Resolution 2007-16 STATE OF ILLINOIS )
)ss
COUNTY OF KENDALL )
RESOLUTION NO. 2007- 1�
RESOLUTION APPROVING THE REVISED JOB DESCRIPTION
FOR THE POSITION OF COMMUNITY RELATIONS OFFICER
(FORMERLY KNOWN AS "COMMUNITY RELATIONS MANAGER ")
IN THE UNITED CITY OF YORKVILLE,
KENDALL COUNTY, ILLINOIS
WHEREAS, the Mayor and City Council of the UNITED CITY OF YORKVILLE, after
careful consideration, have found and deemed it necessary for the benefit of the UNITED CITY
OF YORKVILLE to revise the job description for the position of Community Relations
Manager; and
WHEREAS, the job position for Community Relations Manager will be revised to have
the duties and responsibilities as set forth in the attached job description (Exhibit "A "); and
NOW, THEREFORE, BE IT RESOLVED BY THE MAYOR AND CITY COUNCIL
OF THE UNITED CITY OF YORKVILLE THAT THE JOB DESCRIPTION FOR THE
POSITION OF COMMUNITY RELATIONS MANAGER IS HEREBY REVISED.
The job description (as revised by this resolution) for said position is attached hereto and
is made part hereof as Exhibit "A ", said description hereby taking the place of the former job
description for Community Relations Manager. The hiring of a person to fill the said position
should be subject to all probationary rules and regulations as set out in the current Employee
Manual.
This resolution shall become effective upon its passage.
JAMES BOCK JOSEPH BESCO
VALERIE BURD PAUL JAMES
ROSE SPEARS MARTY MUNNS
JASON LESLIE
Approved by me, as Mayor of the United City of Yorkville, Kendall County, Illinois, this
�3 day of ` v 3 , A.D. 2007.
MAYOR
Passed by the City Council of the United City of Yorkville, Kendall County, Illinois this
�J day of , A.D. 2007.
ATTEST:
CITY CLERK
Prepared by:
John Justin Wyeth
City Attorney
United City of Yorkville
800 Game Farm Road
Yorkville, IL 60560
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UN I I -ED CITY OF YORKVILLE
COMMUNITY RELATIONS OFFICER — JOB DESCRIPTION
Department: Mayor's Office
Reports to: Mayor
Status: Full -time; exempt
Supervises: Community Relations Intern; FVTV Contract Employees
Pay Classification: Community Relations Officer
Position Description Overview
The Community Relations Officer is responsible for conceptualizing, initiating, and coordinating
strategies that will provide news and information to all of the City's audiences, including citizens,
consumers of services, the media, City Council members and City personnel. The Community
Relations Officer is expected to use his/her discretion in developing and implementing City goals.
Strategies will focus on developing and articulating common themes and messages regarding the
City's mission, services, programs, strategies and actions. The Community Relations Officer plays a
key role in public perception of the City; strong ongoing relationships will be expected between the
Officer and residents, community -based organizations and local elected and appointed government
officials. The Community Relations Officer edits the City and employee newsletters, maintains the
City web page, and assists with other forms of external and internal communications, serving as the
primary source and flow of communication coming into and out from the City.
Essential Job Functions
1. Acts as the city's Public Information Officer. Writes, edits, and distributes press releases as
necessary. As the PIO, the Community Relations Officer will: act as the City's spokesperson
on behalf of the Mayor in the event that the Mayor is unavailable; disseminate information to
the media in a timely manner; coordinate media press conferences and press packets when
necessary; develop and maintain working relationships with the media on behalf of the best
interest of the City. Must be available for on -call response to the media and public for major
news events.
2. Acts as liaison to City residents and as a conduit to all departments with regard to
complaints, information, and setting meetings to resolve resident conflicts.
3. Reviews, coordinates, and drafts (as necessary) the release of information by internal
departments of the City. Assist internal staff with communications outreach as needed; work
internally with other city departments to market programs and events to residents, including
establishing, executing, and analyzing opinion polls and surveys as needed.
4. Works with other city departments to plan, organize, coordinate and implement special
events. Uses discretion in developing and working with community groups to investigate
feasibility and impact of additional city events. Partner with the City of Yorkville Parks and
Recreation Department to promote all citywide events.
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5. Coordinates the research, data collection and preparation of the City newsletter and
employee newsletter. Writes and coordinates, with other staff members, department heads
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and City Council members, articles, reports, editorials and other material for publication in
the City newsletters.
6. Maintains and updates the City Web site. Develop the Web site as the primary source of
communication to Yorkville residents and effectively use the site as a marketing tool for
potential new residents and businesses.
7. Oversees the overall marketing and communications strategy for the City to develop and
implement a consistent image across the organization. Provides technical, creative and
graphic design support to City departments for various promotional and informational items.
Reviews City promotional/informational communications to the public.
8. Implements and revises (when necessary) the United City of Yorkville's public relations
strategies, policies and procedures.
9. Serves as a liaison between the City and community organizations, boards, commissions and
local government as assigned. Essential but not limited to the Yorkville Area Chamber of
Commerce, Economic Development Corporation, the Aurora Area Convention and Tourism
Bureau, and the Kendall County Ad Hoc Tourism Group.
10. Coordinates the videotaping and televising of City Council meetings, including working with
FVTV Channel 17. Recruits, schedules and assist volunteers and contract employees with the
videotaping of meetings. Work with FVTV and contract employees to increase
programming.
11. Interviews, trains, develops, supervises, and conduct performance evaluation reviews of
subordinate staff, as prescribed by the City's hiring policy. Evaluates future staffing needs as
necessary.
12. Prepares and administers the public relations' annual operating budget.
13. Attends City Council meetings.
14. Works with other municipalities and partner with outside organizations to market the United
City of Yorkville locally and on a regional level.
15. Manages the services of various vendors, printers and artists to produce large -scale
publications. Proofreads typeset copy, oversees the production and distribution of
publications, and provides authorization of the finished product.
Requirements — Knowledge, Skills, and Abilities
1. Ability to use discretion in interfacing and interacting with other governmental agencies in
the best interest of the City.
2. Ability to communicate clearly and concisely in both oral and written format. Skills in
preparing written correspondence, press releases and promotional aids in a professional
manner. Knowledge and proven ability of newsletter writing, editing and production. Ability
to work one -on -one with printers and graphic designers. Proven ability with desktop
publishing software including QuarkXPress, In- Design, Photoshop and Illustrator. Ability to
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write speeches and articles for publication.
3. Ability to adhere to strict confidentiality.
4. Ability to maintain a professional manner at all time.
5. Knowledge and demonstrated experience in the principles and practices of public relations
and the techniques of graphics preparation, displays, and visual aids.
6. Ability to work independently and make timely decisions that would benefit the United City
of Yorkville exhibiting sound and accurate judgment. The ability to apply problem - solving
principles to resolve common and unusual problems in situations where only limited
guidelines exist.
7. Ability to interpret, enforce, and adhere to City's public relations and universal policies and
guidelines.
8. Ability to work on multiple projects at one time, and must possess strong organizational
skills.
9. Ability to translate concepts and information into images and apply design principles.
10. Ability to supervise, train and evaluate assigned staff.
11. Ability to read, comprehend and speak English.
12. Ability to operate required office equipment in order to send and receive information with
optical, auditory and manual dexterity; ability to use a keyboard to enter, retrieve or
transform words or data. Proficiency with Web software and graphic design software.
13. Ability to lift or carry objects weighing more than 20 pounds; ability to push or pull supply
carts, equipment or machines.
Experience and Education
1. Bachelor's degree in Communications, Journalism, Public Relations, Public Administration
or Business, Master's degree preferred; five (5) years of public relations, news writing,
community relations required, experience in a municipal or government setting preferred; or,
an equivalent combination of education and experience sufficient to perform the essential
duties of the job as those listed above may be considered in lieu of Master's degree.
2. Valid state of Illinois Class D Driver's License required.
The duties listed above are intended only as an illustration of the various types of tasks that may be
required. The omission of specific statements of duties does not exclude them from the position if
the work is similar, related, or a logical assignment to the position. This job description is not
intended to be and does not constitute an employment agreement between the employer and
employee, and is subject to modification by the employer as the needs of the employer and /or
agency change, or requirements of the position change.
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UNITED CITY OF YORKVILLE
SALARY SCHEDULES
Approved] 1123104; Revised 6128105
Min. Max.
City Administrator $76,004 $107,023
Assistant City Administrator $60,000 $80,000 * * Approved 2/28/06 **
Finance Director $59,175 $83,325
Community Development Director $72,000 $95,000 * * Approved 6/28/05
City Engineer $59,760 $84,150
City Park Designer $41,000 $57,000 -Approved 2/28/06**
Urban Designer $41,000 $57,000 -Approved 2/28/06**
Senior Engineering Tech $41,000 $57,000
lCommunity Relations Officer $50,293 $70,410 * * Approved 3/13/07 **
Engineering Tech $37,260 $53,524
1 Receptionist /Assistant $20,800 $27,967
JAdministrative Support Staff $32,085 $43,675
lGeneral Support Staff $26,910 $42,820
Chief of Police $65,078 $86,916
Police Office Supervisor $34,096 $48,172
Police Lieutenant $53,652 $72,200
Police Sergeant $46,506 $62,088
Police Officers * *(Per Contract) $39,627 $48,942 * * Updated 5/1/05
Director of Public Works* $62,972 $82,204 *Revised 1/25/05
Foreman (Street/Water /Park) $45,550 $59,989
Maintenance Worker 1 $29,900 $41,749
Maintenance Worker II $34,155 $47,101
Operator $39,330 $52,454
Janitorial Tool Shop $23,805 $34,256
Executive Director - Parks & Rec $61,300 $86,319
Superintendent of Recreation $42,106 $59,291
Recreation Supervisor $32,085 $51,383
The salary range is subject to review and can be modified annually by Mayor & City Council.
Annual Longevity Stipends will be made to all employees based upon the following
After 6 years but less than 9 years $750
After 9 years but less than 14 years $1,000
After 14 years but less than 20 years $1,250
After 20 years but less than 25 years $1,500
After 25 years $2,000
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