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Park Board Minutes 2003 06-23-03 � I Yorkville Parks &Recreation Department Board Meeting APPROVED BY THE COMMITTEE/BOARD Minutes ON: June 23,2003 Call to Order– Chris Rollins called the meeting to order at 7:00 p.m. Roll Call: Chris Rollins,Dave Cathey,Ken Koch,Van Truman,Heather Fiala,Richard Korinek,Bob Pilmer Guests/City Officials/Staff- Gary Weber, landscape architect Laura Brown Sue Swithin Absent: Alderman Paul James Public Participation- None Approval of Minutes- Minutes of the June 9, 2003 meeting were unanimously approved following a motion by Heather Fiala, seconded by Ken Koch. Presentations- Gary Weber, representing Inland and Mid-American Investment,presented a concept plan for the Runge property. The 150 acre site is located at the southwest corner of Rt. 47 and Baseline Rd. The plan includes 5 acres of park land and a bike trail. The Board discussed the plan and recommended revising the park parcel into one, five-acre park,located in the southwest corner of the development,to allow for possible expansion of the park into future developments on adjoining properties. The Board also asked for a 20' easement along the east boundary of the site along the west side of Rob Roy Creek-10' dedicated for trail with a 5' easement on either side of the trail. The land-cash donation would include a 5 acre park and a half-mile trail area,with the balance in cash. The developer would be given partial credit for the easement. The revised plan will be given to Mike Schoppe for his review and discussion with the Board. Cash Analysis/Bills Review- There were no additions or updates to the bills list. Following discussion, Van made a motion to approve payment of bills. The motion was seconded by Rich. Approval was unanimous following a roll-call vote. Board Action- Brown reported that a three-year license agreement has gone out to one property owner at Fox Hill. Brown reported that she and Sue met with Pastor Rick and they are developing a project timeline for dismantling and moving the skate park equipment to New Life Church. It is expected that this project can be completed in 2-3 days time. New Business- Nomination of park board officers took place as follows: • Van Truman nominated Dave Cathey,Vice Chair • Dave Cathey nominated Chris Rollins, Chair • Dave Cathey nominated Ken Koch, Secretary • Ken Koch nominated Heather Fiala, Secretary Following a unanimous roll-call vote, Dave was elected Vice Chair, and Chris was elected Chair. Heather was elected Secretary, following a roll-call vote. Chris, Dave and Heather voted for Ken. Ken, Van, Rich and Bob voted for Heather. Chris then announced Park Liaison and Stewardship assignments, and explained the role of Park Liaison/Steward, Board members volunteered as follows: • Riverfront and Rivers Edge Parks -Heather • Beecher and Purcell Parks - Dave i • Price and Cobb Parks - Ken • Prairie and Jaycee Park - Chris • Sleezer Park - Rich • Fox Hill Parks (east and west) - Bob • Van Emmon, West Hydraulic greenway, and Town Square Parks - Van (- Brown reported that Rob Forss has resigned the ball field maintenance position, for family reasons, and Zach Bones was hired to fill the position. Brown announced that Richard Marker & Associates has donated a thousand gallon water tank for watering the fields . Chris asked that a letter of thanks be sent to Marker. Additional Business - None Correspondence - Chris thanked Brown for the copies of parks related articles and correspondence included in the board packet. He highlighted one letter from a new resident complimenting the Park Board on the proposed theme park. I Brown reported on the Notice for Public Hearing on the Park and Master Plan noting that Schoppe Design will provide changes at the next meeting. Sue reported that there were seven tents at the recent camp out in Town Square Park, and there is interest for more of this kind of event. The Board discussed the city vehicle policy. Brown recommended that attorney Dan Kramer be invited to the next park board meeting to clarify the boundaries and authority of the Board in relation to the City Council. Brown asked board members to provide her with any additional questions or issues to be addressed by Kramer the Wednesday before the next board meeting so she can get them to him. Adjournment - The meeting adjourned at 8 : 10 p .m. following a motion by Bob Pihner. Dave Cathy seconded. Respectfully Submitted, Judith Rice Recording Secretary The next meeting 7:00 p.m. July 14, at the riverfront building.