Plan Council Minutes 2012 02-23-12
APPROVED 11/29/12
PLAN COUNCIL
Thursday, February 23, 2012
9:00 a.m.
Yorkville City Hall Conference Room
800 Game Farm Road, Yorkville, IL 60560
Attendees:
Krysti Barksdale-Noble, Community Development Director - United City of Yorkville
Pete Ratos, Building Code Official - United City of Yorkville
Eric Dhuse, Director Public Works - United City of Yorkville
Joe Phillips – D Construction Management
David Schultz – HR Green, Inc.
Julie Morrison – EEI, Inc.
The meeting was called to order at 9:03 a.m. by Krysti Noble, Community Development
Director.
The minutes from the last meeting (October 27, 2011) were approved as submitted.
Staff Comments:
Ms. Noble provided an overview as presented in a memo dated
February 13, 1012. The following responses to those comments were provided by Joe
Phillips of D Construction and David Schultz of HR Green, Inc.:
D Construction estimates approximately 50 – 100 cubic yards of clean
soil/fill per truckload - anticipated with 10-100 truck loads pre day during
the reconstruction of IL Rt. 47 to-and-from the project site. Mr. Dhuse
expressed concern regarding the wear and tear of the newly resurfaced
Fox Road, which is not currently posted with maximum truck load limits.
Ms. Noble and Mr. Dhuse stated truck access on Pavilion will be
prohibited.
The anticipated hours of operation will be 7:00 a.m. to 5:00 p.m. daily
during the week.
The anticipated time frame for the use of the property will be two (2) to
three (3) years, and then reverted back to agricultural use.
The proposed stock pile area for the clean fill will mostly likely occur
along the far northern parcel as an earthen berm buffering the site from the
adjacent railroad line. There may also be a stock pile along the eastern
property boundary of the northern parcel creating a buffer between the
subject property and the adjacent Fox Glen residential subdivision in
unincorporated Kendall County. The berm(s) will also be seeded and
maintained by the owner.
Re-spread of the clean soil is also planned throughout both the northern
and southern parcels.
The proposed temporary entrances off of Fox Road will require permitting
from Kendall County’s Highway Department and the owner has been in
contact with Fran Klaas, the County’s engineer. There was discussion
regarding the spacing between the proposed temporary entrances being too
close together. Mr. Schultz said that the proposed locations were not final
and site distancing was considered in the placement of the entrances, but
may be revised depending on Kendall County’s direction. Mr. Phillips
also assured that there will be only one (1) entrance used at any given
time.
Staff discussed the required $5,000.00 Street Cleaning deposit and that
additional bonding/security may be needed at the suggestion of the City’s
Engineering consultant for security for potential road repair needed caused
by heavy truck traffic. Mr. Phillips acknowledged this and stated they
have put up deposits for similar projects in other communities.
Mr. Phillips explained the role of the State and their contracted
environmental engineer, ENMARC, with regard to testing of the soil for
contaminates and certifying the soil being hauled to the subject property is
clean soil per IEPA regulations.
Ms. Morrison, City engineering consultant from EEI, asked if the property
had any floodplain and, if so, it must be delineated on the plans. Mr.
Schultz concurred.
Mr. Schultz mentioned that they will be reaching out to the area residents
to hold a meeting to explain the proposed temporary use and answer
questions prior to the Plan Commission public hearing. This would
primarily include the Fox Glen residents. Mr. Dhuse mentioned they
should reach out to the owner of the property to the West, Mr. Theis of
Evergreen Farms. Ms Noble also encouraged contacting the residents of
River’s Edge, as well as the residents of White Oak Estates subdivisions.
Ms. Noble said a follow-up letter will be provided to the applicant by the end of the week
summarizing Staff comments and requesting additional information to be provided before
or during the Public Hearing meeting.
The meeting was adjourned at 9:35 a.m.
Minutes respectfully submitted by:
Bonnie Olsem