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Park Board Minutes 2004 11-08-04 V4rlrville Parks & Recreation Department �^ Board Meeting November 8, 2004 PPflj M][NUTFS -Call-to Order - President Rollins called the meeting to order at 7:00 p.m. Roll Call - Chris Rollins, Ken Koch, Van Truman, Heather Fiala, Richard Korinek, Tammy Smock, Bob Pilmer Absent: Alderman Paul James Guests/City Officials/Staff - Laura Brown, Executive Director Sue Swithin,. Superintendent of Recreation Scott Sleezer, Parks Foreman John Bosnian,. Sente-Rubel Bosman-Lee Mark Harrison, Shoppepps`�Asseciates Public Comment - None Approval of Minutes - Minutes of the October 11, 2004 meeting were unanimously approved following a motion by Fiala, seconded by Koch. The October 25, 2004 meeting was canceled due to lack of a quorum. BiIls Review The Board reviewed bills, for the period ending October 10, 2004, totaling $79,343 .32, and payroll totaling $48,471 .71 . Truman moved to approve payment of bills as submitted. Fiala seconded the motion. A roll-call vote was taken: Rollins, yes; , Koch, yes; Fiala, yes; Truman, yes; Korinek, yes; Smock, yes; Pilmer, no They also reviewed bills as of October 30, 2004, totaling $33,913 .38, and payroll totaling $25, 865 .95 . Korinek moved to approve payment of bills as submitted, Koch seconded the motion. A roll-call vote was taken: Rollins, yes; Koch, yes; Fiala, yes; Truman, yes; Korinek, yes; Smock, yes; Pilmer, no. Old Business The Board revisited a request from Sherry Anderson, for the naming of the park in River' s Edge L subdivision Park 43, in honor of her father Harry L. Crawford, and to authorize staff to submit the Board' s recommendation for approval to City Council. The motion was unanimously approved following a motion by Pilmer, seconded by Smock. Sleezer updated the Board on the rehab of the park maintenance building at Riverfront Park. He discussed recent conversation with Mayor Prochaska and contractors, outlining the scope of the "project. During discussion Brown suggested exploration of options for building use and costs associated with the rehab to be reviewed by the Board at a future meeting. The Board gave its I unanimous consent to explore finther. Brown introduced Sleezer' s _projections for maintenance staffing over the next threeyears. Sleezer discussed his recommendation to hire three Park Maintenance Worker I employees; one budgeted, one rehire, and one instead of a Maintenance Worker ILposition that is in the budget for the coming year. Rollins asked for a motion to approve the recommendation and to authorize staff to present the recommendation to City Council. Truman so moved.. Fiala seconded. A roll- call vote was taken: Rollins, yes; Koch, yes; Truman, yes; Fiala, yes; Korinek, yes; Smock, yes; Pilmer, yes. New Business Brown discussed the proposal from Sente-Rubel Bosman-Lee (SRBL) for space needs analysis and design fees for the new vehicle/equipment maintenance facility. The building wourdalso provide space for use by Public Works. Brown recommended that an ad hoc committee be formed, to include representatives from Public Works, the park board, Park Foreman, Director of' Public Works, and the Executive Director of Parks and Recreation to help assure that the needs of the City are being met in this project. Brown introduced John Bosnian, who further explained payment terms and how the construction would be supervised. i Following discussion a motion was made by Piliner to approve the preliminary proposal from SRBL, which includes a lump sum payment of $7,750 for the needs analysis, and to present the Board's recommendation to move ahead-with this project to City Council. Koch seconded the motion. Approval was unanimous. Brown prefaced-Mara k Flarrison9 s presentation of the updated-Parks and-Open Space Waster Plan, by pointing out that the plan will be reviewed annually for needed changes for improvements, for a couple ofyears, due to the rate ofgrowth in the community. Harrison walked the Board through the changes, identifying the reason for the change as well as its impact. Truman made a motion to approve the updates as presented; including a .reecommendation to City Council for approval of the Park Board's recommendation. Korinek seconded the motion. Approval was unanimous. Brown revisited Old" Business to announce that Tin Evans was hiied in the Program Supervisor position. Swithin added that Evans will oversee the Toddler preschool classes, Preschool and High School and Senior Adult programs. His start date is November 8, 2004. After reading a letter from Sylvia M Torto, vice president of Greater Yorkville Area ! Kiwanis Club, Rollins called for a motion to accept a $500 donation from the Kiwanis Club for the Country Hills basketball court, and to accept their suggestion to name the park "Kiwanis Park" in honor of the Kiwanis Club and their "service to the children of the world," and to authorize staff to present the Board's recommendation to City Councilfor final approval: Approval was unanimous following a motion by Truman. Fiala seconded. i Rollins asked for a motion to accept the parks in the River's Edge subdivision as presented, and . to authorize staff to present the Board' s recommendation to City Council for final approval. Fiala made the motion. Koch seconded% Approval was unanimous, i j i Brown reviewed terms ofthe PLTD Agreement and Easement Agreement with Wiseman-Hughes for construction of the bike path in Windett Ridge subdivision. Following a motion by Smock, the Board unanimously approved the reimbursement to Wiseman-Hughes, in the amount of $ 19,533 .75, as indicated in the agreement for one-half the cost of the bike path construction from land-cash finds, and-authorized-staff to submit the expenditure for approval 'on the November 22, 2004 bills list. Fiala seconded the motion. A roll-call vote was taken: Rollins, yes; Koch, yes; Pilmer, yes; Fiala, yes; Smock, yes; Korinek, yes; Truman, yes. Brown called attention to the park board meeting dates for 2005. Adjournment - At 8 :385 p.m. the meeting adjourned following a motion by Truman, seconded by Fiala. i Respectfully submitted, i Judy Rice Recording Secretary The next meeting of the Board is scheduled-on Monday, November 22-at 7 p.m. at the administrative office on West Hydraulic St. i l I I i I i ! tj - ( il III ; I I�I IJi 1 � 1 ' if / II � ' If i I � I I II I ' � v i . � I i II I ' I I r � , i 1 � li