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Park Board Minutes 2003 10-27-03 Yorkville Parks & Recreation Department APPROVED Board Meeting October 27, 2003 MINUTES Call to Order— President Rollins called the meeting to order at 7:00 p.m. Roll Call— Chris Rollins, Dave Cathey, Ken Koch, Van Truman, Heather Fiala, Richard Korinek, Bob Pilmer Absent: Alderman Paul James Guests/City Officials/Staff- Laura Brown, Executive Director Scott Sleezer,Parks Foreman Absent: Sue Swithin, Supt. of Recreation Public Comment— Brown reported on the Fox Hill Town Meeting. There were six neighbors in attendance, and all were in favor of the ball field installation. Upon final approval by City Council, installation will begin. Brown reported that Sleezer's estimated cost for this project is $8,500, and that$10,000 is in the land/cash budget for this project. Sleezer added that youth baseball has contributed $2,000 for construction of new ball fields, also. Mayor Prochaska arrived at 7:07 p.m. Approval of Minutes— Minutes of the October 13, 2003 meeting were unanimously approved, following a motion by Korinek, seconded by Fiala. Presentations— None Bills Review— Following discussion, Truman made a motion to approve current bills for payment. Korinek seconded. A roll-call vote was taken: Rollins, yes; Cathey, yes; Koch, yes; Truman, yes; Fiala, yes; Korinek, yes; Pilmer, no. Old Business— Sleezer asked that discussion of the river front shelter project be tabled until the next meeting. He would like to further investigate the type of construction and revised costs for this project, based on information gathered at last week's NRPA National Conference. Fiala asked Brown to report on her presentation to the IDNR Advisory Board on the OSLAD grant application. Brown reported that it went very well, and expects to hear something on the funding in the next two weeks. She also reported that the Governor is considering moving 1 I control of OSLAD funding out of IDNR and into his office, beginning with the next funding cycle. He also has cut OLT and bike path funding, which could affect future grants. Brown said she is drafting letters to legislators asking them to consider the importance of these types of grants in Kendall County, New Business — Brown reported that MPI would like to move forward on two parks in the Grande Reserve development, beginning May 1 . Parks & Rec has asked them to develop the regional park first. She recommended the project either be phased or that the Board identify amenities to be included and those to be identified as alternates . Items considered for phasing include the picnic area, mini rec building, and the teen ' s ropes course. The Board agreed that ball fields, lights, concessions, and parking should go in first. Rollins said he would also like to see if they could begin the trail and perhaps the primitive camping area, if funding allows. The Board directed Brown to ask MPI to put in as much as they can for the one million dollars they are funding, with other amenities to be added later. The second park they recommend is the community park, to be located at the main entrance to the development on Rt. 34 . Discussion focused on the planned spray feature, mini skate park, and soccer fields. The Mayor suggested Brown negotiate with MPI on features that could reduce costs for Parks and Rec . Brown said Schoppe would like to hear the Board ' s priorities for this park, and suggested not eliminating any features, but phasing them in over time. Discussion concluded with the suggestion to bid the entire project, with an added clause stating that certain pieces could be removed without affecting the bid. Brown discussed funding priorities for fiscal year 2003/04 and 2004/05 . The Mayor left the meeting at this time. i Brown reported that the Beecher parking lot improvements will be budgeted out of the Municipal Building Fund, as discussed with the Director of Public Works . Brown asked the Board to be thinking of names for two parks in the Fox Hill subdivision, as well as for Rivers Edge and Country Hills. She said residents also have an opportunity to suggest names, and suggested board members ask residents and neighbors as well. Fiala suggested putting the request in the newspaper, schools, and with Scouts . Brown also noted it is mentioned in the winter brochure. I Brown pointed out a resource file she compiled, with vendor and product information she gathered at the recent NRPA National Conference, which is available to the Board. i The meeting adjourned at 8 : 20 p .m. , following a motion by Dave Cathey. Bob Pilmer seconded. I Respectfully Submitted, Judy Rice The next meeting will be held at the river front building on November 10, 20030