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Park Board Minutes 2004 07-26-04 Yorkville Parks & Recreation Dept. July 26, 2004 i MINUTES APPROVED) BY LISE COIOMITTRQ02ARD Call to Order — ON Chris Rollins called the meeting to order at 7: 04 p.m. Roll Call: Chris Rollins, Ken Koch, Van Truman, Heather Fiala, Richard Korinek, Tammy Smock Absent: Bob Pilmer, Paul James Guests/City Officials/Staff - Laura Brown, Executive Director Scott Sleezer, Parks Foreman Mike Schoppe, Schoppe Design Gary Rice, Bob Nelson, Mike Brandenburg Approval of Minutes — A Meeting was held July 12, 2004 — a quorum was not met. Rollins asked for a motion to approve the two sets of minutes from the Town Meeting and the Park Board Meeting from June 28, 2004. Van Truman motioned for the approval, Fiala seconded. Approval was unanimous. i Bills Review — Brown said there was an addendum to the bills list regarding the postage for the upcoming fall brochure mailing. Brown also mentioned that the general transfer of funds has been added to the detail revenue and expense. She also stated that the clean up some of the cash into wrong accounts had been done. The full cash carry over will happen at mid year around November. Korinek motioned to approve the bills. Fiala seconded the motion. Approval was unanimous. Developers Presentations — Swanson Lane — the developer was not present. Brown said land was adjacent to Blackberry North off of Cannonball; the developer wants to sub divide to 5 estate-sized lots. Brown recommended cash only from the developer for this properly, with the MPI development, the city would have easements on both sides of j the creek for conservation/trail easement corridor. After discussion, Rollins asked for a motion to negotiate and ask for trail easement on both sides above the 10-year flood plain. Fiala motioned for cash and trail easement. Truman seconded the motion. Approval was unanimous. Evergreen Farms — Bob Nelson and Mike Brandenburg are the developers asking to be annexed to the city; part of the area is the homestead of Mr. and Mrs. Theis. The minimum lot size would be 12, 000 square feet, with open space, shallow detention area with no dedicated park. Brown stated that the adjacent development to Evergreen is Silver Fox, and it would be a possible place for a larger regional park. Brown said the park board should be looking for the trail easement along Fox Road that would connect to the Kendall County Regional Trail. Schoppe said the school district is looking at placing an elementary school to the south of these developments. Brown said they would ask for an easement, not ownership. Rollins thanked the developers for coming to the meeting. i Old Business -- Park Naming — Rivers Edge Rollins read a letter that Gary Rice had submitted for naming a park after his father, Virgil Rice. He asked that the park in Rivers Edge, where he resides, be named after his father a former Yorkville businessman. Rollins thanked Mr. Rice for coming to the meeting and sharing his recollections of Yorkville. After discussion, Rollins asked for a motion to name the southern most area/park Virgil Rice Park. Smock motioned that they name the park Rice Park. Fiala seconded the motion. Approval was unanimous. New Business — Proposed Master Plan for Parks — In August the plan will be updated, before the fall park board tour. Brown asked that park board members look over narratives and surveys for recommendations of new developments, time lines, five-year projections, and replacements to keep plans updated. I Rollins and the current park board welcomed new park board member Tammy Smock. Brown stated the upcoming agenda wo-Wd include the park board officer election/replacements. Scott Sleezer will be attending a national maintenance school (for lawn and power). It is in the budget for next year for NRPA. Fiala motioned to approve. Korinek seconded. Approval was unanimous. Truman asked if there was a counter offer from MPI yet. Brown stated that she is working with Mike Schoppe on MPI. MPI is having a hard time understanding that while they wanted to give just money, for the loss of high and dry land, Brown thought that the board should not settle and should insist on a plan closer to what they had wanted originally. Because the land will not be a 26-acre the larger regional park as the board had thought. I Koch mentioned the grading at Country Hills is still not correct, and the board will need to put pressure on the developer to correct the grading, or pay for it to be fixed and collect payment from the developer. Discussion took place regarding Kylyns/Cannonball issues and Rivers Edge encroachments. Brown and Sleezer will memo the city engineer for punch list items. There will be park signs posted at Rivers Edge, notifying residents of encroachments on city property, to protect as a legal record. i Rollins asked if there was anything else to discuss, then asked for a motion to adjourn the meeting. j Truman motioned the meeting be adjourned, and Korinek seconded the motion. All approved. The meeting adjourned at 8 :25 pm Respectfully submitted, i Barb Reisinger The next meeting August 9, 2004, 7: 00 p.m. at the Yorkville Parks and Recreation Riverfront Administrative Building — 301 East Hydraulic i