Library Minutes 2013 02-04-13 Trivia Committee 1
APPROVED 2/11/13
Yorkville Public Library
Trivia Night Committee Meeting
Monday, February 4, 2013, 6pm
902 Game Farm Road – Board Room
The meeting was called to order at 6:00pm by Chairperson Jo Ann Gryder.
Roll Call
Jo Ann Gryder, Chairperson
Barb Johnson
Marlys Young
Others Present none
Recognition of Visitors – none
Public Comment – None
Minutes
The January 22, 2013 minutes were approved as read.
Business
Trivia Night
Barb reported that the Mayor consented to issue a temporary liquor license. She will
present the raffle idea to him after the committee has more specific details. She also said
Fox Valley Trading Co. agreed to print sponsor banners for $15 each. Wording on the
banner was discussed and the verbage suggested was: “Proud Sponsor of Yorkville
Public Library” and the business name with logo. A banner would be displayed for any
sponsor donating $100. Any business contributing $10 would receive a mention.
At the next committee meeting, the committee will again discuss the letter that Judy
drafted to be sent to potential sponsors. The tax ID number is still needed.
The name of the event and raffle was discussed. The event name chosen was “B.Y.O.B
(Bring Your Own Brain) Trivia Night” and the raffle will be called “Brains + Bucks =
Books”. Marlys will have a bookmark and logo designed inside of a book symbol. An
invitation design will be used for a “save the date” type publicity. A suggestion was also
made to ask local banks to include the bookmarks in money envelopes and display at
local coffee shops.
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Barb has ticket stubs that can be used for the event.
Jo Ann will ask Michelle Pfister about establishing an informational link on the website
and a library phone number to call for details. Info will eventually be placed on the foyer
TV and display case (case available March 15th) and on Facebook. It was also suggested
to allow ticket sales on the website as well.
Marlys has the labels completed for mailing the letters and she has obtained donated
prizes for the rounds of trivia. She also stated that Judy had provided the email addresses
for the local media when the publicity is ready to be sent.
The potential business sponsors were discussed. It was decided that Jo Ann and Barb
will meet with a Cobblestone representative possibly on Wednesday (February 6) to
discuss a possible partnership. Rosati’s and Upper Crust Catering were also discussed as
possible partners. Finger foods are recommended and Trustee Board members will be
asked for food donations.
Committee assignments:
Barb: check on additional tables, Jo Ann & Barb to meet with possible food sponsor
Jo Ann: check with Michelle about website link & library phone number
Marlys: design the raffle & event logos and a “save the date” type publicity piece
The committee will meet again on Monday, February 4th at 6:30pm. The meeting was
adjourned at 6:40pm.
Minutes by Marlys Young