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Park Board Minutes 2004 12-13-04 � oo Y-ArIaMeP-arks & Recreation Department �Q Board Meeting December 13, 2004 AIE*MTES i -Call-t4 Order - President Rollins called the meeting to order at 6: 58 p.m. Roll- Call - Chris Rollins, Ken Koch, Van Truman, Tammy Smock, Bob Pihmer Absent: Heather Fiala, Richard Korinek, Alderman Paul James Guests/City-Officials/Staff - Laura Brown, Executive Director Sue 'Swithin, Superintendent-of Recreation Tim Evans, Recreation Coordinator i Public -Cow"Put - None Approval of Minutes - Minutes of the November 22, 2004 meeting were unanimously approved following a motion by Koch, seconded by Smock. i Bills Review - During the review of current bills, Brown reported that staff is in the process of making mid-year Adjustments to the budget-applying fund balance caMovers from last fiscalyear, identitiing excess revenue, etc. This will also allow staff to hire a Park Planner, once approved by City Council. The position has been approved by the Park Board and Administration, and has City Council's approval to consider, if funds are available. It will be put in the revised budget, and if approved, the process to hire will begin. L Following miscellaneous questions, Truman_ moved to approve payment of bills as submitted. Koch seconded the motion. A roll-call vote was taken: Rollins, yes; Koch, yes; Truman, yes; Smock, yes; Pilmer, no. Reports - Brown reported that: City Council approved the request to fill three Park Maintenance Worker 1 positions. They are expected to be filled in January. • The Parks Master Plan has been updated. She provided copies to the Board. j • After considering Youth Baseball' s request for the department to do their master scheduling, the Mayor and staff decided it would be best to keep the -group ' s administrative tasks separate from the Department' s, • Staff met with the architect of the parks maintenance facility. They are ready to begin stage 1 of the space needs analysis, and would like to work with a liaison from the Park Board. Truman and Koch volunteered. i • She Was in Springfield to present to IDNR for Cannonball Ridge Park, the neat phase of the OSLAD grant. Funding awards are expected in February. It is a $ 125,000 matching grant. • The grant forms for Rice Park have also been completed and will be submitted for reimbursement of half of the $75,000 awarded for that project. • Staff is finalizing the bike path grant application for $200,000 to construct the 3 .2 miles of trail through Grande Reserve. This is half of the project cost, the other half to be funded by the developer. Swithin reported that: • Fall soccer had 350 participants. • Evans will work on day-to-day programs, as well as the preschool program; Scheberl will work on athletic programs and clubs; Swithin, large special events, catalog, etc. • The department will distribute "Rec Happenings" through the schools several times a year. They are now planning to produce it in a newspaper format to be distributed through the schools, the library and City Hall. • Staff are discussing staffing for cleaning and general maintenance needs in department facilities. Truman questioned the fairness of the restriction for participation in the Youth Baseball agreement, while not in the agreement with the Salvation Army. Old Business m None Koch asked for an update on Park E in Grande Reserve. Brown responded that it has been under construction. It has been graded, but little else has been done. She said that more will be known in January. i Rollins asked the status of the Countryside green space. Brown reported the City has taken possession, but some legal issues remain to be settled. Koch asked the possibility of public camping at the Boy Scout camp now owned by the Forest Preserve District. Brown explained that the Boy Scouts have proprietary use of the camp until 2007. Beyond that, questions should be directed to the Forest Preserve District, New Business - None Adjournment - At 7 :44 p.m. the meeting adjourned following a motion by Koch, seconded by Pilmer. Respectfully submitted, Judy Rice Recording Secretary The next meeting of the Board is scheduled on Monday, December 27 at 7 p.m. at the administrative office on West Hydraulic St.