Park Board Minutes 2003 06-09-03 APPROVED BY THE
COMMITIEM RD
ON? ? .'A� C-3
Yorkville Parks&Recreation Department
Board Meeting
Minutes
June 9,2003
Call to Order—
Chris Rollins called the meeting to order at 7:05 p.m.
Roll Call: Chris Rollins, Dave Cathey,Ken Koch,Van Truman,Heather Fiala, Richard Korinek(arrived at
7:07 p.m.)
Guests/City Officials/Staff—
Peter Elzi, Jr., THK&Associates
Mike Schoppe, Schoppe Design
John Vann, Schoppe Design
Laura Brown
Absent: Alderman Paul James
Bob Pilmer
Sue Swithin
Public Participation-
None
Approval of Minutes-
Minutes of the May 12, 2003 meeting were unanimously approved following a motion by Ken Koch,
seconded by Van Truman.
Presentations-
Peter Elzi,Jr., of THK&Associates, a market research and land planning firm headquartered in Denver,
Colorado,presented a summary of the first phase of a golf course feasibility study for the Yorkville area.
He discussed factors reviewed for the study, including local,regional, and national comparisons.
Elzi reported the research shows that currently the need for a course in the local area is marginal. He said
that if the decision were made today to build a course,the target date of completion would be 2006. The
estimated cost to build would be$5-7 million. He projected it would make$36-37 thousand in 18-hole
equivalent rounds, and would require a 5-6 year stabilization. Elzi also discussed expenditures, revenues,
and their affect on debt retirement.
Laura indicated there has been a lot of interest by developers on whether or not a golf course could be a
part of the area's future development. She said Tony Graff would be in contact with THK&Associates
with any further instructions.
Mike Schoppe and John Vann presented the Parks and Open Space Master Plan. John highlighted the
executive summary with recommendations made by the Board on land acquisition, facilities, and park
enhancements, including playgrounds,walking/jogging paths, and a proposed five-year capital funding
plan.
Laura pointed out the plan also presents a visual reference of each park, and said it will aid in the
prioritizing of park developments,in discussion with developers, and in seeking grant funding. She noted
that Mike and John also looked at national, state, and IDNR standards during their preparation of the plan.
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The Board discussed concerns and suggestions . Chris asked that Board members review the entire
document and pass their comments on to Laura so that, if needed, the document can be changed before she
presents it to City Council on June 17 . Ken thanked Mike and John for their work on the Master Plan.
r reported she is applying, throu h IDN for two OSLAD grants . The application deadline is July 1 .
Laura ep g �
One is a development grant for Rivers Edge Park; the other, an acquisition grant, for the . 58 acres on West
Hydraulic along the river, which is currently being held in trust by CORLANDS, a private, not-for-profit
landholder group . She said that money has been secured through Sen. Reed Lindner caucus money, to
repay the CORLANDS debt of $ 155 ,000 . She has also made application for Illinois Clean Energy funds,
which are currently in a pending state until July, when notification of grant awards will be made. She said
that she is proposing to use half the money from land/cash, and the other half from the OSLAD grant to
develop Rivers Edge.
Mike and John presented a concept plan for the 1+ acre park on the south side of Rivers Edge. The plan
shows a vehicular theme, which includes a big-wheel track with little speed bumps, signs, traffic signals,
etc. The rest of the park contains a playground structure, swings, funnel ball, off-street parking, and a
picnic shelter. An estimated target date for construction of the park is late spring, 2004 . The estimated
construction cost is $ 148,000, with fifty percent to come from a grant, and the other half from land-cash.
Laura reported that Mike and John are working on a plan for the West Hydraulic greenway, to be presented
at a future meeting. The OSLAD grant for this project would allow for acquisition of a .58 acre parcel
with a possible overlook area and a bike path, along the river front, that will connect to a regional trail.
Laura asked for permission to seek City Council approval of a resolution to proceed with the application
for the grants . Heather Fiala made the motion. Dave Cathey seconded. Approval was unanimous .
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Bills Review -
During a review of current bills, Laura asked for approval of an additional $22,330 for the dump truck
chassis and cab portion of the dump truck, which was previously approved for purchase. There being no
other items for discussion, Ken made a motion to approve payment of bills with the additional $22,330 .
The motion was seconded by Van. Approval was unanimous following a roll-call vote.
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Director' s Report -
Laura called the Board's attention to recent City Council action Items, highlighting the Menards
Residential. She reported that a public hearing was held, regarding dedication of approximately 10 acres of
park land directly behind the Menards commercial site. Laura pointed out to City Council that the Board is j
interested only in the 7-acre parcel shown on the plan, with the remainder in cash.
Laura said staff met with the Menards developer and discussed dedicating 2 acres to construct a new parks
garage. The developer indicated they would be interested in helping to construct the proposed 80 'xl20 '
building. The building would have four bays, and house all parks equipment. It would also contain an
office area and conference room on the second floor. A 5-acre park would be developed on the remainder
of the site. The amount of cash owed would be $315,000 .
The Skate park bid opening took place on May 30 . Laura reported there were no bidders .
Heather called attention to a recent newspaper article regarding the naming of parks. Laura pointed out
that the park naming policy is in the board packet, and should be filed in the park board manual.
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Recreation Report -
Laura reported that Sue is on vacation, but the recreation report is in the packet for board members '
information.
Parks Report
Reporting for Eric, Laura reported that the 2-wheel drive pickup truck went out to bid. The bid opening
was May 30 . Eric is asking for permission to seek City Council approval to purchase the truck from River
Oaks Ford, in the amount of $ 12,447 . Richard made a motion to approve the purchase, Ken seconded.
Approval was unanimous following a roll-call vote.
Old Business -
Laura said she would like to take a final recommendation to City Council on June 10, for approval of the
skate park agreement with New Life Church. She said there was a one-word change in the agreement, from
"assist with the restoration" to "complete the restoration. " The Board concurred, and Chris suggested that
a punch list be created for follow-up .
New business -
Laura presented the Fiscal Year 2002/2003 Service Report, which highlights accomplishments and gives a
recap of goals . It will be presented to City Council in two weeks. She pointed out that she also set some
directions for 2003-2004 in the document, as well as a history of the Parks Department, written by her and
Sue.
Laura reported that she received a letter from Dr. Engler rejecting the parks proposal for an
intergovernmental agreement. The mayor suggested forming an ad hoc committee with representatives
from City Council, the school board, and the park board to meet quarterly and review all agreements and
issues affecting all. They are waiting for a response from Dr. Engler and the president of the school board
to set the date for a meeting.
Chris called attention to a request by the Youth Baseball/Softball Association to sell bottled water in the
park as a fund raiser during scheduled games . The Board discussed the request as it relates to the vending
policy. Laura pointed out that Parks and Rec has an intergovernmental agreement with the Association,
and they are a not-for-profit organization. The Board discussed the matter, and agreed to charge a nominal
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fee of $ 10 for the vending permit.
As a last item of business, Chris suggested relocating board meetings to the river front building for the
remainder of the baseball season due to the lack of parking space at Beecher when games are being played.
Laura will check the building use schedule and notify the Board.
Chris encouraged discussion, at a future meeting, about expanding the parking lot around Beecher Center.
Adjournment -
The meeting adjourned at 9:28 p .m. following a motion by Heather Fiala. Dave Cathy seconded.
Respectfully Submitted,
Judith Rice
Recording Secretary
Laura will notify the Board if the June 23 meeting will be relocated to the river front building.
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