Park Board Packet 2013 01-10-13 Yorkville Parks & Recreation Department
Administration Office - REC Center 202 E Countryside Parkway
Yorkville, IL 60560 630-553-4357
Park Board Meeting Agenda
City Hall Conference Room
800 Game Farm Road
6:00 p.m.
January 10, 2013
Call to Order:
Roll Call: Debbie Horaz, Kelly Sedgwick, Seaver Tarulis,Amy Cesich, Mark Dilday, Dan Lane, Matt Konecki
Introduction of Guests, City Officials and Staff:
Interim Director of Parks and Recreation—Laura Schraw, Superintendent of Recreation—Tim Evans, Superintendent of
Parks—Scott Sleezer, City Council Liaison to Park Board—Ken Koch,Ward 1 Alderman
Public Comment:
Presentations:
Approval of Minutes:
December 13, 2012*
Bills Review:
Bill list 1-10-13*
Park Board Budget Report—November 2011
Park Board Budget Report—November 2012
Old Business:
Riverfront Business Lease for Whitewater Ice Cream*
Riverfront Business Lease for River City Roasters*
New Business:
Park District Information
Lease Agreement Extension for Geneva Kayak*
Strategic Planning*
Reports:
Director's Report
Recreation Report
Parks Report
Additional Business:
Adjournment:
Next meeting: January 24, 2013 @ 5:30pm
*Items needing Board approval or recommendation
DATE : 01 / 02 / 13 UNITED CITY OF YORKVILLE PAGE : 1
TIME : 15 : 27 : 48 CHECK REGISTER
PRG ID : AP215000 . WOW
CHECK DATE : 01 / 10 / 13
CHECK # VENDOR # INVOICE INVOICE ITEM
NUMBER DATE # DESCRIPTION ACCOUNT # ITEM AMT
209404 ACTION ACTION GRAPHIX LTD
4711 10 / 04 / 12 01 BANNER 79 -795 - 56 -00 -5606 90 . 00
INVOICE TOTAL : 90 . 00
4762 11 / 16 / 12 01 BANNER 79 - 795 -56 - 00 -5606 84 . 00
INVOICE TOTAL : 84 . 00
CHECK TOTAL : 174 . 00
209405 ALLSTAR ALL STAR SPORTS INSTRUCTION
127275 12 / 07 / 12 01 FALL SESSION II INSTRUCTION 79 -795-54 - 00 -5462 2 , 037 . 00
INVOICE TOTAL : 2x037 . 00 *
CHECK TOTAL : 2 , 037 . 00
209406 ARAMARK ARAMARK UNIFORM SERVICES
610 - 7820018 12 / 04 / 12 01 UNIFORMS 79 - 790 -56 -00 -5600 27 . 50
INVOICE TOTAL : 27 . 50
CHECK TOTAL : 27 . 50
209407 AREAREST AREA RESTROOM SOLUTIONS
4830 10 / 16 / 12 01 TOWN SQUARE PORT-O-LET 79 -795 - 56 - 00 - 5620 80 . 00
INVOICE TOTAL : 60 . 00
CHECK TOTAL : 80 . 00
209408 BARRETTS BARRETT ' S ECOWATER
265545 12 / 28 / 12 01 SOLAR SALT 80 - 800 - 56 -00 - 5620 37 . 05
INVOICE TOTAL : 37 . 05
CHECK TOTAL : 37 . 05
DATE : 01 / 02 / 13 UNITED CITY OF YORKVILLE PAGE : 2
TIME : 15 : 27 : 48 CHECK REGISTER
PRG ID : AP215000 . WOW
CHECK DATE : 01 / 10 / 13
CHECK # VENDOR # INVOICE INVOICE ITEM
NUMBER DATE k DESCRIPTION ACCOUNT # ITEM AMT
- -- ---- ---- --------- --- -- -- -- -- ---- -- ---- ---- ---- ----- ---- ---- --------------------------------------------------- ------------- ------
209409 BSNSPORT BSN/PASSON ' S /GSC/ CONLIN SPORTS
95079754 12 / 19 / 12 01 ICE PACKS 79 - 795 -56 -00-5606 60 . 00
INVOICE TOTAL : 60 . 00
CHECK TOTAL : 60 . 00
209410 CALLONE UNITED COMMUNICATION SYSTEMS
1010 - 7980 -0000 - 1212P 12 / 15 / 12 01 REC CENTER LINES 80 -800- 54 - 00 - 5440 245 . 08
02 PARKS LINES 79 -790- 54- 00 -5440 39 . 15
03 RECREATION LINES 79 -795-54 - 00 -5440 52 . 45
INVOICE TOTAL : 336 . 68
CHECK TOTAL : 336 . 68
209411 CENSOD CENIRAL SOD
66857 11 / 14 / 12 01 KENTUCKY BLUEGRASS 79 - 790 -56 -00 -5640 177 . 50
INVOICE TOTAL : 177 . 50
INV67760 12 / 26 / 12 01 SOD FOR SOCCER/BALLFIELD REHAB 79 - 790 -56 -00 -5620 1 , 250 . 00
INVOICE TOTAL : 1x250 . 00
CHECK TOTAL : 1 , 427 . 50
209412 COMED COMMONWEALTH EDISON
1613010022-1211 12 / 17 / 12 01 BALLFIELD 79 -795 - 54 - 00-5480 321 . 76
INVOICE TOTAL : 321 . 76
6819027011 - 1112 12 / 04 / 12 01 PR BUILDINGS 79 - 795 - 54-00-5480 505 . 41
INVOICE TOTAL : 505 . 41
7982205057 -1112 11 / 30 / 12 01 202 COUNTRYSIDE UNIT D 80 - 800 -54-00 -5480 122 . 22
INVOICE TOTAL : 122 . 22
DATE : 01 / 02 / 13 UNITED CITY OF YORKVILLE PAGE : 3
TIME : 15 : 27 : 48 CHECK REGISTER
PRO ID : AP215000 . WOW
CHECK DATE : 01 / 10 / 13
CHECK # VENDOR # INVOICE INVOICE ITEM
NUMBER DATE # DESCRIPTION ACCOUNT # ITEM AMT
209412 COMED COMMONWEALTH EDISON
7982206018 - 1112 11 / 29 / 12 01 202 COUNTRYSIDE PKWY UNIT E 80 - 800 - 54 - 00 -5480 11933 . 87
INVOICE TOTAL : 1 , 933 . 87
CHECK TOTAL : 2 , 883 . 26
209413 EVANST TIM EVANS
010113 01 / 01 / 13 01 DECEMBER 2012 MOBILE EMAIL 80 - 800 - 54- 00 -5440 45 . 00
02 REIMBURSEMENT * * COMMENT * *
INVOICE TOTAL : 45 . 00
CHECK TOTAL : 45 . 00
209414 FIRSILLI FIRST ILLINOIS SYSTEMS , INC .
10644 12 / 01 / 12 01 DECEMBER PEST CONTROL 80 - 800 -54-00 -5462 43 . 00
INVOICE IOTAL : 43 . 00
CHECK TOTAL : 43 . 00
209415 GODWINL LISA R . GODWIN
121312 12 / 19 / 12 01 DECEMBER 13 MEETING MINUIES 79 -795 - 54 - 00 -5462 86 . 76
INVOICE TOTAL : 88 . 76 *
CHECK TOTAL : 88 . 76
209416 GRANDREN GRAND RENTAL STATION
14695 11 / 29 / 12 01 PULLER 80 - 800 - 56 -00 -5640 4 . 40
INVOICE TOTAL : 4 . 40 *
CHECK TOTAL : 4 . 40
209417 HAAKEL LAURA SCHRAW
DATE : 01 / 02 / 13 UNITED CITY OF YORKVILLE PAGE : 4
TIME : 15 : 27 : 48 CHECK REGISTER
PEG ID : AP215000 . WOW
CHECK DATE : 01 / 10 / 13
CHECK # VENDOR # INVOICE INVOICE IIEM
NUMBER DATE 7 DESCRIPTION ACCOUNT # ITEM AMT
209417 HAAKEL LAURA SCHRAW
010113 01 / 01 / 13 01 DECEMBER 2012 MOBILE EMAIL 79 - 795 -54 -00-5440 22 . 50
02 REIMBURSEMENT * * COMMENT * *
03 DECEMBER 2012 MOBILE EMAIL 79 - 790 -54-00 -5440 22 . 50
04 REIMBURSMENT * * COMMENT * *
INVOICE TOTAL : 45 . 00
CHECK TOTAL : 45 . 00
209418 HAGEMAJO JON HAGEMAN
010113 01 / 01 / 13 01 DECEMBER 2012 MOBILE EMAIL 79 - 795 - 54 - 00-5440 45 . 00
02 REIMBURSEMENT * * COMMENT * *
INVOICE TOTAL : 45 . 00
CHECK TOTAL : 45 . 00
209419 HOULEA ANTHONY HOULE
010113 01 / 01 / 13 01 DECEMBER 2012 MOBILE EMAIL 79 -790 - 54- 00 - 5440 45 . 00
02 REIMBURSEMENT * * COMMENT * *
INVOICE TOTAL : 45 . 00 *
CHECK TOTAL : 45 . 00
209420 IAPD ILLINOIS ASSOCIATION OF PARK
DUES - 2013 12 / 18 / 12 01 IAPD 2013 ANNUAL DUES 79 - 795 - 54 - 00 - 5460 663 . 56
INVOICE TOTAL : 663 . 56 *
CHECK TOTAL : 663 . 56
209421 ILAG ILLINOIS DEPT . OF AGRICULTURE
121312 12 / 13 / 12 01 SPRAY LICENSE RENEWAL FOR 7 79 - 790- 54-00 -5412 110 . 00
DATE : 01 / 02 / 13 UNITED CITY OF YORKVILLE PAGE : 5
TIME : 15 : 27 : 48 CHECK REGISTER
PRO ID : AP215000 . WOW
CHECK DATE : 01 / 10 / 13
CHECK k VENDOR INVOICE INVOICE ITEM
NUMBER DATE v DESCRIPTION ACCOUNT R ITEM AMT
209421 ILAG ILLINOIS DEPT . OF AGRICULTURE
121312 12 / 13 / 12 02 PEOPLE * * COMMENT * *
INVOICE TOTAL : 110 . 00
CHECK TOTAL : 110 . 00
209422 ILPD4811 ILLINOIS STATE POLICE
121912-PR 12 / 19 / 12 01 PARKS BACKGROUND CHECKS 79 -790- 54-00-5462 31 . 50
02 RECREATION BACKGROUND CHECKS 79 - 795 - 54- 00-5462 472 . 50
INVOICE TOTAL : 504 . 00
CHECK TOTAL : 504 . 00
209423 IMAGEPLU IMAGE PLUS
28683 11 / 16 / 12 01 YORKVILLE COACHES SHIRTS 79 - 795 - 56 - 00 -5606 211 . 70
INVOICE TOTAL : 211 . 70
CHECK TOTAL : 211 . 70
209424 JSHOES JEFFREY L . JERABEK
1543 -30 12 / 05 / 12 01 BOOTS 79 -790-56 - 00 - 5600 163 . 00
INVOICE TOTAL : 163 . 00
CHECK TOTAL : 163 . 00
209425 KCCONC KENDALL COUNTY CONCRETE
30761 11 / 30 / 12 01 CONCRETE 79 - 790 -56 -00-5640 500 . 00
INVOICE TOTAL : 500 . 00
CHECK TOTAL : 500 . 00
209426 KENPRINT ANNETTE M . POWELL
DATE : 01 / 02 / 13 UNITED CITY OF YORKVILLE PAGE : 6
TIME : 15 : 27 : 48 CHECK REGISIER
PRG ID : AP215000 . WOW
CHECK DATE : 01 / 10 / 13
CHECK # VENDOR # INVOICE INVOICE ITEM
NUMBER DATE # DESCRIPTION ACCOUNT # ITEM AMT
209426 KENPRINT ANNETTE M . POWELL
18769 12 / 17 / 12 01 NAME PLATE 79 - 795 - 56 - 00 - 5610 6 . 50
INVOICE TOTAL : 6 . 50
CHECK TOTAL : 6 . 50
209427 KINDERMU KINDERMUSIK
KM122012 12 / 15 / 12 01 KINDERMUSIK FAMILY TIME FALL 79 -795-54 -00 - 5462 112 . 00
02 INSTRUCIION * * COMMENT * *
INVOICE TOTAL : 112 . 00
CHECK TOTAL : 112 . 00
209428 MENLAND MENARDS - YORKVILLE
10894 11 / 19 / 12 01 OUTDOOR TIMER 79 -790 - 56 -00 -5620 11 . 90
INVOICE TOTAL : 11 . 90
10919 11 / 19 / 12 01 PAVER LOCKING SAND , ADHESIVE 79 - 790 -56 -00 -5620 183 . 26
INVOICE TOTAL : 183 . 28
11879 - 12 11 / 27 / 12 01 DRYWALL FILTER BAGS 79 - 790-56 - 00 -5620 10 . 89
INVOICE TOTAL : 10 . 89
11893 11 / 27 / 12 01 LAG SHIELD, LAG SCREW 79 - 790 -56 - 00 -5620 12 . 93
INVOICE TOTAL : 12 . 93
12070 11 / 29 / 12 01 BOARD 79 - 790- 56 -00-5620 7 . 77
INVOICE TOTAL : 7 . 77
12082 11 / 29 / 12 01 NAILS 79 - 790 -56 -00-5620 6 . 98
INVOICE TOTAL : 6 . 98
12107 11 / 29 / 12 01 LEVEL 79 -790- 56 - 00 - 5620 5 . 39
INVOICE TOTAL : 5 . 39
DATE : 01 / 02 / 13 UNITED CITY OF YORKVILLE PAGE : 7
TIME : 15 : 27 : 48 CHECK REGISTER
PRO ID : AP215000 . WOW
CHECK DATE : 01 / 10 / 13
CHECK # VENDOR # INVOICE INVOICE ITEM
NUMBER DATE # DESCRIPTION ACCOUNT # ITEM AMI
209428 MENLAND MENARDS - YORKVILLE
12212 11 / 30 / 12 01 POLY CLEAR 79 - 790 -56- 00 -5620 33 . 97
INVOICE TOTAL : 33 . 97 *
12275 06 / 29 / 12 01 WHITE MARKING SPRAY 79 - 795 -56 - 00-5606 8 . 34
INVOICE TOTAL : 8 . 34 *
12530 -12 12 / 03 / 12 01 KEY, HEX SLEEVE 79 - 790 -56 - 00-5640 23 . 07
INVOICE TOTAL : 23 . 07
12672 12 / 04 / 12 01 WET/DRY VAC , FILTER BAGS 79 - 790-56 -00 -5630 109 . 39
INVOICE TOTAL : 109 . 39
12737 12 / 05 / 12 01 PLEXI GLASS , ADHESIVE , 79 -790 - 56 -00 -5620 34 . 74
02 CONCRETE REPAIR * * COMMENT * *
INVOICE TOTAL : 34 . 74
12761 12 / 05 / 12 01 TROWEL, CARPET ADHESIVE 79 - 790-56 - 00 -5620 15 . 76
INVOICE TOTAL : 15 . 76
12824 12 / 06 / 12 01 GLOVES 79 - 790 -56- 00 -5600 28 . 26
INVOICE TOTAL : 28 . 26
12919 12 / 07 / 12 01 ADHESIVE , EPDXY 79 - 790 -56 - 00 -5620 42 . 03
INVOICE TOTAL : 42 . 03
13391 12 / 12 / 12 01 OIL , EPDXY PUTTY 79 - 790 -56 - 00-5640 12 . 26
INVOICE TOTAL : 12 . 26
CHECK TOTAL : 546 . 96
209429 NANCO NANCO SALES COMPANY , INC .
7520 12 / 13 / 12 01 GARBAGE BAGS , MOPHEADS , HAIR & 80 - 800 - 56 -00 - 5640 153 . 70
02 BODY SOAP * * COMMENT * *
INVOICE TOTAL : 153 . 70
CHECK TOTAL : 153 . 70
DATE : 01 / 02 / 13 UNITED CITY OF YORKVILLE PAGE : 8
TIME : 15 : 27 : 48 CHECK REGISTER
PRG ID : AP215000 . WOW
CHECK DATE : 01 / 10 / 13
CHECK # VENDOR # INVOICE INVOICE ITEM
NUMBER DATE # DESCRIPTION ACCOUNT # ITEM AMT
------------------------------------------------------------- - -- --------------------------- ---------------------- --------- -- -- ------
209430 NEGRER RYAN NEGRE
010113 01 / 01 / 13 01 DECEMBER 2012 MOBILE EMAIL 60 - 800 - 54-00 -5440 45 . 00
02 REIMBURSEMENT * * COMMENT * *
INVOICE TOTAL : 45 . 00
CHECK TOTAL : 45 . 00
209431 NICOR NICOR GAS
64 - 99 -70 - 7276 0 -1112 12 / 06 / 12 01 202 E COUNTRYSIDE PKWY STE E 80 -800 - 54-00 -5480 1 , 169 . 34
INVOICE TOTAL : 1 , 169 . 34
65 - 69 -00 - 0377 0 -1112 12 / 05 / 12 01 202 E COUNTRYSIDE PKWY STE D 80 - 800 - 54-00 -5480 35 . 95
INVOICE TOTAL : 35 . 95
CHECK TOTAL : 1 , 205 . 29
209432 PEPSI PEPSI -COLA GENERAL BOTTLE
34415602 12 / 14 / 12 01 WATER, GATORADE , MILK 80 - 800-56 - 00 -5607 365 . 42
INVOICE TOTAL : 385 . 42
CHECK TOTAL : 385 . 42
209433 PHILSTOP PHIL ' S TOP SOIL , INC .
27302 11 / 17 / 12 01 DIRT 79 -790- 56 -00-5640 90 . 00
INVOICE TOTAL : 90 . 00
27323 11 / 24 / 12 01 DIRT 79 - 790 - 56 -00-5640 270 . 00
INVOICE TOTAL : 270 . 00
27332 12 / 08 / 12 01 DIRT 79 - 790 - 56 -00 -5620 60 . 00
INVOICE TOTAL : 60 . 00
CHECK TOTAL : 420 . 00
DATE : 01 / 02 / 13 UNITED CITY OF YORKVILLE PAGE : 9
TIME : 15 : 27 : 48 CHECK REGISTER
PRG ID : AP215000 . WOW
CHECK DATE : 01 / 10 / 13
CHECK # VENDOR # INVOICE INVOICE ITEM
NUMBER DATE # DESCRIPTION ACCOUNT # ITEM AMT
209434 PITBOW PITNEY BOWES
5336185-DC12 12 / 13 / 12 01 SEPT . 30 , 2012 - DEC . 30 , 2012 79 -795 - 54 - 00 -5452 147 . 00
02 RENTAL CHARGES * * COMMENT * *
INVOICE TOTAL : 147 . 00
CHECK TOTAL : 147 . 00
209435 R0001014 HOLLY SWANSON ERDMAN
121712 12 / 17 / 12 01 FVSRA SCHOLARSHIP 79 - 795 - 54-00 -5447 14 . 00
02 REIBURSEMENT * * COMMENT * *
INVOICE TOTAL : 14 . 00
CHECK TOTAL : 14 . 00
209436 R0001120 JILL CROSS
131943 12 / 07 / 12 01 CLASS DROP REFUND 79 - 795 -54-00-5496 70 . 00
INVOICE TOTAL : 70 . 00
CHECK TOTAL : 70 . 00
209437 R000I121 OLYMPIA ZAMORA
131944 12 / 07 / 12 01 CLASS DROPPED REFUND DUE TO 79 - 795 - 54- 00 -5496 70 . 00
02 MEDICAL REASONS * * COMMENT * *
INVOICE TOTAL : 70 . 00
CHECK TOTAL : 70 . 00
209438 ROSBOROS SHAY REMUS
010113 01 / 01 / 13 01 DECEMBER 2012 MOBILE EMAIL 79 - 795 - 54-00-5440 45 . 00
02 REIMBURSMENT * * COMMENT * *
INVOICE TOTAL : 45 . 00
CHECK TOTAL : 45 . 00
DATE : 01 / 02 / 13 UNITED CITY OF YORKVILLE PAGE : 10
TIME : 15 : 27 : 48 CHECK REGISTER
PRG IO : AP215000 . WOW
CHECK DATE : 01 / 10 / 13
CHECK # VENDOR # INVOICE INVOICE ITEM
NUMBER DATE # DESCRIPTION ACCOUNT # ITEM AMT
209439 SESAC SESAC
2013HTD 12 / 13 / 12 01 ANNUAL LICENSE FEE 79 - 000 - 14 - 00 -1400 327 . 00
INVOICE TOTAL : 327 . 00
CHECK TOTAL : 327 . 00
209440 SLEEZERS BLEEDER, SCOTT
010113 01 / 01 / 13 01 DECEMBER 2012 MOBILE EMAIL 79 -790 - 54-00 -5440 45 . 00
02 REIMBURSEMENT * * COMMENT * *
INVOICE TOTAL : 45 . 00
CHECK TOTAL : 45 . 00
209441 SUBURBAN SUBURBAN CHICAGO NEWS
100157118 11 / 30 / 12 01 HOLIDAY UNDER THE STARS ADS 79 - 795-56 - 00 - 5606 375 . 00
INVOICE TOTAL : 375 . 00
CHECK TOTAL : 375 . 00
209442 UNIQUEPR UNIQUE PRODUCTS & SERVICE
250258 11 / 30 / 12 01 LAUNDRY SOAP , PAPER TOWEL , 80 - 800 -56 - 00 -5640 346 . 10
02 SPRY BOTTLES , URINAL SCREEN, * * COMMENT * *
03 TOILET TISSUE , BOWL CLEANER * * COMMENT * *
INVOICE TOTAL : 346 . 10 *
CHECK TOTAL : 346 . 10
209443 UPSSTORE MICHAEL J . KENIG
111412-PR 11 / 14 / 12 01 1 PACKAGE SHIPPED 79 -790 - 56 - 00 -5620 20 . 71
INVOICE TOTAL : 20 . 71 *
CHECK TOTAL : 20 . 71
DATE : 01 / 02 / 13 UNITED CITY OF YORKVILLE PAGE : 11
TIME : 15 : 27 : 48 CHECK REGISTER
ERG ID : AP215000 . WOW
CHECK DATE : 01 / 10 / 13
CHECK # VENDOR # INVOICE INVOICE ITEM
NUMBER DATE # DESCRIPTION ACCOUNT # ITEM AMT
-------------------- ---- ------------- -- - - ---- ----------------- ------------- ----------------- ------------------------------ -- --------
209444 VISA VISA
122712 -PR 12 / 27 / 12 01 CONFERENCE REGISTRATION FOR 1 01 -220 -54 - 00 -5412 305 . 00
02 CONFERENCE REGISTRATION FOR 1 , 79 - 790 -54- 00 -5412 671 . 00
03 TWO IPRA PROFESSIONAL * * COMMENT * *
04 MEMBERSHIPS * * COMMENT * *
05 JACKETS 79 - 790 -56 -00 - 5600 316 . 34
06 CONFERENCE REGISTRATION FOR 2 79 - 795 - 54 - 00 - 5412 610 . 00
07 TWO IPRA PROFESSIONAL 79- 795 -54- 00 -5460 366 . 00
O8 MEMBERSHIPS * * COMMENT * *
09 HAND SOAP 79 - 795 - 56 - 00 -5606 11 . 99
10 11 / 20 / 12 - 12 / 19 / 12 INTERNET 79 -795 -56 -00-5620 86 . 95
11 2 COPIES OF ADOBE DESIGN 79 - 795 -56 -00 -5635 615 . 60
12 GROUP POWER MONTHLY LICENSE 80 - 800-56 - 00 -5606 328 . 98
13 FEE , PRESCHOOL HOLIDAY * * COMMENT * *
14 SUPPLIES * * COMMENT * *
15 POOL VACUUM HEAD 80 - 800 - 56 - 00 -5640 34 . 29
INVOICE TOTAL : 3 , 346 . 15 *
CHECK TOTAL : 31346 . 15
209445 WALKCUST WALKER CUSTOM HOMES , INC .
YPD 0213 12 / 07 / 12 01 FEBUARY REC CENTER LEASE 80 - 800 -54 - 00 -5485 19 , 000 . 00
INVOICE TOTAL : 190000 . 00 *
CHECK TOTAL : 19 , 000 . 00
209446 WALMART WALMART COMMUNITY
121612-PR 12 / 16 / 12 01 PRESCHOOL SUPPLIES , SNACKS , 79 -795-56 - 00 -5606 93 . 12
02 CANDY CANES , SNACKS , FIRST AID * * COMMENT * *
03 SUPPLIES * * COMMENT * *
04 PRESCHOOL SUPPLIES , SNACKS , 80 -800 -56 -00 -5606 185 . 99
05 CHRISTMAS PRESCHOOL SUPPLIES * * COMMENT * *
06 POP 60 -800 - 56 - 00 -5607 17 . 88
DATE : 01 / 02 / 13 UNITED CITY OF YORKVILLE PAGE : 12
TIME : 15 : 27 : 46 CHECK REGISTER
PRG ID : AP215000 . WOW
CHECK DATE : 01 / 10 / 13
CHECK # VENDOR n INVOICE INVOICE ITEM
NUMBER DATE # DESCRIPTION ACCOUNT # ITEM AMT
------------------------------------- ---- --- - ---- ----- ---- -- -- -- -- -------------------------------------------------- ---- ------ ------
209446 WALMART WALMART COMMUNITY
121612 -PR 12 / 16 / 12 07 LYSOL 80 - 800 -56- 00 -5640 24 . 40
INVOICE TOTAL : 321 . 39
CHECK TOTAL : 321 . 39
209447 WIREWIZ WIRE WIZARD OF ILLINOIS , INC
15062 12 / 01 / 12 01 JAN . - MARCH 2013 ALARM 80 - 800 -54 - 00-5462 60 . 00
02 MONITORING * * COMMENT * *
INVOICE TOTAL : 60 . 00
CHECK TOTAL : 60 . 00
TOTAL AMOUNT PAID : 36 , 593 . 63
UNITED CITY OF YORKVILLE
PAYROLL SUMMARY
January 4, 2013
REGULAR OVERTIME TOTAL IMRF FICA TOTALS
PARKS 15,399.49 - 15,399.49 17668.46 1 , 146.22 18,214. 17
RECREATION 9, 126.77 - 9, 126.77 979.35 679.48 10,785.60
REC. CENTER 41074.34 - 4,074.34 263.96 397.48 4,735.78
TOTALS $ 28,600.60 $ - $ 28,600.60 $ 23911 .77 $ 21223. 18 $ 33,735.55
TOTAL PAYROLL $ 33,735.55
PARK BOARD
BILL LIST SUMMARY
Thursday, January 10, 2013
PAYROLL DATE
BI-WEEKLY 1/4/2013 $33,735.55
TOTAL PAYROLL $339735.55
ACCOUNTS PAYABLE
BILL LIST 1/10/2012 $36,593.63
TOTAL BILLS PAID $369593.63
CITY FUND BILL LIST
NOVEMBER CELL PHONE - PARKS 12/19/2012 $148.59
NOVEMBER CELL PHONE - RECREATION 12/19/2012 $60.22
DECEMBER COPIER LEASE - PARKS 12/19/2012 $79.13
DECEMBER COPIER LEASE - REC CENTER 12/19/2012 $137.00
DECEMBER COPIER LEASE - RECREATION 12/19/2012 $173.12
DECEMBER COPY CHARGES - PARKS 12/19/2012 $9.67
DECEMBER COPY CHARGES - REC CENTER 12/19/2012 $51 .52
DECEMBER COPY CHARGES - RECREATION 12/19/2012 $59.93
DECEMBER GASOLINE - SPEEDWAY - PARKS 12/19/2012 $645.23
DECEMBER GASOLINE - SPEEDWAY - RECREATION 12/19/2012 $53.36
JANUARY DENTAL INSURANCE - PARKS 12/19/2012 $608.05
JANUARY DENTAL INSURANCE - RECREATION 12/19/2012 $213.80
JANUARY HEALTH INSURANCE - PARKS 12/19/2012 $6,700.74
JANUARY HEALTH INSURANCE - RECREATION 12119/2012 $2,480.19
JANUARY LIFE INSURANCE - PARKS 12/19/2012 $71 .73
JANUARY LIFE INSURANCE - REC CENTER 12/19/2012 $7.25
JANUARY LIFE INSURANCE - RECREATION 12/19/2012 $39.30
JANUARY VISION INSURANCE - PARKS 12/19/2012 $70.16
JANUARY VISION INSURANCE - RECREATION 12/19/2012 $24.65
$11 ,633.64
TOTAL DISBURSEMENTS $81,962.82
Yorkville Park and Recreation Department
City Hall
800 Game Farm Road
December 13, 2012
Call to Order: Deb Horaz called the meeting to order at 6:00 p.m.
Roll Call: Deb Horaz—yes; Kelly Sedgwick—no; Seaver Tarulis—yes; Mark Dilday—yes;Amy
Cesich—yes; Dan Lane—yes; Matt Konecki—yes.
Introduction of City Officials and Staff:
Gary Golinksi—Mayor
Laura Schraw—Interim Director of Parks and Recreation
Tim Evans— Superintendent of Recreation
Scott Sleezer—Superintendent of Parks
Other Guests: None.
Public Comment: None.
Presentations: None.
Approval of Minutes: Minutes from the November 15, 2012 meeting were approved. Motion made
by Dan Lane and seconded by Mark Dilday.
Bill Review: Dan had a question about the Nicor Gas bill and different amounts. Dan had a question
about the Oswegoland soccer. Tim said the city combines with Oswego and we pay a fee to play with
them. Amy asked about a filter purchase from Home Depot. Scott said they are filters for the REC
Center and we have 10 units and we buy a case at a time.
Deb asked about a laundromat fee. Tim said there was a problem with the dryer a hose break or
something. Matt asked about a $200 tree purchase. Scott said it is a 8 foot living tree that has been
planted. It is an evergreen tree and it was planted in town square. Dan had a question about land cash
bleacher. Scott said it was for bleachers for Raintree B. Dan asked about the Yankee Candle
Fundraiser. Tim said it is a preschool fundraiser and the REC makes money on it. Motion to approve
the bills list was made by Amy Cesich and seconded by Seaver Tarulis.
New Business:
(Items out of order)
Leases for Riverfront Businesses *—Dan said he appreciated staff putting together the history of
things to have all this information in front of us to look over. Laura said the lease agreements are
coming up for renewals. The first one is for Geneva Kayak. Laura said in the memo the rents are listed
for the board's information.
Laura said the staff recommendation is to renew the lease, or change rent or have an RFP go out for the
section where Creative Kearnals left. Laura said it is up to the board and she has given the board all the
background information. Matt asked how Geneva Kayak is doing in their business. Laura said the end
of this tax year we will know. Dan asked if the weather being dry affected them. Laura said she doesn't
think so, she said they rent a lot of tubes and they didn't say it affected them, but it probably affected
them. Matt said he doesn't think they are very positive when he has been in there.
Scott said there was a storm that blew some aluminum on the building off which the city just got fixed
and it took a bit longer than they wanted. Scott said when he has dealt with them, it has been positive.
Deb asked about the name change. Laura said they were calling it the Yorkville Outdoor Center. Deb
asked if Geneva Kayak will come down then. Deb said when the board approved this lease, they agreed
to have a name change and not have Geneva Kayak. Deb said the lease went through and the name was
not changed and it is a Yorkville park.
Deb said the city has been waiting to see while they said they need to get the business established. Matt
said people travel with their name. Amy said that is the other side of this, but now that it has been two
years, they need to move forward on transitioning. The board understood that name made it easier for
them to be found, but now they should move toward Yorkville or state what they are going to do.
Amy said the board did ask them to change the name and they agreed to it. Dan asked if it was a
written agreement. Deb said no it was verbal and discussed before we gave them the lease. Scott said
we don't want to hurt the revenue when the city is getting 5%. Deb said she understands that point,but
they said they were going to change it in order to get the lease. Deb said she would like to discuss the
topic with them before we approve the lease. Dan said he agrees that we need to see what their
intentions are. Amy said she would like to discuss it with them too.
Laura said we don't know how much they have invested in this name. Deb said but when they came to
the board, it was okay with them when they wanted the lease. Matt said he understands that,but he
sees the revenue aspect of it too. Laura asked the board if that is their only issue with renewing their
lease.
Deb said the city has three good renters for over a year and the board needs to think about where the
rents are going in the future, as far as rent increases. Dan said we need to make sure their business is
going well, rents can stay the same and we will make more on revenues with the city getting 5% of
revenues. Dan said the businesses have not been there that long. Deb said she means two years down
the road and wants them to have fair warning.
Eric from River City Roasters said his business has been okay. He said this past summer the park
wasn't as busy as in the past. He said for a first year business, it is going well. Robyn fromn White
Water Ice Cream said in 2011 Kim McGuire took over the business and it was a storage unit at the time.
Robyn said it was in awful condition and we saw potential in it and we made an agreement with the city
and Robyn subleased from Kim.
Robyn said Kim and her had an agreement Robyn would renovate the business and then Kim would pay
rent for seven years. Robyn said this past year Kim had some personal problems and she was not able
to do that and asked if Robyn wanted to take over. Robyn said she felt as a sub-leaser she has to take it
over and it was helping Kim out. Robyn said she signed a lease in October and spent another $1,000 to
renovate the other space. Robyn said she wants to stay she has a lot invested in it and it has enhanced
the community.
Scott said Robyn and Eric have done major renovations there. Scott said the utilities are being split
with Robyn and Eric and they have worked it out themselves, but if another renter comes in, that is
something the city will have to work on. Dan said they have improved these places and the next
business that comes in has it done for them. Dan said he doesn't want to increase rent on them and
wants to keep it the same for two more years. Mayor Golinski and Amy Cesich agreed. Amy said she
wants to review Geneva Kayak though. The board recommended renewing the leases for White Water
Ice Cream and River City Roasters for two more years.
Yorkville Fury Cooperative Agreement—Laura said the city has agreements with YYBSA and the
Reds. The Fury contacted the city and said they would be playing over 50 games this year. Laura said
the city has added to the agreement scheduling precedence. Laura said we have this on a first come first
serve basis, but we think we can meet most of the field needs.
Yorkville Sparks Cooperative Agreement- The Sparks contacted the city and stated they will play
over 50 games this year. This will be on a first come first serve basis and the city should not have that
many conflicts. The same language is in both of the agreements for the Fury and the Sparks. The
Sparks last year didn't have that many games, but she said they will have over 50. Laura said if they
cancel and end up having 30, the board can take that into account for next year.
Mayor Golinski said they have to commit to 50 games for a contract. Tim said he feels that we can
accommodate all four and make it work, as long as everyone is willing to work together. Dan Lane
made a motion to approve the cooperative agreements with the Fury and the Sparks and it was
seconded by Amy Cesich.
Old Business:
Release of Executive Session Minutes—Deb stated the following executive session minutes are now
released from December 30, 1995, March 10, 2003,November 8, 2007,August 14, 2008, October 23,
2008, October 8, 2009,November 12, 2009, February 11, 2010, February 25, 2010, March 11, 2010,
October 14, 2010, March 10, 2008 and November 8, 2007. This is a formality the board has to follow.
Motion to approve release of minutes was made by Mark Dilday and seconded by Amy Cesich.
New Business:
Plan Commission Representative—Laura said the city is trying to streamline the process for
developers. The Planning Commission wants to have a representative from Park Board on the Plan
Commission. Laura said there are public hearings at Planning Commission, so the Park Board opinion
will be in the minutes on the record, which gives the Park Board an extra voice.
Dan Lane offered to be the representative. Amy asked if the board can rotate it. Laura said yes. Deb
said others can attend the meeting,but Dan would be the official representative. Laura said a
representative doesn't have to attend every meeting, only when there is something in relation to Park
Board. Park Board recommends Dan Lane to the representative on the Planning Commission. It was
approved by voice vote.
IAPD Membership—Laura said there is a lot of information in the packet. Laura said in August she
contacted them and they sent me the information I provided in the packet. To have their help, the city
has to become a member of IAPD. Deb stated there is a lot of helpful information that could help us.
Laura said they will talk to you,provide the city with materials, legal services, we can visit them, and
online resources are available. The yearly fee is $644.23. The city was a member in the past.
The board asked if the city would be open to more grants if it is a member. Scott stated yes, he would
think so. Laura said if the Park District discussion continues, IAPD would be an invaluable resource.
Deb said we need to be educated and they help with support groups and grass root efforts. Deb said
IAPD will attend city meetings too. Deb said this is the path the city needs to go.
Amy asked about any additional services costing more. Deb said no just the membership yearly cost.
Deb said they have conferences too and we took some classes and learned a lot of things in the past.
Laura said when the economy crashed, the city cut out a lot of things and this was one of them. The
board recommends to join the IAPD. Motion was made by Amy Cesich and seconded by Mark Dilday.
Recreation Services—Laura said this is an informational item to let you know how things with staff
and buildings will work with the upcoming changes. Tim said the recreation will be moving back to
the building down by the river. Tim said the city is looking at around$40,000 to do that. Tim said the
city needs to upgrade our system, so that people can register for classes on line because our hours will
now be cut way down. Tim said it would be good to link it with city hall so we are all linked together
for convenience of the residents.
Tim said our systems need upgraded anyway and it should be a minimal expense. Tim said we are
contacting the schools to see what classes we can offer in the winter. Tim said in the next couple weeks
we will be getting the other building ready and he said there will be other needs from the staff like
going and opening and closing schools.
Tim said several people have reached out offering space or help,but if there are fees, it doesn't make
sense. Tim said the city doesn't need a lot of rental space for what we are going to be doing, working
with the schools will be enough for those things. Gym space is difficult to come by,but lunchroom
areas are easier.
Tim said he would like our staff and everything moved down there by May 1St. Tim will stay at the
REC Center and finish out the last two months. The Mayor said this is a rebuilding process. Tim
agreed and said there are things the city can do and focus on like sponsorship and catalogs. Tim said
there will be a catalog with a letter to the community from the Mayor explaining what is going on.
Reports:
Directors Report—Laura said she will be submitting Raintree later this month for reimbursement.
There was some hunting on the open lands and the city has been addressing that. They were caught. It
is near Kennedy Road near Autumn Creek.
Recreation Report- Tim said basketball started and there is a great turnout with 32 teams and
volunteer coaches. Shay had the high school basketball team help with the 6th grade evaluation. Mayor
Golinski said that worked out well the kids really enjoyed working with the high school kids. Tim said
practices have begun in the schools.
Tim said the Holiday Under the Stars was very successful with a great turnout and a great firework
show. The businesses were pleased. Amy said the fireworks were spectacular. Tim said he thinks the
city will keep the fireworks for next year and has spoken with some businesses about incorporating a
parade next year. Tim said they are thinking about doing it on a Saturday for Santa Claus earlier and
then the tree lighting and then fireworks.
The Chili Chase turned out great and that is how we make the money for the fireworks.
Parks Report—Scott said the improvements at Bridge Fields are done and they did a great job. Scott
said we are working on edging fields for spring since we have had good weather. We have a new
employee from Naperville Park District and he has a good background in athletic field maintenance.
He is doing a great job so far.
Additional Business: Dan said he was proud of the Park Board when we met with City Council and
the zealousness for the REC Center. He is disappointed with how the City Council treated us as an
advisory board and he is not happy with that. Dan said we care just as much about the city as they do.
Dan said he is proud of the board and how they handled themselves.
The Mayor pointed out City Council has a different perspective, they have the entire city to handle, not
just the parks and recreation. Dan said they also worry about getting re-elected.
Deb said she wants to talk about doing strategic planning and goal setting,which we have done in the
past. Deb asked about possibly using the rent money from the city buildings to put toward new park
equipment at Riverfront Park. Laura said it goes in the 79 budget as rental income. Laura said maybe
we could have a Riverfront Park Fund. Amy said it is a sore point for a lot of people, we do need to
work on replacing that park.
Adiournment: There being no further business, motion was made by Amy Cesich and seconded by
Dan Lane. Meeting was adjourned at 7:55 p.m.
Minutes Respectfully Submitted by:
Lisa Godwin
Minute Taker
PARK BOARD
BUDGET REPORT
FOR THE PERIOD ENDING NOVEMBER 30,2011
ACTUALS BY MONTH(Cash Basis)
%of Fiscal Year 8% 17% 25% 33% 42% 50% 58% Year-to-Date ANNUAL
1ACCOUNT NUMBER DESCRIPTION May-11 :June-11 July-11 August-11 September-11 October-11 November-11 Totals BUDGET I %of Budget
LAND CASH REVENUES
72-000-41-00-4170 STATE GRANTS 400,000 0.00%
72-000-47-00-4702 WHISPERING MEADOWS(K HILL) - - - - - - - - 0.00%
72-000-47-00-4703 AUTUMN CREEK 3,077 2,051 1,026 11,281 1,026 1,026 19,486 20,000 97.43%
72-000-47-00-4704 BLACKBERRY WOODS - - - - - - - 500 0.00%
72-000-47-00-4706 CALEDONIA - 0.00%
72-000-47-00-4707 RIVER'S EDGE - - - - - - - - 0.00%
TOTAL REVENUES:LAND CASH 3,077 2,051 1,026 11,281 1,026 1,026 19,486 1 420,500 1 4.63%
LAND CASH EXPENDITURES
72-720-60-00-6029 CALEDONIA - - - - - - - - 0.00%
72-720-60-00-6032 MOSIER HOLDING COSTS - 11,000 - - 11,000 11,000 100.00%
72-720-60-00-6036 RAINTREE VILLAGE 78,878 3,173 54,417 49,658 958 11,545 18,497 217,127 270,000 80.42%
72-720-60-00-6044 HOPKINS PARK - - - - - - - - - 0.00%
72-720-60-00-6045 RIVERFRONT PARK - - - - - - - - - 0.00%
72-720-99-00-9901 TRANSFER TO GENERAL 1,674 1,674 1,674 1,674 1,674 1,674 1,674 11,716 20,084 58.33%
TOTAL FUND REVENUES 3,077 - 2,051 1,026 11,281 1,026 1,026 19,486 420,500 4.63%
TOTAL FUND EXPENDITURES 80,552 4,847 56,091 62,331 2,632 13,219 20,170 239,842 301,084 79.66%
FUND SURPLUS DEFICIT 77,475 4,847 54,040 61,306 8,650 12,193 (19,145) 220,356 119,416
PARK&RECREATION REVENUES
79-000-44-00-4402 SPECIAL EVENTS - 1,320 20 - 885 3,800 510 6,535 - 0.00%
79-000-44-00-4403 CHILD DEVELOPMENT 5,557 3,653 400 6,089 5,727 2,193 2,404 26,022 0.00%
79-000-44-00-4404 ATHLETICS AND FITNESS 18,466 12,412 29,027 7,343 2,074 29,295 3,445 102,061 - 0.00%
79-000-44-00-4440 PROGRAM FEES 26,232 3,125 3,092 495 240 1,784 7,685 42,653 180,000 23.70%
79-000-44-00-4441 CONCESSION REVENUE 14,297 16,042 3,906 613 1,838 - - 36,696 30,000 122.32%
79-000-44-00-4443 HOMETOWN DAYS 4,250 350 3,660 12,242 70,352 10,107 100,960 135,000 74.79%
79-000-45-00-4500 INVESTMENT EARNINGS 12 14 10 9 7 8 15 75 300 25.06%
79-000-46-00-4690 REIMB-MISCELLANEOUS 2,916 70 - 350 - - 3,336 - 0.00%
79-000-48-00-4820 RENTAL INCOME 38,944 400 1,250 (300) (1,764) (590) 250 38,190 86,000 44.41%
79-000-48-00-4825 PARK RENTALS 14,374 6,681 (215) 1,026 1,500 1,477 35 24,878 - 0.00%
79-000-48-00-4846 SPONSORSHIPS/DONANTIONS 490 200 - 804 315 220 270 2,299 11,200 20.53%
79-000-48-00-4850 MISCELLANEOUS INCOME 18 486 1,376 180 638 40 - 2,738 500 547.50%
79-000-49-00-4901 TRANSFER FROM GENERAL 61,059 61,059 61,059 61,059 61,059 61,059 65,059 431,414 732,710 58.88%
TOTAL REVENUES:PARK&RECREATION 186,615 105,812 103,585 89,909 142,870 109,392 79 673 817,857 1,175,710 69.56%
PARKS DEPARTMENT EXPENDITURES
79-790-50-00-5010 SALARIES&WAGES 28,371 27,641 27,664 28,899 42,348 29,096 27,789 211,810 370,000 57.25%
79-790-50-00-5015 PART-TIME SALARIES 763 4,309 4,698 4,204 2,961 - - 16,934 17,000 99.61%
79-790-50-00-5020 OVERTIME - - - - - - 30 30 3,000 1.00%
79-790-52-00-5212 RETIREMENT PLAN CONTRIBUTIO 2,698 2,629 2,631 2,763 4,042 2,781 2,660 20,203 37,730 53.55%
79-790-52-00-5214 FICA CONTRIBUTION 2,164 2,379 2,411 2,479 3,407 2,172 2,076 17,087 30,000 56.96%
79-790-54-00-5412 TRAINING&CONFERENCES 100 - - - - 1,535 1,635 2,600 62.88%
79-790-54-00-5415 TRAVEL&LODGING - - - - - 144 144 750 19.24%
79-790-54-00-5440 TELECOMMUNICATIONS 323 251 191 349 315 288 1,717 3,780 45.42%
79-790-54-00-5462 PROFESSIONAL SERVICES - 49 - 46 245 183 523 4,500 11.63%
79-790-54-00-5466 LEGAL SERVICES - 555 416 196 (196) 1 971 4,000 24.28%
79-790-54-00-5485 RENTAL&LEASE PURCHASE 178 178 25 320 178 178 178 1,235 2,500 49.41%
79-790-56-00-5600 WEARING APPAREL I - 336 317 155 155 229 320 1,512 4,100 36.88%
PARK BOARD
BUDGET REPORT
FOR THE PERIOD ENDING NOVEMBER 30,2011
ACTUALS BY MONTH(Cash Basis)
of Fiscal Yea124,174 17% 25% 33% 42% SO% 58% Year-to-Date ANNUAL
ACCOUNT NUMBER DESCRIPTION -11 June-11. July-11 August-11 September-11 October-11 November-11 Totals BUDGET %of Budget
79-790-56-00-5610 OFFICE SUPPLIES 47 - - - 75 - 122 300 40.73%
79-790-56-00-5620 OPERATING SUPPLIES 3,417 604 379 3,021 2,018 4,540 13,978 22,500 62.13%
79-790-56-00-5630 SMALL TOOLS&EQUIPMENT - 10 34 - 30 183 257 2,250 11.41%
79-790-56-00-5635 COMPUTER EQUIPMENT&SOFTW - - - - - - - - 500 0.00%
79-790-56-00-5640 REPAIR&MAINTENANCE 11,588 6,051 1,075 1,818 1,434 11,227 33,193 48,000 69.15%
TOTAL EXPENDITURES:PARKS DEPT 52 947 45,267 40,914 58,520 38,378 51,152 321,353 553,510 58.06%
RECREATION DEPARTMENT EXPENDITURES
79-795-50-00-5010 SALARIES&WAGES 14,458 16,152 14,692 14,692 22,037 14,692 15,442 112,163 190,000 59.03%
79-795-50-00-5015 PART-TIME SALARIES 1,406 637 1,773 1,360 1,745 1,385 1,703 10,008 25,000 40.03%
79-795-50-00-5020 OVERTIME - - - - - - - - 300 0.00%
79-795-50-00-5045 CONCESSION WAGES 2,868 3,059 2,522 - 2,217 - - 10,665 12,500 85.32%
79-795-50-00-5046 PRE-SCHOOL WAGES 3,410 1,557 13 10 3,033 1,795 1,970 11,788 25,000 47.15%
79-795-50-00-5052 INSTRUCTORS WAGES 1,195 29182 2,115 1,004 1,498 1,611 1,618 11,223 25,000 44.89%
79-795-52-00-5212 RETIREMENT PLAN CONTRIBUTIO 1,768 1,939 1,712 1,547 2,581 1,702 1,827 13,076 22,000 59.44%
79-795-52-00-5214 FICA CONTRIBUTION 1,763 1,794 1,563 1,242 2,255 1,427 1,523 11,567 20,000 57.83%
79-795-54-00-5412 TRAINING&CONFERENCES - - - - 150 - - 150 2,000 7.50%
79-795-54-00-5415 TRAVEL&LODGING - - - 1,000 0.00%
79-795-54-00-5426 PUBLISHING&ADVERTISING - - 8,289 - - - 8,289 27,000 30.70%
79-795-54-00-5440 TELECOMMUNICATIONS 253 251 224 268 (133) 163 1,026 4,300 23.86%
79-795-54-00-5447 SCHOLARSHIPS - - - - - - - 1,000 0.00%
79-795-54-00-5452 POSTAGE&SHIPPING - - 177 800 - 147 800 19924 8,000 24.05%
79-795-54-00-5462 PROFESSIONAL SERVICES 2,278 5,479 18,245 6,521 3,995 4,827 4,072 45,416 47,000 96.63%
79-795-54-00-5480 UTILITIES - 1,811 1,014 965 749 338 752 5,629 22,000 25.59%
79-795-54-00-5485 RENTAL&LEASE PURCHASE - 25 - - 20 25 70 4,500 1.55%
79-795-54-00-5490 DUES&SUBSCRIPTIONS I - - - - - 162 162 1,500 10.80%
79-795-54-00-5495 OUTSIDE REPAIR&MAINTENANC - - - 106 - - - 106 1,000 10.57%
79-795-54-00-5496 PROGRAM REFUNDS 480 1,005 1,452 1,480 1,156 329 288 6,190 7,000 88.42%
79-795-56-00-5602 HOMETOWN DAYS SUPPLIES 1,629 - 34,015 19,098 23,528 6,612 - 84,882 100,000 84.88%
79-795-56-00-5606 PROGRAM SUPPLIES 2,500 2,797 2,359 851 3,350 624 3,857 16,337 55,000 29.70%
79-795-56-00-5607 CONCESSION SUPPLIES 1,561 4,882 4,832 215 - 35 - 11,525 18,000 64.03%
79-795-56-00-5610 OFFICE SUPPLIES 120 70 - 158 63 33 427 872 3,000 29.06%
79-795-56-00-5620 OPERATING SUPPLIES 966 1,121 244 969 438 400 747 4,885 5,500 88.82%
79-795-56-00-5630 SMALL TOOLS&EQUIPMENT - - - - - - - - 2,000 0.00%
79-795-56-00-5635 COMPUTER EQUIPMENT&SOFTWARE 1,446 1,446 500 289.20%
79-795-56-00-5640 REPAIR&MAINTENANCE 34 (34) 179 111 289 2,000 14.46%
79-795-56-00-5645 BOOKS&PUBLICATIONS - - - 100 0.00%
79-795-56-00-5690 SUPPLIES-GRANT REIMBURSABL - - - - - - 500 0.00%
79-795-56-00-5695 GASOLINE 44 81 84 72 340 - 621 3,000 20.71%
TOTAL EXPENDITURES:RECREATION DEPT 369403 44,816 879084 59,580 69.313 37,739 35,374 370,308 635,700 58.25%
TOTAL FUND REVENUES 186,615 105,812 103,585 89,909 142,870 109,392 79,673 817,857 1,175,710 69.56%
TOTAL FUND EXPENDITURES 70,577 97,763 132,351 100,494 127,833 76,117 86,526 691,661 1,189,210 58.16%
FUND SURPLUS EFICIT 116,039 1 8,049 28,767 10,585 15,038 1 33,275 6,854 126,196 13,500
PARK BOARD
BUDGET REPORT
FOR THE PERIOD ENDING NOVEMBER 30,2011
ACTUALS BY MONTH(Cash Basis)
%of Fiscal Year 8% 17% 25% 33% 42% 50% 58% Year-to-Date ANNUAL
IACCOUNT NUMBER DESCRIPTION May-11 June-11 I July-11 August-11 September-11 October-11 November-11 Totals BUDGET I %of Budget
RECREATION CENTER REVENUES
80-000-44-00-4440 PROGRAM FEES 7,814 4,553 2,680 9,804 7,313 6,771 13,391 52,325 125,000 41.86%
80-000-44-00-4441 CONCESSION REVENUE 975 900 813 868 704 602 643 5,504 12,500 44.03%
80-000-44-00-4444 MEMBERSHIP FEES 42,167 41,211 36,594 36,534 36,527 35,059 37,103 265,195 410,000 64.68%
80-000-44-00-4445 GUEST FEES 580 723 776 518 598 601 696 4,492 3,500 128.34%
80-000-44-00-4446 SWIM CLASS FEES 5,577 6,106 2,744 2,472 1,136 874 1,164 20,073 35,000 57.35%
80-000-44-00-4447 PERSONAL TRAINING FEES 336 816 308 1,044 - 36 52 2,592 15,000 17.28%
80-000-44-00-4448 1 TANNING SESSION FEES 575 129 160 108 115 70 123 1,280 2,500 51.20%
80-000-48-00-4820 IRENTAL INCOME 6 31 299 174 1,118 2,049 1,106 4,782 5,000 95.64%
80-000-48-00-4845 IDONATIONS 230 - - 295 - - 135 660 2,000 33.00%
80-000-48-00-4850 IMISCELLANEOUS INCOME 37 32 5 17 6 22 1 118 500 23.60%
TOTAL REVENUES:RECREATION CTR REVENUES 58 296 54,501 44,378 51,834 47,517 46,083 54,413 357,022 611000 58.43%
RECREATION CENTER EXPENSES
80-800-50-00-5010 SALARIES&WAGES 2,631 4,509 2,000 2,000 3,000 2,000 2,000 18,140 34,200 53.04%
80-800-50-00-5015 PART-TIME SALARIES 7,934 8,337 6,533 6,872 10,009 6,037 6,688 52,409 98,000 53.48%
80-800-50-00-5020 OVERTIME - - - - - - - - 500 0.00%
80-800-50-00-5046 PRE-SCHOOL WAGES 4,092 105 86 148 4,710 3,335 3,271 15,746 35,000 44.99%
80-800-50-00-5052 INSTRUCTORS WAGES 3,555 4,350 4,488 5,394 6,351 2,940 4,680 31,758 65,000 48.86%
80-800-52-00-5212 RETIREMENT PLAN CONTRIBUTIO 1,043 956 562 504 1,038 737 856 5,696 10,000 56.96%
80-800-52-00-5214 FICA CONTRIBUTION 1,382 1,318 1,003 1,107 1,849 1,103 1,281 9,042 17,708 51.06%
80-800-54-00-5415 TRAVEL&LODGING - - - - - - - - 200 0.00%
80-800-54-00-5426 PUBLISHING&ADVERTISING - - - - - - - 1,500 0.00%
80-800-54-00-5440 TELECOMMUNICATIONS 394 358 363 369 (230) 242 1,495 3,600 41.54%
80-800-54-00-5447 SCHOLARSHIPS - - - - - - - 900 0.00%
80-800-54-00-5452 POSTAGE&SHIPPING - - - - - - - - 600 0.00%
80-800-54-00-5462 PROFESSIONAL SERVICES 853 3,090 1,553 1,064 868 922 681 9,031 17,700 51.03%
80-800-54-00-5480 UTILITIES - 3,746 3,657 5,388 4,135 123 6,220 23,270 49,000 47.49%
80-800-54-00-5485 RENTAL&LEASE PURCHASE 36,198 18,198 19,050 18,698 18,764 18,581 18,765 148,255 226,500 65.45%
80-800-54-00-5490 DUES&SUBSCRIPTIONS - - - 114 - - - 114 200 57.20%
80-800-54-00-5495 OUTSIDE REPAIR&MAINTENANC - - 361 447 - - 808 21,200 3.81%
80-800-54-00-5496 PROGRAM REFUNDS 318 664 434 693 133 333 436 3,010 5,500 54.73%
80-800-54-00-5497 PROPERTY TAX PAYMENT 30,751 - 30,751 - - - - 61,503 53,680 114.57%
80-800-56-00-5606 PROGRAM SUPPLIES 37 611 1,307 307 935 826 3,976 7,998 17,000 47.05%
80-800-56-00-5607 CONCESSION SUPPLIES - 889 468 879 238 251 534 3,258 6,300 51.71%
80-800-56-00-5610 OFFICE SUPPLIES - 37 46 158 - 75 427 743 2,600 28.58%
80-800-56-00-5620 OPERATING SUPPLIES 287 270 1,330 296 519 990 519 4,210 6,200 67.91%
80-800-56-00-5630 SMALL TOOLS&EQUIPMENT - - - - - 6,300 0.00%
80-800-56-00-5635 COMPUTER EQUIPMENT&SOFTWARE - - - 1,000 - 1,000 1,000 100.00%
80-800-56-00-5640 REPAIR&MAINTENANCE 362 327 996 195 318 119 2,318 11,000 21.07%
PARK BOARD
BUDGET REPORT
FOR THE PERIOD ENDING NOVEMBER 30,2011
ACTUALS BY MONTH(Cash Basis)
%of Fiscal Year 8% 17% 25% 33% 42% 50% 58% Year-to-Date ANNUAL
ACCOUNT NUMBER DESCRIPTION May-11 June-11 July-11 August-11 September-11 October-11 November-11 Totals BUDGET %of Budget
80-800-56-00-5645 BOOKS&PUBLICATIONS - - - 50 0.00%
80-800-56-00-5695 GASOLINE 44 81 84 72 282 1 300 1 93.84%
TOTAL FUND REVENUES 58,296 54,501 449378 519834 47,517 46,083 54,413 357,022 611,000 58.43%
TOTAL FUND EXPENSES 89,079 47,882 74,394 45,514 53,184 39,339 50,695 M 400,087 691,738 1 57.84%
FUND SURPLUS DEFICIT 30,783 6,620 30,016 6,320 5,66 69744 1 3,718 439065 80,738
YORKVILLE PARK BOARD
BUDGET REPORT
FOR THE PERIOD ENDING NOVEMBER 30,2012
ACTUALS BY MONTH(Cash Basis)
%of Fiscal Year 8.33% 1667% 25% 33% 41% 50% 5A% Year-to-Date ANNUAL
ACCOUNT NUMBER DESCRIPTION May-12 June-12 July-12 August-12 September-12 October-12 November-12 Totals BUDGET %of Budget
PARK&RECREATION CAPITAL REVENUES
22-000-42-00-4215 PARK CAPITAL FEES 850 1,000 400 300 300 2,850 3,250 87.69%
22-000-45-00-4500 INVESTMENT EARNINGS 38 36 37 41 44 45 45 287 250 114.89%
22-000-46-00-4690 REIMB-MISC - - - - - - 40,000 0.00%
TOTAL REVENUES:PARK&RECREATION CAPITAL 888 36 37 1,041 444 345 345 3,137 43,500 7.21%
PARK&RECREATION CAPITAL EXPENDITURES
22-222-60-00-6035 RAINTREE PARK - - - - - - 10,000 0.00%
22-222-60-00-6060 EQUIPMENT - - - - - 6,439 - 6,439 40,000 0.00%
22-222-99-00-9921 TRANSFER TO PW CAPITAL 208 208 208 208 208 208 208 1,458 2,500 58.34%
TOTAL FUND REVENUES 888 36 37 1,041 444 345 345 3,137 43,500 7.21%
TOTAL FUND EXPENDITURES 208 208 208 208 208 6,647 208 7,897 52,500 15.04%
FUND SURPLUS(DEFICIT) 680 (172) (171) 833 236 (6,302) 137 (4,760) (9,000)
LAND CASH REVENUES
72-000-41-00-4173 OSLAD GRANT-RAINTREE - - - - - - - - 400,000 0.00%
72-000-47-00-4703 AUTUMN CREEK 7,179 4,102 6,153 3,077 7,179 6,153 6,153 39,997 20,000 199.99%
72-000-47-00-4704 BLACKBERRY WOODS - - - - 568 - - 568 500 113.64%
72-000-47-00-4708 COUNTRY HILLS - 769 - - - 769 - 1,538 - 0.00%
TOTAL REVENUES:LAND CASH 7,179 4,871 6,153 3,077 7,747 6,922 6,153 42,103 420,500 10.01%
LAND CASH EXPENDITURES
72-720-60-00-6032 MOSIER HOLDING COSTS - - 12,000 - - - - 12,000 12,000 100.00%
72-720-60-00-6036 RAINTREE VILLAGE 450 15,768 5,626 547 2,136 (96) 13,416 37,846 191,825 19.73%
72-720-60-00-6044 HOPKINS PARK - - - - - - - - 120,000 0.00%
TOTAL FUND REVENUES 7,179 4,871 6,153 3,077 7,747 6,922 6,153 42,103 420,500 10.01%
TOTAL FUND EXPENDITURES 450 15,768 17,626 547 2,136 (96) 13,416 49,846 323,825 15.39%
FUND SURPLUS(DEFICIT) 6,729 (10,896) (11,472) 2,530 5,612 7,018 (7,263) (7,742) 96,675
PARK&RECREATION REVENUES
Char es or Service
79-000-44-00-4402 SPECIAL EVENTS 2,310 3,075 1 10,553 1 660 1 2,212 5,660 1 6,965 j 31,435 1 18,095 173.72%
79-000-44-00-4403 CHILD DEVELOPMENT 5,156 4,874 1 1,270 2,400 1 1,810 1,988 1 3,607 21,105 58,810 35.89%
1
YORKVILLE PARK BOARD
BUDGET REPORT
FOR THE PERIOD ENDING NOVEMBER 30,2012
ACTUALS BY MONTH(Cash Basis)
%of Fiscal Year 8.33% 1667% 25% 33% 92% 50% 58% Year-to-Date ANNUAL
ACCOUNT NUMBER DESCRIPTION May-12 June-12 July-12 August-12 September-12 October-12 November-12 Totals BUDGET %of Budget
79-000-44-00-4404 ATHLETICS AND FITNESS 36,929 18,225 19,734 4,461 681 29,718 1,713 111,461 113,095 98.55%
79-000-44-00-4441 CONCESSION REVENUE 13,379 11,464 6,995 355 169 108 - 32,469 30,000 108.23%
79-000-44-00-4443 HOMETOWN DAYS 1,325 600 11,020 14,460 81,026 10,803 119,234 175,000 68.13%
Investment Earnings
79-000-45-00-4500 INVESTMENT EARNINGS 21 20 22 22 19 19 20 144 200 71.80%
Reimbursements
79-000-46-00-4670 REIMB-EMP INS CONTRIBUTIONS 1,132 1,132 1,132 1,132 967 967 967 7,430 11,661 63.71%
Miscellaneous
79-000-48-00-4820 RENTAL INCOME 33,340 3,195 8,018 495 305 250 250 45,853 48,000 95.53%
79-000-48-00-4825 PARK RENTALS 6,017 3,074 245 1,307 100 1,404 - 12,147 25,000 48.59%
79-000-48-00-4846 SPONSORSHIPS/DONATIONS 2,429 130 210 1,212 189 270 135 4,575 14,700 31.12%
79-000-48-00-4850 MISCELLANEOUS INCOME 790 792 576 344 - (36) - 2,466 1,000 246.60%
ff Sources
901 TRANSFER FROM GENERAL 79,657 79,657 79,657 79,657 79,657 79,657 79,657 557,600 955,886 58.33%
NUES:PARK&RECREATION 182,484 126,238 139,433 106,505 167,135 130,809 1 93,315 945,919 1,451,447 65.17%
PARKS DEPARTMENT EXPENDITURES
Salaries&Wages
79-790-50-00-5010 SALARIES&WAGES 32,996 32,031 30,483 46,231 28,553 28,060 28,060 226,413 410,000 55.22%
79-790-50-00-5015 PART-TIME SALARIES 652 4,468 4,965 5,612 1,448 361 271 17,777 17,000 104.57%
79-790-50-00-5020 OVERTIME 443 214 344 - 429 - - 1,431 3,000 47.69%
Benefits
79-790-52-00-5212 RETIREMENT PLAN CONTRIBUTION 3,245 3,172 2,996 4,530 2,815 2,754 2,746 22,258 43,693 50.94%
79-790-52-00-5214 FICA CONTRIBUTION 2,514 2,714 2,644 3,851 2,250 2,104 2,097 18,174 34,000 53.45%
79-790-52-00-5216 GROUP HEALTH INSURANCE 9,090 10,824 8,596 7,684 20,046 8,335 518 65,092 126,842 51.32%
79-790-52-00-5222 GROUP LIFE INSURANCE 58 102 82 82 82 72 72 548 1,208 45.37%
79-790-52-00-5223 DENTAL INSURANCE 635 836 736 608 1,344 608 - 4,767 9,179 51.93%
79-790-52-00-5224 VISION INSURANCE 84 84 84 84 84 70 70 559 1,104 50.60%
Contractual Services
79-790-54-00-5412 TRAINING&CONFERENCES 2,600 0.00%
79-790-54-00-5415 TRAVEL&LODGING 750 0.00%
79-790-54-00-5440 TELECOMMUNICATIONS 335 339 377 310 384 261 2,005 3,780 53.05%
79-790-54-00-5462 PROFESSIONAL SERVICES - 861 - - 46 96 1,003 4,500 22.30%
79-790-54-00-5466 LEGAL SERVICES 1,710 855 238 428 - 3,230 4,000 80.75%
79-790-54-00-5485 RENTAL&LEASE PURCHASE - 73 - - 78 151 2,500 6.04%
79-790-54-00-5495 OUTSIDE REPAIR AND MAINTENANCE - 101 12,536 12,637 17,500 72.21%
Su lies
2
YORKVILLE PARK BOARD
BUDGET REPORT
FOR THE PERIOD ENDING NOVEMBER 30,2012
ACTUALS BY MONTH(Cash Basis)
%of iscalYear 8.33% 1667% 25% 33% 42% 50% 58% Year-to-Date ANNUAL
ACCOUNT NUMBER DESCRIPTION May-12 June-12 July-12 August-12 September-12 October-12 November-12 Totals BUDGET %of Budget
79-790-56-00-5600 WEARING APPAREL 235 99 377 144 110 462 1,427 4,100 34.80%
79-790-56-00-5610 OFFICE SUPPLIES - 53 99 - - - 151 300 50.43%
79-790-56-00-5620 OPERATING SUPPLIES 59 256 646 694 563 5,684 7,902 22,500 35.12%
79-790-56-00-5630 SMALL TOOLS&EQUIPMENT 7 107 8 - 33 47 202 2,250 8.96%
79-790-56-00-5635 COMPUTER EQUIPMENT&SOFTWARE - - - - - - - 500 0.00%
79-790-56-00-5640 REPAIR&MAINTENANCE 820 2,056 5,087 794 3,505 617 12,878 50,500 25.50%
79-790-56-00-5695 GASOLINE - 2,679 3,198 2,060 - 3,717 1,095 12,749 20,000 63.74%
TOTAL EXPENDITURES:PARKS DEPT 49,717 1 58,579 1 59,607 78,263 59,228 51,249 54,710 411,353 781,806 52.62%
RECREATION DEPARTMENT EXPENDITURES
Salaries&Wages
79-795-50-00-5010 SALARIES&WAGES 13,453 15,885 15,226 22,936 15,291 15,291 17,217 115,298 185,000 62.32%
79-795-50-00-5015 PART-TIME SALARIES 1,233 770 443 835 2,374 833 1,236 7,723 25,000 30.89%
79-795-50-00-5020 OVERTIME - - - - - - - - 300 0.00%
79-795-50-00-5045 CONCESSION WAGES 2,879 2,869 2,496 262 - 8,507 12,500 68.05%
79-795-50-00-5046 PRE-SCHOOL WAGES 2,110 - - - - 1,040 - 3,150 25,000 12.60%
79-795-50-00-5052 INSTRUCTORS WAGES 1,181 1,264 713 1,008 992 722 1,130 7,008 25,000 28.03%
Benefits
79-795-52-00-5212 RETIREMENT PLAN CONTRIBUTION 1,711 1,730 1,602 2,362 1,653 1,675 1,784 12,516 19,884 62.95%
79-795-52-00-5214 FICA CONTRIBUTION 1,543 1,537 1,391 1,855 1,382 1,323 1,453 10,485 16,000 65.53%
79-795-52-00-5216 GROUP HEALTH INSURANCE 3,334 2,206 3,043 6,378 5,896 3,299 371 24,526 41,094 59.68%
79-795-52-00-5222 GROUP LIFE INSURANCE 29 33 29 37 37 37 42 244 473 51.51%
79-795-52-00-5223 DENTAL INSURANCE 263 165 214 214 428 214 - 1,497 2,675 55.95%
79-795-52-00-5224 VISION INSURANCE 25 25 25 25 25 25 25 173 325 53.09%
Contractual Services
79-795-54-00-5412 TRAINING&CONFERENCES - - - - - 2,000 0.00%
79-795-54-00-5415 TRAVEL&LODGING - - 1,000 0.00%
79-795-54-00-5426 PUBLISHING&ADVERTISING - - 7,690 - - - 7,690 27,000 28.48%
79-795-54-00-5440 TELECOMMUNICATIONS 226 230 294 213 285 173 1,421 4,300 33.06%
79-795-54-00-5447 SCHOLARSHIPS 300 - - - 32 - 332 2,500 13.28%
79-795-54-00-5452 POSTAGE&SHIPPING - 147 947 - 1,094 8,000 13.68%
79-795-54-00-5460 DUES&SUBSCRIPTIONS - - - - - - - - 1,500 0.00%
79-795-54-00-5462 PROFESSIONAL SERVICES 805 6,737 14,324 1 5,331 1 3,734 1 2,879 5,276 39,086 60,000 1 65.14%
79-795-54-00-5480 UTILITIES - 1,413 1,019 1,013 654 721 1,404 6,223 23,100 26.94%
79-795-54-00-5485 RENTAL&LEASE PURCHASE 178 178 186 28 178 271 173 1,191 4,500 26.47%
3
YORKVILLE PARK BOARD
BUDGET REPORT
FOR THE PERIOD ENDING NOVEMBER 30,2012
ACTUALS BY MONTH(Cash Basis)
%of iscalYear 8.33% 1667% 25% 33% 42% 50% 58% Year-to-Date ANNUAL
ACCOUNT NUMBER DESCRIPTION May-12 June-12 July-12 August-12 September-12 October-12 November-12 Totals BUDGET %of Budget
79-795-54-00-5495 OUTSIDE REPAIR&MAINTENANCE - - - - - - - - 1,000 0.00%
79-795-54-00-5496 PROGRAM REFUNDS 6 1,101 1,477 1,603 239 1,054 382 5,862 7,000 83.74%
Supplies
79-795-56-00-5602 HOMETOWN DAYS SUPPLIES 4,151 - 322 54,762 31,994 484 - 91,712 140,000 65.51%
79-795-56-00-5606 PROGRAM SUPPLIES 2,482 8,422 1,288 5,960 1,669 8,163 288 28,270 55,000 51.40%
79-795-56-00-5607 CONCESSION SUPPLIES 894 6,348 3,538 110 26 - - 10,915 18,000 60.64%
79-795-56-00-5610 OFFICE SUPPLIES 273 19 53 212 - 498 416 1,471 3,000 49.02%
79-795-56-00-5620 OPERATING SUPPLIES 1,116 1,103 109 1,244 787 1,079 140 5,578 5,500 101.42%
79-795-56-00-5630 SMALL TOOLS&EQUIPMENT - - - - - - - - 2,000 0.00%
79-795-56-00-5635 COMPUTER EQUIPMENT&SOFTWARE 500 0.00%
79-795-56-00-5640 REPAIR&MAINTENANCE 39 9 47 2,000 2.37%
79-795-56-00-5645 BOOKS&PUBLICATIONS 100 0.00%
79-795-56-00-5690 SUPPLIES-GRANT REIMBURSABL - - - - - - - 500 0.00%
79-795-56-00-5695 GASOLINE - 121 213 125 83 290 81 913 3,210 28.43%
TOTAL EXPENDITURES:RECREATION DEPT 37,664 52,490 48,086 114,282 68,609 40,211 31,590 392,932 724,961 54.20%
TOTAL FUND REVENUES 182,484 126,238 139,433 106,505 167,135 130,809 93,315 945,919 1,451,447 65.17%
TOTAL FUND EXPENDITURES 87,381 111,069 107,693 192,545 127,836 91,460 86,300 804,286 1,506,767 53.38%
FUND SURPLUS(DEFICIT) 95,103 15,169 31,740 (86,040) 39,299 39,348 7,014 141,633 (55,320)
RECREATION CENTER REVENUES
Charges for Service
80-000-44-00-4440 PROGRAM FEES 6,987 3,834 2,317 12,329 7,003 7,534 8,889 48,893 100,000 48.89%
80-000-44-00-4441 CONCESSION REVENUE 890 719 717 738 464 636 625 4,788 12,500 38.31%
80-000-44-00-4444 MEMBERSHIP FEES 37,888 33,725 35,129 30,793 29,972 32,782 31,832 232,121 450,000 51.58%
80-000-44-00-4445 GUEST FEES 633 797 814 762 353 414 711 4,484 7,000 64.05%
80-000-44-00-4446 SWIM CLASS FEES 2,825 5,039 3,557 1,974 815 1,068 1,134 16,412 25,000 65.65%
80-000-44-00-4447 PERSONAL TRAINING FEES 1,215 257 108 730 236 844 130 3,520 10,000 35.20%
80-000-44-00-4448 TANNING SESSION FEES 222 30 92 82 65 50 50 591 2,500 23.64%
Miscellaneous
80-000-48-00-4820 RENTAL INCOME 1,296 779 761 1,006 736 824 1,009 6,411 13,000 49.31%
80-000-48-00-4846 SCHOLARSHIPS/DONANTIONS 1,283 (123) - 250 (54) - - 19356 2,000 67.80%
80-000-48-00-4850 MISCELLANEOUS INCOME 21 20 4 1 1 3 1 49 500 9.75%
TOTAL REVENUES:RECREATION CTR REVENUES 53,259 45,076 43,499 48,664 39,590 44,155 44,381 318,624 622,500 51.18%
4
YORKVILLE PARK BOARD
BUDGET REPORT
FOR THE PERIOD ENDING NOVEMBER 30,2012
ACTUALS BY MONTH(Cash Basis)
%of Fiscal Year 8.33% 1667% 25% 33% 41% 50% 3H Year-to-Date ANNUAL
ACCOUNT NUMBER DESCRIPTION May-12 June-12 July-12 August-12 September-12 October-12 November-12 Totals BUDGET %of'Budget
RECREATION CENTER EXPENSES
Salaries&Wages
80-800-50-00-5010 SALARIES&WAGES 2,028 2,040 2,040 3,060 2,040 2,040 2,040 15,288 28,000 54.60%
80-800-50-00-5015 PART-TIME SALARIES 6,409 5,796 6,081 8,850 5,622 5,979 5,729 44,465 100,000 44.46%
80-800-50-00-5046 PRE-SCHOOL WAGES 614 400 - 1,790 2,788 2,280 3,370 11,242 35,000 32.12%
80-800-50-00-5052 INSTRUCTORS WAGES 3,616 5,172 5,586 6,435 4,039 3,792 4,287 32,926 60,000 54.88%
80-800-52-00-5212 RETIREMENT PLAN CONTRIBUTION 685 595 550 960 816 733 847 5,187 10,181 50.95%
80-800-52-00-5214 FICA CONTRIBUTION 977 1,034 1,056 1,548 1,116 1,086 1,188 8,005 17,708 45.21%
80-800-52-00-5216 GROUP HEALTH INSURANCE 100 100 100 100 100 100 100 700 1,200 58.33%
80-800-52-00-5222 GROUP LIFE INSURANCE 7 7 7 7 7 7 7 51 123 41.26%
Contractual Services r
80-800-54-00-5415 TRAVEL&LODGING - - 200 0.00%
80-800-54-00-5426 PUBLISHING&ADVERTISING - 1,500 0.00%
80-800-54-00-5440 TELECOMMUNICATIONS 278 281 552 90 581 90 1,872 3,600 52.00%
80-800-54-00-5452 POSTAGE&SHIPPING - - - - - 600 0.00%
80-800-54-00-5460 DUES&SUBSCRIPTIONS - - - - - - - 200 0.00%
80-800-54-00-5462 PROFESSIONAL SERVICES 43 2,909 1,574 829 872 628 955 7,810 20,000 39.05%
80-800-54-00-5480 UTILITIES - 3,039 2,889 4,313 314 5,629 2,064 18,248 55,650 32.79%
80-800-54-00-5485 RENTAL&LEASE PURCHASE 37,198 19,198 19,242 19,092 19,198 19,291 19,137 152,356 236,000 64.56%
80-800-54-00-5495 OUTSIDE REPAIR&MAINTENANC 115 750 - 361 1,303 - 734 3,263 15,000 21.75%
80-800-54-00-5496 PROGRAM REFUNDS 174 601 292 740 504 450 175 2,936 5,500 53.38%
80-800-54-00-5497 PROPERTY TAX PAYMENT 29,400 - - 29,400 - - - 58,800 70,000 84.00%
80-800-56-00-5606 PROGRAM SUPPLIES - 988 514 366 660 740 771 4,039 15,000 26.93%
80-800-56-00-5607 CONCESSION SUPPLIES 694 73 860 798 189 289 367 3,271 7,000 46.72%
80-800-56-00-5610 OFFICE SUPPLIES - - - - - - - - 2,600 0.00%
80-800-56-00-5620 OPERATING SUPPLIES 177 502 72 203 53 111 1,118 6,200 18.03%
80-800-56-00-5635 COMPUTER EQUIPMENT&SOFTWARE - - - - - - - - 1,000 0.00%
80-800-56-00-5640 REPAIR&MAINTENANCE 267 1,725 948 1,673 564 473 832 6,482 11,000 58.93%
80-800-56-00-5645 BOOKS&PUBLICATIONS 114 80 - - 194 50 388.22%
5
YORKVILLE PARK BOARD
BUDGET REPORT
FOR THE PERIOD ENDING NOVEMBER 30,2012
ACTUALS BY MONTH(Cash Basis)
%of Fiscal Year 8.33% 1667% 25% 33% 42% 50% 58% Year-to-Date ANNUAL
ACCOUNT NUMBER DESCRIPTION May-12 June-12 July-12 August-12 September-12 October-12 November-12 Totals BUDGET %of Budget
80-800-56-00-5695 GASOLINE 321 0.00%
TOTAL FUND REVENUES 53,259 45,076 43,499 48,664 39,590 44,155 44,381 318,624 622,500 51.18%
TOTAL FUND EXPENSES 82,327 44,881 42,523 81,061 40,505 44,152 42,803 378,253 7039633 53.76%
FUND SURPLUS(DEFICIT) (29,068) 195 976 (32,397) (915) 3 19577 (59,629) (81,133)
6
Reviewed By: Agenda Item Number
wwvua Parks ❑
ARecreation ❑
PARKea?McRFATION Director ■
City Administrator El Tracking Number
Legal ❑
Human Resources ❑
Police ❑
Park Board Agenda Item Tracking Document
Title: Whitewater Ice Cream Lease Agreement
Agenda Date: January 10, 2013
Synopsis: The lease extension agreement for Whitewater Ice Cream is provided.
Action Previously Taken:
Date of Action: 12/13/12 Action Taken:
Item Number:
Type of Vote Required: Majority
Action Requested: Approve lease extension agreement and send to City Council for
authorization.
Submitted by: Laura Schraw Parks and Recreation
Name Department
Agenda Item Notes:
Lease Extension Agreement
(131 E. Hydraulic Avenue, Units A and B)
This Lease Extension Agreement is made and entered into this day of
, 20_, by and between the United City of Yorkville, an Illinois municipal
corporation ("City") and Robyn Sutcliff doing business as Whitewater Ice Cream, a sole
proprietor("Tenant").
Witnesseth:
Whereas, the City entered into a Concession-Lease Agreement with Creative
Kernels, Inc. on May 10, 2011 by Ordinance No. 2011-16 for the sale of certain food and
beverages for consumption on and off the premises owned by the City at 131 East
Hydraulic Avenue in the City; and
Whereas, the Concession-Lease Agreement provided for the sublease of the
obligations of the Concession-Lease Agreement by Creative Kernels, Inc. with the
consent of the City; and,
Whereas, Creative Kernels, Inc. entered into a Commercial Sublease Agreement
with Tenant dated June 28, 2011; and,
Whereas, Creative Kernels, Inc. sought the consent of the City to sublease to
Tenant; and,
Whereas, the City consented to said sublease as provided in the Assignment of a
Concession Lease Agreement For The Sale of Ice Cream and Related Products In The
United City of Yorkville's Building At 131 East Hydraulic Street Units A & B dated
September 26, 2012; and
Whereas, the City consented to the amendment of said sublease agreement to
include the Sale of Ice Cream and Related Products, Hot Dogs, Brats, and other Sausage
Products, and Beverages with the Exception of Coffee and Coffee Related Products dated
October 14, 2012; and
Whereas, the City and Tenant have decided that it is in their mutual interests to
exercise the option to renew for an additional two (2) year term beginning at the
termination of the existing term on June 6, 2013.
Now, therefore, in consideration of the covenants and agreements contained in
this Lease Extension Agreement, the City and Tenant agree as follows;
1. The Concession-Lease Agreement, Commercial Sublease Agreement and
Assignment of a Concession Lease Agreement For The Sale of Ice Cream and Related
Products, Hot Dogs, Brats, and other Sausage Products, and Beverages with the
Exception of Coffee and Coffee Related Products In The United City of Yorkville's
Building At 131 East Hydraulic Avenue Units A &B for the premises are incorporated by
reference and made a part of this Lease Extension Agreement as though set forth in full.
2. Anything contained in the Agreement to the contrary notwithstanding, the
Assignment of a Concession Lease Agreement For The Sale of Ice Cream and Related
Products, Hot Dogs, Brats, and other Sausage Products, and Beverages with the
Exception of Coffee and Coffee Related Products In The United City of Yorkville's
Building At 131 East Hydraulic Avenue Units A &B is amended as follows:
A. The term shall be extended for 2 years, commencing June 7, 2013, and
expiring June 6 2015,unless terminated sooner by the stated provisions.
B. All notices to Tenant shall be in writing to:
Robyn Sutcliff
3. Except as modified herein, all terms and conditions of the previous
Concession-Lease Agreement, Commercial Sublease Agreement and Assignment of a
Concession Lease Agreement For The Sale of Ice Cream and Related Products, Hot
Dogs, Brats, and other Sausage Products, and Beverages with the Exception of Coffee
and Coffee Related Products In The United City of Yorkville's Building At 131 East
Hydraulic Avenue Units A & B shall remain in full force and effect for the term of this
Lease Extension Agreement, as originally set forth.
In Witness Whereof, the City and Tenant have executed this Lease Extension
Agreement on the day and year first written above.
CITY
United City of Yorkville
By: Laura Schraw, Interim Director of Parks
and Recreation
TENANT
By: Robyn Sutcliff doing business as
Whitewater Ice Cream
Reviewed By: Agenda Item Number
wwvua Parks ❑
ARecreation ❑
PARKea?McRFATION Director ■
City Administrator El Tracking Number
Legal ❑
Human Resources ❑
Police ❑
Park Board Agenda Item Tracking Document
Title: River City Roasters Lease Agreement
Agenda Date: January 10, 2013
Synopsis: The lease extension agreement for River City Roasters is provided.
Action Previously Taken:
Date of Action: 12/13/12 Action Taken:
Item Number:
Type of Vote Required: Majority
Action Requested: Approve lease extension agreement and send to City Council for
authorization.
Submitted by: Laura Schraw Parks and Recreation
Name Department
Agenda Item Notes:
Lease Extension Agreement
(131 E. Hydraulic Avenue Unit C)
This Lease Extension Agreement is made and entered into this day of
, 20_, by and between the United City of Yorkville, an Illinois municipal
corporation ("City") and Erich Goepel doing business as River City Roasters, a sole
proprietor("Tenant").
Witnesseth:
Whereas, the City entered into a Concession Lease Agreement with Tenant on
June 23, 2011 by Ordinance No. 2011-23 for a concession operation for the sale of coffee
and other beverages and sandwiches and other food (except chewing gum, beer, wine
tobacco products and intoxicating liquors) for consumption on and off the premises
owned by the City at Riverfront Park, 131 East Hydraulic Avenue Unit C in the City; and
Whereas, the First Amendment to the Concession Lease Agreement with Tenant
was approved on November 5, 2012 by Ordinance No. 2012-37 to include food and
beverages for consumption on-and-off premises and musical instruments, art and other
coffee shop related curios and knick knacks; and
Whereas, the Concession Lease Agreement provided for an initial term of two (2)
years with an option to renew for an additional two (2) terms of two (2) years with terms
and conditions as mutually agreeable to the parties; and,
Whereas, Tenant has requested to extend the lease pursuant to the Concession
Lease Agreement for a term of two (2)years; and,
Whereas, the City and Tenant have decided that it is in their mutual interests to
exercise the option to renew for an additional two (2) year term beginning at the
termination of the existing term on June 22, 2013.
Now, therefore, in consideration of the covenants and agreements contained in
this Lease Extension Agreement, the City and Tenant agree as follows;
1. The Concession Lease Agreement, for the premise is incorporated by reference
and made a part of this Lease Extension Agreement as though set forth in full.
2. Anything contained in the Agreement to the contrary notwithstanding, the
Concession Lease Agreement is amended as follows:
A. The term shall be extended for 2 years, commencing June 23, 2013,
and expiring June 22 2015, unless terminated sooner.
B. Notices shall be given to:
United City of Yorkville Erick Goepel
800 Game Farm Road
Yorkville, Illinois 60560
Attn.: Director of Parks
3. Except as modified herein, all terms and conditions of the previous
Concession Lease Agreement shall remain in full force and effect for the term
of this Lease Extension Agreement, as originally set forth.
In Witness Whereof, the City and Tenant have executed this Lease Extension
Agreement on the day and year first written above.
CITY
United City of Yorkville
By: Laura Schraw, Interim Director of Parks
and Recreation
TENANT
By: Erich Goepel doing business as River
City Roasters
Reviewed By: Agenda Item Number
1P WWVA-E Parks ❑
Recreation ❑
pnRKC a REcRmT1uN Director ■
City Administrator F] Tracking Number
Legal ❑
Human Resources ❑
Police ❑
Park Board Agenda Item Tracking Document
Title: Park District Information
Agenda Date: January 10, 2013
Synopsis: Judge Pilmer is attending the Park Board meeting to provide information on
creating a Park District.
Action Previously Taken:
Date of Action: Action Taken:
Item Number:
Type of Vote Required: None
Action Requested:
Submitted by: Laura Schraw Parks and Recreation
Name Department
Agenda Item Notes:
Reviewed By: Agenda Item Number
wwvua Parks ❑
ARecreation ❑
PARKea?McRFATION Director ■
City Administrator El Tracking Number
Legal ❑
Human Resources ❑
Police ❑
Park Board Agenda Item Tracking Document
Title: Yorkville Outdoor Center(Geneva Kayak) Lease Agreement
Agenda Date: January 10, 2013
Synopsis: A discussion on renewing the lease agreement with Geneva Kayak for another
two year term.
Action Previously Taken:
Date of Action: Action Taken:
Item Number:
Type of Vote Required: None
Action Requested: Review memo with staff proposals and direct staff to write a
lease agreement extension.
Submitted by: Laura Schraw Parks and Recreation
Name Department
Agenda Item Notes:
c►ry0 Memorandum
EST. 1ss6 To: Yorkville Park Board
From: Laura Schraw, Interim Director of Parks and Recreation
t X11 co CC: Tim Evans, Superintendent of Recreation
�� Scott Sleezer, Superintendent of Parks
<LE x° Date: January 2, 2013
Subject: Yorkville Outdoor Center (Geneva Kayak) Lease
Extension Agreement
Bart Olson, City Administrator, spoke with Ryan Rushton, owner of Geneva Kayak, and he
stated that he is interested in renewing a lease agreement with the City for another 2 year term
for the Riverfront Building at 301 E. Hydraulic Ave.
Geneva Kayak has provided the City with a contribution of 20% from instruction revenue and
5% from concession fees. In 2011 the total amount given to the City was around $18,000. In
2011 Geneva Kayak did not begin to operate out of the facility until April, and were establishing
the business in a new location. The figures for 2012 have not yet been provided to the City and
the payment is not due until February 1, 2013. Last year there was a drought and we do not yet
know the impact to the classes.
The chute itself is still in poor condition due to the lawsuit between the state and the contractor.
The lawsuit prevents the City from doing any maintenance to the shorelines, so it is mainly
covered in weeds and the shoreline is eroding into the chute. Also, the park redesign has not yet
occurred, and there is no parking lot yet behind the business. All of these things are contributing
to almost no foot traffic, which was fairly prominent in downtown Geneva. In addition, the storm
in June destroyed the soffit on the building which remained in poor condition until November
when the insurance funds were provided to the City.
Bart has recommended that we keep the concession percentage at 5%to remain equal to River
City Roasters and Whitewater Ice Cream but lower the instruction percentage to 15% from 20%.
Overall, it would result in a year-over-year loss of about $3,000, but would potentially be made
up with growth in classes as the park is improved.
Reviewed By: Agenda Item Number
Parks ❑
Recreation ❑
PARKea?McRFATION Director ■
City Administrator El Tracking Number
Legal ❑
Human Resources ❑
Police ❑
Park Board Agenda Item Tracking Document
Title: Strategic Planning
Agenda Date: January 10, 2013
Synopsis: Staff is requesting to know when you would like to hold a strategic planning
session—during a regular meeting or at a special weekend meeting.
Action Previously Taken:
Date of Action: Action Taken:
Item Number:
Type of Vote Required: Majority
Action Requested: Determine date for strategic planning.
Submitted by: Laura Schraw Parks and Recreation
Name Department
Agenda Item Notes:
C/). 0 Memorandum
EST. To: Yorkville Park Board
From: Laura Schraw, Interim Director of Parks and Recreation
t X11 (0 CC: Tim Evans, Superintendent of Recreation
�� Scott Sleezer, Superintendent of Parks
<LE ro Date: January 2, 2013
Subject: Strategic Planning
The last time the Park Board discussed Strategic Planning was in July of 2011. At that time, the
Park Board did not feel that we could continue with strategic planning until we knew the
outcome of the REC Center. Removing the REC Center from the equation, below are the items
for discussion.
Strategic Planning
Strategic planning is an organization's process of defining its strategy, or direction, and making decisions
on allocating its resources to pursue this strategy, including its capital and people.It is the formal
consideration of an organization's future course. All strategic planning deals with at least one of three key
questions:
1. ")"at do we do?"
2. "For whom do we do it?"
3. "How do we excel?"
In order to determine where it is going,the organization needs to know exactly where it stands,then
determine where it wants to go and how it will get there. The resulting document is called the "strategic
plan."
Strategic Planning discussion items
1) Recreation Department
a. Programming
i. Goals(Classes, costs,profits)
ii. Budget
iii. Facilities
b. Capital needs
2) Parks Department
a. Acreage vs. Staff
b. Capital needs
3) Park Development
a. Re-development
b. Land-cash
c. New development
4) Budget—5 year planning
5) Park Department vs. Park District
WW
Memorandum
1P JWJ I
To: Yorkville Park Board
paRKC&REC"AmON From: Laura Schraw, Interim Director of Parks &Recreation
CC:
Date: January 3, 2013
Subject: Director's Report
• Rob Fredrickson, Finance Director, and I have been working with our public accountants
to complete the audit for the Raintree Park B reimbursement. We'll be able to submit for
reimbursement in the next few weeks.
• Budget presentation:
Bart has provided the following timeline for the FY14 budget. When we have a final
Parks &Recreation Department budget, it will be included in a Park Board packet.
• January 31, 2013 finalized
• February 12, 2013 City Council presentation
• February 26, 2013 City Council presentation
• March 12, 2013 public hearing
• March 26, 2013 City Council discussion
• April 9, 2013 City Council discussion
• April 23, 2013 City Council approval
• The Parks &Rec catalog now includes a City Newsletter. The catalogs will be delivered
the week of January 141H
• The Chamber will be combining their event with Three Angels Brewery to create a
"Summer Solstice" event on June 21-23 at Riverfront Park. The details have not yet been
worked out.
• Staff has requested that we revise the City Code to allow the City to serve liquor at more
than 3 events per year. Currently, any organization may only request 3 temporary permits
per calendar year. We currently use 2 licenses; one for Hometown Days and one for the
Rib Event, but are considering selling wine at some of our Music Under the Stars events
and Holiday Under the Stars next year.
D YaRKvatLE
202 East Countryside Prkwy. Yorkville, IL 60560
(630) 553-2582 (630) 553-2644 fax
Email: recreation(cDyorkvil Ile.i1.us www.yorkville.il.us -
p,aRKs& rttr-cRFATtoN
Fitness& Recreation for Our Community
To: Laura Schraw, Interim Director Parks and Recreation Department
From: Tim Evans, Superintendent of Recreation
Re: Dec. Monthly Report
Athletics— Shay/Jon
1 St—6th Youth Basketball League: Practices for the season began throughout the month of December. Games start the
2nd weekend of January.
Child Development—Shay
Parker's Playtime Preschool: Holiday parties were held on Tuesday Dec. 19 and Wed. Dec. 20 at the REC Center.
The preschoolers performed a holiday performance for family members and had a special visit from Santa Claus.
REC Center—Ryan
Geneva Kayak: Has been running classes for individuals looking to get more involved in kayaking.These classes take
place every Sunday afternoon.
Miscellaneous
Finished up the winter catalog throughout the month of Dec.. Catalog should be delivered to residents the
2nd week of Jan.
Preparations are underway for moving the Recreation Department from the REC Center to the new
Administration building at 201 W. Hydraulic.
"The achievements of an organization are the results of the combined effort of each individual."
Memorandum
1P '''"� To: Park Board
From: Scott Sleezer Superintendent of Parks
raKs�R� r +r�ua CC: Laura Schraw, Interim Director of Parks and Recreation
Date: January 4, 2013
Subject: December 2012 Parks Reports
Athletic Field Division
Baseball Rehab
• Staff edged, stripped and sodded the baselines at various fields to improve the safety and
playability at those locations.
Beautification Division
• Staff cut down and removed invasive species at Crawford Park.
Playground Division
• Staff winterized the concession stands for the season.
• Staff installed the benches, bleachers, trash cans, and workout equipment at Raintree B to
finish the construction.
Safety Inspection
Staff inspected all playgrounds monthly visually checking equipment using a systematic
approach looking for missing or loose hardware. Accessing the equipment pulling and pushing
on each apparatus to check if it is secure and filled out inspection form for each site.
Surfacini-Maintenance
Monthly raking surfacing back under slide exits, swings, climbers, and transfer platforms to meet
ADA, CPSC, and ASTM guidelines in every playground. Raked area so it is uniform and smooth
in appearance and level with transition areas.
Turf Division
Staff winterized the mowing equipment and moved it to the south maintenance building.
Trash Control
Picked up all loose trash and debris by systematically walking a grid at each site, replacing liners
in all trash cans.
Department Assistance
Recreation
• Staff cleaned out the Riverfront building moving things into storage and to City Hall.
Staff also removed knee walls and patched the carpet, in anticipation of relocating the
Recreation Department.
Public Works
• Staff assisted the Public Works Department with snow removal and salting.