Library Board Packet 2012 12-10-12 Agenda
Yorkville Public Library / Historical Meeting Room
Board of Trustees
Monday, December 10, 2012 - 7 : 00 P.M.
902 Game Farm Road
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1 . Roll Call
2. Recognition of Visitors
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3 . Amendments to the Agenda
4 . Minutes
5 . Correspondence
6. Public Comment
7. Staff Comment
8 . Report of the Treasurer Financial Statement
Payment of Bills j
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9 . Report of the Library Director Statistics
10. City Council Liaison
11 . Standing Committees Policy
Finance
Community Relations
Personnel
12 . Unfinished Business Trivia Night
City Assistance for Maintenance
Letter to Newspaper / Building Siding
List of Priorities for Future Funding
13 . New Business Henry Brothers / Siding
14 . Executive Session
For the appointment, employment, compensation, discipline, performance or
legal counsel for the public body, including hearing testimony on a complaint
lodged against an employee of the public body, or against legal counsel for the
public body to determine its validity.
15 . Adjournment
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Yorkville Public Library
Board of Trustees
Monday, November 5 , 2012
902 Game Farm Road — Library Historic Wing
7 * 00pm
The meeting was called to order at 7 : 00pm by Vice-President Barb Johnson
Roll Call :
Sandy Lindblom-yes, Barb Johnson-yes, Jo Ann Gryder-yes, Gail Gaebler-yes,
Carol LaChance-yes, Beth Chacon-yes, Judy Somerlot-yes
Absent : Beth Gambro, Bob Allen
Others Present
Library Director Michelle Pfister
City Finance Director Rob Fredrickson
Recognition of Visitors — Rob Fredrickson was recognized.
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Amendments to the Agenda — none
Minutes — October 8 , 2012
Ms . Gryder noted a correction on page 4 : 3rd paragraph should read that Ms. Gryder is
in charge of organizing the event. The minutes were then approved as corrected on a
motion by Ms. Gryder and second by Ms . Somerlot. Voice vote approval.
Correspondence — None
Public Comment — None
Staff Comment — None
Report of the Treasurer
Financial Statement
Ms. Pfister gave the Treasurer Report as follows :
1 . The budget is halfway through the year
2 . $ 16,205 has been received in property tax
3 . Personal property tax, was received as well as the per capita grant in the amount of
$ 17, 352
4 . Library fines were higher than last month, but library subscriptions down
5 . Slightly under the 50% mark for revenue
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6 . Program fees in amount of $435 for year, spent $210 of that
7 . Salaries & wages at the proper amount
8 . Travel/lodging slightly over budget
9 . Agent fees are for paying bond
10 . Noted that the current month bills are not in this report
11 . Ms . Gaebler noted the fund revenue is at 90%--this is driven by property tax per Rob
Fredrickson
12 . Received debt service tax money, will receive 1 more allotment. Principal and
interest payment will be due in December. Rob to determine how long the Library will
have the bond and will forward the schedule to the Board members .
13 . More development fees will be coming
Bill List
1 . Ms . Pfister is able to purchase books again
2 . Novelist subscription in amount of $ 1 ,045 paid this month
3 . $ 11 .40 postage reimbursement check for Ms . Pfister—must now have debit card
4 . Replacement pads purchased for heart machine
5 . Barb Nussman/Quilting Stop : Fee for finishing quilt being made at Library.
Remaining money from a Friends project was used towards the quilting fee .
6 . Friends have paid for the Wall Street Journal
7 . Ancestry database fee is annual
8 . Sound Inc . maintenance fee for phones
9 . Prairiecat fee is quarterly
Payment of Bills
Motion : Ms . Somerlot moved to approve the following :
Payroll expenses of $36, 881 . 09
Bills of $ 15 ,745 . 95
Wire Transfers of $5 ,946 . 63
Total Disbursements : $ 58 ,573 . 67
Ms . LaChance seconded this motion.
Roll call : Johnson-yes, Gryder-yes, Gaebler-yes, LaChance-yes, Chacon-yes, Somerlot-
yes, Lindblom-yes . Passed 7-0 .
Report of the Library Director
Statistics
Ms . Pfister presented the following and said the reports she is getting are improving :
1 . Items checked out: 9, 109
2 . Certain parts of the report not yet broken down to meet state requirements
3 . 1 ,379 items borrowed from other libraries and 1 ,970 were lent to other libraries
4 . Friends have committee organized for 100-year celebration, establishing theme,
setting up different programs each month. Ms . Somerlot reported Friends have 4
corporate members and 26 total members . At December meeting, there will be a buffet
lunch with staff members invited
5 . Pre-teens collected clothing items for Food Pantry
6 . Library held "Ghost Hunt" for kids
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7 . Fox River Academy art show and concert held at Library with $344 of donations for
children' s department—one family contributed $250 .
8 . Kendall County Record will publish article about Gale database-will try to feature a
different one each week.
9 . Had problem with water softener--valve replaced---charge for this will be on next
month' s bill list. An additional plumbing problem required Kuhns to be called.
10 . Weather-stripped all exterior doors
11 . Rodent problem and resulting alarm activation noted
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City Council Liaison No report, Liaison attending another meeting
Standing Committees
Finance
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Ms . Chacon said the Finance Committee met recently. The EAV has dropped by 9%, but
the City will maintain the levy at $700,000 . Mr. Fredrickson added the following. If the
maximum of . 15 is levied, the maximum amount the City can obtain is $670,415 . To
make up the difference to reach $ 700,000, the deficit amount must be requested during
the budgeting process. Mr. Fredrickson and Bart Olson can help facilitate the request
with the Council . The amount actually received last year was $695 ,000 .
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Finance Committee Chair Susan Chacon moved to set the levy at $700,000 and Ms .
Gaebler seconded the motion. The City will decide on this amount by the beginning of
2013 . At that point, the Finance Committee will revisit the budget.
Roll call : Gryder-yes, Gaebler-yes, LaChance-yes, Chacon-yes, Somerlot-yes,
Lindblom-yes, Johnson-yes. Passed 7-0 .
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Unfinished Business
Trivia Night
More information will be available at the December meeting since the committee has not
met yet.
City Assistance for Maintenance
Ms . Pfister reported the following :
1 . City workers changed additional inside light bulbs
2 . The outdoor light by the flagpole was repaired
3 . Tom Lindblom examined the roof after Trico found a large quantity of pine needles
accumulated, which could damage equipment. Michelle also showed Bart Olson photos
of the gutters full of leaves . City workers cleaned the lower ones, however, they do not
have equipment able to reach the higher ones. It is hoped the City will remove the pine
needles as well .
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Letter to Newspaper / Building Siding
Ms . Gaebler said a letter has been sent on-line to the "Fixer" newspaper column
regarding the building siding. Ms. Pfister added that she has received emails from Henry
Brothers . After various suggestions including one to publicize the problem in a letter to
the editor, Ms . Lindblom suggested that the Library respond to Henry Brothers and also
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invite them to a Board meeting. An invitation will be extended by Michelle. Ms.
Johnson said all communications should be in writing.
List of Priorities for Future Funding
This will be tabled until December.
New Business
Appointment of Treasurer
Sandy Lindblom was nominated by Ms. Somerlot at the previous meeting. A voice vote
for her appointment as Treasurer was approved unanimously. Ms . Chacon will remain as
Finance Committee Chair.
Approve Levy F/Y 201344
This was completed earlier in the meeting.
3M Service Agreement
Ms . Pfister said a bill is received yearly for the front door "chip" with this year' s amount
being $ 16,956 . She said without an agreement, the amount to be paid this year would
have been more than $ 14, 100 since a server was replaced. A checkout system screen was
also replaced, a service call was made for security doors and there were 8- 10 remote calls
for service . Ms. Pfister recommended the committee pay the service agreement, which is
budgeted . She is also being requested to sign papers for this agreement.
Ms. LaChance moved to pay the $ 16,956 for the 3M service agreement with a second by
Ms. Gryder. Roll call : Gaebler-yes, LaChance-yes, Chacon-yes, Somerlot-yes,
Lindblom-yes, Johnson-yes, Gryder-yes. Passed 7-0 .
Patron Complaints (added to the agenda)
Ms. Gaebler stated that she had received complaints from patrons saying the Library
lights are on all night. It was noted that a firm in California controls the lighting. Ms .
Gaebler said a request needs to be made to change the lighting program and this would
also promote good PR. Sandy will ask Tom Lindblom for information on this firm.
Building Usage (added to the agenda)
Trustee Gaebler said that a request had been made by a group called Life Long Learning
Institute to hold a class at the Library, but was turned down. Ms. Pfister noted that the
policy is that such a request must be from non-profit groups. Ms . Johnson said there is a
fee related to classes held by this group and a site fee would have to be charged as well .
She asked to have the inquiring person speak with her.
Additional Business
In another matter, Ms . Gryder raised a concern that she was not aware of the Board j
meeting (since the date had changed) until a day prior. She said the regular meeting night (,
publicized was November 12th and it should not have been changed. Board members
concurred and reiterated that the date had been posted previously.
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Adjournment
There was no further business and the meeting was adjourned at 8 : 03pm.
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Minutes transcribed by
Marlys Young, Minute Taker
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5
YORKVILLE PUBLIC LIBRARY
BUDGET REPORT
FOR THE PERIOD ENDING NOVEMBER 30, 2012
ACTUALS BY MONTH (Cash Basis)
% ofFiscatYear 8.33% 16. 67% 25% 33% 42% 50% 58% Ytar-to-Date ANNUAL
ACCOUNT NUMBER DESCRIPTION Ma -12 June-12 July-12 August-12 September-12 October-12 November-12 Totals BIIDGET =Budget
LIBRARY OPERATIONS REVENUES
Taxes
82-000-40-00-4005 PROPERTY TAXES-LIBRARY 983981 246,721 9,268 42,415 265,534 16,205 12,780 6915905 7007000 98.84%
82-00040-00-4012 PROPERTY TAXES-FOX IND TIF 71500 0.00%
Intergovernmental _
82-000-41 -00-4120 PERSONAL PROPERTY TAX 739 955 115 727 - 2,536 5,000 50.71 %
82-000-41 -00-4170 STATE GRANTS 11500 175352 18,852 17,200 109.61 %
Fines & Forfeits
82-000-43-00-4330 LIBRARY FINES 994 888 765 572 508 837 903 5,465 13,000 42.04%
Char es for Service
82-000-44-00-4401 LIBRARY SUBSCRIPTION CARDS 11367 11603 608 650 11019 452 230 5,930 12,000 49.42%
82-000-4400-4422 COPY FEES 204 153 175 216 181 306 251 17485 35000 49. 51 %
82-000-44-00-4440 PROGRAM FEES 93 44 54 74 119 51 61 496 25000 24.78%
Investment Earnings
82-000-45-00-4500 INVESTMENT EARNINGS 82 83 108 116 103 115 114 721 150 480.60%
Reimbursements
82-000-46-00-4670 REIMS - EMP INS CONTRIBUTIONS 724 724 724 724 724 724 724 5,066 6,670 75.96%
82-000-46-00-4671 REIMS - LIFE INSURANCE 59 59 59 59 59 59 59 415 636 65.24%
Miscellaneous
82-000-48-00-4820 RENTAL INCOME 131 150 100 100 150 150 118 899 2,000 44.95%
82-000-48-00-4824 DVD RENTAL INCOME 349 457 537 507 374 389 294 2,907 41500 64.60%
82-000-48-00-4832 MEMORIALS 142 200 40 906 300 1 ,588 2,000 79.40%
82-000-48-00-4850 MISCELLANEOUS INCOME 33 13 87 26 26 51 25 1 261 0.00%
Other Financin .Sources
82-000-49-00-4901 TRANSFER FROM GENERAL 95733 1 ,801 15801 21151 840 960 17,286 11 41 ,978 41 . 18%
TOTAL REVENUES: LIBRARY 113,630 252,895 15,241 49,265 269,637 397285 15,859 755,811 817,634 92.44%
LIBRARY OPERATIONS EXPENDITURES
.Salaries & Wa ges
82-820-50-00-5010 SALARIES & WAGES 18,707 19,431 18,707 28,060 18,707 18,707 18,707 141 ,025 245,000 57.56%
82-820-50-00-5015 PART-TIIV� SALARIES 14,207 143193 145085 20,716 13,594 131930 13,019 103,745 1957000 53.20%
Benefits
82-820-52-00-5212 RETIREMENT PLAN CONTRIBUTIO 1 ,803 1 ,873 1 ,803 2,705 1,803 17803 11803 135595 267692 50.93%
82-820-52-00-5214 FICA CONTRIBUTION 2,463 2,517 2,453 3,676 25416 2,441 21372 18,338 38,000 48.26%
82-820-52-00-5216 GROUP HEALTH INSURANCE 8,308 8,047 5,553 105578 11 ,001 5,621 49, 109 1021877 47.74%
82-820-52-00-5222 GROUP LIFE INSURANCE 36 135 86 86 86 86 86 599 11410 42.49%
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YORKVILLE PUBLIC LIBRARY
BUDGET REPORT
FOR THE PERIOD ENDING NOVEMBER 30, 2012
ACTUALS BY MONTH (Cash Basis)
% ojFiscalYew- 8.33% 16. 67% 25% 33% 41% 50% 58% Year-to-Date ANNUAL
ACCOUNT NUMBER DESCRIPTION May-12 June-12 July-12 August-12 September-12 October-12 November-12 Totals BUDGET % of Budget
82-820-52-00-5223 DENTAL INSURANCE 469 523 496 496 992 496 3471 6,826 50.85%
82-820-52-00-5224 VISION INSURANCE 54 54 54 54 54 54 54 375 770 48. 73%
82-820-52-00-5230 UNEMPLOYMENT INSURANCE 11035 350 120 - 11505 41286 35. 12%
82-820-52-00-5231 LIABILITY INSURANCE 098 1,801 11801 17801 840 840 - 15,781 37,692 41 . 87%
Contractual Services
82-820-54-00-5415 TRAVEL & LODGING - 200 305 135 640 500 128.09%
82-820-54-00-5426 PUBLISHING & ADVERTISING - - - 100 0.00%
82-820-54-00-5440 TELECOMMUNICATIONS 751 785 1 ,321 795 481 807 41940 8500 58. 11 %
82-820-54-00-5452 POSTAGE & SHIPPING 6 2 2 17 27 15000 2.71%
82-820-54-00-5460 DUES & SUBSCRIPTIONS 78 - 210 5,401 21100 71789 1400 55.63%
82-820-54-00-5462 PROFESSIONAL SERVICES 963 3,943 21387 1 ,837 11648 641 3,172 14,590 295000 50.31 %
82-820-54-00-5466 LEGAL SERVICES - - 360 360 2,000 18.00%
82-820-54-00-5468 AUTOMATION 31385 7 869 3,866 3,836 11 ,965 35,000 34. 18%
82-820-54-00-5480 UTILITIES 300 204 151 215 483 1 ,353 155750 8.59%
82-820-54-00-5495 OUTSIDE REPAIR & MAINTENANCE - 276 91 536 214 384 11500 5,000 30.00%
82-820-54-00-5498 PAYING AGENT FEES 375 375 749 749 100.00%
Supplies
82-820-56-00-5610 OFFICE SUPPLIES 793 295 187 1 ,054 36 817 3, ) 81 83000 39.77%
82-820-56-00-5620 OPERATING SUPPLIES 228 912 1 , 198 44 607 153 3, 142 7,500 41 .90%
82-820-56-00-5635 COMPUTER EQUIPMENT & SOFTWARE 1 ,550 19550 0.00%
82-820-56-00-5640 REPAIR & MAINTENANCE 905 905 - 0.00%
82-820-56-00-5671 LIBRARY PROGRAMMING - 44 84 84 412 224 2,000 11 . 18%
82-820-56-00-5685 DVD'S 280 204 135 95 194 908 2,000 45.38%
82-820-56-00-5698 MEMORIALS & GIFTS 100 709 2,000 35 .45%
82-820-56-00-5699 MISCELLANEOUS - - 250 0.00%
Contingencies
82-820-70-00-7799 CONTINGENCIES 50 1 ,000 5.00%
Other Financing Uses
82-820-99-00-9983 TRANSFER TO LIBRARY DEBT SERVICE 1 ,822 1 ,822 1,511 120. 58%
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YORKVILLE PUBLIC LIBRARY -
BUDGET REPORT
FOR THE PERIOD ENDING NOVEMBER 30, 2012
ACTUALS BY MONTH (Cash Basis)
?16 of Fiscal Year ;33 16.67% 25% 33% JI% 50% 58% Year-to-Date ANNUAL
ACCOUNT NUMBER DESCRIPTION June-12 Jul -12 Aa ust-12 Se tember-12 October-12 November-12 Totals BUDGET 94 of Budget
TOTAL FUND REVENUES ,630 252,895 15,241 49,265 269,637 399285 15,859 755,811 817,634 92.44%
TOTAL FUND EXPENDITURES 62,028 557051 51,041 75,376 609109 52,243 48,096 403,945 794,413 50.85%
FUND SURPLUS (DEFICIT) 51,602 197,843 (35,800) (26,112) 209,528 (12,958) (32,237) 351,867 23,221
BEGINNING FUND BALANCE 3889831
IFUND SURPLUS (DEFICIT) 351,867
ENDING RESERVED FUND BALANCE 333,339
ENDING UNRESERVED FUND BALANCE 4079359
ENDING TOTAL FUND BALANCE 740,698
LIBRARY DEBT SERVICE REVENUES
83-000-40-00-4015 PROPERTY TAXES-DEBT SERVICE 113,248 282,285 105604 48,529 3035810 18,541 14,622 791 ,640 795,488 99. 52%
83-000-45-00-4500 INVESTMENT EARNINGS 6 36 64 58 164 300 54.64%
83-000-49-00-4982 TRANSFER FROM LIBRARY OPS 1 ,822 - 1 ,822 1 ,511 120.58%
TOTAL REVENUES: LIBRARY DEBT SERVICE 115,070 282,291 105604 48,529 303,846 189605 14,680 793,626 797,299 99.54%
LIBRARY DEBT SERVICE EXPENDITURES
2005B Bond
83-830-83-00-8000 PRINCIPLE PAYMENT - 290,000 0.00%
83-830-83-00-8050 INTEREST PAYMENT 154,563 154$ 63 3097125 50.00%
2006 Bond :1
83-830-84-00-8000 PRINCIPLE PAYMENT 150,000 0.00%
83-830-84-00-8050 INTEREST PAYMENT 23, 181 23, 181 46,363 50.00%
TOTAL FUND REVENUES 1159070 282,291 109604 489529 303,846 1005 A14fi80 793,626 797,299 99.54%
TOTAL FUND EXPENDITURES - 177,744 - - - - 177,744 795,488 22.34%
FUND SURPLUS (DEFICIT) 115,070 104,547 10,604 48,529 303,846 18,605 615,882 11811
LIBRARY CAPITAL REVENUES
84-00042-00-4214 DEVELOPMENT FEES 2,500 10,800 4,000 31500 3,450 24,250 16,250 149.23%
84-000-45-00-4500 INVESTMENT EARNINGS 0 0 0 0 1 1 1 3 100 3 .44%
TOTAL REVENUES: LIBRARY CAPITAL 2,500 0 0 1000 43001 39501 3,451 24,253 169350 148.34%
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YORKVILLE PUBLIC LIBRARY
BUDGET REPORT
FOR THE PERIOD ENDING NOVEMBER 30, 2012
ACTUALS BY MONTH (Cash Basis)
% ojFiscal re 8.33% 16.67% 15% 33% 42% 50% 58% Year-to-Date ANNUAL
ACCOUNT NUMBER DESCRIPTION Ma -12 June-12 Sul -12 Au st-12 Se tembv-12 October-12 November-12 Totals BUDGET % of Budget
LIBRARY CAPITAL EXPENDITURES
84-840-56-00-5635 COMPUTER EQUIPMENT & SOFTWARE 0.00%
84-840-56-00-5683 AUDIO BOOKS 0.00%
84-840-56-00-5684 COMPACT DISCS & OTHER MUSIC 0.00%
84-840-56-00-5685 DUD'S - 204 204 0,00%
84-840-56-00-5686 BOOKS 423 208 6 762 503 3.486 51388 13,474 39.99%
TOTAL FUND REVENUES 2,500 0 0 10,800 41001 31501 39451 24,253 16,350 148.34%
TOTAL FUND EXPENDITURES 423 208 6 762 503 31690 5,592 13,474 41.51 %
FUND SURPLUS (DEFICIT) 21500 (422) (208) 10,794 31239 21997 (239) 189661 21876
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� DATE : ' 12 / 04 / 12 UNITED CITY OF YORKVILLE PAGE : 1
TIME : 09 : 37 : 13 CHECK REGISTER
PRG ID : AP215000 . WOW
CHECK DATE : 12 / 10 / 12
CHECK # VENDOR # INVOICE INVOICE ITEM
NUMBER DATE # DESCRIPTION ACCOUNT # ITEM AMT
... ...... ..... - --- - - --- - ---- ---- ----- .... .. .. . .-- ------ --- - - - -------- - ----- ---- ---- - -- -- --- - ---- - --- - --- - ---------
-- - ------ --- ---� --
103289 ATT AT & T
31228919. 36 - 1112 11 / 16 / 12 01 MONTHLY CHARGES 82 - 820 - 54 - 00 - 5480 273 . 98
INVOICE TOTAL : 273 . 98 *
6305534354 - 1012 110 / 25 / 12 01 MONTHLY CHARGES 82 - 820 - 54- 00 - 5440 308 . 29
INVOICE TOTAL : 308 . 29 *
CHECK TOTAL : 582 . 27
103290 BAKTAY BAKER & TAYLOR
2027343640 09 / 05 / 12 01 BOOKS 84 - 840 - 56 - 00 - 5686 165 . 82
INVOICE TOTAL : 165 . 82
2027406710 09 / 24 / 12 01 BOOKS 84 - 840 - 56 - 00 - 5686 231 . 17
INVOICE TOTAL : 231 . 17
2027523411 10 / 29 / 12 01 BOOKS 84 - 840 - 56 - 00 - 5686 417 . 86
INVOICE TOTAL : 417 . 86
2027556289 11 / 06 / 12 01 BOOKS 82 - 820 - 56 - 00 - 5698 276 . 53
INVOICE TOTAL : 276 . 53
2027568482 11 / 09 / 12 01 BOOKS 84 - 840 - 56 - 00 - 5686 535 . 55
INVOICE TOTAL : 535 . 55
2027590079 11 / 16 / 12 01 BOOKS 84 - 840 - 56 - 00 - 5686 317 . 85
INVOICE TOTAL : 317 . 85
2027590163 11 / 14 / 12 01 BOOKS 84 - 840 - 56 - 00 - 5686 30 . 51
INVOICE TOTAL : 30 . 51
CHECK TOTAL : 11975 . 29
103291 CALLONE UNITED COMMUNICATION SYSTEMS
- 1 -
- DATE : t-12 / 04 / 12 UNITED CITY OF YORKVILLE PAGE : 2
TIME : 09 : 37 : 13 CHECK REGISTER
PRG ID : A2215000 . WOW
CHECK DATE : 12 / 10 / 12
CHECK # VENDOR # INVOICE INVOICE ITEM
NUMBER DATE # DESCRIPTION ACCOUNT # ITEM AMT
- --- - --- ------ ---- -- -- ---- - - - - - ---- -- -- - ---- -- ------ -- -- ---- - - - ------ --- - ---- - ---- ----- -- -- - --- --------------- -- ---- --- - --
103291 CALLONE UNITED COMMUNICATION SYSTEMS
1010 - 7980 - 0000 - 112L 11 / 15 / 12 01 OCTOBER SERVICE 82 - 820 - 54 - 00 - 5440 76 . 67
INVOICE TOTAL : 7.6 . 67
CHECK TOTAL : 76 . 67
103292 CAMBRIA CAMBRIA SALES COMPANY INC .
33036 10 / 24 / 12 01 TOILET TISSUE , PAPER TOWEL , 82 - 820 - 56 - 00 - 5620 714 . 05
02 GARBAGE LINERS , BOWL CLEANER, * * COMMENT * *
03 URINAL BLOCK , SOFT SOAP , * * COMMENT * *
04 KLEENEX * * COMMENT * *
INVOICE TOTAL : 714 . 05
33056 10 / 31 / 12 01 CLEANER 82 - 820 - 56 - 00 -5620 40 . 43
INVOICE TOTAL : 40 . 43
CHECK TOTAL : 754 . 48
103293 CASTLEIN CASTLE INSURANCE SERVICES , INC
452553 09/ 27 / 12 01 POLICY RENEWAL 82 - 820 - 54 - 00 -5462 568 . 00
INVOICE TOTAL : 568 . 00
CHECK TOTAL : 568 . 00
103294 COMCAST COMCAST CABLE
110312 -LIB 11 / 19 / 12 01 NOVEMBER INTERNET 82 - 820 - 54 - 00 - 54404 134 . 90
INVOICE TOTAL : 134 . 90
CHECK TOTAL : 134 . 90
103295 CULLIGAN USW HOLDING COMPANY LLC
112412 11 / 24 / 12 01 REPAIR LABOR AND PARTS 82 - 820 - 54 - 00 - 5495 188 . 99
INVOICE TOTAL : 188 . 99
CHECK TOTAL : 188 . 99
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DATE : `12 / 04 / 12 UNITED CITY OF YORKVILLE PAGE : 3
TIME : 09 : 37 : 13 CHECK REGISTER
PRG ID : AP215000 . WOW
CHECK DATE : 12 / 10 / 12
CHECK # VENDOR # INVOICE INVOICE ITEM
. NUMBER DATE # DESCRIPTION ACCOUNT # ITEM AMT
-------- ------------ - ---- --- -- - --- -- - - ---- ---- - -------- - ---- - --- - --- -- -- ---- ----- ---- --- ----- ----- --- - ---- - -
103296 DEMCO DEMCO , INC .
4778022 10 / 23 / 12 01 BOOK JACKET COVER ROLLS , BOOK 82 - 820 - 56 - 00 - 5610 249 . 80
02 TAPE , FILAMENT TAPE , BOOKMARKS * * COMMENT * *
03 CD ALBUM , PAPER TAPE * * COMMENT * *
INVOICE TOTAL : 249 . 80
CHECK TOTAL : 249 . 80
103297 JEWEL JEWEL
072512 07 / 25 / 12 01 STORYTIME SUPPLIES 82 - 820 - 56 - 00 - 5671 19 . 96
INVOICE TOTAL : 19 . 96
102712 10 / 27 / 12 01 MONSTER MIX , BALLOONS , WIPES 82 - 820 - 56 - 00 - 5671 51 . 84
INVOICE TOTAL : 51 . 84
103012 10 / 30 / 12 01 CANDY , COOKIES 82 - 820 - 56 - 00 - 5671 45 . 79
INVOICE TOTAL : 45 . 79
112012 11 / 20 / 12 01 STORYTIME SUPPLIES 82 - 820 - 56 - 00 - 5671 30 . 21
INVOICE TOTAL : 30 . 21
112712 11 / 27 / 12 01 STORYTIME SUPPLIES 82 - 820 - 56 - 00 - 5671 11 . 14
INVOICE TOTAL : 11 . 14
CHECK TOTAL : 158 . 94
103298 KONICAMI KONICA MINOLTA BUSINESS
222870220 11 / 18 / 12 01 COPIER CHARGES 82 - 820 - 54 - 00 - 5462 23 . 17
INVOICE TOTAL : 23 . 17
CHECK TOTAL : 23 . 17
103299 MENLAND MENARDS - YORKVILLE
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; DATE : � LZ / U4 / 12 UNITED CITY OF YORKVILLE PAGE : 4
TIME : 09 : 37 : 13 CHECK REGISTER
PRG ID : AP215000 . WOW
CHECK DATE : 12 / 10 / 12
CHECK # VENDOR # INVOICE INVOICE ITEM
NUMBER DATE # DESCRIPTION ACCOUNT # ITEM AMT
--- -- - - --- ------- - - ------- - - --- - --- - - - - - ----- --- - - -- --- -- -- - - - -- - --- - -- -- - ---- - -- -- --- --------- -- - ---
103299 MENLAND MENARDS - YORKVILLE
11973 11 / 28 / 12 01 FREEZER BAGS , BATTERIES 82 - 820 - 56 - 00 - 5620 30 . 24
INVOICE TOTAL : 30 . 24
CHECK TOTAL : 30 . 24
103300 MIDWTAPE MIDWEST TAPE
90499840 10 / 29 / 12 01 DVDS 84 - 840 - 56 - 00 - 5685 66 . 96
INVOICE TOTAL : 66 . 96
90515312 11 / 03 / 12 01 DVDS 84 - 840 - 56 - 00 - 5685 135 . 95
INVOICE TOTAL : 135 . 95
90534977 11 / 12 / 12 01 DVDS 84 - 840 - 56 - 00 - 5685 35 . 98
INVOICE TOTAL : 35 . 98
90553051 11 / 19 / 12 01 DVDS 84 - 840 - 56 - 00 - 5685 105 . 96
INVOICE TOTAL : 105 . 96
90569019 11 / 26 / 12 01 DVDS 84 - 840 - 56 - 00 -5685 86 . 97
INVOICE TOTAL : 86 , 97
CHECK TOTAL : 431 . 82
103301 NICOR NICOR GAS
91 - 85 - 68 - 4012 8 - 1012 11 / 05 / 12 01 902 GAME FARM RD 82 - 820 - 54 - 00 -5480 648 . 91
INVOICE TOTAL : 648 . 91
CHECK TOTAL : 648 . 91
103302 OFFWORK OFFICE WORKS
213219 11 / 14 / 12 01 INK CARTRIDGES 82 - 820 - 56 - 00 -5610 173 . 95
INVOICE TOTAL : 173 . 95
CHECK TOTAL : 173 . 95
- DATE : '12 / 04 / 12 UNITED CITY OF YORKVILLE PAGE : 5
TIME : 09 : 37 : 13 CHECK REGISTER
PRG ID : AP215000 . WOW
CHECK DATE : 12 / 10 / 12
CHECK # VENDOR # INVOICE INVOICE ITEM
NUMBER DATE # DESCRIPTION ACCOUNT # ITEM AMT
--- ---- -- -- ----- - -- - ---- -------- - ---- - --- -- ------ --- - -- --- -- - - - --- ---- --- - - -- - - ---- ----- ---- - --- -- ----- ----------- -- - ----- ------- - --
103303 PFISTERM PFISTER , MICHAELEEN
103012 10 / 30 / 12 01 POSTAGE REIMBURSEMENT 82 - 820 - 54 - 00 - 5452 3 . 95
INVOICE TOTAL : 3 . 95
CHECK TOTAL : 3 . 95
103304 SOUND SOUND INCORPORATED
R117903 11 / 09 / 12 01 ANNUAL SERVICES AGREEMENT FOR 82 - 820 - 54 - 00 - 5462 291 . 00
02 PHONE AND VOICEMAIL SYSTEM * * COMMENT * *
INVOICE TOTAL : . 291 . 00
CHECK TOTAL : 291 . 00
103305 THYSSEN THYSSENKRUPP ELEVATOR CORP
3000282596 11 / 01 / 12 01 NOVEMBER ELEVATOR MAINTENANCE 82 - 820 - 54 - 00 - 5462 218 . 03
INVOICE TOTAL : 218 . 03
CHECK TOTAL : 218 . 03
103306 TWOOD TRAVIS WOOD
110612 11 / 06 / 12 01 REMOVE AND REPLACE 7 SWEEPS 82 - 820 - 54 - 00 - 5495 675 . 00
02 AND THRESHOLDS * * COMMENT * *
INVOICE TOTAL : 675 . 00
CHECK TOTAL : 675 . 00
103307 VISA VISA
112612 -LIB 11 / 26 / 12 01 WINDEX , SWIFFER, TRASH CAN , 82 - 820 - 56 - 00 - 5620 108 . 63
02 NOTEBOOKr PENSf PENCILS , TAPE * * COMMENT * *
03 DISPENSER * * COMMENT * *
INVOICE TOTAL : 108 : 63
CHECK TOTAL : 108 . 63
- 5 -
- DATE : `12 / 04 / 12 UNITED CITY OF YORKVILLE PAGE : 6
TIME : 09 : 37 : 13 CHECK REGISTER
PRG ID : A2215000 . WOW
CHECK DATE : 12 / 10 / 12
CHECK # VENDOR # INVOICE INVOICE ITEM
NUMBER DATE # DESCRIPTION ACCOUNT # ITEM AMT
103308 WAREHOUS WAREHOUSE DIRECT
1747825 - 0 11 / 13 / 12 01 FOLDERS 82 - 820 - 56 - 00 - 5610 101 . 07
INVOICE TOTAL : 101 . 07
. CHECK TOTAL : 101 . 07
103309 YORKACE YORKVILLE ACE & RADIO SHACK
146054 10 / 24 / 12 01 BOLTS 82 - 820 - 56 - 00 - 5620 5 . 20
INVOICE TOTAL : 5 . 20 *
146350 11 / 15 / 12 01 BATTERIES 82 - 820 - 56 - 00 - 5620 9 . 98
INVOICE TOTAL : 9198 *
CHECK TOTAL : 15 . 18
103310 YOUNGM MARLYS J . YOUNG
100812 10 / 28 / 12 01 OCTOBER 8 MEETING MINUTES 82 - 820 - 54 - 00 - 5462 74 . 25
INVOICE TOTAL : 74 . 25 *
CHECK TOTAL : 74 . 25
TOTAL AMOUNT PAID : 7 , •484 . 54
- 6 -
YORKVILLE PUBLIC LIBRARY
BILL LIST SUMMARY
Monday, December 10 , 2012
PAYROLL DATE
BI-WEEKLY 11 /9/2012 $ 181113 .66
BI-WEEKLY 11 /21 /2012 $ 17, 787 . 05
TOTAL PAYROLL $35 , 900 . 71
ACCOUNTS PAYABLE
BILL LIST 12/10/2012 $7,484 .54
TOTAL BILLS PAID $73484. 54
GENERAL FUND BILL LIST
DECEMBER HEALTH INSURANCE 12/112012 $5 ,311 . 58
DECEMBER VISION INSURANCE 12/1 /2012 $53 . 60
DECEMBER DENTAL INSURANCE 12/1 /2012 $495 . 86
DECEMBER LIFE INSURANCE 12/1 /2012 $85 .59 •
TOTAL BILLS PAID ON GF RUN $5 , 946 .63
DEBT SERVICE
BNY MELLON -YORKLIB06 PRINCIPAL PMT 12/26/2012 $ 1507000 . 00
BNY MELLON -YORKLIB06 INTEREST PMT 12/26/2012 $237181 .25
BNY MELLON -YRKVILLIB05B PRINCIPAL PMT 12126/2012 $2907000 . 00
BNY MELLON -YRKVILLIB05B INTEREST PMT 12/26/2012 _ $ 1547562 . 51
TOTAL WIRE TRANSFERS $ 617,74316
TOTAL DISBURSEMENTS $667, 075,64
YORKVILLE PUBLIC LIBRARY
CASH STATEMENT
AS OF NOVEMBER 30, 2012
FISCAL YEAR 2013
May June July August September October November December January February March April
2012 2012 2012 2012 2012 2012 2012 2012 2013 2013 2013 2013
Library Operations Old Second $201784.73 $256,867.07 $285,822.68 $258,437.83 $462,95724 $449,951.76 $417,570.35
Building
Development Fees Old Second $6,794.09 $6,371 .81 $6, 163.73 $151957.99 $16, 196.49 $ 19,693 .85 $19,504.98
Library Operations IMET $332,817.93 $332,891 .97 $332,969.00 $3333055.24 $333, 147. 18 $333,242.74 $333,339.04 - -
Reserve
Library Operations Illinois Funds $98,976.00 $0.81 $20.45 $39.54 $39.55 $39.55 $39.55
Library Debt Illinois Funds $113,255.58 $282,295.24 $228,399.56 $2761929.00 $580,775.39 $599,380.44 $614,060.44 - -
Service
Library Operations Earthmover $25.00 $25.00 $25.00 $25.00 $25.00 $25.00 $25.00
Total: $572,653.33 $878,451.90 $8537400.42 $884,444.60 $1,393,140.85 $1,4029333.34 $1,3841539.36 $0.00 $0.00 $0.00 $0.00 $0.00
PAYROLL
IST PAY PERIOD $ 18,358.34 $ 181998. 14 $ 19,036.04 $ 18P 194.81 $
2ND PAY PERIOD 18,821 .20 19,016.39 18,012.55 18,545.97 18,527. 10 18, 192.92 17,787.05 - -
3RD PAY PERIOD - - 18,416.76
Total $ 37,179.54 $ 38,014.53 $ 37,048.59 55,157.54 36,519.76 36,881.09 35,900.71 - - _ _
NOVEMBER 2012 STATS
November 2012, All Locations, All Patron Types, All Item Types
Check-out
All Check- All Holds Holds
Transactions + outs Renewals Placed Filled Check-ins Usage
Renewals
or o r nh f i us
Yorkville Public yk 16807 7630 7068 562 532 1356 7289 0
Library
Yorkville borrowed 1497 items from other libraries in November.
Yorkville lent 1272 items to other libraries in November.
Yorkville patrons borrowed 1119 items that they checked out at other libraries in November.
Other libraries' patrons came to Yorkville and checked out 423 items in November.
NOVEMBER PATRONS ADDED
Nov 2012 Oct 2012
11 10
Yorkville
Public yk 86 96
Library
NOVEMBER ITEMS ADDED
Nov 2012 Oct 2012
11 10
Yorkville yk
Public 265 334
Library
Of total items added 19 were donations.
November
Public Relations Articles — Photos - Kendall Country Record Beacon News
Patch- Sun Times Web Site
Meetings, Workshops Staff Meeting
Programs, Activities Number Attending
Adult Programs Adult Book Discussion
2 d Thursday of each month 5
Lunch Time Book Club 7
2„a Wednesday of each month
Friends Meeting 17
Threads and More 13 !
Young Adult Programs Teen Meeting (4 Times) 43
Pre-Teen Meeting 4 Times) 34
HELP - Helping Environments for Local People
Pre-Teen Babysitting 7
Teen Bake Sale and Hot Chocolate (Mutual Ground)
Children Programs Read with Paws 17
Tot' s and Toddlers 62
Little Reader' s Book Club 7
Home School Program 12
Big Kids Book Club 20
Art Lady Program 23
Open Storytime 12
Patron Count 5494
Teens Volunteers Michelle Kush, Lexi Weiss, Alex Vazquez, Kelly Garner,
Jessica Labedz, Grizel Morales
Special Need Student from YHS
Meeting Room Library-6 City- Rent-2
t
Gifts and Memorials $200 Donation from the Friends of the Library for Welcome
Packets
$ 100 Gift from Harriet and Fred Dhuse
r