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Public Safety Minutes 2012 11-01-12 1 UNITED CITY OF YORKVILLE PUBLIC SAFETY MEETING Thursday, November 1, 2012 6:30pm City Hall Conference Room In Attendance: Chairman Carlo Colosimo Alderman Larry Kot Alderman Rose Spears Alderman Chris Funkhouser Other City Officials in Attendance: City Administrator Bart Olson Chief of Police Rich Hart Police Department Executive Assistant, Molly Schwartzkopf Alderman Ken Koch Administrative Intern Jeff Weckbach Others in Attendance: none The meeting was called to order at 6:30pm by Chairman Colosimo and a quorum was established. Citizen Comments: None Minutes for Correction/Approval: October 4, 2012 The minutes were approved as presented. New Business: 1. PS 2012-28 Purchase of Adjudication Software Ms. Schwartzkopf said the current software is outdated with no means for an update. They explored companies that specialize in software that would interface with current programs. As a bonus, building permit software is free. Ms. Schwartkopf said Code Official Peter Ratos had been exploring software so this would be helpful to him also. A cost of $1,000 would be incurred to get this set up. The total cost is $18,000 with a $400 monthly maintenance fee. She said the cost would be well worth the investment. Alderman Funkhouser asked how much money comes from adjudication fees each year. The net amount is between $30,000 and $70,000 according to Mr. Olson. Police tows also contribute to that amount. Alderman Colosimo said the adjudication software is being used in Oswego where he is the Adjudication Officer and he gave it a positive recommendation. APPROVED W/ CORRECTIONS 2/7/13 2 The maintenance contract is a 5-year commitment. Ms. Schwartzkopf said she was comfortable with that and that it is too costly to be changing any sooner. It includes upgrades and 24/7 support. The $400 monthly maintenance fee is also locked in for this 5-year period and she said this type of fee is now standard for all companies. Company representatives will be present on the first adjudication night to insure the equipment is working properly. The committee members recommended the purchase of the software and this will move to the City Council consent agenda. 2. PS 2012-29 Public Safety Committee Meeting Schedule for 2013 All agreed to the current Thursday schedule with a start time of 6:30pm. Old Business: 1. PS 2012-20 Golf Carts in Subdivisions Public Safety committee members had previously discussed whether or not the City could restrict golf carts within a geographic area. From a legal perspective the restriction can be made, however, it is not clear how justification can be given to one subdivision and not another. He added that he would like to do this on a test basis if the program is approved. Alderman Colosimo said he and Alderman Koch would like to have a meeting with the Raintree residents and that the majority of the residents seem to favor the carts. Alderman Kot said he is OK with the concept, however, is concerned about the burden it will place on the Police Department. He asked who would be conducting inspections, doing licensing etc. and said he thought the fees should pay for a part-time person for this function in a self-supporting program. Chief Hart said that person would have to attend training and have mechanical ability. Due to the cost of the golf carts, Alderman Colosimo felt there would not be a large number of applicants to operate carts. Alderman Funkhouser said he is not in support of this program due to costs of a road study, signage, staffing and the fact Yorkville does not have gated communities. He added that if one neighborhood is allowed to operate carts, other neighborhoods will request it also. Alderman Spears concurred. It was decided to table this item to February 7th, 2013 under Old Business, to allow time for discussion with the residents in that subdivision. Additional Business: Chief Hart said Halloween night was orderly and sex offender compliance checks were conducted. Yorkville Patch also posted a map and list of sex offenders There was no further business and the meeting was adjourned at 6:56 on a motion by Alderman Kot and second by Alderman Funkhouser. Unanimous voice approval. Minutes transcribed by Marlys Young, Minute Taker