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Park Board Minutes 2003 09-22-03 Approved by board on 10/ 13/03 I Yorkville Parks & Recreation Department Board Meeting September 22, 2003 MINUTES Call to Order - President Rollins called the meeting to order at 7 : 02 p .m. Roll Call - Chris Rollins, Dave Cathey, Ken Koch, Van Truman, Alderman Paul James Absent: Heather Fiala, Bob Pilmer, Richard Korinek arrived at 7 : 13 p .m. Guests/City Officials/Staff - Mayor Art Prochaska Mike Schoppe, City Planner Laura Brown, Park and Recreation Executive Director Scott Sleezer, Parks Foreman Absent: Sue Swithin Public Comment - Ben Assell, president of the Yorkville Softball/Baseball Association (YSBA), presented the Parks and Recreation Dept. with a check in the amount of $2,000, to be applied toward construction of new ball fields . He then introduced Sue Schnitz, Kory Elleby, and Mary Alice Lundquist, who spoke on behalf of YSBA. Their remarks focused on the critical need for more ball fields, lighted fields, and a concessions stand at Beecher Field. Sue Schnitz presented a historical perspective on the association' s requests to the board. Kory Elleby presented program stats, and presented the association' s willingness to assume responsibility for field scheduling and maintenance . Mary Alice Lundquist addressed registration, game scheduling, field maintenance, and also addressed the need for more fields. Chris Rollins explained that the board' s relationship with YSBA is an evolving relationship, and that the board has a strong appreciation for what the YSBA does for the community. He assured visitors that the board is looking for the opportunity to develop a sports complex as new developments come into the area. Laura Brown explained how Parks and Rec gets land or land-cash dollars. Chris encouraged residents to meet with Laura, Scott, and Sue to share their ideas for the scheduling and maintenance of fields. Mayor Prochaska said the city is looking for opportunities to acquire more property as new developments come into the city. He said the city is also looking at existing parcels . He asked visitors whether they had approached the County or the Village of Montgomery for possible field space. Chris also suggested they talk with the Forest Preserve District, Paul James said City Council can discuss the possibility of installing lights at Hoover. Paul said he will share this report at Wednesday night' s City Council meeting. Approval of Minutes - Minutes of the September 8, 2003 meeting were unanimously approved following a motion by Ken Koch, seconded by Van Truman. I ! ! I Board Meeting September 22, 2003 Page 2 Presentations - Greg Gable presented the Bristol Club concept plan. This development is located at the southwest corner of Cannonball Trail and Galena Road. He reported that the plan has been reviewed by the County, and that final engineering and final plats have been approved by the staff. Final county approval will follow the Yorkville 1 . 5 mile review. The minimum size lot is 2 .98 acres, and some are over 4 acres in size. There are nine acres that could be dedicated park space. The plan also shows 15 acres dedicated for bike trails along Galena Road and Cannonball Trail, with a 30 ' landscape easement. There is an 80-foot wide east-west road going through the development. Mike Schoppe explained that both the Planning Council and the Plan Commission will do a 1 . 5 mile review before the plan goes to City Council. City Council will then forward comments to the County. i Greg Collins reviewed the final plan for the Raintree Village development, which shows a proposed clubhouse on a portion of the previously proposed park site. Laura Brown explained that the developer would like to take back a 1 . 8 acre parcel on which to construct a private clubhouse for the development' s residents . The remaining 2 . 6 acres would contain the public park, and the two would be separated by a row of trees . In exchange for the parcel, the PUD would be amended, increasing the cash donation. He further explained that a water tower is planned on two of the southern nine acres of designated park space. The total park land in this development includes a trail . Mike Schoppe suggested, when making their recommendation, that the park board consider adding the right to approve the location of parking lots, the bike trail, etc. Following discussion, Van made a motion to recommend to City Council that Concord Homes be allowed to amend the PUD for the land use change, provide for an additional 1 . 8 acres of cash value plus the return of ownership and maintenance responsibility of the two detention areas that the city is now responsible for, and to include a review by the park board of the final amendments to the plan. Dave seconded the motion. Approval was unanimous . John Philipchuck, attorney, represented Wiseman Hughes on the Dhuse property Y development. The � concept plan shows a 7 . 1 acre school site and 5 .29 acre park site. The developer would like to combine the school/park site. A major roadway runs east-west through the property, and there is an interconnecting trail between Windette Ridge and the Dhuse property and continuing to the south. The ! I plan is currently being reviewed by the city. Dave Cathey made a motion that the northern 1 .3 acre designated detention pond be exchanged for equal value on the southeast portion of the park site, and to give credit for the trail easement adjacent to the detention area in the lower southeast corner of the development. Ken seconded the motion. Approval was unanimous. i Bills Review - Current bills were reviewed. Rich Korinek moved to approve payment of bills . Ken Koch seconded the motion. A roll-call vote was taken: Chris, yes; Dave, yes; Ken, yes; Van, yes . Approval was unanimous . Old Business - The board discussed recent park vandalism reports with Scott Sleezer. i Board Meeting September 22, 2003 Page 3 j New Business - Laura Brown reported that the Country Hills Park concept plan cost estimate is $ 109,000 . Mike Schoppe reported the project would go to bid in spring 2004, and construction would take 3 -4 months. Laura said the park board' s recommended changes would go to the Committee of the Whole before being presented at a public hearing. It would then go to City Council for allocation of the funds. A consensus of the board members present were in favor of the plan. I Laura reported that a woman fell over playground equipment at River Front Park, and had to have 24 stitches in her head. She said that Risk Management will come out this week to inspect the playground. She noted that parks staff does weekly inspections of all parks. j Laura reported a $ 8 , 500 cost estimate to establish the Fox Hill Park baseball field. It would include a backstop, bleacher, and player benches . She said there is not enough space to install two transition fields, but there is enough for a Pony field, and that sideline fences could be added next year. Chris identified slope, drainage, and parking to be the main issues with this project. Laura reported that $ 10,000 was budgeted out of land-cash for these improvements . Country Hills . i Laura discussed paving of the river front path extension and parking spaces at the Parks & Rec administration building, as well as improvement at the Van Emmon ball field entrance and parking lot. She explained that the improvements will be paid out of the reserve from non-allocated land-cash funds . The board agreed to the allocation. Chris expressed the board' s appreciation for the good relationship that has existed between the Fox Family Players and Parks & Rec, and for their contribution to the community. The Mayor reported on a recent conversation with the organization, and said that he plans to attend their next meeting. He has invited their thoughts on their future and the organization in general . Adjournment - The meeting adjourned at 10 : 12 p .m. following a motion by Ken Koch, seconded by Van Truman. Respectfully Submitted, Judith Rice Recording Secretary The next meeting 7 : 00 p.m. October 13 , at the river front building.