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Park Board Packet 2013 03-14-13 Yorkville Parks & Recreation Department Administration Office - REC Center 202 E Countryside Parkway Yorkville, IL 60560 630-553-4357 Park Board Meeting Agenda City Hall Conference Room 800 Game Farm Road 6:00 p.m. March 14, 2013 Call to Order: Roll Call: Debbie Horaz, Kelly Sedgwick, Seaver Tarulis,Amy Cesich, Mark Dilday, Dan Lane, Matt Konecki Introduction of Guests, City Officials and Staff: Interim Director of Parks and Recreation—Laura Schraw, Superintendent of Recreation—Tim Evans, Superintendent of Parks—Scott Sleezer, City Council Liaison to Park Board—Ken Koch,Ward 1 Alderman Public Comment: Presentations: Approval of Minutes: Park Board 2-21-13* Park Board 2-28-13* Bills Review: Bill list 3-14-13* Park Board Budget Report—January 2012 Park Board Budget Report—January 2013 Old Business: Strategic Planning* Baseball Field Use Discussion New Business: Mower Trade-in* Reports: Additional Business: Adjournment: Next meeting: March 28, 2013 @ 5:30pm *Items needing Board approval or recommendation Yorkville Parks and Recreation Department River City Roasters Hydraulic Ave. February 21, 2013 at 6:00 p.m. Call to Order: Deb Horaz called the meeting to order at 6:00 p.m. Roll Call: Deb Horaz—yes; Kelly Sedgwick—yes; Seaver Tarulis—yes; Mark Dilday—yes;Amy Cesich—yes; Dan Lane—yes; Matt Konecki—no. Introduction of City Officials and Staff: Tim Evans— Superintendent of Recreation Scott Sleezer—Superintendent of Parks Other Guests: None. Public Comment: None. Presentations: None. Approvals of Minutes: The minutes from the January 10, 2013 meeting were approved. Motion made by Mark Dilday and seconded by Seaver Tarulis. The minutes from the January 24, 2013 meeting were approved. Motion made by Seaver Tarulis and seconded by Kelly Sedgwick. Bills Review: The bills list from February 14, 2013 was approved. Motion made by Seaver Tarulis and seconded by Kelly Sedgwick. Park Board Budget Reports from December 2011 and December 2012 were reviewed as a comparison for informational purposes. There was a discussion about vehicles/trucks and holding out for the next two to three years due to budget reasons. Scott stated that his department is planning on purchasing a new mower. Old Business: Riverfront Business Lease Extension for Geneva Kayak- Deb said that they are changing their sign to Yorkville Outdoor Recreation Center and she thinks it will be to their benefit and best for everyone. The lease was approved unanimously. Motion made by Dan Lane and seconded by Mark Dilday. Park District Information—This is an informational item for the park board about creating a park district. Baseball Field Discussion - This item was tabled until the next full Park Board Meeting. New Business: FY2014 Budget—Tim said in the Recreation budget there will be a carry over from the Rec Center- the taxes from this year and some of this will be negotiated. Tim said in the Recreation budget they lowered the number of part-time employees and lowered several line items by using Ryan and John more. Tim said their roles will change dramatically. The Recreation Department will not have to pay kids to do the concessions etc. Scott said in the parks there was not a great deal of changes. Scott said that he and Laura went through land cash to see what the city is obligated to do in the next few years. Certain parks need to begin development within a certain time frame. Scott said the city is working with Grande Reserve on park sites. Deb Horaz asked when the city will hear on Riverfront. Scott said the city is still in the hunt and it could be up until April. Tim said the 79 budget will be able to focus more on things we have not in the last two years. Tim said we can dedicate more time and improve that budget for next year and work on things we have ignored. The budget was unanimously approved. Motion made by Kelly Sedgwick and seconded by Amy Cesich. Reports: Directors Report- Tim said in the budget there is money put in to upgrade our old administration building. Tim said the process has begun on several different items. The pre school classes are being moved to the other building. There are some things in the new office being moved to accommodate everyone. We are eliminating part time staff in the evenings by being able to register for classes on line with a password. Tim said the online access might be linked with City Hall. Tim said by July 1't, or sooner we will be ready to go with most the staff transitioned. Scott said we can operate out of the building now, if needed. Recreation Report—Basketball is going well with a great turnout this year. Tim said there have been a few issues with coaches getting too heated,which have been addressed. Soccer registration has started for spring and we are ahead of last year already. Deb asked if we have a code of conduct that the coaches sign. Tim said yes, they all signed it. Tim said the problem is not that bad here in Yorkville. Tim said he addresses it right away and he has no problem doing it. Deb said this should be a fun thing for the kids. Kelly said the Recreation Department should think about just making our programs a fundamental program and not a competitive team because it is a parks and recreation program. Tim said we now have John there checking on things and we will stay on top of it. Tim said he will look into making it a fundamentals program and discuss what direction we want things to go. Tim said this is not a travel league it is recreation. Tim said it is good to see that we are growing. Tim said that Shay is a great employee and she works with the coaches. Tim said the Ready Set Go program is exploding. Tim said we are going to have to look at expanding that program in the future because we are having to turn people away. Tim said it is for 2 year olds for them to get a taste for what preschool is like and work with the preschool teachers. Tim said he has concern with the preschool registration because we are moving and some people have complained. Tim said our preschool programs are different and we are not competing with other programs and our costs are less. Tim said he would like to keep the preschool program going. Deb said it has always been a successful program. Tim said the REC Center is just holding on. The budget is around a$60,000 deficit because membership has fallen off a cliff. People still don't realize that the city is leaving and don't understand what happened. Tim said we are watching every expense. The events coming up are the Easter trip for a train ride to Naperville. Tim said that a lot of people really love this event. Tim said that next year we can discuss doing something here in town or combine with another organization to do something different. Tax Dodge Run is coming up April 14th. The athletic schedules went smoothly this year organizing all the fields. Tim said that he will be assisting with the 4th of July this year and it will be a city event because of the need for insurance. Tim said there have been some donations from some in the community. The people that did the Halloween event at the old jail have some money and we are talking with them to see if they can give us the money from that. If that happens, that will solve some financial problems with the event. It is a $3,000 bill for insurance because of shooting off fireworks. Tim said the hope is that there will be a committee formed to make this a non-for profit event in the future. Tim said he stepped up so that the event would happen this year. Tim said everything in the event will stay the same, with maybe some minor changes in the park events. Music Under the Stars is scheduled, the BBQ event will be held this year. We are not doing a national act this year for Hometown Days, it is too big of a commitment. Hometown Days is already a nice event and the city makes a good amount of money on it. We are holding two different youth tournaments and we are planning on doing things a bit different than people have seen before they should be really good. Parks Report—Scott said he included a maintenance summary in the packet and encouraged the board to read through it to see where out man hours are spent. Scott said he wanted to point out how much volunteer help we receive from churches,boy scouts, companies etc. The city has more land now, so we have more to take care of,with less man power. Scott said we have a computer program that enters our employee hours, so we know where our guys are out and what they are doing. We are the only department that does this. Scott said it helps us know how to manage our time. Scott said the city had 700 hours of volunteer time this year, which helps so much and saves the city money. Deb asked Scott how the conference went and what he learned. Tim said there were things he learned about how other communities do things and it was interesting on how close we are running with them and we are a much smaller community. Tim asked them how they do sponsorships,bands etc. Tim said with park district staff it is different than how we run it. Tim said he attended a special events class and picked up some good ideas,but he thinks that Yorkville does some things better. He said it is always good to go to those things, you always learn something. Scott said he went to a using technology in parks with a playground guardian program. Scott said it is a program that uses an ipad and you pay for it every year, but everything is done right in the field by putting pictures and everything in on site. Scott said another class was interesting about how the summer really affected all the ball fields and what they are doing about it. Yorkville is doing some of the right things. Scott said air raiding is highly recommended. Scott said the core aeration is a great thing for the fields. There is a great expo with all the parks and rec vendors to see all the new playgrounds. Scott said there are some new things available for playground equipment. For example, metal framing with blown colored concrete on it and then painted. Deb said there is a ship made that way, which would be great at Riverfront. Scott said it would be great if we added swings etc. at Riverfront. Deb said the pirate ship wasn't too bad of a cost. Scott said there is a new trend for a crossfit parks, which give a great workout. Additional Business: Amy said she needs someone to go to Canoecopia for her because she cannot attend this year. She said it is a great event and a lot of fun. Adiournment: There being no further business, the meeting was adjourned at 7:20 p.m. Motion made by Kelly Sedgwick and seconded by Amy Cesich. Minutes Respectfully Submitted by: Lisa Godwin Minute Taker Yorkville Parks and Recreation Department Park Board Meeting City Hall 800 Game Farm Road February 28, 2013 - 5:30 p.m. Attendees Deb Horaz—Park Board President Seaver Tarulis—Park Board Member(arrived 5:37p.m.) Kelly Sedgwick—Park Board Member Dan Lane—Park Board Member Matt Konecki—Park Board Member Call to Order: * The meeting was called to order at 5:33 pm by Deb Horaz. A quorum was established. Introduction of City Officials and Staff: Laura Schraw—Interim Director of Parks & Recreation Tim Evans— Superintendent of Recreation Scott Sleezer— Superintendent of Parks Other Guests: None Public Comment: None Bills Review: Dan Lane had a question on the porta-flex group anchors. Sleezer said that they were for the van emmon ballfield fences, where we have a temporary fence, we have to replace the achors. Lane then asked about the CPR refresher course and if the Fire District would provide that for free since we are another governmental body. Tim said that they still have materials they need to pay for and at this time it is a $31/pp. Lane then stated that he was glad we were getting the longevity our of our equipment by sandblasting and repainting the equipment. Sleezer stated that we had the mower deck off to weld, so at that time they decided to repaint it to extend the life of the equipment. Dan Lane asked about the first aid supply charge. Sleezer stated that the charge is for rubber gloves and masks for staff. Sleezer commented on the Woodward ramps charge. Staff did have to order a new grind rail, however, the old one was returned to the City anonymously. Staff will keep the new one for future use in another park or replacement if necessary. Sedgwick asked about the Reinders, Inc. charge which Sleezer stated was for a mower park. Sleezer explained that the jackets and trousers charge from Reliable High Performance was for raingear for staff, which have to have so much reflection on it, certain rating. The TAPCO charge for signs was for the Corlands Property for approximately 10 signs to be placed around the property to tell people they cannot hunt, mow, grade, etc., at that property. The signs were requested by Corlands after a trespassing issue was brought to their attention last November. Motion to approve the bill list dated 02/28/13 was made by Lane and seconded by Sedgwick. Roll call: Debbie Horaz—yes; Kelly Sedgwick—yes; Seaver Tarulis—yes; Dan Lane—yes; Matt Konecki—yes. Additional Business: None Adiournment• There being no further business, so a motion for adjournment was made by Sedgwick and seconded by Lane. Motion passed and the meeting was adjourned at 5:40 p.m. Minutes prepared by: Laura Schraw uwxicu X111 ue xuxnvlLLE PAGE : 1 TIME : 10 : 40 : 02 CHECK REGISTER PRG ID : A2215000 . WOW CHECK DATE : 03 / 14 / 13 CHECK n VENDOR $ INVOICE INVOICE ITEM NUMBER DATE 4 DESCRIPTION ACCOUNT $ ITEM AMI 209560 AMPERAGE AMPERAGE ELECTRICAL SUPPLY INC 0448516 -IN 02 / 12 / 13 01 METAL HALIDE LAMP 80-800-56 -00-5620 89 . 64 INVOICE TOTAL : 69 . 64 * CHECK TOTAL : 89 . 64 209561 AQUAPURE AQUA PURE ENTERPRISES , INC . 83693 02 / 20 / 13 01 CHEMICALS 80 - 600-56 - 00-5620 463 . 72 INVOICE IOTAL : 483 . 72 * 83805 02 / 28 / 13 01 PISTON ROD ASSEMBLY , FUSE , 80 -800-56- 00-5620 680 . 30 02 SERVICE CALL FOR REPAIR * * COMMENT * * INVOICE TOTAL : 660 . 30 CHECK TOTAL : 1 , 164 . 02 209562 ARAMARK ARAMARK UNIFORM SERVICES 610 - 7922913 02 / 19 / 13 01 UNIFORMS 79 -790-56 - 00 -5600 33 . 00 INVOICE TOTAL : 33 . 00 * CHECK TOTAL : 33 . 00 209563 BARRETTE BARRETT ' S ECOWATER 269546 02 / 26 / 13 01 SOLAR SALT 80 -800-56 - 00-5620 37 . 05 INVOICE TOTAL : 37 . 05 * CHECK TOTAL : 37 . 05 209564 BILLENSK KEVIN BILLENSTEIN 021513 02 / 15 / 13 01 REFEREE 79 -795-54- 00 -5462 25 . 00 INVOICE TOTAL : 25 . 00 * _ 1 _ UA'TE : uJ / W / 16 UNITED CITY OF YORKVILLE PAGE : 2 TIME : 10 : 40 : 02 CHECK REGISTER PRG ID : AP215000 . WOW CHECK DATE : 03 / 14/ 13 CHECK # VENDOR # INVOICE INVOICE ITEM NUMBER DATE # DESCRIPTION ACCOUNT # ITEM AMT 209564 BILLENSK KEVIN BILLENSTEIN 021613 02 / 16 / 13 01 REFEREE 79 - 795 -54 -00-5462 75 . 00 INVOICE TOTAL : 75 . 00 022313 02 / 23 / 13 01 REFEREE 79- 795 -54-00-5462 75 . 00 INVOICE TOTAL : 75 . 00 CHECK TOTAL : 175 . 00 209565 BSNSPORT BSN/PASSON ' S/GSC/CONLIN SPORTS 95188392 02 / 25 / 13 01 SCOREBOOKS 79 - 795 -56-00-5606 13 . 83 INVOICE TOTAL : 13 . 83 CHECK TOTAL : 13 . 83 209566 CALLONE UNITED COMMUNICATION SYSTEMS 1010 - 7980 -0000 -0213 02 / 15 / 13 01 JANUARY 2013 CHARGES 80 -800-54-00-5440 285 . 81 02 JANUARY 2013 CHARGES 79 -790-54-00-5440 43 . 31 03 JANUARY 2013 CHARGES 79 -795-54-00-5440 61 . 64 INVOICE TOTAL : 390 . 76 CHECK TOTAL : 390 . 76 209567 COMED COMMONWEALTH EDISON 1613010022-0213 02 / 19 / 13 01 BALLFIELDS 79 -795-54-00-5480 316 . 66 INVOICE TOTAL : 316 . 66 CHECK TOTAL : 316 . 66 209568 EVANST TIM EVANS 030113 03 / 01 / 13 01 FEB . 2013 MOBILE EMAIL 80 -800-54-00 -5440 45 . 00 - 2- vnvlzu Diaz vn xvxnvli ew�E : S TIME : 10 : 40 : 02 CHECK REGISTER PRG ID : AP215000 . WOW CHECK DATE : 03 / 14 / 13 CHECK # VENDOR # INVOICE INVOICE ITEM NUMBER DATE v DESCRIPTION ACCOUNT # ITEM AMT 209568 EVANST TIM EVANS 030113 03 / 01 / 13 02 REIMBURSEMENT * * COMMENT * * INVOICE TOTAL : 45 . 00 CHECK TOTAL : 45 . 00 209569 FOXVALSA FOX VALLEY SANDBLASTING 9873 - 02 / 18 / 13 01 SANDBLAST AND REPAINT FOUNTAIN 79- 790-56-00-5640 125 . 00 02 AND COVER PLATES * * COMMENT * * INVOICE TOTAL : 125 . 00 * CHECK TOTAL : 125 . 00 209570 FUNXPRES FUN EXPRESS 656173304- 01 03 / 01 / 13 01 EASTER GOODIE BAGS 79 -795-56-00-5606 26 . 75 INVOICE TOTAL : 26 . 75 * CHECK TOTAL : 26 . 75 209571 GEMPLERS LAB SAFETY SUPPLY, INC . SC10109362 02 / 14/ 13 01 PICKUP TOOL 79 - 790 -56 - 00-5630 28 .48 INVOICE TOTAL : 28 . 48 * CHECK TOTAL : 28 . 48 209572 GODWINL LISA R . GODWIN 022113 02 / 21 / 13 01 FEB . 21 MEETING MINUTES 79 -790 -54-00-5462 72 . 24 INVOICE TOTAL : 72 . 24 * CHECK TOTAL : 72 . 24 209573 GRAINCO GRAINCO FS . , INC . -3- UH1ba Uo / UD / la UN1'1'EU C1'1'Y Ok YURKVILLE PAGE : 4 TIME : 10 : 40 : 02 CHECK REGISTER PRG ID : A2215000 . WOW CHECK DATE : 03 / 14 / 13 CHECK # VENDOR # INVOICE INVOICE ITEM NUMBER DATE # DESCRIPTION ACCOUNT # ITEM AMI 209573 GRAINCO GRAINCO FS . , INC . 9265 02/ 15 / 13 01 ELEMENT 79 -790-56-00 -5640 157 . 08 - INVOICE TOTAL : 157 . 08 * - CHECK TOTAL : 157 . 08 209574 HAAKEL LAURA SCHRAW 030113 03 / 01 / 13 01 FEB . 2013 MOBILE EMAIL 79 -795 -54-00-5440 22 . 50 02 REIMBURSEMENT * * COMMENT ** 03 FEB . 2013 MOBILE EMAIL 79 - 790 -54-00-5440 22 . 50 04 REIMBURSEMENT * * COMMENT * * INVOICE TOTAL : 45 . 00 CHECK TOTAL : 45 . 00 209575 HAGEMAJO JON HAGEMAN 030113 03 / 01 / 13 01 FEB . 2013 MOBILE EMAIL 79 -795 -54- 00-5440 45 . 00 02 REIMBURSEMENT * * COMMENT * * INVOICE TOTAL : 45 . 00 CHECK TOTAL : 45 . 00 209576 HARRISK HARRIS , KERIN 2013EASTER 03 / 04 / 13 01 EASTER COOKIES 79-795 -56 -00-5606 75 . 00 INVOICE TOTAL : 75 . 00 CHECK TOTAL : 75 . 00 209577 HAYENR RAYMOND HAYEN 022313 02 / 23 / 13 01 REFEREE 79 -795-54-00-5462 75 . 00 INVOICE TOTAL : 75 . 00 CHECK TOTAL : 75 . 00 -4- uvllac X111 ur YUMKVILLC PAGE : 5 TIME : 10 : 40 : 02 CHECK REGISTER PRG ID : AP215000 . WOW CHECK DATE : 03 / 14 / 13 CHECK # VENDOR # INVOICE INVOICE ITEM NUMBER DATE # DESCRIPTION ACCOUNT # ITEM AMT 209578 HOULEA ANTHONY HOULE 030113 03 / 01 / 13 01 FEE . 2013 MOBILE EMAIL 79-790-54-00-5440 45 . 00 02 REIMBURSEMENT * * COMMENT * * INVOICE TOTAL : 45 . 00 * CHECK TOTAL : 45 . 00 209579 ILLIQUOR ILLINOIS LIQUOR CONTROL 12-4A-0088370 -13 03 / 04 / 13 01 SPECIAL EVENT LIQUOR LICENSE 79 -795 -56-00-5606 25 . 00 INVOICE TOTAL : 25 . 00 * CHECK TOTAL : 25 . 00 209580 ILLIQUOR ILLINOIS LIQUOR CONTROL 12 -4A- 0105089-13 03 / 04 / 13 01 SPECIAL EVENT LIQUOR LICENSE 79 - 795- 56- 00 -5606 25 . 00 INVOICE TOTAL : 25 . 00 * CHECK TOTAL : 25 . 00 209581 INS APEX INDUSTRIAL AUTOMATION LLC 1061338 01 / 07/ 13 Cl SMITH MOTOR, BLOWER WHEEL 80 - 800 -54-00-5495 64 . 00 INVOICE TOTAL : 64 . 00 * 1061740 01 / 15 / 13 01 BROAN NUTONE REPLACEMENT 80 -800-54- 00 -5495 113 . 96 02 MOTOR * * COMMENT * * INVOICE TOTAL : 113 . 96 CHECK TOTAL : 177 . 96 209582 JSHOES JEFFREY L . JERABEK 0538-12 02 / 21 / 13 01 BOOTS 79 -790-56 - 00 -5600 169 . 00 INVOICE TOTAL : 169 . 00 -5- urvixcu u111 us xutnv1LLE PAGE : 6 TIME : 10 : 40 : 02 CHECK REGISTER PRG ID : AP215000 . WOW CHECK DATE : 03 / 14 / 13 CHECK # VENDOR # INVOICE INVOICE ITEM NUMBER DATE # DESCRIPTION ACCOUNT # ITEK AMT 209562 JSHOES JEFFREY L . JERABEK 0538 - 9 02 / 20 / 13 01 BOOTS 79 -790-56 - 00-5600 130 . 00 INVOICE TOTAL : 130 . 00 1479 -47 02 / 15 / 13 01 STEEL TOE BOOTS 79- 790 -56 - 00-5600 169 . 00 INVOICE TOTAL : 169 . 00 CHECK TOTAL : 468 . 00 209583 KCHHS KENDALL COUNTY HEALTH 193 -01 02 / 15 / 13 01 BEECHER CONCESSION ANNUAL 79-795-56 - 00 -5607 175 . 00 02 FOOD HANDLING PERMIT * * COMMENT * * INVOICE TOTAL : 175 . 00 313- 01 02 / 15 / 13 01 BRIDGE PARK CONCESSION ANNUAL 79 -795-56 -00-5607 175 . 00 02 FOOD HANDLING PERMIT ** COMMENT * * INVOICE TOTAL : 175 . 00 CHECK TOTAL : 350 . 00 209564 KENDPLUM KENDALL PLUMBING & HEATING CO . SHOP-2013 02 / 14 / 13 01 HOT SURFACE IGNITOR 79 -795-54 -00-5495 42 . 00 INVOICE TOTAL : 42 . 00 CHECK TOTAL : 42 . 00 209585 LUCAST TIM LUCAS 021613 02 / 16 / 13 01 REFEREE 79 - 795-54-00-5462 75 . 00 INVOICE TOTAL : 75 . 00 CHECK TOTAL : 75 . 00 209586 MARKSJ JOSEPH MARKS _ 6_ ULVIIGL 1. 11I VY YVKAVILLG PAGE : I TIME : 10 : 40 : 02 CHECK REGISTER PRG ID : AP215000 . WOW CHECK DATE : 03 / 14 / 13 CHECK # VENDOR # INVOICE INVOICE ITEM NUMBER DATE # DESCRIPTION ACCOUNT # ITEM AMT 209586 MARKSJ JOSEPH MARKS 021613 02 / 16 / 13 01 REFEREE 79 -795-54-00 -5462 75 . 00 INVOICE TOTAL : 75 . 00 022313 02 / 23 / 13 01 REFEREE 79 - 795-54 -00-5462 100 . 00 INVOICE TOTAL : 100 . 00 CHECK TOTAL : 175 . 00 209587 MENLAND MENARDS - YORKVILLE 19550 02 / 13 / 13 01 BYPASS LOPPER 79- 790-56-00-5630 13 . 99 INVOICE TOTAL : 13 . 99 20121 02 / 19 / 13 01 PLIERS 79 - 790 -56-00-5630 9 . 96 INVOICE IOTAL : 9 . 96 20130 02 / 19 / 13 01 BRASS NIPPLE , CARE CLEANER 79 - 790 -56 - 00-5640 5 . 55 02 SPRAY * * COMMENT * * INVOICE TOTAL : 5 . 55 20155-13 02 / 19 / 13 01 ELBOW, PVC ADAPTER, PVC ELBOW, 79 -790-56 -00-5640 25 . 36 02 PVC PIPE , TUBING , HOSE BARB * * COMMENT * * INVOICE TOTAL : 25 . 36 20346 02 / 21 / 13 01 BRAKE CONTROL VOYAGER 79-790-56-00-5640 99 . 98 INVOICE TOTAL : 99 . 98 20353 02 / 21 / 13 01 RETURNED MERCHANDISE CREDIT 79-790-56-OD-5640 -99 . 98 INVOICE TOTAL : -99 . 98 20354 02/ 21 / 13 01 PILOT BRAKE CONTROL 79 -790 -56 - 00 -5640 69 . 99 INVOICE TOTAL : 69 . 99 * 20694 02 / 25 / 13 01 RETURNED MERCHANDISE CREDIT 79-790-56 -00 -5640 -2 . 49 INVOICE TOTAL : -2 . 49 * -7 - ulvllGU L11x ux ivnnvlLLC PAGE : b TIME : 10 : 40 : 02 CHECK REGISTER PRG ID ; AP215000 . WOW CHECK DATE : 03 / 14/ 13 CHECK # VENDOR # INVOICE INVOICE ITEM NUMBER DAIE # DESCRIPTION ACCOUNT # ITEM AMT 209587 MENLAND MENARDS - YORKVILLE 20695 02 / 25 / 13 01 BRASS ELBOW, HOSE CLAMP 79-790- 56-00 -5640 4 . 96 INVOICE TOTAL : 4 . 96 20728 02 / 25 / 13 01 PVC TRAP ADAPTERS , LAG SCREWS 79 - 790 -56- 00 -5640 11 . 45 INVOICE TOTAL : 11 . 45 21000 02 / 26 / 13 01 MOEN, FLEX FABRIC 80 -800 -56 -00-5620 17 . 89 INVOICE TOTAL : 17 . 89 CHECK TOTAL : 156 . 66 209588 MOSERR ROBERT MOSER 021513 02 / 15 / 13 01 REFEREE 79- 795-54-00-5462 25 . 00 INVOICE TOTAL : 25 . 00 022313 02/ 23 / 13 01 REFEREE 79 -795-54 -00-5462 175 . 00 INVOICE TOTAL : 175 . 00 CHECK TOTAL : 200 . 00 209589 NANCO NANCO SALES COMPANY, INC . 7607 02/ 28 / 13 01 GARBAGE BAGS , WINDEX, SOAP , 80- 600-56-00 -5620 169 . 05 02 LOTION * * COMMENT * * INVOICE TOTAL : 169 . 05 CHECK TOTAL : 169 . 05 209590 NATENTEC NATIONAL ENTERTAINMENT 130215027 02/ 15 / 13 01 EASTER FILLED EGGS 79 - 795-56 - 00 -5606 240 . 00 INVOICE TOTAL : 240 . 00 CHECK TOTAL : 240 . 00 . 8. vain : Ulv11GU 0111 UY YVRriV1LLE PAGE : 9 TIME : 10 : 40 : 02 CHECK REGISTER PRG ID : AP215000 . WOW CHECK DATE : 03 / 14 / 13 CHECK # VENDOR # INVOICE INVOICE ITEM NUMBER DATE # DESCRIPTION ACCOUNT # ITEM AMT 209591 NEGRER RYAN NEGRE 030113 03 / 01 /13 01 FEB . 2013 MOBILE EMAIL 80 -800-54- 00-5440 45 . 00 02 REIMBURSEMENT * * COMMENT * * INVOICE TOTAL : 45 . 00 CHECK TOTAL : 45 . 00 209592 OLSONJ JAMES M . OLSON ASSOCIATES , LTD 9794 02 / 22 / 13 01 RESTAKE BOTH SIDES OF COLTON 79- 790-54-00-5462 300 . 00 02 STREET SOUTH OF MAIN STREET * * COMMENT * * INVOICE TOTAL : 300 . 00 * CHECK TOTAL : 300 . 00 209593 R0000194 NINA RACE 136321 02 / 20 / 13 01 CLASS CANCELLATION REFUND 79 - 795-54-00-5496 85 . 00 INVOICE TOTAL : 85 . 00 * CHECK TOTAL : 65 . 00 209594 R000IO14 HOLLY SWANSON ERDMAN 022213 02 / 22 / 13 01 SPECIAL REC SCHOLARSHIP 79- 795 - 54-00-5447 14 . 00 02 REIMBURSEMNT * * COMMENT * * INVOICE TOTAL : 14 . 00 CHECK TOTAL : 14 . 00 209595 REINDERS REINDERS , INC . 4020904-00 02 / 14 / 13 01 INFIELD GROOMER WITH 79 - 790 -56-00 -5640 2 , 630 . 00 02 SPRINGTIME SCARIFIER, REAR * * COMMENT * * 03 LIFT, WIRE HARNESS KIT * * COMMENT * * INVOICE TOTAL : 21630 . 00 CHECK TOTAL : 21630 . 00 - 9- VOIuOl10 UN11EU Cl'1'Y 0k YUHKVILLE PAGE : 10 TIME : 10 : 40 : 02 CHECK REGISTER PRO ID : A2215000 . WOW CHECK DATE : 03 / 14 / 13 CHECK # VENDOR # INVOICE INVOICE ITEM NUMBER DATE # DESCRIPTION ACCOUNT # ITEM AMT 209596 RIVRVIEW RIVERVIEW FORD CM107185 06 / 28 / 12 01 CORE RETURN CREDIT 79 -790-54- 00 -5495 -99 . 88 INVOICE TOTAL : -99 . 88 FOCS323884 11 / 21 / 12 01 ALIGNMENT, STEERING 5 FRONT 79 - 790 -54-00-5495 21977 . 79 02 SUSPENSION REPAIR, BRAKE * * COMMENT * * 03 REPAIR * * COMMENT * * INVOICE TOTAL : 2 , 977 . 79 CHECK TOTAL : 21877 . 91 209597 ROBINSOT TRACY ROBINSON 021613 02 / 16 / 13 01 REFEREE 79 -795-54-00 -5462 175 . 00 INVOICE TOTAL : 175 . 00 022313 02 / 23 / 13 01 REFEREE 79 -795-54-00-5462 75 . 00 INVOICE TOTAL : 75 . 00 CHECK TOTAL : 250 . 00 209598 ROGGENBT TOBIN L . ROGGENBUCK 021613 02 / 16 / 13 01 REFEREE 79 - 795-54-00-5462 75 . 00 INVOICE TOTAL : 75 . 00 022313 02 / 23 / 13 01 REFEREE 79- 795 -54-00-5462 75 . 00 INVOICE TOTAL : 75 . 00 CHECK TOTAL : 150 . 00 209599 ROSBOROS SHAY REMUS 030113 03 / 01 / 13 01 FEB . 2013 MOBILE EMAIL 79 - 795- 54-00 -5440 45 . 00 02 REIMBURSEMENT * * COMMENT * * INVOICE TOTAL : 45 . 00 CHECK TOTAL : 45 . 00 - 10- uni w , v � , La UNIZED C11Y Uk YUNHVILLE PAGE : 11 TIME : 10 : 40 : 02 CHECK REGISTER PRG ID : AP215000 . WOW CHECK DATE : 03 / 14 / 13 CHECK # VENDOR # INVOICE INVOICE ITEM NUMBER DATE # DESCRIPTION ACCOUNT # ITEM AMT 209600 RUSSPOWE RUSSO HARDWARE INC . 1514724 02 /26 / 13 01 SLIDER, SCREW ASSEMBLY 79 -790 -56-00 -5640 17 . 04 INVOICE TOTAL : 17 . 04 1514731 02 /26 / 13 01 PERFORMED 2 -CYCLE TUNE UP 79 -790 -56 - 00 -5640 119 . 48 INVOICE TOTAL : 119 . 48 CHECK TOTAL : 136 . 52 209601 SCHNITZR RANDY J . SCHNITZ 022313 02 / 23 / 13 01 REFEREE 79-795 -54- 00 -5462 75 . 00 INVOICE TOTAL : 75 . 00 CHECK TOTAL : 75 . 00 209602 SLEEZERS SLEEZER, SCOTT 030113 03 / 01 / 13 01 FEB . 2013 MOBILE EMAIL - 79 -790 -54- 00 -5440 45 . 00 02 REIMBURSEMENT * * COMMENT * * INVOICE TOTAL : 45 . 00 CHECK TOTAL : 45 . 00 209603 TEEJAYSE TEE JAY SERVICE COMPANY, INC 109807 01 / 31 / 13 01 ADA DOOR AT POST OFFICE 80-800 -54- 00-5495 1 , 499 . 00 INVOICE TOTAL : 1 , 499 . 00 109986 02 / 07 / 13 01 ADA DOOR AT OLD POST OFFICE 80 -800 -54- 00-5495 588 . 00 INVOICE TOTAL : 588 . 00 CHECK TOTAL : 2 , 087 . 00 209604 VISA VISA � 11 � 1° . Valvjlio UN11EU C11Y uC xuriAV1LLE PAGE : 12 TIME : 10 : 40 : 02 _ CHECK REGISTER PEG ID : AP215000 . WOW CHECK DATE : 03 / 14 / 13 CHECK # VENDOR # INVOICE INVOICE ITEM NUMBER DATE # DESCRIPTION ACCOUNT # ITEM AMT 209604 VISA VISA 022413-PR 02 / 24 / 13 01 CONFERENCE LODGING 01 -220-54-00-5415 282 . 76 02 2013 SPORTS TURF SEMINAR REG . 79 -790-54-00-5412 106 . 00 03 CONFERENCE LODGING 79 -790-54-00-5415 282 . 76 04 BRAKES ON TRAILERS , IRACTOR 79 -790-56 -00-5640 772 . 91 O5 CLUT * * COMMENT * * O6 CONFERENCE LODGING , MEALS 79 - 795-54-00-5415 274 . 85 07 AND PARKING * * COMMENT * * 08 MONTHLY CABLE 79 - 795-56 -00 -5620 86 . 95 09 RARITAN PRESSURE RELIEF VALVE 80 - 800-56 -00 -5640 64 . 54 10 GROUP POWER MONTHLY LICENSE 80 -800-56 -00-5606 260 . 00 11 FEE * * COMMENT * * INVOICE TOTAL : 2 , 130 . 77 CHECK TOTAL : 2 , 130 . 77 209605 WALKCUST WALKER CUSTOM HOMES , INC . YPD 0413 02 /21 / 13 01 APRIL 2013 LEASE PYMT FOR 202 80-800 -54-00 -5485 19 , 000 . 00 02 COUNTRYSIDE PKWY * * COMMENT * * INVOICE TOTAL : 19 , 000 . 00 * CHECK TOTAL : 19 , 000 . 00 209606 WALMART WALMART COMMUNITY 021613-PR 02 / 16 / 13 01 PRESCHOOL SUPPLIES 79 -795-56 - 00 -5606 198 . 04 INVOICE TOTAL : 198 . 04 * CHECK TOTAL : 198 . 04 209607 WEEKSB WILLIAM WEEKS 021613 02 / 16 /13 01 REFEREE 79 - 795-54-00 -5462 75 . 00 INVOICE TOTAL : 75 . 00 * CHECK TOTAL : 75 . 00 - 12- UNaIcu Llxx ue xuxttvl LLr PAGE : 13 TIME : 10 : 40 : 02 CHECK REGISTER PRG ID : AP215000 . WOW CHECK DATE : 03 / 14 / 13 CHECK # VENDOR # INVOICE INVOICE ITEM NUMBER DATE # DESCRIPTION ACCOUNT # ITEM AMT 209608 WIREWIZ WIRE WIZARD OF ILLINOIS , INC 15612 03 / 01 / 13 01 APRIL 2013 - JUNE 2013 ALARM 80 -800 -54-00-5462 60 . 00 02 MONITORING * * COMMENI * * INVOICE TOTAL : 60 . 00 CHECK TOTAL : 60 . 00 209609 YORKPRPC YORKVILLE PARK & REC 030113 03 / 01 / 13 01 PAPER CRAFTS , CHRISTMAS 79 -795-56-00-5606 24 . 48 02 POPPERS , PRESCHOOL PICTURES , * * COMMENT * * 03 MILK * * COMMENT * * 04 KIDZ CLUB VALENTINES 80- 800-56-00-5606 4 . 92 05 PARTS FOR CHEESE MACHINE 79 -795 -56-00-5607 21 . 14 INVOICE TOTAL : 50 . 54 * CHECK TOTAL : 50 . 54 209610 ZALESKI JASON ZALESKI 021613 02 / 16 / 13 01 REFEREE 79 - 795 -54-00-5462 100 . 00 INVOICE TOTAL : 100 . 00 * CHECK TOTAL : 100 . 00 TOTAL AMOUNT PAID : 35 , 417 . 96 - 13- YORKVILLE PARKS & RECREATION PAYROLL SUMMARY March 1 , 2013 REGULAR OVERTIME TOTAL IMRF FICA TOTALS PARKS 15 ,428.33 - 155428 .33 11671 .54 11148.42 18,248.29 RECREATION 91800 .53 - 91800.53 990 .50 730.99 11 ,522.02 REC. CENTER 51767.81 - 51767.81 328 .47 449.01 61545 .29 TOTALS $ 30 ,996.67 $ - $ 30 ,996.67 $ 21990. 51 $ 21328 .42 $ 36 ,315.60 TOTAL PAYROLL $ 36,315. 60 - 14- YORKVILLE PARKS & RECREATION PAYROLL SUMMARY March 1 , 2013 REGULAR OVERTIME TOTAL IMRF FICA TOTALS PARKS 15,428.33 - 15,428.33 1 ,671 .54 15148.42 18,248.29 RECREATION 91800 .53 - 93800.53 990.50 730 .99 111522.02 REC. CENTER 51767.81 - 51767.81 328.47 449 .01 61545.29 TOTALS $ 30,996.67 $ $ 30,996.67 $ 21990.51 $ 21328.42 $ 36,315.60 TOTAL PAYROLL $ 36, 315.60 - 15- YORKVILLE PARK BOARD BILL LIST SUMMARY Thursday, March 14, 2013 PAYROLL Dare BI-WEEKLY 2/15/2013 $36,315.60 TOTAL PAYROLL $36,315.60 ACCOUNTS PAYABLE BILL LIST 2/28/2013 $35,417.96 TOTAL BILLS PAID $359417.96 CITY BILL LIST MARCH LIFE INSURANCE - RECREATION 3/12/2013 $39.30 MARCH LIFE INSURANCE - PARKS 3/12/2013 $78.98 MARCH LIFE INSURANCE - REC CENTER 3/12/2013 $7.25 FEBRUARY INTERNET - PARKS 3/12/2013 $54.23 FEBRUARY INTERNET - RECREATION 3/12/2013 $54.23 FEBRUARY INTERNET - REC CENTER 3/12/2013 $74.70 RUSITYORK - DOT PHYSICALS-PARKS 3/12/2013 $225.00 RUSITYORK - DOT PHYSICALS-RECREATION 3/12/2013 $50.00 TOTAL BILLS PAID $583.69 TOTAL DISBURSEMENTS $727317.25 - 16- YORKVILLE PARK BOARD BUDGET REPORT FOR THE PERIOD ENDING JANUARY 31,2012 ACTUALS BY MONTH(Cash Basis) %ofFiscal Pear 8% 17% 33% 42% 50% 58% 67% 75% Year-to-Date I ANNUAL ACCOUNT NUMBER DESCRIPTION May-11 June-11 July-II August-11 September-11 Octaber-11 November-11 December-I1 January-12 Totals BUDGET %of Budget LAND CASH REVENUES 72-000-41-00-4170 STATE GRANTS 400,000 400,000 400,000 100.00% 72-000-47-00-4702 WHISPERING MEADOWS(K HILL) - - - 0.00% 72-000-47-00-4703 AUTUMN CREEK 3,077 2,051 1,026 11,281 1,026 1,026 19,486 20,000 97.43% 72-000-47-00-4704 BLACKBERRY WOODS - - - - - - 500 0.00% TOTAL REVENUES:LAND CASH 3,077 2,051 1,026 11,281 1,026 1,026 400,000 419,486 420,500 99.76% LAND CASH EXPENDITURES 72-720-60-00-6032 MOSIER HOLDING COSTS 11,000 11,000 11,000 100.00% 72-720-60-00-6036 RAINTREE VILLAGE 78,878 3,173 54,417 49,658 958 11,545 18,497 3,746 15,131 236,003 270,000 87.41% 72-720-60-00-6044 HOPKINS PARK - - - - - - - - 0.00% 72-720-60-00-6045 RIVERFRONT PARK - - - - - - 0.00% 72-720-99-00-9901 TRANSFER TO GENERAL 1,674 1,674 1 1,674 1,674 1,674 1,6741 1,674 1,674 1,674 15,063 20,084 75.00% TOTAL FUND REVENUES 3,077 2,051 1,026 11,281 1,0261 1,026 400,000 419,486 420,500 99.76 TOTAL FUND EXPENDITURES 80,552 4,847 1 56,091 62,331 2,632 13,219 1 20,170 5,419 16,805 262,066 301,084 87.04% FUND SURPLUS EFICIT (77,475) (4,847)1 (54,040)1 (61,306)1 8,650 1 (12,193)1 (19,145) 5,419 383,195 E 157,420 1 119,416 PARK&RECREATION REVENUES 79-000-44-00-4402 SPECIAL EVENTS - 1,320 20 - 885 3,800 510 400 - 6,935 - 0.00% 79-000-44-00-4403 CHILD DEVELOPMENT 5,557 3,653 400 6,089 5,727 2,193 2,404 4,580 4,829 35,430 0.00% 79-000-44-00-4404 ATHLETICS AND FITNESS 18,466 12,412 29,027 7,343 2,074 29,295 3,445 2,867 2,060 106,988 - 0.00% 79-000-44-00-4440 PROGRAM FEES 26,232 3,125 3,092 495 240 1,784 7,685 - 180 42,832 180,000 23.80% 79-000-44-00-4441 CONCESSION REVENUE 14,297 16,042 3,906 613 1,838 - - - 36,696 30,000 122.32% 79-000-44-00-4443 HOMETOWN DAYS 4,250 350 3,660 12,242 70,352 10,107 100,960 135,000 74.79% 79-000-45-00-4500 INVESTMENT EARNINGS 12 14 10 9 7 8 15 20 21 116 300 38.74% 79-000-46-00-4690 REIMB-MISCELLANEOUS 2,916 70 - 350 - - - - 3,336 - 0.00% 79-000-48-00-4820 RENTAL INCOME 38,944 400 1,250 (300) (1,764) (590) 250 250 250 38,690 86,000 44.99% 79-000-48-00-4825 PARK RENTALS 14,374 6,681 (215) 1,026 1,500 1,477 35 - - 24,878 - 0.00% 79-000-48-00-4846 SPONSORSHIPS/DONANTIONS 490 200 - 804 315 220 270 670 630 3,599 11,200 32.13% 79-000-48-00-4850 MISCELLANEOUS INCOME 18 486 1,376 180 638 40 - - - 2,738 500 547.50% 79-000-49-00-4901 TRANSFER FROM GENERAL 61,059 61,059 61,059 61,059 61,059 61,059 65,059 61,059 61,059 553,533 732,710 75.55% TOTAL REVENUES:PARK&RECREATION 186,615 105,812 103,585 89,909 142,870 109,392 79,673 69,846 69,029 956,731 1 1,175,710 1 81.37 PARKS DEPARTMENT EXPENDITURES 79-790-50-00-5010 SALARIES&WAGES 28,371 27,641 27,664 28,899 42,348 29,096 27,789 27,749 27,699 267,257 370,000 72.23% 79-790-50-00-5015 PART-TIME SALARIES 763 4,309 4,698 4,204 2,961 - - - - 16,934 17,000 99.61% 79-790-50-00-5020 OVERTIME - - - - - - 30 - - 30 3,000 1.00% 79-790-52-00-5212 RETIREMENT PLAN CONTRIBUTIO 2,698 2,629 2,631 2,763 4,042 2,781 2,660 2,653 2,685 25,541 37,730 67.69% 79-790-52-00-5214 FICA CONTRIBUTION 2,164 2,379 2,411 2,479 3,407 2,172 2,076 2,069 2,067 21,224 30,000 70.75% 79-790-54-00-5412 TRAINING&CONFERENCES - 100 - - - - 1,535 - 935 2,570 2,600 98.85% 79-790-54-00-5415 TRAVEL&LODGING - - - - - 144 - - 144 750 19.24% 79-790-54-00-5440 TELECOMMUNICATIONS 323 251 191 349 315 288 329 329 2,375 3,780 62.84% 79-790-54-00-5462 PROFESSIONAL SERVICES - 49 - 46 245 183 - - 523 4,500 11.63% 79-790-54-00-5466 LEGAL SERVICES - - 555 416 196 (196) - 416 185 1,573 4,000 39.31% 79-790-54-00-5485 RENTAL&LEASE PURCHASE 178 178 25 320 178 178 178 178 221 1,635 2,500 65.38% 79-790-56-00-5600 WEARING APPAREL - 336 317 155 155 229 320 124 581 2,218 4,100 54.10% 79-790-56-00-5610 OFFICE SUPPLIES 47 - - - 75 - - 171 293 300 97.72% 79-790-56-00-5620 OPERATING SUPPLIES 3,417 604 379 3,021 2,018 4,540 572 286 14,837 22,500 65.94% 79-790-56-00-5630 SMALL TOOLS&EQUIPMENT - 10 34 - 30 183 - 240 496 2,250 22.05 79-790-56-00-5635 COMPUTER EQUIPMENT&SOFT W - - - - - - - - - 500 0.00% 79-790-56-00-5640 REPAIR&MAINTENANCE - 11,588 6,051 1,075 1,818 1,434 11,227 1,257 7,323 41,773 48,000 87.03% TOTAL EXPENDITURES:PARKS DEPT 34,174 52,947 45,267 40,914 58,520 38,378 51,152 35,348 42,723 399,423 553,510 72.16% 1 YORKVILLE PARK BOARD BUDGET REPORT FOR THE PERIOD ENDING JANUARY 31,2012 ACTUALS BY MONTH(Cash Basis) %ofFiscal Pear 8% 17% =�, 33% 42% 50% 58% 67% 75% Year-to-Date ANNUAL ACCOUNT NUMBER DESCRIPTION May-11 Junell July-II August-11 September-11 Oct°ber-11 November-11 December-I1 January-12 Totals BUDGET %of Budget RECREATION DEPARTMENT EXPENDITURES 79-795-50-00-5010 SALARIES&WAGES 14,458 16,152 14,692 14,692 22,037 14,692 15,442 14,692 14,692 141,546 190,000 74.50% 79-795-50-00-5015 PART-TIME SALARIES 1,406 637 1,773 1,360 1,745 1,385 1,703 1,649 949 12,606 25,000 50.42% 79-795-50-00-5020 OVERTIME - - - - - - - - - - 300 0.00% 79-795-50-00-5045 CONCESSION WAGES 2,868 3,059 2,522 - 2,217 - - - - 10,665 12,500 85.32% 79-795-50-00-5046 PRE-SCHOOL WAGES 3,410 1,557 13 10 3,033 1,795 1,970 1,930 1,690 15,408 25,000 61.63% 79-795-50-00-5052 INSTRUCTORS WAGES 1,195 2,182 2,115 1,004 1,498 1,611 1,618 482 511 12,215 25,000 48.86% 79-795-52-00-5212 RETIREMENT PLAN CONTRIBUTIO 1,768 1,939 1,712 1,547 2,581 1,702 1,827 1,728 1,675 16,479 22,000 74.90% 79-795-52-00-5214 FICA CONTRIBUTION 1,763 1,794 1,563 1,242 2,255 1,427 1,523 1,371 1,286 14,224 20,000 71.12% 79-795-54-00-5412 TRAINING&CONFERENCES - - - 150 - - - 220 370 2,000 18.50% 79-795-54-00-5415 TRAVEL&LODGING - - - - - 1,000 0.00% 79-795-54-00-5426 PUBLISHING&ADVERTISING - - 8,289 - - 8,304 - 16,594 27,000 61.46% 79-795-54-00-5440 TELECOMMUNICATIONS 253 251 224 268 (133) 163 227 249 1,502 4,300 34.93% 79-795-54-00-5447 SCHOLARSHIPS - - - - - - - - - 1,000 0.00% 79-795-54-00-5452 POSTAGE&SHIPPING - - 177 800 - 147 800 - 257 2,181 8,000 27.27% 79-795-54-00-5462 PROFESSIONAL SERVICES 2,278 5,479 18,245 6,521 3,995 4,827 4,947 4,005 4,669 54,964 47,000 116.95% 79-795-54-00-5480 UTILITIES - 1,811 1,014 965 749 338 752 614 - 6,243 22,000 28.38% 79-795-54-00-5485 RENTAL&LEASE PURCHASE - 25 - - 20 25 - - 70 4,500 1.55% 79-795-54-00-5490 DUES&SUBSCRIPTIONS - - - 162 1,100 1,262 1,500 84.13% 79-795-54-00-5495 OUTSIDE REPAIR&MAINTENANCE - - - 106 - - - - - 106 1,000 10.57% 79-795-54-00-5496 PROGRAM REFUNDS 480 1,005 1,452 1,480 1,156 329 288 203 751 7,144 7,000 102.05% 79-795-56-00-5602 HOMETOWN DAYS SUPPLIES 1,629 - 34,015 19,098 23,528 6,612 - 100 - 84,982 100,000 84.98% 79-795-56-00-5606 PROGRAM SUPPLIES 2,500 2,797 2,359 851 3,350 624 3,857 5,542 96 21,975 55,000 39.95% 79-795-56-00-5607 CONCESSION SUPPLIES 1,561 4,882 4,832 215 - 35 - - 11,525 18,000 64.03% 79-795-56-00-5610 OFFICE SUPPLIES 120 70 - 158 63 33 427 116 988 3,000 32.93% 79-795-56-00-5620 OPERATING SUPPLIES 966 1,121 1 244 969 438 400 1 747 80 80 5,045 5,500 1 91.73% 79-795-56-00-5630 SMALL TOOLS&EQUIPMENT - - - - - - - - - 2,000 0.00% 79-795-56-00-5635 COMPUTER EQUIPMENT&SOFTWARE - - 1,446 - 1,446 500 289.20% 79-795-56-00-5640 REPAIR&MAINTENANCE 34 (34) 179 111 399 19 707 2,000 35.37% 79-795-56-00-5645 BOOKS&PUBLICATIONS - - - - 100 0.00% 79-795-56-00-5690 SUPPLIES-GRANT REIMBURSABL - - - - - - - 500 0.00% 79-795-56-00-5695 IGASOLINE - 44 81 84 72 340 - 135 31 787 3,000 26.24% TOTAL EXPENDITURES:RECREATION DEPT 36,403 44,816 87,084 59 580 69 313 37 739 36,249 41 576 28 275 441,03i 635 700 69.38% TOTAL FUND REVENUES 186,615 105,812 103,585 89,909 142,870 109,392 79,673 69,846 69,029 956,731 1,175,710 81.37% TOTAL FUND EXPENDITURES 70,577 97,763 132,351 100,494 127,833 76,117 87,401 76,924 70,998 840,458 1,189,210 70.67% FUND SURPLUS DEFICIT 116,039 1 8,049 (28,767)1 10,585 15,038 1 33,275 7,729 7,078 1,969 116,273 13,500 RECREATION CENTER REVENUES 80-000-44-00-4440 PROGRAM FEES 7,814 4,553 2,680 9,804 7,313 6,771 13,391 7,895 9,517 69,738 125,000 55.79% 80-000-44-00-4441 CONCESSION REVENUE 975 900 813 868 704 602 643 855 1,057 7,416 12,500 59.32% 80-000-44-00-4444 MEMBERSHIP FEES 42,167 41,211 36,594 36,534 36,527 35,059 37,103 41,121 45,677 351,993 410,000 85.85% 80-000-44-00-4445 GUEST FEES 580 723 776 518 598 601 696 771 789 6,052 3,500 172.91% 80-000-44-00-4446 SWIM CLASS FEES 5,577 6,106 2,744 2,472 1,136 874 1,164 1,585 2,417 24,075 35,000 68.79% 80-000-44-00-4447 PERSONAL TRAINING FEES 336 816 308 1,044 - 36 52 257 1,439 4,288 15,000 28.59% 80-000-44-00-4448 TANNING SESSION FEES 575 129 160 108 115 70 123 198 253 1,731 2,500 69.22% 80-000-48-00-4820 RENTAL INCOME 6 31 299 174 1,118 2,049 1,106 919 2,396 8,097 5,000 161.93% 80-000-48-00-4845 DONATIONS 230 - - 295 - - 135 100 - 760 2,000 38.00% 80-000-48-00-4850 MISCELLANEOUS INCOME 37 32 5 17 6 22 1 5 37 160 500 32.00% TOTAL REVENUES:RECREATION CTR REVENUES 58,296 54,501 44,378 51,834 47,517 1 46,083 54,413 53,706 63,581 474,308 611,000 77.63% RECREATION CENTER EXPENSES 80-800-50-00-5010 SALARIES&WAGES 2,631 4,509 2,000 2,000 3,000 2,000 2,000 2,000 2,000 22,140 34,200 64.74% 80-800-50-00-5015 PART-TIME SALARIES 7,934 8,337 6,533 6,872 10,009 6,037 6,688 6,502 6,611 65,522 98,000 66.86% 80-800-50-00-5020 OVERTIME - - - - - - - - - - 500 0.00% 80-800-50-00-5046 PRE-SCHOOL WAGES 4,092 105 86 148 4,710 3,335 3,271 3,120 2,456 21,322 35,000 60.92% 80-800-50-00-5052 INSTRUCTORS WAGES 3,555 4,350 4,488 5,394 6,351 2,940 4,680 2,786 4,175 38,718 65,000 59.57% 80-800-52-00-5212 RETIREMENT PLAN CONTRIBUTIO 1,043 956 562 504 1,038 737 856 798 703 7,197 10,000 71.97% 80-800-52-00-5214 IFICA CONTRIBUTION 1,382 1,318 1,003 1,107 1,849 1,103 1,281 1,110 1,174 11,326 ]7,708 63.96% YORKVILLE PARK BOARD BUDGET REPORT FOR THE PERIOD ENDING JANUARY 31,2012 ACTUALS BY MONTH(Cash Basis) %ofFiscal Year 8% 17% 25% 33% 42% 50% 58% 67% 75% Year-to-Date ANNUAL ACCOUNT NUMBER DESCRIPTION May-11 June-11 July-11 August-11 September-11 Oct°ber-11 November-11 December-I1 January-12 Totals BUDGET %of Budget 80-800-54-00-5415 TRAVEL&LODGING 200 0.00% 80-800-54-00-5426 PUBLISHING&ADVERTISING - - - - - - - 1,500 0.00% 80-800-54-00-5440 TELECOMMUNICATIONS 394 358 363 369 (230) 242 288 298 2,081 3,600 57.81% 80-800-54-00-5447 SCHOLARSHIPS - - - - - - - - - 900 0.00% 80-800-54-00-5452 POSTAGE&SHIPPING - - - - - - - - - - 600 0.00% 80-800-54-00-5462 PROFESSIONAL SERVICES 853 3,090 1,553 1,064 868 922 1,556 807 841 11,555 17,700 65.28% 80-800-54-00-5480 UTILITIES 3,746 3,657 5,388 4,135 123 6,220 736 3,606 27,611 49,000 56.35% 80-800-54-00-5485 RENTAL&LEASE PURCHASE 36,198 18,198 19,050 18,698 18,764 18,581 18,765 18,698 18,741 185,694 226,500 81.98% 80-800-54-00-5490 DUES&SUBSCRIPTIONS - 114 - - 114 200 57.20% 80-800-54-00-5495 OUTSIDE REPAIR&MAINTENANC - - 361 447 - - - 527 315 1,650 21,200 7.78% 80-800-54-00-5496 PROGRAM REFUNDS 318 664 434 693 133 333 436 450 305 3,765 5,500 68.45% 80-800-54-00-5497 PROPERTY TAX PAYMENT 30,751 - 30,751 - - - - - - 61,503 53,680 114.57% 80-800-56-00-5606 PROGRAM SUPPLIES 37 611 1,307 307 935 826 3,976 260 779 9,038 17,000 53.16% 80-800-56-00-5607 CONCESSION SUPPLIES - 889 468 879 238 251 534 319 281 3,858 6,300 61.24% 80-800-56-00-5610 OFFICE SUPPLIES - 37 46 158 - 75 427 116 - 859 2,600 33.04% 80-800-56-00-5620 OPERATING SUPPLIES 287 270 1,330 296 519 990 519 582 1,296 6,088 6,200 98.20% 80-800-56-00-5630 SMALL TOOLS&EQUIPMENT - - - - - - - - I - 6,300 0.00% 80-800-56-00-5635 COMPUTER EQUIPMENT&SOFTWARE - - - - 1,000 - - 1,000 1,000 1 100.00% 80-800-56-00-5640 REPAIR&MAINTENANCE 362 327 996 195 318 119 547 2,865 11,000 26.04% 80-800-56-00-5645 IBOOKS&PUBLICATIONS 50 1 0.00% 80-800-56-00-5695 IGASOLINE 44 1 81 1 84 1 72 - - - 282 300 1 93.84% MW TOTAL FUND REVENUES 58,296 54,501 1 44,378 51,834 47,517 46,083 1 54,413 53,706 63,581 474,308 611,000 1 77.63% TOTAL FUND EXPENSES 89,079 47,882 1 74,394 45,514 53,184 39,339 1 51,570 39,100 44,126 484,188 691,738 1 70.00° FUND SURPLUS DEFICIT 30,783 6,620 1 (30,0101 6,320 5,667 6,744 1 2,843 1 14,606 1 19,454 9,880 80,738 3 YORKVILLE PARK BOARD BUDGET REPORT FOR THE PERIOD ENDING JANUARY 31,2013 ACTUALS BY MONTH(Cash Basis) %of Fiscal Year 8% 17% 25% 33% 42% 50% 58% 67% 75% Year-to-Date ANNUAL ACCOUNT NUMBER DESCRIPTION Mav-12 June-12 July-12 August-12 September-12 October-12 November-12 December-12 January-13 Totals BUDGET %of Budget LAND CASH REVENUES 72-000-41-00-4173 OSLAD GRANT-RAINTREE - - - - - - - - - 400,000 0.00% 72-000-47-00-4703 AUTUMN CREEK 7,179 4,102 6,153 3,077 7,179 6,153 6,153 6,153 46,151 20,000 230.75% 72-000-47-00-4704 BLACKBERRY WOODS - - - - 568 - - - 568 500 113.64% 72-000-47-00-4708 COUNTRY HILLS - 769 - - - 769 - - - 1,538 - 0.00% TOTAL REVENUES:LAND CASH 7,179 4,871 6,153 3,077 7,747 6,922 6,153 - 6,153 48,257 420,500 11.48% LAND CASH EXPENDITURES 72-720-60-00-6032 MOSIER HOLDING COSTS - - 12,000 - - - - - - 12,000 12,000 100.00% 72-720-60-00-6036 RAINTREE VILLAGE 450 15,768 5,626 547 2,136 (96) 13,416 901 - 38,747 191,825 20.20% 72-720-60-00-6044 HOPKINS PARK - - - - - - - - - - 120,000 0.00% ILTOTAL FUND REVENUES 7,179 4,871 6,153 3,077 7,747 6,922 6,153 - 6,153 48,257 420,500 11.48% TOTAL FUND EXPENDITURES 450 15,768 17,626 547 2,136 (96) 13,416 901 - 50,747 323,825 15.67% FUND SURPLUS(DEFICIT) 6,729 (10,896) (11,472) 2,530 5,612 7,018 (7,263) (901) 6,153 (2,490) 96,675 PARK&RECREATION REVENUES Charges for Service 79-000-44-00-4402 SPECIAL EVENTS 2,310 3,075 10,553 660 2,212 5,660 6,965 30 25 31,490 18,095 174.03% 79-000-44-00-4403 CHILD DEVELOPMENT 5,156 4,874 1,270 2,400 1,810 1,988 3,607 5,708 10,669 37,482 58,810 63.73% 79-000-44-00-4404 ATHLETICS AND FITNESS 36,929 18,225 19,734 4,461 681 29,718 1,713 289 3,788 115,538 113,095 102.16% 79-000-44-00-4441 CONCESSION REVENUE 13,379 11,464 6,995 355 169 108 - - - 32,469 30,000 108.23% 79-000-44-00-4443 HOMETOWN DAYS 1,325 600 11,020 14,460 81,026 10,803 - - - 119,234 175,000 68.13% Investment Earnings ELM -1w 79-000-45-00-4500 INVESTMENT EARNINGS 21 1 20 22 22 19 19 20 22 20 186 200 92.92% Reimbursements 79-000-46-00-4670 REIMB-EMP INS CONTRIBUTIONS 1,132 F 1,132 1,132 1,132 967 967 967 967 1,031 9,428 11,661 80.85% Miscellaneous 79-000-48-00-4820 RENTAL INCOME 33,340 3,195 8,018 495 305 250 250 250 250 46,353 48,000 96.57% 79-000-48-00-4825 PARK RENTALS 6,017 3,074 245 1,307 100 1,404 - - - 12,147 25,000 48.59% 1 YORKVILLE PARK BOARD BUDGET REPORT FOR THE PERIOD ENDING JANUARY 31,2013 ACTUALS BY MONTH(Cash Basis) %of Fiscal Year Sib 17°,, 25% 33% 42% 50% 58% 67% 75% Year-to-Date ANNUAL ACCOUNT NUMBER DESCRIPTION May-12 June-12 July-12 August-12 September-12 October-12 November-12 December-12 January-13 Totals BUDGET %of Budget 79-000-48-00-4846 SPONSORSHIPS/DONATIONS 2,429 130 210 1,212 189 270 135 315 4,890 14,700 33.26% 79-000-48-00-4850 MISCELLANEOUS INCOME 790 792 576 344 (36) - - 36 2,502 1,000 250.20% Other Financing Sources 79-000-49-00-4901 1 TRANSFER FROM GENERAL 79,657 79,657 79,657 79,657 79,657 79,657 79,657 79,657 79,657 716,915 955,886 75.00% TOTAL REVENUES:PARK&RECREATION 182,484 126,238 139,433 106,505 167,135 130,809 93,315 86,923 95,792 1,128,633 1,451,447 77.76% PARKS DEPARTMENT EXPENDITURES Salaries&Wages 79-790-50-00-5010 SALARIES&WAGES 32,996 32,031 30,483 46,231 28,553 28,060 28,060 31,189 31,799 289,402 410,000 70.59% 79-790-50-00-5015 PART-TIME SALARIES 652 4,468 4,965 5,612 1,448 361 271 67 - 17,843 17,000 104.96% 79-790-50-00-5020 OVERTIME 443 214 344 - 429 - - - - 1,431 3,000 47.69% Benefits 79-790-52-00-5212 RETIREMENT PLAN CONTRIBUTION 3,245 3,172 2,996 4,530 2,815 2,754 2,746 5,587 3,428 31,273 43,693 71.57% 79-790-52-00-5214 FICA CONTRIBUTION 2,514 2,714 2,644 3,851 2,250 2,104 2,097 2,321 2,358 22,852 34,000 67.21% 79-790-52-00-5216 GROUP HEALTH INSURANCE 9,090 10,824 8,596 7,684 20,046 8,335 518 15,575 8,676 89,344 126,842 70.44% 79-790-52-00-5222 GROUP LIFE INSURANCE 58 102 82 82 82 72 72 72 79 699 1,208 57.85% 79-790-52-00-5223 DENTAL INSURANCE 635 836 736 608 1,344 608 - 1,253 645 6,664 9,179 72.60% 79-790-52-00-5224 VISION INSURANCE 84 84 84 84 84 70 70 70 79 708 1,104 64.14% Contractual Services 79-790-54-00-5412 TRAINING&CONFERENCES 180 841 1,021 2,600 39.27% 79-790-54-00-5415 TRAVEL&LODGING - - - 750 0.00% 79-790-54-00-5440 TELECOMMUNICATIONS 335 339 377 310 384 261 301 301 2,608 3,780 68.98% 79-790-54-00-5462 PROFESSIONAL SERVICES - 861 - - 46 96 110 158 1,271 4,500 28.25% 79-790-54-00-5466 LEGAL SERVICES 1,710 855 238 428 - 285 285 3,800 4,000 95.00% 79-790-54-00-5485 RENTAL&LEASE PURCHASE - 73 - - 78 78 78 307 2,500 12.29% 79-790-54-00-5495 OUTSIDE REPAIR AND MAINTENANCE - 52 101 12,536 3,684 4,362 20,736 17,500 118.49% Supplies 79-790-56-00-5600 WEARING APPAREL 231 99 377 144 110 462 151 1,252 2,826 4,100 68.92% 79-790-56-00-5610 OFFICE SUPPLIES - 53 99 - - - - - 151 300 50.43% 79-790-56-00-5620 OPERATING SUPPLIES 63 256 646 694 563 5,684 1,467 1,754 11,126 22,500 49.45% 2 YORKVILLE PARK BOARD BUDGET REPORT FOR THE PERIOD ENDING JANUARY 31,2013 ACTUALS BY MONTH(Cash Basis) %of Fiscal Year 8% 17% 25% 33% 42% 50% 58% 67% 75% Year-to-Date ANNUAL ACCOUNT NUMBER DESCRIPTION May-12 June-12 July-12 August-12 September-12 October-12 November-12 December-12 January-13 Totals BUDGET %of Budget 79-790-56-00-5630 SMALL TOOLS&EQUIPMENT 7 107 8 33 47 10 2,032 2,244 2,250 99.73% 79-790-56-00-5635 COMPUTER EQUIPMENT&SOFTWARE - - - - - - - - - 500 0.00% 79-790-56-00-5640 REPAIR&MAINTENANCE 820 2,056 5,035 794 3,505 617 496 2,032 15,354 50,500 30.40% 79-790-56-00-5695 GASOLINE 21679 3,198 2,060 3,717 1,095 645 882 14,276 20,000 71.38% TOTAL EXPENDITURES:PARKS DEPT 49,717 58,579 59,607 78,263 59,228 51,249 54,710 63,540 61,043 535,936 781,806 68.55% RECREATION DEPARTMENT EXPENDITURES Salaries&Wages 79-795-50-00-5010 SALARIES&WAGES 13,453 15,885 15,226 22,936 15,291 15,291 17,217 15,291 15,291 145,879 185,000 78.85% 79-795-50-00-5015 PART-TIME SALARIES 1,233 770 443 835 2,374 833 1,236 854 414 8,991 25,000 35.96% 79-795-50-00-5020 OVERTIME - - - - - - - - - - 300 0.00% 79-795-50-00-5045 CONCESSION WAGES 2,879 2,869 2,496 262 - - - 8,507 12,500 68.05% 79-795-50-00-5046 PRE-SCHOOL WAGES 2,110 - - - - 1,040 - 1,640 2,505 7,295 25,000 29.18% 79-795-50-00-5052 INSTRUCTORS WAGES 1,181 1,264 713 1,008 992 722 1,130 434 295 7,737 25,000 30.95% Benefits 79-795-52-00-5212 RETIREMENT PLAN CONTRIBUTION 1,711 1,730 1,602 2,362 1,653 1,675 1,784 2,976 1,950 17,442 19,884 87.72% 79-795-52-00-5214 FICA CONTRIBUTION 1,543 1,537 1,391 1,855 1,382 1,323 1,453 1,349 1,370 13,204 16,000 82.53% 79-795-52-00-5216 GROUP HEALTH INSURANCE 3,334 2,206 3,043 6,378 5,896 3,299 371 5,531 2,892 32,949 41,094 80.18% 79-795-52-00-5222 GROUP LIFE INSURANCE 29 33 29 37 37 37 42 39 39 322 473 68.12% 79-795-52-00-5223 DENTAL INSURANCE 263 165 214 214 428 214 - 428 214 2,138 2,675 79.93% 79-795-52-00-5224 VISION INSURANCE 25 25 25 25 25 25 25 25 25 222 325 68.26% Contractual Services 79-795-54-00-5412 TRAINING&CONFERENCES - - - - - - - - 610 610 2,000 30.50% 79-795-54-00-5415 TRAVEL&LODGING - - - - - 1,000 0.00% 79-795-54-00-5426 PUBLISHING&ADVERTISING - - 7,690 - - - - - 7,690 27,000 28.48% 79-795-54-00-5440 TELECOMMUNICATIONS 226 230 294 213 285 173 228 225 1,875 4,300 43.60% 79-795-54-00-5447 SCHOLARSHIPS 300 - - - 32 - - 14 346 2,500 13.84% 79-795-54-00-5452 POSTAGE&SHIPPING - 147 947 - - 147 1,241 8,000 15.51% 79-795-54-00-5460 DUES&SUBSCRIPTIONS - - - - 424 1,030 1,454 1,500 96.90% 3 YORKVILLE PARK BOARD BUDGET REPORT FOR THE PERIOD ENDING JANUARY 31,2013 ACTUALS BY MONTH(Cash Basis) %ofFiseal Year 8% 17% 25% 33% 42% 50% 58% 67% 75% Year-to-Date ANNUAL ACCOUNT NUMBER DESCRIPTION May-12 June-12 July-12 August-12 September-12 October-12 November-12 December-12 January-13 Totals BUDGET %of Budget 79-795-54-00-5462 PROFESSIONAL SERVICES 805 6,737 14,324 5,331 3,734 2,879 5,276 1,536 4,851 45,474 60,000 75.79% 79-795-54-00-5480 UTILITIES - 1,413 1,019 1,013 654 721 1,404 867 1,531 8,622 23,100 37.32% 79-795-54-00-5485 RENTAL&LEASE PURCHASE 178 178 186 28 178 271 173 351 173 1,716 4,500 38.12% 79-795-54-00-5495 OUTSIDE REPAIR&MAINTENANCE - - - - - - - 1,000 0.00% 79-795-54-00-5496 PROGRAM REFUNDS 6 1,101 1,477 1,603 239 1,054 382 160 684 6,706 7,000 95.80% Supplies 79-795-56-00-5602 HOMETOWN DAYS SUPPLIES 4,151 - 322 54,762 31,994 484 - - - 91,712 140,000 65.51% 79-795-56-00-5606 PROGRAM SUPPLIES 2,482 8,422 1,288 5,960 1,669 8,163 288 2,252 1,194 31,716 55,000 57.67% 79-795-56-00-5607 CONCESSION SUPPLIES 894 6,348 3,538 110 26 - - - - 10,915 18,000 60.64% 79-795-56-00-5610 OFFICE SUPPLIES 273 19 53 212 - 498 416 7 57 1,534 3,000 51.13% 79-795-56-00-5620 OPERATING SUPPLIES 1,116 1,103 109 1,244 787 1,079 140 140 221 5,940 5,500 107.99% 79-795-56-00-5630 SMALL TOOLS&EQUIPMENT - - - - - - - - - - 2,000 0.00% 79-795-56-00-5635 COMPUTER EQUIPMENT&SOFTWARE - 616 616 500 123.12% 79-795-56-00-5640 REPAIR&MAINTENANCE 39 9 - - 47 2,000 2.37% 79-795-56-00-5645 BOOKS&PUBLICATIONS - - 100 0.00% 79-795-56-00-5690 SUPPLIES-GRANT REIMBURSABLE - - - - - - - 500 0.00% 79-795-56-00-5695 GASOLINE - 121 213 125 83 290 81 53 51 1,017 3,210 31.69°/a TOTAL EXPENDITURES:RECREATION DEPT 37,664 52,490 48,086 114,282 68,609 40,211 31,590 34,583 36,399 463,915 724,961 63.99% TOTAL FUND REVENUES 182,484 126,238 139,433 106,505 167,135 130,809 93,315 86,923 95,792 1,128,633 1,451,447 77.76% TOTAL FUND EXPENDITURES 87,381 111,069 107,693 192,545 127,836 91,460 86,300 98,123 97,442 999,851 1,506,767 66.36% FUND SURPLUS(DEFICIT) 95,103 15,169 31,740 (86,040) 39,299 39,348 7,014 (11,200) (1,650) 128,783 (55,320) RECREATION CENTER REVENUES Charges for Service 80-000-44-00-4440 PROGRAM FEES 6,987 3,834 2,317 12,329 7,003 7,534 8,889 3,165 4,363 56,420 100,000 56.42% 80-000-44-00-4441 CONCESSION REVENUE 890 719 717 738 464 636 625 673 812 6,273 12,500 50.18% 80-000-44-00-4444 MEMBERSHIP FEES 37,888 33,725 35,129 30,793 29,972 32,782 31,832 32,198 32,698 297,017 450,000 66.00% 80-000-44-00-4445 GUESTFEES 633 797 814 762 353 414 711 901 1,157 6,542 7,000 93.45% 4 YORKVILLE PARK BOARD BUDGET REPORT FOR THE PERIOD ENDING JANUARY 31,2013 ACTUALS BY MONTH(Cash Basis) %of Fiscal Year 8io 17%,, 25% 33% 42% 50% 58% 67% 75% Year-to-Date ANNUAL ACCOUNT NUMBER DESCRIPTION May-12 June-12 July-12 August-12 September-12 October-12 November-12 December-12 January-13 Totals BUDGET %of Budget 80-000-44-00-4446 SWIM CLASS FEES 2,825 5,039 3,557 1,974 815 1,068 1,134 516 715 17,643 25,000 70.57% 80-000-44-00-4447 PERSONAL TRAINING FEES 1,215 257 108 730 236 844 130 912 210 4,642 10,000 46.42% 80-000-44-00-4448 TANNING SESSION FEES 222 30 92 82 65 50 50 37 120 748 2,500 29.92% Miscellaneous 80-000-48-00-4820 RENTAL INCOME 1,296 779 761 1,006 736 824 1,009 604 2,445 9,460 13,000 72.77% 80-000-48-00-4846 SCHOLARSHIPS/DONATIONS 1,283 (123) - 250 (54) - - - - 1,356 2,000 67.80% 80-000-48-00-4850 MISCELLANEOUS INCOME 21 20 4 1 1 3 1 - 27 75 500 15.05% TOTAL REVENUES:RECREATION CTR REVENUES 53,259 45,076 43,499 48,664 39,590 44,155 44,381 39,006 42,546 400,175 622,500 64.29/ RECREATION CENTER EXPENSES Salaries&Wages 80-800-50-00-5010 SALARIES&WAGES 2,028 2,040 2,040 3,060 2,040 2,040 2,040 2,040 2,040 19,368 28,000 69.17% 80-800-50-00-5015 PART-TIME SALARIES 6,409 5,796 6,081 8,850 5,622 5,979 5,729 6,096 5,656 56,217 100,000 56.22% 80-800-50-00-5046 PRE-SCHOOL WAGES 614 400 - 1,790 2,788 2,280 3,370 1,510 - 12,752 35,000 36.43% 80-800-50-00-5052 INSTRUCTORS WAGES 3,616 5,172 5,586 6,435 4,039 3,792 4,287 3,423 3,532 39,881 60,000 66.47% 80-800-52-00-5212 RETIREMENT PLAN CONTRIBUTION 685 595 550 960 816 733 847 1,531 525 7,243 10;181 71.15% 80-800-52-00-5214 FICA CONTRIBUTION 977 1,034 1,056 1,548 1,116 1,086 1,188 1,008 867 9,879 17,708 55.79% 80-800-52-00-5216 GROUP HEALTH INSURANCE 100 100 100 100 100 100 100 100 100 900 1,200 75.00% 80-800-52-00-5222 GROUP LIFE INSURANCE 7 7 7 7 7 7 7 7 7 65 123 53.05% Contractual Services 80-800-54-00-5415 TRAVEL&LODGING 200 0.00% 80-800-54-00-5426 PUBLISHING&ADVERTISING - - - - - - 1,500 0.00% 80-800-54-00-5440 TELECOMMUNICATIONS 278 281 552 90 581 90 341 335 2,548 3,600 70.78% 80-800-54-00-5452 POSTAGE&SHIPPING - - - - - - - 600 0.00% 80-800-54-00-5460 DUES&SUBSCRIPTIONS - - - - - - - - - 200 0.00% 80-800-54-00-5462 PROFESSIONAL SERVICES 43 2,909 1,574 829 872 628 955 927 731 9,468 20,000 47.34% 80-800-54-00-5480 UTILITIES - 3,039 2,889 4,313 314 5,629 2,064 758 5,192 24,198 55,650 43.48% 80-800-54-00-5485 RENTAL&LEASE PURCHASE 37,198 19,198 19,242 19,092 19,198 19,291 19,137 19,335 19,137 190,828 236,000 80.86% 80-800-54-00-5495 OUTSIDE REPAIR&MAINTENANCE 115 750 - 361 1,303 - 734 - 3,263 15,000 21.75% 5 YORKVILLE PARK BOARD BUDGET REPORT FOR THE PERIOD ENDING JANUARY 31,2013 ACTUALS BY MONTH(Cash Basis) %ofFiseal Year 8% 17% 25% 33% 92% 50% 58% 67% 75% Year-to-Date ANNUAL ACCOUNT NUMBER DESCRIPTION May-12 June-12 July-12 August-12 September-12 October-12 November-12 December-12 January-13 Totals BUDGET %of Budget 80-800-54-00-5496 PROGRAM REFUNDS 174 601 292 740 504 1 450 1 175 468 192 3,596 5,500 65.38% 80-800-54-00-5497 PROPERTY TAX PAYMENT 29,400 - 29,400 58,800 70,000 84.00% Supplies 80-800-56-00-5606 PROGRAM SUPPLIES - 988 514 366 660 740 771 650 515 5,204 15,000 34.69% 80-800-56-00-5607 CONCESSION SUPPLIES 694 73 860 798 189 289 367 280 403 3,954 7,000 56.48% 80-800-56-00-5610 OFFICE SUPPLIES - - - - - - - 201 50 252 2,600 9.68% 80-800-56-00-5620 OPERATING SUPPLIES 177 502 72 203 53 111 619 111 1,848 6,200 29.80% 80-800-56-00-5635 COMPUTER EQUIPMENT&SOFTWARE - - - - - - - - - - 1,000 0.00% 80-800-56-00-5640 REPAIR&MAINTENANCE 267 1,725 948 1,673 564 473 832 1,271 935 8,689 11,000 78.99% 80-800-56-00-5645 BOOKS&PUBLICATIONS - - - 114 80 - - - - 194 50 388.22% 80-800-56-00-5695 GASOLINE 321 0.00% TOTAL FUND REVENUES 53,259 45,076 43,499 48,664 39,590 44,155 44,381 39,006 42,546 400,175 622,500 64.29% TOTAL FUND EXPENSES 82,327 44,881 42,523 81,061 40,505 44,152 42,803 40,567 40,328 459,147 703,633 65.25% FUND SURPLUS(DEFICIT) (29,068) 195 976 (32,397) (915) 3 1,577 (1,561) 2,218 (58,972) (81,133) 6 Reviewed By: Agenda Item Number 1P wwvg E Parks ❑ Recreation ❑ PARS C&P.ECWTION Director ■ City Administrator F] Tracking Number Legal ❑ Human Resources ❑ Police ❑ Park Board Agenda Item Tracking Document Title: Strategic Planning Agenda Date: March 14, 2013 Synopsis: Discuss a meeting date for strategic planning. Action Previously Taken: Date of Action: 1/10/13 Action Taken: Tabled Item Number: Type of Vote Required: Majority Action Requested: Determine date for strategic planning. Submitted by: Laura Schraw Parks and Recreation Name Department Agenda Item Notes: Reviewed By: Agenda Item Number YDRKVIIL� Parks ❑ 1K Recreation ❑ PAWq a RECREATION Director ■ City Administrator F] Tracking Number ° - Legal ❑ -� Human Resources ❑ Police ❑ Park Board Agenda Item Tracking Document Title: Ball Field Use Discussion Agenda Date: March 14, 2013 Synopsis: Discussion of Ball Field Usage Action Previously Taken: Date of Action: 2/21/13 Action Taken: Tabled Item Number: Type of Vote Required: N/A Action Requested: N/A Submitted by: Tim Evans Parks and Recreation Name Department Agenda Item Notes: Reviewed By: Agenda Item Number Parks ❑ Recreation ❑ pARrC&?.Eia6ATION Director ■ City Administrator El Tracking Number Legal ❑ Human Resources ❑ Police ❑ Park Board Agenda Item Tracking Document Title: Mower Trade-in Agenda Date: March 14, 2013 Synopsis: Staff is requesting that the Park Board approve a mower trade-in to be forwarded to City Council for final approval. Action Previously Taken: Date of Action: Action Taken: Item Number: Type of Vote Required: Majority Action Requested: Approve mower trade-in and forward to City Council for approval. Submitted by: Laura Schraw Parks and Recreation Name Department Agenda Item Notes: .� ° C'''o Memorandum To: Yorkville Park Board EST. `M1 1836 From: Laura Schraw, Interim Director of Parks and Recreation CC: Scott Sleezer, Superintendent of Parks Date: March 6, 2013 <LE 'y�.`' Subject: Mower Trade-in The Parks Department is seeking approval to trade-in a 2003 Toro mower to Reinders, Inc., as part of the purchase of a new mower. The three quotes were obtained by Scott Sleezer, Superintendent of Parks, for the trade-in value and cost of a new mower. note#1 Reinders, Inc. New Mower $12,095.00 Trade-In Value $1,250.00 Total cost to purchase New Mower $10,845.00 note#2 Russo Power Equipment New Mower $12,125.00 Trade-In Value $No Offer Total cost to purchase New Mower $12,125.00 uote#3 Carol Stream Lawn & Power New Mower $12,399.00 Trade-In Value $500.00 Total cost to purchase New Mower $11,899.00 The mower purchase was budgeted in the FYI budget. Staff is requesting approval to trade-in the 2003 Toro Mower to Reinders, Inc. at a value of$1,250.00. Memorandum To: Yorkville Park Board PAR6s a REERFATION From: Laura Schraw, Interim Director of Parks &Recreation CC: ° Date: March 7, 2013 ,.L. ."W."'M-2 Subject: Director's Report • The City attorneys recommended that the City Council approve the lease extensions for the downtown Riverfront businesses, these will be placed on the March 12th agenda. • Tim, Scott, Bart and myself will be working at Canoecopia in Madison, WI from March 8 — 10. • The Parkway Tree Program will be on the March 19th Public Works Agenda for the 2013 calendar year. • Attended the Kane Kendall County Council of Mayors Bike Committee meeting. Originally the Illinois Trails Conservancy, the group is now called Trails for Illinois. The Executive Director spoke about new survey results that will be coming out in March presenting trail user data and the economic impact to the community specifically from trails. 4m;; YnRKyatLE 202 East Countryside Prkwy. Yorkville, IL 60560 (630) 553-2582 (630) 553-2644 fax & MTRIMRER4RIl61T Email: recreation(a(a)yorkvilIle.i1.us www.yorkville.il.us paRKs& rttEcRr t-"aN Fitness& Recreation for Our Community To: Laura Schraw, Interim Director Parks and Recreation Department From: Tim Evans, Superintendent of Recreation Re: Feb. Monthly Report Athletics— Shay/Jon Youth Basketball League: We are mid-way through the season and continuing with weekly practices and games on Saturdays. The season is scheduled to end on Saturday, March 16. Youth Soccer League: The Spring Soccer registration ended February 22. We have a total of 65 participants creating seven teams in the U6 division, 65 participants creating five teams in the U8 division, 42 participants creating 3 teams in the U10 divisions, and 28 participants in the U12 division. This is approximately 30 additional enrollments compared to the Spring Soccer League in 2012. Adult Softball Leagues: Registration began for all Adult Summer Softball Leagues on Monday, February 4. A total of 5 teams have registered for the Tuesday Coed League and 11 are registered for the Thursday Men's League. Registration does continue through Friday, April 12. Open Gym: The volleyball and basketball open gyms are still proving to be popular with approximately 30 players coming to each scheduled night. Child Development—Shay Ready, Set, Go: The Yorkville Recreation Department's Pre-Preschool Program, again, had high enrollment numbers causing us to increase the maximum number of participants allowed in the class. The enrollment numbers continue to stay strong through the remainder of the Spring Sessions. Parker's Playtime Preschool: The Preschoolers are currently learning and perfecting their"curved" letters including the "P", "D", and "U". To celebrate the letter"P"the classes had a Pajama Party where they were able to watch Monsters Inc. while eating popcorn in their pajamas! They also had a visit from the dentist during "D" week! REC Center—Ryan Wellness Classes: The first session of Winter/Spring Fitness and Wellness Classes continued to run through the month of February. Kettlebell training class has become a very popular class for facility members and guests. The second session of Winter/Spring Fitness classes will begin the first week of March.. Birthday Parties: The facility hosted two birthday parties for children during the month of February. One of the birthday parties hosted was a bounce house package party and the other party was a pool package party. Gym Rentals: The Small Gym has been consistently busy in the evenings throughout the week with rentals for children sports teams. Monday and Wednesday evenings the facility hosts a girls softball team that has been coming in for 2 hours for practice. Thursdays the facility also hosts a boys baseball team from Oswego that comes in to work on baseball mechanics. During the month of February a co-ed softball team that will be playing in the Yorkville Co-Ed league also began using the small gym for hitting practice on Friday evenings. Geneva Kayak has continues to run classes for individuals looking to get more involved in kayaking. These classes take place every Sunday afternoon. "The achievements of an organization are the results of the combined effort of each individual." Miscellaneous Easter Egg—Express Trip:Will be held on Sat. March 23.Yorkville Community Christian Church is going to assist with this event. Tax Dodge 5k/10K Run: Is scheduled for Sun. April 14, 7:00am at the REC Center. Athletic Field Schedules: All of the youth baseball/softball organizations field schedules have been finalized for the 2013 season. 4th of July: Will be assisting with organizing this year's 4th of July. Summer Events: Finalizing the summer events schedule and will have something for the Feb. report. "The achievements of an organization are the results of the combined effort of each individual." Memorandum 1P W To: Park Board From: Scott Sleezer Superintendent of Parks PAR6sa REEMATION CC: Laura Schraw, Interim Director of Parks and Recreation Date: March 7, 2013 4.OL. kW' Subject: January and February Parks Reports Athletic Field Division Baseball Rehab • Staff rebuilt the mounds at Beecher#5 and#1. Beautification Division • Staff removed the Christmas decorations throughout town.This includes Town Square,Riverfront,City Hall,Beecher Center and the Library. • Staff worked on removing the evasive plants and removing dead and dying trees to create space for a path at Clark Park. Playground Division Safety Inspection Staff inspected all playgrounds weekly visually checking equipment using a systematic approach looking for missing or loose hardware.Accessing the equipment pulling and pushing on each apparatus to check if it is secure and filled out inspection form for each site. Surfacing Maintenance Weekly raked surfacing back under slide exits,swings,climbers,and transfer platforms to meet ADA, CPSC,and ASTM guidelines in every playground.Raked area so it is uniform and smooth in appearance and level with transition areas. Turf Division • Staff changed the oil in all of the Parks trucks and took them to the State safety inspection facility for there biannual vehicle inspection. • Staff made repairs,cleaned and inspected all of the mowing and ball field maintenance equipment. • Staff replaced the brakes and lights on all of our trailers getting them ready for the season. The Street Department foreman provided the mechanical knowhow. Trash Control Picked up all loose trash and debris by systematically walking a grid at each site,replacing liners in all trash cans. Department Assistance Recreation • Installed a pressure valve on the pool for compliance inspection. Public Works • Staff assisted the Public Works Department with snow removal and salting. • Worked with Public Works staff to trim parkway trees. Staff Development • Attended the Illinois Recreation and Park Association conference in Chicago. • The Parks foreman and the two ball field staff attended an athletic field maintenance seminar.