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City Council Minutes 2013 02-12-13 MINUTES OF THE REGULAR MEETING OF THE CITY COUNCIL OF THE UNITED CITY OF YORKVILLE, KENDALL COUNTY, ILLINOIS, HELD IN THE CITY COUNCIL CHAMBERS 800 GAME FARM ROAD ON TUESDAY, FEBRUARY 12, 2013 Mayor Golinski called the meeting to order at 7: 00 p .m. and led the Council in the Pledge of Allegiance . ROLL CALL City Clerk Warren called the roll. Ward I Koch Present Colosimo Present Ward II Milschewski Present Kot Present Ward III Munns Present Funkhouser Present Ward IV Spears Present Teeling Present Also present: City Clerk Warren, City Attorney Orr, City Administrator Olson, Police Chief Hart, Deputy Chief of Police Hilt, Public Works Director Dhuse, Finance Director Fredrickson, EEI Engineer Sanderson, Community Development Director Barksdale-Noble, Building Code Official Ratos QUORUM A quorum was established. AMENDMENTS TO THE AGENDA None . PRESENTATIONS Certificate of Recognition to Yorkville Middle School IMSA Fusion Team Mayor Golinski presented certificates of recognition to Yorkville Middle School' s IMSA Fusion Team. Ms. Kessler gave the City Council background on the IMSA Fusion Team. PUBLIC HEARINGS None . CITIZEN COMMENTS ON AGENDA ITEMS Fred Anderson, Meadowlark Lane, discussed radon in homes and the fire arms ordinance for Autumn Creek. Barb Johnson, Library Board member, discussed Yorkville' s library budget. Jesus Alaniz, Colonial Parkway, discussed the City' s budget. CONSENT AGENDA 1 . Monthly Treasurer' s Reports for November & December 2012 (ADM 2013 -02) 2 . Local Debt Recovery Program (ADM 2013 -04) a. Intergovernmental Agreement By and Between the Illinois Office of the Comptroller and the United City of Yorkville Regarding Access to the Comptroller' s Local Debt Recovery Program — authorize the City Administrator to execute. b . Non-Disclosure Agreement By and Between the Illinois Office of the Comptroller and the United City of Yorkville Regarding Confidential Information — authorize the City Administrator to execute. 3 . City Services Survey 2013 (ADM 2013 -05 ) Mayor Golinski entertained a motion to approve the consent agenda as presented. So moved by Alderman Spears; seconded by Alderman Kot. Motion approved by a roll call vote. Ayes-8 Nays-0 Colosimo-aye, Milschewski-aye, Spears-aye, Munns-aye, Funkhouser-aye, Koch-aye, Teeling-aye, Kot-aye MINUTES FOR APPROVAL 1 . Minutes of the City Council — January 8, 2013 (CC 2013 -09) 2 . Minutes of the Special Meeting of the City Council — January 15 , 2013 (CC 2013 - 10) 3 . Minutes of the City Council — January 22, 2013 (CC 2013 - 11 ) The Minutes of the Regular Meeting of the City Council — February 12, 2013 — Pa2e 2 of 4 Mayor Golinski entertained a motion to approve the minutes of the special City Council meeting for January 15 , 2013 , and the regular City Council meetings for January 8, 2013 and January 22, 2013 as presented. So moved by Alderman Colosimo; seconded by Alderman Spears. Alderman Colosimo had a change on the January 22, 2013 meeting. There were references to the word amenity which should be changed to entity. A motion was made by Mayor Golinski to approve the minutes as corrected. Minutes approved unanimously by a viva voce vote. BILLS FOR PAYMENT City Attorney Orr stated voting on bills is no longer an agenda item. The bills will be submitted to the City Council for review. REPORTS MAYOR' S REPORT Ordinance 2013-12 Approving a Redevelopment Agreement for the Downtown Yorkville Redevelopment Project Area (TC13123, LLC d/b/a Rowdys) (EDC 2013 -05 ) Mayor Golinski entertained a motion to approve an ordinance approving a redevelopment agreement for the downtown Yorkville redevelopment project area (TCB 123 , LLC dba Rowdys) and authorize the Mayor and City Clerk to execute. So moved by Alderman Colosimo; seconded by Alderman Funkhouser. Motion approved by a roll call vote . Ayes-8 Nays-0 Colosimo-aye, Funkhouser-aye, Milschewski-aye, Teeling-aye, Koch-aye, Kot-aye, Munns-aye, Spears-aye PUBLIC WORKS COMMITTEE REPORT No report. ECONOMIC DEVELOPMENT COMMITTEE REPORT Active Radon System (EDC 2013 -09) Alderman Munns stated this was an informational item. City Administrator Olson stated this was pushed forward out of the EDC meeting. Building Code Official Ratos explained that the active radon system is in regards to how to control radon in new construction homes. City Administrator Olson stated the specific proposal would be taken back to EDC if the Council is in favor of it. Then once an ordinance would be drafted the EDC would be looking for approval from the Council. The EDC is looking for direction from the City Council this evening. Alderman Munns asked how many builders do the radon system and if it is done, isn't it a competitive advantage if someone is trying to sell their home. Building Code Official Ratos stated yes. At this time they currently require a passing system meaning the piping has to be installed. An active system is not required to be installed and, to his knowledge, it is not required anywhere in Illinois . Every new home that is built has a passive radon reduction system but not an active system. Alderman Colosimo is not in favor of the active radon system. Alderman Colosimo stated the only difference between an active and passive radon system is the fan. That is an upgrade of about $300 when building a home . If a homeowner goes to sell a home without a fan then it is very expensive to have the radon checked. From a cost benefit analysis it makes sense to have an active radon system, yet he doesn't believe that there is any reason for this to be mandated. He will vote against it. Alderman Spears disagrees and thinks an active system in all the new constructed homes would be beneficial to the residents purchasing the homes. She would like Yorkville to be proactive on this issue. She doesn 't think $300 is going to break the bank for the builders. She also believes it is a public safety issue for residents buying new homes. Building Code Official Ratos explained why there is not a mandated active radon system state wide or even nationwide with the international codes. Alderman Kot asked if radon can develop over time and the answer is yes. Building Code Official Ratos stated the best time to test a house for radon is immediately after construction. Alderman Kot asked about radon in homes that are several years old and asked if the City should educate residents on this issue. Building Code Official Ratos stated it is a concern but the accumulation of the radon gas is somewhat mitigated in older homes due to the fact that there is air movement. City Administrator Olson would like a consensus of whether to draft an ordinance or not. Mayor Golinski addressed each alderman. Six aldermen were not for regulating the active radon system and two aldermen were for regulating an active radon system. South Side Residential Development Incentive Program (EDC 2013 - 10) Alderman Munns explained this item. Mayor Golinski said there are some good ideas in this program. Alderman Kot appreciates the Council moving quickly on this issue. He wanted to know how the equation was originated on proposal # 4 . Alderman Colosimo came up with it through an example he The Minutes of the Regular MeetinE of the City Council — February 12, 2013 — Page 3 of 4 gave that builders were interested in building spec homes . Builders think by building a spec home they can show their product and possibly build a few more. Alderman Colosimo explained the frame work of this idea and what they came up with. He wanted to bring it to the Council for feedback. Alderman Kot thinks the proposals are good. He would like to move ahead. City Administrator Olson thinks it' s reasonable for a certain number of spec homes to have their fees waived but the builders would have to pay to get a certificate of occupancy. Mayor Golinski said the Council will be discussing this item again in the near future. Alderman Spears inquired about the building permit fees . PUBLIC SAFETY COMMITTEE REPORT No report. ADMINISTRATION COMMITTEE REPORT No report. PARK BOARD No report. PLAN COMMISSION No report. ZONING BOARD OF APPEALS No report. CITY COUNCIL REPORT No report. CITY CLERK' S REPORT No report. CITY TREASURER' S REPORT No report. COMMUNITY & LIAISON REPORT No report. STAFF REPORT No report. PRESENTATIONS Fiscal Year 2014 Budget Presentation (CC 2013 - 12) City Administrator Olson gave budget presentation # 1 on the Fiscal Year 2014 Budget. He presented the budget narrative memo, the year by year overview, and items to note. (See attached.) The plan is to do two presentations . The first presentation will be tonight and the next will be on February 26, 2013 at the next City Council meeting. After the presentations there will one mandated public hearing, which is schedule on March 12, 2013 . There will be three City Council meetings after the public hearing in which the budget can be discussed. Our end date for budget approval is April 30, 2013 . ADDITIONAL BUSINESS Downtown Railroad Tracks Alderman Kot discussed the downtown railroad tracks and if they were scheduled to be repaired. Prairie Parkway Funding Mayor Golinski was invited to a meeting on February 14, 2013 , for stake holders in Prairie Parkway Funding. The parkway was funded from Route 34 to Route 71 with $200 million allocated. Since the parkway was delayed, about $ 80, 000 of that money has been reallocated. Some Kendall and Kane county residents are upset. Tom Cross agreed to hold a meeting with all the stake holders. Yorkville ' s official position is that it is ludicrous to spend $ 80,000 in southern Kendall County. Mayor Golinski wanted to check with the Council to see if they had any different thoughts on what Yorkville' s priorities should be. The Council seemed to agree with Mayor Golinski. 4t'' of July Celebration Mayor Golinski gave the background on Yorkville ' s 4"' of July celebration. As of now, the Fireman' s Association has been disbanded. There was a meeting in January in regards to someone taking over the 0' of July celebration but the attendance was sparse. Another meeting was held the end of January and there was a large turnout. Many organizations want to help. No one wants to see this annual celebration cease. Tim Evans stepped up to lead the charge, not as a City employee. Mayor Golinski doesn't think anyone wants to see this turn into a City event. Yorkville wants this to remain a community event. The ultimate The Minutes of the Regular Meeting of the City Council — February 12, 2013 — Page 4 of 4 goal is to form a 501 C3 charitable organization and keep the celebration as it has been for years . There was a meeting today and the realization is that there is not enough time between now and the 4"' of July to set up a charitable organization. It has been suggested that for this year only the City take it on under its umbrella. The biggest issue is liability insurance. If there is not an organization that can provide insurance then there is no way the event can take place . Mayor Golinski is bringing this forward to see if any of the Council has an objection to this idea. There shouldn't be any additional cost to the City to provide this event. Mayor Golinski said as far as funding the Fireman ' s Association has about $ 11 , 000 that they feel belongs to the Yorkville' s community, and that would go directly to fireworks. The Fireman' s Association said they would do one more fireworks show for Yorkville . New Life Church offered to sponsor the children' s rides with a monetary donation. The City received a call from the old jail fundraiser group. There is about $6,000 left in that account and they offered to use that money for the celebration this year. Much progress was made during these three meetings. There would still need to be a concentrated fundraising effort to fund this all from community donations. That is the way it stands now and if there is no objection then that is the route the City is going to take. Mayor Golinski feels this celebration is very important to the City. EXECUTIVE SESSION None. CITIZEN COMMENTS Joel Frieders, Whispering Meadows, once again addressed the food selection in Yorkville. He discussed his background, and how food is an essential part of taking care of oneself and their body. ADJOURNMENT Mayor Golinski announced meeting adjourned. Meeting adjourned at 8 :47 p.m. Minutes submitted b Gv2� a n. City Clerk, City of Yorkville, Illinois 1 United City of Yorkville FY 14 Budget Presentation # 1 City Council February 12, 2013 OWN -. Budget schedule Two presentations at City Council February 12, 2013 February 26, 2013 One mandated public hearing March 12, 2013 City Council must approve budget before April 30, 2013 2/13/2013 Tonight's schedule The Big Picture Changes in budgeting Year-by-year overview Items-to-note February 26 schedule The small picture General Fund M FT City wide capital Vehicle and equipment Parks and Recreation (79 budget) _ REC Center (80 budget) Land-cash _ Water Sewer TIF funds SSA funds Debt service - 2/13/2013 Reminder City Council approves the FY 14 budget proposal only FY 15 and beyond are planning tools How do things look? Pretty good now, Less so later 2/13/2013 How do things look? Budget Surplus (Deficit) 8,000,000 —--------------------------- $6,000,000 $4,000,000 +General (Deficit) $2.000,000 Fund Surplus Budget Surplus $(2,000,000) ---- ---------------------------------- (Deficit) $14,—,000) —----- v FY2011 FY 2012 FY2013 FY2014 FY2015 FYZ016 FY2017 FY2018 Actual Actual Projected Proposed Projected Projected Projected Projected $12,000,000 $1010001000 A------------------------------------ $8,000,000 -———-----—-----------------------........... $6,000,000 t Consolidated Fund Balance $4,000,000 —F General Fund Fund Balance $2,000,000 FY2011 FY2012 FY 2013 FY2014 FY2015 FY 2016 FY 2017 FY2018 Actual Actual Projected Proposed Projected Projected Projected Projected $(2.000,000) -------------- - - ---- 4 2/13/2013 ,rHow • • things look? Budget •lus (Deficit) $8,000.000 $6,000A00 --- -- S4,000,000 Corsohdated Bucgel Surplus j0eficit) $2A00,000 $!2,000•000) -I-tastyear's 6ucgel,Coasoicat ed Budget Surplus $;4,000,0001 -- - - -- IDefidt) $;6,000,000) FY 2011 FYZ012 FY2G33 FY 2014 FY2015 FY2016 FY2017 FY2018 Actual Actual Projected Proposed Projected Projected Projected Projected How • • things look? Fund Balances - - - $12,000,000 -- -_ tCOnsolida[ed Fund $10,000,000 Balance $000,000 ....._— --- __...._. -F-General Fund Fund Balance - $6.000,000 $41000,000 --�lastyears budget,Consolida ted Fund Balance $2,000.000 tastAeaes _ budget,General Fund Fund $- --' Balance $(2,000,000) — FY2011 FY2012 PY2013 FY2014 FY2015 FY2016 FY2017 FY2018 Actual Actual Projected Proposed Projected Projected Projected Protected 5 2/13/2013 Fund Balance of General Fund above 15% through FY 17, 13% in FY 18 Consolidated Fund balance is better off over next five years than we thought last year Revenue growth projections are minimal, or none Infrastructure fees on utility bill Restricting personnel additions Total cuts of certain City services What did we change? Comparing last year's proposal to this year s proposal Fund consolidation � Public Works Capital, Parks Capital, and Police Capital Funds into the "Vehicle and Equipment Fund" Operational funds are trued up Deficit funds have been closed out (REC Center, Municipal Building Impact Fee Fund) � This means you can now do simple math between all funds fora "household budget analysis" 2/13/2013 Year-by-year summary, FY 13 General Fund surplus (deficit) Last year's budget - $931,000 This year's budget - $2,300,000 Conservative revenue projections Municipal sales taxes State income taxes Fox Moraine application fee settlement Controlling expenses Every general fund department under budget Year-by-year summary, FY 13 Fund Balance of General Fund at 31%! First time the City has been above 15% since FY O8. City's policy is 15-25% Consolidated budget surplus (deficit) Last year's budget - $130,000 This year's budget - $2,300,000 For reasons mentioned in general fund analysis 2/13/2013 Year-by-year summary, FY 14 General Fund surplus (deficit) Last year's budget - $36,000 This year's budget — ($700,000) Unexpected expenses REC Center exit Municipal Building Impact Fee Fund closure On the bright side... Sales taxes and income taxes are better than we expected Year-by-year summary, FY 14 Service cuts Kendall Area Transit $30,000 annual Leaf pickup $7,000 annual Senior garbage subsidy $150,000 annual Partial elimination over two years -- $1 million for Road to Better Roads - Requires road infrastructure fee 2/13/2013 Year-by-year summary, FY 14 Consolidated budget surplus (deficit) Last year's budget - ($246,000) This year's budget - ($2,700,000) Countryside TIF incentive payout REC Center closure Municipal Building Impact Fee Fund closure has no net impact on consolidated budget calculation Year-by-year summary, FY 15 General Fund surplus (deficit) Last year's budget - ($300,000) This year's budget - $630,000 Road infrastructure fee, indirectly - Conservative revenue projections, again Service cuts, full year value 2/13/2013 Year-by-year summary, FY � 5 General Fund surplus (deficit) cont. Conservative expense projections Health insurance for staff Health insurance for elected officials Legal Fees New, or higher, expenses REC Center closure Public Works vehicle replacements Salary line-item increases Year-by-year ,summary, FY 15 $1 million for Road to Better Roads Game Farm one expansion Completed via borrowing - City's share of Route 34 expansion, between Route 47 and Orchard Road 10 1 Year-by-year summary, FY 15 Consolidated budget surplus (deficit) Last year's budget - ($1,400,000) This year's budget - $3,500,000 Game Farm Road proceeds - $4.5m+ Without these proceeds, consolidated deficit of $1M+ Year-by-year summary, FY 16 General Fund surplus (deficit) Last year's budget - ($995,000) This year's budget - $501,000 Conservative revenue projections Road infrastructure fee, indirectly First full year of elimination of senior garbage subsidy Limited hiring results in Police Officer savings Increased costs for squad cars, IT, and engineering 2/13/2013 Year-by-year summary, FY 16 Game Farm Road construction completion Cannonball Road resurfacing, between Blackberry Shore Lane and Amanda Lane $300,000 in federal funds City's share of Route 71 expansion between Route 47 and Orchard Road Year-by-year summary, FY 16 Consolidated budget surplus (deficit) Last year's budget — ($1,000,000) This year's budget — ($4,600,000) Game Farm Road expenses are about $3,800,000 2/13/2013 Year-by-year summary, FY 17 and FY 18 General Fund surplus (deficit) FY 17 - ($1,454,000) ($560,000) Large deficit in FY 17 caused by transfer into city wide capital Capital projects Debt service for Game Farm Road Year-by-year summary, FY 17 and FY 18 Cannonball Road resurfacing completed in FY 17 Game Farm Road completed in FY 17 ITEP Downtown Aesthetics Grant funded in FY l7 and FY 18 Kennedy Road multi-use path completed 2/13/2013 Year-by-year summary, FY 17 and FY 18 Consolidated budget surplus (deficit) FY 17 - ($1,900,000) FY 18 - ($865,000) End of FY 17, projected to begin significant financial problems Items to note - Property Taxes City Property taxes Operational and non-abated taxes No Library taxes - . General fund property taxes should be increased each year, according to CPI Non-abated taxes should continue to be rolled back, but in a new schedule 2/13/2013 Items to note - Property Taxes New plan: 2.9% reduction in FY 14 (levy ordinances already approved by City Council) 2% reduction in FY 15 1% reduction in FY 16 1% reduction in FY 17 1% reduction in FY 18 Old plan: 2.6% reduction in FY 14 2.3% reduction in FY 15 2.7% reduction in FY 16 0.4% reduction in FY 17 Undetermined increase in FY 18 Items to note - Property Taxes Library 2005B Bond Refinancing We do propose to refinance the 2005B Bond in FY 14, resulting in a total savings of N$50,000 per year This bond is paid for directly by property taxes authorized by referendum 2/13/2013 Items to note - City Council Goals Unanimous goal #1 Build Fund Balance Accomplished, per City policy, through FY 17 Items to note - City Council Goals Road improvement maintenance program $1 million per year through FY 18 Road study recommended $2 million per year Goa I #21/2 Police staffing levels Not addressed, but will be reevaluated with priority every year 2/13/2013 Items to note - City Council Goals Goals not addressed via funding Stricter code enforcement on property maintenance Capital improvement planning Website improvement Sidewalk improvement Home rule referendum Public Riverfront improvement Tourism Metra extension Community outreach Updating City Council Chamber Items of note Bond ratings and refinancing S&P reaffirmed BBB+ rating in late 2012 i Financial outlook upgraded from stable to positive Management practices upgraded from standard to good 2/13/2013 Items of note Bond ratings and refinancing Reaffirm, instead of upgrade, due to lack of cash in the general fund General fund is cash poor, enterprise funds are more flush Library 2005B analysis Savings with an A-level rating - $720,000 Savings with a B-level rating - $570,000 Countryside TIF refinancing in FY 14 Items to note - infrastructure fees FY 13 budget proposal forecasted an $8.25 sewer infrastructure fee, on top of the $8.25 water infrastructure fee Sewer fee needed to offset loss of Rob Roy sewer connection fee payments in FY 14 Water and sewer fund health in the context of the bond rating and refinancing section 2/13/2013 Items to note - infrastructure fees Remember: Water and sewer funds are relatively flush, have been floating the general fund cash for the past few years General fund lack of cash cited as a major reason for no bond rating upgrade How do we transfer money from the water and sewer fund into the general fund? You can't Items to note - infrastructure fees Solution : Water infrastructure fee: Current - $8.25 per month per user Proposed - $4 per month per user Sewer infrastructure fee: Previously proposed - $8.25 per month per user New proposal - $4 per month per user Road infrastructure fee: New fee, $8 per month per user 2/13/2013 Items to note - infrastructure fees Road infrastructure fee issues Authorized under same state statute as vehicle stickers -- Placed on the utility bill Assumption is every utility bill account in the City is equally responsible for traffic and road maintenance costs If resident signs an affidavit stating they have no vehicles, the fee can be removed Items to note - infrastructure fees Road infrastructure fee Cont. Better than a vehicle sticker? No mailings No cost of stickers No need for residents to visit City Hall to purchase Far fewer police checks 20 2/13/2013 Items to note - infrastructure fees Another fee? Without it, we can't fund the Road to Better Roads Program Last year's water/sewer fee proposal totaled $16.50 per month per user. The new water/sewer/road fee proposal is $16 per month per user Puts N$600,000 in the general fund, putting us in good position for a bond rating upgrade Items to note - infrastructure fees Another fee? City coordinated electrical aggregation, saving residents an average of $30 per month per home City rebid garbage contract in 2012, saving residents $4 per month per home for the exact same service 2/13/2013 Items to note Raises and health insurance 2% net salary increase for FY 14 FY 15+ undetermined, will be based on budget performance Health insurance goes to iZ% for HMO and 15% for PPO Current percentages range from 7.5% to Current employees receive a supplemental salary increase to offset the move to the higher health insurance contribution Items to note Raises and health insurance Move to higher employee percentage has no net impact on current employees As new employees are hired, they will be paying the higher percentages Moves our compensation strategy closer to the private sector 2/13/2013 Items to note - fund closures Municipal Building Impact Fee Fund closed, per auditor's recommendation $573,000 impact to the general fund $0 impact to the consolidated budget REC Center City is leaving the REC Center in June 2013 Expected to cost N$550,000 to eliminate fund deficit Operational losses and exit costs Items to note - cuts in services Leaf pickup in FY 14 - Majority of residents do not use the service Duplicate service provided at no cost by Advanced Disposal _ Kendall Area Transit (KAT) in FY 14 Only a few hundred City residents utilize this service, at a cost of $23,000 County-wide service, should be funded entirely by one entity for most equitable cost sharing City residents pay as City residents, and again as -- County residents _ 1 Items to note - cuts in services Senior garbage subsidy Cut 33% in FY 14 Cut 33% more in FY 15 Cut entirely in FY 16 Items to note - minor things No International Council of Shopping Centers participation__ _{ No City Hall renovations_ 2/13/2013 Items to note --- Engineering services cost analysis In short, EEI is still between - $125,000 and $285,000 cheaper per year than in-house staff FY 10 - 5 employees @ $535,000 FY it - 3.5 employees @ $400,000 FY 12 - EEI @ $275,000 Items to note - cost of services How much are you actually paying towards a specific service? Two methodologies: A portion of your property taxes go to pay a portion of every service provided You own property in Yorkville, and you are responsible for a proportionate share of every City service, relative to the value of your home 2/13/2013 Methodology 1 Methodology 2 How much of your How much of the service property taxes are you paying for,based on Annual Cost of the actually goes towards the relative value of your Name of the service Service this service? home in the City? Mosquito control $8,000 $0.46 $1.78 REC Center budget,net operating costs $25,000 $1.44 $5.56 Kendall Area Transit $30,000 $1.73 $6.67 Training and Conferences,City-wide $32,500 $1.87 $7.22 YEDC $46,800 $2.69 $10.40 All Information Technology services $75,000 $4.31 $16.67 KenCom(FY 15) $150,000 $8.63 $33.33 Snow plowing,during an average season $241,950 $13.92 $53.77 All legal services $247,014 $14.21 $54.89 All engineering expenses $280,000 $16.10 $62.22 Game Farm Road,debt service beginning in FY 16 $333,719 $19.19 $74.16 REC Center budget,gross operating costs $659,467 $37.93 $146.55 Recreation Dept,net operating costs(79 budget) $790,464 $45.47 $175.66 Parks Dept,net operating costs $807,075 $46.42 $179.35 All Street Dept expenses $918,087 $52.81 $204.02 Road to Better Roads $1,000,000 $57.52 $222.22 All Police Dept expenses $3,970,028 $228.35 $882.23 Hometown Days $(35,000) $ 2.01 $ 7.78 Items to note Vehicle replacement schedule Police squad cars Cost the City more • • maintain above 60,000 miles than the cost of .• • the car in for one 60,000 miles 3 cars per Public • No clean replacement schedule, due to large upfront cost of ' trucks 9 Street department truck in FY 14"o-w-w-m- Water truck in FY 15 Sewer truck in FY 15 26 2/13/2013 Items to note Last year's ��Th i ngs to Watch" Raises No raises were originally proposed for FY 13+ 2% raises approved by City Council for FY 13 of raises proposed for FY 14 Vehicle replacement Addressed in this budget proposal Items to note Last year's ��Th i ngs to Watch" Countryside TIF No development was expected, posed cash-flow problem for City in FY 19 NCG Movie Theater! Proposal to refinance TIF debt to match the expiration of the TIF fund, and free up cash in the near term Rob Roy Sewer revenue shortfall Final Pulte payment was made in FY 13 Sewer infrastructure fee recommended to be implemented at $4 per month per user 2/13/2013 a Items to note Last year's ��Things to Watch" ProBuild Closure Potential impact on sales taxes _ Did not register in FY 13, but might be in FY 14 BUILD program Would the BUILD program work? = It did, we extended it. Items to note Last year's ��Things to Watch" Conservative revenue estimates They have indeed been conservative March budget information Health insurance costs came in lower than expected in FY 13 ProBuild closure did not effect FY 13 budget Non-home rule sales taxes came in higher than expected FY 12 budget was much better off than we expected 2/13/2013 Items to note Last year's "Things to Watch" Engineering Inspection costs in subdivisions Developers had prepaid inspection costs Potential for the City to incur fees in present day Our original, low estimates have been accurate Items to note Last year's ��Future Obligations" ` Road maintenance Funded Sycamore Road and Route 34 traffic signal Not funded, as we believe IDOT will widen an area of Route 34 in town which - will result in us being able to purchase used signal equipment at a reduced rate 2/13/2013 Items to note Last year's 'Future Obligations" Road maintenance Funded Sycamore Road and Route 34 traffic signal Not funded, as we believe IDOT will widen an area of Route 34 in town which will result in us being able to purchase used signal equipment at a reduced rate Items to note Last ear's ��Future Obli ations" Y g Beecher Center HVAC Not funded Fox Hill water and sewer recapture Not funded Water main replacements (7) = Not funded, but contingent upon location - of Road to Better Roads 30 2/13/2013 Items to note Last year's "Future Obligations" Well 7 backup generator Not funded, but alternate plan is in place SCADA sewer monitoring system Not funded Sewer system evaluation survey Not funded Items to note Last year's "Future Obligations" Sewer replacements (2) Not funded Bristol Bay intersection improvements Not funded Beecher Center Park replacement Not funded 2/13/2013 Items to note Last year's "Future Obligations" Kennedy Road Bike Trail Funded, via private fundraising - Next meeting - February 26 The small picture General Fund M FT City wide capital Vehicle and equipment Parks and Recreation (79 budget) REC Center (80 budget) Land-cash Water Sewer TIF funds SSA funds Debt service 2/13/2013 Budget schedule February 26 City Council presentation March 12 City Council Public hearing March 26 City Council April 9 City Council Apri 123 City Cou nci Debate and potential approval REGULAR CITY COUNCIL MEETING PLEASE PRINT NAME : SUBDIVISION OR BUSINESS: j' 4zl N,) zD '�:i��b �h ►� scm r l - lG �'1z� 1 � ��� IST �. r Li �Jh• � r � SUSai h �gV i d '(orRV ) I -e. 60 LI �y IL � .•L� nh � S WC . �� < < l � o ✓� j9 rJ� C�,IJ 1�,� ��% SIG REGULAR CITY COUNCIL MEETING �3 PLEASE PRINT NAME : SUBDIVISION OR BUSINESS : n Toh& I f Kk oxn� s � 1:�,,� �r w , qIJAP — ap L ' `/ n - Lis � �v u4s E7 `gri i)lkod} .TM a711p( lvox N ; // 94e��,� 6A 40) e SION N REGULAR CITY COUNCIL MEETING Public Comment PLEASE PRINT NAME: SUBDIVISION OR BUSINESS : I/7 ;Wl 1 SIGNIN