Park Board Minutes 2004 10-11-04 Yorkville Parks&Recreation Department
Board Meeting
October 11,2004
MINUTES
Call to Order- A"WFj
Ken Koch call the meeting to order at 6:58 p.m.
Roll Call-
Tammy Smock, Ken Koch,Van Truman,Heather Fiala,Richard Korinek,Bob Pilmer
Absent: Chris Rollins,Alderman Paul James
Guests/City Off cials/Staff-
Laura Brown, Executive Director
Sue Swithin, Superintendent of Recreation
Public Comment-
None
Approval of Minutes-
Minutes of the September 27,2004 meeting were unanimously approved following a motion by
Truman, seconded by Korinek.
Bills Review-
Brown had no additions or changes to the list of bills. Following a brief question and answer
period, Smock moved that bills be approved for payment.Fiala seconded the motion.A roll-call
vote was taken: Smock,yes; Koch,yes; Truman,yes;Fiala,yes;Korinek,yes;Pilmer,no.
Motion carried.
Reports-
Swithin summarized the recreation report,highlighting the Riverfront Festival,the soccer
program,and the adult softball league. She reported that the preschool program is going very
well, and only a couple of openings remain. The winter program catalog will go to the printer this
week. She noted that scheduling use of school space for programs is difficult, and she will be
meeting with the Superintendent to discuss scheduling blocks of time for Parks&Rec use.
Swithin also reported that over 70 applications were received for the second Recreation
Coordinator position.A candidate has been identified, and an offer will be made soon.
Smock made a recommendation that the soccer season be shortened for the youth-six teams due
to attendance dropping off in October. Swithin discussed possible solutions, and said a change
will be considered for next year.
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Old Business -
Brown reported that:
• Rivers Edge is under construction, and will be completed by the end of next week.
• Country Hills is nearly completed. Fencing has been added around the basketball court, and
some landscaping has yet to be added. She contacted the Kiwanis Club and asked them to
submit a name for the park.
• River Front shelter has been ordered and will be installed before the end of the year.
• The Beecher parking lot will be rehabbed before October 31 .
New Business -
Brown reported there are two parks in Rivers Edge that have not yet been named. One request for
naming has been received. The Board agreed to continue this item until the next meeting.
Brown discussed Sleezer ` s recommendation that the Operator position, left vacant by the
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transfer of one employee to Public Works, and Maintenance Worker 2, slated to be hired in
November, be consolidated into three Maintenance Worker 1 positions. The third person would
require approval of the City Council as well as the Park Board. Truman asked if a revised
organizational chart could be prepared and shared with the Board to reflect the suggested
changes. The Board agreed to table further discussion until the next meeting.
Brown reported that staff would like to rehab the garage area of the cold storage building at river
front for program use.
Brown requested approval for Swithin to attend Professional Development School in November,
and for staff to attend IPRA state conference in January. Brown added that board members would
also be welcome to attend. The Board unanimously approved the request.
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Brown discussed the Park Planner position , and reported that it has been reviewed by the
Administration Committee, and will go to City Council for approval on October 19.
Brown presented the Salvation Army contract, for use of Beecher, for Board approval. She
reviewed it with the Board and clarified that the department takes care of routine maintenance,
and the Salvation Army cleans up after their program. Swithin added that they provide a number
of activities for seniors that the department cannot currently provide, and in that regard functions
as an extension of the department. The Board agreed to extend the contract for another year.
The meeting adjourned at 8 : 05 p.m., following a motion by Fiala, seconded by Pilmer.
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Respectfully submitted,
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Judy Rice
Recording Secretary
The next meeting of the Board is scheduled on Monday, October 25, 2004, at 7 p.m. at the
administrative office on West Hydraulic St.
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