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Plan Council Minutes 2012 02-23-12 APPROVED 11/29/12 PLAN COUNCIL Thursday, February 23, 2012 9:00 a.m. Yorkville City Hall Conference Room 800 Game Farm Road, Yorkville, IL 60560 Attendees: Krysti Barksdale-Noble, Community Development Director - United City of Yorkville Pete Ratos, Building Code Official - United City of Yorkville Eric Dhuse, Director Public Works - United City of Yorkville Joe Phillips – D Construction Management David Schultz – HR Green, Inc. Julie Morrison – EEI, Inc. The meeting was called to order at 9:03 a.m. by Krysti Noble, Community Development Director. The minutes from the last meeting (October 27, 2011) were approved as submitted. Staff Comments: Ms. Noble provided an overview as presented in a memo dated February 13, 1012. The following responses to those comments were provided by Joe Phillips of D Construction and David Schultz of HR Green, Inc.: D Construction estimates approximately 50 – 100 cubic yards of clean soil/fill per truckload - anticipated with 10-100 truck loads pre day during the reconstruction of IL Rt. 47 to-and-from the project site. Mr. Dhuse expressed concern regarding the wear and tear of the newly resurfaced Fox Road, which is not currently posted with maximum truck load limits. Ms. Noble and Mr. Dhuse stated truck access on Pavilion will be prohibited. The anticipated hours of operation will be 7:00 a.m. to 5:00 p.m. daily during the week. The anticipated time frame for the use of the property will be two (2) to three (3) years, and then reverted back to agricultural use. The proposed stock pile area for the clean fill will mostly likely occur along the far northern parcel as an earthen berm buffering the site from the adjacent railroad line. There may also be a stock pile along the eastern property boundary of the northern parcel creating a buffer between the subject property and the adjacent Fox Glen residential subdivision in unincorporated Kendall County. The berm(s) will also be seeded and maintained by the owner. Re-spread of the clean soil is also planned throughout both the northern and southern parcels. The proposed temporary entrances off of Fox Road will require permitting from Kendall County’s Highway Department and the owner has been in contact with Fran Klaas, the County’s engineer. There was discussion regarding the spacing between the proposed temporary entrances being too close together. Mr. Schultz said that the proposed locations were not final and site distancing was considered in the placement of the entrances, but may be revised depending on Kendall County’s direction. Mr. Phillips also assured that there will be only one (1) entrance used at any given time. Staff discussed the required $5,000.00 Street Cleaning deposit and that additional bonding/security may be needed at the suggestion of the City’s Engineering consultant for security for potential road repair needed caused by heavy truck traffic. Mr. Phillips acknowledged this and stated they have put up deposits for similar projects in other communities. Mr. Phillips explained the role of the State and their contracted environmental engineer, ENMARC, with regard to testing of the soil for contaminates and certifying the soil being hauled to the subject property is clean soil per IEPA regulations. Ms. Morrison, City engineering consultant from EEI, asked if the property had any floodplain and, if so, it must be delineated on the plans. Mr. Schultz concurred. Mr. Schultz mentioned that they will be reaching out to the area residents to hold a meeting to explain the proposed temporary use and answer questions prior to the Plan Commission public hearing. This would primarily include the Fox Glen residents. Mr. Dhuse mentioned they should reach out to the owner of the property to the West, Mr. Theis of Evergreen Farms. Ms Noble also encouraged contacting the residents of River’s Edge, as well as the residents of White Oak Estates subdivisions. Ms. Noble said a follow-up letter will be provided to the applicant by the end of the week summarizing Staff comments and requesting additional information to be provided before or during the Public Hearing meeting. The meeting was adjourned at 9:35 a.m. Minutes respectfully submitted by: Bonnie Olsem