Resolution 2007-26 STATE OF ILLINOIS )
)ss
COUNTY OF KENDALL )
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RESOLUTION NO. 2007 -
RESOLUTION APPROVING THE REVISED JOB DESCRIPTION
FOR THE POSITION OF HUMAN RESOURCES MANAGER
(FORMERLY KNOWN AS "PAYROLL/BENEFITS SPECIALIST ")
IN THE UNITED CITY OF YORKVILLE,
KENDALL COUNTY, ILLINOIS
WHEREAS, the Mayor and City Council of the UNITED CITY OF YORKVILLE, after
careful consideration, have found and deemed it necessary for the benefit of the UNITED CITY
OF YORKVILLE to revise the job description for the position of Payroll /Benefits Specialist;
and
WHEREAS, the job position for Payroll /Benefits Specialist will be revised to have the
duties and responsibilities as set forth in the attached job description (Exhibit "A "); and
NOW, THEREFORE, BE IT RESOLVED BY THE MAYOR AND CITY COUNCIL
OF THE UNITED CITY OF YORKVILLE THAT THE JOB DESCRIPTION FOR THE
POSITION OF PAYROLL /BENEFITS SPECIALIST IS HEREBY REVISED.
The job description (as revised by this resolution) for said position is attached hereto and
is made part hereof as Exhibit "A ", said description hereby taking the place of the former job
description for Payroll/Benefits Specialist. The hiring of a person to fill the said position should
be subject to all probationary rules and regulations as set out in the current Employee Manual.
This resolution shall become effective upon its passage.
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JAMES BOCK ,� JOSEPH BESCO
VALERIE BURD PAUL JAMES I
ROSE SPEARS 1(1 MARTY MUNNS
JASON LESLIE GARY GOLINSKI jrs
Approved by me, as Mayor of the United City of Yorkville, Kendall County, Illinois, this
\b day of ` , A.D. 2007.
MAYOR
Passed by the City Council of the United City of Yorkville, Kendall County, Illinois this
O day of , A.D. 2007.
ATTEST:
CITY CLERK
Prepared by:
John Justin Wyeth
City Attorney j
United City of Yorkville
800 Game Farm Road
Yorkville, IL 60560
APPROVED 4111107 j
ES , N I ]LED CITY OF YORKVILLE
�9 LT Human Resources Manager — JOB DESCRIPTION
Department: Finance
Reports to: Finance Director
Status: Exempt; Full -time
Supervises: Payroll Staff
Pay Classification: Human Resources Manager
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Position Description Overview
This position is responsible for planning, coordinating, and supervising a variety of human
resources programs including employee benefits, employee relations, health and life insurance,
recruitment and selection, employee safety, salary administration, training, worker's compensation,
and related projects. This position is also responsible to supervise and manage the entire payroll
process.
Essential Job Functions
1. Plans, coordinates, and administers recruitment programs. Develops recruitment strategies with
departments and creates job postings and advertisements for position openings. Reviews and
evaluates employment applications. Conducts interviews with applicants and hires qualified
candidates. Schedules and conducts pre - employment reference checks and coordinates
applicable pre - employment testing and/or post -offer physical and drug screens.
2. Counsels employees, supervisors and managers concerning a wide array of issues including
performance, behavior, discipline, motivation, attitude and attendance.
3. Develops, recommends and interprets personnel policies and procedures.
4. Provides practical and timely problem - solving, counsel and advice to educate managers on
employment law issues and minimi the City's potential liability on all employment- related
matters.
5. Researches information and makes recommendations for proposals or special projects including
audits, job analysis and documentation and the performance evaluation system. Prepares,
revises and/or reviews job descriptions for relevance and applicability.
6. Conducts exit interviews with terminating employees. Evaluates exit interview feedback and
recommends responsive improvements to department and city operations.
7. Develops and facilitates training sessions as necessary. Educates departments on new policies,
programs, benefits and procedures. Conducts new employee orientation regarding payroll,
benefits, deferred compensation, pension, etc., and files necessary paperwork.
APPROVED 4111107
8. Assists departments with restructuring and reorganizations and related employee
communications. Assists departments with refining and improving internal processes and
systems.
9. Coaches employees and managers on professional development. Assists City departments with
preparing performance evaluations, goals, performance improvement plans and disciplinary
reports as needed.
10. Conducts necessary investigations and reports the outcomes to the department head responsible.
Will follow up with department head to ensure appropriate action was taken. If appropriate
action is not taken, will report the incident to the City Administrator for further action.
11. Coordinates processes, and maintains files for general City liability claims.
12. Responsible for tracking employee contribution amounts for City pension funds and monthly
remittance processing and filing for all pension and deferred compensation plans.
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13. Coordinates benefit administration and submits required documents for all employee benefit
plans.
14. Coordinates COBRA and Retiree health insurance programs by providing benefit
information to employees prior to termination or retirement.
15. Maintains working relationship with all benefit providers and process all employee and City
insurance requests as needed.
16. Processes and reviews for accuracy all salary and position change of status forms for
employees.
17. Maintains the official City personnel and physical files for employees.
18. Keep records of various types of City and employee insurance policies and coverage.
19. Work with insurance vendors seeking the best plan(s) for the City.
20. Retains, maintains, and processes confidential personnel and labor related documents
concerning claims, grievances, complaints, ongoing disciplinary investigations, collective
bargaining matters and impasse contingency planning.
21. Create and maintain the Human Resource Procedure Manual as well as the Employee
Manual.
22. Complies with all personnel safety rules and regulations, both written and verbal.
23. Performs other related duties as directed.
Requirements
1. Requires the ability to provide formal instruction in a classroom or other structured setting.
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APPROVED 4111 107
2. Considerable knowledge of human resources and employee benefit practices and procedures.
3. Ability to apply the personnel rules and regulations of the City code.
4. Ability to handle confidential information with tact and diplomacy.
5. Requires excellent organizational skills, the ability to handle multiple projects and priorities,
and the ability to exercise sound judgment.
6. Requires the skills in the use of standard office machinery, personal computers, 10 -key
calculators, and familiarity with spread sheet (Excel) and word processing (Word) software.
7. Ability to organize and maintain personnel and related file systems.
8. Requires the ability to apply principles of influence systems such as supervision, managing,
leading, teaching, directing, planning, coordinating and controlling. Ability to exercise
independent judgment to apply facts and principles for developing approaches and
techniques to problem resolution.
9. Ability to work with others and to interface with other departments.
Experience and Education
1. Bachelor's degree in Human Resources, Personnel Management, Communications or Public
Administration required. Master's degree preferred.
2. Minimum of four (4) years Human Resources/Personnel Management experience required.
Recruiting, benefits, staffing, and employee relations experience in a governmental setting highly
preferred.
3. An equivalent combination of education and experience that provides the required
knowledge, skills and abilities sufficient to perform the essential duties of the job as those
listed above may be considered.
The duties listed above are intended only as an illustration of the various types of tasks that may be
required. The omission of specific statements of duties does not exclude them from the position if
the work is similar, related, or a logical assignment to the position. This job description does not
constitute an employment agreement between the employer and employee, and is subject to
modification by the employer as the needs of the employer and/or agency change, or requirements of
the position change.
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Current Range
Approved Effective
3127/07 4129/07
Position Name Low High
Accounting Clerk 1 32,323 45,575
Administrative Assistant 35,898 48,690
Administrative Secretary 36,032 48,395
Assistant City Administrator 65,290 90,688
Chief of Police 73,310 97,176
City Administrator 85,201 113,788
City Engineer 63,807 88,587
City Parks Designer 41,000 57,000
Civil Engineer 56,966 78,548
Community Development Director 72,000 95,692
Community Relations Officer 50,293 70,410 Approved 3/13/07 Replacing Community Relations Mgr
Director of Public Works 69,111 91,841
Engineering Administrative Assistant 37,496 51,865
Engineering Technician 44,191 55,290
Executive Assistant to the Police Chief 43,000 57,000 Approved 4/11/07 Replacing Police Officer Supervisor
Finance Director 68,565 92,195
Foreman 45,550 60,961
GIS Coordinator 47,494 66,264
Human Resources Manager 44,372 62,658 Approved 4/11/07 Replacing Payroll Benefits Specialist
IT Specialist 57,704 80,786
Janitor 30,192 42,820
Maintenance Worker 1 33,280 44,145
Maintenance Worker II 36,892 51,081
Operator 40,215 52,748
Parks and Recreation Director 69,480 90,520
Police Lieutenant 62,181 84,472
Police Records Clerk 28,816 42,820
Police Records Supervisor 34,096 48,172
Police Sergeant 57,295 73,001
Program Supervisor 32,085 51,383
Receptionist 27,539 37,037
Recreation Coordinator 32,085 51,383
Senior Accounting Clerk 36,410 49,342
Senior Engineering Technician 45,338 63,641
Senior Planner 43,849 62,044
Superintendent of Parks 46,500 70,000
Superintendent of Recreation 43,458 66,476
Urban Planner 41,000 57,000
Utility Billing Clerk 30,954 42,820