City Council Minutes 2013 01-22-13 MINUTES OF THE REGULAR MEETING OF THE CITY COUNCIL
OF THE UNITED CITY OF YORKVILLE, KENDALL COUNTY ILLINOIS
HELD IN THE CITY COUNCIL CHAMBERS
800 GAME FARM ROAD ON
TUESDAY, JANUARY 22, 2013
Mayor Golinski called the meeting to order at 7 : 00 p .m. and led the Council in the Pledge of Allegiance.
ROLL CALL
City Clerk Warren called the roll.
Ward I Koch Present
Colosimo Present
Ward II Milschewski Present
Kot Present
Ward III Munns Present
Funkhouser Present
Ward IV Spears Present
Teeling Present
Also present: City Clerk Warren, City Treasurer Powell, City Attorney Orr, Police Chief Hart, Public
Works Director Dhuse, Finance Director Fredrickson, EEI Engineer Sanderson, Community
Development Director Barksdale-Noble, Director of Park and Recreation Schraw, Administrative Intern
Weckbach
QUORUM
A quorum was established.
AMENDMENTS TO THE AGENDA
Alderman Spears requested that Item # 1 on the consent agenda, bills for payment (CC 2013 -05), be
moved to the regular agenda under the Administration Committee Report. Mayor Golinski moved item #
1 on Plan Commission to after citizen comments on agenda items.
Amendments approved unanimously by a viva voce vote.
PRESENTATIONS
Presentation to Outgoing City Treasurer William Powell
Mayor Golinski presented outgoing City Treasurer Powell with a certificate of appreciation and a pewter
piggy bank. Outgoing City Treasurer Powell thanked the Mayor and City Council. He appreciates all the
support from the City staff and alderman over the years .
PUBLIC HEARINGS
None.
CITIZEN COMMENTS ON AGENDA ITEMS
Fred Anderson, Country Hill Subdivision, commended Director of Park and Recreation Schraw for
applying for the tree replacement grant for $ 10,000 . He discussed how much better a neighborhood is
with trees and hopes the City is able to do more in the future .
PLAN COMMISSION
Ordinance 2013-06 Approving the Salek Subdivision of Lion' s Pool Final Plat of Subdivision
(PC 2013 -01 )
Mayor Golinski entertained a motion to approve an ordinance approving the Salek Subdivision of Lion ' s
Pool final plat of subdivision and authorize the Mayor and City Clerk to execute. So moved by Alderman
Spears; seconded by Alderman Kot.
Community Development Director Barksdale-Noble gave a brief background on this item.
Motion approved by a roll call vote. Ayes-8 Nays-0
Teeling-aye, Koch-aye, Kot-aye, Munns-aye,
Spears-aye, Colosimo-aye, Funkhouser-aye, Milschewski-aye
CONSENT AGENDA
None.
MINUTES FOR APPROVAL
None.
The Minutes of the Regular Meeting of the City Council — January 22, 2013 — Page 2 of 4
REPORTS
MAYOR' S REPORT
Appointment of Deputy Treasurer — Rob Fredrickson
(CC 2013 -06)
Mayor Golinski entertained a motion to approve the appointment of Rob Fredrickson as Deputy
Treasurer. So moved by Alderman Funkhouser; seconded by Alderman Spears.
Motion approved by a roll call vote. Ayes-8 Nays-0
- Munns-aye Spears-aye, Colosimo-aye, Funkhouser-aye,
Milschewski-aye, Teeling-aye, Koch-aye, Kot-aye
Appointment of Freedom of Information Officer — Kirsten Walker
(CC 2013 -07)
Mayor Golinski entertained a motion to approve the appointment of Kirsten Walker as freedom of
information officer. So moved by Alderman Koch; seconded by Alderman Colosimo .
Motion approved by a roll call vote. Ayes-8 Nays-0
Spears-aye, Colosimo-aye, Funkhouser-aye, Milschewski-aye,
Teeling-aye, Koch-aye, Kot-aye, Munns-aye
Emerald Ash Borer Tree Replacement Grant Application
(CC 2013 -08)
Director of Park and Recreation Schraw briefly discussed the City' s chance for this grant.
PUBLIC WORKS COMMITTEE REPORT
No report.
ECONOMIC DEVELOPMENT COMMITTEE REPORT
No report.
PUBLIC SAFETY COMMITTEE REPORT
No report.
ADMINISTRATION COMMITTEE REPORT
Bills for Payment - $971 ,718.55
(CC 2013 -05)
Mayor Golinski entertained a motion to approve the bills for payment in the amount of $971 , 718 . 55 . So
moved by Alderman Munns; seconded by Alderman Koch.
Alderman Spears had several questions in regards to EEI. She asked on Page eight, Administrator
Services Kendall County Storm Water ordinance advisory committee in the amount of $3887 .50, if this is
an expense that the City is going to be taking on. Community Development Director Barksdale-Noble
stated they attended those meetings on behalf of the City and have attended those meetings for the past
two years. They did crack the ordinance language and prepared all the materials for the ordinance. That
took about three months. Alderman Spears asked if the other municipalities attend as well and the answer
was yes . Alderman Spears stated that is a good thing. Alderman Spears stated on page nine the City had
Administrative services for several communities and businesses . She asked if the City gets reimbursed for
those. Community Development Director Barksdale-Noble stated no . She said for the majority of those
they paid what was called their administrative fees . After most of them they had punch lists so they went
to either Public Works Committee for reduction of letters of credit or release. At that time they would ask
for their letters of credit, reduction, or some post engineering related work that was done that they had
already paid a lump sum. Prior to their administrative fees they were paying their engineering services
along the way. After final plat they pay a lump sum to cover any future engineering related services that
they would provide. Alderman Spears asked if that changed. She thought the developers got reimbursed
from them at one time. Community Development Director Barksdale-Noble stated at one time before the
project came the City would get a deposit. That is what they already pay. They pay their deposit but at
final plat they would pay a lump sum. That was the administration fee which was 1 . 75 % . When past City
Engineer Wywrot was on staff he would continue to provide engineering services which would be paid
out of that 1 .75 %. The City still does that but now EEl Engineer Sanderson' s services are paid out of that
lump sum. He bills at an hourly basis . Alderman Spears stated on Page seven, the first item for EEI is the
Kennedy Road bike path in the amount of $424 .26 . She asked if the City is going to be reimbursed from
Push for the Path for this item. Finance Director Fredrickson stated he will check with City Administrator
Olson and get back to Alderman Spears. Mayor Golinski stated as soon as the City incurs expenses then
an invoice should be sent out asking Push for the Path for reimbursement.
Motion approved by a roll call vote. Ayes-8 Nays-0
Kot-aye, Munns-aye, Spears-aye, Colosimo-aye,
The Minutes of the Regular Meeting of the City Council — January 22, 2013 — Page 3 of 4
Funkhouser-aye, Milschewski-aye, Teeling-aye, Koch-aye
SSA Abatement Ordinances
(CC 2013 -06)
Ordinance 2013-07 Abating Special Service Area Taxes for Special Service Area Number
2003-100 (Raintree Village Project) and Approving the Amended Special Tax Roll
Ordinance 2013-08 Abating Special Service Area Taxes for Special Service Area Number
2003- 101 (Windett Ridge Project) and Approving the Amended Special Tax Roll
Ordinance 2013-09 Abating Special Service Area Taxes for Special Service Area Number
2004-104 (Central Grande Reserve) and Approving the Amended Special Tax Roll
Ordinance 2013-10 Abating Special Service Area Taxes for Special Service Area Number
2004-107 (Raintree Village H Project)
Alderman Spears made a motion to approve an ordinance abating special service area taxes for special
service area number 2003 - 100 (Raintree Village Project) and approving the amended special tax roll, an
ordinance abating special service area taxes for special service area number 2003 - 101 (Windett Ridge
Project) and approving the amended special tax roll, an ordinance abating special service area taxes for
special service area number 2004- 104 (Central Grande Reserve) and approving the amended special tax
roll, and an ordinance abating special service area taxes for special service area number 2004- 107
(Raintree Village II Project) and authorize the Mayor and City Clerk to execute; seconded by Alderman
Milschewski.
Alderman Colosimo gave an analogy in regards to the SSA to make it as simple as possible for residents
to understand. Alderman Kot thinks the build program has been very successful, but it hasn't had as big
of an impact on the south end of Yorkville. He believes the City should consider doing an alternative
build program in addition to the one the City has . He thinks it should be geared to the properties that have
delinquent taxes . The ideal situation would be to have one developer come in and buy all these lots. That
is not happening. Any lot the City can sell is one less lot it has to maintain and one extra home that will
be paying taxes . He would like the City to move forward on a proposal . Alderman Colosimo stated one of
the citizens concerns at the January 15 , 2013 , special meeting was that a developer may try to come back
and work with the City under a different name. He would like staff to look into the possibility of the City
_ formulating an ordinance that states the City will not do business with an entity, a subsidiary of an entity,
or an employer of an entity that owes money to the City. City Attorney Orr stated the only money that
goes to the City is the fines. If the City Council would like to consider this then she would suggest that it
be a resolution adopting the policy to give the Council flexibility. Alderman Colosimo would like to have
something drafted for the Administration Committee to review. Mayor Golinski brought up a comment
that Kathy Neddo, Windett Ridge, made about the state having a program for veterans to purchase homes.
He would like staff to look into that. Alderman Koch and City Attorney Orr discussed the back taxes.
Alderman Teeling, City Attorney Orr, and Mayor Golinski discussed Ocean Atlantic and the City having
to write off debt.
Motion approved by a roll call vote. Ayes-8 Nays-0
Kot-aye, Munns-aye, Spears-aye, Colosimo-aye,
Funkhouser-aye, Milschewski-aye, Teeling-aye, Koch-aye
Ordinance 2013-11 Amending the Compensation of Deputy Treasurer
(ADM 2013 -07)
Alderman Spears made a motion to approve an ordinance amending the compensation of deputy treasurer
and authorize the Mayor and City Clerk to execute; seconded by Alderman Colosimo .
Alderman Kot wanted to clarify that the amount was $2900 . Mayor Golinski stated that was correct.
Motion approved by a roll call vote. Ayes-8 Nays-0
Funkhouser-aye, Milschewski-aye, Teeling-aye, Koch-aye,
Kot-aye, Munns-aye, Spears-aye, Colosimo-aye
NIMEC Bid for Electric Accounts
(ADM 2013 -08)
Alderman Spears make a motion to authorize the City administrator and finance director to approve the
lowest bid and to execute contracts to secure the provisions of electricity from the lowest bidder as
presented by NIMEC for a one year period, such authority effective only for the current NIIVIEC bid cycle
ending in April 2013 ; seconded by Alderman Milschewski.
Motion approved by a roll call vote . Ayes-8 Nays-0
Colosimo-aye, Funkhouser-aye, Milschewski-aye, Teeling-aye,
Koch-aye, Kot-aye, Munns-aye, Spears-aye
The Minutes of the Regular Meeting of the City Council — January 22, 2013 — Page 4 of 4
PARK BOARD
No report.
ZONING BOARD OF APPEALS
No report.
CITY COUNCIL REPORT
No report.
CITY CLERK' S REPORT
No report.
CITY TREASURER' S REPORT
No report.
COMMUNITY & LIAISON REPORT
Library
Alderman Colosimo thanked Finance Director Fredrickson, on behalf of the Library Board, for getting
their budget organized. Mayor Golinski asked Finance Director Fredrickson where the City stands on the
library bond refinancing. Finance Director Fredrickson stated that is on hold for now.
STAFF REPORT
No report.
ADDITIONAL BUSINESS
Mayor Report
Alderman Milschewski stated in the City Council packets there was a Mayor Report # 4 but that was not
on the agenda. She was told that was a mistake. It should not have been listed in the packet.
Executive Session
Mayor Golinski asked if the Council needed to have an executive session. City Attorney Orr stated that
the executive session listed is one where the City Council members have a chance to review the closed
session minutes and sign off on them. City Attorney Orr suggested that the Council members look at the
executive session minutes at their own convenience as opposed to having an executive session to approve
them. If the alderman had any problems with any of the minutes then the Council can have an executive
session. Alderman Milschewski stated that the Council used to do that but then the Clerk' s Organization
said not to do it that way. City Attorney Orr stated there is no law that states the executive session
minutes have to be reviewed in a meeting. City Attorney Orr stated in the past, Council would look at
them during a regular City Council meeting and sign off on them. She had never been advised that doing
it that way was a problem.
EXECUTIVE SESSION
None.
CITIZEN COMMENTS
None .
ADJOURNMENT
Mayor Golinski entertained a motion to adjourn the meeting. So moved by Alderman Colosimo; seconded
by Alderman Spears.
Adjournment of the meeting was unanimously approved by a viva voce vote.
Meeting adjourned at 7 : 39 p .m .
Minutes submitted by:
Beth Warren,
City Clerk, City of Yorkville, Illinois
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