Park Board Minutes 2003 05-12-03 Yorkville Parks & Recreation Department
Park and Recreation Board Meeting
Minutes APPROVED BY THE
May 12, 2003 1'14 "" 7 "2-0'�RD
o /r O
Call to Order:
Chris Rollins called the meeting to order at 7:00 p.m.
Roll Call:
Present: Chris Rollins, Dave Cathey, Ken Koch (7:12 pm), Van Truman, Heather Fiala
Guests/City Officials/Staff:
John Vann, Schoppe Design
Sue Swithin, Superintendent, Parks & Recreation (7:10 pm)
Laura Brown, Director, Parks & Recreation;
Richard Korinek
Bob Pilmer
Absent: Alderman Paul James
Approval of Minutes:
Minutes of the April 28, 2003 meeting were unanimously approved following a motion by
Dave Cathey, seconded by Van Truman.
Public Participation:
None
Presentation:
John Van presented a section draft of the Parks Master Plan, which included an
expanded section on the developer's standards. After discussion Laura Brown
suggested the Board review the draft and forward any comments to Laura before the
end of May. In addition, Laura will forward copies to Scott, Eric, Tony and Joe for
review.
Bills Review:
During a review of bills, Sue asked the Board to include two manual checks for the
payment of the Golf Outing in the amounts of$8284.68 and $4771.03.
The motion to approve the bills with the additional checks was made by Ken and
seconded by Heather. A roll-call vote was taken: Rollins, yes; Cathey, yes; Koch, yes;
Truman, yes; Fiala, yes.
Reports:
Directors report— presented as written
Recreation Department — presented as written
Parks Department — presented as written
Board Action :
None
Old Business :
Skate Park — Director Brown presented as overview on the status of the Skate Park and
the timeframe for proceeding as follows ;
Bidder guidelines available Monday, May 12 , 2003 at 9: 00 am
Proposal closing time/date Friday, May 30 , 2003 at 10: 00 am
Review Proposals Friday, May 30, 2003 at 11 : 00 am
Staff Recommendations Presents to City Council Tuesday, June 3 , 2003
Sale / Purchase Awarded Wednesday, June 11 , 2003
Work and equipment completed July 15 , 2003
i
New Business.
The Park Naming Policy reviewed and approved , motioned by Dave, seconded by
Heather. Proceed to COW and City Council for approval
Additional Business :
Van asked Sue for responses to questions from the April 28th meeting concerning
X-mas decorations , Sue responded that the Decoration expense from last month's bill
list were for refurbishing current decorations .
In addition , Van asked about the capital fund for HVAC work at Beecher, where is this
budgeted? Director Brown , responded that this was budgeted under Municipal
Buildings. Van asked about receiving a current budget for FY2003-2004, and Brown
indicated that the Board received this already. If the Board needed another copy, one
could be provided .
Adjournment:
The meeting adjourned at 8 : 23 p . m . following a motion by Dave and second by Van .
i
I
Respectfully submitted ,
Laura J Brown
I'
Recording Secretary
Next meeting June 9 at 7 p. m. in the Austin Room, Beecher Community Center
I
I