Park Board Minutes 2003 08-25-03 Yorkville Parks &Recreation Department
Board Meeting
August 25 2003
MINUTES
Call to Order-
President Rollins called the meeting to order at 7:00 p.m.
Roll Call- Chris Rollins, Ken Koch, Van Truman,Heather Fiala
Absent: Dave Cathey
Richard Korinek
Bob Pilmer, School District Liaison
Alderman Paul James
Introduction of Guests and/or City Officials, Staff-
Park and Recreation Director,Laura Brown
Park and Recreation Superintendent, Sue Swithin
Park and Recreation Foreman-Scott Sleezer
City Planner,Mike Schoppe
Alderman Rose Spears
Gary Weber, Land Planner and Landscape Architect
Public Comment-None
Approval of Minutes -
Minutes of the August 11, 2003 meeting were unanimously approved following a motion by
Heather, seconded by Van.
Presentations -
Gary Weber, representing Mid-America Investment and development,presented a revised concept
plan for the Runge property. This development provides a 5.3 acre park, a 20' wide easement for
construction of a 10' bike path(.8 acre), with 5' on either side, along the Rob Roy Creek, and a half acre
trail head.
Discussion addressed access points to the commercial area and trail from residents of the development as
well as from Rt. 47 and Baseline Rd., concerns for future widening of Rt. 47, and flood plain issues. Mike
Schoppe offered additional information to the discussion. He said the plan will be discussed at the Plan
Council meeting on Thursday, and may go to the Plan Commission next week. Chris summed up the
Board's discussion with recommendations for:
• A trail corridor, between lots 86 and 29 to reach the ComEd easement to the south.
• Access into the commercial area from within the development.
• Possibly move the trail ROW further west from the creek to avoid flooding in the
compensatory storage area.
• And the potential need to widen the trail ROW to avoid design conflicts with the commercial
parking lot.
The Board identified October 4, 9-2 p.m. for their semi-annual park tour, and asked Mike to join them.
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Yorkville Parks & Recreation Dept,
Board Meeting - August 25 , 2003
Page 2
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Cash Analysis/Bills Review .
Bills were reviewed and approved for payment following a motion by Ken and second by Van. A roll-call
vote was taken: Chris Rollins, yes ; Ken Koch, yes ; Van Truman, yes; Heather Fiala, yes .
Board Action -
Laura reviewed City Council action items and reported there were two public hearings - one regarding
Caledonia, the other the senior housing apartments . The Intergovernmental Agreement between the School
District and the City was signed. An Annexation Agreement for Kimball Hill Homes was approved.
Laura also reported that the RFP for the Riverfront shelter is moving ahead. Two grant applications are
also being prepared: ( 1) Illinois Clean Energy - for lighting at Beecher Field, and (2) an Illinois Tomorrow
Corridor Grant, a planning grant through IDOT, for getting people to the downtown area through non-
vehicular means.
Laura is working with Tony to schedule a joint meeting between City Council and the Park Board.
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Old Business -
Scott shared a report on vandalism in the parks . Laura noted the report format serves to keep the Board
better informed, and that significant reports of vandalism are being forwarded to the Police Dept. so they
become aware of the frequency of incidents .
New Business =
Brown reported that scheduling conflicts are occurring at Beecher due to increased programming needs .
She noted that as staff is working to solve these problems, Sue is developing a quarterly usage report at the
schools and for Beecher to be shared with the Board at an upcoming meeting.
Rose stated her concern for the lack of program activities for community seniors, and asked for a status
report on the Salvation Army's Golden Diners use of Beecher. Laura noted that the Salvation Army Major
has limited the hours for the group 's use of the Austin room, approving it only until 2 p .m. She said the
Golden Diners will be allowed continued use of Austin, through the end of the year. She also reported that
the room has been painted and carpeted, and the tables have been replaced. These updates are very
pleasing to the seniors, and also will allow evening fitness classes to be held there.
Laura reported on the coed softball program, saying there are four teams already, and more calls coming in
daily.
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The meeting adjourned at 8 : 30 p .m. following a motion by Ken, seconded by Heather,
Respectfully Submitted,
Judy Rice
Recording Secretary
The next meeting will be held at 7: 00 p.m. September 8 at the river front building.