Park Board Minutes 2004 11-08-04 V4rlrville Parks & Recreation Department
�^ Board Meeting
November 8, 2004 PPflj
M][NUTFS
-Call-to Order -
President Rollins called the meeting to order at 7:00 p.m.
Roll Call -
Chris Rollins, Ken Koch, Van Truman, Heather Fiala, Richard Korinek, Tammy Smock, Bob
Pilmer
Absent: Alderman Paul James
Guests/City Officials/Staff -
Laura Brown, Executive Director
Sue Swithin,. Superintendent of Recreation
Scott Sleezer, Parks Foreman
John Bosnian,. Sente-Rubel Bosman-Lee
Mark Harrison, Shoppepps`�Asseciates
Public Comment -
None
Approval of Minutes -
Minutes of the October 11, 2004 meeting were unanimously approved following a motion by
Fiala, seconded by Koch. The October 25, 2004 meeting was canceled due to lack of a quorum.
BiIls Review
The Board reviewed bills, for the period ending October 10, 2004, totaling $79,343 .32, and
payroll totaling $48,471 .71 . Truman moved to approve payment of bills as submitted. Fiala
seconded the motion. A roll-call vote was taken: Rollins, yes; , Koch, yes; Fiala, yes; Truman, yes;
Korinek, yes; Smock, yes; Pilmer, no
They also reviewed bills as of October 30, 2004, totaling $33,913 .38, and payroll totaling
$25, 865 .95 . Korinek moved to approve payment of bills as submitted, Koch seconded the
motion. A roll-call vote was taken: Rollins, yes; Koch, yes; Fiala, yes; Truman, yes; Korinek,
yes; Smock, yes; Pilmer, no.
Old Business
The Board revisited a request from Sherry Anderson, for the naming of the park in River' s Edge L
subdivision Park 43, in honor of her father Harry L. Crawford, and to authorize staff to submit
the Board' s recommendation for approval to City Council. The motion was unanimously
approved following a motion by Pilmer, seconded by Smock.
Sleezer updated the Board on the rehab of the park maintenance building at Riverfront Park. He
discussed recent conversation with Mayor Prochaska and contractors, outlining the scope of the
"project. During discussion Brown suggested exploration of options for building use and costs
associated with the rehab to be reviewed by the Board at a future meeting. The Board gave its
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unanimous consent to explore finther.
Brown introduced Sleezer' s _projections for maintenance staffing over the next threeyears.
Sleezer discussed his recommendation to hire three Park Maintenance Worker I employees; one
budgeted, one rehire, and one instead of a Maintenance Worker ILposition that is in the budget
for the coming year. Rollins asked for a motion to approve the recommendation and to authorize
staff to present the recommendation to City Council. Truman so moved.. Fiala seconded. A roll-
call vote was taken: Rollins, yes; Koch, yes; Truman, yes; Fiala, yes; Korinek, yes; Smock, yes;
Pilmer, yes.
New Business
Brown discussed the proposal from Sente-Rubel Bosman-Lee (SRBL) for space needs analysis
and design fees for the new vehicle/equipment maintenance facility. The building wourdalso
provide space for use by Public Works. Brown recommended that an ad hoc committee be
formed, to include representatives from Public Works, the park board, Park Foreman, Director of'
Public Works, and the Executive Director of Parks and Recreation to help assure that the needs
of the City are being met in this project.
Brown introduced John Bosnian, who further explained payment terms and how the construction
would be supervised.
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Following discussion a motion was made by Piliner to approve the preliminary proposal from
SRBL, which includes a lump sum payment of $7,750 for the needs analysis, and to present the
Board's recommendation to move ahead-with this project to City Council. Koch seconded the
motion. Approval was unanimous.
Brown prefaced-Mara k Flarrison9 s presentation of the updated-Parks and-Open Space Waster Plan,
by pointing out that the plan will be reviewed annually for needed changes for improvements, for
a couple ofyears, due to the rate ofgrowth in the community. Harrison walked the Board
through the changes, identifying the reason for the change as well as its impact. Truman made a
motion to approve the updates as presented; including a .reecommendation to City Council for
approval of the Park Board's recommendation. Korinek seconded the motion. Approval was
unanimous.
Brown revisited Old" Business to announce that Tin Evans was hiied in the Program Supervisor
position. Swithin added that Evans will oversee the Toddler preschool classes, Preschool and
High School and Senior Adult programs. His start date is November 8, 2004.
After reading a letter from Sylvia M Torto, vice president of Greater Yorkville Area !
Kiwanis Club, Rollins called for a motion to accept a $500 donation from the Kiwanis Club for
the Country Hills basketball court, and to accept their suggestion to name the park "Kiwanis
Park" in honor of the Kiwanis Club and their "service to the children of the world," and to
authorize staff to present the Board's recommendation to City Councilfor final approval:
Approval was unanimous following a motion by Truman. Fiala seconded.
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Rollins asked for a motion to accept the parks in the River's Edge subdivision as presented, and .
to authorize staff to present the Board' s recommendation to City Council for final approval. Fiala
made the motion. Koch seconded% Approval was unanimous,
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Brown reviewed terms ofthe PLTD Agreement and Easement Agreement with Wiseman-Hughes
for construction of the bike path in Windett Ridge subdivision. Following a motion by Smock,
the Board unanimously approved the reimbursement to Wiseman-Hughes, in the amount of
$ 19,533 .75, as indicated in the agreement for one-half the cost of the bike path construction from
land-cash finds, and-authorized-staff to submit the expenditure for approval 'on the November 22,
2004 bills list. Fiala seconded the motion. A roll-call vote was taken: Rollins, yes; Koch, yes;
Pilmer, yes; Fiala, yes; Smock, yes; Korinek, yes; Truman, yes.
Brown called attention to the park board meeting dates for 2005.
Adjournment -
At 8 :385 p.m. the meeting adjourned following a motion by Truman, seconded by Fiala.
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Respectfully submitted,
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Judy Rice
Recording Secretary
The next meeting of the Board is scheduled-on Monday, November 22-at 7 p.m. at the
administrative office on West Hydraulic St.
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