Loading...
The URL can be used to link to this page
Your browser does not support the video tag.
Library Board Packet 2013 04-08-13
Agenda Yorkville Public Library / Historical Meeting Room Board of Trustees Monday, April 8, 2013 - 7:00 P.M. 902 Game Farm Road 1. Roll Call 2. Recognition of Visitors 3. Amendments to the Agenda 4. Minutes 5. Correspondence 6. Public Comment 7. Staff Comment 8. Report of the Treasurer Financial Statement Payment of Bills 9. Report of the Library Director Statistics 10. City Council Liaison 11. Standing Committees Policy Finance Community Relations Personnel 12. Unfinished Business Trivia Night Building Siding 2013/14 Budget 13. New Business Public Notice F/Y 2013-2014 14. Executive Session 1. For the appointment, employment, compensation, discipline, performance or legal counsel for the public body, including hearing testimony on a complaint lodged against an employee of the public body, or against legal counsel for the public body to determine its validity. 15. Adjournment I RAF I Yorkville Public Library Board of Trustees Monday, March 11 , 2013 , 7pm 902 Game Farm Road — Library Historic Wing The meeting was called to order at 7 : OOpm by President Beth Gambro . Roll Call : Jo Ann Gryder-yes, Beth Gambro-yes, Gail Gaebler-yes (arr. 7 : 02pm), Carol LaChance-yes, Susan Chacon-yes, Judy Somerlot-yes i Absent : Sandy Lindblom, Barb Johnson, Bob Allen Others Present Library Director Michelle Pfister City Finance Director Rob Fredrickson City Council Liaison Carlo Colosimo Tony Scott, Kendall County Record Recognition of Visitors — President Gambro recognized the visitors . Amendments to the Agenda — none Minutes — February 11 , 2013 The minutes were approved as read on a motion by Ms . Gryder and second by Ms . LaChance. Voice vote approval . Correspondence — None Public Comment — None Staff Comment — None Report of the Treasurer Budget Report Library Director Pfister presented the Treasurer ' s report. She said all tax dollars have been received at this time . Library fines, subscriptions, copy fees and rental income are all down and likely will not make 100% of the budget. Library expenditures and salaries will be on target. Contractual services will be over in mileage, telecommunications and professional I services . Professional services includes minute-taker fees , bonding at Castle Insurance, Nicor Gas, Trico and others . I� 1 i i i She reported revenue of $ 9, 157 and expenditures of $ 65 , 114 as shown on page 3 of the budget report . President Gambro asked where the money comes from when the budget is exceeded . Mr. Fredrickson said as long as the overall budget is not exceeded, it is not a problem . It was stated that the $ 5 ,000 in development fees can be used for book purchases or equipment (not installation of equipment though) . It was noted that the next budget must be approved by May 1 st Bill List Ms . Pfister noted the following bills were paid : vacuum cleaner repair, book purchase, newspaper bill , Friends bought Wall Street Journal, DVD purchase, Nicor payment, quarterly payment for Sound Inc . security system, Walden ' s lock service for door repair and payroll . Payment of Bills Trustee Gaebler made a motion to pay the following bills with a second from Trustee Gryder : Payroll of $ 36,905 . 84 Accounts Payable of $ 8 , 879 . 59 City Bill List : $ 6,613 . 06 TOTAL : $ 52 , 398 .49 Roll call : Gryder-yes, Gambro-yes, Gaebler-yes, LaChance-yes, Chacon-yes, Somerlot- yes . Passed 6-0 . Report of the Library Director Statistics Ms . Pfister noted the following : 1 . Fliers included in the packet 2 . E-books going well 3 . Shelley made fliers for step-by-step Kindle instruction, will assist others one on one, P . R . coming out in paper this week, noting that development fees buy books . Not all bestsellers available on Kindle, can ' t renew on Kindle—it just disappears 4 . Will be able to provide count next month on how many e-books used 5 . Staff is holding fundraiser, buy a book for $ 12 and have name put on book, with goal of 100 books 6 . Had Winter reading program, gave 4 different gift cards to winners 7 . Judy reported on Friends program : Sponsoring hummingbird program on April 4th and will be soliciting membership in Friends, Garden Club will also solicit members . Friends approved $ 1 ,000 for books 8 . Men ' s book club still meeting 9 . Teens made valentines for Hillside Nursing Home 10 . A teacher brought student group 6 different days for research 11 . Kids ' programs going well 12 . President Gambro purchased magazine for library 13 . Received $ 100 from Garden Club 14 . Women of the Moose gave $ 10 15 . Memorial of $300 in honor of deceased Board member Marty Behrens 2 16 . Gave February statistics of library checkouts/borrowed etc . 17 . Completed an Illinois grant request, ("Back to Books") for $ 5 ,000 18 . Also completed a U . S . grant application several months ago, not awarded 19 . Had phone conference with Tom Cross and other area libraries, to discuss upcoming legislation affecting libraries . Gun control/concealed carry was discussed, however, no guns are allowed in libraries (due to amendment) . Michelle will include legal information in policy book. 20 . Handed out info regarding Board members ' visit to City Hall to request funding I A recent article in the paper about library staffing was discussed . It stated 2- 3 custodians work each night. Some library staff only work 4 hours a week and the part-time staff works only 20 hours a week. Ms . Gambro suggested that the Board needs to address the concerns raised and justify the request for the additional money. It was decided that a letter would be sent to the Mayor and each Alderman first, to address each point. Then an article will be sent to the papers. Ms . Somerlot will draft a letter clarifying the misinformation and ask the Board members to verify . City Council Liaison Alderman Colosimo said the Aldermen are divided about the additional revenue request and he suggested all library information discussed should be shared with all Aldermen also . Standing Committees none Unfinished Business Trivia Night i Trustee Gryder asked for Board member support with a donation of at least 2 silent auction items and finger food donations . Ms. Somerlot reported that the Friends have signed up for snack items as well . Sandwiches will also be served . Judges and runners will also be needed . Building Siding Michelle sent an email to Carl Hauert who has promised to follow-up . 2013/14 Budget The budget will be voted on next month and can be amended if needed according to Mr. Fredrickson, I New Business Mr. Fredrickson reported that certain documents will need to be re-signed due to the resignation of Treasurer Powell , Adiournment Meeting was adjourned on a motion by Judy and second by Carol at 7 : 54pm . j Minutes transcribed by Marlys Young, Minute Taker 3 UNITED CITY OF YORKVILLE BUDGET REPORT FOR THE PERIOD ENDING MARCH 31, 2013 ACMA1 s BY M0N'nl (Cush Bunb) %ofFcvral Year 8e6 1716 : iS5°: ii% :4196 5M -38°6 6744 75% 83% 9:96 Year-fo-Dute ANNUAL. 1ACCOUNTNUNIHER DENCRIMON MAY-12 Jnpo-12 July.12 At0.nut-I2 Ncptcmb8-12 Octnbcr42 Novembur•17 .Dwembcr-12 - Juunun•13 Febmnry-13 htureb•13 -.Tutub .::BUDGET % of BUd,;et LIBRARY OPERATIONS REVENUES Tares 82-000-40-00-4005 PROPERTY TAXES-LIBRARY 98,981 246,P_I 9,265 42,415 265,534 16,205 12,7811 691,905 700,000 82-000-40-0031112 PROPERTY TAXES-FOX IND TIF - - - - - _ _ - - - - 7,5011 lntemgovernmemal -182-000-41-004 120 PERSONAL PROPERTY TAX 739 - 955 115 727 - 278 738 2 71 3,783 5,I100 75.66'% 82-000-41 -00-4170 STATE GRANTS - - - 1 ,500 - 17,352 - - - _ _ 18,852 17,200 109.61 Fines & For(its 82-000-43-00-4330 LIBRARY FINES 994 888 765 572 509 837 903 707 834 829 824 8,659 13,000 66.61 Charges for Service 92-000-44-0(1-44(11 LIBRARY SUBSCRIPTION CARDS 1,367 1,603 608 650 1,019 452 330 156 1,423 793 928 9,231 12,0011 76.92'% 82-100-44-00-4422 COPY FEES 204 153 175 216 181 306 251 147 225 238 314 2,409 3,11011 80.30% 82-000-44-00-4440 PROGRAM FEES 93 44 54 74 119 51 61 133 78 51 K 840 2,000 41 .98% Investment F.arnfngs 82-000-45-00-4500 INVESTMENT EARNINGS 82 83 108 116 103 115 114 120 117 99 103 1.159 150 772.76"Yo Reimhunements 82-000-46-003670 REIMB - EMP INS CONTRIBUTIONS 724 724 104 724 724 724 724 . 724 724 724 724 7,961 6,670 119.36'% 82-000-46-00-4671 REIMB - LIFE INSURANCE 59 59 59 59 59 59 59 59 59 59 59 652 636 102.52% Miscellaneous - 82-000-48-00-4820 RENTAL INCOME 131 150 1011 100 150 150 118 127 150 152 111 1 ,435 2,000 71 .75 82-001138-003824 DVD RENTAL INCOME 349 457 537 507 374 389 294 298 442 426 457 4,530 4,500 100,67% 82-00038-00-4832 MEMORIALS 142 200 - 40 - 906 300 222 462 2,965 2,205 7,442 2,000 372. 10% 82-(1(10.48-0113850 MISCELLANEOUS INCOME 33 13 87 26 26 51 25 - 58 425 38 782 - 11.00% Other Financing Sources 82-00039-00-4901 TRANSFER FROM GENERAL 9,733 1,8111 1,801 2, 151 840 960 - 2,312 3,671 2,395 1,155 26,819 41,978 63.89'9 TOTAL REVENUES: LIBRARY 113,630 252,895 15,241 49,265 269,637 39,285 15.859 5,279 8,980 9,157 7,231 786,459 817,634 96.19% LIBRARY OPERATIONS EXPENDITURES Salaries & Wages 82-820-50-00-5010 SALARIES & WAGES 18,707 19,431 18,707 28,060 18,707 18,707 18,707 18,707 18,707 18,707 28,06(1 225,205 245,0(111 91 .92'% 82-820-50-00-5015 PART-TIME SALARIES 14,207 14, 193 14.095 20,716 13,594 13,930 13,019 12,482 11,454 13,609 20,396 161 ,687 195,000 82.92"/0 Benefits 82-820-52-00-5212 RETIREMENT PLAN CONTRIBUTION 1 ,803 1 ,873 1 ,803 2,705 1 ,803 1,8111 1,8(13 3,364 2,11117 2,007 .,(111 23,984 26,692 89.85% 82-820-52-00-5214 FICA CONTRIBUTION 2,463 2,517 2,453 3,676 2,416 2.441 2,372 2,331 2,252 2,417 3,652 28,988 38,11011 7629% 82-820-52-00-5216 GROUP HEALTH INSURANCE 8,308 8,047 51553 10,578 11 ,001 5,621 - 10,623 6,235 111,019 6,724 82,710 102,877 80.40 82-820-52-00-5222 GROUP LIFE INSURANCE 36 135 86 86 86 86 86 86 86 86 86 942 1,410 66.77% 82-820-52-00-5223 DENTAL INSURANCE 469 523 496 496 992 496 - 992 496 496 496 5,950 6,826 87, 17% 82-820-52-00-5224 VISION INSURANCE 54 54 54 54 54 54 54 54 54 54 54 590 770 j(6i 83-830-52-110-52311 UNEMPLOYMENT INSURANCE 1 ,035 - 3511 - - 130 - - - 9311 - 2,435 4,286 82-820-52-00-5231 LIABILITY INSURANCE 8,698 1,801 1.801 48111 940 840 - 1, 157 4,234 2,620 1 , 155 24,947 37,692 UNITED CITY OF YORKVILLE BUDGET REPORT FOR THE PERIOD ENDING MARCH 3l, 2013 ACTUAL3 BY MONTH (Cnh Bust,) la fFGm/ &ur X% 17% 25% 33% :4:°L 50": SX,"S 671, 7$% 83% 92% - V"r-to-Daly ANNUAL 1ACCOUNTNUMBER DFSCRD'f10N May-12 ;hme-12' '3l 43 Au�ml-12 Se tcmbir. 2 p 1_ Oelnbyr•12 Nmym4:r-32 ::IkremMr•12 deauun•13 Febrmry-11 March•13 :' T"te4 :QUDCET uf BodLef '. Contractual S'en•ices 82-820-54-00-5415 TRAVEL & LODGING - 200 305 135 - 25 88 754 5(10 15(1.71 G, 82-820-54-00-5426 PUBLISHING & ADVERTISING - - - _ _ _ _ - _ - _ - 100 (1110% 82-820-54-00-5440 TELECOMMUNICATIONS - 751 785 1,321 795 481 807 794 1 ,085 856 1,407 9,081 8,51111 106.84% 82-820-54-00-5452 POSTAGE & SHIPPING - - - 6 9 9 17 4 - 14 190 236 1 ,01111 23.56% 82-820-5400-5460 DUES & SUBSCRIPTIONS 78 - - - 210 5,401 2,100 - - 48 494 8,331 14,000 59.51% 82-820-54-00-5462 PROFESSIONAL SERVICES 963 3,943 2,387 1,837 1,648 641 3,172 1,229 2,241 10,462 2,369 30,893 29,000 1 (16.53% 82-820-54-00-5466 LEGALSERVICES - - - 360 - - - - - - - 360 2,000 18.00 82-820-54-00-5468 AUTOMATION 3,385 7 - 869 3,866 - 3,836 - 16,956 - - 28,921 35,000 82.63% 62-820-54-00-5480 UTILITIES - - 300 204 151 215 483 649 1,370 1,818 1,593 6,784 15,750 43.07% 82-820-54-0(1-5495 OUTSIDE REPAIR & MAINTENANCE - 276 91 536 214 384 - 864 1,406 - 154 3,924 5,000 78.48% 82-820-54-00-5498 PAYING AGENT FEES - - - 375 375 - - - - - - - 749 749 100.110% Supplies 82-820-56-00-56111 OFFICE SUPPLIES - 793 295 187 1,054 36 817 525 211 318 4,235 8,0(10 52.94% 82-820-56-00-5620 OPERATING SUPPLIES - 228 912 1, 198 949 607 153 909 407 55 375 5,791 7,500 77.22% 82.820-56-00-5635 COME'MR EQIIIPMSN'I' &- SOFI"WARE - _ _ - 1,550 - - - - - - 1,550 - 11.1111% 82-820-56-00-5671 LIBRARY PROGRAMMING - - - 44 84 84 12 159 53 60 54 550 2,000 27.51% 82-820-56-00-5685 DVD'S - 280 204 135 95 194 - - 444 244 401 1,996 2,000 99.80% 82-820-56-00-5698 MEMORIALS & GIFTS - - - - - I 1 609 277 225 337 155 1,702 2,000 85. 120/t 82-820-56-00-5699 MISCELLANEOUS - - _ _ _ _ _ _ _ _ _ _ 250 0.00% Contingencies 82-820-70-00-7799 CONTINGENCIES 50 5 .. 40 95 1,000 9.50% Other Financh(e Uses 82-820-99-00-9983 TRANSFER TO I.D3RARY DEBT SERVICE 1,822 - 1,826 3,647 1,511 04119% TOTAL FUND REVENUES x113,630 ;-252,895 15,241 49,265' :269,637 -391285 r 15,859 1 5,279 :81980 ' :94157 7.231 7869459 t: 817,634 96.19% TOTAL FUND EXPENDITURES 62,028' :::55,051 ' 519041 75,376 '604109 "52,243 2 489096 55.203' 69,717 : 65.114 73.056 6674036 :1794,413 83.97" FUND SURPLUS (DEFICIT) 51,602 x:1971843 (35,800) (26:112) 209,528 (121958) (32,237) ( :(49,924) (60.737) 155.957) (65,825) :<1199423 23,221 BEGINNING FUND BALANCE -388,831 FUND SURPLUS (DEFICIT) 119,423 ENDING RESERVED FUND BALANCE -::333,137 ENDING UNRESERVED FUND BALANCE 175,107 ENDING TOTAL FUND BALANCE 508,254 LIBRARY DEBT SERVICE REVENUES 83-00040-00-4015 PROPERTY TAXES-DEBT SERVICE 113,249 282,285 111,604 48,529 1 3113,8111 F 18,541 14,622 - - - - 791 ,640 795,488 99.52% 83-00045-004500 INVESTMENT EARNINGS - 6 - - 36 64 58 36 - - - 200 Mo 66.60% 83-00049-00-4982 TRANSFER FROM LIBRARY OPS 1 ,822 - - - - - - - - - 11826 3,647 1,511 24.39% TOTAL REVENUES: LIBRARY DEBT SERVICE 115,070 282,291 10,604 48,529 303,846 18,605 14,680 3fi - _ 1,826 795,188 797,299 99.77'% LIBRARY DEBT SERVICE EXPENDITURES '005B Band 83-830-83-00-8000 PRINCIPAL PAYMENT 290,1)011 290,01111 290,000 10(1.(1(1% 83-830-83-00-8050 INTEREST PAYMENT - 154,563 - - - - - 154,563 - - - 309, 125 309, 125 100.00% 2006 Bond 83-830-84-00-8000 PRINCIPAL PAYMENT - - - - - - 150,01111 1511,000 150,000 1 (1(.110% 83-830-84-00-8050 INTEREST PAYMENT - 23, 181 - - - - - 23,181 - _ _ 46,363 46,363 100.00% TOTAL FUND REVENUES 1159070 ?282;291 10,604 48.529: 5303,846 ;.1005 :? 14,690 36' ' :11826 c:7959499 797,299 ' :99.77% TOTAL FUND EXPENDITURES :177,744 61717" 795,489 ( 795,488 100.06 FUNDSURPLU3(DEFICIT) .115,070 ' 104„547 10,604 :48,529 x303,846 18,605 14,680 (617,708) 1,826 1,811 UNITED CITY OF YORKVILLE BUDGET REPORT FOR THE PERIOD ENDING MARCH 31, 2013 ACTUAIS SY NIOINMI (Cush Buvb) o/'Fdrnl Year 8% - 17% `25% 33e6 :' .I1^.: : 511: 5804 67% 75% 8396 91% Ycur-Io-Dutc &"UAL ACCOUSf NUMBER DESCRIPTIO\ - NiuPd2 : L�uml2 Juhd2 Au "t-12 Se tembcr-12 Oclohcr.12 November-12 'dkeember-12 January-13 Fcbrwry-IS Murelti13 :'Tobl% : BUDCE'f ''%ofBndlet LIBRARY CAPITAL REVENUES 84-00042-00-4214 DEVELOPMENT FEES 2,500 - - 1(),800 4,000 3,51111 1 3,450 150 3,111111 1 5,1511 2,150 1 34,71111 1 16,250 213.54% 84-1101145-111145(1(1 INVESTMENT EARNINGS 0 I) 0 (1 1 1 1 1 1 1 1 7 100 6.76% TOTAL REVENUES: LIBRARY CAPITAL 2,500 0 0 1 10,800 4,001 3,501 3.451 151 3,001 5,151 2,151 34,717 16,350 212.27 LIBRARY CAPITAL EXPENDITURES 84-840-56-00-5635 COMPUTER LQUIPMEN'f A SOEPWARL - - _ - - _ - - - - - 0.00 84-840-56-00-5683 AUDIO BOOKS - - _ _ _ _ _ _ _ _ _ 11.00% 84-840-56-00-5684 COMPACT DISCS d OTHER MUSIC - - - - - _ _ _ _ _ - _ ( m% 84-840-56-00-5685 DVD'S - - - - - - 204 432 18 - - 654 - 0, )11% 84-840-56-00-5686 BOOKS - 423 208 6 762 503 3,486 1,699 3,367 1 ,626 1,994 14,075 13,474 104,46% TOTAL FUND REVENUES .,2,500 0 0 10,800 ;:4,001 +:: 3,$01 3,451 151-:: 31001 =5,151 2,151 :'.:34,707 16,350 1 212.27% TOTAL FUND EXPENDITURES - -423 208 6 '.. 762 i 503 31690 211311: 3,385 11626 1.994 .014,729 13,474 109:31% FUND SURPLUS (DEFICIT) ?. : 2,500' ';1422) (208) ;10,794 3,239 ": 2,997 (239) (L980) . (385) :3525 157 .'19,978 2,876 TIME : 11 : 01 : 18 CHECK REGISTER PRG ID : AP215000 . WOW CHECK DATE : 04 / 08 / 13 CHECK # VENDOR # INVOICE INVOICE ITEM NUMBER DATE # DESCRIPTION ACCOUNT # ' ITEM AMT - - - - ----------- - - --- ---- -------- ----- ---- ---- ------- -- - ----- ---------- - =- -- --- - --- - --------- -.- -- --------- - --- -------- - ---- ---- -- -- -- 103375 ABRAHAM ABRAHAM LINCOLN 09269 03 / 08 / 13 01 NOV . - DEC . 2012 KENDALL 82 - 820 - 54 - 00 -5460 48 . 00 02 COUNTY RECORD * * COMMENT * * INVOICE TOTAL : 48 . 00 CHECK TOTAL : 48 . 00 103376 AMPERAGE AMPERAGE ELECTRICAL SUPPLY INC 0449451 - IN 02 / 20 / 13 01 BALLASTS 82 - 820 - 56 - 00 - 5640 127 . 38 INVOICE TOTAL : 127 . 38 . 0449889 - IN 02 / 21 / 13 01 BALLAST , LAMP 82 - 820 - 56 - 00 -5640 199 . 60 INVOICE TOTAL : 199 . 60 0449890 - IN 02 / 21 / 13 01 LAMP 82 - 820 - 56 - 00 -5640 59 . 50 INVOICE TOTAL : 59 . 50 CHECK TOTAL : 386 . 48 103377 ATT AT & T 312Z891936 - 0313 03 / 16 / 13 01 MONTHLY SERVICES 82 - 820 - 54 = 00 - 5440 273 . 98 INVOICE TOTAL : 273 . 98 6305534354 - 0313 03 / 25 / 13 01 MONTHLY CHARGES 82 - 820 - 54 - 00 -5440 341 . 61 INVOICE TOTAL : 341 . 61 CHECK TOTAL : 615 . 59 103378 BAKTAY BAKER & TAYLOR 2027918136 02 / 20 / 13 01 BOOKS 84 - 840 -56 - 00 - 5686 289 . 31 INVOICE TOTAL : 289 . 31 * 2027940332 02 / 26 / 135 01 BOOKSt 82 - 820 - 56 - 00 - 5698 964 . 00 INVOICE TOTAL : 964 . 00 * TIME : 11 : 01 : 18 CHECK REGISTER vy y PRG ID : AP215000 . WOW CHECK DATE : 04 / 08 / 13 CHECK # VENDOR # INVOICE INVOICE ITEM NUMBER DATE # DESCRIPTION ACCOUNT # ITEM AMT -- ----------------- ----- ------------ --------- ------ ------- -----=- - --------- --- ----- - --- --- -- ---------- 103378 BAKTAY BAKER & TAYLOR 2027959475 03 / 04 / 13 01 BOOKS 84 - 840 - 56 - 00 - 5686 503 . 71 INVOICE TOTAL : 503 . 71 2027975805 03 / 08 / 13 01 BOOKS 82 - 820 - 56 - 00 - 5698 324 . 88 INVOICE TOTAL : 324 . 88 2027978323 03 / 07 / 13 01 BOOKS 82 - 820 - 56 - 00 - 5698 375 . 97 INVOICE TOTAL : 375 . 97 2027990573 03 / 13 / 13 01 BOOKS 82 - 820 - 56 - 00 - 5698 239 . 95 INVOICE TOTAL : 239 . 95 2028004183 03 / 18 / 13 01 BOOKS 84 - 840 -56 - 00 - 5686 189 . 67 INVOICE TOTAL : 189 . 67 2028013069 • 03 / 20 / 13 01 BOOKS 82 - 820 - 56 - 00 - 5698 124 . 18 INVOICE TOTAL : 124 . 18 2028018449 03 / 21 / 13 01 BOOKS 84 - 840 - 56 - 00 - 5686 656 . 31 INVOICE TOTAL : 656 . 31 CHECK TOTAL : 3 , 667 . 98 103379 BUGGITER BUG GIT-ERS LLC 1526 03 / 13 / 13 01 BI -MONTHLY PEST CONTROL 82 - 820 -54 - 00 - 5495 75 . 00 INVOICE TOTAL : 75 . 00 CHECK TOTAL : 75 . 00 103380 CAMBRIA CAMBRIA SALES COMPANY INC . 33550 03 / 25 / 13 01 PAPER TOWEL , GARBAGE BAGS , 82 - 820 - 56 - 00 - 5620 674 . 11 02 HAND SOAP , HAND SANITIZER , * * COMMENT * * - 2 - Ti ME : 11 : 01 : 18 CHECK REGISTER PRG ID : AP215000 . WOW CHECK DATE : 04 / 08 / 13 CHECK # VENDOR # INVOICE INVOICE ITEM NUMBER DATE # DESCRIPTION ACCOUNT # ITEM AMT - ---- ---- ----- ---- - ------- - ---- -- -- ----- --- --- ------------ --- --------- ----- - ----- - ------- - --- ------ ------ ------ - ---- ---- -- 103380 CAMBRIA CAMBRIA SALES COMPANY INC . 33550 03 / 25 / 13 03 GLOVES , WINDEX * * COMMENT * * INVOICE TOTAL : 674 . 11 CHECK TOTAL : 674 . 11 103381 GAYLORD GAYLORD BROTHERS 2152231 03 / 26 / 13 01 FLAG 82 - 820 - 56 - 00 - 5698 57 . 95 INVOICE TOTAL : 57 . 95 CHECK TOTAL : 57 . 95 103382 HOMEDEPO HOME DEPOT 4011957 02 / 19 / 13 01 FILTERS 82 - 820 - 56 - 00 - 5640 15 . 14 INVOICE TOTAL : 15 . 14 CHECK TOTAL : 15 . 14 103383 ILPD4811 ILLINOIS STATE POLICE 031113 -L 03 / 11 / 13 01 BACKGROUND CHECKS 82 - 820 - 54 - 00 - 5462 63 . 00 INVOICE TOTAL : 63 . 00 CHECK TOTAL : 63 . 00 103384 JEWEL JEWEL 031213 03 / 12 / 13 01 STORYTIME SUPPLIES 82 - 820 - 56 - 00 - 5671 33 . 39 INVOICE TOTAL : 33 . 39 CHECK TOTAL : 33 . 39 103385 KONICAMI KONICA MINOLTA BUSINESS - 3 - TIME : 11 : 01 : 18 CHECK REGISTER VY z PRG ID : AP215000 . WOW CHECK DATE : 04 / 08 / 13 CHECK # VENDOR # INVOICE INVOICE ITEM NUMBER DATE # DESCRIPTION ACCOUNT # ITEM AMT - ---- -- --- --- -- -------- ---- - ---- ----- ---- ---- --------- -------- -- - - ----- --- - ---- ------- -- ----- --- --- ---------- ---- ------- ---- - - -- =- -- 103385 KONICAMI KONICA MINOLTA BUSINESS 224022244 03 / 18 / 13 01 COPIER CHARGES 82 - 820 - 54 - 00 - 5462 7 . 71 INVOICE TOTAL : 7 . 71 CHECK TOTAL : 7 . 71 103386 MENLAND MENARDS - YORKVILLE 22213 03 / 13 / 13 01 GROUT CLEANER 82 - 820 - 56 - 00 - 5620 6 . 98 INVOICE TOTAL : 6 . 98 CHECK TOTAL : 6 . 98 103387 MIDABOOK MIDAMERICA BOOKS 277520 03 / 06 / 13 01 BOOKS 84 - 840 - 56 - 00 -5686 341 . 10 INVOICE TOTAL : 341 . 10 CHECK TOTAL : 341 . 10 103388 MIDWTAPE MIDWEST TAPE 90802575 03 / 04 / 13 01 DVDS 82 - 820 - 56 - 00 - 5685 46 . 98 INVOICE TOTAL : 46 . 98 90821125 03 / 08 / 13 01 DVDS 82 - 820 - 56 - 00 -5685 121 . 93 INVOICE TOTAL : 121 . 93 90839647 03 / 18 / 13 01 DVDS 82 - 820 - 56 - 00 - 5685 193 . 90 INVOICE TOTAL : 193 . 90 90857231 03 / 25 / 13 01 DVDS 82 - 820 - 56 - 00 - 5685 38 . 98 INVOICE TOTAL : 38 . 98 CHECK TOTAL : 401 . 79 - 4 - TIME : 11 : 01 : 18 CHECK REGISTER PRG ID : AP215000 . WOW CHECK DATE : 04 / 08 / 13 CHECK # VENDOR # INVOICE INVOICE ITEM NUMBER DATE # DESCRIPTION ACCOUNT # ITEM AMT - - - --- ----- -- - - --- - ---- - ---- --- ----- --------- -- ---------- --- -------- --------- ---- ---- -- ----------- -- ------ ------- -- --- - - - 103389 NICOR NICOR GAS 91 - 85 - 68 - 4012 8 - 0213 03 / 08 / 13 01 902 GAME FARM RD 82 - 820 - 54- 00 -5480 1 , 752 . 05 INVOICE TOTAL : 1 , 752 . 05 CHECK TOTAL : 1 , 752 . 05 103390 OFFWORK OFFICE WORKS 217912 03 / 13 / 13 01 TONER 82 - 820 - 56 - 00 - 56104 827 . 91 INVOICE TOTAL : 827 . 91 CHECK TOTAL : 827 . 91 103391 OVERDRIV OVERDRIVE H- 0015281 03 / 18 / 13 01 10 MONTH E -BOOK MEMBERSHIP 84 - 840 -56 - 00 - 5686 2 , 500 . 00 INVOICE TOTAL : 2 , 500 . 00 CHECK TOTAL : 21500 . 00 103392 THYSSEN THYSSENKRUPP ELEVATOR CORP 3000426010 03 / 01 / 13 01 MARCH ELEVATOR MAINTENANCE 82 - 820 - 54 - 00 -5462 224 . 57 INVOICE TOTAL : 224 . 57 57673 11 / 20 / 12 01 ELEVATOR INSPECTION 82 - 820 - 54- 00 -5462 200 . 00 INVOICE TOTAL : 200 . 00 CHECK TOTAL : 424 . 57 103393 TRICO TRICO MECHANICAL SERVICE GROUP 3037 02 / 26 / 13 01 SERVICE CALL FOR FLASHING 82 - 820 - 54 - 00 - 5462 875 . 00 02 CAUTION LIGHT , FOUND BOILER * * COMMENT * * 03 PROBLEMSt ORDERED PARTS TO * * COMMENT * * - 5 - 'LIME : 11 : 01 : 18 CHECK REGISTER PRG ID : AP215000 . WOW CHECK DATE : 04 / 08 / 13 CHECK # VENDOR # INVOICE INVOICE ITEM NUMBER DATE # DESCRIPTION ACCOUNT # ITEM AMT 103393 TRICO TRICO MECHANICAL SERVICE GROUP 3037 02 / 26 / 13 04 REPAIR * * COMMENT * * INVOICE TOTAL : 875 . 00 CHECK TOTAL : 875 . 00 103394 UPSTART HIGHSMITH , LLC 4906185 03 / 11 / 13 01 READING PROGRESS TRACKERS 82 - 820 - 56 - 00 - 5610 98 . 18 INVOICE TOTAL : 98 . 18 CHECK TOTAL : 98 . 18 103395 VISA VISA 032713 -LIB 03 / 27 / 13 01 BOOKS 84 - 840 - 56 - 00 - 5686 25 . 16 02 GIFT CARDS 82 - 820 - 56 - 00 -5698 100 . 00 03 INTERNET 82 - 820 - 54 - 00 -5440 134 . 90 04 POSTAGE 82 - 820 - 54 - 00 - 5452 8 . 06 INVOICE TOTAL : ' 268 . 12 CHECK TOTAL : 268 . 12 103396 WAREHOUS WAREHOUSE DIRECT 1892827 - 0 03 / 25 / 13 01 INK CARTRIDGES 82 - 820 - 56 - 00 - 5610 52 . 58 INVOICE TOTAL : 52 . 58 CHECK TOTAL : 52 . 58 103397 YOUNGM MARLYS J . YOUNG 021113 03 / 05 / 13 01 FEB . 11 MEETING MINUTES 82 - 820 - 54 - 00 - 5462 68 . 75 INVOICE TOTAL : 68 . 75 031113 03 / 29 / 13 01 MARCH 11 MEETING MINUTES 82 - 820 - 54 - 00 - 5462 57 . 50 INVOICE TOTAL : 57 . 50 CHECK TOTAL : 126 . 25 TOTAL AMOUNT PAID : 13 , 318 . 88 YORKVILLE PUBLIC LIBRARY BILL LIST SUMMARY Monday, April 08 , 2013 PA YROLL DATE Bk WEEKLY 3/15/2013 $ 18 , 566 . 47 B k WEEKLY 3/28/2013 $ 18 ,405 . 25 TOTAL PAYROLL $36 , 971 . 72 ACCOUNTS PA YABLE BILL LIST 4/8/2013 $ 131318 . 88 TOTAL BILLS PAID $ 133318 . 88 CITY HILL LIST ATT LONG DISATNCE - FEBRUARY 3/26/2013 $79 . 58 BCBS - APRIL DENTAL INSURANCE 3/26/2013 $495 . 86 BCBS - APRIL HEALTH INSURANCE 3/26/2013 $5 , 311458 CALL ONE - FEBRUARY CHARGES 3/26/2013 $ 83 . 31 EYEMED - APRIL VISION INSURANCE 4/9/2013 $53 . 60 LINCOLN FINANCIAL - APRIL LIFE INSURANCE 4/9/2013 $ 85 . 59 TOTAL BILLS PAID ON CITY RUN $6 , 109 . 52 TOTAL DISBURSEMENTS $567400 . 12 UNITED CITY OF YORKVILLE PAYROLL SUMMARY March 15 , 2013 REGULAR OVERTIME TOTAL IMRF FICA TOTALS LIBRARY 16 , 340 . 51 - 167340 . 51 17003 . 61 17222 . 35 18 , 566 . 47 TOTALS $ 16 , 340 . 51 $ - $ 16 , 340 . 51 $ 11003 . 61 $ 11222435 $ 182566 .47 PAYROLL SUMMARY March 28 , 2013 REGULAR OVERTIME TOTAL IMRF FICA TOTALS LIBRARY 167165 . 02 - 167165 . 02 1 , 003 . 61 11236 . 62 18 , 405 .25 TOTALS $ 16 , 165 . 02 $ - $ 16 , 165 . 02 $ 11003 . 61 $ 17236462 $ 185405 . 25 TOTAL PAYROLL $ 36 , 971 . 72 - 8 - YORKVILLE PUBLIC LIBRARY CASH STATEMENT AS OF MARCH 31 , 2013 FISCAL YEAR 2013 May June July August September October November December January February March April 2012 2012 2012 2012 2012 2012 2012 2012 2013 2013 2013 2013 Library Operations Old Second 520,785 S256,867 5285 S23 5258.438 5462.957 5449,952 5417.570 5364,304 $301 ,747 5244,646 5181,082 - Building Old Second S6,794 56,372 56, 164 515.956 516,196 S19.694 519,505 520,621 511591 $ 13.966 S22, 122 Development Fees Library Operations IMET 5332,818 $332,692 5332,969 5333,055 $333.147 S333.233 5333,339 5333,443 5333,545 5333,633 $333,728 Reserve library Operations Illinois Funds $98,976 S I S20 530 S40 $40 S40 $40 $40 S40 S36 Library Debt Service Illinois Funds $ 113.256 S282,295 S226,400 $276,929 5580.775 5599,380 5614,060 -S4 .S3 - S4 $0 _ library Operations Earthmover S2i 525 S25 525 525 525 S25$ ? 2 � $25 S25 S25 Total: $878,452 $353,400 $884,445 $1,393,141 $1,402,333 ANNEE:1 $1,384,539 $718,633 $652,943 $597,306 $536,993 $0 PAYROLL. is PT P[ I21OD S 16,358 S 18,998 S 19,036 $ IS395 S 17,993 S 18,686 5 13,114 S 17,366 S 17.186 S 17,951 S 16,147 S 2N1) PAY PI:RIOD 5 16,621 S 19.016 $ 18,013 S 18546 S 18,527 5 16, 193 5 17.787 S 17,957 S 17234 5 15,719 $ 18.566 S 31M PAl' PERIOD S S $ - $ 18,417 S - S $ $ C. $ - $ 16,305 S Total $ 37,180 $ 38,015 $ 37,049 $ 55,153 $ 36,520 $ 36,881 $ 35,901 $ 35,323 $ 34,420 $ 36,740 $ 55,118 $ - IdA %oV1J1 JULdL1Ul1 McPE) f l rage z�i or vu T. Kendall County 0410312013 04. 54: 15 PM 0 Taxing District LYYV - YORKVILLE LIBRARY Equalization Factor 1 .000000 N Property Type Total EAV Rate Setting EAV PTELL Values o Farm 2 ,5724312 20568,351 Annexatlon EAV 0 Residential 332,633, 393 33295517186 Disconnection EAV 0 6 Commercial 101 ,742,404 101 ,264,981 Recovered TIF EAV 0 Industrial 61720,962 6, 720,962 Agg. Ext. Base (2011 ) 695,288 Mineral 0 0 Limiting Rate 0. 16288 State Railroad 0 0 % of Burden 0.00% Local Railroad 0 0 TIF Increment 563,591 County Total 4431669,071 443,105,480 New Property 3,42505 Total + Overlap 443,6691071 443,105,480 New Property (Overlap) 0 n Total New Property 3,425,685 0 N Nan-PTELL PTELL Limited % Burden Kendall County n Fund/Name Levy Request Max. Rate Calc, Rate Actual Rate Extension Factor Rate Rate Total Extension Percent 0 003 BONDS & INTEREST 771 ,763 0.00000 0.174171 0.17418 $771 ,801 , 13 1 .00000 0.17418 0.00000 $771 ,801 . 13 53.7294 o " 016 LIBRARY 700,000 0. 15000 0.157976 0, 15000 $664,658.22 1 .00000 0. 15000 0.00000 $664,658.22 4642706 Totals (Capped) 700,000 0.157976 0.15000 $6640658.22 DA6000 0400000 $664x658.22 461706 Totals (Not Capped) 771,763 0.174171 0.1741B $771 ,801 ,13 D.17418 0.00000 $771 ,801 .13 53.7294 Totals (All) 1,471 ,763 0.332147 0.32418 $1,436,459.35 0,32418 0.00000 $1 ,436,459.35 100.0000 Subject to PTELL I agree with the above figures Title: v E-Mall Address: Signature � Phone Number: . Taxing District LYYV - YORKVILLE LIBRARY Fax Number: 0 0 Taxing Body to Y e c r v r n Copyright (C) 1997-2013 DEVNET Incorporated rmickelson MARCH 2013 STATS March 2013, All Locations, All Patron Types, All Item Types Circ Stats Check-out All Check- All Holds Holds Transactions + outs Renewals Placed Filled Check-ins Usage Renewals or o r nh f i us Yorkville Public Library-YKBB- yk 19856 8441 7911 530 485 1636 7797 1497 3 Yorkville borrowed 1374 items from other libraries in March. Yorkville lent 790 items to other libraries in March. There were 625 transactions to Reciprocal borrowers in March at Yorkville. All Material Types Items Added All Times Mar 2013 3 Yorkville Public yk 59923 404 Library- YKBB-3 Of items added in March,25 were from donations. Added Patrons by Patron Type All Home Libraries All Mar 2013 Times 3 YK- 144 8799 106 REGULAR YK-STAFF 145 7 0 OMNI a-book report for March 2013 There were 78 unique Yorkville users in March with 212 checkouts. March Public Relations Articles — Photos - Kendall Country Record - Beacon News Patch - Sun Times Web Site Meetings, Workshops Staff Meeting — Catalog DeBord Web Conference E Books — Augustine Programs, Activities Number Attending Adult Programs Adult Book Discussion 2nd Thursday of each month 5 Lunch Time Book Club 2nd Wednesday of each month 5 Men' s Book Club 3Td Thursday of each month 4 Friends Meeting 24 Threads and More 1 Young Adult Programs Teen Meeting (4 Times) 85 Pre-Teen Meeting (3 Times) 22 HELP - Helping Environments for Local People High School Visit (4 Days) 80 Children Programs Tot' s and Toddlers (4 Programs) 37 Open Story Time 8 Little Readers (2 Programs) 15 Story Time Field Trip —Firehouse 18 Read with Paws 8 Art Lady 24 Middle Readers (3 Programs) 15 Saturday Afternoon Craft 5 Lilly the Clown (4 Programs) 141 Patron Count 6112 i Teens Volunteers Alex Vazquez, Marianna Gatz, Jessica Lizzio, Grizel Morales, Ryan Wierzibicki, Margaret Labedz and Dale Pranga Meeting Room Library- 12 City- Rent-2 Gifts and Memorials $ 100 Donation Harriett Dhuse $500 Donation Rita Murphy $ 1000 Donation from Friends for Adult and Young Adult Books $ 99. 00 Kim Law Office — Adopt a Magazine Leaves of Wishes Book Tree $60 . 00 Judy Somerlot $ 12 . 00 — Donation Gail Gaebler Beth Gambro I i PUBLIC NOTICE i By action of the Yorkville Public Library Board of Trustees , the Library will be closed the following holidays for the fiscal year 2013 / 2014 2013 Memorial Day May 27 Monday Independence Day July 4 Thursday Labor Day September 2 Monday Veteran ' s Day November 11 Monday Thanksgiving Eve November 27 closing at 5 : 00 p . m . Thanksgiving November 28 Thursday Christmas Eve December 24 Tuesday Christmas Day December 25 Wednesday New Year' s Eve December 31 Tuesday 2014 New Year' s Day January 1 Wednesday Martin Luther King Day January 20 Monday Presidents Day February 17 Monday Good Friday April 18 Closing at 1 : 00 p . m . i PUBNOTIC i i i PUBLIC NOTICE I By action of the Yorkville Public Library Board of Trustees , the Library Board will meet on the second Monday of each month at 7 : 00 P . M . at the Library located at 902 Game Farm Road , Fiscal Year 2013 / 2014 . 2013 May 13 June 10 July 8 j August 12 September 9 October 14 November 11 December 9 2014 January 13 February 10 March 10 April 14 i i PUBNOTIC i