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Public Works Packet 2013 02-19-13 car o United City of Yorkville Q A. '" 800 Game Farm Road EST. 1 1836 Yorkville, Illinois 60560 Telephone: 630-553-4350 � p Fax: 630-553-7575 cuuMV `�' <LE AGENDA PUBLIC WORKS COMMITTEE MEETING Tuesday, February 19, 2013 6:00 p.m. City Hall Conference Room Citizen Comments: Minutes for Correction/Approval: December 18, 2012 New Business: 1. PW 2013-01 Water Department Reports for November & December 2012 2. PW 2013-02 Autumn Creek—Unit 1A Resubdivision—Bond Reduction 3. PW 2013-03 Autumn Creek—Unit 2B — Bond Reduction 4. PW 2013-04 River Road Over Blackberry Bridge —Authorization of Contract Changes 5. PW 2013-05 Terracon Agreement Amendment for Downtown Brownfield Study 6. PW 2013-06 Infrastructure Costs 7. PW 2013-07 Old Jail Parking Lot Redesign Old Business: Additional Business: 2013/2014 City Council Goals—Public Works Committee Goal Priority Staff "Road improvement maintenance program" 2 Eric Dhuse "Capital Improvement Planning (River Road Bridge in 2013)" 6 Rob Fredrickson,Eric Muse,Bart Olson "Sidewalk improvement maintenance program" 8.5 Eric Dhuse UNITED CITY OF YORKVILLE WORKSHEET PUBLIC WORKS COMMITTEE Tuesday, February 19, 2013 6:00 PM CITY HALL CONFERENCE ROOM --------------------------------------------------------------------------------------------------------------------------------------- CITIZEN COMMENTS: --------------------------------------------------------------------------------------------------------------------------------------- --------------------------------------------------------------------------------------------------------------------------------------- MINUTES FOR APPROVAL: --------------------------------------------------------------------------------------------------------------------------------------- 1. December 18, 2012 ❑ Approved ❑ As presented ❑ With corrections --------------------------------------------------------------------------------------------------------------------------------------- NEW BUSINESS: --------------------------------------------------------------------------------------------------------------------------------------- 1. PW 2013-01 Water Department Reports for November& December 2012 ❑ Moved forward to CC consent agenda? Y N ❑ Approved by Committee ❑ Bring back to Committee ❑ Informational Item ❑ Notes --------------------------------------------------------------------------------------------------------------------------------------- 2. PW 2013-02 Autumn Creek—Unit IA Resubdivision—Bond Reduction ❑ Moved forward to CC consent agenda? Y N ❑ Approved by Committee ❑ Bring back to Committee ❑ Informational Item ❑ Notes --------------------------------------------------------------------------------------------------------------------------------------- 3. PW 2013-03 Autumn Creek—Unit 2B—Bond Reduction ❑ Moved forward to CC consent agenda? Y N ❑ Approved by Committee ❑ Bring back to Committee ❑ Informational Item ❑ Notes --------------------------------------------------------------------------------------------------------------------------------------- 4. PW 2013-04 River Road Over Blackberry Bridge—Authorization of Contract Changes ❑ Moved forward to CC consent agenda? Y N ❑ Approved by Committee ❑ Bring back to Committee ❑ Informational Item ❑ Notes --------------------------------------------------------------------------------------------------------------------------------------- 5. PW 2013-05 Terracon Agreement Amendment for Downtown Brownfield Study ❑ Moved forward to CC consent agenda? Y N ❑ Approved by Committee ❑ Bring back to Committee ❑ Informational Item ❑ Notes --------------------------------------------------------------------------------------------------------------------------------------- 6. PW 2013-06 Infrastructure Costs ❑ Moved forward to CC consent agenda? Y N ❑ Approved by Committee ❑ Bring back to Committee ❑ Informational Item ❑ Notes --------------------------------------------------------------------------------------------------------------------------------------- 7. PW 2013-07 Old Jail Parking Lot Redesign ❑ Moved forward to CC consent agenda? Y N ❑ Approved by Committee ❑ Bring back to Committee ❑ Informational Item ❑ Notes --------------------------------------------------------------------------------------------------------------------------------------- ADDITIONAL BUSINESS: --------------------------------------------------------------------------------------------------------------------------------------- ,SAD Co. Reviewed By: Agenda Item Number i JZ 0 01% Legal ❑ Minutes Finance ❑ EST. 1836 Engineer ❑ City Administrator ❑ Tracking Number "- Human Resources ❑ "$ �© Community Development ❑❑ Police ALE �► � Public Works ❑ Parks and Recreation ❑ Agenda Item Summary Memo Title: Minutes of the Public Works Committee—December 18, 2012 Meeting and Date: Public Works—February 19, 2013 Synopsis: Council Action Previously Taken: Date of Action: Action Taken: Item Number: Type of Vote Required: Majority Council Action Requested: Committee Approval Submitted by: Minute Taker Name Department Agenda Item Notes: DRAFT UNITED CITY OF YORKVILLE PUBLIC WORKS COMMITTEE Tuesday, December 18, 2012 at 6:00 p.m. City Conference Room Committee Members Present: Alderman Diane Teeling Alderman Jackie Milschewski Alderman Larry Kot Alderman Ken Koch Other City Officials in Attendance: Eric Dhuse, Public Works Director Bart Olson, City Administrator Brad Sanderson, EEI Krysti Barksdale-Noble—Community Development Director Other Guests: None. Citizens Comments: None. Minutes for Correction or Approval: The minutes from November 20, 2012 meeting were approved. New Business: (Items are out of order) PW 2012-69 Resolution Establishing Water Meter Fees—Mr. Dhuse said the city is switching to a new meter. The new meters are more accurate and a new standard is in place that lowers the amount of lead in brass, which is driving up the cost of the current meters. The meters are run by magnetic pulse it will get a 1/10 of a gallon per minute, which is very good. Mr. Dhuse said the new prices are in the packet and the 1 inch meters will only be allowed in single family homes where the building official mandates it. He said these are more accurate,which creates more revenue. These new meters are for new homes and replacements. The new meters are indoor use with remote readers. This item was moved to consent. PW 2012-70 Bristol Bay Unit 5 -Bond Release—Mr. Sanderson said a year ago the City Council accepted Unit 5, the bonds were reduced to 10% and are at the tail end of the warranty. The city visited the cite and there are no outstanding issues, so we are recommending release of the bond. The committee approved and moved this item to consent. PW 2012-71 Autumn Creek Acceptance of Units l a, l b, and l c - Mr. Sanderson said Pulte has been 1 working on punch lists in the development this past construction season. Pulte is requesting acceptance of 1 a and 1 c at this time. Staff recommends the reduction of the bond amounts to the appropriate levels and propose a new bond in unit b to cover any outstanding issues there. Pulte has multiple bonds in place, they would like to remove those bonds and put these three in place to cover what is remaining and staff finds that acceptable. This item was moved to consent. PW 2012-72 Bond/LOC Update—Ms. Noble said these are updates on where the city is on cleaning up our bonds and updates on the expiration dates and the process of completion, so we can provide the committee updates. Preswick someone is interested in purchasing the property, which might have traction. Caledonia has moved forward on completing the punch list. Kendall Wood Estates, the city reduced the letters of credit for that and it has been purchased. Briarwood, the city just accepted that development. The city is taking care of high risk and working down to the others. Mr. Olson said in Grande Reserve the city is trying to identify all the obligations in the annexation agreement and clean it up and make a deal. Mr. Olson said the city needs to make some concessions and have them move the development forward.Alderman Teeling said the residents seem happy with the new owners. Alderman Kot said he is impressed with the work that staff is doing in this area and it is very much appreciated. PW 2012-73 Pay Estimate for Intersection Improvements at Route 47 and Cannonball Trail—Mr. Sanderson said this is for work that was done for tree removal He said the city is still waiting on the utilities to finish up some work. Nicor and Coined are complete and now we are waiting for AT&T, which should be February or March. We recommend payment to Geneva Construction for$7,794.67. Alderman Kot asked what is the time line for completion. Mr. Sanderson said the original time line was to have it completed by now. But with utility delays, we are looking at starting in the spring and by July or August it should be pretty well complete. This item was moved to consent. PW 2012-74 YBSD Collection Fee Agreement—Mr. Olson said our existing ordinance is very vague so for the past few years, we have itemized staff hours, postage costs,envelopes, overtime for water turn on and factored out calculations. This year we set a flat fee for 5%, which is about what they paid last year. The city proposed to YBSD that our percentage would increase by CPI from 5 to 5.1 or 5.2 over the next few years. They will not discuss this until mid January. Mr. Olson said YBSD should accept it. Mr. Olson said this doesn't need approved until the end of January. The committee agreed and moved this to January 22"d PW 2012-75 Fee Research of Area Sanitary Districts -Ms. Noble said at an EDC meeting staff was asked to look into the sanitary districts and their fee collection. She said they looked at Fox Metro, Downers Grove and Fox River Water. Ms. Noble said it is hard to compare these because when you look at ordinances and how they set up their fees it is comparing apples and oranges. Ms. Noble said they charge the users by units and all districts define the units differently with unit counts. Ms. Noble said on the surface the fee of$1400 per unit looks reasonable, but if they charge one and a half and the other communities are charging half a unit it varies a lot. There has been some response to changing fees due to the economy and realizing that it impacts development. 2 Alderman Teeling said she knows the county is in charge of this and we can't change it. She said the city has come down on fees and made changes for these times. Alderman Teeling said the new businesses are paying a lot of money for these things. Alderman Teeling would like to talk to the county board and encourage them to take a look at it. Alderman Kot said it doesn't hurt to look at fees every so often to make sure it is where it should be and we could make a recommendation and show them how it impacts our development. Alderman Teeling said she wants to talk to the board and let them know what the business owners are experiencing. Alderman Teeling said maybe we could talk to them about the fee on the water bill and maybe reduce it for now to help people in these times. Mr. Olson said they don't have a ton of money and what they have is for future expansion, which is not far off. Mr. Olson said we want fees down, but residents will have to pay for it later when they build a new plant. Alderman Teeling said her main concern is the businesses and how much it is costing them. I have heard some of them say they might not have done it if they knew the costs. Mr. Olson said in the past year and a half they have made some improvements on forecasting fees. Alderman Teeling said the businesses at least need a ball park figure on the fees. Alderman Teeling said she has heard of instances where the previous owner didn't pay for things and they hit up the new business,which is not fair to the new business. Alderman Teeling said she just thinks it would be a good conversation to have. PW 2012-76 Kendall County Grant Application - Mr. Sanderson said Kendall County Board approved a resolution a few months ago creating Kendall County Transportation Alternatives Program, which is promoting construction of linear paths along state routes and highways. This reimburses 50% of project costs to a maximum of$50,000 per community per calendar year. It has to be constructed within the next 24 months. After looking those requirements and discussing with staff the only project eligible is the Route 47 project. Staff is suggesting applying for that project and requesting permission to submit the application. Committee agreed to submit it. PW 2012-77 Raging Waves Final Acceptance—Mr. Sanderson said at this point all outstanding items have been completed. Mr. Sanderson said staff is recommending final acceptance. They will put up another bond for one year as a guarantee. The city has sent a bill of sale and we want that before going to City Council for approval. They want to swap out the letter of credit to a bond. This item was moved to consent. PW 2012-68 Selection of Liaisons to YBSD and Park Board—The committee discussed who to appoint to the Park Board. Ken Koch will attend the Park Board meetings. Diane Teeling said she will attend the YBSD meeting. Alderman Kot said these are temporary until the next election anyway. PW 2012-67—Water Department Reports for September and October 2012 —This item was approved and moved to consent. Old Business: None. Additional Business: Alderman Kot asked about grants for trails and the status of the state application for the Kennedy Road Trail around $60,000. Mr. Olson said we applied, but haven't heard back. Mr. Olson said he will check 3 on it. Alderman Kot asked about Mill Road. Mr. Olson said the city is not recommending doing anything with it at this time. Mr. Olson said the city might do some temporary fixes on it. Mr. Olson said there were complaints by some people who don't think it is safe. He said it is a thinner roadway than some of the others in the city,but it meets our minimum requirements and it is not smooth and it is rural. Mr. Dhuse said the city has been trying to rebuild the shoulder every year. He said the base is very good the wear surface is gone. It would be $450,000 to fix. Mr. Olson said this was the purpose of the road study, to be able to prioritize roads. Alderman Kot said if it reaches a point of a safety issue, we need to look at temporary patching to make it as safe as possible without redoing it. Alderman Kot said if something happened with petitions and discussions going on, it would not be good. Mr. Dhuse said that is why we started with the shoulder work and it ends up being a money issue. Mr. Dhuse said we can only spend so much on one street. There being no further business, the meeting was adjourned at 6:50 p.m. Minutes Respectfully Submitted by: Lisa Godwin Minute Taker 4 ,SAD Co. Reviewed By: Agenda Item Number i d01% Legal ❑ NB #1 Finance ❑ EST. 1836 Engineer ❑ - City Administrator ❑ Tracking Number "- Human Resources ❑ "$ �© Community Development ❑❑ PW 2013-01 Police ALE �► � Public Works 0 Parks and Recreation ❑ Agenda Item Summary Memo Title: Water Department Reports for November& December 2012 Meeting and Date: Public Works—February 19, 2013 Synopsis: Monthly water reports that are submitted to the IEPA. Council Action Previously Taken: Date of Action: Action Taken: Item Number: Type of Vote Required: Majority Council Action Requested: Approval Submitted by: Eric Dhuse Public Works Name Department Agenda Item Notes: United City of Yorkville 6L � 1836 WATER DEPARTMENT REPORT r 09 <E ,. NOVEMBER 2012 MONTH / YEAR WELLS NO WELL DEPTH PUMP DEPTH WATER ABOVE PUMP THIS MONTH 'S PUMPAGE FEET FEET FEET GALLONS 3 1335 510 120 1,059,000 4 1393 542 480 19,354,000 i 7 1527 1125 430 5,290, 000 8 1384 840 360 41960,000 9 1368 861 463 9, 260,000 TOTAL 36,682,000 i i CURRENT MONTH'S PUMPAGE IS 5,722,000 GALLONS IeSS THAN LAST MONTH 12334 ,600 GALLONS IeSS THAN LAST YEAR DAILY AVERAGE PUMPED : 1 , 183 , 290 GALLONS DAILY MAXIMUM PUMPED : 1 ,387,000 GALLONS DAILY AVERAGE PER CAPITA USE : 69 . 60 GALLONS WATER TREATMENT: i CHLORINE : 931 LBS . FED CALCULATED CONCENTRATION : . 30 MG/L i FLUORIDE : 288 LBS, FED CALCULATED CONCENTRATION : .2l MG/L I POLYPHOSPHATE : 883 LBS . FED CALCULATED CONCENTRATION : . 34 MG/L — — i WATER QUALITY: BACTERIOLOGICAL SAMPLES ANALYZED BY ILLINOIS ENVIRONMENTAL PROTECTION AGENCY : 18 SATISFACTORY _0_ UNSATISFACTORY (EXPLAIN) FLUORIDE . 3 SAMPLE(S) TAKEN CONCENTRATION : 1 .0 MG/L MAINTENANCE : NUMBER OF METERS REPLACED : 6 NUMBER OF LEAKS OR BREAKS REPAIRED : -2_ MXU'S : 12 NEW CUSTOMERS : RESIDENTIAL: 9 COMMERCIAL: 0 INDUSTRIAL/GOVERNMENTAL: _0 COMMENTS: cj) � United City of Yorkville WATER DEPARTMENT REPORT <E � DECEMBER 2012 MONTH / YEAR WELLS NO WELL DEPTH PUMP DEPTH WATER ABOVE PUMP THIS MONTH 'S PUMPAGE FEET FEET FEET GALLONS 3 1335 510 120 168,000 I 4 1393 542 480 21,304,000 7 1527 1125 430 5,964,000 8 1384 840 360 61680,000 i 9 1368 861 463 61340,000 TOTAL 37,080,000 i CURRENT MONTH'S PUMPAGE IS 368,000 GALLONS more THAN LAST MONTH 12,378,600 GALLONS IeSS THAN LAST YEAR i DAILY AVERAGE PUMPED : 1, 196, 129 GALLONS DAILY MAXIMUM PUMPED : 1 , 193 ,000 GALLONS DAILY AVERAGE PER CAPITA USE : 7036 GALLONS i WATER TREATMENT: CHLORINE : 808 LBS, FED CALCULATED CONCENTRATION : . 30 MG/L FLUORIDE : 335 LBS. FED CALCULATED CONCENTRATION : . 21 MG/L POLYPHOSPHATE : 856 LBS , FED CALCULATED CONCENTRATION : .34 MG/L i WATER QUALITY: BACTERIOLOGICAL SAMPLES ANALYZED BY ILLINOIS ENVIRONMENTAL PROTECTION AGENCY : 18 SATISFACTORY _0_ UNSATISFACTORY (EXPLAIN) FLUORIDE : 3 SAMPLE(S) TAKEN CONCENTRATION : 1 . 0 MG/L MAINTENANCE : NUMBER OF METERS REPLACED : 4 NUMBER OF LEAKS OR BREAKS REPAIRED : _2_ MXU'S : 8 i NEW CUSTOMERS: j RESIDENTIAL: 6 COMMERCIAL. 1 INDUSTRIAL/GOVERNMENTAL : _0 COMMENTS. I ,SAD Co. Reviewed By: Agenda Item Number i d01% Legal ❑ NB #2 Finance ❑ EST. 1836 Engineer ■ - City Administrator ■ Tracking Number "- Human Resources ❑ "$ �© Community Development ❑❑ PW 2013-02 Police ALE �► � Public Works ❑ Parks and Recreation ❑ Agenda Item Summary Memo Title: Autumn Creek—Unit IA Resubdivision—Bond Reduction Meeting and Date: Public Works—February 19, 2013 Synopsis: Bond Reduction Consideration Council Action Previously Taken: Date of Action: Action Taken: Item Number: Type of Vote Required: Council Action Requested: Consideration of Approval Submitted by: Brad Sanderson Engineering Name Department Agenda Item Notes: D Cll o Memorandum S, To: Bart Olson, City Administrator EST. 1Z _ leas From: Brad Sanderson, EEI {O L `` CC: Eric Dhuse, Director of Public Works p Krysti Barksdale-Noble, Community Dev. Dir. <LECo� ,Z Lisa Pickering, Deputy City Clerk Date: January 22, 2013 Subject: Autumn Creek I - Resubdivision Attached, please find a request from Pulte Homes to reduce the bond for the above referenced development. At this time, we recommend a reduction in the amount of$225,331.34. The amount of the reduction is based upon the value of improvements that have been completed to date in relation to the existing bond value. The new value of the bond shall be $38,905.71. Please incorporate this into the next public works meeting for discussion and the next available City Council meeting for approval. If you have any questions or require additional information, please call. e . January 16,2013 Ms.Krysti Barksdale Noble Community Development Director United City of Yorkville 800 Game Farm Road Yorkville, IL 60560 Re: Autumn Creek Subdivision Bond Unit 2B and I Dear Krysti: It is my understanding that the improvements for the bond's referenced above have been substantially completed and at this time, I am respectfully requesting a reduction of these bond's as follows: Bond#5040207—Autumn Creek I-Resubdivision: Requesting a reduction of$225,331.34 to change the amount of the bond from$264,237.05 to$38,905.71 Bond#268002119—Autumn Creek 2B: Requesting a reduction of$ 149,676.37 to change the amount of the bond from$288,641.10 to$138,564.73 Copies of the Bond Recap Sheet have been provided to facilitate the review process. If I can be of any further assistance,please do not hesitate to contact Joe Marx or myself. Thank you, JoAnne M.Bowers DRE/HOA Manager Pulte Homes 847-230-5330 Cc: Brad Sanderson EEI Joe Marx Pulte Home Corporation 1901 N.Roselle Road Suite 1000 Schaumburg,IL 60195 847-230-5400 www.pulte.com LETTER OF CREDIT REDUCTION NO.1 AUTUMN CREEK-PHASE 1 RESUBDIVISION UNITED CITY OF YORKVILLE KENDALL COUNTY,ILLINOIS JANUARY 14,2013 COMPLETED OUANTITY COMPLETED TOTAL TOTAL ITEM AWARDED AWARDED THIS PAY VALUE THIS COMPLETED COMPLETED Na ITEMS QUANTITY UNITS VALUE UNIT PRICE PERIOD PAY PERIOD OUANTITY VALUES 1 REMOVE CONCRETE CURB AND GUTTER 950 LIN.FT. 9,500,00 10.00 950 9,500.00 950 9,500.00 2 REMOVE STORM SEWER-15" 123 LIN.FT. 2,460.00 20.00 123 2,460.00 123 2,460.00 3 REMOVE STORM STRUCTURE i EACH 1.000.00 1,000.00 1 1,000,00 1 ;,000.00 4 REMOVE 4"WATER SERVICE 977 LIN.FT. 9.770.00 10.00 977 9,770.00 977 9,770.00 5 REMOVE 4'VALVE AND VALVE BOX 7 EACH 1.400.00 200.00 7 1,400.00 7 1,400.00 6 REMOVE FLUSHING HYDRANT 7 EACH 1,400.00 200.00 7 1,400,00 7 1,400'ou 7 REMOVE WATER SERVICE WITH B-BOX AND CAP CORPORATION STOP 92 EACH 32,200.00 350.00 92 32,200,00 92 32,200.00 8 REMOVE SANITARY MANHOLE 3 EACH 3,000.00 1,000.00 3 3,000.00 3 3,000.00 9 REMOVE SANITARY SEWER AND EXISTING CLEANOUT 912 LIN.FT. 13,680.00 15.00 912 13,680.00 912 13.680.00 10 REMOVE EXISTING ELECTRICALCABLE-LIGHTING(LIGHTPOLES) 338 LIN.FT, 1.352.00 4.00 336 1,352,00 338 1.352 00 11 COMBINATION CONCRETE CURB AND GUTTER,TYPE(B-6.12) 950 LIN.FT. 14,250.00 15.00 950 14,250,00 950 14.250.DD 12 CLASS D PATCHES,TYPE IV 210 SO YD 8,400,00 40.00 210 8,400.00 210 8,400.00 13 STORM SEWERS,CLASS B,HOPE,6" 198 LIN.FT. 3.960.00 20.00 198 3,860.00 198 3,960.00 14 STORM SEWERS,CLASS A,TYPE 2.15' 128 UN.FT. 3,200.00 25.00 128 3200.00 128 3,200.00 15 END SECTION 6`WITH HEADWALL 4 EACH 3200,00 800.00 4 3,200,00 4 3,200.00 16 STONE RIPRAP,CLASS A3 4 SOND 340.00 85100 4 340.00 4 340.00 17 TEMPORARY SILTATION FABRIC INSTALLATION BETWEEN INLET FRAME AND LID 31 EACH 775.00 25.00 31 775.00 31 775,00 16 MANHOLE.TYPE A.4'DIAMETER,T7 F CL 4 EACH 10,000.00 2.600.00 4 10,000.00 4 10,000.00 19 INLET,TYPE A,V DIAMETER,T1 F CL 4 EACH 4,800.00 1,200.00 4 4,800.00 4 4,800.00 20 EXISTING STORM CONNECTION AT STRUCTURE 1 EACH 800.00 800.00 1 800.00 1 800.00 21 SUMP PUMP CONNECTION AT STRUCTURE WITH 4"PVC STUB 31 EACH 10.850.00 350,00 31 10,850.00 31 10.850.00 22 CORPORATION STOP,SERVICE CONNECTION 17 EACH 5,100.00 300,00 17 5,100.00 17 5,100.00 23 1 112-INCH COPPER WATER SERVICE-OPEN TRENCH 88 LIN,FT. 1,760.00 20.00 88 1,760,00 88 1,760.(Y) 24 1 V2-INCH COPPER WATER SERVICE-DIRECTIONALLY DRILLED 488 LIN,FT. 31,720.00 85.00 488 31,720,00 488 31,720.00 25 CURB STOP 17 EACH 8,500,00 500.00 17 8,500,00 17 8,500.00 26 DISCONNECT 4"SERVIVE AT MAIN AND INSTALL W CAP AT TEE 7 EACH 4,200,00 600.00 7 4,200.00 7 4,200.00 27 6-INCH SDR 26,PVC,SANITARY SEWER-OPEN TRENCH 109 UN,FT, 3,815.00 35,00 109 3,815,00 109 3,815.D0 28 6-INCH SDR 26.PVC,SANITARY SEWER-DIRECTIONALLY DRILLED 321 LIN..FT 24,075.00 75.00 321 24,075.00 321 24.075,00 29 8-INCH SDR 26,PVC,SANITARY SEWER 9 LIN,FT. 380.00 40.00 9 360,00 9 360.00 30 CONNECTION TO EXISTING SANITARY SEWER 1 EACH 1,000,00 1,000.00 1 1.000,00 1 1,000.'10 31 MANHOLE TYPE A,4'DIAMETER,TYPE 1 F&G 1 EACH 3,500.00 3,500.00 1 3.500.00 1 3,500.00 32 EXISTING SEWER CONNECTION AT MAIN-'INSERTATEE" 4 EACH 1,600.00 400.00 4 1,600.00 4 1,600.00 33 CABLE INSTALLATION-LIGHTING 602 LIN,FT. 4.816.00 8.00 602 4,816,00 602 4,816.00 34 SILT FILTER FENCE 4,693 LIN.FT. 11,732.50 2.50 4,693 11,732.50 4.693 11,73250 35 RESTORATION OF DISTURBED AREAS 0.00 ACRE 0.00 5,000.00 0 0.00 0 0.00 38 EROSION CONTROL BLANKET 300.0 SO.YD. 600.00 200 300 600.00 300 600.00 P pr t Gao-Ur.3 R..bdv*iortEny1L0C Ptd=l* dl LETTER OF CREDIT REDUCTION NO.1 AUTUMN CREEK-PHASE I RESUBDIVISION UNITED CITY OF YORKVILLE KENDALL COUNTY.ILLINOIS JANUARY 14,2019 COMPLETED QUANTITY COMPLETED TOTAL TOTAL ITEM AWARDED AWARDED THIS PAY VALUE THIS COMPLETED COMPLETED NO. ITEMS OVANTTTY UNITS VALUE UNIT PRICE PERIOD PAY PERIOD QUANTITY VALUES 37 TEMPORARY SEEDING-PAD AREA 12.0 ACRE 12,000.00 1,000.00 12 12,000,00 12 12.000.00 38 REMOVE AND RELOCATE EXISTING LIGHTPOLE WITH NEW BASE FOUNDATION FOOTING 1 LUMP 1.000.00 1,000.00 1 1,000.CU 1 1.000.00 TOTAL S 252,115.60 S 252,11550 S 252,115.50 TOTAL IMPROVEMENT COST S 252,115.50 TOTAL VALUE OF COMPLETED IMPROVEMENTS S 252.115.50 COST TO COMPLETE IMPROVEMENTS $ PREVIOUS REDUCTIONS VALUES ORIGINAL AMOUNT OF SETTER OF CREDIT S 264,237.05 EXISTING BALANCE OF LETTER OF CREDIT $ 264,237.05 ENR-CC INDEX FOR DATE OF ORIGIONAL BONDILOC 9173 CURRENT ENR•CC INDEX 9437 RATIO $ 1.03 PREPARED BY: DATE: NEW BALANCE OF LETTER OF CREDIT $ 38,906.71 (110:COST TO COMPLETE+15%TOTAL COMPLETED IMPROVEMENTS)'ENR RATIO APPROVED BY: DATE: NET ALLOWABLE REDUCTION S 225,331.34 h2*2 C-ook-Oil t gaauctiv;sbn,En^y1LQ;Avon t-ns.0 LETTER OF CREDIT REDUCTION NO.1 AUTUMN CREEK-UNIT 2B UNITED CITY OF YORKVILLE KENDALL COUNTY,ILLINOIS JANUARY 14,2012 COMPLETED OUANTITY COMPLETED TOTAL TOTAL ITEM AWARDED AWARDED THIS PAY VALUE THIS COMPLETED COMPLETED NO. ITEMS QUANTITY 1847TS VALUE UNIT PRICE PERIOD PAY PERIOD OUANTITY VALUES 1 P.C.C.SIDEWALK 6'WITH 2'AGG.SUBBASE((`THRU DRIVE WITH 5'AGG.SUBBASE)-HOUSELINE 16126 SO,FT, 90,756.00 6.00 3,415 20,469.44 3,415 20,489.44 2 P.C.G.SIDEWALK 5'WITH 2'AGG.SUBBASE(6'THRU DRIVE WITH 5'AGG.SUBBASE)-COMMON 485 SQ.FT. 2,910.00 6.00 0 0,00 0 0.00 3 SAWCUT CURB DEPRESSION(ORNEWAYS-AVERAGE WIDTH=2&O) 832 FOOT 8,320.00 19.0 832 8.320.00 832 6,320.00 4 TRENCH BACKFILL 100 CY 2,500.00 25.00 100 2,500.00 100 2,500,00 5 8-INCH WATER MAIN 1151 FOOT 50,844.00 44.00 1,151 50,644.00 1,151 50,64400 6 FIRE HYDRANTS 6 EACH 21,000.00 3.SD0,00 6 21,000.00 6 21,000.00 7 6'VALVE AND VALVE BOX 2 EACH 2.800.00 1,400.00 2 2.800.00 2 2,80000 8 1'SINGLE FAMILY WATER SERVICE INCLUDING TRENCH SACKFILL(LONG) 10 EACH 16,000.00 1.600,00 10 18,000,90 t0 16,000 00 9 t'SINGLE FAMILY WATER SERVICE INCLUDING TRENCH BACKFILL(SHORT) 17 EACH 8,350.00 550.00 17 9,360:00 17 9.3-000 W STREETLIGHTS/WIRING 5 EACH 17,$00.00 3,500.00 5 17.600.00 5 17,50000 11 STREET NAME SIGNS 2 EACH 500A0 250.00 2 500.00 2 50000 12 STOP SIGN 2 EACH 500.00 25000 2 500.00 2 $0000 13 STRIPING i LUMP 500.00 600.00 0 0.00 0 000 14 3 X 4•PVC SLEEVES FOR COMEDISSCICOMCAST(EACH CROSSING)(1 PER INTERSECTION ESTIMATED) 2 EACH 1,400.00 700.00 2 1.400 DO 2 1,40000 15 1 X 4'SLEEVE FOR GAB(EACH CROSSING)It PER INTERSECTION ESTIMATED) 2 EACH 600.00 300.00 2 600.00 2 60000 t6 SEE ATTACHMENT PROVIDED BY GARY WEBBER 8 ASSOCIATES(DATED 0523-12) 1 LUMP 37.121.00 37,121.00 0.22 8.120.22 0 8.120?2 TOTAL S 262,401.00 S 159.723M $ 159,723.66 240.901.00 TOTAL IMPROVEMENT COST S 2622.407.00 TOTAL VALUE OF WAPLETED IMPROVEMENTS S 159.72168 COST TO COMPLETE IMPROVEMENTS S 102,67734 PREVIOUS REDUCTIONS VALUES ORIGINAL AMOUNT OF LETTER OF CREDIT$ 288,641 10 EXISTING BALANCE OF LETTER OF CREDIT S 288,041.10 ENR-CC INDEX FOR DATE OF ORIGIONAL SONDILOC 9173 CURRENT ENR-CC INDEX 9291 PREPAREDBY- DATE: RATIOS 101 NEW BALANCE OF LETTER OF CREDIT S 138,660.73 (1110%COST TO COMPLETE+15%TOTAL COMPLETED IMPROVEMENTS)•ENR RATIO APPROVED BY: DATE: NET ALLOWABLE REDUCTION S 149,976.37 P. + YnvkywyF.Ea 4iw��DocP➢it.4hYu-1mY�txa7Y\Y0+21a0fi A-1—C—k.UM20ZlV%L`'R.d�b-ra ,SAD Co. Reviewed By: Agenda Item Number i d01% Legal ❑ NB #3 Finance ❑ EST. 1836 Engineer ■ - City Administrator ■ Tracking Number "- Human Resources ❑ "$ �© Community Development ❑❑ PW 2013-03 Police ALE �► � Public Works ❑ Parks and Recreation ❑ Agenda Item Summary Memo Title: Autumn Creek—2B—Bond Reduction Meeting and Date: Public Works—February 19, 2013 Synopsis: Bond Reduction Consideration Council Action Previously Taken: Date of Action: Action Taken: Item Number: Type of Vote Required: Council Action Requested: Consideration of Approval Submitted by: Brad Sanderson Engineering Name Department Agenda Item Notes: D Cll o Memorandum S, To: Bart Olson, City Administrator EST. 1Z _ leas From: Brad Sanderson, EEI {O L `` CC: Eric Dhuse, Director of Public Works p Krysti Barksdale-Noble, Community Dev. Dir. <LECo� ,Z Lisa Pickering, Deputy City Clerk Date: January 22, 2013 Subject: Autumn Creek- 2B Attached, please find a request from Pulte Homes to reduce the bond for the above referenced development. At this time, we recommend a reduction in the amount of$149,676.37. The amount of the reduction is based upon the value of improvements that have been completed to date in relation to the existing bond value. The new value of the bond shall be $138,564.73. As a reminder, this unit's performance guarantee is partially covered by SSA funds. The SSA funds cover the sanitary sewer, storm sewer, binder course and curb/gutter. Please incorporate this into the next public works meeting for discussion and the next available City Council meeting for approval. If you have any questions or require additional information, please call. e . January 16,2013 Ms.Krysti Barksdale Noble Community Development Director United City of Yorkville 800 Game Farm Road Yorkville, IL 60560 Re: Autumn Creek Subdivision Bond Unit 2B and I Dear Krysti: It is my understanding that the improvements for the bond's referenced above have been substantially completed and at this time, I am respectfully requesting a reduction of these bond's as follows: Bond#5040207—Autumn Creek I-Resubdivision: Requesting a reduction of$225,331.34 to change the amount of the bond from$264,237.05 to$38,905.71 Bond#268002119—Autumn Creek 2B: Requesting a reduction of$ 149,676.37 to change the amount of the bond from$288,641.10 to$138,564.73 Copies of the Bond Recap Sheet have been provided to facilitate the review process. If I can be of any further assistance,please do not hesitate to contact Joe Marx or myself. Thank you, JoAnne M.Bowers DRE/HOA Manager Pulte Homes 847-230-5330 Cc: Brad Sanderson EEI Joe Marx Pulte Home Corporation 1901 N.Roselle Road Suite 1000 Schaumburg,IL 60195 847-230-5400 www.pulte.com LETTER OF CREDIT REDUCTION NO.1 AUTUMN CREEK-PHASE 1 RESUBDIVISION UNITED CITY OF YORKVILLE KENDALL COUNTY,ILLINOIS JANUARY 14,2013 COMPLETED OUANTITY COMPLETED TOTAL TOTAL ITEM AWARDED AWARDED THIS PAY VALUE THIS COMPLETED COMPLETED Na ITEMS QUANTITY UNITS VALUE UNIT PRICE PERIOD PAY PERIOD OUANTITY VALUES 1 REMOVE CONCRETE CURB AND GUTTER 950 LIN.FT. 9,500,00 10.00 950 9,500.00 950 9,500.00 2 REMOVE STORM SEWER-15" 123 LIN.FT. 2,460.00 20.00 123 2,460.00 123 2,460.00 3 REMOVE STORM STRUCTURE i EACH 1.000.00 1,000.00 1 1,000,00 1 ;,000.00 4 REMOVE 4"WATER SERVICE 977 LIN.FT. 9.770.00 10.00 977 9,770.00 977 9,770.00 5 REMOVE 4'VALVE AND VALVE BOX 7 EACH 1.400.00 200.00 7 1,400.00 7 1,400.00 6 REMOVE FLUSHING HYDRANT 7 EACH 1,400.00 200.00 7 1,400,00 7 1,400'ou 7 REMOVE WATER SERVICE WITH B-BOX AND CAP CORPORATION STOP 92 EACH 32,200.00 350.00 92 32,200,00 92 32,200.00 8 REMOVE SANITARY MANHOLE 3 EACH 3,000.00 1,000.00 3 3,000.00 3 3,000.00 9 REMOVE SANITARY SEWER AND EXISTING CLEANOUT 912 LIN.FT. 13,680.00 15.00 912 13,680.00 912 13.680.00 10 REMOVE EXISTING ELECTRICALCABLE-LIGHTING(LIGHTPOLES) 338 LIN.FT, 1.352.00 4.00 336 1,352,00 338 1.352 00 11 COMBINATION CONCRETE CURB AND GUTTER,TYPE(B-6.12) 950 LIN.FT. 14,250.00 15.00 950 14,250,00 950 14.250.DD 12 CLASS D PATCHES,TYPE IV 210 SO YD 8,400,00 40.00 210 8,400.00 210 8,400.00 13 STORM SEWERS,CLASS B,HOPE,6" 198 LIN.FT. 3.960.00 20.00 198 3,860.00 198 3,960.00 14 STORM SEWERS,CLASS A,TYPE 2.15' 128 UN.FT. 3,200.00 25.00 128 3200.00 128 3,200.00 15 END SECTION 6`WITH HEADWALL 4 EACH 3200,00 800.00 4 3,200,00 4 3,200.00 16 STONE RIPRAP,CLASS A3 4 SOND 340.00 85100 4 340.00 4 340.00 17 TEMPORARY SILTATION FABRIC INSTALLATION BETWEEN INLET FRAME AND LID 31 EACH 775.00 25.00 31 775.00 31 775,00 16 MANHOLE.TYPE A.4'DIAMETER,T7 F CL 4 EACH 10,000.00 2.600.00 4 10,000.00 4 10,000.00 19 INLET,TYPE A,V DIAMETER,T1 F CL 4 EACH 4,800.00 1,200.00 4 4,800.00 4 4,800.00 20 EXISTING STORM CONNECTION AT STRUCTURE 1 EACH 800.00 800.00 1 800.00 1 800.00 21 SUMP PUMP CONNECTION AT STRUCTURE WITH 4"PVC STUB 31 EACH 10.850.00 350,00 31 10,850.00 31 10.850.00 22 CORPORATION STOP,SERVICE CONNECTION 17 EACH 5,100.00 300,00 17 5,100.00 17 5,100.00 23 1 112-INCH COPPER WATER SERVICE-OPEN TRENCH 88 LIN,FT. 1,760.00 20.00 88 1,760,00 88 1,760.(Y) 24 1 V2-INCH COPPER WATER SERVICE-DIRECTIONALLY DRILLED 488 LIN,FT. 31,720.00 85.00 488 31,720,00 488 31,720.00 25 CURB STOP 17 EACH 8,500,00 500.00 17 8,500,00 17 8,500.00 26 DISCONNECT 4"SERVIVE AT MAIN AND INSTALL W CAP AT TEE 7 EACH 4,200,00 600.00 7 4,200.00 7 4,200.00 27 6-INCH SDR 26,PVC,SANITARY SEWER-OPEN TRENCH 109 UN,FT, 3,815.00 35,00 109 3,815,00 109 3,815.D0 28 6-INCH SDR 26.PVC,SANITARY SEWER-DIRECTIONALLY DRILLED 321 LIN..FT 24,075.00 75.00 321 24,075.00 321 24.075,00 29 8-INCH SDR 26,PVC,SANITARY SEWER 9 LIN,FT. 380.00 40.00 9 360,00 9 360.00 30 CONNECTION TO EXISTING SANITARY SEWER 1 EACH 1,000,00 1,000.00 1 1.000,00 1 1,000.'10 31 MANHOLE TYPE A,4'DIAMETER,TYPE 1 F&G 1 EACH 3,500.00 3,500.00 1 3.500.00 1 3,500.00 32 EXISTING SEWER CONNECTION AT MAIN-'INSERTATEE" 4 EACH 1,600.00 400.00 4 1,600.00 4 1,600.00 33 CABLE INSTALLATION-LIGHTING 602 LIN,FT. 4.816.00 8.00 602 4,816,00 602 4,816.00 34 SILT FILTER FENCE 4,693 LIN.FT. 11,732.50 2.50 4,693 11,732.50 4.693 11,73250 35 RESTORATION OF DISTURBED AREAS 0.00 ACRE 0.00 5,000.00 0 0.00 0 0.00 38 EROSION CONTROL BLANKET 300.0 SO.YD. 600.00 200 300 600.00 300 600.00 P pr t Gao-Ur.3 R..bdv*iortEny1L0C Ptd=l* dl LETTER OF CREDIT REDUCTION NO.1 AUTUMN CREEK-PHASE I RESUBDIVISION UNITED CITY OF YORKVILLE KENDALL COUNTY.ILLINOIS JANUARY 14,2019 COMPLETED QUANTITY COMPLETED TOTAL TOTAL ITEM AWARDED AWARDED THIS PAY VALUE THIS COMPLETED COMPLETED NO. ITEMS OVANTTTY UNITS VALUE UNIT PRICE PERIOD PAY PERIOD QUANTITY VALUES 37 TEMPORARY SEEDING-PAD AREA 12.0 ACRE 12,000.00 1,000.00 12 12,000,00 12 12.000.00 38 REMOVE AND RELOCATE EXISTING LIGHTPOLE WITH NEW BASE FOUNDATION FOOTING 1 LUMP 1.000.00 1,000.00 1 1,000.CU 1 1.000.00 TOTAL S 252,115.60 S 252,11550 S 252,115.50 TOTAL IMPROVEMENT COST S 252,115.50 TOTAL VALUE OF COMPLETED IMPROVEMENTS S 252.115.50 COST TO COMPLETE IMPROVEMENTS $ PREVIOUS REDUCTIONS VALUES ORIGINAL AMOUNT OF SETTER OF CREDIT S 264,237.05 EXISTING BALANCE OF LETTER OF CREDIT $ 264,237.05 ENR-CC INDEX FOR DATE OF ORIGIONAL BONDILOC 9173 CURRENT ENR•CC INDEX 9437 RATIO $ 1.03 PREPARED BY: DATE: NEW BALANCE OF LETTER OF CREDIT $ 38,906.71 (110:COST TO COMPLETE+15%TOTAL COMPLETED IMPROVEMENTS)'ENR RATIO APPROVED BY: DATE: NET ALLOWABLE REDUCTION S 225,331.34 h2*2 C-ook-Oil t gaauctiv;sbn,En^y1LQ;Avon t-ns.0 LETTER OF CREDIT REDUCTION NO.1 AUTUMN CREEK-UNIT 2B UNITED CITY OF YORKVILLE KENDALL COUNTY,ILLINOIS JANUARY 14,2012 COMPLETED OUANTITY COMPLETED TOTAL TOTAL ITEM AWARDED AWARDED THIS PAY VALUE THIS COMPLETED COMPLETED NO. ITEMS QUANTITY 1847TS VALUE UNIT PRICE PERIOD PAY PERIOD OUANTITY VALUES 1 P.C.C.SIDEWALK 6'WITH 2'AGG.SUBBASE((`THRU DRIVE WITH 5'AGG.SUBBASE)-HOUSELINE 16126 SO,FT, 90,756.00 6.00 3,415 20,469.44 3,415 20,489.44 2 P.C.G.SIDEWALK 5'WITH 2'AGG.SUBBASE(6'THRU DRIVE WITH 5'AGG.SUBBASE)-COMMON 485 SQ.FT. 2,910.00 6.00 0 0,00 0 0.00 3 SAWCUT CURB DEPRESSION(ORNEWAYS-AVERAGE WIDTH=2&O) 832 FOOT 8,320.00 19.0 832 8.320.00 832 6,320.00 4 TRENCH BACKFILL 100 CY 2,500.00 25.00 100 2,500.00 100 2,500,00 5 8-INCH WATER MAIN 1151 FOOT 50,844.00 44.00 1,151 50,644.00 1,151 50,64400 6 FIRE HYDRANTS 6 EACH 21,000.00 3.SD0,00 6 21,000.00 6 21,000.00 7 6'VALVE AND VALVE BOX 2 EACH 2.800.00 1,400.00 2 2.800.00 2 2,80000 8 1'SINGLE FAMILY WATER SERVICE INCLUDING TRENCH SACKFILL(LONG) 10 EACH 16,000.00 1.600,00 10 18,000,90 t0 16,000 00 9 t'SINGLE FAMILY WATER SERVICE INCLUDING TRENCH BACKFILL(SHORT) 17 EACH 8,350.00 550.00 17 9,360:00 17 9.3-000 W STREETLIGHTS/WIRING 5 EACH 17,$00.00 3,500.00 5 17.600.00 5 17,50000 11 STREET NAME SIGNS 2 EACH 500A0 250.00 2 500.00 2 50000 12 STOP SIGN 2 EACH 500.00 25000 2 500.00 2 $0000 13 STRIPING i LUMP 500.00 600.00 0 0.00 0 000 14 3 X 4•PVC SLEEVES FOR COMEDISSCICOMCAST(EACH CROSSING)(1 PER INTERSECTION ESTIMATED) 2 EACH 1,400.00 700.00 2 1.400 DO 2 1,40000 15 1 X 4'SLEEVE FOR GAB(EACH CROSSING)It PER INTERSECTION ESTIMATED) 2 EACH 600.00 300.00 2 600.00 2 60000 t6 SEE ATTACHMENT PROVIDED BY GARY WEBBER 8 ASSOCIATES(DATED 0523-12) 1 LUMP 37.121.00 37,121.00 0.22 8.120.22 0 8.120?2 TOTAL S 262,401.00 S 159.723M $ 159,723.66 240.901.00 TOTAL IMPROVEMENT COST S 2622.407.00 TOTAL VALUE OF WAPLETED IMPROVEMENTS S 159.72168 COST TO COMPLETE IMPROVEMENTS S 102,67734 PREVIOUS REDUCTIONS VALUES ORIGINAL AMOUNT OF LETTER OF CREDIT$ 288,641 10 EXISTING BALANCE OF LETTER OF CREDIT S 288,041.10 ENR-CC INDEX FOR DATE OF ORIGIONAL SONDILOC 9173 CURRENT ENR-CC INDEX 9291 PREPAREDBY- DATE: RATIOS 101 NEW BALANCE OF LETTER OF CREDIT S 138,660.73 (1110%COST TO COMPLETE+15%TOTAL COMPLETED IMPROVEMENTS)•ENR RATIO APPROVED BY: DATE: NET ALLOWABLE REDUCTION S 149,976.37 P. + YnvkywyF.Ea 4iw��DocP➢it.4hYu-1mY�txa7Y\Y0+21a0fi A-1—C—k.UM20ZlV%L`'R.d�b-ra ,SAD Co. Reviewed By: Agenda Item Number i d01% Legal ❑ NB #4 Finance ❑ EST. 1836 Engineer ■ - City Administrator ■ Tracking Number "- Human Resources ❑ "$ �© Community Development ❑❑ PW 2013-04 Police ALE �► � Public Works ❑ Parks and Recreation ❑ Agenda Item Summary Memo Title: River Road Bridge Meeting and Date: PW Committee—February 19, 2013 Synopsis: Authorization Approval Consideration Council Action Previously Taken: Date of Action: Action Taken: Item Number: Type of Vote Required: Council Action Requested: Consideration of Approval Submitted by: Brad Sanderson Engineering Name Department Agenda Item Notes: D Cll o Memorandum S : " To: Bart Olson, City Administrator EST. 1Z _ leas From: Brad Sanderson, EEI {O L `` CC: Eric Dhuse, Director of Public Works p Krysti Barksdale-Noble, Community Dev. Dir. <LECo� ,Z Lisa Pickering, Deputy City Clerk Date: February 13, 2013 Subject: River Road Bridge—Authorizations 1 Through 6 The purpose of this memo is to present Authorizations 1 through 6 for the above referenced project. An authorization, as defined by IDOT, is the written approval of a contract change and the written directive to the contractor to perform said work. By this definition, it alters the contract work from that awarded under the competitive bidding process. An Authorization of Contract Changes signed by the Regional Engineer signifies completed review of and support for the change proposed. Background: The State of Illinois and "D" Construction, Inc. entered into an agreement for a contract value of $1,463,662.55 for the above referenced project. Construction began on November 20, 2012 and will be completed in the upcoming construction season. The construction costs are being funded by 80 percent Federal participation and 20 percent local funds. The maximum federal participation amount is $1,742,000.00, inclusive of all change orders (authorizations) associated with this contract. Questions Presented: Should the City approve Authorizations No. 1 through 6 in the amount of$44,188.77? Discussion: Authorization No. 1 is for additional effort to mitigate obstructions to drilling shafts in rock for construction of the east and west abutments. Obstructions to drilling for the west abutment included large, buried concrete bridge rubble with protruding rebar as well as buried wing walls for an older configuration of the existing bridge. Obstructions to drilling for the east abutment included the foundation to the existing east wall that is to remain in place. Authorization No. 1 has a current value of$33,837.97, however, drilling for the west abutment is not yet complete at the time of this memo, therefore the final value may increase. Authorization No. 2 is for additional material costs associated with cold weather placement of Portland Cement Concrete, namely the addition of hot water to mix batches. Authorization No. 2 has a value of$883.53 Authorization No. 3 is for additional labor to remove a section of existing fence in conflict with the proposed work for the construction of the west abutment. Authorization No. 3 has a value of $197.06 Authorization No. 4 is for additional effort required to modify the alignment of the proposed 48" Blackberry Creek bypass pipe to outlet through the existing dam per request of the IDNR. The modified alignment will allow the pipe to become functional much earlier than the plan alignment would have allowed. This will facilitate the work in the neighboring IDNR remediation contract to be completed before the expiration of their nationwide Army Corp permit. Most of the cost for this authorization will be mitigated by reducing the quantity of concrete placed in the dam extension in the bridge contract. Authorization No 4 has a value of $8,041.78. Authorization No. 5 is for additional material and labor to temporarily delineate and secure Yorkville Bristol Sanitary District private property through the installation of orange snow fence. Authorization No. 5 has a value of$184.58. Authorization No. 6 is for additional labor costs due to differing site conditions associated with the existing dam. A large quantity of unexpected water entered the coffer dam excavation for the dam extension through timbers utilized in the construction of the existing dam. Authorization No. 6 has a value of$1,043.85. The net change to date of these authorizations is $44,188.77, which is a 3.02% increase to the original contract value; a revised contract value to date of $1,507,851.32. As such, the City's responsibility for the contract additions is the 20% share, or$8,837.75. We have attached IDOT form BC-22 for Authorizations No. 1-6 for your information. All authorizations have a pre-approval from the IDOT District 3 Local Agency Bureau of Construction Engineer. We are recommending approval of the Authorizations. Action Required: Consideration of approval from the City Council for Authorizations 1 through 6. Ilfinois Department Authorization No. t Authorization of of Transportation Sheet 1 of 1 Contract Changes Date: 01/22/2013 ® Contract Adjustment V FHWA-Exempt County: Kendall ❑ Operational Change Order [ ' Non-Exempt Section: 08-00036-00-BR ❑ Non Operational Change Order ❑ Consultant Major Change Route F.A.U.3799(River Road) [] InHouse d❑ Minor Change District' 03 Contract: 87509 Job No.: C9303812 Consultant's Name: Engineering Enterprises, Inc Project No.: BRM-9003(883) Contractor: D Construction, Inc Address: 1488 South Broadway Coal City, IL 60416 The following change from the plans in the construction of the above designated section of highway improvement is authorized and directed.The estimated quantities are shown below at the awarded contract prices except as indicated.The first addition of an item not in the original contract under the fund type or county is indicated by an asterisk. 1.1tem No. I lCat JPay Item Unit Quantity1 Unit Price A/D Addition Deduction FA ID: L10EU01 CCS Code 093001 FRC00100 * 33 OBSTRUCTION MITIGATION DOLLAR 33,837.970 1.0000 A $33,837.97 $0.00 Amount of Original Contract: $1,463,662.55 Totals: $33,837.97 $0.00 Net Change To Date $33,837.97 Percent Change: 2.31% Net Change: 33,837.97 Project Location: THE STATE OF ILLINOIS By the Department of Transportation Description This authorization is for additional effort by force account and Reason: for obstruction mitigation for drilling shafts in rock. Obstructions for west abutment drilling included large Ann L.Schneider,Secretary Date buried bridge rubble with protruding rebar. Obstructions for the east abutment included the foundation for the By Determination: (G3)The undersigned determine that the change is germane to the original contract as signed,because the Matthew R.Hughes,Director of F&A Date change represents an adjustment required by the contract,based on unpredictable developments in the work. Michael A. Ford,Chief Counsel Date Date Deputy Director Division of Highways Regional Engineer Supervisor: Herb Jung Supervisor Date Date Engineer of Construction Resident: Bart Olson Date Director of Highways Chief Engineer esid"t Date r 195/1-5 FHWA Acceptable to Proceed: ❑ yes ❑ No FHWA Participation: ❑ yes ❑ No FHWA Representative Date Print Date: 01/25/2013 BC 22(Rev. 06/09) Illinois Department Authorization No. 2 Authorization of of Transportation Sheet 1 of 1 Contract Changes Date: 01/24/2013 u Contract Adjustment ® FHWA-Exempt County: Kendall ❑ Operational Change Order ❑ Non-Exempt Section: 08-00036-00-BR ❑ Non Operational Change Order Consultant ❑ Major Change Route F.A.U.3799(River Road) d❑ Minor Change District: 03 [� InHouse Contract: 87509 Job No.: C9303812 Consultant's Name: Engineering Enterprises, Inc Project No.: BRM-9003(883) Contractor: D Construction, Inc Address: 1488 South Broadway Coal City, IL 60416 The following change from the plans in the construction of the above designated section of highway improvement is authorized and directed.The estimated quantities are shown below at the awarded contract prices except as indicated.The first addition of an item not in the original contract under the fund type or county is indicated by an asterisk. Item No. I lCat JPay Item 'Unit I Quantityl Unit Price!,A/D Addition; Deduction FAS ID: LlCEU01 CCS Code 093001 FRC00200 * 33 HOT WATER FOR CONCRET] DOLLAR 883.530 1.0000 A $883.53 $0.00 Amount of Original Contract: $1,463,662.55 i Totals: $883.53 $0.00 Net Change To Date $34,721.50 Percent Change: 2.37% Net Change: 883.53 Project Location: THE STATE OF ILLINOIS By the Department of Transportation Description This authorization covers additional material costs and Reason: associated with cold weather placement of Portland Cement Concrete;the addition of hot water to mix Ann L.Schneider,Secretary Date batches. By — Determination: (G1)The undersigned determine that the change is germane to the original contract as signed,because Matthew R.Hughes, Director of F&A Date provision for this work is included in the original contract. Michael A.Forti,Chief Counsel Date Date Deputy Director Division of Highways Regional Engineer Supervisor: Herb Jung Supervisor Date Date Engineer of Construction Resident: Bart Olson Date Director of Highways Chief Engineer Resident Date FHWA Acceptable to Proceed: ❑ yes ❑ No FHWA Participation: ❑ yes ❑ No FHWA Representative Date Print Date: 01/2.4/2013 BC 22 (Rev.06/09) Illinois Department Authorization No. 3 Authorization of of Transportation Sheet 1 of 1 Contract Changes Date: 01/24/2013 Contract Adjustment FHWA-Exempt County: Kendall v Operational Change Order ❑ Non-Exempt Section: 08-00036-00-BR E] Non Operational Change Order ® Consultant ❑ Major Change. Route F.A.U.3799(River Road) �/❑ Minor Change District: 03 ❑ InHouse Contract: 87509 Job No.: C9303812 Consultant's Name: Engineering Enterprises, Inc Project No.: BRM-9003(883) Contractor: D Construction, Inc Address. 1488 South Broadway Coal City, IL 60416 The following change from the plans in the construction of the above designated section of highway improvement is authorized and directed.The estimated quantities are shown below at the awarded contract prices except as indicated.The first addition of an item not in the original contract under the fund type or county is indicated by an asterisk. l:[tem No. * Cat _Pay Item Unit l Quantity Unit Price.A/D Addition Deduction FAS ED: L10EU01 CCS Code 093001 FRC00300 * 33 FENCE REMOVAL DOLLAR 197.060 1.0000 A $197.06 $0.00 Amount of Original Contract: $1,463,662.55 Totals: $197.06 $0.00 Net Change To Date $34,918.56 Percent Change: 2.39% Net Change: 197.06 Project Location: THE STATE OF ILLINOIS By the Department of Transportation Description This authorization covers additional labor costs to and Reason: remove a section of existing fence in conflict with the proposed work. The fence is located south and west of Ann L.Schneider,Secretary Date the proposed west abutment. By - Determination: (G4)The undersigned determine that the change is germane to the original contract as signed,because the Matthew R.Hughes, Director of F&A Date change in design is necessary to fulfill the original intent of the contract. Michael A.Forti,Chief Counsel Date Date Deputy Director Division of Highways Regional.Engineer Supervisor: Herb Jung Supervisor Date Date Engineer of Construction Resident: Bart Olson Date Director of Highways Chief Engineer Resident Date FHWA Acceptable to Proceed: ❑ yes ❑ No FHWA Participation: ❑ yes ❑ No FHWA Representative Date Print Date: 01/24/2013 BC 22 (Rev. 06/09) Ilrnois Department Authorization No. 4 Authorization of of Transportation Sheet 1 of 1 Contract Changes Date: 01/24/2013 Contract Adjustment ® FHWA-Exempt County: Kendall ❑ Operational Change Order ❑ Non-Exempt Section: 08-00036-00-BR ❑ Non Operational Change Order ® Consultant ❑ Major Change Route F.A.U.3799(River Road) ❑ InHouse d❑ Minor Change District: 03 Contract: 87509 Job No.: C9303812 Consultant's Name: Engineering Enterprises, Inc Project No.: BRM-9003(883) Contractor: D Construction, Inc Address: 1488 South Broadway Coal City, IL 60416 The following change from the plans in the construction of the above designated section of highway improvement is authorized and directed.The estimated quantities are shown below at the awarded contract prices except as indicated.The first addition of an item not in the original contract under the fund type or county is indicated by an asterisk. Item No. I I Cat IPay Item Unit f Quantityl Unit Price A/D I Addition Deduction FA ID: L10EU01 CCS Code 093001 FRC00400 • 33 BYPASS PIPE REALIGNMEN DOLLAR 8,041.780 1.0000 A $8,041.78 $0.00 Amount of Original Contract: $1,463,662.55 Totals: $8,041.78 $0.00 Net Change To Date $42,960.34 Percent Change: 2.94% Net Change: 8,041.78 Project Location: THE STATE OF ILLINOIS By the Department of Transportation Description This authorization covers additional effort required to and Reason: modify the alignment of the 48'bypass pipe to outlet through the existing dam,per request of the IDNR. The Ann L Schneider,Secretary Date modified alignment allowed the pipe to become functional much earlier than the plan alignment would By Determination: (G2)The undersigned determine that the change is germane to the original contract as signed,because Matthew R.Hughes,Director of F&A Date work of this type was included in the original contract, and the additional efforts of this work are within the intent of the contract and Departmental policy Michael A.Forti,Chief Counsel Date ^Date Deputy Director Division of Highways Regional Engineer Supervisor: Herb Jung Supervisor Date Date Engineer of Construction Resident: Bart Olson Date Director of Highways Chief Engineer Resident Date I g115 FHWA Acceptable to Proceed: ❑ yes ❑ No FHWA Participation: ❑ yes ❑ No FHWA Representative Date Print Date: 01/24/2013 BC 22 (Rev.06/09) Illinois Depalrtment Authorization No. 5 Authorization of of Transportation Sheet 1 of 1 Contract Changes Date: 01/24/2013 ® Contract Adjustment ® FHWA-Exempt County: Kendall [71 Operational Change Order [] Non-Exempt Section: 08-00036-00-BR ❑ Non Operational Change Order ❑ ® Consultlt ant Major Change Route F.A.U.3799(River Road) I onsu ❑� Minor Change District: 03 E] Contract: 87509 Job No.: C9303812 Consultant's Name: Engineering Enterprises, Inc Project No.: BRM-9003(883) Contractor: D Construction, Inc Address: 1488 South Broadway Coal City, IL 60416 The following change from the plans in the construction of the above designated section of highway improvement is authorized and directed.The estimated quantities are shown below at the awarded contract prices except as indicated.The first addition of an item not in the original contract under the fund type or county is indicated by an asterisk. Item No. I ICat Pay Item JUnit Quantity Unit Price A/D I Additions Deduction FA ID: L10EU01 CCS Code 093001 FRC00500 * 33 SNOW FENCE INSTALL.ATIO DOLLAR 184.580 1.0000 A $184.58 $0.00 Amount of Original Contract: $1,463,662.55 Totals: $184.58 $0.00 Net Change To Date $43,144.92 Percent Change: 2.95% Net Change: 184.58 Project Location: THE STATE OF ILLINOIS By the Department of Transportation Description Temporary fencing was required to temporarily delineate and Reason: and secure Yorkville Bristol Sanitary District private property. Ann L.Schneider,Secretary Date By _ Determination: (G4)The undersigned determine that the change is germane to the original contract as signed,because the Matthew R.Hughes,Director of F&A Date change in design is necessary to fulfill the original intent of the contract. Michael A.Forti,Chief Counsel Date Date Deputy Director Division of Highways Regional Engineer Supervisor: Herb Jung Supervisor Date Date Engineer of Construction Resident: Bart Olson Date Director of Highways Chief Engineer Resident Date ;, /,I FHWA Acceptable to Proceed: ❑ yes ❑ No FHWA Participation: ❑ yes ❑ No FHWA Representative Date Print Date: 01/24/2013 BC 22(Rev. 06/09) Ilfinois Department Authorization No. 6 Authorization of of Transportation Sheet 1 of 1 Contract Changes Date: 01/24/2013 6% Contracttldjustment h7 FHWA-Exempt County: Kendall ❑ Operational Change Order C Non-Exempt Section: 08-00036-00-BR ❑ Non Operational Change Order ❑ Consultant Major Change Route F.A.U.3799(River Road) I onsu Minor Change District: 03 El Contract: 87509 Job No.: C9303812 Consultant's Name: Engineering Enterprises, Inc Project No.: BRM-9003(883) Contractor: D Construction, Inc Address: 1488 South Broadway Opal City, IL 60416 The following change from the plans in the construction of the above designated section of highway improvement is authorized and directed.The estimated quantities are shown below at the awarded contract prices except as indicated.The first addition of an item not in the original contract under the fund type or county is indicated by an asterisk. 1Item No. * Cat :Pay Item JUnit L Quantityl Unit Price A/D I Additionj Deduction FA ID: LlCEU01 CCS Code 093001 FRC00600 * 33 COFFER DAM WATER MITIG DOLLAR 1,043.850 1.0000 A $1,043.85 $0.00 Amount of Original Contract: $1,463,662.55 Totals: $1,043.85 $0.00 Net Change To Date $44,188.77 Percent Change: 3.02% Net Change: 1,043.85 Project Location: THE STATE OF ILLINOIS By the Department of Transportation Description This authorization covers labor costs undergone by D and Reason: Construction due to differing site conditions associated with the existing dam.Excessive amount of water Ann L.Schneider,Secretary Date entered the coffer dam through existing timbers within the dam once planned excavation of the area began. By Determination: (G3)The undersigned determine that the change is germane to the original contract as signed,because the Matthew R.Hughes, Director of F&A Date change represents an adjustment required by the contract,based on unpredictable developments in the work. Michael A.Forti,Chief Counsel Date Date Deputy Director Division of Highways Regional Engineer Supervisor: Herb Jung Supervisor Date Date Engineer of Construction Resident: Bart Olson Date Director of Highways Chief Engineer Resident Date �.,G/ FHWA Acceptable to Proceed: ❑ yes ❑ No FHWA Participation: ❑ yes ❑ No FHWA Representative Date Print Date: 01/25/2013 BC 22(Rev. 06/09) ,SAD Co. Reviewed By: Agenda Item Number i d01% Legal ❑ NB #5 Finance ❑ EST. 1836 Engineer ■ - City Administrator ■ Tracking Number "- Human Resources ❑ "$ �© Community Development ❑❑ PW 2013-05 Police ALE �► � Public Works ❑ Parks and Recreation ❑ Agenda Item Summary Memo Title: Terracon Agreement Amendment for Downtown Brownfield Study Meeting and Date: Public Works—February 19, 2013 Synopsis: Proposed contract amendment for the Downtown Brownfield Study for the former Grainco FS, Kendall County Farm Bureau and City Parking Lot. Council Action Previously Taken: Date of Action: CC 8/28/12 Action Taken: Approval of a Brownfields Study engineering agreement with EEI and Terracon Consultants. Item Number: EDC 2012-37 Type of Vote Required: Majority Council Action Requested: Approval Submitted by: Bart Olson Administration Name Department Agenda Item Notes: Please see attached information. Co. a � Memorandum To: Bart Olson, City Administrator EST. 1836 From: Brad Sanderson, EEI ^' CC: Eric Dhuse, Director of Public Works 0; p Krysti Barksdale-Noble, Community Dev. Dir. Lisa Pickering, Deputy City Clerk Date: February 8, 2013 Subject: Site Remediation Services—Former Grainco FS, Kendall County Farm Bureau and City Parking Lot The purpose of this memo is to present a proposed contract amendment as necessitated by the completion of the Phase I Environmental Site Assessment for the above referenced project. Background: The City Council approved a contract with our office at their August 28, 2012 meeting regarding the project (see attachment A). Since the approval, our sub-consultant has performed a Phase I ESA and a Site Investigation Update Work Plan. The Work Plan was approved by the IEPA on December 19, 2012. The goal of the reporting is to receive a No Further Remediation Letter (NFR) from the IEPA. Question Presented: Should the City approve the contact amendment? Discussion: Our sub-consultant, Terracon is currently conducting a site investigation in preparation for enrolling the site in the IEPA's SRP. A Phase I Environmental Site Assessment prepared by Terracon, dated October 31, 2012, identified a potential underground storage tank (UST) associated with a suspected fill pipe observed on the north side of the former office/warehouse building. Further investigation to confirm the presence or absence of a UST is required to determine if a continuing source of contamination is present. If the presence of a UST is confirmed, removing the UST is required in order to receive a NFR Letter. The net increase in costs of the contract is $4,250 and is reflected in Exhibit IA (Proposed). We have also attached the detailed proposal from Terracon for the additional work. Action Required: Consideration of approval from the City Council for the contract amendment. If you have any questions or require additional information, please let us know. Revised:February B,2013 EXHIBIT 1A ESTIMATE OF LEVEL OF EFFORT AND ASSOCIATED COST PROFESSIONAL ENGINEERING SERVICES SITE REMEDIATION SERVICES UNITED CITY OF YORKVILLE,IL ENTITY: ENGINEERING SURVEYING DRAFTING AOMfN_ WORK. PRINCIPAL SENIOR iseNiOR ITEM PERCENT COST WORK PROJECT ROLE: IN PROJECT PROJECT PROJECT PROJECT PROJECT CAD PROJECT HOUR OF PER ITEM CHARGE MANAGER ENGINEER MANAGER SURVEYOR I TECHNICIAN MANAGER TECHNICIAN All Sull HOURS ITEM NO. WORK nm HOURLY RATE. 6167 4142 $Ili 6162 5721 $102 $142 4111 676 1-0 Cnardmailan and Pirciect Managernen3 4 12 1 17 73 9% 2.0 Le al Description Development 2 1 3 _ 130% S 362 3 0 Land Title Record Research 2 1 3 13 0% $ 362 0 0% S _ Conamp i 4 1 121 A - Y3 100% 1 3ATA DIRECT EXPENSES LABOR SUMMARY Printi l l=I 5 2S9 Engilini Ex S 2.372 Tr[Ie Search 13 Par oj I S 3-ON Surveying i S 568 Sub Rerracwl!1 5 201750 Oraffing Epurses- $ VIREL"TEX 01 •16 Admmistialive Expenses= S 234 TOTAL LABOR�- S. 3,174 G\Public\Yorkville\2012\Y01226-P Site Remediatien(former Grainco FS,Kendall County Farm Bureau 8 City Parking Lot)\EngTae Esnmate-Revised xlex February 1, 2013 Irerracon Engineering Enterprises, Inc. 52 Wheeler Road Sugar Grove, IL 60554 Attn: Mr. Bradley Sanderson, P.E. P: (630)466-6700 Re: Proposal for Environmental Services Former Grainco FS, Kendall County Farm Bureau and City Parking Lot IL Route 47 and E Van Emmon St. Yorkville, Kendall County, Illinois Terracon Proposal No. P11130064 Dear Mr. Sanderson. Terracon Consultants, Inc. (Terracon) is pleased to submit this proposal to provide environmental services at the above referenced property (site). This proposal includes test pit exploratory services to document the presence or absence of a potential underground storage tank (UST). This proposal also includes a refined cost estimate for Site Remediation Program (SRP) reporting for your authorization. The following sections provide an outline of the project, Terracon's scope of services including schedule and compensation. 1.0 PROJECT INFORMATION Terracon is currently conducting a site investigation in preparation for enrolling the site in the Illinois Environmental Protection Agency's (IEPA's) SRP. A Phase I Environmental Site Assessment (Phase I ESA) prepared by Terracon, dated October 31, 2012, identified a potential UST associated with a suspected fill pipe observed on the north side of the former office/warehouse building. The location of the suspected UST is shown in the attached location diagram. Further investigation to confirm the presence or absence of a UST is required to determine if a continuing source of contamination is present. If the presence of a UST is confirmed, removing the UST is required in order to receive a No Further Remediation (NFR) Letter from the IEPA. A detailed outline of the requested scope of services, budget and schedule is provided below. 2.0 SCOPE OF SERVICES Utility Clearance No later than 48 hours prior to intrusive activities, Terracon's subcontractor will contact the public utility locator J.U.L.I.E. to arrange for public underground utility locates at the above referenced site. Terracon will also subcontract a private utility locator. Terracon Consultants, Inc. 135 Ambassador Dr Naperville, Illinois 60540 P (630) 717-4263 F (630) 357 9489 terracon.com Proposal for Test Pit Services Irerracon City of Yorkville� Yorkville, Illinois February 1, 2013 F- Terracon Proposal No. P11130064 Health & Safety Plan Terracon has a 100% commitment to the safety of all its employees. As such, and in accordance with our Incident and Injury Free® safety goals, Terracon will utilize the existing site safety plan for our personnel during field services. Prior to commencement of on-site activities, Terracon will hold a brief health and safety meeting to review health and safety needs for this specific project. At this time, we anticipate performing fieldwork in a USEPA Level D work uniform consisting of hard hats, safety glasses, protective gloves, and steel toed boots. It may become necessary to upgrade this level of protection, at additional cost, during sampling activities in the event that we encounter petroleum or chemical constituents in soils or groundwater that present an increased risk for personal exposure. Excavation and Backfill Terracon's subcontract excavator will advance a test pit where the potential UST was identified. The test pit will measure approximately 10 feet by 10 feet by 5 feet deep with the sidewalls slopped as needed for worker safety. Prior to excavation, the existing asphalt pavement will be saw cut and hauled off to a recycling facility. The existing aggregate subgrade will be removed from the excavation and stockpiled for re-use. As the excavation is advanced, soil removed will be stockpiled on clean plastic sheeting. Soil will be field screened by a Terracon field professional with a photoionization detector (PID) as it is being stockpiled. Upon reaching the five foot terminal depth of the excavation, a hand held steel rod will be advanced to determine if a UST is present below the base of the excavation. If an object consistent with a UST is identified with the steel rod up to two feet below the excavation, the hole will be advanced to identify the object. Similarly, if field PID readings above 10 parts per million (ppm) or visual signs of impact are identified the excavation will be advanced to attempt to identify the source of the impact beyond the five feet proposed. The excavation may be advanced up to a depth of seven feet below ground surface (bgs). At the completion of services, the excavation will be backfilled with stockpiled soil from the excavation in an approximate "first out/last in" method. Soils will be backfilled in approximate one foot lifts and compacted with the bucket of the backhoe after each lift is installed. The stockpiled aggregate material will be placed atop the soil and compacted in no more than six inch thick lifts with the excavator bucket. The excavation will be completed by installing CA-6 aggregate stone to the existing grade. Based on our experience backfilling excavations and the current cold weather conditions compaction of the excavated soils will not meet standard compaction criteria. It is likely that settlement of the excavation will occur and will need to be repaired prior to repaving the parking lot with asphalt. Should the client request, the excavation may be completed with crushed stone aggregate and the existing soil properly disposed of for an additional fee. Removal and/or remedial excavation of a UST, if identified, is not included in this proposal. Should a UST be identified, the size of the UST will be estimated and we will contact you to discuss options. Excess soil cuttings will be stored in 55-gallon drums and stored on-site. Soil disposal costs are not Responsive Resourceful Reliable 2 Proposal for Test Pit Services Irerracon City of Yorkville Yorkville, Illinois February 1, 2013 Terracon Proposal No. P11130064 included in this proposal. Terracon also notes that CA-6 aggregate patch will likely need to be replaced by the client when the asphalt plants open in the spring. SRP Reporting Costs Terracon's prior proposal (Proposal No. P11120476, dated August 8, 2012) provided a cost estimate range for SRP reporting services. Since the August 2012 proposal was issued Terracon has performed a Phase I ESA and A Site Investigation Update Work Plan (Project No. 11127052, dated November 28, 2012). The Site Investigation Update Work Plan was approved by IEPA in correspondence dated December 19, 2012. Based on the completed Phase I and the IEPA approved Work Plan, the cost estimate for SRP reporting services is refined to $8,750. This cost estimate assumes that data generated during implementation of the approved Work Plan does not require further delineation and that active remediation is not necessary. 3.0 COMPENSATION Terracon proposes to complete the test pit services as described herein on a lump sum basis of $4,500 and it includes Terracon professional labor costs, travel and subcontract expenses required to complete this scope of work using the project assumptions described herein. A summary of total project costs are provided below: Previously App!ayed Scope , Costs _Phase I ESA(Previously authorized) i $1,950 Supplemental Phase ll_(previously authorized $13,550_ SRP Reporting(Revised estimate, within previously $8,750 authorized budqe� Subtotal $24,250 Proposed_ New Scope Costs Test Pit Services $4,500 Subtotal $4,500 PROJECT TOTAL $28,750 The fee is valid for 60 days from the date of this proposal. The cost estimate is based on the following assumptions: Client will provide to Terracon, prior to mobilization, legal right of entry to the site (and other areas if required)to conduct the scope of services. Client will notify Terracon, prior to mobilization, of any restrictions, special site access requirements, or known potentially hazardous conditions at the site (e.g., hazardous materials or processes, specialized protective equipment requirements, unsound structural conditions, etc.) Responsive o. Resourceful Reliable 3 Proposal for Test Pit Services Irerracon City of Yorkville i Yorkville, Illinois February 1, 2013 1 Terracon Proposal No. P11130064 Utilities on private land that are not located by public companies will be located by property client/owner/operator. Terracon will not be responsible for underground utilities damages if utilities are not marked correctly. Work can be performed during normal business hours (Monday through Friday, 7:00 am to 5:00 pm). Traffic control services are not required. The site is readily accessible by truck and a combination excavator; UST removal, waste transportation, and/or disposal of excess soils are not included in this scope of work; Groundwater accumulation in the excavation will not be collected or disposed of; On-site settlement of the excavation backfill may occur. This proposal does not include work necessary to repair damage related to settlement or repaving of the asphalt parking lot. 4.0 SCHEDULE Terracon is prepared to commence work on this project immediately upon authorization. The excavation will be scheduled within seven to 10 business days following receipt of written notification to proceed depending on contractor's availability. It is anticipated that the field activities will be completed in one day. 5.0 LIMITATIONS Findings, conclusions and recommendations resulting from these services will be based upon information derived from on-site activities and other services performed under this scope of work; such information is subject to change over time. Certain indicators of the presence of hazardous substances, petroleum products, or other constituents may have been latent, inaccessible, unobservable, nondetectable or not present during these services, and we cannot represent that the site contains no hazardous substances, toxic substances, petroleum products, or other latent conditions beyond those identified during the proposed activities. Subsurface conditions may vary from those encountered at specific borings or wells or during other surveys, tests, assessments, investigations or exploratory services; the data, interpretations, findings and our recommendations are based solely upon data obtained at the time and within the scope of these services. Responsive m Resourceful ■ Reliable 4 Proposal for Test Pit Services Irerracon City of Yorkville �, Yorkville, Illinois February 1, 2013 @ Terracon Proposal No. P11130064 6.0 GENERAL COMMENTS This proposal is valid for 60 days. We appreciate the opportunity to be of continued service on this project. If this proposal meets with your approval, please sign the attached Supplement to Agreement for Services and return a copy to our office via email to Mr. Matt Weiss at mdweiss(a-)terracon.com If you should have any questions or comments regarding this proposal, please contact either of the undersigned. Sincerely, Terracon Consultants, Inc. Matt Weiss, P.G, Matt Catlin, PE Project Manager Senior Principal Attachment—Supplemental Agreement for Services Responsive■ Resourceful ■ Reliable 5 I I 1 HD -GREITER'S MECHANICAL SERVICE PUMP FREEMAN'S PARKING Co. -YORKVILLE GLASS AND MIRROR SPORTS LOT ICE INC. I (123 E.HYDRAULICAVE.) INC. CREAM SHOPPE (109 E.HYDRAULIC AVE.) (129 E.HYDRAULIC — _ EAST HYDRAULIC STREET GP-22 MW4 GP 30 GW-1-1� _ B-421 W IGP 46 4 'GP-k3 GP-311 SP-1-3 G �MW-6 GP-401 is ''MW 5 GP-7MW-7 y OWNED BY CITY OF GP-47 GP-12 14 �} YORKVILLE 0 1 GP-1 GP-45 OWiVERBY�{ ,cP-1 2 FE rEEDER Q � GRAINCO QUONSET HUT 1 � i m = GP•21 '24 .. GP 29 GP-32 SP-11 I GCP GOLF CART SALES j Q SP-1.10 I (204 HEUSTIS ST.) �O Q: j GP-20 GP-28l -(>GP-33 GP-37 -(�-GP-39 u Lu r ti r`GP•10 ta 1 G •2 GP-46 GP»11 .1 GW 1�2 *GP•49 _ _ — I y FB U ALDING W c> u+ �+ V GP-38 ✓ SP-1-4 y iz GP•191! GP 2 G 13 .M GP•9 I Ik ;,r� GP-27 SP-1 5 FFICENVAREHOUSE f 1 GP-18 I GP-14 SP 16 GP 17 ! P-35 SP-1.7 SP•14 }f 1 CASA ' GP-3 GP-15 SANTIAGO r, y SP-1-8 (227 HEUSTIS ST. N r, GP-161 LEGEND ~IGf'361„ _ J �IW-1 — — — SUBJECT SITE EAST VAN EMMON STREET , HISTORIC DRAINAGE WAY —--- ------- OIL WATER SEPARATOR OWNED BY PREVIOUS MONITORING WELL � PREVIOUS BORINGS/PIEZOMETERS KENDALL COUNTY 4 FARM BUREAU PROPOSED BORING LOCATION ©SUSPECTED UST FILL PIPE LOCATION L / �— NOT TO SCALE uST POSSIBLE HISTORIC UST LOCATION Pro0wa, Pm;edNO SITE BORING LOCATION MAP EXHIBIT r<-- MDW � 11127052 HISTORIC PUMP ISLAND 1krracan LOCATION DRDar. DWD sra�. ASSHOWN $ MONITORING WELL Checked By. MDWIMRF File No ++,zrosa-z cuneulvngEngneeramd3cieoHute FORMER GRAINCO FS,KENDALL COUNTY FARM J POLE-MOUNTED TRANSFORMER BUREAU AND CITY PARKING LOT 2 Ayproved BI: oar ��.,a^�s..e uRm �anerde Frva T� THIS DIAGRAM IS FOR GENERAL LOCATION ONLY,AND IS NOT INTENDED FOR CONSTRUCTION PURPOSES MDW NOV.2012 •Eao-+r+i�su �v1s YORKVILLE,ILLINOIS Irerracoff- Reference Number:PI 1130064 SUPPLEMENT TO AGREEMENT FOR SERVICES CHANGE TO SCOPE OF SERVICES AND FEES This SUPPLEMENT to AGREEMENT FOR SERVICES to the original Agreement for Services(original Agreement dated 09/14/2012,Agreement reference number P11120476)is between Engineering Enterprises Inc("Client")and Terracon Consultants,Inc.('Consultant")for additional or changed Services to be provided by Consultant for client on the Project,as described in the Agreement for Services.This Supplement is incorporated into and part of the Agreement for Services. 1. Scope of Services. The scope of the additional or changed Services are described in the Scope of Services section of the Consultant's Supplemental Proposal, unless Services are otherwise described below or in Exhibit B to this Supplement(which section or exhibit are incorporated into the Supplement). Refer to Proposal P111370064 attached. 2. Compensation. Client shall pay compensation for the additional or changed Services performed at the fees stated in the Supplemental Proposal unless fees are otherwise stated below or in Exhibit C to this Supplement(which section or exhibit are incorporated into the Supplement). Refer to Proposal P111370064 attached. All terms and conditions of the Agreement for Services shall continue in full force and effect. This Supplement is accepted and Consultant is authorized to proceed. Consultant: Terra n C salts to, Inc. Client: Engineering Enterprises Inc By; Date: By: Date: Name/Title: Chen Yang/Department Manager III- Name/Titie: Bradley Sanderson/ Professional Address: 135 Ambassador Dr. Address: 52 Wheeler Rd Naperville, IL 60540 Sugar Grove,IL 60554 Phone: (630)717-4263 Fax: (630)357-9489 Phone: (630)466.9350 Fax: (630)466_-9380 Email: cyang@terracon.com Email: Page 1 of 11 Rev.8-12 Ajf Pr4mfr, Reviewed By: Agenda Item Number • a k f-49 .� Legal ■ EDC #3 9 Finance ❑ EST W6 Engineer ■ City Administrator ■ Tracking Number Human Resources ❑ 'SCC3 Community Development ❑❑ EDC 2012-37 Police tLE ��' Public Works ❑ Parks and Recreation I ❑ Agenda Item Summary Memo Title: Downtown Brownfield Phase III Study Meeting and Date: City Council—August 28, 2012 Synopsis: See attached memo. Council Action Previously Taken: Date of Action: 2005 Action Taken: Phase II study adopted Item Number: Type of Vote Required: Majority Council Action Requested: Approval Submitted by: Bart Olson Administration Name Department Agenda Item Notes: Memorandum To: City Council From: Jeff Weckbach, Administrative Intern 1 Y Bart Olson, City Administrator Date: August 20, 2012 Subject: Downtown Brownfield Summary Consideration of a phase III brownfields study for three downtown properties with EEI and Terracon Consultants. Background: This item was last discussed at the Committee of the Whole Meeting on August 14, 2012. At that meeting it was discussed that EEI would be reviewing engineering agreements from various consultants, and would finalize a proposal and agreement for consideration at this City Council meeting. Analysis: EEI has recommended Terracon Consultants LLC, per the memo from Engineer Sanderson (attached). The engineering agreement is drafted with EEI as the main party and Terracon as a subconsultant. The scopes of Terracon's services outlined in the agreement are to provide a Phase I Environmental Site Assessment (ESA) and a Supplemental Phase II. A Phase I was completed in 2005 and EEI is proposing a new Phase I be conducted in order to update changes which may have occurred from 2005 to the present, a Phase I ESA is only acceptable for approximately 180 days, our previous SRP application was withdrawn requiring a new recent Phase I upon re- enrolling and the provided scope of work to in the developed proposal by EEI included a Phase I ESA. The Phase I ESA will allow for recognized environmental conditions to be identified in order to allow for the Supplemental Phase II to be conducted.The Supplemental Phase II will take soil samples through five soil borings 15 feet below the surface. These soil samples will be analyzed for their organic carbon levels. This portion of the study will also consist of groundwater well monitoring and sampling. After all of this is conducted and analyzed at the lab, Terracon will be able to provide a site specific evaluation. This evaluation will be a Tier 1, where all chemicals exceeding the IEPA Tier 1 TACO objectives are identified. These objectives are established state standards. The study will begin within 5 days of an approved work authorization from the city. The drilling portion will begin 7-10 days following the receipt of notification. Field activities on the site usually consist of two separate one day mobilizations. Following a final lab report, a draft of the report will be available, although IEPA has 90 days to make comments and review the reports before a final report can be released. This study will be funded from TIF funds. The project is currently estimated at a range of $20,500- $24,500 with fees which would have to be paid out to IEPA totaling around $8,000 for a grand total estimate of$28,500- 32,500. The portion of the TIF funding would come from the project portion of the budget line item which is currently set for$10,000, and the remaining $22,000 would result in a use of fund balance. The current fund balance in the downtown TIF project fund is $250,000. Recommendation: Staff recommends the approval of the brow.fields study engineering agreement with EEI and Terracon Consultants, LLC. Q clT- H_ a Memorandum To: Bart Olson, City Administrator EST - 1936 From: Brad Sanderson, EEI CC: Eric Dhuse, Director of Public Works 06 �. p Krysti Barksdale-Noble, Community Dev. Dir. Frewt Kasa �� Lisa Pickering, Deputy City Clerk Date: August 21, 2012 Subject: Site Remediation Services—Former Grainco FS, Kendall County Farm Bureau and City Parking Lot The purpose of this memo is to provide a brief overview of the proposed project and to introduce our proposal. At the request of the City, EEI solicited proposals from two (2) qualified environmental engineering firms to perform the site remediation work. EEI also reviewed the proposal that the City previously received. Based upon our review, EEI has selected Terracon Consultants Inc. as its sub-consultant on this project. Terracon was selected based on the following: • They are familiar with the existing site conditions, as they have performed work on the Grainco FS site in the past. • Terracon owns and operates several drill rigs and they will therefore be performing this work in house. • Their proposal provided the greatest detail as to the proposed work items and expectations. • Their estimated fees for the project were the lowest of the three(3). Attached, please find our proposal with Terracon as a sub-consultant for review and consideration. Please note that in addition to the projected fees, Terracon recommends that the City budget the following as part of the IEPA approval process: • IEPA SRP Enrollment Fee $500 • IEPA Review and Oversight Costs $5,000 • IEPA NFR Fee $2,500 If you have any questions or require additional information, please let us know. .. - i ineering Enterprises', 1 August 20, 2012 Mr. Bart Olson City Administrator United City of Yorkville 800 Game Farm Road Yorkville, 60560 Re: Site Remediation Services Proposal Former Grainco FS, Kendall County Farm Bureau and City Parking Lot United City of Yorkville Kendall County, IL Mr. Olson: This letter is written to submit our proposal to provide professional engineering services to perform site remediation services for the former Grainco FS, Kendall County Farm Bureau and City Parking Lot located within the City, BACKGROUND The Site is located approximately 50 feet west of Illinois Route 47 between Hydraulic Avenue and E. Van Emmon Street in Yorkville, Kendall County, Illinois (the Site). The Site is comprised of three (3) contiguous parcels consisting of a municipal parking lot owned by the City, a parcel owned by the Kendall County Farm Bureau and a former service station and farm supply depot owned by Grainco FS. Historical usage of the site at the Grainco FS property consists of a lumberyard, feed mill, equipment repair services, fertilizer supply, animal feed supply, and a distributer of kerosene, oil, gasoline and diesel to local farmers through approximately 2004. The Kendall County Farm Bureau building has been utilized as a cold storage facility, slaughterhouse, meat processing facility and a food pantry. The City parking lot was undeveloped land through approximately 2000 when it was improved by the paved parking area. The CSIR prepared by CEC, identified the following findings based on review of historical data and additional investigations in 2005 and 2007: • Exceedances of Residential Ingestion, Residential Inhalation and Soil Component of Groundwater Ingestion Remedial Objectives (ROs) for volatile organic compounds (VOCs) and semi-volatile organic compounds (SVOCs) associated with the Grainco FS filling station, and: Mr. Bart Olson August 20, 2012 Page 2 • Exceedances of Residential Ingestion and Soil Component of Groundwater Ingestion ROs for total lead associated with the City parking lot and Grainco FS filling station. PROGRAM DESCRIPTION EEI understands that the site was initially entered into the IEPA SRP in 2005 and was later withdrawn. The objective of this proposal is to provide undated historical data for the site and reenrollment in the SRP in pursuit of a Comprehensive Site Investigation NFR letter in accordance with Illinois Administrative Code (IAC) Section 740. To complete this scope of work, this proposal includes a Phase I Environmental Site Assessment (Phase 1), supplemental soil and groundwater sampling and the preparation/submission of SRP related documents. A detailed outline of the requested scope of services, budget and schedule is provided below. SCOPE OF SERVICES We propose to furnish the necessary personnel, materials, equipment and expertise to make the necessary investigations, analysis and calculations along with exhibits, and narrative, and to produce reports and described within section 2.0 of our sub-contractor's proposal (Terracon). In addition to the items described in the above referenced section, EEI will provide coordination and project management services for the City, including providing legal descriptions and title reports. PERSONNEL AND PROJECTS We believe that we are uniquely qualified to perform the proposed work for the City, Brad Sanderson, P.E. and Julie Morrison, P.E. will be the principal members of the firm to direct and perform the work. Additionally, Terracon Consultants, Inc. will be utilized as a sub-consultant to perform the environmental engineering. FEES AND CONDITIONS The proposed fee for the above-described scope of services shall be paid at the hourly rate of the classifications of personnel who perform the work on this project along with our sub-consultant costs, with a total fee not to exceed $31,000 as estimated in Exhibit 1: Estimated Level of Effort. All EEI costs are included in the not to exceed fee, including direct costs and the work to be performed by Terracon. Please note that the anticipated IEPA fees are not included in the above noted not to exceed figure. The attached Standard Schedule of Charges dated January 2011 will be utilized for this project. Payment for all work performed will be based on invoices submitted periodically by our firm, but not more frequently than monthly, as the work progresses and will be payable by the City within 30 days of the date of invoice. Additional assignments not described above, including but not limited to coordination with grant and/or financial consultants, and roadway design will be performed at an hourly rate for the various classifications of employees who will perform the work as listed on the attached Standard Schedule of Charges date January 2011 or at an agreed upon Lump Sum price. All such extra work will be performed only in accordance with authorization by the City. This proposal shall be effect for a period of thirty (30) days from this date. If this proposal is not accepted within that period of time, we reserve the right to withdraw or revise this proposal. Mr. Bart Olson August 20, 2012 Page 3 This proposal specifically provides for the right to use existing maps, plans, records and computer analysis as an agent of the City. SCHEDULE Please refer to section 2.0 in our sub-consultant agreement for the schedule. ACCEPTANCE If selected for this project, we will give our full attention to the project so that the results will be available as soon as practicable, consistent with performance of our services, response by state agencies and suppliers, meetings with the City and other considerations. If the Program Description, Scope of Services, Personnel, Fees and Conditions and Schedule as listed above are satisfactory, please indicate your acceptance by signing both of the enclosed proposals and returning one of them to us for our records which will serve as our Agreement for Professional Engineering Services. We look forward to working with and for you on this project so that we can apply our talents to the cost- effective solution of your pavement maintenance problems. Very truly yours, ENGINEERING ENTERPRISES, INC. Bradley P. Sanderson, P.E. Vice President Enclosures PC. Krysti Barksdale-Noble, Community Development Director Eric Dhuse, Director of Public Works Lisa Pickering, Deputy Clerk JWF, EEI August 8, 2012 1rerracon Engineering Enterprises, Inc. 52 Wheeler Road Sugar Grove, IL 60554 Attn:.Mr. Bradley P. Sanderson, P.E. P: (630)466 6700 F: (630)466 6701 Re: Proposal for Site Remediation Services Former Grainco FS, Kendall County Farm Bureau and City Parking Lot IL Route 47 and E. Von Emmon St Yorkville, Kendall County, Illinois Terracon Proposal No. P11120476 Dear Mr. Sanderson: Terracon Consultants, Inc. (Terracon) is pleased to submit this proposal to provide environmental engineering services to Engineering Enterprises, Inc (EEI) and the United City of Yorkville (City) to facilitate obtaining a Comprehensive No Further Remediation (NFR) letter from the Illinois Environmental Protection Agency (IEPA) Site Remediation Program (SRP). The following sections provide an outline of the project, Terracon's scope of services, including schedule, and compensation. A review of the IEPA's comprehensive database of SRP projects (http://www.epa.state.il.us/land/database.Mmi) reveals that Terracon is currently one of the most experienced consulting firms in Illinois with the IEPA SRP program. Our extensive experience translates into an efficient and successful project. In addition, Terracon's brownfield funded experience is also second to none including projects in South Beloit, Schaumburg, Elgin, Chicago, Rock Falls, Moline, Rock•Island, Du Quoin, Metropolis, Vandalia and Mt. Vernon. 1.0 PROJECT INFORMATION Terracon reviewed the site information provided by the Client. The site information reviewed includes: Comprehensive Site Investigation Report (CSIR) prepared by Civil & Environmental Consultants, Inc (CEC) dated October 2007. The Site is located approximately 50 feet west of Illinois Route 47 between Hydraulic Ave and E. Van Emmon Street in Yorkville, Kendall County, Illinois (the Site). The Site is comprised of three contiguous parcels consisting of a municipal parking lot owned by the City, a parcel owned by the Terracon Consultants, Inc. 135 Ambassador Dr Naperville, Illinois 60540 P (630) 717-4263 F (630) 357 9489 terracon.com Geotechnicall a Environmental d Construction Materials 0 Facilities Proposal for Environmental Services 1 rerracan Yorkville Redevelopment■ Yorkville, Illinois August 8, 2012 ■Terracon Proposal No. P11120476 Kendall County Farm Bureau and a former service station and farm supply depot owned by Grainco FS. The following property identification numbers (PINs) are associated with the site, 05-39-154-022, 05-39-154-020, 05-39-154-009, 05-39-154-023, 05-39-154-013, 05-39-154-014. Historical usage of the site at the Grainco FS property consists of a lumberyard, feed mill, equipment repair services, fertilizer supply, animal feed supply, and an distributer of kerosene, oil, gasoline and diesel to local farmers through approximately 2004. The Kendall County Farm Bureau building has been utilized as a cold storage facility, slaughterhouse, meat processing facility and a food pantry. The City parking lot was undeveloped land through approximately 2000 when it was improved by the paved parking area. The CSIR prepared by CEC identified the following findings based on review of historical data and additional investigations in 2005 and 2007: A Exceedances of Residential Ingestion, Residential Inhalation and Soil Component of Groundwater Ingestion Remedial Objectives (ROs) for volatile organic compounds (VOCs) and semi-volatile organic compounds (SVOCs) associated with the Grainco- FS filling station, and; n Exceedances of Residential Ingestion and Soil Component of Groundwater Ingestion ROs for total lead associated with the City parking lot and Grainco FS filling station. Terracon understands that the site was initially entered into the IEPA SRP in 2005 and was later withdrawn. The objective of this proposal is to provide updated historical data for the site and re- enrollment in the SRP in pursuit of a Comprehensive Site Investigation NFR letter in accordance with Illinois Administrative Code (IAC) Section 740. To complete this scope of work, this proposal includes an Phase I Environmental Site Assessment (Phase 1), supplemental soil and groundwater sampling and the preparation/submission of SRP related documents. A detailed outline of the requested scope of services, budget and schedule is provided below. 2.0 SCOPE OF SERVICES Terracon's scope of services is designed to provide an update of site conditions from the 2007 CSIR and prepare the necessary reports for re-enrollment into the SRP. The first component is a Phase ESA to assess Recognized Environmental Conditions (RECs) at the site. The second primary task will be to supplement existing investigation data with the parameters necessary for a comprehensive NFR letter and to allow for the development of remediation objectives for the site. It must be noted that this step may not be able to be completed if the supplemental investigation does not fully delineate the impact as the size and distributions of the impacts directly affect the calculations, and a full delineation is required prior to developing ROs (!AC 742.300). Finally, SRP related documentation including re- enrollment forms, an updated CSIR, ROR and a RACR. For the purposes of this proposal Terracon assumes that site closure can be achieved through institutional controls and engineered barriers without active remediation at the site. Our extensive experience with SRP, including numerous Tier 3 Responsive r Resourceful ■ Reliable 2 Proposal for Environmental Services Irerracon Yorkville Redevelopment■Yorkville, Illinois August 8, 2012 ■Terracon Proposal No. P11120476 alternative model proposals, increases the probability of successful closure without remediation. 2.1 Phase I ESA The ESA will be performed consistent with the procedures included in ASTM E 1527-05, Standard Practice for Environmental Site Assessments: Phase 1 Environmental Assessment Process. The purpose of this ESA is to assist the client in developing information to identify recognized environmental conditions (RECs - as defined below) in connection with the site as reflected by the scope of this proposal. If modifications to the scope of services are required, please contact us to discuss proposal revisions. Physical Setting The physical setting for the site will be described based on a review of the applicable USGS topographic quadrangle map, USDA soil survey, and selected geologic reference information. Historical Use Information A review of selected historical sources, where reasonably ascertainable and readily available, will be conducted in an attempt to document obvious past land use of the site and adjoining properties back to 1940 or when the site was initially developed, whichever is earlier. The following selected references, depending on applicability anj likely usefulness, will be reviewed for the site. is Historical topographic maps • Aerial photographs (approximate 10 to 15 year intervals) • City directories (approximate 5 year intervals) • Fire (Sanborn) insurance maps • Property tax file information • Site title search information, if provided by client • Environmental liens, if provided by the client • Building department records • Zoning records • Prior environmental reports, permits and registrations; or geotechnical reports, if provided by the client Pursuant to ASTM E 1527-05, the client should engage a title company or title professional to undertake a review of reasonably ascertainable recorded land title records and lien records for environmental liens currently recorded against or relating to the site. If the client is unable to provide land title records or environmental lien information, an abstract firm may be contracted by Terracon to develop a chain of title from a review of land title records for an additional fee. Documentation of Responsive: ■ Resourceful ■ Reliable 3 Proposal for Environmental Services 1rerracon Yorkville Redevelopment■Yorkville, Illinois August 8, 2012 ■Terracon Proposal No. P11120476 environmental liens, if recorded, will be provided with the chain of title. Note, however, unless specifically requested within three days of project commencement, Terracon will rely on the client to provide land title records. If land title records or environmental lien information are not provided for review in a timely manner, Terracon may conclude that the absence of records represents a significant data gap, which must be documented in the final report. The client and the current owner or their representative will be interviewed to provide information regarding past uses of the site and information pertaining to the use of hazardous substances and petroleum products on the site. Additionally, a reasonable attempt will be made to interview past owners, operators, and occupants of the site to the extent that they are identified within the scope of the ESA and are likely to have material information that is not duplicative of information already obtained through the assessment process. REC Definition Recognized Environmental Conditions are defined by ASTM E 1527-05 as "the presence or likely presence of any hazardous substances or petroleum products on a property under conditions that indicate an existing release, a past release, or a material threat of release of any hazardous substances or petroleum products into structures on the property or into the ground, groundwater, or surface water of the property. The term includes hazardous substances or petroleum products even under conditions of compliance with laws. The term is not intended to include de minimis conditions that generally do not present a material risk of harm to the public health or the environment and that generally would not be the subject of an enforcement action if brought to the attention of appropriate governmental agencies." Regulatory Records Review Consistent with ASTM E 1527-05, outlined below are the following federal, state, and tribal databases, where applicable are typically reviewed for indications of RECs, and the approximate minimum search distance of the review from the nearest property boundary. Evaluating identified regulatory facilities for potential vapor intrusion conditions is outside the scope of this proposal. A database firm will be subcontracted to access governmental records used in this portion of the assessment. Additional federal, state, and local databases may be reviewed if provided by the database firm. Determining the location of unmapped facilities is beyond the scope of this assessment. Responsive ■ Rnsourceful w RedialMe 4 Proposal for Environmental Services Irerracon Yorkville Redevelopment x Yorkville, Illinois August 8, 2012 ■Terracon Proposal No. P11120476 Governmental Records Search Distance Federal NPL Site List 1.0 mile Federal NPL(Delisted)Site List 0.5 mile Federal CERCLIS Site List 0.5 mile Federal CERCLIS NFRAP Site List 0.5 mile Federal RCRA Corrective Actions(CORRACTS) TSD Facilities List 1.0 mile Federal RCRA Non-CORRACTS TSD Facilities List 0.5 mile Federal RCRA Generators List Site and Adjoining Federal Institutional Control/Engineering Control Registries Site Only Federal ERNS List Site Only State and Tribal-Equivalent NPL Site Lists 1.0 mile State and Tribal-Equivalent CERCLIS Lists 0.5 mile State and Tribal Landfill and/or Solid Waste Disposal Site Lists 0.5 mile State and Tribal Leaking UST Lists 0.5 mile State and Tribal Registered UST Lists Site and Adjoining State and Tribal Institutional Control/Engineering Control Registries Site Only State and Tribal VCP Site Lists 0.5 mile State and Tribal Brownfield Site Lists 0.5 mile Tribal databases will only be evaluated if the site is located in an area where a recognized tribe has jurisdiction for environmental affairs. In addition to the database review and if customary practice for the site location, an attempt will be made to review reasonably ascertainable and useful local lists or records such as Brownfield sites, landfill/solid waste disposal sites, registered storage tanks, land records, emergency release reports, and contaminated public wells. A reasonable attempt will also be made to interview at least one staff member of any one of the following types of local government agencies: fire department, health agency, planning department, building department, or environmental department. As an alternative, a written request for information may be submitted to the local agencies. If the results of the regulatory records review/local agency inquiry appear to warrant a review of applicable regulatory agency files, a cost estimate will be provided to the client for pre-approval. Review of regulatory files, when authorized, will be for the purpose of identifying RECs. Assessment of vapor intrusion conditions is outside the scope of a Phase I ESA. Please note that all requested files may not be available from regulatory agencies within the client's requested project schedule. Site and Adjoining/Surrounding Property Reconnaissance A site reconnaissance will be conducted to identify RECs. The reconnaissance will consist of visual observations of the site from the site boundaries and selected interior portions of the site. The site reconnaissance will include, where applicable, an interview with site personnel who the client has identified as having knowledge of the uses and physical characteristics of the site. Pertinent observations from the site reconnaissance will be documented including: m Site description Responsive■Resourceful ■ Reliable: 5 Proposal for Environmental Services Irerracon Yorkville Redevelopment n Yorkville, Illinois August 8, 2012 ■Terracon Proposal No. P11120476 • General site operations • Aboveground chemical or waste storage • Visible underground chemical or waste storage, drainage, or collection systems • Electrical transformers • Obvious releases of hazardous substances or petroleum products The adjoining property reconnaissance will consist of visual observations of the adjoining/surrounding properties from the site boundaries and accessible public right-of-ways. • Vapor Encroachment Screening • Regulatory Agency File Review • Limited Radon Records Review • Limited Wetland Review • Limited Threatened/Endangered Species Review • Limited Historic Properties/Archaeological Resources Review Schedule Services will be initiated upon receipt of the written notice to proceed. The final report will be submitted 20 business days after receipt of your written notice to proceed, assuming site access can be obtained within three days after the notice to proceed. In order to comply with the proposed schedule, please provide the following items at the time of notification to proceed. • A signed Agreement for Services evidencing acceptance of this scope of services • The completed ASTM E 1527-05 User Questionnaire, supplied as an attachment to this proposal • Right of entry to conduct the assessment, including access to building interiors • Notification of any restrictions or special requirements (such as confidentiality, scheduling, or on-site safety requirements) regarding accessing the site • An accurate legal description and/or a diagram of the site such as a surveyor's plat map or scaled architect's drawing (if such diagrams exist) • Current site owner, property manager, occupant information (including tenant list), and contact information for persons knowledgeable about the site history including current and historical use of hazardous substances and petroleum products on site (e.g., names, phone numbers, etc_) Resoons've a fde�nurcuful ■ Relkable 6 Proposal for Environmental Services Irerracon Yorkville Redevelopment■Yorkville, Illinois August 8, 2012 ■Terracon Proposal No. P11120476 • Copies of environmental reports, permits and registrations, and geotechnical reports that were previously prepared for the site • Information relating to known or suspect environmental conditions at the site, including commonly known or reasonable ascertainable information within the local community about the site that is material to RECs in connection with the site • Information about environmental liens and activity and use limitations for the site, if any • Specialized knowledge or experience that is material to RECs in connection with the site, if any • Knowledge that the purchase price of the site is significantly less than the purchase price of comparable properties • Land title records Please note that requested regulatory files or other information may not be provided to Terracon by the issuance date of the report. Consideration of information not received by the issuance date of the report is beyond the scope of this ESA. Reliance The ESA report will be prepared for the exclusive use and reliance of the EEI. Reliance by any other party is prohibited without the written authorization of the client and Terracon. If the client is aware of additional parties that will require reliance on the ESA report, the names, addresses, and relationship of these parties should be provided for Terracon approval prior to the time of authorization to proceed. Terracon may grant reliance on the ESA report to those approved parties upon receipt of a fully executed Reliance Agreement (available upon request) and receipt of information requested in the Reliance Agreement. If, in the future, the client and Terracon consent to reliance on the ESA by a third party, Terracon may grant reliance upon receipt of a fully executed Reliance Agreement, requested information and receipt of an additional minimum fee of$250.00 per relying party. Reliance on the ESA by the client and all authorized parties will be subject to the terms, conditions, and limitations stated in the Agreement for Services, sections of this proposal incorporated therein, the Reliance Agreement, and ESA report. The limitation of liability defined in the Agreement for Services is the aggregate limit of Terracon's liability to the client and all relying parties. Continued viability of the report is subject to ASTM E 1527-05 Sections 4.6 and 4.8. If the ESA will be used by a different user (third party) than the user for whom the ESA was originally prepared, the third party must also satisfy the user's responsibilities in Section 6 of ASTM E 1527-05. Responsive■ Resourceful ■ Reliable 7 Proposal for Environmental Services Irerracon Yorkville Redevelopment■Yorkville, Illinois August 8, 2012 ■Terracon Proposal No. P11120476 Scope and Report Limitations The findings and conclusions presented in the final report will be based on the site's current utilization and the information collected as discussed in this proposal. Please note that we do not warrant database or third party information (such as from interviewees) or regulatory agency information used in the compilation of reports. Phase I ESAs, such as the one proposed for this site, are of limited scope, are noninvasive, and cannot eliminate the potential that hazardous, toxic, or petroleum substances are present or have been released at the site beyond what is identified by the limited scope of this ESA. In conducting the limited scope of services described herein, certain sources of information and public records will not be reviewed. It should be recognized that environmental concerns may be documented in public records that are not reviewed. This ESA does not include subsurface or other invasive assessments, business environmental risk evaluations, or other services not particularly identified and discussed herein. No ESA can wholly eliminate uncertainty regarding the potential for RECs. The limitations herein must be considered when the user of this report formulates opinions as to risks associated with the site. No warranties, express or implied, are intended or made. An evaluation of significant data gaps will be based on the information available at the time of report issuance, and an evaluation of information received after the report issuance date may result in an alteration of our opinions and conclusions. We have no obligation to provide information obtained or discovered by us after the date of the report, or to perform any additional services, regardless of whether the information would affect any conclusions, recommendations, or opinions in the report. This disclaimer specifically applies to any information that has not been provided by the client. 2.2 Supplemental Phase II Utility Clearance No later than 48 hours prior to intrusive activities, Terracon's subcontractor will contact the public utility locator JULIE to arrange for public underground utility locates at the above referenced site. Health &Safety Plan Terracon has a 100% commitment to the safety of all its employees, As such, and in accordance with our Incident and Injury Free® safety goals, Terracon will develop a safety plan to be used by our personnel during field services. Prior to commencement of on-site activities, Terracon will hold a brief health and safety meeting to review health and safety needs for this specific project. At this time, we anticipate performing fieldwork in a USEPA Level D work uniform consisting of hard hats, safety glasses, protective gloves, and steel toed boots. It may become necessary to upgrade this level of protection, at additional cost, during sampling activities in the event that we encounter petroleum or chemical constituents in soils or groundwater that present an increased risk for personal exposure. Responsive ■ ResourcefLd a Reliable 8 Proposal for Environmental Services lrerracon Yorkville Redevelopment■Yorkville, Illinois August 8, 2012 ■ Terracon Proposal No. P11120476 Soil Sampling Terracon will advance a total of five soil borings on-site. The soil borings will be advanced to a maximum depth of approximately fifteen (15) feet below grade surface (bgs) or until refusal, whichever occurs first. A total of three (3) borings will be advanced within the City parking lot area and two will be advanced on the southern portion of the Grainco FS property between the two structures using a truck-mounted GeoprobeTm rig. The proposed total boring depths will not be exceeded without verbal approval from the client. Drilling equipment will be cleaned using a high-pressure washer prior to beginning the project and before beginning each boring. Non-dedicated sampling equipment will be cleaned using an Alconox® detergent wash and potable water rinse prior to commencement of the project and between collection of each sample. Soil samples will be collected continuously using disposable macro-core samplers to document lithology, color, and relative moisture content. In addition, the soil samples will be field screened using sensory methods and a photoionization detector (PID) to detect the presence of VOCs. Following completion of sampling activities, borings will be backfilled in-place with soil in reverse order from when it was retrieved from the borehole. The sample interval selected for analysis will be based upon PID readings, or, in the absence of PID readings, from the interval judged most likely to be impacted by the environmental professional. Samples collected the soil borings will be placed into laboratory supplied glassware on ice in a cooler for analysis according to the Laboratory Analytical Program below_ To allow for potential pathway exclusion under TACO, Terracon will also submit a soil sample(s) to the laboratory for analysis for reactivity cyanide/sulfide and TCLP RCRA metals from the deemed most contaminated area. All samples will be transferred to Terracon's subcontract laboratory under chain-of-custody procedures. Analytical laboratory procedures will be performed by an IEPA- accredited laboratory. One soil sample will be analyzed for fraction of organic carbon (F,,). Terracon will calculate site specific Fo, content by multiplying the percent organic matter results by 0.58 as required by the IEPA. The Fogy sample will be collected from a non-impacted area and will be analyzed for VOCs and SVOCs per current SRP requirements. Terracon notes that actual soil boring locations may vary slightly depending on the underground and/or overhead utilities and other site conditions. Excess soil cuttings will be stored in 55-gallon drums and properly disposed of off-site. All non-dedicated sampling equipment will be cleaned with an Alconox°/potable water wash. All sampling equipment will be decontaminated before beginning the investigation and between each sampling point using a non-phosphate soap wash followed by a potable water rinse. R'ws;)ors ive a Rosourceful .r Reliabi€, 9 Proposal for Environmental Services Irerracon Yorkville Redevelopment■Yorkville, Illinois August 8, 2012 ■Terracon Proposal No. P11120476 Groundwater Monitoring Well Development and Sampling Terracon understands that a total of eight (8) existing CEC permanent 2-inch diameter monitoring wells remain at the site and are available for sampling. Terracon will inspect the surface completion and visible polyvinyl chloride (PVC) riser during drilling operations for integrity. An initial measurements of total well depth and depth to water will be collected and compared to well completion reports presented in the 2007 CSIR. Terracon will return to the site to sample the wells by purging a minimum of three well volumes from each well prior to collecting a sample for analysis. The samples for analysis will be collected using a single use disposable bailer for VOCs and a peristaltic pump for SVOCs and metals. Samples will be placed into laboratory supplied glassware on ice in a cooler for analysis of VOCs by EPA SW-846 82606, SVOCs by EPA 8270, and total metals by EPA 6010/6020/7040. Purged water will be contained in 55-gallon drums for proper disposal at a later date. This proposal does not include waste characterization or monitoring well abandonment as additional groundwater sampling may be required by the IEPA. All non-dedicated sampling equipment will be cleaned with an Alconoxo/potable water wash. All sampling equipment will be decontaminated before beginning the investigation and between each sampling point using a non-phosphate soap wash followed by a potable water rinse. The relative elevation of each monitoring well will be measured in the field using standard surveying equipment to the nearest 1/100th of afoot. This information will be used to generate a potentiometric surface map depicting the groundwater flow direction and gradient. Laboratory Analytical Program The samples collected during the investigation will be submitted to the analytical laboratory under standard chain-of-custody procedures for standard turnaround. The laboratory analytical program will include the following: BoringslWells Analysis Sample Type No.of Samples Method EPA SW-8716 Method MWA through MW-7 VOCs, SVOCs Groundwater 8 8260/8270 EPA 5W 846 Method MW-1 through MW-7 Total Metals Groundwater 4 6010/602017040 GP-46 through GP_ VOCs, SVOCs Soil 5 EPA SW-846 Method GP-50 503518260/8270 GP-46 through GP- Total Metals Soil 2 EPA 5W-846 Method GP-50 6010/6020 Soil Bulk and Soil 1 ASTM D2937- Clean boring .Particle Density/Foc 94/D854 92ID2974 Reactive EPA SVV-846 Method Dirty Boring Cyanide/Sulfide Soil 1 9012/9030 Ri ff nSi`ve■ Re ourcefui n Reliable 10 Proposal for Environmental Services 1rerracon Yorkville Redevelopment■Yorkville, Illinois August 8, 2012 ■Terracon Proposal No. P11120476 The metals portion of the groundwater samples will not be field filtered. Site Specific Evaluation Using the data collected in the sections above, Terracon will perform a Tier 1 evaluation where chemicals which exceed the IEPA Tier 1 TACO objectives are identified. Terracon will also classify the site groundwater as Class I or Class II Groundwater using the procedure developed by the IEPA (IAC 620) combined with a Source Water Assessment Protocol (SWAP)well survey. If necessary, Terracon will then develop Tier 2 site-specific ROs for the site. If the ROs calculated for the site are greater than the concentrations identified for the site Terracon will prepare a combined Updated Comprehensive Site Investigation (CSIR), Remedial Objectives Reports (ROR), and Remedial Action Completion Report (RACK) for the site. These reports will be in suitable format for submission to the IEPA SRP program. Upon client approval, the reports will be submitted to the IEPA along with a DRM-1 Form (SRP Enrollment Form), the enrollment fee, and a DRM-2 Form (Request to Review Technical Reports Form). If site conditions exceed the calculated ROs, Terracon will contact the client to discuss remedial options, if necessary. It is assumed that site characterization required prior to Tier 2 analysis can be completed in the proposed rounds of sampling (one for soil and one for groundwater). 3.0 COMPENSATION Terracon proposes to complete the required scope of work as described herein on a lump sum basis and includes Terracon professional labor costs, travel and direct client expenses required to complete this scope of work using the project assumptions described herein. A summary breakdown of proposed project costs is provided below: ESTIMATED TOTAL PROJECT COST' Phase I ESA $1,950 Supplemental Phase ll* $13,550 SRP Reporting $5,000-9,000 TOTAL $20,500-24,500* *Assumes samples will be analyzed using standard seven-business day laboratory TAT. The (EPA's SRP program is a "pay-for-review" program. There is a $500 enrollment fee the client is responsible to pay and quarterly invoices will be submitted to the remedial applicant (client) for the review services provided by the IEPA. Based on our previous experience, we suggest that the client budget$5,000 for IEPA review and oversight costs, which will be direct billed from the IEPA to the client. Subcontracted services will include a 15%markup. Responsive w Resourceful a Reliable 11 Proposal for Environmental Services Irerracon Yorkville Redevelopment■Yorkville, Illinois August 8, 2012 ■Terracon Proposal No. P11120476 In addition, the IEPA also assesses a $2,500 fee when the NFR letter is issued. Estimated total of $8,000 in IEPA review fees. We anticipate that more than one Terracon invoice will be submitted as various tasks are completed; however, not more frequently than a monthly basis. The fee is valid for 60 days from the date of this proposal. The cost estimate is based on the following assumptions: • Client will provide to Terracon, prior to mobilization, legal right of entry to the site (and other areas if required)to conduct the scope of services. • Client will notify Terracon, prior to mobilization, of any restrictions, special site access requirements, or known potentially hazardous conditions at the site (e.g., hazardous materials or processes, specialized protective equipment requirements, unsound structural conditions, etc.) • Utilities on private land that are not located by public companies will be located by property client/owner/operator. Terracon will not be responsible for underground utilities damages if utilities are not marked correctly. r.,i No additional sampling necessary beyond one round of soil and groundwater described above. Additional sampling may be needed depending on the sampling results. • Existing site monitoring wells are utilized for groundwater samples. If wells are not suitable for sampling a proposal for installation of replacement wells will be submitted to Client. • Work can be performed during normal business hours (Monday through Friday, 7:00 am to 7:00 pm). Traffic control services are not required. The site is readily accessible by truck; Costs associated with post-closure activities such as monitoring well abandonment and recording the NFR letter are not included in this proposal; Waste transportation and disposal of soil cuttings and/or well purged water services is not included in this scope of work. A proposal for investigation derived waste (IDW) characterization and drum disposal will be provided once a draft NFR letter is provided; ReF. onsive■ Resourceful ■ Reliable 12 Proposal for Environmental Services Irerracon Yorkville Redevelopment■Yorkville, Illinois August 8, 2012 ■Terracon Proposal No. P11120476 Site closure can be achieved through institutional controls and existing engineered barriers with no active remediation necessary; Vapor intrusion investigation is not necessary. 4.0 SCHEDULE Terracon is prepared to commence work on this project within 5 business days from the work authorization. The drilling will be scheduled within seven to 10 business days following receipt of written notification to proceed depending on drillers' availability. It is anticipated that the field activities will be completed in two separate one-day mobilizations to the site. The standard analytical turnaround time is seven business days (expedited turnaround is available at an additional charge). The DRAFT written report will be available approximately three weeks following Terracon's receipt of final laboratory analytical report and other necessary information. This written report will reflect final results, findings and recommendations, and, as such, will take precedence over any verbal reports that Terracon personnel may have provided. Terracon notes that, by statute, the IEPA has 90 days to review and comment on combined reports. 5.0 LIMITATIONS Please note that Terracon does not warrant the work of laboratories, regulatory agencies or other third parties supplying information used in the preparation of the report. The proposed services will be performed in accordance with the scope of work agreed with you, our client, as set forth in this proposal and are not intended to be in strict conformance with ASTM International (ASTM) E1903-11. Findings, conclusions and recommendations resulting from these services will be based upon information derived from on-site activities and other services performed under this scope of work; such information is subject to change over time. Certain indicators of the presence of hazardous substances, petroleum products, or other constituents may have been latent, inaccessible, unobservable, nondetectable or not present during these services, and we cannot represent that the site contains no hazardous substances, toxic substances, petroleum products, or other latent conditions beyond those identified during the proposed activities. Subsurface conditions may vary from those encountered at specific borings or wells or during other surveys, tests, assessments, investigations or exploratory services; the data, interpretations, findings and our recommendations are based solely upon data obtained at the time and within the scope of these services. Re: pernsiv a a= esourr,eful ai=lP.liable 13 Proposal for Environmental Services Marmon Yorkville Redevelopment■Yorkville, Illinois August 8, 2012■Terracon Proposal No. P11120476 6.0 GENERAL COMMENTS We have attached an Agreement for Services that is incorporated into this proposal and that you must sign to authorize us to do this work. This proposal is valid for 60 days from the date of this proposal.We appreciate the opportunity to provide this proposal and look forward to working with you on this project. If this proposal meets with your approval, please sign the attached Agreement for Services and return a copy to our office via email to Mr. Matt Weiss at mdweiss(a),terracon.com If you should have any questions or comments regarding this proposal, please contact either of the undersigned. Sincerely, 1rerracon 'A - e—)0--'r Matt Weiss, P.G. Matt Catlin, P.E. Project Manager Senior Principal cc: Ms. Linda Yang, P.G., Terracon Attachment—Agreement for Services Responsive: Resoul-COT LII ■ Reliable 14 lrerracon Reference Number:P11120476 AGREEMENT FOR SERVICES This AGREEMENT is between Engineering Enterprises, Inc. ('Client') and Terracon Consultants, Inc. ("Consultant") for Services to be provided by Consultant for Client on the Former Grainco FS. Kendall CnunS}f_Farrrn 7 B�llfe,�and City Parking Lo n Yarkville It project("Project),as described in the Project Information section of Consultant's Proposal dated August 8, 2012 ('Proposal") unless the Project is otherwise described in Exhibit A to this Agreement(which section or Exhibit is Incorporated into this Agreement), 1. Scope of Services.The scope of Consultant's services is described in the Scope of Services section of the Proposal('Services*),unless Services are otherwise described in Exhibit B to(his Agreement(which section or exhibit is incorporated into this Agreement).Portions of the Services may be subcontracted. Consultant's Services do not include the investigation or detection of, nor do recommendations in Consultant's reports address the presence or prevention of biological pollutants(e.g.,mold,fungi,bacteria,viruses,or their byproducts)or occupant safety issues, such as vulnerability to natural disasters, terrorism, or violence. If Services include purchase of software, Client %will execute a separate software license agreement.Consultant's findings,opinions,and recommendations are based solely upon data and information obtained by and famished to Consultant at the time of the Services. 2. Acceptance/ Termination. Client agrees that execution of this Agreement is a material element of the consideration Consultant requires to execute the Services, and if Services are Initialed by Consultant prior to execution of this Agreement as an accommodation for Client at Client's request, both parties shall consider that commencement of Services constitutes formal acceptance of all terms and conditions of this Agreement. Additional terms and conditions may be added or changed only by written amendment to this Agreement signed by both parties.In the event Client uses a purchase order or other form to administer this Agreement, the use of such Form shall be for convenience purposes only and any additional or conflicting terms It contains are stricken.This Agreement shall not be assigned by either party without prior written consent of the other party. Either party may terminate this Agreement or the Services upon written notice;to the other. In such case, Consultant shall be paid costs incurred and fees eamed to the date of termination plus reasonable costs of closing the project. i 3. Change Orders. Client may request changes to the scope of Services by altering or adding to(lie Services to be performed.If Client so requests, Consultant Wit return to Client a statement(or supplemental proposal) of(he change setting forth an adjustment to the Services and fees for the requested changes. Following Client's review, Client shall provide written acceptance.If Client does not follow these procedures,but instead directs, i authorizes,or permits Consultant to perform changed or additional work,the Services are changed accordingly and Consultant:will be paid for this work I according to the fees stated or its current fee schedule. If project conditions change materially from those observed at the site or described to 0 Consultant at the time of proposal,Consultant is entitled to a change order equitably adjusting its Services and fee. 14. Compensation and Terms of Payment. Client shall pay compensation for the Services performed at the fees stated in the Compensation section of the Proposal unless fees are otherwise slated in Exhibit C to this Agreement(which section or Exhibit is incorporated into this Agreement).If not slated in either,fees will be according to Consultant's current fee schedule.Fee schedules are valid for the calendar year in which they are issued. Consultant may invoice Client at least monthly and payment is due upon receipt of invoice. Client shall notify Consultant in writing, at the address below,within 15 days of the date of the invoice if Client objects to any portion of the charges on the invoice,and shall promptly pay the undisputed portion.Client:shall pay a Finance fee of 1.5%per month,but not exceeding the maximum rate allowed by law,for all unpaid amounts 30 days or older. Client agrees to pay all collection-related costs that Consultant incurs, including attorney fees. Consultant may suspend Services for lack of timely payment. It is the responsibility of Client to determine whether federal, state, or local prevailing wage requirements apply and to notify Consultant if prevailing wages apply. If it is later determined that prevailing wages apply,and Consultant was not previously notified by Client,Client agrees to pay the prevailing wage from that point forward,as well as a retroactive payment adjustment to bring previously paid amounts in line with prevailing wages. Client also agrees to defend, Indemnify, and hold harmless Consultant from any alleged violations made by any governmental agency regulating prevailing wage activity for failing to pay prevailing wages,including the payment of any lines or penalties. S. Third Party Reliance.This Agreement and the Services provided are for Consultant and Client's sole benefit and exclusive use with no third party beneficiaries intended. Reliance upon the Services and any work product Is limited to Client, and is not intended for third parties. For a limited time period not to exceed three months from the date of the report,Consultant will issue additional reports to others agreed upon with Client,however Client understands that such reliance will not be granted until those parties sign and return Consultant's reliance agreement and Consultant receives the agreed-upon reliance fee. 6. LIMITATION OF LIABILITY. CLIENT AND CONSULTANT HAVE EVALUATED THE RISKS AND REWARDS ASSOCIATED WITH THIS PROJECT, INCLUDING CONSULTANT'S FEE RELATIVE TO THE RISKS ASSUMED, AND AGREE TO ALLOCATE CERTAIN OF THE ' ASSOCIATED RISKS. TO THE FULLEST EXTENT PERMITTED BY LAW, THE TOTAL AGGREGATE LIABILITY OF CONSULTANT(AND ITS RELATED CORPORATIONS AND EMPLOYEES) TO CLIENT AND THIRD PARTIES GRANTED RELIANCE IS LIMITED TO THE GREATER OF$25,000 OR CONSULTANT'S FEE,FOR ANY AND ALL INJURIES, DAMAGES, CLAIMS, LOSSES, OR EXPENSES (INCLUDING ATTORNEY AND EXPERT FEES) ARISING OUT OF CONSULTANT'S SERVICES OR THIS AGREEMENT. UPON WRITTEN REQUEST FROM CLIENT, CONSULTANT MAY NEGOTIATE A HIGHER LIMITATION FOR ADDITIONAL CONSIDERATION. THIS LIMITATION SHALL APPLY REGARDLESS OF AVAILABLE INSURANCE COVERAGE, CAUSE(S) OR THE THEORY OF LIABILITY, INCLUDING NEGLIGENCE,INDEMNITY,OR OTHER RECOVERY. THIS LIMITATION SHALL NOT APPLY TO THE EXTENT THE DAMAGE IS PAID UNDER CONSULTANT'S COMMERCIAL GENERAL LIABILITY POLICY. 7. Indemnity/Statute of Limitations.Consultant and Client shall indemnify and hold harmless the other and their respective employees from and . against legal liability for claims,losses, damages, and expenses to the extent such claims,losses,damages,or expenses are legally determined to be caused by their negligent acts,errors,or omissions.In the event such claims,losses,damages,or expenses are legally determined to be caused by the joint or concurrent negligence of Consultant and Client, they shall be borne by each party in proportion to its own negligence under comparative fault principles. Neither party shall have a duty to defend the other party,and no duty to defend is hereby created by this indemnity provision and such duty is explicitly waived under this Agreement Causes of action arising out of Consultant's services or this Agreement regardless of cause(s)or the theory of liability,Including negligence.indemnity or other recovery shall be deemed to have accrued and the applicable statute of limitations shall commence to run not later than the date of Consultant's substantial completion of services on the project. 8. Warranty, Consultant will perform (lie Services in a manner consistent with that level of care and skill ordinarily exercised by members of the profession currently practicing under similar conditions in the same locale.CONSULTANT MAKES NO WARRANTIES OR GUARANTEES,EXPRESS OR IMPLIED, RELATING TO CONSULTANT'S SERVICES AND CONSULTANT DISCLAIMS ANY IMPLIED WARRANTIES OR WARRANTIES IMPOSED BY LAW,INCLUDING WARRANTIES OF MERCHANTABILITY AND FITNESS FOR A PARTICULAR PURPOSE. Page 1 of 2 Rev 8-10 Irerracon 9. insurance. Consultant represents that it now carries,and will continue to carry:(i)workers'compensation insurance in accordance with the laws of the states having jurisdiction over Consultant's employees who are engaged in the Services, and employer's liability Insurance ($1,000,000); (ti) commercial general liability insurance($1,000,000 ooc/$2,000.000 agg);(Ili)automobile liability Insurance($1,000,000 B,I,and P.D.combined single limit); and(Iv)professional liability Insurance($1,000,000 claim f agg).Certificates of insurance will be provided upon request. Client and Consultant shall waive subrogation against the other party on all general liability and property coverage. 10. CONSEQUENTIAL DAMAGES. NEITHER PARTY SHALL BE LIABLE TO THE OTHER FOR LOSS OF PROFITS OR REVENUE; LOSS OF USE OR OPPORTUNITY; LOSS OF GOOD WILL; COST OF SUBSTITUTE FACILITIES, GOODS,OR SERVICES; COST OF CAPITAL; OR FOR ANY SPECIAL,CONSEQUENTIAL,INDIRECT,PUNITIVE,OR EXEMPLARY DAMAGES. i 11. Dispute Resolution. Client shall not be entitled to assert a Claim against Consultant based on any theory of professional negligence unless and until Client has obtained the written opinion from a registered,Independent,and reputable engineer,architect,or geologist that Consultant has violated the standard of care applicable to Consultant's performance of the Services. Client shall provide this opinion to Consultant and the parties shall endeavor to resolve the dispute within 30 days,after which Client may pursue its remedies at law.This Agreement shall be governed by and construed according to Illinois law. 12. Subsurface Explorations.Subsurface conditions throughout the site may vary from those depicted on logs of discrete borings,test pits,or other ` exploratory services.Client understands Consultant's layout of boring and test locations is approximate and that Consultant may deviate a reasonable s distance from those locations. Consultant will take reasonable precautions to reduce damage to the site when performing Services;however,Client accepts that invasive services such as drilling or sampling may damage or alter the site.Site restoration is not provided unless specifically Included In the Services. 13. Testing and Observations.Client understands that testing and observation are discrete sampling procedures,and that such procedures indicate conditions only at the depths,locations,and times the procedures were performed_Consultant will provide test results and opinions based on tests and field observations only for the work tested. Ghent understands that testing and observation are not continuous or exhaustive, and are conducted to reduce-not eliminate-project risk.Client agrees to the level or amount of testing performed and the associated risk, Client Is responsible(even if delegated to contractor)for requesting services,and notifying and scheduling Consultant so Consultant can perform these Services.Consultant Is not responsible for damages caused by services not performed due to a failure to request or schedule Consultant's services. Consultant shall not be responsible for the quality and completeness of Client's contractor's work or their adherence to the project documents,and Consultant's performance of testing and observation services shall not relieve Client's contractor in any way from Its responsibility for defects discovered in its work,or create a warranty or guarantee.Consultant will not supervise or direct the work performed by Client's contractor or its subcontractors and is not responsible for their means and methods. 14. Sample Disposition, Affected Materials,and Indemnity.Samples are consumed in testing or disposed of upon completion of tests(unless stated otherwise In the Services).Client shall furnish or cause to be fumished to Consultant all documents and information known or available to Client that relate to the identity, location, quantity, nature, or characteristic of any hazardous waste, toxic, radioactive,or contaminated materials("Affected Materials") at or near the site, and shall Immediately transmit new, updated, or revised information as it becomes available. Client agrees that Consultant is not responsible for the disposition of Affected Material unless specifically provided in the Services, and that Client is responsible for directing such disposition. In the event that test samples obtained during the performance of Services(t) contain substances hazardous to health, safety, or the environment, or (li) equipment used during the Services cannot reasonably be decontaminated, Client shall sign documentation (if necessary)required to ensure the equipment and/or samples are transported and disposed of properly,and agrees to pay Consultant the fair market value of this equipment and reasonable disposal costs.In no event shall Consultant be required to sign a hazardous waste manifest or take Lille to any I Affected Materials.Client shall have the obligation to make all splll or release notifications to appropriate governmental agencies.The Client agrees that Consultant neither created nor contributed to the Creation or existence of any Affected Materials conditions at the site.Accordingly,Client waives any daim against Consultant and agrees to indemnify and save Consultant,Its agents,employees,and related companies harmless from any claim,ilabilily or defense cost, including allomey and expert fees, for Injury or loss sustained by any party from such exposures allegedly arising uul of Consultant's non•negllgent performance of services hereunder,or for any claims against Consultant as a generator,disposer,or arranger of Affected Materials under federal,slate,or local law or ordinance. 15. Ownership of Documents.Work product, such as reports, logs, data, notes,or calculations, prepared by Consultant shall remain Consultant's property. Proprietary concepts,systems, and Ideas developed during performance of the Services shall remain the sole property of Consultant. Files shall be maintained in general accordance with Censultanrs document retention policies and practices. 16. Utilities. Client shall provide the location and/or arrange for the marking of private utilities and subterranean structures. Consultant shall take reasonable precautions to avoid damage or Injury to subterranean structures or utilities_ Consultant shall not be responsible for damage to subterranean structures or utilities that are not.called to Consultant's attention, are not correctly marked, including by a utility locate service,or are incorrectly shown on the plans furnished to Consultant. 17. Site Access and Safety. Client shall secure all necessary site related approvals, permits, licenses, and Consents necessary to commence and complete the Services and will execute any necessary site access agreement.Consultant will be responsible for supervision and site safety measures for its own employees, but shall not be responsible for the supervision or health and safety precautions for any other parties,including Client,Client's contractors,subcontractors,or other parties present at the site. Consultant: 'f rrocon Consultants, Inc. Client: ey: sl Date: j Z By. — i4 Date: Namerritle: .ti t c,: `.t, ` C•r IZ @ 1 L Vl f it l�.ij N,aarrnefTitle: Address: 135 Ambassador Drive l IXddress: Naperville, Illinois 60540 _ Phone: 630,717.4263 Fax: ^630.357.9489 Phone: Fax: I Reference Number.P11120476 i r r i s Page 2 of 2 Rev.8-10 August21,2012 EXHIBIT 7 ESTIMATE OF LEVEL OF EFFORT AND ASSOCIATED COST PROFESSIONAL ENGINEERING SERVICES - SITE REMEDIATION SERVICES UNITED CITY OF YORKVILLE,IL ENTITY EJiGINEERWG SURVEYING DRAFUNG 010 f . WORK PIIINQFAL SENIOR SENIOR ITEM PERCENT COST WORK PROJECROLE. IN PROJECT PROJECT PROJECT PROJECT PROJECT CAD PROJECT HOUR OF PER REM CHARGE MANAGER ENGINEER MANAGER SURVEYORI TECHNICIAN MANAGER TECHNICIAN ADMIN. SUMM. HOURS ITEM NO. WC3t%ITEM HOURLYRATE $147 1 $142 $117 5147 5171 5102 $147 $111 S7A 1.0 EwxandDGiI an0 Rrc1¢TI PAan M![ 4 T7 ! ! I 1 17 7 3-9% S 2..450 20 Le al Description Development 2 1. 3 130%.S 362 3 Land Title Record Research 21 13.0% S 362 0 5 Conslru[1Jan inA4rin Su610pI1: f - 12 4 - S 231 100% 11174 DIRECTEAPEHSES tAXORSUMMARY PI 7b f 1rpe * 5 ..377 Tipp S"N:h a Rx"im S S Erpenws.a S Sd8 Snp,Tlnxnrtl S 7.iE4 _ Da�1ma E.YK+u�• S._. EARfC'Tp�SESr i 27,7'J6. AdmiMOaweSaatnsr•• 4 23& TOTALLAHOREXPENSSeSa S 3.T74 G\public\Yorkville1201Z,Y0122a-P Site Remedialion(lorrner Gralnco FS,K.ndall County Farm Bureau d City ParWng Lot)\EnglFae Estimate xlsx EMPLOYEE DESIGNATION CLASSIFICATION HOURLY RATE Senior Principal E-4 $171.00 Principal E-3 $167.00 Senior Project Manager E-2 $155.00 Project Manager E-1 $142.00 Senior Project Engineer/Planner/Surveyor II P-6 $130.00 Senior Project Engineer/Planner/Surveyor I P-5 $121.00 Project Engineer/Planner/Surveyor P-4 $111.00 Senior Engineer/Planner/Surveyor P-3 $102.00 Engineer/Planner/Surveyor P-2 $ 93.00 Associate Engineer/Planner/Surveyor P-1 $ 83.00 Senior Project Technician II T-6 $121.00 Senior Project Technician I T-5 $111.00 Project Technician T-4 $102.00 Senior Technician T-3 $ 93.00 Technician T-2 $ 83.00 Associate Technician T-1 $ 74.00 Administrative Assistant A-3 $ 78.00 CREW RATES,VEHICLES AND REPROGRAPHICS 1 Man Field Crew with Standard Survey Equipment $133.00 2 Man Field Crew with Standard Survey Equipment $207.00 1 Man Field Crew with RTS or GPS* $164.00 2 Man Field Crew with RTS or GPS* $238.00 Vehicle for Construction Observation $15.00 In-House Scanning and Reproduction $0.25/Sq.Ft.(Black&White) $1.00/Sq.Ft.(Color) *RTS=Robotic Total Station/GPS=Global Positioning System 52 Wheeler '• • Sugar Grove, 60554 1)466-6700 • / 466-6701 -• • W1 0 Memorandum ¢ To: City Council �sr `-� teas From: Bart Olson, City Administrator rP■ �'' .: CC: . -. p Date: August 8, 2012 Subject: Downtown Brownfield Study LE Summary Consideration of a Phase III brownfields study agreement, for purposes of receiving no- further-remediation (NFR) letters or remediation options on the FS property, Farm Bureau Property, and municipal parking lot in the downtown. BaekEzround In 2004,the City Council received a grant from the Illinois EPA to study a potential brownfield in the downtown. The EPA describes a brownfield as: [R]eal property, the expansion, redevelopment, or reuse of which may be complicated by the presence or potential presence of a hazardous substance,pollutant, or contaminant. Cleaning up and reinvesting in these properties protects the environment, reduces blight, and takes development pressures off greenspaces and working lands.' In this case,the City's downtown parking lot east of the buildings that front the east side of Route 47 had long been rumored to be contaminated from uses on and adjacent to the property. The Kendall County Farm Bureau building had a fueling station and the FS property had seen a variety of agricultural and industrial uses in the past several decades. The ongoing industrial use of these properties resulted in some contamination of all three properties, as described in the attached phase 11 engineering report. At the end of the phase II engineering report,the City's consultant had theorized that it may be possible to build on any of the properties by containing the contamination on site utilizing various engineering and construction techniques. Another option for site remediation included an active cleanup (which would have been prohibitively expensive for the level of contamination observed). Formal discussion of those options would require a phase III brownfield study, which would then be used to petition the IEPA for an NFR letter for each of the property owners. The phase I1 engineering report had a $90,000 price tag, of which 70%was paid by an IEPA grant and 30% of which was paid by the City. The City applied for the IEPA grant, administered the grant, and produced the final report through a consultant. At the end of the litto://ww�v.epa.gov%brownfields/ phase II report, the City, the Kendall County Farm Bureau, and Grainco FS discussed how to proceed with and fund a phase III report. At the time of the discussion on the funding of the phase III report(2005-2006),the City was in the middle of setting up the downtown TIF. Thus,the two options discussed by senior staff,the Kendall County Farm Bureau and Grainco FS was that the phase III report would be funded through a combination of IEPA grants, City funds, and downtown TIF funds. Once the report was completed any cleanup required on any property would be borne solely by the individual property owner. For a variety of reasons, including the economic downturn, the City, Farm Bureau and FS never proceeded with the phase III brownfield report. Current proposal Imperial Investments now owns the FS property and would like to proceed with development of the property,pending successful environmental remediation of the brownfield. Since a large portion of the contaminated area was the City's parking lot, and the downtown TIF is now activated and has available funds, this is a good opportunity to complete the phase III brownfield report and clear up the environmental issues on one public property and two private properties. Staff is currently reviewing engineering agreement proposals from various EEI subconsultants, and will be prepared to bring a final agreement to the August 28th City Council meeting, if City Council gives us direction to proceed with pursuing the phase III study. The end result of the study would be NFRs for the various properties, or clear direction on what must be done to the property to receive an NFR. Given the City's past history of funding this type of study, and the availability of TIF funds, we do recommend that the City cover the entire cost of the phase III study. We expect the final cost of the study to be between $30,000 and $50,000. Recommendation Staff seeks direction to continue pursuing a phase III brownfield study for the City parking lot property, FS property, and Farm Bureau property, to be funded by downtown TIF funds. 1171 rz ZZA-0 r5. ,� REPORT OF FINDINGS INITIAL PHASE II SITE INVESTIGATION Project Name: Grainco FS Municipal Parking Lot 123 East Van Emmon Street SE Corner Rte 47 & Hydraulic Ave. Yorkville,Illinois Yorkville, Illinois Kendall County Farm Bureau III East Van Emmon Street Yorkville, Illinois Prepared For: The United City of Yorkville 800 Game Farm Road Yorkville, Illinois Prepared By: Civil & Environmental Consultants, Inc. 3041 Woodcreek Drive, Suite 210 Downers Grove, IL 60515 CEC Project No. 050-224 October 2005 Civil & Environmental Consultants, Inc g'pica .l 3041 Woodcreek Drive, Suite 210 - Downers Grove, Illinois 60515 Phone 630/963-6026 - Fax 630/963-6027 -Toll Free 877/963-6026 • E-mail chicago@cecinc.com :-Cincinnali Colunibits Export Indianapolis Nashville Pittsburgh St. Louis R Corporate Web Site http:1/www.cecinc.cort Executive Summary i a EXECUTIVE SUMMARY f: Civil & Environmental Consultants, Inc. (CEC) has prepared this Initial Phase II Site Investigation for the three properties identified as: 1) Grainco FS, 123 East Van Emmons Street; 2) the Municipal Parking Lot, located to the southeast of the Route 47 and Hydraulic Avenue intersection; and, 3) the Kendall County Farm Bureau, 111 East Van Emmons Street, in r. ' Yorkville, Kendall County, Illinois. Where appropriate, these three contiguous properties shall 'c be referred to as "the Site." The Site location is shown in Figure 1. The Site Investigation activities were performed in May and June 2005. CEC completed a total w of seventeen soil borings across the Site. All borings were completed to the top of the weathered s> '= bedrock surface, ranging in depth from 3.5 ft. below ground surface (bgs) to 11 ft. bgs, with an k . average depth of 7.5 ft. bgs. In addition to the seventeen soil borings, a temporary piezometer was set in the underlying bedrock. The locations of the borings and piezometer are shown in Figure 2. The soil borings were advanced using a truck-mounted direct push GeoprobeTM rig. The soils were continuously sampled using a 4-foot long Macrocore TM sampler. The soil samples were logged in accordance with the Unified Soil Classification System (USCS) and screened with a �r calibrated photoionization detector (PID) with a 10.6 eV lamp to determine the potential presence of volatile organic compounds (VOCs). The soils were screened for visual signs of contamination or unusual odors. The additional boring advanced into the bedrock was drilled t using a truck mounted hollow stem auger rig with NX- wireline rock coring capabilities. Boring logs are presented in Appendix A. One representative sample was collected from each borehole from a depth most likely to contain t. potential contamination and submitted for laboratory analysis. The analytical results of these samples are presented Appendix B. x;. �r. } n, ES-1 f f �k Y .i~ sari Executive Szrn he results of this investigation indicate that the Site soils are approximately 3 to 1I feet thick at ahe Site and no groundwater was observed in the soils overlying the bedrock. The limestone and -;k14L dolomitic bedrock is heavily weathered at its interface with overlying soils. No groundwater was encountered during the soil investigation. Based on weathering characteristics of the materials observed and former reports by Terracon, it is believed that groundwater has existed at least seasonally in the unconsolidated sediments. The water level was found approximately 12 feet below grade at an approximate elevation of 575 msl in the Ytemporary bedrock piezometer situated in the central portion of the Site. - k A review of the analytical laboratory reports for soil samples collected at the Site during CEC's Initial Phase 11 Site Investigation indicates that no VOCs, herbicides, PCBs or nitrates were detected above TACO Residential or Industrial/Commercial Soil SROs. There were detections of ethylbenzene and total xylenes above reporting limits at GM 0, GP-15,GP-16 and GP-17. a Vie: Nitrates were reported in samples for GP-07, GP-08 and GP-09 (the only three locations tested). TCLP nitrate levels for these three samples were reported at or above detection limits but below the Soil Component of the Groundwater Ingestion Exposure Route for Class I Groundwater. The 6ti Nitrate levels were found to exceed the SROs and GROs by Terracon near these boring locations. The results of the nitrate testing are summarized and presented in Table 2. SVOCs were detected in samples collected from four soil borings: GP-11, GP-15, GP-16 and t GP-17. No SVOCs were detected in any of the other borings other than the four indicated above. The results are discussed in the following paragraph and are summarized and presented in Table 3. w� A wide range of fuel-related components were present above detection limits in soil boring GP- `' ' 11. Residential Ingestion SROs and the Soil Component of the Groundwater Ingestion Exposure Route for Class I Groundwater were exceeded in GP-11 for benzo(a)anthracene,benzo(a)pyrene, benzo(k)floranthene, dibenzo(a,h)anthracene and ideno(1,2,3-cd)pyrene. ES-2 Executive Sum mRiy The Soil Component of the Groundwater Ingestion Exposure Route for Class I Groundwater SRO was exceeded for 2-methy1naphthalene at GP-11, GP-15 and GP-17. The Industrial/Commercial Construction Worker Inhalation SRO was exceeded for naphthalene at GP-11, GP-15 and GP-17. No SVOCs exceeded the SROs in GP-16. The sources) of the contaminants at GP-11 may be related to either the former fuel oil UST on the Farm Bureau property or the LUSTS or other activities at the former service station on the IGrainco FS property. The fuel-related contamination at the other locations is likely related to the I LUSTS or other activities at the former service station. l Tests for Total RCRA Metals indicates that TACO Background Values for Concentrations of Inorganic Chemicals in Counties Outside Metropolitan Statistical Area were exceeded at multiple locations for the following metals: Arsenic, barium, cadmium, chromium, lead, mercury, and silver. With the exception of lead, none of the Residential or Industrial/Cornmercial SROs are exceeded 1 in any of the soil samples collected. Lead exceeded the Residential and Industrial/Commercial SROs at GP-01. Taking the range of on-Site soil pH into consideration, none of the total RCRA metals except lead and possibly chromium exceeded the TACO pH Specific Soil Remediation Objectives of the Groundwater Ingestion Exposure Route. When the results of the TCLP and SPLC testing for metals are taken into consideration at seven locations at the Site, the Component of the Groundwater Ingestion Exposure Route for Class I Groundwater SRO was exceeded for lead at three of those locations. Lead may be leachable at other locations where the samples were not tested for TCLP or SPLP. ES-3 Executive Sunrnia?a, The potential source of the widespread elevated lead values, particularly on the Municipal Parking Lot property, is currently unknown. There are no readily apparent lead sources - identified during the on-Site investigations. The results of the total chromium and pH testing may indicate pH Specific Soil Remediation Objectives of the Groundwater Ingestion Exposure Route is exceeded at GP-05, GP-07 and GP- 09. For this SRO to be exceeded, most or all of the chromium detected would have to be hexavalent chromium, which is unlikely. There were no detections of VOCs or SVOCS in the screening sample collected from the temporary bedrock piezometer. However, it should be noted that the screened portion of the piezometer does not extend across the water table and may not reflect the water table conditions, which may potentially include dissolved contamination or floating separate-phase product. It is recommended that additional subsurface work be performed at the Site to further delineate the lateral and vertical extent of contaminants found during this investigation and previous studies on the Grainco FS property by Terracon. We recommend the additional work would ' include 25 soil borings with associated sampling and analytical testing. The locations of the proposed soil borings are presented in Figure 3. ES-4 ' = tom'*---.`' .;. �.'1 t' t.-• •.•r.'r -_.-'[ - "-'-�i ]I• Par -{ - IP E35 15}`• —`—. ��.� .'„ f��:`s I! q � � 77 r1 � " •'��"S� •, l��l�= .1, �.� �'�[[✓j.�t �� LIJJ r 1 :•��' -- ��i� ;,r' .�, �:1 � l•---�„r�`� J �_�1 .•. r lfl- X6:1 II1��9V•e ,� r ,G{I� f 1� '� l�jlj r= j{I {• ' jss"�.f s �1 "".'*`T ��f�� l`'y1 ,��.1. �� 1 L�.—�7� y' ` 1.F. �1�•iR' 1 it ,-11y '. J a' 11Tie is;l�li` � N Lb r Adapted from the 1993 Yorkville, Illinois Scale — 1:1,000 7.5 minute Quadrangle Map Figure I CIVIL &ENVIRONMENTAL CONSULTANTS Site Location Map 3041 Woodcrmk Drive, Suite 210 Yorkville, Illinois � Downers Grove, Illinois ,SAD Co. Reviewed By: Agenda Item Number i d01% Legal ❑ NB #6 Finance ❑ EST. 1836 Engineer ❑ - City Administrator ❑ Tracking Number "- Human Resources ❑ "$ �© Community Development ❑❑ PW 2013-06 Police ALE �► � Public Works 0 Parks and Recreation ❑ Agenda Item Summary Memo Title: Infrastructure Costs Meeting and Date: Public Works—February 19, 2013 Synopsis: The Public Works Committee requested staff to look at the costs for infrastructure to go along with the road study. Council Action Previously Taken: Date of Action: Action Taken: Item Number: Type of Vote Required: Council Action Requested: Submitted by: Eric Dhuse Public Works Name Department Agenda Item Notes: 1 I o� Memorandum To : Public Works Committee EST , 1836 From : Eric Dhuse, Director of Public Works �� r .� CC : Bait Olson, Administrator O� -° :::_ January 23 Date: Y� O y , 2013 Subject : infrastructure costs <kE i Committee members, During the road study process staff was asked to look into the additional costs to replace Infrastructure such as water main, sanitary and storm sewers and sidewalk. I have been working with EEI to come up with estimates for each of the projects that are in the first year of the 5 year program. Please find the estimates attached with a very brief description of the infrastructure that needs to be replaced. I i Please find below a more detailed description of each of the projects . Adrian St. " Blaine to West Washington. I • This subdivision was constructed between 1957- 1961 as part of Fourmont' s and Fourmont' s second addition -to Yorkville. Currently there is a 6" cast iron water main which is at the end of its estimated useful life span of 35 -40 years. The estimated useful life span of service lines is 30-50 years, so the current services are at the end of their life span as well. This also includes abandoning a water main that currently runs in the side yards of houses that connects Adrian street water main to the Main St. water main and replacing it with a main that extends from the current location to Blaine St. • The sanitary sewer is currently S " clay pipe which was called out on the 2007 YBSD INI study as a main that needed to be lined . At the same we would line all of the existing services as well. i �I I Center Parkway - from West Countryside Parkway to West Kendall Drive • This was built as part of the Countryside Center subdivision in approximately 1973 - 1974 . + Currently there is an 8" cast iron water main that has had many breaks throughout the years of service and needs to be replaced. • There are no sanitary or storm issues that need to be addressed at this time. • I would estimate that between 500 -600 linear feet of sidewalk will need to be replaced. i i Heustis Street - from E. Fox St to E. Orange St. j i • This was platted as pant of Hopkins Addition to Yorkville in 1887 . The earliest I can find I that water main plans are from 1909 and I can not find any plans that show any replacement. That means that the water main has been in continuous service for 104 years. It is time to replace it and the services that are attached to it. • The sanitary sewer was identified in the YBSD INI study to be lined and the services reinforced . • The sidewalk will be replaced for the entire length of the project. In order to do this, we will have to remove parkway trees to be able to move the sidewalk onto public property from private property and to accommodate the widening of the roadway which is currently and average of 16 ' wide. i i Jackson St - From Bristol Ave. to Freemont St. j • This is a very straightforward street rehabilitation project. The only additional work would be 550 linear feet of sidewalk on the north side of the street. Morgan St. - from W. Fox St. to Dolph St. • Platted as Part of Atlee, Atlee II, and Fourmonts subdivisions between 1961 - 1967. i • Water main is currently 6" cast iron pipe and should be replaced along with the services . • Sanitary main was identified on the YBSD INI study to be lined. The services should be lined at the same time. i i i i i i i Conover Ct. South " from Strawberry to South end • Flatted as pant of Countryside Center and constructed ui 1973 - 1974. • There have been many breaks on all water mains in Countryside, all water main should be replaced . j • Approximately 75400 linear feet of sidewalk maybe replaced . i Tower Lane - from Somonauk St. to North end No additional infrastructure work needed. I I would ask that this be placed on the February 19th public works committee meeting for discussion. i i i I I I i i I i I i I i I i I� I ADRIAN STREET j From Blaine St. to W. Washington St. SIZE/ LENGTH WIDTH COST Street Costs Mill 3", pave 3.5" 1210 24 $ 133,26133 I Water Costs Main installed in 1957-1961 , replace all main and services to b-box 1180 8 $2241200.00 i Sewer Costs Main installed in 1957-1961 , line entire main and services to ROW 960 8 $281800,00 Sewer service lining @ $4000 per service x 20 services $803000.00 Storm Sewer $0.00 Sidewalk Completed in safe routes to school program $0600 MISC. Shoulder grading and landscape to improve drainage 2000 10 $ 1 , 377.41 $467163814 I CENTER PARKWAY i From W. Countryside Prky. To West Kendall Dr. SIZE/ LENGTH WIDTH COST Street Costs Mill 3", pave 3.5" 2146 26 $228, 289 I Water Costs installed 1973, cast iron, many breaks, replace all 2150 8 $408,500.00 Sewer Costs $0. 00 i Storm Sewer $0.00 no replacement needed Sidewalk 10% of overall length of project 430 4 $101320. 00 Misc. $647110933 I i HEUSTIS ST From East Orange St. To East Fox St. SIZE/ LENGTH WIDTH COST Street Costs Mill 3", pave 3.5" 722 16 $53, 909 Water Costs 700 8 $ 133,000.00 Sewer Costs j 300 8 $9,000600 Storm Sewer $0. 00 Sidewalk 1444 4 $34 , 656. 00 j Misc, tree rem/repl, landscaping 1444 8 $ 15, 000. 00 $245,565.33 i 'i JACKSON ST, From Bristol Ave. to Freemont St. SIZE/ LENGTH WIDTH COST Street Costs Mill 3"i pave 3. 5" 768 16 $57,344 Water Costs main installed in 1990, no replacement necessary $0. 00 Sewer Costs no repairs needed at this time $0,00 Storm Sewer $0.00 none needed at this time Sidewalk construct sidewalk on north side 550 5 $ 16,500. 00 Misc, landscape sidewalk installation area $2 , 000.00 $75,844.00 i i i i MORGAN ST. West Fox St. to Dolph St SIZE/ LENGTH WIDTH COST Street Costs Mill 3 , pave 3.5" 1047 16 $78, 176 Water Costs main installed between 1957-1961 replace all 981 8 $ 186,390. 00 Sewer Costs main installed between 1957-1961 VCR line all including services 538 8 $ 16, 140.00 Sewer service lining @ $4000 per service x 12 services $36,000 .00 Storm Sewer $0.00 none needed at this time Sidewalk installation in SRTS program $0. 00 Mi5C. li $0.00 $3161706.00 i CONOVER CT. SOUTH i Conover Ct. North to South End SIZE/ LENGTH WIDTH COST Street Costs Mill 311 , pave 3. 5" 328 24 $32,208 Water Costs installed 1973, cast iron , many breaks, replace all 670 8 $127 , 300400 Sewer Costs 280 8 $53,200600 Storm Sewer $0. 00 iSidewalk 75 4 $ 1 , 800. 00 Misc. $0.00 $214,508.29 i I I I I TOWER LANE . Somonauk St. to North End SIZE/ LENGTH WIDTH COST Street Costs Mill 311, pave 3.5" 380 24 $42,560 Water Costs None $0. 00 Sewer Costs None $0. 00 I Storm Sewer $0. 00 None Sidewalk None $0.00 i Mlsc . Drainage swale and Gravel Shoulder $7,500. 00 $50,060.00 TOTALS Street Costs $626,748 Water Costs $ 1 ,079,390. 00 Sewer Costs $223, 140. 00 Storm Sewer $0. 00 i Sidewalk $63,276. 00 Misc. $26,877.41 $2,017,432 i A. D CO. Reviewed By: Agenda Item Number .�� 0�[+ Legal ❑ NB #7 Finance ❑ EST. 1836 Engineer 0 ~=� City Administrator Tracking Number d �I Human Resources ❑ 'f► 2Q Community Development ❑ PW 2013-07 '+ Police F-1 CLE ti�'� Public Works ❑ Parks and Recreation ❑ Agenda Item Summary Memo Title: Old Jail Parking Lot Redesign Meeting and Date: PW Committee—February 19, 2013 Synopsis: Project Update Council Action Previously Taken: Date of Action: Action Taken: Item Number: Type of Vote Required: Council Action Requested: None Submitted by: Brad Sanderson Engineering Name Department Agenda Item Notes: D Cll o Memorandum S : " To: Bart Olson, City Administrator EST. 1Z _ leas From: Brad Sanderson, EEI {O L `` CC: Eric Dhuse, Director of Public Works p Krysti Barksdale-Noble, Community Dev. Dir. <LECo� ,Z Lisa Pickering, Deputy City Clerk Date: February 13, 2013 Subject: Route 47 Parking Lot The purpose of this memo is to provide an update on the project. If you may recall, the City and IDOT entered into an agreement regarding the replacement of 20 downtown parking stalls due to the Route 47 construction. The agreement calls for funding to be capped at$643,000 for the project. The current planned location for the parking lot is at the southeast corner of Main and Van Emmon Streets. A draft of the current site plan is attached for your information. In order to stay within the project budget, there are several items that at one time were under consideration that are now recommended to be removed from the project and/or modified. Generally, they are as follows: • Permeable paver parking lot o Now proposed as asphalt • Retaining wall selection o Lower cost alternative selected • Curb, gutter& sidewalk along Main Street ► Removed due to cost considerations With the above noted changes, we are anticipating the cost of the project to be closer to the budgeted amount. An engineer's estimate will be generated with the completion of the plans. As far as the remaining work items go, the proposed schedule is as follows: • 95% Complete Plans and Specs—Submittal to Agencies March 1 • Complete Easement Acquisition April I • Bid Letting June 1 • Construction Complete November 1 The City/State agreement requires that the project be let by July 1, 2013. If you have any questions or require additional information,please let us know. I I I EXIST. SAN MH I N RIM = 605.23 INV = ___ __ S FUTURE 12" STORM INV = ___ __ SE SEWER CONNECTION FROM IDOT (BY OTHERS) VALVE BOX a. ° ° ° q - a -- - - - - - I RIM = 604.10 I a ° ° - - - - ° 0 20' 40' VALVE VAULT RIM = 604.70 SCALE FEET 3 1 1 1 — EXPLORATORY EXCAVATION ® M M REQUIRED TO DETERMINE THE LOCATION, SIZE AND DEPTH - - - - OF THE SANITARY SEWER VA N ST - - - - _ � CURB INSTALLED ° ELOCATED SIGN - BY OTHERS (IDOT) FIRE HYDRANT B-6.12 CONCRETE w w CURB AND GUTTE ELEV = 607.3 6 C.C.. CARRIAGE c c c F w � � �WAL 1,300 SF 2❑ RETAINING WALL w RELOCATED SIGN SEWER STRUCTURES ° A .t - _ = - _ - _ - - FILL STAIR 6" DEPTH DRA;l�S .d - N - - I T WITH CONCRE E AN MANHOLE 1 S N 0 1 p V. • O 5 P.C.C.� - ° _ ° © a TYPE 1, 4 DIA. SIDEWALK,I T - - - - - - - _ a W/ TYPE 1 FRAME & CONCRETE STAIR, 6.79" RISE, 11" RUN, 01 6' P.C.C. CARRIAGE CLOSED LID "SANITARY" 55 SF I 7 STEPS, COMPLETE WITH STEEL NOSING CON�RETE LANDING WALK, 464 SF P.C.C. SIDEWALK RIM = 612.9± (MATCH EX. GRADE) s.2� AND NON-SLIP CONCRETE SURFACE (5' � 5')0 I (VARIABLE WIDTH) CONNECTION TO ° - 1a"� INV = TBD BY EXPLORATORY r -r- �--- ---- - ------------- EXISTING SIDEWALK EXCAVATION (S, SE & N) —1 — . 4 �8" SANITARY o s 1 : �I` 15 TEMPORARY GRADING AND 2O SAN MANHOLE N0. 2 o 5 _ I SEWER CONSTRUCTION EASEMENT I TYPE 1, 4 DIA. W/ TYPE 1 FRAME & 91 I CLOSED LID ("SANITARY") RIM = ._± (MATCH EX. GRADE) LOT �`' I — — INV = --- - W 4 I I INV = _ E e N — — — — — • — 3O SAN MANHOLE NO. 3 ASPHALT PAVING I I TYPE 1, 4' DIA. TAPER CURB TO I I 15 DRAINAGE AND UTILITY I MATCH EXISTINGI I �h LOT �s I EASEMENT AND TEMPORARY W/ TYPE 1 FRAME & I CLOSED LID ("SANITARY") GRADE I 3 - CONSTRUCTION EASEME T I RIM = INV = _ E In - 91 to I I INV = _ NW a I EXPLORATORY EXCAVATION REQUIRED TO DETERMINE THE INTERSECTION AND DEPTH OF THE TWO (2) SEWER SERVICES ° x I SCHEDULE OF STORM f CLEANOUT I EXISTING RETAINING WALL I SEWER STRUCTURES ° ° 52' (BRACE AS REQUIRED) co x x x x I 1❑ STORM INLET NO. 1 TYPE -, 2' DIA. — - - - - - - - - I- - - - - I- - - _ W/ TYPE3FRAME & GRATE ° N N INV RIM V = 608 18,(12" ELEVATION) ° CONNECT TO EXPLORATORY EXCAVATION EXISTING SANITAR TEMPORARY CONSTRUCTION I EASEMENT STORM STORM INLET NO. 2 REQUIRED TO DETERMINE a SEWER SERVIC LOT TYPE -, 2' DIA. THE LOCATION, SIZE AND o o FENCE I W/ TYPE _ FRAME & GRATE DEPTH OF THE SANITARY CS 2 '� (SEE NOTE 1) I I RIM = 603.08 (T/C ELEVATION) SEWER SERVICE INV = _ S e 8 I I INV = _ N PROPOSED RETAINING WALL ° (PISA 2 BY UNILOCK) ° I NOTES: EXISTING B-BOX I I 1. THE FENCE ADJACENT TO THE RETAINING WALL o SHALL BE IMPERIAL FENCE - STYLED MODIFIED ° I � a I I LOT (BLACK) AS MANUFACTURED BY MASTER HALCO. ' SAWCUT EXISTING CONCRETE SIDEWALK I 2. FOR BIDDING PURPOSES, ASSUME THE 5' P.C.C. MAXIMUM DEPTH OF THE EXISTING SANITARY ° 3' CARRIAGE I I SEWER AND/OR SERVICES IS < 8 FEET. M I DEPRES ED WALK N B-6.12 CONCRETE CURB -- ------- -- - 15' PUBLIC ACCESS I I 3. THE CONCRETE STEPS, LANDINGS AND CURB AND GUTTER I sz'.:. :. ` Y:.� u;' EASEMENT (P.A.E.) HANDRAILS ARE TO BE BID AS DESIGN-BUILD. THE CONTRACTOR IS RESPONSIBLE FOR BOTH E �J el. : 5' P.C.C. SIDEWALK, THE DESIGN AND CONSTRUCTION OF THE 607 SF CONCRETE STEPS, LANDINGS AND HANDRAILS '�s• Roio .00 - - - - - - - - I - - COMPATIBLE WITH THE INTENT SHOWN ON THESE o o ° ° - - DRAWINGS. SHOP DRAWINGS SHALL BE PROVIDED w TO ENGINEERING ENTERPRISES, INC., AND THE UNITED CITY OF YORKVILLE FOR REVIEW. SHOP ° ~ 15' P. 12.5' P.A.E. DRAWINGS SHALL BE SIGNED BY A LICENSED CD C STRUCTURAL ENGINEER IN THE STATE OF a o - - _ _ _ ILLINOIS. THE DESIGN OF THE STEPS, LANDINGS o a EXIST. SAN MH SON- � - SET- - - - - - - AND HANDRAILS SHALL BE CONSIDERED i RIM = 636.17 - - INCIDENTAL TO THE CONTRACT. w a INV = ___ __ N ® Q m z 00 z m M FUTURE BIKE RACK o (BY OTHERS) °o N COPYRIGHT © 2013 ENGINEERING ENTERPRISES, INC. j Engineering Enterprises, Inc. UNITED CITY OF YORKVILLE ROUTE 47 OFF-STREET GEOMETRIC AND DATE: DECEMBER 2012 CONSULTING ENGINEERS PROJECT N0: Y01001 co 52 Wheeler Road 800 GAME FARM ROAD PARKING IMPROVEMENTS UTILITY PLAN FILE: Y01001 —GEOMETRIC Sugar Grove, Illinois 60554 YORK VI LLE ILLINOIS 60560 �[ 0 FL 630.466.6700 / www.eeiweb.com N0. DATE REVISIONS SHEET OF /� 1► ! Ln FO u C- Cu Ln ro IL 1 411, ♦i 1111 Y" r �� ai Y •+,+*... Y ''titi 1 '— '• `y 4 tip. Pr+adact: Pisa2` Location: Mµidletnv+n NBWYOrk +! Project: Middletown Honda , Design: Eustance&fforovAtz.PE A ` Ul i W ti Li r1 I o LL U4 PAt 4 L •,:,dti'" 1. ..'f};. t 1.. 4V A,.. '. s 5 �S Vii t*MwM1 4l�kl Pik, r AL 41 _ r a 1 M1•Y Alm, t.1.j:',^,r:7�, • + .74 _ `+^Alm,=��^y�+,t,'• Kati-3 >� t� c��;�• r,a Praduot: SlenaSfoae• Location: Glsvaiand,Dhio Project: Wegern RnSCrve Bank Design: Risi5tone Systems " ``� = 1 73