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Library Minutes 2013 03-07-13 Trivia Committee 1 APPROVED 3/14/13 Yorkville Public Library Trivia Night Committee Meeting Monday, March 7, 2013, 6:00pm 902 Game Farm Road – Historic Room The meeting was called to order at 6:00pm by Chairperson Jo Ann Gryder. Roll Call Jo Ann Gryder, Chairperson Barb Johnson Judy Somerlot Marlys Young Others Present None Recognition of Visitors – None Public Comment – None Minutes The February 25, 2013 minutes were approved as read. Business Trivia Night Jo Ann reported she had made contact with Cobblestone and they will call her with details. Regardless of the decision made with them, snacks will still be served, pretzels, popcorn, chips, brownies, cookies etc. Judy will ask the Friends to contribute some of those items and any other snacks contributed by Trustees or others are welcome. Snacks should be brought to the library by 10am on setup day, April 13th. Teens will assist with setup and Friends will help with being runners and cleanup. Barb reported that a website for ticket purchase would cost money 45 cents per ticket. It was decided to not use the website purchase option and reservations will be taken by the library. It was decided that pre-payment would be needed by Saturday, April 6 and that it should be either cash or check (made to Library). A reservation sign-up sheet will be given to the Library. Judy will send an email to the Lions’ Club to ask for publicity on their sign and Barb will ask the Lions’ to purchase a table. Marlys will send the publicity to local papers, etc. 2 A copy of a “bookmark” will be given to Michelle to copy. The bookmarks will be placed at the library, around town and Castle Bank will stuff them in the customer money envelopes. At the regular meeting next Monday, Board members and Friends will be asked to donate 2 silent auction items or solicit items. (Starting bids will be placed on each item.) Barb will solicit help from her husband for the auction. Banners were discussed and it needs to be determined who will sell them. Prizes available are notepads, notepads with covers, first aid kits, pens and there are gift bags for carrying prizes. There will be a prize for the table that wins (t-shirt or Trivia Book). Barb and Judy will both check trivia book prices on-line. Barb will also check on price for T-shirts for loser & winner table (“BYOB Biggest Loser” & “BYOB Champion”). Barb to also check on deadline for banners. Friends may help with purchasing 8 trivia books. Trivia question ideas were provided to each member and each committee member to bring 15 questions for review. Categories assigned: Judy-- geography & history, Barb-- sports & movies, Jo Ann—landmarks/visual & books/magazines, Marlys—science, current events or other. Committee will meet again on Tuesday March 12, 6pm. Assignments for next meeting: Barb: ask Lions to purchase table, solicit help for auction, banner deadlines, Trivia Book prices, check on t-shirt prices Jo Ann: talk with Cobblestone Judy: Lions Club sign publicity, Trivia Book prices Marlys: publicity, reservation sheet, check on labels, bookmark (& take to bank) All: research trivia questions in assigned categories The committee will meet again on Tuesday, March 12 at 6pm. Adjourned at 6:53pm. Minutes by Marlys Young