall be separately listed, and a justification for each shall be stated. The Lessee
shall use Appendix 3, Schedule of Alternatives and Deviations, for listing other alternatives.
35.3. If the Lessee is unable to meet any of the specifications as outlined herein, it shall also
separately list all requested deviations from the specifications,with justifications attached for
each deviation. The Lessee shall use Appendix 3, Schedule of Alternatives and Deviations,
for listing proposed deviations.
35.3.1. If the Lessee does not indicate alternatives to or deviations from the specifications, the
City shall assume it is able to fully comply with these specifications. The City shall be the
sole and final judge of compliance with all specifications.
35.3.2. The City further reserves the right to determine the acceptability or unacceptability of any
and all alternatives or deviations The City shall also be the sole and final judge as to whether
any alternative or deviation is of an equivalent or better quality of service.
United City of Yorkville
36. EMPLOYEES
36.1.The Lessee shall undertake to perform all services rendered in a neat, orderly and efficient
manner; to use care and diligence in the performance of this contract; and to provide neat,
orderly and courteous personnel. The Lessee shall agree to prohibit any drinking of alcoholic
beverages or use of illegal drugs or drugs which impair the ability of the employee or agent
to safely and adequately perform his or her job while on duty or in the course of performing
their duties under this contract. The Lessee shall also agree to ensure that each employee
driving a vehicle shall at all times carry a valid operator's license for the type vehicle he/she
is driving. The Lessee's employees will be attired, at all times, in a professional-type
manner. These specifics will be agreed upon between representatives from the Lessee and
the City Designated Representative
37. ACCIDENT PREVENTION
37.1.Precaution shall be exercised at all times for the citizens, employees and property. The
safety provisions of all applicable laws and building and construction codes shall be
observed. Machinery, equipment and all hazards shall be guarded or eliminated in
accordance with safety provisions.
38. TAXES, LICENSES &PERMITS
38.1.The Lessee shall pay all sales,use, property, income, and other taxes that are lawfully
assessed against the City or the Lessee in connection with the Lessee's facilities and the work
included in this Contract, and shall obtain and pay for all licenses,permits, certificates of
authority, and inspections required for the work. The Lessee shall furnish to the City
satisfactory evidence that it has all permits, licenses, and certificates of authority required to
operate for the term of this contract.
39. DEFAULT
39.1.If the Lessee fails to observe any portion of the Concession Lease Agreement and there has
not been sufficient cause to justify such lack of observance, the City shall serve notice, either
personally or by affixing such notice to the local premises of the Lessee,that this contract
shall be in default if the Lessee does not take action to remedy failure the schedule within
twenty-four(24) hours of said notice. If at the end of the twenty-four(24)hour period, the
Lessee has not made the necessary corrections, the City shall take such steps as are
necessary, to provide services according to the collection schedule submitted by the Lessee.
The Lessee will be liable for any costs of such steps from the date of the notice of default. If
deemed necessary by the City's Designated Representative,the City shall have the right to
take over all equipment and facilities of the Lessee for a period of up to one-hundred-twenty
(120) days from the date of notice of default.
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United City of Yorkville
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IV. PROPOSAL FORM
***THIS PROPOSAL,WHEN ACCEPTED AND SIGNED BY AN AUTHORIZED
SIGNATORY OF THE CITY OF YORKVILLE, SHALL BECOME A CONTRACT
BINDING UPON BOTH PARTIES.
Entire Block Must Be Completed When A Submitted Proposal Is To Be Considered For
Award
PROPOSER:
0-(ZA-, ie-- 1 0 ,0G Date:
Company Name �/
K IM @ c iZ -,vE5 I cz*
U Email Address
Street Address of Company A ,�
( lam J (2
Contact Name (Print)
City, State, Zip
R RouRe p one
Business Phone
c_
S' ature of Officer, Partner or
Fax Sole Proprietor
iA-A, CL�
Print Name&Title
ATTEST: If a Corporation
tt�nure of Corporation Secretary
CITY OF YORKVI LE:
AW J_ ATTEST:
"ASDkIVzed Signature '
Signatu(>ree of City Cle
Title
Date Date
In compliance with the specifications, the above-signed offers and agrees, if this Proposal is
accepted within 90 calendar days from the date of opening,to furnish any or all of the services at
the standards described herein within the time specified above.
17
United City of Yorkville
PROPOSER'S CERTIFICATION (page I of 3)
With regard to 14V .)I I C ,proposer V::)1M MCC--1(i1p hereby certifies
ame of Project) (Name of Proposer)
the following:
1. Proposer is not barred from bidding this contract as a result of violations of Section 720
ILCS 5/33E-3 (Bid Rigging) or 720 ILCS 5/33E-4 (Bid-Rotating);
2. Proposer certifies that it has a written sexual harassment policy in place and is in full
compliance with 775 ILCS §12-105(A)(4);
3. Proposer certifies that not less than the prevailing rate of wages as determined by the City
of Yorkville, Kendall County County or the Illinois Department of Labor shall be paid to all
laborers, workers and mechanics performing work for the City of Yorkville. All bonds shall
include a provision as will guarantee the faithful performance of such prevailing wage clause.
Proposer agrees to comply with the Illinois Prevailing Wage Act, 820 ILCS 130/1 et seq., for all
work completed. Proposer agrees to pay the prevailing wage and require that all of its
subLessees pay prevailing wage to any laborers, workers or mechanics who perform work
pursuant to this contract or related subcontract. Proposer and each subLessee shall keep or cause
to be kept an accurate record of names, occupations and actual wages paid to each laborer,
workman and mechanic employed by the Proposer in connection with the contract. This record
shall be sent to the City on a monthly basis along with the invoice and shall be open to inspection
at all reasonable hours by any representative of the City or the Illinois Department of Labor and
must be preserved for four (4) years following completion of the contract. Proposer certifies that
proposer and any subLessees working on the project are aware that filing false payroll records is
a class B misdemeanor and that the monetary penalties for violations are to be paid pursuant to
law by the proposer, Lessee and subLessee. The City shall not be liable for any underpayments.
If applicable: Since this is a contract for a fixed public works project, as defined in 820 ILLS
130/2, Lessee agrees to post at the job site in an easily accessible place, the prevailing wages for
each craft or type of worker or mechanic needed to execute the contract or work to be performed.
4. Proposer certifies that it is in full compliance with the Federal Highway Administrative
Rules on Controlled Substances and Alcohol Use and Testing, 49 C. F.R. Parts 40 and 382 and
that all employee drivers are currently participating in a drug and alcohol testing program
pursuant to the Rules.
5. Proposer further certifies that it is not delinquent in the payment of any tax administered
by the Department of Revenue, or that Proposer is contesting its liability for the tax delinquency
or the amount of a tax delinquency in accordance with the procedures established by the
appropriate Revenue Act. Proposer further certifies that if it owes any tax payment(s) to the
Department of Revenue, Proposer has entered into an agreement with the Department of
PROPOSER'S CERTIFICATION (page 2 of 3)
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United City of Yorkville
Revenue for the payment of all such taxes that are due, and Proposer is in compliance with the
agreement.
"L�. r
BY:
Proposer's Authorized Agent
1313 I'D I -�?
FEDERAL TAXPAYER IDENTIFICATION NUMBER
or
Social Security Number
Subscribed and sworn to before me
SEAL this�(�day of �j�j_,20L.
OFFICIAL MEWM OSTREKO
NOTARY PI"-STATE OF ILLINOIS 4A I
MY C06USSM EXPIRES 01126114
Notary P lic)
(Fill Out Applicable Paragraph Below)
(a) Corporation
The Proposer is a corporation organized and existing under the laws of the State of
�L Lt X015 , which operates under the Legal name of
0' IcT and the full names of its Officers are as
follows:
President:
Secretary: C_
Treasurer: I M M c U(/Z�
and it does have a corporate seal. (In the event that this bid is executed by other than the
President, attach hereto a certified copy of that section of Corporate By-Laws or other
authorization by the Corporation which permits the person to execute the offer for the
corporation.)
(b) Partnership
Signatures and Addresses of All Members of Partnership:
PROPOSER'S CERTIFICATION (page 3 of 3)
19
United City of Yorkville
The partnership does business under the legal name of:
which name is registered with the office of in the state of
(c) Sole Proprietor
The Supplier is a Sole Proprietor whose full name is:
and if operating under a trade name, said trade name is:
which name is registered with the office of in the state of
5. Are you willing to comply with the City's preceding insurance requirements within 13
days of the award of the contract?
I
-Insurer's Name u ae, l o50 aaw cr-,- 4n e�=4 eaw I �
Agent
Street Address _j_�Q \,jo �/pr 1 p•.� -� {,S ��-
City, State, Zip Code y� 21�1��� t!' I L to 1 ea
Telephone Number
I/We affirm that the above certifications are true and accurate and that I/we have read and
understand them.
I
Print Name of Company:C w _� ��f�s� 1►J
Print Name and Title of Authorizing Signature:
Signature:
Date: - 01 to •-1
20
United City of Yorkville
APPENDIX 3
SCHEDULE OF ALTERNATIVES AND DEVIATIONS
Please list any proposed alternative or deviation to the minimum payment percentages and
amounts, and other standards as outlined in the specifications section of this document. (Please
attach additional sheets if necessary.)
Section ' Alternative/Deviation
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United City of Yorkville
APPENDIX 6
LESSEE QUALIFICATIONS
Name of Business: 2 -g-, );F. V�. ti�C 1 t')C >
Business Address: Mailing Address: 3?log v--�,-1 ,
Business Number: C)
Emergency Number:
Fax Number:
Ownership: Individual Partnership o oratio
Franchise or Parent Company(if applicable):
List all Partners, Managers, and Corporate Officers:
Name Title Residence Phone
Days of Operation:
Business Hours: l l a D—` i n S�`r ► 1 — rJ I �_
Number of Employees:
Supervisors: n a M C 610 �2�
Drivers:
Office Personnel:
23
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T Whitewater Yee Oream
Robyn Sutcliff d/b/a Sub Tenant
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k
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ASSIGNMENT OF A CONCESSION LEASE AGREEMENT FOR THE SALE OF
FOOD AND BEVERAGES IN THE UNITED CITY OF YORKVILLE'S PARK
BUILDING AT 131 EAST HYDRAULIC STREET
Whereas the United City of Yorkville (the "City") entered into a Concession Lease
Agreement (the "Agreement") attached hereto and made a part hereof as Exhibit A, to
operate a business for the sale of food and beverages in the building at 131 East Hydraulic
Street (the "Premises") including Units A and B as shown on the attached diagram
attached hereto and made a part hereof as Exhibit B, with Creative Kernels, Inc. dated June
6, 2011; and
Whereas, Creative Kernels Inc. had requested pursuant o paragraph 17 of the
Agreement to sublease Unit B of the Premises to j,U h
"Sublessee") and the City approved that request; and,
Whereas, Creative Kernels Inc. has advised the City that it can no longer perform
its obligations pursuant to the Agreement and desires to assign its obligations pursuant to
the Agreement to the Sublessee; and,
Whereas, the Sublessee desires to assume all of the obligation of the Agreement
pursuant to paragraph 24 of the Agreement for both Unit A and B; and,
Whereas, pursuant to paragraph 33 of the Agreement the original term of the
Agreement was for two years with an expiration date of June 6, 2013 with two, two-year
option terms upon mutual agreement of the Sublessee and the City. The request for an
option term shall be requested not later than 120 days before the expiration date.
Sublessee agrees to pay all rent due and to assume and perform all duties and
obligations required by the terms of the Agreement for Units A and B.
�j k,4 P, �," LCD mot-- -
Assi a/Sublesse
By:
Date: cv 2—,
r C11 � 14 ,V-8
one
CONSENT OF THE CITY
The United City of Yorkville pursuant to paragraph 17 of the Agreement hereby
consents to the assignment of the Agreement for Units A and B to the Assignee/Sublessee.
1
The City's consent to the assignment is contingent on the Assignee/Sublessee
assuming after / , 2012 the payment of rent and performance of all duties
and obligations asfset forth in the Agreement and there shall be no further assignment of
the Agreement without the prior written consent of the City.
- ML�44 \,dchA 0,J
Dir ctor of Parks Ad Recreation
4)42U ba
Date'
2
ASSIGNMENT OF A CONCESSION LEASE AGREEMENT FOR THE SALE OF
FOOD AND BEVERAGES IN THE UNITED CITY OF YORKVILLE'S PARK
BUILDING AT 131 EAST HYDRAULIC STREET
Whereas the United City of Yorkville (the "City") entered into a Concession Lease
Agreement (the "Agreement") attached hereto and made a part hereof as Exhibit A, to
operate a business for the sale of food and beverages in the building at 131 East Hydraulic
Street (the "Premises") including Units A and B as shown on the attached diagram
attached hereto and made a part hereof as Exhibit B, with Creative Kernels, Inc. dated June
6, 2011; and
Whereas, Creative Kernels Inc. had requested pursuant o paragraph 17 of the
Agreement to sublease Unit B of the Premises to j,U h
"Sublessee") and the City approved that request; and,
Whereas, Creative Kernels Inc. has advised the City that it can no longer perform
its obligations pursuant to the Agreement and desires to assign its obligations pursuant to
the Agreement to the Sublessee; and,
Whereas, the Sublessee desires to assume all of the obligation of the Agreement
pursuant to paragraph 24 of the Agreement for both Unit A and B; and,
Whereas, pursuant to paragraph 33 of the Agreement the original term of the
Agreement was for two years with an expiration date of June 6, 2013 with two, two-year
option terms upon mutual agreement of the Sublessee and the City. The request for an
option term shall be requested not later than 120 days before the expiration date.
Sublessee agrees to pay all rent due and to assume and perform all duties and
obligations required by the terms of the Agreement for Units A and B.
�j k,4 P, �," LCD mot-- -
Assi a/Sublesse
By:
Date: cv 2—,
r C11 � 1 �
rnone
CONSENT OF THE CITY
The United City of Yorkville pursuant to paragraph 17 of the Agreement hereby
consents to the assignment of the Agreement for Units A and B to the Assignee/Sublessee.
1
The City's consent to the assignment is contingent on the Assignee/Sublessee
assuming after / , 2012 the payment of rent and performance of all duties
and obligations asfset forth in the Agreement and there shall be no further assignment of
the Agreement without the prior written consent of the City.
- ML�44 \,dchA 0,J
Dir ctor of Parks Ad Recreation
4)42U ba
Date'
2
Ordinance No. 2011- a3
AN ORDINANCE OF THE UNITED CITY OF YORKVILLE,KENDALL COUNTY,
ILLINOIS,APPROVING A LEASE AGREEMENT WITH
RIVER CITY ROASTERS
(NORTHERN PORTION OF 131 E.HYDRAULIC AVENUE)
WHEREAS, the United City of Yorkville (" the City") is a duly organized, and validly
existing non home-rule municipality of the State of Illinois under the 1970 Illinois Constitution
and the laws of the State of Illinois; and,
WHEREAS, the City is authorized pursuant to section 11-76-1 of the Illinois Municipal
Code (65 ILCS 5/11-76-1) to lease real estate owned by the City when it is no longer necessary,
appropriate, required for the use of,profitable to, or for the best interest of the City; and,
WHEREAS, the City and River City Roasters have agreed to terms of a lease of the
northern portion of the building at 131 E. Hydraulic Avenue for the purpose of operating a food
concession business; and,
WHEREAS, the Corporate Authorities of the United City of Yorkville hereby find that it
is in the best interest of the City to enter into said lease.
NOW, THEREFORE, BE IT ORDAINED, by the Mayor and City Council of the
United City of Yorkville, Kendall County, Illinois, as follows:
Section 1. That the building lease between the United City of Yorkville and River City
Roasters, Concession Lease Agreement ("the Agreement") a copy of which is attached hereto
a
and incorporated herein as Exhibit A, is hereby approved.
Section 2. That the Mayor and City Clerk, are hereby authorized to execute and deliver
said Agreement on behalf of the City.
Section 3. That the officials, officers, and employees of the United City of Yorkville are
hereby authorized to take such further actions as are necessary to carry out the intent and purpose
of this Ordinance and building lease.
Section 4. This Ordinance shall be in full force and effect upon passage by a three
fourths vote of the Corporate Authorities, approval, and publication as provided by law.
1
i
Passed by the City Council of the United City of Yorkville, Kendall County,
Illinois this day of J(,t�/� , 2011.
I
dfik
IDcPuTY CITY CLE
ROSE SPEARS V DIANE TEELING
GEORGE GILSON, JR. JACKIE MILSCHEWSKI
CHRIS FUNKHOUSER �/ MARTY MUNNS V
CARLO COLOSIMO \[ LARRY KOT
Approved by me, as Mayor of the United City of Yorkville, Kendall County, Illinois, this
j day of TuN f ,A.D. 2011.
k
1
MAYOR
2
CONCESSION LEASE AGREEMENT
THIS CONCESSION LEASE AGREEMENT ("Agreement'), made and
entered into this.,:Q_5 day of June, 2011, by and between the United City of Yorkville, a
municipal corporation, hereinafter referred to as "City," and Erick Goepel of Aurora,
Illinois d/b/a River City Roasters,hereinafter referred to as "Lessee."
WITNESSETH:
WHEREAS, after due consideration of written proposals for the operation of a
concession snack shop at Riverfront Park, the City has accepted the proposal and
qualifications of the Lessee, and,
WHEREAS, the City and Lessee have reached an understanding concerning the
operation of said concession and agree as follows:
1. PURPOSE
It is the intent of this Agreement to provide a non-exclusive privilege for a food
and beverage concession operation for the sale of coffee and other beverages and
sandwiches and other food(except chewing gum, beer, wine, tobacco products and
intoxicating liquors) at Riverfront Park. All food stuff and commodities sold by Lessee
shall be of the best quality, all service prompt and courteous, all personnel shall be clean
and presentable and the facility, including all equipment, shall be kept in accordance with
required health standards and the ordinances of the City.
2. TERM
The term of this Agreement shall be for two (2) years commencing the date of
execution and terminating on the second anniversary thereof. The City shall have the
option to renew for an additional two (2) year term with terms and conditions as mutually
agreeable to the parties.
- Should at the end of any term of this Agreement,the City and Lessee fail to renew
for an additional two (2) year term, this Agreement shall end and the City shall be able to
enter into discussions with other parties to attempt to come to a new agreement. If terms
for renting the Premises are reached with another party, the Lessee shall be advised of
those terms and shall, within ten (10) days of its notice, notify the City of its rejection or
tentative acceptance of those terms. The City and Lessee shall then enter into further
discussions regarding the tentative acceptance of those terms to attempt to come to a
mutual agreement. Failure of the City and Lessee to come to a mutual agreement within
fourteen (14) days after the Lessee's tentative notice of acceptance to the City shall result
in the Lessee having no further interest in an agreement to rent the Premises and the City
may enter into an agreement with any other party for those services.
Pagel of 8
3. OPERATING SPECIFICATIONS
A. The Lessee shall operate its business at the northern portion of the
premises generally located at 131 E Hydraulic Street in Yorkville, and as
shown on Exhibit (the "Prep ises").
B. An inventory of all equipment now located at the Premises will be made
jointly by the Lessee and the City and such shall be attached to this
Agreement as Exhibit B. The Lessee is responsible for providing all the
necessary equipment for its operation.
C. The City shall have the right at all times to inspect the premises occupied
by the Lessee in conducting its services and sales.
D. The Lessee shall conduct ordinary day to day maintenance and minor
repairs necessary to keep the Premises in an acceptable condition. The
Lessee shall keep the counter, tabletop, chairs, walls, fixtures, cooking
areas and floors cleaned in accordance with the requirements of the City
and County Health Departments and ordinances of the City. The Lessee
shall also be solely responsible to clean and maintain the public
bathrooms, in accordance with City and County ordinances, and have
them available to the public for use. All Health Department reports shall
be immediately transmitted to the Park and Recreation Director for
review. Lessee shall furnish all cleaning supplies and materials needed to
maintain the Premises in the above described manner. For the purposes of
this Agreement, maintenance work shall include regular upkeep of all
components of the building, including maintenance and repairs.
E. It is hereby acknowledged that the Lessee shall remodel the Premises to
include a conference room with approximately 350 square feet (the
"Conference Room") which undertaking has been heretofore approved by
the Park Board. The Lessee agrees that the construction of the Conference
Room will be in accordance with a building permit and all applicable
ordinances of the City. Upon completion, the Lessee agrees to permit the
City preferential use of the Conference Room at no charge to the City.
F. The Lessee shall have the right to make capital improvements to the
Premises on the following conditions:
(i) all improvements shall be approved by the Park Board prior to
commencement;
(ii) if any component of the Premises is in need of repair or
replacement, and the repair or replacement is greater than $500,
then the City shall be responsible for the replacement of the
Page 2 of 8
building component, provided the cost of repair of the component
is greater than 50% of the cost of replacing the component; and,
(iii) any capital improvements done on the premises of$10,000 or less,
other than the initial improvements, shall be approved by the
Director of Parks and Recreation prior to commencement. Any
capital improvements must be inspected by the City and all work
and contractors must be licensed,bonded, and insured.
G. At the end of the agreement term, the City shall conduct an inspection of
the Premises, and the Lessee shall be informed of the outcome of said
inspection. The Lessee will deliver the premises, and all City owned
equipment to the City at the termination of this Agreement in good
conditions and state of repair as when received except for ordinary wear
and tear or damage caused by an Act of God, subject to the discretion of
the Park Board.
H. The Lessee does not have exclusive rights to all concession operations
within Riverfront Park, but rather, only to the specific operation at the
specific location as described in this Concession Lease Agreement.
I. The Lessee shall be permitted to operate a business offering the following
goods and services in the Premises, without further action by the City, and
all other uses and operations must be approved by the City:
(i) food and beverages for consumption on- and off-premises; and,
(ii) the Lessee shall not permit any alcoholic beverages to be sold or
consumed on the Premises during the term of this Agreement;
unless approval is received form the City and all required permit
and insurance requirements are met.
J. The City agrees to furnish to the Lessee access to City water and sewer
utilities. The Lessee is responsible for applicable usage payments for all
utilities (sewer, water, electricity, phone, internet, etc.). The Lessee is
responsible for costs associated with utility connections and upgrades,
including metering of the portion of the building to be used. All storage of
material and equipment shall be within the premises.
K. If the Lessee chooses not to occupy the building through the winter
months, the Lessee shall take all necessary precautions and measures to
properly winterize the building. These precautionary measures shall
include,but not be limited to,maintaining a minimum level of heat no less
than 50 degrees Fahrenheit to protect the building from extreme freezing
conditions. If alternative methods of winterizing are to be utilized, those
methods shall be subject to approval from the City.
Page 3 of 8
L. No display signs, menus or advertising materials of any kind shall be used
or placed on the exterior of the Premises or of the building except with
prior approval of the Park and Recreation Director.
M. The Lessee agrees to open the concession, upon request by the City, for
special functions or events at the Riveifront Park. The Lessee will be
allowed to use discretion regarding closing during periods of non activity.
3. PAYMENTS AND OTHER REPORTS TO THE CITY
1.1. Failure to submit any of the required statements, accountings or payments as
due,may result in breach of this Agreement.
1.2. The Lessee agrees to pay to the City as compensation for the concession rights
and for the use of the Premises the following minimum sums:
(i) on February 1 of each year during the term of this Agreement, five
percent (5%) of the annual total gross receipts;
(ii) rental payments of $250 per month for each month through the term of
this Agreement, due prior to the first of each calendar month; a security
deposit in the amount of$1,000, to be due to the City upon execution of
this Agreement. Said deposit shall be held until after the termination of
the Agreement or any renewal and may be used to offset any damage to
the premises.
1.3. The Lessee shall provide to the City, at execution of this Agreement,
confirmation of insurance coverage for the Premises and the operations of the
business for the entire term, with the City named as additional insured on all
policies.
1.4. Failure to meet any deadline for payment will result in an interest charge of
10% on said late payment.
1.5. The Lessee is required to submit a certified statement of the gross receipts from
its operation on January 30 of each year during the term of this Agreement.
4. INSURANCE REQUIREMENTS
A. Prior to the beginning of the contract period, Lessee and shall procure,
maintain and pay for such insurance as will protect against claims for
bodily injury of death, or for damage to property, including loss of use,
which may arise out of operations by the Lessee or its employees. Such
insurance shall not be less than the greater of coverages and limits of
liability specified below or coverages and limits required by law unless
otherwise agreed to by the City:
Page 4of8
Employers Liability $1,000,000 Each Accident
$1,000,000 Disease Policy
Limit
Disease Policy Limit $1,000,000 Each Employee
Comprehensive General Liability $2,000,000 Each Occurrence
$2,000,000 Aggregate
Commercial Automobile Liability $1,000,000 Each Accident
B. Workers' Compensation coverage shall be required with coverages as
required by the laws of the State of Illinois in the event the Lessee
employees any individuals and shall include a waiver of subrogation
against the City.
C. Comprehensive General Liability, Employers Liability and Commercial
Automobile Liability Insurance may be arranged under single policies for
full minimum limits required, or by a combination of underlying policies
with the balance provided by Umbrella and/or Excess Liability policies.
D. Lessee shall have their respective Comprehensive General Liability
(including products/completed operations coverage), Employers Liability,
Commercial Automobile Liability, and Umbrella/Excess Liability policies
endorsed to add the "City of Yorkville, its officers, officials, employees
and volunteers" as "additional insureds" with respect to liability arising
out of operations performed; claims for bodily injury or death brought
against City by any Lessee employees, however caused, related to the
performance of operations under this Agreement. Such insurance afforded
to the City shall be endorsed to provide that the insurance provided under
each policy shall be Prin:aiy and Non-Contributory.
E. Lessee shall maintain in effect all insurance coverages hereinabove
required at their sole expense and with insurance carriers licensed to do
business in the State of Illinois and having a current A. M. Best rating of
no less than A- VIII. In the event that the Lessee fails to procure or
maintain any insurance required by this Agreement, the City may, at its
option, purchase such coverage and deduct the cost thereof from any
monies due to the Lessee, or withhold funds in an amount sufficient to
protect the City, or terminate this Agreement pursuant to its terms.
F. All insurance policies shall contain a provision that coverages and limits
afforded hereinabove shall not be canceled, materially changed, non-
renewed or restrictive modifications added, without thirty (30) days prior
written notice to the City. Renewal certificates shall be provided to the
City not less than fifteen (15) days prior to the expiration date of any of
the required policies. All Certificates of Insurance shall be in a form
acceptable to City and shall provide satisfactory evidence of compliance
with all insurance requirements. The City shall not be obligated to review
Page 5 of 8
i
such certificates or other evidence of insurance, or to advise Lessee of any
deficiencies in such documents, and receipt thereof shall not relieve the
Lessee from, nor be deemed a waiver the right to enforce the terms of the
obligations hereunder. The City shall have the right to examine any policy
required and evidenced on the Certificate of Insurance.
G. The Lessee shall indemnify and save the City harmless from and against
any loss, damage, or liability occasioned by, growing out of, or arising or
resulting from any default hereunder, or any tortuous or negligent act on
the part of the lessee or its agents or employees.
5. SUBLETTING OF CONTRACT
I
This Agreement shall be not assigned or any part sub-contracted without the written
consent of the Board of Parks and Recreation. In no case shall such consent relieve the
Lessee from their obligation or change the terns of the contract
6. TERMINATION OF CONTRACT
The City reserves the right to terminate the whole or any part of this contract, upon thirty
(30) days written notice to the Lessee, in the event of default by the Lessee. Default is
defined as failure of the Lessee to perform any of the provisions of this Agreement or
failure to make sufficient progress so as to endanger performance of this Agreement in
accordance with its terms. In the event that the Lessee fails to cure the default upon
notice, and the City declares default and termination, the City may procure, upon such
terms and in such manner as the City may deem appropriate, supplies or services similar
to those so terminated. Any such excess costs incurred by the City may be set-off against
any monies due and owing by the City to the Lessee.
7. TAXES,LICENSES & PERMITS
The Lessee shall pay all sales, use, property, income, and other taxes that are lawfully
assessed against the City or the Lessee in connection with the Lessee's facilities and the
work included in this Contract, and shall obtain and pay for all licenses, permits,
certificates of authority, and inspections required for the work. The Lessee shall furnish
to the City satisfactory evidence that it has all permits, licenses, and certificates of
authority required to operate for the tern of this contract.
8. STATUS OF LESSEE
The parties agree that neither Lessee nor Lessee's employees are employees of the City.
Page 6 of 8
i
9. RELEASE
City assumes no responsibility for the loss or damage of Lessee's property or
improvements placed on or in the premises and Lessee hereby expressly releases and
discharges Lessor from any and all liability for loss to such property or improvements.
City shall not be liable for any financial loss incurred by Lessee due to unforeseen or
uncontrollable events which cause failure of any or all or the facilities to operate during
the term hereof.
10. NOTICES
Any notices concerning this Agreement may be given, and all notices required by this
Agreement or concerning performance under this Agreement shall be given in writing and
shall be personally delivered or mailed addressed as shown below, or such other address
or addresses as may be designated by either of the parties, in writing, from time to time.
To the City:
Bart Olsen, City Administrator
800 Game Farm Road
Yorkville, Illinois 60560
With a copy to:
Kathleen Field Orr, City Attorney
Kathleen Field Orr and Associates
53 West Jackson Blvd.
Suite 935
Chicago, Illinois 60604
To River City Roasters:
11. LESSEE CERTIFICATIONS
A. Lessee certifies that it is not barred from bidding or contracting with the
Village as a result of a violation of either Paragraph 33E-3 or 33E-4 of Act 5, Chapter
720 of the Illinois Compiled Statutes regarding criminal interference with public
contracting, and
B. Swears under oath that it is not delinquent in the payment of any tax
administered by the Illinois Department of Revenue as required by Chapter 65, Act 5,
paragraph 11-42.1 of the Illinois Compiled Statutes, and
Page 7of8
C. States that is has a written sexual harassment policy as required by the Illinois
Human Rights Act (775 ILCS 5/2-105(A) (4) a copy of which shall be provided to the
Village upon request, and
D. Complies with the civil rights standards set forth in Title VII of the Civil
Rights Act as mandated in Executive Order No. 11246, U.S.C.A. Section 2000e n.114
(September 24, 1965)
12. COMPLIANCE WITH LAWS
All work under this Agreement shall be executed in accordance with all applicable
federal, state, and City laws, ordinances, rules and regulations which may in any manner
affect the performance of this Agreement.
IN WITNESS WHEREOF, the parties hereto have caused this Agreement to be
executed by the parsons duly authorized thereto the day and year first hereinabove
written.
The United City of Yorkville,
A41f
Mayor
Attest: P
-DEPUTY City Clerk
River City Roasters
1004-L
i
Y�
By:
Page 8 of 8
UNITED CITY OF YORKVILLE
KENDALL COUNTY, ILLINOIS
ORDINANCE NO. 2012-37
AN ORDINANCE OF THE UNITED CITY OF YORKVILLE,KENDALL COUNTY,
ILLINOIS, APPROVING A FIRST AMENDMENT TO A CONCESSION
LEASE AGREEMENT WITH RIVER CITY ROASTERS
(NORTHERN PORTION OF 131 E.HYDRAULIC AVENUE)
Passed by the City Council of the
United City of Yorkville,Kendall County,Illinois
This 23`d day of October, 2012
Published in pamphlet form by the
authority of the Mayor and City Council
of the United City of Yorkville, Kendall
County,Illinois on November 7, 2012.
Ordinance No. 2012-37
AN ORDINANCE OF THE UNITED CITY OF YORKVILLE, KENDALL COUNTY,
ILLINOIS, APPROVING A FIRST AMENDMENT TO A CONCESSSION
LEASE AGREEMENT WITH RIVER CITY ROASTERS
(NORTHERN PORTION OF 131 E. HYDRAULIC AVENUE)
WHEREAS, the United City of Yorkville (" the City") is a duly organized, and validly
existing non home-rule municipality of the State of Illinois under the 1970 Illinois Constitution
and the laws of the State of Illinois; and,
WHEREAS, the City is authorized pursuant to section 11-76-1 of the Illinois Municipal
Code (65 ILCS 5/11-76-1) to lease real estate owned by the City when it is no longer necessary,
appropriate, required for the use of, profitable to, or for the best interest of the City; and,
WHEREAS, the City and River City Roasters (the "Lessee") entered into a lease
agreement as approved by Ordinance No. 2011-23 on June 14, 2011 for the northern portion of
the building at 131 E. Hydraulic Avenue for the purpose of operating a food concession business;
and,
WHEREAS, Lessee has requested to expand its list of permitted goods that it may sell
pursuant to the Concession Lease.
WHEREAS, the Corporate Authorities of the United City of Yorkville hereby find that it
is in the best interest of the City to amend said lease.
NOW, THEREFORE, BE IT ORDAINED, by the Mayor and City Council of the
United City of Yorkville, Kendall County, Illinois, as follows:
Section 1. That the First Amendment to a Concession Lease Agreement, a copy of
which is attached hereto and incorporated herein as Exhibit A, is hereby approved.
Section 2. That the Mayor and City Clerk are hereby authorized to execute and deliver
said Agreement on behalf of the City.
Passed by the City Council of the United City of Yorkville, Kendall County,
Illinois this o?3 day of OCTO 6F_2 , 2012.
LCIQ. �ua��
-06?UTY CITY CLERK
Ordinance No. 2012-_W
Page 2
ROSE SPEARS y DIANE TEELING - V
KEN KOCH y JACKIE MILSCHEWSKI y
CHRIS FUNKHOUSER y MARTY MUNNS
CARLO COLOSIMO LARRY KOT
Approved by me, as Mayor of the United City of Yorkville, Kendall County, Illinois, this
5 day of N0VC-M,1 6R— , A.D. 2012.
MAYOR
Ordinance No. 2012-Z7
Page 3
FIRST AMENDMENT TO THE
CONCESSION LEASE AGREEMENT
(Riverfront Park)
This FIRST AMENDMENT TO THE CONCESSION LEASE AGREEMENT ("First
Amendment")made and entered into this 5 day of n/o VErn 8f2 , 2012, by and
between the United City of Yorkville, a municipal corporation, hereinafter referred to as
"City," and Erick Goepel doing business as River City Roasters, hereinafter referred to as
"Lessee."
WITNESSETH:
WHEREAS, after due consideration of written proposals for the operation of a
concession snack shop at Riverfront Park, the City entered into a Concession Lease
Agreement ("Concession Lease") dated June 23, 2011 with Lessee, and
WHEREAS, Lessee has requested to expand its list of permitted goods that it may
sell pursuant to the Concession Lease.
NOW, THERFORE,the City and Lessee agree to amend the Concession Lease as
follows:
A. Paragraph 1 of the Concession Lease is amended to read as follows:
1. PURPOSE
It is the intent of this First amendment to the Concession Lease to provide an
exclusive privilege for a food and beverage concession operation for the sale of
coffee and other beverages and sandwiches and other food(except chewing gum,
beer, wine, tobacco products and intoxicating liquors) and the sale of musical
instruments, art and other coffee shop related curios and knickknacks at Riverfront
Park. All food stuff and commodities sold by Lessee shall be of the best quality, all
service prompt and courteous, all personnel shall be clean and presentable and the
facility, including all equipment, shall be kept in accordance with required health
standards and the ordinances of the City.
B. That paragraph 3.i. of the Concession Lease is amended to read as follows:
3.i. The Lessee shall be permitted to operate a business offering the following goods
and services in the premises defined herein, without further action by the City, and all
other uses and operations must be approved by the City:
1. Food and beverages for consumption on- and off-premises.
2. The Lessee shall not permit any alcoholic beverages to be sold or
consumed on the premises during the term of this Agreement; unless
approval is received from the City and all required permit and insurance
requirements are met.
3. Musical instruments, art and other coffee shop related curios and knick
knacks.
C. All remaining terms,not amended by this First Amendment, of the Concession Lease
shall remain in full force and effect
IN WITNESS WHEREOF,the parties hereto have caused this First Amendment to be
executed by the persons duly authorized thereto the day and year first hereinabove
written.
The U 'ted City of Yorkville
—/V'�rjw j /
f
Mayo
Attest:
(Xl�a
'Df,{�TY City Clerk
Lessee:
Erick Goepel, d/b/a VvI7,t,/Roasters
Ordinance No. 2011- (50p
AN ORDINANCE OF THE UNITED CITY OF YORKVILLE, KENDALL COUNTY,
ILLINOIS,APPROVING A LEASE AGREEMENT WITH
SPECIALTY EXPEDITIONS INC. (DBA GENEVA KAYAK CENTER)
(301 E. Hydraulic Avenue, Riverfront Building)
WHEREAS, the United City of Yorkville (" the City") is a duly organized, and validly
existing non home-rule municipality of the State of Illinois under the 1970 Illinois Constitution
and the laws of the State of Illinois; and,
WHEREAS, the City is authorized pursuant to section 11-76-1 of the Illinois Municipal
Code (65 ILCS 5/11-76-1) to lease real estate owned by the City when it is no longer necessary,
appropriate,required for the use of, profitable to, or for the best interest of the City; and,
WHEREAS, the City and Specialty Expeditions Inc., DBA Geneva Kayak Center, have
agreed to terms of a lease of the building at 301 E. Hydraulic Avenue for the purpose of
operating a canoe and kayak rental center; and,
WHEREAS, the Corporate Authorities of the United City of Yorkville hereby find that it
is in the best interest of the City to enter into said lease.
NOW, THEREFORE, BE IT ORDAINED, by the Mayor and City Council of the
United City of Yorkville, Kendall County, Illinois, as follows:
Section 1. The Corporate Authorities of the United City of Yorkville hereby find as facts
all of the recitals in the preamble of this Ordinance and incorporate them as though fully set forth
herein.
Section 2. That the building lease between the United City of Yorkville and Specialty
Expeditions Inc., DBA Geneva Kayak Center, Concession Lease Agreement("the Agreement") a
copy of which is attached hereto and incorporated herein as Exhibit A, is hereby approved.
Section 3. That Valerie Burd, Mayor and Jackie Milschewski, City Clerk, are hereby
authorized to execute and deliver said Agreement on behalf of the City.
Section 4. That the officials, officers, and employees of the United City of Yorkville are
hereby authorized to take such further actions as are necessary to carry out the intent and purpose
of this Ordinance and building lease.
Section S. This Ordinance shall be in full force and effect upon passage by a three
fourths vote of the Corporate Authorities, approval, and publication as provided by law.
1
Passed by the City Council of the United City of Yorkville, Kendall County,
Illinois this ;:)A day or-: rF QQ , 2011.
CIT CLERK
ROBYN SUTCLIFF DIANE TEELING
ARDEN JOE PLOCHER� WALLY WERDERICH
U
GARY GOLINSKI � MARTY MUNNS
ROSE SPEARS GEORGE GILSON, JR.
Approved by me, as Mayor of the United City of Yorkville, Kendall County, Illinois, this
o?$ day of F66P A'R Y , A.D. 2011.
MAYOR
2
Concession- ,ease Agreement
Name of Lessee: Specialty Expeditions Inc, DBA Geneva Kayak
Project Name: Riverfront Building Lease
Proposal No.:
Proposal Due: Tuesday,November 23, 2010 at 3:00 pm
Proposal Opening Tuesday, November 23, 2010 at 3:01 pm
Required of All Proposers:
Deposit: Not Required
Letter of Capability of Acquiring
Performance Bond: Not Required
Required of Awarded Lessee:
Performance Bond/Letter of Credit: Not Required
Certificate of Insurance: Required
Legal Advertisement Published: N / A
Date Issued: Friday, October 22, 2010
This document consists of 22 pages.
Return original and two duplicate copies of proposal along with one compact disc with
proposal information contained on it in a *.doc (Microsoft Word) or *.pdf(Abode Acrobat)
version in a sealed envelope marked with the Proposal Number as noted above to:
BART OLSON
INTERIM DIRECTOR OF PARKS AND RECREATION
UNITED CITY OF YORKVILLE
800 GAME FARM ROAD
YORKVILLE, IL 60560
PHONE: 630-553-4350
FAX: 630-553-7575
www.yorkville.il.us
1
The UNITED CITY OF YORKVILLE will receive proposals Monday thru Friday,8:00 A.M.to 4:30
P.M. at City Hall, 800 Game Farm Road, Yorkville, IL 60560.
SPECIFICATIONS MUST BE MET AT THE TIME THE PROPOSAL IS DUE.
The City Council reserves the right to accept or reject any and all proposals, to waive technicalities
and to accept or reject any item of any proposal.
The documents constituting component parts of this contract are the following:
I. REQUEST FOR PROPOSALS
II. TERMS & CONDITIONS
III. DETAILED SPECIFICATIONS
IV. PROPOSAL/CONTRACT FORM
DO NOT DETACH ANY PORTION OF THIS DOCUMENT. INVALIDATION COULD
RESULT. Proposers MUST submit an original,2 additional paper copies and one compact disc of
the total proposal. Upon formal award of the proposal,the successful Proposer will receive a copy of
the executed contract.
2
I. REQUEST FOR PROPOSALS
1. GENERAL
1.l. Notice is hereby given that the United City of Yorkville will receive sealed proposals up to
November 23, 2010 at 3:00 pm.
1.2. Proposals will be opened and read aloud in the City Council Chambers at Yorkville City
Hall, 800 Game Farm Road on Tuesday, November 23, 2010 at 3:01 pm.
1.3. Proposals must be received at the United City of Yorkville by the time and date specified.
Proposals received after the specified time and date will not be accepted and will be
returned unopened to the Proposer.
1.4. Proposal forms shall be sent to the United City of Yorkville, ATTN: Bart Olson, in a
sealed envelope marked "SEALED PROPOSAL". The envelope shall be marked with the
name of the project, date, and time set for receipt of proposals.
1.5. By submitting this proposal,the proposer certifies under penalty of perjury that they have
not acted in collusion with any other proposer or potential proposer.
2. PREPARATION OF PROPOSAL
2.1. It is the responsibility of the proposer to carefully examine the specifications and proposal
documents and to be familiar with all of the requirements, stipulations, provisions, and
conditions surrounding the proposed services.
2.2. No oral or telephone interpretations of specifications shall be binding upon the City. All
requests for interpretations or clarifications shall be made in writing and received by the
City at least five (5) business days prior to the date set for receipt of proposals. All
changes or interpretations of the specifications shall be made by the City in a written
addendum to our proposers of record.
2.3. In case of error in the extension of prices in the proposal,the hourly rate or unit price will
govern. In case of discrepancy in the price between the written and numerical amounts,
the written amount will govern.
2.4. All costs incurred in the preparation, submission, and/or presentation of any proposal
including any proposer's travel or personal expenses shall be the sole responsibility of the
proposer and will not be reimbursed by the City.
2.5. The proposer hereby affirms and states that the prices quoted herein constitute the total
cost to the City for all work involved in the respective items and that this cost also includes
all insurance, royalties, transportation charges, use of all tools and equipment,
superintendence,overhead expense, all profits and all other work,services and conditions
necessarily involved in the work to be done and materials to be furnished in accordance
with the requirements of the Contract Documents considered severally and collectively.
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3. MODIFICATION OR«WITHDRAWAL OF PROPOSALS
3.1. A Proposal that is in the possession of the City may be altered by a letter bearing the
signature or name of person authorized for submitting a proposal, provided that it is
received prior to the time and date set for the bid opening. Telephone, email or verbal
alterations of a proposal will not be accepted.
3.2. A Proposal that is in the possession of the City may be withdrawn by the proposer,up to
the time set for the proposal opening,by a letter bearing the signature or name of person
authorized for submitting proposals. Proposals may not be withdrawn after the proposal
opening and shall remain valid for a period of ninety (90) days from the date set for the
proposal opening, unless otherwise specified.
4. DELIVERY
4.1. All proposal prices are to be quoted, delivered F.O.B. City of Yorkville, 800 Game Farm
Road, Yorkville, IL 60560.
5. TAX EXEMPTION
5.1. The City is exempt from Illinois sales or use tax for direct purchases of materials and
supplies. A copy of the Illinois Sales Tax Exemption Form will be issued upon request.
Our federal identification will also be provided to selected vendor.
6. RESERVED RIGHTS
6.1. The City of Yorkville reserves the exclusive right to waive sections, technicalities,
irregularities and informalities and to accept or reject any and all proposals and to
disapprove of any and all subLessees as may be in the best interest of the City. Time and
date requirements for receipt of proposal will not be waived.
II. TERMS AND CONDITIONS
7. CITY ORDINANCES
7.1. The successful proposer will strictly comply with all ordinances of the City of Yorkville
and laws of the State of Illinois.
8. USE OF CITY'S NAME
8.1. The proposer is specifically denied the right of using in any form or medium the name of
the City for public advertising unless express permission is granted by the City.
9. INDEMNITY AND HOLD HARMLESS AGREEMENT
9.1. To the fullest extent permitted by law, the Proposer shall indemnify, keep and save
harmless the City and its agents, officers, and employees, against all injuries, deaths,
losses,damages,claims,suits,liabilities,judgments,costs and expenses,which may arise
directly or indirectly from any negligence or from the reckless or willful misconduct of the
Proposer, its employees, or its subLessees, and the Proposer, its employees, or its
subLessees, and the Proposer shall at its own expense, appear,defend and pay all charges
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of attorneys and all costs and other expenses arising therefrom or incurred in connection
therewith, and, if any judgment shall be rendered against the City in any such action,the
Proposer shall, at its own expense, satisfy and discharge the same. This Agreement shall
not be construed as requiring the Proposer to indemnify the City for its own negligence.
The Proposer shall indemnify, keep and save harmless the City only where a loss was
caused by the negligent, willful or reckless acts or omissions of the Proposer, its
employees, or its SubLessees.
10. NONDISCRIMINATION
10.1. Proposer shall, as a party to a public contract:
(a) Refrain from unlawful discrimination in employment and undertake affirmative
action to assure equality of employment opportunity and eliminate the effects of past
discrimination;
(b) By submission of this proposal,the Proposer certifies that he is an"equal opportunity
employer" as defined by Section 2000(e) of Chapter 21, Title 42, U.S. Code
Annotated and Executive Orders#11246 and#11375,which are incorporated herein
by reference. The Equal Opportunity clause, Section 6.1 of the Rules and
Regulations of the Department of Human Rights of the State of Illinois,is a material
part of any contract awarded on the basis of this proposal.
10.2. It is unlawful to discriminate on the basis of race,color,sex,national origin,ancestry,age,
marital status, physical or mental handicap, sexual orientation, or unfavorable discharge
for military service. Proposer shall comply with standards set forth in Title VII of the
Civil Rights Act of 1964,42 U.S.C. Secs.2000 et seq.,The Human Rights Act of the State
of Illinois,775 ILCS 5/1-101et.seq.,and The Americans With Disabilities Act,42 U.S.C.
Secs. 12101 et. seq.
11. SEXUAL HARASSMENT POLICY
11.1. The proposer,as a party to a public contract,shall have a written sexual harassment policy
that:
l l.1.1. Notes the illegality of sexual harassment;
11.1.2. Sets forth the State law definition of sexual harassment;
11.1.3. Describes sexual harassment utilizing examples;
11.1.4. Describes the Proposer's internal complaint process including penalties;
11.1.5. Describes the legal recourse, investigative and complaint process available through
the Illinois Department of Human Rights and the Human Rights Commission and
how to contact these entities; and
11.1.6. Describes the protection against retaliation afforded under the Illinois Human Rights
Act.
12. EQUAL EMPLOYMENT OPPORTUNITY
12.1. In the event of the Proposer's non-compliance with the provisions of this Equal
Employment Opportunity Clause, the Illinois Human Rights Act or the Rules and
Regulations of the Illinois Department of Human Rights ("Department"), the Proposer
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may be declared ineligible for future contracts or subcontracts with the State of Illinois or
any of its political subdivisions or municipal corporations, and the contract may be
canceled or voided in whole or in part, and such other sanctions or penalties may be
imposed or remedies invoked as provided by statute or regulation. During the
performance of this contract, the Proposer agrees as follows:
12.1.1.That it will not discriminate against any employee or applicant for employment
because of race, color, religion, sex, marital status, national origin or ancestry, age,
physical or mental handicap unrelated to ability,sexual orientation,sexual identity or
an unfavorable discharge from military service; and further that it will examine all
job classifications to determine if minority persons or women are underutilized and
will take appropriate affirmative action to rectify any such underutilization.
12.1.2. That, if it hires additional employees in order to perform this contract or any portion
thereof,it will determine the availability(in accordance with the Department's Rules
and Regulations) of minorities and women in the area(s) from which it may
reasonably recruit and it will hire for each job classification for which employees are
hired in such a way that minorities and women are not underutilized.
12.1.3.That,in all solicitations or advertisements for employees placed by it or on its behalf,
it will state that all applicants will be afforded equal opportunity without
discrimination because of race, color,religion, sex,marital status,national origin or
ancestry, age, physical or mental handicap unrelated to ability, or an unfavorable
discharge from military services.
12.1.4. That it will send to each labor organization or representative of workers with which it
has or is bound by a collective bargaining or other agreement or understanding, a
notice advising such labor organization or representative of the Proposer's
obligations under the Illinois Human Rights Act and the Department's Rules and
Regulations. If any such labor organization or representative fails or refuses to
cooperate with the Proposer in its efforts to comply with such Act and Rules and
Regulations,the Proposer will promptly so notify the Department and the contracting
agency and will recruit employees from other sources when necessary to fulfill its
obligations thereunder.
12.1.5. That it will submit reports as required by the Department's Rules and Regulations,
furnish all relevant information as may from time to time be requested by the
Department or the contracting agency, and in all respects comply with the Illinois
Human Rights Act and the Department's Rules and Regulations.
12.1.6.That it will permit access to all relevant books, records,accounts and work sites by
personnel of the contracting agency and the Department for purpose of investigation
to ascertain compliance with the Illinois Human Rights Act and the Department's
Rules and Regulations.
12.1.7.That it will include verbatim or by reference the provisions of this clause in every
subcontract it awards under which any portion of the contract obligations are
undertaken or assumed,so that such provisions will be binding upon such subLessee.
In the same manner as with other provisions of this contract, the Proposer will be
liable for compliance with applicable provisions of this clause by such subLessees;
and further it will promptly notify the contracting agency and the Department in the
event any subLessee fails or refuses to comply therewith. In addition, the Proposer
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will not utilize any subLessee declared by the Illinois Human Rights Commission to
be ineligible for contracts or subcontracts with the State of Illinois or any of its
political subdivision or municipal corporations.
13. DRUG FREE WORK PLACE
13.1. Proposer,as a party to a public contract,certifies and agrees that it will provide a drug free
workplace by:
13.2. Publishing a statement: (1) Notifying employees that the unlawful manufacture,
distribution,dispensation,possession or use of a controlled substance,including cannabis,
is prohibited in the City's or proposer's workplace. (2) Specifying the actions that will be
taken against employees for violations of such prohibition. (3) Notifying the employee
that, as a condition of employment on such contact or grant,the employee will: (A) abide
by the terms of the statement; and (B) notify the employer of any criminal drug statute
conviction for a violation occurring in the workplace no later than five(5)days after such
conviction.
13.3. Establishing a drug free awareness program to inform employee's about: (1)the dangers of
drug abuse in the workplace; (2)the City's or proposer's policy of maintaining a drug free
workplace; (3) any available drug counseling, rehabilitation and employee assistance
programs; (4) the penalties that may be imposed upon employees for drug violations.
13.4. Providing a copy of the statement required above to each employee engaged in the
performance of the contract or grant and to post the statement in a prominent place in the
workplace.
13.5. Notifying the contracting or granting agency within ten(10)days after receiving notice of
any criminal drug statute conviction for a violation occurring in the workplace no later
than five (5) days after such conviction from an employee or otherwise receiving actual
notice of such conviction.
13.6. Imposing a sanction on, or requiring the satisfactory participation in a drug abuse
assistance or rehabilitation program by any employee who is so convicted as required by
section 5 of the Drug Free Workplace Act.
13.7. Assisting employees in selecting a course of action in the event drug counseling,treatment
and rehabilitation is required and indicating that a trained referral team is in place.
13.8. Making a good faith effort to continue to maintain a drug free workplace through
implementation of the Drug Free Workplace Act.
14. PREVAILING WAGE ACT
14.1. Proposer agrees to comply with the Illinois Prevailing Wage Act, 820 ILCS 130/1 et seq.,
for all work completed under this contract. Proposer agrees to pay the prevailing wage and
require that all of its subLessees pay prevailing wage to any laborers, workers or
mechanics who perform work pursuant to this contract or related subcontract.
7
14.2. Proposer and each subLessee shall keep or cause to be kept an accurate record of names,
occupations and actual wages paid to each laborer,workman and mechanic employed by
the Proposer in connection with the contract. This record shall be open to inspection at all
reasonable hours by any representative of the City or the Illinois Department of labor and
must be preserved for four (4) years following completion of the contract.
15. INSURANCE REQUIREMENTS
15.1. Prior to the beginning of the contract period, Lessee and any SubLessees shall procure,
maintain and pay for such insurance as will protect against claims for bodily injury of
death,or for damage to property,including loss of use,which may arise out of operations
by the Lessee or SubLessee or any Sub-Sub Lessee or by anyone employed by any of them,
or by anyone for whose acts any of them may be liable. Such insurance shall not be less
than the greater of coverages and limits of liability specified below or any coverages and
limits of liability specified in the Contract Documents or coverages and limits required by
law unless otherwise agreed to by the City:
Workers Compensation $500,000 Statutory
Employers Liability $1,000,000 Each Accident
$1,000,000 Disease Policy Limit
$1,000,000 Disease Each Employee
Comprehensive General Liability $2,000,000 Each Occurrence
$2,000,000 Aggregate
(Applicable on a
Per Project Basis)
Commercial Automobile Liability $1,000,000 Each Accident
Umbrella Liability $3,000,000
15.2. Commercial General Liability Insurance required under this paragraph shall be written on
an occurrence form and shall include coverage for Products/Completed Operations,
Personal Injury with Employment Exclusion (if any) deleted, Blanket XCU and Blanket
Contractual Liability insurance applicable to defense and indemnity obligations and other
contractual indemnity assumed under the Contract Documents.
15.3. Comprehensive Automobile Liability Insurance required under this paragraph shall include
coverage for all owned,hired and non-owned automobiles.
15.4. Workers Compensation coverage shall include a waiver of subrogation against the City.
15.5. Comprehensive General Liability, Employers Liability and Commercial Automobile
Liability Insurance may be arranged under single policies for full minimum limits required,
or by a combination of underlying policies with the balance provided by Umbrella and/or
Excess Liability policies.
15.6. Lessee and all SubLessees shall have their respective Comprehensive General Liability
(including products/completed operations coverage), Employers Liability, Commercial
8
.,.,,,, _.,y %J1 1 V1r V1114
Automobile Liability,and Umbrella/Excess Liability policies endorsed to add the"City of
Yorkville, its officers, officials, employees and volunteers"as"additional insureds"with
respect to liability arising out of operations performed; claims for bodily injury or death
brought against City by any Lessee of SubLessee employees, or the employees of
SubLessee's subLessees of any tier, however caused, related to the performance of
operations under the Contract Documents. Such insurance afforded to the City shall be
endorsed to provide that the insurance provided under each policy shall be Primary and
Non-Contributory.
15.7. Lessee and all SubLessees shall maintain in effect all insurance coverages required by the
Contract Documents at their sole expense and with insurance carriers licensed to do
business in the State of Illinois and having a current A. M. Best rating of no less than A-
VIII. In the event that the Lessee or any SubLessee fails to procure or maintain any
insured required by the Contract Documents, the City may, at its option, purchase such
coverage and deduct the cost thereof from any monies due to the Lessee or SubLessee,or
withhold funds in an amount sufficient to protect the City, or terminate this Agreement
pursuant to its terms.
15.8. All insurance policies shall contain a provision that coverages and limits afforded
hereunder shall not be canceled, materially changed, non-renewed or restrictive
modifications added, without thirty (30) days prior written notice to the City. Renewal
certificates shall be provided to the City not less than five(5)prior to the expiration date of
any of the required policies. All Certificates of Insurance shall be in a form acceptable to
City and shall provide satisfactory evidence of compliance with all insurance requirements.
The City shall not be obligated to review such certificates or other evidence of insurance,
or to advise Lessee or SubLessee of any deficiencies in such documents, and receipt
thereof shall not relieve the Lessee or SubLessee from,nor be deemed a waiver the right to
enforce the terms of the obligations hereunder. The City shall have the right to examine
any policy required and evidenced on the Certificate of Insurance.
16. COMPLIANCE WITH OSHA STANDARDS
16.1. Equipment supplied to the City must comply with all requirements and standards as
specified by the Occupational Safety and Health Act. All guards and protectors as well as
appropriate markings will be in place before delivery. Items not meeting any OSHA
specifications will be refused.
17. SUBLETTING OF CONTRACT
17.1. No contract awarded by the City shall be assigned or any part sub-contracted without the
written consent of the Director of Parks and Recreation. In no case shall such consent
relieve the Awarded Proposer from their obligation or change the terms of the contract.
18. TERM OF CONTRACT
18.1. This contract may be extended no more than twice for subsequent annual periods (two
annual extensions) by mutual agreement of both parties, providing such agreement
complies with City purchasing policies and the availability of funds. However, if this
contract is not one that is subject to extension, such information will be available in the
9
detailed specifications or special conditions section, supra.
19. TERMINATION OF CONTRACT
19.1. The City reserves the right to tenninate the whole or any part of this contract,upon thirty
(30)days written notice to the Awarded Proposer,in the event of default by the Awarded
Proposer. Default is defined as failure of the Awarded Proposer to perform any of the
provisions of this contract or failure to make sufficient progress so as to endanger
performance of this contract in accordance with its terms. In the event that the Awarded
Proposer fails to cure the default upon notice, and the City declares default and
termination, the City may procure, upon such terms and in such manner as the City may
deem appropriate, supplies or services similar to those so terminated. Any such excess
costs incurred by the City may be set-off against any monies due and owing by the City to
the Awarded Proposer.
20. BILLING & PAYMENT PROCEDURES
20.1. Payment will be made upon receipt of an invoice. Once an invoice has been verified,the
invoice will be processed for payment in accordance with the City payment schedule,
policy and procedures.
20.2. The City shall review in a timely manner each bill or invoice after its receipt. If the City
determines that the bill or invoice contains a defect making it unable to process the
payment request,the City shall notify the Proposer requesting payment as soon as possible
after discovering the defect pursuant to rules promulgated under 50 ILCS 505/1 et seq.
The notice shall identify the defect and any additional information necessary to correct the
defect.
20.3. Please send all invoices to the attention of City of Yorkville,Accounts Payable,800 Game
Farm Road, Yorkville, IL 60560.
21. RELATIONSHIP BETWEEN THE PROPOSER AND THE CITY
21.1. The relationship between the City and the Proposer is that of a Lessor and Lessee.
22. STANDARD OF CARE
22.1. Services performed by Proposer under this Agreement will be conducted in a manner
consistent with that level of care and skill ordinarily exercised by members of the
profession currently practicing in the same locality under similar conditions. No other
representations express or implied,and no warranty or guarantee is included or intended in
this Agreement, or in any report, opinions, and documents or otherwise.
22.2. If the Proposer fails to meet the foregoing standard,Proposer will perform at its own cost,
and without reimbursement from the City, the professional services necessary to correct
errors and omissions caused by Proposer's failure to comply with the above standard and
reported to Proposer within one(1)year from the completion of Proposer's services for the
Project.
23. GOVERNING LAW
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23.1. This Agreement will be governed by and construed in accordance with the laws of the
State of Illinois without regard for the conflict of laws provisions. Venue is proper only in
the County of Kendall and the Northern District of Illinois.
24. SUCCESSORS AND ASSIGNS
24.1. The terms of this Agreement will be binding upon and inure to the benefit of the parties
and their respective successors and assigns; provided, however, that neither party will
assign this Agreement in whole or in part without the prior written approval of the other.
The Proposer will provide a list of key staff, titles, responsibilities, and contact
information to include all expected sub Proposers.
25. WAIVER OF CONTRACT BREACH
25.1. The waiver by one party of any breach of this Agreement or the failure of one party to
enforce at any time,or for any period of time, any of the provisions hereof will be limited
to the particular instance and will not operate or be deemed to waive any future breaches of
this Agreement and will not be construed to be a waiver of any provision except for the
particular instance.
26. AMENDMENT
26.1. This Agreement will not be subject to amendment unless made in writing and signed by all
parties.
27. SEVERABILITY OF INVALID PROVISIONS
27.1. If any provisions of this Agreement are held to contravene or be invalid under the laws of
any state, country or jurisdiction, contravention will not invalidate the entire Agreement,
but it will be construed as if not containing the invalid provision and the rights or
obligations of the parties will be construed and enforced accordingly.
28. NOTICE
28.1. Any notice will be in writing and will be deemed to be effectively served when deposited
in the mail with sufficient first class postage affixed, and addressed to the party at the
party's place of business. Notices shall be addressed to the City as follows:
Director of Parks and Recreation
City of Yorkville
800 Game Farm Road.
Yorkville, IL 60560
And to the Proposer as designated in the Contract Form.
III. DETAILED SPECIFICATIONS
29. DEFINITIONS
29.1. For the purpose of the Contract, definitions of certain terms are listed below. Certain
words or phrases,when used in the Contract shall have the same meaning given to them in
11
this section. Other terms shall be defined within applicable subsections.
A-,varded proposer shall mean the firm which the City has selected to negotiate a contract,
and pending successful completion of contract negotiations, shall become the Lessee
Concession Lease Agreement shall mean the agreement awarded by the Lessor to the
Lessee that governs use of the property and grants the Lessee the right to operate a business
within the property, subject to restrictions.
Contract shall mean the agreement created by and consisting of the Contract Documents and
Concession Lease Agreement
Contract Documents shall include the Request for Proposals,Terms and Conditions,Detail
Specifications and the Concession Lease Agreement
Lessee shall mean the firm with which the City has executed the Concession Lease
Agreement.
Day shall mean Calendar Day unless otherwise stated.
Proposer shall mean a firm that has submitted a full and complete response to this Request
for Proposals.
Specifications shall mean specifications identified in the Contract.
30. OPERATING SPECIFICATIONS OF THE CONCESSION LEASE AGREEMENT
30.1. In general terms, the City is seeking to grant a lessee the exclusive privilege of operating
a business on the premises generally located at 301 E Hydraulic Street in Yorkville, and as
more specifically described in this document.
30.2. For purposes of evaluating the proposer's experience and certifications, copies of resumes
for all proposed operators, managers and major employees for the business are required in
the proposal. Relevant work history and experience in operating a business of the nature as
herein described shall be used in the evaluation of the proposal and selection of the awarded
proposer.
30.3. The City shall have the right at all times to inspect the premises occupied by the Lessee in
conducting its services and sales.
30.1. The lessee shall be responsible for all taxes and personal property, and maintenance
work on the building and immediate premises. The lessee shall be responsible for all taxes
and personal property, and maintenance work on the building and immediate premises. For
the purposes of this agreement, maintenance work shall include regular upkeep of all
components of the building, including maintenance and repairs. If any component of the
building is in need of repair or replacement, and the repair or replacement is greater than
$500, then the City shall be responsible for the replacement of the building component,
12
provided the cost of repair of the component is greater than 50% of the cost of replacing the
component. Any capital improvements done on the premises over$10,000 in value shall be
approved by the Park Board prior to commencement. Any capital improvements done on the
premises of$10,000 or less shall be approved by the Director of Parks and Recreation prior
to commencement. Any capital improvements must be inspected by the City and all work
and contractors must be licensed, bonded, and insured.
30.2. Any capital improvements done on the premises over $10,000 in value shall be approved
by the Park Board prior to commencement. Any capital improvements done on the premises
of$10,000 or less shall be approved by the Director of Parks and Recreation prior to
commencement. Any capital improvements must be inspected by the City and all work and
contractors must be licensed,bonded, and insured.
30.3. At the end of the agreement term, the City shall conduct an inspection of the premises,
and the lessee shall be informed of the outcome of said inspection. The lessee shall be
responsible for returning the premises to its original state, subject to the discretion of the
Park Board.
30.4. The lessee does not have exclusive rights to all concession operations within the park,but
rather, only to the specific operation at the specific location as described in the Concession
Lease Agreement.
30.4.1. The lessee shall be permitted to operate a business offering the following goods and
services on the premises defined herein, without further action by the City, and all other
uses and operations must be approved by the City:
30.4.1.1. Rental and purchase of paddling,boating, and tubing equipment,
accessories, and gear not otherwise prohibited in this agreement or in the
Riverfront park rules.
30.4.1.2. Group and/or personal instruction and/or tours of the Riverfront Park or
other water features.
30.5. The lessee has the right to install a webcam within Riverfront Park for the purpose of
broadcasting conditions within the whitewater park. Said installation must be in accordance
with City codes and must be located within the premises contained within this lease
agreement, unless otherwise agreed to by the Director of Parks and Recreation. The lessee
has the option to participate in funding a City-operated webcam within the park.
30.6. The City agrees to furnish to the Lessee access to City water and sewer utilities. The
Lessee is responsible for applicable usage payments for all utilities (sewer, water, electricity,
phone, internet, etc.). The lessee is responsible for costs associated with utility connections
and upgrades.
30.7. If the lessee chooses not to occupy the building through the winter months,the lessee
shall take all necessary precautions and measures to properly winterize the building. These
precautionary measures shall include,but not be limited to,maintaining a minimum level of
heat no less than 50 degrees Fahrenheit to protect the building from extreme freezing
13
conditions. If alternative methods of winterizing are to be utilized, those methods shall be
subject to approval from the property owner.
30.8. The City has no control nor responsibility for the construction progress of the dam bypass
and whitewater features, and therefore makes no guarantees nor warrants that construction
will be complete by a certain date or time. The lessee assumes all risks associated with the
nature of the unknown opening date for the dam bypass and whitewater features.
31. PAYMENTS AND OTHER REPORTS TO THE CITY
31.1. The lessee is required to submit certain payments, forms, financial statements, and other
items on a timely basis. Failure to submit any of the required items in a timely fashion may
result in breach of the agreement.
31.2. The lessee, at minimum, shall make payments equivalent to 5% of the annual sum of the
total adjusted gross receipts on the sale of retail products, and 20% of total adjusted gross
receipts on instructional programs, rentals, and guided tours. Said payment shall make said
payment prior to February I of each year. The following sales are specifically exempt from
the calculation of total adjusted gross receipts:
31.2.1.1. Institutional sales—large group sales at wholesale prices to organizations
that are not subject to sales tax.
31.2.1.2. Adventure travel programs— Guided tours and trips to sites outside of a
50-mile area.
31.2.1.3. Sales of used equipment and consignment sales,provided the total sales of
this group does not exceed 50% of gross boat sales in any given calendar year.
31.3. The lessee shall make premises rental payments of$250 per month for each month
through the life of the agreement, due prior to the first of each calendar month.
31.4. The lessee shall provide the City with a security deposit in the amount of$5,000, to be
due to the City in 10 installments of$500 due concurrently with the first 10-months of rental
payments due under this agreement. Said deposit shall be held until after the end of the term
of the agreement, and will be used to offset any damage to the premises.
31.5. The lessee shall provide to the City, prior to the start of the lease, confirmation of
insurance coverage for the premises and the operations of the business for the entire term ,
with the City named as additional insured on all policies.
31.6. The lessee shall provide to the City, prior to the start of the lease, confirmation of
business interruption insurance coverage for the operations for the entire lease. In the event
that the City is the cause of the business interruption and agrees to credit the lessee an
amount to offset the business interruption, said amount will be credited against the security
deposit or future rent payments, at the City's discretion.
31.7. Failure to meet any deadline for payment will result in an interest charge of 10% on said
late payment.
14
v,i,wu wiy tJi i wnvuic
31.8. The lessee is required to submit an annual concession financial statement by January 30
of each year.
32. FIRM QUALIFICATIONS AND EXPERIENCE
32.1. The proposal shall state the size of the firm and the number and nature of the staff to be
employed under this contract on a full-time and/or part-time basis.
32.2. The proposal should identify the principal supervisory and/or management staff who
would be assigned to this contract. The firm should also provide information on the relevant
experience of its firm on similar engagements.
32.3. The City retains the right to approve or reject staff replacements of the successful bidder.
If it is deemed necessary, background checks may be required of the successful bidders
personnel that will be employed under this contract.
33. TERM OF CONTRACT
33.1. The term of the Contract shall be negotiated in the contract, but will generally be for a two
year-period with the City having an option to exercise two, two-year option terms. The
Lessee may negotiate in good faith, on request of the City, for an extension to the contract,
provided that the contract extension is approved by the City Council no later than one
hundred twenty(120) days before the termination of the existing contract.
34. PRINCIPAL CONTACT FOR CITY
34.1. The principal contact for the City that will coordinate assistance to the proposers will be
Bart Olson, Interim Director of Parks and Recreation, 630-553-4350 or
bolson(u)yorkville.il.us.
35. ALTERNATIVES AND DEVIATIONS
35.1. The specifications included in this package describe existing services which the City
believes are necessary to meet performance requirements of the City and shall be considered
the minimum standards expected of the Lessee.
35.2. Other alternatives from the specifications in Section III may be indicated if the proposed
alternatives are equal to or greater than what is required by these specifications. All
alternatives shall be separately listed, and a justification for each shall be stated. The Lessee
shall use Appendix 3, Schedule of Alternatives and Deviations, for listing other alternatives.
35.3. If the Lessee is unable to meet any of the specifications as outlined herein, it shall also
separately list all requested deviations from the specifications, with justifications attached for
each deviation. The Lessee shall use Appendix 3, Schedule of Alternatives and Deviations,
for listing proposed deviations.
35.3.1. If the Lessee does not indicate alternatives to or deviations from the specifications, the
City shall assume it is able to fully comply with these specifications. The City shall be the
sole and final judge of compliance with all specifications.
15
35.3.2. The City further reserves the right to determine the acceptability or unacceptability of any
and all alternatives or deviations The City shall also be the sole and final judge as to whether-
any alternative or deviation is of an equivalent or better quality of service.
36. EMPLOYEES
36.1.The Lessee shall undertake to perform all services rendered in a neat, orderly and efficient
manner; to use care and diligence in the performance of this contract; and to provide neat,
orderly and courteous personnel. The Lessee shall agree to prohibit any drinking of alcoholic
beverages or use of illegal drugs or drugs which impair the ability of the employee or agent
to safely and adequately perform his or her job while on duty or in the course of performing
their duties under this contract. The Lessee shall also agree to ensure that each employee
driving a vehicle shall at all times carry a valid operator's license for the type vehicle he/she
is driving. The Lessee's employees will be attired, at all times, in a professional-type
manner. These specifics will be agreed upon between representatives from the Lessee and
the City Designated Representative
37. ACCIDENT PREVENTION
37.1.Precaution shall be exercised at all times for the citizens, employees and property. The
safety provisions of all applicable laws and building and construction codes shall be
observed. Machinery, equipment and all hazards shall be guarded or eliminated in
accordance with safety provisions.
38. TAXES,LICENSES & PERMITS
38.1.The Lessee shall pay all sales, use, property, income, and other taxes that are lawfully
assessed against the City or the Lessee in connection with the Lessee's facilities and the work
included in this Contract, and shall obtain and pay for all licenses,permits, certificates of
authority, and inspections required for the work. The Lessee shall furnish to the City
satisfactory evidence that it has all permits, licenses, and certificates of authority required to
operate for the term of this contract.
39. DEFAULT
39.1.If the Lessee fails to observe any portion of the Concession Lease Agreement and there has
not been sufficient cause to justify such lack of observance,the City shall serve notice, either
personally or by affixing such notice to the local premises of the Lessee, that this contract
shall be in default if the Lessee does not take action to remedy failure the schedule within
twenty-four (24) hours of said notice. If at the end of the twenty-four(24) hour period, the
Lessee has not made the necessary corrections, the City shall take such steps as are
necessary, to provide services according to the collection schedule submitted by the Lessee.
The Lessee will be liable for any costs of such steps from the date of the notice of default. If
deemed necessary by the City's Designated Representative, the City shall have the right to
take over all equipment and facilities of the Lessee for a period of up to one-hundred-twenty
(120) days from the date of notice of default.
16
IV. PROPOSAL FORM
***THIS PROPOSAL, WHEN ACCEPTED AND SIGNED BY AN AUTHORIZED
SIGNATORY OF THE CITY OF YORKVILLE, SHALL BECOME A CONTRACT
BINDING UPON BOTH PARTIES.
Entire Block Must Be Completed When A Submitted Proposal Is To Be Considered For
Award
PROPOSER:
k'V7"'V'e'&W"k Date: L///D///
Company Name
E ss ENJEM
Street Address of Company
yD / JJ � � Grr� J1z��
1//�iCJ L C� Contaef Name (Print)
City, State, Zip
O ,!K ,421-1 24-Hour Telephone
Business Phone Cam"
Signatur fficer, Partner or
Fax Sole Proprietor
PriKt Name i
&Ttle
ATTEST: If a Corporation
Signature of Corporation Secretary
CITY F YO V LE:
ATTEST:
Auty4yzed S&gnature 00
Yok Signature of ity Clerk
Title Pw
Date Date
In compliance with the specifications, the above-signed offers and agrees, if this Proposal is
accepted within 90 calendar days from the date of opening, to furnish any or all of the services at
the standards described herein within the time specified above.
17
Utly VA l vll 1111V
PROPOSER'S CERTIFICATION (page 1 of 3)
With regard to , proposer `�i hereby certifies
(Name of Project) ame of Proposer)
the following:
1. Proposer is not barred from bidding this contract as a result of violations of Section 720
ILCS 5/33E-3 (Bid Rigging) or 720 ILCS 5/33E-4 (Bid-Rotating);
2. Proposer certifies that it has a written sexual harassment policy in place and is in full
compliance with 775 ILCS §12-105(A)(4);
3. Proposer certifies that not less than the prevailing rate of wages as determined by the City
of Yorkville, Kendall County County or the Illinois Department of Labor shall be paid to all
laborers, workers and mechanics performing work for the City of Yorkville. All bonds shall
include a provision as will guarantee the faithful performance of such prevailing wage clause.
Proposer agrees to comply with the Illinois Prevailing Wage Act, 820 ILCS 130/1 et seq., for all
work completed. Proposer agrees to pay the prevailing wage and require that all of its
subLessees pay prevailing wage to any laborers, workers or mechanics who perform work
pursuant to this contract or related subcontract. Proposer and each subLessee shall keep or cause
to be kept an accurate record of names, occupations and actual wages paid to each laborer,
workman and mechanic employed by the Proposer in connection with the contract. This record
shall be sent to the City on a monthly basis along with the invoice and shall be open to inspection
at all reasonable hours by any representative of the City or the Illinois Department of Labor and
must be preserved for four(4) years following completion of the contract. Proposer certifies that
proposer and any subLessees working on the project are aware that filing false payroll records is
a class B misdemeanor and that the monetary penalties for violations are to be paid pursuant to
law by the proposer, Lessee and subLessee. The City shall not be liable for any underpayments.
If applicable: Since this is a contract for a fixed public works project, as defined in 820 ILCS
130/2, Lessee agrees to post at the job site in an easily accessible place, the prevailing wages for
each craft or type of worker or mechanic needed to execute the contract or work to be performed.
4. Proposer certifies that it is in full compliance with the Federal Highway Administrative
Rules on Controlled Substances and Alcohol Use and Testing, 49 C. F.R. Parts 40 and 382 and
that all employee drivers are currently participating in a drug and alcohol testing program
pursuant to the Rules.
5. Proposer further certifies that it is not delinquent in the payment of any tax administered
by the Department of Revenue, or that Proposer is contesting its liability for the tax delinquency
or the amount of a tax delinquency in accordance with the procedures established by the
appropriate Revenue Act. Proposer further certifies that if it owes any tax payment(s) to the
Department of Revenue, Proposer has entered into an agreement with the Department of
PROPOSER'S CERTIFICATION (page 2 of 3)
18
ummu %_.ity ui Y orKvllle
Revenue for the payment of all such taxes that are due, and Proposer is in compliance with the
agreement.
BY:
Proposer's Authorized Agent
01 f 161 .51 / .3q
FEDERAL TAXPAYER IDENTIFICATION NUMBER
or
Social Security Number
Subscribed and sworn to before me
this 194_day of , 201/.
OFFKX SEAL.
MEGHAN OSTREKO
NOTARY FIJNJC-STATE OF LLN=
Notary blic)
(Fill Out Applicable Paragraph Below)
(a) Corporation
The Proposer is a corporation organized and existing under the laws of the State of
„ZL , which operates under the Legal name of
P��v , �-��� mss. , and the full names of its Officers are as
follows:
President: ��,-> �
Secretary:
Treasurer:
and it does have a corporate seal. (In the event that this bid is executed by other than the
President, attach hereto a certified copy of that section of Corporate By-Laws or other
authorization by the Corporation which permits the person to execute the offer for the
corporation.)
(b) Partnership
Signatures and Addresses of All Members of Partnership:
PROPOSER'S CERTIFICATION (page 3 of 3)
19
V1111cU L.11y Ul I WKV111G
The partnership does business under the legal name of:
which name is registered with the office of in the state of
(c) Sole Proprietor
The Supplier is a Sole Proprietor whose full name is:
and if operating under a trade name, said trade name is:
which name is registered with the office of in the state of
5. Are you willing to comply with the City's preceding insurance requirements within 13
days of the award of the contract?
Insurer's Name
Agent
Street Address
City, State, Zip Code
Telephone Number
I/We affirm that the above certifications are true and accurate and that I/we have read and
understand them.
Print Name of Company: e"-OPA �-
Print Name and Title of Authorizing Signature: )ell
Signature:
Date:
20
V llilV�,l VILY V1 1 %Jlr V,,,G
APPENDIX 3
SCHEDULE OF ALTERNATIVES AND DEVIATIONS
Please list any proposed alternative or deviation to the minimum payment percentages and
amounts, and other standards as outlined in the specifications section of this document. (Please
attach additional sheets if necessary.)
Section Paragraph Explanation of Alternative/Deviation
21
- -Ly v, i vin V111 .
APPENDIX 6
LESSEE QUALIFICATIONS
Name of Business: t'I�G9.t`�t
Business Address: Mailing Address:
Business Number: U Z 0
Emergency Number:
Fax Number:
Ownership: Individual Partnership (Corporationi
Franchise or Parent Company(if applicable):
List all Partners, Managers, and Corporate Officers:
Name Title Residence Phone
Days of Operation:
Business Hours: /Q
Number of Employees:
Supervisors: o?
Drivers: P
Office Personnel:
22
Client#: 58842 SPECEXP
ACORD,. CERTIFICATE OF LIABILITY INSURANCE D03/1MIDDIY1 Y )
THIS CERTIFICATE IS ISSUED AS A MATTER OF INFORMATION ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE HOLDER.THIS
CERTIFICATE DOES NOT AFFIRMATIVELY OR NEGATIVELY AMEND,EXTEND OR ALTER THE COVERAGE AFFORDED BY THE POLICIES
BELOW.THIS CERTIFICATE OF INSURANCE DOES NOT CONSTITUTE A CONTRACT BETWEEN THE ISSUING INSURER(S),AUTHORIZED
REPRESENTATIVE OR PRODUCER,AND THE CERTIFICATE HOLDER.
IMPORTANT:If the certificate holder is an ADDITIONAL INSURED,the policy(ies)must be endorsed.If SUBROGATION IS WAIVED,subject to
the terms and conditions of the policy,certain policies may require an endorsement.A statement on this certificate does not confer rights to the
certificate holder in lieu of such endorsement(s).
PRODUCER NAME: Paige McFarland
CBIZ Insurance Services,Inc. PHONE 301 777-1500
44 Baltimore St aANo Ext: VC,No): 3017243953
Cumberland,MD 21502 ADDRESS: pmcfariand @hotmail.com
301 777-1500 cusTOMER1Da: SP P
ECEX
INSURER(S)AFFORDING COVERAGE NAIC#
INSURED INSURER A:New Hampshire Insurance Co.
Specialty Expeditions,Inc
dba Geneva Kayak Center INSURER B INSURER C:
301 East Hydraulic
Yorkville, IL 60560-Q INSURER D:
INSURER E:
INSURER F;
COVERAGES CERTIFICATE NUMBER: REVISION NUMBER:
THIS IS TO CERTIFY THAT THE POLICIES OF INSURANCE LISTED BELOW HAVE BEEN ISSUED TO THE INSURED NAMED ABOVE FOR THE POLICY PERIOD
INDICATED.NOTWITHSTANDING ANY REQUIREMENT,TERM OR CONDITION OF ANY CONTRACT OR OTHER DOCUMENT WITH RESPECT TO WHICH THIS
CERTIFICATE MAY BE ISSUED OR MAY PERTAIN,THE INSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN IS SUBJECT TO ALL THE TERMS,
EXCLUSIONS AND CONDITIONS OF SUCH POLICIES.LIMITS SHOWN MAY HAVE BEEN REDUCED BY PAID CLAIMS.
IN SR TYPE OF INSURANCE D L U R POLICY EFF POLICY EXP NVD LTR POLICY NUMBER MM/DD MMIDD NY" LIMITS
A GENERAL LIABILITY 3/20/2011 03/20/2012 EACH OCCURRENCE $1,000,000
DAMAGE TO RENTED
X COMMERCIAL GENERAL LIABILITY PREMISES Ea occurrence $300 000
CLAIMS-MADE F_XI OCCUR MED EXP(Any one person) $EXCLUDED
X BI/PDDed:1,000 PERSONAL BADVINJURY $1,000,000
GENERAL AGGREGATE $2,000,000
GEN'L AGGREGATE LIMIT APPLIES PER: PRODUCTS-COMP/OP AGG $2,000,000
POLICY PRO LOC $
AUTOMOBILE LIABILITY COMBINED SINGLE LIMIT
(Ea accident) $
ANY AUTO BODILY INJURY(Per person) $
ALL OWNED AUTOS BODILY INJURY(Per accident) $
SCHEDULED AUTOS
PROPERTY DAMAGE $
HIRED AUTOS (Per accident)
NON-OWNED AUTOS $
$
UMBRELLA LIAB OCCUR EACH OCCURRENCE $
EXCESS LIAB HCLAIMS-MADE AGGREGATE $
DEDUCTIBLE $
RETENTION $
WORKERS COMPENSATION WC STATU- OTH-
AND EMPLOYERS'LIABILITY YIN
ANY PROPRIETOR/PARTNER/EXECUTIVE E.L.EACH ACCIDENT $
OFFICER/MEMBER EXCLUDED' N/A
(Mandatory in NH) E.L.DISEASE-EA EMPLOYEE $
If yes,describe under
DESCRIPTION OF OPERATIONS below E.L.DISEASE-POLICY LIMIT Is
DESCRIPTION OF OPERATIONS/LOCATIONS/VEHICLES(Attach ACORD 101,Additional Remarks Schedule,If more space is required)
It is understood and agreed that the Certificate Holder is named as Additional Insured,but only with
respect to its liability arising out of the activities of the named insured. Insurance shall be considered
Primary and Non-contributory where required by written contract.
CERTIFICATE HOLDER CANCELLATION 10 Days for Non-Payment
SHOULD ANY OF THE ABOVE DESCRIBED POLICIES BE CANCELLED BEFORE
THE EXPIRATION DATE THEREOF,NOTICE WILL BE DELIVERED IN
United City of Yorkville ACCORDANCE WITH THE POLICY PROVISIONS.
City Hall
800 Game Farm Rd AUTHORIZED REPRESENTATIVE
Yorkville,IL 60560
01988-2009 ACORD CORPORATION.All rights reserved.
ACORD 25(2009/091 1 of 1 The ACORD name and logo are registered marks of ACORD
#S430985/M430973 CPL
Ordinance No. 2011- -f—
AN ORDINANCE OF THE UNITED CITY OF YORKVILLE, KENDALL COUNTY,
ILLINOIS, APPROVING AN AMENDED LEASE AGREEMENT WITH
SPECIALTY EXPEDITIONS INC. (DBA GENEVA KAYAK CENTER)
(301 E. Hydraulic Avenue,Riverfront Building)
WHEREAS, the United City of Yorkville (" the City") is a duly organized, and validly
existing non home-rule municipality of the State of Illinois under the 1970 Illinois Constitution
and the laws of the State of Illinois; and,
WHEREAS, the City is authorized pursuant to section 11-76-1 of the Illinois Municipal
Code (65 ILCS 5111-76-1) to lease real estate owned by the City when it is no longer necessary,
appropriate, required for the use of, profitable to, or for the best interest of the City; and,
WHEREAS, the City and Specialty Expeditions Inc., DBA Geneva Kayak Center, have
previously entered into a lease agreement for the lease of the building at 301 E. Hydraulic
Avenue for the purpose of operating a canoe and kayak rental center; and,
WHEREAS, the Corporate Authorities of the United City of Yorkville hereby find that it
is in the best interest of the City to amend the premises map exhibit of said lease.
NOW, THEREFORE, BE IT ORDAINED, by the Mayor and City Council of the
United City of Yorkville, Kendall County, Illinois, as follows:
Section 1. The Corporate Authorities of the United City of Yorkville hereby find as facts
all of the recitals in the preamble of this Ordinance and incorporate them as though fully set forth
herein.
Section 2. That the building lease between the United City of Yorkville and Specialty
Expeditions Inc., DBA Geneva Kayak Center, Concession Lease Agreement ("the Agreement")
previously approved by the Corporate Authorities on February 22, 2011 is hereby amended by
approving a new premises map which will be attached to the lease agreement as an exhibit, a
copy of which is attached hereto and incorporated herein is hereby approved.
Section 3. That the officials, officers, and employees of the United City of Yorkville are
hereby authorized to take such further actions as are necessary to carry out the intent and purpose
of this Ordinance and building lease.
Section 4. This Ordinance shall be in full force and effect upon passage by a three
fourths vote of the Corporate Authorities, approval, and publication as provided by law.
1
Passed by the City Council of the United City of Yorkville, Kendall County,
Illinois this day of 12011.
CITY CLERK
ROSE SPEARS DIANE TEELING
GEORGE GILSON, JR. JACQUELYN MILSCHEWSKI
CARLO COLOSIMO MARTY MUNNS Y
CHRIS FUNKHOUSER �d ( L--6, L
Approved by me, as Mayor of the United City of Yorkville, Kendall County, Illinois, this
day of &q usr A.D. 2011.
MAYOR
2
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Reviewed By: Agenda Item Number
1P WWVA-E Parks ■
Recreation ■
pnRKC a REcRmT1uN Director ■
City Administrator F] Tracking Number
Legal ❑
Human Resources ❑
Police ❑
Park Board Agenda Item Tracking Document
Title: Cooperative Agreement with the Yorkville Fury
Agenda Date: December 13, 2012
Synopsis: The Yorkville Fury have requested a cooperative agreement with the City for
the use of baseball fields for the 2013 season.
Action Previously Taken:
Date of Action: Action Taken:
Item Number:
Type of Vote Required: Majority
Action Requested: Approve or deny the cooperative agreement.
Submitted by: Laura Schraw Parks and Recreation
Name Department
Agenda Item Notes:
Please see the attached memo and draft agreement.
° ''`o Memorandum
EST. ,Z 1836 To: Yorkville Park Board
From: Laura Schraw, Interim Director of Parks and Recreation
0 L (0 CC: Tim Evans, Superintendent of Recreation
ad O Scott Sleezer, Superintendent of Parks
Date: December 6, 2012
Subject: Yorkville Fury Cooperative Agreement
The Yorkville Fury has requested a Cooperative Agreement for the 2013 season. Due to the
previous agreements being signed with YYBSA and the Yorkville Reds, staff was concerned
about assigning field space due to the large number of fields requested and the times that they are
requesting.
To reduce any potential conflicts, language has been added to the Fury Agreement that
recognizes that the Park Board has already agreed to Cooperative Agreements with two other
organizations, and they must meet that obligation first. This means that if YYBSA, Reds and the
Fury all want the Riemenscheider Field at 6pm on Monday and there is no Recreation
programming, YYBSA receives this time slot and the Reds and Fury will have to put in another
field request.
Cooperative Agreements were created so that organizations playing a high number of games can
receive a discount on their field usage. Staff feels that to maintain our obligation to provide fields
for organizations that have existing agreements, adding in language giving an order of field
assignment by Cooperative Agreement approval is necessary.
If the Park Board approves this agreement, staff will work to meet their field requests. Requests
will be met in this order:
Yorkville programming
YYBSA
Reds
Fury
Staff will work to meet any field requests that are made to the best of our field availability.
The Park Board has the choice to approve another cooperative agreement or to not enter into any
more agreements. The Fury has a large number of Yorkville residents and staff believes we can
meet most of their field requests, or provide them with options for other fields to use.
AGREEMENT
UNITED CITY OF YORKVILLE
YORKVILLE PARKS AND RECREATION DEPARTMENT
and
YORKVILLE FURY
This agreement is made and entered into this day of 2013, by and between THE
UNITED CITY OF YORKVILLE an Illinois municipal corporation (the "city"), and the YORKVILLE
FURY, an Illinois not-for-profit corporation(the "Association").
WITNESSETH
WHEREAS, the city is the owner of certain fields and parks (the "parks") which the
Association wishes to utilize from time to time with the prior written permission from the city and the
city wishes to accommodate the Association's use of the parks on the terms and conditions set forth
herein.
WHEREAS, the City has limited field space and therefore field assignments are based on the
priority order in which these use agreements are approved by the Park Board.
NOW, THEREFORE, in consideration of the covenants and agreements hereinafter
contained, it is mutually agreed by and between the parties hereto as follows:
1. Use of Parks and Fields by the Association. The city agrees to permit the Association to
utilize certain parks and baseball fields as designated by the City's athletic field rental policy in
place at time of approval of this agreement, for a term commencing March 15, 2013 and ending
October 31, 2013. The parties agree that the Association's use of the parks and fields
designated by the city shall be nonexclusive.
a. Yorkville Fury registration records for leagues played in the spring/summer 2013 shall
be used to determine the amount of fields available to the Association in spring/summer
2013, as dictated by the Athletic Field Rental Policy.
b. If there are competing travel team field use agreements, selection of fields shall be in
the manner as prescribed by the Athletic Field Policy and any other method as
determined by the Director of Parks and Recreation.
c. Scheduling precedence will be given in the order of approved agreements.
d. Notification of Fall Ball must be given to the City by August 15, 2013 to reserve fields
and a portable restroom if requested.
e. Notification of any schedule change must be given to the City in advance of the games.
2. Fees. A fee equal to the amount of$19 per game and $10 per practice shall be paid by the
Association to the city according to the following payment schedule: 50%by April 30, 50% by
July 15.
Portable toilet fees will be determined by the Athletic Field Policy.
Fees for 2013 described herein shall be applied toward maintenance costs of the fields and
facilities to be used by the Association in 2013. The fees exclude tournaments which have a
separate fee structure.
1
Fee structure and tournament cancellations will be governed by the Athletic Field Reservation
Policy.
The City Parks and Recreation Department agrees to inform the Association by August 30,
2013 of its intent to charge field rental fees for the 2014 season, its amount, and a date by
which the fee must be paid in full.
3. Maintenance Standards and Conduct. In agreeing to use the city parks the Association
agrees to participate in completing the routine maintenance items while using the parks.
• Inspect the fields prior to use daily
• Litter control through daily collection when scheduled use by the Association
• Immediately reporting of any damages and/or maintenance concerns to the City
The Association is responsible for all participant and players conduct while on the fields, park,
surrounding areas including parking lot. All players using the athletic fields should adhere to
the rules in the City's "General policies and procedures for use of the United City of Yorkville
parks, fields, and facilities", as included in Exhibit A to this agreement, and as amended from
time to time. Any violation of these policies can impact the current and future uses of all City
fields and/or facilities. Furthermore, the Association assumes all responsibility for the repair
or replacement of damage as a result of misuse of the field, equipment or park amenities.
Furthermore, the City agrees to prepare the fields/parks prior and throughout the season to
maintain quality conditions for use. The City shall maintain the right to add, delete or modify
maintenance procedures as deemed necessary. The responsibility of the common areas and turf
will be the responsibility of the city unless otherwise identified.
4. Advertising. The Association may place one advertising banner at each field used by the
Association under the terms of this agreement,while the Association's activities are taking
place on said field. Said advertisement may be attached to the backstop or mounted in open
areas,but may not be attached to the outfield fences. All advertisements allowed under this
section must also comply with the Parks and Recreation Department's "Sponsorship Terms and
Policies". Advertisements are limited to 3' x 5' in size.
5. Insurance. The Association shall maintain commercial general liability(CGL) and commercial
umbrella liability insurance with a limit of not less than $2,000,000 for each occurrence. If
such insurance policy contains a general aggregate limit, it shall apply separately to this
Agreement.
a. Occurrence basis coverage. This CGL and umbrella insurance shall be written on an
occurrence basis and shall cover liability arising from premises, operation, independent
contractors,products-completed operations,bodily and personal injury, property
damage, as well as liability assumed by the Association under this Agreement.
b. Additional insured. The city shall be named as an insured under the CGL and
umbrella insurance using an additional endorsement to the city for claims arising out of
or as result of this Agreement.
2
c. Waiver of subrogation. The Association waives all rights against the city for recovery
of damages to the extent these damages are covered by the CGL or commercial
umbrella liability insurance maintained pursuant to this Agreement.
d. Delivery to city of certificates. Within 10 days from the start date of this Agreement,
the Association shall furnish the city with copies of its current certificates of insurance
documenting each such policy along with the additional insured endorsements required
in this section.
e. Cancellation. All such insurance provided for herein shall be non-cancelable, except
upon 30 days' prior written notice to the city, and shall contain the following
endorsement(or its equivalent) and shall appear on the policies respective insurance
certificates:
It is hereby understood and agreed that this insurance
policy may not be canceled by the surety or the intention
not to renew be signed by the surety until 30 days after
receipt by the city of Yorkville by registered mail of written
notice of such intention to cancel or not to renew.
f. No Limitation on liability. The minimum amounts set forth in this Agreement
for such insurance shall not be construed as a limitation or satisfaction of the
Association's liability, including indemnification, to the city under the
Agreement as to the amount of such insurance.
g. No Waiver. The failure or delay of the city at any time to require performance
by the Association of any provision of this section, even if known, shall not
affect the right of the city to require performance of that provision or to exercise
any right,power or remedy under this Agreement, and any waiver by the city of
any breach of any provision in this section shall not be construed as a waiver of
any continuing or succeeding breach of such provision, a waiver of the provision
itself, or a waiver of any right,power or remedy under this Agreement.
h. Primary coverage. The coverage shall apply as primary coverage with respect
to any other insurance or self-insurance program afforded to the city. There
shall be no endorsement or modification of this coverage to make it excess over
other available insurance/coverage; alternatively, if the CGL and umbrella,
excess of reinsurance states that it is pro rata, it shall be endorsed to be primary
with respect to the city.
6. Liability, Indemnification and Waiver
a. Assumption of liability. Except as specifically provided by law or this
Agreement, the city assumes no liability or responsibility for any injury to or
death of any person or persons including officers and employees of the
Association and participants in the Association's program and activities or any
other person and assumes no liability or responsibility for any damage to
property sustained by any person(s). In addition the Association will report all
injuries to the city within 24 hours.
b. Indemnification. To the fullest extent permitted by law, the Association will
defend, indemnify and hold the city harmless from all claims arising directly or
indirectly from or in connection with (i) the conduct or management of the
programs and activities of the Association; (ii) any act, omission or negligence
of the Association or any of its directors, officers, agents, employees, invitees or
contractors of the Association; (iii) any accidents, injury or damage whatsoever
occurring on or at the parks arising from, directly or indirectly, the use of the
3
parks by the Association or any of its directors, officers, agents, employees,
invitees or contractors, as well as participants in the Association's programs and
activities except to the extent of any negligent or wrongful act or omission of the
city. However, this limitation shall not in any way limit the Association's duty
to defend the city.
c. Defense of City. In the event any claims shall arise, the Association shall
defend and pay any judgment or settlement against the city in such claims. The
city shall tender the defense to the Association. The Association and the city
shall mutually agree to counsel to defend of such claims. The city, in its sole
discretion, may participate in the defense of such claims at the Association's
sole expense, but such participation shall not relieve the Association from its
duty to defend and to pay any judgment or settlement against the city in such
claims. Except where a settlement completely and forever releases the city from
any and all liabilities without financial contribution by the city or its insurer, the
Association shall not agree to any settlement of the claims without the city's
approval.
d. Waiver of defenses. In any and all claims against the city or any of its agents or
employees the indemnification obligation under this paragraph shall not be
limited by any limitation on the amount or type of damages, compensation or
benefits payable by or for the Association under applicable law. The
Association waives all defenses available to the Association which limit the
amount of the Association's liability to the city.
7. No Alteration. The Association shall not make structural improvements, changes or alteration
to the parks without first obtaining the written consent of the city. Any improvements to the
parks will be through a donation to the city, and therefore become the property of the city.
8. No Assignment. The Association shall not assign its interest in this Agreement without
obtaining the written consent and approval of the city.
9. Binding upon successors. This Agreement shall be binding upon the successors and assigns
of the parties hereto.
10. Reimbursement for increased insurance costs. Any increase of insurance premium on the
parks resulting for such use by the Association shall be paid for by the Association.
11. Integration of all terms into Agreement. This Agreement contains all of the terms,
conditions and agreements between the parties hereto and no amendments, additions or changes
hereto shall be valid unless attached hereto in writing and signed by the city and the
Association. Failure to abide by the policies and rules set forth in this agreement could result in
additional fees assessed to the Association and/or loss of privileges regarding the use of parks
and fields.
IN WITNESS WHEREOF,the parties hereto have, the day and year first above written,
signed and executed this Agreement by virtue of authority given and granted by the respective
corporate authorities of the parties hereto.
4
THE UNITED CITY OF YORKVILLE
By:
Mayor, United City of Yorkville
By:
Park and Recreation Board
YORKVILLE FURY
By:
President
Attest:
Representative
5
Exhibit A
Parks Policies and Procedures
6
Reviewed By: Agenda Item Number
Parks ■
Recreation ■
PARKea?McRFATION Director ■
City Administrator El Tracking Number
Legal ❑
Human Resources ❑
Police ❑
Park Board Agenda Item Tracking Document
Title: Cooperative Agreement with the Yorkville Sparks
Agenda Date: December 13, 2012
Synopsis: The Yorkville Sparks have requested a cooperative agreement with the City for
the use of softball fields for the 2013 season.
Action Previously Taken:
Date of Action: Action Taken:
Item Number:
Type of Vote Required: Majority
Action Requested: Approve or deny the cooperative agreement.
Submitted by: Laura Schraw Parks and Recreation
Name Department
Agenda Item Notes:
Please see the attached memo and draft agreement.
c►ry0 Memorandum
EST. 1ss6 To: Yorkville Park Board
From: Laura Schraw, Interim Director of Parks and Recreation
t X11 (0 CC: Tim Evans, Superintendent of Recreation
�� C—r�' �4 Scott Sleezer, Superintendent of Parks
Date: December 6, 2012
Subject: Yorkville Sparks Cooperative Agreement
The Yorkville Sparks has requested a Cooperative Agreement for the 2013 season. Due to the
previous agreements being signed with YYBSA, the Yorkville Reds, and the possible agreement
being approved with the Yorkville Fury, staff has the same concerns as relayed in the Yorkville
Fury discussion.
To reduce any potential conflicts, language has been added to the Sparks Agreement that
recognizes that the Park Board has already agreed to Cooperative Agreements with other
organizations, and they must meet that obligation first.
If the Park Board approves this agreement, staff will work to meet their field requests. Requests
will be met in this order:
Yorkville programming
YYBSA
Reds
Fury
Sparks
Staff will work to meet any field requests that are made to the best of our field availability.
The Park Board has the choice to approve another cooperative agreement or to not enter into any
more agreements.
AGREEMENT
UNITED CITY OF YORKVILLE
YORKVILLE PARKS AND RECREATION DEPARTMENT
and
YORKVILLE SPARKS
This agreement is made and entered into this day of 2013, by and between THE
UNITED CITY OF YORKVILLE an Illinois municipal corporation (the "city"), and the YORKVILLE
SPARKS, an Illinois not-for-profit corporation(the "Association").
WITNESSETH
WHEREAS, the city is the owner of certain fields and parks (the "parks") which the
Association wishes to utilize from time to time with the prior written permission from the city and the
city wishes to accommodate the Association's use of the parks on the terms and conditions set forth
herein.
WHEREAS, the City has limited field space and therefore field assignments are based on the
priority order in which these use agreements are approved by the Park Board.
NOW, THEREFORE, in consideration of the covenants and agreements hereinafter
contained, it is mutually agreed by and between the parties hereto as follows:
1. Use of Parks and Fields by the Association. The city agrees to permit the Association to
utilize certain parks and baseball fields as designated by the City's athletic field rental policy in
place at time of approval of this agreement, for a term commencing March 15, 2013 and ending
October 31, 2013. The parties agree that the Association's use of the parks and fields
designated by the city shall be nonexclusive.
a. Yorkville Sparks registration records for leagues played in the spring/summer 2013
shall be used to determine the amount of fields available to the Association in
spring/summer 2013, as dictated by the Athletic Field Rental Policy.
b. If there are competing travel team field use agreements, selection of fields shall be in
the manner as prescribed by the Athletic Field Policy and any other method as
determined by the Director of Parks and Recreation.
c. Scheduling precedence will be given in the order of approved agreements.
d. Notification of Fall Ball must be given to the City by August 15, 2013 to reserve fields
and a portable restroom if requested.
e. Notification of any schedule change must be given to the City in advance of the games.
2. Fees. A fee equal to the amount of$19 per game and $10 per practice shall be paid by the
Association to the city according to the following payment schedule: 50%by April 30, 50% by
July 15.
Portable toilet fees will be determined by the Athletic Field Policy.
Fees for 2013 described herein shall be applied toward maintenance costs of the fields and
facilities to be used by the Association in 2013. The fees exclude tournaments which have a
separate fee structure.
1
Fee structure and tournament cancellations will be governed by the Athletic Field Reservation
Policy.
The City Parks and Recreation Department agrees to inform the Association by August 30,
2013 of its intent to charge field rental fees for the 2014 season, its amount, and a date by
which the fee must be paid in full.
3. Maintenance Standards and Conduct. In agreeing to use the city parks the Association
agrees to participate in completing the routine maintenance items while using the parks.
• Inspect the fields prior to use daily
• Litter control through daily collection when scheduled use by the Association
• Immediately reporting of any damages and/or maintenance concerns to the City
The Association is responsible for all participant and players conduct while on the fields, park,
surrounding areas including parking lot. All players using the athletic fields should adhere to
the rules in the City's "General policies and procedures for use of the United City of Yorkville
parks, fields, and facilities", as included in Exhibit A to this agreement, and as amended from
time to time. Any violation of these policies can impact the current and future uses of all City
fields and/or facilities. Furthermore, the Association assumes all responsibility for the repair
or replacement of damage as a result of misuse of the field, equipment or park amenities.
Furthermore, the City agrees to prepare the fields/parks prior and throughout the season to
maintain quality conditions for use. The City shall maintain the right to add, delete or modify
maintenance procedures as deemed necessary. The responsibility of the common areas and turf
will be the responsibility of the city unless otherwise identified.
4. Advertising. The Association may place one advertising banner at each field used by the
Association under the terms of this agreement,while the Association's activities are taking
place on said field. Said advertisement may be attached to the backstop or mounted in open
areas, but may not be attached to the outfield fences. All advertisements allowed under this
section must also comply with the Parks and Recreation Department's "Sponsorship Terms and
Policies". Advertisements are limited to 3' x 5' in size.
5. Insurance. The Association shall maintain commercial general liability(CGL) and commercial
umbrella liability insurance with a limit of not less than $2,000,000 for each occurrence. If
such insurance policy contains a general aggregate limit, it shall apply separately to this
Agreement.
a. Occurrence basis coverage. This CGL and umbrella insurance shall be written on an
occurrence basis and shall cover liability arising from premises, operation, independent
contractors,products-completed operations,bodily and personal injury, property
damage, as well as liability assumed by the Association under this Agreement.
b. Additional insured. The city shall be named as an insured under the CGL and
umbrella insurance using an additional endorsement to the city for claims arising out of
or as result of this Agreement.
c. Waiver of subrogation. The Association waives all rights against the city for recovery
of damages to the extent these damages are covered by the CGL or commercial
umbrella liability insurance maintained pursuant to this Agreement.
2
d. Delivery to city of certificates. Within 10 days from the start date of this Agreement,
the Association shall furnish the city with copies of its current certificates of insurance
documenting each such policy along with the additional insured endorsements required
in this section.
e. Cancellation. All such insurance provided for herein shall be non-cancelable, except
upon 30 days' prior written notice to the city, and shall contain the following
endorsement(or its equivalent) and shall appear on the policies respective insurance
certificates:
It is hereby understood and agreed that this insurance
policy may not be canceled by the surety or the intention
not to renew be signed by the surety until 30 days after
receipt by the city of Yorkville by registered mail of written
notice of such intention to cancel or not to renew.
f. No Limitation on liability. The minimum amounts set forth in this Agreement
for such insurance shall not be construed as a limitation or satisfaction of the
Association's liability, including indemnification, to the city under the
Agreement as to the amount of such insurance.
g. No Waiver. The failure or delay of the city at any time to require performance
by the Association of any provision of this section, even if known, shall not
affect the right of the city to require performance of that provision or to exercise
any right, power or remedy under this Agreement, and any waiver by the city of
any breach of any provision in this section shall not be construed as a waiver of
any continuing or succeeding breach of such provision, a waiver of the provision
itself, or a waiver of any right,power or remedy under this Agreement.
h. Primary coverage. The coverage shall apply as primary coverage with respect
to any other insurance or self-insurance program afforded to the city. There
shall be no endorsement or modification of this coverage to make it excess over
other available insurance/coverage; alternatively, if the CGL and umbrella,
excess of reinsurance states that it is pro rata, it shall be endorsed to be primary
with respect to the city.
6. Liability, Indemnification and Waiver
a. Assumption of liability. Except as specifically provided by law or this
Agreement, the city assumes no liability or responsibility for any injury to or
death of any person or persons including officers and employees of the
Association and participants in the Association's program and activities or any
other person and assumes no liability or responsibility for any damage to
property sustained by any person(s). In addition the Association will report all
injuries to the city within 24 hours.
b. Indemnification. To the fullest extent permitted by law,the Association will
defend, indemnify and hold the city harmless from all claims arising directly or
indirectly from or in connection with (i)the conduct or management of the
programs and activities of the Association; (ii) any act, omission or negligence
of the Association or any of its directors, officers, agents, employees, invitees or
contractors of the Association; (iii) any accidents, injury or damage whatsoever
occurring on or at the parks arising from, directly or indirectly, the use of the
parks by the Association or any of its directors, officers, agents, employees,
invitees or contractors, as well as participants in the Association's programs and
activities except to the extent of any negligent or wrongful act or omission of the
3
city. However,this limitation shall not in any way limit the Association's duty
to defend the city.
c. Defense of City. In the event any claims shall arise, the Association shall
defend and pay any judgment or settlement against the city in such claims. The
city shall tender the defense to the Association. The Association and the city
shall mutually agree to counsel to defend of such claims. The city, in its sole
discretion, may participate in the defense of such claims at the Association's
sole expense,but such participation shall not relieve the Association from its
duty to defend and to pay any judgment or settlement against the city in such
claims. Except where a settlement completely and forever releases the city from
any and all liabilities without financial contribution by the city or its insurer, the
Association shall not agree to any settlement of the claims without the city's
approval.
d. Waiver of defenses. In any and all claims against the city or any of its agents or
employees the indemnification obligation under this paragraph shall not be
limited by any limitation on the amount or type of damages, compensation or
benefits payable by or for the Association under applicable law. The
Association waives all defenses available to the Association which limit the
amount of the Association's liability to the city.
7. No Alteration. The Association shall not make structural improvements, changes or alteration
to the parks without first obtaining the written consent of the city. Any improvements to the
parks will be through a donation to the city, and therefore become the property of the city.
8. No Assignment. The Association shall not assign its interest in this Agreement without
obtaining the written consent and approval of the city.
9. Binding upon successors. This Agreement shall be binding upon the successors and assigns
of the parties hereto.
10. Reimbursement for increased insurance costs. Any increase of insurance premium on the
parks resulting for such use by the Association shall be paid for by the Association.
11. Integration of all terms into Agreement. This Agreement contains all of the terms,
conditions and agreements between the parties hereto and no amendments, additions or changes
hereto shall be valid unless attached hereto in writing and signed by the city and the
Association. Failure to abide by the policies and rules set forth in this agreement could result in
additional fees assessed to the Association and/or loss of privileges regarding the use of parks
and fields.
IN WITNESS WHEREOF,the parties hereto have, the day and year first above written,
signed and executed this Agreement by virtue of authority given and granted by the respective
corporate authorities of the parties hereto.
4
THE UNITED CITY OF YORKVILLE
By:
Mayor, United City of Yorkville
By:
Park and Recreation Board
YORKVILLE SPARKS
By:
President
Attest:
Representative
5
Exhibit A
Parks Policies and Procedures
6
WW
Memorandum
1P JWJ I
To: Yorkville Park Board
paRKC&REC"Am0N From: Laura Schraw, Interim Director of Parks &Recreation
CC:
Date: December 6, 2012
Subject: Director's Report
• Staff has been working on our first draft of our FYI budget. This will be a
moving target as we transition out of the REC Center and into the Administration
Offices. When the budget is going to be presented to City Council, we will
include the Parks &Recreation budget in the packet.
• There has been hunting activity on the Openlands property near Kennedy Road
and Bristol Ridge Road that is to be our acquisition match for our OSLAD grant.
The YPD Police Chief, IDNR Conservation Officers, our staff and Openlands
staff have been addressing these issues and will continue to regulate the area.
• Judge Pilmer will be speaking with the Park Board in January regarding formation
of a Park District.
• Holiday Under the Stars was a success, and we keep hearing how great the
fireworks were. We're planning to continue the firework tradition to increase the
draw to the festival.
• All staff helped to clean out the Administration Offices building so that
renovations could begin. Files were moved to City Hall, furniture was moved to
the Wolf St. building, and interior half-walls have already been torn down. The
building should be ready for use in the next month. Any outside expenditures will
be cleared with Bart.
D YaRKVI LE
202 East Countryside Prkwy. Yorkville, IL 60560
(630) 553-2582 (630) 553-2644 fax
Email: recreation(cDyorkvil Ile.i1.us www.yorkville.il.us -
P,aRKs& rttr-cRFATtoN
Fitness& Recreation for Our Community
To: Laura Schraw, Interim Director Parks and Recreation Department
From: Tim Evans, Superintendent of Recreation
Re: Nov. Monthly Report
Athletics— Shay/Jon
1St—6th Youth Basketball League: Registration for the 2012/2013 season was completed in the month of Nov..Teams
were put together,with practices starting Dec. and games begin in Jan.. This year's Youth Basketball league consist of
the following: 32 teams, 311 players and 65 volunteer coaches.
One new addition, item to highlight, was the collaboration with the High School Boys Varsity Basketball Team to conduct
a Player Evaluation for the 5th/6th Grade Boys Basketball team on Saturday, November 3.A total of 11 high school
players assisted in evaluating approximately 50 5th/6th grade students.This evaluation is done to help determine the
teams and to make them as even as possible.
Child Development—Shay
Ready, Set, Go Program: This pre-preschool program has been very popular this year. Due to demand we have had to
increase their maximum number of children for session 3 that started on Monday, November 26.At this time, and due to
the demand,we are considering offering a Tuesday/Thursday class in January.
Parker's Playtime Preschool: Is continuing to teach and master the alphabet.We have completed learning the straight
lines and are now moving on to the slightly harder slanted lines with the letters V,W, M and Y. During V week, the
children experimented with an erupting volcano. During the weeks of W and Y,they also learned and reviewed the colors
White and Yellow. They also celebrated Thanksgiving by having a Thanksgiving Feast on November 19 and 20.
Registration for current preschoolers begins December 10 for the 2013-2014 school year.
REC Center—Ryan
Two birthday parties: Were held in November for children, 1 party being hosted was a Bounce House package birthday
party, and the other was a Sports Package birthday party.
Small Gym: Has been consistently busy in the evenings with rentals for children sports teams. Monday and Wednesday
evenings a girls softball team has been coming in for 2 hours for practice and on Thursdays we have had a boys
traveling basketball team using the small gym for practice.
Geneva Kayak: Has been running classes for individuals looking to get more involved in kayaking.These classes take
place every Sunday afternoon.
Inquiries into personal training: Have began to increase over the past 4 weeks. Individuals are becoming more
interested in personal training with Kathy and some of the other personal trainers.
2"d session of Fitness and Wellness classes began the first week of November: Will continue to run through the
end of December.
Hosted a"Pamper Me Party"for members: Throughout the evening members were able to stop by booths that were
set up for free massages, cupcakes and other sweets, and Mary Kay product samples.
"The achievements of an organization are the results of the combined effort of each individual."
Special Events In Nov.:
The annual 6th Holiday Under the Stars Weekend was held on Fri. Nov. 16—Sun. Nov. 18. The weekend full of events
consisted of the following:
Fri. Nov 16:Tree Lighting Ceremony, Kindle Market,Visits w/Santa,All-Weather skating rink, Cookie and Ornament
Decorations, Food specials at downtown restaurants, holiday performances at River's Edge Theatre and outstanding
Fireworks show presented by BOOMBAH to end the night.
Sat. Nov. 17: Chili Chase 5k Run packet pick-ups at REC Center. Holiday performances at River's Edge Theatre.
Sun. Nov. 18: 11 annual Chili Chase 5k run at Yorkville American Legion. 325 runners.
"The achievements of an organization are the results of the combined effort of each individual."
Memorandum
1P '''"� To: Park Board
From: Scott Sleezer Superintendent of Parks
PnRKst�R�cFt�aT�u� CC: Laura Schraw Interim Director of Parks and Recreation
Date: December 5, 2012
Subject: November 2012 Parks Reports
Athletic Field Division
• Made turf repairs to soccer fields at Beecher and Bristol Bay Fields.
Baseball Rehab
• Staff edged, stripped and sodded the baselines at various fields to improve the safety and
playability at those locations.
• Installed a six inch retaining wall on fields two and three at Bridge Park. This will reduce
the amount of water drainage into the dugouts.
Beautification Division
• Staff installed the Christmas decorations throughout town. This includes Town Square,
Riverfront, City Hall, Beecher Center and the Library.
• Staff continued fall cleanup at various park locations.
Playground Division
• Staff winterized the concession stands for the season.
Safety Inspection
Staff inspected all playgrounds weekly visually checking equipment using a systematic approach
looking for missing or loose hardware. Accessing the equipment pulling and pushing on each
apparatus to check if it is secure and filled out inspection form for each site.
Surfacing Maintenance
Weekly raked surfacing back under slide exits, swings, climbers, and transfer platforms to meet
ADA, CPSC, and ASTM guidelines in every playground. Raked area so it is uniform and smooth
in appearance and level with transition areas.
Turf Division
Mowing
Staff mowed as needed all City owned properties, string trimming around posts, signs and other
such obstacles and blow clippings from all paved surfaces.
Trash Control
Picked up all loose trash and debris by systematically walking a grid at each site, replacing liners
in all trash cans.
Department Assistance
Recreation
• Staff made preparations for the Chili Chase 5K run and worked the event.
• Staff made preparations for HUTS and worked the event.
*I would like to welcome Adam Hernandez our new Maintenance Worker I Athletic Field
Division. Adam comes to us from Naperville Park District and is replacing Peter Scodro who
took a position in our Water Department.