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Library Board Packet 2013 02-11-13 Agenda Yorkville Public Library / Historical Meeting Room Board of Trustees Monday, February 11, 2013 - 7:00 P.M. 902 Game Farm Road 1. Roll Call 2. Recognition of Visitors 3. Amendments to the Agenda 4. Minutes 5. Correspondence 6. Public Comment 7. Staff Comment 8. Report of the Treasurer Financial Statement Payment of Bills 9. Report of the Library Director Statistics 10. City Council Liaison 11. Standing Committees Policy Finance Community Relations Personnel 12. Unfinished Business Trivia Night Building Siding 2013/14 Budget Release Minutes of Executive Session July 9, 2012 13. New Business 14. Executive Session 1. For the appointment, employment, compensation, discipline, performance or legal counsel for the public body, including hearing testimony on a complaint lodged against an employee of the public body, or against legal counsel for the public body to determine its validity. 15. Adjournment I Yorkville Public Library Board of Trustees Monday, January 14 , 2013 , 7pm 902 Game Farm Road — Library Historic Wing The meeting was called to order at 7 : OOpm by President Beth Gambro . j i Roll Call: Gail Gaebler-yes, Susan Chacon-yes, Judy Somerlot-yes, Sandy Lindblom-yes, Barb Johnson-yes, Jo Ann Gryder-yes, Beth Gambro-yes Absent: Bob Allen, Carol LaChance Others Present Library Director Michelle Pfister City Finance Director Rob Fredrickson Liaison Carlo Colosimo Recognition of Visitors — President Gambro recognized the visitors. i Amendments to the Agenda — none Minutes — December 10, 2013 The minutes were approved as read on a motion by Trustee Johnson and second by Trustee Gryder. Unanimous approval. Correspondence — The Kendall County Record requested notification by mail or phone of all Library meetings including committees, executive sessions etc . I A sample pamphlet was presented which could help boost Library revenue . It was passed around for review, No further action at this time, Public Comment — None Staff Comment — None Report of the Treasurer Budget Report Ms. Lindblom said the report through December 31 sc is 67% of the budget. So far, $761 ,091 has been taken in, which is 93 % of the budget. She reported $617, 744 was paid out for debt service with a total of $795 ,488 for year to date. Revenue received was I, 1 $793 ,662 leaving a deficit that was taken from the operations fund. Capital revenue from development fees was $29 ,400 . Rob projected that the Library would have a surplus this year that would be added to the Fund Balance. Check Register (Highlights) Page 1 : $ 16,956 for annual 3M contract Page 1 : ACI invoice is for fire monitoring Page 2 : $2,743 .40 for book purchase from development fees Page 4 : $ 1 ,370. 31 for Nicor Page 4 : $ 1 ,406 . 12 for RJ Kuhn—repaired and moved water softener for easier access to plumbing, valves etc . which were behind softener. j Page 5 : Encyclopedia purchase Page 5 : $ 1 ,065 to Yorkville PC for 3 months service i TOTAL EXPENSES : $27, 578 . 34 j i i Bill List Summary/Payment of Bills Sandy reported the following : $ 52, 509 . 11 Payroll $27 , 578 . 34 Accounts Payable $ 7, 103 .63 General Fund $ 87 , 191 .08 TOTAL BILL LIST i Barb Johnson moved to pay the above and Gail Gaebler seconded the motion. Discussion : Sandy noted the date on the bill list as January 14 and the payroll is dated January 4 . Roll call : Chacon-yes, Somerlot-yes, Lindblom-yes, Johnson-yes, Gryder-yes, Gambro- yes, Gaebler-yes , Passed 7-0 . Report of the Library Director Statistics 1 . Sheridan Library invited Yorkville to attend meeting to explain tablets, e-books etc . , 2 staff members attended 2 . Went to Best Buy for seminar on e-books, Library to go live February 28f , training videos will be viewed. E-books can be put on Kindle, I-pad etc. , will have mini-classes for patrons 1 time a week for 2 months, will show how to download onto devices . No overdue fines for e-books. Yorkville uses "Overdrive" system. 3 . Had several Christmas parties—one with Mr. & Mrs . Claus for 40 children 4 . Working on Adopt a Magazine, had some donations, informational pamphlet included in agenda 5 . Jean & Jim Birch contributed $ 160 to Library, books will be purchased 6 . Reported on all the transactions/check-outs for month 7 . 50 new patrons added in December 8 . Men' s book club starts soon 9 . All Trustees have completed on-line training, Ms . Pfister must complete one also for RAILS 10 . Presented adult reading program flier completed by Shelley 2 i 11 . Also have database flier, reported Ancestory had 1802 hits for the year, Gale had 437 for year, Gale can be accessed from home (Gale is expensive), was suggested to publicize so people are aware the Library has this 12 . Christopher Sharp exploring Library history for 100-year anniversary. Library opened 12-4- 1915 at 2pm ! Library will observe this day in 2015 . 13 . Past Board member Marry Behrens passed away—memorial money received in his honor. He was able to secure Library shelving during his tenure. 14 . At Finance meeting, Trustee Allen asked if Library could save money by removing two phone lines in the historic room. It is felt the phones are needed for emergency. The money saved would be very minimal. City employee Amy will check on savings of elimination of 2 lines Judy Somerlot presented a Friends summary : 1 . Now have 30 members, 4 corporate members 2 . Approved $400 for summer reading program 3 . Friends and teen group will help with Trivia Night City Council Liaison Alderman Colosimo stated the budget process is beginning Standing Committees No reports i Unfinished Business Trivia Night Ms. Gryder reported the committee has met and the date has been set for April 13`x' at the Library. Carlo Colosimo will serve as emcee for the event. For additional money, he suggested teams can buy stickers for a "free pass" on questions . Building Siding Carl Hauert of Henry Brothers emailed Michelle to complete a form from Cabot. This item moves to next month for further discussion. New Business 2013/14 Budget Rob reviewed the budget with the Board and presented the following highlights : 1 . Library levied $700,000, but received $691 ,905 . 2 . Investment earnings are up due to positive cash flow and investment in the IMET 3 . Unemployment insurance and liability are less than expected 4 . Projected revenue for 2013 is $788 , 103 5 . 2014 property taxes estimated at $670,415 with possible transfer of $21 ,490 from General Fund to the Library pending Council approval. Carlo encouraged Board attendance during budget discussions . 6 . Expenditures were reviewed, noted that FICA contributions will be less 7 . Discussed Debt Service for 2014 and development fees 3 I The Board thanked Rob for the improved budget reporting method. It was also noted that salaries will stay the same at this time. i Ms . Lindblom recommended to not approve the budget at this meeting to allow the Finance Committee to review again. Executive Session 1 . For the discussion of minutes of meetings lawfully closed under this Act, whether for the purposes of approval by the body of the minutes or semi-annual review of the minutes as mandated by Section 2.06. Ms. Johnson made a motion to move into Executive Session to review Executive Session minutes and Ms . Gryder seconded the motion. The Executive Session commenced at 8 : 08pm and ended at 8 : 1 1pm. The Board then re-convened into the regular meeting at 8 : 12pm. Roll call for regular session: Chacon-yes, Somerlot-yes, Lindblom-yes, Johnson-yes, Gryder-yes, Gambro-yes, Gaebler-yes New Business cont. Release of Executive Session Minutes Ms . Gryder moved to keep Packet 1 Minutes closed and release Packet 2. Ms. Gaebler seconded this motion. Unanimous voice vote. Additional Business none i Adiournment j There was no further business and the meeting was adjourned on a motion by Barb and second by Sandy. Meeting adjourned at 8 : 13pm Minutes transcribed by Marlys Young, Minute Taker i I i i I 4 I YORKVILLE PUBLIC LIBRARY BUDGET REPORT FOR THE PERIOD ENDING JANUARY 31, 2013 ACTUALS BY MONTH (Cash Basis) % ofFlscat Pear 8% 17% 25% 33% 62% 50% 58% 67% 75% Year -Date ANNUAL 1ACCOUNT NUMBER DESCRIPTION Ma -12 Juno-12 July-12 August-12 Se tembee-12 Octobco-12 Novembco-12 December-12 Janua -13 Totals BUDGET % of Budget LIBRARY OPERATIONS REVENUES Taxes 82-000-40-00-4005 PROPERTY TAXES-LIBRARY 98,981 246,721 9,268 42,415 265,534 16,205 12,780 - - 691,905 700,000 98.840/a 82-000-40-00-4012 PROPERTY TAXES-FOX IND TIF _ _ _ _ _ _ _ _ _ 7,500 0.000/0 Intergovernmental 82-000-41-00-4120 PERSONAL PROPERTY TAX 739 - 955 115 - 727 - 278 738 31552 51000 71 .04% 82-000.41 -00-4170 STATE GRANTS - - - 1 ,500 - 17,352 - - - 18,852 17,200 109.61 % Fines & Forfeits 82-000-43-00-4330 LIBRARY FINES 994 888 765 572 508 837 903 707 834 71006 13,000 53 .89% Charges for Service 82-000-44-00-4401 LIBRARY SUBSCRIPTION CARDS 11367 11603 608 650 11019 452 230 156 11423 7,509 12,000 62.58% 82-000-44-00-4422 COPY FEES 204 153 175 216 181 306 251 147 225 1,857 3,000 61 .91% 82-000-44-00-4440 PROGRAM FEES 93 44 54 74 119 51 61 133 78 707 21000 35.33% Investment Earnings 82-000-45-00-4500 INVESTMENT EARNINGS 82 83 108 116 103 115 114 120 117 957 150 638. 16% Reimbursements 82-000-46-00-4670 REIMB - EMP INS CONTRIBUTIONS 724 724 724 724 724 724 724 724 724 61514 6,670 97.66% 82-000-06-00-4671 REIMB - LIFE INSURANCE 59 59 59 59 59 59 59 59 59 533 636 83.88% Miscellaneous 82-000-48-00-4820 RENTAL INCOME 131 150 100 100 150 150 118 123 150 1 ,172 2,000 58.60% 82-000-48-00.4824 DVD RENTAL INCOME 349 457 537 507 374 389 294 298 442 39647 4,500 81 .04% 82-000-48-00-4832 MEMORIALS 142 200 - 40 - 906 300 222 462 2,272 2,000 113 .60% 82-000-48-00-4850 MISCELLANEOUS INCOME 33 13 87 26 26 51 25 - 58 318 - 0.00% Other Finoncin Sources 82-000-49-00-4901 TRANSFER FROM GENERAL 91733 1,801 1 ,801 2, 151 840 960 - 2,312 3,671 23,269 41,978 55.43% TOTAL REVENUES: LIBRARY 113,630 252,895 15,241 49,265 269,637 39,285 15,859 51279 89980 770,071 8179634 94.18% LIBRARY OPERATIONS EXPENDITURES Salaries & Wages 82-820-50-00-5010 SALARIES & WAGES 18,707 19,431 18,707 28,060 18,707 18,707 18,707 18,707 18,707 E127,682 245,000 72.83% 82-820-50-00-5015 PART-TIME SALARIES 14,207 14, 193 14,085 20,716 13,594 13,930 13,019 12,482 11 ,454 195,000 65.48% Bene is 82-820-52-00-5212 RETIREMENT PLAN CONTRIBUTION 1 ,803 ] ,873 1 ,803 2,705 ] ,803 1,803 1,803 3,364 2,007 26,692 71 .05% 1 YORKVILLE PUBLIC LIBRARY BUDGET REPORT FOR THE PERIOD ENDING JANUARY 31, 2013 ACTUALS BY MONTH (Casb Baau) % ofFisca/ Year 8% 17% 25% 33% 42% 50% 58% 67% 75% Year-to-Date ANNUAL ACCOUNTNUMBER DESCRIPTION May-12 June-12 July-12 August-12 September-12 October-12 Novembeo-12 Decembeo-12 January-13 Totals BUDGET % ot Budget 82-820-53-00--5214 FICA CON':RIBUTICN 21463 2,517 2,453 3,676 2,416 2,441 2,372 2,331 25252 22,920 38,000 6032% 82-820-52-00-5216 GROUP HEALTH INSURANCE 81308 81047 51553 10,578 11,001 5,621 - 10,623 61235 65,968 102,877 64. 12% 82-820-52-00-5222 GROUP LIFE INSURANCE 36 135 86 86 86 86 86 86 86 770 1,410 54.63% 82-820-52-00-5223 DENTAL INSURANCE 469 523 496 496 992 496 - 992 496 4,959 61826 72.64% 82-820-52-00-5224 VISION INSURANCE 54 54 54 54 54 54 54 54 54 482 770 62.65% 82-820-52-00-5230 UNEMPLOYMENT INSURANCE 1,035 - 350 - - 120 - - - 11505 41286 35. 12% 82-820-52-00-5231 LIABILITY INSURANCE 8,698 11801 1 ,801 1 ,801 840 840 - 11157 41234 219172 37,692 56. 17% Contractual Services 82-820-54-00-5415 TRAVEL & LODGING - 200 305 135 - - - - - 640 500 128.09% 82-820-54-00-5426 PUBLISHING & ADVERTISING - - _ _ _ _ _ _ _ _ 100 0.00% 82-820-54-00-5440 TELECOMMUNICATIONS - 751 785 1 ,321 795 481 807 794 1 ,085 6,819 81500 80.22% 82-820-54-00-5452 POSTAGE & SHIPPING - - - 6 2 2 17 4 - 31 1 ,000 3. 11% 82-820-54-00-5460 DUES & SUBSCRIPTIONS 78 - - - 210 5,401 2, 100 - - 71789 14,000 55.63% 82-820-54-00-5462 PROFESSIONAL SERVICES 963 31943 21387 1,837 11648 641 3,172 11229 2,241 18,061 29,000 62.28% 82-820-54-00-5466 LEGAL SERVICES - - - 360 - - _ _ _ 360 21000 18.00% 82-820-54-00-5468 AUTOMATION 3,385 7 - 869 31866 - 39836 - 16,956 28,921 35,000 82.63% 82-820-54-00-5480 UTILITIES - - 300 204 151 215 483 649 1 ,370 3,372 15,750 21 .41% 82-820-54-00-5495 OUTSIDE REPAIR & MAINTENANCE - 276 91 536 214 384 - 864 1 ,406 31770 5,000 75.40% 82-820-54-00-5498 PAYING AGENT FEES - - 375 375 - - - - - 749 749 100.00% supplies 82-820-56-00-5610 OFFICE SUPPLIES - 793 295 187 11054 36 817 525 - V4362,000 46.33% 82-820-56-00-5620 OPERATING SUPPLIES - 228 912 1 , 198 949 607 153 909 407 71 .49% 82-620-56-00-5635 COMPUTER EQUIPMENT & SOFTWARE - - - - 1,550 - - - - 0.00% 82-820-56-00-5671 LIBRARY PROGRAMMING - - - 44 84 84 12 159 53 21 .80% 82-820-56-00-5685 DVD'S - 280 204 135 95 194 - - 444 1 ,351 2,000 67.57% 82-820-56-00-5698 MEMORIALS & GIFTS - - - - - 100 609 277 225 11211 21000 60,53% 82-820-56-00-5699 MISCELLANEOUS - - _ _ _ _ _ _ _ _ 250 0.00% Contingencies 82-820-70-00-7799 CONTINGENCIES - - - - - - 50 - 5 55 1,000 5.50% Other Financing Uses 82-820-99-00-9983 TRANSFER TO 11BRAPY DEBT SERVICE 1,822 - - - - _ _ _ _ 1 ,822 11511 120.58% 2 YORKVILLE PUBLIC LIBRARY BUDGET REPORT FOR THE PERIOD ENDING JANUARY 31, 2013 ACTUALS BY MONTH (Cash Bads) % ofFisca/ Year =M312 17% 25% 339 42% 50% 58% 67% 75% Year4o-Date ANNUAL ACCOUNT NUMBER DESCRIPTION Juon12 Ja -12 Au ahi2 S hmbco-l2 Octobcr-12 Novcmbco-12 December-12 January-13 Totals BUDGET h of Budget LIBRARY CAPITAL REVENUES 84-000-42-0011214 DEVELOPMENT FEES 2,500 - - 10,800 4,000 3,500 3,450 150 3,000 27,400 16,250 168.62% 84-000-45-00-4500 INVESTMENT EARNINGS 0 0 0 0 I I 1 I I 1 1 1 5 1 100 5. 10% TOTAL REVENUES: LIBRARY CAPITAL EA 21500 0 0 10,800 49001 3,501 3,451 151 3,001 27,405 16,350 167.62% LIBRARY CAPITAL EXPENDITURES 84-840-56-00-5635 COMPUTEAEQUIPIMENT & - _ _ _ _ _ _ _ _ _ - 0.00% 84-840-56-00-5683 AUDIO BO _ _ _ _ _ _ _ _ _ _ _ 0.00% 84-840-56-00-5684 COMPAC - - - - - - - - - - - 0.00% 84-840-56-00-5685 DVD'S _ _ _ _ _ _ 204 432 18 654 - 0.00% 84-840-56-00-5686 BOOKS - 423 208 6 762 503 31486 1 ,699 3,367 10,455 13,474 77.59% TOTAL FUND REVENUES 21500 0 0 10,800 41001 3,501 31451 151 3,001 27,405 16,350 167.62% TOTAL FUND EXPENDITURES - 423 208 6 762 503 3,690 2,131 3,385 11,108 13,474 82.44% FUND SURPLUS (DEFICIT) 21500 (422) (208) 10,794 31239 2,997 1 (239) (1,980) (385) 16,297 1 2,876 4 TIME : 10 : 17 : 56 CHECK REGISTER PRG ID : AP215000 . WOW CHECK DATE : 02 / 11 / 13 CHECK # VENDOR # INVOICE INVOICE ITEM NUMBER DATE # DESCRIPTION ACCOUNT # ITEM AMT -- - - - -- --- - -- -- ----- - --- -- --- -------- -- -- ---- - ------- - --- - -- - - --- -- ---- ---- -- ---- - -- - -- - - - --- -- - ---- ----- ---- ----- ---- - -- ----- -- ---- 103329 ABRAHAM ABRAHAM LINCOLN 09211 01 / 04 / 13 01 KENDALL COUNTY RECORD 82 - 820 - 54 - 00 - 5460 48 . 00 INVOICE TOTAL : 48 . 00 CHECK TOTAL : 48 . 00 103330 ACI ACI SYSTEM CORP E00012 02 / 01 / 13 01 ALARM MONITORING 82 - 820 - 54- 00 - 5462 299 . 40 INVOICE TOTAL : 299 . 40 CHECK TOTAL : 299 . 40 103331 AMPERAGE AMPERAGE ELECTRICAL SUPPLY INC 0445021 - IN 01 / 16 / 13 01 BULBS 82 - 820 - 56 - 00 -5620 54 . 60 INVOICE TOTAL : 54 . 60 CHECK TOTAL : 54 . 60 103332 ATT AT & T 3122891936 - 0113 01 / 16 / 13 01 MONTHLY CHARGES 82 - 820 - 54 - 00 - 5440 273 . 98 INVOICE TOTAL : 273 . 98 * 6305534354 - 0113 01 / 25 / 13 01 MONTHLY CHARGES 82 - 820 - 54 - 00 - 5440 359 . 07 INVOICE TOTAL : 359 . 07 * CHECK TOTAL : 633 . 05 103333 AUGUSTIS SHELLY AUGUSTINE 012913 01 / 29 / 13 01 OMNI MEETING MILEAGE 82 - 820 - 54 - 00 - 5415 24 . 98 02 REIMBURSEMENT * * COMMENT * * INVOICE TOTAL : 24 . 98 CHECK TOTAL : 24 . 98 UNITED CITY OF YORKVILLE )ATE : 02 / 06 / 13 CHECK REGISTER LIME : 10 : 17 : 56 PRG ID : AP215000 . WOW CHECK DATE : 02 / 11 / 13 CHECK # VENDOR # INVOICE INVOICE ITEM ACCOUNT # -- -ITEM AMT NUMBER DATE # ' DESCRIPTION --------------- - - ---- - ------- -- -- -- - ----- - ---- ------ --- 103334 BAKTAY BAKER & TAYLOR - 21 . 98 84 - 840 - 56 - 00 - 5686 0002386219 01 / 02 / 13 01 RETURNED BOOK CREDIT INVOICE TOTAL : - 21 . 98 84 - 840 - 56 - 00 -5686 - 13 . 98 0002388504 01 / 10 / 13 O1 RETURNED BOOK CREDIT INVOICE TOTAL : - 13 . 98 84 - 840 - 56 - 00 - 5686 - 29 . 17 0002389271 01 / 11 / 13 01 RETURNED BOOK CREDIT INVOICE TOTAL : - 29 . 17 84 - 840 - 56 - 00 - 5686 - 21 . 98 0002389272 01 / 11 / 13 01 RETURNED BOOK CREDIT INVOICE TOTAL : - 21 . 98 84 - 840 - 56 - 00 - 5686 299 . 36 2027741953 12 / 31 / 12 O1 BOOKS INVOICE TOTAL : 299 . 36 82 - 820 - 56 - 00 - 5698 84 . 39 2027747673 01 / 03 / 13 O1 BOOKS INVOICE TOTAL : 84 . 39 82 - 820 - 56 - 00 - 5698 203 . 59 2027773263 01 / 09 / 13 01 BOOKS INVOICE TOTAL : 203 . 59 84 - 840 - 56 - 00 - 5686 490 . 06 2027774675 01 / 09 / 13 O1 BOOKS INVOICE TOTAL : 490 . 06 82 - 820 - 56 - 00 - 5698 49 . 32 2027778300 01 / 09 / 13 01 BOOKS INVOICE TOTAL : 49 . 32 84 - 840 - 56 - 00 - 5686 440 . 33 2027816603 01 / 22 / 13 01 BOOKS INVOICE TOTAL : 440 . 33 84 - 840 - 56 - 00 - 5686 460 . 83 2027842815 01 / 28 / 13 01 BOOKS INVOICE TOTAL : 460 . 83 1 , 940 . 77 CHECK TOTAL : UNITED CITY OF YORKVILLE )ATE : 02 / 06 / 13 CHECK REGISTER LIME : 10 : 17 : 56 ?RG ID : AP215000 . WOW CHECK DATE : 02 / 11 / 13 HECK # VENDOR # INVOICE INVOICE ITEM ACCOUNT # ITEM AMT NUMBER DATE # DESCRIPTION ---- - -- --- - -- -- --- -- ---- - --- - 103335 CALLONE UNITED COMMUNICATION SYSTEMS 82 - 820 - 54 - 00 -5440 87 . 72 1010 - 7980 - 0000 - 0113L 01 / 15 / 13 01 DECEMBER SERVICE INVOICE TOTAL : 87 . 72 87 . 72 CHECK TOTAL : 103336 DEBORDD DEBORD , DIXIE 40 . 00 020813 01 / 16 / 13 01 CATALOGING CLASS REGISTRATION 82 *_ 82 _ _ _COMMENT * * 99 02 REIMBURSEMENT INVOICE TOTAL : 40 . 00 40 . 00 CHECK TOTAL : 103337 FVFS FOX VALLEY FIRE & SAFETY 82 - 820 - 54 - 00 - 5462 1 , 005 . 00 735952 12 / 28 / 12 O1 ANNUAL FIRE INSPECTION INVOICE TOTAL : 1 , 005 . 00 1 , 005 . 00 CHECK TOTAL : 103338 JEWEL JEWEL 82 - 820 - 56 - 00 - 5671 8 . 35 010813 01 / 08 / 13 O1 CEREAL , BOWLS , ICE CREAM INVOICE TOTAL : 8 . 35 82 - 820 - 56 - 00 - 5671 51 . 92 011613 01 / 16 / 13 01 STORYTIME SUPPLIES INVOICE TOTAL : 51 . 92 60 . 27 CHECK TOTAL : 103339 KONICAMI KONICA MINOLTA BUSINESS 499 . 84 82 - 820 - 54 - 00 - 5462 84 * 223345183 01 / 03 / 13 01 COPIER CHARGES INVOICE TOTAL : 499 - 3 - DATE : 02 / 06 / 13 UNITED CITY OF YORKVILLI!; TIME : 10 : 17 : 56 CHECK REGISTER PRG ID : AP215000 . WOW CHECK DATE : 02 / 11 / 13 CHECK # VENDOR # INVOICE INVOICE ITEM ACCOUNT # ITEM AMT NUMBER DATE # DESCRIPTION - -- - ------ ---- - ----- --- - - --- ------ --- -------- - 103339 KONICAMI KONICA MINOLTA BUSINESS 223353947 01 / 04 / 13 01 COPIER CHARGES 82 - 820 - 54 - 00 - 5462 252 . 56 INVOICE TOTAL : 252 . 56 01 / 18 / 13 01 COPIER CHARGES 82 - 820 - 54 - 00 -5462 7 . 71 223457099 INVOICE TOTAL : 7 . 71 223493888 01 / 24 / 13 01 COPIER CHARGES 82 - 820 - 54 - 00 - 5462 416 . 72 INVOICE TOTAL : 416 . 72 CHECK TOTAL : 11176 . 83 103340 MIDWTAPE MIDWEST TAPE 90668280 01 / 07 / 13 01 DVDS 82 - 820 - 56 - 00 - 5685 82 . 96 INVOICE TOTAL : 82 . 96 90698829 01 / 21 / 13 01 DVDS 82 - 820 - 56 - 00 - 5685 84 . 97 INVOICE TOTAL : 84 . 97 90699400 01 / 21 / 13 01 DVDS 82 - 620 - 56 - 00 - 5685 52 . 96 INVOICE TOTAL : 52 . 96 90715100 01 / 28 / 13 01 DVD 82 - 820 - 56 - 00 - 5685 22 . 99 INVOICE TOTAL : 22 . 99 CHECK TOTAL : 243 . 88 103341 NICOR NICOR GAS 82 - 820 - 54 - 00 - 5480 1 , 818 . 41 91 - 85 - 68 - 4012 8 - 1212 01 / 08 / 13 O1 902 GAME FARM RD INVOICE TOTAL : 11818 . 41 CHECK TOTAL : 11818 . 41 103342 PFISTERM PFISTER, MICHAELEEN - 4 - DATE : UZ / Ub / 13 - - TIME : 10 : 17 : 56 CHECK REGISTER ?RG ID : AP215000 . WOW CHECK DATE : 02 / 11 / 13 HECK # VENDOR # INVOICE INVOICE ITEM NUMBER DATE # DESCRIPTION ACCOUNT # ITEM AMT ---- --- - --- ---- - -- - - ------ - -- -- ----- - ---- -- --- --- - - -- - --- ----- ------ - -- - -- - -- - - 103342 PFISTERM PFISTER , MICHAELEEN 010713 01 / 07 / 13 01 REIMBURSEMENT FOR POSTAGE 82 - 820 - 54 - 00 - 5452 14 . 27 INVOICE TOTAL : 14 . 27 CHECK TOTAL : 14 . 27 103343 PRAIRCAT PRAIRIECAT 2204 01 / 14 / 13 01 QUARTERLY PARTICIPATING FEES 82 - 820 - 54- 00 - 5462 3 , 836 . 41 INVOICE TOTAL : 3 , 836 . 41 CHECK TOTAL : 31836 . 41 103344 SOUND SOUND INCORPORATED R118977 01 / 10 / 13 01 MAINTENANCE CONTRACT CHARGES 82 - 820 - 54 - 00 - 5462 752 . 07 02 FOR CCTV & ACCESS CONTROL FOR * * COMMENT * * 03 FEB . 2013 - APRIL 2013 * * COMMENT * * INVOICE TOTAL : 752 . 07 CHECK TOTAL : 752 . 07 103345 TARGET TARGET BANK 013013 01 / 30 / 13 01 CLEANING SUPPLIES , NOTEBOOK , 82 - 820 - 56 - 00 - 5610 85 . 64 02 PENS , SCISSORS , PENCIL CUP , * * COMMENT * * 03 LETTER TRAY , HANGERS , CANDY * * COMMENT * * INVOICE TOTAL : 85 . 64 CHECK TOTAL : 85 . 64 103346 THYSSEN THYSSENKRUPP ELEVATOR CORP 3000345482 01 / 01 / 13 01 JANUARY ELEVATOR MAINTENANCE 82 - 820 - 54 - 00 -5462 224 . 57 INVOICE TOTAL : 224 . 57 CHECK TOTAL : 224 . 57 - 5 - TIME : 10 : 17 : 56 CHECK REGISTER PRG ID : AP215000 . WOW CHECK DATE : 02 / 11 / 13 CHECK # VENDOR # INVOICE INVOICE ITEM NUMBER DATE # DESCRIPTION ACCOUNT # ITEM AMT -- - -- --- -- ---- - -- - -- --- - ---- ----- --- ----- -------- ----- -- -------- -- --------- -- - - ---- --- -- ----- --- -- -- - ---- --- ----- ------------- ---- -- 103347 TODAYS TODAY ' S BUSINESS SOLUTIONS INC 011513 -39 02 / 01 / 13 01 1 YEAR SERVICE AGREEMENT FOR 82 - 820 - 54 - 00 -5462 2 , 602 . 50 02 P - COUNTER & PC RESERVATION * * COMMENT * * INVOICE TOTAL : 2 , 602 . 50 * CHECK TOTAL : 21602 . 50 103348 TRICO TRICO MECHANICAL SERVICE GROUP 2999 01 / 07 / 13 01 REPAIRED FAILING ALTERON BOARD 82 - 820 - 54 - 00 - 5462 500 . 00 INVOICE TOTAL : 500 . 00 * CHECK TOTAL : 500 . 00 103349 VISA VISA 012713 -LIB 01 / 27 / 13 01 JANUARY INTERNET 82 - 820 - 54 - 00 -5440 134 . 90 02 BOOK 84 - 840 - 56 - 00 -5686 22 . 47 INVOICE TOTAL : 157 . 37 * CHECK TOTAL : 157 . 37 103350 WAREHOUS WAREHOUSE DIRECT 1814766 - 0 01 / 10 / 13 01 TAPE , MARKERS , PAPER , PENS 82 - 820 - 56 - 00 - 5610 125 . 04 INVOICE TOTAL : 125 . 04 * CHECK TOTAL : 125 . 04 103351 YOUNGM MARLYS J . YOUNG 011413 02 / 02 / 13 01 JANUARY 14 MEETING MINUTES 82 - 820 - 54 - 00 -5462 65 . 50 INVOICE TOTAL : 65 . 50 CHECK TOTAL : 65 . 50 TOTAL AMOUNT PAID : 15 , 796 . 28 - 6 - UNITED CITY OF YORKVILLE PAYROLL SUMMARY 111812013 REGULAR OVERTIME TOTAL IMRF FICA TOTALS LIBRARY 157102 . 64 - 15 , 102 . 64 11003 . 61 17127 .67 17 ,233 . 92 TOTALS $ 151102 . 64 $ - $ 157102 . 64 $ 17003 . 61 $ 17127 . 67 $ 17 , 233 . 92 TOTAL PAYROLL $ 17 , 23192 PAYROLL SUMMARY February 1 , 2013 REGULAR OVERTIME TOTAL IMRF FICA TOTALS LIBRARY 15779632 - 15 , 796 . 32 11003 . 61 11180 . 77 17 , 980 . 70 TOTALS $ 157796 . 32 $ - $ 157796 . 32 $ 11003 . 61 $ 11180 .77 $ 17 , 980 . 70 TOTAL PAYROLL $ 17198010 - 7 - YORKVILLE PUBLIC LIBRARY BILL LIST SUMMARY Monday, February 11 , 2013 PA YROLL DATE BI —WEEKLY 1 /18/2013 $ 17 , 233 . 92 BI —WEEKLY 2/1 /2013 $ 171980 . 70 TOTAL PAYROLL $ 35 , 214 . 62 ACCOUNTS PA YABLE BILL LIST 2/11 /2013 $ 15 , 796 . 28 TOTAL BILLS PAID $ 15 , 796s28 CITY BILL LIST FEBRUARY HEALTH INSURANCE 1 /22/2013 $ 5 , 311 . 58 FEBRUARY LIABILITY INSURANCE 2/12/2013 $ 1 , 081 . 81 FEBRUARY DENTAL INSURANCE 1 /22/2013 $495 . 86 FEBRUARY LIFE INSURANCE 1 /2212013 $ 85 . 59 FEBRUARY VISION INSURANCE 2/12/2013 $ 5160 TOTAL BILLS PAID ON CITY RUN $ 73028 . 44 TOTAL DISBURSEMENTS $58 , 039 . 34 — 8 — YORKVI LLE PUBLIC LIBRARY CASH STATEMENT AS OF JANUARY 31 , 2013 FISCAL YEAR 2013 May June July August September October November December January February March April 2012 2012 2012 2012 2012 2012 2012 2012 2013 2013 2013 2013 Library Old Second $20,785 $256,867 $285,823 $258,438 $462,957 $449,952 $417,570 $364,304 $301 ,747 Operations Building Ol Development Foes d Second $6,794 $6,372 $6,164 $15,958 $16,196 $195694 $19,505 $20,825 $17,591 Library Operations I M ET $332,818 $332,892 $332,969 $3331055 $333,147 $3331243 $333,339 $333,443 $333,545 Reserve Library Illinois Funds $98,976 $1 $20 $40 $40 $40 $40 $40 $40 Operations Library Debt Illinois Funds $113,256 $282,295 $228,400 $276,929 $580,775 $599,380 $614,060 $4 $4 Service Library Earthmover $25 $25 $25 $25 $25 $25 $25 $25 $25 - Operations Total: $572,6 a $878,452 $853,400 $884,445 $1,393,141 $1,402,333 $1,3849539 $718,633 $652,943 $0 $0 $0 PAYROLL 1ST PAY PERIOD $ 18,358 $ 18,998 $ 19,036 $ 18,195 $ 17,993 $ 18,688 $ 18,114 $ 17,366 $ 17,186 $ $ - $ 2ND PAY PERIOD $ 18,821 $ 19,016 $ 18,013 $ 18,546 $ 18,527 $ 189193 $ 17,787 $ 17,957 $ 17,234 $ $ - $ 3RD PAY PERIOD $ $ $ $ 18,417 $ $ $ $ - $ - $ $ $ - Total $ 37,180 $ 38,015 $ 37,049 $ 55,158 $ 36,520 $ 360881 $ 35,901 $ 35,323 $ 34,420 $ $ $ JANUARY 2013 STATS January 2013, All Locations, All Patron Types, All Item Types Check-out All Check- All Holds Holds Transactions + outs Renewals Placed Filled Check-ins Usage Renewals or o r nh f i us Yorkville Public yk Library-YKBB- 19555 8686 8166 520 479 1818 6748 1824 3 Yorkville borrowed 2609 items from other libraries in Jan Yorkville lent 1477 items to other libraries in Jan. There were 423 transactions to reciprocal borrowers in Jan.at Yorkville All Material Types Added Total Jan 2013 Owned 1 Yorkville Public yk Library-YK1313-3 59164 366 83 CD'S - 12 Books- Donations All Patron Types Added All Times Jan 2013 1 Yorkville Public Library-YKBB- yk 8656 87 3 i I i I i January j Public Relations Articles — Photos - Kendall Country Record Beacon News Patch- Sun Times Web Site Meetings, Workshops Staff Meeting — OMNI Consortium Meeting — Augustine Prairie Cat Report Training — DeBord — Iwanski Circulation-Iwanski PrairieCat Delegates Assembly-Web- Pfister Programs, Activities Number Attending Adult Programs Adult Book Discussion 2nd Thursday of each month 5 Lunch Time Book Club 2nd Wednesday of each month 5 Men' s Book Club 3rd Thursday of each month 5 Friends Meeting 24 Threads and More 19 Young Adult Programs Teen Meeting (4 Times) 56 Pre-Teen Meeting (3 Times) 46 HELP - Helping Environments for Local People i Children Programs Tot' s and Toddlers (4 Programs) 37 Big Kids Book Club 20 Open Story Time 24 Little Readers (2 programs) 8 Story Time Field Trip — Bank 5 Story Time Field Trip — Dance Studio 4 Read with Paws 13 Art Lady 31 Big Kids Book Club 3 Patron Count 5599 Teens Volunteers Michelle Kush, Alex Vazquez, Marianna Gatz, Dale Pranga, Grizel Morales and Messina Herandez Special Need Student from YHS I Meeting Room Library-7 City- Rent-3 Gifts and Memorials Adopt-a Magazine $22 . 00 Patti Bradstreet $20. 00 Donna Breyne $200 . 00 Lions Club $ 54 . 00 Don Hirsch i $25 . 00 in Memory of Martin Behrens from Phyllis Sauer i I • �I Professional Services / Cost Aaren Pest control $450 ACI Alarm Monitoring Burglary 299 .40 Fire 827 .40 Elevator 335 .40 Total $ 1 .462 . 20 AT&T Cisco Maintenance Renewal Server $ 1, 260 AT&T $263 & $ 377 Month $7, 920 Year i i Call One Phone charge $790 Yearly Castle Insurance Bonding — Treasurer $ 568 Director $340 Board $456 Total $ 1, 364 I Cannonball Mechanical Testing and Certification — back flow preventer $443 I Cintas Extinguisher Inspection $ 245 Comcast Internet Service $ 2, 100 EIS Elevator Inspection Service $60 . 00 Fox Valley Fire and Safety Fire Inspection $ 1,005 i Konica Minolta $ 1, 600 Minute Taker $ 900 i Nicor Gas $ 9, 500 year Sound Incorporated Maintenance Security System $ 2,826 Phone $ 1, 164 Today' s Business Solutions Service and licensing fee I Pay and card system for public computers $ 2,602 . 50 Sterling Fire Protection Inspect and test sprinkler system - $375 Thyssenkrupp Elevator Inspection $ 207 per month Pressure test — yearly $200 I Trico Automatic Building Controls Maintenance Service $ 10,311 Yorkville PC Computer Service $8, 620 i I I i i i i I I i i Subscriptions / Databases i i Abraham Lincoln Kendall County Record on microfilm $ 576 year Beacon News $ 200 Ancestry Library Edition- ProQuest A genealogy tool of many databases only j Available within the library $ 1, 055 i Chicago Tribune $ 195 Ebsco Magazine Renewal $2,218 Gale Reference A large database of full text articles $3, 134. 64 First Search Library databases of holdings from all over the country . $862 i i i OCLC' s WorldCat Database Over 240 million bibliography 180 million records contributed from members libraries I Illinet/OCLC I -Share — Illinois State Library' s Online Catalog to find books and other library materials at the State Library or any of the other 76 libraries in the Consortium of Academic and Research libraries in Illinois. Database now contains over thirty million item records . $862 .00 I Novelist Reader's advisory database for fiction readers . $ 1, 045 Wall street Journal $41100 i i I i i i i I I Automation j Praircat- Electronic Library on the Web Provides access to more than 8 million items owned by 186 libraries in northern Illinois and eastern Iowa $ 15, 544 - RAILS Illinois Century Network Provides filters to 12 young adult and children' s computers . $87 . 00 j i I 3M Service agreement for check out and security system $ 16 .956 i Updated 1/24/ 13 i i I I i I I I I i I