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Public Works Packet 2013 03-19-13 car o United City of Yorkville Q A. 800 Game Farm Road EST. �� 1 1836 Yorkville, Illinois 60560 Telephone: 630-553-4350 �W p Fax: 630-553-7575 cuuMV `�' <CE AGENDA PUBLIC WORKS COMMITTEE MEETING Tuesday, March 19, 2013 6:00 p.m. City Hall Conference Room Citizen Comments: Minutes for Correction/Approval: February 19, 2013 New Business: 1. PW 2013-08 Annual MFT General Maintenance Resolution 2. PW 2013-09 Heartland Commercial Center Sanitary Sewer Acceptance 3. PW 2013-10 2013 Parkway Tree Program 4. PW 2013-11 Fox Hill and Sunflower SSA Mowing and Maintenance RFP Results 5. PW 2013-12 Spring Public Works Dates Old Business: 1. PW 2012-31 Bond/Letter of Credit (LOC) Quarterly Update 2. PW 2013-06 Infrastructure Costs Additional Business: 2013/2014 City Council Goals—Public Works Committee Goal Priority Staff "Road improvement maintenance program" 2 Eric Dhuse "Capital Improvement Planning (River Road Bridge in 2013)" 6 Rob Fredrickson,Eric Muse,Bart Olson "Sidewalk improvement maintenance program" 8.5 Eric Muse UNITED CITY OF YORKVILLE WORKSHEET PUBLIC WORKS COMMITTEE Tuesday, March 19, 2013 6:00 PM CITY HALL CONFERENCE ROOM --------------------------------------------------------------------------------------------------------------------------------------- CITIZEN COMMENTS: --------------------------------------------------------------------------------------------------------------------------------------- --------------------------------------------------------------------------------------------------------------------------------------- MINUTES FOR APPROVAL: --------------------------------------------------------------------------------------------------------------------------------------- l. February 19, 2013 ❑ Approved ❑ As presented ❑ With corrections --------------------------------------------------------------------------------------------------------------------------------------- NEW BUSINESS: --------------------------------------------------------------------------------------------------------------------------------------- 1. PW 2013-08 Annual MFT General Maintenance Resolution ❑ Moved forward to CC consent agenda? Y N ❑ Approved by Committee ❑ Bring back to Committee ❑ Informational Item ❑ Notes --------------------------------------------------------------------------------------------------------------------------------------- 2. PW 2013-09 Heartland Commercial Center Sanitary Sewer Acceptance ❑ Moved forward to CC consent agenda? Y N ❑ Approved by Committee ❑ Bring back to Committee ❑ Informational Item ❑ Notes --------------------------------------------------------------------------------------------------------------------------------------- 3. PW 2013-10 2013 Parkway Tree Program ❑ Moved forward to CC consent agenda? Y N ❑ Approved by Committee ❑ Bring back to Committee ❑ Informational Item ❑ Notes --------------------------------------------------------------------------------------------------------------------------------------- 4. PW 2013-11 Fox Hill and Sunflower SSA Mowing and Maintenance REP Results ❑ Moved forward to CC consent agenda? Y N ❑ Approved by Committee ❑ Bring back to Committee ❑ Informational Item ❑ Notes --------------------------------------------------------------------------------------------------------------------------------------- 5. PW 2013-12 Public Works Spring and Summer Dates ❑ Moved forward to CC consent agenda? Y N ❑ Approved by Committee ❑ Bring back to Committee ❑ Informational Item ❑ Notes --------------------------------------------------------------------------------------------------------------------------------------- OLD BUSINESS: --------------------------------------------------------------------------------------------------------------------------------------- l. PW 2012-31 Bond/Letter of Credit (LOC) Quarterly Update ❑ Moved forward to CC consent agenda? Y N ❑ Approved by Committee ❑ Bring back to Committee ❑ Informational Item ❑ Notes --------------------------------------------------------------------------------------------------------------------------------------- 2. PW 2013-06 Infrastructure Costs ❑ Moved forward to CC consent agenda? Y N ❑ Approved by Committee ❑ Bring back to Committee ❑ Informational Item ❑ Notes --------------------------------------------------------------------------------------------------------------------------------------- ADDITIONAL BUSINESS: --------------------------------------------------------------------------------------------------------------------------------------- A. Co. Reviewed By: Agenda Item Number 4.0 Legal ❑ Minutes Finance ❑ EST. 1836 Engineer ❑ ^�= City Administrator ❑ Tracking Number 1' Human Resources ❑ '$ �v Community Development ❑❑ Police ELE ��"� Public Works ❑ Parks and Recreation ❑ Agenda Item Summary Memo Title: Minutes of the Public Works Committee—February 19, 2013 Meeting and Date: Public Works—March 19, 2013 Synopsis: Council Action Previously Taken: Date of Action: Action Taken: Item Number: Type of Vote Required: Majority Council Action Requested: Committee Approval Submitted by: Minute Taker Name Department Agenda Item Notes: DRAFT UNITED CITY OF YORKVILLE PUBLIC WORKS COMMITTEE Tuesday, February 19, 2013 at 6:00 p.m. City Conference Room Committee Members Present: Alderman Diane Teeling Alderman Jackie Milschewski Alderman Larry Kot Alderman Ken Koch Other City Officials in Attendance: Eric Dhuse, Public Works Director Bart Olson, City Administrator Brad Sanderson, EEI Jeff Weckbach, City Intern Other Guests: Tony Scott, Kendall County Record Citizens Comments: None. Minutes for Correction or Approval: The minutes from the December 18, 2012 meeting were approved. New Business: PW 2013-01 Water Department Reports for November and December 2012—Mr. Dhuse said these are standard water reports. The city is using less water, which is good. This item was moved to consent. PW 2013-02 Autumn Creek—Unit 1A Re subdivision—Bond Reduction Mr. Sanderson said there was a request for a bond reduction for the work that has been completed to date. This item was moved to consent. PW 2013-03 Autumn Creek—Unit 2B—Bond Reduction—A request for bond reduction for work completed to date. This item was moved to consent. PW 2013-04 River Road over Blackberry Bridge—Authorization of Contract Changes—Mr. Sanderson said there were change orders due to different field conditions, which is just managing an IDOT contract process. There are six authorizations here for consideration. 1 The first is for mitigating a number of obstructions in drilling holes for piers. There were things from the old bridge which couldn't drill through. Instead of drilling, they had to excavate and remove those obstructions. It is about $33,000 and more drilling to take place on the west side of the bridge, the number could rise. Authorization 2 is for material additions related to cold weather concrete replacement, which is $883.50. Authorization 3 is for removal of fencing on the west side for$197.06. Authorization 4 is for the bypass pipe for Blackberry Creek work to assist IDNR on work of the damn removal and some changes made for contractors for an add on for contract cost it will not be the full $8,000.00 value. Authorization 5 for orange snow fence to line Yorkville/Bristol property for $184.50. Authorization 6 was differing site conditions they ran into quite a bit of water running into trenches a cost of$1,043.85. Mr. Sanderson said the change is a bit over $44,000 a 3% increase to the original contract putting it a little over 1.5 million. The city's hit will be $8,837.75. Alderman Kot asked if Mr. Sanderson is satisfied with the changes. Mr. Sanderson said yes. Alderman Kot said shouldn't the fencing and things be included in the original contract. He understands that some of these things you cannot predict. Mr. Sanderson said the city received great bids so the city is in good shape. Mr. Olson said change orders aside, the contract will be much less. Alderman Koch asked if they think there will have to be more costs associated with drilling and running into problems. Mr. Sanderson stated the majority of the drilling has been completed, but the number could go up based on what we have run into to date. Alderman Kot asked when is the anticipated date for this to be finished. Mr. Sanderson said they are working hard to open this as quickly as possible. Mr. Dhuse said should be complete by July 1, 2013. This item was moved to consent. PW 2013-05 Terracon Agreement Amendment for Downtown Brownfield Study- Mr. Sanderson said there was a contract approved in August for a phase I. There might be an underground storage tank on site, which is required to be investigated and some additional site work to be done to confirm if there is a tank or not. There may be mitigation involved if there is a tank and it will come back to committee. The net increase is $4,250.00 and details in the attached memo. Mr. Olson said his recommendation is to continue with the change order and pay for it out of the TIF and if there is a tank to be removed, the city will approach the property owner Imperial Investments, and see how they want to deal with it. It must be removed. Mr. Olson said the city might fund a portion of it to get the property cleaned up and developed. Mr. Olson said it is a relatively minor item and the city has money in the TIF. This item was moved to consent. PW 2013-06 Infrastructure Costs - Mr. Dhuse said this is something the committee asked us to do to as part of the road study as an estimate to do the water/storm sewer work, if needed. This is done for a year and as you can see, it does increase the cost dramatically on some of the roads. Mr. Olson said this will require some reanalysis on how this will be funded, or if we skip these streets and go elsewhere. Mr. Olson said the study suggested these streets first to get the most for our money. Mr. Dhuse said the water costs are fairly conservative. Alderman Kot asked what the next step is. Mr. Dhuse said this will be a whole new way to look at it. Mr. Olson said make a recommendation for next year prior to budget approval because the city would like to start in spring on some of these things. Mr. Olson said we will do a couple year analysis and make recommendations and go from there. 2 PW 2013-07 Old Jail Parking Lot Redesign—Mr. Sanderson said the city is getting close for submittals to IDOT to move this project along. Prior to project being put on hold two to three years ago, there were some things that were in the original design, which need to be changed to stay within budget. Pavers were going to be in the parking lot area, which is a green technology where run off sinks into pavers,but it is expensive. The budget was $200,000 over budget due to pavers, so we recommend going back to asphalt. Another is a retaining wall, so we found another option and attached a couple alternatives in the memo, they are similar, but prices are substantially different. Also, moving the wall slightly to reduce costs as well. Curb and gutter along Main Street will be cut out to stay within budget. Alderman Teeling asked why the price went up so much. Mr. Sanderson said prices went up quite a bit in the last two years. The retaining wall went up 50% and fence prices have risen dramatically, concrete, asphalt etc. continue to rise. Alderman Teeling said two years ago the city could have had this built for that price,but the city wanted to look for something different that wasn't there. Mr. Sanderson said the agreement with the state is for work to begin by July 1, 2013. The city is on target for that and completed construction by November, 2013. Alderman Teeling said she understands why this is necessary, but she is disappointed it was not done before with better materials. Old Business: None. Additional Business: None. There being no further business, the meeting was adjourned at 6:35 p.m. Minutes Respectfully Submitted by: Lisa Godwin Minute Taker 3 A. Co. Reviewed By: Agenda Item Number `u 0 40 Legal ❑ NB #1 Finance ❑ EST. 1836 Engineer ❑ ^�= City Administrator ■ Tracking Number 1' Human Resources ❑ '$ �v Community Development ❑❑ PW 2013-08 Police ELE ��"� Public Works 0 Parks and Recreation ❑ Agenda Item Summary Memo Title: MFT general maintenance appropriation for FY 14 Meeting and Date: Public Works—March 19, 2013 Synopsis: Yearly appropriation for general maintenance items and for yearly lease payment to Kendall County for salt storage. Council Action Previously Taken: Date of Action: Action Taken: Item Number: Type of Vote Required: Majority Council Action Requested: Approval of resolution Submitted by: Eric Dhuse Public Works Name Department Agenda Item Notes: ® . Resolution for Maintenance of Minas i i i es a c of TranSp ortation Under the Illinois Highway Code BE IT RESOLVED , by the Mayor and City Council of the ( Council or President and Board of Trustees ) United City of Yorkville , Illinois , that there is hereby ( City , Town or Village) ( Name ) appropriated the sum of of Motor Fuel Tax funds for the purpose of maintaining streets and highways under the applicable provisions of the Illinois Highway Code from May 1 , 2013 ( Date) to April 30 , 2014 . ( Date ) BE IT FURTHER RESOLVED , that only those streets , highways , and operations as listed and described on the approved Municipal Estimate of Maintenance Costs , including supplemental or revised estimates approved in connection with this resolution , are eligible for maintenance with Motor Fuel Tax funds during the period as specified above . BE IT FURTHER RESOLVED , that the Clerk shall , as soon a practicable after the close of the period as given above , submit to the Department of Transportation , on forms furnished by said Department , a certified statement showing expenditures from and balances remaining in the account ( s ) for this period ; and BE IT FURTHER RESOLVED , that the Clerk shall immediately transmit two certified copies of this resolution to the district office of the Department of Transportation , at Ottawa , Illinois . I , Beth Warren Clerk in and for the United City (City , Town or Village ) of Yorkville , County of Kendall hereby certify the foregoing to be a true , perfect and complete copy of a resolution adopted by the Mayor and City Cuncil at a meeting on March 26 , 2013 ( Council or President and Board of Trustees ) Date IN TESTIMONY WHEREOF , I have hereunto set my hand and seal this day of ( SEAL ) Clerk ( City , Town or Village) Approved Date Department of Transportation Regional Engineer Printed 3/ 12/2013 BLR 14230 ( Rev . 11 /06 ) 111inoLs Estimate of of Transportation Maintenance Costs Section Number 13 - 00000 - 00 - GM Period from 05/01 /2013 to 04/30/2014 Municipality United City of Yorkville Estimated Cost of Maintenance Operations Maintenance For Group I II or III Material E ui ment or Labor Operation Group Unit Operation ( No . - Description ) ( i , ii , iii , iv) Item Unit Quantity Price Cost Cost Bituminous Patching IIA Bituminous Cold Patch Ton 100 110400 $ 11 , 000000 11 000 . 00 Surface Hot Mix Ton 200 70000 $ 14 , 000 . 00 14 , 000 . 00 Signs , Posts & Hardware IIA Various - Signs EA 200 50 . 00 $ 10 , 000 . 00 10 , 000 . 00 Sign Posts EA 100 40 . 00 $ 47000000 4 , 000 . 00 Brackets and Hardware EA 100 50 . 00 $ 51000000 51000000 Snow Removal I Bulk Rock Salt Ton 1200 65 . 00 $ 787000800 781000 . 00 Salt Storage Rental I Building space rental for LS 1 7175000 $ 7750000 71750 . 00 bulk rock salt storage bulk rock salt bid throu h i Illinois CMS Total Dav Labor Costs $ 1291750000 Total Estimated Maintenance Operation Cost $ 129 , 750 . 00 Preliminary Engineering Engineering Inspection Material Testing Total Estimated Engineering Cost Total Estimated Maintenance Cost $ 1291750000 Submitted : Approved : Date Date By : Municipal Official Title Regional Engineer Submit Four (4 ) Copies to Regional Engineer Page 1 of 1 BLR 14231 ( Rev . 2/23/06 ) Printed on 3/ 12/2013 9 : 26 : 10 AM 11finoLs' rtment of Tran ortation Special vi The following Special Provisions supplement the " Standard Specifications for Road and Bridge Construction " , Adopted January 1 , 2012 , the latest edition of the " Manual on Uniform Traffic Control Devices for Streets and Highways and the " Manual of Test Procedures of Materials " in effect on the date of invitation of bids , and the Supplemental Specifications and Recurring Special Provisions indicated on the Check Sheet included here in which apply to and govern the construction of 13 - 00000 - 00 - GM , and in case of conflict with any part , or parts , of said Specifications , the said Special Provisions shall take precedence and shall govern . Bituminous patching - The United City of Yorkville will use a W30 or N - 50 surface sourse mix on all patches throughout the city . All patches will be performed in accordance with Section 442 of the Standard Specifications for Road and Bridge Construction adopted January 1 , 20128 I i Page 1 of 1 BLR 11310 ( Rev . 7/05 ) Printed on 3/ 12/2013 9 : 33 : 33 AM v Y LR 1013 Page IofI State of Illinois DEPARTMENT OF TRANSPORTATION Bureau of Local Roads and Streets SPECIAL PROVISION . FOR ROCK SALT Effective August 1 , 1969 Revised January 1 , 2002 ' All references to Sections or Articles in this asp.ecification shall be construed to mean a specific Section or Article of the Standard Specifications for Road and Bridge Construction , adopted by the Department of Transportation . Description , This item shall consist . of furnishing rock salt ( sodium chloride ) in bins or stockpiles at location designated in the Proposal . Materials . Material shall meet the re uirements of Article 1013 . 02 except that the gradation a shall be as follows : Passing . 12 . 5 mm ( I /Zinch ) sieve -- - 100 % f Passing 9 . 5 mm (3 /8 inch ) sieve _ 95 100 % � Passing 4 . 75 mm ( No . 4 ) sieve 20 90 % Passing 2 . 36 mrn { No . S ) sieve 10 :. 60 %. ! Passing 600 * Am ( No . 30 ) sieve 0 • 0% 10 /o The Department reserves the right to reject any shipments. of rock salt which are delivered in a frozen * o*r caked condition or which contain free water. The Department reserves the right to accept delivery of Rock Salt which , according to analysis by the Department , has a sodium chloride ( NaCI ) content of Jess than 96 . 0 % , but is riot less than 90 . 0 Material With* less than 90 . 0 % sodium chloride will be ' rejected . When such exceptions are allowed , payment will , be adjusted . Method - of Measurement ,, ' Rock salt will be measured by the metric ton (ton ) . Basis of Payment. This work will be pald for at the contract unit price per metric ton (ton ) * for furnishirig and transporting ROCK SALT based on the sodium chloride content . 4 Payment will be in accordance with the following schedule : NaCl Content - 96 . 0 % to 1. 00 . 0 % Net Bid price * per ton . NaCl Content 95 . 0 % to 95 . 9 % Bid price less $ 0 . 50 per metric . ton (ton ) , NaCl Content 94 . 0 % to 94 . 9 % * .Bid price less $ 2 . 00 per metric ton (ton ) . NaCl Content 90 , 0 % to 93 . 9 % Bid price less $ 4 , 00 per metricoton (ton ) , LR 442 Page 1 of 2 STATE OF ILLINOIS DEPARTEMENT OF TRANSPORTION DIVISION OF HIGHWAYS LOCAL ROADS AND STREETS BITUMINOUS PATCHING MIXTURES j FOR MAINTENANCE USE Effective : January 1 , 2004 Revised : June 1 , 2007 This special provision covers course graded and fine graded bituminous mixtures for use in maintaining small areas on flexible and rigid type pavement . Materials . The materials , control , quality , sampling , testing , inspection and storage of material shall conform to the specific requirements of the Standard Specifications for Road and Bridge Construction adopted by the Department of Transportation . Bituminous Patching Mixtures . The material supplier or contractor may furnish any of the following Bituminous Patching Mixtures listed in the individual Group for which the award was made . Group I — Bituminous Patching Mixtures Serial No . M - 17 - 07 : Bituminous Mixture for Maintenance Use , Emulsified Asphalt Type Serial No . M - 19 - 07 : Bituminous Mixture for Maintenance Use , Liquid Asphalt Type Serial No . M - 20 - 07 : Bituminous - Sand Mixture for Maintenance Use Serial No . M48 - 02 : Bituminous Premix for Maintenance Use , Inverted Emulsified Asphalt C BAE - 2 Serial No . M - 126 - 07 : Bituminous Mixes for Maintenance Use , Reinforced Fiber Mixture Bituminous Patching Mixture ( HMA ) : This mixture shall conform to the material requirements of Section 1030 . The mixture shall be a High ESAL IL - 12 . 5 N50 , High ESAL IL - 905 N50 , or Low ESAL IL - 9 . 5 N30 mix . The bituminous material shall be limited to asphalt PG 58 - 28 or PG 52 - 28 . Group II — Bituminous Patching Mixture ( Proprietary ) Serial No . M - 120 - 07 : Bituminous Premix for Maintenance Use - Optimix , Sylcrete , UPM , QPR- 2000 , EZ Street , SMP - Proprietary Sources Serial No . M - 133 - 96 : Bituminous Premix for Maintenance Use , Instant Road Repair - Proprietary I Placing of Bituminous Patching Mixture . All holes and depressions in the existing surface which exceed 3/4" in depth shall be repaired by removal of all loose and defective material and replaced with the specified Bituminous Patching Mixture . The material shall be compacted to produce a tight surface conforming to the adjacent area . Method of Measurement . Bituminous patching mixture will be measured for payment in metric tons ( tons ) . LR 442 Page 2of2 Basis of Payment . This work will be paid for at the contract unit price per metric ton (ton ) for BITUMINOUS PATCHING MIXTURE ( GROUP 1 ) ; BITUMINOUS PATCHING MIXTURE ( GROUP 11 ) ; When bids are taken F . O . B . trucks at the mixing plant a hauling differential of $ per ton - mile haul from mixing plant to location designated in the proposal will be used to determine the low bid . Round trip distance shall be used to calculate the hauling differential to be used to compare bids . Bidders are required to fill in the location of the plant from where they propose to supply the patching mixture , on the material proposal form . State of Illinois Department of Transportation Division of Highways Springfield SPECIFICATIONS FOR BITUMINOUS PREMIX FOR MAINTENANCE USE PROPRIETARY MIXES Serial Number : M 120- 10 1 . DESCRIPTION . The patching material shall be composed of a mineral aggregate , plant- mixed with a liquid asphalt and chemical additives from the suppliers of the proprietary mixtures . The !, bituminous material shall be capable of coating wet aggregates without stripping , and shall be available in various grades so that one such grade will enable a stockpile to remain pliable and workable at a temperature of - 26 ° C (- 15 ° F ) . The patching material shall be capable of maintaining adhesive qualities in patched areas which are damp or wet at time of application , and also after remaining in an uncovered stockpile for up to twelve ( 12 ) months . 2 . MATERIALS . Control of the materials shall be in accordance with the general requirements of Section 106 of the current Standard Specifications for Road and Bridge Construction . If required , a five kilogram (ten - pound ) sample of the mineral aggregate and one- liter ( one-quart) sample of the liquid asphalt shall be submitted to the Bureau of Materials and Physical Research , 126 East Ash Street , Springfield , Illinois , for performing the tests specified herein . ( a) Aggregate All Coarse Aggregate used in the proprietary mixtures shall consist of crushed stone of Class B quality or better as defined in Article 1004 . 01 ( a) & (b) of the above cited Standard Specifications . ( b) Bituminous Materials The bituminous material shall be a formulation of the liquid asphalt blend prepared under the supervision of the proprietary mix supplier . It shall meet the requirements of ASTM D 2026 or ASTM 2027 , whichever applies , modified as follows : 1 SARETE CRETE EV SYLCRETE VA UPM EZ STREET SNAP ALL PRALINE OPTIMIX QPR-2000 SYL WEATHER 11 11 11 1 ASTM D 92 94 ( 200 ) 94 ( 200 ) 94 ( 200 ) 94 ( 200 ) 94 ( 200 ) 94 ( 200 ) 94 ( 200 ) 94 ( 200 ) 121 ( 250 ) Flash point (COC) ° C (° F) - minimum ASTM D 2170 Kinematic Viscosity 400 -600 2 cSt 350-3000 300 -4000 300-4000 300 -4000 400 -2500 280-400 300-4000 300 -4000 60 C ( 140 F) mm /s ( ) ( CPS ) ASTM D 95 Water _-- 002 02 061 % - maximum 0 . 2 0 . 2 0 . 2 002 0 . 2 ASTM D 402 Distillate % by Volume of Original Sample Temperature 0 0 0 0 0 0 0 Distillate to 225 ° C (437 ° F) 0 0 - ° ° F 0 -5 0 -5 0 -5 0 -5 0-5 0-5 0 5 0 5 0 -0 Distillate to 260 C ( 500 ) to 315 ° C 600 ° F 0-21 0 -25 0-25 0 -25 0 - 18 8 -50 0-25 0 -25 0 - 55 Distillate ( ) Residue from distillation ° -94 72-95 --- --- 73 -95 70-95 72-95 72 - 95 80 -90 to 360 C (680 F) 70 % Volume by Difference Residue Tests : ASTM D 2171 Absolute -44 . 0 12 . 5 -42 . 5 12 . 5 -42 . 5 12 . 5 -42 . 5 12 . 5 -42 . 5 12 . 0-42 . 5 12 . 5 -42 . 5 12 . 5 -42 . 5 12 . 5 -42 . 5 Viscosity 60 °C ( 140 ° F) 11 . 5 - 40 125 -425 125 -425 ) ( 125 -425 ) ( 125-425 ) ( 120-425 ) ( 125-425 ) ( 125-425 ) ( 125 425 ) Pascal Seconds ( Poises) ( 115 4 ) ( ) ASTM D 5 Penetration 200 --- --- 200 200 300 - 25 ° C (77 ° F) --- --- 100 g , 5s — minimum ASTM D 5 Penetration , modified with 180 180 180 180 __- --- --- cone , 250C (77 ° F) 200 - 150 g , 5s — minimum ASTM D 113 Ductility 21 ° C ( 70 ° F) 100 --- 100 1 cm/min . 100-° _-- -- cm — minimum ASTM D 113 Ductility 4 ° C (39 ° F) 85 100 --- --- 100 100 100 100 100 1 cm/min , cm — minimum ASTM D 2042 Solubility in 9900 9960 9900 9900 9900 9900 99 . 0 99 . 0 99 . 9 Trichloroethylene % - minimum 2 I i ( c) Stripping T_ ests The combined UPM and liquid asphalt sh. all meet the following stripping tests : ( 1 ) pp g Stripping Tests : Dry Aggregate . Two - hundred grams of the air- dried aggregate passing the 12 . 5 mm ( /2- inch ) sieve and retained on the 4 . 75 mm ( No . 4) sieve shall be combined with 6 . 3 percent , by weight , UPM liquid asphalt and mixed in a hemispherical metal dish with a stiff spatula for three to five minutes or until a uniform coating is obtained . Twenty-five grams of this material shall be immediately place in an oven at 60 ° C ± 3 ° C ( 140 OF ± 5 ° F ) , for eighteen to twenty-four hours , after which it shall be thoroughly mixed and allowed to cool to room temperature . The sample shall then be immersed in water at a temperature of 49 ° C ± 3 ° C ( 120 OF ± 5 ° F) , and maintained at this temperature for twenty-four hours . At the end of this period , the area of the aggregate remaining coated shall be determined visually while the sample is still immersed in water . Surface coating of at least 90 percent must be retained on the aggregate .re ate . A test similar to the above using MC- 250 shall be made for comparison . Stri in Test : Wet A gregate . Two - hundred grams of the aggregate passing the 12 . 5 (2 ) Stripping g mm ( 1/2- inch ) sieve and retained on the 4 . 75 mm ( No . 4 ) sieve shall be immersed in water fortwenty four hours and the exce ss water drained off , leaving the aggregate surface wet . This aggregate shall be combined with 6 . 3 percent , by weight , UPM liquid asphalt and mixed in a hemispherical metal dish with a stiff liquid d spatula for three to five minutes or until a uniform coating is obtained . Twenty-five grams of this material shall be immediately place in an oven at 60 ° C ± 3 ° C 0 40 OF ± 5 ° F) , for eighteen to twenty-four hours , after which it shall be thoroughly mixed and allowed to cool to room temperature . The sample shall then be immersed in water at a temperature of 49 ° C ± 3 ° C ( 120 OF ± 5 ° F) , and maintained at this temperature for twenty-four hours . At the end of this period , the area of the aggregate remaining coated shall be determined visually while the sample is still immersed in water . Surface coating of at least 90 percent must be retained on the aggregate . A test similar to the above using MC - 250 shall be made for comparison . In estimating the percentage of area remaining coated , any thin or translucent area shall not be considered as being coated Proprietary mixes , Sylcrete EV , Sylcrete VA , Optimix , QPR- 2000 , EZ Street , SMP , Sakrete All Weather , and Proline shall meet the following stripping tests . ( 1 ) Place 50 grams of cold mix into a beaker containing 400 ml of boiling distilled water . Bring back to boiling and boil for 3 minutes with constant stirring at 1 revolution per second . At the end of 3 minutes , remove the beaker from the heat source and immediately decant the water . Empty the wet mix onto a paper towel and examine . The retained coating shall not be less than 95 percent . Coating and Stripping of Bitumen -A re ate Mixtures . (2) AASHTO T 182 06 C g pp g gg g 3 . INSPECTION . The Engineer or his authorized representative shall have access at any time to all parts of the plant in order to verify weights or proportions and quality of materials used in the preparation of the mixture . The manufacturer shall afford such facilities as may be required for making inspection at the plant and for collecting and forwarding samples of the ingredient materials and bituminous mixture to the Department . 3 4 . PLANT AND EQUIPMENT . Storage facilities and all equipment used in the preparation of the mixture shall be approved by the Department . An approved drier shall be available for, surface drying the aggregate when needed . The materials for individual ry g dual batches shall be measured accurately , either by volume or weight , by approved methods and equipment . A batch type mixer of approved design and capacity shall be used, in mixing the ingredient materials . However , approval for the use of a continuous mixer will be given if it can be shown that satisfactory results will be obtained . 5 . PREPARATION OF MIXTURE . The aggregate and Optimix , or QPR- 2000 , or Sylcrete , or UPM , or EZ Street , or SMP liquid asphalt shall be proportioned into the mixer and mixed for at least 30 seconds or until a uniformly coated mixture is obtained . The liquid asphalt shall be heated to a temperature of 93 ° C ± 28 ° C (200 ° F ± 50 ° F) , at the time of mixing , and in accordance with the instructions of proprietary mix supplier . When necessary to heat the aggregates , the aggregates should not be heated to more than 68 ° C ( 155 ° F ) . 6 . COMPOSITION OF MIXTURE . The ingredients shall be combined to produce a mixture meeting the approval of the Department and conforming to the following composition limits , by g p i weight , as determined by tests of the prepared mixture : 4 Gradation of Extracted Aggregate % Passing " ' SYLCRETE QPR� � " UPM . . ,f EZ SYRE�7' . , ` 51�+�P ;: , SAKFiE'TE "v I vv SIEVE 51ZE ' < ' EV AND VA 2000 ALL ; PRQLWE OPTIMIX ,. MIX # 1 MIX #2 MIX #1 MIX #2 � � MIX # 1 � MIX #2 MIX #1 MIX #2 WEATHER 12 . 5 mm 1 /2 " 100 100 100 100 100 100 100 100 100 100 100 100 9 . 5 mm 3/8 " 90 - 100 100 90- 100 90- 100 90 - 100 100 90 - 100 95 - 100 100 90 - 100 90 - 100 100 4 . 75 mm No . 4 20 -55 85 - 100 20 -55 20 -55 15 -55 70 - 100 20 -55 80 - 100 85 - 100 20 -55 20 -55 70 - 100 2 . 36 mm ( No . 8 ) 5 -30 10 40 5 -30 5 -30 5 -30 0 - 10 10 40 5 -30 5 - 30 20 40 1 . 18 mm ( No . 16 ) 0- 10 0- 10 0- 10 0 - 10 0 - 10 0- 10 0 - 10 0 - 10 0 - 10 0 - 10 0 - 10 10 - 30 600 pm ( No . 30 ) 0 -7 0 -7 0 - 10 x '25 300 pm ( No . 50 0 -5 M M 0 -5 0 -5 0 - 10 0 -5 0 -5 0 -5 0 -20 75 pm No . 200 ) 0 -2 0 -245 0 -205 0 -2 0 4 0 4 0 -3 1 . 5 -3 . 5 0 4 0 4 0 -2 0 - 5 Residual Bitumen 3 -6 . 5 3 -6 . 5 3 -6 . 5 3 -7 . 0 3 . 5 -6 . 5 3 . 5 -6 . 5 3 -7 3 -7 3 . 5-7 . 0 3 . 5-7 . 0 3 -7 . 0 4 . 0 -6 . 0 ' Based on percent of total aggregate weight . 2/ Based on percent of total mixture weight . 5 7 . LEGAL RELATIONS AND RESPONSIBILITY TO PUBLIC . The laws to be observed ; permits and licenses ; patented devices ; materials , and processes ; and responsibility for damage claims , shall be in accordance with the requirements of Section 107 of the above cited Standard Specifications . Effective June 1 , 2010 [This specification supersedes Serial Number M 120 - 07 , effective February 1 , 2007 . JDP/ 120- 10 i i i 6 8 - 12 ( 200 - 300 ) 3 ( 75 ) min . q 18 ( 450 ) ( 100 ) m1n . 4 ( 100 ) 0 4 0 4 ° C ( 100 ) ,�, ( 100 ) E v O r',� r- 4 E N Ln ( 100 ) O O cv [ 0 N � L400 N0 4 E ('Q O r-, m :1100 ) 0 4 - 6 ( 100 - 150 ) nm co Qa ao a N p "' °m 4 - 6 ( 100 - 150 ) Ln 1 ` v 0 0 40r- onge Orange • ° ° ° ° . ° ° v ° ° . v ° ' v ° ° • v ° ' CONE REFLECTORIZED CONE FLEXIBLE DELINEATOR VERTICAL PANEL DRUM POST MOUNTED 12 ( 300 ) 6 ° o °o ( 150 ) ° rn Y, r -) t N 0 N p Q • O O " ( °° °° a' ( 1 5 O ) 0 0 r� CD 6 LI E ° - 24 ( 600 ) ° c _ rte, °O 0 E min . E �c , c9 � 24 ( 600 ) I 4 ' ( 1 . 2 m ) 24 `- min , r' min . ( 600 ) TYPE I BARRICADE TYPE 11 BARRICADE TYPE III BARRICADE DIRECTION INDICATOR VERTICAL BARRICADE BARRICADE 0 O M t N O 0 N Warning lights ( if required ) GENERAL NOTES °m c 4 ' ( 1 . 2 m ) ... ,� min All heights shown shall be measured above the ° X pavement surface . N E All dimensions are in inches ( millimeters ) unless otherwise shown . - ° o G ° d • ° C DATE REVISIONS TRAFFIC CONTROL ® Illinois Department of Transportation 1 - 1 - 12 Added DETECTABLE PEDESTRIAN DETECTABLE PEDESTRIAN CHANNELIZING BARRICADE . DEVICES APPROVE January 1 • 2012 L, uJ � — m CHANNELIZING BARRICADE ( Sheet 1 of 3 ) ENGINEER OF OPERATIONS 1 - 1 - 09 Switched units to APPROVED January 1 . 2012 English ( metric ) . Omitted STANDARD 701901 42 01)S� LID light on vertical panel . ENGINEER 0 DESIGN AND ENVIRONMENT Type B monodirectional 18x18 ( 450x450 ) flashing light Orange flags « a 6 ' - 12 , ( 1 . 8 m - 3 . 6 m ) I I ROAD CONSTRUCTION END C I NEXT X MILES CONSTRUCTION C1 Metal or � i 24 - 10 ' G20 - 1 ( 0 ) - 6036 G20 - 20 ( 0 ) - 6024 v- wood post I I ( 600 - 3 m ) O ■ 0 5 ' ( 1 . 5 m ) min . rural Edge of ° <( ] FSPECIFIED )GN This signing is required for all projects 0 4 ' ( 1 . 2 m ) rural 7 ' ( 2 . 1 m ) min , urban pavement 2 miles ( 3200 m ) or more in length . or face _ 6 ' ( 1 . 8 m ) urban of curb F= ROAD CONSTRUCTION NEXT X MILES sign shall C be placed 500 ' ( 150 m ) in advance of pro - N E ject limits . l Co END CONSTRUCTION sign shall be erected at Elevation of edge Elevation of edge I I the end of the job unless another job Is of pavement of pavement within 2 miles ( 3200 m ) . I , 5 ' ( 1 . 5 m ) min . Dual sign displays shall be utilized on multi - embedment SIGNS ON TEMPORARY SUPPORTS lane highways . - � /k I • � A When work operations exceed POST MOUNTED SIGNS four days , this dimension shall HIGH LEVEL WARNING DEVICE WORK LIMIT SIGNING be 5 ' ( 1 . 5 m ) min . If located « * When curb or paved shoulder are present behind other devices , the height this dimension shall be 24 ( 600 ) to the shall be sufficient to be seen by face of curb or 6 ' ( 1 . 8 m ) to the outside motoristse edge of the paved shoulder . 24 ( 600 ) 5 7 ( 125 ) ( 175 ) 0 v Ln 8 ( 200 ) Federal seri \\C 1 7 ( 180 ) Federal series B ill O L N v O N O v7 Ln N M 1 2 011 ( 513 ) ( 400 ) 19 32 ( 15 ) E kJo00 All dimensions ore in inches ( millimeters ) unless otherwise shown . FRONT SIDE REVERSE SIDE TRAFFIC CONTROL Illinois Department of Transportation DEVICES APPROVE January 1 . 2012 Ul n0� I_- FLAGGER TRAFFIC CONTROL SIGN ( Sheet 2 of 3 ) ENGINEER OF OPERATIONS APPROVED January 1 . 2012 STANDARD 701901 42 ENGINEER 0 DESIGN AND ENVIRONMENT 24 ( 600 ) ± rA 8 ' ( 2 . 4 m ) Q min . — O O O O O C 4 ' ( 1 . 2 m ) min . o O O O min . E o N Weep holes OC ^" 25 ' ti c / 25 ' 25 ' °o ,� E v , ( ( 8 m ) ( 8 m ) ( 8 m ) Construction N ,,o E ° O u 200 200 200 advance ( 60 m ) ± ( 60 m ) ± ( 60 ml ± warning signs E E E L► A - 4 0o C C C 4 - N N '� a E v PLAN 25 ' 5 ' ( 1 13/q ( 45 ) ± . 5 m ) Face may be — TYPE A TYPE B TYPE C stepped or smooth ROOF ROOF OR TRAILER TRAILER +1 Traffic 0 MOUNTED MOUNTED MOUNTED Epoxy channels 31/2 ( 90 ) ± ARROW BOARDS SECTION A—A TYPICAL INSTALLATION TEMPORARY RUMBLE STRIPS x 12 ( 300 ) E E min . 6 ( 150 ) 6 ( 150 ) 6 ( 150 ) E E Type A x max . �-{ ma . R11 - 2 I max , o flasher I m ROAD 0 0 CLOSED n ° Edge of shoulder . �h: : : : : ' •:/' � 12 ( 300 ) Pavement min . Type A R11 - 4 ROAD CLOSED TO ALL TRAFFIC flasher Reflectorized striping may be omitted ROAD CLOSED ROAD CLOSED on the back side of the barricades. TO TO If a Type III barricade with an attached THRU TRAFFIC THRU TRAFFIC sign panel which meets NCHRP 350 is not available , the sign may be mounted on an : : • : , • NCHRP 350 temporary sign support directly \ ' ''��� All dimensions are in inches ( millimeters ) in front of the barricade . Pavement unless otherwise shown . ROAD CLOSED TO THRU TRAFFIC Reflectorized striping shall appear on TRAFFIC CONTROL ® Illinois Department of Transportation TYPICAL APPLICATIONS OF both sides of the barricades . If a TYPE III BARRICADES CLOSING A ROAD Type III barricade with an attached DEVICES sign panel which meets NCHRP 350 is APPROVED January 1 , 2012 �, � � ( na „, � _ m not available , the signs may be mounted ( Sheet 3 of 3 ) ENGINEER OF OPERATIONS on NCHRP 350 temporary sign supports APPROVED Janry 1 . 2012 directly in front of the barricade . STANDARD 701901 42 ENGINEER 0 DESIGN AND 'ENVIRONMENT ROAD W20 - 1 ( 0 ) - 48 WORK AHEAD Or • ® ONE LANE ROAD ROAD ONSTRUCTIO W20 - 7 ( 0 ) - 48 AHEAD AHEAD W20 - 4 ( 0 ) - 48 40 � W20 - I103 ( 0 ) - 48 J \ J 100 ' ( 30 m ) Type I or Type II Barricades One way / one lane operation min . O O O O O 0 Type I or Type II barricades O O 1 1 100 ' ( 30 m ) 2 ROAD Type III barricades 2 0 O 0 CLOSED yp max . O 2 o E R11 - 2 ROAD (D o CLOSED ROAD ONE LANE AHEAD WORK W20 - 1 ( 0 ) - 48 ROAD • W20 - 3 ( 0 ) - 48 AHEAD For AHEAD maintenance W20 - 4 ( 0 ) - 48 Or and utility -J' projects W20 - 7 ( 0 ) - 48 ROAD ROAD ONSTRUCTIO ROAD ONSTRUCTIO W20 - I103 ( 0 ) - 48 AHEAD WORK AHEAD For W20 - I103 ( 0 ) - 48 Or AHEAD contract W20 - 1 (0 ) - 48 construction projects SIGN SPACING SYMBOLS Posted Speed Sign Spacing 55 500 ' ( 150 m ) 50 - 45 350 ' ( 100 m ) � Work area lO Refer to SIGN SPACING TABLE for distances . < 45 200 ' ( 60 m ) O Cone , drum or barricade ( not required for moving operations ) O For approved sideroad closures . GENERAL NOTES O3 Cones at 25 ' ( 8 m ) centers for 250 ' This Standard is used where at any time , day or Sign on portable or permanent support ( 75 m ) . Additional cones may be placed night , any vehicle , equipment , workers or their at 50 ' ( 15 m ) centers . When drums or activities Flogger with traffic control sign Type I or Type II barricades are encroach on the pavement requiring the closure used . the interval between devices of one traffic lane in on urban area . Barricade or drum with flashing light may be doubled . All dimensions are in inches ( millimeters ) O Cones , drums or barricades at unless otherwise shown . Type III barricade with flashing lights 20 ' ( 6 m ) centers. DATE REVISIONS Illinois Department of Transportation 1 - 1 - 11 Revised flogger sign . URBAN LANE CLOSURE , O APPROVED Januar y 1 2011 2L I 2W I UNDIVIDED Ln c ENGINEER OF SAFETY ENGINEERING 1 - 1 - 09 Switched units to APPROVED Jon ory 1. 2011 = English ( metric ) . STANDARD 701501 46 � Corrected sign No . ' s . ENGINEER OF DESIGN AND ENVIRONMENT 4 4 AN INTERGOVERNMENTAL AGREEMENT BETWEEN KENDALL COUNTY AND CITY OF YORKVILLE CONCERNING THE STORAGE OF BULK o SAS. This Agreement is made and entered into this o day of 20 f by and between THE COUNTY OF KENDALL , and CITY OF YORKVILLE , a municipal corporation . WHEREAS , THE COUNTY OF KENDALL and CITY OF YORKVILLE are public agencies as contemplated by the Intergovernmental Cooperation Act ( 5 ILLS 220/ 1 et seq. ) ; and WHEREAS , THE COUNTY OF KENDALL has constructed a salt storage facility located at 6780 Route 47 , Yorkville , IL ( hereinafter "the Facility") designed to accommodate the storage of bulb rock salt for highway application ; and WHEREAS , CITY OF YORKVILLE is desirous of utilizing the Facility for the purposes of storing rock salt ; and WHEREAS , THE COUNTY OF KENDALL and CITY OF YORKVILLE are authorized to enter into this Agreement by Article VII, Section 10 of the Constitution of the State of Illinois and the Intergovernmental Cooperation Act ( 5 TLCS 220/ 1 et seq . ) . NC) W , THEREFORE , in consideration of the mutual promises , terms and conditions set forth herein and in the spirit of intergovernmental cooperation, the parties agree as follows : 1 . The above recitals are incorporated herein by reference and fully made a part of this Agreement. 2 , CITY OF YORKVILLE shall be allowed to store up to 1000 tons of bulk rock salt at the Facility beginning April 1 , 2412 and thereafter . 3 . CITY OF YORKVILLE shall pay to KEND.ALL, COUNTY a non -refundable fee of $ 451 000 for the purpose of storing 1 , 000 toms of bulk rock salt ; payable in 6 equal installments, with the first $ 7 , 500 due on or before October 31 , 2012 and the remaining ( 5 ) $ 7 , 500 installments due in successive years on or before October 315t of each year . r Y c 4 . Nothing shall prevent the CITY OF 'YRKVILLE and KENDALL COUNTY from entering in future agreements to increase the tonnage of bulk rock salt stored at the Facility by CITY OF YORKVILLE . KENDALL COUNTY agrees that the price for future storage will remain at $ 45 /ton for the life of this Agreement . 5a CITY OF YORKVILLE shall additionally pay an annual maintenance fee of $ 250 to THE COUNTY OF KENDALL, payable on or before January 1 �t of each and every year this Agreement is in full force and effect 6 . CITY OF YORKVILLE shall retain ownership of all bulk rock salt that they store at the Facility as long as this Agreement is in full force and effect . 79 THE COUNTY OF KENDALL shall provide an accurate accounting of all bulk rack salt stored at the Facility and shall provide each agency storing salt with an annual report detailing all deliveries and pickups made by each agency during each calendar i year . Said repot shall be delivered to CITY OF YORKVILLE within 30 days after the end of each calendar year . 8 . Only untreated bulk rock salt shall be stored at the Facility . The Kendall County Engineer shall determine the definition. of " untreated " and reserves the right to refuse storage at the Facility of any rock salt deemed to be not fit or suitable for storage in the Facility at the sole discretion of the Kendall County Engineer . 9 . Bulk rock salt may be picked up or delivered during regular business hours from 7 : 30 AM to 4 : 00 PM or at any other time approved by the Kendall County Highway Department . 10 . This Agreement may be terminated at any time by mutual agreement of both parties . All fees paid by CITY OF YORKVILLE to THE COUNTY OF KENDALL under the terms of this Agreement shall be non-refundable . 11 . Bulk rock salt that is owned and stored by CITY OF YORKVILLE at this facility shall be removed within 30 business days after termination of this Agreement. Salt that remains after this 30 day period shall be deemed abandoned and shall become the property of THE COUNTY OF KENDALL . 12 . The party signing this Agreement on behalf of CITY OF YORKVILLE represents and warrants to THE COUNTY OF KENDALL that they have the authority to enter into and execute this agreement by and on behalf of CITY OF YORKVILLE . r 13 . CITY OF YOR.KVILLE agrees it will defends indemnify and hold hannless THE COUNTY OF KENDALL , it ' s Departments , officers and employees against any and all liability, loss , costs , damages and expenses ( 'Including attorney ' s fees ) which the COUNTY OF KENDALL , it ' s Departments , officers or employees may hereafter sustain , incur, or be required to pay ansing out of CITY OF YORKVILLE , its employees or agents actions arising under this Agreement . 1 , This Agreement may not be assigned or transferred to any other party without the express written consent of THE COUNTY OF KENDALL . 15 . This Agreement represents the entire agreement between the parties and there are no other promises or conditions in any other agreement whether oral or written . This Agreement supersedes any prior written or oral agreements between the parties and may not be amended or modified except with the written consent of both parties . 16 . Pursuant to 55 ILCS 5 / 5 - 1049 . 2 this Agreement shall run for a period of 99 years from the date of last signature below . 31 r ry Gohnski D e C r of Yorkville 0 i John P . Purcel Date Kendall County Board Chair I , Debbie Gillette, County Clerk in and for Kendall County, in the State of Illinois , and keeper of the records and files thereof, as provided by statute, do hereby certify the foregoing to be a true , perfect and complete copy of an Intergovernmental Agreement approved b the Kendall County Board, at its regularly scheduled meeting in Yorkville , Illinois , on the day of A . D . 20 1 2 . f ANN h w Debbie Gillette — County Clerk ( Se 11 ) A. Co. Reviewed By: Agenda Item Number 440 Legal ❑ NB #2 Finance ❑ EST. 1836 Engineer ■ ~�= City Administrator ■ Tracking Number 1' Human Resources ❑ '$ �v Community Development PW 2013-09 Police ELE ��"� Public Works ■ Parks and Recreation ❑ Agenda Item Summary Memo Title: Heartland Commercial Center Meeting and Date: PW Committee—March 19, 2013 Synopsis: Acceptance Consideration Council Action Previously Taken: Date of Action: Action Taken: Item Number: Type of Vote Required: Council Action Requested: Consideration of Approval Submitted by: Brad Sanderson Engineering Name Department Agenda Item Notes: 3� 0 Memorandum t � To: Bart Olson, City Administrator EST. `1 `�-�-�1e3s From: Brad Sanderson, EEI Zi_ CC: Eric Dhuse, Director of Public Works ;d !! "` Krysti Barksdale-Noble, Community Dev. Dir. Lisa Pickering, Deputy City Clerk Date: February 20, 2013 Subject: Heartland Commercial Center Sanitary Sewer Extension Marker, Inc. has made a verbal request that the City accept the Heartland Commercial Center Sanitary Sewer Extension improvements for the Heartland Commercial Center. All outstanding punchlist items for above referenced project are complete. Attached, please find the proposed Bill of Sale, which we have forwarded to the developer to execute. We recommend that the public improvements (sanitary sewer) as described in the Bill of Sale be accepted for ownership and maintenance by the City. Usually final acceptance requires a performance guarantee equal to 10% of the value of public improvements. Due to the small size of the project and the minor performance guarantee value that would remain, we recommend that the performance guarantee be released. Per Resolution 2004-52, the City Council is to accept the improvements by resolution after the City Engineer and Director of Public Works has made recommendations on the development. Please incorporate this into the next Public Works committee meeting for discussion and the next available City Council meeting for approval. BILL OF SALE Seller, Marker Inc., in consideration of One and 00/100th Dollar ($1.00), receipt hereby acknowledged, does hereby sell, assign, transfer and convey to the Buyer, the United City of Yorkville, an Illinois municipal corporation, at 800 Game Farm Road, Yorkville, Illinois 60560, the following personal property to wit described in Exhibit A attached hereto for the development know as Heartland Commercial Center Sanitary Sewer Extension, and generally shown on Exhibit B. Seller hereby represents and warrants to Buyer that Seller is the absolute owner of said property, that said property is free and clear of all liens, charges and encumbrances, and that Seller has full right, power, and authority to sell said property and to make this Bill of Sale. IN WITNESS WHEREOF, Seller has signed and sealed this Bill of Sale at , this day of , 20_. Subscribed and Sworn to before me this day of 20_.-... Notary Public 1 Page 1 of 1 Exhibit A Heartland Commercial Center Sanitary Sewer Extension Utilities Sanitary Sewer Main, 8" PVC 251 LF Sanitary MH 4' Dia w/Ty 1 Fr & SS Lid 2 EA I -LOT 2 - HEARTLAND CENTER ® 11-5UB0 NSION CF I.OT 3 HEARTLAND CENTER RESUBDIVISIONFOF-4 10 UNIY 1 LOT 3 IN UNIT 1 -R DEC. 12(10510DO977- ® PER DOC-#2-00.5000009772 REC APRIL REC. APRIL B, 2005 ';h E PVC 1 !' 2241 s50N 26 rnrt 1'A - .a U-'= MOTE, O0}ENSI IN, 10 - t k 642.7R _ 0-4I7i SAN,•STRUCTURES FROM'"' 878'$9 642.2R __ r LACK IQF-C17RB 637.08E 8' -L, �y.� •4'a, q y - -'�'_ - 0 15 30 60 Know what's b @IOW. Cali before you dig. PROVIDE PRECAST SCALE Zfi OPENING WEST -USC PVC DR-18 C90D PIPE -30 1 DOS SING 09SON SHEET 2)AI 8" PvC v. '. 2241 SDR 26 PROPERTY LIRE' 0.499 ° I_ A T pup � ll 647.78 '"Ac 'S IMEJ - (_ 'X 1 ( . �• �: :.�__�....� ^�V. N 14 ? a. _ MAKE PRIM FLUSH 1 %) y r 1i-1 I 1 1 W PAVMT ASBUILT PROPOSED EX DESCRIPTION V a - .?.,.JY 7 I7 Yia'i ® (D p MANHOLE SA'NCUT REMOVE AND REPLACE ROADWAY q CATCH BASIN (WmvY qua ncaTR PAVEMENT IN KIND lf. Ip^h-sr(.•!'rt.t s u•.-. ._ ❑ INLET 4= - Efl D)1 •� REMOVE G REPLACE REOD AS IN 1 CIA, —� STORM SEWER - 1 �_ _ j '.. 8" PVC I '4 ',a'PA7 N.? M1 L - -c?1 13r �} `w .I �~� SANITARY SEWER 2 241 1 SOR 26 I_ —� }- - ?.im Pn'S. _ _ ;1' .- - _i w rar;I _ _ .-f 1. 24 SD I•"`--_ _ W— WATERMAIN i \ "_. - .-.._ I .. 1 PROPERTY LINE _ I / l a \ \ 7 121-;i !)OS11NC HEAVY DUTY \� .� \ I `` ,{ I1'�" 1 r PAVEMENT SECTION OO VALVE&VAULT �.✓... - �L- � � -� P j;•=Fx>,?: PROPERTY LINE •� )� ), ® VALVE& BOX I ,___ . CONNECT TO EXIST, y•"� LOT 7 1 — i A FIRE HYDRANT HEARTLAND CENTER DOC. #IV05 0 OF LOT 3 IN UNIT 1 ee^:!?OI hr- A SANITARY STRUCTURE UII r r P PER DOC. X2005 09772 ) t .. - ,+ , , INN,=63E536 5.598 h s'y 1 t �I STREET LIGHT REC, APRIL 8, 2005 REPLACE PAINTED I „" II t ' MANNGLE BENCH TO BE REMOVED STALL STRIPING "« 1� I ` o-"-o LIGHT STANDARD' AS NEEDED ti 1 '� ; COONFGURATION,FOR NSTALL NEW PIPE r YJ-viU ��.� f.l-� 111 , 4`; {1, POWER POLE _ l y WATERTIGHT FLEXIBLE RUBBER r. 1� �1 (SEE DETAIL STD-004 ON SHEET 2) 7 -- 1 '•�+t(: fir' S :. SIDEWALK y Y r AMTNar� I _y4 I{f i •�_. ! I f f 1 .Y.nL4 Yd JDDVE' CURB di'GUTTER + y� t "-':`" 1.-5� .��_ 1 '�-:- l _ 1. !,. j I_ I..�� _:, a-rP_ h •}3: p, .,ri..H)i.. --s'.-l�-i•.._._.j-6•_}----Imo•—_� L TO F A �_ STRUCTURE fN.LOUT .. _ t ^A --aa', rf�}�$IM;j �7 5 4%4 PREkOMF0.311UWhrVS.E.SPAh9LN JOWT MAfEFAL WTH Tv'U lil f.TIH 5 fCAT"1 4`V1}I.\ `" 111 _ S'C3'v'Di^.LC JI).16 YJ II.f.AS=wIF ,YnL' `[.0 MV.Lru F'lr' •• -- ""' - I 1U<vl 4 Gxm.h F. mU T 7 a P C PAIJS Pm.S"•, eaR C �-- 1---• L t .{ :YI F S VIT C 1 V`.N E\ -K✓AS G.N rC1EL A U �:TY 4 1 V (V IA(L E4 L ILL)A40 (2)WAlE 3 CO SUBDIVISION BOUNDARY s YY NO 1�ALL PrrA1(!(A tint C E vtic -'- & - \ + Y.NAG3J C&W S(k JOP417 Gi SAW1A)tX 1y4 CENTER LINE _ T E 1— _ r� ZINJ_aL u..rr..WWI TWI;TY-4t%f24k rNft Am WAF HEARTLAND CEN R,liE51 RS 71N ON OF 40 3 IN UNIT 1 "VRV.11 AWR ROMAN- JM 13 Imt RT a6u1 7dI U"Y Fc R TP [Z - -- EXISTING EASEMENT LINE _ - _ ___ 1" ER T._A KILOS. 09772. --- 1 L PI At7:"lrfit(uYIP11+r,%ls{t'T(GR•i D FN}ICdCM'}y1[7)/I r10R7 k GyTT{P REC_APRIL S.20 - LOT 6 ----ry'-'•••-• f� S�j�r' ] HEARTLAND CENTER RESUBDIVISION OF LOT 3 - IN UNIT __ I �I _•__r - ' I PER DOC. #2005 09772 T"—". -—•�.� 'S' ___' F. `, REC. APRIL 6, 2005 I '4'}+� SIT E P N SCALE, ENGINEER'$CERTIFICATE BENCHMARKS STATE OF ILLINOIS }SS COUNTY OF DUPAGE 1, TAG BOLT ON HYDRANT f 150'EAST OF BRISTOL& q - I, CHARLES A. HULSE, AN ILLINOIS LICENSED PROFESSIONAL ENGINEER, SOUTH SIDE JACKSON, ELEV= 637.77 9 ACCESS,RD; - - (EAI LR�r HEREBY DECLARE THAT THESE"RECORD DRAWINGS" PERTAINING TO (WATER' + Ilk 11J1.U3Y' MAIN,SANITARY SEWER,STORA7-JEWER)( ) 2 R.R. SPIKE 'BY OTHERS IN EAST FACE OF POWER POLE® - - • qa Il1L.r (0117OOBE�H-HBHfING)CONSISTING OF SHEETS___ 1 THRU 2 THE SOUTHWEST CORNER M.HUGH &WALNUT. ELEV-635.07 I C B" USF7 PVC DR 18 0 IJ00 A 6 5 CONTAIN FIELD OBSERVATIONS BY THE ENGINEER. IT IS MY PROFESSIONAL ° 3. SET R.R. SPIKE IN EAST FACE OF 2ND POWER POLE NORTH 645 - • - TCRn � -- - - •- ----� OPINION THAT THESE "RECORD DRAWINGS"SUBSTANTIATE THAT THE R SEE.DETAIL STD-0D9 �r IMPROVEMENTS CONSTRUCTED AS PART OF THIS PROJECT WILL FUNCTION IN OF WALNUT&WEST SIDE McHUGH, ELEV= 637.52 4 r ON iF.PT,.2 1'" i I •1 SUBSTANTIAL CONFORMANCE TO THE DESIGN INTENT OF THE APPROVED N p1p ENGINEERING PLANS. ¢ BENCHMARKS REFERENCED WERE TAKEN FROM DATUM E - 6+A - 640 THESE PLANS HAVE BEEN PREPARED BY ROAKE . 8 ASSOCIATES, INC, PROVIDED BY CITY OF YORKVILLE (NAND 88) _ 'F :: •.. -- -.� ILLINOIS LICENSED PROFESSIONAL DESIGN FIRM N0. 807, LICENSE EXPIRES . 6 2- M1-A..•-� 3 27 :637:44W ,•49P34 APRIL 30, 2013,UNDER MY PERSONAL DIRECTION FOR THE EXCLUSIVE USE r ri i �IyI 837.tONW 8" OF THE CLIENT NOTED BELOW, REPRODUCTION OR USE BY THIRD PARTIES IS ,. }' zm_.J5 STRICTLY PROHIBITED WITHOUT THE WRITTEN PERMISSION OF THE 1, "X" CUT ON TOP OF CURB OPPOSITE FIRST FIRE HYDRANT EAST OF I - 635.59 I UNDERSIGNED. FARMSTEAD DRIVE&HEARTLAND DRIVE NORTHEAST CORNER OF INTERSECTION). ' 6"RVC 2U41. I - y� ( ) 635 ' *r 8"PW- 241 SDR 28 _f r ( -"-- 0.4 X--- "°-��� T ,V. _L�_AAI ROX V LOC.2�VERIFOY I T 65 I GIVEN UNDER MY HAND AND SEAL THIS__! __DAY OF ELEVATION 642.37 Sr 26®D,+�t7X X 5 aT,",,IN FIELD MAINTAi Q•53R_ _ I ----- � A.D.,20/_ A' 2- "X" CUT ON TOP OF CURB OPPOSITE OF FIRE HYDRANT SOUTHWEST SIDE 4 R CORE ,, N DRILL / OF THE INTERSECTION OF MCHUGH ROAD AND FARMSTEAD DRIVE, J D62_�®p1 r°n ELEVATION=643.05 I 1. •VERY. SEPARATION ILLINOIS LICENSED PROFESSIONAL ENGINEER NO. 062-046897 � KIM AL � - i--.--'-_- -`- .•-_-. IVII'FL NEW SAN, SEWER`_... 1 LICENSE VAUD,THROUCH NOVEMBER 30, 2019 EHpXFE11 SANITARY PROFlLE (NOT VAUD WITHOUT ORIGINAL SIGNATURE) J�J HORIZ: 1=30' C OF ILL't VERT:1•=5• Q COPYRIGHT 2012 ROAKE AND ASSOCIATES,INC. ALL RIGHTS RESERVED PREPARED FOR: RE11509N5_ AC7A4CE AND ASSOCIATES, RICHARD MARKER ASSOCIATES, INC. ND. DATE DESCRIPTION HEARTLAND COMMERCIAL CENTER N HEARTLAND IN YORIMLLE-RECORD DRAWINGS CONSULTIN❑ ENGINEERS LAND PLANNERS 728 E. VETERANS PKWY. STE. 110 - SANITARY SEWER SERVICE FOR LOT 2 - RECORD DRAWING U 1884 OUINCY AVENUE, SUITE 100A•NAPERVILLE, ILLINOIS BD540 YORKVILLE, ILLINOIS 60560 - - [1RN/CKB BY: PRS CAH FIE, A811727F-SAN SEW SERV I FLU,:DK,p6. 1,10'1.1 { SHEET NO �1 Q TEL (83O) 366-3232 - FAX (890) 366-3287 (630) 553-3322 --• soue 1'=30' ATE: 10/11L12 8 317.027 I OF L �It. D CO. Reviewed By: Agenda Item Number .�� ©�[+ Legal ❑ NB #3 Finance ❑ EST. A 1836 Engineer 0 ~=� City Administrator ❑ Tracking Number Human Resources El �© Community Development ❑ PW 2013-10 '+ Police ❑ CLE ti�'� Public Works Parks and Recreation Agenda Item Summary Memo Title: 50150 Parkway Tree Program Meeting and Date: PW Committee—March 19, 2013 Synopsis: The information for the 2013 50150 Parkway Tree Program is attached. Council Action Previously Taken: Date of Action: Action Taken: Item Number: Type of Vote Required: Majority Council Action Requested: Approve the 2013 50150 Parkway Tree Program. Submitted by: Laura Schraw Parks & Recreation Name Department Agenda Item Notes: Co.® Memorandum EST. _ 1836 To: Public Works Committee From: Laura Schraw, Interim Director of Parks &Recreation CC: Eric Dhuse, Public Works Director, ; C.-y 2O Bart Olson, City Administrator LLE t Scott Sleezer, Superintendent of Parks Date: March 13, 2013 Subject: Yorkville 50150 Tree Replacement Program The 50150 Parkway Tree Program information sheet, order form, and tree species information for the 2013 year are attached. Staff is seeking City Council approval to continue the program. The limit of 36 parkway trees remains, as set in previous years' programs, unless recommended by committee to be changed for 2013 due to the large number of ash trees being removed. The 50150 program includes purchase and planting of the tree by the City, with the homeowner reimbursing the City for the cost of the tree. The City's share is in kind including pickup of trees, delivery to homes, JULIE locate,planting, first water, and all Staff time coordinating the project. To help ensure the survival of the tree, all trees except oaks will be planted in the fall. The City will allow the resident to locate the tree at their desired location, but if the location must be adjusted due to utilities, the homeowner will still approve the location prior to planting. Last year all 36 trees were sold by May of 2012, in addition to five more trees purchased as part of the Alternative Parkway Tree Program. If the 50150 program sells out again the Alternative program can be brought to City Council when necessary. United City of Yorkville 50/50 Parkway Tree Program Through the 50150 Parkway Tree Program, the United City of Yorkville shares the cost of planting trees with homeowners. Residents simply choose the tree they want and send in a check for the cost listed on the order form. The City does the rest! The Parkway Tree Program is intended to provide quality shade trees to residents within the City to be planted within the right-of-ways along the streets and corridors throughout the City. The trees are intended to provide shade, screening, wildlife, pollution control, reduction of water runoff, soil erosion control, increased property values, reduced stress, aesthetics, and a sense of well being within the community. This program is open to all residents within City limits. If you are in a development that has not yet been accepted by the City, the developer may still be responsible for your parkway tree replacement. Please contact the number below if you have questions. All trees purchased through the program are required to be planted within the area of the right-of-way in front of or on the sides of the purchaser's property. The right-of-way area available for planting the trees varies depending on the platting of the property and the width of the right-of-way. Generally it is eight to ten feet(8' to 10') from edge of curb to edge of right-of-way. Trees must be located a minimum distance of 50 feet from any other tree in the parkway; not conflict with existing utilities,be at least 20 feet from an overhead light or fire hydrant, and must be 30 feet from any intersection. Each tree will be a minimum of 2.5"in diameter. The City will work with the homeowner to locate the tree. All trees will be purchased for a fall planting except for oak trees, which will be planted the following spring. The tree will be planted, mulched, and watered(once)by the City. After the watering, care is the responsibility of purchaser. No guarantee of viability will be provided. Please make your check payable to the United City of Yorkville. All orders must be received by Friday September 13, 2012. Please mail checks and completed application to: United City of Yorkville Parkway Tree Program 800 Game Farm Road Yorkville, IL, 60560 If you have any questions, please contact the Laura Schraw at(630) 553-8574 or lschraw(&,yorkville.il.us. The City's limit for trees sold this year as part of the program is thirty-six(36). This program will continue on an annual basis and planting will occur at the fall of each year. Please see the reverse side for tree selection and form. For tree species photos and descriptions please go to www.yorkville.il.us under Parkway Tree Program. File Order# 2013 - United City of Yorkville 50/50 Parkway Tree Program Order Form Trees must be selected from the 50/50 Parkway Tree Program Tree List. Prices are obtained annually. Name: Address: Phone: Date: Street tree location (if house is on corner lot) Is there an existing tree or stump at this location? (circle one) Yes No (Trees can only be removed due to death, disease, or age. Only unhealthy trees will be removed. If yes is circled removal of the existing tree or stump must be approved by City staff.) Tree selected Cost By signing this agreement I understand that it is my responsibility to ensure the tree's survival by watering the tree after planting. The City will not replace the street tree due to neglect, disease, or damage. If my development has not yet been accepted by the City, I understand that I am replacing this tree at my own cost and will not seek reimbursement from the developer or the City at any future date. Sign here Please make your check payable to the United City of Yorkville. Check is due at time of order. All orders must be received by Friday, September 13, 2013. Please mail checks and completed application to: United City of Yorkville Parkway Tree Program 800 Game Farm Road Yorkville, IL, 60560 Office use only Received by: Date: Tree removal approved: Yes No If yes,indicate size and species: If no,indicate reason: UNITED CITY OF YORKVILLE 50/50 PARKWAY TREE PROGRAM The trees shown below give general descriptions of the character and habitat of the species. The chosen variety will be based on availability the time the City places the order with the nursery. yo Catalpa $165.00 The Northern Catalpa tree has long thing seed pods and showy clustered white bell shaped flowers in the spring. The tree prefers moist,well-drained soils, but can tolerate - wet, dry and high pH soils. The fall color is brown-green, and the fruit can be messy in the fall. Mature height is 50'- 801 . Elm $140.00 The broad arching habit of the hybrid elm tree still mimics the classic elm. Dutch Elm Disease resistant, hybrid elms ; 1 grow to 60' tall and have a nice light yellow to yellow-green fall color. These trees are susceptible to Japanese Beetles. The tree can tolerate wet sites and a range of soil pH. - Varieties: `Valley Forge', Princeton', New Harmony', `Homestead', 'Morton" `Morton Glossy' Ginkgo $178.00 r Ginkgo has fan-shaped leaves and good yellow fall color. Growing to a height of 50'-80', it can tolerate drought, heat, air pollution and salt. Soil types include dry to moist,well-drained soils. Female species are not permitted due to the harsh smell of their fruit. All species planted will be of a variety that is male only. Varieties: `Autumn Gold', `Magyar', or Princeton Sentry' Common Hackberry $133.00 Hackberry survives best in moist, well-drained soils, but can tolerate wet soils. Tolerant of salt, wind, dry sites, and alkaline soils, this tree adapts well to its environment. Fall color is green-yellow and grows to heights of 50'-90'. Varieties: `Chicagoland', `Windy City' Kentucky Coffeetree $143.00 Kentucky Coffeetree can tolerate dry to moist, well- drained soils, and is salt and drought tolerant. The varieties selected are male only and do not produce seed pods. In the spring the flowers are greenish- white pyramidal spikes and the fall color is yellow- orange. This tree can reach up to 75' feet in height and is a fast grower. Please note these trees look quite spindly with a couple of branches in their first several years, but will eventually fill in to a magnificent tree! Varieties: `Espresso', `Prairie Titan' Linden $157.00 The Linden species like well-drained soils and can - tolerant alkaline soils. This tree can be susceptible to Japanese Beetle, varieties listed are less apt to beetle feeding. They grow to 60'-80' tall, and have fragrant flowers in early summer. Fall foliage is brown-green. Varieties:American, `Silver Shadow', `Sterling' Oak $197.00 Bur Oak or Swamp White Oak, Chinquapin. Oak trees are ; . more sensitive to moving environments, and must be � y planted in the spring. At maturity, they can reach up to 75' in height. Oaks typically tolerate wet and dry soil, salt, and wind. They can survive in any soil condition, and are slow growing. The fall color ranges from brown-green , to yellow. These trees are planted in the spring to ensure better survival. Oaks have a higher survival rate if they - l. are transplanted in the spring. a Red maple $108.00 Maple trees can reach up to 50' in height, and prefer moist, well-drained soils. Fall color is yellow to orange to red for Sugar Maples and red for Red Maples. Maples are fast growers. Varieties: Autumn Flame', Franksred', `October Glory'. `Red Sunset', `Armstrong' Thornless Honeylocust $142.00 Thornless Honeylocust tolerates moist, well-drained soils, drought conditions, and salt. The rounded, open, habit has _ small compound leaves that provide light shade. Fall color is yellow. Mature height of the species is 40'-70'. 11 Varieties: `Skyline', `Shademaster', `Suncole' -' Turkish Filbert $185.00 Turkish Filbert prefers moist, well-drained soil to dry conditions. When the tree is young it has a pyramidal shape that gradually changes to an oval shape. The fall color is green-yellow and mature height is 40'-50'. This tree must be watered the first few summers until established, and then it becomes very drought tolerant. A. Co. Reviewed By: Agenda Item Number 440 Legal ❑ NB #4 Finance ❑ EST. 1836 Engineer ❑ ~�= City Administrator ■ Tracking Number 1' Human Resources ❑ '$ �v Community Development ❑❑ PW 2013-11 Police ELE ��"� Public Works 0 Parks and Recreation ❑ Agenda Item Summary Memo Title: Fox Hill and Sunflower SSA Mowing and Maintenance RFP Results Meeting and Date: Public Works—March 19, 2013 Synopsis: RFP results for the annual contract to mow and maintain the SSA areas in Fox Hill and Sunflower Estates. Council Action Previously Taken: Date of Action: Action Taken: Item Number: Type of Vote Required: Majority Council Action Requested: Approval of selected bidder Submitted by: Eric Dhuse Public Works Name Department Agenda Item Notes: To : Public works Committee EST `-�� --� 1ss From : Eric Dhuse Director of Public works CC : Bart Olson, Administrator 0 Date : March 14 2013 Cou if sea 0 ndM ari Subject : RFP results for Fox Hill and Sunflower SSA areas 4E All , Bids for the Fox Hill and Sunflower Estates annual mowing and maintenance RFP will be opened Monday March 18 , 2013 at 12 : 00pm . I will bring the results and recommendation of a vendor to the Public works Committee Meeting on March 19th . I have attached a copy of the RFP for your review . If you have any questions or need further information, please let me know . j ,I i i I I I l , E I I United City of Yorkville , Illinois I I Request for Proposal Mowing and Maintenance of the Sunflower Estates an Fox H ilk u di r�s ns pecial er cc Areas } i February 2013 S } } S } i i } } } r 1 I S 1 i i I i i i I I Request for Proposals 1 . The United City of Yorkville, Illinois (the " City") is issuing this Request for Proposal ("RFP") for the purpose of soliciting vendor proposals for the plowing and maintenance of certain areas in the Sunflower Estates and Fox Hill subdivisions Special Service Areas to serve the current and projected needs of the City . 2 . The City intends to seep the most cost- effective solution, based on the Criteria contained in this RFP , for its needs . 3 . One original and one copy of the proposal will be accepted. until 12 : 00 p . m . , on Monday, March 18 , 2013 . Proposals submitted must be binding four not less than ninety (90) days after the date received . The City will select the proposal, or combination of Proposals , that, in its opinion, is in the best interest of the City . The City reserves the right to reject any and all proposals or portions of a proposal . The City also reserves the right to waive minor technicalities in the proposal . The City not only reserves the right at the sole discretion of the City to reject any and all proposals and to waive technicalities , but also reserves the right of evaluation and the right to determine the methodology for evaluation of the proposals to determine which is the best proposal and to accept the proposal (or proposals) deemed to be in 'the best interest of the City, i. e . , the most qualified proposal will not necessarily be the proposal with the lowest cost. Further, the City reserves the right to accept a proposal (or proposals) for any or all items separately or together . 4 . All inquiries shall only be addressed at a meeting open to all potential bidders with Eric Dhuse, Director of Public works of the United City of Yorkville to be held Friday , March 15 , 2012, at 9 : 00 AM at the United City of Yorkville City Council chambers , 800 Game Farm Road ` Yorkville , Illinois . 5 . Proposals may also be han& delivered to the following address by the date and time specified . It is the responsibiiity of the bidder to deliver the proposal in accordance with these inst ctions contained above and/or elsewhere in the RFP , Proposals dispatched, but not received by the City by l oposa closing t1I'm.e , wi11 be retumed., after receipt, unopened. to the bidder . All proposals should be addressed to . united City of Yorkville Rea. (vendor name) Proposal for Fox Hill and Sunflower Estates subdivisions Special Service Areas Mowing and Maintenance Attention : Bric Dhuse , Director of Public works 800 Game Farm Rd . Yorkville, Illinois 60560 Proposal packets are available online at www . yorkville . il . us or at the United City of Yorkville city hall which is located at 800 Game Farm Rd . , Yorkville , Illinois . 6 . Award of Contract. The Uaed City of Yorkville City Council will make the nal award of the proposal or contract. 7 . Contract . In addition to the completed proposal , a resulting contract may be required by the City , including but not limited to , written correspondence between the City and the vendor subsequent to the proposal submission, facsimiles and product literature . All agreements between the United City of Yorkville and the vendor will be handled through our legal counsel . ha addition, any legal restrictions or provisions , enforced by the vendor or its parent company , which are not in lffie with the industry ' s standard , should be pointed out . i . Proposals shall be unopened so as to avoid. disclosure of contents 8 . Confidentiality of Documents . P p P to competing bidders and kept secret during the process of negotiation . However , all proposals that have been submitted shall be open for public inspection after contract award . Trade secrets and confidential information, as specified by the vendor, contained in the proposals shall not be open for public inspection . 9 . Contact with City Employees . In order to ensure fair and objective evaluation, all questions related to this RFP should be addressed only to the person. ( s) so ruined in this RFP ; those persons are Eric Muse and. Scott Sleezer . Contact with any other City employee is expressly prohibited without prior consent of the persons so named herein , vendors directly contacting other City employees will risk elimination of their proposal from further consideration . Conditions 1 . Contractor shall perform the maintenance and f mish. all labor , equipment, and services and kv supplies for the mowing and string trimming and other maintenance and services for the Fox Hill and Sunflower Estates subdivisions Special Service Areas ( see attached maps) for the approximate period of April 1 , 2013 through November 1 , 2013 . 2 . Contractor will finni. sh upon request the following certificates of insurance with provision that insurance policies may not be cancelled or endorsed in any way which would reduce or limit coverage within ( l0) days prior written notice to the United City of Yorkville . A . workman ' s Compensation Insurance covering employees performing the services outlined in the contract . B . Comprehensive General Liability Insurance on an occurrence basis in an insurance company Ii. censed to do business in this state . $ 1 , 000 , 00 , 00 /$ 2 , 000 , 000 . 00 1 J 3 . work completed under this contract shall be subject to the approval of the United City of Yorkville . For the practical implementation of the contract, the contractor agrees to meet wi th the City as often as necessary to discuss any and all aspects of the contract. 4 . If in the opinion of the United City of Yorkville Public works Department or the Parks and Recreation Department, the contractor has not or is not satisfactorily performing the work covered by this specification, and within two (2 ) weeks ( 1. 4 calendar days) of receipt of a written demand front. the United City of Yorkville, for performance, has not cured any defect M performance specifically itemized M* demand, the United City of Yorkville may , at its option ; 1 ) Consider all or any part of this contract breached 2) May hire another contractor to cure any defects in performance or complete all work covered by this specification for the remaining term of this contract . 3 ) Any demand for performance shall be specifically delivered to t Contractor by registered mail , t i i 5 . Neither the contractor nor the United City of Yorkville shall be held. liable in damages caused r beyond its control and without its fault or negligence including but not limited to , acts of God or the public enemy , acts of the government, fires , floods , epidemics , quarantine restrictions , strikes , freight embargoes , or unusually severe weather . Criteria 1 . MOWING ., all �cnawable areas will be maintained at a height of 2 /z" or 3 " in hot and. dry conditions . Grass shall be cut weekly or when it is l " higher than specified height . Grass next to light poles , trees , trails , etc . , shall be mechanically trlrnrned to the same height as specified above at the time of each mowing , All grass clippings and debris , shall be removed from the sidewalks , trails , and streets at the time cutting tales place. 2 . MULCHING - shredded hardwood mulch shall be placed around trees , flower beds , and other landscape areas to a depth. of 3 " up to two times per year at the request of the City. All pricing to be cubic yard price installed. 3 . WEEDING - All landscaped areas will be hand weeded as requested by the City . All weeding to be performed within seven (7 ) days of request . All pricing to be hourly rate for labor . 4 . GENERAL MAINTENANCE This includes but is not ln* nited. to the following : erosion repair, tree trimming and. or removal , reseeding chiding the use of erosion control blanket, or other essential maintenance repairs not covered under any specific line item . All prkin.g to be hourly rate for labor . All specific Jobs will be quoted as needed . 5 . BEAUTIFICATION 6, Planting of annual or perenul% al flowers , various size bushes or 3 " diameter trees as needed for replacement or new installation . All pricing gill be labor only to install . All tree/plant/shrub pricing will be negotiated separately . 6 . BILLI G/INVOICINGm All billing and invoicing will be done on a monthly basis with detailed itemized billing for each work item performed for each SSA subdivision area . Billing will fficlude the date the work item was perfonn.ed, the cost per work item and the total cost for the month . } i i 2 i I r V0 - Lli � t 380 . O L A , � ft� `fin\ ROAD umj Li of CL SP EN 0 3Nbi N33 4 ti )L ti \ 0 I T 1` in loom 4v mr� .. . „ - ,� '� VJ w a VISIONEER MOM ■ ww � � i 0 t� �. . . .. . = L Won monsoon Im own ... . � . . _ m aWALS Cl cL� o z IN Ln „ Iwo .�. d ,� won LU LU 613 3N a"n 00 ce LU O m 4s 0 � mi c LL LLJ rw CL 91 T, Inn • ,� %6 I 4 Inn on It Lon L t 1 I % r � 414 j `lF I • \ I 3 , ; � J M 1 1 � r Y Ir Is 4 Q i i j I i FOX DILL ESTATES & SUNFLOWER ESTATES SSA BID FORM Y 1 I li CITY ESTIMATE Per Acre City Cost per Est . Cost Unit Quantity Estimate Cutting per Year AC 5 $ 50690 $250 . 00 $ 12 , 590400 AC 529 $ 50 . 00 $ 254 . 50 $ 1 3 , 225 . 00 VENDOR BID Per Acre Vendor Cost per Est. Cost Unit Quantity Biel Cutting per Year AC 5 SEE AC 5429 FHE i * Based on 28 cuttings , only an estimate for budgeting purposes for the City S FE = S unfiower Estated FHE = Fox Hill Estates CITY ESTIMATE ITEM UNIT Mulching CY $ 40wOO Weeding HR $ 40000 � Monument Repairs HR $ 40 . 90 General Maintenance HR $49 , 99 Beautification HR $49 . 90 VENDOR BID ITEM UNIT s Mulching CY Weeding HR Monument Repairs HR General Maintenance HR Beautification HR F t I A. Co. Reviewed By: Agenda Item Number a Legal ❑ NB #5 Finance ❑ EST. 1836 Engineer ❑ ~�= City Administrator ■ Tracking Number 1' Human Resources ❑ '$ �v Community Development ❑❑ PW 2013-12 Police ELE ��"� Public Works ❑ Parks and Recreation ❑ Agenda Item Summary Memo Title: Public Works Spring and Summer Dates Meeting and Date: Public Works—March 19, 2013 Synopsis: Council Action Previously Taken: Date of Action: Action Taken: Item Number: Type of Vote Required: None Council Action Requested: Informational Submitted by: Jeff Weckbach Administration Name Department Agenda Item Notes: Memorandum To: Public Works Committee EST -� 1836 From: Jeff Weckbach, Administrative Intern G ~ Bart Olson, City Administrator Date: March 13, 2013 doll OOUMyy Subject: Public Works Spring and Summer- Key Dates CE Summary: An identification of the key dates on the public works schedule for the spring and summer of 2013. Background: The following are the key dates for various public works services: Brush Pickup -April 22-26 -June 24-28 -August 26-30 Hydrant Flushing- April 1-12 Street Sweeping-April 29- May 3 -July 8-12 Watering Ban- Watering for landscaping purposes or to fill pools is prohibited except from 5A.M. -9 A.M. and 9 P.M.-Midnight each day. -Even numbered addresses are permitted to water on the even days of the month -Odd numbered addresses are permitted to water on the odd days of the month White Goods Pick Up-April 15-19 A. Co. Reviewed By: Agenda Item Number `u 0 40 Legal ❑ OB #1 Finance ❑ EST. 1836 Engineer ❑ ^�= City Administrator ■ Tracking Number 1' Human Resources ❑ '$ �v Community Development PW 2012-31 Police ELE ��"� Public Works ❑ Parks and Recreation ❑ Agenda Item Summary Memo Title: Bond/Letter of Credit(LOC) Quarterly Update Meeting and Date: Public Works Committee/March 19, 2013 Synopsis: A status update of existing bonds/LOCs for incomplete residential subdivisions. Council Action Previously Taken: Date of Action: PW 12-18-12 Action Taken: Informational Item Number: PW 2012-31 Type of Vote Required: N/A Council Action Requested: Informational and discussion item Submitted by: Krysti Barksdale-Noble, AICP Community Development Name Department Agenda Item Notes: See attached staff memorandum. .� ° c1p. �a 1, Memorandum �e EST. -� _ 1836 To: Public Works Committee From: Krysti J. Barksdale-Noble, Community Development Director CC: Bart Olson, City Administrator Brad Sanderson, EEI Date: March 13, 2013 Subject: Bonds & Letter of Credit-Quarterly Updates Purpose The purpose of this memorandum is to provide the Public Works Committee with a quarterly updated report on the progress Staff continues to make on those unfinished residential subdivisions with LOCs or bonds deemed at risk for default. Since approving new policies and procedures for tracking subdivision completion, we have made contact with the successor owners/developers and generated new or revised punchlists; obtained renewed instruments of security; released or reduced securities for completed projects; or demanded a call on the bonds/LOCs. At Risk Residential Subdivisions From Staff s previous analysis (see attached), we focused primarily on the incomplete residential development projects the City has securities for and created a "risk assessment" rating system, by subdivision, based upon the probability of default and reasonableness for demand of call due to: the date of bond expiration'; developer activity; and percent (%) built-out. There were approximately 84 bonds/LOCs the City had for sixteen(16)residential subdivisions which remained unfinished. Nine (9) of those incomplete residential subdivisions with bonds/LOCs that were deemed at "imminent" or "high" risk of default (or have already defaulted, in some cases) based upon the following criteria: 4 to 5+ years over LOC/Bond expiration date; no development activity or no recent activity within the last 3 to 4+ years; and no built-out platted units or less than 20% built out. Of the identified developments, three (3) have had their LOCs reduced or released (Kendallwood Estates, Swanson Lane Estates and Briarwood); three (3) development's bonds have been called and in litigation (Westbury Village, Whispering Meadows and Windette Ridge), and two (2) have had updated punchlists and estimated costs for completions finalized(Prestwick of Yorkville and Caledonia). Subdivision Status Updates Below is a summary updating the status of the bonds/LOCs for the most recent staff activity related to these residential subdivisions: Prestwick of Yorkville: This 200-acre development was approved in 2005 for nearly 360 single family residential units. Only four (4) units have been constructed. The development was approved for two phases of development, and two (2) LOCs and a bond was established by the original developer. The current value of these LOCs and bond is approximately $1.82 million. Staff has conducted field inspections of the development in August & September 2012, and generated updated punchlists for completion of the 1St phase (Unit 1) of the development. Based upon those inspections, the current estimated cost of completion for this development with a 10% contingency is approximately $1.88 million. Interested parties looking to purchase the development have approached the City regarding a reduction in bond/LOC values. Staff has recently been informed that Unit 2 of the Prestwick of Yorkville Subdivision has been purchased by a new developer/successor owner and plans for the ' Language on the standard Surety Bond provides that although an expiration date is listed,all bonds are renewable and the surety company will "notify the City Clerk by certified or registered mail, return receipt requested, at least ninety(90)days prior to said expiration date that said Subdivision Bond is about to expire. In no event shall this Subdivision Bond or the obligations contained herein expire except upon said prior written notice, it being expresslya ray the undersigned that the above expiration date shall be extended as required to comply with this notice provision." redevelopment of this portion of the property are forthcoming. We also understand that Homestar Bank currently has a contract purchaser for Unit 1. Caledonia: The 85-acre development was approved in 2003 for a 206 single-family residential development. Since that time, only 50 units or 24% of the development has been constructed. The City is currently holding four (4) LOCs in the amount of approximately $1.2 million for the two phases of this project. Staff has been informed that the original developer is no longer the owner of the property and the successor developer is an investment company. Engineering staff has conducted site inspections in November 2012 of the property and generated a revised punchlist and estimated cost for completion. A status inquiry letter was sent on March 4, 2013 to the successor owner/ developer, Ziemia,LLC, seeking an estimated date for completion of both Phases 1 and 2 of the subdivision.A deadline of thirty (30) days from the date of the letter was stipulated for response before further action is taken by the City. As of the date of this memorandum, staff has not been contacted by the Ziemia,LLC. Briarwood/Cornerstone: The annexation agreement for this 18-acre residential development was approved in 2003 and subsequently amended in 2004 to allow for the construction of 41 single family lots. Since that time, only seven (7) lots have been built within the development and it currently remains only 17%complete. The city held two (2)bonds for this development related to earthwork/erosion control and site work in the amount of nearly $140K and approximately $338K, respectively. Final acceptance of the public infrastructure was granted at the December 111h City Council meeting. A new warranty bond in the amount of$155K was established and will be kept in place for a period of one (1)year.Additionally,the remaining undeveloped lots with the subdivision has been purchased by a local builder, JAC Kendall Holdings, LLC and has received City Council approval of an annexation agreement amendment to reduce the building permit fees within the development in hopes of reigniting new home construction in the subdivision. Staff Summary& Comments Staff continues to make significant progress in addressing the outstanding Letters of Credit (LOC) and bonds for all other residential and non-residential developments. Since last summer, the total number of bonds/LOCs has been reduced from 150 bonds/LOCs for 54 existing development projects in various phases of completion to its current level of 101 bonds/LOCs for 29 development projects, most of which have revised expiration dates or have been previously called and are currently being litigated. For your reference, attached is the updated summary spreadsheet of all LOCs/bonds. We intend to provide updated progress summaries to the Public Works Committee and/or City Council as we continue to move through the remainder of the subdivision bonds/LOCs. Summary of Letter of Credits/Bonds United City of Yorkville Revised:March 12,2013 Bank Original Current Expiration Notification Development Name Amount Amount Exp.Date Date Reqd? Surety:Doc No. Punch List Dates(Outstanding Items) Comments Autumn Creek Phase 1A $612,990.25 8-Jan-14 Yes Libery Mutual#268003242 Accepted 1/8/13 Autumn Creek Phase 1 B - $109,947.80 24-Jan-14 Yes Libery Mutual#268003243 110%of land improvements Autumn Creek Phase 1C $207,084.15 8-Jan-14 Yes Libery Mutual#268003244 Accepted 1/8/13 Autumn Creek Phase 2 $1,327,792.60 $317,303.84 8-Aug-07 Yes Safeco Surety:Bond#6414740 Site Development Permit Bond Autumn Creek Phase 2 $1,550,252.77 $321,200.38 24-Oct-13 Yes Bond Safeguard;Bond#5030622 110%of land improvements(except earthwork/erosion control)associated with school construction Autumn Creek Unit 1 Resub. $264,237.05 $264,237.05 23-May-14 Yes Bond Safeguard;Bond#504207 110%of land improvements Autumn Creek 2A $343,781.10 $343,781.10 24-Aug-13 Yes Liberty Mutual:Bond#268002827 110%of land improvements Autumn Creek 2B $288,641.10 $288,641.10 13-Jun-13 Yes Liberty Mutual:Bond#268002119 1 1110%of land improvements Blackberry Woods $745,798.28 $111,159.84 24-Jun-13 Yes First National Bank LOC#STB10200036 9-19-2012 Outstanding Items:General,Sanitary,Water,Storm,Paving,Grading&Landscaping Site Development permit LOC Blackberry Woods $2,982,579.59 $584,160.39 24-Jun-13 Yes First National Bank LOC#STB10200038 Supplemental LOC for 110%of remaining land improvements Bristol Bay-Phase 1(Units 1-7) $403,308.04 $403,308.04 N/A N/A Fidelity&Deposit Company of Maryland;Bond#8771376 Site development permit bond;replaces Fed.Ins.Co.Bond#8196-76-53;Bond#8771376 replaced by individual bonds for Units 1-8 Bristol Bay-Unit 3 $378,599.02 $174,260.98 N/A N/A Arch Insurance Co.,Bond#SU1114152 110%of all land improvements except earthwork-related items&landscaping,replaces Armor Bond#ARM 10352 Bristol Bay-Unit 3 $91,042.89 $91,042.89 N/A N/A Safeco Insurance Co.of America;Bond#6544062 Landscaping Bristol Bay-Unit 3 $22,349.30 $19,334.94 N/A N/A Arch Insurance Co.,Bond#SU1114158 Earthwork&Erosion/Sediment Control,replaces Armor Bond#ARM10689 Bristol Bay-Unit 9 $1,453,294.78 $847,848.97 N/A N/A Arch Insurance Co.,Bond#SU1114154 110%of sitework,replaces Armor Bond#ARM10420 Bristol Bay-Unit 9 $151,468.83 $151,468.83 N/A N/A Arch Insurance Co.,Bond#SU1114157 110%of Landscaping,replaces Armor Bond#ARM10458 Bristol Bay-Unit 9 $10,471.65 $10,471.65 N/A N/A Arch Insurance Co.,Bond#SU1114160 Site Dev.permit bond;replaces Armor Bond#ARM10736 Bristol Bay-Unit 10 $19,103.42 $19,103.42 N/A N/A Arch Insurance Co.,Bond#SU1114161 Site Dev.permit bond;preplaces Armor Bond#ARM10737 Bristol Bay-Unit 11 $18,025.26 $18,025.26 N/A N/A Arch Insurance Co.,Bond#SU1114162 Site Dev.permit bond;replaces Armor Bond#ARM10738 Bristol Bay-Unit 11 $1,309,846.19 $657,233.93 N/A N/A Arch Insurance Co.,Bond#SU1114155 110%of sitework,replaces Armor Bond#ARM10421 Bristol Bay-Unit 11 $232,023.36 $232,023.36 N/A N/A Arch Insurance Co.,Bond#SU1114156 110%of Landscaping,replaces Armor Bond#ARM10457 Bristol Bay-Unit 12 $7,869.78 $7,869.78 N/A N/A Arch Insurance Co.,Bond#SU1114163 Site Dev.permit bond;replaces Armor bond#ARM10739 Bristol Bay-Unit 13 $32,537.31 $32,537.31 N/A N/A Arch Insurance Co.,Bond#SU1114164 1 Site Dev.permit bond;replaces Armor Bond#ARM10740 Caledonia-Phase 1 $4,135,187.65 $745,764.75 7-Jul-06 Yes Old Second Bank No.2912 110%of all land improvements(except landscaping) Caledonia-Phase 1 $98,669.23 $57,151.80 3-Oct-06 Yes Old Second Bank No.2927 110%of landscaping Caledonia-Phase 2 $1,260,271.92 $361,512.45 8-Aug-08 Yes Old Second Bank No.2968 110%of all land improvements(except landscaping) Caledonia-Phase 2 $82,027.00 $69,866.50 14-Feb-09 Yes Old Second Bank;LOC#309000356 110%of landscaping Cornerstone/Briarwood $155,000.00 $155,000.00 4-Jan-14 N/A Lexon Insurance Co.Bond#1082294 Per Agreement-Accepted 12/11112 Fountain Village of Yorkville $1,079,916.00 $414,538.10 5-Sep-12 Yes Standard Bank&Trust Co.LOC#11953 110%of all land improvements(Excluding build-out site improvements on Lots 1,2,4,&5) Fountain Village of Yorkville 1 $1,244,100.00 $1,244,100.00 8-Nov-07 I Yes Great American Insurance Co.:Bond#FS7763560 03-29-2010 Outstanding Items:Debris,Barricades,Curb,Signage,Striping&HC detector ramps IIDOT Highway Permit bond;Permit#3-10119-06 Fountainview $209,072.00 $54,365.56 18-Jun-13 Yes Standard Bank&Trust Co:LOC#12045 6-05-2012 Outstanding Items:General,Sanitary,Water,Storm,Paving,Lighting&Landscaping Site Development Permit LOC Fountainview $322,972.19 $322,972.19 12-Nov-15 No Safeco Insurance Company of America;Bond#285101255 IDOT Highway Permit bond;Permit#3-10829-10 Fountainview $0.00 $0.00 - - - Ordinance#2011- Fox Hill-Unit 7 $234,302.50 $41,443.05 6-Dec-09 Yes Old 2nd Bank Yorkville LOC#2942 12-17-2009 Outstanding Items:Detention Basins,Conveyance to Lot 14,Landscaping 110%of all land improvements;accepted by CC 2/26/08;LOC to remain in effect until remaining punchlist issues are completed Fox Hill-Resub of Lot 1 $88,500.00 $88,500.00 OJan-00 0 Supplements Provena/Dreyer bond for balance of sitework;not received yet Grande Reserve $3,049,410.93 $668,679.58 10-Oct-05 Yes LaSalle Bank:No.5559532 Mass grading and erosion/sediment control(116-16 only) Status? Grande Reserve-Regional Park $524,337.00 $71,500.50 18-Jul-06 No LaSalle Bank LOC#S582610 Site development permit bond Status Grande Reserve-Units 5,14-15,18,20-23,25-27 $50,000.00 $50,000.00 15-Feb-12 Yes Platte River Insurance Company Bond#41239268 Final inspections,Pasq.Builders;replaces LaSalle Bank LOC#5594419,5587490,5596285,5594418,&S596850,replaces Bank of America LOC#5604197 Grande Reserve-Units 4&6 $50,000.00 $50,000.00 20-Feb-09 Yes Bond Safeguard Insurance Co.Bond#5021306 Kensington Homes bond for final inspections,various lots in units 4&6 (Replaces 5021603 recorded incorrectly)-Status 11-09-2011 Outstanding Items:General,Outfall Storm Sewer,Storm Sewer,Sanitary,Water, Grande Reserve-Unit 12 $209,211.73 $31,689.00 15-Feb-14 Yes Platte River Insurance Company Bond#41239269 Roadway&Landscaping Site Development permit LOC-partial(Unit 12&Pond 8N only),replaces Bank of America LOC#5585960 Grande Reserve-Units 12,13,&19a $274,074.61 $37,374.00 15-Feb-14 Yes Platte River Insurance Company Bond#41239270 Supplemental LOC for Site Dev.Permit;(110%of ouffall storm sewer),replaces Bank of America LOC#S587587 Grande Reserve-Unit 13&19a $252,514.14 $41,688.00 15-Feb-14 Yes Platte River Insurance Company Bond#41239271 Site Development permit LOC-partial(Model areas only),replaces Bank of America LOC#S585959 Grande Reserve-Unit 12 $542,403.78 $136,524.00 15-Feb-14 Yes Platte River Insurance Company Bond#41239272 Supplemental LOC for 110%of remaining land improvements,replaces Bank of America LOC#5587890 11-9-2011 Outstanding Items:General,Storm Sewer,Sanitary Sewer,Water,Roadway& Grande Reserve-Unit 13 $875,399.14 $210,662.00 15-Feb-14 Yes Platte River Insurance Company Bond#41239274 Landscaping 110%of landscape improvements(grading covered by N3/N5 model areas),replaces Bank of America LOC#S587891 Grande Reserve-Unit 13 $47,250.00 $31,500.00 15-Feb-14 Yes Platte River Insurance Company Bond#41239275 Final Inspections,Pasq.Builders,Unit 13,replaces Bank of America LOC#5594168 Grande Reserve-Units 14,18,19b,&25 $687,110.68 $141,393.00 15-Feb-14 Yes Platte River Insurance Company Bond#41239276 110%earthwork&erosion control,replaces Bank of America LOC#5590245 Grande Reserve-Unit 14 $568,594.00 $160,449.00 15-Feb-14 Yes Platte River Insurance Company Bond#41239277 11-9-2011 Outstanding Items:General,Storm Sewer,Sanitary Sewer,Roadway&Landscaping 110%of sitework&landscape improvements,replaces Bank of America LOC#5591707 Grande Reserve-Units 15&22 $505,262.51 $98,430.00 15-Feb-14 Yes Platte River Insurance Company Bond#41239278 110%of earthwork&erosion control(also covers Unit 22&ouffall storm sewer),replaces Bank of America LOC#5590244 11-9-2011 Outstanding Items:General,Storm Sewer,Sanitary Sewer,Water,Roadway& Grande Reserve-Unit 15 $1,123,923.00 $264,213.00 15-Feb-14 Yes Platte River Insurance Company Bond#41239279 Landscaping 110%of sitework&landscape improvements,replaces Bank of America LOC#5591705 Grande Reserve-Unit 19 $33,003.30 $33,003.00 15-Feb-14 Yes Platte River Insurance Company Bond#41239280 11-9-2011 Outstanding Items:General,Storm Sewer,Roadway&Landscaping 110%of landscape improvements,replaces Bank of America LOC#5591366 11-9-2011 Outstanding Items:General,Storm Sewer,Sanitary Sewer,Water,Roadway& Grande Reserve-Unit 20 $1,624,467.73 $415,258.00 15-Feb-14 Yes Platte River Insurance Company Bond#41239281 Landscaping Sitework&landscaping(Site Development covered by Unit 12),replaces Bank of America LOC#5591367 11-9-2011 Outstanding Items:General,Storm Sewer,Sanitary Sewer,Water,Roadway& Grande Reserve-Unit 22 $407,404.75 $155,634.00 15-Feb-14 Yes Platte River Insurance Company Bond#41239282 Landscaping 110%of land improvements excluding earthwork&erosion control,replaces Bank of America LOC#5598664 Grande Reserve-Units 23,26,&27 $932,703.75 $100,000.00 15-Feb-14 Yes Platte River Insurance Company Bond#41239283 11-9-2011(Unit 26)Outstanding Items:General&Strom Sewer Site Development Permit LOC,replaces Bank of America LOC#5590433 11-9.2011 Outstanding Items:General,Storm Sewer,Sanitary Sewer,Water,Roadway& Grande Reserve-Unit 23 $3,434,369.52 $660,794.00 15-Feb-14 Yes Platte River Insurance Company Bond#41239284 Landscaping 110%of land improvements excluding earthwork,erosion control,&landscaping,replaces Bank of America LOC#5594383 Grande Reserve-Unit 23 $837,036.20 $783,770.00 15-Feb-14 Yes Platte River Insurance Company Bond#41239285 110%of landscaping,replaces Bank of America LOC#5594384 Grande Reserve-Units 20&21 $128,926.05 $25,075.00 15-Feb-14 Yes Platte River Insurance Company Bond#41239286 11-9-2011(Unit 21)Outstanding Items:General,Storm Sewer&Sanitary Sewer Site Development Permit LOC,replaces Bank of America LOC#S590434 Grande Reserve-Unit 12 $21,000.00 $21,000.00 15-Feb-14 Yes Platte River Insurance Company Bond#41239273 Houseline Bond,Replaces Bank of America LOC#5594295;BOA LOC#S594295 Not Previously On This Spreadsheet Kendallwood Estates $339,080.00 $339,080.00 27-Nov-13 Yes Ist National Bank;LOC STB12200058 New LOC per Development Agreement Kleinwachter Property $2,500.00 $2,500.00 4-Oct-12 No Westfield/Ohio Farmer's Insurance Company;Bond#0046344 IDOT Highway Permit#3-10840-07-Temporary construction entrance Kleinwachter Property $226,818.90 $121,245.16 19-Oct-08 Yes Castle Bank;LOC#7000266119-900 Site Development Permit LOC Kritzberg(101 E.Center St.) $5,000.00 $5,000.00 N/A N/A The Ohio Casualty Insurance Co;Bond#3-868-103 IDOT Highway Permit bond 03-15-2011 Outstanding Items:Sidewalk Installment Agreement,Fees,Signage,Wheel Stops, Milano 1 $30,000.00 $30,000.00 26-Jan-14 No State Farm Fire&Casualty;Bond#93BHM2021 Storm Grates IDOT Highway Permit Bond;Permit#3-11007-09 Prairie Garden Sub.-Resub of Lot 4 1 $348,963.141 $164,784.74 2-May-06 I Yes IState Bank of Illinois No.2005-12 110%of all land improvements Prairie Pointe(USPS Watermain) 1 $27,676.821 $3,774.09 31-May-07 I Yes I Castle Bank;LOC#7000280686-900 Hamman-regional watermain M Now— Prestwick of Yorkville-Phase 1 1 $1,200,000.001 $259,658.65 2-Sep-06 I No I HomeStar Bank LOC#2005-0902 1 Isite development permit LOC E ick of Yorkville-Phase 1 $3,533.75 $3,353.75 N/A N/A The Ohio Casualty Insurance Co.Bond#3-829-554 9-6.2012 Outstanding Items:General,Storm Sewer,Sanitary Sewer,Water,Roadway& IDOT Highway Permit Bond-Temp.Rt.126 entrance ick of Yorkville-Phase 1 $3,702,458.77 $1,554,408.48 31-Mar-07 Yes Homestar Bank;LOC#69432050 Landscaping 110%of remaining land improvements a/Dreyer Medical Facility $84,848.95 $61,366.01 N/A N/A Continental Casualty Co.Bond No.929341633 09-17-2008 Outstanding Items:Detention Basin,Landscaping&Record Drawings 110%for Earthwork&Erosion control items-Leopardo Raging Waves $1,642,844.00 $100,000.00 1-May-12 Yes Comedca Bank;LOC#628335-04 12-11-2011 Outstanding Items:General,Pavement,Lighting,Storm&Landscaping 110%of land improvement except landscaping;replaces LOC#14368 Raging Waves $109,182.26 $14,888.49 27-Jun-08 Yes American Southern Ins.Co.;Bond#898815017299 IDOT highway permit bond for 2 watermain crossings;Permit#3-10724-07 Raging Waves $698,023.11 $698,023.11 23-May-13 No HUB International Scheers;Bond#08886773 IDOT highway permit-Roadway&traffic signals;Permit#3-10696-08 Raintree Village-Unit 5 $2,436,108.84 $503,184.11 9-Mar-10 Yes Bond Safeguard Insurance Cc;Bond#5035421 110%for all items except Earthwork and Erosion Control only.Bond replaces LOC#FGAC-05167. Raintree Village-Unit 6 $2,371,091.40 $891,128.30 9-Mar-10 Yes Bond Safeguard Insurance Cc;Bond#5035422 110%of land improvements.Bond replaces LOC#FGAC-06137. Raintree Village-Rt.71 Improvements $3,000.00 $3,000.00 18-Jul-08 N/A Arch Insurance Company:Bond#104125069 IDOT bond Rush-Copley-Regional Stormwater Conveyance $54,474.04 1-Oct-13 Yes Old Second Bank;LOC#60101008443 Stormwater Conveyance-Accepted 11/27/12 Rush-Copley Phases 1 - $85,757.52 19-Aug-13 Yes Old Second Bank;LOC#60101013369 Phase 1 stormwater retrofit Rush-Copley Phase 1 $5,000.00 $5,000.00 14-Jul-14 No Western Surety;Bond#929479574 Interim Rt.34 drainage improvements;[DOT Hwy Permit#3-11755-09 Rush-Copley Drive B 1 $530,550.001 $530,550.00 17-Mar-16 I No lCincinatti Insurance Bond#0532851 1 11DOT Highway Permit Bond#3-10717-11 Saravanos Property(Stagecoach Crossing) $213,472.60 $26,039.10 29-Apr-13 Yes First Midwest Bank No.150017273-201 110%for earthwork/erosion control Saravanos Property(Stagecoach Crossing) $490,864.75 $193,573.88 13-Jun-13 Yes First Midwest Bank No.150017273-202 0416-2010 Outstanding Items:General,Pavement,Sanitary,Water,Storm&Landscaping 110%of remaining land improvements(excluding Route 47 improvements) P rtY( 9 9) 9 P ( 9 P ) Saravanos Property(Stagecoach Crossing) $525,504.70 $50,000.00 16-Aug-07 Yes Developers Surety&Indemnity Co.;Bond#7185665 IDOT Highway permit bond-Route 47 Improvements Verizon Wireless $10,000.00 $10,000.00 n/a n/a Feceral Insurance Co Bond#82160804 225 Wheaton Ave cell tower-[ease default bond Villas at the Preserve $762,214.04 $762,214.04 7-Nov-06 Yes LaSalle Bank LOC#S585845 110%of land improvements-may need to be revised Westbury Village-Unit 1(Pod 6) $1,035,000.00 $1,035,000.00 18-Oct-06 Yes American Southern Insurance Co.Bond#98815012754 Site Development Permit Bond Westbury East Village-Pod 6 $276,533.00 $276,533.00 15-Jun-07 Yes American Southern Insurance Co.Bond#898815015131 110%for sanitary sewers;Bond Called Westbury East Village-Pod 6 $333,052.00 $333,052.00 15-Jun-07 Yes American Southern Insurance Co.Bond#698815015132 110%for watermain;Bond Called Westbury East Village-Pod 6 $480,670.00 $480,670.00 15-Jun-07 Yes American Southern Insurance Co.Bond#B98815015133 110%for storm sewers;Bond Called Westbury East Village-Pod 6 $888,735.00 $888,735. % 00 15-Jun-07 Yes American Southern Insurance Co.Bond#B98815015134 110 for streets;Bond Called Westbury East Village-Pod 6 $73,689.00 $73,689.00 15-Jun-07 Yes American Southern Insurance Co.Bond#B98815015135 110%for street lighting;Bond Called Westbury East Village-Pod 6 $14,823.00 $14,823.00 15-Jun-07 Yes American Southern Insurance Co.Bond#898815015136 110%for erosion control;Bond Called Westbury East Village-Pod 6 $429,379.00 $429,379.00 27-Jun-07 Yes American Southern Insurance Co.Bond#B98815015143 110%for landscaping;Bond Called Whispering Meadows-Unit 1 $646,063.44 $142,563.44 6/25/1997 N/A N/A Fidelity&Deposit Co.of Maryland Bond#08778950 12-24-2009(Unit 1)Outstanding Items:General,Paving,Lighting,Signage,Sanitary,Water,Storm 110%of Landscape items;Bond Called Whispering Meadows-Unit 1 $2,521,235.09 $428,236.43 6125/1997 N/A N/A Fidelity&Deposit Co.of Maryland Bond#08780402 &Landscaping 110%of underground,paving,and earthwork;Bond Called Whispering Meadows-Unit 2 $252,641.40 $121,72722 6/25/1997 N/A N/A Fidelity&Deposit Co.of Maryland Bond#08780403 10-02-2009(Unit 2)Outstanding Items:General,Sanitary,Water,Storm,Pavement and Sidewalks 110%of Landscape items;Bond Called Whispering Meadows-Unit 2 $3,162,992.03 $717,347.37 6125/1997 N/A N/A Fidelity&Deposit Co.of Maryland Bond#08780401 &Landscaping 110%of underground,paving,and earthwork;Bond Called Whispering Meadows-Unit 4 $2,947,427.87 $632,599.56 6/25/1997 2-Mar-07 Yes Fidelity&Deposit Co.of Maryland Bond#08825607 12-14-2009(Unit 4)Outstanding Items:General,Sanitary,Water,Storm,Paving and Signage& 110%of all land improvements except landscaping;Bond Called Whispering Meadows-Unit 4 $313,727.70 $232,443.71 6125/1997 2-Mar-07 Yes Fidelity&Deposit Co.of Maryland Bond#08825608 Landscaping 110%of all landscaping;Bond Called Windett Ridge $1,330,1.56.30 $142,937.37 6/25/1997 30-May-05 N/A Gulf Insurance Group No.821878117 05-21-2010(Areas Adjacent to Previously Accepted Roadways Only)Outstanding Items:General, 110%for Earthwork&Erosion Control only;Travelers(800)328-2189;partial acceptance by CC 12122/09;Bond Called Sanitary,Com Ed Interceptor,Water,Storm,Pavement,Landscaping&Grading/05-20-2009(Rte. Winded Ridge $1,158,724.04 $227,700.00 6125/1997 N/A N/A Lexon Insurance Co.Bond No.1004373 47 Improvements)Outstanding Items:General,Water&Landscaping,South Pond&Trail. Supplemental bond,most work covered by SSA;Bond Safeguard Co-(615)250-3040;partial acceptance by CC 12122109;Bond Called MMarket ter $5,000.00 $5,000.00 29-Apr-13 No RLI Surety;Bond#RSB4091676 01-02-2009 Notice of Completion IDOT Highway Permit Bond(sidewalk) $912,800.91 $269,426.31 23-Jul-11 Yes Bank of Deerfield;LOC#532 02-15-2008(Chase Bank)Notice of Completion Supplemental LOC for 110%of remaining land improvements;replace LOC Nos.526&528 A. Co. Reviewed By: Agenda Item Number 440 Legal ❑ OB #2 Finance ❑ EST. 1836 Engineer ■ ~�= City Administrator ■ Tracking Number 1' Human Resources ❑ '$ �v Community Development ❑❑ PW 2013-06 Police ELE ��"� Public Works ■ Parks and Recreation ❑ Agenda Item Summary Memo Title: Infrastructure Costs Meeting and Date: Public Works—March 19, 2013 Synopsis: Additional information on infrastructure costs associated with the Roads to Better Roads Program. Council Action Previously Taken: Date of Action: Action Taken: Item Number: Type of Vote Required: None, positive recommendation to move forward. Council Action Requested: Positive recommendation to proceed with plan through the budget process. Submitted by: Eric Dhuse Public Works Name Department Agenda Item Notes: Q Memorandum �` To: City Council Esr. 1836 From: Bart Olson, City Administrator .t ! CC: Date: March 14, 2013 NcrAil Cc.city �� Subject: Infrastructure costs Summary Discussion of the five year Road to Better Roads program schedule, with focus on underground infrastructure costs. Background This item was discussed at the February Public Works committee meeting. At that meeting, staff presented the cost estimates for replacing and repairing underground utilities for the roadways selected by our pavement management study. In summary, the utility costs doubled or tripled the annual cost of the project. With that information known, we have reanalyzed the five year schedule based on those costs and our physical capacity to engineer and complete the improvements in a five-year period. That recommended plan is summarized in Eric Dhuse's memo, which is attached. At this point, the largest factor in our new five-year plan recommendation is cost. Eric and Brad's recommended plan gives us one more year to figure out the best way to fund the ongoing project. The original plan called for a number of roadways to be completed in summer 2013 that had large amounts of utilities below the roadway. Coincidentally, the original plan also had a number of roadways to be completed in summer 2014 that had very few underground utilities. So, we have proposed to switch the 2013 and 2014 schedule. This gives us $1 million worth of roadway improvements in 2013, and gives us one year to figure out how to totally fund the $2 million worth of roadway improvements in summer 2014. While we wanted to do all of the projects in the exact order our original analysis suggested, we think the new plan is better because it gives us more time to plan without severely impacting the overall plan and the cost efficiencies achieved. We do not expect any of the roadways originally scheduled to be completed in 2013 and now recommended to be scheduled in 2014 to significantly deteriorate over that timeframe, nor do we expect the cost efficiencies for those roads to be lost by postponing them an additional year. Our five year budget proposal for the water and sewer fund calls for modest drawdown on their respective fund balances each year for the next five years. In general, the water and sewer fund will both have 45-50% fund balances, even in FY 17 and FY 18. The new plan calls for a total of$7.6 million to be spent over the next five FYs, when we currently have only $5 million budgeted in our current FY 14 proposal. The breakdown of general fund(streets, storm and sidewalk costs)vs. water and sewer fund costs in the new plan shows that we need to fund about $1.75 million in water and $900,000 in the sewer fund. My initial thought is that we can fund the majority of the sewer costs in the sewer fund through deficit spending each year. For the water fund, we will likely need to fund the improvements through deficit spending and an increase in water rates. Again, with the new project schedule, we will have a year to analyze the project costs and make a determination for any water rate increase in March 2014 (to go into effect May 1, 2014). Recommendation Staff recommends committee approval of the new Road to Better Roads program schedule. If approved, we will take this schedule to the full City Council for adoption and inclusion in the FY 14 budget proposal. Memorandum . YDIN To : Public Works Committee ESQ° ` --� 1836 From : Eric Dhuse Director of Public Works CC : Bart Olson, Administrator 0 �®IL1 •� Counj Seat Brad Sanderson, Engineer " dam °` Date : March 12 , 2013 Subject : 5 Year road rehabilitation plan Request Summary To research and report back infrastructure costs associated the entire 5 year plan for the Roads to Better Roads project . Back round The City contracted with IMS and EEI to conduct a condition survey of our entire road system, street light system and sign system and prepare a detailed report outlining conditions and making recommendations for possible repairs or replacement . Analysis Working closely with EEI we developed a 5 year rehabilitation program based on the condition of the street , repair or replacement methods , and cost . At this time we are using $ 1 M per year for 5 years as our baseline . Within that $ 1 M we have money set aside for road maintenance , engineering and testing as well as street rehabilitation . While we were preparing the list, we were also asked to research the costs associated with replacing infrastructure if needed on the streets that were on the 5 year rehabilitation list . As it turns out , 17 of the 29 proposed streets need additional infrastructure replaced due to age or condition . While this does add significant cost , it is the prudent choice to replace the needed infrastructure now rather than waiting until the new streets are installed . To ensure we were getting the best value for our dollar , we ran many different scenarios using different rehabilitation criteria such as pavement depths , stone depths , micro paving , crack sealing and full depth road replacement . We decided to use the following criteria in the program to get cost estimates when we run the program . • Micro Surfacing - used on streets to create a stable surface and smooth out rutting and cracking . Usually 3 / 8 " thick but can be placed up to 1 1/2 " without milling . This y rehabilitation method is meant for streets in relatively good condition to prolong their useful life . • Mill 2 " of asphalt and replace with 2 1/2 " of new asphalt - used where criteria will allow to reduce costs and still have a strong , long lasting wearing surface . The Base of the road must be in good condition to use this rehabilitation method . • Mill 3 " of asphalt, replace with 3 1/2 " of new asphalt - this method is used where the condition of the road dictates that the thicker replacement of pavement will be more beneficial than the lesser amount of asphalt . This is by far the most used method in our model . • Full depth replacement of asphalt and stone base - used only in situations where there is complete failure of the base under the road . This is by far the most expensive method and will only be used where absolutely necessary . Recommendations I have attached spreadsheets outlining the suggested streets along with the year of construction and cost estimates . We are recommending that the first two years be switched to allow us to begin this year because only 1 out of the 5 proposed streets has any infrastructure improvements whereas 4 out of 7 streets have infrastructure improvements needed that were planned for 2013 . We would also recommend that the scheduled maintenance be pushed to the second year to allow us to rehabilitate East Somonauk Street from Colton St . to McHugh Rd . This street was not on the plan this year , but this winter devastated the road surface to a point where we need to 1 move it up on the list . The same thing happened on McHugh Road in 2008 , we had to perform an emergency grind and pave due to the severe deterioration over the winter . That project was from Spring St . to Martin Ave . which was paved originally the same time as Somonauk Street . We also delayed 4 street rehabilitations that were originally in the 5 year plan . Unfortunately the cost of storm sewer , sidewalk and misc . are not covered by the water or sewer department and will be taken out of the Roads to Better Roads prof ect funds . We feel that the streets chosen to wait longer than 5 years are in good enough shape to do so . If the bids come in low, or we find more money to spend on the program , they can be moved back to the list very easily . I would ask that this item be placed on the March 19 , 2013 Public Works Committee agenda for discussion . 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Y O 3 to O t\ f0 /-' c° p L Y L N Oct 'O O cn O M M L ca a1 a) "O O a) a) a� V Ln co Q] O O a) 3 CL CC Y c0 a) -a L Ln Z c j w N+ ' a) cu ai 4-J 4=J O O O O ai U aJ E E E E E E E E E E ° L o 0 0 0 0 a LM li LL li LL li ,i u U1 LLM ii w EO aL � U. V) a-J ai ai a- J a) � a) - > d-+ Ln 4-J CU a) f0 ru 4--j LM 0 L ( 1 aj aa'i O (4, �; ~ ai au W c j ate., W u ai au to E ca N -� a) Ln > i ai N O (n ai C: L .0 m L � Y L L .0 L L y_ m C: a) O D ai 4--j ra Ln 4-j Ln Ln CL Ln U N 0 � ai co ~ O '>3 O E Y � LU p U O O W m V) Y ai 4=d 411 U co ai W W FIVE -YEAR REHABILITATION PLAN UNITED CITY OF YORKVILLE , KENDALL COUNTY , ILLINOIS FEBRUARY 2013 E: 2013 STREET REHABILITATION LIST STREET FROM TO LENGTH COST ADRIAN ST BLAINE ST W WASHINGTON ST 17210 $ 133 , 261 CENTER PKWY W COUNTRYSIDE P W KENDALL DR 21146 $228 , 289 H E U ST I S ST E ORANGE ST E FOX ST 722 $53 ) 909 HYDRAULIC AVE W MORGAN ST WEST END 653 $737136 JACKSON ST BRISTOL AVE FREEMONT ST 768 $57 4 MORGAN ST W FOX ST W DOLPH ST 17047 $78 , 176 P TOWER LN EAST END W SOMONAU K ST 380 $4 TOTAL $666 , 675 2013 STREET MAINTENANCE LIST ALICA AVE CANNONBALL TRL FAXON RD 2 , 337 $36 , 000 E . BARBERRY CIR WALSH DR WALSH DR 1 , 596 $20 , 000 W . BARBERRY CIR WALSH DR WALSH DR 11907 $23 , 138 COTTONWOOD TRL JOHN ST JOHN ST 2 , 251 $26 , 000 TOTAL $ 1059138 ENGINEERING TOTAL (20%) $ 154 ,370 2013 TOTAL $9269183 ENGINEERING ENTERPRISES , INC . SUGAR GROVE , IL APPENDIX 4 COPYRIGHT 2013 PAGE 1 OF 5 - r FIVE -YEAR REHABILITATION PLAN I'll , UNITED CITY OF YORKVILLE , KENDALL COUNTY , ILLINOIS FEBRUARY 2013 2014 STREET REHABILITATION LIST STREET FROM TO LENGTH COST BURNING BUSH DR WALSH DR WEST END 718 $78 , 965 CANNONBALL TRL W VETERANS PKWY JOHN ST 686 $ 168 , 070 FAXON RD DS@ 1320E CITY L HIGH RIDGE LN 171 $ 15 , 082 LEISURE ST PRAIRIE LN SUNSET AVE 11185 $ 1327877 MCHUGH RD E SPRING ST E MAIN ST 837 $ 1237039 WALNUT ST N BRIDGE ST CITY LIMIT 1 , 687 $ 1987391 i TOTAL $7169424 2014 STREET MAINTENANCE LIST BEAVER ST S . BRIDGE ST DEER ST 17460 $22 , 000 DEER ST WOLF ST SCHOOLHOUSE RD 1792 $25 , 000 REMAINING STREETS TO BE DETERMINED BASED ON IMS RECOMMENDATIONS AFTER 2013 DATA INPUT $53 , 000 TOTAL $ 100 , 000 ENGINEER TOTAL (20%) $ 1635290 2014 TOTAL $9795714 ENGINEERING ENTERPRISES , INC . SUGAR GROVE , IL APPENDIX 4 COPYRIGHT 2013 PAGE 2 OF 5 FIVE -YEAR REHABILITATION PLAN 11 Al A, UNITED CITY OF YORKVILLE , KENDALL COUNTY , ILLINOIS FEBRUARY 2013 2015 STREET REHABILITATION LIST STREET FROM TO LENGTH COST APPLETREE CT N BRIDGE ST WEST END 387 $517769 BRISTOL AVE E SOMONAUK ST NORTH END 1 , 457 $ 1197940 CONOVER CT N NORTH END S CONOVER CT 308 $41 , 201 CONOVER CT S N CONOVER CT SOUTH END 328 $32 , 208 FOX ST E MILL ST BELL ST 771 $787958 i KING ST W MAIN ST W SOMONAUK ST 915 $ 111 , 029 E I POWERS CT W KENDALL DR NORTH END 335 $44 , 813 RIDGE ST W MORGAN ST EAST END 426 $527602 SANDERS CT E MAIN ST NORTH END 581 $ 83 , 699 VAN EMMON ST W S MAIN ST STATE ST 259 $347646 WASHINGTON ST E W WASHINGTON ST MILL ST _ 1 , 033 $76533 TOTAL $727 ,399 2015 STREET MAINTENANCE LIST STREETS TO BE DETERMINED BASED ON IMS RECOMMENDATIONS AFTER 2014 DATA INPUT $ 100 , 000 TOTAL $ 1009000 ENGINEERING TOTAL (20%) $ 1659480 2015 TOTAL $9929879 ENGINEERING ENTERPRISES , INC . SUGAR GROVE , IL APPENDIX 4 COPYRIGHT 2013 PAGE 3 OF 5 FIVE -YEAR REHABILITATION PLAN DRAFT UNITED CITY OF YORKVILLE , KENDALL COUNTY , ILLINOIS FEBRUARY 2013 2016 STREET REHABILITATION LIST STREET FROM TO LENGTH COST CHURCH ST W SOMONAUK ST W RIVER ST 1 , 342 $ 156 , 364 DIEHL FARM RD JOHN ST W VETERANS PKWY 981 $ 132 , 423 STATE ST W MADISON ST W BEECHER ST 1 , 962 $222 , 099 WASHINGTON ST W EAST END E WASHINGTON ST 1 , 827 $ 157 , 919 a TOTAL $668 , 805 2016 STREET MAINTENANCE LIST STREETS TO BE DETERMINED BASED ON IMS RECOMMENDATIONS AFTER 2015 DATA INPUT $ 1002000 TOTAL $ 1009000 ENGINEERING TOTAL (20%) $ 153 ,770 2016 TOTAL $9229575 ENGINEERING ENTERPRISES , INC . SUGAR GROVE , IL APPENDIX 4 PAGE 4 OF 5 COPYRIGHT 2013 FIVE -YEAR REHABILITATION PLAN UNITED CITY OF YORKVILLE , KENDALL COUNTY , ILLINOIS FEBRUARY 2013 2017 STREET REHABILITATION LIST STREET FROM TO LENGTH COST ORANGE ST E MILL ST EAST END 564 $787537 SPRING ST E LIBERTY ST QUINSEY RD 31120 $446 , 876 TOTAL $525 , 413 2017 STREET MAINTENANCE LIST I i STREETS TO BE DETERMINED BASED ON IMS RECOMMENDATIONS AFTER 2016 DATA INPUT $ 100 , 000 I TOTAL $ 1003000 ENGINEERING TOTAL (20%) $ 1255090 2017 TOTAL $7505503 ENGINEERING ENTERPRISES , INC . SUGAR GROVE , IL APPENDIX 4 COPYRIGHT 2013 PAGE 5 OF 5 1 I o� Memorandum To : Public Works Committee EST , 1836 From : Eric Dhuse, Director of Public Works �� r .� CC : Bait Olson, Administrator O� -° :::_ January 23 Date: Y� O y , 2013 Subject : infrastructure costs <kE i Committee members, During the road study process staff was asked to look into the additional costs to replace Infrastructure such as water main, sanitary and storm sewers and sidewalk. I have been working with EEI to come up with estimates for each of the projects that are in the first year of the 5 year program. Please find the estimates attached with a very brief description of the infrastructure that needs to be replaced. I i Please find below a more detailed description of each of the projects . Adrian St. " Blaine to West Washington. I • This subdivision was constructed between 1957- 1961 as part of Fourmont' s and Fourmont' s second addition -to Yorkville. Currently there is a 6" cast iron water main which is at the end of its estimated useful life span of 35 -40 years. The estimated useful life span of service lines is 30-50 years, so the current services are at the end of their life span as well. This also includes abandoning a water main that currently runs in the side yards of houses that connects Adrian street water main to the Main St. water main and replacing it with a main that extends from the current location to Blaine St. • The sanitary sewer is currently S " clay pipe which was called out on the 2007 YBSD INI study as a main that needed to be lined . At the same we would line all of the existing services as well. i �I I Center Parkway - from West Countryside Parkway to West Kendall Drive • This was built as part of the Countryside Center subdivision in approximately 1973 - 1974 . + Currently there is an 8" cast iron water main that has had many breaks throughout the years of service and needs to be replaced. • There are no sanitary or storm issues that need to be addressed at this time. • I would estimate that between 500 -600 linear feet of sidewalk will need to be replaced. i i Heustis Street - from E. Fox St to E. Orange St. j i • This was platted as pant of Hopkins Addition to Yorkville in 1887 . The earliest I can find I that water main plans are from 1909 and I can not find any plans that show any replacement. That means that the water main has been in continuous service for 104 years. It is time to replace it and the services that are attached to it. • The sanitary sewer was identified in the YBSD INI study to be lined and the services reinforced . • The sidewalk will be replaced for the entire length of the project. In order to do this, we will have to remove parkway trees to be able to move the sidewalk onto public property from private property and to accommodate the widening of the roadway which is currently and average of 16 ' wide. i i Jackson St - From Bristol Ave. to Freemont St. j • This is a very straightforward street rehabilitation project. The only additional work would be 550 linear feet of sidewalk on the north side of the street. Morgan St. - from W. Fox St. to Dolph St. • Platted as Part of Atlee, Atlee II, and Fourmonts subdivisions between 1961 - 1967. i • Water main is currently 6" cast iron pipe and should be replaced along with the services . • Sanitary main was identified on the YBSD INI study to be lined. The services should be lined at the same time. i i i i i i i Conover Ct. South " from Strawberry to South end • Flatted as pant of Countryside Center and constructed ui 1973 - 1974. • There have been many breaks on all water mains in Countryside, all water main should be replaced . j • Approximately 75400 linear feet of sidewalk maybe replaced . i Tower Lane - from Somonauk St. to North end No additional infrastructure work needed. I I would ask that this be placed on the February 19th public works committee meeting for discussion. i i i I I I i i I i I i I i I i I� I ADRIAN STREET j From Blaine St. to W. Washington St. SIZE/ LENGTH WIDTH COST Street Costs Mill 3", pave 3.5" 1210 24 $ 133,26133 I Water Costs Main installed in 1957-1961 , replace all main and services to b-box 1180 8 $2241200.00 i Sewer Costs Main installed in 1957-1961 , line entire main and services to ROW 960 8 $281800,00 Sewer service lining @ $4000 per service x 20 services $803000.00 Storm Sewer $0.00 Sidewalk Completed in safe routes to school program $0600 MISC. Shoulder grading and landscape to improve drainage 2000 10 $ 1 , 377.41 $467163814 I CENTER PARKWAY i From W. Countryside Prky. To West Kendall Dr. SIZE/ LENGTH WIDTH COST Street Costs Mill 3", pave 3.5" 2146 26 $228, 289 I Water Costs installed 1973, cast iron, many breaks, replace all 2150 8 $408,500.00 Sewer Costs $0. 00 i Storm Sewer $0.00 no replacement needed Sidewalk 10% of overall length of project 430 4 $101320. 00 Misc. $647110933 I i HEUSTIS ST From East Orange St. To East Fox St. SIZE/ LENGTH WIDTH COST Street Costs Mill 3", pave 3.5" 722 16 $53, 909 Water Costs 700 8 $ 133,000.00 Sewer Costs j 300 8 $9,000600 Storm Sewer $0. 00 Sidewalk 1444 4 $34 , 656. 00 j Misc, tree rem/repl, landscaping 1444 8 $ 15, 000. 00 $245,565.33 i 'i JACKSON ST, From Bristol Ave. to Freemont St. SIZE/ LENGTH WIDTH COST Street Costs Mill 3"i pave 3. 5" 768 16 $57,344 Water Costs main installed in 1990, no replacement necessary $0. 00 Sewer Costs no repairs needed at this time $0,00 Storm Sewer $0.00 none needed at this time Sidewalk construct sidewalk on north side 550 5 $ 16,500. 00 Misc, landscape sidewalk installation area $2 , 000.00 $75,844.00 i i i i MORGAN ST. West Fox St. to Dolph St SIZE/ LENGTH WIDTH COST Street Costs Mill 3 , pave 3.5" 1047 16 $78, 176 Water Costs main installed between 1957-1961 replace all 981 8 $ 186,390. 00 Sewer Costs main installed between 1957-1961 VCR line all including services 538 8 $ 16, 140.00 Sewer service lining @ $4000 per service x 12 services $36,000 .00 Storm Sewer $0.00 none needed at this time Sidewalk installation in SRTS program $0. 00 Mi5C. li $0.00 $3161706.00 i CONOVER CT. SOUTH i Conover Ct. North to South End SIZE/ LENGTH WIDTH COST Street Costs Mill 311 , pave 3. 5" 328 24 $32,208 Water Costs installed 1973, cast iron , many breaks, replace all 670 8 $127 , 300400 Sewer Costs 280 8 $53,200600 Storm Sewer $0. 00 iSidewalk 75 4 $ 1 , 800. 00 Misc. $0.00 $214,508.29 i I I I I TOWER LANE . Somonauk St. to North End SIZE/ LENGTH WIDTH COST Street Costs Mill 311, pave 3.5" 380 24 $42,560 Water Costs None $0. 00 Sewer Costs None $0. 00 I Storm Sewer $0. 00 None Sidewalk None $0.00 i Mlsc . Drainage swale and Gravel Shoulder $7,500. 00 $50,060.00 TOTALS Street Costs $626,748 Water Costs $ 1 ,079,390. 00 Sewer Costs $223, 140. 00 Storm Sewer $0. 00 i Sidewalk $63,276. 00 Misc. $26,877.41 $2,017,432 i