Library Board Packet 2013 03-11-13 Agenda
Yorkville Public Library / Historical Meeting Room
Board of Trustees
Monday, March 11, 2013 - 7:00 P.M.
902 Game Farm Road
1. Roll Call
2. Recognition of Visitors
3. Amendments to the Agenda
4. Minutes
5. Correspondence
6. Public Comment
7. Staff Comment
8. Report of the Treasurer Financial Statement
Payment of Bills
9. Report of the Library Director Statistics
10. City Council Liaison
11. Standing Committees Policy
Finance
Community Relations
Personnel
12. Unfinished Business Trivia Night
Building Siding
2013/14 Budget
13. New Business
14. Executive Session
1. For the appointment, employment, compensation, discipline, performance or
legal counsel for the public body, including hearing testimony on a complaint
lodged against an employee of the public body, or against legal counsel for the
public body to determine its validity.
15. Adjournment
RAF
Yorkville Public Library
Board of Trustees
Monday, February 11 , 2013 , 7pm
902 Game Farm Road — Library Historic Wing
The meeting was called to order at 7 : 02pm by President Beth Gambro.
Roll Call : Susan Chacon-yes, Bob Allen-yes, Beth Gambro-yes, Barb Johnson-yes,
Sandy Lindblom-yes, Jo Ann Gryder-yes , Gail Gaebler-yes
Absent : Carol LaChance, Judy Somerlot
Others Present
Library Director Michelle Pfister
City Finance Director Rob Fredrickson
Liaison Carlo Colosimo
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Recognition of Visitors — President Gambro recognized Rob and Carlo .
Amendments to the Agenda — Possibility of publishing a newsletter will be added to
New Business .
Minutes — January 14 , 2013
On page 3 , # 1 under New Business should read : " In the 2012/2013 budget, the Library
levied $ 700,000 but received $691 ,905 . "
Barb Johnson moved to accept the minutes as amended and Jo Ann Gryder seconded the
motion . Voice vote approval .
Correspondence — None
Public Comment — None
Staff Comment — None
Report of the Treasurer
Bill Report/Check Register
Sandy Lindblom reported the following highlights :
1 . Page 2 : $ 1 ,940 . 77 spent for books
2 . Page 3 : $ 1 , 005 for fire inspection, part of professional services packet
3 . Page 4 : $ 1 , 176 . 83 for copier supplies
4 . Page 5 : Prairie Cat $3 , 836 .41 for quarterly fee
5 . Page 5 : Sound Inc . quarterly fee of $ 752 . 07
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6 . Page 6 : $2, 602 . 50 for Today ' s Business Solutions for PC reservations/service
agreement and licensing
7 . Page 6 : $ 500 for Trico for malfunctioning heating system
TOTAL BILLS : $ 15 ,796 . 28
It was noted that there was no change in the Cash Statement from last month. Sandy also
said that on page 4 of the budget report, $ 3 ,000 in development fees was received .
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President Gambro questioned why the employee hours are different/decreasing. Michelle
said many employees had been ill and they are not paid for sick time .
Motion :
Gail Gaebler moved to pay the payroll of $35 ,214 . 62 , accounts payable of $ 15 ,796 . 28 ,
and bill list of $ 7 , 028 . 44 for a total of $58 ,039 . 34 . Susan Chacon seconded the motion.
Roll call : Allen-yes, Gambro-yes, Johnson-yes, Lindblom-yes, Gryder-yes, Gaebler-yes,
Chacon-yes. Passed 7-0 .
Report of the Library Director
Statistics
1 . 8 ,686 items were circulated in January
2 . 2 ,609 items were borrowed from other libraries j
3 . 1 ,477 items were loaned to other libraries
4 . 423 transactions made to reciprocal borrowers
5 . 366 items added to collection
6 . 83 music CD ' s added
7 . 12 book donations
8 . 87 new patrons in January
9 . Michelle said the new system will provide the exact value of the inventory
10 . She also reported that the Shorewood training facility is being shut & will move to
Burr Ridge . Server also being moved on February 17 th
11 . Report format is still being revised for improvement. President Gambro noted that
Reporter Tony Scott had contacted her about circulation numbers.
12 . Men ' s book club has 5 members with Shelley to spearhead
13 . Friends of the Library met today (Feb . 11 ) . Will be sponsoring a hummingbird
program April 4'n, rain garden program in June, adult program going on now, will assist
with Trivia Night . 100-year committee met afterward—theme will be "Here Today, Here
Yesterday, Here Tomorrow" . Jo Ann suggested a logo contest.
14 . Kids have taken fields trips
15 . Lion ' s Club donated $200 for magazines
16 . Don Hirsch bought 2 magazines
17 . Library will go live with e-books on February 26, article was in paper
18 . Michelle provided professional service cost
19 . Contest going on with art wall upstairs, 3 new paintings unveiled every Monday to
be ID ' d . Info is on website.
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City Council Liaison
Alderman Colosimo said the liquor code has been amended to allow for easier issuance
of temporary liquor licenses for events such as the Trivia Night. No sponsorship is
needed and 3 per year are allowed to a given organization.
He also said the budget process has begun and recommended submitting a request for the
desired amount of revenue to balance the budget. The budget will be discussed at each
regular City Council meeting through March. He also said a representative from the
Library as well as residents should attend the meetings .
Standing Committees
Personnel
The Personnel committee will meet prior to the next regular meeting. !
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Unfinished Business
Trivia
Ms . Gryder reported the committee has met regularly . Cobblestone will be contacted for
a possible partnership for food and liquor. An event bookmark prototype was displayed.
Ms . Johnson said silent auction items can be donated and that Trustees could possibly put
gift baskets together. There will be approximately 14 tables of 8 . The fire code allows
for approximately 160 people with 20 of those being workers. A fee of $20 per person
will include food . The teen group will assist with setup on April 13 `"
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Building Siding
Michelle sent Carl Hauert an email and he has spoken with the paint manufacturers,
clarified questions and will follow up with them this week.
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2013/14 Budget
Susan Chacon reported the Finance Committee met last week to review some of the
budget changes since January . She said that $21 ,490 is the amount needed from the City
to balance the budget. The committee briefly discussed whether this amount should be
included in the budget. Alderman Colosimo said the argument he hears from the Council
is that the Library has a Fund Balance . It was noted that in addition to the cuts made , the
Library budget also shows a decrease due to lower assessed value .
President Gambro said the Trustees should have a plan to regain lost services including
being open on Sunday. Ms . Lindblom asked if the Council is aware that hours were cut .
Ms . Gaebler suggested a handout be given to the Council to show those cuts. Ms .
Gambro said the feedback she hears is the Library needs more e-books and more open j
hours .
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Ms . Johnson said a comparison sheet showing cutbacks should be drafted . She
volunteered to attend the next Council meeting to make a statement .
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Trustee Allen suggested asking for a lesser amount ($ 12 ,000) resulting in no surplus . It
was also noted that if the full amount of $21 ,490 is received, it would allow the Library
to only maintain, not add any services .
There was a brief discussion about whether or not there are enough patrons to justify
increased hours . Mr. Colosimo said there is a matrix to determine the patrons per hours j
open and Michelle added that the state report would also show this . It was noted that
those seeking jobs are using the internet more .
Barb, Susan and Sandy will attend the February 12 Council meetings for a brief
statement. Jo Ann, Gail and Beth will attend on February 26 . The Finance Committee
was asked to draft language about hours, books, computers and maintenance .
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Approval of the budget was discussed . Jo Ann questioned whether or not the Council
should have access to the budget prior to approval . In the past, by Statute she said it was
approved first.
The budget discussion will be moved to Unfinished Business for next month.
Release Minutes of Executive Session July 9, 2012
This item came back from the previous meeting since the City needs exact dates and
wording to release them . Bob Allen moved and Sandy Lindblom seconded to release the j
Executive Session minutes from July 9 , 2012 . Voice vote approval .
New Business
Ms . Gambro wants to pursue a possible newsletter and will follow-up with the outside
source who presented it. There was discussion as to how and where it would be
distributed . She said it would be a good promotion of the Library.
Additional Business None
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Adiournment
The meeting was adjourned at 8 : 21pm on a motion by Barb Johnson and second by
Sandy Lindblom . Unanimous voice vote approval .
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Minutes transcribed by
Marlys Young, Minute Taker
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DRAFT
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Yorkville Public Library
Trivia Night Committee Meeting
Monday, February 11 , 2013 , 6pm
902 Game Farm Road — Board Room
The meeting was called to order at 6 : 33pm by Chairperson Jo Ann Gryder.
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Roll Call
Jo Ann Gryder, Chairperson
Barb Johnson
Marlys Young
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Others Present Liaison Carlo Colosimo
Recognition of Visitors — Jo Ann recognized Alderman Colosimo
Public Comment — None
Minutes
The February 4, 2013 minutes were approved as read .
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Business
Trivia Night
Ms . Gryder noted that the Library youth group will assist with room setup on the date of
the trivia event and it was decided to do it at 10 : 00am on Saturday, April 131h . Michelle
will notify the youth group .
Barb and Jo Ann have not been able to connect with Martha at Cobblestone regarding a
possible partnership .
Michelle will add event information to the library website, however, there is no capability
for people to click on a link. Information sheets will be made for callers . Ms . Johnson
will check on the possibility of setting up a website for ticket purchases .
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The library will take responsibility for photocopying the "bookmarks" with trivia night
info . Marlys presented a possible bookmark design, raffle promo artwork and "save the
date" publicity piece . She will obtain colored paper for printing the bookmarks . Marlys
also reported the prizes received are small notepads , first aid kits for the car, pens , etc .
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Alderman Colosimo noted the liquor code has been amended to make it easier to obtain
liquor licenses for special events such as this . He also suggested offering ` inulligans ' as
an early registration incentive.
Carlo also offered to donate a silent auction item and Michelle received a cookbook
donation.
Trivia questions will be worked on in March .
Judy ' s letter to solicit auction items was approved as drafted and it will be sent soon .
Jo Ann will search for the addresses for local politicians and the letter will be sent to
them also .
Assignments for next meeting :
Barb : check on 50- 50 raffle, tables, food partnership meeting, research website for ticket
purchase
Jo Ann : obtain politicians ' addresses, food partnership meeting
Marlys : obtain colored paper, revisions of bookmarks/"save the date"/publicity
The committee will meet again on Monday, February 25th at 6 : 30pm in the historic
room . Adjourned at 6 : 51pm .
Minutes by Marlys Young
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YORKVILLE PUBLIC LIBRARY
BUDGET REPORT
FOR THE PERIOD ENDING FEBRUARY 28, 2013
ACTUALS BY MONTH (Cash Basis)
% of Fiscal Year 8% 17% 25% 33% 42% 50% 58% 67% 75% 83% Year-to-Date ANNIIAL
1ACCOUNTN"tJMBER. DESCRIPTION Ma -12 June-12 Jul 12 Au rt-12 Se tembeal2 Octobeo-12 November-12 Dew beo-12 January-13 Februa -13 Toteb BIIDGET of Budget
LIBRARY OPERATIONS REVENUES
Taxes
82-000-40-00-4005 PROPERTY TAXES-LIBRARY 98,981 246,721 9,268 1 42,415 1 265,534 16,205 1 12,780 1 691 ,905 1 700,000 98.84%
82-000-40-004012 PROPERTY TAXES-FOX IND TIF - _ _ _ _ _ _ _ _ - 7,500 0.00%
Intergovernmental
82-000-41 -00-4120 PERSONAL PROPERTY TAX 739 - 955 115 1 727 - 278 738 - 31552 5,000 E71 .040%o 82-000-41 -00-4170 STATE GRANTS - - - 1 ,500 - 17,352 - - - - 18,852 17,200 9.61%
Fines & Forfeits
82-000-43-00-4330 LIBRARY FINES 994 888 765 572 508 837 903 707 834 829 71836 13,000 60.27%
Charges for Service
82-000-44-00-4401 LIBRARY SUBSCRIPTION CARDS 11367 1 ,603 608 650 1 ,019 452 230 156 11 423 793 8,303 12,000 69. 19%
82-000-44-00.4422 COPY FEES 204 153 175 216 181 306 251 147 225 238 2,095 3,000 69.84%
82-000-44-00-4440 PROGRAM FEES 93 44 1 54 1 74 119 51 61 133 78 51 758 25000 37.88%
Investment Earnings
82-000-45-00-4500 1 INVESTMENT EARNINGS 82 83 108 116 103 115 114 120 117 99 1 ,056 150 704.03%
Reimbursements
82-000-46-00-4670 REIMB - EMP INS CONTRIBUTIONS 724 724 724 724 724 724 724 724 724 724 71238 1 6,670 108.51%
82-000-46-00-4671 REIMB - LIFE INSURANCE 59 59 59 59 59 59 59 59 59 1 59 593 636 93.20%
Miscellaneous
82-000-48-00-4820 RENTAL INCOME 131 150 100 100 150 150 118 123 150 152 1,324 2,000 66.20%
82-000-48-00-4824 DVD RENTAL INCOME 349 457 537 507 374 389 294 298 442 426 4,073 4,500 90.51%
82-000-48-00-4832 MEMORIALS 142 200 - 40 - 906 300 222 462 2,965 5,237 2,000 261 .85%
82-000-48-00-4850 MISCELLANEOUS INCOME 33 13 87 26 26 51 25 - 58 425 744 - 0.00%
Other Financing Sources
82-00049-00-4901 TRANSFER FROM GENERAL 9,733 11801 1 ,801 2, 151 1 840 960 - 21312 1 3,671 2,395 25,664 41,978 61 . 14%
TOTAL REVENUES: LIBRARY 113,630 252,895 15,241 49,265 269,637 39,285 15,859 5,279 81980 91157 779,228 817,634 95.30%
LIBRARY OPERATIONS EXPENDITURES
Salaries & Wages
82-820-50-00-5010 SALARIES & WAGES 18,707 19,431 18,707 28,060 18,707 18,707 18,707 18,707 18,707 18,707 F141,291 7,145 245,000 80.47%
82-820-50-00-5015 PART-TIME SALARIES 14,207 14, 193 14,085 20,716 13,594 13,930 13,019 12,482 11 ,454 13,609 195,000 7246%Bens is
82-820-52-00-5212 RETIREMENT PLAN CONTRIBUTION 1,803 1 ,873 1,803 2,705 1 ,803 1,803 1 ,803 3,364 2,007 2,007 0,973 26,692 78.57%
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YORKVILLE PUBLIC LIBRARY
BUDGET REPORT
FOR THE PERIOD ENDING FEBRUARY 28, 2013
ACTUALS BY MONTH (Casb Bark)
% OfFisca/ Year 8% 170% 25% 33% 41% 50% 58% 67% 75% 83% Year-to-Date ANNUAL
ACCOUNT NUMBER DESCRIPTION May-12 June-12 Jul -12 August-12 Seprtmber.12 Octobco-%2 Novembco-12 DecembcM2 January-13 February-13 Task BUDGET % of Budget
82-820-52-00-5214 FICA CONTRIBUTION 2,463 21517 21453 3,676 21416 2,441 21372 2,331 2,252 21417 25,337 383000 66.68%
82-820-52-00-5216 GROUP HEALTH INSURANCE 8,308 81047 51553 10,578 11,001 5,621 - 10,623 6,235 10,019 75,987 102,877 73.86%
82-820-52-00-5222 GROUP LIFE INSURANCE 36 135 86 86 86 86 86 86 86 86 856 1 ,410 60.70%
82-820-52-00-5223 DENTAL INSURANCE 469 523 496 496 992 496 - 992 496 496 5,454 6,826 79.91%
82-820-52-00-5224 VISION INSURANCE 54 54 54 54 54 54 54 54 54 54 536 770 69.61%
82-820-52-00-5230 UNEMPLOYMENT INSURANCE 11035 - 350 - - 120 - - - 930 2,435 4,286 56.81 %
82-820-52-00-5231 LIABILITY INSURANCE 8,698 11801 11801 1,801 840 840 - 11157 4,234 2,620 23,792 37,692 63. 12%
Contractual Services
82-820-54-00-5415 TRAVEL & LODGING - 200 305 135 - - - - - 25 665 500 133.09%
82-820-54-00-5426 PUBLISHING & ADVERTISING - _ _ _ _ _ _ _ _ _ _ 100 0.00%
82-820-54-00-5440 TELECOMMUNICATIONS - 751 785 1,321 795 481 807 794 1 ,085 856 7,674 8,500 90.29%
82-820-54-00-5452 POSTAGE & SHIPPING - - - 6 2 2 17 4 - 14 45 1 ,000 4.53%
82-820-54-00-5460 DUES & SUBSCRIPTIONS 78 - _ _ 210 51401 2, 100 - - 48 7,837 14,000 55.98%
82-820-54-00-5462 PROFESSIONAL SERVICES 963 3,943 2,387 1,837 11648 641 3, 172 11229 E2,,24 10,462 28,524 29,000 98.36%
82-820-54-00-5466 LEGAL SERVICES - - - 360 - - - - _ 360 2,000 18.00%
82-820-54-00-5468 AUTOMATION 3,385 7 - 869 3,866 - 3,836 - - 28,921 35,000 82.63%
82-820-54-00-5480 UTILITIES - - 300 204 151 215 483 649 1 ,818 5,191 15,750 32.96%
82-820-54-00-5495 OUTSIDE REPAIR & MAINTENANCE - 276 91 536 214 384 - 864 , - 3,770 5,000 75.40%
82-820-54-00-5498 PAYING AGENT FEES - - 375 375 - - - - - - 749 749 100.00%
Supplies
82-820-56-00-5610 OFFICE SUPPLIES - 793 295 187 1 ,054 36 817 525 - 211 31917 [E7,500 48.96%
82-820-56-00-5620 OPERATING SUPPLIES - - 228 912 11198 949 607 153 909 407 55 5,416 72.22%
82-820-56-00-5635 COMPUTER EQUIPMENT & SOFTWARE - - - - 1,550 - - - - - 1,550 0.00%
82-820-56-00-5671 LIBRARY PROGRAMMING - - - 44 84 84 12 159 53 60 496 24.81%
82-820-56-00-5685 DVD'S - 280 204 135 95 194 - - 444 244 13595 2,000 79.76%
82-820-56-00-5698 MEMORIALS & GIFTS - - - - - 100 609 277 225 337 1,548 21000 77.39%
82-820-56-00-5699 MISCELLANEOUS _ _ _ _ _ _ _ _ _ _ U95_ 250 0.00%
Contingencies
82-820-70-00-7799 CONTINGENCIES _ _ _ _ _ _ 50 - 5 4 1 ,000 9.50%
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YORKVILLE PUBLIC LIBRARY
BUDGET REPORT
FOR THE PERIOD ENDING FEBRUARY 28, 2013
ACTUALS BY MONTH (Cash Bade)
% afFiscal Year 8% 1746 25% 33% 42% 58% 58% 67% 75% 83% Yeer4o-Date ANNUAL
1ACCOUNT NUMBER DESCRIPTION May-12 Juua12 July-12 Au et-12 S tember-12 Oetobeal2 November-12 Decamber-12 January-13 Febroa -13 , Totals BUDGET % of Budget
Other Financing Uses
82-820-99-00-9983 TRANSFER TO LIBRARYDEBTSERVICE 1 ,822 - - _ _ _ _ _ _ _ 1,822 1 ,511 120.58%
TOTAL FUND REVENUES 1137630 252,895 15,241 49,265 269,637 39 285 15,859 5279 6,980 91157 779 228 8177634 95.30%
TOTAL FUND EXPENDITURES 62,028 55,051 51,041 75,376 60,109 52,243 483096 55403 69,717 65,114 . 593,980 794,413 74,77%
FUND SURPLUS (DEFICIT) 51,602 197,843 (359800) (26,112) 2091528
(129958) . (32,237) .(49,924) (60,737) (55,957) 185448 237221
BEGINNING FUND BALANCE V2401446
FUND SURPLUS (DEFICIT)ENDING RESERVED FUND BALANCE ENDING UNRESERVED FUND BALANCE
ENDING TOTAL FUND BALANCE 574,079
LIBRARY DEBT SERVICE REVENUES
83-000-40-00-4015 PROPERTY TAXES-DEBT SERVICE 113,248 282,285 10,604 48,529 303,810 18,541 14,622 - - - F7993,662 795,488 99.52%
83-000-45-0011500 WVESTMENTEARNINGS - 6 - - 36 64 58 36 - - 300 66.60%
83-000-49-00-4982 TRANSFER FROM LIBRARY OPS 11822 - _ _ _ _ _ _ _ _ 1 ,511 120.58%
TOTAL REVENUES: LIBRARY DEBT SERVICE 115,070 282,291 10,604 451529 303,846 18,605 14,680 36 - - 797,299 99.54%
LIBRARY DEBT SERVICE EXPENDITURES
2005B Bond
83-830-83-00-8000 PRINCIPAL PAYMENT - - - - - - - 290,000 - Aj - 290,000 290,000 100.00%83-830-83-00-8050 INTEREST PAYMENT - 154,563 - - - - - 154,563 - 309,125 309, 125 100.00%1006 Bond 83-830-84-00-8000 PRINCIPAL PAYMENT - - 150,000 - 150,000 150,000 0.00%83-830-84-00-8050 INTEREST PAYMENT - 23, 181 - - - _ _ 23, 181 - 46,363 46,363 100.00%
TOTAL FUND REVENUES 115,070 282,291 10,604 481529 303,846 18,605 14,680 36 793,662 797 299 99.54%
TOTAL FUND EXPENDITURES - 177,744 - _ 617,744 795,468 795,488 100.00°/a
FUND SURPLUS (DEFICIT) 1151070 104,547 101604 48,529 303,846 184605 149680 (617,708) - (1,826) 1,611
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YORKVILLE PUBLIC LIBRARY
BUDGET REPORT
FOR THE PERIOD ENDING FEBRUARY 28, 2013
ACTUAIS BY MONTH (Cash Basis)
% ofFisca/ Ycar 8% 17% 25% 33% 42% SO% 58% 67% 7S% 83% Yor-to-Date ANNUAL
IACCOUNT NUMBER DESCRIPTION May-12 June-12 Jul -12 Au st-12 S tembcr-12 October-12 November-12 Dcccmber-12 Jauuary43 February-13 Totals BUDGET °/. of Budget
LIBRARY CAPITAL REVENUES
84-000-42-00-4214 DEVELOPMENT FEES 2,500 - - 10800 41000 31500 3,450 150 3,000 5,150 32,550 16,250 200.31%
84-000-45-00-4500 INVESTMENT EARNINGS 0 0 0 0 1 1 1 1 I 1 6 100 5.82%
TOTAL REVENUES: LIBRARY CAPITAL 21500 0 0 10,800 41001 3,501 31451 151 1 31001 5,151 32,556 16,350 199.12%
LIBRARY CAPITAL EXPENDITURES
84-840-56-00-5635 COMPUTER EQUIPMENT WT SOFTWARE _ _ _ _ _ _ _ _ _ _ - - 0.00%
84-840-56-00-5683 AUDIO BOOKS 0.00%
84-840-56-00-5684 COMPACT DISCS & OTHER MUSIC - - _ _ _ _ _ _ _ _ _ _ 0.00%
84-840-56-00-5685 DVD'S - - - - - - 204 432 18 - 654 - 0.00%
84-840-56-00-5686 BOOKS - 423 208 6 762 503 3,486 1 ,699 3,367 1 ,626 12,081 13,474 1 89.66%
TOTAL FUND REVENUES 2,500 0 0 10,800 41001 33501 31451 151 3,001 5,151 32,556 167350 199.12%
TOTAL FUND EXPENDITURES 423 208 6 762 503 3,690 2,131 3 385 11626 12,734 13,474 94.51°/a
FUND SURPLUS (DEFICIT) 2,500 (422) (208) 10,794 3,239 2,997 (239) (1,980) (385) 3,525 19,822 21876
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TIME : 14 : 58 : 34 CHECK REGISTER
PRG ID : AP215000 . WOW
CHECK DATE : 03 / 11 / 13
CHECK # VENDOR # INVOICE INVOICE ITEM
NUMBER DATE # DESCRIPTION ACCOUNT # ITEM AMT
- --- - --- ----- -- -- - - - - - -- - ----- --- --------- ---- --------- -- --- ----- --- ---- - - ----------- - - -- ---- ---- ------ ---- --- --
103352 ALLVAC MICHAEL C . GOLICH
13530 03 / 01 / 13 01 VACUUM REPAIR 82 - 820 - 54 - 00 - 5495 89 . 86
INVOICE TOTAL : 89 . 86
CHECK TOTAL : 89 . 86
103353 ATT AT & T
312Z891936 - 0213 02 / 16 / 13 01 MONTHLY CHARGES 82 - 820 - 54 - 00 - 5440 273 . 98
INVOICE TOTAL : 273 . 98 *
6305534354 - 0213 02 / 25 / 13 01 MONTHLY CHARGES 82 - 820 - 54 - 00 - 5440 336 . 76
INVOICE TOTAL : 336 . 76 *
CHECK TOTAL : 610 . 74
103354 AUGUSTIS SHELLY AUGUSTINE
020713 02 / 07 / 13 01 MILEAGE REINBURSEMENT FOR 82 - 820 - 54 - 00 - 5415 24 . 98
02 REPORTS TRAINING * * COMMENT * *
INVOICE TOTAL : 24 . 98
CHECK TOTAL : 24 , 98
103355 BAKTAY BAKER & TAYLOR
2027850512 01 / 30 / 13 01 BOOKS 84 - 840 - 56 - 00 - 5686 1 , 018 . 96
INVOICE TOTAL : 1 , 018 . 96
2027860120 02 / 01 / 13 01 BOOKS 84 - 840 - 56 - 00 - 5686 330 . 21
INVOICE TOTAL : 330 . 21
2027883719 02 / 08 / 13 01 BOOKS 82 - 820 - 56 - 00 - 5698 154 . 50
INVOICE TOTAL : 154 . 50
CHECK TOTAL : 1 , 503 . 67
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TIME : 14 : 58 : 34 CHECK REGISTER
PRG ID : AP215000 . WOW
CHECK DATE : 03 / 11 / 13
CHECK # VENDOR # INVOICE INVOICE ITEM
NUMBER DATE # DESCRIPTION ACCOUNT # ITEM AMT
--- -- -- -- ---- -- - - - --- - - -- - ---- -- -- - --- -- ---------- - --- --- --- --- - ----- --- --------- ------- - ---- ----- --- - - ------ - ----- -- -- - -
103356 CALLONE UNITED COMMUNICATION SYSTEMS
1010 - 7980 - 0000 - 0213L 02 / 15 / 13 01 FEBRUARY CHARGES 82 - 820 - 54 - 00 - 5440 83 . 17
INVOICE TOTAL : 83 . 17
CHECK TOTAL : 83 . 17
103357 CAMBRIA CAMBRIA SALES COMPANY INC .
33385 02 / 11 / 13 01 TOILET TISSUE , PAPER TOWEL , 82 - 820 - 56 - 00 - 5620 374 . 68
02 GARBAGE BAGS , HAND SOAP , * * COMMENT * *
03 WINDEX , TOILET CLEANER * * COMMENT * *
INVOICE TOTAL : 374 . 68
CHECK TOTAL : 374 . 68
103358 CHITRIB CHICAGO TRIBUNE
10394737 - 020813 02 / 08 / 13 01 SUBSCRIPTION RENEWAL THROUGH 82 - 820 -54 - 00 - 5460 390 . 00
02 FEBRUARY 21 , 2014 * * COMMENT * *
INVOICE TOTAL : 390 . 00
CHECK TOTAL : 390 . 00
103359 DEBORDD DEBORD , DIXIE
021113 02 / 11 / 13 01 MILEAGE REIMBURSEMENT FOR 82 - 820 - 54 - 00 -5415 63 . 13
02 REPORTER TRAINING & LACONI * * COMMENT * *
03 MEETING * * COMMENT * *
INVOICE TOTAL : 63 . 13
CHECK TOTAL : 63 . 13
103360 DEMCO DEMCO , INC .
4871674 02 / 06 / 13 01 BOOK TAPE , LABELS , 82 - 820 - 56 - 00 - 5610 199 . 12
- 2 -
llrit : CHECK REGISTER
PRG ID : AP215000 . WOW
CHECK DATE : 03 / 11 / 13
CHECK # VENDOR # INVOICE INVOICE ITEM
NUMBER DATE # DESCRIPTION ACCOUNT # ITEM AMT
- ----- - ---- ---- ---- - ---- ---- ---- ----- -------- --- - ----- -- -- --- - - --- --------- ----- ---- - - ---- -- ---- ---- ------------ - ---- ----- ----------
103360 DEMCO DEMCO , INC .
4871674 02 / 06 / 13 02 REINFORCEMENT STRIPS * * COMMENT * *
INVOICE TOTAL : 199 . 12
CHECK TOTAL : 199 . 12
103361 ELEVATOR ELEVATOR INSPECTION SERVICE
39693 02 / 28 / 13 01 ELEVATOR INSPECTION 82 - 820 - 54 - 00 -5462 60 . 00
INVOICE TOTAL : 60 . 00
CHECK TOTAL : 60 . 00
103362 JEWEL JEWEL
020613 02 / 06 / 13 01 STORY TIME SUPPLIES 82 - 820 - 56 - 00 -5671 40 . 09
INVOICE TOTAL : 40 . 09
030213 03 / 02 / 13 01 CUPCAKES 82 - 820 - 56 - 00 - 5671 13 . 99
INVOICE TOTAL : 13 . 99
CHECK TOTAL : 54 . 08
103363 KONICAMI KONICA MINOLTA BUSINESS
223737842 02 / 18 / 13 01 COPIER CHARGES 82 - 820 - 54 - 00 - 5462 7 . 71
INVOICE TOTAL : 7 . 71
CHECK TOTAL : 7 , 71
103364 MIDABOOK MIDAMERICA BOOKS
274014 01 / 28 / 13 01 BOOKS 84 - 840 - 56 - 00 - 5686 645 . 25
INVOICE TOTAL : 645 . 25
CHECK TOTAL : 645 . 25
11ML : 14 : 3o : 34 CHECK REGISTER
PRG ID : AP215000 . WOW
CHECK DATE : 03 / 11 / 13
CHECK # VENDOR # INVOICE INVOICE ITEM
NUMBER DATE # DESCRIPTION ACCOUNT # ITEM AMT
-- - -- -- --- ----- -- --- - - -- ---- ---- ---- - ---- - ------ - -- --- - --- --- ----- ----- ---- - --- ---- -- --- ----- ----- -- -- --- ------ -- - -
103365 MIDWTAPE MIDWEST TAPE
90640991 12 / 26 / 12 01 DVDS 82 - 820 - 56 - 00 -5685 35 . 98
INVOICE TOTAL : 35 . 98
90732807 02 / 04 / 13 01 DVDS 82 - 820 - 56 - 00 - 5685 38 . 98
INVOICE TOTAL : 38 . 98
90732808 02 / 04 / 13 01 DVDS 82 - 820 - 56 - 00 - 5685 52 . 97
INVOICE TOTAL : 52 . 97
90749547 02 / 11 / 13 01 DVDS 82 - 820 - 56 - 00 - 5685 89 . 96
INVOICE TOTAL : 89 . 96
90767435 02 / 18 / 13 01 DVD 82 - 820 - 56 - 00 -5685 22 . 99
INVOICE TOTAL : 22 . 99
90767436 02 / 18 / 13 01 DVDS 82 - 820 - 56 - 00 -5685 113 . 95
INVOICE TOTAL : 113 . 95
90785292 02 / 25 / 13 01 DVDS 82 - 820 - 56 - 00 -5685 45 . 98
INVOICE TOTAL : 45 . 98
CHECK TOTAL : 400 . 81
103366 NICOR NICOR GAS
91 - 85 - 68 - 4012 8 - 0113 02 / 08 / 13 01 902 GAME FARM RD 82 - 820 - 54 - 00 -5480 11593 . 10
INVOICE TOTAL : 1 , 593 . 10 *
CHECK TOTAL : 1 , 593 . 10
103367 PFISTERM PFISTER, MICHAELEEN
011113 01 / 11 / 13 01 POSTAGE REIMBURSEMENT 82 - 820 - 54 - 00 -5452 6 . 26
INVOICE TOTAL : 6 . 26 *
CHECK TOTAL : 6 . 26
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111viz : 14 : ob : se CHECK REGISTER
PRG ID : AP215000 . WOW
CHECK DATE : 03 / 11 / 13
CHECK # VENDOR # INVOICE INVOICE ITEM
NUMBER DATE # DESCRIPTION ACCOUNT # ITEM AMT
- -- --- - - --- -- -- -- -- - -------- - - -- -- --- -- ---- ---- ------ - --- - ---- - --- ----- ---- ---------- ---- - -------- - - - -- -- -------- --- - -- --- -- ------- -
103368 SOUND SOUND INCORPORATED
R119598 02 / 18 / 13 01 MARCH 2013 - MAY 2013 SERVICE 82 - 820 - 54 - 00 - 5462 291 . 00
02 AGREEMENT * * COMMENT * *
INVOICE TOTAL : 291 . 00
CHECK TOTAL : 291 . 00
103369 SUBURBAN SUBURBAN CHICAGO NEWS
119138 - 021113 02 / 11 / 13 01 52 WEEK SUBSCRIPTION RENEWAL 82 - 820 - 54 - 00 -5460 104 . 00
INVOICE TOTAL : 104 . 00 *
CHECK TOTAL : 104 . 00
103370 THYSSEN THYSSENKRUPP ELEVATOR CORP
3000390438 02 / 01 / 13 01 FEBRUARY ELEVATOR MAINTENANCE 82 - 820 - 54 - 00 - 5462 224 . 57
INVOICE TOTAL : 224 . 57 *
CHECK TOTAL : 224 . 57
103371 TRICO TRICO MECHANICAL SERVICE GROUP
3017 02 / 11 / 13 01 REPLACE AIR FILTERS , CLEANED 82 - 820 - 54 - 00 -5462 11786 . 16
02 BOILER INTAKE , CLEANED * * COMMENT * *
03 HUMIDIFIER AND RESET FILL * * COMMENT * *
INVOICE TOTAL : 11786 . 16 *
CHECK TOTAL : 1 , 786 . 16
103372 VISA VISA
022413 -LIB 02 / 24 / 13 01 STAMPS 82 - 820 - 54 - 00 - 5452 184 . 00
INVOICE TOTAL : 184 . 00 *
CHECK TOTAL : 184 . 00
- 5 -
TIME : 14 : 58 : 34 CHECK REGISTER
PRG ID : AP215000 . WOW
CHECK DATE : 03 / 11 / 13
CHECK # VENDOR # INVOICE INVOICE ITEM
NUMBER DATE # DESCRIPTION ACCOUNT # ITEM AMT
-- -- - - -- -- - --- - -- --- ----- -- --- - ----- - --- ---- --- - -- -- - ---- ---- - --- - ---- - --- - ----- ----- - --- ------ --- - ----- --- ------ ---- -- ---- ---- - ----
103373 WALDENS WALDEN ' S LOCK SERVICE
13611 02 / 04 / 13 01 ADJUST STRIKE PLATE 82 - 820 - 54 - 00 - 5495 64• . 00
INVOICE TOTAL : 64 . 00
CHECK TOTAL : 64 . 00
103374 WAREHOUS WAREHOUSE DIRECT
1861241 - 0 02 / 22 / 13 01 TAPE , PENS , INK CARTRIDGES , 82 - 820 - 56 - 00 - 5610 119 . 30
02 MARKERS , ENVELOPES * * COMMENT * *
INVOICE TOTAL : 119 . 30
CHECK TOTAL : 119 . 30
TOTAL AMOUNT PAID : 8 , 879 . 59
� 6 �
YORKVILLE PUBLIC LIBRARY
BILL LIST SUMMARY
Monday, March 11 , 2013
PA YROLL DATE
Bk WEEKLY 2/15/2013 $ 181759 . 21
Bk WEEKLY 3/l /2013 $ 18 , 146063
TOTAL PAYROLL $ 361905 . 84
ACCOUNTS PA YABLE
BILL LIST 3/11 /2013 $ 8 , 879 . 59
TOTAL BILLS PAID $ 89879 . 59
CITY BILL LIST
MARCH HEALTH INSURANCE 2/26/2013 $ 5 , 311 . 58
MARCH LIABILITY INSURANCE 2/26/2013 $ 666 . 43
MARCH DENTAL INSURANCE 2/2612013 $495 . 86
MARCH LIFE INSURANCE 3/12/2013 $ 85 . 59
MARCH VISION INSURANCE 3/12/2013 $53 . 60
TOTAL BILLS PAID ON CITY RUN $ 6361106
TOTAL DISBURSEMENTS $52 , 398 .49
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UNITED CITY OF YORKVILLE
PAYROLL SUMMARY
February 15 , 2013
REGULAR OVERTIME TOTAL IMRF FICA TOTALS
LIBRARY 16 , 519 . 51 - 16 , 519 . 51 17003 . 61 1 , 236 . 09 181759.21
TOTALS $ 16 , 519 . 51 $ - $ 16519 . 51 $ 12003 . 61 $ 11236 . 09 $ 18 , 759 .21
PAYROLL SUMMARY
March 1 , 2013
REGULAR OVERTIME TOTAL IMRF FICA TOTALS
LIBRARY 15 , 950 . 48 - 15 , 950 . 48 11003 . 61 11192 . 54 187146 . 63
TOTALS $ 15 , 950 . 48 $ - $ 151950 . 48 $ 11003 . 61 $ 11192 . 54 $ 18 , 146 . 63
TOTAL PAYROLL $ 361905 . 84
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YORKVILLE PUBLIC LIBRARY
CASH STATEMENT
AS OF FEBRUARY 28, 2013
FISCAL YEAR 2013
May June July August September October November December January February March April
2012 2012 2012 2012 2012 2012 2012 2012 2013 2013 2013 2013
Library Operations Old Second $2V85 $256,867 $285,823 $258,438 $462,957 $449,952 $417,570 $364,304 $301,747 $244,646 -
Building Old
Development Fees Second $6,794 $6,372 $6, 164 $155958 $16, 196 $19,694 $19,505 $20,825 $17,591 $18,966
Library Operations IMET $3327818 $332,892 $3321969 $333,055 $333,147 $333,243 $333,339 $333443 $3337545 $333,633 - -
Reserve
Library Operations Illinois Funds $98,976 $1 $20 $40 $40 $40 $40 $40 $40 $40 - -
Library Debt
Service Illinois Funds $113,256 $282,295 $MS 400 $276,929 $580,775 $599,380 $614,060 -$4 -$4 -$4 - -
Library Operations Earthmover $25 $25 $25 $25 $25 $25 $25 $25 $25 $25 - -
Total: AM $572,653 $878,452 $853,400 $884,445 $1,3931141 $1,402,333 $1,384,539 $718,633 $6529943 $597,306 $0 $0
PAYROLL
1ST PAY PERIOD $ 18,358 $ 18,998 $ 19,036 $ 183195 $ 17,993 $ 18,688 $ 18,114 $ 17,366 $ 17,186 $ 17,981 $ $ -
2ND PAY PERIOD $ 18,821 $ 19,016 $ 18,013 $ 18,546
3RD PAY PERIOD $ - $ - $
Total $ 37,180 $ 38,015 $ 37,049 $ 55,158 $ 36,520 $ 36,881 $ 35,901 $ 35,323 $ 34,420 $ 36,740 $ - $ -
FEBRUARY 2013 STATS
February 2013, All Locations, All Patron Types, All Item Types
Check-out
All Check- All Holds Holds
Transactions + outs Renewals Placed Filled Check-ins Usage
Renewals
or o r nh f i us
Yorkville Public
Library-YKBB- yk 18801 7772 7149 623 556 1639 7272 1562
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Yorkville borrowed 2533 items from other libraries in February.
Yorkville lent 1500 items to other libraries in February
There were 491 transactions to Reciprocal Borrowers in February at Yorkville.
All Material Types
Feb 2013 Jan 2013
Yorkville Public
Library-YKBB- yk 355 366
3
Of those items added 29 were from donations.
All Patron Types
All Times Feb 2013 Jan 2013
Yorkville Public
Library-YKBB- yk 8735 80 87
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February
Public Relations Articles — Photos - Kendall Country Record Beacon News
Patch- Sun Times Web Site
Meetings, Workshops Staff Meeting —
Prairie Cat Report Training — DeBord — Iwanski - Augustine
Programs, Activities Number Attending
Adult Programs Adult Book Discussion
2"d Thursday of each month 5
Lunch Time Book Club
2°a Wednesday of each month 5
Men' s Book Club
3 `d Thursday of each month 5
Friends Meeting 24
Threads and More 13
Winter Reading Program — 97 Logs passed out — 18 Logs returned
4 prizes sponsored by the Friends of the Library
Young Adult Programs Teen Meeting (4 Times) 56
Pre-Teen Meeting (3 Times) Hillside 18
HELP - Helping Environments for Local People
Children Programs Tot ' s and Toddlers (4 Programs) 51
Open Story Time 14
Little Readers (2 Programs) 8
Story Time Field Trip —Walgreens 7
Read with Paws 8
Art Lady 3
Big Kids Book Club 3
Middle Readers (3 Programs) 15
Culture Club (Home School) 16
Patron Count 5382
Teens Volunteers Alex Vazquez, Marianna Gatz, Jessica Lizzio, Grizel
Morales, Margaret Labedz and Dale Pranga
Meeting Room Library-7 City- Rent-3 j
Gifts and Memorials Adopt-a Magazine $20 . 00 Beth Gambro
$ 100 Yorkville Garden Club
$ 10 . 00 Women of the Moose
$335 . 00 Memorial for Martin Behrens
Friends Donation
$ 1 , 500 Children' s Award Books
$ 500 Children' s Summer Reading Program
100 Adult Winter Reading Program
$400 Adult Reading Program ($300 Program - j
$ 100 Prizes)
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IjE !ABRAR�Z
"Whatever the cost of our libraries, the price is cheap compared to that of an ignorant nation." Walter Cronkite
Americans Value Our Public Libraries:
The following items have been cut entirely from • Two-thirds of Americans have a library card.
• Every day 300,000 Americans get job-seeking help at
the library budget: their public library.
• Adult Books • Every day public libraries circulate as many materials as
• Juvenile Books FedEx ships packages worldwide.
• Reference Books • Americans borrow as many DVDs from public libraries
• Audio Books as we rent from Netflix.
• Americans visit the library more often than we go to
• CDs and Other Music the movies or sporting events.
• Computer Equipment and Software
• Repairs and Maintenance
• IT Personnel
• Public Relations Personnel Several studies have shown returns of$2 to $8 for
• Training and Conferences
every dollar invested in public libraries. In other
• Publishing and Advertising
• Employee Recognition words, for every dollar we cut from the library
budget, local households and businesses will speni
The following items have been drastically $2 to $8 more from our own pockets. Some of the
reduced in the library budget: findings of ways in which public libraries
• DVDs contribute to local economic development are:
• Dues and Subscriptions Early Literacy: School readiness and academic
• Outside Repairs and Maintenance/Landscaping success through early childhood programming
• Postage and Shipping and quality improvement of child care through
• Professional Services
• Legal Services outreach to child caregivers and parents.
• Rental and Lease Services Workforce Development: Expand skills, access tt
• Office Supplies employment search and application opportunities
• Operating Supplies by providing access to technology and the
• Automation internet and computer training.
Local Small Businesses: Reduce the costs for
Additionally: research and planning by providing access to
• Programming is now paid for entirely by the
Friends of the Library or by patrons databases and other resources, connect new
• Salaries have been frozen—no cost of living increase businesses with clients, and reduce failure rates
• Hours of Operation reduced by 500 hours annually. by providing technical assistance for start-ups
• Development fees have dropped $60,719 since 2009. and micro-enterprises.
We are asking for only 1/3 of that. Physical Development: Generate foot traffic,
increase quality of life and safety, generate
synergy of consumers/service providers.
For more information on the positive impact of public
libraries in the community, please see:
hUp:Hwww.scIs.info/building/making_cities_stronger.pdf
hup:Hwxvw.ocic.org/us/en/reports/pdfs/214109usf_how_libraries_stack_up.pdf Say yes to Yorkville! Vote to fund the library!
l ittp://www.yesinagazine.org/happiness/the-public-I ibrary-inani festo
Yorkville
takes
look at
s libra staffing
BY STEVE LORD
"No city in has that," the mayor said.
slord(alstmedianetwork.com "The place should be spotless:'
YORKVILLE — As city officials are pre- the City Council to m ke a plea for in am
library officials cam
Paring the fiscal year 2014 budget, to
get, they 'are the upcoming budget year.
looking at how the library budget fits into the y m
i overall city plan, Library officials said they made cuts in
Officials currently are anal activities, hours, and things like data bases,
at the library, to see how it compare staffing amffg maintenance, magazine subscriptions, corn-
{ ing in other areas of the city government. Puter maintenance and books.
[ Mayor Gary Golinsld said I uesday that Officials would have revenue of about $30,000 less
j while library officials have said they cut hours w
because of a lack of employees than the current $817,634 budget.
, it appears there The library has cut its hours of operation
e "anywhere from eight to 10 employees" by more than 20 hours a week, including clos-
i working at the library on an average
"How manrnoong entirely on Sundays. It also made some
y people does it take to run a li- revenue-raisin moves such as charging bra when all of the kids are in school and day for DVD rentals.
g $1 a
they have no programs to run?" Golinski said. Some people in town were upset with the
i He also questioned claims Jib
made that they do not have enough custodial closing on Sunday, saying that's when the li-
people to keep the building clean, According y' should be open because students need
city payroll sag levels, the lib rs three to it then.
Part-time custodians ' has three Golinski said the library budget is among
said is the ' working what Godian the items city officials will discuss next week
equivalent of one full-time custodian, at the City Council meeting.
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STAFF
Employees working at Library A. M .
Circ Desk 1 Department Manager
Circ Desk 2 Clerks
Circ Service 1 — 2 Clerks ( depending on work load )
Cataloger 1 Manager
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Children' s 1 Department Manager
1 Clerk
Adult Service 1 Department Manager
1 Clerk
Managers fill in for all lunch breaks, and staff that are sick, on vacation or need extra help or
guidance in the department. j
We have 5 staff working evenings. On Saturday we have 1 Manager.
3 part time custodians and 1 on call for vacation or sick time .
We do not have a building maintenance person .
We have cut back staff since we moved into our building. We had 2 clerks in the Children and
Adult Dept. now we have 1 in each Dept.
MAINTENANCE
The custodians keep the building clean . The maintenance we need to hire from an outside
source is window cleaning, carpet cleaning and landscaping.
Last year we had an annual attendance of 78, 841 patrons in our building.
PROGRAMMING
We are providing many programs for children of all ages . We are asking patrons for a small
donation for most of our programs . The Friend of the Library has provided donations for many
programs Adult — Children' s . We will have to increase staff in the Children' s Dept , to provide
more programs and services for our patrons .
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DVD's are check out for 1 week for $ 1 . 00 ( not $ 1 : 00 per day)
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