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Park Board Minutes 2003 02-10-03 s000 � p Yorkville Parks &Recreation Park Board Meeting 3,a�• 3 February 10, 2003 Minutes Call to Order- Rollins called the meeting to order at 7:02 p.m. Roll Call - Present: Chris Rollins,Dave Cathey,Ken Koch,Van Truman,Heather Fiala Staff in Attendance: Laura Brown, Scott Sleezer Guests and/or City Officials- Alderman Paul James, City Planner Mike Schoppe Mitch LaFave, Ocean Atlantic Greg Stevens, The Lannert Group Rollins welcomed new board members,Van Truman and Heather Fiala. Introductions followed. Approval of Minutes - Minutes of the January 27 meeting were unanimously approved following a motion by Cathey, and second by Koch. Developer Presentation- A presentation on the Westbury Development was made by Mitch LaFave and Greg Stevens. The development is located southwest of the intersection of Galena Rd. and Rt. 47. Rob Roy Creek bisects the property. The current plan shows a density of 930 units. There is a total of 12.6 acres of high and dry land, 10.7 acres designated for parks. A bike trail, of approximately 2 acres would extend from the southern part of the development northward to Galena Rd. Discussion items included parking, access points to the trail, a bridge across the creek, and whether or not the one-acre pond in the northern park site should remain or be filled and developed into a ball field. Brown pointed out that there will be a meeting with the Forest Preserve District later this month where discussion will include the possibility of working with the County to have a trailhead and parking area on the northeast comer of the planned development. Schoppe said the plan will be presented to the Plan Commission Wednesday night. Schoppe pointed out that the ordinance amending the Land-Cash Ordinance has been approved, and the new land-cash donation for parks and recreation has increased to$58,000. Bills Review- Rollins explained the format of the cash analysis and the bills list for the benefit of the new board members. Following a brief discussion, Cathey moved to approve the bills for payment, as submitted. Truman seconded. A roll-call vote was taken: Rollins, yes; Cathey, yes; Koch, yes;Truman,yes; Fiala, yes. li i Park Board Meeting Minutes February 10, 2003 Page 2 Director' s Report Brown shared highlights from her report, saying: ® Park Maintenance Standards have been finalized. ® The initial draft of the budget has been presented to the Mayor. j A productive meeting was held with the Kendall County Forest Preserve regarding the Hoover Outdoor Education Center. A revised plan of the Grande Reserve development was presented to the City last week. Brown reported on the probable fiscal and physical impacts of the MPI development on the resources of the department as well as the city. She noted a meeting is scheduled with MPI on February 16 to try to identify conservation areas and an exchange of services . She will provide a report following that meeting. James said the city will review the Comprehensive Plan and try to identify the possible location of future schools as well as how a trail system can help children get to the schools. Rollins asked Brown to voice, with the School District and the Mayor, the Board's desire to work cooperatively in the planning process . Rollins asked James to convey the Board' s support for increased membership on the park board to the City. I Recreation Department Report - The Board reviewed the Recreation report. Brown pointed out that the spring brochure had one advertiser and a single sponsor is expected for the `summer brochure. i Music Under the Stars is nearly complete, and is scheduled for the 2nd and 4`h Fridays in June, July, and August. Brown was please to point out there has been over a 53 % return of the community survey. i Parks Department Report - Brown presented a final draft of the Park Maintenance Standards, noting manpower and costs have been added. Following discussion, Brown asked for approval of the Standards, and noted it will become a part of the Parks Master Plan. A motion for approval was by Koch, and seconded by Fiala. Approval was unanimous . The package will now go to the Administration Committee. i New Business - The Board reviewed the revised Program Supervisor job description. Brown said she worked with the labor attorney on the revision which includes a change to exempt status and that an advanced degree is required to fill the position. With board approval it will go to the Administration Committee and then on to the COW for final approval. Cathey made the motion. Koch seconded. Approval was unanimous. 1 II i i I i I i I Park Board Meeting Minutes February 10, 2003 Page 3 i Additional Business - Brown briefed the Board on the community survey results . She noted the overwhelming support for additional services and that there be no increase in taxes . The Board will discuss further in March. I Truman briefly discussed the City's web site with the Board, noting he had prior discussion with the Mayor and with Brown. Rollins explained the history of the City' s web site, and Brown noted that the City has hired a new service to work on the web site. Adjournment - There being no further business, the meeting adjourned at 8 :41 p.m. , following a motion by Cathey and second by Truman. Respectfully submitted, I I Judy Rice Recording Secretary i Next meeting 6 :00 p.m. February 24, 2003, with Burbach Aquatics. The meeting will take place in the Austin Room of Beecher Community Center. I I I i i i I i I i 'I