Loading...
Park Board Minutes 2003 04-28-03 Yorkville Parks &Recreation Department Park Planning&Development Meeting Minutes April 28,2003 APPROVED BY THE Call to Order: COMMITTEE/BOARD Chris Rollins called the meeting to order at 7:06 p.m. ON: IS -t2- —10'?' Roll Call: Present: Chris Rollins, Dave Cathey, Ken Koch,Van Truman,Heather Fiala Guests/City Officials/Staff- Alan Brauer, Land Vision Mike Schoppe, City Planner John Vann, Schoppe Design Sue Swithin, Superintendent, Parks &Recreation Absent: Laura Brown, Director, Parks &Recreation;Alderman Paul James Approval of Minutes: Minutes of the April 14 meeting were unanimously approved following a motion by Ken, seconded by Van. Visitor Communication: Fox Hill resident, Tim Wolf, addressed the board regarding the development of park space on the west side of the development. Chris reviewed discussion with neighbors from the previous board meeting, saying the board welcomes and does consider resident comments. He briefly discussed the waiver process being considered for homeowners whose property backs up to the park space and trail on the west. He provided a brief history of how the city acquired the park land in the Fox Hill subdivision. Chris introduced Bob Pilmer to the board. Bob has been appointed by the Board of Education to replace Chris as the District#115 representative on the Parks and Recreation Board. Chris said he will remain on the board to complete his term. Developers Presentation: Alan Brauer,Land Vision,presented the Caledonia preliminary site plan, on behalf of Inland Development. This project is located on the east side of Rt. 47,between Corneils Rd, Rob Roy Creek and the railroad. On the 85.2 acre development the plan includes 217 lots,with a density of 2.5 units per acre, averaging 11,000 sq. ft. each. There are 10.71 acres of open space and park. He did point out that the developer met last week with the city and discussed relocating the park to a more central location within the development. Mike Schoppe said the plan will be presented to the Plan Commission in two weeks. He discussed possible future development of two adjoining parcels, and the relationship of park and trail placement to these future developments. Discussion ended with the board reaching consensus to ask the developer for a minimum 5 acres for park,to be located in the mid-west section of the development,between lots 29, 20, 94, and 33, with the balance of the land-cash donation in cash. The recommendation will include a request to review the revised plan prior to final approval. i Chris read a letter from Laura Brown to Tony Graff informing him of the request for variance from some of the residents in the Fox Hill subdivision. The letter also recommends that the city attorney establish a Hold Harmless Waiver for these residents to review. Chris added that the board recommended to the city attorney that no legal action be taken against residents for having playground equipment spilling over onto park property. He said the residents ' intention is to continue to maintain the property, and he will discuss this with Laura. The Park Board will keep the residents informed of any further action. Mike presented a revised plan for the Fisher property which incorporates recommendations made by the board previously. He pointed out that the park requirement for this development is 16 . 9 acres . The developer is proposing a 12 .9 acre park, with the balance in cash. The plan provides an open space corridor to Rob Roy Creek, and a connection across the railroad tracks to the development to the north. I Discussion included issues related to the combined school/park site. Mike suggested the board have dialogue with the school district on desired school/park acreage and its features . After considerable discussion the board stated its recommendation to reduce the park by one acre; provide an access to connect to the open space and the Rob Roy Creek bike trail; to eliminate lots 112- 117 to extend the roadway and offer maximum frontage for parking; and a total easement along the Burlington Northern tracks . John suggested the board consider adding to the recommendation for this development that the city be stewards for the open space, less the detention areas, and that it be enhanced with natural plantings. I The board's recommendations on both the Caledonia and Fisher developments will be sent to Mike by May 8 . John presented a draft of the Parks Master Plan, which shows features to be included in all of the developed parks, comparing Yorkville with the State of Illinois, and NRPA standards . Points considered in developing the Master Plan include city demographics, park facility standards, park acreage standards, and spatial analysis standards . It looks at the park system as a whole. He explained that he and Laura will be working on five year budget recommendations, a review of funding priorities, development priorities, and park plan and green space review. John and Mike have reviewed the park development standards and maintenance standards approved in August, 2002, and will discuss with Laura how they can be improved and prepare to discuss with the board at the May 12 meeting. i John discussed the current greenway plan and future trail development plans, which drew discussion from the board on consideration of bike lanes along major roadways to facilitate citizen access to commercial areas, in addition to parks, while providing trip reduction by automobiles . Sue suggested that in addition to being stewards of open space and greenways, perhaps it is time for the board to become stewards transportation modes and bike trails . Chris suggested putting this issue on a future board agenda for discussion, as well as on the Master Plan. Bills Review: During a review of bills, questions were asked regarding computer consultant services . A bill for Christmas decorations was questioned, and clarification requested. Sue will check into it, and respond to the board. The motion to approve the bills as submitted was made by Dave and seconded by Ken. A roll- call vote was taken: Rollins, yes; Cathey, yes; Koch, yes; Truman, yes; Fiala, yes . i I Board Action: The board discussed a request from Scott to purchase a trailer to be used for ball field maintenance. Laura is recommending approval for the purchase for $3 ,699. Wackerline Implements was the low bidder, with $2,546 coming from contingency, #8100801000, and $ 1 , 153 from park maintenance #79006016000 . Ken made the motion. Heather seconded. A roll-call vote was taken: Rollins, yes; Cathey, yes; Koch, yes ; Truman, yes; Fiala, yes . Dave discussed purchase of a vehicle from Advantage Chevrolet, at state pricing, and recommended board approval so it can be presented to city council at their April 29 meeting. A motion was made by Dave to purchase a car for the city fleet at an amount not to exceed $ 17,740, plus license and title. Van seconded. A roll-call vote was taken: Rollins, yes; Cathey, yes; Koch, yes; Truman, yes ; Fiala, yes . Old Business : The Park Naming Policy issue was tabled. Additional Correspondence: Sue discussed a letter from Dan Kramer to Lisa Coffey, attorney for Brent Schalhamer, owner of the property where the skate park is located. She also reported that another church has asked why the skate park was not put out for others to ask or express an interest in. Chris noted that the board was approached by New Life Church expressing their desire to move the equipment to their property and to operate the skate park. The park board did not solicit the church. Sue will discuss further with Laura, and email board members with any further information. Chris called the board's attention to a memo from Scott regarding vehicle traffic on ball fields, and its damaging effect on the turf. Adjournment, The meeting adjourned at 10:02 p .m. following a motion by Dave and second by Heather. Respectfully submitted, i Judy Rice Recording Secretary i Next meeting May 12 at 7 p.m. in the Austin Room, Beecher Community Center Sue suggested considering bike lanes along major roadways to facilitate citizen access to commercial areas j I II I